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07-12-11 Special Workshop Meeting
CITY COMMISSION r' "' `~' "' ' ` " CITY OF DELRAY BEACH, FLORIDA SPECIAL/WORKSHOP MEETING -TUESDAY, JULY 12, 2011 Ac~~~r,ene~~~r~ 6:00 P.M. DELRAY BEACH CITY HALL ~ i ,~ :. .,,, . w The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact Doug Smith at 243-7010, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. SPECIAL MEETING AGENDA Pursuant to Section 3.12 of the Charter of the City of Delray Beach, Mayor Nelson S. McDuffie has instructed me to announce a Special Meeting of the City Commission to be held for the following purposes: BID PROTESTBRANG CONSTRUCTION, INC.: Consider a bid protest filed by Brang Construction, Inc. regarding renovations to the Pompey Park Concession Stand. 2. BID AWARD/ RANDOLPH AND DEWDNEY CONSTRUCTION, INC.: Consider approval of a bid award to Randolph and Dewdney Construction, Inc. in the amount of $456,710.00 for renovations to the Pompey Park Concession Stand. Funding is available from 334-4127-572-62.10 (General Construction Fund: Building). WORKSHOP AGENDA 1. Citywide Economic Development Financial Incentive Program 2. FY 2012 Budget 3. Commission Comments Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. MEMORANDUM TO: Mayor and City Commissioners FROM: David T. Harden, City Manager DATE: July 6, 2011 SUBJECT: AGENDA ITEM SP.1 - SPECIAL/WORKSHOP MEETING OF JULY 12, 2011 BID PROTESTBRANG CONSTRUCTION, INC. ITEM BEFORE COMMISSION The item before Commission is consideration of a bid protest from Brang Construction, Inc. regarding renovations to the Pompey Park Concession Stand (Invitation to Bid #2011-13). BACKGROUND Bid documents for the Pompey Park Concession Building were prepared and advertised requiring bidders to submit a time for construction of the project as well as a numeric cost proposal. There was a desire expressed by Parks & Recreation staff to have the facility completed by the fall of this year. Subsequent to the bid opening for the project, the City received bid protests from the two lowest bidders objecting to staffs bid award recommendations. The first protest was submitted by the lowest bidder, Randolph &Dewdney Construction, objecting to staff s recommendation of award to the second lowest bidder, Brang Construction. That initial recommendation was predicated on the difference in construction time as submitted by the two contractors. Randolph's bid was low by approximately $2,200; however, Brang submitted a construction time commitment of 90 days as compared to Randolph's 150 days. Staff's evaluation of the bids considered the 60 day difference between construction times as constituting a better value for the City than the difference in numerical bids. Randolph's protest was based on the claim that there was nothing in the bid documents specifically stating that the time for construction would be a factor in determining the bid award and their bid was prepared without such knowledge. A review of the bid documents verified that claim. Further investigation indicated that there was no documentation resulting from the pre-bid meeting or any addenda to the bid that included such specific direction from the City. Based on these findings and after consulting with the City Attorney, staff revised its recommendation to award to the lowest numeric bidder, Randolph &Dewdney, which action resulted in the withdrawal of Randolph's protest. The revised award recommendation provoked a protest from Brang citing generic boiler plate language in the City's bid documents relative to the City's right to make a bid award that is in the best interests of the City, and that the bid evaluation will consider, among other things, the ability of the bidder to complete the project in a timely manner. Brang's protest also claims that there was direction given by the City and it's consultant at the pre-bid meeting to the effect that the construction time in the bid submittals would be a factor in the bid award. As there were no minutes taken at the onsite meeting, there remains no official documentation of that claim. In evaluating the Brang protest, we can find no additional information or documentation contradicting our findings resulting from the Randolph protest, and we do not agree that the City has taken an action or not taken an action which has resulted in giving any bidder an unfair competitive advantage. If the Brang protest is rejected, the bid award can be made to Randolph &Dewdney or all bids could be rejected and the project could be rebid. Staff is in favor of awarding the bid to Randolph and Dewdney rather than rejecting all bids. Rejecting all bids and rebidding the project will create an additional delay in getting the project completed. RECOMMENDATION Staff recommends rejection of the bid protest from Brang Construction, Inc. regarding renovations to the Pompey Park Concession Stand (Invitation to Bid #2011-13). f4 m ,~q.~p~' ~ ~~~.~~ r. , ': Y i , ~ ~ ~ , t~ ~a.x~~a~~~. ~. ~, a..", a ~~ au,aa~m v,mu ~;'~''~"~~"C~~~II~"N'~~N~~ u.7~~"~'9, r ~~ °' ~ _ ~ t'/ ~ f I J I "~1 ~N~ June 2l, 20l 1 city of Delray Beach late Nw i5t Avenge Delray I3eaclr, Flnr'ida 33444 Attention: Patsy Nadal, Ptcrchasing Director Richard Haslto, P.I/, Director of E.S. ~N~~~~~~~:~~r~~ rJ~iN/r~ia~ ~frrr ~rlr/r!~ rf ~~• Iland Delivered Jturc 2i, 20i1 Re: I'ampey Park Concession Stand: l+orrtial Protest of Bid Arvard Dear Ms. Nadal; Please accept This as Brang Co:tstructiocr Incorporated submission of formal protest regarding the award aftite Pompey Pant Concession Stand project to Randolph and Dewdney. Tlris protest is based on information provided in the bid documents which includes Ent is not limited to the Advertisement for Bids, InstrECCtions to Bidders, a~td the instructions and directives provided at fire Pre-Bid ~rteeting. Please review ilre follnrving inforcrration: t. MANDATORY I'RE-Bill MI+~ETING: Jose Aguila, AlA afCSA Architects "stated in detail" thak the bid fnrcrr rewired thaE each genera] contractor identify the r•cgtcired time to achievs substantial compietintr far the project. He firrtlrer stated, "This proje£t lens a very tight tithe frame and the time of eornpletion would be considered in the hid award." Legal precedent has bean set i:r public competitive project bicls, that icr the event that any bidder provides a lower cast bid that is the result of having an urtfair• financial advantage fiver other bidders, then this bidder's proposal "must be reje£tecl". Itr this case 8ratrg Cnclstr'uctiori Escalated its cost to complete tine project in a significantly shorter' tithe fi'acne than Itandalph acrd Dewdney as advised by the Architect of t•ecord. 2. ADVERTISEMENT ~'4R BIDS, "The City of Delray Beach reserves fire right to reject any and all bids, to waive infar•malities, to re-advertise and to award the Contract In Its best interest" I3rang ConstrEtctio:r Inc. acrd all other bidders were advised that it was in the best i:terest ofthe City to complete the project in as short a time fiacne as passible. Therefore, Brang's conrpietian tirrre of 9(3 days to substantial completion is "clearly in the best interests ni'the CITY and as advised by the ar'£hitect." 3. IIrtSTRUCTION TO I3IDDEItS: • Item !. Pa~c Ili-]:Clearly states, "Tire CITY'S evaluation of the bid "shall take into consideration" #lre cost (total, unit price, yr cocrtbiaratiocr of both), CITY'S prior experience with the bidder, demonstrated expertise afbidder, r'efec'enecs of bidder, qualification of bidder acrd "ability oi' bidder to complete the project In a tlrrrely rrrarrner. " jrfiPAMPEY PARK PF2t~TEST LETTER JUNE" 23 20i1J9 4344 Dak Circle • Baca Raton, Fivrida 3339 + 5t39-368^3184 . Fax 569-368-3188 wwty. brangcansfruct ion. com ~f~!!r'~r/Ai~ ~f ar ~!!a/III r~~~~ • Item I6 Pa a ]B-{-: States Award of Contract: States, "Also the CITY reserves rite right to reject ti;e Bid of any Bidder iftlte CI~'Y believes that it wartld trot be in the best interes# ot'the Cit to make an awat•d to that Bidder, whether because the Bid is rtot resperrtsive or the Bidder is unqualified ar of doubtful ti-iaiicial ability or fails to r~teet arty ether pcr•titisnt standard or criteria established by the CITY, • Item 1.6.2 In evaItra#ing Bids, the City shall consider the cost, C1TY'S prier experience with the bidder, de:ttortstrated expel-tise of bidder, references of bidder, quaEificatiorts of bidder and ability of bidder ttt cotnttlete rite ut•olect itt a tltttely tnannet• as well as wltetizer nr ttat the Bids comply ~vitlt the prescribed requirements, and such alternates, unit pt3ees and atlter• data, as rttay be requested irr the BIa i'ORM or prior to the Notice of Tentative: Award, * ItemI6.5: If the contract is to be awarded, the contract will be awarded to rite mast responsible, responsive bidder whose evaluatiart indicates that the award will serve the highest public interest and be in the best interest of rite CITY. It is qui#e vicar that titcre are ntrtnerous areas within the bid documents that etttpltasize the importance of ti»tc and that tithe will be specifically considered in the "avs~arcl of this bid because i# is itr the best interests of rite CITY." Theret'ore, Brang Construction Inc. requests that rite CITY re,~eet the bid of Ixartdolplt an[l I)awdttcy. Brattg loop to the City of Dclt•ay Beach to award this ltt•©je€t to Braug Constrnetiatt Ittcot•porated as reeotntnendect b s#aff as beln in the best interests of the CITY. Brang Construction Inc. reserves rite right to sirpltletnettt this pt•o[est rvith additlnttal iuformation as it becomes available. Yaur response will be greatly appreciated. Very truly yo~ns, I3IZAl~1G CONSTRUCT10Al lNC4ItP(?RATI/p ~~~1 ~~3• .lames R. l;edele, AIA, L1wB1:3~ AP, CGC0421 bG President cc: ,lase Aguilla, AlA CSA Arcltitcots hick Chaves, lJsquire, Casey Ciklin et a] [riIPON[PEY PARK PFiE)TEST LETTER JUh3E 21 20i 112 43DD Oaic Circle. coca Raton, Florida 3331 •581-368.318D • Fax 561-368-3'188 www. brangconsiructivn. com .tune 21, 2011 City of 3~elray Beach 100 NW is` Avenue Delray I3eacl-, Florida 33444 Atte~~tion: Patsy Nadal, Purchasing Director Richard llaslco, P.E. Director of E.S. 1l/ln f ~ f rrr ~irai<!~ ~~ Dancl Delivered 3une 2a, 2011 Re: Pompey Park C©ncession Stand: Formal Protest of Bid Ar'vard: `cease Lar°v" Dacumerrtatiorr and Mandatory Pre-laid Mceting Notes Dear Ms. Nadal & Mr, Haska: As a t'o11aw-up to rrry fornnal letter of protest regarding tl~e intended award of tl~e Pompey Park Caz~eession Stand projeot,l~lease ~~d attacl~cd tl~e additional "case law" docurnentation provided lsy my attorney, Rick Chaves, ofCasey Giklin to support tine award to Brang Construction Incorporated. Corrtpetitive bldclirtg gerter•all}1 ertcaitrprrsses the srtbrzzfssiorr of bids' to carrrplete a project oral the atitlarc! of the carrtract to the resvarrsible bidder best able to complete the project arr. the rrtarrrter .firrarrcrr~ll}~ rrtasi rrrJvcrrztager~rrs to the carnrtrrtrtlty. Mrrr•riott Cor . v. Mefr'o alitart Dade COrrrzt r 383 ~So. 2d dd2 (Fla. 3rl DCA 198t?)(board abused dlscretiorr Irr derryirzg bid tit~here it retr.rr•rred more revenues to caurrty tlrrtrt purported local rrivarclee). The pznpnse afcarrrpetitive bidding as to seczrr•e the la~vest reapartsible offer arrd a Cotrrrty furry waive rrrirzor irreg~rlarltles in ejfecttratlrtg tltat purpose. Robinsarr Electrical Ca. Iirc. v. Dade Gaturt ~ 417 So. 2d 103.2, 1034 (Fla. 3d DCA 1982). The Florida Srrprerrze Court, irz Cul ae er° v. Moore 4Q So. 2d 3{d (F1a.1949}, jtrrtlrer• elalaarater! rrport arz agerrc}1's autltorit}j ~ti~hert cortsider•rrzg tJte "lowest respo3rsrl~le lard, „ rzs fallo-~~s: Tlrcrt decision rrrakes it plain drat ivltile the discr•etiorr -resled Irr a public agency Irt respect to letting 13rrbllc carztracts rrray rzat be exercised ar•liitraril}~ ot• ecrpr•iciorra'ly, l~zrt tlzat its judgrrrents nrrest be hattarrtecl upon facts reasortabljj tending to support its canclttsiarts, rrv rnartdatory aGJlgatlan is itrtposed trlrart such art agency #o cartslrler the lowest dollars acrd cents ,i ld as being the "lotivest resporrslble bid " irr ever y cas,~, to the excluslort of rill otJter pertlrrerrt,factors a~~lriclz rrzay tivell support a reasonable decision to atiti>crrd the corrtr•act to a carztrzrctor• f ling a Irlglter biro Sa long as sirclz rr public crgerrc}~ acts irr gvorT fattlr, evert thotrglt the}j rrtrr}~ reach n canclr~riarr art facts trpan si>lziclt r•ecrsartable rrzsrt array dI/fer•, the courts ti3~ill not gerrer•ally Interfere u~itlt their jtrdgrrzerrt, evert tlroirglt the decision reaclterl nra}f appear to sarzte persons to be er•r•orreaus. ,YpOlr.~'Y PARK PROTEST € ET7FH,R~NE Tt 7AI1.~kx1J 4300 Oak Circle + Boca Raton, Florida 33439 •589-368-3980 • Irax 569.368-3988 ~ www.brartgconsttuctlon.com ~r~rr<~,,~ ~~~ry ~«~~r Id, at 370 ~enrplrasis added). Irr Crrlpet~t~er•, the Flarida Sirpr•ertre Catrrt allatived carrsideratrarr of fire crdvarrtage rind savings drat +rorrld flaw to the Lean County TSclraal Systerrr f arrr a canrpletian of the project orr rr date ear•lier• tltarr the 12-rrrarrtlr rrtaxirrrrrrrr tirrre stated irr rite ptrblicatiarr ,far bids. The Flarida ~`upr•errre Corrr•t also carrsirlererl yvlretlrer fire agency overstepped its arrtltar•ity irr carrsiderirtg fire `tirrre elenrerrt' of cortstr•trctiarr as a carrrpetitive ,factor irr deter•rrrirrirrg the `lotia1est r•espart•sible bidder.' .lcri Irr Crrlt~etrper•, the pratestirTg Irr:dder• argrrerl tlral because na notice tiiaas given arty bidder either tltat tirrre of corrstr•rrctiorr ti~Earrlcl be considered crs a corrrpetitive factar• irr deterrttirrirrg the `do~vest respartsible bidder' or drat pr•efererrtr'rrl constderatian yt>arrld be given to the bidcler• evho ~votrld propose to canstr•irct the btrilrling irr the sltor•lest perivcl of tirrre, this,factor ivas arse wlriclr fire agency could rrat lawf rlly take into corrsiclerrrtiorr irr awar•dirrg fire earrtrcrct, Id While rite Flarida Sirprerrre Carrr•t agreed that tlrer•e vas rra e~pr•ess statement irr fire prrblislred arlver•tiserarerrt far bids, or• irr rite bid forms srrpplr:ecl to the cautractar•s for• bidding, drat tirrre of conrpletiorr of floe project tivas a carrrpetitive,fcrctoi, arrd accepted drat Nre pratestirrg bidder' ivrrs trot advised personally by rite agency ar• i.ts architect drat the tirrre element ivarrlcl be carrsider•ed a carrrpetitive factor; rite Court rrartetlreless rtpproved the rrrvard #o floe second bidder with the shorter' tirrre frarrte because rite blrl forms cvrlstltrtted strfficierrt notice within themselves tliat the tirrre element was to be a carnpetitlve factor, arrd tlae protesting lridder• Itself corasiderPd tirrre rtra irnportarit element, Id. Tltrrs, the Florida Sulrrerrre C'ortrt rrpprvved rite result of the agency issrritrg art award tv the second bidder. Baierl orr the rrllva~e Florida :S`ttprerrte Court arse, which is cited often artd rernrrirts valirl anti Glndirtg law, there is legal artthority grad precedent for orr agency tv cansider• orr arvrrrrl tv a second liirlder• who would build the project irr the slr.vrter tinge frame as rx good frritlr decision Gy drat agency. Brang Construction Incorporated requests khat the CITY reject the bid of Raaxdolph and Dewdney. Brang looks to the City of I?elray Beaclr to award this project to Brang Construction Incorporated as recommended by st.afl' as bein in the best interests of rite CITY, Your response r~vill be greatly appreciated. Very trtirly yours, BRANG CONSTRUCTI©N INCORPORATED Jatnes R. Fedele, AIA, LEED® AI', CGC0421~C~ President ec: Josa Aguilla, AIA CSA Architects Rick Chaves, Esquire, Casey Ciklin et al ¢1401PEY YARIC pKO TEST IRTTEEi IU~.'F 2E NIf 8oG1 43!74 Oak Circle • i3oca Raton, Florida 33431 •561-368-378©• Fax 551.368-3188 www. brangc©nsttuctiorr. c©m Vllt~stlaw Page 1 383 Sa.2d GG2 (Cite as: 383 So.2cl GG2) District Corirt of Appeal ofFlorida, Third District. MA1tR1©T'1' C4ltPORA'1'ION, aDelaware Corpor- ation, Appellant, v. METROPOLITAN DADS CpUNTY, etc., et al., Appellees. 3 i GA I'ubiic Cairtracts 3iGAl In General 31GAk5 Proposals ar Bids 31GAk1 i k. Award to l~orvest i3idder; i3idders' Qf1all~CatioirS. Mast Cited Cases Public body is not required unqualifiedly to award contract to Lowest bidder airless there exists stalritary regitirernerrt. No, 79-l3G5, April 15, 1980. Relrearing l7eiriccl,lone ~f, 1980. Disappointed bidder for contract to operate bar at airport brought snit for declaratory jridgnrent and otlrer relief Tire Circuit Court for Dade Caiuity, Saris I. Silver, ,1., approved award by board of couirty commissioners, and disappointed bidder ap- pealed. The ^istrict Conn of Appeal, Baskin, ,1„ held drat: {1) county was obligated to follow ooin- petitive bidding standards requiring award to be made to lowest or best bidder, and (2) board abused its discretion in approving award on ground that bidder was local firth, when clisappoiirted bidder's bid returned higher percentage of grass revenues to county. Reversed and contract awarded to appellant. Nest Headnotcs (1i Piilalie Contracts 316A X5.1 31GA Public Contracts 31GA1 In General 31GAk5 Proposals ar Bids 3lGA1cS.l k. In General. Mast Cited Cases (T'ormerly 31GAk5) "Competitive bidding" geircraiiy eircanrpasses submission of bids to carrrplete project and award of contract to responsible bidder best able to cairn plete project iir manner financially most advanEage- orrs to eoinmfmi#y. E2( Public Contracts 31 GA X11 ~3~ Counties 1114 ~I16 i 04 Counties 104V Contracts 104k 115 Propasals or Bids 104k I i G k. hr General. Mast Cited Cases Cai:nty was obligated to fallow competitive bidding standards requiring award afcontract to op- erate bar at airport to be made to lowest or best bid- der by reason of resolutions regriring board of county conrnrissioners to srrbtnit ir-anagenreirt acrd services contract under review to competitive bid- ding praeeSS. ~A] Municipal Corporations 2G8 $~85 268 Municipal Corporations 2G81V Proceedings of Cormcil or otlrer Gaverir- irig Body 2G8lV{A) Meetings, Rubs, and Proceedirgs in General 2G8k$5 k. Made of Action in General. Most Cited Cases Public body dray, as incident to its general parvers, transact business of ministerial or tenrpar- ary character by resolution. (5( Municipal Carporatioiis 2G8 X85 2G8 Miiiricipal Corporations 2G81V Proceedings of Carrucil or purer Gaverii- ing Bady 2GSiV(A) Meetings, Rules, and Proceedings in Geirerai 268k$5 k. Mode of Action in General. Mast Cited Cases © 2fl i i Tlronrsoir Reuters. No Claim to prig. US Gov. Works. rage 2 383 So.2d GG2 (Cite as: 383 So.2cl 652} poly approved resnitttion may not be ignored withnut express intent to averttrrn its provisions. i5~ Municipal Corpot~ations 268 1235 268 Municipal Cnrpnratio~ts 2G8Vll Contracts in General 26$k234 Proposals yr Bids 258k23S k. In General. Most Cited Cases tJrtder carupctitive bidding, contract musk be arvarded as function of reasonable exercise of power by municipal gnvernnterrtal authorities as matter of publin policy and lideiity to public trust. [7j ]Y3unicittal Cot•ttnt•atiot~s 2G8 ~335(t) 2G8 Municipal Corporations 2GSlX Public lmproventertts 2G8IX(C) Contracts 258k334 Acceptflnce or Rejection of PrD- posals orBids 2G8k33fi ,Award to Lowest Bidder 2G8k33G(l} ]c. In General. Mast Cited Cttses EVhile the law imposes ua mandatary obiiga- tiort ttpvtt public agency in respect to letting of competitive contracts that viii require agency in ovary case to consider lowest dollars and cents bid to eXC1USf03t Af all atltet' pertinent fflctal's that May be taken into consideration, the law does require that where discretion is vested in public agency with respect to Ieitiug contracts an competitive basis, discretion tray not be exercised arbitrarily or capriciously but tnttst be based upon facts reason- ably tending to support conclusions reaeltcd by such agency. [8[ Counties I04 ~l I6 104 Counties 104V Contracts 104k 115 Prapasflls or B ids i04k1 LG k. In General. Mast Cited Cases County board of commissioners abused its dis- cretivtt in approving award of eotttract to operate bar at airport Dtt ground that bidder was a local tirtn, ~vlten competitor returned higher percentage of gross revenues to county. *653 Taylor, Brian, I3trker & Greene and I2. Bruce tiVallace, 3r., Miami, fur flppellartt. Robert Ginsburg, County Atty, and ~Viltiant W. Gibbs, Asst. County Atty., Shutts & Bowen and Brie C3. Mayers, Mia~tti, for appel lees. Before IiAftK.DULI., SCI~IWARTZ and BASKIN, JJ. BASICIN, Judge. This appeal challenges a final declaratory judg- nte~tt approvit:g an award by the Dade County Board of County Camtnissiouers of a contract to operate a bar at the Miami Internatinnal Airport to Jerry's, lac. instead of to the Marriott Corporation. This court trust decide whctlter the trial court com- mitted error ht approving the award to Jetty's on the ground that it teas a iota! Finn, when Marriott's bid returned a higher percentage ot'the grass revenues to Dade County. ~'Ve find the trial court erred and reverse. *G64 In 1978, Dade County published an invit- fllion for proposals for competitive bids ender flrt °`Operational and Management Services Agree- tnettt" to sell alcoholic beverages in the new Inter- national Satellite facility at the Miami International Airport. The invitation was advertised pursuant to Section 12S.012(l7}, ]ilorida Statutes (1977} and Section i25.3S, l~lorida Statutes (1977). Each bid- der was required to past a guarantee deposit Dr bid bated in the antannt of $25,000 at the time of sub- mittingits prolsosal. Cvmpensatiott to the successful bidder -vas to be in tltc form of grass revenues retained from the sale of alcoholic beverages. The successFtt] bidder was to retain 7S°/n of the first $42,000 Df tnorttltly gross revenues and to retain the percentage of the mantl-ly grass revenues itt excess of $42,00© pro- posed by the bidder. The successful bid would ba ~ 20l [Thomson Reuters. ND Claim to tJrig. t:JS Gov, `Yorks. 383 Sa.2d 6G2 (Cite as:383 So.2d G62) the lowest percentage of grass revenues in excess of $42,000 per Inottih to be rosined by the eatees- sinttaire. There was la be tta ca-upetitive bidding on the first $42,000 of gross revenues per Innntit, of which all bidders would retain 75% rvltile remitting fire retttAinittg 25°/a to the county. The sttccessfiEl bidder would bG responsible for mairttenattee repair And cleanliness of the third floor bar area and re- quired to provide drinks and snacks to the third fiaar bar patrons as well as to employ chase iaersozts necessary to serve drinks and snacks And -rtanage the bar. Tire propased managenteut services Agree- -uent was I'or a fixed tentt of three years commen- cing after the people-mover cannecthtg rite lstterna- tianal Satellite 'N"erlnina! beeantes operatinttai• The agreement was to be renervabie At Dade County's option for an additional seven years, subject to pads County's right to negotiate the modifieatian Of CampeltSAtinlt. lnstructians to proposers also provided that the parties would be evaluated with respect to: 1. The net profit payment to Cartnty as com twined itt the Prnposai rarm (the percentage bid); 2, Deptlt of management, including training schools and pragratns for ntanagentent; 3. ~xperieltee At other local, state and national laGalians and ability to provide expcriettced iterson- nei capable of serviGittg interttatianal travelers; 4. Marketing and Gansnmer research programs; S. Prior experience in sales cutters of the kind anticipated herelst; G. Number of outlets and their most recent avaiiable average gross reventtes, separa#eiy stated for the outlets for Dade Cattnty, the State of Flor- ida, the t.Inited States, Central and Sautlt Auterica Altd the CaribbeAtt and Rurape; 7. Other factors which will best serve rite highest public interest. Page 3 Marriott's bid proposed to retain 40% of the gross revenues generated by the franchise in excess of $42,000 per ntantlt and to remit to thG coultty 60% of ilte grass revenues in excess of $42,00© per man#lt. Jerry's bid proposed to retain 50% of the gross revenues in excess of $42,000 per tunnth And to rentit 50% to the county. A selection camtnittee istterviewed both bidders acrd renommended that Marriott be awarded lira contras#, The committee deterzttined that both Marriott and Jerry`s were "cqualiy qualified to provide fire services of the types and caliber required in Iltis unique facility." The coutntittee inner went oft to state: "Shtce fire Marriott Corporation submitted a higher numerical vAlue, the Committee recommends Award of the agreement to the Marriott Carporatiast. It sltattld be poirttcd nut that there is sonte question as to wltcth- cr such nutnericai differ~ltce would Game info of feet daring the fixed term of the Agreement." The county manager recamntended that Marri- ott be awarded the agreement. HG stated ht his mentorandutu to the Hoard of County Connnission- ers: Regarding the Alcoholic Beverages Services Agreement, the Committee felt that both Marriott and Jerry`s were squatty qualified to provide the services desired with a high revel of gttalily. There- fore, the Contnti#tee recatttntended Marriott solely nn the basis of fire lesser percentage*6G5 of gross revenues to be retained by them, ht the event gross revenues exceed $50A,000 per year, It is very dotrbtfui that this factor will Gonte into effect duriltg the fixed terttt of the Concession Agreement, The AViatiolt D'Irectnr acrd tit15 OffiCE GnltGttr itt the Committee recnmlttendation, however, if the Hoard of County Cotttmissioners were to select Jerry's, Inc, it would be equally acceptable. A# a meeting of the Board of Cotsuty Camtuis- sioners, tits agenda item rues brought up by a melu- ber of the Board as follows: On b(b)(E O), 1 ttnderstattd front looking at this O 2019 '1"hotnsan Renters. No Clailu to Orig. US Gov. tiVorks. 383 So.2d GG2 (Cite as: 383 So,2d 662) that rve ltavc two cantpanies that bid it and reading that the differettcc in the bid is some#ltittg that prob- ably watt'! ever cattte abotst; that what rnade otte bidder lower was a better percentage on a figure that will probably never be ahtaitted~and the outer t3xnt that bid it is a local Firttt, and I'd like ... if there's no objections, 3'd like to move tire! titer be awarded to Jerry's:' 'l'1te ntotiatt was passed. Marriott protested rite arvard to Jerry's and re- quested the Commission to reverse its decisiost. 1t dcclitted to do sa and awarded the agreestten# to Jerry's, tttc. Marriott filed aft action for declaratory judgment and outer relief. The trial court found that Marriatt's }trajectians were based upon erroneous assumptions and that Marriott ]tad failed to sustain its burden of proof that Dade Cnuttty acted arbitrar- ily with respect to the award of the contract. !Ve disagree with the trial court's conclusion that the l3aard of Commissioners acted within its lawful authority and discretion. 1Ve bald that the award to Jerry's, inc. constitttterl an abuse of discre- tion. The parties have addressed two issues concern- ing the award of the contract; First, rvltetlter the county lvas nb[igated to follow competitive bidding standards requiring life award #a be rnacfie to the lowest or best bidder, and secattd, wltethcr the award to Jerry's was within the discretion at' life Board, taking Into consideration that Marriott's bid returned a higher percentage of gross revenues la Dade County. I ,Competitive Biddiug, [lj Competitive bidding generally encarttpasses the sttbtnission of bids to complete a project and the arvard of life contract to the responsible bidder best able to complete the project in the manner finan- cially most advanta};eatts to the cornnnrnity, Robert G, Lassi#cr & Co. v. Taylor, 99 Fla. 8 ! 9, 128 Sn. I ~1 (193(!). Page 4 The purpose of competitive bidding has been stated itt Hotel China & Glassware Co. v. Board at' Public lttstrttctiott, l30 Sa.2d 78, 81 {Fla. 1st DCA 19G l ), as follows: Catnpetitive bidding s#atutes are estacted for the protection of rite pttbiic. Tltey create a system by which Bonds or services regtired by public att- thnrities Wray be acquired at the lowest possible cos#. The system confers npatt bout the cantraelar and rite public authority reciprocal betteftts, and ex- acts front each of theta reciprocal abligatiotts. The bidder is assured fair consideration of his offer, attd is guaranteed the contract if his is rite lowest and best bid received, 't'he pt•incipal bestefit flowing to fhe public authority is rite opportunity of purchas- ing the Bonds and services required by it at the best price obtaittablc, Under this system, the public au- thority lnay not arbitrarily nr capriofausly discrhtt- ina#e betrveett bidders, or make life award oft the basis of personal preference, (emphasis added) (footnote omitted) Competitive bidding statutes should be con- strued to advance their purpose attd to avoid their being circumvented. Nester v. Belote, 103 Fla. 97G, 138 So. 721 {1931). [2] A public body is stet required uttgtraligedly to arvard the cataract to the lowest bidder unless there exists a statutory requirement. l~illiam A. Bcrbussc, Jr., ittc. v. North 13roward Haspi#al Dis- tric#, 117 Sa.2d 550 {Fla. 2d DCA 19G©). [3] bade County has attlltorized competitive bidding by resolutions expressing its policy. bade Connty, Fla., Resolution ~GGG 158G-72 {Oct, 19, 1972) provides that "whenever goods or services are to be obtained far or oft behalf of the Dade Connty Port Authority, the competitive bidding process is to be used rvltcnever possible " A second resolution, Set Out in part below, specifies life pro- cedure to be (allowed: 1Vltereas it is the cansenstrs of this Board that it is to the best interest of the public that all fran- t~J 201 l Thantson Reuters. No Clain! to Orig. US Gov.lVorks. 383 Sct.2d GG2 (Cite as: 383 5o.2c1 GG2} chiscs and concessions of a non-aeronautical nature, in, on, or in connection with arty county air- port facili€y or project, whether exclusive or nottex- cfusive, should be granted only ai~er receipt of pub- iiely solicited sealed, competitive bids in the lttan- ner prescribed by law and to that bidder whose bid will result in the greatest financial benefit to the Port Atttltarity. Now, therefore, be it resolved by the Board of County Commissioners of Dade County, Florida, acting as llte Dade County Port Authority, that it is the policy of this Board that no franchise, rvltetlter exahtsive or Wort-exclusive, for the operation of any non-a~;rnttautical concession in, on, or in connec- tion with any airport facility ar project owned and operated by Dade County Sllall be granted artless sealed, competitive bids have been received tltere- far in the manner provided by Iaw> attd the atYard of stEelt franchise shall be to that bidder whose bld, when accepted, wilt result in the greatest financial benefit to the Pnrt Authority. Bade County, Fla., Resolution 1587-72 (Oct. i9, 1972}. These resolufions require tits Board t0 submit the management and services contract ender review to fire competitive bidding process. Appellees argue that a resolution is merely "tctttporary and ntittisteriai in character" attd cannot attthnrize cantpctitive bidding. ~i~e disagree. Ap- pellees have described only the nature and degree of formality of a resolution. A resolution is "art cx- pressiatt ofa governing body concerning snorters of administration, ati expres5lnn Of a temporary Char- acter, or a provision far the disposition of a particu- lar item of the administrative bttsittess of the gov- erning body." s 1GG.04i(i)(b), Fla.Stat. (1977). [4] A public body, however, "Wray, as ineidettt to (its} general powers, tranSRCt bttSlttes5 ofA tttiEtis- terial or temporary character by resolution," City of Pensacola v. Southern Bell Telepltonc Co., 49 Fitt. 1G1, 37 So. 820, 824 (1945}; Cerlaitt Lats Upon '4Vltielt 'faxes Are Delinquent v, Town of Mottticella, 159 Fla. 134, 3l Sa.2d 945 (1947}. Page 5 Ta a urge extent, the language of the charter of the municipality or, as in this ease, the aottnty, de- lermiiteS ~v}tat action lttay be taken by resolution and what must be done by ordinance. The Dada County, Florida, Cltartex s 1.02(A} provides: The Board shall ...decide which actions of the Board shall be by ardinartce or resoltttiott, .. , ex- cept that any action ...which ltravides for raising revenue, apprapriating #ltttds, or incurring indebted- ness, or which provides a penalty or establishes a rule or regulations for the violation of which a pen- alty is imposed shall 6e by orciittattee. This Charter section is implemented by the county code which allows the Board to perform any iitnctiott (except (hose specifically se# aside by the charter) by either a resoltttian or art ordinance, Dade County, Fla., Cade s 1.21(4). The broad language of the pertinent charter and code sections snakes a resolution sufficient author- iZalinn fOr COmpelitive bidding In title CRSe. Accord, Ramsey v. City of Kissimmee, l39 Fla. 147, !94 So. 474 (1939) (Hating that a contract may be adap- ted or ratified Uy a resolution}. See City of Riviera Beach v.lVitt, 28G 3o.2d 574 (Fla. 4th DCrt 1973); 1977 Gp. Att'y Gen. Fla. fl77-144 (December 34, 1977); and McQuillan, Municipal Corporations, VoI. 10, s 29.37, P.342. Cf. Brown v. City of St. Petersburg, 111 Fla. 71$, 153 So, 144, f 41 (1933} (where the city charter required similar action to be taken under the auspices of art ordinance). (5] Appellees argue that Resolutions 158G-72 and 1587-72 were implicitly overruled by the ttto- tion to award the contract to Jerry`s. ~Ve disagree. A duly approved xGG7 resolution Wray not be ignored without an express inserts to overturn its provisions. A11pelIC83` snggestian would render resnlutiotts Hteanittgless, ineffectual acts of government. "The Board, apart wrltteit reennttnettdation of the Man- ager, Wray by resoltttioH adopted by nvo-tltixds vote of the members present waive competitive bidding tubers it finds this to be in the best interest of the county." Dade Cnuttty, F1a., Charter s 4.03(D). C~' 2411 Thomson Reuters. No Claittt to ©rig. US Gov. Works. 383 So.2d GG2 (Cite as: 383 So>2d 652) Since resolutians requiring competitive biddistg tvere not waived, Ihey were required to be fol- lowed. Section 4»03(©) of the Cade County, Florida, Charter states: Contracts far public httprovements and pur- chases of supplies, materials, and services other dta#t professional shall be :Wade whestever practic- able on the basis of specifications astd competitive bids. Faunal sealed bids shall be secured for all stsc6 cataracts and purchases when the transaction involves the expenditure of ~1,0DO ar more. The transaction shall be evidestced by written contract submitted and approved by the Board. The cataract tntder review is a contract for pttr= chases of supplies, materials, and services other thast prafessiostal. Appellees argue that this contract does not involve the exponditure by the catutiy of $1,000 or mare since the bids contemplate the re- tetttiazt of funds by the bidder and the submission of a portion of those fends to the caurtty. Their theory reutaves only flte requirement far formal sealed bids but does not negate competitive bidding re- gttiretnents. lst additiast to the resolutians, charter, attd code, Sectiosts ! 25.©12(17) and 125.35, Florida Statutes (1977), disettss competitive bidding.~P'NIJ FN l . Section i 25.012, f lorida Statutes (1977), provides: Any county and the board of cotsrtty commissioners thereof stroll have the power, ist addition fa the powers other- wise conferred: 07) To grant exclusive or nonexclusive franchises to persons, firms or corpora- tions for the operating of reSlallra#ttS, cafeterias, bars .. .and Other Cottce5^ :ions of a nonaerouautical nature ist, on and in connection with any project owsted artd operated by the county. Page 6 HoYVCVCr, no exclusive franchise stroll be so granted unless the board of courtly cotnntissiarters of said catntty shall award such franchise following receipt of sealed, contpetitivc bids in the manner prescribed by law, or cause to be pttb- lished ...notice of the fact that it in- tends to grant such exclusive franchise and will at a time certaist to be fixed in said notice ...enter into negotiations tvitlt arty istterested parties as to the terms, conditions, and provisions of arty :Welt exclusive franchise. Section [25.35, Florida Statutes (1977), states: The board of county cornsnissiorters is expressly authorized to sell and convey a#ty lti'aperty, real or personal, and to lease roa) property, belonging to the county, ... to the highest and best bidder for the particular use it deems to be the highest and hest, ar, alternatively, in the case of an airport operation or faciiity lease, after negotia#ion, for such lengllt of term and such conditions as the gov- ersthtg body may in its discretion de- term inc. Appellees contend the contract tutder consider- ation is a stnn-exclusive, a tton-aeronautical con- tract and that the provisions Of SechaEt 125,35, l•lorida Statutes (1977), are overridden lty the sub- sequent passage of Sectiost 125.01207), Friorida Statutes (1977), wlticlt isttply that only exclusive franchises must be awarded by cnmpetitive bidding. Because eve cite the foregoing statutes for the sole purpnsc of illtsminaling a legislative awareness of contpetitivc biddi#tg policies, we do not decide the merit of that argument. C)ttr decision is founded an the resolutians, charter, and public policy argu- 1ne#ttS. 2. Abuse of Discretion. © 2011 Thatttson Renters. No Claisn to Orig. U5 Csov.1'Jorks. 383 So.2d 662 (Cite as: 383 So.2d GG2) [Gj Under competitive bidding, the contract must be awarded as fl function of the "reasonable exercise of power by municipal goversn-tental au- thorities ... as a stratter of public policy and fidelity to public trtsst." Adolphus v. Baskin, 95 lila. fiQ3, I i6 So. 225 (192$}, (7j The standard to be applied in decidistg whether the decision was exercised arbitrarily is de- lineated in City of Pcttsacola v. Kis'by, A7 So.zd 533, 535-36 (I'ia,195D}: *GG8 While the law imposes no suns:datory ob- ligation upon a public agency ]st s°eslaect to the let- tlrt~, Uf eampetitiVe COntraet5 that will require the agency in every case to costsider the lowest dollars and cents hid as being "the lowest responsible bid" to the exclusion of all other pertistestt factors that may be taken into cansideratiast, flte law does rc- quire that where discretion is vested ist a public agency rvitlt respect to letting public contracts oft a contpptitive basis, the discretion may scot be exer- cised arbitrarily or capriciously but must be based upon facts reasonably tendi#tg to support the cau- citrsians reached by such agency. See Culpepper v. Moore, i:la., ~a So.2d 3G6; 1Vlllis v. ~latltaway, 9S plc. 608, 117 So, $9. The record reveals that the discretion exercised by the city council did not rest upon material facts reasonably Eestdistg to support the COltelusianS rCAChed by Snelt ageltey. (emphasis added} [$j 1Vlzat facts did tltc pale County Board of Catnntissiortcrs have before it upon which it exer- cised 'sts discretion? Tito Board awarded ilte con- tract to Jerry's becaosse Jerry's rues a local Finn. Nothing in the record, however, discloses titer Terry's ryas a Ioeal firm. Furthermore, if rite Board desired the ServICES Of a local concern, it should have given Marriott the same opportunity to show rvltetlter it cotdd qualify. A decisions cannot be based upon "ignorance tlrratsgls lank of infinity." 1Villiam A. i3erbusse, lr., itsc. v. North iirvward i-iaspital District, supra, at 551. Residing in the area was rejected by the court Page 7 as a basis for an award where fire award had been made solely because "toe is a local tnast, rviN use locai contractors and Eocal labor astd will patronize local supply houses:' Adolphus v. Baskin, supra. The eatrrt found that the substantial rights of tax- payers world be materially affected by this exercise of authority, stating "trnreasonable action taken uzt- der color of authority that materially affects sub- stantial rights of persons and of taxpayers is con- trary to #lte principles upon which our system of governsnestt is founded." Adolphus v. Raskin, supra, at 226. in evaluating Marriott`s and Jerry's bids, the tri- al court fotmd #}tat ample evidence existed to show a basis for donbt. The doubt referred to was not dir- ected to Marriott`s ability to perform its contract, nor with witctlter it was a responsible bidder, but only with whether i# was a firtattcially superior bid- der. The trial judge did not, however, fistd Jerry's bid to be tuore advantageous, nor did the Erial cot#rt Find ti-at the bidders were equal. On the face of the bids, in the absence of arty Bstding to the contrary by the court, Marriott remains the best bidder rvi#Is- itt the skandards set by the Board when it elected to solicit competitive bids. ~Ve find that Elts 13aard based its award of the contract art erroneous considerations bsyasrd its au- thoriiy constituting an abuse of discretion. The Trial court erred in approving its award and in f'iuding eta abuse of discretion. Since rue hold that the Board exceeded its law- ful at#tltority astd discretiont, we hold that tine con- tract award is invalid. O!t 1he bflSIS Of the bids sub- sni#ted to the Board, the award trust be zttade to Marriott as the nuruerically superior bidder. for the foregoiztg reasons, we reverse #Ite de- cision of the trial court and award the contract to Marriott. Ffa.App., 198t). Marriott Corp. v. Metropolitan Dads Caustty O 2411 Thomson Reuters, No Claint to Orig. US Gov. Works. 3$3 Sn.2d 652 (Cite as: 383 Sa,2d b52) 383 So.2ci G52 Ei~lD Or DOCUMENT Page $ ® 2©11 Titamsa~~ Ftcrrters. Nn Clain to Orig. US Gay. Warks, 1Nestlaw 40 Sa.2d 366 {Cite as: 40 So.2d 365) Sttpreute Court of Florida, Division H. CULPEPPER v. MOORE et at. May 6, 1949. Suit by Jack Culpepper, as citi2en a-td taxpayer of school district, against ~Valicr'f. Moore, Jr., and atl-ars, as and eartstituti-tg the mantbers of the ward of PrtbHc Instruction of Lean County, t;ia., and A. d. Albritton, operating and doing business under tiro hrm rte-ns and style of ,Albritton-1Vi113- artts, to have contract between the board and A. D. Albriito-t for construe#ia-t of public school building declared invalid, far an accotn-#ing front board for moneys paid an contract, attd for decree cnjainittg board from making further payments thereunder. Frain a-t adverse decree, the plaintiff appeals. Decree affirntcd. 1~lest Headnates { t l >lciuity 150 X384 150 Equity ISOVIII Hearing, Submission of issues to Jury, and Rel-saring ISOk384 k, Conduct of Hearing in General. Most Cited Cases It was do#y and province of cltancellar to re- concile conflicts i-t evidettcs attd to base Iris decree an evidence its found to be true. i2) Schools 345 X80{2} 345 Schools 34511 Pubiic Sclraals 345ii(E) Dis#rict Contracts 345k$0 Making, Requisites, and Validity 345k$0(2) k. Proposals or Bids. Most Cited Cases Page t Tltaug}t discretion vested 6t board of public in- structian of cnunty in respect to letting of carttracts far caststrtrction of public school buildings tray rtat be exercised arbitrar'rfy, tto mandatary nbligatiart is irttpased on t!-e board to consider the Lowest dollars and cents bid as being the "lowest responsible bid", to exclusion of all ether pertinent factors. F.S.A, } 235.3 l . ~3j Schools 3AS ~SO(2} 345 Schools 34511 Public Schools 34511(1;) District Contracts 34Sk80 Making, Requisites, a-td Validity 345k$0(2) k. Proposals or Bids. Most Cites! Cases Sa long as a board of public iustruetiott of a cot-nty, in aecepti-tg a bid for construction ofa pub- lic schoa# building as the lowest responsible bid, acts in good fait!-, even though tits board may reach a concltrsiora on facts an which reasonable inert tnay differ, courts will not gcnerRily interfere with #!te judgment of tare board, evert though decision of beard may appear to some persons to be erroneous. F.S.A. § 235.31. (4~ selto~ls 345 ~SO(z) 345 Schools 34St1 Public Schools 34SIt(1:) District Contracts 345i<80 Making, Rcgt-isites, and Validity 345k8ii(2) k. Proposals ar Bids. Mosk Cited Cases 'Where iowest bidder for canstructian of public school buiiding was already engaged in cottstrnct- ing another schooi buiiding which was about the iargast buiiding he had ever built, second iowest bidder Itad agreed to carrstrrtct buiiding i-- f 20 days less time, attd architect for county board of public instruction had informed board that error rttade by lotvest bidder in art eariier bid indicated irrespans- ibiiity, beard did not abuse its discretion in determ- ~ 2fl1 } Tltamsan Reuters. Na Ctairn to orig. tIS Gov. iVorks. 40 So.2d 3GG (Cite ns: 40 5o.2d 3GG) inirtg that second lowest bidder was the "lowest re- sponsible bidder" to evhorn contract should be awarded. )?,S.A. § 235.31. ~5) Scltr;ols 345 X80(2) 315 Scitaols 34511 Public Sahaals 34S1i(E) District Contracts 345k80 Making, Requisites, and VaFidity 345k80(2) k. Proposals ar Bids. Most Cited Cases '4'Vltere there vas na express statert7ent, in prtb- lished advet'tisernent far bids for CanstrltCti0r1 at' public school building ar in bid farr77s supplied to aai7tractors for bidding, that time of contpletiarr of building was a aarnpetitive factor or would be re- garded, but bid fauns called for a statement by con- iraatars as to nun7ber of days afar contract was ex- eatr#ed, when contractor proposed to s#art work, and ttun7ber of days within ~vltich the work was to be contplcted, board of public instruatiatt did not ab- use its discretion ht considering tin7a element of co77strttctioit in determining the lawest responsible bidder. F.S.A. § 235.31. X357 Appeal front Circuit Corr#, Leon County; Hugh M. Taylor, Judge. Parker, roster & 1Viggitt- tun, lttlius F. Parker, Len L. I?nster, and ,Inhn T. Wigginton, all of Tallahassee, for appellant. Atrsley, Collins & Truett, of 'Tallahassee, for ap- Isellec Board afPublia Instruction of Lean County. Rodt7ey Durianee, of 'Callahassce, for appellee, Al- brittan-EViIliams. SI/C3R1NG, .lustice. Tl7e appeal is frorn a Einal decree in favor of the defendants below. 'The appellant Culpepper, a general building contractor, was rite lowest `dollars-and-cents' bid- der at the letting of a contract for the cattstruetion of a public school building in Leon Co7rnty, rlor- t'age 2 ida. After considering all bids submitted, rite Catrnty Cioard of Public lrtstrrrctinrt rejected the bid submitted by Culpepper and awarded the contract to one A. D. Albritton, the next lawest bidder, wham the Board fatted to be the `lowest respoi7s- ible bidder.' Albritton began work tntder his cart- tract arrd thereafter Culpepper, in the capacity of a citizen and taxpayer of the school district in which the building was being erected, instituted a suit itt equity against the members of the Board arrd Al- britton for the purpose of having the eantract between the defendants declared ir7valid, far an ac- cot=ruing front fire Board for moneys paid on the aar7traat, and for a decree enjairting the Board from tt7aking further payments therermder. 'Tire amended bill ttpan tvltieh rite parties went to trial charged, in substance, that itt considering the bids submitted by variat7s contractors the Board had `ignored' t}te Iow bid submitted by Culpepper, because of a `vindictive desire #o satisfy some pique, peeve or personal spite with and toward' Culpepper; t}tat tl7e Board had announced as the reason far awarding the contract to Albritton that he had agreed to construct the building in a shot#er time than that agreed by Culpepper but that the reason given was `a mere pretext or excuse ~vithaut foundation 'rn law or in fact, and in reckless disreg- ard of the public interest;' that tl7e finding of the Baard that Albritton vas the `lowest responsible bidder' was contrary to law; and that tl7e award of rite contract to Albritton was such art arbi#rary and utrreasonablc abuse of the discretion vested in the board in respect to such matters as to render the contract ntrgatory, tJn the day fixed for taking testirttany before the chancellor the plaintiff amended ]tis flnteitded bill of coutplaint by allegir7g that in awarding the contraat to Albrittor7 instead of to Culpepper, the Board had improperly considered `as a major ar7<I influencing factor' the fact that Albritton ltad offered to complete the eantract it7 a lesser time than that agreed 6y Culpepper, but fltat the `time factor' wfl5 not fl proper eleirtCE7t fur aotisideratinn Q 201 f Thamsan Reuters. No Claim iv Orig, US Gov, '1~Jorks. 