08-24-10 Special/WorkshopDELRAY BEACH ~^~~
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CITY COMMISSION ~~'~'"~"'~~'n' C~ - I
CITY OF DELRAY BEACH, FLORIDA
SPECIAL/WORKSHOP MEETING -TUESDAY, AUGUST 24, 2010
6:00 P.M. FIRST FLOOR CONFERENCE ROOM 1993
2001
The City will furnish appropriate auxiliary aids and services where necessary to afford an individual
with a disability an equal opportunity to participate in and enjoy the benefits of a service, program,
or activity conducted by the City. Contact Doug Smith at 243-7010, 24 hours prior to the program
or activity in order for the City to reasonably accommodate your request. Adaptive listening devices
are available for meetings in the Commission Chambers.
SPECIAL MEETING AGENDA
Pursuant to Section 3.12 of the Charter of the City of Delray Beach, Mayor Nelson S. McDuffie has
instructed me to announce a Special Meeting of the City Commission to be held for the following
purposes:
1. APPOINTMENT OF OUTSIDE COUNSEL/DAVID RICKS V. CITY OF DELRAY
BEACH AND DAVID HARDEN: Consider approval of Carson & Adkins, P.A. as outside
counsel in the case of David Ricks v. City of Delray Beach and David Harden.
WORKSHOP AGENDA
1. FY 2010/2011 Special Event and Miscellaneous Grant Funding Recommendations/Grants
Committee
2. Review of Responses to Financial Review Board's Budget Recommendations
3. Fiscal Year 2011-2015 Capital Improvement Program (CIP) Presentation
4. Discussion Regarding General Fund Fee Changes for FY 2010/2011
5. Commission Comments
Please be advised that if a person decides to appeal any decision made by the City Commission with
respect to any matter considered at this meeting, such person will need to ensure that a verbatim
record includes the testimony and evidence upon which the appeal is based. The City neither
provides nor prepares such record.
Page 1 of 1
MEMORANDUM
TO: Mayor and City Commissioners
FROM: R. Brian Shutt, City Attorney
DATE: August 20, 2010
SUBJECT: AGENDA ITEM_ SP.1 - SPECIAL/WORKSHOP MEETING OF AUGUST 2.4, 2010
APPOINTMENT OF OUTSIDE COUNSEL IN THE CASE OF DAVID RICKS V. CITY
OF UELIZAY BEACH AND DAVID HARDEN
ITEM KEFORE COMMISSION
The City Attorney's Office requests the appointment of Carson & Adkins, P.A. as outside counsel in the
case of David Ricks v. Ciry of~Delray Beach and David Harden, Case Number 50-2010-CA-021162.
BACKGROUND
A Complaint for Emergency Injunctive Relief was filed and served on the City and on David Harden
on August 20, 2010. This suit alleges that the Plaintiffs Constitutional right of procedural due process
was violated and that David Harden engaged in discriminatory employment with regard to the
Plaintiff's pre-disciplinary hearing level of the City's Civil Service disciplinary process. The Plaintiff
requests that the Court order Plaintiff s reinstatement and give Plaintiff his pre-disciplinary conference,
redress for actual damages, compensatory damages and for punitive damages against Mr. Harden.
The complaint allegations present a potential conflict of interest. Our office seeks authorization for
appointment of outside counsel and recommends the appointment of Carson & Adkins to represent the
City's interests in this case at the rate of $215 per hour.
RECOMMENDATION
The City Attorney's Office recommends approval.
http://miweb001 /CouncilAgenda/Bluesheet.aspx?ItemID=3680&MeetingID=303 8/20/2010
Page 1 of 1
MEMORANDUM
TO: Mayor and City Commissioners
FROM: David T. Harden, City Manager
DATE: August 19, 2010
SUBJECT: AGENDA_ITEM W.S_1 - SPECIAL/WORKSHOP MEETING OF AUGUST 24,_2010
FY 2010-2011 SPECIAL EVENT .AND MISCELLANEOUS GRANT FUNDING
RECOMMENDATIONS
ITEM BEFORE COMMISSION
The item before Commission is consideration of recommendations for Special Event and Miscellaneous
Grant Funding for FY 2010-2011.
BACKGROUND
A grant review committee considered applications for Special Event and Miscellanouse Grant Funding
for FY 2010-2011. The committee was comprised of Bob Barcinksi, Lula Butler, Joe Safford, Rosalie
Blood, and Sandy Tobias. They recommend a total funding level of $181,900 for FY 2010-2011 which
is $13,000 less than the current year. The attached memorandum from Bob Barcinski includes a table
summarizing the requests and recommended funding amounts as well as summary information about
the requests.
RECOMMENDATLON
Commission discretion regarding the level of Special Event and Miscellaneouse Grant Funding for FY
2010-2011.
http://miweb001 /CouncilAgenda/Bluesheet.aspx?ItemID=3674&MeetingID=303 8/20/2010
.~
-~ ADMINISTRATIVE SERVICES
MEMORANDUM
TO: David T. Harden, City Manager
FROM: Robert A. Barcinski, Assistant City Manager
DATE: August 2, 2010
SUBJECT: Special Event and Miscellaneous Grant Requests
FY10-11 /Committee Recommendations
The review committee consisting of myself, Lula Butler, Joe Safford, Ms. Rosalie Blood
and Ms. Sandy Tobias met on Friday, July 30, 2010 and have completed our
recommendations for FYlO-Il funding. A copy of the recommendations and other
information is attached.
All applicants made a presentation at this meeting and then the committee reviewed each
request and agreed to final recommendations. The overall recommended total for both
Special Events requests and Miscellaneous Grants is about 6.7% lower than last year.
The committee recommended a cut to the request for 4`h of July funding, indicating that
Downtown Marketing Cooperation should request additional dollars in sponsorship from
the CRA. The committee also thought that funding for the requests from the Mae Volen
Center and Alzheimer's Community Care Center could possibly be funded by the Law
Enforcement Trust Fund.
Other requests that were cut considerably from last year's funded accounts were Sister
Cities and the Sandoway House.
[f you have any questions, please let me know.
Attachments
cc: Lula Butler
Lisa Herrmann
Joe Safford
Chief Strianese
Rosalie Blood
Sandy Tobias
U:\wwdata\agenda\8.24.10\Memo to DTH re Special Event and Misc Grant FY10-11 Budget Req Recommendations.doc
FY 10-11
Special Events, Miscellaneous Grants Budget Requests
Summary Information
I. SPECIAL EVENTS:
A. AVDA SK Run
1. FUND USE: To improve and promote AVDA's 10"' Annual SK event and increase
community awareness of AVDA's services.
2. FY10-I l Estimated Budget:
Revenues: $49,500 estimate
Expenses: $10,500 estimate
3. Other Funding Sources: Sponsors, registration fees, other contributions.
4. Tax return ot• Audit Report YES_X_ NO_
5. Submitted required status reports YES _X_ NO _
6. Commission Goal/Score: None
7. Other: City discounts for overtime services in 2009 - $1,366, Estimate 2010 - $1,338
B. Downtown Marketing Cooperative Christmas Tree
1. FUND USE: To help pay costs for putting up Cln•istmas tree: electrical and steel erectuig
companies, other construction and program costs.
2. FY10-11 Estimated Budget:
Revenues: $200,000 estimate
Expenses: $200,000 estimate
Last year's actual attached.
3. Other Funding Sources: Sponsors, retails sales, other donations.
4. Tax return or Audit Report YES NO X_
DMC was not a 501(c)(6) until May, 2010. Prior to May, DMC was a voluntary
organization made up of representatives from the Chamber of Commerce, DDA, CRA,
and the City. The DMC operated undet• the Chambet• of Commerce umbrella.
