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Res 16-08 RESOLUTION NO. 16-08 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AMENDING RESOLUTION NO. 55-07 ADOPTED SEPTEMBER 18, 2007, WHICH MADE APPROPRIATIONS OF SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE CITY OF DELRAY BEACH, FLORIDA, FOR THE FISCAL YEAR 2007/2008, BY SETTING FORTH THE ANTICIPATED REVENUES AND EXPENDITURES FOR THE OPERATING FUNDS OF THE CITY FOR THE FISCAL YEAR 2007/2008; REPEALING ALL RESOLUTIONS INCONSISTENT HEREWITH. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That Section 1 of Resolution No. 55-07 adopted by the City Commission of the City of Dekay Beach, Florida, on September 18, 2007, is hereby repealed, and a new Section 1 is enacted and amended to read as follows: That the following sums of money, attached hereto and marked Exhibit "A", are hereby appropriated upon the terms and conditions herein set forth. Section 2. That, subject to the qualifications contained in this resolution, all appropriations made out of the General Fund aze declared to be maximum, conditional and proportionate appropriations, the purpose being to [Hake the appropriations payable in full in the amounts herein named if necessary and then only in the event the aggregate revenues collected and other resources available during the period commencing the 1°` day of October, 2007, and ending the 30'" day of September, 2008, for which the appropriations axe made, axe sufficient to pay all the appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such proportion as the total sum of realized revenue of the General Fund is to the total amount of revenues estimated by the City Commission to be available in the period commencing the 1" day of October, 2007, and ending the 30~' day of September, 2008. Section 3. That all balances of the appropriations payable out of the General Fund of the City Treasury unencumbered at the close of business on the 30`" day of September, 2007, except as otherwise provided for, axe hereby declared to be lapsed into the City Treasury and may be used for the payment of the appropriations which may be made in any appropriation for the fiscal year commencing the 1" day of October, 2007. However, nothing in this section shall be construed to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund, Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be used in financing the proposed expenditures of these Funds for the fiscal year commencing the 1" day of October, 2007. Section 4. That no department, bureau, agency or individual receiving appropriations under the provisions of this resolution shall exceed the amount of its appropriation, except with the consent and approval of the Ciry Commission first obtained. If such department, bateau, agenry or individual shall exceed the amount of its appropriation without such consent and approval of the City Commission, the administrative officer or individual, in the discretion of the City Commission, may be deemed guilty of neglect of official duty and may be subject to removal therefor. Section 5• That nothing in this resolution shall be constmed as authorizing any reduction to be made in the amounts appropriated in this resolution for the payment of interest on, or retirement of, the debt of the City of Delray Beach, Florida. Section 6. That none of the monies enumerated in this resolution in connection with the General Fund, Water and Sewer Fund, Sanitation Fund or any other Fund of the Ciry shall be expended for any purposes other than those for which they are appropriated, and it shall be the duty of the Budget Officer and/or Finance Director to report known violations of this section to the City Manager. Section 7. That all monies collected by any department, bureau, agency or individual of the City government shall be paid promptly into the City Treasury. Section 8. That the foregoing budget is hereby adopted as the official budget of the Ciry of Delray Beach, Florida, fox the aforesaid period. Howevez, the restrictions with respect to the expenditures/expenses of the funds appropriated shall apply only to the lump sum amounts for classes of expenditures/expenses which have been included in this resolution. Section 9. That public hearings were held on the tax levy and the budget on September 4, 2007, and September 18, 2007. Section 10. That this resolution shall become effective immediately upon passage. PASSED AND ADOPTED in regular session on this the 6th day of May, 2008. MAYOR ATTEST: • l~~ Ac Deputy City Clerk RES. NO. 16-08 ~- MEMORANDUM TO: Mayor and City Commissioners FROM: David T. Harden, City Manager DATE: May 2, 2008 SUBJECT: AGENDA ITEM 9.G. -REGULAR COMMISSION. MEETING OF