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02-01-60 FEBRUARY I ST~ 1960o A Regular Meeting of the City Council was held in the 0ouncil Chambers at 8:00 P.M., with Mayor Glenn B. Sundy in the Chair, Acting City M~nager R. D. Worthing, City Att'y. Richard F. Zimmerman and C6uncilmen Col. Dugal G. Campbell, Charles H, Harbison, John A. Thayer and George V. Warren being present. An opening prayer was delivered by Mrs. Thomas Hatcher. On motion of Mm. Thayer and seconded by Mr. Warren, the Counoil unanimously approved the Minutes of Council Meeting held on January 28th. City Manager Worthing mentioned that copies of a report on "Use of City Equipment" had been furnished each Member of the Council for study. The Council, .on motion of Commissioner Campbell and seconded by Commissioner Thayer, unanimously agreed that said 'Report' be tabled for one week to allow time to more thoroughly study and analyze its contents. Mr. Worthing then submitted a proposed sketch of Sidewalk con- struction on N.E. 8th Street, as prepared by the Director of Public Works, Mr. Mark Fleming, with an estimated cost of approximately $$,000,, which construction tentatively provides for a Sidewalk'in- stallation on the South side of N.E. 8th Street from 7th Avenue to Palm Trail as well as southward from N,E. 8th Street, on the East side of 8th Avenue for an approximate distance of S72 feet. The Council, on suggestion of Commissioner Campbell, requested the City Manager to contact the owners of properties abutting on the proposed sidewalk construction to determine if they would be willing to share the cost of such improvement, and during the following dis- cussion thereof, CommiSsioner Thayer advised that he had been in con- tact with Mr. Ben Sundy, Member of the Palm Beach County Commission, who intimated the possibility of County participation in the cost of the proposed Sid.ewalk'which would be installed for the specific bene- fit of School ch~ldrea. On motion of Commissioner Campbell and secon.ded by Commissioner Thayer, the Council unanimo.usly approved the sharing of such Cost, after deduction of County aid, if extended, with the owners of pro- perties affected, on a basis of 50% thereof being paia by the proper- ty owners and 50% to be paid by the City. Mayor Sundy requested the appointment of various Board Members at this time and the following Boards were provided: On motion of Mr. Warren and seconded by Mr. Campbell, the Coun- cil sustained the recommendation of the Barbers' Board in the ap- pointment of - Er. Ralph Longbottom, Chairman Mr. Roy Widmer Mr. Ira Holloman · On motion of Mr. Harbison and seconded by Mr. Warren the Coun- cil unanimously ag.reed on the appointment of the following Members to cons'titute the BEACH COMMITTEE Mr. R. J. Holland, Chairman Nfs. Catherine E. Strong Mr. George McKay 'Mr. Joa~ A. Baldwin Jr. The Council,' on motion of Mr. Campbell and seconded by Mm.Warren, unanimously approved appointment of - FINANCIAL ADVISORY BOARD Mr~ Ch~a~les A. O~ane, Chair-man Mr. Rhea Whitley Mr. C. Welaon Evaul , Mr. John M. Reagan FEBRUARY 1, 1960. The Council, on motion of Commissioner Warr?n and seconded by Com~issioner Harbison, unanimously approved appointment of the follow- ing - CONTRACTORS BOARD OF EXAMINERS Charles W. Trieste, Chairman Term Expires 10/9/62 Ralph A, Bi~d !0~9/6~ C. HerrickHamnond 10/9~61 Wm. L. Carpenter 10/9/61 Bert B. Boldt 10/9/62 Alternate Members Thomas E, Woolbright 10/9/62 Richard T. Hanna 10/9/61 Charles Byron 10/9/61 On motion of Mr. Harbison and seconded by.Mr. Warren,'the Council unanimously agreed on appointment of the following - RECREATIONALADVISORY BOARD Dr. E. Monroe Father, Chairman Hrs. Helen Lee Mrs. Jas. C,. Raymond Hr. Roy M. Sunon The Council, on motion of Mr. Campbell and seconded by Mr. Harbison, unani?ously extended its appreciation to Mr. Nathan Sharp for valued services renderedover the past number of years as a Mem- ber and advisor on the Financial~Advisory Board. The Council, on sugg?stion of Mr. Warren, requested the City Man- ager to provide notification of 'Appointment' to the various Boards, identified herein, be forwarded to all appointees. As a result of a meeting held betveen the Council a~d local In- surance brokers, the City ~nager, asking for clarification thereof, vas adwsed by the Council of xts ~pproval for placement of the var ~gus. Insurance Coverages for the C~ty as provided by the prior Coun- cxl xn