5. Submitted required status reports YES _X_ NO _ (and received monthly financial
reports and minutes)
6. Commission Goal/Score: Meets goal of an Expanded Downtown/3 and Expanded/
Diversified Local Economy/4
7. Other:
• Economic Impact: $5,582,500 per National Arts and Economic Prosperity
Calculator.
• City Sponsored Event
C. Martin Luther King, Jr. Holiday Celebration
1. FUND USE: Supplies, cake, trophies, and ribbon
2. FY 10-11 estimated budget: $1,200
U:\wwdata\Special Event Request\FY 10-I I Special Events, Miscellaneous Grants budget Requests Summary Information.doc
I ~ ~ ~
FY 10-11
Special Events, Miscellaneous Grants Budget Requests
Summary Information
Page 3 of 6
7. Commission GoaUScore: Quality Educational Opportunities/4
8. Percent of Budget Requested:.87%
C. Boys and Girls Club:
1. FUND USE: Help offset operating costs at the Delray Beach facility which includes
tutoring and homework help, mentoring, leadership pi•ogi•ams, drug/alcohol prevention
programs, teen pregnancy, youth violence and other educational programs.
2. Percent Delray Beach Residents Served: 100% (200 daily)
3. FY 10-11 Budget: $861,211
4. Other Funding Sources: United Way, Fundraisers, P-•ivate Foundations, Florida Department
Education Grant.
5. Tax Return or Audit Report Submitted: YES _X_ NO
6. Submitted Required Status Report: YES ~ NO _X
7. Commission Goal/Score: Quality Education Opporhmities/2
8. Percent of budget requested: 5.8%
D. EPOCIUS.D. Spady House:
1. FUND USE: Used to support operating costs and exhibits, annual culh~ral festival, after
school programs.
2. Percent Delray Beach Residents served: 56%
3. FY 10-11 Budget: $536,900
4. Other Funding Sources: CRA, other Federal, State, and County grants, fimdraisers,
sponsors and donors, membership dues, interest earnings.
S. Tax Return or Audit: YES X NO _
6. Submitted Required Status Report: YES ~ NO _X_
7. Commission Goals/Score: Community Unity/4
8. Percent of Budget Requested: 6.2%
E. Friends of Sandoway House:
1. FUND USE: Used for operating costs and educational programs.
2. Percent Deh•ay Bach Residents Served: 75%
3. FY 10-11 Budget: $174,240
4. Other Funding Sources: Fundraisers, private foundation grants, memberships, admissions,
other corporate grants, other donations.
5. Tax Return or Audit Report: YES X_ NO
6. Submitted Required Status Report: YES X_ NO
7. Commission GoallScore: Quality Educational Opportunities/3
8. Percent of Budget Requested: 13.8%
F.Downtown Marketing Cooperative (4~' of July)
1. FUND USE: To produce and cover costs of the annual fireworks show and other 4'~' of July
programs.
.. .. .
FY l 0-11
Special Events, Miscellaneous Grants Budget Requests
Summary Information
Page 5 of 6
I. Hospice by the Sea:
1. FUND USE: Provide medical care and comfort to terminally ill patients and their families,
to include in-home care, bereavement support and counseling, and in-facility care.
2. Percent of Delray Beach Residents Served: 4%
3. FY 10-11 Budget: $43,615,404
4. Other Funding Sources: Medicaid, Medicare, private insurance, private donations, and
grants.
5. Tax Return or Audit: YES _X NO ____
6. Submitted Required Status Report: N/A
7. Commission GoaVScore: None
8. Percent of Budget Requested: .034%
J. Museum of Lifestyle & Fashion History:
1. FUND USE: Subsidize bus rental fees for historic tours.
2. Percent of Delray Beach Residents Served: 50%
3. FY 10-11 Budget: $22,400
4. Other Funding Sources: Corporate and private foundations, but not received commitments.
5. Tax Return or Audit Report: YES _ NO X
6. Submitted Required Status Report: N/A
7. Commission Goal/Score: None
8. Percent of Budget Requested: 67%
K. Drug Abuse Foundation of Palm Beach County:
1. FUND USE: To support residential treatment services and the Medical Detoxification
Program.
2. Percent of Delray Beach Residents Served: 12%
3. FY 10-11 Budget: $2,526,425
4. Other Funding Sources: Palm Beacli County, Department of Children and Families, PBC
Criminal Justice Academy, United Way, Client fees, Dept. of Agriculture, PBC Sheriff's
Office, and Drug Court.
5. Tax Rehrrn or Audit Report: YES _X_ NO
6. Submitted Required Status Report: N/A
7. Commission GoaVScore: None
8. Percent of budget requested: 1.6%
9. Other: This organization by contract receives 50% of the sponsor payment made by the
City to the Chris Evert Tennis Tournament. FY 10-11 amount: $23,100.
L. Alzheimer's Community Care
1. FUND USE: To support operating costs of Day Care Center located at Seacrest
Presbyterian Church.
2. Percent of Delray Beach Residents Served: 100%
3. FY 10-11 Budget: $221,730
Page 1 of 1
MEMORANDUM
TO: Mayor and City Commissioners
FROM: David T. Harden, City Manager
DATE: August 19, 2010
SUB.IECT: AGENDA ITEM W.S 2 - SPECIAL/VVORKSHOP MEETING OF AUGUST 24, 2010
REVIEW OF FINANCIAL REVIEW BOARD RECOMMENDATIONS
ITEM BEFORE COMMISSION
The item before Commission is a review of staff responses to the Financial Review Board's budget
balancing recommendations.
BACKGROUND
The Financial Review Board submitted recommendations to the Commission for balancing the FY 2011
budget. Staff has prepared responses to the Financial Review Board recommendations to discuss with
the Commission (see attached "City Manager's Responses to Financial Review Board
Recommendations" document).
http://miweb001 /CouncilAgenda/Bluesheet.aspx?ItemID=3675&MeetingID=303 8/20/2010
City Manager Response to Financial Review Board GAP Closing
Recommendations/Comments
Proposed GAP Closing Submitted By Projected FRB Recommendation/Comment City Manager sResponse/Recommendation
'commendation/Comment Savin s Summarized
tanager Individual line item City Manager $1,672,790 Details of this spending reduction not available, My most recent recommendations to the Commission, which
tions: $1,672,790 resulting m possible double counting were presented at the 8/2/10 Workshop, include various
departmental line item cuts that have resulted in $2,185,800
in budget savings. These line item reductions do not include
double counting.
:e Cra nsfer for Capital Gty Manager $1,SOg000 fRB agrees with the use of reserve funds for My recommendation to the Commission Is tv limit the use of
mements Capital improvements, with two cautions: (1) the reserve funds to capital improvements that are one-time
avoid capital projects that impose additional expenditures. This has consistently been my philosophy in the
spending requirements on future years; (2j past.
recognize that this is a one -time item that does
not reduce future spending needs
paid furlough days for all City Manager $2,080,000 FRB recommends against this item due to My most recent recommendation to the Commission does not
ryees disadvantages: temporary and does not establish include the implementation of furlough days in the FY 2010.
future reduced spending base, across the hoard 2011 budget.
rather than based on functional prioritization,
temporarily shifts work from one employee to
another rather than driving long-term
productrvity/ efficiency gains, and random nature
of furlough request makes staff planning more
difficult
rate City contnbunon to Retiree Oty Manager 5?G'.,300 Finanaal Review Board agrees with City Manager n agreement; no further comments are needed
~ Trust (VEBA) recommendation
on Plan changes City Manager $2,000,000 Financial Review 8card felt that reducing City My remmmendativn is based on the actuarial valuations of
cost, $1,000,000 from each plan was not equitable the various options and what appeared to be achievable. In
-that more should be taken from the plan with the general I agree with the FRB position, if the Commission is
larger unfunded liability. willing to go for larger reductions in the Police and Fire
Pension Plan.
