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02-09-10 Special WS Meeting~ELRAY BEACH ~~ a R i r CITY COMMISSION ~~ CITY OF DELRAY BEACH, FLORIDA SPECIAL/WORKSHOP -TUESDAY, FEBRUARY 9, 2010 6:00 P.M. FIRST FLOOR CONFERENCE ROOM The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact Doug Smith at 243-7010, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. SPECIAL MEETING AGENDA Pursuant to Section 3.12 of the Charter of the City of Delray Beach, Mayor Nelson S. McDuffie has instructed me to announce a Special Meeting of the City Commission to be held for the following purposes: GRANT APPLICATION/F.I.N.D./DELRAY INTRACOASTAL PARK: Consider approval of an application for grant funding from the Florida Inland Navigation District (F.LN.D.) under their Waterways Assistance Program for 50% matching funds to be used for the reconstruction of the boat ramps at Mangrove Park. 2. BID AWARD/ACCURATE EVENT SERVICES: Consider approval of a bid award to Accurate Event Services in the amount not to exceed of $39,464.00 for private security services for the International Tennis Tournament. Funding is available from 001-4210-575-55.40 (General Fund/Recreational Supplies/Tennis Tournament). 3. PAYMENT OF WASTE MANAGEMENT'S FEBRUARY INVOICE (Addendum) WORKSHOPAGENDA 1. Joint session with the Public Art Advisory Board 2. Financial Review Board Budget Recommendation 3. Conceptual Landscape Design for the West Atlantic Avenue Medians 4. Request for Proposals for Trolley Services 5. Discuss State Legislative Priorities for 2010 and Federal Appropriation Requests 6. Commission Comments Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. dEIRAY BEACH CITY COMMISSION AI~'america~itfr CITY OF DELRAY BEACH_,,, FLORIDA SPECIALlWOIi:KSHOP -TUESDAY, FEBRAURY 9, 2010• ~ 6:00 P.M, FIRST FLOOR CONFEF:ENCE ROOM 7gss 2{}C}1 The City vTill fi~rnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact Doug Smith at 243-7410, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers, SPECIAL MEE~"7.NG AGENDA Pursuant to Section 3.12 of the Charter of the City of Dekay Beach, Mayor Nelson S. McDuffie has instructed me to announce a Special Meeting of the City Commission to be held for the following purposes: GRANT APPLICATIONIF.I.N.D.IDELRAY INTR.ACOASTAL PARK Consider approval of an application for grant funding from the Florida Inland Navigation District (F,I,N.D,} under their Waterways Assistance Program for SO% matching funds to be used for the reconstruction of the boat ramps at Mangrove Park. 2. BID AWARDIACCURATE EVENT SERVICES: Consider approval of a bid award to Accurate Event Services in the amount not to exceed of $39,4G4.00 for private security services for the International Tennis Tournament. Funding is available £rom 001-4210-S7S-SS.40 (General Fund/Recreational Supplies/Tennis Tournament}. ~O. ~~. KS H t~ P A G EN. D A 1. Joint session with the Public Art Advisory Board 2, Financial Review Board Budget Recommendation 3. Conceptual Landscape Design for the West Atlantic Avenue Medians 4. Request for Proposals for Trolley Services 5. Discuss State Legislative Priorities for 2010 and Federal Appropriation Requests d. Commission Comments •rrrrrrrrrrrrrrrrrrrr a rrrrr^^•u rrrrrrr~rrr a rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr~ Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. Page 1 of 2 ~EMCJ~:ANDUM TO: Mayor and City Commissioners FROM: Richard C. Haska, P.E,, Environmental Services Director THROUGH: David T. Harden, City Manager DATE: February 2, 2010 SUBJECT: AGENDA ITEM SP.1 - SPECIALIWORKSHCJP MEETING OF FEBRUARY 9 2010 GRANT APPLICATIONIF.LN.D./DELRAY INTRACOASTAL PARK ITEM BEFORE COMMISSION Consideration of an application for grant funding from the Florida Inland Navigation District under their Waterways Assistance Program for 50% matching funds to be used for the reconstruction of the boat ramps at Mangrove Park. BACKGROUND At the January 12, 2010 Commission Workshop meeting, staff presented a fourth alternative proposal for reconstructing the boat ramps at Mangrove Park which have seen minimal use since opening to the public due to the steep ramp slope. This proposal incorporates a dual slope with a break paint near the mean low water elevation. The upland slope would be reduced to roughly 12.3°f° and towing vehicles would operate on this slope for launch and retrieval of boats at any water elevation. In the absence of detailed plans, staff had estimated this proposal to cost between $350,000 and $400,000, based on estimated costs of the three previous concepts. We have since obtained a budget estimate from a local marine contractor quoting costs of $140,000 and $250,000 depending on the type of ramp construction used. The lower cost considers staying with the block mat type of ramp as exists and the larger amount considers using precast concrete panels and sheet piling. Commission directed staff to research grant appoz~~nities for funding the reconstruction project. We have been contacted by the Florida Inland Navigation District {FZ:i~1D} about their Waterways Assistance Program {WAP) which is currently open and can provide funds up to a 50°t° match. The application deadline is April 1, 2010. To allow for a margin of variance in the contractor's budget estimate, staff is proposing a grant submittal in the amount of $87,500 based on a project cost of $175,000. If successful, the grant fiunding would provide 50°l° afthe estimated cost, leaving the City's obligation at $87,500 plus engineering and permitting costs. We are contacting Palm Beach County for Boating Improvement Grant funds or other county hands which may be available to assist with the local share of funding. If Commission elects to pursue this grant, the attached resolution obligating the City to it's share of funding if the grant is approved must be approved as part of the grant package. http:/lmiweb001lAgendas/Bluesheet.aspx?ItemID=3013&MeetingID=252 215/2010 Page 2 of 2 FUNDING StJURCE Nane required at this time. RECOMi4IENI}ATION Staff requests direction regarding applying for the FEND grant. http://miweb0011AgendaslBluesheet.aspx?ItemID=3013&MeetinglD=252 21512010 ATTACrFIMENT A FY 2tlIQ WATERW A'YS A55~STANCE PRt~GRA1VI SC~DULE January 2010 Availability of application packages. Prior to March 01 Applicants schedule revieGV of proposed projects with local FIND Commissioner, required before submission to the District office. April 01, 2010 Application due in District office by 4:30 PM (Na Exceptions} June 01, 2010 Application requirements must be completed or application will be eliminated from further consideration. June 18 & 1~, Applicants make a 10-minute presentation of application to FIND 2010 Board. Meeting held in Brevard County. July 16, 2010 FIND $oard reviews additional requested information and the Commissioners will complete the Application's Rating & Evaluation Form. Board makes final funding decisions on remaining eligible applications {subject to budget process). Sept. 11, 2010 Sclzedzrled date for Final TRIM Hearing. All remaining permits due. (Nate: Meeting date szrb, jsct to change) Late September Funded applicants execute project agreement. C}ctober O1, 2010 Project funds become available, project initiates, timeline begins. ATTACHMENT E-6 RESOLUTION FOR ASSISTANCE UNDER TI:CE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM WHEREAS, THE City of Delray Beach is interested in carrying out the {1Vame of Agency) following described project for the enjoyment of the citizenry of Delray Beach and the State of Florida: Project Title Mangrove Park Boat Ramp Reconstruction Total Estimated Cost $ 175,OOO.flO Brief Description of Project: Reconstruction of two boat ramps at the City's Mangrove Park facility east of US Highway 1 on the Intracaastai Waterway. The park was developed on a parcel ]eased from FIND and site restrictions resulted in ramps being too steep for comfortable use by boaters. This project will reduce ramp slopes closer to minimums recommended by the liS Army Corps of Engineers. AND, Florida Inland Navigation District financial assistance is required for the program mentioned above, NOW THEREFORE, be it resolved by the City of Delray Beach ~IVame of Agency) that the project described above be authorized, AND, be it further resolved that said City of Delray Beach ~14rame of Agency make application to the Florida Inland Navigation District in the amount of 5~ °lo of the actual cost of the project in behalf of said City of Delray Beach (Name of Agency) AND, be it further resolved by the City of Delray Beach (1Yame of Agency) that it certifies to the following: 1. That it will accept the terms and conditions set forth in FIND Rule 668-~ F.A.C. and which will be a part of the Project Agreement for any assistance awarded under the attached proposal, 2. That it is in complete accord with the attached proposal and that it will carry out the Program in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received from the District. Form No. 94-21 (Effective date 12-17-90, Rev. 1U-14-92} {1} 3. That it has the ability and intention to finance its share of the cost of the project and that the project will be operated and maintained at the expense of said City of Delray Beach far public use. Name v, f AgeneY) 4, That it wi11 not discriminate against any person on the basis of race, color or national origin in the use of any property ar facility acquired ar developed pursuant to this proposal, and shat] comply with the terms and intent of the Title VI of the Civi] Rights Act of 1964, P. L. 88-352 (1964} and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state and ]acal laws, rules and requirements. 5. That it will maintain adequate financial records an the proposed project to substantiate claims far reimbursement. 6. That it will make available to FIND if requested, a post-audit of expenses incurred an the project prior ta, or in conjunction with, request far the final 10°fo of the funding agreed to by FIND. This is to certify that the foregoing is a true and correct copy of a resolution duly and legally adapted by the held an this day of 20 at a legal meeting Attest Signature Title Title Form No. 90-2I {Effective date 12-17-90, Rev. 1Q-14-92) (2} From: David Laaan To: Hasko. Richard Subjeck: RE: Mangrove Park Boat Ramp Date: Thursday, January 14, 2010 4:26:51 PM Attachments: imaae001.ana Dick: I apologize for not responding prior to your Jan. 12t~' meeting. 1 did run some budget numbers and conclude: 1. ModifyJReconstruct Ramp to new grades sticking with interlocking concrete block mats. Project Lump Sum $140,000 2. Modify/Reconstruct Ramp to new grades upgrading to precast concrete ramp with sheet pile toe protection. Project Lump Sum $250,000 Sorry for the delay in providing as I may be too late to be of help. In Option 1, I am figuring new mats due to the risk of handling the old mats. I was in Boynton today and it reminded me of your request. David Logan From: Hasko, Richard [mailta:Haska@mydelraybeach.com) Sent: Tuesday, January 05, 2010 10:27 AM 'I"o: David Logan Subject: Mangrove Park Boat Ramp Good Morning Dave; Hope you had a great Christmas and New Year. We will be taking our current proposal {the one you reviewed for us} far revisions to the Mangrove Park boat ramps to Commission next Tuesday, January 12th, to see if we can get direction to proceed. Without spending a lot of time or effort, could you give mean order of magnitude range of construction casts for that proposal? Nothing to be considered competitive but purely to let our Commission know a general magnitude of cast for this proposal 1 would really appreciate it. Thanks Richard C. Hasko, P.E. Environmental Services Director voice: {561} 243-7336 FAX: {561} 243-7060 email: hasko@mydelraybeach.com From: David Roach To: Hasko. Richard Gc: "Mark Croslev"; Alison Pruitt; Harden. David Subject Re: Mangrove Park Boat Ramp -Delray Beach Rate: Wednesday, January 27, 2014 9:48:24 AM Thanks Richard -FIND would really like to get this matter corrected as soon as possible. It seems that since this is a new facility it should receive same priority for funding by the City. We would like the City to initiate the engineering and permitting far the correction asap which would put you in the position of submitting for our grant in the next cycle. Please let us know what we can do to make this correction happen. Because this is our property we probably can be more flexible in our assistance. David Hasko, Richard wrote: > Hi Mark: > Thanks so much for the message! I'm not sure haw you heard of our > problem but your contact is very timely. As you know, a significant > investment has been made in the development of Mangrove Park. We are > extremely disappointed at the lack of use of the new facility > resulting primarily from the site restrictions that influenced the > design of the boat ramps. Mitigating the problem is imperative but > funding is difficult to justify in the context of the current economic > conditions and programmatic priorities. We will certainly be taking > advantage of the District's program as well as searching for other > grant opportunities. > once again, thank you for your proactivity. > > Richard C. Hasko, P.E. > > Environmental Services Director > > voice: (561 243-7336 > FAX: (561) 243-7060 > > email: hasko@mydelraybeach.com > WSlogo~aartner_small_transp > > h~#~;,Jlwww. „~a.govJwatersense! > *From:* Mark Croslev [mailto:mcrosl~y(alaiew.oro~ > *Sent:* Tuesday, January 26, 2010 4:02 PM > *To:* Hasko, Richard > *Cc:* David K. Roach; Alison Pruitt > *Subject:* Mangrove Park Boat Ramp - Deiray Beach > > Dear Mr. Hasko: > > It has come to our attention that there may be a concern over the ease > of use of the above referenced public boat ramp in Delray Beach. > Please Hate that our grant program is currently open, and this praject > may be eligible far up to 50°lo cost-sharing funding. In addition, you > may match our funding with other appropriate grant funding. > > You can access our Waterways Assistance Program (WAP) grant > application on our web page here: > ,~~~:/1www.aicw.oUc J > > The appiications are due in our office by 4:30 PM, April 1st. Please > contact me if you have any questions ar would like to further discuss > this matter. > > Thank you. > Sincerely, > > -- >Mark Crosley > Assistant Executive Director > > Florida Inland Navigation District > 1314 Marcinski Road > Jupiter, FL 33477 > > 561-627-3386 > 561-624-6480 FAX David K. Roach Page 1 of 2 ~E~tJRANI}UM TO: Mayor and City Commissioners FROM: Robert A. Barcinski, Assistant City Manager THROUGH; David T. Harden, City Manager DATE: February 3, 2010 SUBJECT: AGENDA ITEM SP.2 - SPECIAL/WORKSIIOF MEETING OF FEBRUARY 9 2410 BID AWARD/ACCURATE EVENT SERVICES ITEM BEFORE COMMISSION City Commission is requested to approve a bid award to Accurate Event Services in the amount not to exceed $39,464 for private security services from February 15, 2010 through March 1, 2010 for the International Tennis Championships. BACKGI2()UND Per the terms of our agreement with Match Point Inc., the City of Delray Beach is responsible for providing private security for the International Tennis Championships. In addition to cost, other requirements of the agreement are but not limited to; that the guards be dressed in "hard guard" uniforms, the selected vendor must supply their own radio comrnunications, 2417 contact must be available and that they have experience in providing this service for similar type events. Requests far quotations were received from three {3) firms on 3anuary 26, 2010. Bid summary is attached. Although two {2} bids received were lower in cost, based on their references they do not have the experience with events, especially of this type and size. Although through our checks, we discovered that the low bidder will be performing same services for the Super Bowl as a subcontractor, they do not have the whole package experience for this type or size event. The primary experience of the low two {2} firms is off ce buildings, construction sites, condominiums and doctors offices. Police staff, ITC staff and our 3CD Sports Group staff have all reviewed and concur with the bid award recommendation. Ihave attached, in addition to the spreadsheet, reference and request for quotation information, After talking to the representative far Accurate Event Services, I also think there is room to negotiate a lower price. http:llrruiweb0011Agendas/Bluesheet.aspx?ItemID=3019&MeetinglD=2S2 21512010 Page 2 of 2 FITNI}ING SOURCE Funding is available from 401-4210-575-55.40 {~xeneral FundlKecreational SupplieslTennis Tournament} ' RECOMMENDATION Staff recommends award for private security for the International Tennis Championship to Accurate Event Services in the amount not to exceed $39,464 and to authorize staff to try to negotiate a lower fee. http:llmiweb40llAgendaslBluesheet.aspx?ItemID=3019&MeetingID=252 2!512014 t3 z w ~- F Q a w a s t? a t~ V 2 Z !1J h rn a d ,~ .,~ a chi '~ ~ W ~ ~ ~ EA oy, ~ °c a ~ h ~ ~ r°s E» °4. o q, ~ o ~; ~. ~ ~~',~ ~ ,-+ o T "~ ~ yy~; ~ .