07-29-08 Special MeetingSPECIAL MEETING
JULY 29, 2008
A Workshop Meeting of the City Commission of the City of Dekay Beach, Florida, was called to
order by Mayor Rita Ellis in the Fitst Floor Conference Room at City Hall at 6:00 p.m., on Tuesday,
July 29, 2008.
Roll call showed:
Present - Commissioner Gary P. Eliopoulos
Commissioner Fxed B. Fetzer
Commissioner Woodie McDuffie
Mayor Rita Ellis
Absent - None
Also present were - David T. Harden, City Manager
Robert A. Barcinski, Assistant City Manager
Susan A. Ruby, City Attorney
Chevelle D. Nubin, City Cletk
Mayox Rita Ellis called the special meeting to oxdex and announced that it had been called fox the
purpose of considering the following Items:
SPECIAL MEETING AGENDA
1. RESOLUTION NO. 31-OS/SPECIAL EVENT REQUEST/31" ANNUAL ROOTS
CULTURAL FESTIVAL: Consider approval of Resolution No. 31-08 supporting and
endorsing the 31~` Annual Roots Cultural Festival to be held August 8-10, 2008 and consider
approval of the special event request fox the Pazade on August 9 starting at 3:00 p.m., Health
Clinic on August 9 from 7:00 a.m. - 9:00 a.m. at Pompey Paxk, Prayer Breakfast on August 9
from 9:00 a.m. to 11:30 a.m. at Pompey Park, the Festival at Old School Square on August 8 & 9
from 4:00 p.m. to 11:00 p.m. and the Gospel Fest on August 10 from 2:00 p.m. until 8:00 p.m.
at Old School Square. Commission is also requested to giant a temporary use permit per LDR
Section 2.4.6(F) for the use of City facilities, rights-of--way and parking lots, to
authorize banners on the event site, use of a City generator, use of tables and chairs, and staff
support for security, traffic control, EMS assistance, barricading, signage, cleanup and trash
removal with event signage and banners to be posted no more than ten (10) days prior to the
event, and to authorize the waiver of Pompey Park rental fees.
Robert Baxcinski, Assistant City Manager, presented this item. Alberta McCarthy, Roots Cultural
Chairperson, was also present to answer questions. Mr. Barcinski asked for the approval of
Resolution No. 31-08 which would support and endorse the 31" Annual Roots Cultural Festival
to be held August 8-1Q 2008 and consider approval of the special event request He stated that
the estimated cost fox the event is $11,583.00; and the producer will pay appxoxunately
$4,200.00.
Mr. Eliopoulos motioned to approve Resolution No. 31-08 and the special event request,
seconded by Mx. Fetzer. Upon roll call, the Commission voted as follows: Mx. Fetzer -Yes; Mx.
McDuffie -Yes; Mayor Ellis -Yes; Mr. Eliopoulos -Yes; Said motion passed 4-0.
2. DETERMINE THE PROPOSED MILEAGE RATE FOR FY 2009: Consider approval
of the adoption of the proposed millage rate for the FY 2009 budget.
David T. Harden, City Manager, presented this item. He stated that the back-up material
included reductions that the Department Heads requested to get the City below the rollback rate
adjusted for Amendment No. 1 which is 6.449 mills. He stated that the Police and Fixe pension
costs were below the projected costs. He discussed what the additional cuts would be at the
6.1449 millage rate. In addition, he talked about the impact on the maintenance of parks, loss of
programs, sidewalk and road repairs that could result if the millage rate is set at 6.1449. Mr.
Harden recommended the Commission adopt the proposed millage rate fox FY 2009 budget at
6.449.
Mr. Fetzer asked if the rollback rate is adopted tonight, and Commission reviews the budget and
fords additional cuts would they have until the end of September to reduce the millage.
Mx. Harden advised Commission has two (2) opportunities to reduce the millage further on
September 3`~ and September 16`x.
Mx. Eliopoulos advised that his concern is the citizens' welfare, safety and maintenance. He
recommended caution in these areas with regards to cuts. He advised that he appreciated the
second list and he recommended going with the rollback rate of 6.449.
