04-02-48SpMtg APRIL 2nd, 1948
A Special meeting of the City Council of the City of Delray Beach w~s
held in the Council Chambers at 7:30 P M for the purpose of opening bids
received on Two Submersible Motor Deep Well Pumps, for the water plant
improvement project, and for any other necessary business with Mayor L H
Brannon in the Chair, and City Manager Charles E Black, City Attorney
John Moore, and the following Councilmen present: John N Kabler, Nail E
MacMillan and C J White, a quorum being present.
The Clerk presented proof of the publication of notice calling for
bids on this equipment, which was spread upon the minutes as follows:
"INVITATIONS FOR BIDS~
Sealed proposals will be received by the City Council of the City of
Delray Beach, Florida, at the City Hall, Delray Beach, Florida until
4:00 p.m., EST, April 2, 1948, for furnishing and installing two (2)
Submersible Motor Deep Well Pumps, complete and ready for operation.
Specifications and contract documents are open to public inspection at
the City Office, City Hall, Delray Beach, Florida, or may be obtained from
Smith and Gillespie, Engineers, P 0 Box 1048, Jacksonville l, Florida,
upon payment of $2.00.
Bids must be accompanied by a certified check or Bid Bond in an amount
not less then five percent of the bid.
No bid may be withdrawn for a period of thirty (30) days after the
scheduled closing time for the receipt of bids.
The owner reserves the right to reject any or all bids and to waive
formalities.
Charles E Black
City Manager
March 19, 1948."
AFFIDAVIT OF PUBLICATION
Delray Beach News
Published Weekly
Delray Beach, Palm Beach County, Florida
STATE OF FLORIDA
COUNTY OF PAL~ BEACH
Before the undersigned authority presonally appeared Howard Berg, Jr
who on oath says that he is publisher of the Delray Beach News, a weekly
newspaper published at Delray Beach in Palm Beach County, Florida; that the
attached copy of advertisement, being a Invitation for Bids in the matter
of City of Delray Beach in the Court, was published in said newspaper in the
issues of March 19, 1948.
Affiant further says that the said Delray Beach News is a newspaper published
at Delray Beach, in said Palm Beach County, Florida, and that the said news-
paper has heretofore been continuously published in said Palm Beach Co~unty,
Florida, each Friday and has been entered as second class mail matter at the
Post Office in Delray Beach, in said Palm Beach County, Florida,
for a period of one year next preceding the first publication of the attached
copy of advertisement: and affiant further says that he has neither paid or
promised any person, firm or corporation any discount, rebate, commission or
refund for the purpose of securing this advertisement for publication in
said newspaper.
(Signed) Howard Berg, Jr
Sworn to and subscribed before me this 19th day of March, A.D. 19~8
(Signed) Hazel V Snow
Notary Public, State of Florida at Large
Ny commission expires .February ~, 19~9
SEAL Rendered by American Surety Co. of N Y
Four bids were received in response to the foregoing notice, as follows:'
"SULLIVAN-WORDRUP CONSTRUCTION CO.
Heavy Construction
2 April 19&8
City Council
City of Delray Beach
Florida
Gentlemen:
This is our proposal for furnishing and installing two submersible
motor deep well pumps complete and ready for operation in existing wells
in the City of Delray Beach.
For Part A, well pump No. l, $3650.00. Part B, well pump No. 2,
$3775.00. For Parts A and B, well pumps Nos. i and 2 respectively, $7360.00.
We will commence work in lO calendar days after receipt of notice of award
of contract and will complete the work within 65 calendar days after the start
of the work.
This bid is for work in accordance with the plans and specifications
for well pumps at Delray Beach, Florida, as prepared by Smith & Gillespie,
Jacks onville, Florida.
A copy of the specification is inclosed which did not include a
proposal form. Also inclosed is a bid bond issued by The Century Indemnity
Compsny of Hartford, Conneticut in amount of $&O0.O0.
Very truly yours,
SULLIV~N-WORDRUF UONSTRUCTION CO
By- W W Sullivan
Incls.
Specs.
Bid Bond"
APRIL 2nd, 1948
"Well Pumps
Delray Beach, Florida
DIVISION "C"
PROPOSAL AND BID FORM
To: City of Delray Beach
Delray Beach, Florida
Pursuant to and in compliance with your Invitation for Bids dated
~ 194., and the Instructions to Bidders and other documents
relating thereto, the undersigned hereby propose to furnish all labor and
materials and to perform all work for furnishing and installing deep. well
pumps at Delray Beach, Florida, as required by and in strict accordance
with the documents, schedules and drawings, at the prices stated herein.
