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Agenda Special 10-08-02 CITY COMMISSION CITY OF DELRAY BEACH, FLORIDA SPECIAL/WORKSHOP - TUESDAY, OCTOBER 8, 2002 6:00 P.M. FIRST FLOOR CONFERENCE ROOM DELRAY BEACH 1993 2001 The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact Doug Randolph at 243-7127, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. SPECIAL MEETING AGENDA Pursuant to Section 3.12 of the Charter of the City of Delray Beach, Mayor David W. Schmidt has instructed me to announce a Special Meeting of the City Commission to be held for the following purposes: PROPOSAL FOR SETTLEMENT/MARTIN PROPERTY: Consider acceptance of proposal for settlement of eminent domain lawsuit regarding Lot 8, Breezy Ridge, Martin Property. Staff recommends acceptance. WORKSHOP AGENDA 1. Municipal Golf Course Presentation - Ward Northup 2. Discussion regarding Special Events 3. Discussion regarding the Bicycle/Pedestrian Task Force 4. Community Redevelopment Agency (CRA) Five Year Plan - Diane Colonna 5. Review process for Arvida Property Development Proposals 6. Review of intersection configurations for Lake Ida Road 7. Commission Comments Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. CITY OF DELRrlY BEACH CITY IITORNEY'S OFFICE ~oo mw., ^v~$~. ~^~ ~^C., ~o.I~^ ~.~ TELEPHONE 561/243-7090 · FACSIMILE 561/278-4755 1993 DATE: TO: FROM: SUBJECT: MEMORANDUM October 2, 2002 City Commission Susan A. Ruby, City Attorney Lot 8, Breezy Ridge, Martin Property Writer's Direct Line: 561/243-7091 I have received a letter proposing a settlement in the amount of $156,000.00 for the acquisition of Lot 8, Breezy Ridge. The amount is 30% over the appraised value of $120,000.00. Mr. Frank was appointed to serve as personal representative of the estate and is authorizing the settlement. Our office recommends that the settlement be approved. By copy to David Harden, City Manager, our office recommends that the matter be placed on a Special Meeting Agenda for October 8, 2002. CC: David T. Harden, City Manager Barbara Garito, City Clerk William P. Doney, Esq. 10/02/02 13: 1@ ~mLI, L~ S. Iai,.~NlCe 0~o~' 1, 2oo2, Walinm P. Doney, Bt, q. Wants, Douey & M~;C~bon, P-A. 1615 Forum Pl., Ste 4C West Palm Beach, FL33401 Re: The ,~st~t¢ ~ Shirk-y Mae Maz~ UANCE & DONEY ~ 561 298 4?55 5614~999d8 FR/~'IK AND ~RANK SUITB ~l~ ~kg') VG-r A~ Av~nJ~ vh: Fac~nile and U.S. NO. 45'7 Q02 , · ,:~ ~'.'~.~ .,. _ ,...~ . , ,;~ ,-..: ,'..0,~ ~.. · , -~~ ' ,;, .:,.,= - : ...... ,...,~,,. ~? , " ' :.".' . . , .~ ~ : ' . . . . ..:.~.,,:~ , ,,,.~.~ ,i~ , ' ,...,,.g.,:.-~ · ' .... , ....... .., %-.'- ~.,.,~ ' . . ,. ,. .:,~.'~ · . ..' , :-,.~; of the al~tvc ref~ estate. ' , .,. t ' · . ..... , ..... -~ $156,000 00 for ~e akin~l~,' . , .... ~ we ~s~ ......... , ~ c,.~ ,-~ ~ ~ Florida, , , , .. ~. ., ., Please ~onrn'm ~n ~Titin$ ~e City's ar.r.~ptanc, e ot'this settlemgnt. Very truly yoms, Norman S. Frank NSP:f~ 10/02/02 WED 12:48 [TX/RX NO 5453] 10/02702 1~: 18 UANCE & DONEY -~ 561 278 4755 NO. 457 19/9~/2962 ~ 26:~1 561499~948 . , ,, , ~,'~ , ,. f ;.~ , . .....,, , i~ T~ ~CU~ COURT FOR PA~ PROBA~ D~SI~ ' .... ...,,.. TO ALL WI~)M'IT MAY CONCER~: WI-IEREAS, Shirley Maye Martin, a resident of Tulra, Oklahoma, died on Jun~ 9, 1998 owning assets in the Ssate of FIorida; end ' ; W~tERF, AS, Norman S. Frank has be~ als~o~ P~sonal gc-ptesentativ~ Of'.~. the d~.edemt and l~s pe~form~l all nmts lm~r;qui~ m issunn~ of 1~ NOW, THEREFORE, I, the undutsigned CL,~tit Judge, qualified undm- the laws of the State of l=loridn to act as Pe~onnl Repres~n~tivc Shirl~ Ma:re Mn.-tin, d~l, with fuji po~r m administer the est~ nccordiu$ to law; tO. ~s~:?" ' d~nand, ~ for, re~over, and receive the prope~y ofthg ~nt ~d'm ~t for and in t~ ~g of ~e ~c~nt, m ~y ~ ~ of~e d~l ~ ~ ~ ~ ~ts of~e ~te ~! ~zt ~d ~ ~ - ': . . ,, a .: · ,'., ;~'.,~ ,1:., . . :,, .:. , ..,:,:.~:~,~ iii I I l L~:I' ~,"~ · ~ ~ ~ ~ ~ ~ c~ ~.~ ~6'~' '?, .... 10/02/02 WED 12:48 [TX/RX NO 54531 NI-AmedcaCity 1993 2001 100 N.W. 1st AVENUE * DELRAY BEACH, FLORIDA 33444 561/243-7000' TO: FROM: DATE: SUBJECT: David T. Harden, City Manager ~l~Robert A. Barcinski, Assistant City Manager October 3, 2002 AGENDA ITEM CITY COMMISSION ,WORKSHOP MEETING ocToBER 8, 2002 - PRESDENTATION GOLF COURSE ARCmTECT Mr. Ward Northrup will be presenting his report including preliminary design sketches, proposed course improvements, alternate recommendations, and cost estimates for improvement to the Municipal Golf Course. Due to regulations which prohibit irrigation with reuse water within 75 feet of a portable water well, other course changes, in addition to the greens and irrigation system, have been incorporated into this report. Mr. Northrup has been coordinating his preliminary design work with our Engineering staff as it relates to the reuse water element of the plan. Construction costs do not include costs for a reuse distribution line, a new pump station, or lake expansion and lining. These elements, as well as costs for item numbers 5 and 7, would be paid by the utility fund as part of the reuse water portion of the project. Additional information will be provided by Mr. Northrop at the meeting. RAB/gb Pnnte~ on Recycled Paper THE EFFORT ALWAYS MATTERS DELRAY BEACH F ( 0 I I O A NI-AnteflcaCity 1993 2001 100 N.W. 1st AVENUE DELRAY BEACH, FLORIDA 33444 561/243-7000 TO: FROM: DATE: SUBJECT: David T. Harden, City Manager ~]Robcrt A. Barcinski, Assistant City Manager October 3, 2002 AGENDA ITEM CITY COMMISSION MEETING OCTOBER 8~ 2002 DRAFT POLICES AND PROCEDURES/SPECIAL EVENTS Attached is a draft of policies and procedures for special events for City Commission review and discussion. I have also attached a month-by-month analysis of overtime hours and costs for the last two (2) event years (July-June). The draft was distributed for review and comment to William Wood, Marjorie Ferrer, Joe Gillie, Brahm Dubin, Chief Schroeder, Chief Koen, Joe Weldon, and Rich Olson. Comments and suggested changes that I received were incorporated into the final draft. I have attempted to define a special event and purposes of an event as well as three levels of events. I utilized a cost to the City value in defining each event level. Other policies from different cities I reviewed utilized crowd estimates. I do not agree with using crowd estimates because they can easily be under or over estimated. General policies have been written to attempt to limit events without setting a specific event number but allow for some flexibility. I have also attempted to define a sliding scale of payment to the City for overtime costs and other hard costs based on the type of event sponsor and event level. The payment schedule does not include a recommendation for payment of staff costs for regular time or costs for time spent by senior staff planning the event. Prtnted on Recycled Paper THE EFFORT ALWAYS MATTERS SUBJECT: AGENDA ITEM CITY COMMISSION MEETING OCTOBER 8~ 2002 DRAFT pOLICES AND pROCEDURES/SPECIAL EVENTS October 3, 2002 Page 2 I have attempted to keep the policies simple so as not to create an administrative burden. The policies as written would not prevent contracting