02-15-61SpMtg FEBRUARY 15, 1961.
A special meeting of the City Council of Delray Beach was held
in the Council Chambers at 8:30 A.M., with Mayor George V. Warren
in the Chair, City Manager George Mingle, City Attorney Richard F.
Zirmnerman and Councilmen A1 C. Avery, Dugal G. Campbell, Glenn B.
Sundy and John A. Thayer being present, which meeting had been
called for the purpose of conferring with Russell & Axon concerning
preparation and submission of a supplemental report relative to the
proposed sewage disposal plant; review of the proposed Group Hospital-
ization and Life Insurance Program, and for any other business which
may come before the meeting.
Mayor Warren called the meeting to order and announced that the
first matter of business would be a discussion concerning rumors re-
garding the American Legion Commander Lewis Manning.
Mr. R. G. Bird, Past Commander of the American Legion, informed
the Council that he had made a mistake and apologized for same, that
the rumors he heard had no foundation.
Mayor Warren accepted the apology and asked Mr. Manning to con-
tinue his good work as head of the Legion.
Mr. Manning thanked the Council for what they have done in the
past and expressed sincere appreciation for all Council consideration.
Mr. Campbell stated that it was not the intention to hurt the
Legion in any manner and that he firmly believes if the Legion will
accept the suggestions that they will still be able to have a carnival
of the type that will be acceptable both to the .people of the town and
make more money than they have in the past.
~. Sundy stated, for the record, that this was hearsay on an un-
founded rumor and which resulted in the unfortunate circumstance as
was brought up Monday night.
~.~. Frank T. 0steen, Jr. of Russell & Axon, Consulting Engineers,
presented the following report concerning Sewage Works Project, dated
February 14th, 1961:
"During the past few weeks, we have been investigating the
various possibilities for the solution of the sewage disposal
problem and construction of additional sewers for the City of
Delray Beach.
"It was necessary to confer with the State Board of Health
concerning possible points of disposal which would be accept-
able. Unfortunately, because of the change of characteristics
of domestic wastes caused by synthetic products such as deter- · ~
gents, the State Board of Health has found it necessary to re-
commend that sewage treatment plant effluents be discharged in
such a way as to preclude any possibility of contamination of
either surface or underground water supplies. In the case of
Delray Beach, we have been advised that planning should include
discharge of any proposed Sewage treatment plant effluent to
salt water. In addition, it has been determined that at least
at present no satisfactory sewage treatment plant site exists
along the inland water ways. Consequently, it has been necessary
to revise previous estimates given to the Council on the cost of
sewage treatment and disposal. We are presenting to you here-
with our latest cost estimates for treatment and disposal of
sewage both by the treatment plant method and by the outfall
method.
"Plan No. 1 - This plan entails the construction of a minimum
PregO'am wR~ich would be adequate to serve the presently sewered
area and provide for limited expansion. Cost of the treatment
and disposal facilities under this plan would be as follows.
All costs include legal, fiscal, engineering and contingency
items.
Plant $ 420,000
Master Lift Station 216,000
Force Main 181,000
Outfall .. 163, 00.0 ....
Total $ 980,000
2-15-61
FEBRUARY 15, 1961.
"The above would provide ultiraate capacity for 2,850 connec-
tions. The estimated operating costs for the first year are
$23,000. Estimated amortization cost of the capital invest-
ment is $60,200. The total first year's costs then are esti-
mated to be $83,200. In the event only 1,000 customers are
served, this would amount to a monthly cost of $6.94 per month
per connection. When ultimate capacity is reached, the monthly
cost would be reduced to $2.84 per month per connection. These
figures are given to point out the fact that in order to have
a feasible financial program which is self-supporting, it will
be necessary to construct additional collection system facili-
ties in order to provide an adequate number of customers to re-
duce the operating costs. In comparison with the above in the
event that the outfall facilities are constructed, the costs
would be as follows:
Initial Cost $ 1,245,000
First Year's Operating Cost lO,O00
Amortization 76,500
Total First Year,s Cost 86,500
If only 1,000 connections are initially served, the total cost
per month per connection would be $7.21. At a capacity of
2,850 connections, the cost would be reduced to $2.65 per month
per connection.
