Res 25-09RESOLUTION NO. 25-09
A RESOLUTION OF THE CITY OF DELRAY BEACH,
FLORIDA, APPROVING THE APPLICATION FOR AND
ACCEPTANCE OF UP TO $638,500.00 IN ENERGY
EFFICIENCY AND CONSERVATION BLOCK GRANT
FUNDS FROM THE U.S. DEPARTMENT OF ENERGY;
AUTHORIZING EXECUTION OF DOCUMENTS AND
PROVIDING ASSURANCES; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the American Recovery and Reinvestment Act of 2009, Public Law 111-5,
appropriates funding for the Department of Energy (DOE) to issue/award formula-based grants to
states, U.S. territories, units of local government, and Indian tribes under the Energy Efficiency and
Conservation Block Grant (EECBG) Program to implement projects and programs to reduce total
energy use, reduce fossil fuel emissions, and improve energy efficiency in building and other
appropriate sectors; and
WHEREAS, the DOE's authorization for this program is set forth in Title V, Subtitle E of
the Energy Independence and Security Act (EISA) of 2007; and
WHEREAS, EECBG projects will be funded, in whole or in part, with funds appropriated
by the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5, (Recovery Act or Act); and
WHEREAS, the City of Delray Beach, Florida, has been allocated $638,500.00 in EECBG
Funding; and
WHEREAS, the procedures established by the DOE require the City to certify by resolution
authorization for proposal submittal and Program participation; and
WHEREAS, the City will enter into an agreement with the DOE for the grant funded
Program/Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITO
*F DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission approves the proposal submittal and acceptance of up
to $638,500 in grant funding under the Energy Efficiency and Conservation Block Grant (EECBG)
Program to implement projects and programs to reduce total energy use, reduce fossil fuel
emissions, and improve energy efficiency in building and other appropriate sectors of the City of
Delray Beach contingent upon grant funds being available.
Res. No. 25-09
Section 2. That the City Commission certifies that the City has reviewed, understands and,
to the extent consistent with all constitutional and local law requirements and this Resolution, agrees
to the provisions contained in the EECBG Program Guidelines,
Section 3. That the City Commission appoints the City Manager and/or his designee with
the proper authority to apply for and receive funding based on Title V, Subtitle E, Energy Efficiency
and Conservation Block Grants, Sections 541(3)(A) or 541(3)(B) of EISA 2007, Public Law 110-
140. As required by the EECBG Application guidelines, the Mayor will execute a letter to the
Secretary of the Department of Energy certifying the name and contact information for the City
Manager and/or his designee of the City of Delray Beach, Florida, that is authorized to serve as the
City's Agent to receive funds and implement the EECBG Program, including, but not limited to,
conducting all negotiations, executing and submitting documents including, but not limited to,
applications, agreements, memoranda of understanding, payment requests, certifications, assurances
and so on, which may be necessary for the completion of the Program/Project, consistent with
constitutional and local law requirements.
Section 4. That the City of Delray Beach, Florida, will abide by the "Davis-Bacon Act"
Public Law 107-217-AUG. 21, 2002, as amended) for all aspects of this federal funding opportunity.
Section 5. This Resolution shall take effect immediately upon its adoption.
A
PASSED AND ADOPTED in regular session on this the day of JUMP-
2009.
MAY
ATTEST:
tj 6A .0-1-
Clerk C
19
Res. No. 25-09
CITY
OF
DELRO'Y
BEACH
DELRAY BEACH
CITY
CLERK
—
I 1 0 k I . .
100 NW 1st AVENUE DELRAY BEACH, FLORIDA 33444
11=1101
All - America
I I if
1993
2001 C E R T I F I C A T 10 N
561/243-7000
1, LANELDA D. GASKINS, Deputy City Clerk of the City of Delray Beach,
do hereby certify that the attached document is a true and correct copy of
Resolution, No. 25-09 is the same was passed by the Delray Beach City
Commission in regular session on the 161h of June 2009.
IN WITNESS WHEREOF, I have hereunto set my hand and the official
seal of the City of Delray Beach, Florida, on this the 22nd day of June, 2009.
0 1
La'nej-da D. UaSKins
Deputy City Clerk
City of Delray Beach, Florida
(SEAL)
I
SERVICE - PERFORMANCE - INTEGRITY - RESPONSIBLE - INNOVATIVE - TEAMWORK
Page I of 3
MEMORANDUM
TO: Mayor and City Commissioners
FROM: Richard J. Reade, Interim Public Information Officer
Randal Krejcarek, City Engineer
THROUGH: David T. Harden, City Manager
DATE: June 11, 2009
SUBJECT: AGENDA ITEM 8.H. - REGULAR COMMISSION MEETING OF JUNE 16, 2009
RESOLUTION TI ON BLOCK -GRANT
(EECBG)
ITEM BEFORE COMMISSION
The item before the City Commission is consideration of Resolution 25-09 which approves
the application for and acceptance of $638,500 in formula grant funding through the Energy Efficiency
and Conservation Block Grant (EECBG) funded by Federal Stimulus funding.
