07-17-07 Minutes Spec/WSSPECIAL jWOFa~.SHOP
JULY ].7, 200?
A SpecialJlX~orkshop Meeting of the City Comirussian of the City of Delray Beach, Florida, was
called to order by Mayor Rita Ellis in the First Floor Conference Room at City Hall at 6:00 p.m., an
Tuesday, July 17, 2007.
Roll call showed:
Present - Commissioner Gary p. Eliopoulas
Commissioner Fred B. Fetzer
Commissioner Woadie McDuffie
Commissioner Brenda B. Montague
Mayor Rita Ellis
Also present were - Robert A. Barcinski, Assistant City Manager
Douglas Smith, Assistant City Manager
Susan Ruby, City Attorney
Janet I~. Whipple, Acting City Clerk
Mayor Ellis called the meeting to order and announced that it had been called for the purpose of
considering the following items:
SPECIAL MEETING AGENDA
1. 11rIULTIPLE PRIME STORM DEBRIS CONTRACTORS: Approve the selection of
three {3) prime storm debris contractors which include Bamaco, Inc., Storm Reconstruction
Services, Inc., and D&J Enterprises, Inc.; and authorize staff to execute disaster debris
removal contracts with these frrms.
Joseph Safford, Finance Director, presented this item and gave background information. He
explained the current contract expires July 14, 2007. C)f the three contractors selected, Mr.
Safford requested to cancel Bamaco Inc. because of confirmed reports of legal problems. As
a result, the next qualified bidder far the contract would be Ceres Environmental Services
Inc. The three contractors recommended far approval are: Storm Reconstruction Services,
D & J Enterprises and Ceres Environmental Services Inc.
Commissioner Fetzer moved to approve the three {~) recommended contractors as
amended, seconded by Mr. McDuffie. Upon roll call, the Camtnission voted as follows: Trlr.
Fetzer -Yes; Mr. McDuffie -Yes;l~rlrs. Montague -Yes; Mayor Ellis -Yes; Mr. Eliopaulos
-Yes; Said motion passed 5-0.
2. LETTER OF INTENT TC} BIDIDAVIS CUP FINALS: Provide direction regarding
sending a letter of intent to be a bast site for the Davis Cup Finals to be held on Friday
November 30, 2007 through Sunday, December 2, 2007.
Robert A. Barcinski, Assistant City Manager introduced this item. The City of Delray Beach
would like to submit a letter of intent to bid to bast the 3-day Davis Cup Finals. This event
is scheduled for November 30, 2007, contingent on if the United States wins the semi-final
tennis match. Mr. Barci.nski explained that the Sports Commission and United States Tennis
Association ~USTA} is asking for considerably more money, almost tree times the amount
of the FED Cup 2-dap event.
Mr. Barcinski explained the letter of intent is due July 27, 2007. The follow-up bid must be
in no later than August 10, 2007. A final decision aTi11 be made around September 10, 2007,
after the semi-finals. The estimated expenditure would be approximately $400,000 for the
site; $25,000 for staff each day, and possibly an additional $5,000 for miscellaneous items.
Mx. Barcinski advised the letter of intent does not obligate the City. Mx. Barcinski predicted
the revenue generated from this event would be comparable or less than what was generated
with the FED Cup event, which was about $40,000. It was the consensus of the
Commission the event would be too costly.
Mr. Fetzer moved to recommend approval to submit the letter of intent to bid, seconded by
Mrs. Montague.
Before the vote, Mayor Ellis acknowledged Deb Bennett, a Delray Beach resident, who
requested to speak about the letter of intent regarding the Davis Cup Finals. Mayor Ellis
advised Mxs. Bennett that the public does not generally speak at workshops and to allow the
public to speak at the workshop is at the discretion of the Commission.
It was the consensus of the Commission to not allow Mrs. Bennett's comments.
Upon tall call regarding submission of a letter of intent for the Davis Cup Finals, the
Conunission voted as follows: Mr. McDuffie - No; Mrs. Montague - No; Mayor Ellis - No;
Mr, Eliopoulas - No; Mr. Fetzer - No; Said motion denied 5-0.
Mayor Ellis adjourned the Special Meeting at f~:22 p.m.
W(JRKSHOP AGENDA
1. A. Discussion of Video Streaming in City Commission Meetings.
Mayor Ellis stated there is an addition to the workshop agenda that she would like to have
labeled as item 1.A., which would be a discussion regarding Video Streaming as it pertains to
the City Commission meeting.
2 July 17, 2007
Susan Ruby, City Attorney, advised it would be good to put a motion in and a second to
approve the agenda as amended.
Mr. Eliopoulos moved to approve the amended Agenda to include item 1,A., seconded by
Mr. McDuffie.
Mr, Fetzer stated he would prefer to wait until David T. Harden, City Manager, is present to
discuss this item and he is voting against this motion.
