Agenda Special 08-14-01 CITY COMMISSION
CITY OF DELRAY BEACH, FLORIDA
WORKSHOP - TUESDAY, AUGUST 14, 2001
6:00 P.M. FIRST FLOOR CONFERENCE ROOM
1993
2001
The City will furnish appropriate auxiliary aids and sermces where necessary to afford an inchmdual
with a disability an equal opportunity to participate m and enjoy the benefits of a sermce, program or
activity conducted by the City. Contact Doug Randolph at 243-7127 (voice) or 243-7199 (TDD), 24
hours prior to the program or activity in order for the City to reasonably accommodate your request.
Adaptive listening demces are available for meetings m the Commission Chambers.
SPECIAL MEETING AGENDA
EMERGENCY MANHOLE REPLACEMENT (CURLEW RD & KINGBIRD CIR):
Consider approval of a contract award in thc amount of $26,000.00 to Chaz Equipment
Company, Inc. to perform an emergency structure replacement of a manhole at the
intersection of Curlew Road and Kingbird Circle in the Tropic Palms Subdivision.
Funding is available from Account #442-5178-536-63.51 (Water & Sewer Renewal &
Replacement, Other Improvements).
WORKSHOP AGENDA
1. Discussion regarding the Alzheimer's Property
2. Sister C~ties Report
· Presentation by the 2001 Student Ambassadors to Miyazu, Japan
· Moshi, Tanzania's Generosity
3. Alternative Water Treatment
4. FY 2002 Budget
5. Cormmssion Comments
Please be advised that if a person decides to appeal any decxsxon made by the City Commission with
respect to any matter considered at this meeting, such person will need to ensure that a verbatim
record includes the testimony and evidence upon which the appeal is based. The City neither
provides nor prepares such record.
AUGUST 14, 2001
A Special Meeting of the City Commission of the City of Delray Beach, Florida was
called to order by Mayor David W. Schmidt in the First Floor Conference Room at City Hall at 6:00
P.M., Tuesday, August 14, 2001.
Roll call showed:
Present -
Commissioner Patricia Archer
Commissioner Alberta McCarthy
Commissioner Jeff Perlman
Commissioner Jon Levinson
Mayor David W. Schmidt
Absent - None
Also present were -
City Manager David T. Harden and
City Attorney Susan A. Ruby
City Clerk Barbara Garito
Mayor Schmidt called the meeting to order and announced that it had been called for the
purpose of considering the following item:
1. EMERGENCY MANHOLE REPLACEMENT/CHAZ EQUIPMENT
COMPANY, INC. (CURLEW ROAD & KINGBIRD CIRCLE: Consider approval
of a contract award in the amount of $26,000.00 to Chaz Equipment Company, Inc. to
perform an emergency structure replacement of a manhole at the intersecuon of Curlew
Road and Kingbird Circle in the Tropic Palms Subdivision. Funding is available from
442-5178-536-63.51 (W & S Renewal & Replacement, Other Improvements).
Mr. Levinson made a motion to approve the contract award to Chaz Equipment Company,
Inc. in the amount of $26,000.00 to perform the structure replacement of a manhole on an
&mergency basis, seconded by Mr. Perlman. Upon roll call the Commission voted as follows: Mr.
Perlman - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Schmidt - Yes.
Said motion passed with a 5 to 0 vote.
Mayor Schmidt declared the Special Meeting adjourned at 6:04 p.m., at which time the
Comrmssmn convened to the regaflarly scheduled Workshop Meeting.
City Clerk
ATTEST:
MAYOR
The undersigned is the City Clerk of the City of Delray Beach, Florida, and the
reformation promded herein is the Minutes of the Special Meeting of the City Commission held on
st 14, 2001, which Minutes
were formally approved and adopted by the City Commission on
City Clerk
NOTE TO READER: If the Minutes you have received are not completed as indicated above, this
means they are not the official Ivlinutes of the City Commission. They will become the official
Minutes only after review and approval, which may involve amendments, additions or deleuons to
the Minutes as set forth above.
