Res 56-09RESOLUTION NO. 56-09
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF DELRAY BEACH, FLORIDA, AMENDING RESOLUTION
NO, 49-09 ADOPTED SEPTEMBER 22, 2009, ~XjHICH MADE
APPROPRIATIONS OF SUMS OF MONEY FOR AT,T.
NECESSARY EXPENDITURES OF THE CITY OF DELRAY
BEACH, FLORIDA, FOR THE FISCAL YEAR 2009 f 2010, BY
SETTING FORTH THE ANTICIPATED REVENUES AND
EXPENDITURES FOR THE OPERATING FUNDS OF THE
CITY FOR THE FISCAL YEAR 2009f2010; REPEALING ALL
RESOLUTIONS INCONSIS'I"ENT HEREWITH.
NOW, THEREFORE, BE IT Z~:ESOLVED BY THE CITY COMMISSION OF
THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That Section 1 of Resolution Na. 49-09 adapted by the City Commission
of the City of Delray Beach, Florida, on September 22, 2009, is hereby repealed, and a new Section 1
is enacted and amended to read as follows:
That the following sums of money, attached hereto and marked
Exhibit `~A", are hereby appropriated upon the terms and conditions
herein set forth.
Section 2. That, subject to the qualifications contained in this resolution, all
appropriations made out of the General Fund are declared to be maximum, conditional and
proportionate appropriations, the purpose being to make the appropriations payable in full in the
amounts herein named if necessary and then only in the event the aggregate revenues collected and
other resources available during the period commencing the 1" day of October, 2009, and ending
the 30`" day of September, 2010, for which the appropriations are made, are sufficient to pay all the
appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such
proportion as the total sum of realized revenue of the General Fund is to the total amount of
revenues estimated by the City Commission to be available in the period commencing the 15` day of
October, 2009, and ending the 30`'` day of September, 2010.
Section 3. That all balances of the appropriations payable out of the General Fund
of the City Treasury unencumbered at the close of business on the 30`'' day of September, 2009,
except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be
used for the payment of the appropriations which may be made in any appropriation for the fiscal
year commencing the 1~` day of October, 2009. However, nothing in this section shall be construed
to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund,
Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be
used in financing the proposed expenditures of these Funds far the fiscal year commencing the 1"
day of October, 2009.
Section 4. That no department, bureau, agency ar individual receiving
appropriations under the provisions of this resolution shall exceed the arnaunt of its appropriation,
except with the consent and approval of the City Commission first obtained. If such department,
bureau, agency ar individual shall exceed the amount of its appropriation without such consent and
approval of the Ciry Camtnissian, the administrative officer or individual, in the discretion of the
City Commission, may be deemed guilty of neglect of official duty and may be subject to removal
therefor.
Section 5_ That nothing in this resolution sha]1 be construed as authorizing any
reduction to be made in the amounts appropriated in this resolution far the payment of interest on,
or retirement af, the debt of the City of Delray Beach, Florida.
Section 6. That none of the monies enumerated in this resolution in connection with
the General Fund, Water and Sewer Fund, Sanitation Fund ar any other Fund of the Ciry shall be
expended for any purposes other than those for which they are appropriated, and it shall be the duty
of the Budget Officer andJor Finance Director to report known violations of this section to the City
Manager.
Section ?. That all monies collected by any department, bureau, agency ar individual
of the Ciry government shall be paid promptly into the City Treasury.
Section 8. That the foregoing budget is hereby adopted as the official budget of the
City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the
expendituresjexpenses of the funds appropriated shall apply only to the lump sum amounts for
classes of expendituresJexpenses which have been included in this resolution.
Section 9. That public hearings were held an the tax levy and the budget on
September 10, 2009, and September 22, 2009.
Section 10. That this resolution shall became effective immediately upon passage.
2009.
