02-09-10 Special WS Meeting MinutesSPECIAL/WORKSHOP MEETING
FEBRUARY 9, 2010
A Special Meeting of the City Commission of the City of Delray Beach, Florida, was called to order
by Mayor Nelson S. McDuffie in the Commission Chambers at City Hall at 6:00 p.xz~., on Tuesday,
February 9, 2010.
Roll call showed:
Present - Commissioner Gary P. Eliopoulos
Commissioner Fred B. Fetzer
Mayor Nelson S. McDuffie
Absent - Commissioncx Adam Frankel
Commissioner Angeleta E. Gray
Also present were - David T. Harden, City Manager
Brian Shutt, City Attorney
Chevelle D. Nubin, City Clerk
Mayor Nelson S. McDuffie called the special meeting to order and announced that it had been called
for the purpose of considering the following Items.
SPECIAL MEETING AGENDA
1. GRANT APPLICATION F.LN.D. DELRAY INTRACOASTAL PARK: Consider
approval of an application for grant funding from the Florida Inland Navigation District
(F.I.N.D.} under their Waterways Assistance Program for 50% matching funds to be used for
the reconstruction of the boat ramps at Mangrove Paxk.
Dick Hasko, Director of Environmental Services Department presented this item. He discussed
Knowles Paxk and Mangrove Parr boat ramps. Mr. Hasko discussed the current proposal for
the reconstruction of the boat ramps at Mangrove Park. The proposal incorporates a dual slope
with a break point near the mean low water elevation. The upland slope would be reduced to
roughly 12.3% and towing vehicles would operate on this slope for launch and retr7eval of boats
at any water elevation. He also discussed the design to Knowles Park boat ramp in comparison
with the tap of the boat ramp at Mangrove Park and the mean high water line. He stated that
both ramps would be rxaoved back. In regards to restrictions, the dock will not be rxzoved. The
goal is to make the ramps more user friendly and to make it more available fox boaters. The
budget estimate from a local marine contractar quoted the costs of X140,000 and $250,000
depending on the type of ramp construction used. The lower cost considers staying with the
interlocking block mat type material for the ramp as existing and the larger amount considers
using precise concrete panels and sheeting piling. The soil conditions at Mangrove Parr axe
different from conditions at Knowles Park, and therefore the interlocking mat for the boats
ramps at Knowles Park was successful a few pears ago. I-Ie recommended that the City stay with
the interlocking mat type. He stated that they were contacted by the Florida Inland Navigation
District (F.I.N.D.} about their Waterways Assistance Program which is currently open and they
can provide giant funds up to a 50% match fox the Mangrove Park Boat Rarnp Reconstruction.
He discussed the estimated project cost of $175,000 which was somewhat inflated and would be
proposing a 50% grant application to F.I.N.D. in the amount of $87,500. The City would be
responsible for $87,500 plus engineering and permitting costs. He also stated that they have
been in contact with the Palm Beach County for Boating Improvement Grant funds or other
county funds that may be available to assist with the local share of funding. He briefly discussed
a Resolution for Assistance under the F.I.N.D. Waterways Assistance Program and that it is a
component of the giant application. Discussion ensued between Commission and staff
regarding the reconstruction of the boat ramps at Mangrove Park.
Mr. Fetzer moved to approve the Resolution for assistance under the F.I.N.D. Waterways
Assistance Program, seconded by Mr. Eliopoulos. Upon roll call the Commission voted as
follows: Mr. Fetzer -.Yes; Mayor McDuffie -Yes; Mr. Eliopoulos -Yes. Said motion passed
with a 3 to 0 vote.
2. BID AWARD/ACCURATE.._EVENT SERVICES: Consider approval of a bid award to
Accurate Event Services in the amount not to exceed of $39,464.00 £or private security services
for the International Tennis Tournament. Funding is available from 001-421.0-575-55.40
(General Fund/Recreational Supplies/Tennis Tournament).