The American Recovery & Reinvestment Act (ARRA), also known as "Federal Stimulus Funding,"
which was signed by President Obama on February 17, 2009, is intended to preserve and create jobs,
promote the nation's economic recovery and assist those most impacted by the recession. As part of the
Recovery Act, the federal government has made available $2.7 Billion (in formula funding) for Energy
Efficiency and Conservation Block Grant (EECBG) Program to implement projects and programs to
reduce total energy use, reduce fossil fuel emissions, and improve energy efficiency in building and
other appropriate sectors.
In November 2007, the City Commission created the Green Task Force to provide recommendations to
the Commission on ways to improve environmental sustainability, incentives for environmental
conservation, means to enhance water and energy conservation, ideas for promotion of tree planting and
xeriscaping and best practices to be considered for implementation including long -term strategies.
In January 2009, the Green Task Force issued a comprehensive report with numerous
recommendations. City staff reviewed the report and provided initial recommendations to the
t
Commission on May 5th. The City Commission, on May 19', re viewed Staff's final project/activity
recommendations and provided direction to create new a Green Task Force. Many of the
projects/activities that were recommended by the Green Task Force and City Staff will be funded by
EECBG Grant Funding and City revenues, if available.
http://miwebOOI/Agendas/Bluesheet.aspx?ltenilD=2305&MeetinglD=210 6/17/2009
The City is eligible for $638,500 in EECBG formula funding. In order to receive this funding, the City
is required to prepare and submit a Resolution and Application identifying the projects/activities that
will be funded by this program as well as providing assurances and certifications that the City will
comply with all aspects of the EECBG program and the "Davis-Bacon Act."
Staff is recommending the following projects for inclusion in the EECBG Application:
Creation of a Green Task Force Committee
Creation of a Sustainability Officer
Retrofit City Street Lighting to Light Emitting Diode (LED)
Retrofit City Parks & Athletic Field Lighting to Light Emitting Diode (LED)
Retrofit City Building/Facility manual thermostats to programmable thermostats
Retrofit City Building/Facility lighting to Light Emitting Diode (LED)
Install City Building/Facility motion detection lighting systems
Develop a Solar Showcase Project that will leverage funding from the State of Florida's Solar
Energy Systems Incentives Program — Fire Station #I- Headquarters (if funding is available within the
formula allocation).
It should be noted that the City's Application will include a Project Strategy (utilizing the Green Task
Force Report and City Staff recommendations) identifying how the City will construct/complete each
project/activity proposed to be funded. In addition, this Project Strategy will assist the City in
reducing energy consumption and greenhouse gas emissions produced within our community.
The attached Resolution 25-09 approves the application for and acceptance of the grant funding and
states that the Mayor will execute a letter to the Department of Energy (draft copy attached) providing
the City Manager's name and contact information (or his designee) who will be authorized to serve as
the City's Agent to receive the grant funds and implement the program.
The EECBG funding opportunity presents the City of Delray Beach with an extraordinary and unique
opportunity to address our energy usage and reduce the City's annual energy budget while
demonstrating to the public many of the Green Task Force's strategies to improve our environment and
community.
The City's grant consultant, Langton Associates, is assisting with the grant application.
Ilia[t�IcllTi ill
All funding will be provided through the American Recovery and Reinvestment Act of 2009 (ARRA) -
Energy Efficiency and Conservation Block Grant (EECBG) — Formula Grant Funding to support the
proposed projects and activities.
http://miwebOOl/Agendas/Bluesheet.aspx?ltemID=2305&MeetinglD=2 10 6/17/2009
Page 3 of 3
Staff recommends approval of Resolution 25-09 which authorizes the application for and acceptance
of $638,500 in formula grant funding through the Energy Efficiency and Conservation Block Grant
(EECBG) funded by Federal Stimulus funding.
http://miwebOOI/Agendas/Bluesheet.aspx?ltemlD=2305&MeetinglD=21 0 6/17/2009
A RESOLUTION OF THE CITY OF DELRAY BEACH,
FLORIDA, APPROVING THE APPLICATION FOR AND
ACCEPTANCE OF UP TO $638,500 IN ENERGY EFFICIENCY
AND CONSERVATION BLOCK GRANT FUNDS FROM THE
U.S. DEPARTMENT OF ENERGY; AUTHORIZING
EXECUTION OF DOCUMENTS AND PROVIDING
ASSURANCES; PROVIDING AN EFFECTIVE DATE.
energy use, reduce fossil fuel emissions, and irnprove energy efficiency in budding and other
appropriate sectors; and
WHEREAS, the DOE's authorization for this program is set forth in Title V, Subfitle E of
the Energy Independence and Security Act (EISA) of 2007; and
WHEREA!E� EECBG projects will be funded, in whole or in part, wth funds appropriated
by the American Recovery and Reinvesf�t Act of 2009, Pub. L. 111-5, (Recovery Act or Act); and
WHEREA$, the City of Delray Beach, Florida, has been allocated $638,500 in, EECBG
Funding; and
WI-IEREAS, the procedures establishedby the DOE reqtm the City to certify by resolution
authorization for proposal subrnittal and Program participafion; and
WHEREAS, the City will enter into an agreement Wth the DOE for the grant funded
Prognam/Project.