sate Engin _~ing Division costs Gty Manager $4a 5,666 Financial Review Board agrees with Clty Manager In agreement; no further comments are needed
from General f and recommendation
:e Fire Department Minimum City Manager $500,000 FR8 recommends against ibis item; it is temporary My most recent recdmmendatian to the Gty Commission for
ing by two and would not induce productivity or efficiency budget reductions no longer includes reducing Fire
gains. FRB recommends that a $500,000 saving is Department minimum manning.
achieved by specific cuts selected by Chief and his
1
Eliminate Assistant City Manager Financial Review Board $135,836 FRB recommends elimination of 2nd Assistant City My recommendation to the Commission is that all position
position Manager position; the Board's position is that the cuts should be based on the City Commission's established
roles of the position are important, but overall do Goals and Objectives, functional priorities and management
not justify the position. They recommend that City needs. With those in mind, it is the Manager's responsibility
Clerk report directly to City Manager and that PIO to organize staff to achieve them. I do not agree with the
reports to Clty Clerk. recommendation that this position be cut based on my
evaluation of the above. I also don't agree that functions
performed by this position can be absorbed by other
departments without adding staff with the expertise,
qualifications and educational background to perform these
functions.
Reduce by SOY General Fund spending Financial Review Board $900,000 FRB recommends eliminating contribution to Old My recommendation fo the Commission {s to maintain City
for Grants and Aids from FY 20101evel School Square and reducing Library funding by funding for Old School Square and the Library. Eliminating
of 51.85 million $SOO,DOD. For the following funding contributions important cultural contributions to Oid School Square and
FRB recommends evaluating and repladng (if cutting the Library by $500,000 will negatively impact the
deemed essential) with CRA/ private funding: services they provide to the Delray Beach community. With
Economic Development, DMC, American Legion, regards to Economic Development funding, this amount is
Mae Volen, Community Child Care Center, Boys required by our agreement with the CRA. Also; this funding
and Girls Club, EPOCH, and Sa ndoway House. was created by an increase in the Business Tax. Economic
Development plays an important role in the economic
recovery of our entire City. If funding were solely provided by
the CRA, this position could only focus its efforts within the
CRA District, per State Statutes. Finally, prior to making a
recommendation to the City Commission on Grants-in-Aid
funding for community non-profits, I i»tend to review the
recommendat!ons of the City's Review Committee for Special
Events and Miscellaneous Grants (which is made up of a
member of the FRB, the Education Committee and City Staff).
Additional pe rrnanent departmental F.nanaal Review Noa rd 5692,563 FH8 recommends a 2 step process to close the My budget recommendation to the City Commission is based
spending reductions to be Beaded by remaining spending gap: 1) City Manager on a thorough review of departmental requests. I do not
each department head, to meet targets establishes departmental spending target 2). agree with establishing across the board targeted reductions
established by CM based on staff's Department Heads and their staff make final line for departments which may affect higher priority functions
unctional prioritization activity. item decisions to reach their targets rather than potentially eliminating lower priority ones. Also,
please refer back to comments regarding evaluation of
Commission Goals & Objectives and City functional priorities
above.
City of Delray Beach
Financial Review Board
July 23, 2010
Honorable Mayor >vlcDuffie & City Commissioners:
Attached, please find the Financial Review Board's budget balancing options following the City
Manager's format. We are in agreement with a number of the options presented by the City
Manager. However, due to the fact that some of the options will require collective bargaining or
negotiation, there is uncertainty whether the projected reductions can be achieved. Accordingly,
we have provided additional or alternative recommendations. We are in disagreement with some
of the options as they are inherently temporary measures and thus do not serve to reduce the
spending base for future years or otherwise we believe there are other or better ways to reduce
spending. Lastly, we have provided additional opportunities for increasing revenues and / or
further reduce spending. We will be happy to discuss our recommendations if you so desire.
Sin
W. Howard Ellingsworth ~/
Chairman, Financial Review Board
City of Delray Beach
Financial Review Board
Discussion
Details of this spending reduction not available, resulting in possible double counting.
2. The Board agrees with the use of reserve funds for capital improvements, with two
cautions: (1) avoid capital projects that impose additional spending requirements on future
years (e.g., for maintenance or additional staffing); (2) recognize that this is a one -time item
that does not reduce future spending needs.
3. There are several disadvantages to this approach. By its nature it is temporary and so
does not establish a reduced spending base for subsequent years. It is across the board rather
than being based on any functional prioritization and therefore risks a reduction in essential
services to residents and businesses. Temporary staffing reductions temporarily shift existing
work from one employee to another rather than driving any long term productivity or efficiency
gains. Operationally, the often random nature of furlough requests makes staff planning more
difficult. It misses opportunities to reduce non -staff spending.
The Board believes that these disadvantages are dispositive, and recommends against this
item.
4. In responding to a resident's inquiry about what appears to be a similar staffing strategy
in effect since late 2009 at Station 2, Chief James said,
"Station 2 is the only Delray Beach fire station staffed using the "peak hour"
strategy described previously. I believe the current staffing strategy that included
upgrading the fire truck to Advanced Life Support (Paramedic/EMS Medical
Rescue) capability does provide adequate temporary protection to residents and
visitors. Is the protection equal to our other response areas? No."
"We are requesting the return of full time staffing of Rescue 2 in our FY '10 -'11
budget."
The Board believes that to the extent that this item could result in an expansion of the Station 2
situation, it would not be optimal. Even if this risk is not present, the item is temporary and
would not induce productivity or efficiency gains. The Board recommends against it.
The Board believes that there are other, better, opportunities to reduce the Fire budget from the
level requested by the department. For example, the Atlantic High School Fire Academy is a
non -essential service; line items in the budget appear to be overstated, and there is spending
but no revenue from increased collections for the EMT services. Rather than specifying specific
operational changes, the Board recommends that a $ 500,000 saving be achieved by specific
cuts selected by the Chief and his senior staff. This would be approximately 2 percent of
requested Fire Department spending.
5. The Board recommends the revenue /expense gap be closed completely now by
explicitly identified cuts. This unallocated amount has been included in item 11.
6. The requested vehicle rental fees of $ 1.81 million would result in a year end project
reserve of $ 224,300. The Board recommends a one time ten percent reduction in rental fees of
FRBGapClosingRecommendations07.23.10.doc Page 2 of 6
City of Delray Beach
Financial Review Board
The conceptual basis for the ACM position is to perform highly visible functions that otherwise
would fall to the City Manager, to provide cross departmental coordination when required, and
to provide management continuity and to fulfill an informal "succession planning" requirement.
We believe that each of these roles is important; but, that taken together then do not justify this
position. We recommend that the ACM position be eliminated and that the City Clerk report
directly to the City Manager, with the Public Information Office reporting to the City Clerk.
Neither the incumbent ACM nor the City Manager agrees with this recommendation.
10. This information is not yet available for FY 2011. The items and funding levels shown
below are based on the current year's budget:
Economic Environment: Economic Development $22,500, Joint Venture $38,000,
American Legion $25,000. Evaluate and replace if deemed essential with funds from
CRA and private sources.
Human Services: American Legion $25,000, Mae Volen Senior Center $12,000,
Community Child Care Center $23,750, Boys and Girls Club $28,500. Evaluate and
replace if deemed essential with funds from CRA and private sources.
Culture Recreation: Expdnding and Preserving Our Cultural Heritage $33,250, Friends of
Sandoway House $22,800. Evaluate and replace if deemed essential with funds from
CRA and private sources.
Old School Square $194;750: From 2000 through 2009 the City provided $ 2 million to
OSS. In its FY 2008 (most recent year for which information is publicly available) OSS
reported an operating loss, but at September 2008 had cash and publicly traded
securities of approximately $3.3 million. Eliminate GF funding.