Mr. Robert Barcinski, Assistant City Manager presented this item. He stated that the references
were checked of the two (2) lower quotes. Thep had good references but their experiences did
not reflect managing a large event. The Police Department staff, International Teiulis
Tournament staff and JCD Sports Group all reviewed the references and they feel it is important
to have security that we can be comfortable with. Staff recommends award for private security
for the International Tennts Championships to Accurate Event Services and staff will try to
negotiate a lower fee.
Mr. Fetzer moved to approve the Bid Award to Accurate Event Services, seconded by Mr.
Eliopoulos. Upon roll call the Commission voted as follows: Mayor McDuffie -Yes; Mr.
Eliopoulos -Yes, Mr. Fetzer --Yes. Said motion passed with a 3 to 0 vote.
3. PAYMENT OF WASTE MANAGEMENT'S FEBRUARY INVOICE (Adderrdurx!)
POSTPONED to February 16, 2010, Regular Commission Meeting. Mayor McDuffie stated
that Commissioner Gray sent an email requesting postponement of this item.
Mayor McDuffie adjourned the Special Meeting at 6:22 p.m.
i~ORKSHOPAGE1Vl?A
1. oint session with the Public Art Adviso Board
Randal Krejacerli introduced this item. He provided the Commission with handouts of the 2004
Public Arts Master Plan. Dana Donaty, Chair of the Public Art Advisory Board conducted a
PowerPoint presentation sharing the successes the Board has had with public arts projects
throughout the city and upcoming projects. She discussed the 2004 Public Arts Master Plan and
mentioned on-going projects. She stated that they would like to update the master plan and in
updating the master plan to include the Public Art coordination. The coordination. would be
involving the Art Board, Private Development, Community Redevelopment Agency {CRA) and
the neighborhoods. Discussion ensued between the Commission and the Board regarding the
projects, direction of the public art in the City of Delray Beach and a Public Art Coordinator.
The Commission thanked the Board for all that they do here in Delray.
2 February 9, 20I 0
2. Financial Review Board Budget Recommendation
David Harden, City Manager presented this item. He stated that when the FRB had their joint
meeting with Commission at the work session in ~anuaty they presented a recommendation, to
set some target for the upcoming budget. There was some discussion about that but the Board
was not clear as to whether or not that was intended to give direction ox not. So, they asked that
the recommendation be brought back to Commission again for further discussion and
clariftcation.
Discussion ensued between Commission and staff regarding FRB's recommendation on setting
some target for the upcoming operating budget for FY 2010-2011. It is the consensus of the
Commission fox the Finance Director to provide them some projections based on the
assumption that the revenue and property values will decrease and to bring this back at the next
Commission meeting.
3. Conce foal Landsca a Desi n for the West Atlantic Avenue Medians
Lola Butler, Director of Community Improvement introduced Peter Anuar, Senior Landscape
Planner. Peter Anuar presented this item via a PowerPoint presentation of the conceptual
landscape plan for the West Atlantic Avenue medians. He stated that the City was awarded a
non-matching grant from the Florida Departnraent of Transportation (FDO1~ through the Deep
Palm Beach County Beautiful Program in the amount of X200,000 to be used towards the
redesign and the installation of new landscape and irrigation material within the West Atlantic
median project limits between Swinton Avenue and 12`h Avenue; and the CRA contributed
$70,000 towards the project and will cover those items not aIlowed under the grant. He stated
that the plant pallet that the consultants decided to choose along with City staff was more of a
tropical thetxxe which is low maintenance and was approved by Tim Simmons. He introduced
Heather Kinkead and Angela Biagi of Cotleur Hearing, Tnc. They discussed the length, 11
plantable medians, and preliminary. design of the project. Heather stated that the conceptual
Landscape design has already been distributed to FDOT and is awaiting their approval ain mid
February. She also discussed the types of plants that will be used in the medians areas.
Commission thanked them for their presentation.
4. Request for Proposals fir Trollev Services
Scott Aronson, Parking Management Specialist presented this item discussing the RFP 2010-025
for the provision of Trolley Services. He discussed some highpoints including the gas estimator
clause, the Global Position System (GPS), and Addendum 1 of the existing contract, extending
indemnification to the County in accordance with grant funding, which have all be added to the
contract. The Commission stated that they would like Cone of Silence to be added to the RFP,
and discussed the fuel prices, the contract period and the look of the trolley vehicles. It is the
Consensus of the Cozx~mission for staff to include a "Cone of Silence" in all RFPs and that this
RFP looks good.