MAY 6, 2008 RESOLUTION NO. 16-08/MID YEAR BUDGET AMENDMENT ITEM B_E_FORE COMMISSION The item before Commission is consideration of Resolution 16-08 (mid-year budget amendment). ~, BACKGROUND Resolution 16-08 provides for the mid-year budget amendment for Fiscal Year 07-08. A summary of General Fund revenues and a narrative describing the mid-year budget amendment are attached for your information. RECOMMENDATION Recommend approval of Resolution 16-08 amending budget appropriations for fiscal year 07-08. ~-- RESOLUTION NO.16-08 A RESOLUTION OF THE QTY COMNIISSION OF THE QTY OF DELRAY BEACH, FLORIDA, AMENDING RESOLUTION NO. 55-07 ADOPTED SEPTEMBER 18, 2007, WHICH MADE APPROPRIATIONS OF SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE QTY OF DELRAY BEACH, FLORIDA, FOR THE FISCAL YEAR 2007/2008, BY SETTING FORTH THE ANTICIPATED REVENUES AND EXPENDITURES FOR THE OPERATING FUNDS OF THE QTY FOR THE FISCAL YEAR 2007/2008; REPEALING ALL RESOLUTIONS INCONSISTENT HEREWITH. NOW, THEREFORE, BE IT RESOLVED BY THE QTY COMNIISSION OF THE QTY OF DELRAY BEACH, FLORIDA, AS FOLLOWB: Section 1. That Section 1 of Resolution No. 55-07 adopted by the City Commission r-- of the City of Delray Beach, Florida, on September 18, 2007, is hereby repealed, and a new Section 1 is enacted and amended to read as follows: That the following sums of money, attached hereto and marked Exhibit A ,are hereby appropriated upon the terms and conditions herein set forth. Section 2. That, subject to the qualifications contained in this resolution, all appropriations made out of the General Fund are declared to be ma~dmturt, conditional and proportionate appropriations, the purpose being to make the appropriations payable in full in the amounts herein named if necessary and then only in the event the aggregate revenues collected and other resources available during the period commencing the 1~ day of October, 2007, and ending the 30~' day of September, 2008, for which the appropriations are rn~~xje, are sufficient to pay all the appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such proportion as the total stun of realized revenue of the General Fund is to the total amount of revenues estimated by the City Commission to be available in the period commencing the 15' day of October, 2007, and ending the 30w day of September, 2008. Section 3. That all balances of the appropriations payable out of the General Fund of the City Treasury unencrmrberect at the close of btsiness on the 30'" day of September, 2007, except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be trsed for the payment of the appropriations which may be made in any appropriation for the fiscal year commencing the 1~' day of October, 2007. However, nothing in this section shall be constnaed to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund, _ Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be used in financing the proposed expenditures of these Funds for the fiscal year commencing the 15` day of October, 2007: EXHIBIT A (As Amended) BUDGET SUMMARY CITY OF DELRAY BEACH, FLORIDA FISCAL YEAR 2007-2008 General Fund DOWNTOWN SPECIAL Amended DEVELOPMENT ENTERPRISE REVENUE FY 07108 FUND FUNDS FUNDS TOTAL CASH BALANCES BROUGHT FORWARD 1,863,996 15,427,197 1,119,580 18,410,773 ESTIMATED REVENUES: TAXES Mileages AD VALOREM TAXES 6.1449 51,620,570 0 0 51,620,570 AD VALOREM TAXES o.aaaa 3,588,430 0 0 3,588,430 AD VALOREM-DELINQUENT 72,000 0 0 72,000 AD VALOREM - DDA o.sass 0 519,160 0 0 519,160 Sales & Use Taxes 1,452,000 0 0 1,452,000 Franchise Taxes 5,637,250 0 0 5,637,250 Utility Taxes 4,369,000 0 0 4,369,000 Other Taxes 3,900,000 0 0 3,900,000 Licenses & Permits 4,660,170 0 0 4,660,170 Intergovernmental 7,286,704 626,150 5,906,260 13,819,114 Charges for Services 7,009,770 41,892,890 0 48,902,660 Fines & Forfeitures 844,400 0 73,000 917,400 Miscellaneous Revenues 14,511,206 1,500 912,290 413,813 15,838,809 Other Financing Sources 2,939,940 97,000 1,012,780 4,049,720 TOTAL REVENUES AND OTHER FINANCING SOURCES 107,891,440 520,660 43,528,330 7,405,853 159,346,283 TOTAL ESTIMATED REVENUES AND BALANCES 109,755,436 520,660 58,955,527 8,525,433 177,757,056 General Government Services 11,904,265 0 0 11,904,265 Public Safety 53,721,529 0 73,000 53,794,529 Physical Environment 584,998 41,675,680 0 42,260,678 Transportation 10,076,267 0 0 10,076,267 Economic Environment 8,865,890 520,270 0 4,029,523 13,415,683 Human Services 55,000 0 769,010 824,010 Culture & Recreation 14,075,471 3,793,700 1,570,712 19,439,883 Debt Service 5,132,080 7,200,570 0 12,332,650 Other Financing Uses 5,276,380 5,384,140 0 10,660,520 TOTAL ExPENDrtuRES/ExPENSES 109,691,6$0 520,270 58,054,090 6,442,245 174,70$,485 Reserves 