05-12-09 Special/WS Meeting MinutesSPECIAL /WORKSHOP MEETING
May 12, 2009
A Special /Workshop Meeting of the City Commission of the City of Delray Beach, Florida, was
called to order by Mayor Nelson S. McDuffie in the First Floor Conference Room at City Hall at
6:00 p.m., on Tuesday, May 12, 2009.
Roll call showed:
Present - Commissioner Gary P. Eliopoulos
Commissioner Fred B. Fetzer
Commissioner Mackenson Bernard
Commissioner Adam Frankel
Mayor Nelson S. McDuffie
Absent - David T. Harden, City Manager
Also present were - Doug Smith, Assistant City Manager
Susan A. Ruby, City Attorney
Chevelle D. Nubin, City Clerk
Mayor Nelson S. McDuffie called the special meeting to order and announced that it had been called
for the purpose of considering the following Item:
SPECIAL MEETING AGENDA
1. BASELINE BUDGET SUBMISSION CHILDREN'S SERVICES COUNCIL
(CSC ' )LBEACON CENTER AT VILLAGE ACADEMY: Approve authorizing staff to
submt the baseline budget funding request for Fiscal Year 2009/2010 to the Children's Services
Council of Palm Beach County in the amount of $792,852.00 for the program and services
associated with the Beacon Center at Village Academy.
Mrs. Lula Butler, Director of Community Improvement, presented this item. She stated that she
would like to submit the budget to the Children's Services Council of Palm Beach County which
is about a 2% increase in the amount of funding to be received by the City.
Mr. Fetzer moved to approve submission of the Children's Services Council (CSC) baseline
budget funding for Fiscal Year 2009/2010, seconded by Mr. Eliopoulos. Upon roll call, the
Commission voted as follows: Mr. Fetzer — Yes; Mr. Frankel ---- Yes; Mr. Bernard — Yes; Mayor
McDuffie — Yes; Mr. Eliopoulos — Yes. Said motion passed 5 -0
Mayor McDuffie adjourned the Special Meeting at 6:02 p.m.
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3. Presentation of Utility RateS,tudy
Mr. Richard Hasko, Director of Environmental Services, introduced this item. Also present from
CH2M Hill was Dave Green and Luis Munoz. Mr. Hasko discussed the financial plan for
water /sewer, water /sewer rates, rate restructuring, bill distribution, impact fees and reclaimed water
rates. He discussed possibly doing a block rate structure. He stated there is a legitimate reason to
revisit water sewer impact fees which have not been increased since 1992.
Mr. Green gave an overview of the utility rate study.
Mr. Fetzer advised it is necessary to have a proactive approach and look at all of these things.
Mr. Eliopoulos concurs with Mr. Fetzer and stated we should also look at reclaim use.
Mr. Bernard asked if there is a different phase for reclaimed water.
Mayor McDuffie stated that he liked the direction the City is heading towards with water rates and
water consumption.
Commission thanked Mr. Greene for his presentation
4. Discussion regarding Charges to the Town of Gulfstream for Fire - Rescue Services
Mr. Douglas Smith, Assistant City Manager, introduced this item and discussed Mr. Harden's
reasons for the change in charges. Mr. Smith introduced Bill Thrasher, City Manager, Town of Gulf
Stream, to the Commission.
Mr. Fetzer asked if the final comments of David T. Harden, City Manager, were in the backup
information.
Mr. Smith advised the comments are in the back -up material.
Fire - Rescue Chief David James read an initial statement into record. He discussed some of the
priorities and the resources needed both human and fiscal to address years of operational growth.
Mr. Eliopoulos asked Mr. Smith if the rates for Gulf Stream would be the same as Delray Beach in
the new proposal. He would like to make sure that all recommendations and comments are
reviewed.
Mr. Smith explained how the different charges were calculated and projected.
Mr. Frankel advised that Lieutenant James Tabeek did a great job providing information. He
inquired on the cost to fully staff Fire Station No. 2 and expressed his wish to have this station fully
staffed. He also asked about the upgrades and the estimated cost He questioned when the contract
with Highland Beach was negotiated.
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Mr. Eliopoulos mentioned that he would rather have an extended contract with Gulf Stream for a
little lower amount instead of losing them after one year.
Mr. Smith stated once the numbers are received in June and the City Manager can look at the budget
staff can come back to Commission.
Mayor McDu£fie recommended that this item not be brought back to Commission at the next
meeting and wait until we receive the numbers in June. He also explained that Fire Station No. 2
needs to be fully staffed immediately from the current budget if possible.
It is the consensus of the Commission to wait until the City receives the numbers from the Palm
Beach County Property Appraiser in June.
5. Procedures for Securing Professional Services for Issuance of Bonds
Mr. Joseph Safford, Finance Director presented this item. He gave an overview of staff
recommendations which ate in compliance with the Government Finance Officers Association
(GFOA) best practices.
Mr. Frankel asked how perception problems would be addressed.
Mrs. Susan Ruby, City Attorney, discussed the GFOA recommended practices, Request for
Proposals (RFPs) and Request for Quotes (RFQs).
Mr. Fetzer stated he is satisfied with the outline provided by Mr. Safford, recommended by Usher L.
Brown and GFOA.
Mr. Eliopoulos stated he concurred with Mt. Fetzer.
Mr. Bernard inquired if the Pahn Beach County Clerk's recommendations were incorporated with
the City's report or was it compared.
Mrs. Ruby advised that the County has a large government with many different bonds issued.
Mr. Bernard suggested that the City take a look at the County's recommendations and compare and
contrast.
Mr. Smith suggested staff bring back a formal written policy to commission and any changes will be
incorporated.
It is the consensus of the Commission for this to be brought back to the Commission at a future
meeting.
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Ms. Colonna discussed using only a portion of the space.
Lori Nolan, Green Market Manager, discussed market possibilities. She advised that the people in
Pineapple Grove have expressed an interest in this. She stated it would have to be sustainable all
year long.
Mr. Ehopoulos suggested only a portion of the 10,000 square feet space be used.
It was the consensus of the Commission for something to be brought back at a future date; possibly
at the July 14, 2009 Workshop,
Mayor McDuffie adjourned the Special /Workshop Meeting at 10:02 p.m.
�-3)
Clerk
ATTEST:
MAYOR
The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information
provided herein is the Minutes of the Special /Workshop Meeting of the City Commission held on
Tuesday, May 12, 2009, which Minutes were fot ally approved and adopted by the City
Commission on May 19, 2009.
City Clerk
NOTE TO READER: If the Minutes you have received are not completed as indicated above,
this means they are not the official Minutes of the City Commission. They will become the official
Minutes only after review and approval, which may involve amendments, additions or deletions to
the Minutes as set forth above.
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05/12/09