~ pp p,p O G7 C 4 pp O CS pp O pp C O O C? 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International Championships at pelray Beach Tennis Center COMPANY NAMC : ~ CL1"'~ C~~~~ (c ~- f Lur ~~~ ~ {-y Zra •r n .- w E!r~ zi~~t ADDRESS: ~~Y~}~ ~~~~~~~r~~~ - Gu~+t ~ wdr'k ty~'I!'+ ~-~'~~ CiTY; w,~~~~~~,~.~.~,.. ~~~~.~~ STATE: _~ ZIP: c_.)C~I CONTACT NAME: Q I ~..~ ~~?~ A~,, ,~~" ''-- PHCJNE #: ~LS} 1 ~°~Q~'"~~~ '~(Lri G~' I ~f~t ownrvy 1~+9<ll~ ~ tir~"f Ott •ttttt•tttt++t•~••ttttttt~ottttttt•ttttttttttt•ttttttt•t•• COMPANY NAME: t ~~Y~ ~ ~OIC~~~ ~~U~~O~~C~''~ ADDRESS: ~ ~~~. ~~~.1!<~..~ ~ ~1..~ ~~'~, ~~ 1 CITY; ~ ~ 1 ~..~~ ~}~~.1 ",~~ STATE: ~ ZtP: t`_~~~~~ CONTACT NAME: PHONE #: ~~xgr,o ~f:ff?arn +t~tttttt•t•ttttttt+t••ttt•tttttttattttt•ttattt•t~ttt~tttt COMPANY NAME;; ~.C~UJ L,~~~'1 ADDRESS' "I`"1~ ~ ~~~~ Vtr~- ~tn~ttry~o,~a,E tJztE-tif<t~,ar.~ ~Czt~iyrsca~ ~i'kf~r~ CITY: ~~L~~ ~~~~ !„~~,~~~~.......- STATE.: n~~ ZIP: fi~`t1~~ tt~g~, ~rc4-•IG c.1~C~.f~ CONTACT NAMIv:~~~-~~~~- ""'~1~~i 1- PHUNR #:~~~~_C~~~~~~X~~-i ttttt~ttttttttttttttt~tttttttt•ttttttttttttttttttttttttttt• COMPANY NAMI=: `~ ~ L~~~~I~ COMPANY NAMP~: 11 K.. ~~Q,~"~"2, ~~~'~~~! 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C{~MPANY NAME: ~~ kY~,~ " ~', k lL~ ~~ v C~trix~tetttr~~ ADDRESS: 1~~~ tom' act~~~tv~~~.r~____._..~. - cITY: ~~y~~~~~~1.~ STATE: ~ zl~: _ ~~~~;C~~,~- ~~,n~y CONTACT NAME: _~~~~~ ~ ~ ~ r.~._..,,PHONE ~~: ~~~ ~,r~~~~ aolrx~~E~~h~~tur •4tt$ttttt•44ttt$#t$•OOttt4t8t•t04tttt4tt•4tt$tt$4$t4•tttl ~~~~~ ADDRE GtTY: CONTA tJQ.ydVl~~'~ J~~~rtti,C~ tt$4tt4ttt$4t4t4$ti••tttt4tat+a a4tttt4tttttttttt4att4ott4 COMPANY NAME; ADDRESS: t~Va, nti~i~ ~' S~c-~r ` d6~~~ ~ :f G1TY: ~,- -,-~:l..-i~~~~f~ STAT[~: ~C.~.,.._. 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AI~l~ R ESS: •'`y '~---~~ .~+t~'~ ~v L~ /~J`?~"r~ d~ ~1~y C.),~t !~ CIT`f.~ ~- ~~% ~ STATE~~ Zl1=': ~'•~ ~~~Lo CONTACT NAMC: ~~~ r~^ ~_~~5~;~ PNON~ f~:~ /~~Cfio •t+MU tt!iti4tt#}ttttt#tt#ttt#t#otttt+4##4ttttttt#t•ttita#t• COMi~ANY NAME: ADDRESS: CITY; 51"ATE: SIP: GC7NTACT NAME: PHC7NE #: Eves-t Sccurit}~ Quoie #1967 19 Ger:eral Security Services !'1 a ~. F ~t c: f ii~j~,~`f~.. ~},~It? Goul~ ~'or~'S ~ ice---= ....._._..~,,. 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Technicians - C7ur technicians monitar CGTV as well as fire ~iscavery and security intrusion detection systems. fJur technicians use data linos and radio carnmunicatian systems to collaborate with designated supervisors and officers on patrol. Site Design, Development and Mafntenance provided by WebSmith Internet Services http_lJwww.generaiseeurityguard.co~ndex.htrn 21I120I4 Ger; era/ Security Services Page 1 of 1 ., ~x ~- ~e~rvlce~ LLC f: _~~ ~,n~~ ~T it is our mission at Generai Security Services to provide a safe and secure environment for our customers and our empioyees~ with a dedication to exceiience. General Security Services, LLB promises you professional, personalized service. We understand your needs ,and because we focus on the Soufh Florida area, you can be certain that when you need us we will be there. General Security Services becomes part of your team, with our staff taking your business security as seriously as you do. We are committed to providing you with the highest level of security. A comprehensive understanding if our clients` concerns combines with our eclectic approach and our rigorous aftention to detail enable us to completely fulfill each client's unique needs and guarantee satisfaction. Site Design, aeveloprnent and Maintenance provided by WebSrnith Internet Services 4V~~::~~:~_,;.~,~~ ~~ :> http:llv/ww.generalsecurityguard.ctaxnJmission.htm 2/1!2010 ~~ A Security Page 1 of 1 .. ~nvF r {'!~ i y~-'_ -~ ~ ~ ~~ ~ ~ ~1.~ _ a # ~' 2. 1 (~L (' k_ Home ~ Abotrt Us ~ C~xntact !1s Services C.ottt~.Ct U$ ;ALL P.SSQGt2lt°'S t4lfCtfietlUTi2~1, t[1G Employment $744 Okeachpbee Blvd. F West Palm Beach, FL 334'19 Enroll Now I ~ ot9taes 569-533-5363 Fax: 561-533-3858 l=mall: infc~~rassnciatestarfng.com ,~'• - ~ ~~~L~~ LtjO~.rC~ r. ,, ~ F f=. * ~~.'~~=. t ~ '~ ~~ ~ fit? ~ C ~,e~s~~}et1 j i` ~ ~: ,fig ~, p['+GS ~~ 100) A & A Socurt,/, All rights reser~sd. h##p://~uvs~w,associa#estaffing.cnmfaasecuri#y/con#actus.asp 2J1I~010 A & A Security Page ~. cif 1 ,~. - ~y ~F` :~~ ~ i4~ -_ 17 -A 1-iome About Us Services Ce~ntact Us Employment Enroll blow 1~,. ~ l ~' .. r `~ ;~ ~.~ 'Jj.. 'Z'r'- T ~~:'/ '. ~C}ur iviissien tit~J~1 ft ~,j~ rr~r~.-tt - _ <_ ~•A t. v ~,~ .' T N t . Determine existing security compromises to personnel, faraltfies, and assets Coordinate vlith clients to develop relevant plans for complete security o Integra#e seamlessly into clients daily operations • Provide adequate, professional, and focused service to entities 1 Recruiting Without question, the quality of security is determined by the quality of individuals. A&t1 Security exists as one branch of a & Associates international tnc,, wtriah is comprised i of a Skafting and Security Division. t}ur partnership vrith Sfaffing enables us to screen a (. large number of candidates ~uha our given a thorough background check. Attar adequate 1 licensing requirements era met, candidates era positioned based upon client need and i preference. state of Florida requires all security guards to be licensed through the Oeparimeni of agriculture and Consumer Services' Licensing Division. By training and certifying our o~vn guards, we can ensure guards receive quality training and preparation for diverse postEians. Ctur elm is to provide security guards with profossionai bearing and proven customer service skill. K> 2Ut)7 ~ ~ A ~~Citrfty, Alt tights resen•c~, http.Ifwww. assticiatestaffing.comJaasecurttyldefauit.asp 2!11201 {~ ~ Licensing Schoo! A & A Security Page 1 of 1 ~.~,. - ,.. _ __ r _. ..~. _ _.~~ _ _z. m-~ -- A b A, ~4-.wL~' da~~~. ~h E~ ~'i ~~~~~~.~a~~a-~'.~,~~~_1, t i. .1.. `.:~.; t~~~1~~~_f'~~JJ.~.S. `oi:~~~1~~:tC~~~. ~°,.-~ .(~Yf .. ;„~ ' KOfile About Us Services C.t3tlic~Cf lSS Employment Enroll Now ~ li i A & A Security has made a name for itself by providing industrial, commercial, office, snd 3 construction site security. Additionally, vie are able to meet diverse security needs #hrough our access to a broad range of candidates discovered by our Staffing Division. 8y hosting in house E~censing we ensure the quality training of alt officers. Guards develop a sober understanding of their responsibility and see hour their conduct and decisions contribute to the overall missien of our clients. Our goaS is io provide a sa€e and secure env"sronment vrhile prosenting a professional, knowledgeable, and integrated feel for our clients. Our staff consists of experienced executives, armed forces veterans, and individuals with unique skill sets. As an employer, we promote equal opportunity, a high level of integrity, and sincere responsibility to one another and our clients. ~__ _ ~ 2D07 rt 8 A S~aurir/, All righ#s raserred. http:Ilwww.associatestaffing.comtaasecurityCabautus.asp 2/1/2010 A +t& A Security Page 1 of 1 ~ ~~~, : $ y - f . `~ -- - ~. ~~'~ ~. ~;:- ~~-~, 7c~~l~iniot'sti,~inl.~€~~ :d[c'c~-~E, .,_ . «_yw i ~~'1'VICI`S lib U# l1S S@t'VICE?S ~ We provide armed and unarmed security. Ca~ttact Us , Empioy-11ent i industrial E11COtf f~lotlV {}ff~ce I . Consirucrion • Special Event • k1lt,~i'3 i21Sit Ar$as ~~.~° '~^~. ice` I ~ ..~* ~'~`.~ .. !;~ iiiiii t ~ t ~{ 1 ~~, http:i/www.associatestaffing.con QUOTATION REQUEST CITY OI~ DELRAY BEACH Purchasing Division 100 NW 4sf< Avenue Delray Beach, PL 33444 {5ti'I } 243-716'I f 7163 (Phone). (5ti'I) 243-7~I 66 Fax} - DATE January_19 281..(1 - QUOTATION REQUEST N0. 1967 ~ - ~~ - l~i'fLE:~EVENT SECURITY- ATP Event International 7ennts Ghampionshi,ps at,Delray, Beach Tenrns:..Ganter+;,. . QUOTES MUST BE RECEIVED QN OR BEFORE Tuesday, January 26.2010 prior to 2:00 p.m. The quote number listed above must appear on ail quotations and related correspondence. This is not an order. This inquiry implies no obligation on our park. Changes ar suggestions offering cost economies are solicited. QUOTATION # 196fi The Gity of Delray Beach is seeking quote requests from quaii#ied #irms for private security services for the International Tennis Tournament to be held at the City of Delray Beach Tennis Center. Security Services requested are as per the attached schedule at required posts beginning February 15, 2010 thru March 01, 2010. Bidders are required to complete the attached proposal entering hourly rate and totals costs. Exceptions or suggested changes to the scheduled manning may be submitted and attac3~ed for consideration. Copies of ail required supporting documentation as listed is required to be considered a complete bid. The Gity of Delray Beach reserves the right to reject or accept any or all bids. You may submit your quotation via fax: ~lFax Attention: (561 } 243-?166, Purchasing Manager if you have any questions, please da not hesitate to contact meat (561} 243-?161. PLEASE RETURN_A~,i..PAGES, Thank you, Patsy Nadal, Purchasing Manager COMPANY NAME: ADDRESS: CITY: STATE: Zip: TELEPHONE: ( } FAX: ( } EMAIL SIGNATURE: DATED: QUOTE # 9967 RESPOND TO ITEMS IP APPLICABLE, THIS INQUIRY IMPLIES NO OBLIGATION ON "CHE PART OI' THE BUYERS: SPEGIi=Y VNARRANTY: Parts: NIA Labor: NIA Delivery Time: NtA calendar days after receipt of order. Shipping From: NIA Terms and Conditions: NlA ANNUAL PREVENTATIVE MAINTENANCE; Parks $_,NlA andlor Labor $ ~N1A Provide three 3 local customers resentl usi n this ro ect or service: Com an Name Phone Contact Person GO TO PAGE #19-- CCJMPLETE AND RETURN CONDI~"IONS: L©niy iP Aaaiicable) ACCEPTANCE. The City of Delray Beach reserves the right to accept or reject any andlor ail parts of this quotation as deemed to be in the best interest of the City. SHIPMENTS: All Shipments are ko be made F.O.B, destination, DEFAULT.' to case of default, the City of Delray Beach reserves the right to procure items contained hereSn from other sources and hold successful vendor or contractor liable for resulting increased costs andlor damages. SAMPLES: Samples, when requested, must be furnished free of expense to the City and if not used in testing or destroyed, will upon request within thirty (30} days of award, be returned at bidder's expense. PRICING: All prices should be shown in unit amounts and totals wherever applicable. In the event of discrepancies, unit pricing shall prevail. Ali prices quoted must be firm as shown and good for a minimum of sixty (60} days from date of opening. TAXES: The City of Defray Beach is exempt from any taxes imposed by Federal andlor State Gvvemment. Exemption certificates, if required, will be furnished by the City. Tax exempkian includes Federal excise tax on tires. DtSGOUNTS` Bidders may offer a cash discount for prompt payment, However, such discounts will Ise not considered in determining the net cost far bid evaluation purposes. Bidders should reflect any discounts to be considered in the bid evaluation in the unit price bid. SAFETY STANDARDS: The bidder warrants that the product supplied to the City conforms in all respects to the Standards set forth in the ©ccupafional Safety and Health Act of '197fl and its amendments and the failure to comply with this condition wilt be considered a breach of contract. Event Security Quote #1967 CITY OF DELRAY BEACH REQUEST FOR QUOTAI"ION # '1967 EVENT SECURITY- ATP Event ! lnternationai Tennis Championships Delray Beach Tennis Center A. PURPOSE: The purpose and intent of this "Request for Quotation" is to obtain hourly pricing far unarmed guards, bag checkers and supervisors for the ATP Event !international Tennis Championships to be held at the Delray Beach Tennis Center February 15, 2010 through March 1, 20'{0. B. NOTICE QF AWARD: It is and shall be understood and agreed that a contract shall be deemed ta.be awarded and validly entered into between the successful Bidder and the City of Delray Beach when written notice has been given by the City through its authorized office, andlor a purchase order shall be issued to the Bidder covering the same. Contract shall be awarded to the lowest responsive/responsible Bidder who demonstrates compliance with bid specifications, capability to perform according to the terms of the contract, and responsibility with current clients. C. FIRM PRICE: THE City requires a firm fixed price for pricing stated on the "Schedule of Pricing" page for the stated period. Invoices shall be checked to confirm compliance with quoted pricing. D. CONTRACT "TERM: Term of the Service shall be from February 15, 2010 through March 1, 2010. E. QUANTITIES: See Scope of Work !Requirements of Event Security F. SCOPE OF WORK: Provide professional private security and bag checking services for the ATP Event) International Tennis Championships to be held at the Delray Beach Tennis Center from February 15, 20'10 through March 01, 2010 at the locations and times indicated on the pricing proposal. • t_icensed with State of Florida {attach copy) - Banded (attach copy) - Certificate of GiabiGty Insurance (attach copy} • Must have neat polo or dress uniform shirt with badge indicating private company name and name tag with uniform pants ar shorts. {na blue jeans or tee shirts) • Guards to have radio or cell phone contact with supervisor • Supervisors to be in toga polo shirts with identification • Supervisor to be on site at all times scheduled. • Must show proof of experience and references far providing similar services for similar event type. Event Security Quote # l 967 w G. GENERAL CONDITI©NI7: ALL candifians must be met to be considered a valid guo#e. H. 1NFC3RMATION. Any guestians with regard to the detailed specifications and submittal of you bid shauid be address to Patsy Nadal, Purchasing tNanager at {561} 243-7161. I. The City reserves the right to acce~tt or re)ect anyJall proposal. Event Security Quote # 196? Harden, David _ _. ~ubject~ F~rJ: Vl'asie fvtanademen; Charges for Scr~icesiResponse to t~ti~1r. HUrden's 2,~3 email ~~ --Original Message-~~~~ Frorrl: t etzer, F rer Sent: Friday, February 05, 20~~ 2:54 Pf~f ~io: Kenneth '~tacNamee; Harden, Da.