Res 23-08RESOLUTION NO.23-08
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AMENDING RESOLUTION 63-07, WHICH
CREATED A BUDGET TASK FORCE IN ORDER TO PROVIDE FOR
AN EXTENSION OF TIME; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Delray Beach, Florida, desires to es~~ extend the
timeframe for the volunteer Budget Task Force of nine (9) members (seven (7) regular and two (2) alternate
members) to review the City's budget ~r-~n~ ~~-~--n~t~.~-zro~ tine-d~T~~--t h° H~*~^' ~ ~~ ^~'
meeting until JulY31, 2009 and make recommendations regarding budget issues; and
WHEREAS, the City Commission desires to es{~ extend the timeframe for the Budget Task Force
to review the City's budget F r ~~° ~~` .~^r*'~~ until July 31, 2009 and make recommendations regarding salaries
and benefits, operating expenses, debt service expenses, capital outlay grants to other entities and
transfers to other funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission hereby agrees to appoint a Budget Task Force with the
qualifications that meets the requirements as set forth below:
A. Budget Task Force Member Requirements:
1. The Task Force shall consist of nine (9) members (seven (7) regular and two (2)
alternate members) appointed by the City Commission.
2. All members shall be residents of or own property in the City, own a business
within the City, or be an officer, director or manager of a business located
within the City.
3. At least five (5) of the regular members on the task force shall have one (1) of the
following qualifications:
a. Certified Public Accountant
b. Certified Financial Planner
c. Investment Advisor
d. Insurance Professional (maybe property/casualty or health)
e. Business OwnerlManager
f. NIBA or MPA degrees
The remaining two (2) regular members and two (2) alternate members maybe at
large.
Section 2. That the Budget Task Force shall be responsible for reviewing the City's budget and
making written recommendations in the form of a five-year budget strategy to the City Commission regarding
the City's following budget issues:
A. Budget Task Force Responsibilities:
1. Salaries and Fringe Benefits
a. Identify and prioritize services and service levels
b. Analyze and prioritize overtime payments
c. Review pension plans
i. Review plan expenses
ii. Alternative retirement plan benefits
iii. Alternative retirement plans
iv. City vs. employee contributions
d. Review group health plan
i. Alternative health insurance plan benefits
ii. Alternative health plans
iii. City vs. Employee contribution
2. Operating Expenses
a. Review and evaluate use of "Other Professional Services"
b. Review and evaluate use of "Other Contractual Services"
c. Review "Portable Phone/Beeper" expense
d. Review vehicle assignment and utilization
e. Review "Travel & Training" costs
f. Review "Training and Education" costs
3. Debt Service Expenses
a. Review and evaluate debt policies
4. CapitalOutlay
a. Review and evaluate capital outlay policies
2 RES N0.23-08
5. Grants to Other Entities
a. Review "Transfer to Community Redevelopment Agency"
b. Review "Transfer to Library"
c. Review other "Grants and Aids"
6. Transfers to Other Funds
a. Review "Transfer to Beautification Trust"
b. Review "Transfer to General Construction"
i. Policies regarding annual transfer required
ii. Maintenance vs. capital projects
c. Review policy on reserves
PASSED AND ADOPTED in regular session on the ls{ day of July, 2008.
~~ ~ .
MAYOR
ATTEST:
as~
Acting Deputy City Clerk
RES N0.23-08
MEMORANDUM
TO: Mayor and City Commissioners
FROM: Terrill C. Pyburn, Assistant City Attorney
DATE: June 20, 2008
SUBJECT: AGENDA ITEM 9.C. -REGULAR COMMISSION MEETING OF JULY 1, 2008
RESOLUTION NO. 23-08BUDGET TASK FORCE EXTENSION
ITEM BEFORE COMMISSION
The item before the City Commission is Resolution No. 23-08 which provides an extension of time for
the Budget Task Force.
BACKGROUND
The Budget Task Force has submitted a request for aone-year extension (see attached letter).
Resolution 23-08 provides for an extension of time until July 31, 2009 for the Budget Task Force to
review the City's budget and make recommendations regarding budget issues.
RECOMMENDATION
City Commission discretion.