PASSED AND ADOPTED in regular
session on this the 20th da of C-ctaber,
ATTEST:
City Clerk
MAYO
RES. NO. Sb-tl9
EXHIBIT A
{As Amended)
BUDGET SUMMARY
CITY OF DELRAY BEACH, FLORIDA
General Fund DOWNTOWN SPECIAL
Amended DEVELOPMENT ENTERPRISE REVENUE
FY 09110 FUND FUNDS FUNDS TOTAL
CASH BALANCES BROUGHT FORWARD 932,499
ESTIMATED REVENUES:
TAXES
AD VALOREM TAXES
AD VALOREM TAXES
AD VALOREM-DELINQUENT
AD VALOREM - DDA
Sales & Use Taxes
Utility Taxes
Other Taxes
Franchise, Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Miscellaneous Revenues
Other Financing Sources
TOTAL REVENUES ANp OTHER
FINANCING SOURCES
TOTAL ESTIMATED REVENUES
ANp BALANCES
EXPENDITURESIEXPEN3ES:
General Government Services
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Culture & Recreation
Debt Service
Other Financing Uses
TOTAL EXPENDITURESlEXPENSES
1,429,397 572,678 2,934,574
Millages
T.ys~ 48,368,245 0 0 0 48,368,245
0.5316 3,576,985 0 0 0 3,576,985
168,000 0 0 0 168,000
1.0000 0 472,870 0 0 472,870
1,300,000 0 0 0 1,300,000
4,546,960 0 0 0 4,546,960
4,140,000 0 0 0 4,140,000
9,905,210 0 21,500 0 9,926,710
5,814,220 0 3,250 5,235,513 11,052,983
8,565,380 0 44,153,750 0 52,719,130
821,700 0 0 53,000 874,700
5,363,720 2,000 232,040 499,190 6,096,950
3,445,350 0 100,000 989,620 4,534,970
96,015,770 474,870 44,510,540 6,777,323 147,778,503
96,948,269 474,870 45,939,937 7,350,001 150,713,077
9,521,061 0 0 638,500 10,159,561
53,678,608 0 0 893,692 54,572,300
559,380 0 27,408,657 0 27,968«037
3,359.810 0 0 514,706 3,874,516
7,583,390 473,120 0 2,945,873 11,002,383
64,250 0 0 792,$54 857,100
13,636,720 0 3,840,330 1,059,250 18,536,300
5,173,480 0 6,841,680 0 12,015,160
3.371,570 0 6,223,540 0 9,595«110
96,948,269 473,120 44,314,207 6,844,$71 148,580,467
Reserves 0 1,750 1,625,730. 505,130 2,132,610
TOTAL EXPENDITURES AND RESERVES 96,94$,269 474,$7{} 45,939,937 7,350,001 150,713,077
Page 1 of 1
MEMQRANDiJM
Tfl: Mayor and City Commissioners
FROM: Lisa M. Hemnann, Budget Officer
Joseph Safford, Finance Director
THROUGH: David T. Harden, City Manager
DATE: October 14, 2009
SUBJECT: AGENDA ITEM B.H. -REGULAR COMMISSION MEETING OF OCTOBER 20 2009
RESOLUTION NO.56-09tBUDGET AMENDMENT
ITEM BEFORE COMMISSION
The Commission is requested to consider Resolution No. 56-09 which amends the FY 2009-10 budget,
BACKGROUND
Resolution No. 56-09 provides for adjustments in the FY 2009-10 budget due to the federal stimulus
funding that has been received through the American Recovery and Reinvestment Act (ARRA) of 2009.
The first adjustment is the Energy Efficient Conservation Block Grant {EECBG}. The
City was informed of this award from the US Department of Energy on October S, 2009 {effective date
of award is September 21, 2409). This was an ARRA Economic Stimulus Grant that was awarded to the
City to install energy efficient retrofits within City facilities, Pompey Park athletic field lighting, and
Fire Station #1 Solar Energy System; and to fiand a Sustainability Officer position for one year. The
period ofperformance in 9121109 to 9030110. The total far this grant is $638,500.
The second. adjustment is to budget the prospective ARRA Justice Assistance Grant (CFDA#16.738)
award in the amount of $100,400 to the City of Delray Beach from the Palm Beach County
(PBC) Criminal Justice Commission. This is a prospective AR.ItA Economic Stimulus Grant award
which will be directly awarded to the Florida Department of Law Enforcement {FDLE) and FDLE will
sub-grant the funds to the PBC Criminal Justice Commission and PBC will sub-grant the funds to the
City of Delray Beach. The grant will Eland the Weed and Seed Strategy for the period of 1011109 -
9l30! 10.