-2-
City Of Delray Beach
Department of Environmental Services
M E M 0 R A N D
U
TO:
FROM:
SUBJECT:
David T. Harden, City Manager
Richard C. Hasko, P.E., Environmental Services Director
EMERGENCY MANHOLE REPLACEMENT
DATE:
August 10, 2001
M
www delrayesd corn
In response to reports of a large sinkhole at the intersection of Curlew Rd. and Kingbird Cir. in the
Tropic Palms subdivision, our Wastewater Division surveillance crew conducted a closed circuit
television inspection of the sanitary sewer system at the reported location. The attached memo
from our Division Manager confirms that a manhole in the intersection is being undermined by
massive infiltration due to a broken main at the structure entry. The manhole is sinking and
requires immediate replacement. Due to the depth of the system (12 feet) and material and
equipment needs to affect the repair, our most time and cost effective response is hiring an
underground contractor to accomplish the work.
We currently have two firms under contract with the City for similar work. Quotes were obtained
from Chaz Equipment Company, Inc., and Man Con Incorporated in the amotmts of $26,000.00
and $38,000.00 respectively. With your verbal approval granted on this date, we have authorized
Chaz Equipment Company, Inc. to perform the structure replacement on an emergency basis. The
repair cost will be funded from Water & Sewer Renewal & Replacement account #442-5178-536-
63.51, Other Improvements, and will be handled as a contract addition to Chaz' current contract
for the Seacrest/Del Ida Neighborhood Improvement project and an increase to project P.O.
#595623.
Please place this item on the next available City Commission agenda for approval.
/rch
e:
Dan Beatty, P.E., Deputy Director of Public Utilities
Scott Solomon, Water & Sewer Network Manager
City Of Delray Beach
Department of Environmental Services
M E M 0 R A N D U M
TO:
FROM:
SUBJECT:
Richard Hasko, P.E.,
Environmental Service Director
w. Solomon, c 4
Water/Sewer Network Manager
EMERGENCY MANHOLE REPLACEMENT
www. delrayesd, com
DATE:
AUGUST 10, 2001
We have experienced a large sinkhole in Tropic Palms Subdivision at the intersection of Curlew
Road and Kingbird Circle. After investigating the sanitary sewer mains which are 8 inch clay and
12 feet deep with the TV camera we have found there are cracks, broken pipe with pieces missing
and contains heavy root intrusion close to the manhole tie-in. At these points ground water and
sand are infiltrating into the sewer system causing the manhole to sink, (about 8 inches). I have
requested faxed quotes from several contractors, which presently have contracts with the City and
would be able to handle this type of work.
I have attached a copy of the quotes along with the page from the atlas indicating the area of the
requested manhole replacement.
The funding for this replacement will be taken from Other Improvement/Sewer Mains g442-5178-
536-63.51.
Please contact me if you should need more information regarding this manhole replacement.
SWS:lnn
Cc: Dan Beatty, P.E., Deputy Director of Public Utilities
BESSRVOO21nGurumolwwdataiMEMOlEmergency Manhole Replacement. doc
FP, OI"I, : Chaz Equ~F,m,-nt
CHAZ EQUIPMENT COMPANY INC.
3380 FAIRLANE FARMS ROAD, UNIT
WELLINGTON, FLOR]DA 33414
NAME
STREET
FAX NO. : 155133321198
PROPOSAL
PROPOSAL SUBMIT'TED TO'
CITY OF OELRAY BEACH. ATTN' SCOTT SOLOMON
434 S SWINTON AVENUE
DELRA¥ BEACH
FLORIDA ~34a,4
Au~. ~0 L;~O110:~6AM
PHONE 56~-243-7309 ]DATE
JOB NAME MANHOLE REPLACEMENT
STREET CURLEW & KINGBIRD CIRCLE
DELRAY BEACH
Page No. I
of 1 Pag~
o8/? o/ol
ISTATE FLORIDA
We hcrc~_, s~bmJt spec~cafiom and estimate for,
SCOPE OF WORK:
Replace existing 3-way manhole, approximately 12' deep, at the intersection
of Cudew and Kingbird Circle
1 Up to 12' of 8" $.D R. 35 out all three sides
of Manhole.
2, Asphalt Restoration
3, M.O.T.