"Plan No. 2 - Original Program A..s~ OU...t..lined in Russell & Axon
H~e~r~t , i~n~ the 'e~t tha~--t~e- ~'~'a'~m~ent Planet method~ -i~
Ad~pte-d, costs of treatment and diSposal are estimated to be
as follows:
Plant $ ?80,000
Master Lift Station 216,000
Force Main 330,000
0utfall ... ~_00~O00_ _
Total Cost $1,626,000
"The operating cost for the first year is estimated to be
~45,000. Amortization will amount to ~$99,800 giving a total
first year's cost of ~144,800. The initial number of connec~-
tions served would be 3,200. The cost per month per connec-
tion would amount to $3.77. Under the ocean outfall plan,
total initial cost is estimated to be ~1,..2~5,000 The first
year's operating cost is estimated to be '~'.~18,000~ Amortiza-
tion will amount to 076,500. The total first year,s cost
then would be $94,500 which based on 3,200 initial connec-
tions would amount to $2.46 per month per connection. In
each case, at ultimate capacity~ the cost per month per
connection would be reduced to $1.02 for the treatment
plant and 63~ per month for the outfall system.
"Please note that the cost of lateral sewers has not been
included in the above comparisons. It was never anticipated
that it would be possible to feasibly add lateral sewers
without additional financial support such ms front foot
assessment. The cost of the lateral sewers .in both cases,
i. e., treatment plant or outfall, would~ be approximately
the same. Therefore, they can rightfully be omitted from
the comparisons. One point which we hope is made clear is
that in order to have a feasible program which is self-
supporting, it will be necessary to provide some means of
expanding the system to a point such that unit costs are
reduced to a reasonable amount.
"The above comparison clearly illustrates that the cost per
month per connection will be considerably cheaper under the
outfall plan in any long range program. We would also like
to observe that in the event the City proceeds with the
minimum program and does not provide additional lateral
sewers then certainly other sources of finances must be
made available in order to subsidize any proposed treat-
ment works since sewer service charges alone would be
exorbitantly high if considered on the basis of a self-
supporting system."
2 2-15-61
The following telegram from Ralph H. Baker, Jr. of the State Board
of Health was read:
"In reply to your letter, City of Delray Beach sewage plant
long range planning shoUld include discharge of effluent to
salt water. Lake Ida or Lake Ida canal not satisfactory
for effluent. Letter follows."
Following general discussion and explanations, Mr. Sundy moved that
there be a further meeting with the Fiscal Agent Mm. McCreedy and
Russell & Axon representative and decide on possible financing of
Russell & Axon alternate proposed program resulting from their most
recent survey and report. The motion was seconded by Nm. Thayer and
carried unanimously.
City Manager Mingle read the following letter from Architect
Kenneth Jacobsen regarding additional cost items fo~ the new City
Hall, dated February ]3$th, 1961:
"On September 19, 1960, I wrote you concerning the $171, 843 . 00
contract price for the new City Hall, and how happy we were
that we were well within our budget of $200,000.00. I also
included some additional items necessary before the City Hall
could function as such, which I explained to the City Council.
Namely:
"l. Council Chamber seats Est. $ 4,305.00
These seats we were able to secure by
competitive prices for $4,171,67 which
was well within the estimate.
"2. Walks Est. 5,500.00
There are 14,872 sq. feet of walks for City
Hall, Parking Areas. We were able to secure
a price of .36 / sq.ft., equals (~,353.92,
which was well within the estimate.
"3. Contingency Item Est. 5,000.00
I had always asked for a contingency item of
3 to 5 % for a project of this character and
magnitude, the $5,000 is based on 3%.
"a. I have only processed one change order under
this item covering adding and/or changing telephone
and convenience outlets from wall to floor type.
After the desks were located, this was more eco-
nomical than providing an underground duct system.
Amount ~ ~60.00
"b. Wood panelling on walls of Conference and
City Manager.s rooms. This was eliminated to keep
within the budget, should be installed now.
Amount (~ l, 0~. 00
"c. Revised wood panels, north wall of Council
Chamber, plus divider strips. This should be done
for a better design in a feature wall.
Amount $ 228.00
"d, P.B.A. system in Council Chamber. Present
system could be supplemenbed for the allowance of
$500.00, but present system or microphones are
obsolete as explained in the proposed change order.
Amount
"e. Change intercom master stations to same with
hand sets. These hand sets were eliminated to keep
within the budget. It is much cheaper to install
them now than to change them later. Also, one more
station is in61uded in the already existing conduit.
~ Amount ~ 633.42
(This could have been classified as equipment.)
3 2-15-61
FEBRUARY 1~, 1961.