Library $1,453,500: From 2000 through 2009 the City provided $12.6 million to the
library. The library ended its FY 2008 (September 2008) with approximately $1.8 million
in cash and publicly traded securities (most recent year for which information is publicly
available). If this strong financial position has continued, this cash cushion should
provide sufficient time for the Library Association Board to develop a plan to achieve self
funding status or to transfer control of the library to the City or another entity such as Old
School Square. Reduce GF funding by $ 1/2 million. The decision on this item should
be made after review of the Library's most recent financial statements.
11. Gap closing by its natureinvolves time -constrained, arbitrary, decisions with the
objective of minimizing harm rather than maximizing benefit. Nevertheless, to the extent
possible sound budgeting practices should be employed. To close the final approximately
$700,000 spending gap we are recommending a two step process: (1) City Manager establishes
departmental spending targets (2) department heads and their management teams make the
final line item decisions to reach their departmental targets. This supports the City Manager's
strategic role while insuring that the most knowledgeable, ground level, members of
management make the implementation decisions.
The simplest approach to departmental target setting is to apply an additional across the board
percentage reduction to departmental budget totals that results from all preceding steps. For
example, total available spending for FY 2011 is $ 75 million ($ 92.6 million less approximately
$17.1 million in various transfer payments). The final unallocated spending gap of $ 692,568 is
approximately 0.92 percent, which can be applied evenly to each department. As an example,
FRBGapClosingRecommendationsG7.23.10.doc Page 4 of 6
City of Delray Beach
Financial Review Board
NEXT STEPS
City Commission:
1. Confirm "no millage increase" objective
2. Confirm gap closing recommendations as presented or modified
City Manager:
1. Set overall schedule to comply with City statutes.
2. Resolve contingent recommendations (e.g., pension savings)
3. Establish procedure for functional prioritization including assignment of weights.
Calculate total final gap and pre -final gap $ amounts and percentage reductions to be
applied in each priority category.
4. Implement
Department Heads and Teams:
1. Review /revise /refine operational plans to accomplish mission with reduced funding
FRBGapClosingRecommendations07.23.10.doc Page 6 of 6
Page 1 of 1
MEMORANDUM
TO: Mayor and City Commissioners
FROM: Randal L. Krejcarek, P.E., LEED AP, GISP, City Engineer
Richard C. Hasko, PE, Environmental Services Director
THROUGH: David T. Harden, City Manager
DATE: August 19, 2010
SUB.IECT: AGENDA ITEM W,S 3 - SPECIAL/WORKSHOP MEETING OF AUGUST 24, 2010
FY 20H-2015 PROPOSED CIP
ITEM BEFORE COMMISSION
The item before the Commission is a review of the individual projects included in the Proposed 2011-
2015Capital Improvement Program.
BACKGROUND
Attached are the summary sheets for the various Funds included in the Proposed FY 2011-2015 Capital
Improvement Program. Details of various projects will be reviewed during the meeting. Staff will
be available to answer questions.
RECOMMENDATION
No formal Commission action needed at this time.
http://miweb001 /CouncilAgenda/Bluesheet.aspx?ItemID=3670&MeetingID=303 8/20/2010
FUND CAPITAL IMPROVEMENT PLAN ~torzo~s
FISCAL YEARS 2011-2015
(SOURCE OF FUNDS
Undesignated Fund Balance
Current Year Balance
Balance Sheet I 19,128,379 118,401,379 118,401,379 118,401,379 118,401,379 I 18,401,379
multi (725,000) 0 0 0 0
19.62°/ of actual Operating Revenues, X97,471,208. The Undesignatad General Furxf Balance
is needed to supplement cash flow in the first quarter of the new year (period prior to nsceipt
of property tax revenues) and to fund emergency or unforeseen sNuatlorrs (hurricane damage,
etc.) The anticipated net fund decreaae at year end, September 30, 20'I O is X725,000
FUND NO. 115 CITY OF DELRAY BEACH
FEDERAL FORFEITURE CAPITAL IMPROVEMENT PLAN en9rzolo
SPECIAL PROJECT FUND FISCAL YEARS 2011-2015
DESCRIPTION FY2009-10 FY2010-11 FY2011-12 FY2012-13 FY2013-14 2014-15
SOURCE OF FUNDS
Beginning Fund Balance
469,637
395,637
395,637
395,637
395,637
395,637
Forfeitures 20,000 20,000 20,000 20,000 20,000 20,000
Interest on Investments 1,000 1,000 1,000 1,000 1,000 1,000
Total revenues from all sources 490,637 416,637 416,637 416,637 416,637 416,637
USES OF FUNDS
Other Operating
Project Reserve 95,000
395,637 21,000
395,637 21,000
395,637 21,000
395,637 21,000
395,637 21,000
395,637
Special Project Funds are used to account for Federal co ntraband forf eitures,
held in trust by the City for a variety of Poli ce related purp oses.
otal ex enditures 490,637 416,637 416,637 416,637 416,637 416,637
Year End Balance 0 0 0 0 0 0
FUND NO. 115 CITY OF DELRAY BEACH
SPECIAL PROJECT FUND CAPITAL IMPROVEMENT PLAN 8I19rzo10
Public Arts Pro ram FISCAL YEARS 2011-2015
DESCRIPTION FY2009-10 FY2010-11 FY2011-12 FY2012-13 FY2013-14 FY2014-15
SOURCE OF FUNDS
Beginning Fund Balance 110,654
0
110
654
654
110
110,654
110,654 110,654
Prior Year Protect Reserve
Interfund Transfer-Gen Construction Fund 115-0000.381-34.00 13,220 ,
19,575 ,
8,585 85,490 28,225 6,950
Interfund Transfer-Manna Fund 115-0000.3826.00 8,700
Interfund Transfer-Recreation Im Fund 115-0ooo-3s1-17.00 1,500 4,500
otal revenues om all sources 125,37 1 ,729 119,239 196,1 138,8 9 126,304
USES OF FUNDS
Operating 115-1702-579.31-90 14,720 24,075 8,585 85,490 28,225 15,650
Pro'ect Reserve 110,654 110,654 110,654 110,654 110,654 110,654
ota ex en Itures 1 1
~ 6, 38,8 6,
Year End Balance 0 0 0 0 0 0
P sd l)etall
Uardic Ave Medlan 3,470
100
1
100
1
1,100
1,10
Waeh BeaufMutlan Plan , , 2
~
Currie Park Ranovatkxr '
DownWvm Parking Lots 3,300
Femlly Recraatlon and Ftlnesa Carder 87,690
Nelghtrorfiood Enhancemerds 3,460 3,800 3,800
NW 12 Av-Atlardlc/MLK 4~~
Pineapple Grow Sidewalk 2'~
Police Evidence Rm. 2nd Fl 3'700
Pompey Concessbn Stand 2.~
Redesign Pompey Pool 6,825
RNer walk QAAarina 0,700
E 2nd St - S swinton Avenue to FEC zing 7,486
sacrsst Blvd. - NE Bfh St do GuHstream 8'~
W 2nd St BeautMcatlon 6,260 7,800
W 1stAvs-OW 1et8tto W Atlantlc Draklape 8•~
stereo Park 13.360
erthing Perk Imp 1,500 4,500
5Y. of the total eligible oonstructlon costs to be used for artlsl design service
City appropriates 1 s and for the aeledion, aequhi tlon and
.
Is la of artwork and adminlatratlon of the Public Arts ram.