for events which might result in different payment plans, i.e. Tennis Center Events. One alternate staff recommendation has n6t been included in this draft. An alternative recommendation was to require private event sponsors to pay all event costs beginning in year one. I am seeking City Commission input and direction. Once we have agreed on a policy and procedure for special events, I will prepare a permit form and instruction booklet to be utilized by event sponsors with the goal of also putting this information on the intemet. RAB/gb Attachments POLICIES & PROCEDURES SPECIAL EVENTS II. IH. Def'mifions A) Special Event - A special event is a non-routine happening or social activity bringing a large number of people together in a defined area on City facilities, right of way, or private property which requires City services to ensure safety and coordination. Special events include activities such as festivals, concerts, sporting events, parades, walks and rllns, etc. B) Purpose of Special Events - The purpose of special events is to fund-raise for non-profit or charitable organizations serving the citizens of Delray Beach, to enhance community and/or neighborhood relations and unity, to promote cultural and ethnic diversity to market and/or promote the City of Delmy Beach, or the County, and/or to enhance and promote economic activity within the City. Types of Events A) Major Event - An event of one or more day duration with a cost of over $10,000 for City services, staff overtime and equipment use. B) Intermediate Event - An event of one or more day duration with a cost of between $1,000 and $10,000 for City services, staff overtime, and equipment use. C) Minor Event - An event of one day or less duration, with a cost of under $1,000 for City services, staff overtime and use of equipment. General Policies A) Events must meet defined purposes. B) Events must contribute financially to City residents, non-profit or charitable groups, neighborhood associations or must be of significant economic or marketing value to the City. C) Event sponsors are required to obtain all City, State, County and Health Department pemtits as may be needed. D) Event sponsors are responsible for submitting in writing permission as may be required from other governmental agencies, private property owners, and designated managers of City property i.e. Tennis Center and Old School Square. E) Event sponsors are primarily responsible for event promotion, marketing and advertising. City assistance will be provided through its Public Information Officer web page and other printed publications. Fil¢:u:sw~engylcvents Do~:Spo~ial Evn~t Poli~ and Proc~u~ 10/4/2002 F) a) H) i} s) Only one major event will be allowed per month, unless otherwise approved by City Commission. A major and intermediate event will not be allowed on the same day or during the same week. No more than two (2) intermediate events will be allowed within the same week when total costs exceed $10,000. City staff will assist in obtaining parking lot use agreements from the County and CRA as may be needed. Event sponsors or their contractors are required to submit required certificates of insurance, to include liquor liability when applicable, hold harmless agreements, and any required cash bonds to the City at least one week before the event. Submittal Requirement: · Major Event - Initial requests must be submitted to the City Manager or his designee at least 90 days prior to the event. The permit including all back up material must be submitted at least 45 days before the event. · Intermediate Event- Initial request must be submitted to the City Manager or his designee at least 60 days before the event. The permit including all back up material submitted no later than 45 days prior to the event. · Minor Event - Initial requirements be submitted to the City Manager or his designee at least 30 days prior to the event. The permit and all back up materials must be submitted at least 20 days prior to the event. · Event submittals may require (based on the type and the size of the event) · Site plan · Parking plan · Traffic plan Private security plan · Alcohol control plan · Police security plan · Pyrotechnic permit submittals shall be submitted to the Fire-Rescue Department at least 30 days prior to the scheduled display. · Maintenance/clean up plan City staff will provide assistance in developing said plans. · Entertainment schedule · Load in and take down schedule · Event Sponsors will be required to submit an event budget. F'fl¢:u:sweeney/events Doc:Soecial Evnet Policy and Procedure 10/4/2002 2 I0 Exceptions to the above subject submittal requirements for events to be held at the Tennis Center may be waived by the City Manager. Event staffing: Police - mandatory police or other trained non-sworn personnel is required for: · Directing traffic for pedestrian safety · whenever alcohol is served or sold by the event sponsor, event vendor, or other businesses within the event foot print. Mandatory staffing can be waived by the Police Chief in consultation with the City Manager or his designee if deemed appropriate based on the type of event. Fire - mandatory staffing may be required as determined by the Fire Chief in consultation with the City Manager or his designee normally when the total estimated crowd at anyone time in the venue area exceeds 2,500 people. However, staffing requirements must take into account venue risks, type of activity, and other safety considerations in addition to the size of the event. Mandatory staffing can be waived by the Fire Chief in consultation with the City Manager or his designee if deemed appropriate based on the type of event. M) Minor events will be approved or disapproved at the stafflevel. Event Payment for City Services A) .City sponsored or co-sponsored event - no charges for City services, staff regular time and overtime, equipment use and set up, or signage preparation and installation. B) Privately Sponsored Events Minor Event - payment to City required for ail services, equipment set up and use and signage preparation ,and set up. staff overtime, -Intermediate Event Years 1-2 After year 2 50% payment of costs over $1,000 payment of 100% of costs Major Event · Year 1-2 · Year 3 · Year 4 -5 · After Year 5 File:u:swe~¢y/events Doe:Special Evnet Policy and Pro~dure 1014/2002 50% payment of total cost 60% payment of total cost 75%payment of total cost 100% payment of all costs 3 C) Non-Profit/Charitable Organization Sponsor Events Minor Event · Years 1-2 no charges · Years 3-5 50% of cost · After year 5 100% of cost Intermediate Event ($1,000 - $10,000) · Years 1-2 no charges · Years 3-5 first $5,000 no charge, 25% charge for costs over $5,000 · After year 5 first $5,000 no charge, 50% charge for cost over $5,000 Major Event (over $10,000) · Years 1-2 · Years 3-5 first $10,000 · After year 5 first $10,000 no charges no charge, 50% charges for costs over $10,000 no charge, 75% of charge for costs over $10,000 up to a maximum payment to the City of $40,000 D) Nei~.hborhood Groups/Clubs/Other Organizations Minor Event · Years 1-3 no charge to sponsor · Years 4-5 25% charge for costs · After year 5 50% charge for costs Intermediate Event · Years 1-3 no charge · Years 3-5 25% charge for costs · After year 5 50% charge for costs Major Event · Years 1-2 · Years 3-5 · After year 5 no charge first $2,500 no charge 50% charge for costs over $2,500 first $5,000 no charge 75% ~harge for costs over $5,000 -E) Permit Fees Event processing permit fees will be charged as follows: · Minor event $25.00 · IntermeAiate Event $50.00 · Major Event $I00.00 Above payment structure does not include charges that maybe levied for use of Old School Square site or that maybe contracted for at the Tennis Center which may differ from the above schedule. 