08-23-60SpMtg A~gUs~ ~3, 1960
A sp?oiel meetsng of the City Council of D~lray Beach, Florida,
was he~d xn the Coumcil Chambers at 7:30 P.M, wxthMayor glenn B.
Sundy xn the chaire City Manager ~e~zge Mingle, City Attorney
Richard P. Zimmerman and Ceuecilmem Char~es H. Harbison and George V.
Warren being present.
The Oity Clerk read the fol~owimg reports from the Architect
and the City Attorney resulting from a review and tabulation $f the
bids pertaining to construc~cion of the new City Hail:
(1) "The following iea tabulation of bids received at City
Hall covering the construction of the new City Hall, on August 22nd
at 2:00 p.m. and were read aloud at a public opening o~ bids:
B.
Cal. A. Alternate Transformer
Days Base ~id ~1 Deduct Vault
Pagan Const. Co. 175 170,430.00 .~,~,00 9,800.00
Venice Const. Co. 150 171,8A3.00 ~,418.00 9,128.00 180,971.00
Hunter Const. Co. 210 175,000.00 A,000.00 10,000.00
James I. Sinks 180 180,389,00 A,203.00 ll,0AT.00 191,436.00
Stephens Const. Co. lA5 185,000.00 5,300.00 11,000.00
"It is recommended that Alternate # 1 on deductions not he used.
Ail the Bidders have been analyzed and have been found to he compe-
tent in accordance with Section 1.12, Instructions to Bidders...
"Bidders 1, 3 end 5 have been found to he based upon air-
conditioning equipment that did not have prior approval of this
~office which was a stipulation of the specifications. This price
on this particular equipment was found to be considerably lower than
the next approved type of equipment. This office believes that the
specifications should he followed for equipment and materiel~ ~nd
if the bids are hased upon other than approved material, they should
not he considered unless all five bidders have been given the same
equal opportunity.
"It is recommended that bidders 2 and A be considered as accept-
able bids end that the award he based on the base bid plus the
Transformer Vault. ~
~s~X~nnet~ Jac~aen Architect
(2) "All thebidbonds submitted by the bidding contractors
have been reviewed, and found to be legally acceptable, in form and
content.
"The findings of ~enneth Jacobson have been studied, and
analyzed, together wit~ each individual bid received. I concur with
Mr. Jacobson, the Ar?hxtect, that the bids submitted by James I. Sinks
and Venice Construction Co. are in conformance with the specifications,
and are valid bids that may be considered and acted upon by the
Council.
"Section 78 of the Charter of the City of Delray Beach
specifies that the contract shall be awarded to the lowest competent
bidder. The bid submitted by James I. Si~ks, including the trans-
f?rmer vault, is.$191,488.00. The bid submitted by Venice Construc-
tmon Co., includxng the transformer vault, is $180,971.00. Venice
Construction Co. is thus the lowest competent bidder."
/s/ Richard F. Zimmerman
City Attorney
AUGUST 23rd, 1960.
Councilman Warren then moved that the contract for construction
of the new City Hall, under supervision of the architect, be awarded
to Venice Construction Corporation, said company being the lowest
Competent bidder, in the amount of $180,971.00, which includes the
Transformer Vault.
Councilman Harbison stated that he would like to have had the
construction'of the new City Hall to have been awarded a local con-
tractor; but, being duty.bound and recognizing the lowest competent
bidder, seconded the mormon. Upon call of roll, the motion awarding
contract for construction of the new City Hall to Venice Construction
Corporation was unanimously approved.
Mr. Harbison, being assured by the City Attorney that such pro-
cedure is both lega% and normal, reguested the Architect to encourage
the use of all possible local subcontractors which was agreed to be
exercised by Mr. Jacobson.
Mr. Warren endorsed the desire expressed by Mr. Harbison that
all possible use be made of local subcontractors in the construction
of the City Hall.
The City Clerk informed the Council that the moratorium on
issusnce of any building permits on properties lying within 200 feet
north and 200 feet south of Atlantic Avenue right-of-way between
Swinton Avenue and the S.A.L. Railroad had expired.
Councilman Harbison, being advised by the City Attorney that
such procedure is reasonable and proper, moved that the moratorium
on the issuance of building permits within the identified area be
extended for a period of $0 days from this day.
Motion was seconded byCouncilmanWarren and unanimously
approved.
MEETING ADJOURNED - 8:00 P.M.
-" CiTY CLERK
APi:~OVED:
AMENDMENT to MINUTES ~
of August 22, 1960.
Paragraph S, Page 2 of said Minutes should be amended to read as
follows:
"Following comments from Mr. Delevett of the Thermotrol
Heating and Air Conditioning and Mr. Van Treese of Is-
land Sales and Service on the operating cost and ser-
vice of the different makes Of equipment, and general
discussion, Mr. V~arren moved that the low bid be ac-
cepted and the air conditioning and heating unit be
installed in the second floor of the Central Fire Sta-
tion. Mr. Harbison asked if he would make that motion
subject to the data that had been given here tonight.
Mr. Warren expressed the opinion that the bid was a
competent bid and there was no need to qualify the bid.
There was further discussion regarding a difference of
l0 amps, after which Mr. Warren reiterated his motion.
Mayor Sundy then surrendered the chair to Mr. Harbison
and seconded the motion. Upon call of roll Mr. Warren
and Mayor Sundy voted in favor of the motion, Mr. Hat-
bison being opposed. Motion did not carry. Mr.
Harbison then moved that the low bid be accepted"s%~,.
ject to the amperage being as stated by the representa-
tive of the low bid. The motion was seconded by Mr,
Warren and unanimously carried."
R. D. WORTHING
City Clerk
(To correct original transcript)