40 Sa.2d 3fiG (Cite as: d0 So.2d 36b) in awarding the contract, because of the fact that at the tune notice ~vfls published of invitations to eon- tractnrs to bid oil the project the plaintiff 'was clot advised, either by the terms of said invitation for bids or by aityono in authority acting for the de- fendants School Board, t#tat oily preferential coitsid- eradon would be given to the contractor who would propose and agree to cnnstrttct said school building under the terms of said contract in a shorter period of time titan that rerluircd by the invitation far bids; a period of twelve ittoitths front rite date of the exe- cutialt ofthe contract.' *3G8 The defendants filed answered denying the material allegations of the amended bill as amended at the hearing, and evidence was submit, led an the issues. At final hearing lice chaitcelEor found that the evidence wholly failed to sustain file allcgatians of the bill with respect to bad faith or httproper or illegal motives on the part of the Board; that the [3oard !tad acted witltirt its authority and discretion in adjudging Albritton to be the `lowest responsible bidder;' that though the Baard Itad ctsttsidered the proposed tiitte of contpletian of the project as an important factor in determining the `lotvast responsible bidder' "tt Itad not abused its discretion in doing so, itt view of Eire pressing need for an early catnpletion of the building and the fact that life bid forms submitted to oantraotars oil which to ]hake their proposals far contract gave no- tice on their face that the Bute element vas is be considered fls a competitive factor. Based upon tlicse findings the cltancellar entered a decree dis- missing thelsill ofeompEaint. The first contention made by the appellant oil the appeal is that there was no substantial evidence before the Board at the time the contract was let, upon which the Board in the exercise of a lawful and sound discretion could have reached the con- clusion that Albritton was Ilse 'lowest responsible bidder.' [I] '1'Ve cannot agree Zvi#h the appellant lit this particular. Tile hearings ht the ease were conducted before the chancelEor. It was Iris duty and province Page 3 to recaitcile the conflicts in the evidence and to base ltis decree ttpoit the evidence he found to he trice. There was evidence presented to Ititn that the Board of Public tnstructiait of Leon County !tad funds on hand derived frn3tt a band issue, for the purpose of coitstructittg public school buildings in l~enlt County. The Baard advertised for bids to be received an April 28, 19413, for lice caitstrection of two schools, Hite to be known as Soiit}i City Ele- mentary School {tile scitaol involved in !ills iitiga- tion) and the other to be kna~vn as Battd Eientent- flry School. T#te published notice for bid provided `tVork shall be commenced within 30 days after contract is executed and shall be completed within l2 mattths front #itat date,' and fllsn `all ~svnrk shall be done ht accordance with contract, plans, spe- cifications and special provisions provided by the owner. Contract, plans, etc., inay be examined at the nftlce of the Baard of Public lnstructinn, Lenn County, rlorida, at the County Court Haiise, Talla- hassee, Piorida.' Among the contract documents provided for rise in eanttectioit with the letting were forms for contractors to use in making bids; the otie to be used in CalliteCtinn will! the Salillt City llenleutary School being worded as follows: `The unders'sgned bidder ltas carefully ex- aittined the form of contract, file general eonditintts, the specifics#ions, the special conditions find the drawings for the construction of South City EIe- tneittary School, dated March 20, 1948, and fllso flit site of the ~ivork, and will provide all necessary ma- cltiitcry, teals, apparatus, and other means of ean- striictinit and do all the work aitd furnish ail materi- al called far by said specifications, general condi- tions, special conditions and drawings in rite inflit- ner prescribed therein said contract, and in accord- attce with the requirements of the Architect far the sutra of $ `Certified elteck in the amount of $ is ett- closed. `title propose to start the ivark •ivithitt _____ days © 201 ! Tltnittson [teeters. No Claim to Orig. [tS Gav. Works. AO Sa.2d 3G6 (Cite as: 40 Stt.2d 36fi) after earttract is executed, and to flrtish the -vork in days. Signed 1Vhen tlrc scaled bids were opened at fire letting an April 28, 1948, Culpepper was found to have submitted the ]aw dollars and cents bid on each of the buildirrgs and accordingly was awarded the carr- tract as to each building. A few days after the letting the Board executed a contract with Culpepper for the cons#ntctiou of the Bond Elementary Sclranl and Culpepper com~ nretrecd work on tits project. As to fhs South City Hlementary School, Irowever, Culpepper advised the Board a faro days after no#iee that Ire itad been awarded the contract that Ire had rnade a $10,40€1 $rrnr in oalctrlating the cost of certain ntalcrials and hence would not execute a contract or construct the building X369 in accordance with the bid Ire had submitted. After this notification by Culpepper the Board declared his $2,000 goad fault check far f~r- feited and re-advertised far new bids on the Satrtlt City Schaal. TItlS action Of #Ire Board coos taken aver the protest of Albritton, the next lowest bidder, who contended #hat trpan the Failure of Culpepper to execute a contract at the price subntiited in Iris bid, Ere, Albritton, was entitled to be arvarded the CDntraCt. At the second letting nn May G, 1948, Cu}pep- per was again the low `dollars and cents' bidder and Altrittan was next lowest. ltr Iris fnrrn of bid Culpepper specified a price of $208,512.18 (a suns approximately $14,40U i+t excess of the arigilral bid,) a tune of 30 days within which he would b~- gin the work, and a thne of 3G4 days within which l-e would complete the project. Albritton bid the sent of $217,312. (the same price Ire had bid on the fif5t letting), a time of l4 days within which Ire would beght the wnrk, and a than of240 days with- irr which Ire would complete the project. After a consideration of the bids submitted, the 13aard Page 4 awarded the contract to Albritton, trpott a firrding that lie was the `lowest responsible bidder' for the project. The testimony of the tnetnbers of the Board was Thal in arriving at the eanchrsion that Albritton was the lowest resitansible bidder, the Board cart- sidered the following facts and factors: (1) "Tfte ad- varttage and savings IltaE tvntrld flaw to the Lean County School System frorn a cantpletian of the project on a date earlier than the 12-month maxim- um tirtte stated in the publication far bids; (2) that the Band lslentert#ary School then being constructed by Culpepper +vas close ta, if not the largest, single unit Ire had ever contracted to brtild; (3) that the ar- chitect fnr the Board had advised that it would be advantageous because of these facts to Itavc a dif= ferent contraetnr far the Soutlt City School; (9) that as to tlrs Band lalerncntary School Culpepper Itad requested several contract changes relating to sub- sti#ufiort of materials different front those slteciFied; (S}that Culpepper Itad refirsed to execute a contract an the South City Sehan) based oft his first bid; (G) t}tat on the second proposal rnade by Culpepper he did not bid specifically arr ccrtairr additioral con- struction which wets decided upon subsegtrertt to the first tatting and before tits contract was finally let, although such additions were included hr the spc- oifiCations On fits in the office of the Board and available to the bidder; (?) that the architect for the Board had advised that Cufpepper`s conduct in con- necCrart with his bid indicated `irresponsibility,' itt that he had made an original error of $10,000; ltad than refirsed to execute a contraot pursuant to his OriginAl bid; }tad upped Iris bid at the second letting to irtclttde an amount iu excess of the $10,400 error, attar having gained infarmatian with respect to the bids made by competing earttractors oft the original bidding, by including an antatntt equal to the goad fault check which Ire Irad forfeited by refusing to enter into the contract at the first letting, and by art additional $2,000 far plurnbing installation and fix- tures; and that he had failed to examine arnertded plans artd specifications for additional construction or bid on such additional sonstructian, although all ©201 I Thorttson neuters. No Claim to Qrig. lJS Gnv. Works. 40 So.2d 3G6 (Cite ns; 40 So.2€I 365) atlter contracts at the secattd lettirrg dtd bid an such additiartal cattstrttctiat. Upon this evidence which the chancellor saw fit to believe, the question is whether the chancellor committed reversible error in entering the decree appeased from. TEte statute governing llte award of contrasts far public school cons#rttctiort provides that, `As snort as practicable altar any band issue Jtas bean voted upon and atrtltarized ar funds have beets made available for the construction, repair, alteration, or otherwise far the impravetnent of arty seltaal build- ing; and after plans for the work Jtavc been ap- proved by the state superintendent, the county board, after advertising the same in the manner pre- scribed by taw, shall award the contract for such building ar improvements to the lowest responsible bidder therefor; provided, that the cnurtiy beard may rvit}tin its discretion reject any and all bids re- ceived if it deems the same expedient, and may re- advertise calling far tterv bids. 'r * '~> Sec. 235.31, Florida Statutes 194l, F.S.A. A statute similar in content, but pcrtainirtg to the duties of the State Raad i~epartment~3'la in let- tictg contracts for stale rand construction, was bc- fare this court in 1Vi11is v. Flathaway, 9S Fia. GOB, 117 Sa. 89, 94, and in that case this court held: `Certainly, the Legislature intended and did vest in the state road departrttettt the power, authority, and duty to determine trot only from a standpoint of dol- lars and cents wlta should appear to be the lorvest bidder, but also to determine froth irtforrttatiott available to and ac€}uired by the state road depart- ment what bidder or bidders would be adjudged by the state road department to be responsible bidders for each partictdar contract sought to be awarded, artd from such responsible bidders for such partictt- lar contract to then determine t}te lowest of such re- sponsible bidders, and in determining the respons- ibility of the bidder it became and was t}re dirty of the road departrnertt to ascertain the degree of ex- perience, the reptttrttion for perfarntartce, the pos- session offacilities, the outstanding obligations, the Page S abtigatians #hen assumed or abouf to be assumed, the integrity attd credit, as well as at}ter matters wJticlt might touch and have ittfluenee upon the ability of cacJr bidder to perform the contract for which he Itad planed a bid.' Sec also Jlul3oise Con- strttetiatt Co. v. City afSotttlt Mianti, 108, Fla. 3+!i2, 146 So. 833. j2lj3J The deeisian makes it plain tJtat tvltiie the discretion vested in a ptrblic agency in respect to letting public can#racts may not be exercised ar- bitrarily or capriciously, but that its judgments must be bottomed upon facts reasonably tending to sup- port its conclusions, na mandatory obligation i5 un- posed upon such art agency to consider the lorvest dollars and cents bid as being the `lawast respatts- ible bid' in every case, fin the exclusion of all other pertinent factors which may wet} support a reas~n- able decision to award the contract to a contractor filing a higher bid. So long as such a public agency cats in good fault, even though they may reach a canclrtsinn on feats rtpan which reasartble men Wray differ, tJte cattrts will not generally interfere with their judgment, even tltaugh the deeisian reached stay appear to same persons to be erroneous. [4] .}edged by the principles etntnciated iit'kVil- lis v. Hal}tawny, wo #ind ourselves unable to say t}rat the ehartcellor erred in holding that the Board did not abuse its discretion in detertninirtg that Al- britton was the `lowest responsible bidder.' [5] The only other question far deeisian is wltcther the Board iranseettded its authority in con- sidering Ilse `time element' of constrrtctiart as a competitive factor in determining tltc `lorvest re- sponsible bidder.' Jt is argued by the appellant that inasmuch as na rtatice was given any bidder either that time of cottstructlott would be cattsidered as a eotnpetitive factor in deterrniniug the `lowest re- sponsible bidder' or that preferential consideration would be given to the bidder rvlto would propose to construct the building in the shortest period of tithe, this factor was one which tltc hoard could not law- ftrlly take into eortsideratiort in awarding the cart- tract. 4 2011 Thornsott neuters. No Claim to Orig. US Gov. Works. 4D So.2d 36G (Cite as: 40 Sn.2t13ti6) ~Ve are unable to agree with this contention. It is true, as pointed atrt by the appellant, liter tltcre was na express statement in the published advert- isement far bids, or in the bid fauns supplied to rite cantrnctors far bidding, titer thtte of completion of the project was a competitive factor or would be sn regarded. It is true, also, that the appellant roes nev- er advised. personally by the Board or its areltitsct that fire time element wnuld be considered a com- petitive Factor. Bttt it appears to the court, as found by the chancellor, that fire bid farms constituted sufficient notice within themselves that the #inte element ryas to be a eatnpetitive factor.. In addition to the wording of rite bid farms Eltere was testitnany of witnesses skilled in the constrttctiott business titer the documents used were such as to put bidders oft notice that time would be a competitive factor, according to usual practices attd procedures in rite building trades. Moreover, there was proof that rite appellant, in iris capacity as a contractor, thought the time clentettt suffioientiy important, as did also several of the ether competing contractors, to prop- soe in rite bid form sttbmittcd at rite tErst letting to complete the project in a time less t}tatt tltc ntaxittt- tan twelve months period referred*371 to itt rite published notice for bids. These facts impelled rite cltatteellar to hold that in considering the tithe ele- ment as a contpctitive factor the Board did not ab- use its discretion; and roe think that there was sttfi<- cient evidence in the record to support this Cndittg. 7"he appellant Itavlttg failed to show error, life decree appealed from should be affirmed. IE is so ordered. ADAMS, C. J., nd H©BSflN, J., concur. CHAPMAN, Justice (concurring). It is my view that Section 235.31, I:.S.A., is en- titled to a broader and tttare liberal construction than given it by the opinion of Mr. Justice SBBRING, to wlticlt I agree. Tltis provision, when read with ether pari tnateria Sections of Chapter 235, supra, discloses that rite Legislature clearly in- tended to place with designated school oftiaials the responsibility of establishing and maintaining such Page 6 school plants itt the several counties of Florida as were reasonably necessary to promote E}te ]tealtlt, comfort, moral acid intellectual development of the saltaol cltildrett of 1{larida, C'ixed minimum stand- ards are required by law of sites, buildings, cnurses Of StEldy And instructors in attr public school sys- tettt. This educational program is sustained by fire taxpayers of Florida. The Seltaal Board of Leon County, under this educational prvgrattt, by statute, is charged with certain official duties. Chapter 235, supra, grants broad discretionary power and attdtarity to a County Scltaol Board in awarding contracts far the construction of school buildings and other facilities incidental to the pro- motion of nur public schaol educational program. Courts should trot interfere with the exercise of rite discretion so long as a School Board fitttetions within the orbit of good faith, honesty and approved bttsittess methods. [f these cardinal principles are disregarded and it clearly appears that fire goad faith rule is abandoned attd supplanted by rvillfitl and arbitrary action, the aid of courts may then be sought. Such a construction renders immaterial many of the issues appearing itt the case at bar. The Bnattcial responsibility oftlte appellant, as shown by the record, was established by bank ofB- cials, representatives of insurance companies and a fellow contractor. There is a dearth of testhnatty sltarving ar indicating incompetence or irresponsih- ility oft the part of the appeiiant. An alleged error or mistake itt a single transaction should fret over- sltadow an enviable business career in a given cunt, tnttttity far approximately a quarter of a cettittry. Fla. 1949 Culpepper v. Moore 40 So.2d 3GG BND OF DOCt7MEhIT Q 20 i 1 Thomson Reuters. No Claitn to Orig. US Cav.lWorks. MARlDAT~tY PEE-~I~ it/~EETINC P~JNPEY PA;,RK 4 j1,5/~1 -- ~.. Trees are to be relocated by the owner before we start construction. 2. Landscaping is by owner. 3. No irrigation work is to be included. 4, Hand dryers to be added as part of the next addendum. 5, Time to complete is very important because the bid form requires each bidder to list their time to reach substantiai completion. ~. gid Form 'rncludes number of days to complete the project. 7. did award consideration will be based on the number of days to complete as well as price. ~i ... ~ ~'~ ~~- ~~/ ~! '"e... '~.[ G~ /~'~ a ~-' ~ r ~'` w~ ~~~~~ :~ . ~ ~. rt/'r~~ ~~d=~ mat C' ` ~ ~ /~ E h o ~ / ~~r~ `~~ /.n. i .1 ~t u ~~r.S ~ ~c~ ,5 ;, Y ;, [ M1,Ad~`)'~~r~ ~-~ ~r ~ ~" ' .~~ ~ C3~'~. St Cis" frcz ~C v~.-y ~b ~~ ~~ l~..]~~ ~ P r' ~. .4 ~; ;,~ . dune 2$, 201 l Brian Shutt, Esquire City Attorney's Office City of Delray Beach1200 NW ls` Avenue Delray Beach, FL 33d~4 City of Delray Beach 100 N'VV I5t Avenue Defray Beach, Florida 334d4 Attention: Richard Haska, P.E. Director of E.S. Re: Pompey Park Concession Stand: Formal Protest of Bid Award Dear Mr. Shutt, and Mr. Haska: Regarding the Brang Costruction Incorporated submission of formal protest regarding the award of the Pompey Park Concession Stand project; it has come to Brang's attention that Randolph and Dewdney (R&D} has submitted additional correspondence. I would suggest that the only opinion that can be based on "truth" is the opinion that corarzes frain City staff. Therefore, you should be aware that one of the four affidavits provided by Randolph and Dewdney is "unsubstantiated". Randolph and Dewdney subnriitted an affidavit from a Jaffrey Hatchwr whose signature is not on the "Mandatory Pre-Bid Conference Sign in Sheet". I have herewith provided copies of the original staff recommendation to award the project to Brang Construction Inc, I have provided this to re-emphasize that Bob Diaz and Richard Haska provided strong staff support for the award of this project to Brang Construction Inc. The bid documents identify in at least 4 different areas that "time is of the essence" and that the bid will be awarded to the "mast responsible, responsive bidder whose evaluation indicates that the award will serve the highest public interest and be in the best interest of the City." Mr. Diaz attended the mandatory pre-bid meeting, and was responsible for writing the initial recommendation for award. Mr. Diaz rovided in writin to Mr. Haskfl that "In addition. time is alwa s of the essence and was N()T an afterthou lit as asserted b the contractor &D • sea contract General Conditions GC-32 Article 13 -Tune and Dela s --13.2. Time is of the essence in this Contract." Mr. Diaz' recom~r~endation could not be more accurate and truthful regarding the indication of tune to complete the project for "this" project. It is especially disturbing that a "Pre-Qualified" bidder would disregard a bid document time requirement as an important matter. It has been established that the vast majority of bid salicitatians pxoduced by the City of Delray Beach (9$%) establish the time for construction and do NOT leave this to the bidders. As the City attonzcy it appears that you have not considered that all of the participants of this bid have been pre-qualified i~€~€.~n~~-ro crr~r a~rroe:nt~Yi~ 43n0 Oa~C Circle • Boca Raton, Florida 33431 •551-368-318fl • Fax 561-368-3188 www. brangconstruction. cam ~~il.~CLrr~r ~ar~r ~iu~~.°~~~ and are "required to be familiar" with the City bid documents. This preWqualification is intendcd to assure the highest level of quality possible in all areas of perfort~;zance including the bid procedure. The saying that "Tune is Money" is only partially accurate. While money can be replenished, time cannot, making it an even more valuable commodity than money. It is simply erroneous to disregard the additional sixty (60) days of time Randolph and Dewdney identified in their bid to complete this project. The additional sixty (60) days will equate into substantial cost to the City in multiple departmental cmployees time to administrate the project rendering this bid as NOT in the best interest of the City. The time requireYnent simply cannot be ignored. )finally, I Dave herewith attached Section XV Bid Pretest Procedure{s} and refer to paragraph (~€) which states, "A rotest 'will onl be considered to Dave merit if it can be roven that an action or lack of action b the City gave a bidder an unfair competitive advantage." Ifi has been established that a "Mandatory Pre-Bid Conference was held an Thursday, April 1S, 20l 1 at 2:00. Ln this meeting the purchasing department did not produce meeting minutes which. establishes a "lack of action" by the City. This lack of action is being relied upon by Randolph and Dewdney to give them an unfair competitive advantage. We look to the City of Delray Beach to ar~vard this project to Brang Construction Inc. as the most responsible, most responsive bidder. Your response is most appreciated. Very truly yours, BRANG CONSTRUCTION INCORPORATED James R. Pedele, AIA, LE1;D® AP, CGC042106 President ec: Bab Diaz, Construction Manager Jose Aguilla, ALA CSA Architects Rick Chaves, Esquire, Casey Ciklin et al jr€l1.E"I~'ER TO C1~'Y A77C~RN~Y12 4300 Oak Circle • Bvca Raton, Florida 3343'[ • 557-368-3'180 • Fax 551-358-3'188 wwv~. brangconstruction. com James Fedele From: Ballestero, Rafael [Ballestero@mydelraybeach.comj Sent: Monday, June 27, 2011 10:43 AM To: Jim Fedele Subject: 1'W: BID PRC-TEST -Pompey Park Cancession Stand Bid #2011-13 FYL.. Rafae- C. Ballestero Deputy Director of Construction City of Delray Beach (561 } 243-7320 ballesteroCr?mvdelraybeach.com From: Diaz, )abiel F t...-~- Sent. Tuesday, June 07, 201.1 12;50 l~M 7n: Haslfo, Richard ` -~-~--~ Cc. Ballestero, Rafael Subject: i7F: BID PROT1wST -Pompey Park Cancession Stand Bid #2051-13 Mr. Haska, The bid protest claims the fallowing: "the City has arbitrarily based their decision on requirements that were not part of the initial bid lan~ua~e" Contrary to the bidders interpretation of the bid documents, below you will find excerpts from the contract book. • Invitation for Bid (AFB): The City of Delray Beach, Florida reserves the. right to reject any and all bids, to waive informalities, to re-advertise and to award the Contract in its best interest. • Instruction to Bidders (18-6): item 16 Award of Contract. 1.6.1-The City reserves the right to accept any Bid or combination of Bid alternates which, in the City's iud~ment will best serve the City's interest. ~ Instruction to Bidders {18-7): item 1.6 Award of Contract. 16.5- if the contract is to be awarded, the contract wi[I be awarded to the most responsible, res nnsive Bidder whose evaluation indicates that the award will serve the highest public interest and be in the best interest of the City. In addition, time is always of the essence and was 1VflT an afterthought as asserted by the contractor; see contract General Conditions GC-32, Article 13-Time and Delays-.13.2. Time is of the essence in this Contract. ~~,,, The proposal page required ail bidders to indentify the number of Calendar Days to Complete Work (substantial Carnpletion); had it not, the bid documents would have stated a number of days. There are no unspecified requirements that caused a disadvantage to this or to any of the bidders as claimed by the protester. Based on the contract conditions that all of our prequalified contractors are familiar with, the Gity Rttarney should find na merit in the protest and quickly recommend to the City Manager denial of said protest. City protest procedures rectuire a written finding, agreed to by both the City Attorney and City Manager by.iune 22"d 2Q11. Thanks Bob ©iaz Construction Manager City of Delray Beach 434 S. Swinton Avenue Delray Beach, Florida 33444 Phnne (561) 243-7343 1=ax (561) 243-7060 Mobile (563 ~ 573-6524 lrnail: diazi@rnydelraybeach.corrt gain: Nadal, Patsy Sent: Friday, June 03, 2Q11 2;42 PM To. asko, Richard; ~~a;~~7a~?"ire Cc: Nadal, Patsy Subject: FW: BiQ PR©TEST -Pompey Hark Concession Stand Bid #2011.-13 l=or you information. From: RANG©LPH & DEWDNEY CONSTRI3CTI©N, iNC. [maiito:rdcincorpfa~aol.coml Sent: Friday, June 03, 2011 10:58 AM To: Nadal, Patsy; Nadal, Patsy Cc: RDCiNC©RPCa~aol,cnm; pattychfCa~aol.com, Subject: B~I€~ PROTEST -Pompey Park Concession Stand Bid #2011-13 Patsy Nadal, Please see the attached bid protest. The original will be hand delivered to your office today. Respectfully submitted, llwayne Randolph ~tANDOLPH & DEWDNEY CONSTRUCTION,INC, (561) 276-2889 FAX: (56l) 279-4885 rdcincorp(7a,ao1~com ~w~~o~-n~ouM T0; Mayor and City Commissioners FROM; Bob Diaz, Construction Manager Richard C. Haslco, Environmental Services Director THROUGH; David T. Harden, City Manager DATE. May 17, 2011 SU6.7ECT; D - F NDEFI ED D AWARfl/ BRANG G~NSTRUCT'IDN, INC. ITEM ..BEFORE COMMISSION This.iterr~ is before the Cornmissiazi to consider approval of a bid award to the second lowest bidder Brang Construction, Inc., in the total amount of $458,910.00 far renovations to the Pompey Park Conc:essian Stand. The Pompey Park concession stand building, originally constructed in 1974, has had only one substantial enhancement with the addition of a second floor press box in 1991. The building is currently in need of extensive renovations as a result of experiencing years of weathering and use by the public. Interior spaces of the building Pike the restrooms are small, inadequately lit and poorly ventilated. In the opinion. of staff, the structure has not exhausted it useful life so refiirbishing the building is recommended. As a result, funds were programmed into the Capital Improvements program for fiscal year 2011. Bids for this project were opened on Thursday, May 12, 2011; six bids were received. The apparent low bidder was Randolph and Dewdney Construction with a bid amount of $456,710.00 . The second lovaest .bidder was Brang Construction, Inc., with a bid amount o£ $458,910.00. Tho difference between the law bidder anal second lowest bidder is: 2 200.00 dollars. Contract doeurnents, specifically the bid faun, required the prime contractor to identify the total number of calendar days needed to complete the scope of work. Randolph and Dewdney Construction stated 150 calendar days and Brang Construction stated 90 days to substantial completion, a contract time advantage of ti0 days. As a result of the nominal dollar aznaunt between the two bids and the value gained by the savings in time, staff recommends awarding the contract to Brang Construction, Inc. The contract documents for this project were written so as to rec{uire bidders to submit not only a dollar amount proposal for construction, but a construction time element as well. This was done to assist staff in evaluating the bids not only from a cast perspective, but from a construction time perspectiV.e as well -since the renovations should be complete preferably by the fall to accommodate anticipated organized recreation activities. ~ http:/lltwebappl~avusA9endalPreview.aspx?ItemFD=4507&MeetingFD=0[5/27/2011 12:x€8:52 Pi+~~ ~I,1ND~NG SOURCE Funding is available from 334-4127-572-62.X0 (General Construction Fund: Buildings). RECOMME~aAT~QN Staff' recommends approval ol^ a bid award to second lnvwest bidder, Brang Construction, Tnc ., in the total amount of $458,910.00 for the renovations to the Pampey Park Concession Stand. http:J/itwebappJNovusAgendaJPreview.aspx?ItemIi:1=4~07&NleetingID=O[61~7/Zn7.1 J.~:48:52 PMT ~~;`:,~ ~~ ~ ~ ~ ~, o ~ ~ '~ ~ e~ "~ ~~~~ ~~~~ ~~ ~~~~ ~. ~~' 0 Q. C~ d 6 ~~ ~~ ~ a ~~ Q ~ Q ~ ~ AC m a °' w ~ A a. ~ ~~ .. ~ ~ a m a a CI ~~ ~ ~ G~ ~ '~`' ~ ~ ~ ~ ~ 2 » p r P V ~ ~ T 45' Q ~` .. V .r.,... ~a ' .~ {p}7 v ( ~ ~ y / ', /) ° ~ ~ € N ~ ~ ..~~ ~ f N H ~ s d °~ W /"~ ~~ o ~ ~ '~ ~~ A ~ ~ C S ~ cv ~ ~ ~ (~. q M i ~~ ~ ~G ' \ ~ '~ ~ ~ ~ ~ ~ ~ ~ ~ w Rp ~ ~ ~ ~ ~ ~ //4~~ V' ~ ~ .~ ~ ~' Z' '' d ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~~~ d ~ ~' ~ . ~ ~' ~ ~ `~ ~ ~ ~ ~r ~ c ~ :' ~ ~ a 1 ~ ~ ~ ~ . ~ ~ ~ ~ ~ _ M ~ 4 ~ , ~~ ~~ a { r ~ -~ ~ N r ~ l ~ --~ x Q r ~W ~ ~ N ~w ~ V„ ~ x w ® '~' ~~~~;r V ~ ~ ~ i ~ ~ ~i t•1 oi N "`* Q ~ ~ ~ ~ ~ ~ 4 '~ ~ Z 4 ~ ~ ~ Q" ~ ~ ~ ~ ew .. " m ~ ~ w r= ~ ii ~ D ~ ~ e c~ ~ m ~ ~` ~ ~ ~ ~ ~ n ~ ° ~ ~; ~ ~ ~ ~ a ~ ~ a ~ o. ~ d ~ m ~ ~ ~ U m N pa U W U ~ N W ~ Q1 ~ V 'W [~ ~ ~ „.. C ~, 'a ~' ~~ ~" M N N ~ ~ ~ ~. ~ ~. ~ ~ W Q ~ ~ h ~ ~ N ~ el R1 ~_ + ~'' Q hL ~+ ° ~~ ~~ .~ t~ ~ ~~~ r Q v ~ '~ ~ ~ --~ ~ ~ ~ ~ ~ ~ ~. C~ ~ c ~ .*.,i Cam, .,,,5 V `' n , `N P+ . ~! -+i+ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ , ~ ~ As Q ~ O G~ C ~ .h~`A ~_ w OCS E ~ `,tea U ~ ~ 3 ~ c'~.y~ ~~,ti ~j~y~~/ (~' ~ j3 ~ ~ cYo ~ ~ ~ n c~ a- ° ~ ~ ~ ~ ~ ~ ~; ~ s t '`' Op ~" ~ ~. .~ ~~ ,..~,,~ cJ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ tµ ~ ~ ~ ~ ~ ~ ~ ~ ' ~ 'S ~ ---~ .,. d z ,~ ~ ~ . ~,. R ~ d ~ ~ ~'t ~ ~ Q .~ tli (44) SEC'£IflN XV 13113 Pfi0'fEST i'RQCHaURL The fallowing is ttra proaeduxa which shall be foiiawad for all prateata of farmai, sealed bids or proposals, (1) in ardax to be considered, pretests concerning the bid or R1;P solicitation or award incest ba filed in writing with the Purchasing ilfficax, and may aniy ba filed by 6iddsra who may he aggrieved•by the solicitation ar award. Protests snail be addressed Cot Purchasing Officer lOD N. ~. First Avenue Delray Beaoh, F1. 33kG4 (2) The time limit for Filing a pratast is five (53 calendar days £ram the date bid results beware public informetian. (3) Na action to at~ard a bid under pxatast will ba taken until either the protestor withdraws the protest, or the Gity Cammisaioex detexiaines the pretest is withatst merit, and appxovea the bid awaxd. (4) Upon receipt of a timely protest, the Purchasing Officer will review the protsst, Consult with appropriate City, staff, and lases a written finding (Apprnvad by the City Manager and City Attarreay) xithin twenty (2O f reaaipt o£ t ' p[atsak pr w only ba Considered to haves merit if it can a proven that are action, nr lack of action, b the Cit ' eve a biddax an'unfair ao akitiva advaettage. he gratast . a oun to eve mar t, appxopr a e n to correct the situation viii ba taken. (5} The written finding of the Pnrchasing Officer shall be sent by llnitsd States mail to the address of the protestor as set forth in his bid dactemeRGar and xeceipt o€ this notice shall be deemed to occur siithin five (53 aalandar days from the mailing o£ the notice. . (5) TE the City Manager finds na merit is the pxoteat, and does net direct altarnativa action by staff, the reeommendatioxi of staff in the vrittsn findings of the Purchasing Officer snail ba placed, along with the recnmmendad bid awprd, an a City Gnmmisaiolr agenda for Commiesian action. The pxateator may . appeax at the Gommisaion meeting and state hie pxatest; however, the City Cammiasipn snail 6e free to award the bid and ' ~ ereter into an agreement. Oa From: Robinson, Amy ~robinsana@mydelraybeach.com] Sent: Wednesday, June D1, 2t}11 1:p1 PM To: BeacCorp; Brang Construction; Collage (d#rindade@callage-usa.com); l,~iaz, Jabiel; HA Contracting ;Hatcher Cnnstruc#iqn; Jane Aguilar Lambert Bros (gI@lamberfbras.net); MVP Con#rac#ors; Padula Wadsworth; Pianasr Const; Randolph & ©ewdney; Tricoastal Cnns#; Tyec (andrew@#yecfla.com); Urban Building (bids@usbi.arg); Wage Guide; Wayne Willer West; Wharton-Smith (akushner@whartansmi#h.cam); Wilson Sanchez Cc: Haska, Richard Subject: CORRECTION 2Q11-13 Reco,mrnenda#ion afAward Pompey Park Aftachments: 2011-13 Recommendation of Award Pompey Park.pdf Please see the "corrected" recommendation. The title was incorrect. Thank you. ~~. ~~ ~~~ ~~: sir. 2~. ~~~ robinsona~a,myde~zaybeac~.com O e~ as ~., ocs e~- a ~ H ~ ~- ~ ~ ~, .~.~ v N ~: ° a ~ ~; ~ ~ ~ o ~ o ' ~ ~, sQ ~~ ~ ~ U ~ O o N r m wZ T LU ~ ~ ~ »~ w.. 0 OZ n7 © O ~ ~ ~ LV ~ , ~ D t3~ a~ ~ ~ o o © ~ `~ ~ W .~ m Z ~ . z o ~ a o ~ z ° Z ~:. ~ ~ ~ ~ a ~ ~ ~ ~. W ~ °. .~ ~ z ° ~ ~' W o ~ ~ ~ z m m Da I from: Robinson, Amy (robinsnna@mydeiraybeach.com] Sent: Wednesday, June 41, 2011 12:52 PM 70: BeacCorp; Brang Construction; Collage {dtrindade@eoiiage~usa.com}; Diaz, Jabiel; HA Contracting ;hatcher Construction; Jose Aguilar Lambert Bros (gl@lambertbros.ne#}; MVP Contractors; Padula Wadsworth; Pioneer Const; Randolph & Dewdney; Tricoastal Const; Tyec (andrew@tyecfla.com}; Urban Building {bids@usbi.arg}; Wage Guide; Wayne Willer West; Wharton-smith (akushner@whartnnsmith.com}; Wilson Sanchez Cc: Hasko, Richard; f~adal, Patsy; Robinson, Amy Subject: Recornmendatinn of Award Bid #2091-13 Pompey Park Concession Stand Attachments. 2419-13 Recommendation of Award Pompey Park.pdf Please see the attached. Thank you. ,~asuy ~o~iaz~oos, .~~. ~icre~c ~~c&~~ ~~ ~~~ ~ 561.243. T16~ dux: 561.243.7166 rob~zasp~a~a7,a vdelaravbeach.com yfi, . ':..<:.° 0 d. oa e-• N H V tJJ O ~- ~ d ~ c c~ ~ m ins ~ m E "~ ~ ~ ~ ~E ~'~- ~ ~ ~ a C~ `~ Q ~, m ~ ~ Z U caQ 4 H ~ d1 ~ © 9; ,~ ~ ~ A -~ ~ D ~ v ti ~ ~ 't' ~ ,~~ ~ ~ c~ ~ ~ o U ~' d ~ G ~ ~ ~ ~ ~ ~ es Q .s ~ c LLi ~'` ~ © ' ' ~s 1- d 3 C~ ~ ~ ~.. a ~ - ~ a ~ Z ~ O ~ ~ ~, w ~ ~ c, N ~ V (~/~ U S2 Q ~ ~ ~ ~ Vi ~ Q O .~ C.?" Z c4 ~ W ~ n3 © ~ ~ H Z ~ m H ~ m ~ :~ lone 23, 2011 Brian Shutt, Esquire City Attorney's Office City of Delray J3each 204 NW J s1 Avenue Delray Beach, FL 33444 Via: Email June 23, 2011 RE: Respone to Bid Protest of I3rang Construction; I'ornpey Park Concession Stand Project Dear Mr. Shutt, It has come to ou€• attention that the bid award for Pornpoy Park Concession Stand to Rar€d.alph &Dewdney Construction has been protested by the second low bidder. It is also our understanding that the second law bidders protest alleges that the Architect made definitive statements at the prebid meeting that were to affiect tlae bids evaluation. With this being a crucial factor to tl~e laid evaJuatian and award of this project, it was Hover written in the invitation/Justructians to bidders andlor ca€nmunicatod as addenda, Further, had the Architect in Fact made this statement to the second law bidder in a side bar co€tversatian while walking the job during the meoting (which is common place at prebid €xteetings conducted at the,job site location), then this bidder had an unfair advantage over the other bidders by this inforn~atian not being communicated to al.J bidders. To further substantiate our clai€n, please find attached affidavits from several participantslbrdders that were onsite at the prebid meeting. One of which, in fact indicated a lesser amount of substantial co€npJetion days than the second Iow bidder. 'i"hese documents substantiate the fact that the protester's claim is rendered as heazsay, and not reflected in any of correspondence or addenda. distributed by the City regarding this bid. Further, the secoatd low bidders protest also claitns the "abilit of bidder to cam lcte tlac ra'ect in a tit:tely €nanner". Is it the protestors iJ0 days, our 150 days, the third bidders 180 days, the fourth bidders b0 days or the fifth and si~:ths bidders 120 days? Neither the A.dvertisement/Instructions to Bidders nor the addenda specifinally pt°oscribes a completion date ar prciject duration of which to determine whose "timely man€aer" tJ~e instructions era referring, demonstrating their claim baseless. It is a fact that Randolph & Aewdney Construction, Ina is €he low bidder far the I'arnpey Hark Concession Bid. It is a fact that Randolph &Dewdney Construction, lne. has prior experience working with fire City as well as demonstrated construction experience diroctly at the site of contention, It is a fact that Randolph & Dewdney Construct can achieve substantial cainpletion in a iimal mtanner within l50 days as bid. it is a fact that ItandolpJt &Dewdney is apre-certified cotnractor by the City of Delray Beach in the field. of Building Construction. Therefore, as recommended by staff and being in the best interests of th.e City, it is apparent this project be awarded to Randolph & Dewda~ey Construction, lne. .,,,,~„ Very truly yours, Dwayne Ran ~ }ZANDOLPH & DEW EY CONSTRtJC'FION, [NC. Cc; Raymond Tvlasciazelfa, ,F1.ttornsy Richaz•d Haska, Director ofBnvirpnmentaJ Services t 191 North h`ederal I-Iigh~.vay ~ Delray Beach, FIorida 33483 5'~`ATE ®F: FLOIFZiIDA CO1~TY ®E: PAEM BEAC)EI[ C(3Ui~ITY 7I'O W1f~OM I'1C MAY CE3NCE~1T: This affidavit comes confirming that: l . ~, .y`=~ ~IG/~/ am the~f~;~s ~ i`4~.c:~ of ~~~~ ~~~ ~~t ~ r~~ ,and 2. On Thursday, April 15, 2611, I was in attendance at the mandatory prebid zxaeeti~g cond~€cted by the Gity of Delray Beaala far the Pozr~pey Park Cancessi.on Stand Bid (Project No. 2010 - 028),. and 3. Alsa during the presentation, at no tune did a Owner's Representative raor Architect of Record (Jose AguiIa} state that "This praject has a very tight time frame and the tirr~e of completion would be considered in the bid award." and 4. The lhstructiozss To Bidders states that "The CITY'S evaluation of the hid shall take into consideration the cost (total, unit price, or cambitzation ofboth}, CITY'S prior experience with bidder, demonstrated ea~pertise of bidder, refezences of bidder, qualifications of bidder arzd ability of bidder to complete the project in a timely manner." and 5. The Advertise~xaer~tllrzstructions '1'o Bidders did nat specify a prescribed eonapletion date or project duration. The addenda did not specify a prescribed completion date or project duration. 'With these facts, time of completion was therefore not a factor to be used in evaluating the bids submitted. 6. I certify under penalty nfperjury that all information and statement{s) made above are true to the best of -ny knowledge. In witness whereof he has hereto set his hand. r na e) (Print Narue & Title) I ~ ..~~i.~"t""~~ - >~.,~_ t''at'"'"t a Notary Public of the County and State aforesaid, hereby certify that l ~~ = ~ t.. L~rt e r: personally known to me to be the affiant in the foregoing affidavit, personally appeared before zme this da ar~d having been by me duly sworn. deposes and says that the facts set forth iu the above affidavit are true and correct. Witness my band and official seal this the ~ ~ ~~ day o£~_, .a t ~ ~ ~.«.~~ a ot~`Y Fug. NItRR1ET M. LYidAI MY CpMMiSSIpN fi EE 613707 * ~ :Rugusi7,20t4 E S EXpI~ 3 ~~4~ ~~~ y ~ ~ ~ BfN1d8d 13flY S~~ ~~ $dY~C$9 QF Fl CCy y {J~AA.~~ Notary Publ c My Gon~rr~issiou expires: 1~,/ ~l~ ~~`:AT~ Q~, FLOIITD~3 ~~T.Ti~iTY C)T±',, PAivi!!~ $E~~~JC ~~3U:N'I`Y T() WH(l~V.i t'r' NIA.` ~~~I?G~i; This affidavit carves eoaifiz~nr~t~~ that: ~~1~:1= 1:. I, ~~ ~at?'I~,~ 5. am the ~'~ T l ~Y1,~~~,~,~.. r_ of . ,~~~~ lt~'~1~7~.~;~-'~ 2. Otr Tit~rsday, ~~zit 1S, 20~ 1, I ~a~ i~, at~endarice at the inaridatoLy prebid m.eetin~: caliduct~. by the pity pf Delray ~eacl~~ foi• the #'oxrrpey 1'arl~ ~ancessioii ~taixd.i3id ~'rajec~t Na. 2Q i - 02.$x, and ~. A1so during th.e preserltafian, at rio tirra~. dial a C3~urier's ~~pr~se~#dtiv~ il~r A;rchii~ct cif Record ~~~se ,i~g~ila} state; tla# "This project has a very tight time fi~am.e and the tune .of eoinialetian vvauid be.<eansdec.~d in ate €5d a~ard'° grid 4. The Ttistt~zcons '1'0 ~iddfars states tha# `°T~i~ CITY'S evalua~i'pra af'tl.1c bid Mall ta~~e into corisi:dera~ii~it the eost_(tatal, unit pi'i~ey oa• eo~i'bii~atiait of'both), .CITY'S .prior expex~ence wztkx bidder, der~n.~s~a3 expertise of bidden references e5f bidder; qualficafiaxas a~° bidder and. ability o~ bidder t~? cornpietc the project in a tirrieiy t~antter;" and, 5:. Tlae Advertisemantlinstructi.o~~s Ta .Bidders did ztot specify a prescribed aaanpletioil date or project dr~raton~. Tl~e acider,.da did i~ot specify a prescribed completian date ar prajecf dui~atian. with these facts, tirrie of complet?on-was fherefaz~e no:t a factor to be used irz evaiuating the-bids saebinitted. 6. I cei ~i f~ rxnder penalty of,pei jury that aii inforhiafrton and staterxaerat(s) made above die €rue tEi the best c)f ~y l~itawledge. I.~ witness whereof'he has hereto set lais.aaad. .~ ~~~~.. ~ { ~gnafur~) (~'[~int.Na~riie & Tile}~ I, ~ . a ~1ot~ty I'nblic of the Cn~i~-ty at~ci Mateaforesaid, het~eby certify :that' ~r personally lcnn~rrr to me tcs be the affiant rn ti~~ ibregoing af~davrti, pexs~anal3y appeared before me this day and having been by a~.e duly sworn deposes grad says that the facts set fcrtii in the abnr~e affidavit are true and enrrect. Witness y hand and. affiaial seal this the „'~~ day of ~ J a~~ 1~gTfix:Y PI713~SC~~`AT~ OF' ~f3~DA. ti- ~Ca~tnissiat~,~kD~'~~~~17 ~' eivD 1t~HaoA-rie#olv~uraco:,.rnfc: C"" t....,:. Not ry I?~ilie ivy Coir~Cn:issiDia expires: ~. ~ ~,,~.. ~~~ V' ._.. .. ....... ,,. STATE Ol' .~. COUNTY OF: TLORITlA PAI~1Vi $EACY~ COUN~`Y `~O WI~O~M ~'~" MAY CONCE)EBN: This affidavit comes canfirrning that: Hatcher Construction 1. 1, Kevin Matthevus am the ,~,,.i=~~imator of & Development, Inc. ,anal 2. On 'Thursday, April 1.5, 20l 1., l was in attendance at the mandatory prebid meeting conducted by the City of Delray Beacl€ for the Pompey Park Concession Stand Bid (project No. 2010 - 028), and a. Also during the presentation, at na time did a Owner's Representative nor Architect of Record (Jose Aguila) state that "This project leas a very tight time frame and the time of completion would be considered in the bid ar~rard." anal 4. The instructions To Bidders states that "'i'he CTTY'S evaluation of the bid shall take into cansideratian the cost (total, unit price, or combination of both}, CTTY'S prior experience with bidder, dernanstrated expertise of biddet•, references of bidder, qualifications of. bidder and ability of bidder to complete the project in a timely manner." and S. The Advertiseirtent/instructions To Bidders did scot specify a prescribed caznpl~tion date or project duration. The addenda did not specify a prescribed completion date ar project duration. With these facts, time o£ completion was therefore not a factor to be used in evaluating the bids submitted. 6. l certify under penal€y of perjury that all information and statezzzent(s) made above are true to the best of rray knowledge. In witness whereof he has hereto set his hand. ~~ ~~~~ ._, r (Signature} ltevin Matthews estimator (1'ri~1t Marne & Title) i, ,~:1 r~~ ;:~5"___W, a Notary Public of the County and State aforesaid, hereby certify that ~ ~r~~f~ - ~ personally l~nawn to rrre to 6e the affi.ant in the foregoing affidavit, personally appeared ~ before me this day and having been by me duly sworn deposes and says that the facts set Earth in the above affidavit are true tattd correct. Witness my hand and official seal this the ~~~~ day of ~~° ~d!° ~, DE(3N]ALA WlLLIAMS MY COMt~I[S3iON H EE63737 ~? IRIS; p~7 k3; ZD I S (S,I~,AI.,) ~ ARY FI.ItlotsryD~tcwnSAw~c,,Cb. My Coraarniss€on expires: d cry Public CCfIUNTY C~it~: PAI.,M BE,~C~I[ C~UN'~'Y TO `WHOM I'li' MAY CC?NCER.Na This affidavit catnes confirrrti~tg that: Hatcher Construction & l . 1, _ .lefferY Hatcher ,~, arrt the !lice President of De~eia rr~er-t Inc. ,and 2. Ozt Thursday, April :15, 20:1I,, ~ was in attendaztcc; at the mandatory prebid meeting conducted by the City a£ Delray C3each for the Pompey Park Concession Stand Bid (Project No. 2010 - 028), and 3. Also daring the presentation, at no time did a Owner's Representative nor Architect of Record (Jose Aguila) state that "Phis project has a very tight tune frazrte and the time of completion would be considered in the bid award." attd 4. Tftc lnstzuctinns Tn .Bidders states that "The CITY'S evaluation of the bid shall take into consideration the cast (fatal, unit prtee, or coznbinatian of, both), CITY'S prior experience with bidder, derrtottstrated expertise of bidder, refezetrces of bidder, qualifications of bidder and ability of bidder to complete the project in a timely manner." a~td 5. The Advertisement/Instractians Ta Bidders dial nqt specify a prescri.bacl corrtplotion date or project duration. The addenda dial not specify a prescribed completion date or project duration. With these facts, tuna of completion eras therefore not a factor to 6e used in evaluating the bids subzxaitted. b. 1 certify under penalty of perjury that all infortnatiota and statement(s) made above are true to the best of my knowledge. In witness whereof: he has hereto sot his hand: (Signature) Jeffe Hatcher !li e President {print Name & Title} I, ~/J G~~U,., ~~~~~~~sA_, a Notary public of the County and State aforesaid, hereby certify that ~ ~. ~ personally known to me to be the affiant in the foregoing. affidavit, personally appeared b ore the this day and having been by nee duly sworn deposes and says that the facts set forth in the above affidavit are true attd correct. Witness any hand and official seal this the v~~~f. day of ~Lcnc~ ~ ~~~~ ~, DEONJAGA W1LLlAHtS ~ ~. MY CC]MM155lON H EF.63737 ~'~A~y Fi. NatFly #ACW tN Auar.. Ca. ~ of ry public ~Iy Cotntrtissintt expires: .A.~'I`~3t~~~T ~F FAST STA.TI~ OF: 1+L41~~?~. COUNTY OF: 1"'ALM BE.AC~If COUNTY T® WHOM IT 14~IAY C®NCERI~T: This affidavit comes confirming that: 1. 1, ,~~, ~„_~ ~, ~ ~~ ~, azx, the ~,a ~ of ~ ,~~ a 1, a-~~.ws a~. ~ts~7 ,and 2. On Thursday, April iS; 2011, 1 was in attendance at the mandatory prebid meeting conducted by the City of Delray Beach for the Port3pey i'arlc Concession Stand Bid (Project No. 2010 - 02$), and ~. Also during the presentation, at na time did a. Owner's Representative nor Architect of Recorl (Jose Aquila) state that "This project has a very tight time frame and the time of camplefiion would be considered. in the bid award." and 4. `1'he Instructions Tn Bidders states that "The CT"1"Y'S evaluation of the bid shall take into consideration the cost (total, unit price, ar catnbination of both), C1.TY'S prior experience with bidder, demonstrated expertise o£ bidder, references of bidder, qualifications of bidder and. ability of bidder to complete the project in a timely manner." and S, The Advertisement/lnstructians To Bidders did not specify a prescribed completion date or project duration. The addenda did not specify a .prescribed completion date or project duration. With these facts, tune of completion was therefore not a factor to be used in evaluating; the bids submittal. G. I certify under penalty of perjury that al] information and statetx~en#(s) made above are txve to the hest of. zny kr-o~vledge. -~=-~-__._--.~K. In witness whereof he has hereto set his hand. (Signature] ~wA,w Z 1 t (Print Name & 'itle) 1, s ~ a Notary Public of the County and State aforesaid, hereby certify that personall}j known to nee to be the affiant in the foregoing affidavit, personally appeared before me t is day and having been by me duly sworn deposes and says that the facts set forth in the above affidavit are true and correct. Witness my hand and official sea] this the -- day oi` ° ~ ~ I1~OTARY PC,'BLIC•STAT~ 0~ ~'l.ORIDA ~~.,~.,°~•z TaxQuiesha Clarke Comsussion # EiuQ56960 `'~~,;,,,.,~~ Frrpares: JAN. 23, 2(}15 (~ i; mO~n xmz~ srt,~~ arc ao~;q~vc co., nom. _. Notary Public 11(ly ComEnission expires: AFFIDAVIT FORTHCOMING FROM TIFF BIDDTRS OF ENCO LLC. 3ra Bidder '~VIlson Sanchez & Monica Lopez vvho were both in attendance at the rebid rrieetin~ ,Iun~ ~. ~~ ~ I ~~~sy ~~e~~al,1'aarc~~i~~ ~~~n~~~~° l~~ ~". `~~~. ~~ir.~t..v~,ra~c~ ~~la~ay I:~e~a~, ~°~c~rici~t 33~4~ I'~e~s~ ac~c~p~ this ~~rz~a~atict#c~~ 4~s ~ f~a~rra~l rG~~t~::s~ ~.~ ~3i~ ~t~i I..S ~ ~'~z~p~~ far C~n~:.~~s7r~x~ ~tar3ti fa~~ t~Ze ~'~i.l~i.a~~; rsat~~; '"~~ Ir~~itac~r~ t~ ~ ~:'I'.l~} art r~r~t r~'r~r~r~~~, ;~a~€r~s~ ~~° z~iT~r" teat t~ r~er c- days ~`~ar ~~t~€ra~i~i c~srr~~cti~rr ~~~~ ~t d~i~~°s~~arr~ f~~.tt~r• f~sr ~~~ar~t~ t~i~ ~~ `~ rar~ic;:~t:~~=~ t~ ~ic~ ('"`3~ d~~ t ~°e~~r~~r~e, ~c~dress r~r ~~~'r tf~~t ~" th~r~ °~~ ~ r~~rsxir~~ i~r~n~e k~~i~~~c~ is tit t~~ i~t ~ca~~l~ticrr~ e€~~c~ ~~ ~a4c ~~ ~ c~~t~r~tsai '~~t~r f~3r ~~~rr1~~; t~~ ~5~. ~d~t~~it~t~~a€~~~ tl~~ ~~~~ct th~~t l~ic~a~rG~ ~~~~~~~:~ i~~fca~r~a.~c a~~~ y~st~r~~y caa-~~~ ~i~ tel~~~aa~ ~a~av~r~~tira~, t~~t c .~a~all~c~ t~~ ~~.~c~tra~~r~dt~caa~ c~~ ~r~v~rc~ ~€~z fih~ Vane '7, 20~ 1 C~~a~~aa~i.ss~~z~..?4.~~rr~~~~ ~y~ styli }~~~e ~t~.~~ ~ara~~~~ t~ ~~.t~rr~~r~~yv.~tl~cr,.c~r r~_~at~~~x la~:~e z•~~~.,~c1~~1 ~e~~ pa~~l~€~stz,,~;,_~~ l~a~ s~r~~~. ~n~~, ~~ira~ tl~~ ~e~sca~a ~~ax ~~ra~ ha:~ ~le~tc~cl tai pa•~~cc~i sn tlx~t vie are xa.ot ire ~ical~ticaza ~f taa~€~ limits :~~r ~ilin~ ~ pi•~~t~st ~'rc~ ~~~ time ~~'t~ p~~s~aaa E~yr ~c~t~r ~~i~~. ~'~s cafi Ic~ci~~, ~~~. a~°c ~~ta~ r~~~v~~3 a,r~sp~ns~ ~cz oar ~a~~~x.l ia~~uzr~~ fi~~~r~ecl t~ y~. I°~Y~tl~er~ ~t lhzs tira~~, this a~a$~z~ can ~nl~ ~~ ~~~lr~ssecl fr~ax~ tic staaelpe~ia~t ic~l~aati~4 bg- I~~r. ~~ra i~ ~t~r pa°icar ~lic~~ ,~~a~r~~rs~~:ia~ a~~cl ~txa~il cc~a~r~;~p~~a~r~c;~-:~ fr~~~ sta:~l'~"~~:r it la~.~ bet; ya~ic~t~~. tlx~~.t ~~~~ si;~~~ c.al~a~~r day ~s~a~~trcacti~~n ~cti~ait~, ~if~ren~~ ~~t~~~~a~ tY~~ I.c~~v ~~r~rl s~~s~aaci ~~3r~~st la~dd~~,. ~ti ~~ c~~ia~~l. ci~ll~r ~a~c~~rat ~~t~~ra ih~ t-~~c~ l•Si~ls was fi~a~ a~~~ss~za ~`e~r tciz i°~c~3xx~~~c~~~cl~ti~ a~" a~~~~~ t~ tl~~ se~rarael ic~ti~ t3i=ri~€:r ~l~r~s~ C;caxas~€.ae;tit>n} v~;r;.ya~~ t.~ lc~~ t~i~a~ (~aar~tplpia c~. l;.)c~.~~clri~;y C."eaa~~t~~~cti~n. Xxac.). ~'1~~ vici ~Ics~aari~nta ~i nc~t ia~r~i<;~.~t~ ~~~t ti~ra~ t~f~~ ~ i'aa~tcsa• iz~a 4-l~i~a~a~ini~a tl~ s~I~cti~ cad' ~. ~t~z~ta'r~clc~r. '~`ia~~ l.~~in~ ~f tka~ ~ss~r~cc': ~~~s ~~r~i~, ~~ r~l~~r ilzc>L~~;l~t aaa~l c~~t~ai~t~~y ~titla tic .T.ra~i~~tir~a~ t~ 7~id ~~~1^~~) i~~a~;;~.a~;~, 'I'h~ i~~azstr~= stat~c~aa-ti is t~ sp~~i~ i~~ t~~~ n~vitatic~r~ 13.91 ~s~ ~d~a~l ~li~a,~ ~ l~~l~~~.l~ea~~. ~'i~d~ ~~€~ ~~Yiz~cs< tisu~ i.s ~~' tYs~ es~c;zac~ ~i:rss~lrax si?~~ie~.lly ~~~ta3~i~1z ~ui~elins i~~ic;~t~ss~ c~~a iii ic~~ viii bs~ ~~a3uat~:~ ~v~~ru tizx~~ is ~ ~~~;t~r, "ribs ci~i ~t° ~~c~r Yzt ti~~ iz~s~i~.tit>~ i ~uest3a~~. s ~saci~, ti~c~ ~T_i~ l~n~sa~~;e did ~t ~~sc~rt ~ rn~t~~°i~l .~'~z~tuz•s ~~~ ~ta~~" iz~i~;~~~,c~ t~~> ~s~i~ci ..~ t~~ iir~~;l Sci~ct~os•s x~~fi ~t ae~ars as-i~~i~t; pity has ~r~aitrriiy ~~s~ ti~~i~ ~~~isie~~~ ~~~ ;::t~s~ir~~rr~~°sEts ~~t ~~r~rsv rzt~~ ~~r[ ~"~~~ izti~l bird lan~.a~. ~s rtsi~~ a~axsa~s ~~:u:i~ ~~ ~,~zt~i~}~a~~ i"~~v,~c~s~ey ~~r~ r~t~~ ~~i~t ~~ ~~;~~~i r~t~i~~rae~~f t~ ~~, ~~.~~~ri~rs~r~t. ~~d ti~~ i~vi~i~i~ t~ ~ci ~t~te~ci that tia~s~ ~~` ca:a~le~i:e~ri ~s~ t~ i~ e~~" ~.i ~s~ric~ ~ ~,v~s~,iic~ ~~~ st~r~~itt~ri ~ is pr~~r~ssai r~~f~~iv~ ~~ st~tsM~ ti~r~; ~:c~.nst;r~a~1~s. `l't~ tlsi~ sad, ~ r.