~id, Mr:D~~ffie, Adam; commishdelrayt~?gmail.com Cc: Reade, Richard Woodie fBellsouth); g~~e~~?aa]..com; Frankel Subject: RE: bJaste t`<ianagement Charges for Services%Response to r~1r. Harden's 2;'3 email Mr. Harden: I r°econ~mend this this bill not be paid until this e-mail- can he d.isc.ussed by the "•~ayor ~ City Commissioners. Can tie get this on the 2/9 Workshop agenda? Thanks, d~ Fred Fetzer Front: "Har~deri, Ua~,~id" <Hardenw~niydelraybeach.com> To: "h1UDuffie, 'goodie {Bellsoutrtj° <o-~oodie~~cduffie~be~~sout'h.net>; "gpe~ao~.,com~'" <gpe~aol.com~; "Retzer, Fred" <fetzer!~mydelraybeach.com>; "Frankel, Adam° <Frankel(~n~ydeiraybeach_com>; "commishdelray(~'gmaiLrom" <comrnishdelray;u!grtail..cort> Cc: Kenneth hiacfdamee <kjr;~acr~amee@yahoo.cor~~> Sent: :J~~d, February 3, 2a?O 5:32:27 P~~1 Subject. Waste '~anagement Charges for Services Since our~~ discussion of dei7ucting apparent overpayments to t~Jaste rlanagement has been in the press, haste t~lat7agerrrerrt has presented us ~~~ith an analysis going back several years based on the Solid Waste Authority unit counts for Delray Beach. This analysis shoN~s us being close to breakeven {~~~~F~ would actually owe ttiaste ~~tanagement a couple of thousand dollars. We have not yet had time to fully analyse the information they f~ave given us. We believe the Solid haste Authorzty's unit count numbers are tt~e roost accuratt? auailaf~le since tk~ey are based on the Property Appraiser's records. I previor.rsly reported to the Con~:missiot~ tf-rat we intended to deduct our app3reri~ ovorpaymer~t to hlaste Nlanagentent far the year prior to August of 2E3t39, but in light of this nei.+ analysis, I do not believe that is the most prudent cour,$c of action. Unless otherwise directed, we will net make any dedr~cticns from vur payn~~ents to l~laste management until the Financial Revie.~~ Board is able to conx~letc an analysis comparing the units we have been billet by l~~aste [~ianagen~ent with the unit counts we recei~,re annually from the Solid b~.aste Au~thorit,t from ~Lhe time Waste ,~anagemer~t bought the franchise up until the present date. When that co~rpari_san is com~~rleted ~~~e w1.1.1 be able to m~.ke appropriate adjustments in our payments to Waste F1anagemer~t, and defend such adjustments should ~tViat kne necessary. Special WS Mtg -February 9, 2010 SP.3.; ADDENDUM ~-larden, David __ _ _ _ from: Safford, Joseph SEnt: ~Frirlay, February G5, 2~'~10 2:10 PP~~ `~o: 'Carter, Harof~~f' Cc: Harden, pavid; Rt~ade, Richard; Butter, Lulu Subject: Revised City ! ~r~it Count- t=eb. 2010 ~ utc ~~, ~'Je have nee^1 runs fr om our IT Di~.ri;ion for the Cityu,rtits as follows:, a~Ar~- ia,~~6i BG~'kR- 1,4f 5 CGAR- 2,622 DGAIt- 14,585 The unit count that ~~~as run in Ju:~. 2009 was fount to have some : hanger per your field test of DGAR. However, the AGAR. BGAR, and CGAR units you are currently charging were not revised wvith the changes in C)GAR. 'These ne~v runs tctal 33,633 total units. Please adjust your_billin~s accordingly. As you know, we are field testing, these accounts and ar~~ continuing research of our internal records. Therefore, fiutrue changes can be anticipated but v:~e t^tould not expect ar~ay ma}nr changn to our total uni: count. 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C~3 :`7 C~ C'7 (''J Cr] C`"; m C"J C7 f`~^~ O O O ~~ r= ti r-- t~ r- r` ~ r` r` r= ti r- r~ r,. r` r- r= ~ r~ r r= r~ a^~ ~~ ~j u~ {~ TT \^ T- T j- 'r'- T r r T'- ''~ r T ~ r T r [- r r •'^ r T r [- W ~.: z I1J ti 1L u J Q 1--- c~ r- O c~ G L fJ sy '.C) cn c O r~ iJ7 F- ~: ~~ U Q fl ~1 d C Q7 ~_ Q) C W Q i-- CG (~ _r G tS'J N C^: ;TJ ~- ~' lJ CJ M ~~ .'~ N ~' x Lf% r;/ ~ ~J) u~ {~`- ~'1 ~^. ~fJ ~f7 (` O~ O T* v -. "? C O ~ r trl O C7 CD r ~f ; Cti ~- O OJ ~ CB O r~ i -•: r r h- t''7 07 CD C11 CA N ti m CD lfJ Cr7 ~ CCU N t~ i` GJ O U O O S? ~~ :~ :D r• ~ L7 ti ~'i C ~ N Tt `S lf1 C~ 7~ "7 C~ r C`J ~ lf: iii t+ (`~ x] rS O r ~~ Lr> L~ ~ ~~, ::~ ~y ~ co co cow cn ~- r- ~ r` r~ r. r~- r- r~ r~ ~ u~ Page 1 of 1 MEMORANDi.JM TO; Mayor and City Commissioners FROM: Randal L. Krejcarek, P.E., LEED AP. LISP, City Engineer Richard C. Hasko, P.E., Environmental Services Director THROUGH: David T. Harden, City Manager DATE: February 3, 2010 SUBJECT: AGENDA ITEM WS 1 - SPECIAL/WORKSHOP MEETING OF FEBRUARY 9 2010 JOINT SESSION WITH PUBLIC ART ADVISORY BOARD ITEM BEFORE COMMISSION Public Art Advisory Board joint meeitng with the City Commission to discuss projects and direction for public art in the City of Delray Beach. BACKGROUND The Public Arts Advisory Board has requested a joint work session with the City Commission to share with Commission the successes the Board has had with public arts projects, and to have an open discussion about the direction of the public arts program in the context of goals, objectives and expectations of the Commission, and what resources are needed to achieve those goals. http:1/miweb00l /Agendas/Bluesheet.aspx?ItemID=3015&MeetingID=252 2/SI2010 Page 1 of 1 ~EMORANT}UM TO: Mayor and City Commissioners FROM: David T. Harden, City Manager DATE: Febniary 3, 2010 SLTBTECT: AGENDA ITEM WS.2 - SPECIALIWORKSHUP MEETING OF FEBRUARY 9 2010 FINANCIAL REVIEW BOARD .BUDGET RECOMMENDATION ITEM BEFORE COMMISSION Consideration of the Financial Review Board's recommendation that the Commission set a total spending target and operating assumptions now to guide the staff in preparing the FY 2011 General Fund budget. BACKGROUND The Financial Review Board has recommended that, for budget planning purposes, the City Commission set a General Fund total spending target and operating assumptions at the beginning of the annual budget process. This was briefly discussed at the Commission's ,Tanuary work session joint meeting with the Board, but there was no clear consensus from the Commission regarding this recommendation. Options available to the Commission include: a) Reject the recommendation since reasonably reliable revenue estimates are not available this early in the year. b) Set a spending target of some percentage of this year's $96.b million General Fund Budget. c) In addition to a spending target, give direction regarding various revenue sources such as property taxes, user fees, fire assessment fees, etc. d) In addition to a spending target, give direction regarding specific spending cuts, such as pensions costs, health insurance costs, take home cars, reduction of certain functions, or cuts in fire staffing levels. RECOMMENDATION Commission discretion. http:llmiweb0011AgendasJBluesheet.aspx?ItemID=3020&MeetinglD=252 21512010 Page 1 of 2 MEMURANDLT~ T4: Mayor and City Commissioners FR©M: Lula Butler, Director, Community Improvement THROUGH: David Harden, City Manager DATE: February 3, 2010 SUBJECT: AGENDA ITEM WS.3 - SPECIAL/WURKSHUP MEETING OF FEBRUARY 9 2010 CONCEPTUAL LANDSCAPE DESIGN FUR THE WEST ATLANTIC AVENUE MEDIANS ITEM BEFORE COMMISSION The item before the Commission Atlantic Avenue medians that ha Cotleur and Hearing, Inc. BACKGROUND is the presentation of the conceptual landscape plan for the West s been created by our selected landscape architectural consultant, 4n May 12, 200 the City of Delray Beach was awarded a $200,000 landscape beautification grant that is to be used towards the redesign and the installation of new landscape and irrigation material within the West Atlantic Avenue median project limits between Swinton Avenue and 12th Avenue, There are some costs that this specific grant will not cover. However, the CRA has generously contributed $70,000 to go towards this project and will cover those items not allowed under the grant. The consultant has created a very colorful and interesting landscape design, utilizing plant varieties that are different and unique. This design will include the removal of all of the existing shrubs and groundcovers, as well as the excavation and replacement of the poor soils. blew tropical plantings will be added with gorgeous accents that will be strategically placed within the medians. A11 plant materials have been approved by Tim Simmons for their maintenance and care requirements. Tim did not have any objections to the proposed plant material, It should be noted that this design incorporates the elements of the Comprehensive Plan. Almost all of the existing canopy trees will remain, They will be selectively pruned to help strengthen their structural integrity. FUNDING SOURCE Keep Palm Beach County Beautiful (KPBCB) - $200,000 Delray Beach CRA - $70,000 http:JJmiweb001JAgendas/Bluesheet,aspx?ItemID=3018&.MeetinglD=252 2JSJ2010 Page 2 of 2 RECOMMENDATION Staff recommends the City Camrnission give favorable consideration to the conceptual landscape plan, http.llmiweb0011AgendaslBluesheet.aspx?ItemID=3018&MeetingID=252 2!5/2010 ~~~y h ~ ~.y ~ y~4 ~~C 7 ~L L ~ ~ ~ ~ ~ i IIE ~' g }} V ~ ~ +S'~~ t t ~+ r fJ jt ~r ~ A ~~~7J ` ~L/4It7f1~~/.~K~~T.iF ~~ 'jj~ ~ w ~ 1 IV I F f ~ t~ , A 0 ~• , . ' ~ N W <,' ` i~ .,.~ •F F` ~„~ ~ ~ r` .,` µY ~ 1 ., ~~ MI YJ r I ~~ ~ \ ~~~,w. + ~ ~ . r4` ,. P ` A~ i ,~~ ~ ~ ~ ~ ~ V `Y ~C '`' r ~ a 1 ''~'i ` - ~ " wa N Oy ~ r ; ~ ~ p r, w - i~ ~ ~ ~ ~ • -~ ~ hi A i~ . y _ l v`,,, I[,~ ifi~~_ ` ~ b ~ yF*y III f ~ r ~ ~ ~ A a uM }~ ~ 1 ~. ' r s JF " ~~ IIM~~'~ ~~ „', M~ ~ ~~ "~,~~~ „ ~ ~~-^ ~,' d f , r. ~t u ~ `"r~ ,~ I >~ ~~ I T , ~{ ' ~ { 4 i ~ d '~!'" . ~ lu ~ ~ ~ _ "~LY- fit:. - ~_~ ~~~~ ~~ ~ ~ ~ ~ ; ' t ~ r 3- ~ ~ *s. 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'' k .... , ~~~*' ~~~~ ~Ii~ ~ Ik ~ _b ~ I --:° + ~ ~ H~f ~ t i1t ~~:i r"" f ~I~ ~!• I d~ ~ _ I R i I ' ~I t -_i I ~ r ' (I ~ i ilfi; ~ : h. '' ~ ~~ ~ ~ I i I r ~~~ ~ I. ~'d, {~: ! 'S -~~I 1 >' .k~1 - ~ I ~ y ;I X:. i ~ '~ ~ R,~.,, I _~ ~ II ~ t t Y'4.~ 1 I` I ~! h I~ i § (~ I ~I li II ~ I ~ ~t I liT't o III ~jl fil t ~ '_ + +! ail r I S I fi I I III I t ~~. J ~ ~ ~ F ~ I ( i; ~t! I ,!I ,ill li "'~ I 1{ ~I ~ I el t!.i ILt aSR +~ ~ tl ~, t 4 I ~~ I __-~i :.....~_ ~_ _.-/ i *~ G e j~ ~, Page 1 of 2 MEMC}RANDUM TO: Mayor and City Commissioners FROM: Scott Aronson, Parking Management Specialist R.ichad C. Hasko, PE, Director of Environmental Services THROUGH: David T. Harden, City Manager DATE: February 3, 2414 SUBJECT: AGENDA ITEM WS.4 - SPECIALIWORKSHOP MEETING OF FEBRUARY 9 2010 RE VEST FOR PROPOSALS FOR TROLLEY SERVICES ITEM BEFORE COMMISSION This item is before the City Commission for review of RFP 2014-025 far the provision of Trolley Services. BACKGROUND Delray Beach's Shuttle System, The Downtown Roundabout, has been in operation since January of 2447. Although traditional looking trolley vehicles would be more fitting with the City's image, the disproportionate price quotes received during the original bid made trolleys cast prohibitive ($94.54 per hour for trolleys versus $38.50 for the shuttles). Shuttle vehicles were selected in order to maximize service hours. Additionally, some concern has been raised. with the decorative wrap obstructing the view into the buses. In an attempt to address these concerns staff has prepared RFP 2014-425 to advertise for Trolley Services to replace the existing buses. Today's economic climate may yield more favorable quotations than those of 244. Staff has redrafted the original RFP adding the following stipulations: 1. The RFP now specifies the use of Trolley Vehicle and includes photographic samples; 2. Ta address a challenge experienced during the existing contract period a fuel adjustment clause has been added. The base price of fuel will be established upon ratification of the agreement using the base price per gallon as reported through the Port of Miami. Far fuel prices in excess of fifty cents {4.54) of the base fuel price the difference may be charged to the City. Fuel casts greater than fifty cents ($4.54} below the base fuel price will result in a credit to the City. 3. A Global Positioning System {GPS) able to allow staff to track buses in real time and capable of providing reports of historical data is being required. http:~lmiweb441 /CouncilAgendaBluesheet.aspx?ItemID=3421 &MeetinglD=252 2/512414 0 Page 2`of 2 •, 4. Addendum 1 of the existing contract, extending indemnification to the County in accordance with grant funding has been incorporated into the RFP, 5. Respondents have been advised the City has been discussing the possible implementation of fees to offset costs of the shuttle. The RFP requires inclusion of estimated costs to install equipment if a fee based progrram is instituted. 