FUND No. 118 CITY OF DELRAY BEACH
NEIGHBORHOOD SERVICES CAPITAL IMPROVEMENT PLAN enanmo
FISCAL YEARS 2011-2015
DESCRIPTION nCCOUtrrs FY2009-10 FY2010-11 FY2011-12 FY2012-13 FY2013-14 FY2014-15
SOURCE OF FUNDS
Prior Year Fund Balance 11s-oooa3ol-1e.oo 59,274
Prior Year Encumbrances 118-0000.303-19.00 14,892
Dept HUD Neighborhood Stab I 118.0000-331-84.11 1,905,005 600,000
Hope III Roll forward 118-0000.331-xx.~oc 7,850
Palm Cnty DRI
Comm Devei Block Grent 118-0000.331-84.06
118-0000.331-s4.xx 35,850
1,325,720
627,400
627,400
627,400
827.400
627,400
Dlaester Recovery Intitative 118-0000.331-84.06 791,317 800,000 500,000
Ship Progrem 116-00oo-33a~4e..x 783,654
Seaton Ctr-Village Academy 11 8-0000. 33 7-1 3.01 792,850
eat Settlers Fs~ade 118-0000.337.45-01 17,348
Delrey Housing Group
ConMbutlonalProg IncomelCRA 118-0000-362-53.00
11x-oooo-3s6-z7.oo 21,361
5,000
55,000
55,000
55,000
55,000
56,000
Miscellaneous Contributions 116-0ooo-3s6-26.00 2,825 2,070 2,070 2,070 2,070 2,070
Citizen-EaaementGrtPrgm 116-0ooo-3ss.26.o1 55,000 60,000 60,000 60,000 80,000 60,000
NRC Planner Relmbumement 118-0000.366-70.53 36,750 35,770 35,770 35,770 35,770 35,770
Curb appeal Program 118-0000.366-70.56 24,896
CRA-Neighborhood Stabilization
renateriromGenerelFund 11a-0ooo-ass-7o.57
11e-oooo-3s1-10.00 399,500
149,430
153,310
151,430
151,430
151,430
151,430
otal revenues from all sources 6,428 542 2,333,550 1,431,870 931 670 931,870 931 670
USES OF FUNDS
Hope III Acqulsitiona
118-1922-544
7,850
3,880
2,000
2,000
2,000
2,000
Ship Progrem-State Grant
estem SeUlera' Grnt Prog 11e-192x554
11 e-193o-554 783,654
97,244
50,000
50,000
50,000
50,000
50,000
Curb Appeal 116-193o-ss4 60,000 80,000 60,000 60,000 60,000
orkfores Houeing 11&1933-554 21,381
Neighborhood StabilfzeUon-FED 118-1934-55a 69,110
Neighborhood Stabllization~RA 118-1934-554 399,500
Neighborhood Stabilization-DCA 118-1935-ss4 1,905,005 800,000
Disaster Recovery Initlatlve 118-19so-s54 827,922 735,910 536,600
Planning Adminlstretion 11 &1961-554 118,020 111, 790 111, 790 111,790 111,790 111, 790
Housing Rehab -Federal Grant 11e-19x3-ss4 568,408 334,550 334,550 334,550 334,550 334,550
Unaafe Bldga/Lnd AcqulBlke PathalNeigh 118-1965-s54 398,371 89,110 57,530 94,130 94,130 94,130
Gmts/Alds-Fed Grant-Eton Davel 11a19ss-5s4 262,307 94,000 94,000 94,000 94,000 94,000
Neighborhood Housing 116-197a-ssa 248,030 185,200 185,200 185,200 185,200 185,200
otal ndituras 6,428,542 2,333,550 1,431,670 931,670 931,670 931,670
FUND NO. 332 CITY OF DELRAY BEACH P
BEACH RESTORATION FUND CAPITAL IMPROVEMENT PLAN 8N 9/2010 A
FISCAL YEARS 2011-2015 G
E
DESCRIPTION Pro)ecl# ACCOUNT # FY2008-10 FY2010-11 FY2011-12 FY2012-13 FY2013-14 FY2014-15
SOURCE OF FUNDS
Prior Year Fund Surplus 332-oooa3ol-0o.00 352,773
County Grenb 332-0000-337-31.00 97,450 69,970 2,049,437 29,734 15,220 15,878
Federel Grants 332-0aoo-331-37.00 251,400 202,400 5,309,846 100,088 63,332 85,250
Interest on Imrestmenfa 332-0000-361-10.00 1,000
State Grenta 332-0000.33431.00 88,970 78,480 2,058,237 38,800 24,564 25,294
Transfer from GF-0orntrucUon Loan 332-0ooo-xxx-xx.xx 0 365,000
Transferfrem General Fund 332-0000-381-10.00 15,000 25,760 26,100 26,365 26,644 26,916
Total revenues from all sources 808,593 378,590 9,808,820 194,985 129,780 133,138
USES OF FUNDS
Beach Tilling 332-x164572-3x.90 15,125 15,580 18,050
FIneIJiCorntrEngineering
Other Exparnes
Pre/Post Conatr Surveys 2010-086
2010-029 332~1r~t-572-31.30
Operating Cost
3324164-572-31.30 33,022
0
49,530 118,000
8,500
49,540 70,000
8,500
51,020
6,500
52,550
8,500
54,125
8,500
55,750
Constructbn-Pre/Post 2010.087 332-4164-572-31.30 266,000 153,000 265,000 68,500
Conatructlon Loan Interest 3324164-572-xx.xx 365,000
Pre EnglneerlGeotech 3324164572-31.30 408,991
Renourlah-FIII Placemnt 3324164572-xz.xx 9,000,000
Sea Turtle Monftoring
Travel, Tralning, memberehips
Ye re lacement anowfance 2010-028 3324164-572-34.90
3324164-572-xx.xx
3324164-57246.90 38,750
9,300
4,000 38,750
2,800
8,000 40,300
2,800
8,000 41,510
2,600
8,000 42,755
2,800
8,000 44,038
2,800
8,000
Total ex ndituros 808,593 378,590 9,808,820 194,985 129,780 133,138
YEAR-END BALANCE D 0 0 0 0 0
S34 CITY OF DELRAY BEACH v
CAPITAL CAPITAL IMPROVEMENT PLAN A
RENTS FUND FISCAL YEARS 2011-2015 enwzwo ~ c
E
ulturel LoopMLK Blv Ph 1
Ixie-US 1 Connector (NE 22nd Lana)
owntown Parking LotalGarages
Ire HQ Public Plaza
ed Hwy Beautlflcatbn
IunningsANms Rehab
E 3rd Street Scapa
W 12 Ave-AtlanticlMlK
Ineappla Grova Skiewalks
E & NE 1st Street-One Way Palr
E 2nd St- S Swinton Ave fo FEC X-Ing
W 1 Av-SW 1St Ny AUantlc Ave Beautifleatlc
W 12th/Aubum Av
w lam aley l~rov
W 2nd St BeautHicatlon
E 2nd Ave Sidewalk Improvements
eacrsst Soccer Syn Turf
I Atl Av DrlvswaylSidewalk ModHicatkx~s
Interfund Tnanstere
ecelved from General Fund
ontrlbution from Insurance Fund
Debt Proceeds
amly Rec b Fltneas Ctr
law Ffnenclal System
olk:e Motorola Radb
stereos Park
Mware Server Replacemnt
ottware Integretion Applkation-Police Dept
0
150,000
100,000
250,000
200,000
190,840
245,000
20,000
175,000
25,000
40,000
10,000
1,168,520
636,500
367,000
35,000 225,000
3,700,000
103,500
203,900
200,000
456,400
377,800
825,000
2,000,000 2,000,000 2,000,000 2,000,000 2,000,000
5,204,450
700,000
6,000,000
1,036,900
320,000 320,000
NO. 334
RAL CAPITAL
)VEMENTS FUND
d Hwy Beautiflceticn
e Dept- Deflb/Monitor
9 Dept Sev Unlt
n Dept-Site PhuUDesign Depot
n EMS Billing Software
e HQ Generator Upgrede
e HQ Hardening
'e HQ Public Plaza
'e Statlon Alertlng
e Video Conference Server
a 2011 Med Autopube
retTlre Bey Raroof
iteway Minl Parka ~ I-95
Iltopper Stadium Fence
imewood BNd Blkepaths
ComputerlEqulp Repl
•Data Cabling/Swltch
•Tepe Backup System
Car Video System
plop Replacement
tie Fenway Perk Bldg (FY 09110
Ua Fenwey Perk Bldg
mgrove Boat Rsmp (FY 09/10)
mgrove Boat Ramp
rcrfU Park Renovation
Iler Perk, Renovation
Iler Park Shade System
iblle Vehicle Leptnps-Fire
~blle Vehicle Radlo-Fire
:3rd Street Scapa
6th Av Paving
