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Res 24-08RESOLUTION NO.24-08 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AMENDING RESOLUTION NO. 55-07 ADOPTED SEPTEMBER 18, 2007 AND RESOLUTION 16-08 ADOPTED MAY 6, 2008, WHICH MADE PPROPRIATIONS OF SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE CITY OF DELRAY BEACH, FLORIDA, FOR THE FISCAL YEAR 2007/2008, BY SETTING FORTH THE ANTICIPATED REVENLiES AND EXPENDITURES FOR THE OPERATING FUNDS OF THE CITY FOR THE FISCAL YEAR 2007/2008; REPEALING ALL RESOLUTIONS INCONSISTENT HEREWITH. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That Section 1 of Resolution No. 55-07 adopted by the City Commission of the City of Delray Beach, Florida, on September 18, 2007, and Section 1 of Resolution No. 16- 08 adopted by the City Commission of the City of Delay Beach, FL on May 6, 2008 are hereby repealed, and a new Section 1 is enacted and amended to read as follows: That the following sums of money, attached hereto and marked Exhibit "A ", are hereby appropriated upon the terms and conditions herein set forth. Section 2. That, subject to the qualifications contained in this resolution, all appropriations made out of the General Fund are declared to be maximum, conditional and proportionate appropriations, the purpose being to make the appropriations payable in full in the amounts herein named if necessary and then only in the event the aggregate revenues collected and other resources available during the period commencing the ls` day of October, 2007, and ending the 30th day of September, 2008, for which the appropriations are made, are sufficient to pay all the appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such proportion as the total sum of realized revenue of the General Fund is to the total amount of revenues estimated by the City Commission to be available in the period commencing the ls` day of October, 2007, and ending the 30th day of September, 2008. Section 3. That all balances of the appropriations payable out of the General Fund of the City Treasury unencumbered at the close of business on the 30th day of September, 2007, except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be used for the payment of the appropriations which maybe made in any appropriation for the fiscal year commencing the ls` day of October, 2007. However, nothing in this section shall be construed to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund, Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be used in financing the proposed expenditures of these Funds for the fiscal year commencing the 1St day of October, 2007. Section 4. That no department, bureau, agency or individual receiving appropriations under the provisions of this resolution shall exceed the amount of its appropriation, except with the consent and approval of the City Commission first obtained. If such department, bureau, agency or individual shall exceed the amount of its appropriation without such consent and approval of the City Commission, the administrative officer or individual, in the discretion of the City Commission, may be deemed guilty of neglect of official duty and may be subject to removal therefor. Section 5. That nothing in this resolution shall be construed as authorizing any reduction to be made in the amounts appropriated in this resolution for the payment of interest on, or retirement of, the debt of the City of Delray Beach, Florida. Section 6. That none of the monies enumerated in this resolution in connection with the General Fund, Water and Sewer Fund, Sanitation Fund or any other Fund of the City shall be expended for any purposes other than those for which they are appropriated, and it shall be the duty of the Budget Officer and/or Finance Director to report known violations of this section to the City Manager. Section 7. That all monies collected by any department, bureau, agency or individual of the City government shall be paid promptly into the City Treasury. Section 8. That the foregoing budget is hereby adopted as the official budget of the City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the expenditures/expenses of the funds appropriated shall apply only to the lump sum amounts for classes of expenditures/expenses which have been included in this resolution. 