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Agenda Workshop 07-17-01 CITY COMMISSION CITY OF DELRAY BEACH, FLORIDA WORKSHOP - TUESDAY, JULY 17, 2001 6:00 P.M. FIRST FLOOR CONFERENCE ROOM DELRAY BEACH 1993 2001 The City wRl furnish appropriate auxlli~ry aids and services where necessary to afford an individual with a disabihty an equal opportunity to participate m and enjoy the benefits of a service, program or activity conducted by the City. Contact Doug Randolph at 243-7127 (voice) or 243-7199 (TDD), 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. Workshop Agenda 1. Traffic Calming Policy 2. Legislative Issues for 2002 3. Discussion of Pompey Park Advisory Committee 4. Overview of Proposed Budget for FY 2002 5. Commission Comments Please be advised that if a person decides to appeal any decision made by the City Comrmssion with respect to any matter considered at tlus meeting, such person wall need to ensure that a verbatim record includes the testimony and evidence upon wluch the appeal is based. The City neither provides nor prepares such record. City Of Delray Beach Department of Environmental Services M E M 0 R A N D U M TO: FROM: THRU: DATE: SUBJECT: David T. Harden, City Manager Barron E. Caronite, PE, Assistant City Enginee~ Richard C. Hasko, PE, Director of ESD July 10, 2001 City Traffic Calming Policy Workshop Agenda Request Please find a draft copy of the City's Neighborhood Traffic Calming Policy & Guidelines in addition to a copy of the traffic calming presentation for the workshop agenda of July 17, 2001. In Mr. Hasko and Mr. Krejcarek's absence, the attached information will be presented by Mr. Beatty and myself at the subject meeting. Encl. File: cc; S : lengadminlletterslbarronlagmemo. 0 717 01 doc Randall Krejcarek, PE, City Engineer C. Danvers Beatty, PE Deputy Director of Public Works I00 t~ P~ l~elrag 8ea¢l~ F£ City of Delray Beach Neighborhood Traffic Calming Policy and Guidelines Index Topic Introduction Definitions Objectives Policies Process Phases of Traffic CCalming Stu Ranking Projects Design Criteria Project Financing Project Selection Project Implementation Project Evaluation Removal of Traffic Calming Measures Traffic Calming Measures Paae 3 4 5 5 6 7 7 9 10 10 10 11 11 11 E:~;almingpolicy. doc 2 City of Delray Beach Neighborhood Traffic Calming Policy and Guidelines Introduction Traffic calming presents a new dimension when discussing the use of public rights-of- way. The goals of traditional transportation improvements have focused on capacity, speed and safety. While these are still concerns another dimension is often added, that being the dimension of maintaining or restoring the "livability" of a neighborhood. This new dimension is what is referred to as "traffic calming". Traffic calmin~ has many names, traffic ~, neig~d traffic/~agem~ nei~-orh~o d traffic control to nameI a ~e,~1 'l~e Ci{y (~q)~ray Be~c~w~ll use ihe~titute o~ TIansportation Engineers (ITE~ d~9/n for ~min~: I~ l~ "Traffic calming is the combination of mainly physical measures that reduce the negative effects of motor vehicle use, alter driver behavior and improve conditions for non-motorized street users."~ The major difference between traffic calming measures and other forms of traffic control devices, such as stop signs and speed limit signs, which require enforcement, is that calming measures are self-enforcing. Aisc, traffic calming should rely on the laws of physics rather than human psychology to slow traffic. Although certain features along the rights-of-way such as street trees and other streetscaping may be intended to aid in calming traffic, there is no evidence indicating that these features directly induce drivers to slow down. Finatty~oute modificfftions, su¢,t~s street~flosu~es snd '¢~lli~g off communities are csnsidered tO I:~Outside the realm of traffiEc~lming~n~ese modifications i~pl~/th)at ~ublic[ str~et~ are ng~v/p~'i~te, wl~eg~act t-he~, ~till are public ig ts-of-way. I LJ LJ LJ The City of Delray Beach is committed to ensure the overall safety and livability of residential neighborhoods. One way to meet this commitment is through a collaboration of City staff, residents and other agencies in an effort to minimize the impact of traffic on neighborhoods. The City of Delray Beach Neighborhood Traffic Calming Policy and Guidelines provides a process for identifying and addressing problems related to speeding, excessive volumes, and safety on neighborhood streets. This Traffic Calming Policy and Guidelines wilt put into practice the objectives and policies contained in the Transportation Element of the City of Delray Beach Comprehensiv~hese in~i-m~cUem~ren i~a I an~ I · Special attel~ti n(~_~ShFll be hraC reas, specific activities shall/)e~dertal Travelways, which are primarily used by residents (local streets), shall receive special attention in order to assure that they remain accessible to residents and provide for easy traffic flow. "Traffic Calming: State of the Practice", USDOT, FHWA Office of Safety Research and Development and Office of Human Environment; prepared by Institute of Transportation Engineers, 1999. E:~.,almingpolicy. doc 3 City of Delray Beach Neighborhood Traffic Calming Policy and Guidelines Efforts shall be made to limit excessive through-traffic and nonresidential traffic on local roads within neighborhoods. Where a problem such as traffic is specifically identified, it should be addressed through the utilization of traffic calming measures, such as roundabouts, medians, and speed humps. In short, this po~cyp~vides requests f°r traffic calmilg ~t~res a~ure t° c°~s~der' evarluate~ndDefinitions ~ ~City of ~~ Boa~~ impleme~nt ~ 1) 85th Percentile Speed - that speed at which 85% of the free flowing vehicles are traveling at or below. 2) Arterial Street - a heavily traveled street of considerable continuity used primarily as a main traffic artery. Ideally, an arterial street would have restricted access and provide a high degree of mobility and continuity. See Figure A 3) Collector Street - any two or four lane street which links an arterial street with another collector street of local street. See Figure A 4) Defined ~jhbqrhood~h~ries- th~:xi)undaryiofthepro~, which may cr°~s lr~cl{tilna' nligh?