4 File:u:swecney/~vcnts Doc:Sl~cial Evnet Policy md Pro.dura 10/4/2002 Additional charges will be made for stage rental and barricade rental. Barricade rental charges will be levied when they City is required to rent additional barricades. The above policies do not apply to requests for neighborhood block parties. However, requests for road closures and other assistance for neighborhood block parties must.be submitted in writing to the City Manager on his designee thirty (30) days before the event. File:u:sweeney/events Doc:Special Evnct Policy and Procedure 10/4/2002 5 o ~ o £1T¥ rlKLRrI¥ BER£H DELRAY BEACH NI-AmedcaCity 1993 2001 ~O: FROM: 100 N.W. 1st AVENUE HEI~IORANDUM David T. Harden, City Manager ~'/l~ Robert A. Barcinski, Assistant City Manager DELRAY BEACH, FLORIDA 33444 DATE: October 3, 2002 SUBJECT: AGENDA ITEM CITY COMMISSION WORKSHOP MEETING October 8, 2002 Bicycle/Pedestrian Task Force 561/243-7000 This item is on the agenda for Commission discussion and direction. At your meeting of February 5, 2002, Mr. Jim Smith suggested that the City add a Bicycle/Pedestrian Coordinator position to the budget. Mr. Smith also presented to Commission at your June 4, 2002 meeting, 44 recommendations to make Delray Beach a bicycle pedestrian friendly community. One of these recommendations was to establish a Bicycle/Pedestrian Advisory Board. Mr. Aronson, the Parking Management Specialist has been assigned additional duties of a Bicycle/pedestrian Coordinator. He has been attending the MPO Bicycle/pedestrian Advisory meetings on the 2nd Thursday of every month. The question before Commission is whether or not you wish to establish a task team or advisory committee. If it is Commission's intent to establish a committee we would need to know how many members, frequency of meetings, duties and whether there would be a time specific task team or an ongoing advisory board. RAB/dr UABarcinski~Agenda Bicycle Pedestrian Task Force doc l~"~Pr'"~don~ocYc~P~', THE EFFORT ALWAYS MATTERS Levinson - Yes; Ms. McCarthy - Yes; Mayor Schmidt - Yes; Mr. Perlman - Yes; Mrs. Archer - Yes. Said motion passed with a 5 to 0 vote. At this point, the Commission moved to Item ll.B., Comments and Inquiries on Non-Agenda Items from the Public. 11.B. From the Public. ll.B.1. Jim Smith~ 1225 S. Ocean Boulevard~ expressed concern over Delray Beach not being bicycle-friendly and feels two things should be done to help Delray Beach become more bicycle-friendly. First, Mr. Smith suggested adding a new Bicycle Pedestrian Coordinator to the City's budget this year. Second, Mr. Smith suggested the City apply for bicycle-friendly projects and urged the City to give the Parks and Recreation Department the resources they need to make Delray Beach bicycle friendly. 11.B.2. Kenneth Gra% 696 Udell Lane~ stated many people in the Delray Shores area are concerned with the drug activity and the youth hanging around the Dollar Saver Store. Mr. Gray stated this store is providing the kids with beer and cigarettes and commented that the store also stocks nude magazines and video tapes. Based on some of the phone calls made under these circumstances to the Delray Beach Police Department, Mr. Gray stated response time has taken up to forty minutes. Mr. Gray asked that there be more Police enforcement at the Dollar Saver Store because he does not want to see his neighborhood become a drug hangout for the youth. ll.B.3. John Benneth 137 Seabreeze Avenue~ distributed a proposal of the Rules of Procedure to the Commission to change the Rules of Procedure by allowing people to yield their allotted three minutes to another person for a longer period of time. At this point, the time being 7:50 p.m., the Commission moved to Item 9.J. of the Regular Agenda. 9.J. SOLID WASTE AUTHORITY INTERLOCAL AGREEMENT/ TEMPORARY USE PERMIT: Approve a new lease agreement between the City and the Solid Waste Authority of Palm Beach County for the SWA's temporary use for up to 2 years of the Public Works Warehouse located on Lake Ida Road, just east of Congress Avenue. Paul Dorling, Planning Director, stated on March 15, 2000 SPRAB approved a Class II Site Plan Modification for significant upgrades to the Solid Waste Authority Transfer Station on the east side of S.W. 4th Avenue, south of Linton Boulevard. The Solid Waste Authority is ready to begin construction (anticipated for March 1st) and is requesting to relocate the Household Hazardous Waste Collection aspect to the Public Works Warehouse on the south side of Lake Ida Road. The request is to allow the temporary use at this location for up to two years and staff is recommending approval of a temporary use permit based upon positive findings with respect to LDR Section 2.4.7(B)(5) subject to the condition that all aspects of this operation comply with the conditions set forth in the Interlocal Agreement between the City of Delray Beach and the Solid Waste Authority. -22 - ~5~2 City Commission Meeting February 5, 2002 Fact gl - Since 1997, aH five miles of A1A in Boca Raton have had designated bicycle lanes. Delray Beach's A1A has none. Fact #2 - Boca Raton has over 30 miles of designated bike lanes. Delray Beach has none. Fact #3 - Boca Raton has had a bicycle/pedestrian coordinator on the payroll for the past 9 years. Delray Beach does not have such a position. Fact # 4 - Boca Raton has a code that requires new residential developments to provide a convenient space for bicycles. Delray Beach does not have such a requirement. Fact # 5 - Boca Raton has a pending ordinance that would require bicycle/automobile parking at a ratio of 1:10. Delray Beach does not. Fact # 6 - In Delray Beach's Parks & Rec pamphlet the word "bicycle" is not mention one time. Conclusion: Boca Raton is bicycle friendly; Delray Beach is not. What e can be done to make Delray Beach more bicycle friendly? Add a new bicycle/pedestrian coordinator position to the city's budget this year. Apply for bicycle friendly projects when we make our application for T-21 Funds this year. The Palm Beach Planning Department has already told us, in a meeting with Paul Dorling, our City Engineer and me, that bicycle projects will receive a much higher priority in awarding T-21 Funds than sidewalk and sidewalk beautification projects. Don't allow the CRA to submit a request for-S500,000 and have the City of Delray Beach shut out at the window when we could have easily received $500,000 for bicycle related