63,556 390 901,437 2,083,188 3,048,571 TOTAL E%PENDITURES AND RESERVES 109,755,436 520,660 58,955,527 8,525,433 177,757,056 !r GENERAL FUND REVENUES The General Fund Budget as of the six month period ending March 3/, 2006 totaled $/01,725, /4/. Adjustments of $8, 030, 295 were made jar an amended total of $109, 755, 436. Surplus Brought Forward -This category will increase $698,545 due to prior Commission approval for funding the Licasu~i properly ($673,545) and for a PBCO planning study ($25.000) that was budgeted but not expensed in a prior year. Ad Valorem Tax Revenue The City can expect a surplus of $755,050. This is based on expected surplus balances of $749,050 for current ad valorem taxes and delinquent taxes totaling $6,000. The calculation for [he projected current ad valorem revenue is based on the preliminary taxable value. The projection for current ad valorem taxes will be adjusted once [he final assessment has been received. Sales and Use Taxes A shortfall of $100,000 is expected at fiscal year end based on optional gas tax revenues coming in less than anticipated. Franchise Taxes The City can expect a shortfall of $602,000 at fiscal year end due to an expected shortfall in franchise fees based on electric ($569,000) and on gas ($33,000). ~' Utility Taxes A shortfall of $395,000 is anticipated due [o utility taxes based on FPL coming in less than anticipated. Other Taxes The City can anticipate being a[ budget a[ fiscal year end. Licenses The City can expect [o be at budge[ at fiscal year end. Permit Revenues The City can expect a surplus of $5,000 at fiscal year end. This is due [o expected surplus balances in paving permits ($10,000) and tenantllandlord permit revenues ($5,000) offset by an estimated shortfall balance in shutter permits ($10,000). Intergovernmental Revenues The City can anticipate a shortfall of $575,766 at fiscal year end. This is due to an anticipated shortfall in state revenue sharing ($295,000), state sales taxes ($475,000), and Children Service Council Grant ($5) offset by an estimated increase in the Urban and Community Forestry Gran[ ($10,580), State Homeland Grant ($15,926), FEMA Mutual Aid -Administrative Cost ($48,050), Highway Safety Grant ($58,000), Hazard Mitigation Grant ($3,763), Palm Beach County EMS Grant ($6,340), State FDOT Grant ($27,720), and Palm Beach County Grant ($23,860). The S[a[e revenue sources have been impacted greatly by a sluggish economy and a downturn in the housing market. Mid Year Budget Amendment Fiscal Year 2007-2008 Genernl Fund Eznenditures The General Fund expenditures total $55,823,268 or 50.8% of the proposed amended budget of $109.755.436. The departmental adjustments overall total $8,030,295. A briefjustifica[ion of departmental adjustments is as follows: General Government Services This category includes the legislative and administrative departments of the City and [he miscellaneous division. The increase in General Government expenditures totals $1,221,266. The City Commission's budget is increasing $20,429 for goal setting sessions ($5,000), a Citizen National Survey ($3,000), travel and training ($1,500), salaries ($1,472) and budgeting a Palm Beach County Grant agreement ($10,000) which has a revenue offset. The City Manager's budget is decreasing $5,384 mainly as a result of reductions in the salary and health insurance accounts. The Human Resources' Department's decrease of $1,651, Finance Administration's decrease of $5,201, City Attorney's decrease of $1,651, and IT's decrease o($3,056 are all due to decreases in the health insurance accounts. The Public Information Department's decrease of $30,335 is due mainly to [he vacant position of Public Information Otticer. The City Clerk's Department decrease of $33,201 is due mainly to [he vacant Deputy City Clerk position and smaller anticipated dea~eases in postage and delivery of election equipment. Administrative Services Divisions' request of $10,103 covers $19,792 for software and computer equipment for cellular service and decreases in the health insurance ($1,189), postage ($150), electricity ($1,500), irrigation water ($3,000) and waste collection and disposal ($3,700). The Clean & Sate division will decrease $6,814 in the health insurance, overtime and gardening supplies accounts. The Planning and Zoning Department is reducing their budget by $48,546. The reductions in the salary and benefit accounts amount to $120,426 and are due mainly to vacant positions. There are also requests for $44,700 in professional services account for the Marina Historic District Survey and the City's share of historic markers and a request for $25,000 in the other contractual services account for the Palm Beach