~s~~~~; tYsc~ ~-i~;t tc~ ~zs.r~d tixi~ ~s"c~t~~t c~sxsi~za~t si1~u[~~ s~~ d~~id~ tc~ ~a~lis~s its ~i~iis~ ~~ ti~~ f~~~;~ for tiz~ir s°~~:~~~~ar~c,~z~~~iaY~ i~t ~~~~s~e c~t1~~r ~:~an t1~~ ion I~ic~~:r {::~r~srsli~ ~ ])~~v~1~1~:g~ fc~r ti~is i~rcaj~:ct in ~iSe .ztr~r~:. ~.s~.n~oi ~~~ : Dsw=~~~~~~ C;~s~~stt ~ ;Mart ~c. Vic: ~;~~=i,!aa~~ ~~iali~~ ~t~~•~y ~~~~~s`ux~s: ~€i:"i'ai~tz3atiern (~t3S"tom[ tv~~~ i~„ 2QI:~.~ R~~~~~~rsd~tic~~ a#'~~v~r~i ~~«5t~~l.furr~ X, 2.£~~ i~ ~ a~ to °-' `~ o ~ ct~ _~. ~U~i ° ~ n ~ ° .~cs ~ ~ , U '~ A. ~ n c~ ~ ~ ch spa ~ ~ °i ~ v ~ ' °- ~, «a ~ ~ ~ ~ ~ ~ ° `~ a o ~ ~ w ~ w w .r ~ v ~ ~ ~ ~ ~ ~ ~ ~ m~"" c~im ~ ~, Q ~ ~ ~ ~ ~ ~ ~ ~ ` w w -~ w u~.~ u~r ' © A ,~ A ~"" ~ ,~ u~ ~ KL ~ ~ ~ a ,~+ L~ d j u ~~ ~ z '~ " r ~ © ~ ~ ? ~ , ~ c3 ca r cti as ~ ,~ ~} ( ~.[ ~ ~ e^ tt7 ~ h ~ G M c ^~ ~p ~ ~ io t1I1 ~ 'b' d' ~ ''d 'cf' ":1' ~ ~' U n~ ~ ~ x m ~ ~ ~ ~ ~ w z ~ ~ a ~ ~ ~ 4 ~ ~ ~ ~ d1 o. ~ c ~ a ~ z ~ ~ ~ ~ a ~ ~ ° ~ ~ ~~ ~„s ~ [EI ~ ~ CJ ~ ~ ~ Q X.,, ~r ~ om tR UJ ~ ~ cn ~ U ~ ~ ., d t7 • ~f ~ ~ ~ ~ LY1 ~ ~ ~ 04 ~ ~ ~ ~ O r d Q ~^ 0 ~- m c~ ao 0 e- N ~^ e- r ~ ~ tL W N Q h: ~ n. ~ ~ F- c Q ~ O . ~ .~ ~ N Q V m ~ V A ~ a ~ ~~ ®' ~ o ~ .~ © ~ o ~ ~ ~ ; ~ ~ ~ o t.V ~ ~ c. a ~ z c . ~ ~ ~ O 3 N W `~ U ~ O Q Z O ~ ~= ~ U ~ c°v d ~ ~ ~ ~: ~ w N z ~ ~ ~ ~ v ~; ' °" ~ z w ~ ~ z m i- ~ rr .~~; 3~. 2111 ~r ~: lrJiraai l ~~~li~e€~• ri~.€~ ~~autt~ .1':~~luir~ City. ~~ ~elr~~ ~~ac 1~;: i~.c~csta:~~ tea ]~~r. ~~]~~~l~cj ~.~:.ccariaa~;i~s~atira€a. T~'~ii• 1Z~;~i~i st~k~ ~-i<~ t~~e~]`€c~€~s:~ t:~? ~r1r. ~-tasl;c~ ~.~~~tei°~i~~. re~~r~~li€a~; tl~~ ~(a~t~ts c~f~[;i•€~ ec~°exat lips] p~rc~tefit ~r€~€za r~€~~ ~:C)riStT[.~ME;1C7i; ~c~r€s:~rriiri~ tl~~: a~~~i~c] cif ~~~~: I'cixial:~~~ 1'~i•]c C`tin~,t~s;~iciia ~tazit~. 1?~~~~~.~;t. dlr. I-Tp~~l~ci ~~~t~si, i~Zat ~~ sal ~acst k~~lie~;e that 13t°;~ia~ C;cai~strt~~ti€~~zs r~c~,~at ~r.~,xtigt 9x arid= €~.~i°]t t~ ~~~~c;t c~z~r~tuii~aia~; i~ i:l~~i.~it~ri t:~a ~.~~-aa-s~] t~a~ ~Srci~s~~t fc~ ~`~€~c~~il.~l~i ~ I~~r~Psli~.~v ~'c~ri~ty~act~~iia, eta ~.c~'t~i"t~oti tc:~ ~~~.€ iix ~i1~ n~~ si~~r ~~ri~r ec~i~~~r4a~icail~. ~-~eie~=~~rer, :~~r. I-:1:~t51Cra ii~t~i.c~ie ~~~~: lae ~~ r~~~a~~ri~~rir~iri~; t(~at X11. l~ics 1~~ r~je~t~d ~a€as~ ins-4is~r~~r~~i~ec :(:~rz~ ~~'rc:] ~ay~c] c~€a. ~~rsti ~~~~ tkaat ]~rati~; C`caia~~rais;riaias iatc.€•pi`~tati~ari ci~]? pit ~lle:~esl ~tateriaer~t ~~~ t;la~ ~"~x~~:1~€it~:~.t ~~r' ~~~~.t~c~ ~€ ~~i~ r~~ai~ iia.e~~~~ tla~t ``l~"7~~.~ ~~~•r~j~if ~i~r.~` rr ~~~r~r titer ~irr€~ pr~~r~~i; r~~t~r.~ ~~e~ ~an~c o~ct~r~z~ls~~at~~t €~Ur~~~r:~ c~ cr~~~sc~c~r~~r~ i~~ r~r~ hick c~°vi~cr~r~."~ ~~~r. ~-3~a~.~€~ al~n ~r€.i~~it~ ~t t~i.~it lay ~z~~.~-' t~ ~~ ~'r~7,je:~;~ s~i'~.tc~.t r~l~~~ ~~~~:. ~~:~ clini~~iv~a arr~cra~sn~t;~it~ri ~~ try ~~~~tet~r car riot h~ fir:] cs~r did i~isit ~ils.~ that stu~terxt~iil a€a ~i~~c~ i€:iC~i~~~~~eti ~~;lrat ~t~c~t~ ~~~~ ~ ~ritte~a clcaet€~Z~ar~i~.ticiri tc~ tl~ix~ ~~l~et i:n tl~~ r~s;ci~c].~~ yr~~i are ~~.~~ar~, i.€~ i:i~iy r~:wititiw e~iiaait€aicatisrf~ ~ ~7i°e~~-~ic1~~ ~;rc~€ ~=~tla: ~~~ 1~) ~~ci~r~ ~~~~~i~l~~~i~5 ~rsaril tote ~ari~s~is Asa.€~t~~etiia s;z~~+€~~ietr.~rs t~l~~~ ~,~er~ tai tia~ ]a~r~t~ici rta~~t~~ aiad ~l~e~ s€i%~~~ti~r€tl~ ],~~i sar€ tlri~ ~rc~je~t, cl~a~i~l;~ ~~`7-i€~i7~i~~ tYitxt t~l:a~.k ~.r :,.;it~~~t '1~~€i ~~~e~ c~i~ za~:Ft ~a~~~~ t~t~a~t stt~te€~~a~^ia.t ~r iri~~`~r~rrw~ ~ti€•iti~~. t]-ie i°~ic] rrieet€~€~. 1~%ii- 11 ,::'~_c~ ~1~~ ia~ciis'~atr:~.sl ~€~w~~z~t t~iat c~ i~ ~a~ii~~ ]pis ct~c:isi€Jia ~~ ~~jcr;~ al] ]azsl~ t~s;,~ai€;~~ ~~i•Gti~~ ~:;c~~iastri€ct:isis ~ia~ ~i`ta~~ic~lGC~ cza:;€~ Icir~ tc~ iie.i}~ sii.~~~~€~t tlieii° clai~ix cif ~~la~it; ~~~~> iiat.er~r~t~~l tize ~~l~ti ~;tz~t€:r~~~~ tci aa~i~:Gi7a. ~lwlii~ sett c~~' ~ ~:~.~~1<:a~( "~`C;''~ sa€~l~ ~ti;at~a-;~ d'c~~€~ ~t1~e ~~i€•it; ~f' tl~~ ]~~iialic '~1s~1.~~7 prcx~e~s5 ~~.~c ~c~r~lc] €~r~t h alt°s,t~. ~i~~~ es7€~is~sl.~rtlcari ~~,°]~car~ tl~~; ~`it}•'~ ~ia~t~~r~~,acirt:~ tci ~ic~er5 ~1~~.rly ]rici~cat~.~ I~ ~~r:irc~ia ~.1 ~rit~r~si~~.tatErari~ ~€ric~ ~~;:i~cri~a t:la~t ~=~~~~~1 ~z~ ~a.~a ~za~~~:. ~{~~~ti~s ~~ ~l~cr'i'~~~t~~i~~ ~fa~~ i~ ~~~~~ Ie~S~I: c.~"'e~~5', €eirclcai•iri~ 13rara~ ~~~~iasila€ctit,€a Gantt their ]~~~~~cei~~; ~~,::'~'I~~~ '".~C;~1C'C," €.ist~l~'~~ <~~ 1?e;c tia~ (~;it~'s ~l~at~ ;zia.c] 5i~~eific ]ari~;r€~a~e i~a tlae, s;c~~tract tl.sas;c~i~ien€5, :~'e:itlas;€- ~i~i`~ iti~r ~r•~€ri~ ~"~ri1:~lraa~;tir~r~ h~~ l~c~i~ ~a~I~ ~:~ prcjrri<~~, cine ~titc;t~ ~~ ~~~i~t~ia evlrlei~e~r rr~~ctiia~ iaa~ -itite~, iac,~;~~ i~z aclt~uiat~a sitia~ iFc~.cir~ ~~ r•e~cet tlai~ posi~i~rt. 't']aG~° ta~~°~. ~~lie~~ c~:~l~~ oza ~~€ ~tl.le~~~€~ t~r~aMz~~.~r~t~~i.car~. tla.~t t]•i:~; ~atl~~~~ ]~~t~e€~~, la.awe st¢~.te. iDa 5~~;~c~i°€a at{`~.sl~it~ that iri ~ar~t state€€'€7t~ ~~e€•c, iirat ~t.cie: tr> tl~i~ ~~°f~~t, ~~Ixa.t;l~. l~rttiees ~u~ ]are~irsiz~ aw~e~-tiea.iti that #.lae ~`ity":~ r:ia,4trt€:t;t:itata~ tca ~icici~i~~ s;l~7xi~• iiat~i~ates 1 ~ec;t:ic~ri ~,~ Iiit~ri~~tati~ai~~ ~rrici ~c~c.ir;nc.~ t~t~3t ".zeal .~~:<~ s~~lx~i- ~~ci ar~:t~tt:i~~;~; .~i- cli~~sr~ttzz~ mil ll~e ~~1~~~ ~e,~_} ~~~~~~"', tti€~l~~r ~iil~~t~aiati~i:it~~; tla~t t17i5 ~rrajeet .siissu.lc. h~; ~~a~~s: tt~ i~a~~ta~l~~ii ~ 1.3~;e~zi~i-~~,y E:.`~a~~tT°uct:it~~€r~: .tit. ~ ~~ ._.~ ~::~~ ~~~I~~~} ~ ~~1~~~ ~1~, ~~~~a ~~ ~a~~~~~r> l~a•. ~-~asi ~~'~ ~;~laa~i$~aa ~€~ a~~~~~t a~~~~ a•~~~r` i~~ ~r~l~~ l tta~: f~~~ ~~'~."t•I~~ ~a.c~t~c~~a tl~a~ l•a~~~ ~~~s ~ ~~. r. ,irit,~~ra~: i`a~~c~r i ~~~~~d ~1~ ~l~i~ bi~j.. ~S~~n~~a~.l),, il` ~~~ra~ ~v~s ~~•~al ~i~~~axtl~l tca lay :~ ":r , :sc~, ;1~~~~ ~~~l~y~ r~~~~~ial ~1-r ~^ii~~ ~;~~a~~~ ~t~.~tl7~z ~ ~~~rs ire t~~~ r~l~i~ ~~n~ a~~a~l~ ~S~ua~~~~ ~~'tk~is ~a~~j~~t i'l~ti~~~~ ~~a~ af~t~.e ~s~~aa~~ ~.a~ ~a~.ti~z•~~~~ ~l~i:~ 1~~d ~~~~i•cl`? ~,~.1~l;tc. r•~1.~, the aa~~ral ~t~tt~~l~z~f sia~~°c~cx~aa€~ ~~a ~.~re Iau~: tray aax~ 1~~~ taa~al~~~ ~'~ ~a iii tli~ {.~~~~ ~~rr~a~ a~ra~3r tS~t~ 1~~ su~c~a~ii~ tea. ~l~aa~~; ~9r~~rs ~~'t~r ~. r~k~~ ~;e~~. fI'l~e att. ~.~~ul.~ a~~~~ la~~ve ~c~a~~~•~<°t~~r~ E~~~l~lirr ~~~i~s~ ~~°~~; ~~~s~rl l.c~~r aau~h~a` a~~~ i~~' tla~ cl~~za~ ~l~•~w~~~~a~~ ~;~~~ia~ 1~~~ ~~7tet~~;ia.~ ~~~• la~c~.c~i~~.~ cc~a^itz~.c;t~sr t~ ~~ ~~~~F~ tc~ ~~~,~. ~~•~~~~ ~l~e~ :j~~ l~~~r~ l~~c~~~~~ ~1.~~°~r ~~acl n~a~x~~r ~~rr~a~izl .aiat ~~~.~aa•c~t~:.['~ r~f~~~:t ~~l~~ia` ~r~t~ c~a~~ ~`i' tic x~~c.t t~;~ ~~~ ~; ~e,u '~~az•a~ ~1~~ ~aa`~1` ka~ ra_, ;r~4 tl~~ ~il~~a~c~~ ~~ tae uraal~~rs ~•~pa~~:~;c~ta ~l~~; t~°~a~; ~a~~ v~tlaa~~d~~~ ~~~~~~; l:~z•~.~j~;~~, ~,~~. ~l~~._Ea' r;~lu~i4~~~;~cs rc~~acl tl~~ pr~~c~t r~~~:s~nt,~ ~ ~:~~~ c~~i~ ~~ ~a~ :~~~{~r~~rat"~ ki~~~t~~I~`~vl~~~~a ~~~ ~,:, , ,.~r,~ ~~na~aaa~~'s ~~~~~iz~ra ia:a ~ a~~t~i~l ~3ra~t;~~~. ~-~~.cl ~~a~~~ l~~c:~l zs~` t]•a~ ~~s~r~c~. ~l~~~i ~ ~1.~;+::..~ ~,,.~ ~ 1~~~ ~,le~~'k~} ~`~~~~~~ ~aa ~~n~ ,'~~~~~i~a~~a~~ tai ~~f~ acs? ~~ ~1~~~ ~ ~~~a~~~•~€~~~7a" t.~ ~a~a.ax• ~1~w ~.z» i~ii~:l ~r.~e~~ rah r~~y~ ~~~~ci~~~~~ ~~.~~.~~ ti~l~u. ,~~~<<<~ u• ~ra~~ r~t~t l~a~c l~~€~~ ~;,~1 ~y ~x~~~t~a la~•tac~l~~t~ ~~: tl~~ ~,~~3:;w:•~: i~ ~~•oul ~i~~l~~ ~i~~~ ~~ ~~n ll~ ~'c~~~ ~`~• c~~l~.~;rs ~~ ~t~~ a~ t~.~~~ {~~~~r~ rr ~c?~e=~r~~.;~ ;~~~r.~c~~• i~~~~-~~i>~t,~~ ~c~~a~r~rze ~c:~a=i~;~r) tc~ ~•~t~~t l~t~trc. ~d~. ~~l~a~r~~;~, ~~, r:~4a~:t ~~i~ ~a~t ~~` i~ t~za~~e~ ~~'~~~~,~ cr~~~;l~st~~~~, ~l?r~l~ ~i71~ is tla~t ~~`~~ C"t~a~~~~-~:t~:.tic`a~, g~~:t ~~ .a~~ ~i c~rar c:~~~:~~~ fir ~~ai~ je~I~, l~..i.~l~;, , c;~a~~'~~:~: tl~i~ ~;,~ ~. i't~.za°r~~•t r~s~~~~.~~A ~~r y~~~a. ~~ ~~t ~~~. a~a `~laa~~•~ ~ ~`c~c~xaai~~n~~~oi~: ~. E1' ?:~_ : ~.1~~~~~l.ul~l ~c~r ~;'t.;r t:c~~ra~~~~;ic :-r ~ t, i~ ~t~~.~;~` ~t i~~ ~•~~u~aa' a~~~~tsz ~i~` ~~~a~•~~a~a ~r?~lc~a' lai,~:=, ii ~~ll ~r~. 1~~~~:~i~ Rai i~~~ ~;a~acl~ ti~~;:t~li~ i~' ~:~aa~s~ni ~~c~a~c~~~, a~ ~ t~~i~e3. ~il~~ til~~ ra;~c~r~utii~;~= ~~ a~.i~i°~~~ ~~:. ~'.~~: ~~€°~:ra~i~~i.oa~ slaa~~l~~ ~1~ r~cc~ii~.cl~~ig~~a ~~~ ~crr~.la: ~s ~ a~::•?i. lei ~~~~~r.~r~ ~~~is rc~j~ci: tai ;l~aa~~lc~.l~l`a T)e~c~raV~ ~.',tan~~ri~ct~cs~i. ~~c~~;3.~1` 1~~ ~ el:~s~a~i~ ~Ie'1~fd ~t~ss end ~l~~sr~i~:~ tip tla~ ~`a~~~ ~~~Yrt~; ~~ar~r~~r~l ~~i~:l~ ~~ ~•l~i~l. ~~~~,r~acl~, Y ~t~~~ic~l~ ~~ I~~~~~cla~~~ C~an~t.r~~ti.c~~ tn~. ~tta~la~~~itt 6,.i~":- I,JyC~/,~3'i ~~;:~~!~~~lt'7~ ~r.~ }L;3...~1~Li ~~K j~ q y yy 1 ~~ ~~yv ~~~yy ~~~~xx ~+ ~YW~1~0..1 ~`tA~J.~'1~y.. :~ ~1. ~.. ~'r}A ~ 1.-11~fE.c+~{~ ~~~{4<~:l i.J#w~.YA~b%I ~~37`~#~r't~ ~5~~1 ~c.3~~E ll~t; ."1Lt~ja'1,,'+" .~-~F'TT3~~~~' ~F FA.~"~" S7[`ATi~a OlF': FLORIDA COCJyi TY ®F: FARM BEACH GOUI~I'I''Y T® W~IOM ~'I' t~AY CONCFI~~: Tl~.is affidavit comes confirming that; 1. I,~~~~ ~f~f6~9~r am the`~s ~ L~~~~~` of ~~~'~=t.lb~ ~ ~t r~~ ,and 2. On Thursday, April, 1 S, 2011, I vas in attendance at the mandatory prebid za~eeting conducted by the City of Delray Beach for the Pompey Park Coucessi.on Stand Bid (Project No. 2010 - 028), and 3. Also during the presentation, at no tune did a Otivner's Representative nor A.zchitect of Record (Jose A.guila} state that "This project has a very tight tune frame and the time of completion would be considered in the bid award." and 4. The Instructions To Bidders states that "The CITY'S evaluation of the bid shall take into considcratian the east {~~atal, unit price, or combination of both), CITY'S prior experience with bidder, demonstrated expertise of bidder, references of bidder, qualifications of bidder and ability of bidder to complete-the pxojeet in a timely manner." and S. The Advertiseznent/Instr~etions To Bidders did ant specify a prescribed eatnpletinn date or project duration. The addenda did not specify a prescribed corrxplctian date or project duration. With these facts, tune of completion was therefore not a factor to be used in evaiuatin~ the bids submitted. F. I certify under penalty of perjury that all infox~natioxt artd statement(s) made above axe true to the best of my knowledge. In witness whereof he has hereto set his band. ~ ~ '.~ l ~3 (Si oat e) '`~ (Print Name & Title) I ~~~ {~,-~~-~"~ • ~...~-( ~~'"3 a Notary Public of tine County azad State aforesaid, hereby certify that ~ ~ - .i2.4 t - l$ri personally known to me to be the affiant iu the foregoing affidavit, perso~.ally appeared before me this da and having bce~a by me duly sworxa deposes and says that the facts set forth in the above affidavit are foie and corract. Witness xr~y hand and of#icial seal this the ~ ~~ day of~~~ ,~ t ~ ~ot~;-°°~.~ HARRIET' ~A. l.YPdA1 ~ * tfY CtIMMISSiON # EE 013707 EXPIftE3, Aagust 7, 2U14 ~ ((,~ nn yy mTq~ d2~O~ Bon~ed7hr~ Budgei Ngiary Services ` {J~~YkI..) 6FR ~ ./j ~ ~ Notary Publ c~ My Cpz~nznission e;~pires: I ____~ ! cr( I~ ~7CAT~ .C)F. ~'LCDI~DA ~QT~I~'Y E)~: PALI~C 8~~:~~I ~t`~U_I~TX '~'O WH~3M ~`T MA.~ C~l~G~~: 7"his affidavit comes. cortfia~raixi~ that: y T ~ !(f/J} (~ J.7~ _ ~T'~(/'ty,~~: ~~ / ,G+ r • ly~..~.y~/ ,C1 ,7 !:. .Lr -~i:..+ ~~..:? ,, ai]a. #ite ~y~rf E~~f ~(~~ ,.».m.•,~_Ql ~~.~ax~ .,~~~~I IY rS /g 4'~~.~~~ti 2, an Tlxui~sriay, ~.prit I.S., X01 1, I was irs~ attendance :at the :inand'atoz~r pt:elaid meet~iri~ condtact~c~.. iiy floe ~1y of pelray ~ea..el~ fir the l'orrrpey l'azi~ Conesssxarz Stand.Bid project ~l~o: 20~ ~b--~ OZ$j, arzd ~, t~,lso during tiae presetatatitzn, at no ~a~a~. d.i,d a ~•4vricx's Itepr~serztativ'~ for ~:relaitect of iteeord {,dose l~gttil a} stag tiia~t "This project has a very trglt bane ft`ataa.e and tiie tirtac .of earrtpietinn would be caz~.si:det•ed iii ~e bid. a~arti" grad 4. The i:i~sti~ctlions To $idders states that `The CITY'S evaltaati'an of'~Ze bid, slab tai~~e into considerati~u the cast: (~to~tal, unit pz~ip~:, or coznbiraatioat ~zf'both), CITE' ~ prior experience wztxi binder, d~x~aanstrated e~pc;zti:se of bzddeiz ret'erei~,czs of bidder; gaaalificatir~ns of bidder and ability of Uxd.der t~ complete the projt in a tirri~Iy manner;" and. 5. "i'he ~kd~rertsemasnt/Instr~uctiei~s 'I'o I3iddcrs did not specify a pz•escribed coztipletio~ date or project duration: The addenda did not: specify a prescribed cnrripletio..n date or project dw~atiora. Vi~ith these facts, tirrie of completion was therefore iaat a factor to lac zssecl in avaiuatin'g the. bids st7Uisaitted. 6. I cei ~"ifs -under peiaaity afpei;jui~y that ali inforiiiation .and sta#emezat(s) made above are tz~~ tp the best `of tray: i~iowiedge. Id witiaess ~rher~of~ae has hereto set dais haiad. r gtiatz~r~} (Print ~I~7~e & Ttls) I, ~~~''~~,..,~ ~,_~, a .Notary Plalilic oi' tlxe Caauaty araci State a~o~esaid, kzei•.eby aeatify ;th~it „~„~,~;'t ~~+~ ~; ~._,~. pezsazaally lcnowza to zne to be the sf~"zan:t in the i"oregiaing a~`~~:avzt, personally appeared bet'are zaae dais day and having been by me duly sr~vorn deposes arzd says that the facts set forth in the above affidati~it are true and correct. ~itiaess tray hand and. official seal dais the .~'~~ day of ~ ~ a~~I i~~xf~StYPU~iLT~-S~'~~~ 4F 1?ZDRTAI~ zs`a`,'°'`'~ ~~3Y1~~ '~ ~rOX~Y1 ~, r~mrafS5lon:;#~~y4~817 < . ` iaxpires. ,'t'B.1Q, ~0.1~ ~~e~ ~n~hvhar.nn~rzc~oar€sm~ca,,.rrtc. ~ t I~Tot .y Ptablc ~ ', Ivi:y Cemmxsui~n expires: ~, :l ~~ . ~., . .., .... _ _ ..._ _ .... .:..._ ..,,, S'1"E3.T~ (3iC+: FLO]~I~A.A COUNTY ~': PAlC1i~ 1i$EACH CC9Uidl'~"Y `I'(~ Wl~~iYI ~`~' MAY C®l~iG1r;)[tN: This affidavit coxes canfirn~aing that: Hatcher Construction 1. I, Kevin Matthews ,arts the _ of & Development, Inc, ,and 2. On 'T'hursday, April 15, 2011, I was in attendance at the mandatary prebid rrteeting conducted by the City of Delray Beach tar the Pompey Park Concession Stand. Bid (Project No. 20T0 - 028}, and 3. Also during the presentation, at na time did a Owner's Representative nvr Architect of Record (lose .t1T;uila} state that "This project has a very tight tinge frame and the tinrae of completion would be considered in the bid award." and 4. The instructions Ta Bidders state.5 that "'T'he CITY'S evaluation. of the hid shall take into consideration. the cost (total, unit price, or anbinatian of both}, CITY"S pt•ior experience with bidder, denixonstrated expertise of bidder, references of bidder, qualifications of bidder and ability of bidder to corrtplate the project in a timely manner." and S. The Advertisement/Instructialts To Bidders did not specify a prescribed completion elate or project duration, The addenda did not specify a prescribed completion date or project duration. V~7ith these facts, time. of corxtpletian was therefore not a factor to lie used in evaluating the bids submitted. b. T certify ~rtnder penalty of perjury that all infarm€atian and statecnent(s} made above are true to the best of xy l~na~vledge. In wit~iess whereof he has hereto sat his hand. ~~ ~ ,.~.. Signature} Kevin Matthews Estirnatar (T'rilrt Name & Title} I, ~1a31 ~' ~..~~ r~~~ : a Notary Public of the County axtd State afoxesai.d, hereby certify that ~- ~~s ~,?~~~.~ personally l~nown to nee to be the affiant in the foregoing affidavit, personally appeared before me this day and having been by me duly sworn deposes and says that the facts set Earth in the above affidavit are true and correct. ~~~~ da of ~Crr~~. cdf Vditness my land and official. seal this the y ,~-~, DEON3ALA WILLlA~1S MY ('oMMI$Sf OA€ N EE83737 ~6,sl zld~J} ~ EXPIRT'S: A~nl 13.20ES 3~9UD3•f1U3'ARY Fl. Aidcry Diwoun~ A..oc. Cn. IVIy Coxrr~issian e~zpires: ,f r ry I?ubltc ~ ~ / ~/'.~ STATE O1F`: FL®~DA. C®UNTY (~~": ~'A)l..M LEACH COUNTY T4 WHCDM I(T MAY CONCEIZ2N: This affidavit cotrtes cflnfiraarting that: E-latcher Construction & ~. 1, leffe E-Eatcher atra the Vice President of Developrr7erat,Fnc. ,and 2. On Thursday, AI~riI 15, 20:11, I was in attendance at the trtandatory prebid Meeting conducted by the City of E3elray Beach for the I'ornpey Park Concessian Stand Bid (Project No. 2010 -~ 028), and 3, Also during the presentation, at no tune did a Owner's Representative nor Architect of Record (Jose Aquila) state that "'I'bis project has a very tight time frame and the time of eotnpletion would be considered in the bid award.°' and ~. The instructions To Bidders states that "The GI'I"Y'S evaluation of the bid slxall take into consideration the cost {f:otal, unit price, or cotnbirMation of both), CITY'S prior experience with bidder, derraottstrated expertise of bidder, referettces of bidder, cluaIifications of bidder and ability of bidder to complete the project in a timely !Wanner." and 5. The AdvertisementJlnstructioras To i~idders did not specify a prescribed completion date or project duration. The addenda dial not specify a prescribed c:otnpletion date or project duration. With these facts, time of cotpletion was therefore not a factor to be used in evaluating the bids submitted. 6. I certify under penalty of perjury that all information and staterrtent(s) made above are true to the best of any knowledge. In witness whereof' he has hereto set his hand: 5 (Signatrtre) Jeffery HatcE~er, Vice President ~,~ ~ / {Print Name & Title) I, .~/3 Ct.,.~. ~~~J~~'~~~ a Notary Public of the County and State aforesaid, hereby certify that e ~ r° Y- ,~~ `__~T personally lcuo~vn to zne to be the affiant in the foregoing affidavit, personally appeared bore the this day and having been by zne duly sworn deposes and says that the facts set forth in the ab©ve affidavit are tree and correct. .~~, f. ~' _ d~rr Witness trey hand and official seal dais the ~~ day of ~Ltir~<° ~~ '~ I)IuAId3ALA WELLEAE4I5 ~r MY CL)PdM1S510N ff EE6.3737 { 9~L~.~.:) w$" lRES:l+pri113.20f5 1~3NOI'0.RY FI. Notarp f3icowM Aw+c. Co. • ~+; of ry Public My Comrraissiott expires: .. STA'~')E 4l~`: ~'L~RICBA CC3UNTY ®~`: PALM BEACH C~UNT~' TO WHOMf T'L' MAY C®1~7CER~Y: This affidavit comes confirming that: I - i, ~~a~_~, ~2.....~..~: pmt ~~ ~~ .......~ a~n the -„~~a ~ of ~.,~.d ~G~i, a-~~.~a ~~.~ eaw~i ,and 2. On Thuzsday, April 15, 24l 1, I eras in attendance at the mandatary prebid rrteeting conducted by the City of Delray Beach for the Pompey i'arlc Concession Stand Bid (Project No, 2410 - 028), and a. Also during the presentation, at no tine did a Qwner's Representative nnr Architect of record (Jose Aguila} state that "This project has a very tight tinge frame and the time of completion would be considered. in the bid avrard." and 4. "I ha Instructions Ta Bidders states that "The CITY'S evaluation. of the bid shall take into consideration the cost (total, unit price, n-• carx~bination of both), CITY'S prior experience with bidder, demonstrated expertise of bidder, references of bidder, qualiizcations of bidder and ability of bidder to complete the project in a timely manner." and 5. Th.e Advertiserr:ent/I~~structions To Bidders did not specifjl a prescribed co:rnpletioz~ date err project duration. The addenda d.id not: specify a prescribed completion date or project duration. 1~,fith these facts, time of completion was therefore not a factor to be used in evaluating the bids submitted. G. l certify under penalty of perjury tl-rat all information and statement(s) made above are tine to the host of my knowledge. ~~=.--~ In witness whereof be has hereto sot his hand. (Signature) ,~t.aA~aw~ I~r~wt~~~l,~~,-- (PrintName & 'it{e) I, ,, a Notary Public of the County and State aforesaid, heroby certify that pezsonally Itnown to me to be the af~ant in the foregoing affidavit, personally appeared before me t is day and having been 6y me duly sworn deposes and says that the facts set forth in the. above affidavit are true and con-ect. Witness my hand. and ofhcial seal this the ~_ day of ~ ~ rto~~x{x ~~~~rc•sz~-rL oz• ~~,or~n~ ~.,"'."•. Tar(~uiesha Clarke `'_-Commission # ~p5d960 ~- c,,,,..~°' F~pires: .TAN. 23, 20;iS ~ s j r ~p TFZSp eTt ~ti,•~c ~axa Svc Op., ova, r„.~. Notary Public My Cam~nissian expires: ~rZ° ~~~ AFFIUA'VIT OF FACT :STATE OF: FLOR~UA CQYJNTY OF: PALM- BEACH COUNTY TO WHOM )CT MAY CONCERN: This affidavit caznes can~rniing that: ~ ~. l . 1, ~~ ~ ~ C'~ ~~~ , am the ~ C.~:~~ C C~1'~t ~~. o ~ ~'`~ ~ ~ ~~~ ,and 2: On Thursday, April 15, 2011, I was in attenda-~ce at the mandatary prebid meeting conducted by the City of Delray Beaeh far the Pompey Park Concession Stand Bid (Project No.2010-~ 02$), and 3. Also during the presentation, at no time did a Owner's Representative nor Architect of Record (Jose Aguila) . state that "This project has a very tight tune frame and the time of connpletion would be considered in the bid award." and 4. The Instructions To Bidders stales that "The CITY'S evaluation of the bid shall take into consideration the cost (fatal, unit price, or combination of both}, CITY'S prior experience with bidder, demonstrated expertise of bidder,. references of bidder, qualifications of bidder and ability of bidder to complete the project in a tirri~ely manner." and S. The Advertisement/Instructians To Bidders did not specify a prescribed co~npletiondate or project duration. The addenda did not specify a prescribed completion date or project duration. 'With- these facts, tine of completion was therefore not a factor fo be used in evaluating the Bids submitted. b. I .certify under penalty of perjury that all infor~iiation and statement(s) made above are true to the best of nny knowledge. in witness whereof he has hereto set his band. `~ "" (Si atu~e (Print Name Titl l (~ I, ~ ~ t ~ G ~ ( ?~Z a Notary Public of the County and State aforesaid, hereby certify that ~ Tk ~ ,~ personally knowe to ncae to be the affzarat the- foregoing affidavit, personally appeared before rrze this day and having been by rr~e duly sworn deposes and .says that the facts set forth in the above affidavit are true and correct. Witness my hand and aff•;eial seal this the„_ day of ~_, ~CJ ~ I ~~ y,.--, o.oo,,•.rV s,. d~ ~ ?~ 1~S~Q~ ~ dlw+ .., ~ My Con^~i~sign ~54579~~~ a°+~ 7 e #O[1 S4 ~ , ~- MEMORANDUM TO: Mayor and City Commissioners FROM: Bob Diaz Construction Manager Richard C. Hasko, Environmental Services Director THROUGH: David T. Harden, City Manager DATE: July 6, 2011 SUBJECT: AGENDA ITEM SP.2 - SPECIAL/WORKSHOP MEETING OF JULY 12, 2011 BID AWARD/RANDOLPH AND DEWDNEY CONSTRUCTION, INC. ITEM BEFORE COMMISSION This item is before the Commission to consider approval of a bid award to Randolph and Dewdney Construction, Inc., in the total amount of $456,710.00 for renovations to the Pompey Park Concession Stand. BACKGROUND The Pompey Park concession stand building, originally constructed in 1974, has had only one substantial enhancement with the addition of a second floor press box in 1991. The building is currently in need of extensive renovations as a result of experiencing years of weathering and use by the public. Interior spaces of the building like the restrooms are small, inadequately lit and poorly ventilated. In the opinion of staff, the structure has not exhausted it useful life so refurbishing the building is recommended. As a result, funds were programmed into the Capital Improvements program for fiscal year 2011. Bids for this project were opened on Thursday, May 12, 2011; six bids were received. The apparent low bidder was Randolph and Dewdney Construction with a bid amount of $456,710.00. In anticipation of fall recreational activities, renovations will only take 120 calendar days to complete and not 150 days as originally stated by the contractor. FUNDING SOURCE Funding is available from 334-4127-572-62.10 (General Construction Fund/ Pompey Park Concession Stand). RECOMMENDATION Staff recommends approval of a bid award to Randolph and Dewdney Construction, Inc., in the total amount of $456,710.00 for the renovations to the Pompey Park Concession Stand. ~ ~s _ ~a Wiz: .' ~~a~r ~ .~ ~ s~ p o~ s a >- ~ >- ~ ~ ~ _ ~~ T I ~ ~. ~a i~ ~ ~ ~` ~ ~ ~ } _ ~~~ ~ ~ '~ ~~ . ~~ ~ a c ~ ~ ~ ~ ~~ m ~ ~ ~ ~s ~ ~ ~ `~ ~ ,~' ~m ~ ~ s ~. °,~ ~- ~ ~ ~ ~ z ~ ~ ~= ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ z ~ Imo ! ~ ~ ~ ~ '~' ~ ' ~ ~ ~ ~ , ~a ~ ~ a r EXHIBIT "A" Diaz, Jabiel Subject: FW: Requested mtg w/Dwayne Randolph -----Forwarded message ----- From: "Graham, Kendra" <Graham(a~mydelraybeach.com> Date: Mon, Jun 13, 2011 10:29 am Subject: Requested mtg w/Dwayne Randolph To: "Hasko, Richard" <Hasko(a,mydelraybeach.com> Per your request I contacted Dwayne Randolph to schedule a meeting in regards to the Pompey Park Concession Bldg. project. Dwayne will be out of town beginning tomorrow through the remainder of the week. We scheduled a meeting for 3:30 PM on Monday, June 20t". I told Dwayne that one of the issues I thought you wanted to speak with him about was the length of the project and he said that he could cut it down to 120 days (he bid 150 days and competitor bid 90 days) but could not commit to 90 days. Kendra W. Graham, Executive Assistant Environmental Services Department City of Delray Beach 434 S. Swinton Avenue Delray Beach, FL 33444 (561) 243-7336 (561) 243-7060 Fax # MEMORANDUM TO: Mayor and City Commissioners FROM: Richard J. Reade, Sustainability Officer/PIO THROUGH: David T. Harden, City Manager DATE: July 8, 2011 SUBJECT: AGENDA ITEM WS.1 - SPECIAL/WORKSHOP MEETING OF JULY 12, 2011 CITYWIDE ECONOMIC DEVELOPMENT FINANCIAL INCENTIVE PROGRAM ITEM BEFORE COMMISSION Discussion regarding a comprehensive citywide economic development financial incentive program. BACKGROUND During a Commission Workshop earlier this year, the City's Economic Development Director presented various options to the Commission in developing a citywide economic development approach. This approach recommended: Development of City specific incentive programs (i.e., Job Growth Incentive) that parallels the program offered by Palm Beach County Creation of various Business Districts around the City to encourage clustering of like businesses/industries Commitment of City funding to support the required local match for various state and local economic development incentives (i.e., Qualified Target Industry or QTI) Following this discussion, the Commission directed staff to proceed with the development of a financial and economic development incentive program that may be offered to targeted businesses and industries citywide. However, prior to implementing an incentive program, various questions must be considered and answered, including: What is the goal of the City's citywide economic development incentives? What types of citywide economic (re)-development activities would the City prefer to target? Where will funding for citywide incentives be derived? What is the value (or Return on Investment) of the incentives that will be developed and offered? Do we want to work with surrounding communities on a regional basis? What do we offer andlor can we offer to provide a clear distinction that Delray Beach is the best place to relocate, remain, expand, etc? How do we distinguish our community from others andlor what can we offer as a bridge to financial incentives that may be offered to create economic (re)-development opportunities? What are other local communities (i.e., Cities, Palm Beach County, local and state development organizations, etc.) offering to attract/retain their target markets citywide? Once these questions are considered, City specific incentive programs can be developed and promoted to targeted businesses/industries (i.e., locally, nationally and internationally) through various methods and partnerships (i.e., Enterprise Florida, Business Development Board, the State of Florida's Department of Economic Opportunity, etc.). Further, staff has developed a preliminary list of recommendations regarding the development of a comprehensive Citywide Economic (Re)- Development Financial Incentive Program to ensure job creation and long term growth of the City's tax base. RECOMMENDATION The Commission is requested to provide direction on the questions raised in the attached report. MEMORANDUM July 8, 2011 To: David T. Harden, City Manager From: Richard J. Reade, Sustainability Officer/Public Information Officer Subject: Citywide Economic Development Financial Incentive Program The Commission has authorized staff to proceed with the development of an economic development incentive program that may be offered to targeted businesses and industries citywide. However, prior to development of this program there are some important questions that must be answered and additional research to be done before proceeding: 1. What is the goal of the City's citywide economic development incentives? For example: Increase new jobs Preserve existing jobs Increase property valuation -long term, tax base Increase visibility of the City 2. What types of citywide economic (re-)development activities would the City prefer to target? Recruitment & Relocation -New businesses to Delray Beach: Established businesses -vetted, long-standing companies Start-up businesses -higher risk and higher reward/loss Expansion -Existing businesses Job Protection -Retain existing businesses and jobs Renovations & Redevelopment -Aesthetic appeal Combination of above Page 1 3. How will citywide incentives be funded? Annual appropriation in the City's General Fund Fund from Unrestricted Reserves - As Needed 4. What is the value (or Return on Investment) of the incentives that will be developed and offered? Cost per job created/retained Will the new jobs benefit Delray Beach: Live in Delray Beach Shop in Delray Beach Recreate in Delray Beach Capital Investment that will be made by the company within the City 5. Do we want to work with surrounding communities on a regional basis? Developing a regional plan to attract businesses to southern Palm Beach County Competition may be viewed as not beneficial by surrounding communities Determining the true impact and value of investment in the participating communities Ensuring that each community is paying its fair share and receiving its fair share 6. Delray Beach is not just competing with local municipalities and surrounding Counties, we are challenging areas around the state and the country to attract/retain our target industries and businesses. As a result, we must review what other successful communities around the state and around the country are offering to attract/retain their target markets. Some questions that must be answered include: What do we offer and/or can we offer to provide a clear distinction that Delray Beach is the best place to relocate, remain, expand, etc? Page 2 How do we distinguish our community from others and/or what can we offer as a bridge to financial incentives that may be available to create economic (re-)development opportunities? 7. What are other local communities (i.e., Cities, County, Development Organizations, etc.) doing to attract/retain their target markets -citywide? Some examples include: Identify Target Industries/Businesses [i.e., utilize the list created for the City's expedited permitting process - Bioscience, Aviation/Aero Science Engineering, Information Technology and Communications, Medical or Pharmaceutical Research and Development, Education Related to the above Industry Clusters, Business/Financial Services (non-retail)] Incentive Programs that are offered (i.e., Job Creation Bonus, Land Donation, Commitment to fund required local match for other local and state economic development programs, etc.) Amending Comprehensive Plan Amending Zoning Code Ad-Valorem (Property) Tax Exemptions/Rebates Expedited Plans Review, Permitting & Inspection Processes Waiving of various City fees Commitment to working with local schools and universities Community appearance and reputation (i.e., Visibility) State Income Tax & Sales Tax advantages (i.e., Palm Beach County offers a lower sales tax than some other counties) Promotion of Incentive Programs and Announce Successes and Provide Transparency: Once the citywide incentive programs are determined, developed and implemented, a comprehensive marketing program must be developed. The City should plan to promote the various incentives and increase its visibility and develop partnerships with the various economic development organizations throughout Palm Beach County and the state of Florida, including Enterprise Florida, Florida Governor's Office, State of Florida's Department of Economic Opportunity (DEO), local State Legislators, Palm Page 3 Beach County Economic Development Office (EDO), the Business Development Board of Palm Beach County (BDB), the Greater Delray Beach Chamber of Commerce Economic Development Committee, etc. In addition, the City must develop a program to measure the success of the approved incentives. This should be tracked by the Economic Development Director and reported to the City Commission and City Manager on a regular basis. These reports should include, but not be limited to, the following: Record the total number of incentive awards distributed annually Track the total amount of incentive awards distributed annually Amount of Awards distributed as a one-time payment Amount of Awards distributed over a period of time Record the total number of jobs created and/or retained Identify the amount of incentive funding provided for each job created/retained Track how all awards were distributed Financial matches provided/requested for local and/or state incentive programs Financial incentives provided/requested for citywide incentive programs Maintain records of the total number of companies inquiring about the citywide incentive programs Recommendations - Potential Citywide Economic Development Incentive Programs: There are a variety of existing state and local incentives that the City can package and use to attract a business to our community (http://www.eflorida.com/ & http://tinyurl.com/BusinessDevelopmentBoard). However, doing this does not distinguish our community from others as these incentives are offered throughout our county, region and state. Thus, cities that experience the most success with regards to economic development have implemented community specific incentive programs that have been developed and utilized by other successful communities around the state and country. These community specific programs can then be packaged with the local and state incentives to offer a more competitive package for a new and/or existing business and help to increase jobs and enhance the City's long-term, tax base. During the City's February 2"d City Commission Workshop Meeting, the City's Economic Development Director discussed and recommended that the City establish various citywide economic incentives. In particular, three programs were discussed: Page 4 Job Growth (Business Development) Incentive Grants -Parallels the County's Job Growth Incentive Grant program and the Delray Beach Community Redevelopment Agency's (CRA) Job Creation Bonus Program and makes available, on a case by case basis, one-time grants that may be provided to companies with significant capital improvement projects that create long-term, tax base growth, that are relocating a significant number of employees to the City, and that meet the eligibility criteria. A financial grant may be provided to a target industry relocating or hiring a minimum number of employees over a period of time that meet the salary eligibility criteria. A maximum grant award should be established. City funding would be required to be set aside for this program. Business !Future Land Use (FLU) & Zonin_gl Districts -Continue working to develop and promote the eight (8) overlay zoning areas to encourage the clustering of similar- type targeted businesses (i.e., Medical Arts District). A map of the proposed Business Districts and additional information about the Districts can be found on the www.BusinessDelray.org website - http://tinyurl.com/Business-Districts-Maps City funding would be required to be set aside for this program. Local Match of State and County Economic Development Programs -The City provides the local match required for State economic development incentive programs. In particular, the state's Qualified Target Industry Tax Refund (QTI) Program was identified as a program that could easily be promoted and state funding is available. Other similar-type programs are offered, however, this is one of the state's most recognizable incentive programs and provides a significant amount of funding towards the creation of new, high paying jobs in Florida. City funding would be required to be set aside for this program. In addition, during a Commission Workshop last year, the City's Economic Development Director discussed six (6) new incentive programs, which have since been implemented by the Delray Beach CRA, to encourage economic re-development with the City's downtown core. Although these programs were designed by their consultant to benefit the CRA's district, a number of these programs could possibly be applied citywide, including: Relocation and Expansion of Business Incentives -Offered to companies that create a minimum number of new jobs above the County's prevailing average salary to assist during the development process (i.e., Site Selection Assistance, Individualized Development/Building Plan Review Team, Expedited Permitting, On-line Permitting, Delay of Payment Date of Development and/or Permit Fees, Reduction of Development and/or Permit Fees). City funding may not be required to be set aside for this program. Capital Improvement (Low Interest Subsidy) Incentive - A grant program that provides financial payment of a portion of a loan's financing costs for a qualifying business. The grant would pay for the interest charges on a loan for a defined period of time and up to a specified amount. The use of loan funds would be Page 5 restricted to site acquisition, site improvements, modernizing facilities and operations, the construction of building additions and qualified equipment purchases. City funding would be required to be set aside for this program. Commercial Buildin_g Infrastructure Assistance -Provides reimbursement for the cost of eligible site improvements over a defined period of time following completion of the improvements. Examples of qualified improvements may include: Landscaping, irrigation, exterior lighting, sidewalks, plazas, site walls, site furniture, bicycle racks Public right-of-way improvements (street and/or alleys) including paving, curb & gutters, storm drainage structures, traffic signals, on-street parking spaces signage, limited to street signage, directional signage, or monument signs Underground and above ground public utilities, including water mains, sewer mains, irrigation lines, natural gas lines, and electric utility lines Construction of eligible parking lots and parking structures City funding would be required to be set aside for this program. Full descriptions of all of the CRA's incentives can be found on their website - http://preview.tinyurl.com/DelrayBeachCRAlncentives. Following the Economic Development Director's presentation of the CRA's new incentives, the City Commission encouraged the development of other programs including: Property Transfer -Acquisition Program - On a case-by-case basis the City may offer to transfer and/or secure property for the construction of facilities for expanding and/or relocating companies to create long-term, tax base growth while adding a significant number of employees to the City's workforce. Examples of property transactions include: long term lease, fee transfer, sale of property and/or part of a property acquisition or trade arrangement. City property and funding would be required to be set aside for this program. Unique Opportunity/Alternative Incentive Program - On a case by case basis, this program would assist with economic development opportunities that may not be specifically identified within the City incentive programs and the City would consider proposals for grants, loans and/or matching funds. City funding would be required to be set aside for this program. Page 6 In addition, to incorporating some of the incentive programs listed above, other programs that may be utilized to develop specific economic development incentive programs for the City of Delray Beach include: Ad-Valorem (Property) Tax Exemptions and Rebates -Article VII, Section 3 of the Constitution of the State of Florida and Section 196.1995 Florida Statutes, empowers the City to grant Economic Development Ad Valorem (Property) Tax exemptions after the electors of the City, voting on the question in a referendum, authorize such exemptions. An approved exemption program would apply only to taxes levied by the City of Delray Beach, where the City is the taxing authority. The exemption would not apply to taxes levied by the county, school district and/or water management district, or to taxes levied for the payment of bonds or taxes authorized by a vote of the electors pursuant to Section 9 and Section 12, Article VII, of the Florida State Constitution. This type of exemption has been approved by only two local governments within Palm Beach County -Palm Beach County and the Town of Lake Park. Tax rebates would not require a referendum. These were used by the City to help attract ABC Carpet. For a certain period of time we rebated to ABC Carpet the amount by which their tax bill increased over what it was when they acquired the property. City funding would be required to be set aside for this program. Workforce Development Assistance and Trainin_g Grants - Offer employee development and training assistance: 1. Employee Development and Training Assistance -Develop partnerships with the business and community educational institutions to identify appropriate education and training programs available for employees of the business. 2. Employee Development and Training Assistance Grants - Provide a grant for employee development and training programs City funding would be required to be set aside for this program. Business Development (Job Growth) Loans -Offer short-term loans, including small business loans, to existing businesses and Start-up businesses that create new jobs, increase the City tax base through capital investment and are expected to become a catalyst for future business development. Loans would assist with the purchase of inventory, materials, supplies, equipment, tools, furniture and/or fixtures; remodeling expenses or specifically identified working capital. Loan proceeds should not be allowed to refinance existing debt, or to pay personal or business taxes. The loan may be prepaid without penalty. City funding would be required to be set aside for this program. Green Grants/Loans -Offer grants/loans for installation and development of energy efficient commercial buildings to promote environmental sustainability and enhance economic development. City funding would be required to be set aside for this program. Page 7 Rent Subsidies - A method to create a positive economic impact on the community (i.e., job creation, creation of economic activity, potential to attract additional businesses and/or contribute to improving the vitality of existing businesses) by offering rent subsidies for companies that make along-term commitment to the City. The subsidy award would be dependent on the length of the time commitment and the commitment being upheld. City funding would be required to be set aside for this program. Additional Recommendations -Creating Jobs and Growing the City's Long-Term, Tax Base: 1. Identify a City liaison that can provide the City's Economic Development Director with financing, legal, infrastructure and services information and assistance. This person would not directly engage in economic (re)-development activities, but would assist the City's Economic Development Director in ensuring that access was provided to the correct City staff to ensure appropriate economic (re)- development assistance. 2. Consider developing a Technical Assistance Plan (TAP), similar to a strategic plan, for specific areas of the City that are considered prime economic (re)- development candidates (i.e., Congress Avenue Corridor). This process: Brings in regional, outside of the area, economic (re)-development experts (i.e., seasoned real estate, planning, financing, marketing and development professionals) to provide reality based, unbiased, pragmatic advice on complex land use and development issues and assist in developing a plan to create a better economic (re)- development environment to attract and meet the needs of potential companies (i.e., Class A office) Assists in identifying appropriate incentives that will target identified businesses Enables the Public to participate and provide comment Provides a Final Report and recommendations -This Report is not a market study This process is currently being completed by the City of Deerfield Beach and the City of Pompano Beach. Other communities that have previously untaken this process include West Palm Beach, Margate, North Miami and Miami. Note: This plan should include the identification of an infrastructure and aesthetic improvement plan, particularly within the Congress Avenue Business Page 8 District, to provide an attractive place for a business to locate with proper infrastructure (which may include underground improvements as well as above ground amenities). 3. Create an Enterprise Zone (particularly over areas that would be considered for QTI Funding) that covers a specific geographic area of the City targeted for economic revitalization (i.e., Congress Avenue Corridor) to encourage economic growth and investment within distressed areas by offering tax advantages and incentives to businesses locating within the zone boundaries. This Zone is created through the state legislative process and would require a local state legislator to sponsor a bill to develop an Enterprise Zone in Delray Beach. Currently, there are no Enterprise Zones in southern Palm Beach County -the only Zones in the County are located in West Palm Beach, Riviera Beach, Belle Glade, South Bay, Pahokee and unincorporated Palm Beach County. This Zone provides the necessary means to assist local communities, their residents and the private sector in creating the proper economic and social environment to induce the investment of private resources in productive business enterprises located in severely distressed areas and to provide jobs for residents of such areas. A multitude of state tax incentives and regulatory relief opportunities are available for businesses locating within these areas and may enhance other incentives that are offered locally and through the state of Florida -For Example, the eligible QTI tax refund is increased from $3,000 to $6,000 if the qualifying QTI jobs are located within an Enterprise Zone. Other benefits of developing an Enterprise Zone can be found on Enterprise Florida's website at http://tinyurl.com/EnterpriseZoneBenefits. 4. Expand the City's existing CRA district or create a separate CRA to include the Congress Avenue Corridor. This will enable the City to utilize Tax Increment Financing (TIF) funds for enhancing the aesthetics and infrastructure of the area as well as an incentive to encourage targeted development and jobs. Although this may be perceived as a possible loss of General Fund dollars, the Redevelopment Plan can be amended to include operational needs and deficiencies that can be funded with TIF dollars to reduce blight issues. 5. Parallel state and local incentive programs to provide additional incentives for a company considering this area. This will provide additional funding that may assist in recruiting the new company that will create new jobs and enhance long- term, increased tax base. This strategy, if implemented, may consider not requiring an applicant to complete the City's full application process if approved through a similar, parallel County program. Award by the County could serve as acceptance in meeting the requirements to receive the benefit in Delray Beach without going through the extensive paperwork process. 6. Create a Community Development District (CDD) to assist with the development costs associated with new infrastructure and annual operations and maintenance (O&M) costs. The use of CDD's is common with regards to residential Page 9 developments, however, this is a new idea that is being utilized within business districts and bears review of its potential success. 7. Set a ceiling on the amount of incentives that can be offered (i.e., $500/job, $1,000/job, $5,000/job, $10,000/job, etc.). This can be fluid but it must be developed to assist in understanding the value that the City can generally expect from its investment and whether it is a wise use of taxpayers' funds. Companies are asking for significant incentives -does it make sense to offer the incentive? How much is the investment really worth? Also, it must be accepted that an incentive program may not be enough to attract a business to Delray Beach. The cost to relocate may just be too high for many companies and the amount of incentives must be reasonable with regards to the return on investment by the City. The City must accept that we may not be able to meet the terms of a potential business, thus, opportunities may be missed due to the fact that an opportunity did not make good use of public dollars and did not make good "business sense." 