~°~'~°°d b~da~ies. ; ~ / Emergency&E~/acuati~)nl ROu~es - rOutes-identifie~l, ~sually witll a Iclassification of a collec o~ above, ~]Yat a~r~den~l~ed as~Ee¥ rou~t~es for emerq~nc¥ response. See Figure B. 6) Local Street - any two lane street with a primary purpose of providing direct access to abutting residential properties. 7) Residential Cut-Through Traffic - traffic which uses local or collector streets to travel through a residential neighborhood without having an origin or destination within the neighborhood. 8) 9) Speed S~--~'a~study ~-~uipme~easur~°'~ct, ~md s~ati~tically analyze lh~ s~e~s of ~el~le~. / ~ ~~1 ~ / / Traffic C~easute} ahe]emettt~f a~_affic calming plan sele. Jcted from among those devices authorized herein for use within the city. 10) Traffic Calming Study- an appraisal of traffic conditions and the development of a plan for implementing one or more traffic calming devices in a residential neighborhood. E : ~.alrningpolicy. doc 4 City of Delray Beach Neighborhood Traffic Calming Policy and Guidelines Traffic Count - a manual or automated count of the number of vehicles traversing a particular street in a given time period. Objectives The overall objects of the Traffic Calming Policy and Guidelines are derived from the existing objectives and policies contained in the Transportation Element of the Comprehensive' ntion~r. The~-~all obje~nclu~- ~~ 1) Maintainla dr~d~o~ i~nprov~e r~j~gh~borho~d ~abqity by ~itigating th~ inhpact of vehicular tra~m~on residentiaLn~ighborhoods~ ~ ~ 2) Promote safe and attractive streets that maintain and/or improve the quality of life in neighborhoods. 3) Promote conditions that provide safe neighborhoods for motorists, bicyclists, pedestrians and residents of the neighborhood while maintaining access to the neighborhood. 4) 5) 6) Encourage citizen involvement in all phases of neighborhood traffic calming activities. Make e~ of C~rces b/~tizing ~calmTh~ r q~ests. (~pmP;r~e~~aSn.CO t~ir~ th~rtati n~lement of hthth~ Policies The following policies are established as part of the Neighborhood Traffic Calming Policy and Guidelines: 1) 2) Through traffic should be encouraged to use higher classification streets (i.e. collector and arterial streets), as designated in the Transportation Element of the City of D~ach C~nsive ~n~ rTersaufflitCcr~ay b~i'e/~ra~n~ o rOl~toeo~~l~~)~fe [ o e~ua~ (~lhalsie [e~~artie~ i~s aa more equal distribution of the traffic volumes. However shifting a traffic problem from one street to another or one neighborhood to another is not an acceptable alternative. 3) Reduce the average speed of motor vehicles within neighborhoods. E:lcalmingpolicy, doc 5 City of Delray Beach Neighborhood Traffic Calming Policy and Guidelines 4) Implement cost-effective measures for solving identified traffic problem(s). 5) Improve real and perceived safety for non-motorized users of the rights-of-way. 6) 7) 8) Reasonable emergency vehicle ~ ingress/egress =hc'--'!d must be preserved. Reason~---~mobil~--~ shoul~naintai~alm~m~ures implemented should erlc0umge and e/n~an~e pedest_/'ian] and bic~YCle access to and thro ~ g~~dbfine~h~?hoo~ [ / ! Any local residential street can qualify to have calming measures implemented. Collector streets will be considered on a case by case basis. Arterial streets will not be considered for traffic calming measures. Street classification is designated in the Transportation Element of the Comprehensive plan. See Figure A g) 10) I. Project and o almi dy The City shall employ traffic calming measures to achieve the objectives identified in this document. Traffic calming measures include, but are not limited to those measures listed in Section X. The City Engineer shall direct the design and installation of all calming measures along with the traffic control devices (signs, ~, etc.) ~nee~ed to acp--on~plish thp-~project, i~ c~mpli~ance with the munilil~a~od)e. I ? ~ __/~ ~ I ~ ' / / In proce~si .¢~i~a~r~d impl~eitt, ir~ traffic ~t~, ing rec~ue~sts, Tc !,.mpl~,Im.e.-.t t,h~ tr=,,~',c ca!,m!r.g ~m certain-proc~edbres%'houldl:~e follOWed by the city eC-Dekay Bea~' ' cclm!r,g 'to that m "--"- .... ,,,, ,,sm,. -'-'-, ,"o*-- ,,- ensure .........~,"-'"-'~'-"'-..... ,.... '"';*~'.. . applicable codes and related policies are adhered to, and that projects are within the limits of available resources. At a minimum, the procedures shall provide for submittal of project proposals; project evaluation and selection; citizen participation; and communication of any ~ findings related to the proposed project ~'"'~ .... ..¢,,. ~;,,,~..,,,,o, .... "~"* ~"'~ All projects shall receive input from area residents and affected organizations, and appropriate City Commission approval: before installation of permanent traffic calming devices+ ,-~,,~ ,.~l~l~,v~,,,~,,~,~ v,~..~ vv,,,,,,,v~.~,v,, ,.~.,~.~:v~.~,. Requests for a traffic calming study, which are usually volume and speed related, can be requested through one of the following: 1) Homeowners Association, 2) Public Safety, or 3) City staff. E:~_,almingpolicy. doc 6 City of Delray Beach Neighborhood Traffic Calming Policy and Guidelines 1) Homeowners Association - a study may be initiated upon receipt by the city manager of a petition signed by at least one member of sixty-six percent (66%) of the households facing cn the block(s) of the street on which the Traffic Calming Study is requested. A block shall consist of every developed property having frontage on the street to be studied between successive intersecting streets. A typical Traffic Calming Petition is shall included, '--' =v,,~,i+ a ,.,..,~, ,~,;o ,~ ....... , at a minimum, a aescrl )tlon OT tne street or streets wnlcn are to De InClUded in the calmn.c-slLu~dy and hesi,qn'n~ture of/at I~ast ~.6~/o of~he ~d~,nt~ livinfl or those str 9e~) ~; / // ~ ~ ~ Non-Dub!,c s~ Droie:t ~ts ~e an~Dlication f~,f $100.00. 2) Public Safety or City Staff - a study may be initiated because of an identified public safety issue. II. Phases of Traffic Calming Study Before any neighborhood traffic problem, whether real or perceived, can be addressed, it must be understood~ The f(:dtow~outlines/the calming study' ] ~'~t' ~[~)~ //~\var'°uslpha~sin~atraffics~s ilo i~nw ] 1) Citizen ~AII Tr:~._f~.c~_~3ing~ hal ith an n meeting. organize(] Dy uommunny ~mprovement ue[Ya~rtmen~to which all"p0tentially affected residents are invited. An overview of what traffic calming is, what it is intended to do and what criteria are used in selecting traffic calming devices and location(s) will be discussed, as well as an opportunity for residents to provide comments. Staff will work to define neighborhood boundaries. 