6. The scoring criteria includes an eco-friendly category awarding additional points for ecological friendly technologies. The RFP provides for the City to abandon the process at its discretion. Major changes from the 2006 RFP are shown by gray shading in the attached document. FUNDING SOURCE The shuttle is funded by a combination of FD4T, Palm Beach County Grants and the Community Redevelopment Agency. Therefore, no funding source is required. RECOMMENDATION Staff requests Commission direction regarding the issuance of RFP 2010-025 for Trolley Services, http:llmiweb0011CouncilAgendalBluesheet.aspx?ItemID=3021c~MeetingID=252 21512010 ADVERTISEMENT FOR REQUEST FOR PROPOSALS TRANSPORTATION SERVICE PROVIDER TO OPERATE TROLLEY ROUTES WITHIN THE CITY OF DERLAY BEACH CITY LIMITS RFP #2010-025 Sealed proposals for transportation services to operate trolley routes within the City of Delray Beach City Limits will be received by the City of Delray Beach, Florida at the office of the Purchasing Manager, 100 N.W. 1~~ Avenue, Delray Beach, Florida 33444, until 3:00 P.M. an, Manday. March 15, 2010. Any RFP received after the designated closing time, whether by mail or otherwise, will be returned unopened. The time of receipt shall be determined by the purchasing receiving clock located in the Finance office. Copies of the request for proposal may be obtained from www.DemandStar.com in hard copy, phone (800} 711-1712, or the Purchasing Qffice, City Hall, 100 N.W. 1ST Avenue, Delray Beach, Florida, 33444. Call Purchasing at 561-243-7161 to insure sufficient supply. All RFP's shall be submitted with an original and four (4} copies in sealed envelopes/packages addressed to the Purchasing Manager of Delray Beach, Florida, and marked "SEALED PRflPflSAL FflR TRfl~LEY SERVICES FOR THE CITY flF DEFRAY BEACH CITY LIMITS -RFP #2010-025" also including the date of opening. Vendors desiring specifications for use in preparing proposals may obtain a set of such documents from the Purchasing Manager, 100 N.W. 1st Avenue, Delray Beach, Florida 33444, Telephone {561 } 243-7161 A Public Meeting of the Selection Review Committee will convene on Monday, March 22 2010 at 2:00 P. M, in the Environmental Services Conference Room, 434 South Swinton Avenue, Delray Beach, Florida, 33444. The CITY reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The CITY further reserves the right to award the contract to that VENDOR whose proposal best complies with the specifications and is most advantageous to the CITY, as determined by the CITY, in its sole discretion. No VENDOR may withdraw their proposal for a period of sixty {60) days from the date set for the opening thereof. Publish: Palm Beach Post Patsy Nadal Sunday, February 14, 2010 Purchasing Manager RFP #2010-025 TRANSPORTATION SERVICES TO OPERATE TROLLEY ROUTES V1i`ITHIN THE CITY OF DELRAY BEACH CITY LIMITS TABLE OF CONTENTS COVER PAGE ADVERTISEMENT TABLE OF CONTENTS GENERAL INFORMATION PAGE # 1 2 1-1 Definitions 4 1-2 Purpose 4 1-3 Proposal Submission and Withdrawal 4 1-4 Contract Awards 5 1-5 Development Costs fi 1-6 Inquiries 6 1-7 Timetables 6 1-8 Delays 7 1-9 Addenda 7 1-10 News Releases 7 1-11 Licenses 7 1-12 Public Entity Crimes 7 1-13 Code of Ethics 8 1-14 Drug Free Workplace 8 2-1 City Contact $ 3-1 Rule For Proposals 8 3-2 Final Selection 8 3-3 Right Ta Reject Proposals 8 3-4 Proposal Worksheet 9 3-5 Acknowledgement of Addenda 10 STANDARD FORM OF AGREEMENT {Sample) 11-17 4,0 Scope of Services 18 4.1. Service Operations 1$ 4,1.1 Training 18 4.1.2 Nan Scheduled Stops 18 4.1.3 Vehicle Breakdown 19 4.1.4 Vehicle Operators 19 4.1.5 Late Trains 19 4.2 Cade of Conduct 2Q 4.3 Employees and Subcontractors 20 4,4 Operations and Management Supervision 20 2 4.5 Experience 21 4.6 Rolling Stock 21 4.6.1 ADA Access 21 4.6.2 Vehicle Inventory 21 4.6.3 State and Federal Rules and Regulations 21 4.6.4 Identification 21 4.6.5 Vehicle Qualifications 22 4.6.6 Vehicle Seating Requirements 22 4.6.7 Vehicle Convenience Features 22 4.6.8 Vehicle Rejection 22 4.7 Vehicle Maintenance Plan and Practice 23 4.7,1 Daily Reports 23 4.7.2 Air Conditioner Standards 23 4.7.3 Cleaning 24 4.8 Reporting and Recordkeeping Requirements 24 4.9 Service Modifications 25 4.10 Customer Service 25 4.11 Marketing 25 4.12 Advertising 26 4.13 Damage to Property 26 4.14 Incorrect Procedures, Practices and Repairs 26 4.15 Project Manager 26 4.16 Vehicle Operator Responsibilities 27 4.17 Communication 27 4.18 Insurance 27 4.19 Pricing 28 4,20 Fees 28 4.21 Contract Period 28 4.22 Selection Process 29 EXHIBIT "A" #1 Route 1 30 EXHIBIT "A" #2 Route 2 34 EXHIBIT "B" Indemnifieatian ~ Insurance Requirements 31 EXHIBIT C -Vehicle Samples 36 RFP Signature Form 37 State of No Bid 38 References 39 Quotation Page 40 3 CITY C)F DELRAY BEACH GENERAL INFORMATION RFP #2010-25 TRANSPORTATION SERVICES TO OPERATE TROLLEY ROUTES IN THE CITY OF DELRAY BEACH CITY LIMITS 1-1 DEFINITIONS For the purposes of this Request far Proposal, "VENDOR" shall mean contractors, consultants, vendors, proposers, organizations, firms, ar other persons submitting a response to this Request for Proposals. 1-2 PURPOSE "this Request for Proposal, RFP #2010-025 -Transportation services to operate Trolley Routes within the CITY of Delray Beach CITY Limits provides far the successful VENDOR to operate various trolley routes within the CITY of Delray Beach CITY Limits as shown in attached exhibits. The initial term shall be for a three (3} year period with the option to renew far two (2) additional one year periods. Estimated costs shall be broken dawn into hourly and extended annually for years one ('I} through five (5} for a potential fatal contract period of five (5} years for these services. 1-3 PROPOSAL SUBMISSION AND WITHDRAWAL The CITY will receive proposals at the following address: CITY OF DELRAY BEACH PURCHASING OFFICE CITY HALL 100 N.W. 1ST Avenue Delray Beach, Florida 33444 To facilitate processing, please clearly mark the outside of the proposal package as follows. "SEALED PROPOSAL FOR TROLLEY SERVICES FOR THE CITY OF DELRAY BEACH CITY LIMITS -- RFP #2010-025"and also include the date of the opening. The package shall also include the VENDOR'S return address. VENDORS shall submit an original and four (4} copies of the proposal in a sealed, opaque package marked as noted above. The VENDOR will be responsible for timely delivery, whether by personal delivery, US Nlail or any other delivery medium. THE CITY MUST RECEIVE ALL PROPOSALS BY 3:00 P.M. ON MONDAY, MARCH 15, 2010. 4 The CITY cautions VENDORS to assure actual delivery of mailed or hand-delivered proposals directly to the City's Purchasing Office at City Nall, 100 N.W. 1St Avenue, Delray Beach, Florida, prior to the deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (561) 243-7163, before proposal closing time. Any proposal received after the established deadline will not be considered and will be returned unopened to the VENDOR{S). VENDORS may withdraw their proposals by notifying the CITY in writing at any time prior to the deadline for proposal submittal. After the deadline, the proposal will constitute an irrevocable offer, for a period of 60 days. Once opened, proposals become a record of the CITY and will not be returned to VENDORS. Upon opening, proposals are subject to public disclosure consistent with Chapter 119, Florida Statutes. VENDORS must invoke exemptions to disclosure provided by law in the response to the RFP, and must identify the data ar other materials to be protected, state the reasons why such exclusion from public disclosure is necessary and the legal basis for such exemption. 1-4 CONTRACT AWARDS The CITY anticipates entering into an agreement with the VENDOR who submits the proposal judged by the CITY to be most advantageous. The CITY anticipates awarding one agreement but reserves the right to award more than one if in its best interest. The VENDOR understands that this RFP does not constitute an offer or an agreement with the VENDOR. An offer or agreement shall not be deemed to exist and is not binding until proposals are reviewed, accepted by appointed staff, the best proposal has been identified, approved by the appropriate level of authority within the CITY, and executed by all parties. A sample Agreement is attached to this RFP. The CITY anticipates that the final agreement will be in substantial conformance with this Sample Agreement; nevertheless, VENDORS are advised that any Agreement that may result from the RFP may deviate from the Sample Agreement. The CITY reserves the right to reject all proposals, to abandon the project andlor to solicit and re-advertise for other proposals. The CITY reserves the right to cancel the RFP or portions thereof without penalty. The CITY reserves the right to waive any irregularities and technicalities and may, at its sole discretion, request a clarification or other information to evaluate any or all proposals. All terms and conditions of this RFP, any addenda, VENDOR'S submissions, and negotiated terms, are incorporated into the contract by reference as set forth herein. Document files may be examined, during normal working hours, ten days after proposals have been opened. 5 The proposal with the highest number of points will be ranked first. -Che CITY reserves the right to further negotiate any proposal, including price, with the highest rated VENDOR. If an agreement cannot be reached with the highest rated VENDOR, the CITY reserves the right to negotiate and recommend award to the next highest VENDOR or subsequent Vendors until an agreement is reached. 3.4DEVELOPMENT COSTS Neither the CITY nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this RFP. VENDORS should prepare their proposals simply and economically, providing a straightforward and concise description of the VENDOR'S ability to meet the requirements of the RFP. 3.41NG2UIRIES Interested VENDORS may contact the GITY's Purchasing Office regarding questions about the proposal at Gity Hall located at 100 N.W. 1 ~t Avenue, Delray Beach, Florida 33444 -Telephone (561 } 243-7163, by facsimile (561 } 243-7166 or a-mail at Nadal{c'~mydelraybeach.com. The Purchasing Manager will receive written re ug gists far clarification concerning the meaning or interpretations of this RFP until 4:00 PM on March 5, 2010, (ten (10} calendar days} prior to the submittal date. CITY personnel are authorized only to direct the attention of prospective VENDORS to various portions of the RFP so that they may read and interpret such far themselves. Na employee of the CITY is authorized to interpret any portion of this RFP or give information as to the requirements of the RFP in addition to what is contained in the written RFP document. The CITY may record its response to inquiries and any supplemental instructions in the form of written addenda. The GITY may mail written addenda up to close of business March 8, 2010, {seven (7} calendar days} before the date fixed for receiving the proposals. VENDORS shall contact the CITY to ascertain whether any addenda have been issued. Failure to do so could result in an unresponsive proposal. Any oral explanation given before the RFP opening will not be binding. All VENDORS are expected to carefully examine the proposal documents. Any ambiguities ar inconsistencies should be brought to the attention of the GITY Purchasing Manager through written communication prior to the opening of the proposals. 1- 7 TIMETABLES The CITY and VENDORS shall adhere to the following schedule in all actions concerning this RFP: A. Advertisement February 14, 2010 B. All written questions and inquiries due by 4:00 P.M. March 5, 2010 C. Proposals due no later than 3:00 P.M. March 15, 2010 6 D. Review Committee Meeting March 22, 2010 E. City Commission Review {No later than} April 20, 2010 F. Start Date {No later than) June 1, 2010 The CITY may enter into a contract after attaining appropriate approvals and conducting negotiations. `fhe CITY wiH notify all unsuccessful VENDORS. 1-8. DELAYS The CITY may delay scheduled due dates if it is to advantage of the CITY to do sa. The CITY wiN notify VENDORS of changes in scheduled due dates by written addenda. 1-9 ADDENDA If revisions become necessary, the CITY will provide written addenda to all VENDORS who have received the RFP. All addenda issued by the CITY will include a receipt form, which must be signed and included with any proposals that are sutmitted to the CITY. In the event multiple addenda are issued, a separate receipt far each addendum must be included with the proposal at the time it is sutmitted to the CITY. 1-10 NEWS RELEASES The VENDOR shall obtain the prior approval of the CITY Manager's t3ffice for any and all news releases andlor other publicity pertaining to this RFP or the service, study or project to which it relates. 1.11 LICENSES VENDORS must furnish satisfactory evidence that they have licenses as required to do business in the State of Florida, in Palm Beach County, and in the CITY of Delray Beach, including tut not limited ta, licenses required by respective State Boards and other governmental agencies responsitle for regulating and licensing the services provided and performed by the provider. A copy of the license{s} held by the VENDOR must accompany the proposal. Any VENDOR that is not fully licensed and certified shall be rejected. 1-12 PUBLIC ENTITY GRIMES A person or affiliate who has been placed an the convicted VENDOR list fallowing a conviction far a public entity crime, may not submit a bid on a contract to provide any goads or services to a public entity, may not submit a bid on a contract with a public entity for the far the construction or repair of a public building ar public work, may not submit Lids on leases of real property to a public entity, may not be awarded or perform work as a VENDOR, supplier, subcontractor or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, far CATEGQRY TWO {Currently $25,000} for a period of 36 months from the date of being placed on the convicted VENDOR list. 1-13 CODE OF ETHICS If any VENDOR violates ar is a party to a violation of the code of ethics of the CITY of Delray Beach or the State of Florida with respect to this proposal, such VENDOR may be disqualified from performing the work described in this praposal or from furnishing the goods or services for which the proposal is submitted and shall be further disqualified from bidding on any future proposals for work, goads or services far the CITY of Delray Beach. 1-14 DRUG-FREE WORKPLACE Preference shall be given to businesses with Drug-Free Work Place (DFW} programs. Whenever two or more proposals which are equal with respect to price, quality, and service are received by the CITY for the procurement of commodities or contractual services, a proposal received from a business that completes the attached DFW form certifying that it is a DFW shall be given preference in the award process. 2-1 CITY CONTACT The CITY contact for this project will be Patsy Nadal, Purchasing Manager, 100 N.W. 1~t Avenue, Delray Beach, F~ 33444 and the telephone number is (561} 243-7161, or her designee. After Notice to Proceed is issued, all communications and correspondence shall be directed to the Purchasing Manager at the address above. 3-1 RULES FOR PROPOSALS All proposals must be received no later than 3:00 PM, Whether a proposal is transmitted by US Mail or any VENDORS} will be responsible for its timely delivery. persons or entities interested in the praposal as principal that it is made without collusion with any other person o pursuant to this RFP. 3.2 FINAL SELECTION on Monday, March 15, 2010. other delivery medium, the The proposal must name all s. The proposal must declare r entity submitting a proposal The CITY of Delray Beach will select the firm that meets the best interests of the CITY. The CITY shall be the sole judge of its own best interests, the proposals, and the resulting negotiated agreement. "fhe CITY's decisions will be final. 