8. Promote the advantages of locating/remaining in Delray Beach. This is recommended to bridge the incentive financing gap and encourage a business to locate in the City. Some examples of advantages include: Year round tropical climate with direct access to the City's World Class Beach Location near major cities (i.e., Miami, Fort Lauderdale, Orlando, Southwest Florida, international markets) Excellent Quality of Life - Housing, Recreation, Highly-Rated and nationally recognized Schools Transportation - Tri-Rail, CSX and FEC rail, 3 major airports, an executive airport and general aviation airport, close proximity to three major seaports and nearby interstate and turnpike access 1St Class Medical Facilities in and around Delray Beach Competitive local tax rates, minimum Sales Tax rate, no state income tax Access to numerous public and private universities and research centers Atlantic Avenue and Downtown Core -Trendy shops and boutiques, gourmet restaurants, cultural programs, theatre and museums, historic structures and numerous events that attracts hundreds of thousands of visitors and international acclaim to Delray Beach Page 10 Innovative City government that has been recognized as a leading community throughout the country on numerous occasions, including twice as an All America City - 1993 & 2001 9. Promote City efforts to attract new business, retain existing business and encourage redevelopment and expansion. Some examples of the City's recent efforts include: Developed the MROC (Mixed Residential Office and Commercial) Zoning District, which increased densities and building heights Amended citywide parking requirements for business office uses to be based on net sq.footage rather than gross sq.footage Modified development standards in the Four Corners area of the City to provide increased densities, intensities and building heights Created an expedited permitting process for targeted industries - Bioscience, Aviation/Aero Science Engineering, Information Technology and Communications, Medical or Pharmaceutical Research and Development, Education Related to the above Industry Clusters, Business/Financial Services (non-retail) Identified overlay business districts to encourage clustering of similar and/or related businesses 10. Develop and encourage a strong, unified City commitment to engage in requisite economic (re)-development activities to include securing funding to support incentive programs, participating in "meet and greet" opportunities with corporate decision makers and continuing to evaluate and implement innovative opportunities and tools to promote and encourage citywide economic (re)- development. This type of commitment is evident in some of the more successful incentive programs that are offered by communities around the county, state and nation. Page 11 MEMORANDUM TO: Mayor and City Commissioners FROM: David T. Harden, City Manager DATE: July 8, 2011 SUBJECT: AGENDA ITEM WS.2 - SPECIAL/WORKSHOP MEETING OF JULY 12, 2011 FY 2012 BUDGET BACKGROUND The attached "Alternative Options for FY2012 Millage Rates" shows the revenue which would be generated by various millage rates. As you can see, if we keep 7.19 mills as our operating millage rate, our property tax revenue will be $1,485,395 less than in the current year. This decrease is more that what I reported to you on Tuesday as the decrease in total tax revenue. That is because the CRA district property valuation only decreased 0.3%, so our transfer of TIF dollars to the CRA remains about the same (a decrease of about $2,500). The result is our operating revenues decrease more than the decrease in total revenues. More information on the FY 2012 budget will be distributed on Monday. t6 d Y ~ ~ v ~, w ~ ~_ ~ w _ _ O a~~ o h ~~.• Q1 y ._ O N hl' C11 N d 3 M Q y <6 ~ Q ~ Z ` ~` 4f) O M , ~ ~ Q Ud m? ~' ~a "x' y ~ ~ o~ ~ ~ v ~ ~ t0 N ~ d d? y ~ ~ C tMD ~` U F- ~ o0 d ~ ~ M y M d ~ d ~ ~ N ~ d ~F+ ~ n d ~ M ~ ~ ~ d ~ O~0 ~ I- ~ N ~ et N T N 4 R '~ ~ .~ LL L Q ro as C m ° ~ u > ~ ~ ~ S7f ~ ~ ~ U .N .w Cn ~ '~ f0 L ~ ~_ Q M COU' O V N O _ ~ ^ ~ ~ h O ~ C ~ N N h- ~ 'a+ ?t C o ~ ~ M ~ M y F- > rn N . - ? 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W (O u7 M N 0 67 00 h N Ih- M~ 'cY d CO W ti M GMO U00 0~0 O O N u7 h C7 M ui o0 O M~ h CO "ch rt N O ep h lt7 ~ O c0 C4 U> u? Cp (O N OD M G57 L(7 h M OJ CY h N M M V V' ~t') t17 CO h h M W 61 M M~ "~" rh rt ~f' `~' b' SY V V V tY <.t ~ tt7 to li d a o '~ 0 0000000 0 0 0 0 co 000 ~ rnrnrnrnrnrnrn rn rn rn rn can °~ "U' V lC1 CO h 00 Cfl O ~- N M <i' N O~ (`~ h h h h f~- h- QO 00 00 00 00 67 ~ d ..., y o rn d v,r N O .~ w ~ ~ .~ ~" o o ~ .~ a ,~ ~ ~ ~,~,~ °~ ~ ~ ~ u, v, vy cn ~ cn w ~ ,d x ~' ~ o o -a E E C E E E ;~ •E E E ~ o of • `~oooaoo 0000 O ~ •~ ~ ~ "~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ > Rf ~'a E ~ ~~'~ ~ Qn~aaQ a n Q a ~ ~ a m~ > 2 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Z a c~ewera~ ~uwd Revewu.es City of Delray Beach 2011.2Q12 Proposed Budr~et 2449 2014 2011 2011 [feparlmenf Nfanager Account Description Acluals ACtuats Revised Y-T-DAcIuaS Request Recommends Fund 001 GElVf=FtAL F't1ND 301.10-00 PRIOR YEAR SURPLUS 0 0 3.089,586 0 0 D 303,10-DO PRIOR YEAR ENCUMBRANCES 0 0 214,636 -55,668 0 0 REVENl1E 0 0 3,304,222 -55,668 0 0 311.10-00 CURRENT ADVALOREM TAXES 53,745.390 52,183,869 46.739.830 44,956,923 44.976.350 45.460.730 311.20-00 DEL ADVALOREM TAXES 238,917 472,727 400.000 328,661 4D0,000 4DO.D00 312.41-00 LOCAL OPTION GAS TAX 1,308,213 1.301,502 1,310.000 984,329 1.310.OD0 1,31D.DD0 314.1D-00 UTILTAX-ELECTRIC 4,365,129 4,840.836 4.820,000 3,472,787 4.620.OD0 4,620.000 314.4D-00 UTILTAX-GAS 214,989 238.182 230,D00 181,367 230,000 23D,DD0 316.10-00 BUSINESS TAX RECEIPTS D 607,251 635.D00 688,451 680,OOD 68D,DDD 316.11-DO BUSINESS TAX INSPECTION D 9.600 10,000 $,139 1D.OOD 10,OOD 319,12-DO COMMUNICATION SERVICE TAX 4,378,057 3,959,125 3.75D,DD0 2,827,2D4 3.75D,000 3,775,000 TAXES 64,250,895 68,613,102 57,694,830 53,447,861 55,976,350 56,485,730 321.10-DD BUSINESS 7AX RECEIPTS 714,724 0 45.000 0 0 D 321.11-OD BUSINESS TAX INSPECTION 9,175 D 0 0 D 0 321,30-OD SIDEWALK CAFE LIC tYRI_Y} 63,364 7D.866 72.000 46,145 8D,000 8DA00 322.10-DD BUILDING PERMITS 1,314,784 1,170,711 1,40D,OD0 814,355 1,200.000 1.200,DDD 322.20-00 ELECTRICAL PERMITS 278,510 236.467 225,DD0 20B,4$D 230,DOD 230,D00 322.3D-OD PLUMBING PERMITS 114,586 131.421 10D.ODD 93,545 105,000 1D5.OOD 322.40-00 SIGN PERMITS 23.123 21,748 25,500 21,667 22,D00 22.D00 322.50-0D AIR CONDIHEATING PERMITS 314.390 338,20D 275,000 303,085 220,OD0 220,D00 323.10-00 FRANCHISE FEE-ELECTRICITY 4,995.821 4.572,996 4,230,000 3,230,970 4,300.OD0 4.300.000 323.12-00 FRANCHISE FEE-H(GHBRIDGE 2,376 2,495 2,620 2,619 2,750 2.750 323,40-00 FRANCHISE FEE-GAS 100,218 50.364 10D.OOD 58,511 100.OD0 1D0,000 323,90-01 FRANCHISE FEE-BEACH SVC 82,739 198.333 170,000 127,500 170.OD0 170,OD0 323,90-02 FRANCHISE FEE-TOWING 152,4D7 162,400 162.400 121,800 162,400 162,4D0 329.14-00 S~iUTTER PERMITS 33,155 23,845 30,DOD 12,780 30,D00 3D,OOD 329.15-DD DEMOLITION PERMITS 2,200 4.650 8.000 4,700 8,000 B,OOD 329.16-0D ENCLOSURE PERMITS 4,730 7,39D 5,D00 4,220 S,ODD 5,D00 329.17-00 FENCE PERMITS 17.205 17.510 20,000 12,330 14,000 14,ODD 329.18-00 GAS PERMITS 18,915 18,335 18.D00 16,794 18,000 18.ODD 329.1900 MOVING PERMITS 400 0 D 0 D D 329.20-00 PAVING PERMITS 103.871 58.125 75,000 26,640 5D,OOD SD,OOD 329,21-OD POOL PERMITS 30,414 23,640 35.OD0 26,611 30,000 30.000 329,22-00 ROOF PERMITS 199.580 118,885 150.DD0 69,635 15D.OOD 150,000 329.23-DO SEAWALLIDOCK PERMITS 34,520 2D.25D 4D.D00 28,820 35.OD0 35,000 329.24-DD CONDITIONAL CERT OF OCCUP 23,100 24,50D 14,OD0 8,30D 6.000 6,D00 329.25-0D TENT PERMITS 2,250 2.700 2,500 1,800 2,500 2,50D 329,27-00 TREE PERMITS 13.050 5.975 BARD 6,075 B.OOD 8.000 329.28-OD TENANTILANDLORD PERMITS 292.170 325.78D 345,000 355,020 350,000 350,D00 329.29-0D RENEWALIEXTENSION PERMITS 300 60D 1.000 150 45D ~ 450 329.30-00 CHANGE OF CONTRACTOR 14.3D0 '!2,200 14,ODD 6,900 1D.D00 10,000 329.31-00 REVISED DRAWINGSfPLANSI 13,OD7 12.759 16,000 12,069 16,D00 16.D00 329.32-0D NO FINAL INSPECTION FEES 33,762 24,220 25,000 12,55D 20,OD0 20,000 329.34-00 LANDSCAPE PERMITS 29.876 26.120 25,000 18,530 25.D00 25,000 329.35-00 MISC PERMITS 146.095 146,823 125.OOD 107,051 125.000 125.000 329,36-OD TRAILER SALES PERMITS 0 1,500 2,000 750 1,200 1.2D0 329.37-00 TRAILER CONSTRUCT PERMITS 5D0 1.500 2.000 75D 1.200 1,2D0 329.39-00 MITIGATIONIVERIFAFF 425 290 300 0 1D0 100 329.4D-00 SPECIAL EVENTS APPL FEES 5,125 5,95D 4,500 3,65D 4,500 4.5D0 329.45-0D CUSTOM BATHTUB INSPECTION 0 0 1,000 0 1.000 1,DOD 329.46-0D EARLY SUBMISSION FEES D 4D0 5,000 0 2,ODD 2,000 329.47-00 FLOOD ZONE DETERMINATION 0 0 500 0 10D 100 329.48-DO FOUNDATION ONLY PERMITS 0 300 10,000 3,60D 5.000 5.000 329,49-DO FDUNDATION PREP WORK ONLY 0 1 5D0 5.DD0 8D0 2.D00 2,000 city of Delray Beac#~ 20'i1-20'2 Proposed Budget 2009 2010 201'[ 2011 Department Manager AceouniDescription Acfuals Actuais Revised Y-'t'-DAc1uaS Request Recommends Fund 001 GENERAL FUND 329.52-DD INTERIOR BUILDOUT PERMITS 0 350 3.000 0 1,000 1.000 329.53-0D LOSTlREPLACEMENT PLANS D 150 1,D00 D 100 100 329,54.00 MEDICAL GAS INSTALLATION 0 D 1.000 4$0 800 800 329,55-00 OPEN PERMITIPROP SEARGH 0 6,705 10.000 8,875 8,000 8.000 329.56-00 OVERT€ME INSPECTION5 0 400 2,0D0 400 1.D00 1,00D FRANCHISEILICENSEtPERMfI'S 9,1$3,166 7,848,364 7,$07,320 5,774,958 7,523,100 7,523,100 331.32-03 HOMELAND 2007-2010 HAZMAT 87,'(59 9,761 24,'15$ -6,603 0 0 331.32-04 200$-2009 HAZMAT 0 0 54,885 0 0 0 331.32-05 2009-2D1 D HAZMAT D 0 72,545 0 0 0 331,4D-03 2010 CLG TRAINING PROGRAM 0 14,295 D D 0 0 331,76-D4 FY2D09 JUSTICE ASSIST GRT D 52,8D7 17,570 17,568 D 0 331,78-01 HWY SAFETY FD-CHILD PASSE 24.979 0 0 0 0 0 331.79-03 HWY SAFETY PD-DUI ENFORCE 0 78,592 33,523 20,072 D 0 331.79-04 SPEED ENFORCEMENT PROGRAM 0 22,508 0 0 D D 334.36-00 PBC EM5 COUNTY GRANT 43,$8D 0 0 0 D 0 334.43-00 HISTORIC PRESERVATION GRT 4,750 0 D D 0 D 334.62-05 TRI RAIL SHUTTLE-FOOT GRT 59.892 62.861 29,708 29,708 0 0 335.12-00 STATE REVENUE SHARING 1.656.906 1,567.713 1,595,000 1,041,246 1.595,DD0 1.595,000 335.13-00 SALES TAX COLLECTION 3,972,093 3,94D,213 4.025.000 3,127,075 4,025,000 4.D50,000 335,14-00 MOBILI=HOME LiCENSI=TAX 643 688 1,000 373 750 750 335,15-00 ALCOHOLIC BEV LIC TAX 70.691 70,102 72.000 61,871 72.000 72,000 335.25-00 ST REIMBIFIRE INCENTIVE 54.960 56.622 51,960 44,722 60.1DD 60.100 335.41-00 REFUND STATE GASOLINE TAX 54,003 65,496 48AD0 31,635 46,DD0 46.000 337.10-00 GRANTS FROM LOCAL UNITS D 5.000 0 0 0 0 337.12-00 PBC SHERIFF GRANT 11.975 1.450 0 0 0 0 337.13-00 CHILDRENS SERVICE COUNCIL 59,978 0 0 0 0 0 337.59-20 MANATEE PROTECTION PROGRM 11,138 17,170 0 D 0 0 337.59-30 TRI RAIL SHUTTLE-PBC 60.000 30.000 D 0 0 0 338.20-00 OCCUPATIONAL LICENSE-PBC 124.891 '126,057 120.000 59,470 120.0D0 12D.00D INTERGOVERNMENTAL REV 6,297,938 6,121,333 6,145,349 4,427,'!38 5,918,850 5,943,850 341,21-00 ZONING FEES 9,100 18,375 24,900 8,925 24,380 24.380 341.22-00 BOARD OF ADJUSTMENT FEES 7,860 4,725 5,000 3,150 5,000 5.0DD 341.23-00 PLAT APPROVAL FEES 4,915 4.167 9.600 11,545 14,14D 14,140 341,24-00 SITE PLAN APPROVAL FEES 48,710 54,24$ 47,700 29,345 66,880 66,8$0 341.25-00 CONDITIONAL USE FEES 8.720 26.534 15.320 1D,415 2D,240 20.240 341.26-00 ABANDONMENT FEES 555 1,96D 3,320 2,555 4.520 4,52D 341.27-00 MASTER PLAN 5UBMISSION 0 0 1.500 3,000 0 0 341.28-00 RECOVERY OF ADVERT COST 1,279 2,093 2,560 1,299 2,250 2.250 341.3D-00 NON-TAX-MAPS&PUBLICATIONS 1,130 1,050 750 $87 750 750 341.30-01 TAXABLE-[TENS 907 834 800 743 800 800 341.31-00 MISC LAND USE APPLICATION 24,38D 19,511 32,740 20,235 46,130 46,13D 341.32-00 BEACH OVERLAY FEES 5.550 22,905 18,720 7,800 19.680 19,680 349.40-OD CERTIFICATION,COPY&RECORD 31,322 84.363 5DA00 81,426 55,000 55,000 349.45-00 COPIES-DEVELOP & INSPECT 1,852 2.906 2,D0D 1,976 2,000 2.0D0 341.57-00 ADM FEE-RADON SURCHARGE 132 57 1.000 1,771 1,000 1,000 341.58-00 ADM FEE-DPR SURCHARGE 265 114 1,000 1,819 1,000 1,000 341.66-00 GULFSTREAM PERMIT CONTR {} 171,909 400,000 156,947 14DADD 14D,000 341,90-00 OTHER GEN GOVT CHARGES 9.979 1,9$0 6.000 3,854 6,000 6,D0D 342.20-00 FIRE EMS-GULFSTREAM QTRLY 159.080 286.250 300.550 225,422 315.58D 315,680 342.21-00 POL DISPATCH-GULFSTRYRLY 50,443 50,09D 51,310 51,192 52,95D 52,95D 342.23-DD EMERGENCY SRVC-Off REIMB 20,290 22,017 20.000 28,207 27A00 27.000 342,24-00 FIRE-HAZMAT PROGRAM 208,959 215.228 221.690 221,685 228.34D 228,34D 342.25-00 HIGHLAND BEACH CONTRACT 2.847,517 2.903.130 2.976,D4D 2,232,031 2.951,890 2,951,$90 342.26-00 FIRE SAFETY SERVICES 1,15D 2 3,525 2,75D 1,475 0 D City of Delray Beach 2011-2012 Proposed Budget 2(109 2010 2011 2011 f3epartment Manager Account Rescript€on Aciuals Actuafs Revised Y-T-p Actual Request Recommends Fund 001 GENERAL FUNA 342,27-00 FIRE SAFETY PLAN REVIEW 64,425 84,966 62,OD0 55,704 62.000 62,000 342.28-00 TRANSPORT FEES 2,222,825 1,802,989 2.100,000 9,394,159 2.300,D00 2.300,000 342.2$-01 TRANSPORT FEES-HIGHLAND 12,OOD 12,D00 12,D00 9,000 12,D00 12,000 342.28-D2 COLLECTION AGENCY 0 15.966 15,OOD 14,106 15,D00 15,DOD 342,30-DO COUNTY IMPACT-ADMIN FEE 52,057 16,448 25,DOD 11,343 25,000 25,000 342,4D-00 POLICE SECURITY SERVICES 151,765 129,312 128,000 107,163 928.000 128.000 342,41-00 COMMAND SECURITY CORP 7,500 7.500 24,000 15,440 24,000 24,DD0 342.90-0D OTHER PUBLIC SAFETY 184,685 102,893 173,990 24,802 156,360 956,360 342.91-00 ALARM REGISTRATION FEES 2.580 2,770 280,000 120,16D 365,25D 365,254 343.64-00 PROJECT INSPECTION FEES 16.366 15,511 5,000 1,485 5,000 5,000 343.$0-00 CEMETERY OPENIGLOSE FEES 78.975 65,750 60,000 45,920 65.OOD 65,000 343.$1-00 NUIS ABATIWIADM RECOV FEES 4.002 4,235 6.000 4,835 4,500 4,500 343,86-00 NUISANCE ABATEMENT 1=EI=S 3,666 2,625 2D,OD0 5,704 20.OD0 20.000 344.51-00 PARKING FEES 662,7D4 577,332 570.000 385,338 580.000 580,DOD 344.51-01 MUL7ISPAGE METERS-TAXABLE 7$,729 386,830 400,OOD 320,779 43D.D00 430,D00 344.51-02 SPECIAL EVI=LAYS PARKING 41,194 38.712 45,000 47,480 50A00 50.000 344.51-04 SMART CARD FEES 0 1,138 1.200 3,235 3,000 3,000 344.51-05 FEDERSPIEL GARAGE D 57,470 72,OOD 52,621 72,OOD 72,000 344,51-06 OSS PARKING GARAGE D 11D,605 125,000 105,674 115,000 115A00 344.55-00 BEACH PARKING PERMITS 17,700 27.680 35,OD0 36,720 35,000 35,ODO 344,58-0D OXFORD GRIFEDERSPIEL GAR 35,430 59,515 0 D 25,OOD 25A00 344.90-00 PUBLIC WORKS-OfI- REIMB 15.200 16,630 16.200 14,177 16,200 16.200 346.40-00 ANIMAL CONTROL SERVICES 250 189 0 0 0 O 347.41-00 REGISTR FEE AFTER SCHOOL 7.403 1,516 3,000 150 3AOD 3.000 347.D2-0D PROGRAM FEES AFTER SCHL 96,624 118.500 1DOA00 63,802 115,000 115,000 347,21-00 COMMUNITY CENTER 0 1.679 0 0 0 0 347.22-DO ADULT CENTER 931 1,461 1,5DD 1,066 1.500 9,500 347.23-0D DAY CAMP FEES 11,966 26.092 13,000 23,149 2DAD0 20,D00 347.24-00 AQUATICS 0 0 -0,OOO 0 0 0 347.24-01 RECREATION SWIM FEES 2.429 3,589 4,000 4,330 4.500 4,500 347.24-02 SWIM LESSON FEES 3,29D 3.335 2,000 3,935 2.000 2.000 347.24-03 AQUATICS PROGRAM FEES 56 810 3,000 9D 1,000 1,OD0 347.24-04 RED CROSS CLA55 FEES 0 0 20D 9D 200 200 347,24-05 POOL PASS FEES 5$D 861 1,OD0 866 1,DD6 1 ADO 347,24-06 REGISTRATION FEES 64 0 0 D D D 347,24-07 MEMBERSH[P FEES 0 164 D -40 0 D 347.25-01 COMMUNITY CENTER 19.767 16,231 12,000 11,311 14,000 14,OD0 347.25-02 ATHLETICISPECIAL EVENTS 66 1,449 4.D00 5,424 5.000 5,000 347,25-03 VETERANS PARK 13.334 10.645 6.000 5,2$5 6,500 6,500 347.25-04 POMPEY PARK 1D.006 12.949 13.000 11,699 14.000 14A00 347,25-05 RDMINISTRATION 7.705 8.255 20,000 20,560 25AD0 25,ODD 347.25-06 TEEN CENTER 53 1,086 1,5D0 5$9 1,500 1.500 347.25-07 POOL FACIL[TY RENTAL 345 3,062 500 145 100 100 347.25-OS CATHERINE STRONG PARK 5,915 6,486 3,OOD 3,270 3,500 3,500 347.25-D9 AFTER I-IOURSIWEI~.KEND I"EES 0 10.675 12,000 8,205 12,000 12.OD0 347,26-DO TEEN CI=LATER REGISTRATION 0 85 D D D 0 347,27-DO RECREATIONAL ID CARDS 92,876 13,$71 20.D00 15,761 20.000 20,ODO 347.28-0D BEACH SAILBOAT FEES 5.400 9.000 10.400 8,75D 10.40D 10,4D0 347.29-0D POMPEY PARK CHARGES 0 2,530 3.000 95 0 D 347.4D-0D BASEBALL SCHOOL 1,800 1.800 1.800 1,350 1.800 1,800 347.41-00 PROGRAM FEES 0 2D,$1$ 60,DOD 53,097 60.000 6O,OOD 347,49-99 MISC PROGRAM FI=ES 100 9,106 $A00 8,687 9,(300 5.000 347,50-00 SPECIAL EVENT REVENUE 3.220 6.770 2.500 2,520 2,500 2.500 347,59-00 SPIrCIALEVELAT-TENNIS PARK 15.371 3 23,885 28,000 26,928 30.000 30,000 347.70-01 TENN15 MMBERSFIIP 139,412 147.717 147.000 146,07D 147,000 147.000 City of Delray Beach 2011.2012 Praposed Budget 20t}S 201U 2411 2©11 Department Manager Acco~ntDescription Actuals Actuals Revised Y•T-tJActual Request Recommends Fund 001 GENERAL FUND 347.70-02 TENNIS LESSONS 354.636 441,722 399,000 370,676 410,000 410,000 347.70-03 TENNIS EQUIPMENT RENTAL 3,422 4.267 3.000 2,593 3,500 3,500 347.70-04 LEAGUE & TOURNAMENT FEES 29,883 28,547 36,000 36,093 33,000 33,000 347.70-05 TENNIS GENERAL ADMISSIONS 82,016 90,436 90.000 79,628 92.000 92A00 347.70-06 SALE OF MERCHANDISE 15,020 18.984 20.000 17,303 20.000 20.000 347,70-07 TENNIS MESCELLANEOUS -1,866 -6,923 0 35 0 0 347,70-11 OTHER COMMISSIONS 5.000 5A00 5,000 0 5,000 5,000 347,70-17 TENNIS CTR MISC TAXABLE 4,233 9,845 7.000 4,938 7.000 7A00 347.70-18 VENDING MACHINE SALES 4,597 4,556 4,000 2,881 4,000 4,000 347.98-00 OTHER PARKS & RECREATION 38,604 15,032 10,200 14,623 15.000 15,000 CHARGES FOR SERVICES 7,982,406 8,612,915 5,422240 6,840,503 9,593,84© 9,593,840 351.10-00 FINES GENERAL 176.742 161,254 180,000 140,353 180.000 1$0,000 351.10-01 HANDICAP TICKET-POLICE 17,929 78,359 85,000 60,725 85,000 85.000 351,10-D2 PARKING TICKET-POLICE 52.799 326,554 235.000 197,550 235,000 235,000 351,10-03 TRAFFIC FINES-$12.50 59,953 45,664 60,000 0 60.000 6DA00 351.10-04 COLLECTION AGENCY 0 8,874 9,000 7,837 8,060 9,000 351.10-05 BOOT FINES 50 50 0 50 0 0 351.10-06 SCHOOL CR0551NG GUARD ORD 32.2$5 93,475 90,000 44,585 90.000 90,000 351.30-00 POLICE EDUCATION 14,356 15,773 17,000 12,949 17,000 17,000 351.40-00 FINES-CODE ENFORCEMENT 21,475 25,364 25.000 35,230 30,000 30.000 351.40-01 CIVIL VIOLATIONS 18,957 7,375 8.000 8,350 8,000 8,000 351.90-00 PENALTIES ON ADVALOREM TX 26.308 69,803 25A00 24,831 35,000 35,000 354,10-00 FALSE ALARM FEES-POLICE 13,530 28,659 30,000 13,450 20,000 20,000 354,10-01 FALSEALARM-REINSTATEMENT 3,$70 13,860 10.000 3,870 7.500 0 354,15-00 I~ALSEALARMFEES-FIRE 2,544 1.300 1.500 1,150 1.500 #,500 364.90-00 LATE FEES 50 0 0 0 0 0 354.90-01 LATE FEES-POLICE PARKING 85,847 138,214 95,000 86,$47 95.000 95,000 359.10-00 PENALTY-BU51NE55 LICENSES 16,477 17,111 25AOD 14,$75 25.000 25,000 359.20-00 PI=NALTY-BLDG REINSPECTfON 16.575 13,275 15.000 6,000 12,000 12,000 359.21-00 PENALTY-NO BLDG PERMIT 14,661 25,074 25,000 16,445 26,000 26.000 359.22-00 PENALTY-TENANTILANDLORD D 6,120 5,000 6,450 5A00 5,000 FINES AND F©RFEITS 574,408 1,075,159 940,500 &$1,546 941,000 933,500 361,01-00 WTEREST-TAX COLLECTIONS 21,309 10.853 11.000 5,655 11.000 11,000 361.10-00 INTEREST-INVESTMENTS 193,240 '!33,390 130,000 51,475 115,000 115.000 361.12-OD INTEREST-ACCOUNTS REC D 10.594 7,500 3,049 10.000 10,000 361.24-00 INTEREST-WOODS OF SOUTHRD 0 0 1,000 735 1,000 1,000 361,25-OD INTEREST-P[NEAPPLI=GROVE 12,828 18,909 12,000 5,630 18,000 18,000 361.31-0D INTEREST-SEACRESTIDEL IDA 6.940 13.768 5.000 1,618 13.000 13.000 361.32-00 INTEREST-SW 8TH AVE 0 355 D 336 400 400 362,10-00 RENTS 4 1,229 2,820 2,977 3,620 3.620 362,21-00 VENDING AND COKE MACHINE 11,562 7,491 7,500 6,042 7,500 7,500 362.22-0D PEP51 MACHINE-MONTHLY 0 0 7.500 3,968 7,500 7,500 362,32-00 TENNIS STADIUM RENTAL 4,695 4,000 4.000 1,330 4.000 4,000 362.41-00 TOWER RENTAL 66,859 79.316 78,680 49,562 79,000 79,000 362.51-00 RIVERBOAT WATER TOURS 18,595 18,409 15,600 11,700 18,500 18.500 362.52-00 MISC DOCKAGE RENTS 1.500 3,000 4,000 1,500 4,600 4,000 362.54-00 CRA-OSS RETAIL SPACE 0 0 150.000 150,000 150.000 150.000 363,25-00 WOODS OF SOUTHRIDGE D 152 0 103 0 0 363,30-00 SEACRE5TIDEL IDA 18.734 34.813 0 1,768 0 0 363.32-00 SW $TH ASSESSMENT 2,304 -355 0 D 0 D 363.42-00 LAKE IDA RD WALLASSESSMT 276 724 0 1,127 0 D 363.46-00 PINAPPLE GROVE WAY 6,260 3.710 0 2,440 0 0 364.40-00 SALE OF SURPLUS PROPERTY 3,802 22.161 2,000 1,878 3.000 3.000 365.10-OD SCRAP SALES (TAXABLE) 434 ~ 1,606 1,500 30 1,500 1,5{10 City of Delray Bead 2011.2012 Proposed Budget 2009 2010 2011 2011 Department Manager AcoountDeser~ption Actuals Aciuais Revised Y-T-DAc1ua1 Requesf Recommends Fund 001 GEN)=RAL Ft~ND 365.10-D2 PROCEEDS PROPERTYROOM.COM 0 5.519 5.DD0 873 5,000 S.ODD 365.2D-D6 SCRAP SALES (NON TAXABLEI D 1.9$2 0 193 6 D 366.00-00 2.425 0 0 D D 0 366A5-DO CRA-HISTDRICAL SITIWS 2.375 D 0 6 D D 366.D7-DD FAMILY CENTRAL-REIMS 169.512 133.9D9 9D,000 66,013 90.000 90,OD0 366.91-03 FDOT-MASTER ST LIGHTING 114,518 114,518 117,950 117,954 125.970 125,976 366.91-07 WHALEN-EV CHARGE STATION 0 D 6,500 6,506 D 0 366,11-10 ADELPHIA-CAP ACCESS GRANT 87,500 87,500 87,5D0 87,500 87,50D 87,50D 366.94-DO PENSION ADMIN REIMBURSEMT 67,29D 67,219 67,29D 5D,468 67,290 67,29D 366.70-D6 COMMREDEVELOPMENTAGENCY 26,224 75.31D 75,51D 56,694 75.610 75,510 366.70-19 PLANNING & OTHER SERVICES 110,000 11D,D00 110,000 82,500 11D,DOD 110,000 366.70-2D SHUTTLE SERVICE-CRA 218,608 205,325 2D5,33D 98,09D 205,330 205,330 366.70-32 1N-HDUSI= PROJECT MGMT SVC 87,900 91,75D 91,750 68,813 91,75D 91.750 366.70-33 CLEAN AND SAFE DISTRECT 985.D00 1,048.005 1.116,717 837,538 9,144,800 1.144,8D0 366.70-51 DOWNTOWN PRRKING STUDY 73,$75 2,176 0 D 0 0 366.70-55 SPONSORSHIPS 500.000 501,OOD 50D,OOD 506,60D 5D0,000 560,OD0 366.7D-62 GREEN MARKET ~ 0 2.359 3,006 0 0 0 366.70 71 ILLTOPPER STADIUM-RESDDD 0 D 7D.000 D 0 0 366.99.06 MISC CONTRIBUTIONS 0 264 1,336 D 0 D 369.01-DD VARIOUS REBATES 0 1.240 65,000 59,953 65.D00 65.000 369.21-0D RECADMIN-BEAUTIFICATION 131,000 81,D00 89,000 66,750 76,D00 76.OD0 369.31-0D RECOVERY OF PRIOR YRS EXP 14.878 7,161 20,OOD 14,895 15,000 15.DD0 369.41-0D REC ADM COSTS-W&S D 1,583.000 1,723.000 1.878.OD0 1,4D8,500 1.976.OD0 1.976,000 369.43-00 REC ADM COSTS-SANITATN FD 238,000 367,000 343,000 256,500 334,D6D 334,000 369.44-00 REC ADM COSTS-STDRMWATER 121,000 121.000 130.000 97,500 105.000 105.OD6 369.45-00 REC ADM COSTS-GOLF CSE FD 7,570 90,000 6 0 0 0 369.46-00 REC ADM COSTS-CITY MARINA 12,6D0 11.D00 6,000 4,500 91,000 11 A00 369.74-0D INT ON AUBURN TRACE NOTE 108,168 99,249 97.750 97,750 96.2D0 96,200 369.98-00 UTILITY REIMBURSEMENTS 26.169 28,335 35.26D 34,683 35,340 35,34D 369.99-00 MISCELLANEOUS REVENUE 20,323 15,724 212,294 148,178 18.000 18AOD 369,99-07 BILLBOARDS 4,OD0 4,000 4,000 4,OD0 4.OD0 4,000 MISCELLANEOUS REVENUE 5,080,67fi 5,279,&68 5,$68,287 4,489,286 5,685,710 5,685,710 389.15.OD SPEC PROJECTS FD XFR 33,233 12,000 12,000 9,000 12.000 12,000 381.23-0D UTIL TAX SINKING FD XFR 8.360 3.624 3,50D 0 3,50D 3,506 381,34-00 GEN CONSTRUCTfON FD XFR 9D4.617 0 0 0 0 0 382,39-00 CONTRB-W&S FD 107,120 106,D90 939,020 88,705 90$,070 108,070 382.40-00 CONTRB-STDRMWATER N LIEU 93.000 901,17D 116,DDD 87,000 120.000 12D,000 382.49-0D CONTRB-W&S FUND IN LIEU 1.256.DOD 1.434.500 1,672,D00 1,254,060 1,439.DD0 1,439,OD0 382,43-00 CONTRB-SANITATION FD 83,930 83,950 86,270 63,952 85,51D 85.510 382,45-00 CONTRB-DBMGC IN LIEU 52,D00 48,OOD 48,D00 36,000 4$,000 48,OOD 382.46-00 CONTRB-MARINA FD IN LIEU 48,600 49,300 5D,620 37,965 60,880 50.880 382,49-00 CONTRB-W&S IN LIEU UTIL 1,513,450 1,595,340 7,564,600 1,173,450 1,461,DD4 1,461,OOD 382.53-00 CONTRB-WSURANCE FD 1.609 D 0 0 0 D 382.57-OD CONTRB-STDRMWATER FD 0 0 39,12D 7,780 0 D NON•REVENUES(TRANSFERS~ 4,101,919 3,433,374 3,722,130 2,757,852 3,327,960 3,327,960 GENERAL FUND 97,471,209 95,983,995 94,804,87$ 78,343,456 88,966,810 89,493,890 5 2v~~-~~ ~~~~ ~ DELRAY BEACH f E O R 1 D A ,~~ a1IF.~`ICaCI~' 1993 2001 Thls space left open for notes c~eweral, ~uwd Expewd~tu.res C~t~ oovwvu.~ss~ow M~ss~,o~+. ~tatew~.ev~.t ~1ne G%t~ Gow~.w~%ss~,ovt. w~~~ ~~ovi.r~e so~.~.~ ~~.~~c.c ~po~%c~ a wry ~eaok tie G~t~ Iowa ~~ o~.~ v~s~o~ o f a ~w~f~e~ cowc,wc,~.~n,%t~ w~t~ a vzab~e ~owwtow~,, ~~caL~t~ v~,e~~~bo~lnoo~s, c~~cal,~t~ e~~.cat~owa~ o~p~o~t~.wit~es a v~.~ a w ex~pa I/LO~LV~GJ, ~~ve~si, f~e~ ~oca~ ecowov~.~. Gity Commission citizens Mayor and City commissioners Boards & Task Forces Committees City Manager ~ City Attnmey (City Manager} (City Attorney) ~ a~ ~ePnary ~ieacR,'3P.a;tia[a 2U97-72 `.F~wpoaed `~(iuefget Program: City Commission The City Coma€nissian is the legislative branch of the Gity and the community's decision makers. Responsibilities include enacting ordinances and resolutions, issuing proclamations, and approving tax rates and the City's annual budget. The Commission also establishes the City's programs and policies for implementation by the City Manager with administrative guidelines and performance objectives. Cam~nissioners appoint members to City boards as well as serving as liaison to various boards. The City's interests are also represented before the State Legislature, County Commission, League of Cities, and the Federal Government. 201fl 2fli1 2412 Performance Measures Actual Pro'ected Pro'ected Goal: To represent the citizens of Delray Beach in an effective and efficient manner through policy making which meets and anticipates the needs of the City. Objee>tive: Meet regularly to discuss and decide current issues within the City and allow citizens a forum. to participate in formulating policies affecting their City. Regular Meetings 24 24 24 Special Meetings and Workshops 21 22 22 Closed Meetings 7 8 8 Goal: To enhance community spirit and promote community involvement through use of City Advisory Boards, Committees, and Task Forces. Ubjectlve: Support all City Boards and Committees and ensure that all vacant posts are filled. City Boards and Committees Appointments to Boards 21 21 2T 70 ';'6 '76 Staffing l~.evels 09-10 10-11 11-12 Mayor City Canunissioner 1 1 1 4 4 4 5 5 5 S C'itry o.~ ~e~xay , fieacPe., `.~oxida 2(111-12 9'rapaaed ~udgrt Functions Justification Summary City Cpmmissi©n Governance Function Description of services rendered given funding of $145,850. This function provides the basic funding required meriting Charter and code requirements. The services included provide legislative and policy formation at regular and special meetings and workshops; strategic planning: budget approval; liaison and attendance at City and other board meetings as assigned; discussion and responses to citizen inquiries and complaints; public meetings and workshops; and including travel and training to provide education and support. Support Function Description of services rendered given funding of $28,554. This function provides for expenses of day-to-day operations; postage, office supplies, subscriptions, federal express and telephone service and includes memberships and training costs. This function provides fax the National Citizen Survey, Goal Setting facilitator who helps provide guidance far the vision of the City and in setting and obtaining goals and Alliance For Innovation. Lobbying Function Description of services rendered given funding of $57,570. This function includes the contract with Langton & Associates who provide assistance with obtaining grant funding. Membership in Palm Beach County League of Cities and Florida League of Cities to provide for representing the City's interest at County and State levels. Special Events Function Description of services rendered given funding of $24,154. This function provides funding for special events for Martin Luther King Celebration, AVDA, Downtown Marketing Cooperative Christmas Tree and Sister Cities Committee promoting the community's image leading the city towaxd a unified community with a thriving downtown and an expanding diversified local economy. Account Description Fond 001 GENERAI. FUND Dept 11 CITY C(3MMISSION Div. 11 CITY COIN~lISSI(?N City of Celray 3eacl~ Zfl11~2fl12 Proposed Budget Zoos Zo1o Zo1~ AcEuals Actuals Revised 2011 department Manager Y-T-d Actual Request Recommends 11-10 EXECUTIVE SALARIES 52,372 53,619 53,18D 39,902 63.180 53.18€} 15-30 EXPENSEIMAYOWCOMMISSION 30,000 30.750 30,500 22.875 34,580 30,58D 21-10 EMPLOYER FICA 6,003 6,086 6.030 4.566 5,070 6.070 23-3D HEALTH INSURANCE 11,972 23.580 20.250 15.426 36,350 33,480 24-10 WORKERS COMPENSATION 224 2.333 3.960 2,925 5,064 5,060 PERSONAL SERVICES 10©,579 176,368 113,88© 85,695 131,24© 128,370 31-90 OTH> R PROFESSIONAL SERVIC 39.045 27,569 14,276 9.169 10,000 10.060 34-90 OTHER CONTRACTUAL SERVICE 109.799 94,113 51,413 17.6D0 48,000 0 40-10 TRAVEL & TRAINING 3,103 3.323 2.894 3.600 8D0 2,900 41-10 TELEPHONE EXPENSE 78 79 70 32 80 84 41-15 PORTABLE PHONElMDD 2,540 1.748 1.026 937 1,63D 1,636 42-10 POSTAGE 490 436 400 161 350 350 42-20 EXPRESS CHARGEIMESSENGER 104 0 50 0 0 0 44-20 BUILDING 0 0 380 38D 0 6 44-30 EQUIPMENT RENTALILEASE 0 0 370 371 0 0 45-10 GENERAL LIABILITY 5,580 5,230 4,53D 3.472 5,550 5,550 4$-10 SPECIAL EVENTS 34,065 26,400 24.150 24.150 24.150 24.150 48-30 REFRESHMENTIFOODIMEETINGS 2,310 1,717 1.800 1.654 506 '1.600 49-10 ADVERTISING 360 0 0 0 150 D 49-90 OTHER CURRENT CHARGES 5D0 0 0 0 0 0 51-10 STATIONERYIPAPEFUPORMS 202 466 560 399 500 5D0 51-20 OFFICE ERU1P <$1.600 120 (} 0 0 0 0 51-90 OTHER OFFICE SUPPLIES 2.773 1,997 1,920 803 2,300 2,360 54-10 BOOKS & PUBLICATIONS 0 2 0 0 0 0 54-15 SUBSCRIPTIONS 120 120 124 60 70 76 54-20 MEMBERSHIPS 29,641 28,932 25,476 27.942 25.470 25,470 54-30 TRAININGIEDUCATION COSTS 55D 1,280 576 782 5,330 5.336 OPERATING E7CPENSES 231,259 193,406 131,029 91,513 124,880 79,930 CITY COMMISSION 331,83© 309,774 244,889 177,208 258,120 2(!8,300 1© ,,,, oroooooooooo~ooo ~ o000000~~00 ~ 0 ~ ~« ~ ~ n a mra ~r rn ca turfs c+p') ~ W M~ ~ ~ r ro ~ a~ !~ 0 0 b ~ o ~~ w ~ y~ ~ c c a ~' ~ ° ~ . r o a c 'C a ~ ~ ~ c n a ~ °w °w c°s5 ° ,°n °w °w ~ o °v ~ ~n n o mc~ v c.3 ~ ~ ri o ~cs m ci ao co co ici m n a ~ ~ .- t~ C 1~ ~ ~ N ~ ~ ~ .,H„ S9 s ' Q O p a G ~ p ° W E ~ ~ ~ r ~ a J [i) o 7 Cp C` ") '"J u © N CA o p r © Op r GI [{~ M W p N m Cpl Cd r <~ °i is ~ w ~ cs; a m w 5 s c Q ~ ~ U !~^~ W Q o n ~ z ~~ ~ a ~ us °' ~ ~ cy N _ ~ c ~ C ~ G E C~ ~Q W ~ C ~O Q Z ~~ N C N ~^ C fl m ~ G UJ ~ ~ ~ ~Lr-LLB G ~ tfl? ~ Ill ~ iJ fU ~ ~ fl U ~ ~ ''~ ~ Q 61 ~ ~ ~ ~ I_ ~ LL ~C N ~ y ~ M Q ft1 ~ N l a ~ ~ ~ ~ ~ ~ D ~ cC C Y ~ UJ 111 Q O M ~~ ~~~ C m m N 0 lnQl- ~ ~ ~~ ~ C Yl ~ ¢ ~~ Q1fn~? 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(q L"' tl C V p ~ p ~ ~ G C s1' ~ ~ ~ T N ~ N_ '7r • r p ~ 'G ~ O 67 p C) ~ N ~~ ~ ~ ~ V d ,a ~ ~ ~ a+ 7 m / tl C C a o ~ d ~ X ~ ~ ~ ~ p ~n ~ Q c c o v th ~ ~ °' Q twi Q ~ 7 ~ ~ ~ ~ U ~ ~ - U a ~o ~~~?~aci ~~y ~ _ c ~ y t6 Q ~ [.Ll .~ (~ ~~ S V ~ ~ ,,,~ . ~ CT N J Cs" w o Fa-.dc~~1L~W °~~~~ E ~ ~ ~ m o. 4~ ~ c. a~~~~o~~~~:~`~ o n.~m~oouo¢~c~.o~ ~ +,; v ~' ©OOOOeWN©tA En00 ra~-~~~rrw-NNM6)r QZ CQ tNp C[]CMQ~(~AW~ WC~p cep COQ C~t~ Mav~,ar~er M~ssiow ~tatevwe~nt Tie c~t~ Mawar~e~'s D-f face ~,w~.~al.ew~.ewts C~t~ Co w~w~.%ss%ow ~poL~c~es; oversees aLL ~e~pa~tw~,ewtaL actLv~tvs, ev~,abL~ f awG~ s~.~p~po~t~f tie ~epa~tw~,ewts as t~e~ seYve o~t~ cow~.w~.~.w~tf %~,st%LLs tie G~t~u's v~s~ow a w~,o f ew~.~pLo~u ees a w~ fosters aw o~c.tstaw~~ f Levu of se~v~ce at ~easowa~Le cost. City Manager Mayor City CcrrtTl'1i55inn City Manager Manager (Administrative minlstratlve Clean And Tennis Centers Municipal & Services Safe ~ Tennis Lakeview Go. Stadium Caurses Assistant City Manager City Clerk Public Information Public Information Officer Executive Secretary Services Coordinator (Administrative Services) Human I ~ Finance I ~ Police Resources Administrative A5515tartt Fire Community I Alanning & improvement Zoning Administrative Assistant Harks & Environmental Recreation Services (Wa#er/SeVVer) 15 2U1~-f2 5'+~afaaecl ~uciget Pa"og1-am: City Manager The City Manager, appointed by the Commission, is the Chief Executive Officer of the City. The Manager administers all policies adapted by the Commission and supervises the daily operations of the City through department heads and assistant managers. Other responsibilities include development of the annual budget, preparation of Commission meeting agendas, development of staff recommendations and supporting information on all matters to be considered by the Commission, responding to Citizen complaints and service requests, conducting disciplinary hearings, approving purchases between $5,000 and $15,000, and preparing and reviewing special reports. 2010 2011 2012 Goai: To provide professional administration of policies and programs established by the City Carntr~issian. Objective: Review all agenda items being presented to the City Cammission and attend all Commission meetings. Attend Commission Meetings, Workshops and Special Meetings 52 40 40 Agenda items reviewed 930 I,000 1,000 Gc-al: To provide leadership in the daily administration of City government and assure fair and consistent treatment to all employees and customers of the City. Objective: Respond to all inquiries, both internal and external, in a courteous and timely manner. Telephone calls inbound and outbound 9,979 10,477 10,477 Respond to phone calls within 24 hours 98% 98% 98% Respond to letters of inquixy/complaints within 5 days 97% 97% 97% Conduct grievance hearings 4 12 7 External and Internal Walk-in Customers 370 410 410 5taffin Levels 09-10 1011 11-12 City Manager 1 1 1 Executive Secretary to City Manager 1 l I Administrative Assistant I 1 .24 Assistant City Manager 1 1 1 4 4 3.24 16 ~''~f a~ ~3ePx«cy `~euciE., `.~axida za~a-~aaz ~~~~ ~ Fungions Justification Summary C~Yy Manager Manageanent Function Description of services rendered given. funding of $305,739. All duties and responsibilities of the City Manager are fulfilled in accordance with Charter and Ordinance provisions in this function. These duties include impleznentatian of the City Commission's goals, daily supervision, leadership and direction of departments, annual budget preparation and review, agenda review and preparation, attendance at meetings, public relations, development of policy recommendations for Commission review, approval of purchases and personnel actions, conducting disciplinary hearings, respauding to Citizen and Commission inquiries and complaints, and preparing and reviewing special reports. In addition, half of the Assistant City Manager position is included in this function to oversee the Public Information Office, to provide support and assistance to the City Manager, to support and participate in the City's state and federal lobbying efforts, to provide progress reports to the City Commission, to serve on the Police and Firefighters Board of Trustees, to serve as ADA Coordinator for the City, and to attend meetings. Administrative Function Description of services rendered given funding of $114,959. All duties and responsibilities for the Executive Secretary to the City Manager are provided in this function. Duties and responsibilities include administrative support to the City Manager and Assistant City Manager, supervision of administrative o~"ice staff, scheduling appointatzents, making travel arrangements, preparing payroll, maintaining personnel files, and assisting City Commission when necessary. In addition, half of the part-time Administrative Assistant position is included in this function to provided administrative support by acting as receptionist for the City Manager's Office. Due to this position being part-time, the Executive Secretary will have to take on additional responsibilities such as filing and handling records retention for the City Manager's office. A replacement chair far the Executive Secretary was included as the present chair is falling apart which is beyond repair and a safety concern. Commission Administrative Support Function Description of services rendered given funding of $7,847. This function has been reduced to part-time. Half of the part-time Administrative Assistant pasitiou provides administrative support to the City Commission to include scheduling appointments, malting travel arrangements, and following up on responses to correspondence for City Canunissian. Agenda Function Description of services rendered given funding of $73,755. This function provides for half of the Assistant City Manager position who oversees the Clerks Office and reviews and monitors City Commission agenda items on behalf of the City Manager. 17 City of Delray Beach 2fl11.2012 Proposed Budget 20b9 2fl10 2fl11 2fl11 t3epariment Manager AcceuntlJescripiion Actuals Acluals Revised Y-T-DAetua{ Request Recommends Fund 001 GENERAL PIIND Dept. 92 CITY MANAGER Div. 11 CITY MANAGER 12-10 REGULAR SALARIESIWAGES 373.513 372,076 375,320 287.780 336,950 33$,950 12-30 TIWRM PAYlSICK & VACATION 0 0 11.208 11.2D8 22.770 22.770 13-10 PARTTIME 0 0 0 0 9,20D 9,200 15-20 CAR ALLOWANCE 9,347 9.307 9.310 6,980 9,310 9,310 15-50 OTHER PAY 581 0 0 4 0 0 21-10 EMPLOYER FICA 24.835 24.997 26.168 20,783 24.850 24,850 22-10 GENERAL EMPL. RETIRI=MENT 13,087 14,690 11,170 3.337 0 0 22-30 ICMA CONTRIBUTION 34,029 34.008 34,300 26.304 34,290 34,290 23-10 LIFE INSURANCE 1.550 1,016 870 653 770 770 23-20 }ISABILITY INSURANCE 2,426 2,497 1,380 1.113 1,360 1.364 230 HEALTH INSURANCE 28.840 31,450 26,920 20,191 27,190 25.D4D 24-10 WORKERS COMPENSATION 1,553 2,' 71 4,270 3.202 5,550 5,550 25-10 UNEMPLOYMENT COMPENSATIO 141 140 140 105 130 130 25-26 EMPLOYEE ASSISTANCEPROG. 124 117 140 102 906 1DD PERSONAL SI"RVICIwS 489,985 492,469 501,99& 381,757 472,470 470,320 40-90 TRAVEL & TRAIf+IING 5.199 3.620 4.68$ 3.192 5,820 5,310 40-20 NON-EMPLOYED TRAVEL. -26 0 D 0 D D 41-10 TELEPHONE EXPENSE 356 356 33D 188 38D 38D 41-15 PORTABLE PHDNEIML)13 595 487 540 327 580 5$D 42-10 POSTAGE 195 105 200 147 200 200 42-20 DXPRESS CHARGEIMIWSS,S)~RV, 58 16D 60 0 60 60 44-30 EQUlPM1=NT RENTALILEASE 2.783 2,913 2.740 1,821 2.840 2.840 45-10 GENERAL LIABILITY 13,320 13.010 12.340 9.255 12.500 12,500 46-20 EQUIPMENT MAINTENANCE 213 213 210 142 210 210 4$-30 RIWFRESHMENTIFODDIMEETINGS 12 0 93 93 D n 51-10 STATIONERYIPAPERlFORMS 126 139 150 7$ 150 150 51-2D OFFICE EQUIP. < $1,000 120 41 300 0 250 250 51-25 COMPUTER SOFTWARE <$9,006 966 0 0 0 0 0 51-9D OTHER OFFICE SUPPLIES 897 353 730 582 530 1,230 52-20 GENERAL OPERATING SUPP. 35 0 0 0 0 0 54-10 BOOKS & PUBLICATIONS 528 104 2D 94 570 570 54-15 SUBSCRIPTIONS 135 119 140 135 140 140 54-20 MEMBERSHIPS 3,7$2 2.993 3,560 3,562 3,690 3,690 54-30 TRAININGlEpUCATION COSTS 2,515 2,619 1,755 1,826 1,870 1.820 OPERATING EXPEN5ES 31,009 27',225 27,85& 21,440 29,790 25,930 CITY MANAGER 520,994 519,893 529,052 403,197 502,260 500,250 18 +r OdOppOGC?GOCGQ Fn 1~ n M CI m C3dOppC7©©©p0 ~n rn ~ co rn u~ m o C7 ~ ~ ° 4 ti N a+ Cn F~ N N O7 h C7 ~t? •^ N L~F ~ 't!' ~~ M N~ 07 M y~~ y C~~[ M wN~ ~ N ~; a d cc~ v ca a lC! 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ICJ I.n AtJ ui 6p At! 1a~ in lS5 tl7 tfJ N ~, aan onnnnnnnn o a~n ~ N N ~ ~ tCl ~ N A.~ C1 A Cf Rif] ~ a ~ r,~ ~ Q ¢ o ~_ n° ~C Q~ E v y P U d ~ c '~ ~ ~ T Q V ~ ~ ~ W w~ N ~ ~ M ~ O N c ~ C ~ IG T ~ Q CSI Y7 ~ ~i ~ ~ y ~ r ~ O N ~ ~ ~ ~ «s. ~ Q. al tl{ 7 « C C a w e o ~ ~ a a ~ ~ .~ ~ ~ © N ~ Q a.~ C C~C m ~ 1L G L Q ` r"' 0 ~ ~ ~ ~ ~ ~ ~ ~~.. U Y V ~ 2 n~~ E~ ~ ~ Q H K'N ~~,~w~ a-nom ~ CS ~ ~ ~' N ~ ~ N C7"'; ~ atf ~ y h S c~~~~ W o w m ~ m Qf ~. N ~ ~' CL ~ Q f ~ +~.. Q ar 3 ~ '.~.. ~ O ~ ~ 4 Q U...~mC~C70UC7¢~[LOaJ 1- n.i {~ 0' 44nnnr-N ©I~~fi00 rr~61 r-e~~-+r NCV th~r~ Qs cQii~cmoc'~+ow~wwwc~occaa N N G't~. a~ r7ePx«iy '~e«cfi., `.{~oaida. 2019-92 ~aapaoed ~aulget Program: Public ~nforrma~ion Office The Public Information Office {l'IO} prepares and distributes quality information regarding City policies, programs, events and activities to residents, the general public, the rnedza anal City staff. Since numerous projects are not covered by traditional media outlets, the City's PIO utilizes other avenues of communication with. our citizens and community partners, including: the City's website, News for Neighborhoods, Hometown Connection, the Emergency Radio advisory station, Twitter and a City Staff Speakers Bureau. The Public Information Office prepares the employee newsletter (News Wave}, which is distributed electronically. In addition, video and audio streaming capability provides live and pre-recorded video of City Commission meetings on the City's website and audio broadcast of these meetings on the City's Emergency Radio Station - 1620 AM. Methods of distribution for City information and regular contacts include media, local churches, civic organizations and neighborhood associations. 2020 2fl11 2012 1Performance Measures Actual Pro'ected Pro'ected Goal: Ta promote community awareness of City information, related functions, services and events in collaboration with City departments, local organizations and community non-profits. To ensure residents, stakeholders, the media, and employees are provided with current and relevant information on itnpartant City issues. Objective: To increase City visibility within the community. To provide greater opportunities for direct public contact through the City's website and Speakers Bureau appearances. Website Events and News Postings 67 70 80 City Website Email Subscriptions 1,545 1,600 1,650 Speakers Bureau Speaking Engagements 7 I O l0 Twitter Messages 263 280 290 Objective: Ta produce quality publications and press releases as well as distribute relevant brochures anal pamphlets. To provide facts and information to media representatives to assist with a balanced representation of City issues. Media Releases 243 260 270 Hometown Connection - hardcopies printedldistributed 12,000 3,000 3,000 annually News for Neighborhoods _ hardcapies printedldistributed 2'72,700 276,000 276,000 annually focal Newspaper Coverage (articles published) 1 OS 1.30 l40 Objective: To provide informational materials during special events promoting the City of Delray Beach anal its services and programs. To support corrtmunity organizations through marketing & promotional campaigns. To provide photo coverage at special events. Special Event Appearances (distribution of informational 2 2 2 material promoting City services and programs) Marketing & Promotional Campaigns {i,e. NRC 23 20 20 functions, CLT open pauses, CRA housing programs and other special non-profit organization events) Special Events Photo Coverage 45 40 50 Staffing >Jevels 09-10 20-11 21-22 Public Information Officer (position frozen) 1 1 1 Administrative Assistant 1 1 1 2 2 2 The publication of the Hometown Connection (including the City's Annual Report} is distributed electronically. Hardcopies of the Hometown Connection Annual Report and the Budget Edition are also printed for distribution throughout the City. *Includes the final regular printed and mailed issue (8,000 copies) distributed in October 2009. 23 ~ ~ ~ ~~, sew 2017-72 ~~wposed ~iudget Functions Justz~cat~on Summary Public Information Office Public Information. Function Description of services rendered given funding of $56,050. Funding is provided far the Public Information Office (PI©) Administrative Assistant to disseminate information on City events, programs and services to the public and to employees. Duties and responsibilities include production of News for Neighborhoods, tho Hometown Connection and media releases. This position is also responsible for updating the City website News and Events item, maintaining the website calendar and producing the Employee News Wave (monthly employee newsletter that is distributed electronically). In addition, support is provided to internal departments and nan- pro~t organizations regarding eventlactivity promotion and media coverage. Speakers Bureau requests are processed through this office as well as photography coverage of City Commission meetings and special events. Other duties include satisfying requests far public information, maintaining the Public Information Office budget, preparing requisitions and purchase orders, creating City-related fliers and brochures, distributing City-related information to various Locations throughout the City and general clerical tasks. Hometown Connection Description of services rendered given funding of $8,680. Funding is provided for the Hometown Connection Annual Report and Budget Edition, a publication That provides information to residents on City projects, programs, events and activities. All issues of the Hometown Connection are distributed electronically. In addition, 2,000 copies of the Annual Report and 1,000 copies of the Budget Edition are printed for distribution throughout the City (i.e., Library, Community Center, Retail Stores, City Hall, Beacon Center, Greater Delray Beach Chamber of Commerce, etc.). N02E: 7'he Hometown Connection Sustainability Edition is projected to be subsidized through the Energy Ej~ciency and Conservation Block Grant (EEC13G), pending funding availability. News for Neighlrorboads Description of services rendered given funding of $13,470. Funding is provided far the News for Neighborhoods, a monthly publication, to provide information to residents on City projects, programs, events and activities. News for Neighborhoods is distributed electronically, printed and mailed with tha utility bill and distributed throughout the City (i.e., Library, Community Center, Retail Stores, City Hall, Beacon Center, Greater Dewy Beach Chamber of Commcrcc> etc.}. Audio/Visual Services Function Description of services rendered given funding of $13,800. Funding provides far various audiolvisual productions as another means of distributing information about the City. This funding includes maintenance fees far live and previously recorded Regular City Commission Meetings on the City's website through video and audio streaming; this system also enables live audio broadcasts of Regular Commission meetings on the Emergency Radio Station (1620 AM}. Funding also provides for the video production of the Annual Citizen's Roundtable presentations [allows residents to view the Mayor's speech and annual presentations from the CRA, the Planning and ,Zoning Board and the City Manager (State of the City) via the City's websitej. z4 City of Delray Beach 20'i1.2012 Proposed Bl~dget 2009 2010 2011 2011 Department Manager Accouni i3escrtption Actuais Actuals Revised Y-T.p Actual Request Recommends Fund 001 GI"NERAL FUND Dept. 13 PERSONNEL Div. 16 PUF3LIC INFORMATION 12-10 REGULARSALARIESlWAGES 35,099 35,105 35,410 27,151 35,410 36,410 13-10 PARTTIME 46,657 1,876 D D 0 0 14-10 OVERTIME 1.652 246 385 3D6 4DD 400 15-50 OTHER PAY 148 0 0 0 0 0 21-10 EMPLOYER FICA 6.360 2.775 2.680 2.045 2,63D 2.66D 22-10 GENERAL EMPL, RETIREMENT 4.546 5,150 3.920 3.079 3,790 4,220 23-10 LIFE INSURANCE 173 115 100 72 1DD 100 23-2D I3ISABILITY 1NSURANCE 231 233 130 105 140 140 23-30 EAI_TI-i INSURANCE 7.21D 7,864 6.730 5.048 9,06D 8,340 24-1D WORKERS COMPENSAT]ON 318 211 400 300 520 520 25-10 UNEMPLOYMENT COMPENSATIO 59 3B 40 26 4D 4D 25-20 EMPLOYEE ASSISTANCE PROD. 39 29 30 25 30 30 PERSONAL SERVICES 102,485 53,847 49,825 38,957 52,120 51,860 34-70 PHOTOIMICROFILM~ERVICE 575 D D 0 0 0 34-90 OTHER CONTRACTUAL SERVICE 9,525 8.300 10,100 6.875 6,900 6.900 40-10 TRAVEL & TRAINING 1,085 159 190 125 7DD 700 41-1D TELEPHONE EXPENSE 306 83 300 37 100 100 42-10 POSTAGE 105 33 1D0 13 100 100 42-2D EXPRESS CHARGElMESS.SERV. 0 0 50 0 0 0 45-10 GENERAL LIABILITY 5,510 3,360 2,26D 1.695 2,280 2,28D 46-2D EQUIPMENT MAINTENANCE 21D 210 100 140 210 214 46-9D OTHER REPAIWMAINT, COSTS 13,2DD 14,300 13,2D0 9.9flD 13,20D 13,2DD 47-10 PRINTINGIBINIDINGSERVICEB 3D,351 19,062 16,135 13,314 15,850 15,850 48-90 OTHER PROMOTIONAL COSTS 160 651 1.05D 1,020 D D 51-10 STATIONERYIPAPERIFORMS 43 198 100 6 100 100 51-20 OFFICE EQU1P. < $1,000 90 0 0 D 0 D 51-9D OTHI=R OFFICIT SUPPLIES 126 300 250 112 2D0 200 54-20 MEMBERSHIPS 0 D D D 5D 60 54-30 TRAININGIEI3UCATION COSTS 29 D 0 35 180 1$0 OPERATING EXI~ENSES 61,424 46,856 43,835 33,271 39,880 39,880 PUBLIC INFORMATION 153,910 100,303 93,660 71,428 92,000 91,740 PERSONNEL 694,110 630,324 691,000 450,806 514,690 613,520 2S n O n O D D© 0 0 0 0 0 0 0 O O O O O O O O O O O O o .~ ~ M ccc)'7 CV M CA cp ~ N ny a Q ~ a i n p p R N ~ _ O ~ ~ ~ Q © C7 C a ~D o ~j n 7 ~ s ~ m ~ ~ m Z o n ~ ~ w ~ o ~ ~ v ~ o w {i c~ o ' o s-ro o©oo©o ~~ ~~M o ~ ~ o ~ V' tl' ~ W (L1 ~. d NM 4i M (O atC! 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P ~ C) ~.~wao iuo¢~c~ocn ~ ~,: ~ ~ O O O O 6 r^ T O ~h tt7 CP C? r~ O CV NC7 G1 Qz C~4~~C~D~~C~D CEO CEO CEO ~(~O N ~ a~ ~ePxary `J3eacPc, ~Faxra[« 2091-92 Jr'aapoactG `..E?utlgeL DELRAY BEACH F € © B I q A Ali-AmericaCiiy ~ 99~ 200 This space left open for notes 30 C%t~ ~4ttorwC~ M~ss~ow Statewt,ev~t Tile C~.t(~i ~tt0l~~.e~'S D-~LCe `p~'OV~.G~e5 G~I.CC ~Gt~, t~,w~e~~, ~~o fess~owa~, cost_e f ~ect~ve ~er~a~ r~e~~esewtat~ow to tie C~t~ ~ow~,w~.~ss~ow, otlne~ o~~c~a~s awl ewtp~o~ees of tie CLt~ of ~e~~a~ geac~. City Attorney City Z;6rrin1i551on City Attorney Assistant Assistant City Attorney it City Attorney I Police ~.ega! Assistant City Attorney! Police Legal Advjsor (Po€lce Adminlstraticn) (Police Administration) Legal Secretary ii ~ Paraiegall ~ Legal Secretary !I Legal Secretary 31 ~ ~ ~ ~~., ~ 2U79-92Jeapoaed ~udgeE Program: City Attorney The City Attorney is appointed by the City Commission tv serve as the City's chief legal counsel. It is the goal of this office to provide competent legal advice and counsel to City officials and administration in a timely manner and zealously represent the City's interests and positions in negotiations and litigation while minimizing the cost of such services. 