RECOMMENDATION
Recommend approval of Resolution Na. 56-09 amending the FY 2009-IO budget.
http:llmiweb0011AgendaslBluesheet.aspx?ItemID=2744&MeetingID=222 10/21J2009
RESOLUTION NO. 56-09
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF DELRAY BEACH, FLORIDA, AMENDING RESOLUTION
]vO. 49-09 ADOPTED SEPTEMBER 22, 2009, WHICH MADE
APPROPRIATIONS OF SUMS OF MONEY FOR ALL
NECESSARY EXPENDITURES OF THE CITY OF DELRAY
BEACH, FLORIDA, FOR THE FISCAL YEAR 2009/2010, BY
SETTING FORTH THE ANTICIPATED REVENUES AND
EXPENDITURES FOR THE OPERATING FUNDS OF THE
CITY FOR THE FISCAL YEAR 2009/2010; REPEALING ALL
RESOLUTIONS INCONSISTENT HEREWITH.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That Section 1 of Resolution No. 49-09 adopted by the City Commission
of the City of Delray Beach, Florida, on September 22, 2009, is hereby repealed, and a new Section 1
is enacted and amended to read as follows:
That the following sums of money, attached hereto and marked
Exhibit "A", are hereby appropriated upon the terms and conditions
herein set forth.
Section 2. That, subject to the qualifications contained in this resolution, all
appropriations made out of the General Fund are declared to be maximum, conditional and
proportionate appropriations, the purpose being to make the appropriations payable in full in the
amounts herein named if necessary and then only in the event the aggregate revenues collected and
other resources available during the period commencing the 15` day of October, 2009, and ending
the 30`h day of September, 2010, for which the appropriations are made, are sufficient to pay all the
appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such
proportion as the total sum of realized revenue of the General Fund is to the total amount of
revenues estimated by the City Commission to be available in the period commencing the 151 day of
October, 2009, and ending the 30`h day of September, 2010.
Section 3. That all balances of the appropriations payable out of the General Fund
of the City Treasury unencumbered at the close of business on the 30`'' day of September, 2009,
except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be
used for the payment of the appropriations which may be made in any appropriation for the fiscal
year commencing the 151 day of October, 2009. However, nothing in this section shall be construed
to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund,
Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be
used in financing the proposed expenditures of these Funds for the fiscal year commencing the 151
day of October, 2009.
Section 4. That no department, bureau, agency or individual receiving
appropriations under the provisions of this resolution shall exceed the amount of its appropriation,
except with the consent and approval of the City Commission first obtained. If such department,
bureau, agency or individual shall exceed the amount of its appropriation without such consent and
approval of the City Commission, the administrative officer or individual, in the discretion of the
City Commission, may be deemed guilty of neglect of official duty and may be subject to removal
therefor.
Section 5. That nothing in this resolution shall be construed as authorizing any
reduction to be made in the amounts appropriated in this resolution for the payment of interest on,
or retirement of, the debt of the City of Delray Beach, Florida.
Section 6. That none of the monies enumerated in this resolution in connection with
the General Fund, Water and Sewer Fund, Sanitation Fund or any other Fund of the City shall be
expended for any purposes other than those for which they are appropriated, and it shall be the duty
of the Budget Officer and/or Finance Director to report known violations of this section to the City
Manager.
Section 7. That all monies collected by any department, bureau, agency or individual
of the City government shall be paid promptly into the City Treasury.
Section 8. That the foregoing budget is hereby adopted as the official budget of the
City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the
expenditures/expenses of the funds appropriated shall apply only to the lump sum amounts for
classes of expenditures/expenses which have been included in this resolution.
Section 9. That public hearings were held on the tax levy and the budget on
September 10, 2009, and September 22, 2009.
Section 10. That this resolution shall become effective immediately upon passage.
PASSED AND ADOPTED in regular session on this the 20th day of October,
2009.