NOW, THEREFORE, BE IT RESOLVED BY TEE CITY COMM[SSION • THE CITY
OF DELRAY BEAO-L FLORIDA, AS FOLLOWS:
Section 1 . That the City Conunission, approves the proposal submittal and acceptance • up
to "..28,500 in giant funding under the E 11 .
Program to iinplement projects and programs to redre total mergy use, reduce fossil fuel
emissions, and improve energy effidency in budding and other appropriate sectors of the City of
Dehay Beach contingent upon grant funds being available
Section 2. That the City Commission certifies that the City has reviewed understands and,
W-flikew-k- Z%i Itird
to the provisions contained in the E ECBG Program Guidelines.
5cckm 3. That the City Commission appoints the City Manager and/or his dmgnee with
the pro2g authority to a-p unding based on Tide V
Ly for and receive L, , -, Subtitle E, EnerNrEfficiencv
M
VISTU111WISMI ou"71 IN M7141
01-1041;41
md. so on, whicli may be necessary for the completion, of the Program/Project corL4stent vvith
constitutional and local law require.Cd F.
Section 4. That the City of Delray Beach Florida, will abide by the "Davis-Bacon Act"
Public Law 107-217-AUG. 21, 2002, as arnended) for all aspects of this federal funding opportunity.
Section 5. This Resolution shall take effect kmv&tely upon its adoption.
PASSED AND ADOPTED in regular session on ffiis the — day of
MIA
City Clerk
Dr. Steven Chu June 17, 2009
Secretary of Energy
U.S. Department of Energy
1000 Independence Avenue, SW
Washington, District of Columbia 20585
Dear Secretary Chu:
As required by the U. S. Department of Energy's (DOE) National
Energy Technology Laboratory Recovery Act - Energy Efficiency and
Conservation Block Grants - Formula Grants Funding Opportunity
Number: DE-FOA-0000013, I am writing to formally notify the DOE
that the City Commission of the City of Delray Beach, Florida, has
formally appointed the City Manager and/or his designee with the
proper authority to apply for and receive funding based on Title V,
Subtitle E, Energy Efficiency and Conservation Block Grants, Sections
541(3)(A) or 541(3)(B) of EISA 2007, Public Law 110-140.
As required by the EECBG Application guidelines, our City Manager
and/or his designee's contact information is listed below:
Mr. David T. Harden
City Manager
City of Delray Beach, Florida
100 NW 1st Avenue
Delray Beach, Florida
Tel: 561.243.7010
Fax: 561.243.7199
E-Mail: harden @ci.delray- beach.fl.us
Further, I am writing to assure the U. S. Department of Energy that
the City of Delray Beach, Florida, will abide by the "Davis-Bacon Act"
PUBLIC LAW 107-217-AUG. 21, 2002, as amended) for all aspects of
this federal funding opportunity.
The City of Delray Beach, Florida, appreciates this funding
opportunity to assist in improving the overall quality of life within our
community and to continue our efforts to make the City of Delray
Beach a better place to live, work and play!
Thank you in advance for your continued support and consideration
of our EECBG grant request.
Sincerely,
Nelson S. "Woodie" McDuffie
Mayor
Attachment
c: City of Delray Beach City Commission
David T. Harden, City Manager
. w
NOT SPECIFIED /OTHER
ASSISTANCE AGREEMENT
1. Award No.
Modification No.
3. Effective Date
4. CFDA No.
12.
DE- SC0002536
001
05/06/2010
61.128
5. Awarded To
3. Sponsoring Office
7. Period of Performance
CITY OF DELRAY BEACH
EERE (FORS)
09/21/2009
Attn: MARY ANN YOUNG
U.S. Department of Energy
through
09/20/2012
100 NW 1ST AVE
Office of Energy Efficiency & Renewable E
DELRAY BEACH FL 334442612
Forrestal Building
1000 Independence Avenue, SW
Washington DC 20585
8. Type of Agreement
9. Authority
10. Purchase Request or Funding Document No.
❑X Grant
Energy Independence and Security Act
JOSCO05366
❑ Cooperative Agreement
(EISA) of 2007
❑ Other
11. Remittance Address
12. Total Amount
13. Funds Obligated
CITY OF DELRAY BEACH
Govt. Share: $638,500.00
This action: $0.00
Attn: MARY ANN YOUNG
100 NW 1ST AVE
Cost Share $0.00
Total $638,500.00
DELRAY BEACH FL 334442612
Total $638,500.00
14. Principal Investigator
15. Program Manager 16.
Administrator
See Original Award Document
Martha J. Kass
Oak Ridge
Phone: 865 -576 -0717
U.S. Department of Energy
P.O. Box 2001
Oak Ridge TN 37831
17. Submit Payment Requests To
18. Paying Office
19. Submit Reports To
OR for OSTI
OR for Oak Ridge /OSTI
See Upd. Attachment 3
U.S. Department of Energy
U.S. Department of Energy
Oak Ridge Financial Service Center
Oak Ridge Financial Service Center
P.O. Box 6017
P.O. Box 6017
Oak Ridge TN 37831
Oak Ridge TN 37831
20. Accounting and Appropriation Data
Block Grant
21. Research Title and /or Description of Project
ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT
For the Recipient
For the United States of America
22. Signature of Person Authorized to Sign
25. Signature of Grants /Agreements Officer
L
Signature on File
23. Name and Title n
24. Date Signed
26. Name of Officer
27. Date Signed
JUDITH S. WILSON
05/06/2010
I
Approved a a and
legal sufficiency:
City Attorney
NOT SPECIFIED /OTHER
NOT SPECIFIED /OTHER
REFERENCE NO. OF DOCUMENT BEING CONTINUED
PAGE OF
CONTINUATION SHEET
IDE-SCO002536/001
2 { 2
NAME OF OFFEROR OR CONTRACTOR
CITY OF DELRAY BEACH
ITEM NO.