3-3 RIGHT TO REJECT PROPOSALS Submission of a proposal indicates acceptance by the firm of the conditions contained in this Request for Proposal unless clearly and specifically noted in the praposal submitted and confirmed in the contract between the CITY of Delray Beach and the firm selected. "fhe CITY of Delray Beach reserves the right, in its sole discretion, to reject any or all proposals. 3.4 PROPOSAL WORKSHEET The undersigned, as VENDOR, hereby declares that the only person or persons interested in the Proposal, as principal ar principals, is or are named herein and that na other person than herein mentioned has any interest in the Proposal or the Contract to which the work pertains; that this Proposal is made without connection or arrangement with any other person, company, ar parties making a proposal and that the Proposal is in all respects fair and made in good faith without collusion or fraud, "I'he VENDOR further declares that he has examined the Contractual Documents, including the Advertisement, Invitation for Proposals, Proposal, Technical Specifications, Draft Contract, and has read all addenda prior to the opening of proposals, and is satisfied fully relative to all matters and conditions with respect to the work to which this Proposal pertains. The VENDOR proposes and agrees, if this Proposal is accepted, to contract with the CITY of Delray Beach in the form of a contract specified by the CITY, to furnish all necessary materials, all equipment, supplies, and labor necessary to complete the work specified in the Proposal and the Contract, and called for by the Specifications and in the manner specified. "I'he hereby undersigned representative of the VENDOR cerkifies that they are an authorized representative of the VENDOR who may legally bind the VENDOR: *SIGNATURE: Name: Title: Printed Company: Address: Legally registered name CITY: State: Zip: Telephone No: Fax No: *Failure to affix signature will result in disqualification of proposal. Note: If there are any terms and/or conditions that are in conflict, the most stringent requirement shall apply. 9 3-5 Acknowledgement of Addendums Acknowledgement is hereby made of the following Addenda received since issuance of Specifications: Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: Name of Vendor's Service Contact: Address: 1 {~ STANDARD FORM OF AGREEMENT BETWEEN CITY AND VENDOR REQUEST FOR PROPOSALS TRANSPORTATION SERVICES TO OPERATE TROLLEY ROUTES WITHIN THE CITY OF DELRAY BEACH CITY LIMITS THIS AGREEMENT made this day of , 20_, by and between the CITY OF DEFRAY BEACH {hereinafter called CITY) and {hereinafter called VENDOR). WITNESSETH: The CITY and the VENDOR in consideration of the mutual covenants hereinafter set forth, agree as follows: 1. The undersigned VENDOR hereby represents that he has carefully examined all documents attached hereto, and will perform aN requirements, pursuant to all covenants and conditions, as provided by this Agreement and any attachments. Z. The VENDOR, as evidenced by the execution of this Agreement, acknowledges that it has examined all specifications and requirements of this bid. The VENDOR further acknowledges that the bid price includes all costs and expenses required for the satisfactory completion of all requirements provided by this Agreement. 3. The Agreement between the CITY and the VENDOR include the following documents which are attached hereto and incorporated herein by reference of the following: AGREEMENT DOCUMENT {S) Caner Page Advertisement for Bids Table of Contents General Information Standard Farm of Agreement Scope of Services PAGE NUMBERS 1 2 4 11 18 11 Exhibit "A1" & "A2" Route Map 30 Exhibit "B" Indemnification and Insurance 31 Exhibit "G" Trolley Samples 36 RFP Signature Page 37 Statement of No Bid 38 References 39 Price Quote 40 Addenda numbers to ,inclusive, and any modifications delivered after execution of this Agreement. 4. The term of this Agreement shall commence on the date written above. 5. This Agreement shall be governed by the laws of the State of Florida as now and thereafter in force. The venue far actions arising out of this agreement shall be Palm Beach County, Florida. 6. All notices, requests, demands, and other given if personally delivered or mailed, certified mail, return receipt requested, to the following addresses: As to CITY: Gity of Delray Beach, FL 140 NW 1st Avenge Delray Beach, FL 33444 As to VENDOR: 7. The VENDtJR shall not, without prior written consent of the CITY, assign any portion of its interest under this Agreement and, specifically, the VENDOR shall not assign any moneys due or to become due without the prior written consent of the GITY. 8. The CITY and the VENDOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto in respect to all covenants, conditions and obligations contained in the Agreement. Iz 9. In consideration of ten dollars {$10.OQ) and other valuable consideration, the VENDOR shall defend, indemnify and save harmless the CITY, its officers, agents and employees, from or on account of any liabilities, damages, losses and costs received or sustained by any person ar persons by or in consequence of any negligence (excluding the sole negligence of the CITY}, recklessness or intentional wrongful misconduct of the VENDOR and any persons employed or utilized by the VENDOR in the performance of this Agreement. VENDOR agrees that negligent, reckless or intentional wrongful misconduct includes, but is not limited to, use of any improper materials or liabilities, damages, losses ar costs caused by or on account of the use of any improper materials. VENDOR agrees that negligent, reckless or intentional wrongful misconduct also includes but is not limited to the violation of any Federal, State, County ar CITY laws, by-laws, ordinances or regulations by the VENDOR, its agents, servants or employees. VENDOR further agrees to defend, indemnify and save harmless the CITY from all such claims and fees, and from any and all suits and actrons of every name and description that may be brought against the CITY an account of any claims, fees, royalties, ar casts far any invention or patent, and from any and all suits and actions that may be brought against the CITY for the infringement of any and all patents or patent rights claimed by any person, firm, or corporation. The indemnification provided above shall obligate the VENDOR to defend at its own expense or to provide for such defense, at the GITY'S option, for any and all claims or liability and all suits and actions of every name and description that may be brought against the CITY which may result from the operations and activities under this Agreement perFarmed by the VENDOR, its agents ar employees. This indemnification 13 includes all casts and fees including attorneys' fees and costs at trial and appellate levels. The CITY will pay to the VENDC}R the specific consideration of ten dollars and other good and valuable consideration as specific consideration for the indemnification provided herein. Furthermore, the VEND©R acknowledges that the bid price includes said consideration for the indemnification provision. ;VEND©R,agrees to protect, defend, reimburse. save, indemnify and hold the CITY or County, their successors or assigns, and their respective directors, officers, employees, servants and .agents, free and harmless at all times, and against any and all suits,' actions, damages liabilities, interest, attorney's fees, costs and expenses of whatsoever kind or nature arising out of its use, possession, operation and maintenance of the trolley buses or the Project, 'and whether directly or indirectly caused; :occasioned or _ __ _ contributed to in whole or in part,. by reason af'any act, omission, fault or negligence whether active or passive, of the CITY ar County, or anyone acting under the CiTY's or Goun#y's direction or control. The VENDOR further agrees to indemnify, defend, save __ and- hold harmless' the CITY and county, their successors or assigns, and their respective directors, officers, agents; servants. and employees,. from and 'against any and all claims, demands or causes.. of action of whatsoever kind'or nature arising out of any conduct ar misconduct of the VENDOR not included in the paragraph above and for which -the CITY or County, or' their respective directors, officers, agents, servants or __ employees are alleged to be liable. VENDDR's hold harmless and indemnity obligations described herein shall apply to- the fullest extent permuted by law. VENDOR's obligations hereunder-shall include and encompass any liability which may inure or 14 ~.. - ._.t, . ~ _....~„__~ .__ ~- ....,~~~ _ ,~ ....-a. ___ , ....__ _~ ~_ _~,.. _ __ -r-~ ..-- ,~ _. _..~~_ ~. .- accrue_ to the CITY or County, .Any compromise or settlement of any`- claim _or . _ vti __ .~ .v_ _~ ~ ~~_.aw~_ __,, satisfaction of judgment by VENDOR _for itself,_CITY, or_County~shall not relieve ..~.,. __. ._____ ___ ~_T__e.y~ ... ~_ _____ __~.~ ~ ~._ ~._ ._, . ,~..., _ _. _ DOR of its^'obJigatians to_any entity not included within or made a party fo such e#tlement or satisfaction:: 1 ~. This Agreement shall be considered null and void unless signed by both the VENDOR and the CITY. 11. This Agreement and the documents attached hereto and listed above constitute the entire agreement between the CITY and the VENDOR and may only be altered, amended or repealed by a duly executed written instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written, ATTEST: City Clerk Approved as to form: City Attorney WITNESSES: {please type or print name} CITY OF DELRAY BEACH, FLC'~RIDA By: Nelson S. McDuffie, Mayor VENDOR: By: {please type or print name} {SEAL} 15 CORP{3RATE ACKN{3WLEDGMENT STATE OF COUNTY OF 'fhe foregoing instrument was acknowledged before me this day of 2Q_, by (name of officer or agent, title of officer ar agent), of (state or place of incarporatian) corporation, on behalf of the corporation. HelShe is {personally known to rne} {ar has produced identification) and has used his/her identification. {type of identification} as Signature of Person Taking Acknowledgment Name of Acknowledges Typed, Printed ar Stamped 16 CERTIFICATE {If Carparatian} STATE OF FLORIDA } } SS COUNTY OF ) 1 HEREBY CERTIFY that a meeting of the Board of Directors of _ a corporation under the laws of the State of held an resolution was duly passed and adopted: 20_, the fallowing "RESC?LVED", that , as President of the corporation, helshe is hereby authorized to execute the Agreement dated , 20_, between the CITY of Delray Beach, Florida and this corporation, and that his execution thereof, attested by the Secretary of the Corporation and with corporate seal affixed, shall be the official act and deed of this corporation". 1 further certify that said resolution is now in full force and effect. IN WITNESS WHEREQF, 1 have hereunto set my hand and affixed the official seal of the corporation this day of , 20~. (Secretary} (Seal} X~ SCOPE OF SERVICES The CITY of Delray Beach (the "CITY") is seeking a qualified transportation service provider to operate various trolley routes within the Delray Beach CITY Limits as shown in Exhibits "A1 and A2". These services shall commence on ar about May 1, 2010. 4.1 Service Operations: • Route 1 between the Delray Beach Tri-Rail Station and the Beach will run at 30 minute headways Monday through Friday from 6:30 AM to 7:00 PM. • Route 2 between the Public Library an SW 1St Ave. and the Beach will run noon to 9:00 PM seven days per week at 30 minute headways • Route 3 will run from 10:00 AM to 10:00 PM Friday and Saturday an 30 minute headways supplementing both Routes by traveling between Tri Rail and the beach. Please note routes and schedules are subject to change to accommodate special events, route expansions, and/or other circumstances impacting rautes of travel or hours of service. The VENDOR shall be responsible for the operations of transportation services in accordance with: Applicable federal, state, and local laws and regulations. • Necessary driver qualifications. • Equipment operating instructions issued by the QEM (original equipment manufacturer). • Carnpliance with FTA and Delray Beach Drug and Alcohol testing requirements. • The CITY'S passenger service policies as may be amended from time to time. VENDOR, at VENDOR's sale expense, may employ persons other than VENQOR's employees to perform supplemental passenger assistance, marketing, infarmatian functions, passenger counts, or other similar duties. VENDOR'S ernployrnent of other persans far these duties does not relieve the VENDOR from performing these duties. VENDOR shall set uniform dress standards for all service employees. Uniform standards shall be subject to the CITY'S approval. 4.1.1 Training; VENDOR will establish and provide continuing training programs for all service employees who are working an the CITY of Delray Beach Trolley system. At a minimum, training shall include ADA lift and secure training, sensitivity training, and defensive driver training. 18 4.1.2 Nan Scheduled Stops: Trolley service vehicles shall not be used to pick-up or drop-off passengers or VENDOR employees at unscheduled locations without prior written authorization by the CITY'S Project Manager, except in case of emergency, equipment failure, or direction of civil authorities. 4.1.3 Vehicle Breakdown: VENDOR shall provide an additional vehicle in the event of a vehicle breakdown. The maximum response time from the time of a vehicle breakdown until the arrival of a replacement vehicle shall be twenty {20} minutes plus two (2} minutes per mile from the VENDOR's garage to the location of 'the breakdown. VENDOR, at VENDOR'S sole expense, in the event of a vehicle breakdown may provide alternate transportation through the use of licensed taxicab service. Use of this option shall not alter the maximum response time far replacement service stated above. 4.1.4 Vehicle Operators: VENDOR shall supply properly licensed and qualified personnel to operate vehicles meeting the following minimum requirements: Fluent in speaking, writing and understanding English Shall not have, within the last three (3} years: • Une or more Driving While Intoxicated (DWI} or Driving Under the Influence (DUI} convictions. • Any conviction or plea of polo contendere in a competent court of jurisdiction recognized by the State of Florida for leaving the scene of an accident. • Two {2} or more chargeable accidents. • Two {2) or mare moving violations. VENDOR shall actively monitor and forward to the CITY vehicle operator records. 4.1.5 Late Trains. VENDOR shall, at VENDOR'S sole expense, maintain equipment to receive late train information through SFRTAITRI-RAF's paging system. VENDOR shall, at VENDOR'S sole expense, monitor the status of trains served by trolley routes operated by VENDOR. VENDOR shall, at VENDOR'S sole expense, extend trolley service by up to fifteen (15} minutes to ensure scheduled trains are served by trolley routes operated by the VENDOR. At the direction of the CITY'S Project Manager or hislher designee, VENDOR shall extend the hours of any trolley service routes} to accommodate passengers on late 19 trains beyond this fifteen (15} minute requirement. VENDOR shall be compensated for such extensions based on the hourly trolley service rate in fifteen (15} minute increments. 