2) Data Collection Phase - Once the defined neighborhood is identified, appropriate "before" data will be collected. Data collection strate.qies will be discussed to determine the appropriate type of data to be collected as well as length and dates of collection. Data collection before any measures are implemented also serves a~----h3pariso~r" data/t~et .,rmin~ffectivenerssJof the traffic calmlng i~e~asure~s. I_Tab/le 1 list, S t/~pi~ .I dat~ that~ould be c~)llected for each defln~ighborl~o(~. ~ additipnaPdat ] is n~eCl~d' for a defir~ed neighborhood,J~e app o~opria~tud~ ondu tb.~ed to supplemment the above information. III. Ranking of Project(s) A rating system, see TABLE 2, will be utilized in order to enable competing local street traffic calming projects to be ranked in relation to the anticipated benefit. Similarly a E : ~calmingpolicy. doc 7 City of Delray Beach Neighborhood Traffic Calming Policy and Guidelines rating system, see TABLE 3, will be utilized in order to enable competing local collector street traffic calming projects to be ranked in relation to the anticipated benefit. If multiple projects are competing for traffic calming funds, ranking will be based on total points and project cost. Traffic calming projects must score a minimum of 30 points in order to be considered for implementation. STUDY TYPE Speed Counts Determine speed Mechanical Hose counts Volume Counts Determine volume Mechanical Hose counts Screenline Counts Crash Reports Origin-Destination Survey Pedestrian Crossing Survey Intersection Tur~ih~;~ment Counts ~ 1 Vehicle Classifi(~at~u~ey Parking Survey Street Classification Posted Speed Limits Physical Street Data Determine total vehicles traveling into and out of neighborhood Determine nature of reported crashes Distinguish local from non-local traffic Determine frequency and location of pedestrian crossing ine southland J ation of~ri~el~ streets/ /~ ~ ine I:~r?,en~g~ of vehicles that~a~e ca~, trucks, buses, etc. Determine how streets and parking lots are utilized during day Determine street classification Use as basis Determine lane width, etc. Community Facilities Inventory Emergency & Evacuation Routes Truck R°utes ~-~~1~~ Mechanical Hose counts Review crash reports Two screenlines or manual recording Manual recording of time between vehicle arrivals during given time pedod M~ounts ~ ~chL~a nical Hos~cc unts Manual survey of parking inventory and utilization From Comprehensive Plan Taken from posted speed Field measurements Speed and volume usually precipitate the request for traffic calming within a neighborhood. Traffic crashes are added as extra points because a crash problem usually coincides with higher volumes and speed. Residential density also affects general traffic conditions. For example, higher densities tend to generate more pedestrian and vehicle turn movements. In addition, projects on E:~calmingpolicy. doc 8 City of Delray Beach Neighborhood Traffic Calming Policy and Guidelines higher density streets tend to benefit more people than projects on lower density streets. The other criteria, sidewalks, school crossings, and pedestrian generators, are important considerations because they relate to pedestrian safety. CRITERIA TABLE 2 TPOINTIGNMEN[~__~ ] OCAL ~~ ~ PdlN~ ~-- ~BASI~/ ~ ~ Speed (85tn %tile) Volume No Sidewalks 0 to 40 0 to 40 0to 10 Traffic Crashes 0 or 5 School Crossing Total Points Possible 0 or5 100 10 pts for every 5 mph over posted speed hmit ADT divided by 100 5 pts if no continuous sidewalk, 5 pts if signs of heavy pedestrian traffic w/out sidewalks 1 pt for each crash/year at one location 5 pts if children must cross street to get to school TABLE 3 PROJECT POINT ASSIGNMENT __~ ~OI~.LECTOR~EETS|L II 1 CRITERIA PC]INTr~ ~ BASI~ /~ ~ --1 Speed (85TM %tile) -~_ ~/ 0 t,~J0 '~ ~ ,5 pt~fo~ery~__ mph o~r posted speed limit Volume 0 to 25 5 pts for every 1,000 ADT on any one street Traffic Crashes 0 to 15 I pt for every 2 crash/year at one location No Sidewalks 0 or 10 5 pts if no continuous sidewalk, 5 pts if signs of heavy pedestrian traffic w/out sidewalks Residential Density 0 to 5 1 pt for every 100 dwelling units/mile School Crossing 0 or 5 5 pts if children must cross street to get to school Pedestrian Generators 0 or 5 5 pts if pedestrian generator Transit Availability 0 or 5 5 pts if not on transit route Total Points Possible 100 IV. Basic T min ri As stated earlie? traffic~calming-r~easdres are'self-~_nforci~ physical res in the design of the roadway which effectively change the design speed. The neighborhood will be instrumental in the development of traffic calming plans to tailor the design to area characteristics. The design of traffic calming measures must, however, be undertaken using due diligence and responsible engineering judgement of the responsible designer. E:~..almingpolicy doc 9 City of Delray Beach Neighborhood Traffic Calming Policy and Guidelines The following criteria shall be used as design guidelines for those projects meeting the criteria set in Section III above. 1) 2) 3) 4) 5) 6) The posted speed may not be more than thirty (30) miles per hour. Limited to streets having only one lane of through traffic in each direction. Streets must not be primary emergency or evacuation routes. At the discretion of the ~ngineer, certain traffic calming measures may not be used ~-~ould c~- unsaf~°~dition f~rist~lr~ivi~j~t normal speeds L~nc~er ~v~rage ~ri~/ir{g~onditi(~n~.