5. Discuss State Le islative Priorities for 207.0 and Federal A ro riation Re uests
Douglas Smith, Assistant City Manager presented this item. The City has developed a proposed
List of "key issues" for the upcoming 2010 State Legislative session (partially based on
information from Florida League of Cities and other organizations that could potentially affect
the City fox the Commission's review. The "key issues" includes State Legislative issues such as
Tax Reform, Finance & other Budget Related Issues, Public Safety Issues, Transportation Issues,
Environmental Issues including beach renourichment, Voting and Public Information,
Education, State Appropriation Issues and Federal Appropriation Requests. This year staff
~ February 9, 2010
recommends submission of the following projects as FY 2011 federal appropriation requests:
Beach xenourishment in the amount of X680,000 fox monitoring activities, triaintenance, and
surveying, and preliminary engineering/pre-construction environmental analysis fox the 2013 fill
project; and Federal Highway Beautification/Safety Modification Project in the amount of $5
million for signalization, decorative street lights, lane conversion, and landscaping. Doug stated
that a summary brochure type document can be prepared, as the Commission has a chance to
meet with different officials, they can pass it out, and then as it gets closer to the Legislative
Session and have mote on individual bills, it would then be summarized and added to the
materials so Commission could have it handy for reference. He stated that changes can be made
to the 2010 Ivey State Legislative Issues to add, delete, and to provide any further infoxniation.
Discussion ensued between Commission and staff regarding the list of "key issues" and
Commission liked the list.
Mr. Eliopoulos stated he is good with the list.
Mayor McDuffie stated that it looks great. Staff has done a good job of reading what the
constituency is interested in and protecting Home Rule.
Mx. Fetzer asked about the Red Light Camera Issue and feels it needs to be addressed and
decide if it is the right thing to do at a State level. He asked about the prescription drug
monitoring and whether the ordinances recently passed related to pain clinics.
Mx. Smith stated that the specific wording was not included because of the general issues of the
prescription drug abuse kind of covers that scope as well.
Mr. Shutt stated it was done as more of a zoning issue and that this is more of a comprehensive
issue.
Mr. Fetzer stated that something needs to be addressed on the State level. He stated that if there
are certain items where it would be beneficial far the City to pass resolutions on and support it
would make sense to increase our recognized level of support on these things. He thanked staff
for a great job. He also asked about having a handout when meeting with legislators so that they
will have some talking points to give them, which would be helpful.
Mr. Harden stated that if a resolution. is done on Pain Clinics it could be more specific to cover
several different aspects of problems not just Pain Clinics.
Mr. Eliopoulos asked if transient lodging or anything related to saber houses was included; and
if not would like to try at the federal level to include.
Mr. Harden stated that at the State level there is some kind of regulation. He stated that
treatment centers are regulated under state regulations and saber houses axe not at this point and
something could be done with that aspect to address some of the things that we tried to do by
ordinance.
Mr. Fetzer asked the City Manager to come back to Commission with a recommendation on
individual issues where he feels a resolution would be appropriate.
Mx. Harden agreed to provide Commission with a list of recommendations on individual issues.
4 February 9, 2010
Mayor McDuffie adjourned the Workshop Meeting at 7:3$ p.m.
~,
City Clerk
A'I~T'EST:
~~
MAYOR
The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information
provided herein is the Minutes of the Special/Workshop Meeting o£ the City Commission held on
Tuesday, February 9, 2010 which Minutes were formally approved and adopted by the City
Commission on February 16, 201Q.
~.-
City Clerk
NOTE TO READER: if the Minutes you have received are not completed as indicated above,
this means they are not the official Minutes of the City Commission. They will become the official
Minutes only after review and approval, which may involve amendments, additions or deletions to
the Mitxutes as set forth above.
5 February 9, 2010