projects. Mrs. Archer moved to adopt Ordinance No. 8-02 on FIRST READING/FIRST PUBLIC HEARING, seconded by Mr. Perlman. Upon roll call the Commission voted as follows: Mrs. Archer - Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Schmidt - Yes; Mr. Perlman - Yes. Said motion passed with a 5 to 0 vote. ll.A. City Manager's response to prior public comments and inquiries. With regard to Mr. Smith's presentation at the last meeting regarding the City's need for bicycle facilities, the City Manager stated the bike lanes on A-1-A have been constructed by the Florida Department of Transportation (FDOT). Recently, the City Manager stated the City of Delray Beach adopted a Landscape Maintenance Agreement for the section up as far as the Linton Bridge which will be constructed within the next year and then in subsequent years will eventually go through the entire City. The City Manager stated as FDOT does the work they are making provisions for bicycles and commented that this is nothing the City of Boca Raton had anything to do with. The City Manager stated Objective D-2 under the Transportation Element of the Comprehensive Plan states, "Facilities which accommodate the use of bicycles as an alternative means of personal transportation shall be assessed and required during development review." The City Manager stated Policy D-2.1 states, "Bicycle traffic shall be accommodated in the design and construction of Collector and Arterial roadways. These improvements are to emphasize safer bicycle movements (e.g. 14-foot outside travel lanes) rather than providing separate bicycle facilities and lanes. The City, by adoption of this policy, requests that such improvements be included in all projects undertaken per Florida Department of Transportation or the County Five-Year Road Program, as well as the City's Capital Improvement Program." The City Manager stated if someone desires to have bicycle lanes instead of the wider outside lane, the Comprehensive Plan would have to be changed. Secondly, the City Manager stated bicycle parking facilities shall be required on all new development and redevelopment. Particular emphasis is to be placed on development within the transportation concurrency exemption area. The City Manager stated there is some designated bike lanes in the City i.e. when North Federal was rebuilt FDOT installed the designated bike lanes from George Bush Boulevard North into Boynton Beach. The City Manager stated one of the fun things about his job is trying to connect people together. The City Manager commented he is the Chairman of Seminole District for Boy Scouts. The City Manager was informed by Mr. Russ Mawson, Boy Scout Master that his unit was rebuilding some computers and asked if there was someone he could donate the computers to. The City Manager stated people in Moshi asked for the computers so the Sister Cities Committee was able to arrange the transportation of the computers to Moshi, Tanzania. 11.B. From the Public. ll.B.1. Kevin Warner~ 248 Venetian Drive~ in the interest in keeping the issues in fi-ont of the voters this election season and on behalf of Gerry Franciosa, Mr. Warner invited Mrs. Archer to two debates. Mr. Warner stated the League of Woman Voter's supports this and are -23- 02/19/02 APPROVAL OF MINUTES: Mrs. Archer moved to approve the Minutes of the Annual Organizational Meeting of March 28, 2002, seconded by Mr. Levinson. Upon roll call the Commission voted as follows: Mrs. Archer - Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Schmidt - Yes; Mr. Perlman - Yes. Said motion passed with a 5 to 0 vote. Mr. Levinson moved to approve the Minutes of the Special Meeting of April 9, 2002, seconded by Mr. Perlman. Upon roll call the Commission voted as follows: Mr. Levinson - Yes; Mayor Schmidt - Yes; Mr. Perlman - Yes. Said motion passed with a 3 to 0 vote (Ms. McCarthy and Mrs. Archer absent). 6~ PROCLAMATIONS: 6.A. Recognizing and commending Jewish War Veterans National Commander - Bernard Becker Mayor Schmidt read and presented a proclamation hereby recognizing and commending National Commander Bernard Becker for his many and varied accomplishments, and congratulate him on his achievements as a fine example of a dedicated American. Mayor Schmidt stated National Commander Bernard Becker will be visiting Boca Raton in the very near future. 6,8. Bicycle Month - May 2002 Mayor Schmidt read and presented a proclamation to Mr. Jim Smith hereby proclaiming the month of May 2002 as Bicycle Month in Delray Beach and urge all who support bicycling to participate in bicycle events planned during the month. Mr. Smith came forward to accept the proclamation. 6oC. Civility. Month - May 2002 Mayor Schmidt noted a proclamation proclaiming May 2002 as Civility Month in Delray Beach. PRESENTATIONS: 7.A. 13th Annual Del-Aire/Delra¥ Citizens for Delray Police - Charities Golf Tournament to benefit Delra¥ Beach Fire Rescue and Police Departments. Perry DonFrancisco, owner of Boston's Restaurant, stated the residents of Del- Aire recently hosted their 13th Annual Charity Golf Tournament and for thirteen years the proceeds of this tournament have been used to benefit the Delray Beach Fire Rescue and Police Departments. Mr. DonFrancisco stated the generosity of the Del-Aire residents has allowed the City the opportunity to purchase many life saving and crime fighting pieces of equipment that otherwise the City would be unable to purchase because of budget limitations. The Del- -2- 4-16-02 Mr. Levinson moved to deny the appeal, seconded by Mrs. Archer. Upon roll call the Commission voted as follows: Mr. Perlman - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Schmidt - Yes. Said motion to deny passed with a 5 to 0 vote. 10. PUBLIC HEARINGS: NONE. At this point, the Commission moved to Item 11, Comments and Inquiries on Non-Agenda Items from the City Manager and the Public. ll.A. City Manaeer's response to prior public comments and inquiries. In response to a concern regarding the need for bike racks in the downtown area, the City Manager stated the City's Comprehensive Plan calls for the installation of bicycle facilities in the downtown area to accommodate and encourage the use of bicycle as transportation. These could include bike racks, bike lockers, and other bicycle parking facilities. In addition, transportation policies in the Comprehensive Plan call for a design of bicycle lanes on collector arterial roadways and requires bicycle parking on all new development and redevelopment projects. Implementation of these policies as was the designation of the current staff person to coordinate bicycle issues in the City is a good start in making Delray Beach more bicycle-friendly. Secondly, with regard to a concern expressed by a resident who lives on N.W. 22nd Street about speeding in the area, the City Manager stated in the past the Police Department has conducted nine selective enforcement operations in this area and since that time they have not received further complaints. However, the City Manager stated the Police Department will be setting up in that area for some follow-up investigation for this particular