SUPPLIESISERVICES
DUANTITY
UNIT
UNIT PRICE
AMOUNT
(A)
(B)
(C)
(D)
(E)
(F)
DUNS Number: 077283737
TAS::89 0331::TAS Recovery Recovery Act: Block
Grant for ARRA Funding. Amendment Award for
Delray Beach, FL
Administrative Specialist: Kay Brown, Tel:
(865)241 -7334; email: brownkd @oro.doe.gov
ASAP: Yes Extent Competed: NOT AVAIL FOR COMP
Davis -Bacon Act: YES
The purpose of this amendment is to accomplish
the following:
(1) Revise and replace the Attachment 2 - Project
Activity Worksheets with the attached;(2) Revise
and replace Attachment 4 - Budget Page with
attached ;(3) Revise and replace Attachment 3,
Reporting Requirements Checklist with attached;
(4) Change Payment Terms to Standard Immediate;
(5) Change Administrative Specialist to Kay
Brown, Tel: (865)241 -7334; email:
brownkd @oro.doe.gov
Fund: 05796 Appr Year: 2009 Allottee: 30 Report
Entity: 471999 Object Class: 41000 Program:
1005115 Project: 2004350 WFO: 0000000 Local Use:
0000000 TAS Agency: 89 TAS Account: 0331
JULY 2004
NOT SPECIFIED /OTHER
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EECBG Activity Worksheet
Grantee: City of Delray Beach Bate: 07/27/2009
DUNS 0: 77283737 Program Contact Email; grantoes@Wdelraybaach.com
Program Contact First Name: Randal Last Name: Krejcarek
ProjectTga: Sustainability Officer
Activity: 1. -Development of Efficiency_&_ If Other.
Sector. Public 1-onservalion e If Other.
Proposed Number of Jobs Created: 1.00 Proposed Number of Jobs Rotalne l:
Proposed Energy Saved and/or Renewable Energy Generated: not applicable
Proposed GHG Emissions Reduced (CO2 Equivalents):
Proposed Funds Leveraged:
Proposed EECBG 8udgat 117, 750.00
Projected Costa Within Budget: Administration: $17.750.00 Revolving Loans: Subgrants:
Project Contact FW Name: Randal
Metric ACtMty. Workshops, Training, and Education
Last Name: Krejearek Emall: s*antwsfurwtraybeaft.e
If Other.
Project Summary: (ILnif summary to space provided)
This activity will fund the creation of a Sustainability Officer position at the City of Delray Beach.
JOB PURPOSEi
• To develop and deliver a program of sustainable development initiatives through the integration of
sustainable development principles into City of Delray Beach policies, projects and strategies.
MAIN DITTIES:
. To act in a capacity as the City's lead officer in carrying out the Sustainability appraisal and
strategic environmental assessment of documents forming the City's development framework and other
city projects and strategies
• To advise and consult with environmental organizations in &coping the Sustainability appraisal and
strategic environmental assessment
• To prepare innovative advice on incorporating the principles of sustainable design and construction
and renewable energy within the built environment
To monitor and report on the effectiveness of sustainable design and renewable energy policies
To provide technical advice, analysis and training on sustainable development and energy generation
from renewable sources to the City Commission. community interests and other stakeholders
To provide technical consultation responses to planning applications and informal inquiries
To promote sustainable development including preparing of reports for inclusion in local press and
external stakeholders
To attend and advise Green Task Force meetings.
To educate the public about energy efficiency and conservation efforts of the City of Delray Beach
and ways these methods could be applied to homes and businesses.
It you are proposhrg more then or+e sdMly, rive this ft as many ift"s as needed wvkh sucoasshv page numbers. For exompJd: 'ON-CIMCorun+bus-
Pa- OdAcfM?ypaps i. pdl• "ON- CITY -C h mbus -Petro BLIACovfty page 2pdf.'errd continua as nsedad
EECBG Activity Worksheet
Grantee: City of Delray Beach Date: 07/27/2009
DUNS M 77283737 Program Contact Email: grantsesgrnydeiraybeach. com
Program Contact First Name: Randal Last Name: Kre j carek
ProjectTille: City building energy efficiency retrofit project
Activity. 5. Energy Efficiency Retrofits If Other:
SECtOC Public
If Other.
Proposed Number of Jobs Created: 2.00 Proposed Number of Jobs Retained:
Proposed Energy Saved and/or Renewable Energy Generated: 3602 (mil lion source BTU)
Proposed GHG Emissions Reduced (CO2 Equivalents): 216.000
Proposed Funds Leveraged:
Proposed EECBG Budget: 189, 730.00
Projected Costs Within Budget: Administration: —
Project Contact First Name: Randal
MetricACtivity Building Retrofits
Project Summary. (limit summary to space provided)
Revolving Loans:
Last Name: Krejcarek
It Other.