~ ~ ~ / ! Streets mu~t~be thr~ught~J~ck roCtes~nl~ss ar) a~cceptable a~lternative route is identified and~approved~ ~ ~ ~ ~ ~ If a calming plan could divert more than five percent (5%) of the traffic to another local or Collector Street, such street shall also be considered for traffic calming. V. Project Financing The ultimate factor regarding the implementation of traffic calming projects will be the availability of funding. Funding sources include the annual capital improvement program, special assessments, or federal or local grants. VI. Project Selection Projects scorin~um o~ ~0) poir~l be ra~aand beL~r-~'sed presented to the City CommisSio~fc~ ~appro~a '~~rojectS approved by the City Commissic~n ~t~s~l need tc~ be :x:)mpe{e~for~fu~ding las~ part of the re~.u, lar C. apital Improvement P~gra~ (CIP) a~r{uai~ :)]'bce~ Sev~al fa~tdrs will be considered when deciding whether to fund a traffic calming project. The factors include size and complexity of calming project, timing with other infrastructure improvements, and availability of funds. VII. Project Implementation ~Onl¥ after a calming project is funded will the design =~d cc~=tr,~ct!c~ phases c=~ begin. The following is a guideline to use when trying to determine when construction on a calming project will begin: 1. Project ~-Stu~ 2. Preliminary R~eVi~wI 3. Priority Rankh3g~ ~ 4_ Fundin.q? Survey, Design, Review Meetings Construction in 3 rhoj~ths of prel mlminary review Yes-continue No-wait until funding available 6-9 months 3-6 months E:~calrningpolicy doc ] 0 City of Delray Beach Neighborhood Traffic Calming Policy and Guidelines VIII. Project Evaluation Approximately six (6) months after the traffic calming project is completed additional data will be collected and compared to the "before" data. The purpose of comparing "after" data to "before" data is to evaluate the effects of the project. If any unacceptable impacts are identified, corrective measures may be taken. IX. Removal of Traffic Calming Measures Traffic calming measures can be removed after the evaluation period for any of the following reasons: 1. Emer.qency response is significantly impacted. 2. The identified traffic problem that the calming measures were to eliminate is transferred to another adjacent street or neighborhood. 3. At least 75% of the property owners within the defined neighborhood sign a petition to remove the calming measures. (This option will result in complete removal of all measures a~att-residents-within the defi ~ned~neighb~will .beasse~sed for the removal of the Ic~llm~R me~as~es.~ Roundabouts: A raised circular structure constructed in an intersection designed to deflect the flow of traffic entering the intersection in a counter-clock-wise direction around the circle. The objectives of roundabouts are to slow traffic and reduce the number and severity of crashes. Roundabouts are designed to accommodate all sizes of vehicles. These features address vehicle speeds and may discourage cut-through traffic. Semi-Diverter: Islands installed on the ingress side of the street in which entry is being prohibited. Vehicles are still allowed to exit from this street but entrance is prohibited. This disco ctuall bits)c .- Jgh _r ffic[ Ij Mid-Block Islan~s:~la~nds c~n~tr~u~ed mi~f-b~k ~n the ~ce~ter of the ~loa{dway separating drivihgJaneS and ri3ay redLtce la,ne widthS. The~3bjectives of mid- block islands are to slow traffic and reduce the number and severity of crashes. These features address vehicle speeds and may discourage cut-through traffic. Splitter Islands: These are treatments that may provide landscaping and physical channelization to lanes at the entrances to the neighborhood. The objectives of splitter islands are to slow traffic and discourage cut-through traffic. E : ~calmingpolicy. doc ! ] City of Delray Beach Neighborhood Traffic Calming Policy and Guidelines Roadway Narrowin.q: These treatments reduce the width of pavement while maintaining two- way traffic. Landscaping planted in conjunction with the narrowing may further enhance the feature and impact driver behavior by reinforcing the impression that the pavement area is limited. The objectives of roadway narrowing are to slow traffic and reduce the number and severity of crashes. These features address vehicle speeds and may discourage cut-through traffic. Forced Turn Isl~-~ Th~-~tion of/~d islan~e a~lOarch ~to an intersection prohil~its ~/ehicles Ifr0mmaking cer[ain~movernen-t~ The objectives are to slow traffic, red~c t~umb~r ah~ ~verity//o~r~a~es, and prohibit ce~rta[in turning movements. ~ J ~ ~ ~ ~ ~ ~ Chicanes: This feature changes the alignment of the roadway so that the street is not straight. This eliminates driver tendencies to accelerate on a straight street and may add beautification opportunities without significantly impacting emergency services. Two-way traffic and full access for larger vehicles and emergency services is maintained. The objective is to slow traffic. These features address vehicle speeds and may discourage cut-through traffic. Nei.qhborhood Si.qns: may be included at the entrance(s) to the neighborhood to advise motorists that the area is "traffic calmed". This may eliminate or reduce the use of other warning signs within the neighborhood, at the discretion of the City Engineer. Thesesignsdi~e~cut-t~affic.~ [~1 I- , , II I Speed Humps:I ~Str~et pa~/eF~n~can be ra~sed~and thelsurface treated; the physical chang~ in_ the~roadw~ays~w Velficle~=~SpeeUhumps shalLn~t be used on roadways designated as primary access routes. The objective is to slow traffic and reduce the number and severity of crashes. These features address vehicle speeds and may discourage cut-through traffic. Speed Tables: A type of speed hump with a flat top that may also be used as a raised pedestrian crossing area. They are generally three to four inches high, have a six-foot sloped approach, with a ten-foot top, and a six-foot sloped departure profile. The objective is to slow traffic and reduce the number and severity of crashes. These features address vehicle speeds, increase visibility for pedestrians and may discourage cut-through tra~ ~ ~ . ~ __ __ Raised Interse~io~rls~ ~ A ~ai~-e~ ir~tersect~3r~ il~volves ih~%--ohstr ~bcti~n~he entire intersection 3" tp z~,, a~)o~/e the a ~p~r~ching ~tre~ts~ The intffrsection isJ typically constructed of a diffef-e~it materi~Ft~pe~ or tl~e ~;)p~rO~cheS a~'e of differelnt material to indicate a chan~e interSedtio~he ObjectiVeS are ~Yslow traffic~artd reduce the number and severity of crashes. Raised intersections are designed to accommodate all sizes of vehicles. These features address vehicle speeds and may discourage cut- through traffic. E : ~calmingpolicy. doc ] 2 0 · m · m · m om 0 0 m 0 · -- ~ 0 i i i o ¢).~ N ¢) o~) ~) ¢: .~ ._ · Ii, i I i 0 i 0 L 0 q) o 0 -- _~ r~ ~_ 0~' 0 ~- ~:~.~ o -.~ m 0 0 cD CD ~ oZ o o ~ c-- ~ 0 v) ~ 0 ~ tn Om (I · · · m · m 0 m ~ 0 ~. 