20I0 2011 20t2 Performance Measures Actual Pro'ected Pro'ected G©al: To provide cozr~petent legal advice and counsel in a timely manner to Gity offtcials and administration. Objective: To provide legal advice through attendance at meetings and workshops and by responding to all inquiries in a timely manner. Return of phone calls within 24 hours 99% 99% 99% Written responses to internal inquiries within 1D days 99% 99% 99% Commission meetings and workshops 37 36 36 Board of Adjustment meetings 100% 100% 100% Code 1/nforcement Board meetings 100% 100% l OD% Historic Preservation Board nrxeetings 100% 100% l00% Attend additional board meetings as needed 100% 100% l DD% Site Plan Review and Appearance Board 100% '100% lOD% Public Art Advisory Board 100% 100% 100% Police Advisory Board 1D0% 1D0% 100% Objective: To review, draft and negotiate contracts and agreements between the City and other entities or persons in a timely manner. Average review of contracts within 3 days All agenda items included in Priday packets (except for true emergencies) 99°/v 99% 99% lOD% 10D% 100% Staffing Levels 09-10 10-)El 1l-12 City Attorney 1 1 1 Assistant city Attorney lI 1 1 1 Assistant City Attorney I (I frozen position) l 1 1 ParalegallLegal Secretary 1 1 1 f,egal Secretary II 2 2 2 6 6 6 32 ~ °t~ `17ePxauy `~?eacff., `,~2anidu za~~-r2 a~~~ ~t Functions Jus~~fcation Summary City Attorney Attorney Services Description of services rendered given funding of $610,x}68. The amount of funding in this function will provide services for which the City Attorney and Assistant City Attorney are responsible. The City Attorney serves as the Chief Legal Officer of the City and represents and defends the City as directed by the City Commission. The office of the City Attorney provides legal opinions and advice to the City Commission and City Administration; represents the City in lobar anal employment law matters; supports and advises the Cade Enforcement Board, the Board of Adjustment, the Planning and Zoning Board, Historic Preservation Board, Site Plan Review and Appearance Board, Public Arts Advisory Board, Nuisance Abatement Board, and others upon request for specific assistance; reviews, drafts and negotiates contracts and agreements between the City and other entities or persons; performs legal research; drafts ordinances and resolutions; handles and coordinates litigation involving the City and/or employees and officials when related to their municipal functions. Support Services Description of services rendered given funding of $258,892. The amount of funding in this function will provide services which support the functions of the City Attorney anal Assistant City Attorney. The support services, with and under the supervision of the attorneys, drafts, prepares and completes simple and complex legal forms, agreements, ordinances and resolutions, general correspondence, and other documents under specifre guidelines, performs legal research, prepares discovery items, summaries and indexes for cases before tho court and other agencies, prepares the annual City Attorney's 4ffae budget, performs office management skills, supplements and maintains the law library, prepares files and maintains the filing system, effectively communicates with staff members, and responds to inquiries of other City employees and the general public. 33 City of Delray Beach 2~11.2~12 Prapased Budget 2fl09 2010 2011 2011 t7epartment Manager Account Description Actuals Actuals Revised Y-T-O Actual Request Recommends Fend OD1 GENERAI. FUND Dept. 16 CITY ATTORNEY Div. 11 CITY ATTORNEY 12-10 REGULARSALARIESlWAGES 463,$18 381,182 384,550 294,855 384,55D 384,550 12-30 TERM.PAYISICK & VACATION 57,169 0 0 0 0 0 15-20 CAR ALLOWANCE 11.402 9.767 9.810 7.291 9.770 9.770 15-50 OTHER PAY 878 162 0 D 0 0 21-10 EMPLOYER FICA 36.298 28.451 27.940 21.078 28,03D 28,030 22-10 GENERAL EMPL. RETIREMENT 48.049 63.440 42.650 33.433 41,190 45.890 22-30 ICMA CONTRIBUTION 6.394 3.765 4.790 2.912 4,780 4,7$0 23-10 LIFE INSURANCE 2,264 1,282 1.070 801 1,070 1,070 23-20 D€SABILITY INSURANCE 3.090 2,527 1,420 1.14D 1.55D 1,550 23-30 HEALTH INSURANCE 39,D54 39,310 26,90D 20.752 45.320 41,740 24-10 WORKERS COMPENSATION 1.597 3.750 3.9DD 2.925 6,070 6,070 25-10 UNEMPLOYMENT COMPENSATIO 202 175 180 131 180 180 25-20 EMPLOYEE RS515TANCE PROD. 178 146 170 127 170 170 PERSQNAL SERVICES 67D,394 533,957 503,380 385,445 522,680 523,80D 31-10 LEGAL 277,411 264.500 306,614 97,247 265AOD 265,000 31-90 OTHER PROFESSIONAL SERV. 812 1D.015 6.000 2.805 6,000 6,000 33-10 COURT REPORTER SERVICES 2,119 9,94$ 3,000 0 3.ODD 3.000 34-10 JANITORIAL SERVICES 4,266 4,346 4,320 3.236 4.320 4,320 34-20 PEST CONTROL SERVICES 156 156 180 917 180 180 34-90 OTHER CDNTRACTUAL SERVICE 1,546 1.471 1,450 1.328 1,450 1.450 40-10 TRAVEL & TRAINING GOSTS 816 891 9.060 37 1.48D 1,480 41-10 TELEPHONE EXPENSE 1,487 1,335 1.390 854 1.470 1,470 41-15 PORTABLE PHONElMDD 208 0 480 300 480 4$0 42-10 POSTAGE 502 577 700 457 550 550 42-20 EXPRESS CHARGEIMESS.SERV, 1,077 112 350 103 250 250 43-10 ELECTRICITY 10.785 8,582 9.880 5,322 7,690 7.690 43-20 WATERISEWER 2.217 1,857 2,280 547 1,340 1.340 43-25 IRRIGATION WATER 1.670 1,657 1,660 1.145 1.710 1,710 43-50 STORMWATER ASSESSMENT 1=EE 210 207 210 210 210 210 44-30 EQUIPMENT RENTALILEASE 4.933 5.105 5,070 3.380 5.070 5.070 45-10 GENERAL LIABILITY 24,56D 23,680 22,65D 16.988 20,600 2p,600 46-2D EQUIPMENT MAINTENANCE 2,512 2.683 2.980 1.772 2.950 2.700 47-20 REPRODUCTION SERVICES 19 44 10D 0 50 50 48-30 REFRESHMENTIFOODIMEETINGS 179 0 0 0 0 0 51-10 STATIONERYiPAPERIFORMS 1.335 818 800 368 800 800 51-20 OFFICE EQUIP. <$1,000 405 0 140 115 0 0 51-25 COMPUTER SOFTWARE <$1.000 258 250 0 0 0 0 51-90 OTHER OFFICE SUPPLIES 2,296 1.999 2.300 1.689 2,30D 2.300 52-25 JANITORIAL SUPPLIES 4$ 50 50 29 50 50 54-15 SUBSCRIPTIONS 4,2DD 3,995 4,290 2,574 3.28D 3,280 54-20 MEMBERSHIPS 11.889 13,194 13,750 9.258 14.470 14.470 54-30 TRAININGIEDUCATION COSTS 1,670 1,216 1,41D 300 1,980 1,980 OPERATING EXPENSES 359,686 358,688 393,114 150,976 346,680 346,430 CITY ATTORNEY 1,D29,980 892,644 896,494 535,62D 869,360 874,230 34 ,,,,, ~ o0oooooc~©oona u, n. o N cnooaocaocad© M rn w h~ N h ca h~ © ca ~ © ao ~ ~ ~ W ~ ~ N'V' st' rr ~Cp N N M N ~„ M M ~-^ Ifs 0.~ C O O G~ NG~i d N WN©W W ~ ~f ° ~ tOCI ~ er rh- Nm W O N ~~~ r e- M N ~ N rn o itJ h rn N ©u, o ac°0ootti© r^S~ DO OOMNhh ~ o M N ~ ~ O ti h MC] h CO Gnr V' 7 M h e~ C L? 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C ~ ~ ~ ~ LI.I O ~ ~ ~ ~ ~ h Q ,~ ~m~~;~.~ U i ~ a ~ i) '~ ~ C ~~~. G l 9 ~ Q ~ ~ t t~...sm[YC]dUOQ~a.Otn ~ DO©OO~r'NOin il)©C] N ~ e' M ` v2' Q ~ r-N m cp V'~v C4 (fl CO CD 'V' 'cY cA ~ tP CP Ct? W M H-uvu.av~ Resources pepartwLewt M~ss~o~ ~tatev~,ewt Tie wc,~,ss~ow of tine ~~wt,a vt, l~.eso~.rces ~epa rtwc,ev~,t ~s to recr~c~t, select a wry retai,~+, pro~u.ct~ve ewc.p~o~ ees f or tie C%t~u of ~e~ra ~ lea can w~ ~~e creat~wr~ aw e~,v~roww~,ewt that ~nas a pos~t~ve i w~.pact ova, ew~.p~o~ees, wc.ot~vat%v~,~ t~ew~, to w~.eet c~t~ r~oa ~s a w~ o~O~ ect~ves, Human Resources City Manager Human ~~ Assistant Human Resources Resources Direc#or Direc#or HFt Assistant HR Coordinator Training And compensation and Risk Development Benefits Manager Management Manager ([nsurance Fund) (Insurance Fund) 39 City. a~ ~e~rary ~aacfc, ~ennidcc 2077-72 `.Pnapased Budget m: Human Resources The Human Resources Department is responsible for the recruitment and employment of the City's workt©rce; coordinates City-wide training; administers compensation plans; manages employee relations; administers contracts for collective bargaining with four bargaining units; plans and organizes City-wide employee events; develops employment policies and procedures; consults with management and employees on Human Resources related issues; and oversees the Em to ee Health and Wellness Center. 2014 2011 2012 Perfarnrrance Measures Actual Projected Projected Goal: To maintain effective and positive employeellabor relations through the administration and development of sound emnlavment policies and procedures. Objective; Update established policies and programs that address employee needs. ~ of Administrative policies and Procedures Revised 6 3 3 # of Personnel Policy Revisions 2 1 2 # of Civil Service Rules and Regulations Revisions 0 1 1 Interpret city policies/union contracts, respond within 24 hrs 100% 100% 100°/a Goal: To recruit for the highly professionalltechnical candidate; to provide immediate assistance to the departments in meeting Objective: To assist departments with the recruitment of key positions. New Hines (full time & part time) 55 50 50 Terminations (full time & part time) 63 40 40 Turnover ratio 7.5% 4.7% 4.7% Carnplete hiring process within 30 days 100% 100% 100% Goal: To provide for continual development and training of the City's warlcforce. To implement and establish both a career and succession lan~ to maintain a focal Dint for enhancin em to ee skills and •ob knowled e. Objective: To provide training programs for employees that will develop skills required for their current and future positions. To provide a comprehensive training for new employees. Employees Trained (count duplicated) 1,419 1,400 1,400 Training Sessions Provided 72 70 70 New employee orientation sessions 16 16 18 Bmployee candidates involved in mentoring/succession plan 0 10 10 Gval; To assure a fair and a uitible classification and com ensation lap for em to ees. Objective: To survey other municipalities to ensure competitiveness of wages and benefits. Percentage of positions surveyed 64% 64% 64% goal: To develo and maintain or anizational raductivi and ena la ee effectiveness, Objective: To provide programs that recognize and motivate employees. To develop rewards systems to compensate employees. Service Award Honorees at Quarterly Ceremonies 159 150 1b0 Employees norriinated for S.1?.I.R.I.T. Awards 18 18 2fl Employee Suggestion Award Recipients 4 3 3 Employee Health Fair Participants 1 S3 180 200 Percentage of Employees and Covered Dependents 25% 30% Partici atim in the Medical Center Staffin Levels (F9-10 10-11 11-12 Human Resources Director 1 1 1 Assistant Human Resources Director 1 1 1 Human Resources Coordinator 1 1 1 Training and Development Manager 1 1 1 Human Resources Assistant 1 1 1 S S S 40 ~ ~ ~, .~e 2(111-72 J~rapaaed budget Functions Justification Summary Human Resources Managea~aent Function Description of services rendered given funding of $130,'31. The Management Function is responsible for supervising Human Resources staff; directing classification, recruitment and selection of qualified personnel. Management also administers the provisions of personnel Polices and Procedures and Civil Service Rules and Regulations, monitors the City's employment program far compliance with federal and state regulatory agencies, administers the Gity's Affirmative Action Plan, and participates in employee disciplinary and grievance hearings. Management is actively involved in labor relations, labor negotiations and contract administration. Management is involved in overseeing the administration of the Fmployee Health and Wellness Center. Administrative Function Description of services rendered given funding of $256,03b. The Administrative Function is responsible for supervising Human Resources support staff, employee and labor relations programs, labor negotiations, legislative compliance with state and federal regulations such as but not lirnited to FI,SA, FMLA and COBRA, Human Resources internal audits, dispute resolutions, presenting and interpreting union contracts and City Policies on personnel matters. The Assistant Human Resources Director also prepares, monitors, and administers the department budget. The Administrative staff is responsible far maintaining coampensation administrative programs including research and analysis; updating jab classifications and pay plan data; conducting surveys, job evaluation reviews and preparing job specifications. Administrative staff serves as Records Custodian, maintains employment files, and processes status changes. Administrative staff also supports the recruitment and employment process by placing advertisements, reviewing applications, scheduling pre-employment testing, monitoring exams, and assisting in the orientation of new employees. Additionally, Administrative staff is responsible for maintaining files and work records of the volunteer program participants, processing applications, interviewing, screening and placing volunteers, and planning and implementing volunteer recognition events. Training & Development Function Description of services rendered given funding of $135,923. The Training & Development Function is responsible for directing and implementing programs to recruit, develop, and retain the City's workforce. The Training and Development Manager confers with departments to understand specific staff needs and assists in recruitment and placement strategies; insures value based employee orientation and analyzes exit reasons. The Training and Development Manager oversees the tuition reimbursement program and develops goal oriented and competency based employee training/development programs to insure attainment of performance standards and internal career planning. The Training and Development Manager researches and recoarnends the development of or revisions to policies/practices and then delivers training to insure bast practice implementation. Additionally, the Training and Development Manager administers employee reward and recognition programs, such as, service awards, employee suggestions and SPIRIT core value programs. 41 City of L}elray Beach 2071.20'!2 Proposed Budget 2QQ9 2010 2011 2fl11 Deparlmeni Manager Account Description Actuals Actuais Revised Y-7-D Actual Request Recommends Fund 001 GENERAL FUND Dept. 93 PERSONNEL Div. 91 PERSONNEL 12-10 REGULAR SALARIIwSNVAGES 322,644 326,795 329,710 252,786 329.690 329,690 15-5D OTHER PAY 742 D 0 0 0 0 21-10 EMPLOYER FICA 24,939 25,D50 25,080 19.206 25,120 25,12D 22-10 GI=NERAL EMPL, RETIREMENT 28.669 33,09D 25,740 18.181 17,780 19.810 22-3D ICMA CONTRIBUTION 16,615 16.658 17.190 12.884 16,8D0 16.800 23-10 LIFE INSURANGE 1,797 1,195 1,OOD 747 1.000 1,000 23-20 DISABILITY INSURANCE 2,137 2,166 1,250 977 1.330 1,33D 23-3D HEALTH INSURANCE 36.170 39.310 33.660 25,239 45.32D 41,740 24-10 WDRKERS COMPENSATION 1.381 2,413 4,DD0 3.D00 5,19D 5,190 25-10 UNEMPLOYMENT COMPENSATIO 176 175 180 131 18D 180 25-20 EMPLOYEE ASSISTANCE PROG. 155 146 170 127 17D 170 PERSONAL SERVICES 435,426 447,080 437,980 333,279 442,58Q 449,030 31-90 OTHER PR41'ESSIONAL SERV. 0 D 3,5DD 0 0 0 34-90 OTHER CONTRACTUAL SERVICE 10,715 537 1,4DD 273 970 970 40-10 TRAVEL&TRAIN113G 2,354 643 2,310 520 3,700 3,70D 4D-2D NON-EMPLOYI=E TRAVEL 290 D D 0 0 D 41-10 TELEPHONE EXPENSE 762 714 65D 4D9 760 760 41-15 PORTABLE PHONEIMDD 484 458 490 364 500 500 42-10 POSTAGE 220 215 40D 220 3D0 300 42-20 EXPRESS CHARGEIMESS.SERV, D D 50 0 0 D 44-20 BUILDINGS RENTAIJLEASE 1,180 700 800 500 700 700 44-3D EQUIPMENT RENTALILEASE 2,774 2.892 2.940 1,898 2.940 2.940 45-10 GENERAL LIRBILITY 19,31D 14,070 12,710 9.533 12,454 12,450 46-10 BUILDING MAINTENANCE D 0 130 0 D 0 46-20 EQUIPMENT MAINTENANCE 853 1.093 890 521 890 890 46-9D OTHER REPAIRIMAINT. COSTS 12.805 22,018 12.510 3.D00 12,510 12.510 48-10 SPECIAL EVENTS 9,325 9,748 10,250 4.529 10,OOD 10.000 4$-2D EMPL,RICOGNITIONAWARD~ 12.133 14,065 11,170 11.595 98,920 18,920 48-30 REFRESHMENT1FO41D1MEETINGS $,535 8,304 8,2DD 5.4DD 7,950 7,95D 48-90 OTHER PROMOTIONAL COSTS 147 94 150 107 0 0 49-10 ADVERTISING 0 25D 0 150 0 0 51-10 STATIONERYIPAPERIFORMS 1,089 626 900 611 500 90D 51-20 OFFICE EQUIP, <$1,OD0 190 D D 0 0 D 51-25 COMPUTER SOFTWARE <$1,000 0 0 D 0 450 450 51-90 OTHER OFFICE SUPPLIES 544 1,502 1,300 614 550 55D 54-10 BOOKS & PUBLICATIONS 35 33 270 0 100 100 54-15 SUBSCRIPTIONS 419 569 57D 526 430 670 54-20 MEMBERSHIPS 1.727 1,0$9 1,460 1.558 1.300 1.300 54-30 TRAININGIEDUCATION COSTS 8,874 3,401 6,210 3.672 4,190 4,19D OPERATING EXPENSES 94,774 83,821 79,360 46,099 80,110 80,750 PERSONNEL 530,200 530,021 597,340 379,378 522,680 529,780 42 L bC?C?C]C?OOggC]Ca C?c7 CO © ~ ©©©©0000©00 dMMO00h ~~ Q 0 ~ \ °~ © ~ w p o 0_ ww N ~ ~ ~ O M O lcy 3~ O rrt[y LLj Nr• a- c¢ r '. 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City Clerk City Manager AS5lstant City Manager (City Manager) City Clerk Administration/ ~ Deputy Cemetery City Clerk Agenda & Records Boards & Minutes Management Committees Preparation I I Executive I I Records I k Administrative Executive Assistant Assistant Management Assistant Assistant A7 2a~~-~2 ~~~~ ~ Program: City Clerk The City Clerk's Office maintains all official records in compliance with state regulations. Serves as secretariat for the Ciry Commission through the preparation of agenda documents as well as taking and transcribing minutes of proceedings. Provides support to advisory boards and committees, including applicant tracking, monitoring appointments, and rotation sequence. Issues residency cards anal responds to public records anal general information requests. Coordinates municipal elections, as well as employee elections for the Civil Service Board. Prepares and maintains praclaxnations, ordinances and resolutions. Maintains the Code of Ordinances. Oversees and implements the Gi 's records mans ement and seannin ro ram in accordance with State re uixetnents. 2f11[I 2011 202 Performance IVieasures Actual Pro'ected Pro'ected Goal: To provide for and ensure the accurate and unbiased compilation and maintenance of documents and legislative histarv fox a~cial actions of the Citv of Delrav Beach. Objective: {1) To compile and distribute all agenda documents far City Commission meetings, special meetings and assigned advisory boards, {2} to attend meetings and prepare accurate, unbiased minutes of proceedings iw accordance with established procedures and time frames and {3) prepare applications for advisory board Prepare agendas and attend Commission meetings 52 40 40 Prepare Commission minutes within 2 weeks 98% 98% 98% Prepare agendaslminutes & attend Advisory Board meetings 127 80 80 Prepare applications for Advisory Board appointments 691 300 300 Advisory Board appointments 131 76 76 Number of Corrections to Minutes (Advisorv Boards = AB] 1-AB 2-AB 2-AB Objective: (1) To ensure accurate execution of ali City contracts and documents within one week from date of approval, (2) provide for timely publication of legal notices per statutory and code requirements, (3) nnaintain State standards in the Records Management Facility for retention and destruction of public records, and {4) scanning of current and permanent records. Execute contracts/documents within l week of approval 90% 90% 90% Legal notices published 112 80 80 Receipt and destruction of public records {cubic feet) 1,357.50 1,000 1,000 Maintain agenda and backup retards up-to-date 98% 98% 98% Scanning of Cemetery Records 90% 100% Completed Scanning of Palm Beach County Contracts {New) 84% Goal: To serve as a principal contact for citizen inquiries and inform the residents about the actions of the City using the most current means and methods. Objective: Provide effective and courteous customer service within targeted response times; walk-ins-immediate; telephone inquiries within 24 hours; written requests within 2 to 3 days; pasting of aff~cial actions an website within 1-2 days. Telephone inquiries responded to within 24 hours 95°1° 95% >95% Written requests responded to within 2 to 3 days 95% 45% >9S% Post Agendas and Backup, Agenda Results and Minutes on 95% 95% >95% website within 1 to 2 da s Stafiin Levels 09-10 10-11 11-12 City Clerk 1 1 1 Deputy City Clerk 1 1 1 Executive Assistant 2 2 2 Administrative Assistant 1 1 1 Records Management Assistant 1 1 1 Staff Assistant T 1 1 0 7 7 6 48 0~ ~f~1lIX(f ~2l1CPE, ~Q/LlCIIG 2a~~-~,2 ~KE~}1AQCl~ ~Ui~g¢f Functions Justification Surr~mary City Clerk Management Function Description of services rendered given funding of $112,396. Staff supervision, public records xequestslresearch, budget preparation, backup fox cemetery arrangements and plot purchases with families and funeral homes, public notices, attendance at Commission Meetings, operating caaneras and Granites for video streaming of Commission Meetings, operating digital recording system, taking Hates and other duties for the meetings axe provided in this function. Administration Funetinn Description of services rendered given funding of $119,861. The placing and releasing of municipal liens on properties, processing of special assessments, conducting some title search work, scheduling poll workers for the municipal election, backup for the paperless agenda coordination, recording of City documents with Palm Beach County Clerk of Courts, ordering, processing and coordination of city advertisements, transcribing of Commission meetvng minutes, handling of staff schedules, payroll and vehicle registrationlrenewal and maintenance of City Undercover Vehicle files. Agenda Function Description of services rendered given feuding of $72,864. "Phis function handles agenda preparation meetings, coordination of agenda items with the various departments, producing agenda items, organizing the items in the paperless agenda sofhvare, copying of items, processing City contracts far execution, scanning of ordinances, resolutions and minutes, and writing and sending letters to various county agencies or officials regarding proclamations, ordinances, resolutions and annexations. Advisory Board Function Description of services rendered given funding of $68,722. Board member applications are processed and maintained, Commission appointment rotation sequence is updated and maintained, appointment agenda itezx~s are completed, board member calls of interest are made and recorded, writing and mailing of appointment letters, attendance at various board meetings and transcribing of meeting minutes are completed in this function. Tn addition, the board liaison attends City-sponsored events for advisory board recruitment. Cemetery Administration Function Description of services rendered given funding of $40,912. Selling of Cemetery Plats and apeninglclasing services, cemetery agreements, interrnent/disinterment orders and payments are completed and processed, direct contact with funeral homes and various cemeteries, files are created and maintained, and information is scanned into Laserfiche. Manieipal Lien Search/Residency Card Function Description of services rendered given funding of $3,498. Residents obtain recreational ID cards and title search requests are completed in this function. Calls to the main line are answered and responded to in addition to coverage of the front desk. Elections Function Description of services rendered given funding of $48,444. The administration of the Municipal Election comprises this function including conducting candidate filings, coordination of advertisements, petition distribution to candidates, preparation of election cycle calendar, selecting and hiring of pall workers, Face to face and telephone meetings with candidates, organization and arrangements far supply pickup and return by precinct clerks, supply pickup from and return to the Supervisor of Elections Office, canvassing of absentee ballots, and polling place arrangements/visits. Records Function Description of services rendered given funding of $64,443. The retention of various departmental records, retrieval and destruction of the same according to Florida Department of State General Records Schedule are maintained in this function as well as training of staff when needed. The scanning of archive retards is completed as well. 49 City of Delray Beach 2Q11.2012 Prapnsed Budget 2009 201(} 2011 2011 Department Manager AccauntDescription Aotuals Actuai5 Revised Y-T-SIAcfual Request Recommends Fund 001 GENI=RA1_ Fi~ND ~ent.la cITY CLERK t~1v.17 CITY CLERK 12-10 REGULAR SALARIESIWAGES 317,531 323.140 300,034 231.945 286.840 286,840 12-30 TERM PAYISICK & VACATION 0 6 19,570 19,567 D 0 14-1D OVERTIME 3,735 2,924 1.500 1.423 1,5DD 1.500 15~5D OTHER PAY 1,039 0 0 0 D 0 21-10 EMPLOYER FICA 23.685 23.990 24.060 18.713 21,490 21,490 22-10 GENERAL EMPL. RI=TIREMENT 49,193 47,260 36.090 26.329 30,720 34,230 22-30 ICMA CONTRIBUTION 1.262 1,440 3.680 1.801 3,696 3,690 23-10 LIFE INSURANCE 2.036 1,397 1,160 825 1,070 1,470 23-20 bISABILITY INSURANCE 2.088 2,142 1,200 899 1,160 1,160 23-30 HEALTH INSURANCET 50.470 55.030 47.110 31.970 54,380 5D,D80 24-70 WORKERS COMPI=NSATION 3,368 3.333 5,460 4,D95 7,D8D 7,080 25-70 UNEMPLOYMENT COMPENSATIO 246 245 250 166 21D 210 25-20 EMPLOYEI=ASSISTANCE PROD. 217 205 230 161 200 200 PERSQNAL SERVICES 446,870 469,9D6 440,34D 337,893 40$,340 407,550 31-90 OTHER PROFESSIONAL SERV, 3,254 15,20D 19.220 11.183 19,220 19,220 34-10 JANITORIAL SERVICES 210 222 240 163 240 240 34-20 PEST CONTROL SERVICE 120 1€39 120 82 120 120 34-40 TEMPORARY SERVICES 27.140 19,220 -20 0 20,170 20,170 40-10 TRAVI=L & TRAINING 2,459 2.697 3,010 2.0$4 3,44D 3.440 41-10 TELEPHONE EXPENSE 1,134 1,007 1,026 612 7,D70 1,070 42-10 POSTAGE 2,272 1,940 2,5D0 537 2.5D0 2,500 42-90 OTHER TRANSPORTATION COST 2.278 865 0 0 950 950 44-20 BUILDINGS RENTALILEASE 1,606 1,305 310 280 1,310 1,310 44-30 I~QUIPMENT RENTALILEASE 8.769 8.255 8.260 4.816 $.260 $.260 45-10 GI=NERAL LIABILITY 15,540 14,070 12,7701 9.578 13.620 13.620 46-2D EQUIPMENT MAINTENANCE 1,346 1,136 1,300 803 1.460 1.460 46-9D OTHER REPAIRIMAINT. COSTS 15,705 15,083 15,99D 12.211 14.520 74,520 47-90 OTHER PRINTING COSTS 14,943 15.799 3.650 0 8.250 8,250 48-30 REFRI=SHI~ENTIFOOblMEETINGS 548 103 170 170 150 150 49-90 ADVERTISING 18.204 77,521 17.000 12.660 17,000 17,000 49-90 OTHER CURRENT CHARGES 2,368 2,058 3,450 2.925 3,450 3.450 59-10 STATIONERYIPAPERIFORMS 1.668 1.509 2.000 1.D04 2.000 1,800 59-9D OTHER OFFECE SUPPLIES 2,889 2,266 5,270 4.1$2 2,900 2.900 54-10 BOOKS & PUBLICATIONS 0 0 250 0 0 0 54-2D MEMBERSHIPS 1,242 876 96D 1.D53 96D 960 54-30 TRAININGII~DUCATION COSTS 650 765 1,500 95 1,210 9,210 E3PERATING EXPENSES 124,340 122,005 98,970 &4,439 122,800 122,600 CITY CLERK 571,210 583,191 539,310 4D2,332 537,140 530,750 50 ~w ocadpcacacac?caca©©ca rt a OD tt) © ~ oooooaooooo 01N rn hcnaoaoro ' © o ~ ~ N p v y_n (fl ©rMONN ~ O M R p W r aMO €~ N~ M rrtl u7 N ~ ~' Q ~ . 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E*inance Department Administration 55 `""'Y' "T' J~I¢Qi{C~7~ J~CCICF't, ~FO'KtC1lL 2x71-?2 J'rapaaed budget Pr©gram: Finance Administration Finance Administration is responsible for overseeing the financial operations of the City which include: Accounts Payable, Accounts Receivable, Audits, Operating and Capital Improvement Budgets, Capital Project Accounting, Cash Management, Collections, Debt Administration, Financial Analysis, Financial Reporting and Accounting, Fixed Asset Reporting, Payroll, Pension and Deferred Compensation Adzaainistratian, Revenue Forecasting and Monitoring, and Procurement of foods and services for the City. 2014 2011 2012 Performance Measures Actual 1'roiected Proiected Goal: To produce relevant, accurate, and timely financial reports on-line {current) monthly, and annually. Manage the accounting, budgeting and financial processes, to ensure accuracy, timeliness, and adherence to established practices and guidelines. Objective: Process accurate financial and budgetary transactions, reports and analyses and provide customer assistance in a timely manner. Coordinate and prepare the annual operating and capital improvement budgets which reflect the vision and goals of the City of Delray. Complete month-end closing within four working days* 90% 90% 90% Issue financial reports within 6 working days of closing 80% 90% 90°10 Payro111Pension Report completed within set timeframe 100% 100% 100% Monthly Financial Reports completed 12 12 12 Audit adjustments 19 8 8 *Note: Year-end c[osin cannot be done within this timefrarne. Goal: Monitor policy compliance by conducting internal audits of the City's operations and conducting training an various City procedures. Objective: Conduct at least 3 internal audits and 3 training sessions by September. Internal Audits of City Operations completed 3 3 3 Number of performance auditslpracess/compliance reviews 3 3 3 Number of training sessions (credit card, year end and 2 3 3 purchasing) A roximate number of em 1o ees trained 15 60 b0 Goal: 1vlaintain payable, payroll and procurement processes in accordan ce with Federal, State, and local guidelines. Objective: To ensure timely and accurate issuance of all vendor checks, bf-weekly payroll disbursements, and praeurernent and renewal of goods and services for the City. Accounts payable payments issued 15,000 12,000 12,000 Accounts payable e-payments issued NA 1,100 3,000 issued within 30 days of receipt of invoice 95% 95% 95% PaycheckslDirect Deposit available by Friday S:OOam 100% 100% 100% Process farnaal bids through award process 68 65 65 Bids advertised within 5 days of department request 100% 100% 100% Requisitions processed within 24 hours 99% 99% 99% Renew contracts rior to ex fixation 95% 95% 95% Staffrn Levels 09-10 10-11 11-12 Director of Finance 1 1 1 Assistant Finance Dixectar 1 1 1 Accountant 3 3 3 Administrative Assistant l l 1 Accounting Specialist 2 2 2 Accounting Clerk 2 2 2 Budget Officer 1 l 1 Executive/Technical Support Assistant 1 1 l Payroll Administrator 1 1 1 Pension Coordinator 1 1 1 Purchasing Manager 1 1 1 Senior Buyer 1 1 l Treasurer l 1 1 17 17 17 S6 ~ o~ `~3ePxcuy `.,eieac~c, SFaN1~7a 2077-72 `.P~apuoed:~3udget Functi®n Justification Su~nmalry Finance Administration Management Function Description of services rendered given funding of $232,'741. Funding is provided for the oversight and management of the City's financial operations and for the direction and coordination of professional and technical work far three divisions: Finance Administration, Utilities Customer Services, and lnformatianal Technology. Accounting Function Description of services rendered given funding of $840,149. Funding is provided for the performance of complex governmental accounting work and includes payroll and pension administration, account payables anal receivables, special auditslmanagement studies, capital projectJfixed asset and grantlcantract accounting. This function provides the necessary accounting internal controls which safeguard ail financial assets of the city. Funding for training allows accountants anal the payroll administrator to keep current with federal and state accounting and payroll regulations/reporting requirements and far the Assistant Director to obtain requixed educational credits as Certified Financial Officer. Budget Administration Function Description of services rendered given funding of $88,549. Funding is provided for the preparation of the proposed and Final annual expenditure budgets and includes preparation of payrolllbenefit projections, compiling and reviewing departmental budget requests and information far coz~npleteness and accuracy and advertising the budgets and public hearing notices in the local media in accordance with Florida Troth in Millage (TR1M} requirements. Funding is also provided for activities which include revising or adjusting approved budget controls, establishing budget availability for commission agenda items and tuition reimbursement requests. Treasury Management Function Description of services rendered given funding of $141,845. Funding is provided for preparation of the proposed and fnal annual revenue budgets and includes projection of operating revenues, compiling and reviewing departmental revenue projections, calculation of the city's ad valorem tax revenues/millage rate and preparation of the certificate of taxable value form with the Property Appraiser's Offrce. Funding is also provided for investment of city funds, monitoring of cash balances, preparation of all wire transfers, debt acquisition and management and preparation of the monthly financial report. Purchasing Function Description of services rendered given funding of $153,&51. Funding is provided for the day to day operation of a citywide purchasing system which includes preparation of purchase orders and technical bids, conducting of pre-bid meetings and hid openings, analysis of hid responses, tabulation of bids, consolidation of bids, plans, drawings, specifications and contractual infazxnation for Commission agenda and review, monitoring of all city awarded vendor contracts and performance surety. Administrative Function Description of services rendered given funding of $158,285. Funding is provided for administrative and technical support services for the department and includes records retention, preparation and maintenance of office records, comply clerical support, mailing of vendor payments, first-line maintenance of personal computers and operating systerns, receptionist and telephone operations. ___ _ _ _ _ _ _ _ _ _ _57 _ ..._ __ _ _.._ _ _ City of Delray Beach 2011.2012 Proposed Budge# 2009 2010 2041 2011 Department Manager AccountQescriptian Acluals Actuafs Revised Y-T-D Actual Request Recommends Fund 001 GENERAL FUND Dept. 75 GENERAL GOVI:RNMI=NT Div. 11 FINANCIAL ADMINISTRATION 12-1D REGULARSALARIESIWAGES 1.081.415 1,026,345 988,355 745.787 1,028.920 1.028,920 12-30 TERM,PAYISICK & VACATION 0 0 85.399 85.339 D 0 14-1D OVI=RTIME 0 0 1.000 0 1,DOD 1.000 15-50 OTHER PAY 2.660 D 6.60D 5,3DD D 0 21-1D EMPLOYER FICA 78,988 75,804 81.630 57.880 77,07D 77.D70 22-10 GEN. EMPLOYEE RETIREMENT 195,171 122,870 88,020 59.817 85,740 95.530 22-30 ICMA CONTRIBUTION 13,885 12,115 11,530 7.656 12.360 12.360 23-10 LIFE INSURANCE 5,106 3,D89 2,720 1.913 2,720 2,720 23-2D DISABILITY INSURANCE 7,118 6,820 3,790 2.890 4.160 4,160 23-30 HEALTH INSURANCE 129,779 133,66D 114,410 84,985 154,080 141,910 24-1D WORKERS COMPENSATION 4.556 3,832 6.240 4.680 7,920 7.92D 25-10 UNEMPLOYMENT COMPENSATIO 633 596 610 435 600 600 25-20 EMPLOYEE ASSISTANCE PROG. 557 498 580 422 560 560 PER5ONAL SERVICES '1,439,$69 1,385,628 1,39©,884 1,©57,102 7,375,130 1,372,750 31-90 OTHER PROFESSIONAL SERV. 16.392 25,419 54.030 -1.962 31,460 31,460 32-10 AUDIT & ACCOUNTING FE1=S 99,DD9 44.518 67A3D 65.DD0 67.030 67,030 34-90 OTHER CONTRACTUAL SERVICE 310 0 35D 264 350 350 4D-10 TRAVI=L & TRAINING 1,547 2,247 2,59D 1.633 2,510 2,510 40-15 RECRUITMENT EXPENSE 0 0 1,056 1.056 0 0 41-10 TELEPHONE EXPENSE 2,042 1,856 1,730 969 1.890 1.89D 42-10 POSTAGE 6,567 6,495 7.250 4.991 6,70D 6,700 42-20 EXPRESS CHARGEIMESSENGER 140 197 150 54 154 150 44-30 EQUIPMENT RENTALILEASE 5,521 5,327 5,250 4,775 6,500 6,5D0 45-10 GENERAL LIABILITY 42,960 41,770 38,260 28.688 43,85D 43.850 46-20 IWDUIPMENT MAINTENANCE 3,585 2,45D 3.530 1.59D 3,290 3,290 46-9D OTHER REPAIRIMAINT.COSTS 4D,774 86,514 44,700 329 44,410 44,410 47-10 PRINTfNG1BWDING SERVICES 4,365 3.99D 5.580 2.580 5.910 5,910 48-3D REFRESHMENTIFOODiMEETiNGS 1,173 758 590 384 690 690 49-10 ADVERTISING 1.680 1,68D 2.280 D 2.280 2,280 51-1D STATIDNERYIPAPERIFORMS 4,715 4,399 4.560 2.756 5,190 5,190 51-20 DFF9CE EQUIP. < X1,000 374 1,156 720 203 160 160 51-25 COMPUTER SOFTWARE <$1.000 459 139 140 159 160 160 51-90 OTHER O1"FICE SUPPLIES 90,868 8,924 9,720 4.987 $.130 8,13D 52-2D GENERAL OPER. SUPPIIES 140 0 0 135 0 0 54-10 BOOKS & PUBLICATIONS 40 0 100 0 100 1DD 54-15 SUBSCRIPTIONS 331 570 820 31 82D 820 54-2D MIWMBERSHIPS 2,036 1,340 1,520 599 1,960 1,96D 54-30 TRAININGIEDUCATION COSTS 1.706 1,169 4,900 1.600 2,100 2,10D 54-35 TUITION REIMBURSEMENT 2.559 2.888 4,250 2,492 3,900 3,90D 54-9D OTHER BOOKSIMEMBER. COSTS 777 580 650 695 550 55D APERATING EXPENSES 250,070 244,386 262,148 124,008 240,080 240,090 FINANCIAL ADMINISTRATION 7,689,939 1,830,014 1,853,030 7,187,171 9,615,220 1,812,840 GENERAL GOVERNMENT 1,689,939 1,634,014 9,653,030 1,181,111 1,615,220 1,612,840 58 °'L. 0000000000000 N o 0 N o0oooa0oooo h~1' Ctf N(D CONC?(O 0 r ~ ~ c M oy H [A © L~ dh M ]~ dC7? Cfl ~ N 1I3 r ,~ ~ O r © ti W ~ N "~h ~ h M M M M a ~ r ~ 47 GI ~ r w ~~~hO ~ 0 M CA ~ CAO N N ~ O 6 i © © ht(1 CO M M n . r c- ~ . ~ '~ Q L91 h h h h fD f0 O CO 00 h N r CO NM © OCS?NM1~O O ~ W ° N CV ~„ M M CD [f) CO N M e- YA [S? 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Q ~ ~ tl t . ~ U mtCOOU~ SdQ ~ ..a Q Cq o ~~ ~ ~ ~ ~ ~ ~ ~ `~ ~ M m m a ~~ ~ CD wc nc OC o c ic a o w c p N finance Department Information Technology City Manager Finance Director (Administration) Finance Information Administration Techno€ogy Chief Information Officer Utilities Cust 5ervioe (Water) Sewer) Administrative A5S15tant Project Manager! ~ Senior ~~ Programmer Analyst (2) Network I ( ( Technical Pngineer (3) IC-` (~-t' Multimedia Specialist Application ~ Senior Support Spec Oftioe Automation Anafyst 63 ~ a~ `.AePx~ ".deacR., ~eaaa~la 2U99-92 9'aap°aed `.~Trufget Program: Infvrma~ian Teehn®1©gy The Information Technology (IT) Division maintains an informational network that effectively supports the decision- making processes within the City while maintaining integrity of the City's data. IT is accountable for tho strategic plan, tactical plan, business interruption/continuity plan, and the 1T project work plan. Responsibilities include the City Hall anal Police Department 1BM iSeries, 8 VMware servers, 2 SAN units, 350- users, and 150 laptops and attached peripherals. IT is in charge of iSeries processing, 911 technical support, output distribution, security data integrity, e- mail, e-government, Internet usage, website content management, office autamatinn, hardware and software acquisition and maintenance, LAN administration, system security, virus protection, systems analysis and design plus offsite storage of back-up data. IT continually updates its plans to project future growth. 20]0 2011 20t2 Performance Measares Actual Projected Projected Goal: To provide for cost-effective state of the art management infazxnatian systems and support services to enhance employee productivity thxoughout the City. Objective: To effectively contribute to the overall productivity of the City through the integration of automated functions and ensure that all system software is current within one release of latest version and functioning properly. iSeries releases behind current (The old iSeries cannot run 1 2 the current OS version) LAN programs behind current 0 0 Objective: To maintain the host system hack-up and recovery process to ensure recovery media is available in the event of a system failure or disaster. Daily full system backups perfarnzed l00% 100% 100% Number of system failures {IBM iSeries) 0 1 1 Number of system failures {LAIN Servers) 0 0 0 Objective: Reduce Help Desk requests by analyzing and resolving repeated issues and by maintaining and utilizing IT technical skills within. the division. Help Desk (DP) requests completed: 1,447 1,536 1,425 Objective: Ta update and distribute an annual IT work plan for all major projects by November and to complete all stated objectives by target dates. Work plan distributed an time Yes Yes Yes iSeries scheduled projects completed 100% 100% 97% Website scheduled projects completed 96% 96% 91% PCILAN scheduled projects completed 95% 95% 94% Staffing Levels 09-~4 14-I t A 1-12 Chief Information ©fficer 1 1 1 Project Manager-Local Area Networks 1 1 1 Senior Programmer 1 Analyst 2 2 2 Application Support Specialist 1 1 1 Network Engineer 3 3 3 Sr. Office Automation Analyst 1 l 1 Technical Multimedia Specialist 1 1 1 Administrative Assistant (1 frozen position) i X 1 ll 11 11 64 ~ ~ ~ ~~, s 2U1f-12 9'~apaeed ~udgct Functions Justification Summary Information Technology TeclRnical Direction Function Description of services rendered given funding of $271,261. This function provides technical direction to the IT staff. It includes management and. supervision of the IT functions, employees, prograrr~ing, and operations. It is responsible for the preparation and maintenance of the IT Division operating budget, Capital hnprovement Plan, the five-year Enterprise Technology Plan, Annual Work Plan, 1BM iSeries and LAN servers, agenda materials, communication systems, and the overall health of the IT Division. In addition, this function is responsible far the R&R, PCs and laptops, switches, cables, routers, wireless towers and cabling projects per the IT Annual Work Plan. Adnaitaistration Function Description of services rendered given funding of $33,340. This function includes all other expenses that pertain to the overall division functionality, but cannot be classified directly in another function. The administrative position is not currently filled. This function includes normal administrative and clerical duties. It includes maintaining office records, creating purchase requisitions, scheduling meetings and training arrangements, monitoring maintenance agreements and contracts, Help Desk, and other duties that support the IT operatians. Website 1~1Caintenanee Function Description of services rendered given funding of $138,250. This function includes website programming, maintenance, audiolvideo streaming, virtual tours, and interactive voice response services. In addition, this function supports technical, audiolvideo and radio needs far the City Commission. Programming Function Description of services rendered given funding of $127,064. This function provides specialized programming needs on the IBM iSeries utilizing SunGard Public Sector application software. It includes all of the City's major computer functions such as general accounting, fire, utility customer service and bill processing, community service building permits, code enforcement, anal planning and zoning software. In addition, it supports the new OSSI system with queries utilizing SQL statements and tables. Software Support Function Description of services rendered given funding of $336,73$. This function supports the City's IBM iSeries, PC clientlservers, and stand-alone software applications. It includes the software maintenance such as Microsoft enterprise licensing, security software, and other application software that preserves and maintains the computer network to the highest level of reliability. In addition, software security and backup of data is a vital part ofthis function. Fiardwarc Support Function Description of services rendered given funding of $477,282. This function supports the network infrastructure that includes the IBM iSeries, network servers, switches, routers, cabling, wireless towers, and connectivity issues between major platforms (LAN anal iSeries} and other peripheral equipment. Hardware Security duties are an important part of this function as it involves monitoring of switches and firewalls for City Hall and the Police Department, as well as updating all the hardware security patches for the equipment. Field Support Function Description of services rendered given funding of $153,105. This function is responsible far supporting customers with desktop management, maintenance and interconnection of PGs within the local area network, and installation of hardware and sof>;ware. This function is the first level of support for Help Desk tickets and other IT Division operatians. 65 City of N)eNray Beach 2U11.2U12 Proposed Budget 2009 2010 2011 2011 De arlment Manger Account Description Actuats Actuafs Revised Y-T-D Actual Request Recommends Fund 001 GENERAL FUND Dept. 18 GENERAL GOVT=RNMENT Div. 11 INFORMATION TECHNOLOGY 12-10 REGULAR SALARIESlWAGES 769,19$ 769,316 776,050 595.024 776.07D 776.D70 14-1D OVERTIME 966 1,756 1,OD0 1.18$ D 9.D00 15-5D OTHER PAY '1,4$5 0 0 0 0 0 21-1D EMPLOYER FICA 58.502 58.775 59,16D 45,502 59,390 59,390 22-90 GEN. EMPLOYEE RETIREMENT 99,644 113,OOD 86,51D 67.468 $3.11D 92,6DD 22-30 ICMA CONTRIBUTION 19.988 19.991 20.160 15.462 20.170 2D.17D 23-10 L1FE fNSURANCE 3,154 2,102 1,75D 1.314 9.750 1,75D 23-2D DISABILITY INSURANCE 5.061 5.102 2.88D 2.3D0 3.140 3,14D 23-30 HEALTH INSURANCE 72,1D0 78,620 67,30D 5D.478 90,640 83,48D 24-10 WORKERS COMPENSATION 3.239 2,72D 4.430 3,323 5,620 5,620 25-90 UNEMPLOYMENT COMPENSATIO 352 350 360 263 350 350 25-20 EMPLOYEE A551STANCE PROD. 310 293 330 255 330 330 PER50NAL 5ERVlCES 1,033,997 1,052,025 1,099,930 782,576 1,040,490 1,Q43,9QQ 31-90 OTHER PROFESSIONAL SERV. 6,205 3,502 6.970 4.648 4,D00 4,D00 34-10 JANITORIAL 2,679 2.894 2.880 2.15$ 2.8$0 2,880 34-2D PEST CONTROL SERVICES D 0 100 72 10D 100 34-9D OTHER CONTRACTUAL SERVICE 25 6D0 2.180 2.124 2.18D 2,180 4D-1D TRAVEL&TRAINING 3,337 1,936 3,600 2,397 4.200 4,OD0 41-1D TELEPHONE EXPENSE 2,588 2,219 2.24D 1.801 2.270 2.270 41-15 PORTABLE PHONElMDD 2,33D 3,077 1,7D0 2.259 1,080 1,080 41-2D INTERNET ACCESS 16,900 94.3DD 11,04D 10.200 $,40D $,4D0 42-1D POSTAGE 26 33 5D 0 50 4D 42-2D EXPRESS CHARGEIMESSENGER 11 73 10D 16 10D $D 43-9D ELECTRICITY 21,473 22,495 22,600 17.693 24,100 24,10D 43-20 WATER & SEWER 581 727 83D 537 720 72D 440 EC~UIPMENT RENTALILEASE 55.352 67,$55 69,830 46.014 69,830 69,83D 45-10 GENERAL LIABILITY 41.240 39.79D 38,75D 29.063 38,130 38.13D 46-20 EQUIPMENT MAINTENANCE 45,193 90,453 100,41D 5$,240 96.010 95.01D 46-3D VEHICLIW MAINT,-GARAGE D 6D9 3DD 1.014 3D0 6D0 46-90 OTHER REPAfRIMAINT.CDSTS 2$4,6$4 250,694 2$5,$4D 101.1D7 226.630 233.330 48-3D REFRESHMENTIFODDIMEETINGS 475 373 20D 3D9 2D0 200 49-95 UNRECONCILEb CC CHARGES 60 0 0 3.2D6 0 D 51-10 STATIONERYlPAPEWFORS 329 17D 200 195 2D4 200 61-20 OFFICE EQUIP. < $1,D00 1,89D 719 D 246 D 500 51-25 COMPUTER SOFTWARE <~1.OOD 381 1,D57 D 1$3 D 500 51-90 OTHER OFFICE SUPPLIES 7,049 $.623 7,800 4.354 3.OOD 3.DD0 52-11 FUELJOIL OTHER D 0 100 D 100 140 52-20 GENERAL OPER. SUPPLIES $,774 7,$52 6,D00 4.876 5,400 5,400 54-1D BOOKS & PUBLICATIONS 185 231 250 30 300 250 54-15 SUBSCRIPTIONS 100 149 190 100 19D 190 54-24 MEMBERSHIPS 32D 320 330 320 330 330 54-3D TRAININGlEDUCATION COSTS 6,58$ 7.837 7,200 2,124 6.850 6,85D OPERATING EXPENSES 598,774 528,589 579,654 295,184 496,550 504,270 64-91 COMPUTER EQUIPMENT D 7.4D2 1,230 1.228 0 D CAPITAL OUTLAY 0 7,442 9,230 1,228 0 4 INFORMATION TECHNOLOGY 1,552,771 1,588,017 9,592,810 1,Q78,988 9,537,040 9,548,170 GENERAL GOVERNMENT 2,447,832 2,47&,271 2,43&,120 9,709,842 2,380,444 2,390,484 bb O O O O O O O O O 0 0 O O O O O O O O O O O O O 0 0 ~' ~ ChU ChL1 LLp7 ~ N r i'ry ~ ~ Ct1 ~ 'pd' ~ a h h N ch C = e. m v iK r C! " © (D o fD 0o Ornoooo O~ N CO r CJ N CD h rn h ~ ° e~ M ~ W OJ tt] r N V r t^'' h M t0 "G ~ ® r ~ ti r aD r ~ ~ M p, W 3 ~. N 61 ~ d ~ d ~ d o O O M O G G p ~Cp7 f ~~[QV~~Q r M N a ~ M ~ a. ~ O O ~'^N O Nr N Q ~ i~ N N e m N t0 Vj Z O O 0 0 O O~© 0 0© ~ a lG Q. 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Administrative Services Department City Manager Assistant Gity Manager Te]ecommuniratlons Systems Massager Administrative Sen/ICeS Goordinator Clean & Safe Program Contract Management Tennis Facilities (Tennis Gentars) Municipal GnIF Course (Iv€unicipal Goof Gourse Fund) Relray Beach Stadium (Tennis Stadium) Lakeview Gol€ Course (Lakeview Goif Course Fund? 71 ~ a~ `.~ePxary ~eaelf,, S~c+xiduc 2U77-92 `J'~capaaed `~uafget Program: Administrative Services Administrative Services provides management and administrative support to the Office of the City Manager, the City Commission and other departments through problem analysis and resolution and complaint and inquiry processing. Responsibilities also include oversight of Customer Relations Management tasks. The Telecomnr~unications Systems Manager provides telecommunications support for all departments. This office also provides management and administrative support to the Sister Cities Committee and liaison to Old School Square and The 1?riends of Sandoway House. Caardinatian and staff support are provided far over 50 special events including permit processing and assistance. Managerial and administrative support as well as monitoring is provided for the golf courses and tennis facilities as well as the Clean and Safe Program, which includes coordination of four departments. 2fl1fl 2011 2012 Performance Measures Actual Projected Projected Goal: Provide additional and improved. service support to the City Manager's Office, Boards, Commission and Departments, rovidin timel and accurate information and res oases to both internal and external Customers. Objective: (1) Provide support to the City Manager and provide management and secretarial support to the assigned Boards. (2) Respond to City Manager, City Commission, and citizen inquiries in a timely and effective manner. Respond to over 4,435 phone calls within S working hours 95% 96% 96% Respond to over 8,000 emails within 24 hours 98% 97% 97% Respond to other written request/complaints within 72 hours 96% 9S% 96% Complete agendas, minutes and back up material for all 97% 98% 98% Board meetings 5 working days prior to meeting _ Goal: To provide the highest level of telecommunication and receptionist services to our internal and external customers. Objective: (1) Support telecommunication services to all departments and respond to emergency calls within 4 hours. (2) Maintain cost effectiveness, billing accuracy, and system efficiencies through the processing, allocation, and auditing of all monthly telecommunication bills. (3) Coordinate all radio and cellular telephone repairs in a timely manner. (4} Provide courteous uninterrupted switchboard services. Obtain eustazner satisfaction rating of at least 4 of possible S - - 4.2 Respond to emergency calls within 4 working hours 96% 97% 97% Process 35 telephone1192 cell phone bills and 753 network 98% 97% 97% lines for payment within 1 week of receipt Process billing for 227 air cards within 1 week of receipt 9$% 98% 98% Complete requests for repairs to all phones within 48 hours 98% 99% 99% Complete repair requests for radios within S days 98% 98% 98% Receive and process over 105 GovQA inquiries per month 100% 98% 98% within l day Goal: Provide managerial and administrative support, to be recognized as having world class tennis events and tennis and olf facilities and to become a benchmark for uali of other events. Objective: (l) Provide support for Tennis events in the area of sponsorships and grant revenue gcireration and logistic support for parking, transportation, ticket and other benefit distribution, and in obtaining new events. {2) Streamline the application process and provide additional direction to special event sponsors. {3) Provide support to ensure golf and tennis operations comply with contract standards. Reduce City costs for all events by 1% 1% 1% 1% Increase Tennis Stadium event revenue by 1% l% 1% .S% Complete monthly site inspections of tennis/golf facilities 98% 96% 97% Staffin Levels 09-10 10-11 11-12 Assistant City Manager Administrative Services Coordinator Telecommunications Systems Manager FTEs 1.21 1.25 .63 4.21 4.25 3.63 72 'f~tr' y a~ `,~ePn«~ J`3eacPc, `~eaxra[ac 2U11-12 `J'rc~paacd ~`$udgaE Functions Justification Summary AdYninistrative Services General Management and Administration Function Description of services rendered given funding of $130,853. Fifty percent of the Assistant City Manager and Executive Assistant salaries and wages are allocated in this function. Services provided include management anal secretarial support to the office of the Gity Manager, City Commission anal other departments. Management oversight and administrative support is also provided to the Telecommunications and Customer Relations Management functions. Management and administrative support is provided to the Sister Cities Committee including assistance for fundraisers as well as preparation of meeting materials for the conunittee. Management and liaison support is provided to Old School Square and Friends of Sandoway House. The Assistant City Manager coordinates and expedites maintenance and repair tasks for Old School Square, the Sandoway House, S.D. Spady House, Delray Beach Library, other leased properties and City Hall. We also provide assistance to the Delray Art League for exhibits at City Hall. Coordination, supervision and support is provided for the Clean and Safe Program serviced by four City departments, includrr~g Inspections and administrative tasks. In addition, oversight of the management contract is provided far both golf courses and tennis facilities. Coordination is provided between the City staff and Tennis Management Company far building and site repaixs, as well as assistance ut budgeting, capital improvement planning, completing and analyzang customer satisfaction surveys and resolving customer complaints. Special Events Function Description of services rendered given funding of $132,948. Fifty percent of the Assistant City Manager and Executive Assistant salary and wages are allocated in This funcfian. Services provided include managerial and secretarial support and coordination for all special events including Tennis Tournaments. Services include planning, task development, and coordination of services provided by five departments. Event producers are assisted In completing special event permit applications, conducting and attending event planning meetings, obtaining cost estimates from departments, preparing agenda memos, preparing fallow up correspondence, ensuring insurance certificates are received, and preparing billings for accounts receivable. For City sponsored events, services also include preparing detailed work plans, approval of contracts, providing oversight and coordination of all other department services, contract services and parking agreements. Telecommunications Function Description of services rendered given funding of $135,099. This function includes the Telecommunications Systems Manager. Services include providing telecommunications support for all departments and computer training for the Administrative Services deparknent. Telecommunications support includes the monthly audit of all telephone and cell phone bills, ensuring they are accurate and that employees are billed for personal calls; purchase and replacement of individual telephone systems, cell phones and radios; preparing annual budget estimates; review and development of contracts far service; assistance in building design and installation of telecommunications equipment and assistance in ordering anal installing lines and equipment needed for tennis tournaments and other events. Other services include oversight and management of the Customer Relations Management function and rnonitaz'ing of the GovQA and Code Red Systems. 