ATTEST:
City Clerk
MAYOR
RES. NO. 56-09
EXHIBIT A
{As Amended}
BUDGET SUMMARY
CITY OF DELRAY BEACH, FLORIDA
FISCAL YEAR 2009-2010
General Fund DOWNTOWN
Amended DEVELOPMENT
FY 09!10 FUND
CASH BALANCES BROUGHT FORWARD 932,499
ESTIMATED REVENUES:
TAXES
AD VALOREM TAXES
AD VALOREM TAXES
AD VALOREM-DELINQUENT
AD VALOREM - DDA
Sales & Use Taxes
Utility Taxes
Other Taxes
Franchise, Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Miscellaneous Revenues
Other Financing Sources
TOTAL. REVENUES AND OTHER
FINANCING SOURCES
TOTAL ESTIMATED REVENUES
AND BALANCES
ENTERPRISE
FUNDS
1,429,397
SPECIAL
REVENUE
FUNDS TOTAL
572,678 2,934,574
Millages
7.180Q 48,368,245 0 0 0 48,368,245
o.ss~s 3,576,985 0 0 0 3,576,985
168,000 0 0 0 168.000
1.o0t70 0 472,870 0 0 472,870
1,300,000 0 0 0 1,300,000
4,546,960 0 0 0 4,546,960
4,140,000 d 0 0 4,140,000
9,905,210 0 21,500 0 9,926,710
5,814,220 0 3,250 5,235,513 11,052,983
8,565,380 0 44,153,750 0 52,719,130
821,700 0 0 53,000 874,700
5,363,720 2,000 232,040 499,190 6,096,950
3,445,350 0 100,000 989,620 4,534,970
96.x15,770 474,870 44,510,540 6,777,323 147,778,503
96,948,269 474,870 45,939,937 7,350,001 150,713,077
General Gavemment Services 9,521,061 d 0 638,500 10,159,561
Public Safety 53,678,608 0 0 893,692 54,572,300
Physical Environment 559,380 0 27,408,657 0 27,968,037
Transportation 3,359,810 0 0 514,706 3,874,516
Economic Environment 7,583,390 473,120 0 2,945,873 11,002,383
Human Services 64,250 0 0 792,850 857,100
Culture & Recreation 13,636,720 0 3,840,330 1,059,250 18,536,300
Debt Service 5,173,480 0 6,841,680 0 12,015,160
Other Financing Uses 3,371,570 0 6,223,540 0 9,595,110
TOTAL EXPENDrruREStEXPENSES 96,948,269 473,120 44,314,207 6,844,871 148,5$0,467
Reserves 0 1,750 1,625,730 505,130 2,132,610
TOTAL EXPENDITURES AND RESERVES 96,94$,269 474,870 45,939,937 7,350,001 150,713,077
Budget Amendment
Fiscal Year 2009-2010
General Fund
There will be na change to the General Fund.
Other Fur:ds
ARRA Economic Stimulus Fund
This fund will increase $73$,500 overall.
The first adjustment is the Energy Efficient Conservation Block Grant {EECBG}. The City of Delray Beach was
informed of the award from the US Department of Energy on October 5, 20(}9 (effective date of award is September
21, 2009}. This was an AR12A Economic Stimulus Grant that was awarded to the City to install energy efficient
retrofits {i.e., programmable thermostats, motion detectors and T-$ lighting and ballasts) within all City facilities,
Pompey Park outdoor athletic field lighting, Fire Station #1 Solar Energy System and to fund a Sustainability
Officer position for one year. The period of performance is 9121 /04 to 9/30112. The total for this grant is $63$,500.
The second adjustment is to budget the prospective ARRA Justice Assistance Grant {CFDA#16.73$} award in the
amount of $100,000 to the City of Delray Beach from the PBC Criminal Justice Commission. Tlzis is a prospective
ARRA Economic Stimulus Grant award which will be directly awarded to FDLE and FDLE will sub-grant the
funds to the PBC Criminal Justice Commission and PBC will sub-grant the funds to the City of Delray Beach. The
grant will fund the Weed and Seed Strategy for the period of 1011109 - 9130/10.