Subgrants:
Email: yrentn,rr.4rrydolroybmch. com
This activity will perform energy efficiency retrofits to City buildings through changes to lighting,
thermostats and light switches.
Lighting represents roughly 40 percent of the energy consumption in the commercial building sector.
This activity proposes to convert City building lighting at 40 locations to TB lighting, at a cost of
$1750 per location. Installation will be performed by City of Delray Beach staff. This conversion
will be completed within 12 months.
This activity also proposes the installation of 798 motion detector light switches in City Buildings
at a cost of $100 per unit. Installation will be performed by City of Delray Beach staff. This
conversion will be completed within 12 months.
The third component of this activity to convert all thermostats in 37 city buildings from manual to
programmable, at a cost of $600 per unit. Installation will be performed by City of Delray Beach
staff. This conversion will be completed within 6 months.
This project will be promoted in all City newsletters, press releases, social media, and website, as
well as through the Green Task Force and various public meetings including City Commission meetings.
The public will be encouraged to implement similar measures in their homes and workplaces.
If you are proposing more than one activity, save this foe as many times as needed with successive page numbers. For example: '0N- CITY- Cotumbus-
Projed Activity page l.pdf, "'ON• CITY- Columbus - Protect AGlvftypage Zpd'' and continue as needed.
Grantee: City of Delray Beach
DUNS #-. 77283737
Program Contact First Name: Randal
EECBG Activity Worksheet
Date: 07/27/2009
Program Contact Email: grant ses@myde I raybeach. com
L.aslName: Krejcarek
Project Title: City Lighting Improvements - sports field lighting @ City Parks
Activity. 12. Lighting
Sector: Other
Proposed Number of Jobs Created: 3.00
Proposed Energy Saved and/or Renewable Energy Generated:
If Other.
If Other Governmental
Proposed Number of Jobs Retained: 0. 00
113,584 (million source BTU)
Proposed GHG Emissions Reduced (CO2 Equivalents): 6.812.000
Proposed Funds Leveraged: $0.00
Proposed EECBG Budget: 330, 804.00
Projected Costs Within Budget: Administration: $0.00
Project Contact First Name: Randal
Metric Activity. Transportation
Project Summary: (limit summary to space provided)
Revolving bans: $0.00
Last Name. Krejcarek
If Other.
Subgrants: $0.00
Email: grantaeoanydalrayheach.con
Pompey Park,named after long -time Delray Beach resident C. Spencer Pompey, is one of the most utilized
parks in the City of Delray Beach. This 17.5 acres park includes a recreation center with a game room,
gymnasium and auditorium. The park features 2- lighted little league baseball fields, 1- lighted
junior /senior league baseball field, 1 multipurpose field, spectator bleachers /benches located at each
field, 2 batting cages, press box, concession stand, outdoor lighted tennis courts, outdoor lighted
basketball courts, outdoor lighted racquetball courts, a state of the art playground area, 2 picnic
pavilions, and picnic areas with barbecue grills, tables, and benches. Adjacent to the recreation
center is the Pompey Park Pool with both swimming and wading pools.
This project proposes to replace the existing 102 existing sports lighting fixtures with 74 energy
efficient fixtures. The City estimates a energy consumption savings of 36,372 kwh at 700 annual hours
of use. This project will replace fixtures throughout the park as follows, and will also feature a
"smart" light management system that will allow for remote management of the Park's lighting system
via the internet and will provide historical information on equipment operation and maintenance and
facility usage.
- 200' radius baseball field - 24 existing fixtures, replacing with 16 new Green fixtures
- 200' radius baseball field - 24 existing fixtures, replacing with 16 new Green fixtures
- 280' radius baseball field - 30 existing fixtures, replacing with 22 new Green fixtures
- set of 2 basketball courts - 12 existing fixtures, replacing with 8 new Green fixtures
- set of 2 tennis courts - 12 existing fixtures, replacing with 12 new Green fixtures
As the City -s highest profile park, Pompey Park will provide a showcase for the energy and green house
gas savings of energy efficient lighting. SIgnage will be affixed on or near lighting to advise the
public of energy savings. Located in the heart of the African - American community in Delray Beach, the
major goal and objective of Pompey Park is to enhance the quality of life for the total community. The
center -s main building was constructed with federal Community Development Block Grant funds to provide
a social, recreational and civic facility for the community. The center serves approximately 150,000
participants yearly and there are over 48 clubs, organizations and civic groups utilizing Pompey Park
on a monthly basis.
Major events held at Pompey Park are basketball leagues and tournaments, Little League and adult
baseball, luncheons, card parties, plays, wedding receptions, gospel concerts, banquets, racquetball
tournaments, softball leagues, tennis tournaments and lessons, a tutoring program, Keith Straghn
Thanksgiving dinner, Martin Luther King, Jr. Celebration and the Roots Festival. The park also hosts a
variety of camps throughout the year for children for ages 5 - 12 years old.