complaint. With regard to a concern expressed by Mr. Calvisi who resides at 1206 N.E. 2nd Avenue #2 in Delray Beach, the City Manager stated Mr. Calvisi relayed to the Commission his concern about the different construction sites between his residence and place of employment. The City Manager stated one of the City employees drove the route and mentioned to the City Commission that he noticed a number of construction sites (West Atlantic Avenue and sidewalks, 1-95 and Atlantic Avenue interchange, and 1-95 and Lowson Boulevard overpass). The City Manager stated all these sites are swept weekly by Public Works and they sweep up to the barricades that are in place. However, because they are active construction zones there is a considerable amount of debris that daily finds its way on to the roadway. The City Manager stated all these areas are FDOT projects with the exception of the West Atlantic Avenue sidewalk and street lighting project. The construction zones also tend to be high traffic accident areas and the City has asked the Police Department to insure that they require the tow truck operators to clean up the site after an accident prior to leaving the area. The City Manager stated the City will also increase the frequency of sweeping in these areas while construction continues. The City Manager stated there was also a concern expressed about cement trucks dropping wet concrete on the roadway which causes problems for bike riders. The City Manager explained that this problem usually occurs along the Congress Avenue corridor because of the -10- 5/07/02 CITY COMMISSION CITY OF DELRAY BEACH, FLORIDA SPECIAL/WORKSHOP - TUESDAY, MAY 14, 2002 6:00 P.M. FIRST FLOOR CONFERENCE ROOM DELRAY BEACH AII-allmeal~ 1993 2001 The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal oppormnityto participate in and enjoythe benefits of a service, program or activity conducted by the City. Contact Doug Randolph at 243-7127, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. SPECIAL MEE TING AGENDA Pursuant to Section 3.12 of the Charter of the City of Delray Beach, Mayor David W. Schmidt, has instructed me to announce a Special Meeting of the City Commission to be held for the following purposes: 1. PURCHASE OF BREEZY RIDGE PROPERTIES: Consider approval of contracts forthe purchase of six (6) Breezy Ridge Properties. PROPOSAL FOR SETTLEMENT/ALWANI v. CITY: Consider acceptance of proposal for settlement subject to the receipt of appropriate releases in the Alwani v. City of Delray Beach case. Staff recommends acceptance. WORKSHOP AGE NDA 1. Discussion regarding Bicycle/Pedestrian Committee 2. Glacier Ice and Snow Arena Presemation - Hal Jacovitz 3. Budget Priorities for FY 2003 4. Commission Comments Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. As a follow-up to the City Manager's comments, Mayor Schmidt stated he has written to Sheriff Bieluch to advise him of her complaint and request copies of whatever records they have. With regard to a prior concern expressed by Mrs. Finst about the Neighborhood Summit topics and some issues she was concerned about that she brought to the floor at each session she attended, the City Manager stated staff is in the process of revisiting the ordinances that pertain to parking on front lawns and the requirement to have improved parking on private property. The City Manager stated staff's preference would be to workshop the proposed ordinance for the Commission prior to them being considered to first reading and public hearing. At the Chatelaine Strategic Task Team Meeting last month, the City Manager stated Assistant City Attorney Brian Shutt discussed the issue of overcrowded housing and his examination of options that might be available to the City to address some of these conditions. The City Manager stated there was also talk about Chatelaine's desire to limit the number of vehicles a family may own or park at their residence. The City Attorney was very direct about the City's limited ability to control some of these situations under the civil rights that all of us have as citizens. At this point, the Commission moved to Item ll.B., Comments and Inquiries on Non-Agenda Items from the Public. ll.B. From the Public. ll.B.1. Jim Smith~ 1225 South Ocean Boulevard~ thanked the City Commission for agreeing to consider establishing a Bike Pedestrian Advisory Board. In addition, Mr. Smith thanked the City Manager for taking the first step toward nominating a Board representative to the Palm Beach County Bike Pedestrian Advisory Board. As a result of these actions, Mr. Smith stated two of the 33 Bicycle Friendly Steps have been addressed. Mr. Smith entered into the record 44 Pedestrian Friendly Steps to make Delray Beach more pedestrian friendly and urged the Commission to review each step and if in agreement come up with an implementation plan. ll.B.2. Anthony Vocaturo~ 2513 Coral Trace Place~ stated he came before the Commission approximately three months ago and expressed concern over the condition of the way the Tare property was left. Mr. Vocaturo stated the contractor just vacated the property and left 50 foot mounds of dirt on the site. Mr. Vocaturo stated he received a letter from the City Manager informing him that he would have the environmental specialists take a look at it. Mr. Vocaturo stated he looked at the World Almanac and noted that the amount of rainfall we have received from the time he received the letter was less than two-tenths of an inch of rain. Mr. Vocaturo commented about the severe drought in South Florida and stated he has two new cars that he washes nearly every other day due to the amount of dust which blows from this site and feels he cannot help to conserve water this way. In addition, Mr. Vocaturo commented about the poor condition of the sidewalks in the area. He urged the City to do something to make this area safe and confine the amount of dust that is coming from this property. -21- 06/04/02 Ma}, 7, :2002 44 Pedestrian Friendly Steps for Delray Beach 1. Establish a Citizens' Pedestrian/Bicycle Advisory Board for Delray Beach. 2. Budget/hire a Pedestrian/Bicycle Coordinator (new position). Amend the Comprehensive Plan to include Pedestrian/Bicycle goals, objectives and policies. Adopt a Pedestrian/Bicycle Master Plan based on recommendations received fromthe Citizens' Pedestrian/Bicycle Advisory Board. Complete sidewalk linkage and safe street crossings so that all school children that live within two miles of a school can realistically walk or bicycle safely to school, 6** Pass an ordinance that prohibits the use of automatic water sprinklers during daylight hours. Now, walkers and joggers must sometimes make unsafe or inconvenient detours to avoid flooded pathways. As an added benefit, watering lawns during nighttime hours would preserve our diminishing water table. ** Pass an ordinance that prohibits the planting of hedges within so many feet of a sidewalk (or future sidewalks). This will prevent future sidewalk "encroachment" into the right-of-way. ** Change fight-of-way design priorities, giving more weight and consideration for pedestrian/cyclists than we have in the past. e Encourage the use of awnings on all buildings that I~ont on a sidewalk. This will provide both sun and rain protection for pedestrians. 