~rir. Eliopoulos requested to amend his motion to wait until Mr. Harden is present. Mrs.
Ruby asked if there is a second to the motion; Mr. McDuffie seconded this motion, Mrs.
Ruby explained that I~r1r. McDuffie would have to modify his second. Mrs. Ruby clarified
that the substitute motion is that item 1.A. be postponed until the July 24, 2007 meeting.
Upon roll call, the Commission voted as follows; Mrs. Montague - No; Mayor Ellis-- No;
Mr. Eliopoulos -Yes; Mr. Fetzer -Yes; Mr. McDuffie -Yes. Said motion passed 3-2.
Mayor Ellis announced that this item will be postponed until the next meeting. She noted an
article about the video streaming was published in the newspaper on July 17, 2007, and she
had been dealing with phone calls all day. Mayor Ellis felt she had some background that
she could share so that this issue could be put to rest.
1. Community Land Trust (CL`l;l Presentation:
Joe Gray, Executive Director, Delray Beach Community Land Trust ~flBCLT}, presented
this item. Also present were Jon Levinson, President of the DBCLT, Arthur Brown, Vice
President of the DBCLT, and Lula Butler, Board Member of the DBCLT. Ms. Gray gave
background information on the DBCLT program. Using a PowerPoint presentation, he
explained the benefits, the point system, and the Annual Progress Report for FY 2006-2007.
It was the consensus of the Commission that Mx. Gray and the DBCLT had done a
wonderful job and requested that the DBCLT return with a progress report in the fiiture.
2. Pra osed changes to the Special Event Policies and ProcedureslNon Cit~r Sponsored Events
Robert A. Barcinski, Assistant City Manager, presented this item and proposed changes to
the Special Events Policy and Procedures, especially policies concerning charges for City
services, Mr. Barcinski and the Commission discussed several options.
It was the consensus of the Commission to postpone a decision until Commission has the
budget workshop meetings in August 2007, in order to make a more informed decision. In
the meantime, all suggestions should be sent to Mr. Barcinski.
July ~ ~, aooy
3. Recommendations regarding the Cit~Advisory Boards
Douglas Smith, Assistant City Manager, presented the item to provided changes to several
advisory boards, Commission liaison assignments, and other corr~mittee issues following
staff review. The recommendations included removal of the Commission liaison from the
Sister Cities Committee and the addition of a Commission liaison to the Delray Beach
Community Land Trust (DBCLT}. As far as the duties of the liaison, the liaison would
attend at least some of the meetings to observe board deliberations; but would not need to
attend every board meeting.
The Commission liked the recommendations presented by Mr. Smith. Susan Ruby, City
Attorney, suggested adding that any two Commissioners might be at the same meeting at the
same time.
Mr. Smith and the Commission thanked the following staff members for helping to ascertain
information: Susan Ruby, City Attorney, Lida Butler, Director of Community Improvement,
Paul Dorling, Dixector of Planning & Zoning, Larry Schroeder, Chief of Police, CheveIle D.
Nubin, City Clerk and Venice Cobb, Executive AssistantjBoaxd Liaison.
It was the consensus of the Comrx7tission to have this information placed on the agenda for
the next City Commission meeting on July 24, 2447,
4. Discussion of the proposed Marina Rate Increase
Joe Weldon, Director of Parks and Recreation, provided a PowerPoint presentation on the
proposed rate increase at the Marina. Mr. Weldon provided a comparison cost of the
different marinas in the area.
Robert Killing, an 18-year resident of the Delray Beach Marina, thanked Mr. Weldon and
Carole Pierpont, Parks and Recreation Executive Assistant, for maintaining and improving
Marina services. l~rlr. Killing explained that the marinas listed in the comparison handout
have some amenities that the City of Delray Beach does not offer. Some of the amenities
include dedicated paxking, security, janitorial services, and unresolved hurricane damage
issues. Mr. Filling felts that if rates increase, the level of service must also increase.
Mr. Weldon advised he would try to have information regaxding the installation of meters
for water and electricity to the Comrrzission by October 1, 2447.
It was the consensus of the Commission that there were no problems with the
recommended rate increases for .marina services.
Mayor El]is adjourned the Workshop Meeting at 8:34 p.m.
4 July 17, 2007
ST:
MAYC?R
City Clerk
The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information
provided herein is the Minutes of the Special/Workshop Meeting of the City Comrr~ssion held on
Tuesday, July 17, 2d~7 which Minutes were formally approved and adopted by the City Commission
on Ju].y 2~+, 2a07
City Clerk
NOTE TO READER: If the Itirlinutes you have received are not completed as indicated above,
this means they are not the official l~rlinutes of the City Commission. They will became the official
Minutes only after review and approval, which may involve amendments, additions or deletions to
the Minutes as set forth above.
July 17, 20Q7