Item No. De,.scription Amount
PART "A" Well Pump No. 1: Complete including
pump, controls, wiring, vault, valves,
piping, control wiring to reservoir
float switch circuit and all appurtenant
work and equipment shown and/or specified
Dollars, $3,869.00
PART "B" Well Pump No. 2: Complete including
pump, controls, wiring, vault, balves,
piping, control~ and all appurtenant
work and equipment shown and/or specified
Dollars, $3,686.00
If award of two parts of the contract is made to one bidder, the
amount of SEVEN THObBAND FIVE HUNDRED and FIFTY-FOUR dollars, $7,554.00
will be the total of the lump sum bid prices of the two parts.
Prepared by: Smith and Gillespie, Consulting Engineers
Enclosed is security as required consisting of check for 5% of bid
price.
Notice of acceptance should be mailed, telegraphed, or delivered to
the undersigned at the following address:
THAYER & ENNIS,. INC
By-M B Hilliard
19 NW 12th Street
Delray Beach, Fla
APRIL 2nd, 1948
"Well Pumps
De]ray Beach, Florida
DIVISION "C"
PROPOSAL AND Bm FORM
To: City of Delray Beach
Delray Beach, Florida
Pursuant to and in compliance with your Invitiation for Bids dated
19&--, and the Instructions to Bidders and other documents relating thereto,
the undersigned hereby proposes to furnish all labor and materials and to
perform all work for furnishing and installing deep well pumps at Delray Beach
Florida, as required by and in strict accordance with the documents, schedules
and drawings, at the prices stated herein.
Item No. Description Amount
PART "A" Well Pump No. 1: Complete including pump,
controls, wiring, vault, valves, piping,
control wiring to reservoir float switch
circuit and all appurtenant work and equipment
shown and/or specified
Dollars, $3,~50. OO
PART "B" Well Pump No. 2: Complete including pump,
controls, wiring, vault, valves, piping,
control, and all appurtenant work and equipment
shown and/or specified
Dollars, $3; 600.00
If award of two parts, of the contract is made to one bidder, the amount
of FIFTY dollars, $50.00, will be deducted from the total of the lump sum bid
prices of the two parts.
Enclosed is security as reeuired consisting of BID BOND.
Notice of acceptance should be mailed, eleegraphed, or delivered to
the undersigned at the following address:
THE MURPHY CONSTRUCTION COMPANY
By-
P O Box 825, West Palm Beach
Florida
APRIL 2nd, 1948
"LAYNE ATLANTIC COMPANY ORLA~DO, FLORIDA
April 2, 1948
WELL PUMPS
Delray Beach, Fla
DIVISION "C"
PROP08AL AND BID FOR~
To: City of Delray Beach
Delray Beach, Florida
Pursuant to and in compliance with your Invitation .for Bids dated
April 2, 1948, 4:00 PM o'clock, and the InstruCtions to Bidders and other
documents relating thereto, the undersigned hereby proposes to furnish
all labor and materials and to perform all work for furnishing and install-
ing deep well pumps at Delray Beach, Florida, as required by and in strict
accordance with the documents, schedales and drawings, at the prices
stated herein.
Item No. DescriRtion Amount
PART "A" Well Pump No. l: Complete including
pump, controls, wiring, vault, valves,
piping, control wiring to reservoir float
switch circuit and all appurtenant work and
equipment shown and/or specified.
Dollars, $ 3.0.6.5.00
PART "B" Well Pump No. 2: Complete including
pump, controls, wiring, vault, valves,
piping, contr61, and all appurtenant
work and equipme~lt shown and/or specified
Dollars, $ 3.06~.00
If award of two parts of the contract is n~de to one bidder, the
amount of ONE HUNDRED THIRTY ONE dollars, $131~00 will be deducted from the
toSal 'Of the lump sum bid prices of the two parts.
Enclosed is security as required consisting of New York Casualty
Company Bid Bond in amount of 5% of Bid.
Notice of acceptance should be mailed, telegraphed, or delivered to the
undersigned at the following address:
L.~YNE ATLANTIC COMPANY
By- J E Cousins, Jr, Agent
P 0 Box 2431, Orlando, Fla ,
APRIL 2nd, 1948
City Manager Black recommended that the low bid be accepted, contingent
upon a satisfactory completion date, amd the completion of Construction
agreement within ten days after notification of award of contract. Nr Black
said that he would have no objection to the use of Layne-Atlantic pumps in
place of Byron-Jackson pumps, if approved by Smith & Gillespie, Engineers.