This project will be promoted in all City newsletters, press releases, social media, and website, as
well as through the Green Task Force and various public meetings including City Commission meetings.
The public will be encouraged to implement similar measures in their homes and workplaces.
It you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH- CITY- Columbus-
Project Ac ivity page t.pdf,' "ON- CITY- Cctumbm- Project Activity page 2.pdt,' and continue as needed.
EECBG Activity Worksheet
Grantee: City of Delray Beach Date: 07/27/2009
.___..
DUNS #t: 77283737 Program Contact Email: 2rantses@mydelraybeach. com
Program Contact First Name: Randal Last Name: Krej carek
Project Title: Solar energy demonstration at Fire Station #1 (5000 kw)
Activity. 13. Onsite Renewable Technology H Other
Sector.
Public If Other.
Proposed Number of Jobs Created: Proposed Number of Jots Retained:
Proposed Energy Saved and/or Renewable Energy Generated: (million source BTU)
Proposed GHG Emissions Reduced (CO2 Equivalents):
Prnnncarl Muncie I wvaranwti• _
Proposed EECBG Budget: 216.00
Projected Costs Within Budget: Administration: Revolving Loans: Subgrants:
Project Contact First Name: Randal last Name: Krejcarek Email: gr° tveermydelraybeach.c
Metric Activity. Building Retrofits If Other.
Project Summary: (limit summary to space provided)
This activity was intended to provide for installation of a 500okw solar (PV) energy system at Fire
Station #1. However, early estimates determined that the budget for such a project far exceeded the
proposed $67,750 budget, and funds were needed to complete Activity #12, Park Lighting, for that
reason, these funds, minus funds already spent, were re- allocated to Activity 12.
If you are proposing more than one activl(y, save this ride as many times as needed wi(b successive page numbers. For example: 'OH -CITY- Columbus -
Project ActivHy page 1.pd4"'0H -CITY- Co1umbus - Project Activity page 2.pdt, "and continue as needed.
DOE F 4600.2
(Z") ATTACHMENT 3
All Other EAtions Are Obsolete
U.S. Department of Energy
FEDERAL ASSISTANCE REPORTING CHECKLIST
AND INSTRUCTIONS
1. Identification Number:
2. Program /Project Title:
DE- SC0002536
EECBG
3. Recipient:
City of Delray Beach, FL
4. Reporting Requirements:
Frequency
No. of Copies
Addressees
A. MANAGEMENT REPORTING
® Program Performance Report
Q
Paaeeneray.00v
® Special Status Report
EEarants(o)oro.doe.aov
A
Contracting Officer listed in Block 26
of Assistance Agreement
B. SCIENTIFIC/TECHNICAL REPORTING
(Reports /Products must be submitted with appropriate DOE F 241. The
241 forms are available at www.osti.gov /elink)
Report/Product Forth
❑ Final Scientific/Technical Report DOE F 241.3
❑ Conference papers/proceedings` DOE F 2413
❑ Software /Manual DOE F 241.4
❑ Other (see Special Instructions) DOE F 2413
Scientific and technical conferences only
C. FINANCIAL REPORTING
M SF425, Federal Financial Report"
Q, F
Paae enerav oov
D. CLOSEOUT REPORTING
EEarantsnoro doe a0v
❑ Patent Certification
Contracting Officer listed in
® Property Certification
F
Block 26 of Assistance Agreement
❑ Other (see Special Instructions)
E. OTHER REPORTING
❑ Annual Indirect Cost Proposal
❑ Annual Inventory Report of Federally Owned Property, if any
® Other — See Section 5 below:
Q, F, A
See Special Instructions Below
FREQUENCY CODES AND DUE DATES:
A - Within 5 calendar days after events or as specified. S - Semiannually; within 30 days after end of reporting period.
F - Final, 90 calendar days after expiration or termination of the award.
Q - Quarterly; within 30 days after end of the reporting period.
Y - Yearly, 90 days after the end of the reporting period.
5. Special Instructions: Forms are available at https://www.eere-pmc.energy._Qov/forms.as
Reporting is as follows:
Energy Efficiency and Conservation Strategy (if applicable )
ANNUALREPORTS
ARRA — Performance Progress (OMB 1512) Report: Submit to FederalReporting,gov
See Federal Assistance Reporting Instructions on following pages for more details.
Please note: All quarterly reports are due no later than 30 days after the end of the reporting period. Because this award is funded under the
Recovery Act, the ARRA Performance Progress (OMB) Report is due no later than 10 days after the end of the reporting period.
Federal Assistance Reporting Instructions
Reporting requirements under the EECBG Program consist of the following types of reports:
SPECIAL STATUS REPORT
The recipient must report the following events by e-mail as soon as possible after they occur:
1. Developments that have a significant favorable impact on the project.
2. Problems, delays, or adverse conditions which materially impair the recipient's ability to meet the objectives of
the award or which may require DOE to respond to questions relating to such events from the public. For
example, the recipient must report any of the following incidents and include the anticipated impact and remedial
action to be taken to correct or resolve the problem /condition:
a. Any single fatality or injuries requiring hospitalization of five or more individuals.
b. Any significant environmental permit violation.
c. Any verbal or written Notice of Violation of any Environmental, Safety, and Health statutes or
regulations.
d. Any incident which causes a significant process or hazard control system failure.
e. Any event which is anticipated to cause a significant schedule slippage or cost increase.
f. Any damage to Government -owned equipment in excess of $50,000.
g. Any other incident that has the potential for high visibility in the media.