0 · Ill Next year the legislature must redistrict. Consequently, the 2002 session of the legislatm'e will begin in January, and I believe that committee meetings will start in September. This means that we need to identify our legislative issues early. We will soon have Kathy Dailey here to discuss her contract, and we will invite our local delegation members to the August Work Session. If we can identify some issues now, it will help them be better prepared to discuss such issues when they come. At this time I am aware of the following funding requests: 1. Library expansion 2. Sludge pelletization facility 3. Reclaimed water expansion 4. Youth vocational enrichment program The Commission is requested to identify additional issues and funding requests that your staffcan ask our legislators and lobbyist to be prepared to discuss. MEMORANDUM JUL 1 2 TO: FROM: DATE: RE: David Harden, City Manager John J. Callahan III, Library Director"~"X~~ July 11, 2001 State Library Construction Grant As you are aware, the City of Delray Beach and the Delray Beach Public Library Association filed a grant application for state funds to aid the construction of the new library. I have been notified by the State Library that Delray Beach's application is recommended for funding at the maximum $500,000 level by the State Librarian. The Delray Beach Library is ranked third of thirteen projects statewide that are recommended for funding. The complete list of projects is attached. The State Library will forward the list to the Secretary of State who will then request that the Governor include the projects in the 2002-2003 budget. Because of the early start to the next legislative session, it will be important to contact our legislative delegation and the Governor this summer to ensure that funds are included for the library projects. As you know, there is already talk of a tight state budget and library projects have often been given lesser priority by the legislature. It would be beneficial if the City's lobbyist could have this project added to her list and also if our City Commissioners use their influence with the legislative delegation. If needed, I would be happy to provide additional information. 29 Southeast Fourth Avenue · Delray Beach, Florida 33483 · (561) 266-0194 Fax (561) 266-9757 DMSION OF LIBRARY AND INFORMATION SERVICES FY2003 PUBLIC LIBRARY CONSTRUCTION GRANT APPLICATIONS APPLICANT FY200.3 F.,MGIBILITY PROJECT 'I'OT~ Clay County (Clay County Library System Headquarters) City of Boca Raton (Boca Raton Western Library)* City of Oeiray Beach (Delray Beach Public Library) City of Boynton Beach (Boynton Beach City Library) Town of Highland Beach (Highland Beach Library) Glades County (Glades County Public Library) Broward County (Miramar Community Library) Sarasota County (North Port Public Library) Town of Hilliard (Hiiliard Public Library) Highlands County (Lake Placid Memorial Library) City of Wildwood (Wildwood Library) Town of Eatonville (Eatonville Public Library) City of Boca Raton (Boca Raton Downtown Library)* TOTALS $500,000 $4,000,000 $500,000 $6,159,234 $500,000 $10,155,000 $500,000 $6,573,862 $500,000 $1,861,685 $300,000 $600,000 $500,000 $7,132,500 $500,000 $1,588,000 $478,188 $956,376 $352,150 $704,300 $250,000 $500,000 $500,000 $1,260,000 $500,000 $12,287,246 $5,880,338 $53,778,203 * Indicates that the two Boca Ration cons~uction applications have received the same score. Since the program allows only one of the applications to be ranked, the city ha~ chosen to rank the Western IJbrary application. 5129101 MEMORANDUM TO: FROM: SUBJECT: MAYOR AND CITY COMMISSIONERS C1TY MANAGER ~ AGENDA ITEM # - WORKSHOP MEETING OF [LILY 17~ 2001 POMPEY PARK ADVISORY COMMITTEE DATE: JULY 13, 2001 As the commission is aware, Dr. Josh Smith has requested that the Pompey Park Advisory Committee be reestablished. Attached you will find the information provided to the commission at the time the derision was made to dissolve the committee, as well as minutes of the surrounding Commission discussion. I agree with Commissioner Randolph's statement at the time, that the Advisory Committee was created in response to a particular situation. Since that situation no longer exists, the committee is no longer needed. From a more fundamental perspective, why should Pompey park be singled out for an advisory committee? If this facility has an advisory committee, then wouldn't Veteran's Park Recreation Center, the Community Center, Miller Park, the Marina and possibly Currie Commons and Merritt Park also be entitled to advisory committees? Such a scenario would be totally unworkable. If the Commission feds there is a need for an advisory group, then ! would recommend that we create a Parks and Recreation Advisory Board to advise the Commission on all our parks and recreation programs and facilities, rather than singling out only one facility. Agmemo.PompeyPark07 17/01 9.N. REOUEST FOR DIRECTION/POMPEY PARK ADVISORY COMMITTEE: Provide direction concerning the Pompey Park Advisory Committee. The City Manager stated that there are several vacan- cies on this particular board and staff has been unable to find people interested in appointment to the committee. At this point, direction is needed from the Commission on how to pro- ceed. The committee can either be disbanded, or else assistance is needed from the Commission in efforts to recruit people that have some interest in this and are willing to take the initia- tive and become more involved. In the first two or three years the board met on a fairly regular basis, but in the last couple Of years it has been something of a struggle. The records in the Clerk's office indicate that the last meeting was held in February 1998. During discussion, Mr. Randolph commented that this board basically came about as a result of the beach unrest several years ago. The committee was formed to try to get some control and have some advice from the community concerning some of the problems that were perceived as problems. Mr. Randolph stated that he felt the board had served its usefulness and he did not see where it really needed to be continued. Mr. Randolph moved to disband the Pompey Park Advisory Committee, seconded by Mr. Schmidt. Upon roll call the Commis- sion voted as follows: Mr. Schwartz - Yes; Mr. Randolph - Yes; Mayor Alperin - Yes; Mr. Schmidt - Yes; Mrs. Archer - Yes. Said motion passed with a 5 to 0 vote. 9.0. REPLACEMENT APPOINTMENT/SOUTH COUNTY JURY TRIAL FEASI- bILITY COMMITTEE: Consider appointing a replacement for Commis- sioner Wright to serve on the South County Jury Trial Feasibili- ty Committee. After discussion, it was the consensus of the City C6mmission to postpone action on this item until the next regu- lar meeting so that additional information could be provided concerning whether or not it would be appropriate to have two elected officials (Mayor Alperin and Commissioner Schwartz) serve on the committee or perhaps P.R.O.D. might have another recommendation. 