10. The City should plant more sidewalk shade trees and landscaping. Homeowners should be encouraged to do the same so that pedestrians will have more protection from the sun and a more pleasant walking experience. 11. Enforce the law that prohibits parking on sidewalks. May 7, 2002 44 Pedestrian Friendly Steps for Delray Beach 12. Make aH sidewalk comers in Delmy Beach wheelchair friendly. 13. 14. Build more sidewalks and paths so that existing sidewalks and patlis can be linked into larger walking networks. Install pedestrian activated flashing poles at the Atlantic Dunes crosswalk, the Anchor Park crosswalk, and at the Sandoway House crosswalk. 15. Provide benches, shade and rain protection at aH transit stops. 16. 17. 18. Alleviate flooding conditions that occur on sidewalks after a heavy min. The Rosemont neighborhood and Iow sections on the east side of A1A should be examined first. Correct the A1A problem either before or concurrent with the planned repaving and widening. Complete sidewalk linkage and safe street crossings so that anyone- including the handicapped - who lives within two miles of a park can realistically walk to a neighborhood park. Close Atlantic Avenue to motor vehicle traffic from East 1~ Avenue to East 5th Avenue, simultaneously with the completion of a parking garage adjacent to the Old School Square. By converting these four streets to pedestrian, skater and cyclist traffic, the merchants will reap the advantage of "walk by" rather than "drive by" traffic. Pedestrians will enjoy the benefits of a park-like atmosphere, with benches, fountains, and social interactions. Motorists will find less gridlock. Motor vehicle traffic flow at the comer of,Swinton Avenue and Atlantic Avenue will be improved with one-way east traffic only, on Atlantic Avenue between Swinton and East 1~t Avenue. Motor vehicle traffic flow at the comer of Atlantic Avenue and East 5a' Avenue (Federal Highway, South) will be improved as traffic converts from a three-way street intersection to a two-way street intersection. May 7, 2002 44 Pedestrian Friendly Steps for Delray Beach 19. 20. 21. 22. Discourage through motor vehicle traffic in residential, school and park areas. Widen the asphalt pathway on the west side of A1A that stretches from Highland Beach to the Seagate Hotel, so that it conforms to width design guidelines for a multi-purpose pathway. This pathway could be the highest volume pathway in Delray Beach and the City should insist that the Florida Department of Transportation (FDOT) accurately measure and provide for pedestrian, cycling, and skating activity in its redesign. Complete a Walkability Checklist for various neighborhoods throughout Delray Beach. Observe and celebrate "Delray Beach Pedestrian Month", "National Walk Our Children to School Week", "Walk to Lunch Day", etc. 23. Complete a Self-Guided Pedestrian/Cyclists Tour of Delray Beach's Historic Places. 24. Provide a Delray Beach Pedestrian Suitability Map so that residents and visitors alike know where the "best" and "worst" walking areas may be found. Designate specific scenic or historic walks with the mileage included for joggers and walkers. 25. Promote pedestrian education and safety by publishing safety tips for children, adults, and motorists. 26. 27. 28. Work with the FDOT to accelerate the current schedule of 2005-2006 for filling in the missing sidewalk gaps along ~e west side of A1A between the Seagate Hotel and the Sandoway House and between the Marriott and the north' end of the beach. In some cases, it may be necessary to acquire additional right-of-way. Petition Palm Beach County to allocate more resources toward building sidewalks, asphalt pathways, and hiking trails. Check to make sure that our schools are teaching pedestrian safety in the kindergarten through fifth grade level. May7,2002 44 Pedestrian Friendly Steps for Delray Beach 29. 30. Widen the sidewalk on the east side of Ocean Blvd. (beach area) so that the sidewalk conforms to width design guidelines for a multi-purpose pathway. It's too narrow now for safe pedestrian travel. Ask Palm Beach County to redesign all pedestrian crossing signals at major intersections to provide for flashing "count down" times so that pedestrians will know how much time remains to cross the street. 31. Build pedestrian and cyclist pathways-along all accessible waterways. 32. 33. 34. 35. 36. 37. Construct continuous pedestrian sidewalks or pathways along all major streets and highways. These should be direct and interconnect with all other modes of transportation. Provide adequate lighting on sidewalks and paths used by pedestrians to encourage use and provide safety and security. Educate the public about the transport, financial, environmental, energy, health, and social benefits of walking and cycling. Encourage businesses to recognize and reward employees who walk or bicycle to work. Fix the A1A/Casu_arina comer so that pedestrians can safely stand while waiting for the traffic light to change. Also, lower the pedestrian signal button for access~ility. ,' Complete the construction of sidewalks under the Atlantic Avenue Bridge that will link Veteran's Park and the Marina. 38. Eliminate all missing sidewalk sections, especially on US 1. May 7, 2002 44 Pedestrian Friendly Steps for Delray Beach 39. Poace officers must enforce speed limits. As motor vehicle speed increases, pedestrian safety decreases. A pedestrian hit at 40 mph has an 85% chance of being killed; the fatality rate at 20 mph is only. 5%. Particular attention should be given to Military Trail and Congress Avenue. 40. 41. 42. 43. 4. Space for ftmn~ sidewalks should be secured/reserved when a new fight- of-way is created or an existing one is developed, ff roadways are to be widened, additional right-of-way must be acquired; existing sidewalks must not be narrowed to accommodate a wider roadway. Sidewalks should be required on residential streets, once an area has a density of more that four dwelling units per acre and on arterial streets within a school walking zone or have transit service. If sidewalks are not installed at the time of development, establish clear regulations as to who (developer, property owners, or governmental agency) will pay for the sidewalks. Whoever is paying for the road must pay for the sidewalks. If there is money for a road, there is money for a sidewalk. Developer contributions to sidewalks should be set-aside in an escrow account at the time of development. Pass an ordinance that requires property owners to pay for necessary sidewalk repair. Relocate telephone/electric poles that are in the middle of the sidewalk on the east side of Pineapple Grove (bi. E. 2 Ave-hue). If you have any other suggestions, please let me know (561) 330-6798 or jamesejimchar~_~aol.com Jim Smith 7.C. Aid to Victims of Domestic Abuse (AVDA) - Commissioner McCarthy Ms. McCarthy stated last month the first bicycle rally was held locally which was organized by Jim Smith who is a Delray Beach resident. Ms. McCarthy announced Allie Adams the raffle winner and introduced Albert Richwagen, owner of Delray Bike and Sports/Richwagen's who donated a bike so that funds could be raised. Ms. McCarthy presented the proceeds from the raffle as a donation to AVDA. Para O'Brien, Executive Director of AVDA, came forward and accepted the funds. CONSENT AGENDA: City Manager Recommends Approval. 