Y 12 Av-Atlantlc/MLK
ilghborhood Enhancmts
iw Financial System
flce E~analon-Parks
d Gennentown Roed-Sidewalks
d School Squere~K Impr
d School Square-Window Rplmnt
CAPITAL IMPROVEMENT PLAN
FISCAL YEARS 2011-2015
iUNTf FY2009-10 FY201
2009-009 334-3162-541-68.52
2009-009 3343162-54168.52
2011-569 3342311-522-31.30
2011-546 334-2311-522-xx.xx
334-2311-522-31.30
2011-615 334-2311-522-66.10
2011-547 3342311-52264.90
2011-545 334-2311-522-xx.xx
2011-626 3342311-522-xx.xx
2010-033 3342311-52264.90
2011-598 334-2311-522-xx.xx
2011-573 3342311-522-xx.xx
2011-515 3346111-xxx-xx.xx
2009-041 334-4141-57268.17
2011-597 334-4150.57263.81
2001-049 334-3162-54168.46
2011-591 3346112-51964.11
2011-590 3346112-51962.45
2011-593 334-6112-51964.xx
2010-034 334-2111-521-64.90
2010-035 3342111-52164.11
2010.100 334173-57263.90
2010.608 334-4173-5726z~c.xx
2010-106 33417457263.90
2011-503 334-417457263.90
2011-529 334-4131-5726x.xx
2006-52 334<i 73-57263.90
2011-530 334-4173-5726x.xx
2011-552 334-2311-52264.11
2010-037 334-2311-52264.90
zolo-oes s3a-4es1-s7s-sz.es
2011-632 3343162-541-zx.xx
2011609 3343162-5416x.xx
2010.041 3343162-54168.60
2011-594 3346111-51963.89
2011-592 3346111-51964.xx
2011-520 334131-5726zxx
2006-066 3343162-54168.34
334-dt 51-57263.59
334-4151-572-46.08
3,398
50,000
51,750
1,125
80,000
431,320
279,710
38,500
1,940,289
50,000
250,000
195,500
1,021
897,985
899,958
34
52,000
40,000
36,D00
82,800
40,000
300,000
190,000
FY2011-12
9,950,000
52,000
225,000
90,000
70,000
FY2012-13
52,001
25,001
285,001
30,001
41,50
90,00
52,000
150,000
112,500
103,500
230,000 150,000 240,000
700,000
103,500
P
A
8H9R010 II G
E
25,000
994,950
88,100
84,300
240,000
87
91
93
Y6
97
334 CITY OF DELRAY BEACH P
CAPITAL CAPITAL IMPROVEMENT PLAN A
RENTS FUND FISCAL YEARS 2011-2015 er1a2o10 ~~ ~
E
ISOURCE/USE OF FUNDS ~ Projects I ACCOUNT N ~ FY2009-10 ~ FY2010-11 ~ FY2011-12 ~ FY2012-13 ~ FY2013-14 II FY2014-15 ~ ~
elephone System-Fire 2011-553 334-2311-521-64.12 100,000 141
ennla Center3lnrege Bld 2011-623 334145-5722.10 25,000 253
enMs Stadium Bolt R/R 2011-s22 334<145-572-xx.xx 25,000 25,000 25,000 25,000 25,000 255
ennis Stadium Malnt 2011-621 334145-5726.90 25,000 257
rafHc Calming 2011-541 334-3162-5415.60 50,000 60,000 100,000 143
relningCURestoretfon 2011-566 334-2311-5212.10 25,000 1~
renefertD General fund 334-9111-581-91.01
Iifsir to Special Fund~ublic Arta 3349111-581-91.15 13,220 19,575 4,100 85,490 33.585 4.700
3a
&19/2010
FY201415
0
P
D n
c
E
15
44
00
81
00
00
DO
50
DO
75
DO
DO ias
00
00
DO
25
FUND NO. 442 CITY OF DELRAY BEACH r
WATER/SEWER RENEWAL d~ CAPITAL IMPROVEMENT PLAN A
REPLACEMENT FUND FISCAL YEARS 2011-2015 en9nwo G
E
nFSraiannN Project ~ ACCOUNT NO. FYZOO9-1 O FY2010-11 FY2011-12 FY2012-13 FY2013-14 FY2014-15
PrforYearFundBalance 442-oooa3ol-xx.xx ~,aaa,~sy
Prior Year Project Reserve 1,458,355 276,090 51,090 376,890 72,190
Transi`erirom WIS Fund 442.0000.381-x1.00 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000
RevenueTrom
misted Mtr Rdng (AMR) 2011-567 442-5176-53s-sz.xx 500,000 500,000 500,000 700,000 169
:k 32 Alley 2011-532 442-5178-536.6z.xx 75,000 171
I LS Wet Well Rehab 2010.064 442-5176536-x8.53 70,000 70,000 70,000 70,000 70,000 70,000 173
~puter Equipment annual repimnt 2010.019 442-5178-536.64.11 8,400
~ComputerRlR 2011-6za 442-5176-53s-x4.11 11,000 11,000 11,000 11,000 11,000 175
gress Ave LS upgrades 2010-065 442-5178-536.68.63 45,000 124,000 177
~ CablinglSwftch 2010-066 442-5176-536-62.45 65,076
ay Shores WIM 2011-599 442-5178-53s-6x.xx 623,200 749,200 179
maddSunehine W M 2011-600 442-5178-536.6x.xx 494,500 181
~ated Storage Tank Maint flf 09110 2010-067 442-5178-53646.90 17,000
~ated Storage Tank Mafnt 2011-564 442-5178-5366.90 17,000 19,000 19,000 19,000 19,000 183
irg Repafr 38" Raw WM 2010-093 442-5176536.46.90 29,500
Hwy BeautMicatlon 2009-009 442-51765368.52 15,000 125,000 57
ata Cablkrg/Switch 2011-590 442-5176536-62.45 70,000 81
le Water Mtr Rpkxnnts 2011-512 442-5176536-6a.xx 65,000 65,000 65,000 187
g Dr WM Imprv 2008-016 442-51765365.98 417,210
Station Rehab 2010-068 442-5178-536-68.15 71,800
Statlon Rehab 2011-565 442-517653668.15 75,000 75,000 75,000 75,000 75,000 189
son Blvd FM 2011-606 442-5178-53664.90 460,000 191
DOA Capacity Study 2011-514 442-5176-536xx.xx 60,000 350,000 193
ars Replacement Program 442-5178-53652.31 135,561
tth Av Paving 2011-609 442-5178-536xx.xx 50,000 91
sth Ave WM 2009-01a 442-5176-536xx.xx 175,000 196
178
P
A
enerzo~o G
E
Y201415
70,000 213
450,000 215
25,000 217
36,000 219
360,190
2,772190
FUND NO. 448 CITY OF DELRAY BEACH P
LAKEVIEW GOLF COURSE CAPITAL IMPROVEMENT PLAN A
FUND FISCAL YEARS 2011-2015 entuzo~o G
E
ProJect# ACCOUNT * FY2009-10 FY2010-11 FY2011-12 FY2012-13 FY2013-14 FY2014-15
SOURCE OF FUNDS
RevenuefromCurrentOperations aas-ooooaa~-zx.u 683,850 821,600 838,032 854,793 871,888 889,326
State Gasoline Tax-Refund aae-oooo-ass-4t.oo 500 500 500 600 500 500
Miscellaneous Revenue awoooo-~sa9s.oo 6,000 6,000 5,100 5,202 5,308 5,412
Total 689,350 827,100 843,632 860,495 877 695 895,238
USES OF FUNDS
Debt Service-Bonds 446-7ttt582-uxx 220,200 223,710 223,291 225,389 163,551 164,819
Debt Service-Cart Lease a46att1-sa2aa.u 7,900 0 25,000 25,000 25,000 25,000
Current Operating Expenses ane-a~~xszzanc.u 586,250 619,450 625,645 631,901 638,220 644,602
Other Machinery A Equipment 2011-629 sae-a78t-srz5a.so 0 20,000 25,000 25,000 25,000 25,000 225
Transfer to General Fund 446-9111581-91.Ot 15,000 15,000 15,000 15,000 15,000 15,000
Total 829,350 878,180 913,936 922,290 866,771 874,221
YEAR-END BALANCE 140,000 51,060 70,304 81,795 10,924 21,017
259
FUND NO. 448 CITY OF DELRAY BEACH P
STORMWATER l1TILITY FUND CAPITAL IMPROVEMENT PLAN A
FISCAL YEARS 2011-201b ul9rzolo G
E
DESCRIPTION Protects ACCOUNTS FY2009-10 FY2010-11 FY2011-12 FY2012-13 FY2013-14 FY201415
SE 2 St-Swinton FEC
Seacrest By-NE 8St Gstroem 2011-534
2011-539 448-5461-538-xx.xx
448-5481-536-xx.xx 240,000
162,800 129
131