73 2011-12 ~aapaaed `d3udgc# Customer Relations Management Function Description of services rendered given funding of $59,290. One full tune Customer Service Assistant staffs the City Hall Lobby greeting anal providing information and directions to citizens, answering over 3'7,000 telephone calls, processing aver 205,000 postal items, entering and processing citizen inquires into the GovQA System, clipping newspaper articles for review on a daily basis; and maintaining information kiosks to make sure information is current. One part time Customer Service Assistant will cover these duties when the full time Customer Service Assistant is unavailable. Also includes postal meter rental, software updates, and supplies for the postage meter. Building Operations and Maintenance Function Description of services rendered given funding of $184,650. Function includes contract services for cleaning and maintenance of City Hall and also provides for pest control services. Contract services are provided for water chilled A/C system, City Hall fire alarm system and City Hall generator. Also included is fuel far the generator and the DERM permit. Costs for all City Hall utilities are included in this function. These are costs not allocated to other departments and include water and sewer, irrigation water, electricity, waste collection and disposal, and storm water assessments. 74 City of N~elray Beach 2011.20'E2 Proposed Budget 2009 2090 2011 2011 Department Manager AccountLrescription Actuals Aciuals Revised Y-T-D Actual Request Recommends Fund 001 GENERAL. FUND Dept. 18 GENERAL. GOVL:RNMENT Div. 02 AL7MINISTRATIVIa SERV ADMIN 12-90 REGULAR SALARIESIWAGES 303.45$ 254,266 253,650 194.405 283.780 283,78D 12-30 TERM PAYISICK & VACATION 0 28.874 0 0 0 0 13-10 PARTTIME 12,955 30,463 30,65D 23.347 5.070 5.D70 15-20 CAR ALLOWANCE 2,640 2,64D 2.64D 1.980 2,640 2,640 15-50 OTHER PAY 589 12.965 0 0 D 0 21-10 EMPLQYERFICA 21,875 22.945 19,610 14,612 2D,050 20,050 22-10 GENERAL EMPL, RET[REMENT 32,042 36.340 27,920 22.043 3D,39D 33.860 22-30 (CMA CONTRIBUTION 6.123 6.144 6.180 4.736 6,180 6,18D 23-10 LIFE INSURANCE 1,486 842 68D 513 780 78D 23-2D DISABILITY 1NSURANCE 1,982 1,697 93D 752 1,350 1,154 23-30 HEALTI-I INSURANCE 28.72D 24,24D 20,18D 15.143 36.250 33,390 24-10 WORKERS COMPENSATION 1.326 341 52D 390 810 81D 25-10 UNEMPLOYMENT COMPENSATIO 175 169 95D 143 150 150 25-20 EMPLOYEE ASSISTANCE PROD. 123 90 10D 76 130 130 PERSONAL. SERVICES 493,486 422,016 363,210 278,142 387,3$0 887,990 31-20 MEDICAL D 189 0 0 0 D 34-10 JANITORIAL SERVICES 28AOD 28,41D 32.200 21.910 22,24D 22,240 34-20 PEST CONTROL SERVICE 660 600 1,100 45D 1,460 1,290 34-9D OTHER CONTRACTUAL SERVICE 1,481 3.015 2,630 2.563 1.680 1,680 40-1D TRAVEL&TRAINING 2,562 $31 1,440 797 1,320 1,320 41-1D TELEPHONE EXPENSE 33,D43 28,317 28.130 15.100 2$,900 2$,900 41-15 PORTRBLEPHONElMDD 9.727 1,482 1.490 1.341 1,86D 1,860 42-1 D POSTAGE 223 138 250 85 100 150 42-2D EXPRESS CHARGEIMESS.SERV. 58 D 50 D 50 0 43-iD ELECTRICITY 108,056 93.086 97,160 60,422 89.670 89,67D 43-20 WATER AND SEWER 6.133 5,$95 5.9D0 4.429 5.850 5,850 43-25 IRRIGATION WATER 6.770 4.531 9,$00 7,519 5,810 5,810 430 WASTE COLLECT & DISPOSAL 31,860 38.880 40.600 4D,5D1 40,5D0 40.500 43-50 STORMWATER ASSESSEMENT C 2.823 2.821 2.820 2,822 2,$20 2,820 45-1D GENERAL LIABILITY 97,670 17,040 16.220 12,165 15,4D0 15.400 46-20 EQUIPMENT MAINTENANCE 22,285 22.6$3 22.760 14.791 22,820 22,820 46-30 VEHICLE MAINT, GARAGE 875 966 80D 524 4DD 800 46-90 OTHER REPAIRIMAINT. COSTS 6,375 3.365 4.000 2.755 3,8DD 3,50D 48-20 EMPL.RECOGNITIONAWARbS 0 0 50 D 5D 54 48-30 REFRESMENTIFOODIMEETINGS 0 245 240 239 D D 49-9D OTHER CURRENT CHARGES 175 200 200 2DD 2DD 200 51-1D STATIONERYIPAPERIFORMS 0 106 200 97 2DD 150 51-20 OFFICE EQUIP. < ~1,OOD 961 879 200 198 D D 51-90 OTHER OFFICESUPPLIIS 654 7D7 1,10D 1.017 1,20D 1,2D0 52-90 FUELILUBE-VEHICLES 274 239 D 0 D D 52-11 FUEL 0 0 200 D 200 900 52-20 GENERAL OPERATINGSUPP. 9,256 620 1,390 1.017 1,39D 1.390 54-10 BOOKS & PUBLICATIONS 4 0 6D 0 50 50 54-95 SUBSCRIPTIONS 2,792 2,9D0 5.410 2.91D 5.420 5,420 54-20 MEMBERSHIPS 1,743 1,342 1,650 1,646 1,670 1,670 54-30 TRAININGIEDUCATION COSTS 68D 378 73D 120 400 400 OPERATING EXPENSES 179,'135 259,778 278,6$4 195,&17 255,460. 255,960 ADMINISTRATIVE SERV ADMIN 692,612 681,794 841,890 473,758 642,840 643,150 7S C ~ C7gb Qp©©OOOOOO aAp h~ ~ d O> ' ddppCl C?bpdbb ~fi a3 tq op ct7 ~ ~ M m b b o © O ~ ~ d' Of7 r ArN r o> M ~~ ~ N ~ N ~ N M Q r M ~ M Eh0 l6 ~ M d ~ d © O C ~_ ~ O 'O (~ ~ m a ~ ca O O © N © C M p b O O O O 0 Q~ ©~Q ~M 0 N \ ~ 8 M ~ t (7 ~ M ~ M t1[ M CA to r M ~, ~ ih O G ~ 7 ~:+ U ~ Q/ L~ 0 'ch OC 0 V' ©© o owabcod b W © W CP f!5 h M ch v c71 ~ ar M 1 OD Nr Q rNdN ~h N T N ~ '~'" G ~ ~ t ~ ~ M ~ ~y Oi Ol h C C •t7 ~ O u7 N ~ €~ ©© C GCO clyb hlt') L+7 O Ol ~ S~ tq I~ M M C7 [C7 N ~ CO N LC~ M M d QO D NMdN e- ~ 00 0111. 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V !~ E! © ~ ~ ui V eM- m N c 0 ~ v ~ L ~ ~! y ~ ~ ~ l G 1 M "~ v N try W to "y p ~ ~ G7 D ~ Y F R N r ~ C. ~ ~~ ~p Cj M ~ ~ .~ ~ N y» 1L ~ ~ r b ~ Q m © w C r ~ r 0 © M ~^^ C ~ ~'"" 7 ~ Q ~ ~' lL O .~ .` ~ ~ D N ~ Q VJ ~o ~~~,.~~ ° m~ ~ w ~ ~ ~ ~ c ~ ~ ~ Q ~~'~ psi ~u~i n~.~g j1 FQcm W ts.mE yCt ~ ~ ~ Q G ~ ~ '.~~. ~ q ~ ~ N ~ "W Q t Q C).amf~G000OQ~tL.OW h ,~,{ ~ ~ ©OO d©rNQ~~OQ r-r~OrrrNNMrn .W Q Z } cf) cNA W t~L'i ~ W W C~p W ~W ~ W Administrative Services Department Clean & Safe Program City Manager Assistant City Manager (Admin Services) Clean & Safe Program Superintendent (Parks Streetseape Supervisor General Maintenance Workers (2) General Maintenance Workers (2} k3®autifcation Trust Fund Journeyman Cade Enforcement Palice Officers (4) Electrician {Street Officer (Code {Operations Lighting) Enforcement) Bureau) $fl 2(111-12 `J'xapaeecl budget Plrogram: Clean and Safe Streetseape The Clean and Safe Streetscape crew provides litter control, landscape maintenance and coordinates tasks with other departments in the clean and safe area. Litter is picked up on a daily basis flue days a week Wednesday through Sunday (with Parks Maintenance crews picking up litter on Monday and Tuesday). Responsibilities also include removal of illegal signs on light poles and pick up of litter around dumpsters on City property. Landscape ~naintenanee includes weeding, mulching, hedge trimming, plant removal and replacement and flower planting as well as the application of fertilizers and herbicides on a scheduled and/or as needed basis. The Clean and Safe Streetscape crew is also responsible for inspecting and reporting danrkage to street furniture and sidewalks, street light conditions and code violations. The Assistant Ci Mana er oversees and coordinates all de artment Clean and Safe tasks. 2010 2x11 zo12 Performance Measures Actual Pro'eeted Pro'ected Go. il: Kee Clean and Sate area fitter tree and attractive and ensure ublic health is maintained. Objective: {1} Remove litter daily from all areas {2) Eliminate rodent problems {3) Keep areas around trash containers and dumpsters clean and sanitary. Receive less than 1 complaint per month an litter control 1 1 1 Daily removal of litter frarrz all areas, including parking lots 96% 97% 97% and garages and around trash cans and dumpsters Provide monthly rodent control services 12 12 I2 Pressure clean under trash. cans and around benches 6 6 6 Go; il: Provide Class A Landsca e services to all landsca a areas in the Clean and Safe District. Objective: {1) Ensure landscape materials are healtlry and replaced in a timely manner {2} Keep areas free of weeds {3) Add varying shades of color to landscape nodes. Receive less than one complaint per week 1.00% 95% 95% Daily remove weeds to ensure less than 2% weed coverage of 94% 93% 95% landscape areas Replace flowers 2 times per year 2 2 2 Remove dead plants within 1 week and replace $6% 83% 85% Fertilize twice per year per plant and tree schedules 2 2 2 Go; ~I: Ensure Clean and Safe tasks erformed b ether de artments are com feted as re aired. Objective: (1} Inspects street lights, street furniture, sidewalks and banners monthly {2) Advise Code Enforcement of graffiti, sidewalks cafe violations and other code violations as observed on daily basis. Inspect ail street furniture and banners at least once per 90% 91% 92% week Inspect decorative street lights daily 96% 95% 96% Check for graffiti, illegal signs, illegal dumping, sidewalk 99% 98% 99% cafe violations and other code violations daily and report t0 Code Enforcement Stafflnl; Levels t19-10 1t1-11 11-12 Streetscape Supervisor General Maintenance Worker 1 Total 1 1 1 2 2 2 3 3 3 81 ~ ~ ~~., ~ 2U97-92 J'aapaoed ~udgeE Functions Justification Summary Clean aid ~a~e Cleaning Function Description of services rendered given funding of $97,945. Half of this crew's time is spend daily on this function. Services provided include clean up of trash and ether debris in the Clean and Safe area stretching from 1-95 to A-1-A. Clean up is done bath manually and with the use of the street sweeper. Areas cleaned includc streets, sidewalks and landscape areas, around trash containers and in all City parking lots, including the garages. Assistance is also provided in emptying decorative trash cans on Sundays and provida"ng assistance for special events. Contract services are provided for monthly rodent control to maintain a healthy environment and pressure cleaning under trash cans and benches to ensure that the Clean and Safe area remains at the high standards that we strive to maintain. Five percent of the supervisor's time is spent inspecting street lights, street furniture and code violations and reporting prablezns to responsible departments. Landscape Maintenance Function Description of services rendered given funding of $102,175. Services include weeding in landscape areas as well as applying weed killer to other areas such as sidewallcs, mulching, flower planting, hedge trimming, decorative fence replaceitnent, plant removal and replacement, and the application of fertilizers and herbicides as scheduled and/or as needed. These services are provided in street landscape areas, surface parking lots and around the perimeter of the garages and the Delray Beach Library. 82 City of Delray Beach 2011.2012 Prvpased Budget 2009 2410 2019 2(}11 Department Man~aer AccounlDescription Actuals Actuals Revised Y-T-D Actual Request Recommends Fund Q01 GENERAL FUND Dept. 18 GENERAL GOVERNMENT Div. 03 CLEAN AND SAFE 12-10 REGULARSALARIESIWAGES 91,649 95,276 97.390 73.539 97.400 97.400 14-10 OVERTIME 2.517 1,499 1,500 341 1,500 1,5D0 15-50 OTHER PAY 445 6 0 0 D 0 21-1D EMPLOYER FICA 6,934 7,082 7,140 5.353 7,250 7.250 22-10 GENERALEMPL. RETIREMENT 11,970 14,060 10,930 8.338 1D,43D 11,620 23-1D LIFE INSURANCE 554 364 3D6 225 30D 300 23-2D I]ISABILITY INSURANCE 605 631 360 284 390 390 23-3D HEALTH INSURANCE 19,227 23.590 20.180 15,143 27,190 25,040 24-10 WORKERS COMPENSATION 7,606 2,208 3.380 2.535 5,260 5,26fl 25-10 UNEMPLOYMENT COMPENSATIO 100 105 110 79 11D 11D 25-20 EMPLOYEE ASSISTANCE PROG. 88 88 10D 76 100 106 PERSONAL SERVICES 141,691 944,904 141,390 105,913 149,93© 148,970 31-20 MEDICAL 350 34 D D 0 0 34-20 PEST CONTROL SERVICE 6,468 6,468 6,48D 4.851 6.480 6,480 34-90 OTHER CONTRACTUAL SERVICE 4,015 6,305 5,2DD 4.74D 4,956 4,95D 41-15 PORTABLE PHONEIMDD 388 354 400 281 33D 330 44-45 VEHICLERENTAL-GARAGE 12,330 12,330 12,330 9.248 2.31D 2,310 45-10 GENERAL LIABILITY 5,65D 5,580 4,9$0 3.735 5.470 5.470 46-20 EQUIPMENT MAINTENANCE 1,D17 2.510 2,200 2.188 1,800 1.800 46-30 VEHICLE MAINT. GARAGE 2,786 1,290 2.900 2,834 3.350 3.350 46-90 OTHER REPAIWMAINT. COSTS 345 50 0 0 0 0 51-10 STATiONERYIPAPEWFORMS 120 266 120 71 100 100 51-9D OTHER OFFICE SUPPLIES 630 344 300 28D 300 3D0 52-10 FUELILUBE-VEHICLES 1,733 2.255 2.220 2,221 2,3D0 2,300 52-2D GENERAL OPERATINGSUPP, 1,629 1.526 1,600 1.571 1,50D 1,500 52-22 UNIFORMILINEN SERVICE 1,919 1,279 1,300 848 1,3DD 1,30D 52-26 GARDENING SUPPLIES 2D,595 17.909 17.800 16,116 18,000 18,000 52-27 EQUIPMENT ~ X1.000 874 3.057 2.200 2.2DD 2,ODD 2ADD OPERATING EXPENSI=5 60,748 61,555 8©,030 51,183 50,190 50,990 CLEAN AND SAFE 202,439 205,460 209,420 157,096 200,120 199,180 83 O O g O C O P O O 4 d d d O d d O d O d d O O O 0 0 0 0 ti7M Om6?fOr O 0 M \ ° O M {6 ~ d ~ O ~ d © [d) Eft O In to d An d N ~ ~~~~~ Yf ~ N 6i ~ C O.N r - M~ r N ~ N M N h C N ' R ~ N ~ v {p ' 7 +~L` N ..t O © h ~ b b tt? 4y O t[y tC1 q cf} p W E[?~t7 WN ~~b u7 ~ ~ M ~ ~ ~ C ~4 Y M r ~ M tff ~N ~ d.' ~ ~ l9 V C O +~' O O M ~ o b ©© bbbbbb ~i~MrO ~ M M Ca ~ o M C M C W c r G i Il ~ ~ r N T r ~ ~p NM NV' N '"!' ~ ~ m ~ ~ ~ ~ N P N eiS ~ e^ „ ~ r N d ~ ~ m ~ ~ ~ t IS ~ ~` I~~W ~ Q O ~ O , o~S ~ ~ ~ Q O. 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LL.LL~OQU7LE1L1:OO0UInOfnOUQEI..LLU)UT U~ ~fl]~C7L€1~G~-LS:LI:OC~fn~l-F-O03LLF"C}FL J v Q Q©dN©©©OP~1('J000Otn©©r W b NM~'A[7 (D I~d0 ehQOOO70AQ117OOOOMK7 r(~[OOa•-NMIT e~ +rrN O'~"NN~<"'w~ e•-N1~SNNNCVNNN~''~""NO' N M M O GV M~'~ ~' ~ " ''~'"' QS _ ~ S~~ gt ~_g e ~'[ ~e l~ iNC 1 h[~K ~lj dj 4N' ~1~LNC ~'~~7(7 It7 K 4N E~! tj~ ~l~~ (j ~ 4~" 7L' n'~ ~'~~~~ M' 0' 0' 0 7 7 7 y 1 t t 47 17C11CJ 4~c V V V V V V / i © O O O O O O O O 0 0 0 © ~ d ~ r ~ hOt Ifl ~ d ~ C h N ~ C O ~ C ~ ~ C A 4f U e 0 v 6 © N I1 ~ y N ~ m P } N ,~? ~ ~ y lL. !L~ p fA N ~ ~ ~ ~ td d ~ ~ N }} ~ li. ~ b 7 ~ ~ eo ttl ~ C C S d ci a ~ ~ ~ a ~ ~ ~ v a. d z w ~ Q ~ ~ y « ~ ~ a V ~ ~ N 'ti E ~J J U ~ N d ~ ~ ~ d ~ ~ ~ ~ ~ ~ ~ ~~ ~ Vi ~~"~ ~~7 C ~ ' ~ ~ ~ N ~ C3. ~ N C7' .'.~^+ ~ 4'S SO ~ a ~~~ ~~- ~~ Q~ ~ CO , y ~ ~ a~~w~~~ 6R~a~s~ C~~ O U...itxafx CJOQ~0.0cn I- ..S i~ ~ OOOOOrN04?tfSOO ~ ~CVNM01r i ~~T Oi i Q~ sb~ s LO~~CmO tO~~~~~~[OQ ~ a~ ~ePxay. `.l~eaci~ ~2axitla 2077-72 9'napaaed budget DELRAY BEACH F € O R I D A ~~ All America City 1 1 1993 2001 This space left apen far Hates 88 -reww~s stad~u.wt. M~,ss%o~ ~Statew~,ev~,t ~~e ~e~ra~ ~eac~ ~ta~~u.w~ w~~~ ~e ~eco~~,i~e~ as a ~~ew~.~e~ cev~,ter for spec~a~ evewts ~w ~ou.t1~ ~~.or~~a wl~~~e se~v~w~ tie ~ee~s of tie c~t~~ews a ~.~{ cow~.w~.~cv~,~t~ t~ ~o~.~ ~ tevL~n,%s a v~~ ot~ e~ eve wts . ~ ~ ~ ~., ~ 2(t9?-P2 9'rv~aaed ~udpee Program: Tennis Stadium The Delray Beach Tennis Center Stadium is an 8,200-seat facility with approximately 3,000 box and reserved seats. The facility includes bathrooms, a courtyard area, VIP seating area and a television booth equipped to televise live or taped delay. The City hosts a variety of premier events at the stadium such as the Chris Evert Pro Celebrity, Infiemational Tennis Championships, Fed Cup, ATP Champions Tour and other community events. 2(11(1 2(11I 2012 Performance Measures __Actual _ Projected Projected Goal: To promote the Stadium as a multi faceted venue available for professional tennis, amateur tennis, other sports events, and community and charity events while promoting the Gity of Delray Beach through national and international television exposure. Objective: Host events in the stadium that market the City of Delray Beach and add economic impact as well as support the community and charitable organizations. Intez-national Tennis Championships l 1 ATP Champions Tour 1 l Chris Evert Charity Event (Annual celebrity event) l 1 First Night l 1 Special Events (other miscellaneous events} 1 L Staffan Levels (19-10 1Q-11 11-12 Contracted Service n/a n/a n/a $9 2v~i-rz a~~~ ~ Function Narrative Summary Stadium Management & Administration Function Description of services rendered given this level of funding: $19,500. JCD Sports Group will network through the community to develop new opportunities for community events such as dances and festivals. We will promote the Stadium as a multi faceted venue available for professional tennis, amateru~ tennis, various sports events, community and charities events, and concerts. We will assist promoters in finding services sash as security, concessionaires, lighting, catering and rentals as well as facilitating Ticketmaster arrangements when necessary. Stadium Maintenance Function Description of services rendered given this level of funding: $22,440. This funding will provide maintenance to the stadium such as bolt replacement, deck repair, replacement of seats and maintenance to the stadium lighting; as well as water & sewer necessary for the stadium court. Tennis Tournaments Function Description of services rendered given this level of funding: $2,13'7,480. The City will host a variety of events in the stadium such as lnternational Tennis Championships, ATl' Champions Tour and Chris Evert l'ro Celebrity. We will host events that promote the City of Delray Beach through national and international television exposure while minimizing impact on City staff and parking. 90 Account I3escriptien Fund QD1 GENERAL FUND bep#. 42 TENN15 OPERATIONS Div. 14 TENNIS STADIUM 31-90 OTH1=R FROI=ESSION, SERVICE 34-90 OTHER CONTRACTUAL SERVICE 43-10 ELECTRICITY 43-20 WATER AND SEWER 4490 OTHER RENTALlLEASE CAST 45-10 GENERAL LIABILITY 45-90 OTHER INSURANCE COSTS 46-10 BUILDING MAINTENANCIr 52-2D GEN, OPERATING SUPPLIES 55-40 TENN[S TOURNAMENT 55-43 .CHRIS EVERT CLASSIC TOURN 55-46 PLAYERS iNTL MGMT. INC. 557 CHAMPIONS TOUR OPERATING EXPENSES TENNIS STADIUM City of Delray Beach 2011=2012 Proposed Budget 2()09 2010 2011 2011 t3apartment Manager Aciuals Acluals Revised Y-T.p Aciual Request Reeommends 65.626 50.236 70,150 39.331 73,150 73,150 38.43$ 39.806 41,090 34,203 42,400 42,400 17,490 16.450 18, 300 13.725 17,750 17, 750 5.200 5.500 8.790 6.593 4,340 4,340 0 0 100 0 100 100 39.700 39,210 38,760 29,070 52,140 52,140 1, 650 1, 900 1.500 1,125 1, 500 1,500 18,160 16,789 23,840 10.672 18,000 18,000 2,779 1,873 2.660 2.655 2.500 2.500 1,150,675 1,201,310 1,242.540 1.139.631 1.302.820 1.362.820 54,098 52,611 55.550 53.992 56.400 56,440 160, 208 160, 208 160, 210 134.975 164, 570 164.570 0 0 468.750 468.750 443.750 443,750 1,554,U24 1,585,893 2,132,240 1,934,722 2,179,420 2,179,420 9,554,1}24 1,585,893 2,132,240 1,934,722 2,179,420 2,179,420 91 paornonnno©©oooooooooc.~ooca~d~oaaannooo©ovo©a©o©c~o ~ r ~ I~ M r .-- tLi O ~ ~ is ~ m 0' ~ ~ ~ ~ ~ aci m ~`~'S ~ ~ N ~ ~S ~. 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U QI C N 03 d C C- G S Ctl ~ ,~ } ~ TJ ,~ ~ ~ N N ~ N '.1.- ~ :.._ '~ ~ M C L1 C1 O .L] ~ '~ .:' ~ y q C ~ ~ ~ ' ~ ~~ ~~ ~ o ~ ~ ~ ~ ¢ o ~~_ m~c w~~ r°in~r oml°l aa, l~l~ c a.~cs¢V,l ~o¢ c~lna~n ~ r,; V p OoON©C?©©©t{)(4C]GQCtf1COrO~Q NMd'>nCAha0~tO0oel~QQ470©oOMIDP- F N 67 d +^ N M~ r r r (V G1 r C~1 CAF ~ r r r N f~l N f~E N N N N N ~' ~ N c^sS^Ni Mi M O) N M 'CI' "c~' '~j' '~' ' ` N ~ ~ A V ~ Q '~c ~ti ltl EL J U~ ' V i ~ CVNNMM~tggq V hhh00~~W 90~~~6J~r NNtV (V CV (~INNN C) ~ ~ 113 tt7 id7 ef) e37 ~ ki ttl u~ ~[7 u7 ~n u7 ~ u) ~ n tt? ~ ~ ~!'i ' d"<i' '~i"'~4"~t' iC1 ~ t[7 lC) u~ tC) tl) lfl 1 ' ' ' . . et ~ C ~ tt ~ ~i V M .~,~ O44QC7©C7©©C9©C7 C ~ ~ ~ e} a ~ ~ 01 ~ p, a a ~ N D G ~ d M ~ ~" y ~ 'e w. ei e ~ ao HH o ~ u A cv ~ e a ;; °a = N ~ © oca ~ ~ G N qy ~'" o «' e ~+ a a , , ' a c> c ~ .~ ~~N ~a ~ O N b © pp h ~ ,a ~ 'C7 47 ~ N ~ C ~ N ~ ~ N N v ~ } ~ I 7 OE1 io 7 G C a w N O. Rte. ~ a N ~ ..[ F ~ us ~ F N ~ tpi E ~_ a. Q W 7 ~ c a ~ ~ ~ a ~ N A c~ a c ~ ~ ~ Q ~' p~„o Em~'~a °~a ~"" a ~ ~ O ~'~ c ° -'w ~a ~z ~ Q ~rna ~ii ~ o~~~ ~ ~ ~77 ~ ~~ Cil w ~ O ~ ~ a ~ .«'~. C C) J Q7 ~ O Ca U U Q T C L Q f!3 I"' ff p CJO CJ CS C]~~OtCi µ70d ~ 'et' G~ r N N c~7 ~ a~ ~~~ o~~~~~~~~ Tev~.v~.~s ceviters MLSS~oVt. ~tatewc.ev~,t ~~e ~e~~a~ ~eac~ ~e~w~s Gewters w~~~ ~e ~ecof~~e~ as tie hest ~~c.b~~c tewv~,%s fac~.~%t~es ~~, ~so~.t~ ~~o~~~a; sew~w~ tie weeds f tie e~,t%~e cowc.wc,~v~,[,tc~ t1no~.~~ we~~--~~awvt.e~ te~,~n,~,s -p~o~,~a wt.s, fec~a ~ eve~.ts, a w~ a w~~e va ~~et~ o f we~~-w~.awa~e~ awc,ate~~ awl -p~ofess~owa~ tou.~wa w~.ewts. 20y1.72 ~'napoaetl *.~?eeafget Program: Tennis Centers The Delray Beach Tennis Center is open from $:OOam to 9:OOpm Monday through Friday and 8:OOam to 6:OOp~n Saturday and Sunday year round. The Delray Swim & Tennis Club is open from 8:OOam to 5:OOpm Monday through Sunday in season, with reduced summer hours. The facilities consist of 38 clay and 7 hard courts, pro shops, swimming pool and lounge areas. Private and group lessons are available from certified tennis professionals. Tennis programs include beginner to advanced classes, Tennis USA, leagues for men and women, junior clinics, and camps. 2010 2{111 24112 Performance Measares Actual Projected Projected Goal: To create a friendly, welcoming enviromnent fox players and patrons while maintaining a high. standard of customer service in all areas. Objective: Cantinas efforts to improve customer satisfaction. Providing professional and welcoming facilities to the community. Conduct Member Satisfaction Survey 4vsrall Satisfaction Rating {Average of all) Customer Service Rating {Staff Friendliness) Court Condition Rating Maintenance/Cleanliness Adult Programs Junior Programs Note: Rating Seale 1 to S with S being the highest. 1 1 1 4.0 4.3 4.35 4.7 4.6 4.6 4.3 4.3 4.3 4.2 4.2 4.3 4.3 4.S 4.5 4.3 4.b 4.6 Goal: Develop and implement new programs that will enhance and create a positive experience for members and increase and sustain membership. Objective: 'To promote player and community camaraderie throw organized and professional pragratns and policies. Summer Memberships 24 24 24 Annual meznbsrships (renewals and new memberships) 339 333 333 Established Member Guest Days 12 12 12 Established City Championships 1 1 1 Goal: Expand and enhance communications and marketing tools utilized to inform members and residents about events, programs and policies. Objective: To develop and distribute newsletters and monthly calendars to the general public, guests and members to '' raise awareness of programs and opportunities at the facilities. Number of newsletters distributed per year Number of calendars distributed per year Goal: Enhance and develop additional opportunities and programs for juniors. 12 12 12 Objective: Provide opportunities for juniors to learn and experience the sport of tennis by hosting various camps and programs. Delray Beach Tennis Patron Program Participants 378 400 400 Summer Junior Camps Participants 1,613 1,620 1,620 Christmas Junior Camp Participants 86 100 100 Collaborative youth program efforts with Parks & Rec. 4,733 4,750 4,750 Dept. (Local schools, Boys & Girls Club etc...} *Numbers represent total participants Staf4i~n Levels 09.10 10-11 11-12 Cantractcd Service n/a n/a nla 95 City. a~ ~ePxaty fkenefk, ~~orada 2U91-92 9'napaaed `~tacdgct Functions Justification Summary Tennis Centers Management & Administration Function Description of services rendered given funding of $1b2,800. Services provided include accounting services management, supervisory and administrative services for the oversight of facility operations, including annual management fees paid to 7CD Spans Group. Services are provided to arraembers anal guests fox club tournaments, USIA Amateur Tournaments and Roots and Rainbow Tournaments in organizing, planning and running these tournaments. Allocations are provided for health and other insurance casts assigned to these functions. Also provided are contract costs for advertising and promoting the centers. Lessons Function Description of services rendered given funding of $440,670. Services provided include tennis lessons and clinics at both facilities. Included are professional staff and lesson commissions. Pro-shop Function Description of services rendered given funding of $197,840. Services provided include pro-shop operations supervision, sales of merchandise, court scheduling, cash register operations, and pro-shop sales at both facilities. Included are staff txa~ning, professional membership for the pros, office equipment leases, insurance allocations, operating supplies to support services, merchandise purchases for resale and miscellaneous tournament costs. Court Maintenance Function Description ofservices rendered given funding of $189,580. Services in this function include daily litter pickup, ensuring court water coolers are filled, court brushing to beep playing surface safe and in excellent condition, replacement of nets and court lines as needed, court irrigation system. maintenance, addition and/or replacement of clay on courts as needed for 38 clay courts and blowing and sweeping 7 hard courts to keep clean and safe. This function also includes the cleaning and maintenance of the pro-shop and entire facility including reseraams Contracted services are provided for fence repair, replacement, and resurfacing of hard courts to ensure patron safety and that ATl? standards are met. Building Operations and Maintenance Function Description of services rendered given funding of $159,400. Contracted services are provided for pest control and alarm system, elevator and air conditioning maintenance. Also covered are costs for all other utilities and support operations, building maintenance tasks such as wallpaper replacement, painting, replacement of rotted wood, restroom and locker roam maintenance to include furniture replacement. Services are provided to keep the buildrrig and site maintained in an excellent and safe rr~anner. 96 Gity of Defray Bead 2091.2012 Proposed Budget 2009 2010 2011 2fl11 Department Manager Account Description Actuals Actuals Revised Y-T•DActual Request Recommends Fund 067 GENERAL FUND Dept. 42 TENNIS OPERATIQNS Div. 15 TENNIS CENTERS 31-90 OTHER PROFESSION. SERVICE 361,845 371.511 402,970 237.832 394,430 394,430 3420 PEST CONTROL SERVICES 144 0 280 207 200 200 34-90 OTHER CONTRACTUAL SERVICE 318.426 375.270 372.770 319.135 381,570 381,570 40-10 TRAVEL & TRAINING 321 671 600 466 600 6D0 41-70 TELEPHONE EXPENSE 2,972 2,584 2.740 1.856 2.780 2.780 42-10 POSTAGE 432 5D 450 D 1D6 1D0 43-10 ELECTRICITY 69,640 75,865 73,060 56.866 70.980 70,980 43-20 WATER AND SEWER 30,203 15,535 25,OD0 7,431 17,350 17,350 43-25 IRRIGATION WATER 15,070 29,483 23,290 20,282 2$,650 28,650 430 WASTE COLLECT. & DISPOSAL 7.477 9.031 9.410 9.407 9,410 9,490 43-5D STORMWATERASSESSMENT FIWE 4,114 4.114 4.120 4.114 4,120 4.120 44-30 EQUIPMENT RENTALILEASE 3.033 1.386 1.500 655 1,400 1,400 44-45 VEHICLE RENTAL-GARAGE 0 50D 500 375 500 5D0 45-1D GENERAL LIABILITY 27.420 29.19D 26.400 19.800 27.360 27.360 4545 HEALTH CARE PREMIUMS 26,901 30,918 36,800 52.786 34.600 34,600 45-90 OTHER INSURANCE COSTS 32,667 37.268 35.30D 21,597 34,300 34,3D0 46-10 BUILDING MAINTENANCE 10,296 15,732 10,OOD 4.321 2DA00 20.000 46-30 VEHICLE MAINT,-GARAGE 4,866 302 1,100 35 1,650 1,700 46-90 OTHER REPAIRIMAINTENANCE 69.330 54,900 55,000 38.882 50,000 SD,OOD 47-10 PRINTINGIBINDING SERVKE 623 2.D14 2,000 32$ 2.000 2.OD0 4$-30 REFRESHMENTIFOODlMEETINGS 0 65 100 0 100 100 49-1D ADVERTISING 7,869 14,503 10,500 7.571 10,500 10,500 49-90 OTHER CURRENT CHARGI=S 590 650 590 59D 650 650 51-10 STATIONERYIPAPEWFORMS 299 28$ 350 57 35D 300 51-20 OFFICE EQUIP. <$1.000 4,423 282 744 0 75D 750 52-11 FUELIOIL-OTHER 701 825 850 533 97D 97D 52-20 GEN. OPERATING SUPPLIES 10,739 7.439 9.305 6.585 9,000 9.DD0 52-22 UNIFORMSILINEN SERVICE 1.486 1,811 1,800 1.330 1.800 9.800 52-25 JANITORIAL SUPPL€ES 336 409 940 939 1.14D 1.100 52-27 EQUIPMENT < $1.000 ~ 0 623 9,200 1.707 1.000 1,000 52-44 TENNIS MERCHANDISE 12,118 16,878 18,000 9,793 18,000 18,000 54-20 MEMBIWRSHIPS 557 615 970 567 970 970 55.40 TENNIS TOURNAMENT 21,919 20,777 24,000 21,426 23,100 23,100 QPERATING fwXPENSES 1,038,815 1,121,487 1,160,855 $x7,478 1,156,290 1,1x9,690 63-90 OTHER IMPROVEMI=NTS 8,675 3,500 15,760 12.760 0 0 64-11 COMPUTI=R 1=QUIPMENT 14,338 0 0 0 0 0 64-90 OTHER MACHIEQUIPMENT 0 2,170 0 D 0 0 CAPITAL QIiTLAY 23,013 5,670 15,780 12,760 0 0 TENNIS CENTERS 1,058,828 1,127,157 1,776,415 880,288 1,150,290 1,149,690 TENNIS QPERATIQNS 2,613,852 2,713,056 3,308,655 2,T94,959 3,329,T10 3,329,116 97 O O O L] ©©©©C3 Q d G C O O C1 O P ©0 0 0 0 0 0 0 ©© '~ N ~C09 ~ ~ ~M~ Vr' r y ~' w LEI C1 h' oO W d' ,J, M M ] ~ r N a m o n a o000 0 ~ 7 M M~ r r w N ~ 6 7 d ' ~ (SS a0 C? h o~ q) h r N V' O Q tD CD "tl' N ti r O . ~ W ~ ~ N GNi la,. 1 i ~ M N ~ V_ ~~ ~ a C? ~ ~ oif R N C C m ,W M ~ 7 ~ O ~ O S D W r M r..~ t.. 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Police Department Support Bureau City Manager Chief of Police Legal Advisor AttorneylPolice Legal Advisor Le al Secrets II Administration Unit Infernal Affairs Lieutenant Administrative Assistant Administrative bfficer Administrative Support Bureau Assistant (2) Assistant Chief Training Unit ~ Accreditation Sergeant Accreditation Officers {2) Manager Admin Assistant Support Services Division Captain Community Affairs ~- Public Information Sergeant Communications Section Communications Manager Cammunicatians Supervisor (~I) gispatcher (7 9) Administrative Assistant Records/PINS Section Information Technology Unit 'INS Supervisor (2 Police Information Specialist (14) Police Inforcnatian Specialist Sr, Technical Systems Manager Technical SEappart Specialist 101 2v~~-tz a~~~ ~ Program: Police Department Support Bureau The Support Bureau includes the budget for the Office of the Chief of Police, the Internal Affairs Unit, the Police Leal Advisor and the Administrative Unit, which is tasked with payroll, purchasing, and budgeting. Additional units and functions funded from this budget include the Support Services Division. This division is comprised of the Accreditation Unit, which monitors compliance with state law enforcement accreditation standards and re-accreditation, manages the Department's grant reporting, and manages the Power DMS electronic document distribution system; the Training Unit identifies and addresses training needs, ensuring mandatory certification training requirements are met, manages recruitment and hiring efforts and tests new equipment; the Public information Officer {PIO) serves as the liaison with the local media, city PLO, and the delivery of crime prevention programs and youth initiatives; the Communications Section and 911 Operations answers all incoming calls on the non-emergency and E-911 lines for the cities of Delray Beach and Gulf Stream as well as fire calls for Highland Beach; the Information Technolo~y Unit ensuxes daily functionality of computer equipment as well as the research and testing of new technologies; the RecnrdslPalice Information Section enters data, stores, maintains and distributes all police reports in accordance with Florida Public Records Laws, conducts Uniform Crime Reporting and tracks burglar alarm ordinance violations; and the Volunteer Suction consists of two separate volunteer groups {Operations and Support) with 368 participants. The Support Services Division also coordinates all facility maintenance issues. 2010 2011 2012 Performance Measures Actual Pro,~eeted Frn,~ected Goal: The Support Bureau will provide the community with professional, effective, well trained police leaders. Objective: Annual promotional examinations will be given for the positions of Sergeant, Lieutenant, and Captain. Promotional materials for the written examination will be produced by a validated outside vendor, and testing will be conducted in accordance with accreditation standards. We will continue the development of a comprehensive in- service training plan for bath sworn and non-sworn members of the department that will provide the basis for the promotion of the best personnel possible. Employees taking the annual promotional test 20 20 20 Goal: The Support Bureau will provide the department with a workforce representative of the coznrnunity we serve, to better mirror the community demographics. Objective: Ta recruit and hire minority and protected-class individuals as police officer candidates and 'continually review and update our plan for the recruitment of all individuals as dictated by the requirements of the department. Minority recruitment efforts will include advertising at selected colleges and universities, minority job 'fairs and referrals. Police Officers Hixed 18 4 5 Minority/Protected-Class representation (Percentages) 33.33% 50% 35% College and Minority/Protected-Class Recruitment trips * 4 2 4 'Note: Recruiting has been done mostly via Internet, publications and minority advertising due to budget constraints. Recruitment tri s to Local Colle e Cam uses and Police Academies has occurred. Goal: The Support Bureau will provide timely, professional and courteous service and referrals to the community and customers who utilize our Communications Section's services. Objective: Increase fu~st line supervisory involvement in problem solving and personnel development on each shift while providing excellent customer service through training and inspections in Dispatch. Supervisory skills refreshment {hours worked each console) Average hours of training per Communications Specialist Review 5 calls per person per month for quality assurance. 864 864 875 25 32 4a 96a 96a 960 102 2U?t-72 9' aced .~ za~a za~~ za~z Performance Measures Actual Pro'ected Pro'ected Goal: The Support Bureau will enhance palice ties with the community we serve. Objective: (1} To teach students about valuable character traits. (2) Continue patrolling neighborhoods and providing customer assistance utilizing our volunteers. Approximate number of youth participating in Police Dept. 2,000 1,000 1,000 programs designed to promote good character traits. Total number of volunteers ** 369 370 388 Volunteer hours worked. ** 31,928 35,000 40,000 Monetary value to the City of Delray Beach (based on avg. $576,300 $631,750 $828,000 CSO hourly rate of $.lB.OSfor DBPD) Goal: The Support Bureau will utilize technological advances to enhance the efficiency and productivity of programs and employees allowing for the preservation of evidence and providing officer safety and training opportunities. Objective: Obtain and implement new hardware) software to include Digital Retarding Equipment far Community Patrol vehiclcs. Total number of police vehicles with audio/visual systems 10 ** 10 *20 **Eliminated from CIP *Requesting in P'Y 11-12 CIP Staf~n Levels 09-10 10-11 11-1z Police Chief Assistant Police Chief Support Services Captain Internal Affairs Lieutenant palice Sergeant {Training) Police Officer (Community Relations & Crirne Prevention) Police Sergeant {Community Relations & Crime Prevention} Police Officers (Training & Recruiting) Legal Advisor Administrative Officer Accreditation Manager Executive Assistant Legal Secretary Administrative Assistant Technical Systems Manager Communications Manager Police Officer (Volunteer Coordinator) Technical Support Specialist Communications Supervisor Communications Specialist (1 position frozen} PINS Supervisor palice Information Specialist {3 positions frozen} Folice lnfaratian Specialist, Sr. FTIs 1 I 1 1 1 1 1 i 1 1 1 1 1 1 1 1 1 0 0 0 1 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 l 1 1 4 S 5 1 1 1 1 1 1 1 1 0 1 1 1 4 4 4 19 19 19 2 2 2 14 14 14 1 1 1 1,44 1.26 T.26 b2.4 63.2b___ 62.2b 103 ~ ~ ~ePnary ".~easPi, ~Paxeda 2099-92 Jr'roq~aaecG ~3udget Functions Justifications Summary Police Support Bureau Support Bureau 1Wlanagement Function Description of services rendered given funding of $759,570. This funding will support the command element that provides the necessary leadership and direction for the department to obtain the goals and objectives as stated in the departmcnt's mission statement It includes the Chief of Police, Support Bureau Assistant Ghief, Support Captain, and two administrative assistants. Internal Affairs Function Description of services rendered given funding of $233,840. This funding will support the Police Department's Internal Affairs function respansible for the investigation of allegations of misconduct and various policy violations. Additional responsibilities include reviewing and tracking all agency response to resistance incidents, officer/subject involved injuries, K-9 apprehensions, and employee involved motor vehicle crashes. Legal Advisor Fuoction Description of services rendered given funding of $225,020. This funding will support the office of the Legal Advisor, which is responsible for preventing and addressing agency litigation, case review, case classification, case filing, nuisance abatement, municipal ordinances, civil forfeiture matters, and public retards. The Legal Advisor is responsible for providing relevant training to agency members on legal issues and case law updates. Recruitment and Training Function Description of services rendered given funding of $821,570. This funding will support the Recruitment and Training Function, which is responsible for identifying and addressing training needs, ensuring mandatory State and Department training requirements are met, conducting recruiting efforts and background investigations. Additional responsibilities oversee the agency Field Training Program, the Honor Guard Program and providing assistance during the Department's annual promotional process. Also included in this function are costs associated with recruitment and hiring as well as department wide training. Accreditatiau Fuuetion Description of services rendered given funding of $101,970. This funding will support the Accreditation Function which is respansible for monitoring agency compliance with state law enforcement accreditation standards and re-accreditation. Additional responsibilities include: policy research, development and revision as needed; grant research, reporting, and writing. Administration Function Description of services rendered given funding of $240,980. This funding will support the Administration Function, which is responsible for the preparation and monitoring of the budget as well as departmental payroll, internal oversight of purchasing, preparation of agenda items, and processing daily iarvoices and vendor payments. Additional responsibilities include monitoring and reporting of forfeiture fund accounts, support of grant activities, mid-year funding adjustments, and the department's inventory. Public Information Officer Functions Description of services rendered given funding of $Ib6,390. This funding will support the Public Information Dffice responsible for serving as the liaison with the Ioca1 media, city PIO, and the delivery of crime prevention programs and youth initiatives to include: Holiday Toy Drive, Kids and Cops Field Trips, Literacy Program, Karate Program, Baseball Camp, DARE and GREAT programs. In addition, 'The Public Information Officer will monitor and maintain current Agency announcements and updates through social media such and face book and twitter. 104 ~ a~ `.Ae?xary ~eaaPc, ~taxi,da 2071-12 `.PKagaaed fi(3udgct Cotn>Inunications Function Description of services rendered given funding of $2,034,550. This funding will support the Communications Function, which is responsible for Police/Fire dispatching 24 hours a day, 355 days per year. The section is responsible for answering all incoming calls an the non-emergency and E911 lines for the cities of Delray Beach and Gulf Stream as well as fire calls far Highland Beach. Recruitment, selection training and the promotional process for this function is coordinated through the Department Training Unit in collaboration with the Section Manager. Recorcls/Police Information (PINS) Function Description of services rendered given funding of $900,350. This funding will support personnel of the Records/Pollce Information Section (PINS) which is responsible for the storage, maintenance and distribution of all police reports in accordance with Florida public records laws and Uniform Crime Reporting. Additional responsibilities include tele-serve police incident reports, parking citations data entry and the collection of parking Ernes, public records request and document imaging. fours of operation for public assistance are: Monday through. Friday lam to 8 pm. The Police ReeordsClnformation section is closed to the public on Saturday and Sunday. . Infnr~nation Technology Function Description of services rendered given funding of $313,440. This funding will support the Information Technology Function which is responsible for ensuring daily functionality of the department's computer equipment as well as the research and testing of new technologies. Also included are costs associated with software maintenance, phone system software upgrades, and leasing of the satellite receiver among other equipment and software needs. Facility Maintenance Function Description of services rendered given funding of $356,184. This funding will support the Facility .2ilaintenance Function which includes casts far a janitorial contract to ensure the general maintenance and cleaning of the main police facility, the firing range, exercise facility and one police substation. Also included in this budget are routine costs associated with maintaining the facility, such as janitorial supplies, carpet cleaning, periodic wax and huff of VCT flooring and equipment maintenance and inspections for systems such as the elevator, fire extinguishers, and sprinklers. p'inally, costs such as electric anal ether utilities are reflected here. Volunteer Program. Function Description of services rendered given funding of $102,634. This funding will support all costs associated with the Police Volunteer Program. These expenses include: lease vehicles (including vehicle maintenance), uniforms, equipment and training. All costs associated with Volunteer Appreciation activities are also reflected here. 105 City of i]elray Beach 2019.2x12 Proposed BI~Idget 2oas 2a1a 2x11 2a1~ Depadment Manager Account Description Actuats Actuals Revised Y•T-t3 Actual Request Recommends Fund 001 GENERAI. FUND Dept, 21 POLICE Div. 11 SUPPORT BUREAU 12-90 REGULAR SALARiESIWAGES 2,975,333 2,892,265 3,074.915 2.240.415 3,000,070 2,872.790 12-3D TERM.PAY151CK & VACATION 165.822 84,152 75.000 23.013 75.000 75.000 13-10 PARTTfME 39,014 23,839 43,020 21.360 44,270 40,000 14-1D OVERTIME 288,764 349.351 310.000 256.851 300,000 300.000 15-1D CLOTHING ALLOWANCE 1,000 800 800 800 800 800 15-2D CAR ALLOWANCE 3,960 3.960 3.960 2,970 3,960 3.960 155 EDUCATIONALlCERT[FICATION 11,250 9.631 9,360 7.210 10.440 8,880 15-50 OTH1=R PAY 36.124 5,389 8,460 9,039 4.700 4,700 21-10 EMPLOYER FICA 254,795 246,559 266,077 187.120 254.640 244,100 22-10 GENERAL EMPL.RETIREMENT 260.670 301,612 234,690 161,799 205,390 228.840 22-20 POLICEII=IRE tTTREMENT 184.054 224.220 196,9$9 89.698 139,870 118,070 22-30 ICMA RETIREMENT 24,663 25,023 26.400 19.441 25,500 21.750 22-40 RI=TIREE HEALTH TRUST 27,005 26.859 24.471 24.472 25,440 7.870 23-10 LIFE INSURANCE 23,800 18.036 17.610 27.538 17,700 17.460 23-2D 3ISRBILITY iNSURANCE 19,627 19.229 11.390 8,673 12.910 11.610 23-30 HEALTH INSURANCE 406,882 448.130 381,31a 276,285 516.630 467,460 24-1D WORKERS COMPENSATION 47,918 49,718 53,710 40.2$2 50.230 50.230 25-10 UNEMPLOYMENT COMPENSATIO 2,119 1,983 2.150 1.500 2,000 1,964 25-2D EMPLOYEE ASSISTANCEPROG. 1.770 1.608 1,960 1.411 1,880 1,850 PERSONAL SERVICES 4,774,571 4,732,853 4,741,272 3,389,877 4,690,630 4,47T,33D 31-10 LEGAL 0 76 D 0 0 0 31-20 MEDICAL 26.316 24.826 0 0 D 0 31-90 OTHER PROFESSIONAL SERV. 14,459 29.164 47.970 4.526 20,590 20,000 34-1D .IANITORIALSI=RVICE 52,089 71,528 66.580 43.687 67,100 67,100 34-2D PEST CONTROL SERVICES 7$D 1.007 1.000 756 1.040 1,440 34-90 OTHI=R CONTRACTUAL SERV[CE 17.955 41,693 51,380 33.176 56.860 56,860 40-10 TRAVEL & TRAINING 18,309 23,645 21,000 18.881 39,280 23.000 4D-20 NON-EMPLOY): E TRAVEL 0 2,966 0 0 0 0 41-10 TELEPHONE EXPENSE 24.419 20,040 18,330 12.700 17,070 17,070 41-15 PORTABLE PHONEIMDD 21.978 17.762 14.420 13.502 17,890 17.000 41-20 INTERNET ACCESS 8.450 8.020 9.120 6,226 6,970 6,970 42-10 POSTAGE 8,845 8.589 9.000 7.830 10,250 10,250 42-20 EXPRESS CHARGESIMESSENGER 2,402 3.224 2,700 1.960 3,250 3A00 43-10 ELECTRICITY 157,188 116.956 935.174 86.585 121.980 121,980 43-20 WATER & SEWER 9,307 22.350 7,080 7.443 7.140 7,740 43-25 IRRIGATION WATER 0 0 7,41a 6.628 9.070 9,070 43-3D WASTE COLLECTION & DISP, 6.715 8,027 8.360 8.367 8,560 $.560 43-50 STORMWATERASSESSMENTFEE 2,997 2,997 3.000 2.997 3,000 3,000 44-2D BUILDINGS REIyTALILEASE 9.914 6,600 12,300 4.950 6,900 6.900 44-30 EQUIPMENT RENTALILEASE 17,170 19,288 27,440 24.882 29,350 29.350 44}0 VEHICLES RENTALILEASE 43.683 38,846 41,4$0 25.308 39,800 39,800 4415 VEHICLE RENTAL-GARAGE 40,070 40.350 27.630 20,723 35,100 35,100 44-90 OTHER RENTALJLEASE COSTS 0 D 2,320 0 2,320 2,320 45-10 GENERAL LIABILITY 17x,120 159.620 154A00 115,500 148.690 148,690 46-10 BUILDING MAINTENAI~lCE 54,566 46,325 80,419 54.620 79,700 79,700 46-20 EQUIPMENT MAINTENANCE 132,318 138,x84 163,260 98.665 165,930 165.930 46-30 VEHICLE MAINT.-GARAGE 44,197 62,421 35,050 29.988 34,100 34.100 46-31 VEHICLE MAINT-OTHER 14.519 7,101 2.200 681 2,100 2,100 46-90 OTH1=R REPA1RiMAINT.COSTS 79,653 79,536 92,790 70.990 141,$30 131,230 47-1D PRINTINGlBiNDINGSFRVICES 11,294 19,293 21.550 10.672 22,390 21.550 47-20 REPRODUCTION SERVICES 86 0 0 20 0 0 48-10 SPECIAL EVENTS 1.942 1~~6~ 7.120 2,040 8,090 7.120 City of ©elray Beach 21D11.2fl12 RroRosed Budget 2009 2010 2011 2011 oapartmant Manager Accountt)ascription Actuals Actuals Revised Y-~-i3ACtuaf Request Recommends Fund 001 GENERAL FUND Dept. 21 P©LICE Div. 11 SUPPORT BUREAU 48-2D EMPLOYEE RECOG. AWARDS 4,$14 6,695 5,200 6,784 5.200 5,200 48-30 REFRIrSHMENT1FflODlMEETINGS $,767 11,754 11,OOD 6,546 11,1DD 11,OD0 48-90 DTHERPROMDTIONALACTVITI 3,461 187 2A00 0 2,000 2,000 49-10 ADVERTISING 2,953 2,590 3.000 584 3,000 2,600 49-90 OTHER CURRENT CHARGES 7.717 6,794 4,900 5.173 4,900 4,90D 51-10 STATIONERYIPAPERIFORMS 12.78$ 12.871 7,47D 8.409 13,810 13,000 51-20 OFFICE EQUIP. <$1.000 4.826 12.778 8.950 5.62$ 12,96D 12,950 51-25 COMPUTER SOFTWARE <$1.000 681 1,183 1.000 300 1.000 1.000 51-90 OTHER OFFICE SUPPLIES 25,216 22.712 14.580 12.739 15,780 95.780 52-10 FUE€JLUBE VEHICLES 23,709 39.937 34,000 34.909 30.570 40,000 52-11 FUELIOIL DTHER 3.728 2A67 3,100 84 1.500 1,500 52-20 GENERAL OPER. SUPPLIES 80.240 95,672 89,867 29.401 103,660 103,660 52-22 UNIFORMSILINEN SERVICE 14.796 20,580 24,90D 10,491 3D,600 30,500 52-23 INVESTIGATIVE EXPENSES 2D0 100 0 1,391 0 D 52-25 .fANTORIAL SUPPLIES 14.849 9,034 9,280 9,172 9.2$0 9,280 52-27 E(~UIPMENT < $1,000 35.537 29,934 70.D00 53.6D1 70.480 70,480 54-10 BOOKS & PUBLICATIONS 6.532 6,795 8,010 2.524 8.530 8.000 54-15 SUBSCRIPTIONS 4,517 7.245 2.930 4.114 8.260 8,26D 54-20 MEMBERSHIPS 5,769 6,745 9,950 4.148 1D.440 10.440 54-30 TRAININGIEDUCATIONOOSTS 15,166 47,728 42.250 26.438 46.340 46.34D 54-35 TUITION REIMBURSEMENT 3,095 5.277 6,040 2.OD6 19.760 10,000 54-90 OTHER BOOKSIMEMBER.COSTS 0 70 0 D 0 0 OPERATING EXPtNSES 1,278,098 1,379,861 1,428,596 988,642 1,515,520 9,482,530 107 Account gesarsption Fund 001 GENERAL FUND Dept. 21 POLICE Div. 11 SUPPORT BUREAU 62-14 BUILgINGS 64-10 OFFICE FURNITUREIFIXTURES 64-11 COMPUTER E{~UIPMENT 64-12 OFFICE EQUIPMENT 64-20 AUTOMOTIVE 64-90 OTHER MACH,iI~QUIPMENT 66-10 SOFTWARE CAPITAL OUTLAY SUPPO#ZT BUREAU City of Delray Beach 2011.212 Proposed Budget 2fl09 2010 2011 Actuals Actuals Revised 2013 gepar€ment Manger Y-T-q Actual Request Recommends 0 0 0 0 12,640 12,600 0 0 5.380 1.469 2,500 2,5Q0 9.027 1,189 7,420 7.972 2,400 2,400 60.402 19,837 0 0 0 0 5,315 5,300 0 4 4 0 1,818 3,973 19,950 0 27,930 27,930 0 0 4,920 0 4.920 4.924 76,562 30,298 37,670 9,441 50,350 50,350 6,129,225 6,134,592 6,207,458 4,347,861 6,256,500 6,010,610 108 C 0 0000000000 S O ro00 Q QN 0 N oy~oa0aaooooo rnt~0 tl'O rMM O W fpN O CO (O MO~iC d'7 o CA M ao M rn t O ~ d i P O COCO M O t h~ r rn ~ r i ~t ui 6i 3A FrihNCf)ONr ~ c J ~ N N r r N M O M I C~ y d M © M ~ M ~ N N d m~ f 0 > 0 o a 0 `> ~ ~ ~ 0 o O c ~ . `> ~ ~ ~~ Q ~ 0 0 m M 0 00 0 000000 Na h rnoM~nnh 0 O 0 a N 1~ © tl'~ ~ Nom' (p ~ M ~ • ~ 4 ~ w t~f d rno M M r T 'Ntl' ~ N G _ F 0 00 o N P N P_ oo nnnnoo COO M3~ O>Om CO ' ' o N e o M N ' ~ 00 N ~ V h rn ~MCO •S ~ Ir ~b y Z O N .y. d' C ~ .h Mr ~ V d ~ 1 n C j N ~ r a 0 00 0 0 m o0 N v 0 v 00 o nnnnoo o0 co rnohCOrnCO o O o p 0 ~ M O h 0 O ~ Q N N V ~ ~ 1`€_ M M s syy N N O r O N N N V M O U V O O O O) W O O N r O M r O O p O O p O n n N CO (O O O (O N V' M N p M~NO[O n W e C ~ O~ Ci .C w ~ ^ CO ~ N O V ri t 0 3 C O 0 0 ~ a- O Q O O Oh o 0 0 o n n o 0 0 0 ~O ~ a ° ~ h 0 ~ 0 0 N r W om r r c O d ' Mp ~f D E 'p Y ] r N O r ~- i~ N N CO ~ ~ M N N C Q O O h O 1~ 0 0 O a 0 0 0 0 0 Nd' N 00 OCO N'V'M 0 O o ~ O P V '6 d h I~ O O rn N O to ~ N CD M O G ip O ~ O V' N Mtl O I ~~' V a ~ m C m }. 