FINANCIAL REPORTING
■ FOR ALL RECIPIENTS: Submit a Quarterly Performance Progress Report and the SF-425 Federal
Financial Report. Instructions for the Quarterly Performance Progress Report are below. The SF-
425 is available at http: / /www.whitehouse.gov /omb /grants /index.htm1.
CLOSEOUT REPORTING
Property Certification
The recipient must provide the Property Certification, including the required inventories of non - exempt
property, located at http: / /grants.pr.doe.gov.
EECS STRATEGY (for units of local government and Indian tribes only)
• FOR UNITS OF LOCAL GOVERNMENT AND INDIAN TRIBES: units of local government and Indian
tribes that do not submit an Energy Efficiency and Conservation Strategy (EECS) with their
application must submit one not later than one - hundred twenty (120) days after the effective date of
the award. The EECS shall be a comprehensive strategy that covers, at a minimum, all items details
in Attachment D as well as the following:
• Jurisdictional area covered by plan and governing body and/or office with direct authority over
plan
• Plan implementation partners and any leverages funds from private or other public sources
• Baseline energy use and GHG emissions inventory and forecast
• Goals /objectives for total energy use and emissions reductions, and energy efficiency increase
(including deployment of renewable technologies)
• Goals can be qualitative
• Actions /plans /strategies and implementation schedule to meet goals
• Actions and strategies included in the plan can be eligible activities for use of funds under
EECBG as well as activities that are ineligible; comprehensive planning is encouraged.
The eligible activities should be marked as such.
• Applicants are encouraged, in particular, to include the potential impact of anticipated
leveraged funds from private as well as other public sources.
• Expected outcomes and benefits of plan:
• Jobs (created and /or retained)
• Energy saved
• Renewable energy capacity
• GHG emissions reduced
• Funds leveraged
• Obstacles to reaching goals and strategies to remove obstacles
• Policies and /or administrative actions adopted or needed to support
actions /plans /strategies /targets /schedule
• Evaluation, monitoring and verification plan
• Plan for how activities will be sustained beyond grant period
• Plans for the use of funds by adjacent eligible units of local governments that receive grants
under the program; and plans to coordinate and share information with the state in which the eligible
unit of local government is located regarding activities carried out using the grant to maximize the
energy efficiency and conservation benefits under this part.
• Plans for how these funds will be coordinated with leverages funds, including other Recovery Act
funds, to maximize benefits for local and regional communities.
ANNUAL REPORTS
■ FOR UNITS OF LOCAL GOVERNMENT AND INDIAN TRIBES: Submit annual reports not later than
two (2) years after the effective date of this award and annually thereafter. The annual report shall
describe the status of development and implementation of the energy efficiency and conservation
strategy and an assessment of energy efficiency gains within the jurisdiction of the eligible unit of
local government or Indian Tribe. The annual report shall also address the metrics listed below.
FOR STATES: Submit annual reports not later than one (1) year after the effective date of this award
and annually thereafter. The annual report will include the metrics listed below as well as:
• The status of development and implementation of the energy efficiency and conservation
strategy of the state during the preceding calendar year;
• The status of the subgrant program of the state;
• Specific energy efficiency and conservation goals of the state for subsequent calendar years;
and
• Activities (list all programs created or supported by program funds and amount of program
funds spent on each activity, indicate which programs are new and which are existing,
indicate which programs are supported solely by program funds, and which have other
funding sources.
ARRA PERFORMANCE PROGRESS REPORT
Failure to comply with this reporting requirement may result in termination of that part of the award funding by
Recovery Act.
Not later than 10 days after the end of each calendar quarter, each recipient shall submit a report to the grantor
agency that contains:
The total amount of American Recovery and Reinvestment Act of 2009, Pub, L. 111 -5, covered funds
received from that agency;
The amount of American Recovery and Reinvestment Act of 2009, Pub. L. 111 -5, covered funds received that
were expended or obligated to project or activities;
A detailed list of all projects or activities for which American Recovery and Reinvestment Act of 2009, Pub. L.
111 -5, covered funds were expended or obligated including:
0 Name of project or activity
• Description of project or activity
• Evaluation of the completion status of project or activity
• Estimate of number of jobs created and retained by project or activity in the manner and form prescribed
by DOE
• Infrastructure investments made by State and local governments, purpose, total cost, rationale or agency
for funding infrastructure investment, name of agency contact.
• Information on subcontracts or subgrants awarded by recipient to include data elements required to
comply with the Federal Accountability and Transparency Act of 2006 (Pub. L. 109 -282).
• Compliance: As a condition of receipt of funds under this Act, no later than 180 days of enactment, all
recipients shall provide the information described above.
DOE intends to append the periodic ARRA — Performance Progress Report to include reporting on the following, at a
minimum:
The results of the funding provided for the EECBG Program through the American Recovery and
Reinvestment Act (ARRA) will be assessed according to the following performance metrics:
• Jobs created and /or retained
• Energy (kWh /therms /gallons /BTUs /etc.) saved
• Renewable energy generated
• GHG emissions reduced
• Cost savings
The metrics described below are designed to track the accomplishments of projects funded by EECBG.