Sfcrtn Wtr Pmp Stet. Rehab 2011-613 448-5461-536-xx.xx 100,000 70,000 225,000 225,000 225,000 235
Street Sweeper
SW 1 AvSW 1 3tlAUanUc AV
2011-540 448-5461-538-64.25
448-5461-538-65.xx 179,250
232,000
137
SW 14 Ave/SW 2 St-SW 1 Str. Drainage
SW 2 St BeautlflcaUon 2006-005
2010-039 448-5461-538-69.25
448-5461-538-65.95 802,000
133,000
150,000
139
SW Area Swabs 2011-543 448-5461-538-xx.xx 75,000 75,000 7b,000 75,000 237
rensfer tc General fdlAdm SharellMlau 448-5411-581-91.01 222,170 248,000 225,000 225,000 225,000 225,000
Tropp Blvd Alley Improv
Protect Reserve 2010-095 448-5461-538.63-90
4485461-538-99.01
466,248 50,000
203,310
30,025
210,910
246,652
550,488
OTAL 4,388,935 2,688,370 2,406,138 2,243,868 2,435,219 2,482,684
YEAR-END BALANCE 0 0 0 0 0 0
261
Page 1 of 2
MEMORANDUM
TO: Mayor and City Commissioners
FROM: Douglas E. Smith, Assistant City Manager
THROUGH: David T. Harden, City Manager
DATE: August 20, 2010
SUBJECT: AGENDA [TE_M W.S 4 - SPECIAL/WORKSHOP MEETING OF AUGUST 24, 2010
GENERAL FUND FEE CHANGES FOR FY 10-11
ITEM BEFORE COMMISSION
The item before Commission is a review of proposed General Fund Fee Changes for FY 10-11.
BACKGROUND
The City Commission discussed proposed General Fund Fee changes for FY 10-11 at the August 17,
2010 Commission meeting. During the Commission discussion, staff was given direction to review
older fees that have not been changed more recently. The attached updated General Fund Fee Review
spreadsheet focuses on older fees and fees that are recommended to be increased. Changes (from the
previous version) in the FY 10-11 Recommend Fee and FY 10-11 Increased Revenue columns are
shown in yellow.
Highlights of changes shown in the attached list are as follows:
Community Improvement:
Recommendation for Alarm Registration/Renewal fees included ($378,000 in estimated revenue)
• Recommendation included to increase Sign Permit fee from $25 to $50 ($3,500 in estimated
revenue)
Parks and Recreation:
• After Hours/Weekend Supervisor Fee recommendation for FY 10-1 ] decreased from $45/hour to
$30/hour
Clarification added that Tournament Fees would apply to non-City sports providers
http://miweb001 /CouncilAgenda/Bluesheet.aspx?ItemID=3677&MeetingID=303 8/20/2010
City of Delray Beach -General Fund Departmental Fee Review - FY 2010-2011
Fee Category Fee Sub Category Last Increased FY 09.10 Fee FY 10-11 Recommended
Fee FY 10.11 Increased
Revenue
Comments
Record Requests DVD/CD of Commisson Meeting $5.00 same Do not recommend increasing; low cast
for supplies and little staff time involved
I Ir~~tiun F ihng Fee $25.00 $50.f)D ~ minimal Ordinance 2610 for this fee change was
passed on First Reading at the R/17/10
Commission Meetin .
TOTAL ADDITIONAL PROJECTED REVENUE FOR FY 10-11 -CITY CLERK NA
DEPARTMENT: Administrative Services (see note 1 p. 9)
FY 10-11 Recommended FY 1011 Increased
Comments
Fee Sub-Category Last Inveased FY OSSO Fee
Fee Catego
ry
Fee Revenue
Specal Event OSS and DMC events 10/1/2007 No charge 1st $1,000, then Eliminate rw charge for $2,940.00 This change will have an impact on the
35%of costs (not incl. reg. Rrst $1,000 in torts DMC budget
time)
tipor ial Event Privately Sponsored 10/1/2007 700° of costs (not incL same Already charging ]00°h of costs (not
regtime) including regular time)
ecial Event
S NomProfit/Charitable -Minor Event 10/1)2007 5076 of City costs ~~~~*~~~
p
Special Fvent Non-Proft/Charitable 09-10 Increased to no charge for °ENmtnate oo charge $9,700.00
Intermediate/Major Event first $1,000 and then 7S°~,
I `. first $.L,t100 m fasts ``
Special Event
Permit Fee ~ Minor Event
10/1/2007
$75 li
.~-.,~ '
These fees were increased in 2D07 and are
non-refundable Drocessing tees. Since we
recommended eliminating the $1,000
discount we are not recommending
increasing these fees this year.
SPeeial Fvent Permit I"ee-Intermediate Fvent 10/1/2007 $150 same Same comment for Permit Fee-Minor
Event applies to this fee
Special F
vent Permit Fee-Major Event 10/1/2007 $250 same Same comment for Permit Fee-Minor
. Event applies to this fee
TOTAL ADDITIONAL PROJECTED REVENUE FOR FY 10-11 -ADMIN. SERVICES $12,640.00
1 s/zo/lo
DEPARTMENT: Fire-Rescue
Fee Cate o fee Sub Cate ry FV 10.11 Recommended fV 10 111ncreased
g ry go Las[Increased FV 09-30 Fee Fee Revenue Comments
ransport Fees Mileage $12.00 same Not changed Last year; was wRhin average
for surrounding Idles
Plan Review Pre-Permit Minor Revision 2004 no charge same No change recommended; this has always
been viewed az a customer servire
Plan Review Pre-Permit Major Revision 2009 10% of original fee same Since the ordinal fees were increased in
2009, this fee also increased automatically
Plan Review Post-Permit Revision ?004 $5 per page; min. fee of $20 same This iz usually only a small inconvenience
unless value increases
Plan Review Restamp 2004 $2.S
Plan Revew Invalid Perrnhs 1009
Fire Watch ` iwet
Fire Dept. Survey 2004
Permits of Fire-Related 2004
operations
.I f':. r ~~ I.l ~. ~~!I Ii~F FY
DEPARTMENT: Planning & Zoning
Fee Category Fee Sub-Category Last Increased FY 09-10 Fee ~ 10.11 Recommended FV 10-11 Increased Comments
Fee Revenue
The last overall fee adjustment was via Ordinance 33-09 on August 4, 2009. The primary fees were adjusted by 5% .Four new fees were created including legal review fees, applicant's request for
postponement, stand alone bar requests, and a sliding fee for zoning verification letters . In addition on October 20,2009 a new fee was added for automatic extension requestr. The exception to the 5%
increase was fees associated with Historic Preservation related applications and the Beach Overlay Fees which each remained the same. The HP8 fees remained the same as an incentive for redevelopment
and the beach overlay fees remained the same at direction of City Commission which felt the current fee was adequate. City Commission direction has been that these fees be adjusted every two years and
they are scheduled for reconsideration in August of 2011.