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Q m'~a~'y~ote~m~~o ~ U..~m~OOc~O¢=aOrn O 000 ~ Or ~NNM 00~f ~ V2 Q NM~7y~e~ <C V' V W ~ t0 (O CD t9 (O CO to (S3 tD t0 (O Police Department Operations Bureau City Manager Chief of Pnfice (SuPPn~) Assistant Chief Community Patrol Community Investigative Division Response Division Division Captain ~ ~ Captain [ Captain Administrative Assistant Executive Officer Lieutenant Alpha Days Lieutenant Sergeant (2) Officer (15) Alpha Nights L'€eutenant Sergeant (3) Officer (18) K-9 Bravo Days Lieutenant Sergeant{3) Officer (20) Bravo Nights Lieutenant Sergeant (3) Officer (21) K-9 In Trainingi Academy Officer (3) Administrative )nvestigative Assistant Section Lieutenant Administrative Assistant (2) Property Sergeant Special Operations Detective (6) Section Crime Scene Lieutenant crime Scene CSO 5upervisvr Supervisor Communi#y Service Crime Scene Officer (9) fnvestigator (G) di i_ i C v dence usto an (~1 CCR Program Manager TrafFie VEofent Crimes Sergeant Sergeant Officer (4) Detective (4) Special Vietfms Unit Sergeant Atlantic HS Detective {4) Crtme Suppression School Resource Team Officer Sergeant Officers (5} Glean & Safe Grime Analysis Officers (4) U i n t Crime Analyst (2) NarCOtiCS Enforcement Section Lieutenant Administrative Assistant VIN Unit SNEU (street Sergeant (2) Narcotics OfficerslAgent (4) Enforcement Ur Officerli7EA Sergeant Officers {5) Ili ~ a~ `.~eP~uuy ~eacPo, `.~aaicfcr. 2(f11~123'eapased `J3redget Proglral~: 4pelrat~ons Bureau The Operations Bureau consists of the Criminal Investigations Division, the Community Response Division and the Community Patrol Division. 'The Community Patrol Division is responsible for the preliminary investigation of crimes, first responders for ail calls for service and identification of criminal opportunity. These efforts are accomplished through ongoing relationships with citizens (corn~nunity policing). The Community Response Iivision takes a proactive approach in dealing with crime, repeat criminals, gangs and street level narcotics. They also are responsible for safe vehicular and pedestrian traffic city-wide. This division works in harcaaony with the community in improving the quality of life for all within the city limits. The Criminal Investigative Div'ision's task is to conduct thorough follow up investigations on criminal cases, identify and arrest suspects charged with perpetrating crones. This division is comprised of Violent Crimes Unit, Property, Special Victims Unit; Crime Scene; Crime Analysis; Evidence; Vice Intelligence and Narcotics and the Dive Team. 2010 2011 2012 Performance Measures Actual Projected Projected Goal: Proactively work to deter crime Objective: Increase traditional enforcement efforts. Field Interrogation Reports 1,915 1,995 1,995 Extra Patrols 14,078 15,470 15,470 Special Enforcement Efforts 20 24 24 Number of Arrests 1,915 2,176 2,300 Goal: Abn1v Community Palicin~ t~hilosot~hv anal Problem Oriented Policina strategies to address issues and problems. Objective: Establish and maintain a warkin reiatianshi with homeowners, business and communi associations. Active homeowners associations 250 265 265 Active business owners associations 7 7 7 Community Policing Initiatives (New goal) 16 20 20 P.O.P Unit Neighborhoods Served (New goal) 3 5 5 Goal: Reduce traffic crashes through enforcement and increasing the public's awareness regarding safe, responsible operation of motor vehicles. Objective: Conduct traffic crash analysis and initiate selective traffic enforcement in areas where data indicates a need and in areas identified b the eommuni City-wide Traffic Crashes 3,009 2,600 2,600 Traffic Selective Enforcements 848 1,100 1100 Number of Citations Issued 11,493 i 1,000 11,040 DUI Arrests * 153 200 200 *.i7U.lArrests are calculated into the total Number of Arrests for agency Goal: To conduct comprehensive, follow up investigations on select criminal eases in order to identify and arrest perpetrators of crimes against our residents, visitors and businesses. Objective: Utilize established solvability factors and common sense in determining case assignment for follow up investi ation. Clearance rate of assigned violent crime investigations 37.6% 34% 35°10 Clearance rate of assigned property crime investigations 31.2% 25% 26% Objective: Increase case linkage and crime solution through regular inspection of regulated, legitimate businesses utilized by criminals. Admin inspections of tow yards, pawn shops, junk yards, recycling, etc. 12 14 12 114 ~ ~ ~ ~~, `,~eanid« 201?-92~ aced Staffin Levels U9-I[} lU_tf It-1~ Assistant Police Chief 1 1 1 Police Captain 3 3 3 Police Lieutenant 8 $ 8 Police Sergeant 19 19 18 Police Officer (11 frozen positions)** 120 118 120 Crime Scene Supervisor 1 1 1 Crone Scene Specialist 4 4 4 Crime Analyst 2 2 2 Evidence Custodian 1 1 1 Evidence Custodian Assistant 1 1 1 Administrative Assistant 6 6 5 Progam Manager Community Renewal 1 1 1 Community Service Officer Supervisvr 1 1 1 Community Service Officer 7 9 9 175 175 175 ** 6 Police Officer positions are ARRA funded through the CDP~' award which expires 6/30/12 11S Cifrf ~ :(7eP~iary 5[i¢acf~, `~Paniafa 2(117-12 `.P~capaoed budget Functions Justifications Summary Police ()perrations Bureau Operations Management Function Description of services rendered given funding of $165,460. This funding provides management and oversight for all three Divisions within the Police Operations Bureau, which includes the Community Patrol Division, the Investigative Division and. the Community Response Division. 1~ifleen functions operate under the Operations Bureau, including this one. Comnauuity Patrol Function Description of services rendered given funding of $11,661,230. This funding will support the Community Patxal staff. The officers will provide the continuous police coverage necessary to conduct normal police patrols and law enforcement efforts. This funding will enable the Division to concentrate its efforts on providing citizens with the police services necessary to maintain law, order and quality of life through the comrrtunity policing philosophy. The officers will work with City, County, State and Federal agencies in addressing many of our carnrnunity's roost urgent needs. Additionally, we will meet our commitment towards partnering with Homeowner Associations and community groups. This funding will also support the training necessary for officers to maintain the proper level of efficiency and expertise in performing theix jobs. Crisis Team Function Description of services rendered given funding of 4,040. This funding will support the Crisis Response Team and Crisis Intervention Team. The Crisis Response Team will respond to situations where a suspect{s) is believed to be barricaded or holding hostages. The Crisis Intervention Team will respond to incidents involving persons who are believed to be a threat to themselves or others. Members of both teams are skilled in negotiation and crisis resolution. Their purpose on the scene is to use interpersonal skills to diffuse the crisis at hand. Funding in this section provides the officers with mandatory training required for certification, communications equipment and relevant training materials far both teams. K~9 Team Function Description of services rendered given funding of $316,920. This funding will support the two Officer/K-9 teams of the Police Department. Teams are a highly effective tool to the police officers while searching for and apprehending suspects, recovering narcotics and any items of evidentiary value associated with criminal activity. As part of the Community Patrol Division, the K-9 Officers perform normal police patrols and law enforcement activities critical in supporting that Division. This funding will allow these teams to maintain necessary and required training as well as the routine maintenance of the canines. The teams draw community support through the popular K-9 demonstrations conducted at different community events. Investigations Function and Management Description of services rendered given funding of $3,777,540. This funding will support the Management of the Investigations Division and the units housed here which include: Special Victims Unit, Violent Crimes Unit, Crimes Against Property, and the Coalition for Community Renewal. I:n addition to those units, management budgeted here also oversees the following functions (budgeted separately): Crime Scene; Crime Analysis; Crime Suppression Team; and Evidence. Funding for these units supports the investigation of crimes such as murder, sexual assault, assault & battery, robbery, suspicious deaths, extortion, gang activity, and child abuse. They also investigate property crimes such as: burglary, auto theft, grand thefr, fraud, identity theft, checking account schemes, computer crime, and arson. They also coordinate several youth programs and act as a liaison with the schools. The Detectives teach DARE {drug resistance) and GREAT {gang resistance) as well as RAD {rape defense). This function also includes the Coalition far Community Renewal {formerly Weed & Seed} which is a Community Based program designed to identify and solve entrenched community problems as well as enhance community relations. Finally, an additional detective is assigned to the Palrn Beach County Auto Theft Task Force which investigates auto thefts, a multi jurisdictional problem. 116 ~ a~ `.~eQxay. `~eacfi, BPaeida 2079-929'xapoaed 3ccd~t Crime Scene Function Description of services rendered given funding of $464,040. This funding will support the Criixie Scene Unit which collects evidence as well as photographing and processing crime scenes. Personnel are trained to seek clues and collect evidence that will ultimately assist detectives, patrol personnel and the State Attorney iii the identification and successful prosecution of criminals. Fingerprints, DNA, hair fibers, blood, wounds, projectiles and weapons are but a few of the items collected andlor analyzed for usefulness in identifying a suspect. This function is critical in helping to salve crimes throughout the City. Clean & Safe Description of services rendered given fimding of $570,940. Supports police officers assigned to the entertainment district (Northwest/ Southwest 5'~ Ave to A1A}. These officers utilize bike patrols, and T-3s, as well as Patrol vehicles and also provide security for the City's parking garages. Cost of these officers is reimbursed to the City by the CRA. Crime Analysis Function Description of services rendered given funding of $159,830. This civilian unit supports the entire Police Department in determining crime trends and possible offenders. They create numerous statistical reports to measure productivity; and gather data from other police agencies and the Department of Corrections pertinent to perpetrators who may have an impact on crime in our city. They study field interview reports trying to link persons with times and locations where crimes occurred. lt's a key link for divisional information sharing. Narcotics Enforcement Section (NES) Description of services rendered given funding of $2,457,600. This funding supports the newly created Narcotics Enforcement Section which cainbines the previous V1N unit (Vice Intelligence and Narcotics} with a new Street Narcotics Enforcement Unit (SNEU}. The Captain of Community Response is also budgeted here. This section investigates gambling, prastitutinn and organized crirrie, and participates as needed when our city experiences specific crime spikes. They also assist the other seatians and divisions of our police department with surveillance, tracking equipment, expertise and undercover capabilities when necessary. One agent is assigned to the West Palm Beach Dl/A Task Force working with federal and local police on larger drug trafficking and importation investigations that filter down to our communities. Another is assigned to the "High Intensity Drug Trafficking Area Task Force" known as "H1DTA." This task force is working to combat the proliferation of unregulated pain clinics in the region. In addition to ongoing undercover investigations, they address issues related to Street Level Narcotics. This section regularly seizes both money and property in the course of their activities. Special Operations Function Description of services rendered given funding of $1,362,240. This funding will support the Special Operations Section, which plans, coordinates, monitors and supervises comprehensive police services at special events to ensure the safety of visitors, participants and local citizens. They maintain a safe and attractive fleet of vehicles with sufficient equipment and technology to ensure peak performance. They coordinate crossing guard assignments through an outside vendor and are responsible for the Department's detail coordinator/court liaison and oversee the Community Service Officers who assist the Road Patrol units by handling traffic issues, delayed crime and other activities in order to make sworn officers more available for in-progress situations. The CSOs also assist with school crossing assignments. Many special events are budgeted here. Atlantic High School Criminal Justice Academy Function Description of services rendered given funding of $141,070. This funding will support the police officer assigned to the Atlantic High School Criminal Justice Academy. The officer provides a Criminal Justice classroom curriculum to high school students. This Academy offers these students a firsthand look at the Criminal Justice System through classroom instruction, field trips, a physical fitness program, and interactive academic challenges. This police officer is able to learn about and prevent crimes due tv the relationships built with students. In addition, iinpartant relationships are developed with the coixamunity at large, the School Board, and the teachers. 117 ~ a~ .1~ePxcu~ ~ieac~C, ~arida 2U71-129'aapaaed `.budget Dive Team Function Description of services rendered given funding of $51,394. This funding will support apart-time teann that is trained and equipped to conduct underwater search and recovery of bodies, weapons, vehicles, and other evidence that our canals, lakes, infra-coastal waterway and ocean may conceal. SWAT Team Function Description of services rendered given funding of $96,814. This funding will support the heeds of the SWAT Team (Special Weapons and Tactics) by providing far their advanced equipment and training needs. The SWAT Team consists of specially trained sworn police officers and supervisors, who are assigned to the unit from various divisions within the police department who, when called together, operate as a team to accomplish missions that are above and beyond the capabilities accomplished by ordinary police methods. This team conducts high risk warrants, deals with barricaded and hostage situations and all other situations requiring advanced equipment and tactics. Evidence Function Description of services rendered given funding of $143,394. This civilian unit supports the entire Police Department in compiling, categorizing, storing, and ultimate return ar destruction of evidence and property. The unit processes hundreds of pieces of property monthly and sends evidence such as drugs and weapons to be tested for either trial ar undiscovered links to unsolved crimes. They ensure the security and integrity of all seized assets. Due to the nature of the amount of money and narcotics stored within evidence, this high liability function requires highly trained, professional stafF Traffic Functiau Description of services rendered given funding of $754,050. A recently formed traffic unit utilizes motorcycles and police vehicles to address ira~c, the number one complaint of residents. They will employ a systematic approach regarding the many traffic concerns throughout the city in an effort to reduce traffic crashes as well as utilizing an annual traffic analysis for deployment purposes. 118 City of Delray i3eacl~ 2011.2012 Proposed Budget 2009 2010 2fl11 2011 Department Manager AccountDescripiion Aetuals Actuals Revised Y-T-D Actual Request Recommends Fund 041 GENERAL I:UI~D 13ent.21 POLICE DIv.15 OPERATIONS Bt1R1=AU 12-10 RI=GULAR SALARII=SMIAGI=S 10,531.777 10.345,278 10,559,988 7.715.965 10.4D8.230 10,347,18D 12-30 TERM,PAYISICK & VACATION 195.942 412.376 300,OOD 195.087 150.OD0 150,000 13-10 PARTTIME D D 1,000 3D,93D 1.000 1A00 14-10 DVERT9ME 748,497 676,211 750,D00 542.592 78DA00 750,000 15-10 CLOTHING ALLOWANCE 20,600 20.033 21.600 2D.133 24,OD0 24,000 15-4D INCENTIVE PAY 2,791 2.791 2,810 2.093 2.$10 2,810 15-45 EDUCATIONALICERTIFICATION 149.050 144.133 140.640 109.860 142,920 142,920 15-5D OTHER PAY 66.105 26.661 0 17.096 0 0 29-1D EMPLOYER FICA 857.233 855,436 869,121 632.522 854,290 847,320 22-1D GENERAL EMPL.RETIREMENT 1D8,124 924,940 85.950 75.680 103,290 115,D8D 22-24 I:'OLICEIFIRE RETIREMENT 2.472,500 3,183,776 3,480,746 2.741,632 3.989,6DD 3,368,D4D 22-3D ICMA RETIREMENT 30.137 35,5D2 32.880 26.26$ 34,230 34,230 22-4D RETIREE HEALTH TRUST 3D1.763 3D1,457 289,532 289.533 32$.73D 2D4,050 23-1D LIFE INSURANCE 31.66D 2D,547 17.59D 12.715 17.93D 17,93D 23-2D DISABILITY INSURANCE 69.322 68,695 39,440 29.827 41,22D 41,220 23-3D HEALTH INSURANCE 1,141.577 1,255,301 1.023.04D 754,411 1,432,D7D 1,318,92D 24-10 WORKERS COMPENSATION 436,615 43D,863 476,620 357.465 445,78D 445.78D 25-10 UNEMPLOYMENT COMPENSATIO 5,740 5,483 5,87D 4.121 5,77D 5,77D 25-20 EMPLOYEE ASSISTANCE PRDG. 5.D54 4,582 5,50D 3.967 5,420 5,42D PERSONAL SERVICES 17,174,488 17,914,054 18,112,327 13,561,868 18,787,294 17,821,670 31-2D MEDICAL 76,956 58,306 D D D D 31-90 OTHER PROFESSIONAL SERV, 7,377 5.948 8.000 6.250 9,D00 9A00 34-7D PHDTOIMICROFILM SERVICES 45 D 18D D 1$0 18D 34-9D OTHER CONTRACTUAL SERVICE 200,159 168.277 157.800 348.263 245,130 245.130 4D-1D TRAVEL&TRAINING 22,736 25,814 31,000 15.686 58.520 46.000 4D-20 NON-EMPLOYEE TRAVEL 130 D 3.340 0 560 560 41-90 TELEPHONE 1=XPENSE 13.384 12,400 15,790 8.780 14.530 94.530 41-15 PORTABLIF PHONEIMDD 132.513 123,748 128.59D 77,545 146.350 146.350 41-20 INTERNET ACCESS 1,405 0 1,32D 0 1.320 1.32D 42-10 POSTAGE -7 3 100 12 100 100 42-20 EXPRESS CHARGESIMESSENGER D 0 100 16 1DD 100 43-30 WASTE COLLECTION & DISP. 464 D 3.45D D 3,450 2,000 44-3D EQUIPMENT RENTALlLEASE 20,642 22,234 24,98D 17.56$ 22.320 22,320 44-40 VEHICLES RENTALILEASE 54,727 49,347 67,42D 46.794 67,420 67,42D 445 VEHICLE RENTAL- GARAGE 603.60D 624,30D 656.220 492.165 704,860 6$9,460 45-10 GENERAL LIABILITY 521,89D 515.180 504,270 37$.203 486,4D0 486,400 46-10 BUILDWG MAINTENANCE 376 D 0 D 0 0 46-20 EQUIPMENT MAINTENANCE 4,525 9.970 9,740 5.7$4 12,990 9,74D 46-30 VEHICLE MAINT.-GARAGE 403,747 439,134 420,40D 386.934 555AD0 600,D00 46-31 VEHICLE MAINT-OTHER 18.661 27.841 19,40D 16.679 22,080 22,D80 46-90 OTHER REPAIWMAINT.COSTS 73,938 79.15D 85,98D 78.1D8 162.720 162.720 47-1D PRINTINGIBINDING SERVICES 1,917 3.620 2,700 4.782 3,5D0 3.600 48-1D SPECIAL EVENTS 338 823 850 0 850 850 48-2D EMPLOYEE RECDG. AWARDS 2D 3D7 0 2.646 0 0 48-30 REFRESHMENTlFOODIMEETINGS 816 1.418 1.5DD 1,616 2.53D 2,DD0 48-9D OTHER PROMOTIONAL ACTVITI 0 1,6D5 30D 0 1.ODD 5D0 49-1D ADVERTISING -199 D D 0 4 0 51-1D STATIDNERYIPAPERIFDRMS 790 1,521 2,DD0 155 6.62D 6.62D 51-20 OFFICE EQUIP. < $1.OD0 14,254 15,824 17.160 7,730 25.260 24.000 51-26 COMPUTER SOFTWARE <131.D00 255 3D7 0 473 0 D 51-90 OTHER OFFICE SUPPLIES 16.639 24,313 25.480 15.532 23.180 23,18D 52-10 FUELILUBE VI=HICLES 389,751 4~~~49 4D8,950 451.994 414.88D 414,880 Account Description Fund OD1 GENERAL FUND Deut.21 POLICE Div, 15 OPERATIONS BUREAU 52-11 FUELIOIL OTHER 52-19 SWAT EXPENDITURES 52-20 GENERAL OPER, SUPPLIES 52-21 CHEMICALS 52-22 UNIFORMSILINEN SERVICE 52-23 INVESTIGATIVE EXPENSES 52-27 EQUIPMENT < $1.000 52-28 K-9 EXPENSES 54-10 BOOKS & PUBLICATIONS 54-15 SUBSCRIPTIONS 54-20 MEMBERS)~iIPS 54-30 TRAININGIEOUCATION COSTS 54-35 TUITION REIMBURSEMENT OPERATING EXPENSES 64-10 OFFICE FURNITUREIFIXTURES 64-11 COMPUTER EQUIPMENT 64-12 OFFICE EQUIPMENT 64-20 AUTOMOTIVE 64-90 OTI-IER MACIJEQUIPMENT 66-10 SOFTWARE CAPITAL OUTLAY OPERATIONS BUREAU POLICE City of Delray Beach 211.2012 Proposed Budget zoos Zo1o za~1 Aatuals Actuals Revised D 1.669 0 27,353 17,229 32,327 17,$52 23,294 25.9D0 846 78 1,350 22.226 30,312 32,540 34,693 20,767 24,500 10,418 39,201 40.389 10,046 9,718 11,004 318 3.716 4,780 0 29 62a 1.899 4.066 3,DOD 14,556 21.564 30,000 1.622 2,457 17,220 2,725,571 2,83D,S31 2,821,$46 0 D 0 2.143 0 3,600 0 0 0 80,053 64.235 32.54D 0 1,380 43,860 2,427 0 0 84,223 &5,615 T9,9fi0 19,984,282 2D,814,3D1 21,013,933 26,113,5DT 28,944,813 27,221,391 2x11 Department NEanager Y-T-D Actual Request Recommends 0 0 14.666 37.760 8.048 28,280 27 3,370 36,777 34A80 15.077 25.500 21.441 25.390 5.185 11,000 1.352 3,240 29 630 3.850 3,830 29.311 45.270 6,785 47,560 2,306,281 3,252,760 0 13.480 3.679 0 0 1,000 18.909 20.090 10.641 60.890 D 7.o4n 33,229 102,460 15,9D1,378 22,122,51D 2D,249,339 28,379,010 0 32.000 Zs.28o 1,37D 32,540 24.500 25,390 11.D00 3,240 630 3.830 3D.040 17,560 3,111,280 13.480 0 1.000 20,090 43.890 7.DDn 85,480 21,018,410 27,029,020 120 P M O O O p O O O O O O~ O O~~ O M M M N~~~ N ta~l o a N °' o N POO m~ fn N10 N1~0)NOF~I~OC+J p m" E m C ~ dr o~ a cif e> ~rmtgi °'~-acn~vi iri ~ o ~ ~ N ~,,, ~ M io ~ o N < = ~ ~„ o ~ n m a ~ ro 0 . ~- o nooooooo °o °a ~ N ~ N m~mNVmnm ~ ~ Mr ~ ~ r o Lv r ~ ~ M M ~ N ` O ~ V N m ~ h D o 00 oooaooo rn m~ N<m~~r~ °' ~ ~ o ~ ~ h m m m T M 7 o ~ Q In O ~ ~' O ~ a ar # V m o0 o ~ n o000oooo O N N N V t•] O o a ~D ~Q ~ ~ e• ~ V m N N O N ~ ~ ~ U ~ `~ o ~ pop m V oNOOOOO°~yoooo MNO ~ M Mtn M ~N ~ p o O 0 V ~ ~- N N N O N u~ C a p N M w m R . 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Ca ~ Q o .'c ~ ~Q o R Vf O N C ~i .C m~ K~ O G ~'` .w. 7 ~' a, N '~ N~% a y~ R G ~ c~ C~ Z' oNaN mdv ^'w Boa=l1! ~E~rn. ~~ G. Ka~v ~~m~py~! ui C N O d~ t~ o E 0~ R~ E O N O¢ C d `.OC > '~ ... tEC ~ O~ N Q~ O d W "~ r .ts N S N L N °O ' i ~~-t=00~[-Ua V KO¢~w~O¢¢'UmOV>O UOti ~i NC70~SW~V' w`r F~KO m V Z o_poo o_ goo nnrmo.-NMa~n to rco a oNO.p_j ~~:j,. ~oj.o in ~o}oo~o{'c]n'm A o N N w N N c~ c~ N N N tV N N N [~F (~~t Ch cS c'> N ~ m m m ~ O A ~ O N~ ~ ~ N ~ ~ ~ Q f W i 6 f ~J ~7 4S u i ~f V< V Y V' F F C<YRQbFtf tO0 b b ~iJ ~ M iIJNY>Y~ifiHHH[AN to ~'~re-~Rescu.e Aepartvwewt 1U1L5S~oV1. ~statev~.ewt ~~e ~e~~a ~ yea can ~~~e ~epa ~tw~,ewt w~~~ p~ov~~e tie ~~r~~est c~~ca~~t~ ew~.e~~ewc~ services to tie ~es%~ewts awry v~s~to~s of o~~ cow~,w~,~c~n.~t~; e-~fectiveL~ wc..iti,~at~,v~.~ ~wc~~ewts t~reate~+,~~,~ ~~fe or prope~t~; eo~~.cat~wc~ t1~e p~.~~~c ~~, spedf~c aspects of l~ea~t~ a~,~ sa~fet~ to assure a s~,c.per%o~ c~~ca~~t~ of~~fe. Fire Department Ac{ministration City Manager Fire Chief Administrative I Asst. Ghief Officer Administration! Logistics EMS Biking Specialist (2) Facecu#ive Assistant Administrative Assistant (2) G)ivision Chief (Training) t~ivisian Chief (EMS) Administrative lieutenant Paramedic Assistant (2) S ecial p Lieutenant Operations 125 (?itry n~.i~etxa~y ~eucF~, `.~Caxeda 21111-12 9'+eapaaea[ `~~ulg¢t Program: Fire-Rescue Department Administration The Administration Program provides leadership and direction for administrative, managerial, budgetary, logistic, and planning activities for departmental operations. Activities include personnel recruitment; coordination of promotional testing; managerial and specialized technical training; approval and processing of all purchases; coordination and oversight of the EMS transport revenue program; preparation and administration of the annual budget; caardination and supervision of preventive maintenance for the ire and rescue apparatus fleet; coordination of departmental facility maintenance, coordination and availability of a Critical Incident Debriefing System; and coordination of other employee assistance activities and functions. 2010 2011 2012 Performance Measures .actual l'ro'ected Pro'ected Goal: Provide career development, education and training for personnel to meet future challenges and issues that will impact the City. Maintain pro-active recruitment programs to amact and retain high quality professional staff. Objective: Provide effective leadership and management tearn development programs for all managers and supervisors at least once per year to itnprave department operations and service quality. Total hours of in-service and technical. training for Admin. Staff 2,245 2,000 2,000 Percentage of authorized staffmg filled 100% 100% 100% Goal: Be responsive to all costumer and citizen needs by identifying appropriate service levels through interaction with citizens and other local government departments. Maintain high level of compliance with industry standards. Objective: Secure and maintain stated levels of recognition and compliance with Insurance Services Office; State of Florida Emergency Medical Services Inspections; and StatelCounty Hazardous Materials Team compliance. I.S.O. Public Protection Classification Class 2 Class 2 Class 2 State EMS Compliance Inspection Outcomes 100% 106% 100% StatelCounty I-IazMat Inspection Compliance 100% 100% 100% Goal: Enhance Fire-Rescue Department revenues. Objective: Collect user fees for emergency patient transport at a rate of at least &0°/a. E.M.S. fees invoiced 6,734 6,000 6,000 Collection rate 59.72% 60% 75% Percent of total budget off-set by contractslfees 21% 22% 22% (Note: 2010-TI Projections based on reinstituting of in-house EMS Billing effective Jan. I, 2011. StaF~n Levels 09-10 10-11 11-12 Fire Chief 1 i t Assistant Fire Chief -Administration 1 1 1 Division Chief -Training & Safety 1 1 1 Division Chief -EMS 1 1 1 Paramedic Lieutenant ~- EMS 1 1 1 Paratnedie Lieutenant -Special Operations 1 1 1 Adrrtinistrative Officer 1 1 1 Executive Assistant 1 1 1 Administrative Assistant 4 4 4 EMS Billing Specialist 0 2 2 12 14 14 126 2U11-12 ~xayyaoed ~udgeE Functions Justification Surnllnary Fire Administration Management Function Description of services rendered given funding of $552,934. Funding is provided to maintain a management staff to oversee the Fire-Rescue Budget and to ensure that the Department provides efficient and effective Emergency Services to the citizen/public of Delray Beach. Adrninistratian Function Description of services rendered given funding of $514,$77. Funding is provided for administrative staff and supplies for the Department which provides for an effective citizenlpublic/employee interface for public records, employee files, invoice processing, payroll, and support services for multiple divisions. Building Mlaintenance Function Description of services rendered given funding of $394,900. Funding covers maintenance of five £~re stations and one training facility. Provide equipment to improve worksite effectiveness, repairs and resurfacing of Fire Station #1 apparatus floor, concrete ramps, and remodeling of receiving area. Providing the proper funding for building maintenance allows us to stay on top of maintenance issues when they are relatively small and less expensive to repair which saves the tax payer money in the long run. Training Function. Description of services rendered given funding of $524,979. Funding is provided to attend training classes to maintain certifications, stay current on latest trends in Management, Fire-Fighting, EMS delivery, and Emergency Management. Provides funding for promotional exams, and career/organizatianai development to assist with internal succession planning. A properly trained and educated management team is proficient at managing the department's budget which lessens the cost to the citizens. EMS Billing Function Description of services rendered given funding of $117,920. Funding is provided for the management of the in-house EMS billing system that records and invoices patients for EMS transportation services to local hospitals. The system is used to oversee claims submission to various insurance companies, Medicare and Medicaid with the goal being revenue generation for the City. Providing this function by City personnel allows far personalized customer service and enhanced patient demographic follow up. Funding is provided for personnel, training, and upgrading of software. A properly trained and educated team is essential to the success of the iur-house billing, the Department, and the generation of revenue. 127 City of Delray Beach 2011.2012 Proposed Budget 2fl09 2fl1(# 2011 2fl11 gepartmes~t Manager AccauntDescriplion Aetuels Actuals Revised Y-T.pActual Request Recommends Fund oat GENERAL FUND De~t.23 FIRE Div . 11 FIRE ADMINISTRATION 12-10 REGULARSAL4RIESIWAGES 861,611 856.945 $18.684 609.485 944,61D 911,790 12-20 HOLIDAY PAY 312 D 420 409 440 440 12-30 ERM.PAYISICK & VACATION 145.376 0 0 0 0 D 14-10 OVERTIMIT 1.882 103 0 1.947 0 0 1545 EDUCATIONICERTIFCATION 15.69D 15.426 1$,760 11.110 17.640 17,640 15-50 OTHER PAY 46,447 D 30D 273 0 0 21-10 EMPLOYER FICA 73A91 63.D48 59.256 43.485 69.330 66.920 22-10 GENERAL EMPL. RETIREMENT 46,865 56,120 53,680 27,218 43.750 44.83D 22-20 POLICE & FIRE RETIREMENT 110.580 172,930 2D1,5O8 155,485 241.540 205,990 22-30 ICMA CONTRIBUTION 14.764 15,397 15,590 9.299 12,34D 12,340 22-4D RETIREE HEALTH TRUST 19,950 19,269 19,609 19.610 3,450 3,450 23-14 LIFE INSURANCE 12,557 10.639 11,28D 15.577 11,16D 11.060 23-20 DISABILITY II~ISURANCE 5,623 5.694 3.570 2.364 3,830 3,7OD 23-30 HEALTH INSURANCE 80.511 94,270 84,120 58.891 197,780 100,124 24-10 WORKERS COMPENSATION 36.462 31,007 27.080 20.310 21,410 21,410 25-10 UNEMPLOYMENT' COMPENSATIO 413 420 520 324 490 450 25-2D EMPLOYEE ASSISTANCE PROD. 364 351 480 314 460 430 PER50NAt SERVICES 1,472,099 9,349,699 1,314,857 975,102 7,488,23© 1,400,579 31-20 MEDICAL 105,098 9$,419 0 0 0 0 31-90 OTHER PROFESSIONAL 5ERV. 19.D82 20,444 61,360 8,750 20,200 20,2D0 34-10 JANITORIAL SERVICES 8,349 7,240 8,640 5.715 8,640 8.640 34-20 PEST CONTROL SERVICES 4.391 4.217 4,090 3.501 4.090 4,090 34-40 TEMPORARY SERVICES 7,878 0 0 D D 0 3490 OTHER CONTRACTUAL SERVICE 5,020 5,089 4.430 3.134 5.54D 5,54D 40-10 TRAVEL & TRAINING 1,060 5.734 9.25D 7.734 10,090 10.090 41-1D TELEPHONE EXPENSE 3,887 3.196 3.984 2,841 4,030 4,03D 41-15 PORTABLE PHONElMDD 8.963 6,632 1D.600 4.530 7,14D 7,140 42-90 POSTAGE 1.566 1,622 4,500 4.037 4.500 4,5D0 42-20 EXPRESS CHARGEIMESSENGER 1.426 1,138 1,500 2.493 1.500 1.500 43-10 ELI=CTRICITY 104.147 96.637 96.830 61.235 84,550 84,550 43-20 WATER & SEWER 12,563 13,539 13,720 9.071 12.840 12.840 43-25 IRRIGATION WATER 13,365 12.127 11.900 9.434 13,350 93.350 43-30 WASTE COLLECTION & DISP. 3,289 6,518 5,750 5,748 5,750 5.750 43-40 GAS 6.644 9,614 10,5D0 7.522 11,000 11,000 43-50 STORMWATER ASSESSMENT FEE 4,608 5,034 5,480 5.484 5,50D 5,500 44-30 EQUIPMENT RENTALILEASE 8.304 7.339 12,630 6.863 10,550 10,550 44-44 VEHICLE RENTALILEASE 0 D 20D 0 2D0 10D 44-45 VEHICLERENTAL-GARAGE 17,900 19.140 17,510 13.133 19.71{3 19,71D 45-1D GENERAL LIABILITY 54,800 55,860 48,690 36,518 49,270 49.270 45-90 OTHER INSURANCE COSTS 0 263 0 0 0 0 46-1D BUILDING MAINTENANCE 101.646 113,106 127,388 80,8$8 176,750 150.000 46-20 EQUIPMENT MAINTENANCE 20.431 26,716 23,045 20.343 24.430 24.430 46-30 VEHICLE MAINT,-GARAGE 18.010 12,866 13,350 11.715 15.300 13.300 46-9D OTHER REPAIRIMAINT. COST 739 289 SOD 0 0 0 47-10 PRINTINGIBINDING SERVICE 1,611 1.740 5,500 2.277 5.5D0 S.ODD 48-20 EMPLOYEE AWARDS 2,621 1,096 1.500 1,291 1,500 1,500 48-30 REFRESHMENTIFOODIMEETINGS 2,809 3,600 2,520 1,114 2,85D 2.550 49-10 ADVERTISING -78 1,0$8 9D0 0 0 0 49-9D OTHER CURRENT CHARGES 0 0 170 167 D 4 51-10 STATIONERYIPAPERIFORMS 2,332 2.259 2,660 1.411 2.430 2.430 51-20 OFFICE EQUIP. e $1,000 2,778 2,245 3,023 2.272 3,080 3,000 51-90 OTHIMR OFFICE SUPPLIES 14,086 1~~46 13.874 8.388 13,870 13,870 Account Description Fund aa1 GENERAL i=f1ND Degt.23 FIRE Div. 11 FIRE ADM-NISTRA71ON 52-10 FUELILUBE VEHICLES 52-18 BUNKER GEAR 52-20 GENERAL QPER. SUPPLIES 52-22 UNIFORMSILINEN Si=RViCE 52-25 JAN[TORIAL SUPPLIES 52-27 EQUIPMENT < $1,000 54-10 BOOKS & PUBLICATIONS 64-15 SUBSCRIPTIONS 54-20 MEMBERSH[PS 54-30 TRAININGIEQUCATIONCQSTS 545 TUITION REIMBURSEMENT QPERATING EXPENSES City of Delray Beach 2011.2012 Proposed Budget 2009 2010 2fl11 Actuals Actuais Revised 11,571 12,132 12.000 D 0 8,&OD 4.300 5.053 4.720 7,435 11,645 10.280 18,212 17,602 19,000 2.744 6,097 8.000 398 490 3$0 277 167 640 2.127 2.592 3,120 4,764 3,36$ 8.190 1,919 1.783 5,100 612,971 614,222 606,196 2011 Dapartmeni Manager Y-T-D Actual Request Recommends 10.377 4.652 3,420 3.301 1 a.242 5,476 379 120 1.466 5.398 300 18,670 4,270 3.750 7,550 19,DOo 9,700 220 260 3.D20 6,000 3.780 12,570 4.27D 4,750 5,550 19,oDD 9.700 220 260 3,D20 6,OOD 3.780 372,74fi fi0a,380 564,650 129 Account pescripiion Puttd 009 G~N~RAL FtIN© ©ent.23 FIRS Div. 11 EIRE Ai3Nf#1~iSTitATiO1+l 64-10 OFFICE FURN,IFIXTURES 64-11 COMPUTER EQUIPMENT 64-90 OTHER MACH.IEQUIPMENT GAPITAL OUTLAY FIRE ADM1NfSTFiAT[ON City of Delray Beach 2011.212 Proposed Budge 2009 201D 2011 Actuals Actuals Revised 2011 Department Manager Y-"f-D Actual Request Recommends 3.740 1,965 7,500 3,448 0 0 0 0 2,137 1,104 0 0 8,042 0 17.000 2.997 17.000 17,000 91,782 1,965 26,837 7,548 17,600 17,000 2,096,$52 9,957,806 1,947,610 1,356,396 2,105,610 1,982,220 13© '"' N O© O O O Q O O O O C O 0 ~^ ~' U ~ CA 0 O CD 0© 0 6 0 0 0 0 0 0 0 M ~ ~i' sS' ~Li CD M 00 e- G7~ CO M h et7 M ~' .°- 00 h 'W '~!' 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Q ~ ~ cu ~ ~ ~ C3 o ~ ~ v Q LiJ .E ~' ~ v i I.L ~ +-' ~ ~ c ~ ~ ,~ ~ ~ y ~ O C ~ N ~ ~~ C ~ ~ ~ ~~ ~ ~~ ~ U ~ .~ ~~.'" ~3L. ~ W 0~~~ ~ ~ ~rr~ ~ `m u~ 2~i n R E a`~~ ~~ Q~'aw~f~o~~a~~~a .. p C? ...a a7 Ix O Q G3 Q ¢ ~ (t O U7 I- „c o v o©caddd~~cd~~nimrn© 'q' Q~ N ~m i i ~~~~~ ~ ~ oc oc c c O ~ M ,--e Fire Department Highland Beach City Manager Fire Chie€ (Administration) Asst l=ire Chief (Operations) Fire lieutenant Inspector (Shared with Flre 5at'ety) Shift A Shift B Shift C Battalion Chief i3attalian Chie€ Battalion Chief (Operations) (Operations) (Operations) shift Lieutenant I [ Shift Lieutenant [ Shift Lieutenant Driver E,nglneer U Driver Engineer ~ iJ lariver Engineer Paramedic (4) Paramedic (5) Paramedic (4) Firefighter Firefighter Firefighter 135 ~ a~ ~ePxary ~ieae~., ~Paaidac 2017-12 `~'napaaed J`?udget Program: HighYand Beach The Highland Beach Program provides contractual Fire-Rescue services within the Town of Highland Beach. The Program's mission is the preservation of life, stabilization of emergency incidents, and the protection of property and the environment. Services are designed to improve the quality of life in Highland Beach. Activities include: providing advanced or basic life support for medical emergencies and medical transportation for patients; confining and extinguishing structure, vehicle, brush, and trash fires; and special operations such as hazardous materials incident control, underwater search and rescue, confined space rescue, vehicle extrication and technical rescue. The pragxam provides fire safety inspections and public education in CPR, drowning prevention, fire safety and hurricane preparedness. 2010 2011 2012 Performance Measures Actual Pro'ected Pro'ected Goal: Protect the lives and property of the community through timely emergency response. Objective: To respond and effectively mitigate i04% of the daily calls for emergency medical, fire, and special operations incidents while maintaining an average response time of 4 minutes or less, from dispatch to arrival. Emergency medical service responses 415 40D 4DD Fire suppression and related responses 245 200 200 EMS patient transports 3$4 300 300 Emergency incident response times (average in€ minutes) 4:0b 4:00 4:00 Goal: Provide career development, education and training far personnel to meet fixture challenges and issues that will impact the City. Objective: To provide 20 hours of in-service training each month to all employees in this division while on duty. Total hours of in-service and technical training Minimum daily staffing level 4,876 5,004 5,000 5 5 5 Goal: Reduce preventable deaths, injuries and property loss in the community through public education programs. Objective: To provide various community education programs in order to teach the citizens of the community how to prepare far and respond to an emergency situation. Fire safety education classes 2 2 2 CPR instruction classes 0 2 2 Hurricane Preparedness training classes D 1 1 Staffin Levels 09-10 10-11 11-12 Fire Lieutenant ---Shift 3 3 3 Paramedic 13 13 13 Driver Engineer 3 3 3 Dire Fighter 3 3 3 Fixe Lt. Inspector (1) .5 .5 .5 22.5 22.5 22.5 (IJ Shared with ,Fire Safety 136 zo~i-~z ~~~~ ~ Functions Justification Summary Highland Beach Fire/EMS Functiion Description of services rendered given funding of $3,229,67©. Funding is provided to deliver advanced ar basic life support for medical emergencies and medical transportation for patients; confining and extinguishing structure, vehicle, brush, and trash foes; and special operations such as hazardous materials incident control, underwater search and rescue, confined space rescue, vehicle extrication and technical rescue. The program provides fire safety inspections and public education in Cl'R, drowning prevention, fire safety and hurricane preparedness. 137 City of Delray Beach 2t~11.2012 Proposed Budget 2009 2010 2011 2019 Department Manger AccountDescriplion Actuais Actuals Revised Y-T•DActual Request Recommends Fund 001 GENERAL FUND Dept. 23 FIRE Div. 13 HIGHLAND REACH 12-10 REGULARSALARIESIWAGES 1,615.191 1,605,608 1.614.660 1.210,471 9,594,960 1,594.960 12-20 HOLIDAY PAY 65,853 63,703 56,798 49.064 54.100 54,100 12-3D TERM,PAYISICK & VACATION 11,134 62,908 46.530 45.427 13,600 93,6DD 14-10 OVERTIME 182,648 195,549 19D,606 150.287 190,840 19D,84D 155 EDUCATIONICERTIFICATION 2$,56D 3D,980 29,766 24.820 26,D80 25,080 15~D OTH>;R PAY 3,254 216 690 932 1.130 1.130 21-10 EMPLOYER FICA 137,895 142,799 142,716 1D6.419 135.390 135,39D 22-2D POLICE & FIRE RETIREMENT 397,38D 513,330 563.833 519.665 740,790 630.120 22~4D RETIREE HEALTH TRUST 51,875 53,218 52.04D 62.041 34.760 34,76D 23-10 LIFE INSURANCE 3,774 2.501 2,110 1.582 2,11D 2,190 23-2D DISABILITY INSURANCE 10.670 10.716 6.D00 4.718 6,450 6.450 23-30 HEALTH INSURANCI 158.018 188.5D0 148.D70 111,652 199,406 183.64D 24-10 WORKERS COMPENSATION 95.267 80.497 70.50D 52,875 55,750 55,750 25-7D UNI=MPLOYMENT COMPENSATIQ 771 767 79D 578 77D 77D 25-26 EMPLOYEE ASSISTANCE FROG. 679 641 740 560 730 730 PERSONAL SERVICES 2,762,967 2,951,931 2,925,237 2,33D,490 3,D55,860 2,929,43D 34-20 PEST CONTROL SERVICES 6 D 200 0 2D0 200 34-90 OTHER CONTRACTUAL SERVICE 917 495 76D 45D 700 70D 4D-10 TRAVEL & TRAINING D 0 14D 0 140 14D 41-10 TELEPHONE EXPENSE 1,688 1,460 1.61D 1.067 1,610 1,610 41-15 PORTABLE PHQNEIMDD 247 249 170 175 0 0 43~1D GAS 1.787 1,6D0 2,000 1.692 1,600 2,D00 46-10 BUILDING MA]NTENANCE 3,359 4,247 9.500 5.495 8,90D 8.900 46-2D EQUIPMENT MAINTENANCE 2.644 1,408 4,D00 1,451 11,490 11,490 46-3D V>;HIGI_EMAINT.-GARAGE 62.937 42,129 6D.0D0 26,381 60A00 45,DD0 51-20 OFFICE EQUIP. < $1,000 0 D D 0 800 8D0 51-9D OTHER OFFICE SUPPLIES 1,408 0 0 0 0 0 52-10 FUELILUBE VEHICLES 7,733 1DA76 8,640 1D.010 9,530 1D,530 52-1$ BUNKER GEAR 0 0 5,990 1.618 9.680 9.68D 52-26 GENERAL OPER. SUPPLIES 77 71 78D 637 22,290 22,29D 52-22 UNIFQRM5ILINEN SERVICE 6,057 11.817 21,360 5.983 11.660 11.660 52-25 JANITORIAL SUPPLIES 1,50D 297 1.700 620 1,7D0 1,500 52-27 EQUIPMENT<~1.000 D 3,619 8,195 5.657 14,256 10,250 54-10 BOOKS & PUBLICATIONS D 0 0 0 20D 2D0 54-3D TRAININGIEDUCATIQN GQSTS 1.506 0 5,606 D 16.900 90.D0D 54-35 TUITION REIMBURSEMENT 80 2,16D 530 1.618 53D 530 OPERATING EXPENSES 91,940 79,628 130,515 62,855 16$,1$0 147,480 64-35 PUMPSIHOSES 0 D 3.645 D 3,280 3,280 64-90 OTHER MAGHJEQUIPMENT 3,212 D 25,D60 $.417 2.350 2,350 CAPITAL Ot1TLAY 3,212 D 2$,645 8,4'[7 5,63D 5,630 HIGHLAND BEACH 2,858,119 3,031,559 3,D84,397 2,407,762 3,229,870 3,082,540 138 ~ g q q q 0 0 0 0 0 0 0 0 0 ~tl W ~ WM 0 r O O O O p p p p O g q O1 Q (fle-tnptClhM q cC) o A' O W yw C?s- h M h hrey ~ hhl~ r ~ tl0 ,~~ ~ ~~i~ rn ~r ~ ~ ~ ~vnicQ~~ ~ ~ © ~ m r ~ ri m ~' A qqC O 00 ~Q~ ~ WM 0 r h O©~ ppgOC?OO O1 OS (Oe-c[)gct]hM f [t 'tl M hhi`~ O U7 o ~ CS W W !A W O r: tt' V'~ M O ~Cl eT W 47 r- C~ N ' Q h ~r ti ; K> O ~Y N CP O) Ffl ~ V' M O Sp r Cf? f`- ~ 3![~ ifs ~ try K7 = h r w O '. r e M IL. p ppp 0 g0 Cfl O) M p W Q eG M (p M 00000©O r M V' r O l~ p 6? 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"~" ~ ~~ ri m ~ ~ ~ N EfEI ~ ~ ~ ~ (6 _ N ~ ~ ~ C> LLI .~ ~ O ~ ~ S U 1~1 ~ d [~1iJ ~ a ~ O a ~ ~ _ ~ ~ ~ ~ ~ ~ ~ ai a Q ~ ~ Q Z ~ w L~ ~ ~«~. LW J y ~' H W W o ~~ c1 ~ ~ a;~ a a'P~ ~ ~, ~ p ~ ~~~-~ c ° r~ ~~'~S~ ~ a Q ~ rn ~ ~ Ii °f [[3! q W °~ ~ ~ ~ ~ ~ .,moo ~ ~ sz. ~ a n. ~ '° c~ ~ ~ O LL ~ ~ ~ ~[ M» . ~ . ~ ~ ca _ ~ ~ LJOQ~LLO(IJ VJC£]LY~ F tl G C>OCC,?C7~ tit S?~En00 ~-e-NCV c~Q)r q'O Q"~ ~} ~ N MO id W ~~~ W CAP COP E ~ O C C C O d- ~-~+ Fire Depari:ment Operafiians Shift A Battaiion Chief Paramedic Shift Lieutenant Suitt Lieutenant (6) Driver Engineer (S) Paramedic (2D) Gity Manager Fire Chief (Administration) Asst Fire Chief 4perationsl Emergency Mgmt Shift B Battalion Ghief Paramedic Shut Lieutenant Shift Lieutenant (~) Driver Engineer ($) Paramedic (21) Shift C Battalion Chief Paramedic Shift Lieutenant Shift Lieutenant (6) Driver Engineer {8) ~ Paramedic (24) 1 A~3 City a~ 1~ePnar~ `.~ieac$, ~?aaicla 2011-12 J"xapoaed `.d3rulget Program: Fire Operations The Operations Division is responsible fox providing and supporting emergency response to medical incidents, fixe incidents, special operations, and natural and man-made disasters. The division's mission is the preservation of life, stabilization of emergency incidents, and the protection of property and the environment. All services are designed to improve the quality of life in Delray Beach and contract communities. Activities include: providing advanced ar basic life support and transportation for medical emergencies; confining anal extinguishing structure, vehicle, brush and trash fixes; and special operations such as hazardous materials incident control, underwater search and rescue, confined space rescue, vehicle extrication, and technical rescue. The division also performs inspections of fire hydrants and provides public education in CPR, drowning prevention, fire safety and hazardous materials training; and jointly participates with the City of Boca Ratan ut the county-wide Regional HazMat Team providing primary service jointly with the City of Boca Raton to the Southeastern re ion of Palm. Beach Coun 2010 2011 2012 Performance Measures Actual Pro'ected Pro'ected Goal'. Protect life and property in the community through timely emergency response. Objective: To respond anal effectively mitigate 100% of the daily calls for emergency medical, fire and special operations incidents while achieving an average response time of 4.5 minutes or less, from dispatch to arrival. Emergency medical service responses 9,419 9,500 9,500 EMS Patient transports 7,989 7,000 7,000 Fire suppression and related responses 2,296 2,200 2,200 Actual number of fires 181 180 184 Total property loss (Estimated} $1,370,246 $1,500,000 $1,500,000 Emergency incident response time (average in minutes) 4:54 4:30 4:30 Minimum daily staffing level 27 27 27 G©al: Provide career development, education, and training far personnel to meet future challenges and issues that will impact the City. Objective: To provide 20 hours of in-service training each month to all eznplayees in the division while on duty. Total hours of in-service and technical training 31,864 30,000 30,000 Ga ~l; Reduce reventable deaths, in'uries, and roe loss in the communi throu ublic education ro ems. Objective: To participate in various community education programs in order to teach the citizens of the community how to be prepared in an emergency situation. hire safety and health and wellness education classes 299 200 200 CPR instruction classes l3 20 20 Staftin Levels 09-10 10-11 11-12 Battalion Chief 3 3 3 Assistant Chief -Operations 1 1 1 Fire Lieutenant -- Shift 1$ 18 18 Paramedic Lieutenant -~ Shift 3 3 3 Paramedic (2, frozen posftions) 61 61 61 Driver Engineer 24 24 24 110 110 110 144 C'ilry a~ ~cenary `J3eacff,, ~faNidn aa~~-ra ~~~~ ~ Functions Justification Summary Fire Operations Management Function Description of services rendered given funding of $835,b90. Funding is provided to manage the Fire Operations Division which is responsible for the protection of life and property by minimiz'mg the effects of fire and other emergencies and disasters. Funding provides coordination of multi-shift operational functions and scene support at major incidents. FirelE.M.S. Function Description of services rendered given funding of $15,740,160. Funding is provided for staffing, operations and maintenance of 24 hour emergency response units to provide fire suppression; rescue and basic and advanced emergency medical services; patient transport; and training, skill rraaintcnance and education ofFire-Rescue personnel. Hazardous Materials Function Description of services rendered given funding of $180,380. Funding support the equipment anal personnel tasked with mitigation and response to chemical, biological, nuclear, explosive and rasdiological incidents within the city and the regional response team area. Funding provides training and recertification of all Haz-Mat `T'echnicians. Dive Rescue Function Description of services rendered given funding of $84,100. Funding is provided to support the personnel and equipment needed to perform surface water rescues as well as SCUBA functions. Funding provides training, equipment, equipment maintenance, and recertification for all dive team merrrbers. Elimination of the dive rescue program is being proposed solely to meet fihe 3% budget reduction mandate for the FY 2011112 budget process. Technical Rescue Function Description of services rendered given funding of $113,200. Funding is provided to support the personnel and equipment necessary to perform confined space, trench and rape rescue functions in accordance with State and National standards. Special Events Support Function Description of services rendered given funding of $84,970. Funding is provided to support the staffing of personnel assigned to emergency response services at the city authorized events. Fitness Function Description of services rendered given funding of $12,930. Funding is provided to support the Health and Wellness of Fire-Rescue personnel who are tasked with performing stressful high-risk jab functions. 145 City of Delray beach 2011 2012 Proposed B~Idget 2009 201fl 2411 Account Description Actuals Actuals Revised Fund 001 GENERAL FUND Dept. 23 FIRE DIv.15 FIRE -OPERATIONS 12-1D REGULAR SALARIESMIAGES 12-20 HOLIDAY PRY 12-30 TERM.PAYlSICK & VACATION 14-10 OVERTIME 14-20 REIMBURSABLE OVERTIME 15-45 EDUCATIONICERTIFICATION 15-50 OTHER PAY 21-10 EMPLOYER FICA 22-20 POLICE & FIRE RETIREMENT 22-30 ICMA CONTRIBUTION 22-40 RI=TIRI_E HERL7H TRUST 23-10 LIFE INSURANCE 23-20 DISABILITY INSURANCE 23-30 HEALTH INSURANCE 24-1D WORKERS COMPENSATION 25-10 UNEMPLOYMENT COMPENSATIO 25-20 EMPLOYEE ASSISTANCE PROD. PERSONAI» SERVICES 31-90 OTHER PROFESSIONAL SERV. 34-70 PH0701MICROFILM SERVICES 34-90 OTHER CONTRACTUAL SERV, 40-10 TRAVEL & TRAINING 40-20 NON-EMPLOYEE TRAVI=L 41-10 TELEPHONE EXPENSE 41-15 PORTABLE PHONEIMDD 41-20 INTERNET ACCESS 44.40 VEHICLE RENTAL5ILEASES 44-45 VEHICLE RENTAL-GARAGE 45-10 GENERAL LIABILITY 46-10 BUILDING MAINTENANCE 46-20 EQUIPMENT MAINTENANCE 46-30 VEHICLE MAINT,-GARAGE 46-90 OTHER REPAIRIMAINT.COSTS 47-10 PRINTINGlBINDING SERVICES 48-30 REFRESI-IMENTIFOODIMEI=TINGS 49-9D OTHER CURRENT CHARGES 51-10 STATIONERYlPAPERlFORMS 51-20 OFFICE EQUIP, < $1,D00 51-25 COMPUTER 50FTWARE <$1,D00 51-90 OTHER OFI=ICE SUPPLIES 52-10 FUI LILUBE-VEHICLES 52-18 BUNKER GEAR 52-20 GENERAL OPER. SUPPLIES 52-22 UNIFORMSILINEN SERVICE 52-27 EQUIPMENT < $1,000 54-10 BOOKS & PUBLICATIONS 54-15 SUBSCRIPTIONS 54-20 MEMBERSHIPS 54-30 TRAINWGIEDUCATION C05TS 54-35 TUITION RI~MBURSEMENT OPERATING EXPENSES 64-11 COMPUTER EQUIPMENT 2fl11 De Rment Manager Y-T-D Actual Request Recommends 7,463,110 7,513,471 7.362.608 5.629,682 7,630,720 305,398 307.527 270.663 226,607 252,340 194,938 108,772 60,140 104.519 89,760 755,258 869,934 716.520 738.373 815,240 0 0 180 176 0 202.380 203,121 220,010 148,740 199,270 69.489 5.266 5,770 3.848 3,380 641,706 652.