"f. Painting' exterior two coats in lieu of spray
seal. This Was done for budget reasons. We would
like to have it painted~ now. $ ~60.00
"g. Flashing at Juncture of toP of canopy and
parapet wall. Metal or plastic flashing was not
considered for economy. It would have meant roofing
entire canopy. Since the contract was let, nylon
flashing has proven to be satisfactory. Our engineers·
say. it is satisfactory without it and could be
eliminated. (I will quit worrying).
Amount v 175.00
"h. Hardware changes; $31.50 for aluminum or brass
· butts for the large folding doors, instead of painted
ones. Latter was specified for economy. Also $25.00
for two locks for toilet compartments.
Amount $ 56.50
"i. Water spigot in' planter in lobbY. Not absolutely
necessary; could carry water. Amount $ 50.00
"J. Change floor outlet 'in City ~Manager's reception
room. This has been done with an approval of the
pric e. Amount$ 30.00
"k. Revision in panel D to accomodate air condi-
tioning connections. Should be done.
Amount $ 88.50
"l. Sound proof doors to accounting machine rooms.
This is a brand new type of door made by U. S.
Plywood Corp., since the contract was let. Coul~
be eliminated, and try to see if the present set-up
would be satisfac tory. Amount ~ 350. O0
"m. Concrete tests every 50 yards. These are setup
to be ~paid for by the owner, so that we can secure
the reports. Ail reports, are more than satisfactory.
Amount $ 135. O0
"o. Shelving; vault $200.00, plan rack building
department $50.00.~ Former to be metal, latter~ to
be wood. Amount $ 250.00
"Ail the above items' of contingency totals ~49726.42,
which is well within the estimated amount of ~5,000.
"The following additional items are estimates that this office
was asked to Submit:
"l. Auxiliary Emergency Power Unit, automatic hook up
with additional housing space. $2,611.09 Firm Price.
Original contract calls for manual control, with a
stub out for a small unit for the City Hall only.
The system has been designed and competitive prices
were secured from the two EleCtrical Contractors
already on the site.
2. Sprinkler System Estimate only $ 2,000.00
3.. Flag Pole Firm' Price 188.00
4. Exterior conduit & Manholes for Telephone $ 987.50
Since this price was submitted we have
another proposal from the' other Electrical
Contractor for $972.00.
"In conclusion, le't me emphasize, that I was given the authority
to cut and fit this building within the $200,000 figure. Since
the contract price was well within that budget due to the economy
change in the building industry, I would then have the authority
to recommend certain items be incorporated in the contract thru
the customary procedure. Also, this should be done under the
supervision of this Office."
4 2-15-61
FEBRUARY 15, 1961.
Following discussion, Mr. Campbell moved to approve the requested
additional cost, subject to competitive bids being obtained on
the items of sod and sprinkler system by the City purchasing de-
partment. The motion was seconded by Mr. Avery and upon call of
roll ~. Avery, Mr. Campbell, Mm. Thayer and Mayor Warren voted
in favor of the motion, Mr. Sundy being opposed. Mr. Sundy quali-
fied his vote as follows: "I'm not voting against it because of
the $22,000.00 but because of the manner in which it is being
handled, only two days before the building is brought to completion
and come up with ~22,000.00 more expenditure."
~'~. Campbell and Mr. Avery said that they would like to join in
Mr. Sundy,s statement in that they do not like this coming up at
the last minute, instead of several weeks ago.
Mr. Carl Gessler was asked by the City Manager to present the
Group Hospitalization & Life Insurance Program.
Concerning the proposed Group Hospitalization & Life Insurance
Program it was suggested by Business Counsel Ward Robinson that
the matter be referred to the committee that had been appointed
recently to study at! positions in the city government as to Job
requirements, salaries, etc.~. The members of said committee are:
Councilman Dugal G. Campbell, ~City Manager George Mingle, Finance
Director Carl Gessler, Business Counsel Ward Robinson and Civil
Service Board Member Fritz Frlberg. It was moved by ~. Avery
that this matter be referred to said committee, the motion being
seconded by Mr. Thayer.
Mr. Campbell, as chairman of the committee, stated that any of
the employees of the City, representing himself or representing
part of the Civil Service group, or any insurance broker of the
City may attend the meeting, in other words they are open meetings
for discussion between the members of the Committee and to re-
commendations from any one attending. Upon call of roll the motion
carried unanimously.
Mr. Campbell then called a meeting of said committee, for the
object of study, for Monday, February 20th at 1:00 P.M., in the
Council Chambers and asked that it be given due publicity.
The meeting adjourned at 11:00 A.M. on motion by Mr. Thayer.
..... R. D. WORT~HING
City Clerk
APPROVED:
5 2-mS-6m