regular session on December 21st, 1959. Hr. Harbison informed the Council of a letter received from Mr. Matt Gracey, Chairman of the Insurance Agents Committee, copy of which is attached hereto and forms a part hereof, ~ at the request of Hr. Campbell read the following 'Excerpt' therefrom: "It is recommended that the Loca~Agents, subject to the appro- val of the City Council, nominate an Agent of Record who shall super- vise the City's insurance program.. He w~.ll ?xer~ise continuous super- vision to be certain that at all tunes the C~ty ~s properly protected with the most modern and covera es available, amd · most appropriate .ges a that on the will request . qualified Lo?lAgents regularly bid .various coverages. H~s compensation wxll be a portion of the commissions on the policies written, ~ot.only by hipself but b~ other' agents as~ell. The percentage of commissions that w~ll be received by the Agent of . Record can be best determined b~ }he Agents themselves, as some poll than cies require much closer supervision others, and the Agent of Record should receive a larger portion of the commission on such polo- cies. In order to receive the maximum benefits from such a plan, the Agent of Record sh?uld be appointed, for a term of five years. For the mutual protection 9f both the C~ty. and Agent of Record, it is recommended that the C~ty and the Agent of Record enter into a con- tract f? a five year term in or,er to insure that his services will be retained for that length of t~me. As the present coverages that became effective on Jan. 1st, 1960 are excellent and are written at very favorable rates, we recommend that no changes in existing policies be made at this time." FEBRUARY 1, 1960. Mr. Matt Gracey, having been asked by the Council to clarify the recommendation that a five-year plan, instead of a three plan, for sup.ervision of the City's Insuran.ce program, advised the Council that a five-year plan was recommended in as much as a large portion of the City's insurance is fire qoverage wh~ich is written on a five-year ba- sis,.the Agent of Recor.d (Supervisor) is compensated from-Insurance premiums of Coverage written, and should, therefore, be employed for such period. On motion of Mm. Warren and seconded by Mr. Thayer, the Council requested the City Manager .to arrange for a meeting this week with the present architect for discussion of revised plans for a new City Hall and Jail. On motion of Mm. Campbell and seconded by Mm. Harbison, the Council tabled, for one week, the exception taken to an assessment for Lot Clearing on Lots. 7 & 8, Block "A" of Westside Heights, owned by Mr.s. Eliza .Reynolds, as presented by Att'y. John H. Adams, re- quest~ng the C~ty Manager to arrange for said Att'y. Adams, together with Mrs. Reynolds, as well as the Lot clearing contractor to be pre- sent at the next Council meeting for discussion of the exception ta- ken to the procedure resulting in the assessment referred to herein- above. On motion of Mr. Harbison and seconded by Mr. Thay.er, the Council unanimously agreed on referral to the Planning and Zoning Boar~l ~he 'Request' of Mr. and Mrs. Ansell E. Sweet for re-zoning of Lot 23 in Block "D" of Palm Beach Shore Acres, for study and provision for a Public Hearing to be held concerning said request. The City Manager then presented ORDINANCE NO. G-~42: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY. OF DELRAY BEACH, FLORIDA AMENDING SECTION 29-11 OF THE CODE OF ORDINANCES OF DEI2AY BEACH BY CREATING AND PROVIDING FOR BOARD OF ADJUSTMENT; PROVIDING MANNER OF APPOINT- MENT OF MEMBERS; AND REPEALING SECTION 29-12 OF SAID CODE CHARTER AND ALL ORDINANOES IN CONFLICT HEREYfITH; AND PROVIDING AN EFFECTIVE DATE. The Council, on motion of Mr. Warren and seconded by Mr. Campbell unanimously approved PLACING Ordinance No, G-342 ~on first reading. . Mayor Sundy announce.d that this meeting had provided the oppor- tu~.