A motion was made by Councilman Kabler, seconded by Councilman MacMillan
that the low bid be accepted, subjected to the approval of the consulting
Engineers on satisfactory completion date as stated in the specifications,
all proposals to be held until contract is signed.
Upon call of roll the motion carried unanimously.
In inquiry regarding Daylight Saving Time was referred to each Civic
Organization, for their consideration and responce.
Councilman MacMillan recommended that as the peak of the political
campaign was near, all City employees be prohibited from passing out any
campaign material ~er'~any particular candidate during working hours.
The City Manager offered to put out a memorandum to City employees
to this effect if necessary. The use of posters and bill boards is covered
by a City Ordinance.
In a motion by Councilman Kabler, seconded by Councilman MacMillan,
and unanimously carried, the City Attorney was instructed to proceed with
the preparation of a Resolution for the release by property owners of 5'
needed for sidewalk construction on West 5th Avenue, in the colored section.
Mayor Brannon recommended that a No Stop sign, or some kind of a
warning signal be put up at the corner of North Federal Highway and 8th
Street, as this is a very dangerous corner.
At the suggestion of the CounciLman White, the City Manager was
instructed to ask the State Road Department to put up their usual inter-
~section warning, or a blinker light to control traffic at this corner.
Mr Black agreed to also ask them to put directi6nal signs where needed.
The following letter from Attorney J W Nowlin, regarding the sale of
certain property at the City Tax Foreclosure sale, was presented and read
in full:
,,Now]in & Adams
Attorneys at law
Delray Beach, Fla
April 2, 1948
The Honorable City Council
Delray Beach
Florida
Gentlemen:
APRIL 2nd, 1948
At the request of F D Kitchens, one of our colored citizens, t have
checked into the City Tax Foreclosure which I completed for the city in
19~7. I find in checking the Foreclosure that the following described
lots, in which Kitchens is interested, were purchased by the city at
Master,s sale. These lots arid the amount paid for the same are as follows:
Lot i Block A Tourist Nook $ 19.06
Lot 2 " " " 26.93
Lot 3 " " " 23.91
Lot & " " " 25.91
Lot 5 " " " 25.91
Lot 6 " " " 25.33
I find that in this sale, lot l, block 4, Whiddon Addition was sold
to 0 D Priest for $50.00, and that the following property was sold to
Carl Robinson, to-wit:
Lot 4 Block B Tourist Nook $ 22.08
Lot 7 " " " 25.80
Lot 11 " " " 17.22
Lot 23 " " " 31.01
Total ~ 96.11
I f~ther find that I was in error in having these lots sold at
Master's sale because F D Kitchens had made a deposit on these taxes and
I had agreed with him to withold them from the sale. On August 7, 19&7,
Kitchens paid the taxes on all of the above described lots which taxes
and interest at that time amounted to $206.09. At the same time Kitchens
paid the Abstract cost of said lots amounting to $11.OO and my attorney's
fee of $10.11 for collecting the taxes.
I have discussed this matter with Carl Robinson and have worked out an
agreement with him whereby he will deed the four lots which he purchased
at the Master's sale to Kitchens and will sign an agreement authorizing
the City to refund the amount paid for these lots, to-~it $96.11, to Kitchens.
I have not discussed this matter with Mr Priest, but I believe I can
reach an agr.eement with him to deed Lot l, Block ~, Whiddons subdivision
to Kitchens upon the refunding to him of the $50.00 which he paid in the
purchase of this lot.
I recommend that the City of Delray Beach authorize these refunds when
these lots have been deeded to Kitchens.
Since the title to the remaining lots is now held by the City it is
mu recommendation that the City issue a Fee Simple Deed direct to
F D Kitchens for these lots.
I find in checking the foreclosure and the tax receipt, that I received
my attorney' s fee in this matter both direct from F D Kitchens and from
the City of Delray Beach. I, therefore, received more than was due me and
I am enclosing my check for this amount.
Very truly yours,
J W NOWLIN
J N/hs
Encl."
APRIL 2nd, 1948
· motion w~smade by Council NacNillan, seconded by Councilman Kabler,
that Mr Nowlin's recommendation be carried out when necessary arrangements
can be made, subject to the approval of theCity Attorney.
Upon call of roll the motion carried unanimously.
City Clerk
APPROVED:
Mayor