Mayor Ellis recommended the millage rate of 6.449. She stated some things on the list could be
cut but other things she would be opposed to cutting. Mayor Ellis advised money is not really
being saved when you cut maintenance.
Mr. McDuffie asked how many of the positions proposed to be eliminated axe occupied at this
time.
Mx. Harden stated four (4) positions are occupied in the first list and seven (7) positions in the
second list. He stated this is does not include part-time which would make fourteen (14)
positions.
Mr. Eliopoulos asked how other municipalities handle animal control. He advised he would like
to find the value of positions rather than the salaries.
Mr. McDuffie stated that he compared both spreadsheets from the back-up material and he
found major cuts in maintenance that the Ciry would later regret.
Mr. Fetzer referenced the e-mail responses he sent to Mx. Harden regarding the millage rate
calculations and reserves. He stated other Cities are keeping their millage rate flat by raiding then
reserves.
Mr. Harden stated that the Ciry's current reserves are at 17%. He discussed how other Cities
kept their millage rate steady.
2 Jay z~, zoos
Mr. Fetzer advised he does not see reserves being a solution and he supported the millage rate at
the rollback rate on the condition that over the next two (2) months reviews will continue to
determine additional cuts.
Mr. Eliopoulos concurs with Mr. Fetzer.
Mr. Hazden discussed a severance package for employees that are close to retirement.
Mx. McDuffie supports constructing severance packages fox senior employees. He stated he
would like to keep some of the junior employees since the City will be faced with losing its
senior employees soon.
Mr. Harden roamed against age discrimination, but stated if some of the senior employees could
be enticed it would be to the City's benefit.
Mr. Eliopoulos supports severance packages.
Mt. Fetzer also supports severance packages.
Mayor Ellis advised the City to continue to review its options and remain open with regards to
the budget.
Mr. Eliopoulos asked how this affects the average citizens with regard to taxes.
Mr. Harden explained the difference would be $.30 per thousand.
Mx. McDuffie motioned to approve the proposed millage rate at the rollback rate of 6.449 per
Amendment No. 1 fox FY 2009, seconded by Mx. Eliopoulos. Upon roll call, the Commission
voted as follows: Mr. McDuffie -Yes; Mayor Ellis -Yes; Mx. Eliopoulos -Yes; Mx. Fetzer -Yes;
Said motion passed 4-0.
3. Review and accept the Downtown Development Authority's proposed millage rate fox FY
2009. (ADDENDUM)
Mayor Ellis advised that the Downtown Development Authority (DDA) proposed a millage rate
of one (1) mil.
Mx. Harden advised that their millage rate last year was approximately .88. Their rollback rate
this year is approximately .98.
Mx. Fetzer asked if they go above the rollback rate what would be the approval requirements.
Susan Ruby, City Attorney, advised it would have to be two-thirds majority vote.
Mx. Eliopoulos asked if there was back-up with DDA's request.
Mx. Harden advised there is no back-up.
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Mr. Eliopoulos recommended that someone from DDA come before Commission to answer _,
questions since there is no back-up to support their proposed 'millage rate.
Mx. Fetzer motioned to approve the DDA's proposed millage rate of one (1) mil, seconded by
Mx. Eliopoulos. Upon roll call, the Commission voted as follows: Mayor Ellis -Yes; Mx.
Eliopoulos -Yes; Mr. Fetzer -Yes; Mx. McDuffie -Yes; Said motion passed 4-0.
Mayor Ellis adjourned the Special Meeting at 6:55 p.m.
City Clerk
ATTEST:
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MAYOR
The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information
provided herein is the Minutes of the Special Meeting of the City Commission held on Tuesday, July
29, 2008, which Minutes were formally approved and adopted by the City Commission on August 5.
2008.
City Clerk
NOTE TO READER: If the Minutes you have received axe not completed as indicated above,
this means they are not the official Minutes of the City Commission. They will become the official
Minutes only after review and approval, which may involve amendments, additions ox deletions to
the Minutes as set forth above.
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