~ty for hearing object~ons to the Lot Clearing Assessments as eon- tanned in Resolution No. 1220, passed and adopte~ on January 18th, 1960. The Council, sitting as a Board of Equalizatior~ received no ob- jections to said.assessment of Costs, identified in said Resolution No. 1220, on motion of Mr. Warren and seconded by Mr. Thaye~, unani- mously approved the assessments as shown in said Resolution No. 1220, aame to stand confirmed and remain legal, valid, and binding~ obliga- tions, upon the properties against which made until paid. The Council, on motion of Mr. Harbison and seconded by Mr. Thayer, unanimously approved payment of BILLS, as presented by the City Manager; GENERAL FUND $ 19,662. ?8 OPERATING WATER FUND 343.67 (Detailed List of Bills, comprising the above disbursements, is at- tached hereto and forms a part hereof.) FEBRUARY l, 1960. On motion of Mr. Harbison and seconded by M~. Thayer, the Coun- cil authorized the City Manager to proceed with the improvement of that.part of N.Wo lath Avenue between 2nd and Srd Streets, and that portion of N. W. 8th Avenue between Atlantic Ave and 2nd Street, as originally provided for in Resolution No. 1207, adopted on November 2md, 1959, and to proceed with the improvement of that part of N. W.- 1st Street between 8th and lath Avenues as soon as all rights-of-way, necessary therefor, are obtained. The Council, on motion of Mr. Harbison and seconded by M~. Thayer, unanimously approved.the Building Plans for alteration amd remodeling of the Flem~n$ Building on the Southeast cgrner of Atlan- tic Avenue and Federal Highway, as p~esented by Building Inspector Ralph Hughson and being assured by hzm that set-backs and all other building requirements of the City will be complied with. On motion of Mr. Campbell and seconded byMr. Harbison, the 'Petition~ of property owner~ involved and concerning their request that Angular Parking be permtted, rather than parallel parking as d?t?mined at Co.u~.cil Meeting o~ January llth, such request being l~mxted to Atlantic Avenue running eastward from N. W. 5th Avenue, was considered together with ~he motion, of Mr. Campbell that this r?quest be referred to the Ch~e~ o~ Police for studyand recommenda- tion. Upon Call of Roll - Commissioners Campbell, Harbison and Thayer, together with Mayo~ Sundy, voted in favor thereof, Commission- er Warren being opposed. Motion carried. The Council, on motion of Mr. Campb?ll and seconded by Mr. Harbison, unanimously asreed.on authorizing the City Manager and Director of Finance to zmmed~ately prowde for investment of the following surplus funds, as indicated - $200,000. in each of the two local National Banks on 6-months certi~ ~icates to bear $~ interest~ as proposed by the Banks, ?d $280,000. ~n each of the sa~d two National Banks on 9C-day certificates to bea~. interest at the rate of On motion of M~. Warren and seconded by Mr. Thayer, the Council requested the CityMa~ager.to arrange.a meeting bet~.een Professor Ernest R. Bartley~ University of Florida, the Council and the Plan- ning/Zoning Board as soon as possible fo~ consultation concerning preparation of an Ordinance to provide "Board of Adjustment Rules of Procedure". The Council, on motion of Mm. Campbell and seconded by Mr. ~Yarren, acknowledged the need, and their approval~ of a ~est period, or coffee break for City Hall employe?, and unann~ously agreed that such period be provided, suggesting 10:15 A.M. to 10:$0 A.M., and $:1§ P.M. to $:30 P.M~. Mr. Paul Knowles informed the Council that survey work in con- neeti?n with the proposed ~est Atlantic Avenue improvement is ~r~- gress~ng satisfactorily and felt that same may be completed within the next two weeks. Diregtor of Public Works - Mark Fle~i~g ~ informed the Council that he w~ll submit a report of the conditions, as well as-a rec- comendation, concerning the area surrounding the Ice Plant, at the next regular meeting. MEETING ADJOURNED - on motion of Mro Thaye~ and seconded by Mm. Campbell (9:0? P.M.) R. D. ~VORTHING APPROVED: "0itY ~lerk ~ MAYOR AMENDMENT TO COUNCIL MINUTES of FEB 1ST. ITE~NO. 6 on Page 4 of said '~inutes" should be amended to read as follows: "Mr. Campbell stated that he believes in an established rest period, the so-called coffee-break, which has been held, but with- out authority, should be established, and I offer this; that a coffee-break be authorized on the following basis: one fifteen minute period from 10:l§ to 10:SO A.M. and a second period from $:15 to $:$0 P.M. In offering this I take it for granted that the hours will be held rigid. I make that as a motion. The motion was seconded by Nr. ~!arren. Mr. Campbell stated that he understands that some of the Departments take "breaks" and others do not and that he believes the Council should go on record as to what we be- lieve should be given and then hold to that. After discussion the motion was passed unanimously. R. D. WORTHING APPROVED: --'citS C~r~ "' M ~"'Y OR ......