9.P. Bid ~wards for replacement vehicles from various vendors~ via Florida Sheriffs Association contract as specified an ~tt~chment "B", Flor£da State contract as specified in Attach- ment aC", and outside vendors at a total cost of $467,011, with fundina from 501-3312-591-64.20 (City Garage Vehicle Replacement - Automotive), -14 - /o1/oo MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: ~ CITY MANAGER SUBJECT: AGENDA ITEM ~ ~ - REGULAR MEETING OF FEBRUARY 1, 2000 POMPEY PARK ADVISORY COMMITTEE DATF= JANUARY 28, 2000 Attached is information from the City Clerk's office concerning the Pompey Park Advisory Committee. While never formally established, this advisory committee was set up back in 1994 to address' and make recommendations on certain issues related to the operation of the Pompey Park recreational facility~ Over the years, as issues have been addressed and improvements made to Pompey Park, the committee has become less and less active. No meetings have been held since February 1998. The Clerk's office has had no success in contacting members nor have they been successful in soliciting interest in terms of new applicants. Commission direction is requested on how to proceed. .5'-"0 Ref:Agmemol2.Pompey Park Advisoxy Committee City of Delray Beach Clerk's Office MEMORANDUM TO: FROM: SUBJECT: Alison MacGregor Harry City Clerk Patricia Warren Executive Assistant/Board Liaison POMPEY PARK ADVISORY BOARD DATE: January 3, 2000 On October 12, 1999 and December 29, 1999, a memo was sent to Joe Weldon, Director of Parks and Recreation asking for his help in recruiting applications for the Pompey Park Advisory Board. During this time I have contacted Lula Butler, Director of Community Improvement, Winston Hudson, Neighborhood Program Specialist, Commissioner Randolph and Ann Green, Recreation Supervisor IV to enlist their help in obtaining new applications. To date there has been no interest shown for this board. Currently there are only three (3) members, none of which I have been able to contact (see attached). Mr. Weldon contacted me on December 31, 1999, at which time he advised that he has nothing to do with this board nor any control. Attached is a copy of the proposed Resolution No. 70-94 which was never adopted. As per attached attendance records, there has been no meeting since February 28, 1998. Is there a possibility of this being put on the agenda for the City Manager and Commissioners to make a decision as to what direction to proceed? POMPEY PARK ADVISORY BOARD TERMEXPIRES 09/13/2000 09/13/2000 O911312000 NAME & ADDRESS TELEPHONE Dwayne A. Jackson 5331 Woodland Drive Delray Beach, FL 33445 5071 N.W. 5m Street Delray Beach, FL 33445 Brian Martin 250 N.W. 8m Avenue Delray Beach, FL 33444 Office: (561)241-2291 Home: (561)637-8201 Home: 279-0621 09/13/99 VACANT Home: VACANT 13-19 Years of Age 09/13/99 VACAaNT VACakNT Home: © 9.D. _ -W~SOL~~O. ?O.=9~,~Consider a resolution establish- ing the Pompey Park Committee as'an advisory body to the Commis- sion, to make recommendations regarding the programs and activi- ties to be held at Pompey Park. The City Manager presented Resolution No. 70-94: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, ESTABLISHING THE POMPEY PARK COMMITTEE AS AN ADVISORY BODY TO THE CITY COMMISSION; PROVIDING FOR ITS PURPOSE, PROVIDING FOR ITS MEMBERSHIP, QUALI- FICATIONS AND TERMS; PROVIDING FOR A QUORUM AND VOTING; PROVIDING FOR OFFICERS, SUBCOM- MITTEES AND SUBCOMMITTEE MEMBERSHIP; PROVID~ ING FOR MEETINGS AND RECOMMENDATIONS; PROVID- ING FOR THE DURATION OF THE COMMITTEE; AND PROVIDING AN EFFECTIVE DATE. (Copy of Resolution No. cial Resolution Book) 70-94 is on file in the offi- Mayor Lynch stated that he had recently met with Broth- ers Coming Together (BCT) to discuss their involvement with the Pompey Park Advisor~ Committee since Pompey Park was the location for the organization's weekly picnic. He noted that four of the members of this organization were appointed to the Committee and that t. at tha is re=ion - Concern was expressed by Dr. Alperin that this resolu- tion will create .another formal CiTy A~visory-Board and would also create &.by~ass of the City's Parks and Recreation Depart- ment by giving the Committee direct contact with t. he Commission. Discussion ensued regarding the Pompey Park Advisory Committee working directly with the Director of Parks and Recrea- tion, or his designated liaison, and should there be any diffi- culty regarding any problems, then the Committee could feel free to contact the Commission. The City Manager pointed out that Pompey Park is a City Owned facility and Uhere have been concerns expressed in refer- ence to its aspects and operations. Mayor Lynch stated that he had mixed emotions regarding the Committee. He felt that it would be a more efficient operation to have the Committee deal directly with the Parks and Recreation Department; however, he felt it would be a good learning experience for the Committee to work with the Commission. He suggested that it would more expeditious for the Committee =o work directly with =he Parks and Recreation Department. s/ 6/94 It was emphasized by the City Manager that if the Commission-decides to have the Pompey Park Advisory Committee report directly to =he Parks and Recreation Department, it should be made very clear that should there the Committee have any problems they would be very welcomed to address the Commission. He added =ha= it seemed to be the perception of the Committee that some of =heir concerns have only gotten as far as the Direc- tor of Parks and Director and perhaps this issue needed to be reviewed. Dr. Alperin commented that if there that is a problem with the system, then perhaps the system needs to be corrected. · It was pointed out by Mr. Randolph that only one person is responsible to make =hose changes, that being the City Manag- er. Mr. Randolph did not £eel it was the Commission's role. Mrs. Smith moved to create the Pompey Park Advisory Committee and that it be the discretion for the Committee to determine whether or not =hey would prefer to report directly the Directs= of Parks and Recreation or become a formal Cigy Board, seconded by Mr. Lynch. (Mayor Lynch passed the gavel Commissioner Alperin in order to second the motion). Upon roll call the Commission voted as follows: Mrs. Smith - Yes; Vice Mayor Alperin - No; Mr. Ellingsworth - No; Mr. Randolph - Yes; Mr. Lynch - Yes. The mo=ion passed with a vote of 3 to 2. -~r~o~'~o the Commission's action on ~~~. ?0~94, the City Attorney suggested that the Section (6) of The City Manager stated =hat he would prefer =o have the Commit=es meet and determine how they would like to operate and then have the Commission take formal action. He agreed that Section 6 of the Resolution should be.amended." Also, that he woul~.have-staff contact" =he'inine: i~dividual~wh~'..