RESOLUTION NO. 23-OS
A RESOLUTION OF THE QTY COMIvIISSION OF THE QTY OF
DELRAY BEACH, FLORIDA, AMENDING RESOLUTION 63-07,
WHICH CREATED A BUDGET TASK FORCE IN ORDER TO
PROVIDE FOR AN EXTENSION OF TIME; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Delray Beach, Florida, desires to ~a extend
the timeframe for the volunteer Budget Task Force of nine (9) members (seven (7) regular and taw (2) alternate
members) to review the Cit31s budget
~~ Ly 31, 2009 and make recommendations regarding budget issues; and
WI~REAS, the City Commission desires to ~-a extend the timeframe for the Budget Task
Force to review the Cit~/s budget'~r ~~ ~G` .r,,, until July 31, 2009 and make recommendations regarding
salaries and benefits, operating expenses, debt service expenses, capital outlay grants to other entities and
transfers to other funds.
NOW, THEREFORE, BE IT RESOLVED BY THE QTY CONIIVIISSION OF THE QTY OF
DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission hereby agrees to appoint a Budget Task Force with the
qualifications that meets the requirements as set forth below
A. Budget Task Force Member Requirements:
1. The Task Force shall consist of nine (9) members (seven (7) regular and tvw (2)
alternate members) appointed by the City Commission
2. All members shall be residents of or own properly in the City, own a business
within the City, or be an officer, director or manager of a business located
within the City.
3. At least five (5) of the regular members on the task force shall have one (1) of
the following qualifications:
a Certified Public Accountant
b. Certified Financial Planner
c. Investment Advisor
d Insurance Professional (maybe property/casualty or health)
e. Business Owner/1V&~nager
f. MBA or MPA degrees
The i~~naining twa (2) regular members and tvw (2) alternate members maybe
at large.
Section 2. That the Budget Task Force shall be responsible for reviewing the Cii~s budget and
making written recorrurendations in the form of a five-year budget strategy to the City Corrunission regarding
the Cii~s following budget issues:
A. Budget Task Force Responsibilities:
1. Salaries and Fringe Benefits
a Identify and prioritize services and service levels
b. Analyze and prioritize overtime payments
c. Review pension plans
i. Review plan expenses
ii. Alternative retirement plan benefits
iii. Alternative retirement plans
iv. City vs. employee contributions
d. Review group health plan
i. Alternative health u1ce plan benefits
ii. Alternative health plans
iii. City vs. Employee contribution
2. Operating Expenses
a Review and evaluate use of "Other Professional Services"
b. Review and evaluate use of "Other Contractual Services"
c. Review "Portable Phone/Beepex" expense
d. Review vehicle assignment and utilization
e. Review "Travel & Training" costs
f. Review "Training and E duration' costs
3. Debt Service Expenses
a Review and evaluate debt policies
4. CapitalOutlaX
a Review and evaluate capital outlay policies
2 RES. N0.23-08
5. Grants to Other Entities
a Review "Transfer to Commtmity Redevelopmer-t Agency'
b. Review "Transfer to Library'
c. Review other "Grants and Aids"
6. Transfers to Other Funds
a Review "Transfer to Beautification Trust"
b. Review "Transfer to General Constnzction'
i. Policies regarding annual transfer required
ii. Maintenance vs. capital projects
c. Review policy on reserves
PASSE D AND ADOPTS D in regular session on the day of , 2008.
Attest:
City Clerk
MAYOR
3 RES. N0.23-08
!.!
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GfZINGLE, ~®1-iERTY~~HE.,A~', [I~C•
"We're part of the comanunity, not part of ~~, chain!"
700 EA5TATLAIYTIGAVENUE, DELRAY 6EACti, FLORIDA 33483-5328 (56t) 278-2628 (800) 446-1878 FAX (561.) 278-8688
FRAIYt(Lln D. Wt1EAT, CRS, GRl
Broker/OLUner
WIBSITI;: www.:gdw.net
frankw(igdw.net
June 17, 2008
Mr. David I-Iarden
Delray 13eae.h City Manager
DrLRAY REACH
BUDGET TASK FORCE
Re: Budget Task Force Extension of Service
NIr. I Iardeti:
,,~ ,, -..
~;~.~
At today's meeting of the Budget Task Force it was a unanimous decision to request that the
term for the members he extended for a tcnn of one year. The additional year would commence
on August 1, 2008 f1111~ .Iuly 31, 2009..
The members requested that I submit this request to you to :present to the City Commissioners at
tonight's meeting for their consideration.
Each member o.f the Budget Task Force will submit a letter to you concerning his desire to serve
the additional year or to resign from the task force within the next ten days.
.Res ecttillly submitted;
~ ~.:...
si Z.~~ ~..'~
Frank Wheat
Chairman
RESID@fML
SPEOALJST
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UAADUATE
RORID~ RCALTORS
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