4. De-watering
Excludes- I All Permits
2. Concrete Restoration
LUMP SUM PRICE:
We hereby propos~ to furnish l,'O~r and materials - comptctc in accordance with the above specifications, for the sum ot
TWENTY SiX THOUSAND dollars ($ 2~XX) 00 ) with payment to bc madc as follows'
PAYMENT DUE THIRTY DAYS AFTER RECEIPT OF INVOICE
05/09/2001 15:59 FAX 9544278133 Man-Con Inc
INCORPORATED
~ OOl
~N ~INI=F:::I::::II N~ CONT~,CTORS
3460 S.W. 11th Street
Deerfield Beach, RoHda 33442
Broward: (954] 427-0;~30
Dade: (305] 940-BBB2
Fax: (§54) 427-8133
August g, 2001
Mr. Scott W. Solomon, C.T,
Manager of Water and Sewer Network
Public Utilitlea
434 S. Swinton Avenue
Delray Beach, FL 33444
RE: Sewer Repair at 597 Curlew Road
Dear Mr. Solomon:
We have evaluated the costs for replacing the manhore and sanitary sewer pipe
at the above location and offer our price of $ 38,000 00 to perform the work. As
d~scussed in our meeting, we will remove the existing trees/shrubs and place them onto
City of Delray Beach transport for later re-planting by the City Further, we have not
included the cost of replacing damaged concrete driveway. It is understoocl that the City
will replace the driveway with it's own forges. Road restoration is included in our price.
We are available to complete the work immediately should the City wish to
accept our pdce. Please contact us if there are any questions or if there is additional
information required.
President
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,RAY' BEACH
VICES DEPARTMENT
J wE,:,
ATLAS
Memo
1'o: David Harden, City Manager
From: Lula Butler, Director, Community Improvement
Date-' August 8, 2001
Re.' Senior Citizen Resource Center/Alzheimer's Association Property
ITEM BEFORE THE COMMISSION:
City Commission discussion and consideration of the proposal from the Southeast Flodda Chapter,
Inc. of the Alzheimer's Association to donate a 4.5 acre vacant parcel to the City to for senior
services.
BACKGROUND:
The Alzheimer's Association is offedng to donate the 4.5-acre tract of land adjacent to their facility,
which is located at the northwest comer of Congress Avenue and Lake Ida Road, to the City for the
construction of a Senior Citizen Resource Center. In return for their land donation, the assodation
would like to relocate its corporate office to Delray Beach. As a part of the project, the City would
make approximately 5,000 square feet of office space available to them for this purpose. The
Alzheimer's Association would also consider collaborating further with the City making available
programs and services currently provided on-site as a part of the comprehensive services to seniors.
The Commission prioritized the Senior Resource Center as one of the action items for fiscal year
2001/02. The action items included the Commission desire to:
Define the concept of "resource center"
Evaluate potential partners and options
Develop recommendations
Decide on overall direction, city's role, programs, activities and action plan with timeline.
Staff believes this proposal is consistent with the goals established by the Commission. We
recognize that this matter is before the Commission sooner than expected; however, since members
of the Board of the Alzheimer's Association approached the City with this offer, City Commission
consideration and direction to staff is requested. If the Commission wishes to consider this proposal,
staff would be required to define and get approval on the concept of "resource center," explore
funding opportunities and report our findings to the Commission for final direction. The Alzheimer's
Association is also requesting the City's assistance with the installation of perimeter fencing as the
first part of the partnership.
RECOMMENDATION:
City Commission direction.
City Of Delray Beach AUS 7-2001
Department of Environmental Services Crr~ MANAGER
M E M 0 R A N D U M
www delrayesd com
TO:
FROM:
David T. Harden, City Manager
Richard C. Hasko, P.E., Environmental Services Director
SUBJECT: ALTERNATIVE WATER TREATMENT PROPOSAL
DATE: August 7, 2001
Attached is a copy of the presentation in the subject regard for the August 14th Workshop meeting.
This will be a brief synopsis of the comparative financial impacts of Anion Exchange and
Membrane treatment facilities on the Water & Sewer debt service and rate structure.
/rch
c: Barbara Garito, Acting City Clerk
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MEMORANDUM
David T. Hard~q~Manager
Joseph M. S~ee Director
August 13, 2001
RECEIVEO
AUG 1 3 2001
CiTY MANAGER
Subject:
Fiscal Year Proposed Rate Increase for Water/Sewer Fund
This memorandum will provide an explanation as to the proposed 6% increase in water and sewer
rates for FY2001-02 budget.