States must not include results reported by direct grant recipients. Grant recipients will be presented with
reporting requirements at the time they receive funding and will be expected to report their achievements in
terms of the specified metrics presented below.
Grant recipients will be required to report quarterly on project expenditures, and also on specific activities and
achievements, such as square feet of buildings retrofitted. These items tend to be outputs (actions taken by
grant recipients) but also include some short-term outcomes (results achieved relatively soon after project
outputs occur that lead toward attainment of ultimate project objectives).
Expenditures: Accurate records should be kept on project expenditures for all EECBG ARRA funded efforts.
The specific information to be gathered and tracked is listed below. It will be the same for all project types:
• Expenditures for project activities
• Expenditures for administration
• Expenditures for evaluation
• Leveraged funds
Metrics Activity: The key metrics to be reported will vary by project type. The minimum information to be
reported, by project activity type, is reported below.
Building Codes and Standards
• Name of new code adopted
• Name of old code replaced
• Number of new and existing buildings covered by new code
Building Retrofits
Clean Energy Policy
• Number of buildings retrofitted, by sector
• Square footage of buildings retrofitted, by sector
• Number of alternative energy plans developed or improved
• Number of renewable portfolio standards established or improved
• Number of interconnection standards established or improved
• Number of energy efficiency portfolio standards established or improved
• Number of other policies developed or improved
Building Energy Audits
Number of audits performed, by sector
Floor space audited, by sector
Auditor's projection of energy savings, by sector
Energy Efficiency Rating and Labeling
• Types of energy- consuming devices for which energy - efficiency rating and labeling
systems were endorsed by the grantee
Government, School, Institutional Procurement
• Number of units purchased, by type (e.g., vehicles, office equipment, HVAC
equipment, streetlights, exit signs)
Industrial Process Efficiency (kWh equivalents)
• Reduction in natural gas consumption (MMcf)
• Reduction in fuel oil consumption (gallons)
• Reduction in electricity consumption (MWh)
Loans and Grants
• Number and monetary value of loans given
• Number and monetary value of grants given
Renewable Energy Market Development
• Number and size of solar energy systems installed
• Number and size of wind energy systems installed
• Number and size of other renewable energy systems installed
Financial Incentives for Energy Efficiency and Other Covered Investments
• Monetary value of financial incentive provided, by sector
• Total value of investments incentivized, by sector
Technical Assistance
Transportation
• Number of information transactions contacts (for example, webinar, site visit, media,
fact sheet) in which energy efficiency or renewable energy measure were
recommended, by sector
• Number of alternative fuel vehicles purchased
• Number of conventional vehicles converted to alternative fuel use
• Number of new alternative refueling stations emplaced
• Number of new carpools and vanpools formed
• Number of energy - efficient traffic signals installed
• Number of street lane -miles for which synchronized traffic signals were installed
Workshops, Training, and Education
• Number of workshops, training, and education sessions held, by sector
• Number of people attending workshops, training, and education sessions, by sector
Other Activities Not Previously Defined
• Pertinent metric information for any activity not defined above should be captured
and included as needed
Short-term Outcomes (DOE will provide supplemental guidance on how to calculate these outcomes
to ensure consistent approaches that results can be aggregated at a regional, State and national
level):
Energy Savings (kWh equivalents)
• Annual reduction in natural gas consumption (MMcf) by sector and end -use category
• Annual reduction in electricity consumption (MWh) by sector and end -use category
• Annual reduction in electricity demand (MW) by sector and end -use category
• Annual reduction in fuel oil consumption (gallons) by sector and end -use category
• Annual reduction in propane consumption (gallons) by sector and end -use category
• Annual reduction in gasoline and diesel fuel consumption (gallons) by sector and
end -use category
Job Creation /Retention
• Number
• Type
• Duration
Renewable Energy Capacity and Generation
• Amount of wind - powered electric generating capacity installed (MW)
• Amount of electricity generated from wind systems (MWh)
• Amount of photovoltaic generating capacity installed (MW)
• Amount of electricity generated from photovoltaic systems (MWh)
• Amount of electric generating capacity from other renewable sources installed (MW)
• Amount of electricity generated from other renewable sources (MWh)
Emissions Reductions (tons) (CO2 equivalents)
• Methane
• Carbon
• Sulfur Dioxide
• Nitrogen Oxide
• Carbon Monoxide
Protected Personally Identifiable Information (PII)
Reports must not contain any Protected PII. PH is any information about an individual which can be used to
distinguish or trace an individual's identity. Some information that is considered to be PH is available in public
sources such as telephone books, public websites, university listings, etc. This type of information is considered
to be Public PII and includes, for example, first and last name, address, work telephone number, e-mail address,
home telephone number, and general educational credentials. In contrast, Protected PH is defined as an
individual's first name or first initial and last name in combination with any one or more of types of information,
including, but not limited to, social security number, passport number, credit card numbers, clearances, bank
numbers, biometrics, date and place of birth, mother's maiden name, criminal, medical and financial records,
educational transcripts, etc.