4.2 Code of Conduc#: All employees shall avoid conduct unbecoming an employee. VENDOR shall set personnel policies prohibiting such actions. Examples of conduct unbecoming of an employee include, but are not limited to, the following: • Any instance of use of language that is obscene, risque ar religiously, ethnically or sexually demeaning, or making light of physical or mental disability, regardless of whether it is directed at a customer ar another employee. • Any instance of belligerent or malicious behavior toward a customer or another employee. • Littering on rolling stock, station areas or any other CITY system property. • Eating in the presence of passengers or on trolleys. • Smoking in the presence of passengers or on vehicles. • Willful failure to assist customers. • Willful destruction or damage to any CITY property. • Violation of uniform dress standards. • Reckless or unsafe driving. 4.3 Employees and Sub-Vendors: All personnel provided by VENDOR and VENDOR'S subcontractors involved in any aspect of the C}perator Services shall be employees or VENDORS of VENDOR or its subcontractors and not of the CITY. All such employees and subcontractors shall be subject to the direction, supervision and control of the VENDOR and not the CITY. 4.4 Opera#ions and Managemen# Supervision: In addition to the rights and obligations stated elsewhere in this RFP, the CITY shall have oversight of VENDOR'S performance including: Moni#oring: Monitoring the retards, facilities, personnel, timetable adherence and equipment developed or used by VENDOR in the performance of its obligations under this Agreement. Inspec#ion and Removal: Inspecting any equipment at any time, and remove from service any equipment, which in the CITY'S sale discretion, is in an unacceptable condition. ^ Temporary Service Adiustmen#: At the CITY'S sole discretion, the CITY may direct VENDOR to tease operation, alter destination and/or alter the route of any bus or buses operated under this Agreement. VENDOR shall 20 resume normal operation of any bus or buses only upon receipt of approval from the CITY Employee Removal: At the CITY'S sole discretion, the CITY may direct VENDflR to remove any service employee for conduct unbecoming an employee as stated herein. 4.5 Experience: VENDOR shall have, at a minimum, f'sve (5) years experience providing transportation service and at least two {2) years of public transportation service experience under contract with a government agency. 4.6 Rolling Stock: Where there is no age restriction for vehicles, vehicles must be in acceptable condition including but not limited to unworn hand grips, upholstery free of tears, holes, stains, etc. Proposed vehicles are subject to inspection by Delray Beach Fleet Maintenance Department at the discretion of CITY Staff. Additional paints will be awarded far the use of "Eca Friendly" technology including but not limited to hybrid vehicles, the use of bia-diesel fuels, etc. 4.6.1 ADA Access: All vehicles used for trolley service must meet ADA requirements for public transit service, All vehicles used for trolley service must be wheelchair accessible and must be configured to transport at least two {2) wheelchair passengers at any one time without requiring wheelchair passengers to transfer. 4.6.2 Vehicle Inventory: VENDOR shall provide the CITY a detailed inventory of primary vehicles to be used far the trolley services required herein including at least one {1} spare. Said inventory list shall include the bus number, Vehicle Identification Number, month and year of chassis manufacture, make, model, wheelchair capacity, seated capacity with two {2} wheelchair positions in use, maximum seated capacity, description of wheelchair _...... . _- .-'__.P_. _..~,_., accessibility features {ran~ip,_lift, securing system}. Photos embedded with time and date stamp showing interigr and extet_ic~r cif listed buses must. be pr~vided_. 4.6.3 State and Federal Rules and Regulations: All vehicles providing services under this Agreement shall meet all applicable State and Federal rules and regulations as may be modified from time to time. 4.6.4 Identification: 21 Primary vehicles must display their assigned bus number in a minimum four {4} inch numbers in the following locations: • Above or beside the passenger entrance dooms} • On the exterior rear of the vehicle • On the exterior front of the vehicle • On the interior of the vehicle above the front windshield Numbers must of reflective material and contrast in color to the background location to which they are affixed. Primary Vehicles shall display removable signage provided by the CITY. This signage will be approximately 2 ft. x 6 ft. and shall be displayed on the two sides of primary vehicles at all times during trolley service operations. In addition, primary vehicles shall display by means of an electronic destination sign or pre-printed window card provided by VENDOR, service identification including; DELRAY TROLLEY and the route name as instructed by the CITY. Vehicles may also display the VENDOR'S logo. When in trolley service, the interior of primary vehicles shall be signed with service identification including; DELRAY BEACH TRI-RAIL or DELRAY BEACH DOWNTOWN and the route name as instructed by the CITY, In addition, primary vehicles shah have interior signage approved by the CITY stating; "For Service Comments, Gontact 561- 243-7322 and, "Drivers cannot accept tips." All CITY identifying signage shall be removed when vehicles are not in use for the CITY of Delray Beach Trolley service. 4.fi.5 Vehicle Qualification: Any vehicle proposed as a primary vehicle must receive an inspection and approval from the CITY'S Project Manager or his/her designee prior to use for trolley services. 4.fi.fi Vehicle Seating Requirements: When ordering vehicles for service, the CITY will state a required minimum seating capacity. VENDOR may, at hislher discretion and cost, provide a larger vehicle however, at na time shall VENDOR provide a smaller vehicle than that requested. 4.fi.7 Vehicle Convenience Features: Ail vehicles used for trolley service must be capable of carrying at least two standard bicycles on a bicycle rack on the exterior of the vehicle. 4.fi.8 Vehicle Rejection: 22 The CITY'S Project Manager, at hislher sole authority, may notify VENDOR to remove any primary vehicle from service for non-compliance with the vehicle requirements of this Agreement, VENDOR shall replace said primary vehicle with a CITY approved vehicle within three {3} business days. A suitable replacement vehicle will be placed in service to avoid interruption in service. 4.7 Vehicle Maintenance Plan and Practice: VENDOR, at its sole cost and expense, shall be responsible for developing and adhering to a vehicle maintenance plan in conformance with OEM guidelines and industry practices. 4.7.1 Daily Repairs: The passenger amenities and safety appliances listed below shall be functionally inspected each calendar day an all vehicles which are dispatched far trolley service andlar Extra service. Defects shall be remedied as an integral part of the inspection process prior to dispatch. General illumination lights Headlights indicator lamps Warning lamps HVAC Upholstery condition Seat frames Windshield wipers Emergency lights Signage Fluids {levels only} Safety appliances Wheelchair liftlramp function Wheelchair securing devices Under no circumstance shaA a vehicle be dispatched for trolley service andlor Extra service with any amenity ar.safety defect. A record of all such inspections shall be maintained by the VENDOR and be made available to the CITY at the CITY Project Manager's request. 4.7.2 Air Conditioner Standards: All buses shall have working cooling systems which shall be available during all times the bus is in service. Cooling systems shall be capable of maintaining the interior temperature of the bus at 77 degrees Fahrenheit. 23 With passengers on-board, regardless of the outside temperature, the interior temperature of the bus must be no greater than 80 degrees Fahrenheit within sixty {64} seconds of closing the bus doors. 4.7.3 Cleaning: All buses shall have had a mir~irnurn of a daily cleaning when made available to the CITY far service. Refuse, newspapers and other recyclable material remaining on board shall become the property of the VENDOR. However, items of specific interest to the CITY and other authorities shall be retained as these entities request. The VENDOR shall make best efforts to conform to the CITY'S Lost and Found Policy. At least once weekly, primary vehicles used to provide trolley service under this Agreement must receive a detailed cleaning. Weekly cleaning, at a minimum, must include the following: Exterior Wash Interior windows cleaned Mopping of non-carpeted floors with clean water and appropriate cleaning solution Vacuuming of carpeted floors Wiping down of non-upholstered seats with clean water and appropriate cleaning solution Vacuuming of upholstered seats Wiping dawn of all hand rails with clean water and appropriate cleaning solution 4.8 Reporting and Recordkeeping Requirements: The VENDOR shall maintain complete and accurate records of all operator services and other Agreement activities carried out during the Agreement period. VENDOR shall maintain records of all maintenance of primary vehicles. The VENDOR must supply the following reports to the CITY as the CITY requests. The format of these reports shall be developed by the VENDOR and subject to the review and written approval of the CITY. Immediately: • Loss of life, injuries, stoppage ar major disruption of service. • Any order imposed by a competent regulatory authority which prevents the continuation of service. Daily: 24 • VENDOR must record the bus number and number of passengers transported on each trip. Monthly: {by the seventh {7t''} day of each month} • VENDOR shall provide all daily trip reports for each trolley service route for the previous month. • VENDOR shall provide a service summary for each trolley service route. This summary report will include: ~ Total passengers transported by trip each day a Total monthly passengers o Total revenue miles by each day o ~otal~moiitnireven e`mili~~ by ~oufe o Total deadhead miles by each day o Total monthly deadhead miles. o 'To`tal~mo fhly,fuel cunsumptiiJn",°bji route • Changes to the Primary Vehicle Rolling Stock Inventory {if applicable} Yearly: • Primary Vehicle Rolling Stock inventory 4.9 Service Modifications: The CITY may change the scheduled service at its discretion. When making such changes the CITY will, at a minimum, provide thirty {30) days written native for permanent schedule changes and five {5} days written notice for temporary changes. VENDOR shall accept one time changes upon verbal notice by the CITY'S Project Manager. 4.10 Customer Service; Vehicle operators shall be familiar with their route and shah answer passenger questions in a courteous and informative manner. Vehicles providing trolley service stated herein shall maintain a supply of literature provided by the CITY including but not limited to bus and train schedules. Said literature shall be displayed in appropriate receptacles approved by the CITY and be available to passengers upon request. VENDOR shall coordinate with the CITY to ensure an adequate inventory of literature. 25 4.11 Marketing: The CITY will assume all responsibility for marketing the public use of the Delray Beach Trolley Service operations through advertisements or other promotions. VENDOR will place CITY approved promotional materials, public information notices and advertising materials in interior areas of the primary vehicles pursuant to procedures established by the CITY. 4.12 Advertising: VENDOR shall not utilize the interior ar exterior of primary vehicles operated in trolley services for the display of any written or printed advertising, promotional material, or public information notices unless authorized by the CITY. 4.13 Damage to Property: VENDOR shall take care to not damage the CITY of Delray Beach Trolley customer's property (e.g. vehicles, bicycles} while performing transportation services. VENDOR shall be responsible for all damage to the CITY of Delray Beach Trolley customer's property caused by actions or inactions of the VENDOR. VENDOR shall take care to not damage the CITY of Delray Beach property (e.g. station signage) while performing transportation services. VENDOR shall be responsible for all damage to the CITY of Delray Beach property caused by actions of the VENDOR, 4.14 Incorrect Procedures, Practices, and Repairs: In the event that the VENDOR is found to be in violation with the procedures and practices as defined in the Scope of Services, the VENDOR wiN be required to redo the incorrect work and consequential work at no additional charge to the CITY. 4.15 Project Manager: VENDOR shat! designate a Project Manager who will oversee the complete operation of services detailed herein. Said Project Manager shall have at least five (5) years experience in transportation service operations. The VENDOR shall provide in resume format, background information on this individual to include his or her direct experience with similar projects. VENDOR must notify the CITY within one (1 } business day if said Project Manager is removed from hislher duties under this Agreement. VENDOR must replace Project Manager with an interim Project Manager within one (1} business day if said Project Manager is removed from hislher duties under this Agreement. VENDOR shall make every effort to permanently fill vacant Project Manager position within thirty (34} days. Replacement Project Manager must be approved by the CITY. 26 4.16 Vehicle C}perator Responsibilities: Responsibilities and Duties of Vehicle Operators include but are not limited to: • Operate the vehicles in a safe and timely manner; Be courteous to all passengers and the general public; • Cooperate with the CITY project manager and CITY agents; • Distribute or collect handouts, surveys, etc. as may he required; • Be neat and clean and in proper uniform; • No acceptance of grat~.aities; • Have a thorough knowledge of route schedule and SFRTAJTRI-RAIL schedule; • Make service announcements as requested by the CITY; • Do not or allow passengers to smoke on vehicles; • Do not permit laud or raucous behavior on the vehicles; • Count and record passenger hoardings for each trip; • Announce route and destination before each departure from a train station; • Provide service to all passengers; Maintain route and timetable without deviation; • Inspect hisJher vehicle far functionality prior to each departure from the garage; • Assist passengers boarding and alighting vehicle as needed; • Operate the wheelchair lift far passengers requiring or requesting such service (whether they are in a wheelchair or not}; and • Secure wheelchair passengers using vehicle securing devices. 