2 RES NO.24-08 Section 9. That public hearings were held on the tax levy and the budget on September 4, 2007, and September 18, 2007. Section 10. That this resolution shall become effective immediately upon passage. PASSED AND ADOPTED in regular session on this the 1St day of July, 2008. ATTEST: mss' Acting Deputy City Cler ~~ ~~ MAYOR RES NO.24-08 EXHIBIT A (As Amended) BUDGET SUMMARY CITY OF DELRAY BEACH, FLORIDA General Fund DOWNTOWN SPECIAL Amended DEVELOPMENT tcNTEitPRISE REVENUE FY 07/08 FUND FUNDS FUNDS TOTAL cASHSALANCESBROUGHTFORwARD 1,863,996 15,427,197 1,119,580 18,410,773 ESTIMATED REVENUES: TAXES Mlllages AD VALOREM TAXES s.taas 51,620,570 0 0 51,620,570 AD VALOREM TAXES o.a33a 3,588,430 0 0 3,588,430 AD VALOREM-DELINQUENT 72,000 0 0 72,000 AD VALOREM - DDA o.ssss 0 519,160 0 0 519,160 Sales ~ Use Taxes 1,452,000 0 0 1,452,000 Franchise Taxes 5,637,250 0 0 5,637,250 Utility Taxes 4,369,000 0 0 4,369,000 Other Taxes 3,900,000 0 0 3,900,000 Licenses 13< Permits 4,660,170 0 0 4,660,170 Intergovernmental 7,266,704 626,150 5,909,474 13,822,328 Charges for Services 7,009,770 41,892,890 0 48,902,660 Fines ~ Fon`eitures 844,400 0 73,000 917,400 Miscellaneous Revenues 14,513,206 1,500 912,290 414,503 15,841,499 Other Financing Sources 2,939,940 297,000 1,012,780 4,249,720 TOTAL REVENUES AND OTHER FINANCING SOURCES 107,893,440 520,660 43,728,330 7,409,757 159,552,167 TOTAL ESTIMATED REVENUES AND BALANCES 109,757,436 520,660 59,155,527 6,529,337 177,962,960 EXPENDITURESlEXPENSES: General Government Services 11,904,265 0 0 11,904,265 Public Safety 53,723,529 0 73,000 53,796,529 Physical Environment 584,998 41,675,680 0 42,260,678 Transportation 10,076,267 0 0 10,076,267 Economic Environment _ 8,865,890 520,270 0 4,033,427 13,419,587 Human Services 55,000 0 769,010 824,010 Culture ~ Recreation 14,075,471 3,993,700 1,570,712 19,639,883 Debt Service 5,132,080 7,200,570 0 12,332,650 Other Financing Uses 5,276,380 5,384,'140 0 10,660,520 To7ALEXPENDiTURES/EXPENSES 109,693,880 520,270 58,254,090 6,446,149 174,914,389 Reserves 63,556 390 901,437 2,083,188 3,048,571 TOTAL EXPENDITURES AND RESERVES 109,757,436 520,660 59,155,527 8,529,337 177,962,960 Budget Amendment Fiscal Year 2407-2048 Genera[ Fund Frznendilures Public Safety The Fire Operations division will increase by $2,000 for funds contributed by Rainberry Woods subdivision to purchase an Amplivox Sound System. Other Funds Community Development Fund This fund will increase by $3,904. A United Way contribution towards a luncheon in Delray Beach in the amount of $690 will be recorded as well as additional SHIP Revenue roll forward in the amount of $3,214. General Construction Fund This fund will result in an overall increase of $200,000 to record utility tax bond interest that will be transferred to the Lakeview Golf Course Fund for its renovation project. Lakeview Golf Course Fund This fund will increase $200,000 with a transfer from the general construction fund for the renovation project at Lakeview Golf Course which was awarded to Total Golf Construction at the June 17, 2008 City Commission meeting. .r X MEMORANDUM TO: Mayor and City Commissioners FROM: Joseph M. Safford, Finance Director Lisa Herrmann, Budget Officer THROUGH: David T. Harden, City Manager DATE: June 25, 2008 SUBJECT: AGENDA ITEM 9.F. -REGULAR COMMISSION MEETING OF JULY 1, 2008 RESOLUTION NO. 24-08BUDGET AMENDMENT ITEM BEFORE COMMISSION Consider approval of a resolution making amendments to the adopted Budget for fiscal year 2007/08. BACKGROUND Resolution 24-08 provides