8.A. CONSENT TO ASSIGNMENT/SCIENCE APPLICATIONS INTERNATIONAL CORPORATION: Approve Consent to Assignment with Science Applications International Corporation which will acquire Fusive. Com, Corporation for consulting services for the City of Delray Beach Website. 8.B. AMENDMENT NO. 1/SOLID WASTE AUTHORITY AGREEMENT: Approve Amendment No. 1 to the interlocal agreement between the City of Delray Beach and Palm Beach County for funding of hazardous materials emergency response services. 8.C. RESOLUTION NO. 52-02: Approve Resolution No. 52-02 supporting an amendment to the State Constitution repealing the provision that requires the development and operation of a statewide High Speed Rail System. The caption of Resolution No. 52-02 reads as follows: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, SUPPORTING AN AMENDMENT TO THE STATE CONSTITUTION TO REPEAL THE PROVISION THAT REQUIRES THE DEVELOPMENT AND OPERATION OF A STATEWIDE HIGH SPEED RAIL SYSTEM. (The official copy of Resolution No. 52-02 is on file in the City Clerk's office.) 8.D. WATER SERVICE AGREEMENT: Approve the water service agreement for the marketplace of Defray Plaza, located at the northwest comer of West Atlantic Avenue and Military Trail. 8.E. SERVICE AUTHORIZATION NO. 10/MATHEWS CONSULTING~ INC.: Approve Service Authorization No. 10 to Mathews Consulting, Inc. for the design of LWDD L- 33 Canal Culvert from Coral Trace Boulevard to the LWDD E-4 Canal in the amount of $80,300.00. Funding is available from 334-6120-519-31.90 (General Construction Fund/Other Professional Services). 8.Fo SERVICE AUTHORIZATION NO. 2/SPATIAL FOCUS~ INC.: Approve -4- 06/18/02 What: Bicycle Rally Commemorating National B~cycle Month Where: Veterans Park (Atlantic Ave. & Intracostal) When: Sunday, May 19th from 10 AM to 1:30 PM Bicycle clubs will be staging fides from Veterans Park early Sunday morning and returning later in the morning for the festivities. The City of Delray Beach will honor cyclists with signs reading: "Delray Beach Welcomes Cyclists" and "Delray Beach Celebrates National Bicycle Month". Richwagen's Bicycle Shop will be displaying antique bikes for all see. The Historical Society of Delray Beach will be distributing a guide entitled "A Serf-Guided Bicycle/Pedestrian Tour of Delray Beach's Historic Places". Boston's, Publix, Coca Cola, and Wal-Mart will provide sandwiches, fi-uit, and drinks. A "How Bikeable is Your Community?" and a "How Walkable is Your Community?" will be distributed for participants to complete. Also, copies of "33 Bicycle Friendly Steps for Delray Beach" and "44 Pedestrian Friendly Steps for Delray Beach" will be available for those interested. Richwagen's Bicycle Shop will donate a bicycle to be raffled off; tickets cost a dollar each. TO: THRU: FROM: SUBJECT: CITY COMMISSION DOCUME~IYATiON ~ ' DAVID T. HARDEN, CITY MANAGER LULA BUTLER, DIRECTOR COMMUNITY IMPROVEMENT//"/'"~ JANET MEEKS, EDUCATION COORDINATOR WORKSHOP MEETING OF OCTOBER 8, 2002 STATUS REPORT - RFP 2002-32 MASTER DEVELOPMENT PLAN FOR 54 ACRES OF CITY OWNED PROPERTY The Request For Proposals (RFP) for the Master Development Plan for 54 acres of City owned properties closed on August 29, 2002. The City received five (5) proposals from four (4) developers: · Centex Homes- Southeast Florida Division (two proposals); · Continental Homes of Florida, Inc.; · Lennar Communities of South Florida, Inc.; and · Westbrooke Companies, Inc. The RFP Review Team consists of 9 members including 3 staff members, 4 local design professionals, and two residents from adjacent neighborhoods (see attached list). The Team has met on three occasions. The first meeting was held on September 12th, and items of discussion included Sunshine Laws, an overview of the RFP, RFP Evaluation Criteria, and the various proposals. The second meeting was held on September 20th, and the RFP Review Team discussed the various proposals and each developer gave a presentation of their Master Development Plan. While, it was anticipated that the RFP Review Team would rank the proposals at their meeting of September 30th, the Team felt they needed to meet on one more occasion. Therefore, at the September 30th meeting, the Team reviewed a comparison matrix that staff developed. While the matrix is attached for informational purposes, it is a work in process. An updated copy should be available at the October 8th meeting. In addition, the Team discussed in depth each plan and whether or not it met the intent of the RFP. The Team will rank the proposals at their next meeting scheduled for October 10th. Staff at this time is requesting that the City Commission discuss and provide direction on how the balance of the process should be handled with respect to public input and presentations from the developers to the Commission. Discuss and provide direction. Attachments: · RFP Review Team · Matrix · Ranking Sheet 1993 2001 DELRAY BEACH NAME Lula Butler Director Community Improvement City of Delray Beach 100 NW 1st Avenue Delray Beach, FL 33444 Paul Dorling Director Planning and Zoning City of Delray Beach 100 NW 1 st Avenue Delray Beach, FL 33444 Thuy Shutt Urban Designer Community Redevelopment Agency 104 West Atlantic Avenue Delray Beach, FL 33444 Rusty Kupi Rustem Kupi Architect P.A. 205 George Bush Boulevard Delray Beach, FL 33444 Debra Turner Landscape Architect 277 SE 5th Avenue Delray Beach, FL 33483 Don Klein 4552 North Barwick Ranch Circle Delray Beach, FL 33445 Jean LeGrys 4142 Satin Leaf Court Delray Beach, FL 33445 Brad Miller Miller Land Planning Consultants 248 Pineapple Grove Way Delray Beach, FL 33483 Bill Grieve Assistant City Engineer 434 South Swinton Avenue Delray Beach, FL 33444 RFP Review Team: PHONE NUMBER 243-7204 243-7043 243-8640 ext. 207 272-9595 276-0453 498-0746 212-7322 272-0082 243-7326 Pr~ect Coordinator Janet Meeks 243-7231 '" ':"° ° ~ "~ 8 '"' ,::: ~ ':"-~ ..... I~ , Date: October 4, 2002 Agenda Item No. ~X~ ,~,--~ AGENDA REQUEST Agenda request to be placed on: Regular __ Special X Workshop __ Consent When: October 8, 2002 Description of Agenda Item: Status Report- RFP 2002-32 Master Development Plan for 54 Acres of City-Owned Property Ordinance/Resolution Required: Yes / No Draft Attached: Yes / No Recommendation: Discussion Item Department Head Signature: ~?g~7-~~/'~ City Attorney Review/Recommendation (if applicable) Budget Director Review (required on all items involving expenditure of funds): Funding Available: Yes / No Funding Altematives: Account # & Description: Account Balance: (if applicable) City Manager Review: ~ Approved for agenda: Hold Until: Agenda Coordinator Review: Received: Action: Approved / Disapproved MEMORANDUM TO: FROM: SUBJECT: CITY COMMISSION BARBARA GARITO, CITY CLERK WORKSHOP ITEM ~.