4.17 Communication: VENDOR shall provide a communications system that will allow for the timely and efficient dispatching, coordination and response necessary to operate the services stated herein. At a minimum, the communications system must allow immediate communication between the dispatcher and vehicle operator at all times. ~..__._.___._.~ ~ _~..~ ~_ _,___.~__ _ __ .._~._~ ~. ,_ __ ~_ __.,,n._ _ ..__.. _..____ ~.~~ ~__,_~_~_~~, ehicles mus# be equipped with a GPS (.Global Positioning System) tracking system capable of providing real time tracking via the Internet in addition to generating historic data reports. Cost for system to he borne`by the VENDOR. 4.18 Insurance: During the term of this contract with the CITY, except as otherwise stated in this contract, the VENCIC}R shall procure and maintain insurance and bonds, if required, of the types and to the limits and conforming to requirements as specified in "EXHIBIT B" attached hereto. No work under this contract shall begin until evidence of these financial guarantees is delivered as is directed under this contract. 2? 4.19 Pricing: Quotations shall be for regular scheduled hours only. Non-service hours {travel time} shall not be an expense of the GITY. Proposed costs to the CITY shall be provided in hourly increments provided for years one {1}through five {5} separately. Hourly rates for additional, extra and emergency services shall be provided as a separate item and estimated for years one {1}through five {5}. _.._ m.. _ ____z The agreement contains an escalator providing fior payment adjustmentsV based on the price of fuel. The base price for fuel shall be established using the base price per. gallon for fuel distributed through the Port of Miami, as _reported onthe My ;Florida Department .__ _ _ , _ of Management Services website. at httt~;lldms.myflorida.cc~mlbusiness t~perationsfstate~urchasin~/vendor informationlstate contra cts agreements and~arice listslstate term cantractsJbulk fuel 8asoline and diesel ~.. ~... Amounts greater than fifty cents {$0.50) above base price per gallon shall be charged to the CITY; by the' VENDOR. Amounts greater #han fifty cents {$0.50) below the base .~am,.._~ _ _ prir~e per gallon shall result in ~ credit to the CITY by the VENDOR. The base price per` gallon shall be reviewed annually on the anniversary date of the agreement. Variances in excess of one dollar ($1.00) greater or less than the base price for any consecutive six month period shall be subject to review.': The vendor will be responsible fior providing ~uel consumption by route, with each invoice covering that, invoice _period. The base price will_be established upon ratification of the agreement: 4.Zfl Fees: ~.,_.~_...__ ~ ~.., . _,~ ., m ~~,. _..~„,~._. ~~ ______ .M. ~_ ____w . _,_ __~.w _ . ~~.~„_ __.,~ VENDOR may be required to collect fees from.. passengers. ~'If required, collections shah ~e facilitated utilizing equipment capable of generating revenue reports and passenger ~.~tilization. Monies collected must be secured in a fashion so revenue is unavailable to drivers as ..well.:. as the general public. Reconciliation of fees shall be made by VENDOR'S sr,pervisory staff. Revenue shall be posted against any fees due to VENDOR by;CITY~in the month collected. Please provide estimated costs for equipment __ and_~ssociated andillary items...{hardware, software, licensing fees, etc}:: 4.21 Contract Period: The terms of the agreement shall be for a three {3} year period with two one {1} year renewal options at the mutual agreement between the VENDOR and the CITY. 28 4.22 Selection Rracess: The purpose of the rating procedures is to equitably judge the responses to the Request for Proposals. Each response will be scared and evaluated by the Selection Garnmittee using the following scoring criteria: Evaluation Category Maximum Paints Estimated cost 35 * Vehicle Style / Gandition 30 Experience, qualifications and past erfarmance with similar munici al contracts 2fl Eco Friendliness 10 Location of offices and vehicle storagelrepair 5 facilities The selection committee will consist of one (1) representative from the .Community Redevelopment Agency,_the_Parking Mapagement Specialist and,the Cty_Engineer A numerical value will~be determined for each category ~~deriveci~ by dividing the maximum number of pants in a category by the number of respondents received. The resulting point value will be .deducted from the preceding respondents 'score in descending order with the best in each category receiving the: maximum .number of points allowed. (Ex. Five responses are received; each. point category will be divided. by five; the respondent with the best cost estimate will receive 35 ,points; second best wilC receive 28 points; third best 21 ..,points,, etc}, The ..,.system is designed to remove _ _ _ _ subjectivity as a factor for_scoring points.; _. _..~. ~ _ _ ._ ..._~ .~...__~..~~__ _.: _ ~. w.... _~ ~ .~.. .~o. __ . `The CITY may require additional informatron~~~~ and .proposers agree to furnish such information. The CITY reserves the right, at its sole discretion, to award the contract to` irha# proposer who will best service the interest of the CITY. The CITY reserves' the right, `based upon its' deliberations _ and its' sole `opinion,.. to accept or reject -.any 'proposal The CITY reserves the right to waive minor_ irregularities or variat~ians_to the specifications and in the bidding process:'' _..~..~..__ ~.~__ _..~~.. ~~ ~. _.~~ ~ _.~ ~_ _n _ ~~ __ .___._ ~ _ ~._ _w ____ ~_~~ ~.___~,~, ~` Time and date stamped photos of fhe interior and exterior of the buses to 'be assigned ~o the contract must be submitted. Please, provide the VIN (Vehicle Identification _ _ __ ~ ~ _ _ , _ -- _ _ ____... _ _m_ ___ ..~_ _., Number} for each proposed bus: THIS RFP~IS,F~R TROLLEY VEHICLES gNLY SIMILAR T© THOSE PRQVIDED IN EXHIBIT "C". MINI-BUS !SHUTTLES WILL Bf DEEMED NON-RESP~NS11/E AND; ~ISQUALII^IED' 29 _._ ..._ ....,._ ....w... ~XHIBiT "A" #1' ?? f w~~s,cwr,ww. ~~w®aww~ w..aowv~ ~~..+.. _ ............................. ........._. A...~.._.. _....__. ~1~1711 .~~~1?? #~ ~+~evsxwenaar u....~~wn~fvww..« ~«sNOrr ~ w.wnMwnr ~~ Exhibit "B" Indemnification: VENDOR shall defend, indemnify, save harmless, and exempt the CITY, its officers, agents, servants, and employees from and against any and all suits, actions, legal proceedings, claims, demands, damages, costs, expenses, and attorneys fees resulting from injury to or death of persons ar damage to property arising out of ar resulting from the Contract ar from work done by the VENDOR ar subcontractors in the performance of the Contract except to the extent caused by the sole negligence of ar breach of contract by the CITY. In connection with any legal proceedings arising hereunder, the CITY reserves the right to retain counsel of its choice and at its own expense, or, in the alternative, approve counsel obtained by the VENDOR. Nothing in this contract shall be deemed to adversely affect the rights, privileges and immunities of the CITY as set forth in Florida Statute 7f8.28. oNDOR eg successors ort adssignsd, and their eespective de ectorsa offitcerds, temployees' servants and agents; free'''and harmless at all times,' and against any "and all suits,; actions,;damages, liabilities, interest, attorney's fees, costs 'and expenses of whatsoever Kind or nature arising out of its use, possession, operation and maintenance of the. trolley buses or the Project, and whether directly or indirectly caused, occasioned or contributed to, in whole or in part, by reason of any act, omission, fault or negligence whether active or passive, of the CITY`or County, or anyone acting under the CITY's or County's direction or control. The, VENDOR further agrees to indemnify, defend, save and hold harmless the CITY and County, their successors or assigns, 'and their respective directors, officers, agents, servants and employees, from and against _any and all claims., demands or causes of action of whatsoever. kind or nature arising out of any conduct or miscondi.~ct of the VENDOR not included in the paragraph above and fog which the CITY or County, or their respective directors, officers, agents, servants or employees are alleged to be liable. VENDOR'S hold harmless and indemnity obligations described herein shall apply _to the fullest extent permitted by law. VENDOR'S' obligations hereunder shall include and encompass any liability which may inure or accrue to the. CITY or County. Any compromise or settlement of any claim o satisfaction of judgment by VENDOR for itself, CITY, or County shall not relieve; ~tENDOR of its 'obligations to a~ entity -not included within or made, a .party to such` ~__ _ ~ ___ settlement or satisfaction. Commercial General Liability Insurance: Shall be written an the mast current ISO Qccurrence Form, or equivalent, to cover legal liabilities arising from premises and operations, independent VENDOR'S, contractual (indemnification} agreement, products and completed operations, personal injury and XGU exposures as required by the work to be performed under this Contract, unless waived by the CITY. The combined bodily injury and property damage limit shall not be less than $1,000,440 per occurrence with an annual aggregate of $2,000,000. 31 Automobile ~iabilitY Insurance: Shall be maintained in accordance with the laws of the State of Florida to cover the ownership, maintenance and/or use of all owned, non- owned, ar hired vehicles as required by the work to be per#ormed under this Contract. The combined bodily injury and property damage limit shall not be less than $5,000,000 per occurrence. Workers' Campensatian Insurance: Shall be pravided_ and maintained in accordance with Statutory Requirements of the State of Florida. Included shall be Employee's Liability Insurance to protect against on-the jab injury ar illness which may not fall within the provisions of the Florida State's Workers' Campensatian Law. The limits shall be no less than $500,000 each accident, and an occupational disease limit of $500,000 per employee/$500,000 aggregate. Additional Insured: The CITY of Delray Beach shall be included as an additional insured by way of the most current IS4 endorsement, or its equivalent, on the vendor's liability insurance policies required under this contract. Evidence of Insurance: Prior to the commencement of any work by the VENDC}R under this Contract the CITY must receive and approve Certificates of Insurance evidencing provision of the insurance coverage and requirements as required by this Contract. Certified copies of the policies will be provided if requested by the CITY. Renewal Certificates shall be provided to the CITY at least ten {10} days prior to the expiration of any policy. If at any time the VENDC}R fails to maintain, or provide evidence of insurance coverage required by this Contract, all work may be halted by the CITY. CancellationlChangeslRenewal: At least thirty {30} days written native must be given to the CITY of any cancellation, intent to non-renew, or material reduction or change in insurance coverage. 32 Attachment Z 1 of 3 (Erant~ ~~~~?~~, CERTIFICATE fJF L.IAB11_ITY INSURANCE °~''~°"""'' vtwuu~ THIS CER77FlCATE IS ISSUED AS A MATTER OF lNFDRMA7ION ONLY ANR COMERS NO R13HT3 UPt1N THE CERTIFICATE HOLDER, TNIS CERT~~A7E pOLB NOT AMENp EXTEND 6R L7ER G44ERA+gE AFFDRDEp BY THE ROL~ClEB EELOW. INSURER3AFFORp~lOCOVERACLE NAlC# B>$DnLm asuacHk $~susFttg INSUn~Jt c: ttkStiftEh 0. IH$URER E COVERAGES THE PaUCd£SOF ENSUWUdGE LtSYED BEIaW HAYS aEEk IS8ilED Ta THE 1HStk2FA FLttuSED AaCVE FOR TttF POt.ICY PFRiOD PiDICATED.NDTWiTH5TAiJpMiO ANY REAUfREMBdTT TERM aH GaNCtTlaN aF ANY CGNTWtGT CR CTHER COCUNlr31T WITH RESf'FCT 76 Y/liK'b{ THIS CERiiFICATE MAY SE ISSUED aR MAY PBR7AlN, THE I~SURANCEAFFORt)EO BYTHE PflUCIES E~SCRt81~ HEREAJ !S SI~,IEGT TO AtL YtiE TeRMS, EXC WSlGNS ANC CCN6ltltSt{S OF SUCH PCLlClES. AG6REGA7ELIb4t7S SHOw~a MAY HAYS BEEN REDUCED SYPM}CLAItdB. vamY voLrare vocccYemw~. cam ¢£HEipN.LN91lJTY ~lpdocxuroi~ce S COiFWERCd4Ltia~RR1. L7tVlWtY 4~~=pll'~D- •. CWU$NADE ^UOCWi MPllEStPV~y ro$Aerloo} PCtt$ONALSRDV411WK aAHmrRtJ+4Dl~x1'@ S CiYHLAtittt~DATE IM$TAVALIBS Pmt ~ PftODUCTS.tSXttPmPA4G f'Ot[GY tAC AU TbHO$YLe71RBtLtfY AHYAfliO {~M ~ NDIE IAtiI Irma ~ SCt16QtAEDAUf0.4 S HGIEDAUTC9 NDH.pY~PfEDIitRGS ~ILY}lilVRy S . PRdDAtMOC ~ $ oARRRGB tlRBtUTY AS7tOONLY-EAACCWCNI' $ ~. AFR RVFO oniFa *HAAi FRAGC b AVRJ ar Y; AOB 8%CF.$8ttttd$AELtALiJ198.tTY £hCNC~ ~' o p W1NB~tADS RaIR18 S - D~Hl7DTmLE wrazt~necDHPr:neaTwHaHD A ani. . . . . eMVLOrena•wenn7r ~~~ sr..e~ACCm>?HY a .. _ . OFYii~R~A®PR EffCt.lJa~3 Ct.DISEAASE-FAHAPLB - ~- ~ 1f tl66t666 mda ' • ••~• DTHBt . DRbGagttONOF4PE7tATt#H$7WCR7IOHBfVEWCllE$tFXCL~i H$AaoEOBY EH0pR5£MBtiFffi'EgNLPRgY18WH$ This certificate is issued as required by Contract.., (identify contract). Certificate holder is named as an additional insured. GERTiFiGA7E HOLDER GATIGELLATIDN BHDtRDNtYOftHEAaDYe DE8m7IDlpPoLMIILAteLGINtCFJ.Ef168eDGR2 TH$ WD9RI.TION DATC'lfF TH5 tBSUII16 DISWt9t Wlt.i. eitl7EAYUR M HAA. ,~_ DRYB W[9TflN ~r of a~RaY gEncr~ c NO7W$T4TNR GERfFiDAtTa FlOta6f{37N3BD TP"f1$•`441'- 6t1Y FiUL1A1ET4b6 &4 &61LL e ~ V ITY I'IAL~ wvttac IfD C84lBATWH Q0i LIR67LnY ov ARY I4tD 1MOH T8E D18UREA tt$ Rca+~a ors - 1t~0 NW tm AVEUNE `~R""~• CtECRAY BEACH, FL 3344+1 AVTHDN~DHEPRE8E1211RTNE AcaRp za tzoa~laea c~acoRD CORPORATION Tesa 33 Aetachsuent Z, 2 of 3 (Beek) r tMP4RTA~fT tt the aerH6c~ato t,ader t~ an At)OtItQNAL trtsi,tF~a, the potir~{~} must ba endorsed. n statement on Cds ceftitieate does trot cvnFar rights b iha KGs holder in Geu or such endarsementjs}, tf $t!$lgi7CA1'fC.?N tS WAtYV1=0. sah}ect to ftffi tames stld condlfhstts of the poGCy, Gerre6l pWtdes may rogtdnt an endorsement A statement ort Ihi,4 mate does not caefer tgfrt4 to the cetftficete trokfer in 8eu otsuch ondorsemont(e}. falSt~,.ARIdER '-tae Certiflcatg of tnswacsee on iho m++eesa side of this hzm does not tonstttvto a aanrrxact 6etwaen Bee ~g Inaeret(s}, a rep a' produce, and fl,o oettiiicate twkfer', [wr does & sfihmatlvaEy ar t+egatfvaty ePnend ext~ to attar the Be atrordaE by ttre pogdes Listed thereon- t ,e ~~ Afitachiaent I, 3 of 3 t PC~LiCY NUMBER: COMMERCIAL GENERAL LlABIUTY CG 28 26 07 04 THtS ENDORSEMENT CHANGES THE POLFCY. PLEASE READ IT CAREFULLY. ADDIT[{}NAl. INSURED -DESIGNATED PERSt}N QR ORGAN[ZATtC7N Thls endarsemont modifies insurance provided under the Fat{ovding: .COMMERCIAL GENERAL LIASlUTY Gt?VEtZAGE PART SCtiFDtJLE SectJon >fl ~- Who is An insured is amended to In- ~ .. Ctude as an addlBonat tnsurod the persons} or ar~anl- ' zadan(s} shown kr the Schedule, but only with respect ~ to Itablltty tar 'bodlty injury", "properly daFnage" ar "personaf and advstt[sing tnJury' caused, to whale or j to pat#, by year acts ar omisslans ar the acls or arms- slons of Ehase eaEng on yarn behat~ 1L to the perfommnce aF yoar ongairig apetatrorts; or t3. to connection with your premises awned by or n9ritBd UD yoU. I Cq 20 26 ar o4 ~ ISO Prapertles, lnc., 2004 Page i of i LI ~J 9 `,_~ ,f_. 