Water/Sewer Rate Increases
Attached is a summary of the Water/Sewer Fund budgetary performance and projections from FY
1995-96 through FY 2001-02. You will note on Page 3 that rates for water and sewer increased
only 10% for the past 7 years from FY1996-97 to FY2001-02. Tl~s equates to an average rate
increase per year of 1 43% per year, which is below the Consumer Price Index (16.7% June 1995-
June 2001 which averages out to 2.78% per year).
Operatin~ Expenses
Operating Expenses (Page 1) increased from $10,186,685 to $11,886,560 or $1,699,875 which
represents a 16.69% increase. A breakdown of the various divisions is provided for a year by
year comparison. This cost increase averages out to 2.38% per year for the past 7 years, which
again is below the Consumer Price Index average of 2.78% per year.
Debt Service Cost Increases
Debt Service costs (Page 2) increased from $3,997,947 to $5,058,430 or $1,060,483, which
represents a 26.53% increase or 3.79% per year. The City executed $15,030,000 in revenue
bonds in 1998 and $3,500,000 in loans in 1999 for the water meter replacement program.
Other Cost Increases
The City has increased funding for the Renewal and Replacement Fund (Page 3) from $1,500,000
in FY1995-96 to $3,000,000 projected in FY2001-02.
The City has increased funding for the General Fund (Payment in Lieu of Tax) account from
$693,500 in FY1995-96 to $932,750 in FY2001-02.
GRAPH (MONTHLY WATER GALLONS BILLED)
This graph displays the actual number of water gallons billed by month for the past 5 years. The average
number of monthly gallons billed is as follows:
Q FY 1997 327.9 million gallons
cl FY 1998 362.7 million gallons
D FY 1999 378.4 million gallons
Cl FY 2000 414.1 million gallons
t~ FY 2001 358.6 million gallons
As you can see, there has been a consistent increase in water sales per month until the current year. This
reduction of consumption in FY 2001 can be directly attributed to the water restrictions imposed by the
South Florida Water Management District and the water surcharge of 30% on water consumption over
15,000 gallons per month It appears from the graphical experience that following the surcharge a
downward trend in consumption is being realized.
We have assumed that consumption will improve, once restrictions have been lifted, equal to the 30%
surcharge that will also be lifted once restrictions have been lifted. If this is reahzed, a 6% increase
will still be needed in both water and sewer to meet budgetary demands.
GRAPH (MONTHLY WATER BILLINGS
The attached graph entitled "Monthly Water Billings ($)" will give you a 5-year view of our water billings
by month. This is the graph that gives us some concerns. Although, to some extent, this graph follows the
graph on water consumption, there are some differences. The imposition of the 30% surcharge on all water
consumption in excess of 15,000 gallons and the attendant drop in consumption tend to distort the graphs a
bit.
Our concern is that the current budget did not envision a water restriction and included no change in rotes.
If water consumption continues to drop, even with the imposition of a water surcharge, we could have some
budgetary problems by year-end. If consumption continues to be low comparatively, the only means of
balancing the water/sewer budget is through rates.
Water billings have been rather consistent over the past several years. For example, the average monthly
billings for water consumption and the average rate per 1,000 gallons are as follows:
[] FY1997
[] FY1998
[] FY1999
[] FY2000
[] FY2001
$722,619 per month ($2.21 per thousand gallon average)
$782,963 per month ($2.16 per thousand gallon average)
$799,993 per month ($2.12 per thousand gallon average)
$802,536 per month ($1.94 per thousand gallon average)
$792,705 per month ($2.21 per thousand gallon average)
Note: FY 2001 contains the rate surcharge starting in March 2001 of 30% over 15,000 gallons
GRAPH (MONTHLY SEWER BILLINGS ($))
This graph entitled "Monthly Sewer Billings ($)" reflects the revenues from sewer service charges for the
past 5 years. The revenues generated from this activity are generally more stable than the water service
charges. We still see some decline in sewer revenues following the imposition of the water surcharge in
March 2001.
Conclusion
The attached material shows that the City has been extremely tight with its water and sewer
operations for the past 7 years as witnessed by the low rate increases it has issued and low
increases in operating costs. However, with the current water restrictions and rate surcharges, we
must continue to insure a sound financial condition in the Water/Sewer Fund. This is a
requirement of our bond covenants. We feel that a 6% increase in both water and sewer rates at
this time is required to properly fund current operations given our current situation with water
restrictions, rate surcharges, and the possible customer reactions once these restrictions are lifted.
Attachments
Cc: Richard I-Iasko, ESD Director
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