Record Requests CD of Board Meetings $5.00 same Do not recommend increasing; low tort
for supplies and little stall time involved
Record Requests Plan Blueprints $20 first 5 sheets; then $2 same Staff feels the tee is at the high end of
per sheet what other municipalities would charge
lDR Subscription ~~~ 2010 $95.00 same Increased in 7010
Comp Plan - $37.27 $50.00 ,_ Haven't sold Tor 2 years
HPR Guidelines $10.65 same Haven't sold in a long time; we have excess
copies on hand; document is also avaitd~h~
n-line
Maps $10.65 same low printing cost to prepare; no[ 1
recommended for an increase E
Neighborhord/ Redevelopment $10.65 same Haven't sold in a long time; we hour ,~
Plans copies on hand; document is also avn~l..-
on-line
TOTAL ADDITIONAL PROJECTED REVENUE FOR FY 10-i1 -PLANNING & ZONING NA
DEPARTMENT: Parks antl HecreaUOn - Recommenaetl F•ark Henial ree Cnanges
FV 10-11 Recommended FY 1031 Increased
Fee Category Fee Sub-Category Last Increased FV 09-10 Fee Fee Revenue Comments
Park Old School Square-one area rental 09-10 $220/4hrs; $400/daY same non-profit $] 30/4 hrs;$200/day
Old School Square-two area rentals 09-10 $440/4hrs; $800/day same noo- profit $220/4hrs;5400/day
Oki School Square-entire park 09-10 $660/4hrs; 51,000/day same rron-protlt $330/4hrs;$600/day
Old School Square-water hook up 09-10 Min. $20 same
Old School Squareelectric 09-10 $20 tlat fee same
Subtotal Old School Square Park Fees $3,000.00 Estimated revenue for the above Old
School Square Park Rental Fees
Park Beach Sailboats Storage $200/Vr $2,400.00 Ordinance 2a-10 for this tee change was
passed on first Reading at the 8/17/10
Subtotal: Projected Additional Revenue -Park Rental/Sailboat _ _,_ '! !'
DEPARTMENT: Parks and Recreation -Recommended rleld Fee t.nanges
Fee Category Fee Sub~Category Las[ Increased FY 0410 Fee FV 10-11 Recommended FY 10-111ncreased Comments
fee Revenue
FIELD RENTAL
Field Rental for Sports Fields 09-10 550/2hrs same
Field Field lights 0910 $30/hr ~ ~.~
Field Field Lines-Soccer/Baseball n/a $:35J$2~ per field ~ $1,000.00 For non-City sports providers charge is per
field rental (including tournaments except
at Miller park where Bucky Dent's School
~~ ~
, charges for field lining)
aa".~-
f leld
field Su pervisol Fee
Organizations-fee/participant 0910 S25/hr
n/a same
$14,000.00
Recommended to implement January 2011
TOURNAMENT FEES
Field
Tournament fees
~.,;
~i
n/a
&~ ~
$4,000.00
For non-City sports providers; non-profit
50°h of fee
Concession Building Percentage for use of building n/a 60%HOme league; 40% 60/40 split for non-City sports providers;
Tournament Host ]00°~ to Gty leagues for home league
JUDLOia 1: YLOfeCiE:O HDUILIO DaI t(eVeUUe - rlelUS
TOTAL ADDITIONAL PROJECTED REVENUE FOR FY 10-11 -PARKS & RECREATION $32,400.00
GRAND TOTAL ADDITIONAL PROJECTED REVENUE FOR FY 10-11 $448,920.00
Note 1: Special Event Fees -all event protlucers except for City sponsoretl events pay lU[rh of cons to rem or purcnase nems neeoeo mcmmng: ngm cower ano uanmeue remeo, yoneoiv ~~ne,awo r=.~=N...,.r ....~~_..
genera[orsl, stage, trash boxes, signage, etc.
7 8/20/10
MUNCIPALITY FACILITY RENTAL COMPARISON
AN"I'ER HOUR SET UY
LOCATION TYPE RENTAL FEE DEPOSIT FEE FEE
Delray Beach Single Rm $30/2hr $100 $45/hr no fee
2-Way Rm $60/2hr
3-Way Rm $90/2hr
Kitchen $30/2hr
Add hours $20/hr
no admission Gym $100/hr $200
Boca Raton room (capacity144) $114/$718 $100/$250
room (capacity88) 587/$360
*profit/non-profit room/capacity44) 545/$145
room/capacityl5-30) $56/$206
gymnasium $100/hr/$150/hr $300
add'Ihrs $50/hr/$50/hr
Boynton Beach art studio/classroom $25/$60hr $300 $35/hr $SO-150
mtg/act/prog rooms $35/$85hr
*fees dcfmcd by auditorium $50/$170/hr
res./non-res gymnasium $50/$170/hr
eventrm $100/$300/hr
multi-purpose room $45/$135/hr
rooms A&B(sims center) $40/$130/hr
room c (sims center) $80/$260/hr
Green Acres gymnasium $100/hr $150 $30/hr
room (capacity 40) $50/hr $25
room (capacity 28J $35/hr $25
room (capacity 15) $20/hr $25
kitchen -prep only $10/hr $25
Jupiter gymnasium $100/$700 $100/$100 $25/hr $100
auditorium/stage $30/$350
'fees defined by 2/3 audtorium $20/$220
res./non-res 1/3 auditorium $10/$110
multi purpose room $50/$575
Kitchen-catering $100/$250
civic center(capacity 100) $200/$300 $250 $250 no staff
old town hall(capacity 50) $10/$25/hr $100 $100 no staff
Lake Worth room $160/4hrs $l0U
gymnasium $100/150/hr $300
additional hours $50/hr
South County Civic civic-classroom $5/$10/hr $50/$75 $15/hr $5-10
civic-assembly rm $10/$15/hr $250 $15-20
civic-combination 2 rms $15/$20/hr $250 $15,25
civic-entire assembly rm $20/$25/hr $250 $20-35
private-classroom $30/hr $75 $30
private-assembly room $50/$60/hr $250 $25
private-combination 2 rms $85/$100/hr $250 $50
private-entire assembly rms $95/$115/hr $250 $65
Town of Palm Beach auditorium $85/hr $200 $25/hr $25/hr
meeting room $65/hr $200 $25/hr $25/hr
Pompano Beach auditorium/gymnasium $100/$200/3hrs $100 $50/hr
additional hours $25/$50 $100
*fees defined by Banquet. room $75/$750/3hrs $100
res./non-res additional hours $20/40 $100
Other rooms 430/$60/3hrs $100
addiitional hours $10/$20 $100
Kitchen $25 $100
Stage $450 $100
Floor covering $100 $100
Deerfield Beach Main room $375/$428
*fees defined by Gymnasium $100/$200