County study performed for USl Corridor/Governmental Center. The decrease in the Engineering budge[ of $1,899 is in the health insurance accounts. The decrease in the Public Works Building Maintenance division of $1,628 is also in the health insurance account. The miscellaneous expenses in the general government services function is increasing $1,33Q099 with the purchase of the Licastri property ($573,545), recording the conveyance of the Federspiel garage ($546,804 which is the land value only and the value of the garage/structure is included in the transportation category) and the donation of'the Hunt House from [he DB Historical Society ($109,750). All of these items have revenue offsets. Cultural and Recreation This category includes the Parks and Recreation Department, the Old School Square Grant and Library and miscellaneous cultural and recreational grants. The decrease in this category is $295,761. The Parks and Recreation Department's decrease of $317,261 is due mainly to vacant and frozen positions in the department ($234,142). The remainder of the decrease comes from various water and irrigation accounts ($55,000) r and adjustments [o the health insurance accounts ($25,136). .-- Mid Year Budget Amendment Fiscal Year 2007-2008 Other Financine Uses This category accounts for inter-tend transfers. The decrease in the budget of $889,140 is the transfer [o the Reau[ification Fund ($39,000) and [he General Construction Fund ($850,140) for projects either reduced in scope or deterred. Reserves City Manager's Contingency, after all adjustments to balance revenues to expenditures were made, reflected a net decrease of $62,864. Transfers to the departments totaled $8,987.420 which were partially offset by department surpluses of $1,]42,171. Of these expenses to the departments, $9,109,000 is offset in the donated property revenue for the donation of the crash diagramming software ($749,250), donation of the Hunt House from the Delray Beach historical society ($109,750), and the conveyance of the Block 69 Federspiel Garage ($8,250,000). For the purchase of the I,icaslri property ($673,545) is being used f}om prior year surplus funds. Other Funds Law Enforcement Trust Fund No changes or adjustments to this fund. Special Projects Fund This fund will decrease $48,390 as a result in the reduction of uncommitted funds for the Public Arts program being transferred from the General Construction Fund. Community Development Fund Fiscal Year 2006/07 balances for Neighborhood Housing, SH1P, Hope Ili programs and remaining Housing Rehabilitation Block Grant balances were brought forward. Total brought forward is $4,046.768. Also included are additional CRA contributions of $149,087, SHIP and CDBG payoffs in the amount of $89,781 and $17,333 to budget the HOPE III Acquisition Division. The overall increase for this fund is $4,304,257. Beautification Trost Fnnd This fund will result in an overall decrease of $39,000 due to [he reduction in the transfer from [he general fund. A health insurance adjustment of $2,984 will be made and the remaining balance of $36,016 will be a reduction in the project reserve. Beach Restoration Fund No changes or adjustment to this fund. ~C General Construction Fund This fund will result in an overall decrease of $800,140. The following projects have either been reduced in scope or deferred: Fire vehicle radio repeaters ($50,000 reduced), Police Headquarters generator ($175,000 reduced), Leon Weekes erotic plant removal ($45,000 deferred), sG'eet light pole replacement ($40,000 deferred), SW 8`" Avenue road construction ($200,000 excess funding), n~hb~~d enhancements ($147.750 defer;ed], SW 29`h Sd22"d Ave sidewalks ($144,000 deferred) and Public Arts-Fund ($48,390 in uncommitted funding). Two projects were added in the building maintenance account for mold remediation in the police department ($39,675) and various projects for the Fire Department ($33,035). A $50,000 payment was received from the State for the library and was transferred [o [he General Fund. 2007/2008 MID YEAR CAPITAL FUNDING AVAILABILITY Project Budget Available Balance Comments Fire - Vehicle Radio Repeaters $100,000 $50,000 Project scope reduced Police HQ Generator $245,240 $175,000 Project scope reduced Leon Weekes exotic plant removal $45,000 $45,000 Defer project Street light pole replacement $40,000 $40,000 Defer project SW 8th Avenue road construction $307,480 $200,000 Excess funding available Neighborhood Enhancements $147,750 $147,750 Defer project(s) SW 29th StreeU22nd Ave sidewalks $288,000 $144,000 Defer grant match to 2009 Public Arts Fund $122,600 $48,390 Available uncommitted funding Total uncommitted funding available $850,140 ~„"'