&re under It was noted by =he City Attorney that staff would need d~rection so =ha~ there is one youth member on each of the sub- committees. The Commission felt that the Committee should include young people between the ages of thirteen through nineteen. Mrs. Sm/th moved to postpone.&c~Lon~on~KesoIu~/onNo. 70-94, seconded by Mr. Randolph. Upon roll call the Commission voted as follows: Dr. Alperin - No; Mr. Ellingswor~h - No; Mr. Randolph - Yes; Mayor Lynch - Yes; Mrs. Smith - Yes. Said motion passed wi~h a 3 to 2 vote. ~ ,~OLF COURSE ~LUBHOUSB CONSTRUCTION CONTRACT / INTERCOUNTY ENGINEERINg. INC.~ Consider construction contract for Golf Course Clubhouse installation and improvement of on-site RESOLUTION NO. 70-94 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, ESTABLISHING THE POMPEY PARK COMMITTEE AS AN ADVISORY BODY TO THE CITY COMMISSION; PROVIDING FOR ITS PURPOSE, PROVIDING FOR ITS MEMBERSHIP, QUALIFICATIONS AND TERMS; PROVIDING FOR A QUORUM AND VOTING; PROVIDING FOR OFFICERS, SUBCOMMITTEES AND SUBCOMMITTEE MEMBERSHIP; PROVIDING FOR MEETINGS AND RECOMMENDATIONS; PROVIDING FOR THE DURATION OF THE COMMITTEE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Delray Beach recognizes the need for community involvement in making recommendations to the City Commission for the enhancement of the Pompey Park facility; and, WHEREAS, the City Commission desires to establish the Pompey Park Advisory Committee (the Committee) to make recommendation regarding the programs and activities to be held at Pompey Park; and, WHEREAS, the City Commission desires that the Committee also make recommendations regarding the need for new buildings or facilities, the rehabilitation, renovation or expansion of existing buildings, other improvements at Pompey Park and the need for beautifying the grounds at the Pompey Park facility; and, WHEREAS, it is the desire that all recommendations of the Committee focus on the particular needs of the City's youth, teenage and adult segments of the community. NOW,' THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. Establishment. That there is hereby established the Pompey Park Committee as an advisory body to the City Commission. Section 2. Purpose. The purpose of the Pompey Park Committee is to make recommendations regarding appropriate programs and activities to be conducted at Pompey Park. The Committee shall further assess the physical facilities and make recommendations regarding the need fo: additional buildings or improvements at the Park, and/or recommen=aui2ns regarding the need for renovation or rehabilitation ri ......... rr facllit~es at the Park. The Committee shall also make recommendations regarding the further beautification of the grounds and the facilities. The Committee shall particularly focus on the needs of the City's youth~ teenage and adult residents to ensure the facility meets the needs of all such groups. Section 3. Memberships: Oualifications~ Terms. The Pompey Park Committee shall consist of seven regular members appointed by the City Commission. At least two regular members of the Committee should be between thirteen and nineteen years of age. All regular members should be residents of or own property in the City, and/~r own a business within the City. Four members shall serve an initial term of two years and three members shall serve an initial term of one year. Thereafter, all members shall serve two year terms. In addition, the Recreation Supervisor for Pompey Park and Recreation Superintendent shall serve as ex officio non-voting members of the Board. Section 4. Quorum; Votina. A Quorum shall consist of four regular members. No recommendation or other b~siness before the board shall be deemed official unless approved by a majority of the regular members present and voting. Section 5. Officers; Subcommittees; Subcommittee Membership. At its first official meeting and annually thereafter, the regular members of the board shall elect a Chairman, Vice-Chairman and Secretary. The Chairman shall run the meetings of the Committee. The Vice-Chairman shall serve in the capacity of Chairman in the absence of the Chairman. The Secretary shall be responsible for compiling minutes and rendering reports as directed by the Committee. No regular member may serve in more than one capacity. The Committee shall be divided into two standing Subcommittees. A Subcommittee shall be formed to address program and activity needs and a separate Subcommittee shall be formed to address buildings, grounds and other physical improvements. Each Subcommittee shall be comprised of five members. Each Subcommittee shall consist of one youth representative, two regular members and the two ex-officio members. The Chairman shall select the membership of the Subcommittees. The Chairman is ineligible to serve as a voting Subcommittee member, however, the Chairman may attend the meetings of the Subcommittees to provide input and direction. The regular members may not serve on both Subcommittees simultaneously. __ 7__=__=.:~ 70-94 Section 6. Meet~nqs~ Recommendations. The Pompey Park Committee shall meet once a month or more often, as necessary. The Subcommittee shall meet when necessary or as directed by the Chairman. All meetings shall be open to the public, minutes shall be kept of all such meetings and any special meetings, with copies of minutes to be transmitted to the City Commission and the City Manager. The Subcommittees shall, from time to time, bring its recommendations forward to the Committee for Committee action. Ail recommendations of the Committee shall be forwarded to the Director of Parks and Recreation. The Director of Parks and Recreation will then forward the recommendation of the Committee with his comments, if any, to the