--q, d:t' REVIEW OF INTERSECTION DATE: CONFIGURATIONS FOR LAKE IDA ROAD OCTOBER 4, 2002 At the time the agenda was completed staff had not complied all of the pertinent information regarding the Intersection Configurauons for Lake Ida Road. Attached are documents from the Ramberry Lake project file. No "condition of approval" was made relating to turning lanes at Lake Ida Road and the entrance to Ramberry Lakes. Staff will supply addiuonal information at the Workshop Meeting along with a power point presentation. Agrnemo S.Clerk Lake Ida Road 10 8 02 Bg ( I ) FINDINGS After reviewing the proposed site and develota~ent plans, the Planning and Zoning Board finds that this project is consistent with good zoning practice, not contrary to the Master Plan, and not detrimental to the promotion of public appearance, comfort, convenience, general welfare, good order, health, morals, prosperity, and safety of the City. (J) PI~i~NTNG AND ZONING BOARD RECOMMENDATION The Planning and Zoning Board at a meeting held September 18, 1979, by unanimous vote, reconunended to City Council, that the site and development plans be approved, subject to the following: (1) City Engineer's memorandum of August 23, 1979, (2) Director of Public Utilities memorandum of August 16, 1979, (3) Availability of water, (4) A time limitation of 18 months be set for development of the project. (K) CITY COUNCIL ACTION The City C~uncil at a meeting held October 8, 1979, approved the site and development plans, subject to: (1) City Engineer's memorandum of August 23, 1979, (2) Director of Public Utilities memorandum of August 16_, 1979, (3) Availability of water, (4) A time limitation of 18 months be set for development of the project. MEMORANDUM TO: FROM: DATE: SUBJECT: Mr. Dan Kotulla Planning Director Mr. Gerald B. Church, P.E. City Engineer August 23, 1979 SITE & DEVELOPMENT PkAN A_oPROVA~ "RAINBERRY LAKE" - PHASE 4 The Engineering Depar.tment has reviewed the captioned plans and approves of same subject to the following: 1. Refer to memo of March 26, 1979 and July 20, 1979 2. Indicate types of trees on site 3. Need letters of approval from L.W.D.D. & S.F.W.M.D. 4. --' II F ~ I '- ' I ~ ' ~ ~ 5. Make sure Lake Ida Road is set up for !08' right-of-way 6. If streets are too long (to turn around) get variance 7. Need sidewalks, street lights 8. Do not recommend circular loop at intersections Use circular curves at change in horizontal alighment 9 Rework circular turnarounds at dead end; too difficult for turning movements 10. Need bond and agreement 11. On Paving & Drainage Detail Sheet need sidewalk detail, need flash board rizer detail 12. Show drainage divide areas (with areas) 13. Show road grades at centerline of oave~nenz with distances 14. On Drainage Sheet show inlets and junction manholes or endwalls with inverts, rim etc., elevations in table form. 15. Put note on plans showing minimuun road elevation and minimum house pad elevation. State what each one is. 16. Show all easements (a) Need drainage calculations. _~:~. Dan Kotulla August 23, 1979 Page two 17 Show typical sections of canals and lake 18. On Water Plans show types of fittings and fire hydrants 19. Need sanitary sewer profiles (show water & storm sewer in profile) 20. Show all sanitary sewer P.V.C. (& D.I.P. where needed) 21. Water lines to be D.I.P. 22. Need Standard Details of water construction sheet, sanitary sewer construction sheet 23. State type of storm sewer; recommend RC? 24. Need distance between drainage structures shown 25. Need B.M. on plans 26. In some places, inlets may be too far apart; (check to see proper drainage in swales to be accomplished without floo~ing beyond swales 27. Show that endwalls at end of storm sewer pipe into lake to have concrete rip-rap headwalls 28. Show drainage type structure going from lake into L.W.D.D. canal in full detail 29. Limerock base for road.r~=eomm~nded 30. Make sure that sanitary sewer manholes are in center!ine cf pavement and not more than 400' apart 31. Bounda~j Survey Plat (with legal description of property) will be checked upon presentation of Record Plat with same. 32. Prior to construction of any improvements, Davis Road must be built, submit plans and include in estimate for improvements of kind re- quired. Note: Drainage of the project above will have to be maintained on site or out through the storm sewer system. No drainage will be allowed to flow over land on adjacent property. There will be no trees, shrubs or structures placed on any easement shown on this plat. There will be no d~mpsters, cluster boxes or structures in the right-of- way. DGC:GBC:mrc MEMORANDUM FROM: DATE: }-~r. Dan Kotulla Planning Director ; Mr. Gerald B. Church, P.E. City Engineer March 26, 1979 SUBJECT: Site Plan Review Rainberry Lakes The revised Site Plan indicates a very narrow waterway off of RainberryLake. The waterways are such a minimum size that it would be 'difficult to accommodate boat traffic and if appropriate slopes are put in; in lieu of seawalls or other erosion control structures, then there would be insufficient depth for boating pu~_--poses. It is noted that Davis Road has been shown. Provision would have to be made to vacate the existLng used road S.W. 23rd Avenue and provide for the Davin= of Davis Road. The Engineering Department would recommend an inter-connection from the development into Davis Road at least two points on the west side. GBC: mrc 'M E M O R A N D U ~ TO: FROM: DATE: SUBJECT: ~. Dan Kotulla Planning Director ,_F~.~r. ,Gera!d~ B. Church, P.E. /~/'~' Cit5 Engineer July 20, 1979 Rainberry Lake - Phase IV Master Site Review The Engineering Department has reviewed the captioned plans and approves of s~me subject to the following: 1. Refer to Memo dated March 26, 1979. 2. Show contours & trees or tree line (indicate type of trees). 3. Drainage to be approved by L.W.D.D. & S.F.W.M.D. 4. Extend roads to the west ~nd tie into Davis Road. 5. Dedication of strip of land for riqht-of-way for Lake Ida Road. 6. If streets with a turn-around are too long, get a varience. 7. Need sidewalks. 8. Need street lights. 9. Do not recommend circular loops at intersection. 10. Use circular curves at change in horizontal alignment. 11. Rework circular turnarounds at dead end; too difficult for turning movements. Drainage of ~h_ project above will have to be maintained on site or out ~hrough ~he sto_~ sewer syste_~_. No drainage will be allowed to flow over land on adjacent property. There will be no d~psters, cluster boxes or structures in the right-of-way. ~DC:GBC:mrc MEMORANDUM TO: FROM: SUBJECT: DATE: Planning Director Director of Public Works/Utilities SITE AND DEVELOPMENT PLA-NAPPROVAL - RAINBERRY LAKE August 16, 1979 We have reviewed the request for approval for site and development plan for Rainberry Lake and find the p!~n to be in keeping with the City's Master Plan for Water and Sewer. This department, therefore, has no objection to the approval of this site and development plan as submitted. Please be reminded that all irrigation for tlnis project is to be from source other than City water. Louis V. Mart~ LVM/dd