for adjustments to the General Construction Fund and Lakeview Golf Course Fund to allocate funds for the Lakeview Golf Course Renovation project; several other adjustments are also included as explained in the attached summary. RECOMMENDATION Approve Resolution No. 24-08. RESOLUTION N0.2408 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AMENDING RESOLUTION NO. 55-07 ADOPTED SEPTEMBER 18, 2007 AND RESOLUTION 16-08 ADOPTED MAY 6, 2008, WHICH MADE APPROPRIATIONS OF SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE CITY OF DELRAY BEACH, FLORIDA, FOR THE FISCAL YEAR 2007/2008, BY SETTING FORTH THE ANTICIPATED REVENUES AND EXPENDITURES FOR THE OPERATING FUNDS OF THE CITY FOR THE FISCAL YEAR 2007/2008; REPEALING ALL RESOLUTIONS INCONSISTENT HEREWITH. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That Section 1 of Resolutton No. 55-07 adopted by the City Commission of the City of Delray Beach, Florida, on September 18, 2007, and Section 1 of Resolution No. 16-08 adopted by the City Commission of the City of Delray Beach, FL on May G, 2008 are hereby repealed, and a new Section 1 is enacted and amended to read as follows: That the following sums of money, attached hereto and marked Exhibit "A", are hereby appropriated upon the terms and conditions herein set forth. Section 2. That, subject to the qualifications contained in this resolution, all appropriations made out of the General Fund aze decLued to be maximum, conditional and proportionate appropriations, the purpose being to make the appropriations payable in full in the amounts herein named if necessary and then only in the event the aggregate revenues collected and other resources available during the period commencing the 1" day of October, 2007, and ending the 30s' day of September, 2008, for which the appropriations are made, ate sufficient to pay all the appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such proportion as the total sum of realized revenue of the General Fund is to the total amount of revenues estimated by the City Commission to be available in the period commencing the 1" day of October, 2007, and ending the 30`s day of September, 2008. Section 3. That ali balances of the appropriations payable out of the General Fund of the City Treasury unencumbered at the close of business on the 30`~ day of September, 2007, except as otherwise provided for, ate hereby declared to be lapsed into the City Treasury and may be used for the payment of the appropriations which may be made in any appropriation for the fiscal yeaz commencing the 1" day of October, 2007. However, nothing in this section shall be construed to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund, Sanitation Fund or any Fund cxeated by the setting up of special revenue, but such balances shall be used in financing the proposed expenditures of these Funds for the fiscal year commencing the 1" day of October, 2007. Section 4. That no department, bateau, agency or individual receiving appropriations under the provisions of this resolution shall exceed the amount of its appropriation, except with the consent and approval of the City Commission first obtained. If such department, bureau, agency or individual shall exceed the amount of its appropriation without such consent and approval of the City Commission, the admii>isttative officer or individual, in the discretion of the City Commission, may be deemed guilty of neglect of official duty and may be subject to removal therefor. Section 5. That nothing in this resolution shall be construed as authorizing any reduction to be made in the amounts appropriated in this resolution for the payment of interest on, or retirement of, the debt of the City of Delray Beach, Florida. Section 6. That none of the monies enumerated in this resolution in connection with the General Fund, Water and Sewer Fund, Sanitation Furid or any other Fund of the City shall be expended