City' Manager. The City Manager will forward the recommendations with his comments, if any, to the City Commission. Section 7. Duration. The Pompey Park Committee shall continue until abolished by the City Commission. Section 8. Effective Date. passage. That this Resolution shall become effective immediately upoh PASSED AND ADOPTED in regular session on this the , 1994. day of ATTEST: MAYOR City Clerk ' .':-"-' '- 70-94 Memo To: From: GG: Date: Re: City Commission David T. Harden, City Manager~-,~ 07/17/01 FY 2002 Budget In a few days, you will receive my detailed budget proposal for FY 2002. By the end of the month, we must notify the Property Appraiser's Office of our proposed millage for next fiscal year. We have tentatively placed that decision on next week's meeting agenda. To refresh your memory, the Property Appraiser's Office uses the proposed millage to generate the notice of proposed taxes, which is sent to all property owners in the City. The proposed millage can be increased at the first budget hearing, but all property owners must be renotified, a cumbersome and costly process. Therefore, setting the proposed millage is generally regarded as setting the upper limit on property tax rates for the coming year. The millage can be reduced at both the first and second budget hearings. My intention this evening is to present you with a brief overview of the issues we face in balancing the budget for next year. Using the current year's millage of 7.95 mills, projected revenues are up 6,8% or $3,862,340 over what we projected at the beginning of last fiscal year. However, increases in six cost items consume all but a little over $500,000 of this increase. These items are: Regular Salades/VVages (up 5%) $1,262,570 Police & Fire Retirement 333,680 Disability Insurance for Police Officers and Firefighters 167,130 Health Insurance 858,170 General Liability Insurance 205,490 CRA TIF 503,270 SalariesNVages includes 3.5% for merit increases, which will range from 0-5%. The additional 1.5% reflects, in part, the impact of the police contract. The increase in Police & Fire Retirement cost reflects the poor performance of the stock market over the past year. Disability Insurance for Police Officers and Firefighters was given to them dudng this year's contract negotiations. Health Insurance cost · Page 1 increases result from the full year impact of last year's rate increase. The CRA TIF increases from $1,358,420 to $1,861,690. In addition to these cost increases for existing services, we propose to add or enhance services in three areas: Upgrade Fire Engine #4 to ALS (Add 5 paramedics in June) $120,400 Staff and operate the new Teen Central $119,070 Open the pool at the Swim and Tennis Club 51,460 As you can see, there is little money lee to pay for the increased d3sts of the many goods and services we must buy for the day to day operation of this City. In addition, there has been considerable discussion about funding an urban designer and a position to lead economic development. These functions were not included in departmental requests and are not in my proposed budget at this point. Although my proposed budget is balanced at 7.95 mills, in addition to not funding economic development or an urban designer it does not fund numerous departmental requests listed on the following page. More importantly, it does not include any funds to increase pay scales for fireflghters and blue collar employees. We are now in the midst of contract negotiations with the unions representing both of these groups, and both groups need pay increases. For this reason, I recommend that the proposed millage be set at 8.1 mills. This rate will give the Commission an additional $535,000 to work with in addressing these needs. As always, budgeting is a matter of priorities. That is where we need direction from the Commission. As we continue to refine the proposed budget, we will certainly do our best to get to 7.95 mills. If the Commission is willing to consider some service reductions to maintain or reduce that millage, we can show you some options for doing that. On the other hand, some departmental requests may involve improvements that you consider important enough to add to my proposed budget. I recommend that you schedule one or two extra workshops in the month of August to fully review these and other budget issues. · Page2 Requests Not Funded Annual Report Calendar Quarterly Newsletter (12pp) Prepare City Code for Internet Office Asst Support: switchboard, telecommunications, spec events MIS Technical Training Increase Office Automation Technical Assistance Crime Analyst for full time crime analysis 50% Increase in tuition reimbursement Voice messages for callers on hold 150% Increase in PD Volunteer Uniforms SWAT Ammunition and ballistic vests Police Overtime Man FD Station/ti front desk Additional Administration Support in Fire Dept Paint Fire Stations #1 & #5 Replace carpet Fire Station # 1 Reroof Apparatus Room -Fire Station #3 Upgrade truck 5 to ALS (add 5 paramedics in January) Fire Dept Training 129% increase 300% increase in Fire Dept tuition reimbursement 113% increase in other Fire Dept machinery & equipment NHTSA Car Seat Supplies Recreation Impact Fee Ansylsis Animal Control - late afternoons & weekends Rental Property Inspector GIS Manager Neighborhood Street Light Improvements Part time Park Ranger Annual Parks Brochure to all residents Dugout Roofs at Men'itt Park Replace 3 AED's with EKG Display units Replace 4 Sections, Community Center bleachers Replace Veterans Park Center floor covering Receptionist for Pompey Park Additional Part Time Staff at Pompey Park Change chlorination system from liquid to tablet TV Security Monitors of Parks Maintenance Contract Maintenance; Coral Trace median Contract Maintenance; Pine Grove Ballfield Railings for ballfield bleachers 116% increase in gardening supplies $33,800 56,000 20,000 27,270 41,320 48,860 43,620 15,000 8,500 20,940 14,800 30,000 29,300 34,100 36,800 9,890 10,000 230,400 79,460 16,630 104,910 10,500 10,000 12,880 52,780 58,300 25,000 8,200 31,000 15,000 I0,500 23,000 10,200 23,440 26,310 8,700 11,320 17,800 27,000 17,000 57,580 Replacement of trash cans, picnic tables & bleachers Tree Trimming Crew (4 persons plus equipment) Two General Maintenance Workers Office Assistant II for Parks Maintenance Cemetery General Maintenance Worker 28,890 252,710 53,098 24,810 26,550