1 t. w. ~~ ........... r~ , 3^ F » i ~;~~ #_ 1, ~. f ~. _ - = -.. ~'.'~ ~ x ~ - 7 - ~ .. ~ x ~~ itY! ='ffi7 NC1 wK ~ 1••'~ ~. ~ F ~~ 3 EXHIBIT C TRC}~LEY VEHICLE SAMPLES ~t RFP SIGNATURE F{~RM * PLEASE AFFIX SIGNATURE WHERE INDICATED (FAILURE T© DO SO SHALL BE CAUSE FOR REJECTION OF YOUR PROPOSAL RFP #: 2t?1U-25 Opening Date: March 22, ZQ9Q RFP TITLE: Transparfation services to Operafe Trolley Routes in the CITY of Detray Beach CITY Limits COMPANY NAME: DATE: NAME/TITLE: ADDRESS: CITY STATE ZIP CODE FEDERAL TAX GD. #: TELEPHONE: { } FACSIMILE { } *SIGNATURE VENDOR SERVICE REPRESENTATIVE FOR PLACEMENT OF ORDER: CONTACT NAME: TELEPHONE: ( } 37 STATEMENT C}F NQ BID RFP # 2010-25 -Request For Proposals for Bus Trolley Services CITY of Delray Beach Limits If you are not bidding on this servicelcammodity, please complete and return this form to: 'CITY of Delray Beach Purchasing Office, 100 >*iW 1st Avenue, Delray Beach, FL 33444 or fax to {561} 243-7166, Failure to respond may result in deletion of vendor's name from the qualified bidder's list far the CITY of Delray Beach. COMPANY NAME: ADDRESS: TELEPHONE: {_~ SIGNATURE: DATE: Minority Owned Business: { }Black { }Hispanic (}Woman { }Other We, the undersigned have declined to bid on your RFP #2010-25 (Specify} Eor: Request for Proposals for Bus Trolley Services far CITY of Delray Beach CITY Limits Specifications too "tight", i.e. geared toward brand or manufacturer only {explain below} Insufficient time to respond to the Invitation to Bid We do not offer this product or an equivalent Our product schedule would not permit us to perform Unable to meet specifications Unable to meet bond requirements Specifications unclear {explain below} Other {specify below} REMARKS: 38 REFERENCES - RFP #2010-25 COMPANY NAME: ADDRESS: STATE: ZIP: CONTACT PERSON: PHONE NUMBER: COMPANY NAME: ADDRESS: STATE: ZIP: CONTACT PERSON: PHONE NUMBER: COMPANY NAME: ADDRESS: STATE: ZIP: CONTACT PERSON: PHONE NUMBER: COMPANY NAME: ADDRESS: STATE: ZIP: CONTACT PERSON: PHONE NUMBER: 39 PRIG QUOTE Year 1: HOURLY RATE $ ADDII~IONAL HOURS $ Year 2: HOURLY RATE $ ADDITIONAL HOURS $ Year HOURLY RATE $ ADDITIONAL HOURS $ Year 4: (if applicable HOURLY RATE $ ADDITIONAL HOURS $ Year 5: of applicable HOURLY RATE $ ADDITIONAL HOURS $ Collection Equipment (if fee program instituted): Manufacturer Model # Cost installed 40 Page 1 of 2 MEM~}RANDUM TO: Mayor and City Commissioners FROM: Douglas E. Smith, Assistant City Manager THROUGH: David T. Harden, City Manager DATE: February ~, 2010 SUBJECT: AGENDA ITEM WS.S - SPECIALiWORKSHOP MEETING OF FEBRUARY 9 2410 STATE LEGISLATIVE PRIORITIES AND FEDERAL APPROPRIATION REQUESTS ITEM BEFORE COMMISSION The item before the City Commission is consideration of proposed State Legislative Priorities for 2010 and proposed Federal Appropriation Requests for FY 2011. BACKGROUND Recently, the Florida League of Cities (FLC) developed their 2010 Legislative Action Agenda, which supports legislation that strengthens municipal self-governing powers. In an effort to ensure that the City of Delray Beach maintains its ability to govern itself {"Home Rule"}, the City must ensure that legislation is not created that may harm the delivery of services that our Citizens receive. Thus, the City has developed a proposed list of "Key Issues" for the upcoming 2010 State Legislative session {partially based on information from FLC and other organizations} that could potentially affect the City for the Commission's review. These "Key Issues" include: STATE LEGISLATIVE ISSITES TAX REFORIVI, FINANCE ~ OTHER BUDGET RELATED ISSUES -Develop Fair and Equitable Tax Structure -Revenue & Expenditure Caps -Unfunded Mandates -Municipal Pension Plans PUBLIC SAFETY ISSUES -Automated Traffic Enforcement -Fireworks Regulations -Prescription Drug Monitoring -Texting Vi~hile Driving http://miweb0011CouncilAgendaJBluesheet.aspx?ItemID=3023&MeetinglD=252 2/5/2010 Page 2~,of 2 TRANSPORTATION ISSUES -Dedicated Transportation Funding Source ENVIRONMENTAL ISSUES -Beach Renourisl~ment Funding Source -Reclaimed Water Regulations -Water Management District Governance -Total Maximum Daily Loads - FDEP Allocation Methodology VOTING & PUBLIC INFORMATION -Issue Campaigns -Early Voting Sites -Public Notices -Release of Social Security Numbers EDUCATION -Civics in K-12 Education STATE APPROPRIATION ISSZTES -Judicial System Funding -EMS Grants -Parks and Recreation Funding Additional information related to these "Key Issues," is available in the attached 2010 State Legislative Issues -City Commission Summary document. FEDERAL APPROPRIA TION REOI.IESTS Each year, the City submits requests for federal "earmark" appropriations to our U.S. Representative and Senators. This year staff recommends submission of the following projects as FY 2011 federal appropriation requests; • Beach Renourishment in the amount of $680,000 for monitoring activities, maintenance, and surveying, and preliminary engineeringlpre-construction environmental analysis for the 2013 fill project. • Federal Highway BeautificationlSafety Modification Project in the amount of $5 million for signalization, decorative street lights, lane conversion, and landscaping. RECC}MMENDATIClN Staff requests direction from the City Commission regarding the proposed State Legislative Priorities and Federal Appropriation Requests. http:fJmiweb001lCouncilAgendalBluesheet.aspx`?ItemID=3023&MeetingID=252 2!512010 2010 KEY STATE LEGISLATIVE ISSUES CITY COMMISSION SUMMARY TAX REFORM, FINANCE & OTHER BUDGET RELATED ISSUES Develop Fair and Equitable Tax Structure: The City of Defray Beach SUPP©RTS legislation that provides a fair and equitable tax structure and allows municipalities the flexibility to provide the level of services desired by their citizens. Legislation should be developed that SUPPORTS simplifying and stabilizing Florida`s state and local tax revenue structure in a manner that provides fairness for bath citizens and businesses of our state, while addressing the realities that the current statewide constitutional taxing structure imposes an all levels of government. Arbitrary caps on property assessments, municipal expenditures ar municipal revenues should be C}PPt)SED. Revenue & Expenditure Caps: "I"he City of Delray Beach OPPOSES artificial or "one size fits all" caps an revenues and expenditures through legislation and/or Constitutional restrictions on the City`s authority to determine local tax burden and/or financial commitments to services ar quality of life. Unfunded Mandates to Local Governments: The City of Delray Beach SUPPORTS legislation that strengthens the prohibition an existing and new unfunded mandates, requires enhanced quantification of the casts to cities and necessitates full funding sources be assigned whenever unfunded mandates are identified. Municipal Pension Plans: The City of Delray Beach OPPOSES legislation that diminishes municipal control over municipal employee pension plan management and funding ar that increases municipal funding liabilities. The City will SUPPORT legislation to allow the purchase of past service credit at the 3°l© rate, rather than the current law`s 2°lo rate, for cities that join the Florida Retirement System. PUBLIC SAFETY ISSUES Automated Traffic Enforcement: "I'he City of Delray Beach SUPPORTS legislation that would allow municipalities to use automated traffic enforcement technology at intersections to combat the increasing problem of red light running. Fireworks Regulation: The City of Delray Beach SUPPORTS legislation that strengthens state and local regulations on the sale of fireworks and their illegal use. The City of Delray Beach OPPOSES legislation that limits local regulation, or enforcement, of illegal fireworks. Prescription Drug Monitoring: The City of Delray Beach SUPPORTS legislation that will enhance prescription drug monitoring and increase the ability of law enforcement to address prescription drug abuse. Texting While Driving: The City of Delray Beach SUPPORTS the modification of traffic statutes to include tenting while driving as an element of careless driving. rRANSPVRTArroN rssuFs Dedicated Transportation Funding Source: The City of Delray Beach SUPPORTS legislation that establishes dedicated funding sources far multi-modal municipal transportation and transit projects. Alternative sources of transportation are critical to the long-term sustainability of the South Florida region. ENVIRQNMENTAL ISSUES' Beach Renourishment: The City of Delray Beach SUPPORTS legislation preserving funding within the Ecosystem Management and Restoration Trust Fund,to support beach restoration projects throughout the State. This funding is important to the City of Delray Beach due to the ongoing renourishment project for our 2.65 mile beach. Both State & Federal Funding for this project are critical to this important, ongoing project. Reclaimed Water: The City of Delray Beach SUPPORTS legislation clarifying that reclaimed water is an integral component of the City's water supply plan and permitted discharge strategy that should not be subject to additional regulatory actions by the water management districts. Furthermore the C'rty of Delray Beach SUPPORTS legislation that prohibits water management districts from reducing currently permitted raw water withdrawal rates and quantities from water utility consumptive use permits if demand reductions occur resulting from reclaimed water use, irrigation restrictions, or any other water conservation measure. Water Management District Governance and Authority: The City of Delray Beach will support legislation that amends the powers and duties of the water management districts, Such legislation should: • Require legislative ratification of any proposed rule change proposed by a water management district that imposes a financial impact on a local government; Clarify that water management districts lack authority over reclaimed water; Page 2 • Specify that water management districts have no authority to require local government adoption or repeal of ordinances or to mandate the review ar approval of any ordinance; and • Restore the authority of the Governing Boards, eliminated by SB 2080, to take final action an permit applications or petitions far variances ar waivers of permitting requirements. Total Maximum Daily Loads - Florida Department of Environmental Protection Allocation Methodology: The City of Delray Beach SUPPORTS legislation that strengthens existing law to require that water quality pollution reduction standards be based an the best available valid data applicable to the specific impaired water body. This legislation should require that the Florida Department of Environmental Protection {FDEP) formally integrate the considerations required by Section 403.067{~,){b), Florida Statutes, into its process when establishing total maximum daily loads {TMD~s}, and incorporate this information into the written record whenever it proposes and ar adapts a TMD~. VOTING & PUBLIC INFORMATION Issue Campaigns: The City of Delray Beach will SUPPORT legislation to remove restrictions on municipalities {created last year by 5B 219) from making expenditures in issue campaigns. SB 216 passed in 2009 and prohibits a local government, ar any person an the local government's behalf, from spending public money to advocate for the passage ar defeat of any issue, referendum, or amendment going to a public vote. Early Voting Sites: The City of Delray Beach SUPPORTS legislation which would permit the Supervisor of Elections with the option to designate any permanent public facility as an early eating site. Public Notices: The City of Delray Beach SUPPORTS SB 376 {Dean) and other legislation that would authorize numerous governmental entity advertisements and public notices to be made by Internet postings. Release of Social Security Numbers: The City of Delray Beach SUPPORTS legislation repealing the provisions of current law that authorizes the release of social security numbers to commercial entities. EDUCATION Civics in Florida's, K-12 Education: The City of Delray Beach SUPPORTS legislation that includes civics in the current K-12 social studies curriculum as a unit of class instruction and provides for a form of assessment. Page 3 i APPROPRIATION ISSUES ]judicial System Funding: The City of Delray Beach strongly SUPPORTS the full funding of the State Attorney) Pi~iblic Defender offices and the .]udiciary. The Legislature does not want local governments to reduce public safety funding. However, reduced court funding has a significant impact on public safety due to the inability to complete the processing of cases. The City makes arrests, but the court system is so overwhelmed due to reductions in funding that cases are "no filed" or "nolle prossed" by the State Attorney's office or lost in court due to speedy trial requirements. Thus, full funding of the court system to include the Juvenile Assessment Centers statewide is critical to public safety. EMS Grants: The City of Delray Beach 5UPPC?RTS continued funding of the Florida Emergency Medical Services` {EMS} matching grant programs provided by the Florida Department of Health -Bureau of Emergency Medical Services. The programs are authorized to improve and expand EMS statewide. Parks and Recreation Funding: The City of Delray Beach SUPPC?RTS continued funding of the Florida Recreation Development Assistance Program {FRDAP} - Florida Department of Environmental Protection (FDEP). This program provides important financial assistance to local governments for development and/or acquisition of land for public outdoor recreational purposes. Page 4 X010 ~c~y ~at~~ February 2-4 House/Senate Interim Committee Week 8-11 House/Senate Appropriations Week 9-iQ Florida League of Cities Federal Action Strike Team {FAST} Fly-In - Washington, D,C. 15-14 House/Senate Interim Committee Week March ~ Opening Day of the 2x10 Regular Legislative Session 3 Palm Beach County Day in Tallahassee 4-5 Florida League of Mayors Tallahassee Fly-In 13-17 National League of Cities Congressional City Conference, Washington, D,C. 24 Florida League of Cities Legislative Action Day -Tallahassee-Lean County Civic Center, Tallahassee April 28-29 Florida League of Mayors Tallahassee Fly-In 3Q Last Day of 2010 Regular Legislative Session August 19-21 Florida League of Cities Annual Conference -Westin Diplomat, Hollywood November i8-19 Florida League of Cities Legislative Conference -Hyatt Regency Orlando International Airport Hotel Page 5