for any purposes other than those fox which they are appropriated, and it shall be the duty of the Budget Officet and/or Finance Director to report known violations of this section to the City Manager. S cti n .That all monies collected by any department, bureau, agency or individual of the City government shall be paid promptly into the City Treasury. Section 8. That the foregoing budget is hereby adopted as the official budget of the City of Dekay Beach, Florida, fox the aforesaid period. However, the restrictions with respect to the expenditures/expenses of the funds appropriated shall apply only to the lump sum amounts for classes of expenditures/expenses which have been included in this resolution. Section 9. That public hearings were held on the tax levy and the budget on September 4, 2007, and September 18, 2007. Section 10. That this resolution shall become effective immediately upon passage. PASSED AND ADOPTED in regular session on this the 1st day of July, 2008. ATTEST: City Clerk MAYOR RES. NO. 2408 EXHIBIT A (As Amended) BUDGET SUMMARY CITY OF DELRAY BEACH, FLORIDA FISCAL YEAR 2007-2008 General Fund DOWNTOWN SPECIAL Amended DEVELOPMENT ENTERPRISE REVENUE FY 07!08 FUND FUNDS FUNDS TOTAL CASH BALANCES BROUGHT FORWARD 1,863,996 15,427,197 1,119,580 18,410,773 ESTIMATEp REVENUES: TAXES Mlllages AD VALOREM TAXES s.iaas 51,620,570 0 0 51,620,570 AD VALOREM TAXES o.asaa 3,588,430 0 0 3,588,430 AD VALOREM-DELINQUENT 72,000 0 0 72,000 AD VALOREM - DDA 0.8855 0 519,160 0 0 519,160 Safes & Use Taxes 1,452,000 0 0 1,452,000 Franchise Taxes 5,637,250 0 0 5,637,250 Utility Taxes 4,369,000 0 0 4,369,000 Other Taxes 3,900,000 0 0 3,900,000 Licenses & Permits 4,660,170 0 0 4,680,170 Intergovernmental 7,286,704 626,150 5,909,474 13,822,328 Charges for Services 7,009,770 41,892,890 0 48,902,660 Fines & Forfeitures 844,400 0 73,000 917,400 Miscellaneous Revenues 14,513,206 1,500 912,290 414,503 15,841,499 Other Financing Sources 2,939,940 297,000 1,012,780 4,249,720 TOTAL REVENUES AND OTHER FINANCING SOURCES 107,893,440 520,660 43,728,330 7,409,757 159,552,187 TOTAL ESTIMATED REVENUES AND BALANCES 109,757,436 520,660 59,155,527 8,529,337 177,962,960 E XPEN D ITU R ESlE XP E N S ES: Generai Government Services 11,904,265 0 0 11,904,265 Public Safety 53,723,529 0 73,000 53,796,529 Physical Environment 584,998 41,675,680 0 42,260,678 Transportation 10,076,267 0 0 10,076,267 Economic Environment _ 8,865,890 520,270 0 4,033,427 13,419,587 Human Services 55,000 0 769,010 824,010 Culture & Recreation 14,075,471 3,993,700 1,570,712 19,639,883 Debt Service 5,132,080 7,200,570 0 12,332,650 Other Financing Uses 5,276,380 5,384,140 0 10,660,520 TOTAL EXPENDITURESIEXPENSES 109,693,880 520,270 58,254,090 6,446,149 174,914,389 Reserves 83,556 390 901,437 2,083,188 3,048,571 TOTAL EXPENDITURES AND RESERVES 109,757,436 520,660 59,155,527 8,529,337 177,962,960 Budget Amendment Fiscal Year 2007-2008 General Fund F.z~er:ditures The departmental adjustments overall total $2,000. A brief justification of departmental adjustments is as follows: Public Safety The Fire Operations division will increase by $2,000 for funds contributed by Rainberry Woods subdivision to purchase an Amplivox Sound System. Other Funds Community Develoament Fund This fund will increase by $3,904. A United Way contribution towards a luncheon in Delray Beach in the amount of $690 will be recorded as well as additional SHIP Revenue roll forward in the amount of $3,214. General Construction Fund This fund will result in an overall increase of $200,000 to record utility tax bond interest that will be transferred to the Lakeview Golf Course Fund for its renovation project. Lakeview Golf Course Fund This fund will increase $200,000 with a transfer from the general construction fund for the renovation project at Lakeview Golf Course which was awarded to Total Golf Construction at the June 17, 2008 City Commission meeting.