$49 633,526 498.423 647.710 2,063.570 2.754,620 2,958,791 2,321.584 3,423.700 13,245 12,942 13.100 10,497 13,190 247.274 238.860 244,385 244,386 150,D00 18,890 12,424 10.940 7.727 10,940 49,385 50,025 28,730 22.006 3D,920 737,218 841,240 fi99,9$0 496.931 951,690 443,704 390,093 342,340 256,755 270,690 3.645 3,613 3.890 2.660 3,780 3,204 3,019 3,640 2.578 3,56D 18,212,414 13,967,775 13,575,213 10,715,493 14,49B,890 35,956 44221 39.750 39.870 32,000 D D 200 0 0 132,543 110.000 61,210 36,209 0 17,181 6.528 12,000 2.263 16.5D0 480 401 D D 0 20,557 14,007 14,840 9.$10 14.700 20, 284 18, 964 16.400 15.317 17, 340 129 0 0 0 0 0 0 200 D 200 412.350 427,550 442,400 331.800 489,020 410.980 409,290 395,350 296.512 3$6.370 98 D D 10 0 103, 529 101,121 199, 571 74.304 179, 780 371.523 323,166 340.000 263.463 33fi,500 10.398 1D,737 18,050 5.334 43,270 1,850 1,125 3.800 25 3.800 338 165 500 481 0 7,805 925 7.590 7,615 0 0 0 110 0 D 2,466 400 900 864 2,400 52 227 0 D 0 13 41 100 19 0 116.025 139,554 132,000 123.021 174.14p 0 0 94,980 9.660 58.270 251,473 241.340 238,975 229,133 241.790 145.792 129,499 168,398 92.695 70,820 68,220 107,455 81.306 36.199 207,520 745 909 2,990 137 3,550 0 0 410 0 20 663 0 1.700 30 1.370 62,159 54.624 145.539 78,485 114.280 11.395 14,015 20,000 10.008 25,980 2,205,003 2,156,264 2,439,289 1,fiB3,2fi3 2,419,fi20 1,167 0 17,000 0 1.200 7,630.720 252,340 89,760 685,240 0 199.270 3,380 637,760 2.912.24D 13,190 150,000 10,940 30.920 876.490 270.690 3,7$0 3,560 18,770,280 32.000 0 0 16,500 0 14,700 17,340 0 200 383,370 386,37D D 108,320 336,500 43,270 3.$00 0 0 0 2.400 0 0 144,14D 58.270 241,790 70,82D 101,820 3.000 20 1.370 88,83D 15.980 2,070,810 1,2DD 14fi Account Description Fund 001 GENERAL. FLINIa Degt.23 FIRE 13iv.15 FIRE -OPERATIONS 64-35 PUMPS & HOSES 64-90 DTER MACH,IEQUIPMENT 66-10 SOF=TWARE CAPITAL. OUTLAY FIRE -OPERATIONS City of Delray Beach 2091-2Q12 Proposed Btadget 2009 2010 2011 Actuals ACtualS Revised 2011 Depxrtment Manager Y-T-D Actual Request Recommends D 0 14.767 D 22.33D 22,330 116.880 98,DD6 101.710 21.856 101,640 101,64D 0 0 4.'718 0 9.750 9.75D 198,047 98,006 188,195 21,856 734,920 134,$20 15,535,484 16,222,045 16,952,677 12,400,692 97,051,430 95,976,010 147 '~'~ N~O 'cY h W ~ OOQ"tl'NOOtb cD ~ C4 ~ Oi ~ ~ h h N NM ' 3 hrgCh Ch lf?COh~+7 i r N O ql '~ J CnM ON W ~L NM W ~ C C] to ~ MMC9gQrC)MM CO rrrM61N CO ~ 1,,,, (D tD ~ W P T OJ V M 1ti ~ - ~ O O O N Q d G ~ tJ . C a CD © O COO M tO0 M ° ~ M ~ G q Q u7 ~ G r,,, h ~ ~ fl. 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O O a ~ ~ ~ ~ N O C 'N 7' G 7 ~ ~ T7 ~ ~ , ~ ac~o¢snw~n¢¢ci aou~aUO~~mc~~~ ~m °c~w~~~~Om°~n~~r ~m~~~r~ ,,,s V ~ OppN©oooou7m©oppu7ppr^COp Nchcr~nco€~m oooou7oou7©oo©coco i M 7 fVM N[`~ 6 rNOOrCVMQ)et r ~ fit 47 ~ NNd7r rr NNn€C~[NNNNN ei N1Trr ~~~ C7~ y~~ t ~ y ~ t~3=~00 Cp 00 Ot7 ODp~0O ~r re- CV NN NNN(~[(VNNNNNc+9 [+7 d7~ ~~AO ~~[f u ~1 u 1t ~ ~ a t[) ~ 7 7117117~SiC7t173nF1711)1n16~tC7 u~ 7 i 7 1~~7177174 ~rv~~r~ ~r~rv~rv~r~~ ~~7~ O ~s w ©q©L7q~gg0 mVq'uq'7 Cq~i M ~ N M CL'? t~ O~ [f ~ ~ r N ~ m ~ P ' " y 3L ~" © M a ~ °' N a~ [L. © ti ~ p ~ ~ n ° a ~~ ~ ~ M r N ,~ N ~' 'd' N ti .. ~." 01 ~ k- C a ,_ r ~ Q L+U ""' p A~ N OQ6 ' W h t 0 P 7 M q ~ y 'd' ar ~ ~r•" C O © O O © O V O M V' N M Cfl h v- {O s- C 1t i ~ e- N ~ O~U a m N lL W n^ ~ ~ C N q ~ G W aae ~ ~ ~"' C ~ M N ~ ~ a/~ L ~ a " ~ ~ ~ Q ~ ~ ~ ~ © h~h t tD ~ ~ ~"' ~ ~ f~ f rC7~ r M r N r C Q ~ ~ N n ~ -. ',, u ,l p R . 0. ~ y C~ vS ~ ~ C Q P c~ fp ~ ~ ~ Q y ~~ ~ ~' ~ a ~ ~. ~ :~ ~ ~ ~ ~~ ~ ~o ~a~ ~~~ ~ ~~ ~ ~ ~ ~ © ~ c~ ~ ~ ~ ~~~ ~ ~'~~ ~~~~s ~ ~ ~ n. ~`a ~~'a' ~ ~ n ~'a E~~ 5}~~ ~ 0u rO~UOK~ V~m O a . i 7 j,~ C q q q Y~ g r N Q~~ ~ g r r r N N f+7 q r ~ ~ N ~ ~ ~ W d c gC 4~~C U C U 0~ W ~ w-a 2a~~az a~~~t ~ Program: Emergency Management The Emergency Management Program is authorized by Chapter 95 of the Delray Beach Cade of Ordinances. Activities include: the mitigation of, preparation for, response to, and recovery from any condition which threatens or adversely affects public health, safety or security and which is, or threatens to be, beyond the control of those public and private agencies normally responsible for the management of such condition, resulting from an act ar imminent threatened act of war, civil disturbance, terrorism, mob or other acts of violence; from conflagration, explosion, hazardous materials incident or release; from a weather event such as a flood, hurricane or tornado; from a disruption in the City's utility system; or from any other cause. This program also provides staff service and supplies needed to equip citizen volunteers trained for the Community Emergency Response Teams (CERT). 2(110 2011 20x2 Performance Measures Actual Pro'ected Pro'ected Goal: Ta provide a City readiness plan to address various types of major emergencies and disasters. Objective: Conduct an annual review of the City's NIMS Compliance Plan with each of the City's twelve departments. The compliance objectives for 2410 have not been published yet. De artment fans reviewed 2 2 2 Objective: To maintain and conduct an annual exercise at the emergency operations center to facilitate the management, communications and control of emergency conditions. Annual exercise (Has not been planned for 2011 yet) Goal: To provide career development, education, and training for personnel to meet future challenges and issues that will impact the City pertaining to emergency znanagernent. {There was r~o request for funding provided for this goal in the 2Ul l/l2 budget process except for the Governor's Hurricane Conference). Objective: To provide training to City employees with Emergency Management responsibilities. Integrated Emergency Management Course Hurricane Program Attendees 0 0 Governor's Hurricane Conference Attendees 3 3 HazMat Training Attendees 4 4 Goal: To provide training and information to our Community Emergency Response Teams {CERT). Objective: To maintain skills and facilitate management of CERT volunteers. Cl/RT Disaster Drill 4 1 l CERT Refresher classes 4 4 4 GERT training classes (new participants) 2 2 2 Staffing Levels 09-10 10-11 1112 There are no budgeted and permanently assigned positions within the City dedicated solely to this program. 0 4 4 152 ~~~~~,~ 2v~~_~~ ~~~~ ~ Functions Justification Summary Emergency Management Emergency Planning Function Description of services rendered given fuzzding of $1,790. Funding is provided for attendance at conference to obtain training to facilitate the mitigatiarz af, preparation for, response to, and recovery froze any condition which threatens or adversely affects public health, safety or security of the public. Community Emergency Response Function Description of services rendered given fizzzdixzg of $13,410. Funding provides staff service time and supplies needed to equip and train citizen volunteers for Community Emergency Response Teazns. h'unding is also provided for oveztizxze for instr~ctars for CI:RT programs 153 Account t:reseription Fund 001 GENERAL FUND Dept. 23 F1RE Div. 16 EMERGENCY MANAGEMENT 14-1D OVERTIME 21-10 EMPLOYER FICA 23-10 LIFE INSURANCE PERSbNAL SERVICES 40-10 TRAVEL 48-30 REFRESHMENTlFOOCIMEETfNGS 51-25 COMPUTER SOFTWARE <$1 A00 51-90 OTHER OFFICE SUPP1.iES 52-20 GENERAL OPER, SUPPLIES 54-30 TRAiNINGIEnUCATiONALOOST gPERATiNG EXPENSES EMERGENCY MANAGEMENT City of Delray Beach 2411W2A'~2 Proposed Budget zaa9 2a1o 2x11 Actuals Actuats Revised 2011 Department Manager Y-T-D Actual Request Recommends 0 6,429 6.500 4.365 6.500 8.500 0 4$9 500 338 500 500 0 10 0 5 0 0 0 6,928 T,ODO 4,708 T,000 T,000 D 0 330 98 330 330 0 0 320 315 9DD 900 435 435 440 440 440 440 0 65 0 0 0 0 2,$62 5,D70 4,OOD 1.898 5.630 5,630 0 0 900 370 900 900 3,287 5,569 5,980 3,221 8,200 8,280 3,29T 12,49T 12,990 7,929 15,20D 15,200 154 C1 C7©©OOOt~©0000 0 DO©©©©©C?©©C? © o " ~ y cti to r, r ~ 3 R ~ ~ ~ ~ ~ © Q ~' d [ 7 k Y? 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'~' "~' "~" i CV d7 C? r N [>> ~ r r r N [77 .- h[ Cat ~ r r r N f~[ N N N N Ci[ L~[ LV ~' ~ CV C~ ~ ~ ~ ~ ~ ~ N N p ~j ~ p L7 ~f N K ~ ~ ~ M ~' ~ ~ ~ ~ p ~ ~ ~ ~ ~ ~ ~ M ~ M Q t C7 e fi l E fJ A fi t t E t i 4 7 4 7 4 7 ~ V' "V' u7 ~ ~ tC} ~' V ' V ' 'C '~!' d' " ,~, d©OOOOOOOOOO Ef C ~ H N ~ 3 ~fJ W i6 ~ r ~ ~ C? ~ ~ ~ IJJ T O ~ C C h ~ ~ ~~ ~.. C 41 l{i Q. C ~ D ~ O ~ C tl~ m ©vi F» m ~ ~ C ~ q ~ Q' tl ~ tV ~"" U ~ N _ (~ p7 ~ Q7 11.1 ~ «7 ~ N '~ C . ~ ~ ~ ~ ~t ~ a N G7 ~ ~ ~ ~ d O. ~ ' 1lE ~ V ~ > ,~ ~ ~ W ~ ~ ~ ~ Q,. ~ ~ d ~ h ~ ""' ~ (;j 11J a~ ~~ ~ 111• ~ p ~ ..1 Ct' N ~ Q" ~ N t7' .~ O' QS' N y Q ~ C37 ~ E lJ.. ~ LL O ~ y ~ I-dc ~ ~ J ~ ~o.mti=ya~. ~ ~ w~ ~ ro Q i« ia a ~a Qm~a A ,,,,s ~ 0" ©o©oo~-cVOU,u,oo r r~~ r' r r f ~E N M 67 c- as asc~o awc`tow~c~oc~o~c~c~o OO ww dire Department dire Safety City Manager Fire Chief (Administration) Administrative Officer (Administration) Assistant (Administration) Administrative ( ( Lieutenant Assistant Inspector (5) Asst Fire Chief (Administration) ©ivision Chief Community I Plan ~ ~ Fire Protection Education Specialist Specialist Reviewer II 1S9 ~ ~ ~ ~ecccPc, `~Qoxuta 2E119A2 `J'vapaoed budget Program: Fire Safety The Fire Safety Division provides engineering, education, and enforcement services to reduce life and property losses from fires and other emergencies. Engineering service utilizes a permit and plans review process far new construction and hazardous activities. Educational programs axe provided to residents of all ages on topics such as fare safety, accident prevention, and disaster preparedness. Tn addition, technical in-service training is provided to personnel assigned to Operations. Enforcement responsibilities are accomplished through inspections of new and existing commercial, industrial, and multi-family residential occupancies. The Fire Safety Division also investigates the origin and cause of fire incidents to prosecute arsonists and/or identify faulty products or procedures. zolo zoii zoiz Performance Measures Actual Projected Projected Goai: Require all buildings to be in compliance with the appropriate Local and State fire codes. Objective: {1) To provide technical fire and life safety inspections for commercial and multi_family buildings located within the City; and {2) provide plan review for new construction projects in a timely manner. Fire safety inspections and re-inspections 6,405 b,000 b,000 Code violations identified 1,125 1,000 1,000 corrected within 90 days 92% 92% 92% l~Tew construction permits reviewed 845 $00 800 Goal: Reduce preventable and intentional fares in the City. Objective: (1) To promptly investigate fires of a suspicious or undeteranined origin; and (2) to prevent loss of life from fire and fare-related injuries, Fire causelorigin investigations 63 50 50 Investigation response tune (minutes) 30 30 30 Loss of Life from fire 0 0 0 Firefighter Injuries from fare incidents 0 0 0 G©al: Educate the community on methods of reducing preventable injuries through instructional programs, teacher training in schools, and adult group presentations throughout the coztamunity. Objective: {1} To provide outreach progxaaxas to citizens on fare safety, injury prevention, drowning prevention, and hurricane preparedness; and (2} to provide technical training to Division personnel. Persons provided with fire and accident safety training 11,032 10,000 10,000 Total hours of in-service and technicai training 2C9 300 300 Staffin Levels 09-10 10-11 i1~i2 Div. Chief -Fire Marshal 0 1 1 Assistant Fire Chief 1 0 0 Fire Lieutenantinspector* 4.5 4.5 4.5 Fire Protection Specialist {1 frozen position} 1 1 1 Community Educational Specialist 1 1 1 Administrative Assistant 1 1 1 flan Reviewer II (1 frozen position} 1 1 1 9.5 9.5 9.5 * Hi land Beach a s for % Fire Ins ector 160 zaa~-rz ~~~~a ~ Functions Just~fcation Summary Fare Safety Management Function Description of services rendered given funding of $206,306. Funding is provided to manage the Fire Safety Division which ensures compliance with fire codes and ordinances adopted by the State of Florida and the City of Delray Beach; provide ean~znunity education to reduce loss of life and injuries; and provide training and education to personnel assigned to this Division. Administration Function Description of services rendered given funding of $60,911. Funding is provided for administxative staff, equipment and supplies for this Division which supports efficient citizen/public interface for telephone services, public reception, and maintenance of fire records for prompt access and retrieval. Inspectinn Functinn Description of services rendered given funding of $826,233. Funding is provided to inspect new and existing buildings for fire code compliance which supports a safe enviromnent and a reduction of unwanted fires. Fire Investigations Function Description of services rendered given funding of $14,200. Funding is provided to investigate incendiary fires and prosecute far the crime of arson, as well as support for the flare insurance industry to reduce claims from these crimes. Plan RevXe`ver Function Description of services rendered given funding of $2b,790. Funding is provided for FTl/ intended to reduce the turn-around time in the plan review process; to review construction plans for compliance with fire codes and ordinances to provide a safe enviromnent; and to assist architects and engineers with site planning and building design. A full time plan reviewer would relieve the File Inspectors of part time plan review and therefore increase the number of inspections. Cnrntnunity Education Function Description of services rendered given funding of $500. Funding is provided to support education programs that reduce risk of death and injuries from foes, medical emergencies, natural and rnan-made disasters. This funding will also provide support training of city employees including fire-rescue personnel as well as the public to improve the survivability of a cardiac related event. The education of school children and the elderly in programs designed to reduce death and injuries of these vulnerable populations and support the education of the public in the proper installation and use of ABDs. Special Events Support Function Description of services rendered funding of $8,b 10. Funding is provided to ensure a safe envurantnent at special events through inspection and support services. 161 City of Delray Beach 2091.2012 Proposed Budget 2009 2010 2011 2011 Oeparlmcnt Manager Account t)escripticn Actuais Aotuals Revised Y-T-~ Actual Request Recommends Fund 001 GENERAL FUND gent.l3 FIRE Qiv.17 FIRE SAFETY 12-1D REGULAR SALAR[ESIWAGES 706,D78 692,499 676,235 527,343 6D3,28D 603.280 12-2D HOLIDAY PAY 0 0 $60 0 860 860 12-30 TERM.PAYISICK & VACATION 42.833 0 64,070 57.048 55,75fl 55.750 13-9D PARTTIME 21,225 18,968 21,x80 15.356 21,580 21.580 14-10 OVERTIME 49.817 34.824 39.OOD 18.921 17,D00 17,000 14-2D REIMBURSABLE OVERTIME 211 0 0 0 D D 155 EDUCATIONICERTIFICATION 19.590 2D,635 25.140 15.660 22,DDD 22.OOD 15-50 OTHER PAY 1,175 D 0 257 0 D 21-10 EMPLOYER FICA 58,437 56,D45 60,736 46,378 53,390 53,390 22-10 GENERAL EMPL RETIREMENT 4,138 4.78D 3,630 2,854 3.520 3,920 22-20 POLICE & FIRE RETIREMI=NT 153,725 140,96D 131,109 97.654 146,120 124,290 22-30 ICMA CONTRIBUTION 3.588 3.530 1.890 2.748 3,26D 3,260 22-40 RI=TIRES HEALTH TRUST 21,600 22,179 21,35'1 21.352 11,790 1'1.790 23-10 LIFE INSURANCE 1,693 1.100 790 7D1 70D 700 23-20 DISABILITY INSURANCE 4,603 4,575 2.340 2.D22 2,440 2,440 23-30 HEALTH 1NSURANCE 57,680 62,900 50.460 40,944 63,420 58.410 24-10 WORKERS COMPENSATION 39,303 33,822 29,610 22,208 23,410 23,410 25-1D UNEMPLOYMENT COMPENSATIO 316 312 280 239 270 270 25-2D EMPLOYEE ASSISTANCE I;"ROG. 248 234 250 2D7 23D 230 PERSONAL SERVICES 1,186,281 1,097,363 1,129,331 $71,891 1,019,020 1,062,580 34-7D PHOTOlM1GROFILMSSRVICES 0 356 0 0 D 0 40-1D TRAVEL & TRAINING 1.398 2.315 2,660 1.573 5,340 3.560 41-10 TELEPHONE EXPENSE= 2.645 2,156 2,260 1.75D 2,17D 2.170 41-15 PORTABLE PWONEIMDIO 6.6D4 4.824 5.650 2.450 6.010 6A1D 44-3D EQUIPMENT RENTALILEASE 3.262 2.959 3.86D 2,690 3.430 3.430 44-45 VEHICLE RENTAL- GARAGE 18,320 18,010 20.180 15,135 18.420 1$,420 45-10 GENERAL LfABIL1TY 35,430 31,490 29,370 22.028 27.630 27,63D 46-20 EQUIPMENT MRINTENANCE 0 D 200 0 200 200 46-30 VEHICLE MAINT.-GARAGE 10,196 13.036 13,D00 1D.145 14,450 13.000 46-90 OTHER REPAIRIMAINT. COST 0 125 1.200 0 1.200 1.200 47-10 PRINTINGIBIND[NG SERVICE 428 500 550 395 550 550 48-30 REFRESMEN7IFOODIMEETINGS 0 170 0 0 0 0 48-90 OTHER PROMOTIONALACTIVIT 2,999 0 D 0 0 0 51-10 STATIONERYIPAPERIFORMS 461 365 500 124 500 500 51-20 OFFICE EQUIP. < $1,OOD 1,185 157 50 45 70D 70D 51-90 OTHER OFFICE SUPPLIES 1,932 2,094 2,DD0 1.874 2,000 2,000 52-10 FUELILUBE VEHICLES 11,831 12,728 13,000 1'1.255 13,440 13,ODD 52-1$ BUNKER GEAR 0 0 4,330 0 3,450 3,450 52-20 GENERAL OPER. SUPPLIES 33.48D 2,914 9,100 3.106 900 900 52-22 UNIFORMSILINEN SERVICE 3.1D6 4,496 4.820 2.552 3,800 3,80D 52-27 EQUIPMENT<$1ADD 1.230 1,534 1.200 69D 400 4DD 54-1D BOOKS & PUBLICATIONS 946 825 1,3$D $33 1.38D 1.380 54-2D MEMBERSHIPS 1,243 899 1.180 1.099 1.D5D 1.050 540 TRA]NINGiEDUCATIONCQSTS 1.085 2.415 2.80D 2.418 5.590 3.090 54-35 TUITION REIMBURSEMENT 1.298 41$ 1,94D D 1.920 1,92D OPERATING EXPENSES 938,976 104,786 '121,230 80,161 114,530 108,360 64-10 OFFICE FURN.lFIXTURES D 2,196 2,D00 1.584 0 0 CAPITAL DIJTLAY 0 2,196 2,000 1,584 0 0 FI RE SAFETY 1,825,231 9,204,345 1,252,561 953,635 1,143,550 1,110,940 FIRE 21,818,968 22,428,252 22,450,235 97,110,335 23,545,460 22,166,910 162 ++ 0 o a n o 0 o p o p o 0 0 CO (O 4Ci W O p ' 0 i~ 0 0 0 0 0 0 0 0 0 0 0 01 N N cp (P p '~'7' N t~ M V o u~ a o N ~ N Nml~u iO p V cO LC1 ~-N1~r psi' NN tfi ~ D ~ ~ ~ to N r N h tfy V' c^ ~9 N p, ~ ~ ~ ~ c ~ t^~ O ~ Q ~ t ' p© Gp7 O O o (O p fO p ~ Q ~ . ~ ~ ~ ~ M ~ i71 ~ L]. ~~ ~ 4 p O tl ~ m v U ~ L W ~ ~ g ~ u7 cp CO ~ N . ~ N N w r h ~ ~yy N ' G {6 p d O d O O O p M ~ Q ~ p O ~9 C D ~ '' a iS1 i M r o ~ O G _ ~- N O Y u e a = - fs C oap p tC1 c(5 I[1 V' ' o O 0 0 opcnoooo M Q W O~ p ~fY p h ~ C b~NCh~N a~ O7 ~ ~ cn ~ ~ O 61NM ~Y Q r F ~ ~ w L+7 W o r'c¢ w M ~ l+'~ ~ ~ 01 ~ ~ N ~ O R ~ N ~ ... 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P[annin~ and Z©ning City Manager Planning & Zoning Director Executive Assistant Long Range ~ I Current Planning Planning Principal Planner ~ I Assistant Redevelopment planning Director Senior Pianner(4) Senior Planner ~ Historic Preserva#ion Planner Planner Pianner(2) Administrative ~ Assistant Planner Assistant Staff Assistant II 16'7 ~ ~ `.~eFna+y `~3eacR:, ~Paxrda 2v9r.~2 ~~~~ ~ Programs: Current and Long Range Planning The Planning and Zoning Department provides services with respect to land use, zoning and. development issues; overseeing the land use review and approval process; providing professional advice and direction with respect to the physical development and redevelopment of the City; developing, maintaining and providing compliance review of the City`s Comprehensive Plan; irnpleznentatian of historic preservation programs; preparation and maintenance of the City's base map; management of the beach renourishent program; providing technical assistance and staff support to the Site Plan Review and Appearance Board, the Historic Preservation Board and the Planning and Zoning Board. Zo1o ao11 ~o1z Performance Measures Actual Projected Projected ^ Prepare technical staff reports for Land Development Boards including SPRAB, HPB, andP&Z.* 236 220 225 ^ Prepare CC documents and present project developments for CC consideration. 122 122 130 ^ Answering phone inquiries from the general public for general information. 5,749 5,800 5,700 ^ Provide technical infortnation at the Planning counter for walls-in traffic. 1,680 2,000 1,800 ^ Provide staff support for eight Planning related Boards including P&Z, SPRAB, HPB, PGMS, CRA, CC, and DDA;'~ and requiring preparation, presentation, and attendance at 136 associated night meetings and 12 {136 total) day meetings -approximately 408 hours. 124 124 124 ^ Provide staff support/representation on five local and regional organizations including LMS, MPO,IPARC and BC, requiring attendance at 76 additional meetings annually. 76 76 76 ^ Prepare and transcribe SPRAB, HPB, and P&Z* Board Agenda ahd Minutes for 64 Board meetings per year'. 64 64 64 ^ Review of Building Permits for earrrpliance with approved site plan or site plan modifications. 206 246 210 ^ Prepare notices/stuff envelopes for development advertising notices. 8,854 8,940 8,000 ^ Research and prepare zoning verification letters for the development community. 75 75 80 49-14 10-11 11-12 Planning Director Assistant Planning Director Principal Planner Senior Planner (2 frozen positaons) Planner Assistant Planner (1,frozen position} Administrative Assistant Staff Assistant Il (1 frozen position} Executive Assistant i 1 1 1 1 1 1 1. 1 d d 6 3 3 3 1 1 1 1 1 1 1 1 1 1 1 1 16 16 16 * Site Plan Review and Appearance Board {SPRAB), Planning and Zoning Board (P&Z), Historic Preservation Board (HI'B), Pineapple Grave Mainstreet (PGMS), Community Redevelopment Agency (CRA), City Commission (CC), Downtown Development Authority (DDA}, Local Mitigation Strategy Committee (LMS}, Metropolitan Planning Organization (MPO), Intergovernmental Plan Amendment Review Committee (IPARC), and Beach Council (BC). 168 ~ a~ 1~eP~uu~ fi~eucfE, ~Qoxidu 2011-12.P~[apaaed `J3culget Functions Justification Summary Planning & Zoning Management Function Description of services rendered given funding of $256,717. This function includes the Department Director and the Assistant Director. This function oversees all operations of the department including administration, current and long range planning functions and provides budget oversight for all department operations, and representation of all departmental items before the City Commission and the Planning and Zoning Board. Administrative Fuuctian Description of services rendered given funding of $143,955. This function has three positions including an Executive Assistant, Administrative Assistant, and Staff Assistant 11. The Executive Assistant provides support staff far Director and Assistant Director of the department. The Staff Assistant provides staff support far the Current Planning function, and the Administrative Assistant provides support for the Lang Range Planning function including Dandling daily phone volume. The Staff Assistant position is currently unfilled and unfunded, and the Administrative Assistant is providing support far both the Long Range and Current Planning function at this time. Lang Rouge Plauui~ug Function Description of services rendered given funding of $206,404. This function is made up of three positions, a Principal Planner (supervisor over long range), a Senior Planner, and a Planner. This function provides review of all plats, processing of all arrrendrnents to the City's Comprehensive Plan and provides the department's mapping functions, Land Management property address functions, and includes maintenance of the Gity's ,Zoning and Future Land Usc Maps. The division provides mapping support for many other departments throughout the City. The Senior Planner position is currently unfilled and unfunded. Current Planning Function Description of services rendered given funding of $482,834. This function includes 8 persons: 3 Senior Planners and Historic Preservation Planner, 2 Planners, (Unfunded 1 Assistant Planner and 1 Senior Planner). This division handles a significant volume of public inquiries bath by phone and at the counter. In this budget submittal one Senior Planner position is not funded and would result in the layoff of an existing employee (necessary to meet 97% of current budget mandate) which will significantly impact the level of service for this division. If savings are realized when the medical health insurance premiums for the department are finalized and or additional revenues are available from other sources 1 would ask that consideration be given in restoring this position so the very visible customer service aspects of this department can be maintained. The division also acts as a liaison with the Building Department, reviewing all building permits for site plan approval consistency and compliance. The Planners prepare comprehensive reports err all development within the City and all related land use actions. This division provides liaison or staff support to the City Commission, City Land Development Boards: Site Plan Review & Appearance Board, Historic Preservation Board, and the Planning & Zoning Board, and the City related Boards: Pineapple Grove Main Street, Community Redevelopment Agency, and the Downtown Development Authority. 169 City ofi Delray Beau 2071.2092 Proposed Budget 20[79 2010 2011 2011 Rapartmant Manager Account gescriptien Actuals Actual: Revised Y.r-q Actua{ Request Recommends Fund OD1 GENERAL FUND Dent. 25 PLANNING & ZONING DIv.19 PLANNING & ZONING 12-10 REGULAR SALARIESIWAGES 801,785 774,563 782,940 600.274 725,330 725.330 12-30 TERM.PAYlSICK & VACATION 3.558 0 0 0 0 0 14-10 DVERTIME 1,431 4.494 4.820 3.140 5.860 4,860 15-20 CAR ALLOWANCE 3,960 3,960 3,960 2.970 3,960 3,960 15-5D OTHER PAY 1,930 0 D D 0 0 21-10 EMPLOYER FICA 59,444 57,298 58,360 44.649 55,940 55,860 22-10 GENERAL EMPL. RETIREMENT 103.737 113,980 89,460 68.064 77,680 86.550 22-3D ICMA CONTRIBUTION 5,304 5,238 5,280 4,051 5,2$0 5,280 23-1D LIFE INSURANCIE 4,039 2,659 2,170 1,536 1,880 1,880 23-2D DISABILITY INSURANCE 6.294 5.141 2,970 2.320 2,930 2,930 230 HEALTH INSURANCE 90.725 94,350 80,770 60.574 99,700 91,820 24-10 WORKERS COMPENSATION 3,412 6,122 9,360 7.020 16,190 16,190 25-10 UNEMPLOYMENT COMPENSATIO 442 420 430 315 390 390 26-2D EMPLOYED ASSISTANCI=PROD. 390 351 400 306 370 370 PERSONAL SERVICES 1,085,454 1,068,476 1,040,920 795,219 995,510 995,420 31-90 OTHER PROFESSIONAL SDRV, 66.480 4.000 19.350 10.450 12.650 12.850 34-9D OTHER CONTRACTUAL SI=RVICE 416 392 540 334 520 520 40-10 TRAVEL & TRAINING 1,999 4,572 3,570 2.961 4,200 4.200 41-10 TELEPHONE EXPENSE 1.379 1,370 1,170 664 1,390 1.390 41-16 PORTABLE PHONEIMDD 494 483 510 377 460 460 42-10 POSTAGE 4,391 2,436 4,400 2.161 4,020 4,020 42-2D EXPRESS CHARGElMESSENGER 2,588 2,812 3.650 1,968 3.800 3.800 44-3D EQUIPMENT RENTALlLEASE 3,470 3.844 4.800 2,638 4.800 4,800 45-10 GENERAL LIABILITY 39.160 31.560 ~ 27,930 20.948 27,180 27,180 46-2D EQUIPMENT MAINTENANCE 2.395 2.377 2,460 1.571 2.350 2.350 46-90 OTHER REPAIRlMAIIVT.COSTS 6.84p 12,885 6,950 8DD 6,890 6,890 47-1D PRINTINGlBINDINGSERVI[ES 2.31$ 0 1,420 1.305 1.420 1.420 47-20 REPRDDUCTION SERVICES 502 1,345 1.800 236 1,800 1,800 48-2D EMPL.RECOGNITIONAWAR0S 605 610 480 0 480 480 48-91 2010 FL CLG TRAINING PRGM 0 15,559 536 0 0 D 49-10 ADVERTISING 3,037 2.474 2.630 1,299 2.630 2.630 49-90 OTHER CURRENT CHARGES 114 49 200 49 200 150 51-1D STATIONERYIPAPERIFORMS 3.355 1.805 2.425 1.008 3.500 3.500 51-20 OFFICE EQUIP. < $1,000 4.026 0 D D 0 0 51-90 DTHER OFFICE SUPPLIES 6.164 7.884 7,750 6.179 B,DDD 7,750 54-10 BDDKS & PUBLICATIDNS 391 0 400 12 300 300 54-15 SUBSCRIPTIONS 745 745 925 $45 750 750 54-2D MEMBERSHIPS 3,276 3.512 3.990 3.536 4,060 4,060 5430 TRAININGlEDUCATION COSTS 1,160 1,094 3,090 1.770 3,000 3,000 OPERATING: EXPENSES 155,306 901,786 900,978 60,311 94,400 94,100 64-11 COMPUTER EQUIPMENT 0 2,074 0 D 0 0 CAPITAL OUTLAY 0 2,074 0 0 0 D PLANNING & ZONING 1,240,760 1,172,336 1,141,896 855,530 1,089,990 1,089,520 170 +,,, O Q O 0 0 0 0 g q q q q q m ro m q ~n g q q q q q q p q q q ~m m caMprnrnh q ca o O w- ~ y M cp cry r rncp ~ oprn~rmm m ~°.~ ut lp ~ lGt. ~ C! 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Community Improvement Department Administration City Manager Community improvement Director Assis#ant Director Building Inspection ~ ~ Cade Enforcement ©€fce Computer ~ ~ Education ] ~ Community ~ ~ NetghhnrhoodServlaes Specialist Coordinator I lmpravement admintstratton (Community Coordinator development Fund} 17S ~ ~ ~6 ~., ~ 2011-12 ~aap°aed budget Program: Community Improvement Administration Administration is responsible for the management of all departmental activities and coordination of special projects. This division serves as liaison for special projects, Education Board, Youth Council and designated Task 1"orces and/or committees that may be associated with specific projects assigned by the City Manager or City Commission. Policy direction and administrative support for the department's overall activities and functions are centralized in the Administration Division. 2010 2011 2012 Performance Measures Actual Pro'ecied Pro'ected Goal: To develop administrative programs and procedures designed to provide efficient customer service in all functions of the department. Objective: To review existing processes and existing software systems seeking enhancements to improve approval turnaround times and maintenance of accurate information in permitting, business tax receipts, code enforcement activities and at creating suitable living environments. Computer software enhancements 1 2 2 Self-directed staff process review teams 4 3 3 Goal; To ensure the continued professional development of staff utilizing training in performance measurement, current trends in management, computer software, quality performance techniques and "best practices" Objective: To establish and provide competent project management designed to encourage team work, creative problem-salving, and staff involvement in decisions and improve staff morale. Training workshopslseminars 3 6 2 Annual meeting with each staff member 80% 60°10 100% Staff Project Teams (TAC, Efficiency & SPIRIT) 6 4 6 Policies and Procedures G©al: To encourage and educate citizens on issues affecting quality of life. Objective: To encourage City Staff participation with the public to educate, develop public relations and facilitate citizen involvement. Community-Wide Meetings & Workshops Mayor's Advisory Meetings & Study Circles Public Speaking Opportunities 2 Objective: To respond to all correspondence items andlar request for information within established timeframes. Respond to all correspondence within 5 working days 95% 100% 90% Return all phone tails same day 92% 95% 95% Staffin Levels 09-10 10-11 11-12 Community Improvement Director 1 I I Assistant Community Improvement Director 1 I .75 Community Improvement Coordinator 1 1 ! Office Computer Specialist (1 position frozen) 1 1 1 Education Coordinator 1 .5 .S 5 4.5 4.25 176 zu~~.~z ~~~~ ~~e Functions Justification Summary Administrateon Management Function Description of services rendered given funding of $261,24$. This budget allocation provides funding for the Director and 75% of the Assistant Director positions that are responsible for the overall management of staff and coordination of all departmental activities, inclusive of the preparation and management of the budget, City Commission agenda items, docurr~enting staff's performance under the approved armual goals and objectives, coordinating annual work plans for each function and employee evaluations. Management staff also serves as liaisons to assigned advisory boards and committees and carries out special projects as directed from the City Manager andlor Commission. Funding is provided for training and conferences designed to enhance staff s leadership skills and knowledge of best practices for planning and replication of relevant programs; memberships in local, state or federal organizations, casts for assigned vehicles and other general operating costs. Ada~ninistration Function Description of services rendered given funding of $103,346. This budget allocation provides funding for one full-time staff position that monitors and tracks budgeted expenditures, supervises and evaluates clerical support positions and coordinates all departmental special activities as well as other general operating costs. This staff is responsible far the maintenance of all departmental records including personnel files and actions, time and attendance records, maintaining and processing all departmental reporting requirements. The administrative person pravidcs technical support to department staff in the use of computerized systems and serves as the department contact person responsible for coordinating and troubleshooting issues related to software systems with the TT staff: Education Function Description of services rendered given funding of $ 55,966. This allocation funds one-half of the full-time staff person who serves as the liaison to the City-appointed l;ducation Advisory Board, Palm Beach County School District and area schools to take a proactive approach to education issues within the City; develops a diversity of programs and services designed to improve the image of schools and student performance. Funding allocation includes costs associated with program and special activities carried-out during the fiscal year. One-half of the position cast is under the Building & lnspection Division. 177 City of Delray Beach 2011.2012 Prapased Budget 2009 2{)10 2011 2011 Department Manager Account t)escriptioa Aetuals Aetuais Revised Y•T-D Actual Request Recommends Fund OD1 GENERAL FUND Deq#. 27 COMMUNITY IMPROVEMENT Din. 11 COMMUNITY IMPROVEMENT ADM 12-10 REGULAR SALARIESlWAGES 342.D49 338,281 303,130 234.712 281,960 281,960 13-10 PARTTIME 318 D D D 0 0 15-2D CARALLOWANCE 2.64D 2,64D 1,320 990 1.320 1,320 15-50 OTHER PAY 581 300 0 0 D 0 21-10 EMPLOYER FICA 24,532 24.769 22,080 17.020 2D,450 20.45D 22-1D GENERALEMPL.RETIRIMENT 43,931 49,710 39,460 26.658 30,200 33,650 22-30 ICMA CONTRIBUTION 6.185 6.075 6.13D 4.699 5,490 5,490 23-10 LIFE INSURANCE 1,712 1,152 870 656 810 810 23-2D DISABILITY INSURANCE 2,232 2.245 1,170 911 1.150 1,150 23-30 HEALTH 1NSURANCE 28.840 31.450 23,560 17.7$D 29,460 27.13D 24-10 WORKERS COMPENSATION 1.466 3,365 3.44D 2.580 4.030 4,030 25-1D UNEMPLOYMENT COMPENSATIO 144 140 130 93 12D 12D 25-2D EMPLOYEE ASSISTANCE PROG. 124 117 13D 90 120 120 PERSONAL 5ERVICE5 454,753 4&0,244 401,420 306,187 375,110 376,230 31-20 MEDICAL SERVICES 0 75 0 0 0 0 31-90 OTHER PROFESSIONAL SERV, D 1,230 0 0 0 0 40-1D TRAVEL AND TRAINING 672 280 1.350 4D5 0 9.360 4D-20 NON EMPLOYI=E TRAVEL 0 509 0 D 0 0 41-10 TELEPHONE EXPENSE 343 40$ 390 22D 420 390 41-15 PORTABLE PHONEIMDD 964 682 480 360 D 0 42-10 P05TAGE 127 249 530 73 42D 420 42-2D EXPRESS CHARGElMESSENGER 69 175 100 172 100 100 44-3D EQUIPMENT RENTALILEASE 3,470 3.719 4.$00 2.513 4,800 4.800 44-45 VI=HICLE REi~TAL-GARAGE 4.59D 4.590 4,590 3.443 4,04D 4.D4D 45-10 GENERAL LIABILITY 14,580 12,960 12,300 9.225 10.88D 10.88D 46-20 EQUIPMENT MAINTENANCE 6.323 6,D68 6.100 4,161 6.320 6,320 46-30 VEHICLE MAINT: GARAGE 1.306 2,014 2.700 2.317 3,470 3.470 46-90 OTHER REPAIWMAINT.COSTS 2,169 11,441 5.600 0 5.480 5.480 47-10 PRINTINGIBINDINGSERVICEB 0 0 500 -135 50D 5D0 47-20 REPRODUCTION SERVICES 177 24 900 89 100 1DD 48-10 SPECIAL EVENTS 1.331 551 400 0 800 $00 48-3D REFRESHMENTIF00131MEETINGS 1,457 435 600 311 300 30D 48-9D OTHER ACTIVITIES COST 671 7 600 D 300 30D 49-10 ADVERTISING 184 0 0 0 D 0 49-90 OTHER CURRENT CHARGES 175 175 180 175 180 980 51-10 STATIONERYIPAPERlFORMS 734 1.270 1,600 1,197 800 800 51-20 OFFICE EQUIP. < $1.000 1 168 300 D 200 200 51-90 OTHER OFFICE SUPPLIES 3,307 3.821 3.830 2,791 3.4D0 3.8flD 52-10 FELILUBE-VEHICLES 1A36 1.19D 1.200 1.901 1,D9D 1,090 52-20 GENERAL OPER. SUPPLIES 665 775 600 993 700 800 52-27 EQUIPMENT <31.000 64 0 0 0 D D 54-1D BOOKS & PUBLICATIONS 0 0 50D 21 400 400 54-20 MEMBERSHIPS 540 560 75D 450 750 750 54-30 TRAININGlEDUCATION COSTS 125 145 500 40 0 D OPERATING EXPEN5ES 45,0$0 53,523 5D,80D 29,923 45,450 47,270 64-11 COMPUTER EQUIPMI=NT 2.108 0 0 0 0 0 CAPITAL OUTLAY 2,109 0 D D 0 0 COMMUNITY IMPROVEMENT ADM 5D7,942 513,767 452,020 336,110 420,560 423,50D X78 pogoc>oooop©©© W N o CO 00000000000 ~O O r^tn COMNN 0 M 0 r ~ ~ en M N V'N ~ W r'rY Clr r W ~ a» +L+.3 ~ .- N NM ~ rNtl' M M M l4 ~ ~~ 41 © G ° G C? C7 © (O o 0 0 o~~ N'Y ~ CO ° ~ tO o ~ m a m © ~ ~ _ ~ r ~ ni V' '~Y r '- ~ ~ ~ N ILI tl © O 0 O © © © Q Ca aca u~ m ~ ca ~r m Cfl cq ~ ° tL m N N Mu7 NO ~ ~ W ~ ~ ~' O ~ N M I 'a '~ O UJ o Cfl OO O ©00©©Qd V' 00 tl 'r!' h M W 9"a 3 ' ~ ~ ~ C'7 C \ ° C4 07 h h~ N 17 cY f W S] p ~ M O ~ CV M iV M M G~ cfi to d' r d> ~ M N N ~ O N ~ C ll.. 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O~~ ~ ~ Q ~L'f)ca ~U m yy ~ '6 'a ~ QI C) ~ U p ~ ~ N ~ Q ~ ¢~cLqcn U~m~ggc~ ~- V O Q~ tltltlCGrNOEAi,n00 ~~t-r~rN NfMtlr ~ ~~ N ~~ W~~ ~ to ( p P C b C w-w Community Improvement Department Building Inspection 183 ~ ~ ~ .~e«~., sew. za~~-92 ip~~~ ~ Program: Building In~pe~tion The Building Inspection Division is responsible for plan review, permitting and inspection of all construction activity, sign permits and the interpretation and development of code requirements relating to building, housing and landscape improvements. The division staff reviews and inspects all landscaping for new single family units, commercial and multi-family projects and encourages water conservation and the preservation of trees and coastal vegetation. Staff rovides technical assistance to the Boards of Ad'ustment and Site Plan Review and A earanee. 201.0 2011 2012 Performance Measures Actual Pro.iected Projected Goal: To ensure the health and safety of citizens by providing for the enforcement of m~inimu~xa building safety standards and laws through efficient and timely permitting and inspections, facilitating the proper construction of buildings throughout the City in accordance with applicable building codes. Objective: To review and approve all building permits within adopted timeframes and provide same-day inspections {for construction activity) on all requests in the City. Review and approval timeframe (in days) for: Single familylduplexlmulti-family {3 or more units) Commercial -renovations/new construction Number ofsame-day permits/turnaround time Number of Building Inspections Performed same-day 30/30/40 10/30/45 10/30/45 25/45 25145 25145 2,80010.5hr 2,80010.5hr 2,900/0.5hr 14,635 14,600 15,500 Goal: To improve custarner service by providing voice automated and Internet access capabilities; and to protect and preserve the appearance, character and value of neighborhoods, commercial and industrial areas; and to encourage compliance with landscape requirements. Objective: To provide user-friendly and relevant automated services. To improve the appearance, value and stability of neighborhoods through the design and installation of landscaping and other streetscape elements to support previously-adopted neighborhood plans. Number of inspections scheduled via the IVR &website 13,055 15,700 17,000 Number of plan inquiries t'h'ough website 5,941 6,500 8,200 Number of approved xeriscape designs 82 96 100 Beautification Projects (residential and City facilities) 14 15 20 Number of nei barhoods assisted 10 10 4 Stafbu Levels 09-10 10-11 11-12 Building and Inspection Administrator/CB0 I 1 I Deputy Building Off cial {I position frozen) 1 1 1 Senior Landscape Planner I 1 1 Plan Reviewer (1 position frozen) 2 2 2 Senior Plan Reviewer I 1 1 Building Inspector (1' position frozen) 3 3 3 Electrical Inspector 1. I 1 Mechanical Inspector 1 I I Plumbing Inspector l 1 1 Plan Review Technician (1 position frozen) 1 I 1 Landscape Inspector (1 position frozen) 1 1 1 Permit Clerk 2 2 2 Staff Assistant Il 3 3 3 Executive Assistant l 1 I Education Coordinator 0 .5 .S 20 20.5 20.5 184 2v~r-rz a~~~ ~ Functions Justification Summary Building & Inspections Administration Function Description of services rendered given funding of $145,074. Funds the position of Chief Building Official required by State Statute as the primary licensed staff person responsible for the interpretation and application of the Florida Building Gode, issuance of building permits and the inspections of all construction activities carried out throughout the City; allocates sufficient funding for associated operating costs and attendance at required conferences by the Chief Building Official to maintain proficiency in the building Cade, including new legislation and rules adopted throughout the year. Business Sign Function Descriptions of services rendered giving funding of $51,036. These allocation funds 50% of the Education Coordinator's salary responsible far the review of all business sign permits and customer service support related to the business sign function. Permitting Function Description of services rendered given funding of $357,332. Provides clerical staff to process and issue all building permits, from the initial intake, routing all permits to various disciplines far reviews, intake of inspection requests, and the issuance of the required certificate of occupancy. This staff provides the clerical support for the maintenance of all permit files, microfilm services, and functions as the reception center for both the Planning & Zoning anal Convnunity Improvement departments. Plan Review Function Descriptiann of services rendered given funding of $182,108. This budget allocation funds two full time Plan Reviewers (one of which is funded by the CItA) that are responsible for reviewing ail plans submitted for compliance with the Florida Building Code and the band Development Regulations within the City. This allocation also provides for technical assistance and information to the general public and the development community on interpretations and application of the building code and Land Develapnaent Regulations, providing resolution to various problems and concerns. The funding request includes staff training to maintain required certifications and other general operating costs. Inspections Function Descriptions of services rendered giving funding of $442,689. This funding request provides far the required inspection of all construction activity permitted within the City; funds continuing education courses required to maintain State Certification in each discipline of building inspection; provides for the annual attendance to conferences for the Electrical Inspector and either the Plumbing or Mechanical Inspectors (alternate attendance each year); costs associated with vehicles used on the job and other general operating costs. Landscaping Function Description of services rendered given funding of $ 85,841. This request provides for the funding of one full-time position responsible for the review and approval of all landscape and irrigation plans submitted to the City, for both commercial and residential properties and on-site inspection to ensure compliance to the approved plans. The position designs and oversees the construction of new landscape for city facilities, neighborhoods and other special projects. Funding also includes a city vehicle, continuing education courses and other general operating costs. 185 Account Description Fund 0D9 GENERAL FUND Dept, 27 COMMUNITY II~lPROVEMENT Div. 21 BUILDING INSPECTION 12-10 REGULAR SALARIESiWAGES 12-30 TERM.PAYISICK & VACATION 13-10 PARTTIME 1410 OVERTIME 14-20 REIMBURSABLE OVERTIME 15-20 CAR ALLOWANCE 15-45 EDUCATIONlCERTIFICATION 150 OTHER PRY 21-1D EMPLOYER 1=1CA 22-10 GENERAL EMPL. RETIREMENT 22-3D ICMA CONTRIBUTION 23-10 LIFE INSURANCE 23-20 DISABILITY INSURANCE 23-30 HEALTH INSURANCE 24-10 WORKERS COMPENSATION 25-10 UNEMPLOYMENT COMPENSATIO 25-20 EMPLOYEE ASSISTANCE PROG, PERSONAL SERVICES 31-20 MEDICAL SERVICES 31-90 OTHER PROFESSIONAL SERV. 34-70 PHOTOfMICROI"ILM SERVICES 34-90 OTHER CONTRACTUAL SERVICE 40-10 TRAVEL AND TRAINING 41-10 TELEPHONE EXPENSE 41-15 PORTABLE PHONElMDD 42-10 POSTAGE 44-30 EQUIPMENT RENTALlLEASE 44-45 VEHICLE RENTAL- GARAGE 45-10 GENERAL LIABILITY 46-20 EQUIPMENT MAINTENANCE 46-3D VEHICLE MAINT.-GARAGE 46-90 OTHER REPAIRIMAINT.COSTS 51-10 STATIONERYIPAPERIFORMS 51-20 01=FiCE EQUIP. < $1.DD0 51-9D OTHER OFFICE SUPPLIES 52-10 FUELILUBE-VEHICLES 52-2D GENERAL OPER, SUPPLIES 52-22 UNIFORMSlLINEN SERVICI=S 52-27 EQUIPMENT < $1,000 54-10 BOOKS & PUBLICATIONS 54-16 SUBSCRIPTIONS 64-20 MEMBERSHIPS 54-30 TRAININGIEDUCATIONCQSTS OPERATING EXPENSES BUILDING INSPECTION City of Ceiray Beach 2©11.2fl12 Prapnsed Bur~get 2009 20111 2011 2019 De artment Manger Ac€uals Aeiuals Revised Y-T-D Actual Request Recommends 874,701 835.405 791,600 800,587 43.076 34,825 30,330 30.181 0 4.813 8.3D5 8.581 357 775 2,D00 3.486 D 0 2,000 0 0 0 1.320 99D 5.400 5.025 4.500 3.225 3.453 936 940 757 66.414 63,811 60,260 47,079 95,873 106,480 76,300 59.28D 2,447 2,448 2.460 1.813 4,320 2,762 2.130 1.589 5.759 5,556 4,700 2.326 117,162 133,650 104,330 77,007 18.446 42,616 50.240 37.680 807 587 550 418 634 486 530 394 1,238,549 1,236,175 1,142,495 875,395 189 0 0 0 995 2,025 13.648 13,348 15,000 432 408 520 1,452 1,915 1,950 3,660 3,186 3.100 3.702 4.568 5.480 6.781 4.021 4,500 5.506 8.260 8,280 18,670 15.210 14,860 43.550 35,470 33.020 1,951 1,724 1.980 11,929 14,7$3 11,400 19,987 26.953 17,700 4,116 3.300 3.600 395 310 400 3,578 3,979 3.600 9.130 10.863 9.600 211 292 300 926 2.033 1.390 0 1,050 1.400 1,290 813 1.500 700 655 700 640 607 1,120 1,650 2,348 2,700 153,596 157,887 146,125 1,392,545 1,393,282 1,288,62D 2a 2.025 8,081 377 153 1,980 2,202 710 6.195 11.145 24.765 1.601 5,364 9.301 2.591 D 2.717 8,291 2a 1.282 930 220 655 477 1.665 92,775 774.140 774.140 0 D 7,460 7,460 D 1,DOa o n 1,320 1.320 4.500 4,500 940 940 57,250 57,330 71.390 79.540 2.470 2,470 2.130 2,130 3.130 3,130 140.430 129.330 58,790 58,790 550 550 520 520 1,125,02D 1,923,154 0 0 1.000 1,000 11.000 11.DDD 520 520 2,700 2.700 3,490 3,490 6.860 6.860 2.000 2.000 8.28D 8,280 14,930 14.930 31.290 31,290 1,98D 1,98D 12,200 11,400 17,540 17.54D 3.6D0 3,6D0 400 400 3,60D 3,600 9.960 9,960 300 300 1,690 1,690 0 0 1.100 1.100 7DD 700 1,120 1,120 2,800 2,BD0 139,06D 138,260 568,170 1,264,08D 9,2&9,470 1.86 ©oooo©©©ggCJdQ Q N OC!' {'? 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N ~ ~"" V ~ C " l il Q ~ ~ V ~ C1 w c ~ Z C ~ ~ ~ N ~ Q ~. a ~ ~ ~ ~ ~ u _ W > ~ ~ ~ o- ~ C1 ~ W ~ Z ~ o. a~i y- ~ ~ c Q ~ F m p a° ~~~~ E a A o~ ~'~ c ~~~'~ a,s~ ~ ~ ~ aka ~~ ~~.o W~~ ~ m Q R 7 W'~-• •~ O~ ~ N~ w O O ~...ra~r~0OU0¢2aQcn 1•- .s v Q °°.°~rno~rcavc~mrn~ ~ Q~ ~ ~ ~ ~ ~~ ~ ~ mm~ m oc c s~c ic c c U c Community Improvement Department Code Enforcement City Manager Community improvement Airector Assistant Director (Admlrt[Stratl6R} Code Enforcement Administrator Business 'Tax Staff Assistant !! Code Enforcement Coordinator Staff Assistant II (4} Code Enforcement Supervisor Cade Enforcement OfFcer(8} Rental Housing Inspector Neighborhood Stabilization {SanJtatlan) 191 ~ ~ ~ ~~, ~e~t« 2v~~-12~~~~c ~ Program: Code Enforcement The Community-Oriented Code Enforcement Program is designed to create a quality living environment through ensuring compliance with the City's housing, zoning and property maintenance codes. The division staff encourages voluntary compliance through the use of community-oriented problem-solving techniques, the issuance of violation notices, waz'nings, civil citations, informational brochures, notices to appear, and other creative methods. This division provides technical assistance to the Cade Enforcement Board and Hearing Oi1"icer and serves as contract administrator to the City's solid waste collection contractor. 2010 2011 2012 Performance Measures Actual Pro'ected Pro'ected G©al: To create an attractive and safe living environment through the community-oriented Code Enforcement Program. Objective: To proactively encourage voluntary compliance with the City's building, housing and property' maintenance codes and to promptly remove abandoned vehicles and abate other nuisances that negatively impact the neighborhood. Number of new cases investigated 9,304 9,040 9,100 # of Code Board cases processed 716 946 1,000 # of vacant fats cleaned 164 158 160 # of vehicles towed 20 75 75 of cases resolved within 30 days of violation/notice 96°/© 94% 95% # of civil violations issued 253 45 175 Objective: To create partnerships with neighborhood associations using community-oriented problem-solving techniques to improve and resolve urgent or high priority needs for each neighborhood. Community projects 10 15 12 Neighborhood Association Meetings Attended 2S 28 25 Turnaround time on response to urgent complaints 4 hrs 4 hrs 4hrs Litter Abatement lnitiatives (# of hat spots) 31 3b 45 Objective: To provide educational materials and training seminars far Landlords and Tenants designed to assist in improving properties; inspect rental units and initiate action for requiured repairs. Number of seminars held 25 30 20 # of rental units inspected 390 280 275 # of properties brought into compliance 289 376 400 Staffin )Clevels 09-10 10-11 1112 Code Enforcement Administrator {I frozen position) 1 1 ! Code Enfarcernent Supervisor 1 l 1 Code Enforcement Officer (2 frozen positions) & 8 $ Code Enforcement Coordinator 0 1 .S Executive Assistant 1 0 0 Staff Assistant Il 5 5 5 Rental Housing Inspector 1 1 1 FTEs 17 17 16.5 192 ~ a~ ~ePxay. "~ie«clf., ~eoaula 2U17-72 $'ttapaoed J~3ucige,E Functions Justz~ication Summary Cade Enforcement Adiuistratian Function Description of services rendered given funding of $ 54,376. This fua~ding provides for 50% of the Code Enforcement Coordinator position, responsible for ~e coordination of all clerical activities and support services far the Code Enforcement Board carried out under this division. Tlae fundng requests includes three {3) clerical positions responsible for the Bade enforcement board, maintenance of the database and billings for early set-outs of garbage, yard and hard trash; tracking and processing civil violation payments, liens and nuisance abatement activity. Also funds general operating costs associated with administering code enforcearnent activities. Cade Enfarcem~ent Function Description of services rendered given funding of $ 799,393. Funds six full-time Cade 4fhcers and one Code Supervisor who provide services six days a week to ensure compliance to the City's codes, ordinances and Land Development Regulations; allocates sufficient avertixne for special assignments, surveillance of certain conditions and participation in community outreach initiatives; tracks and documents conditions of rental properties, ensuring compliance to the City's L,andlard Permit requirements. The funding request includes dollars far training and maintaining certifications under the FACE {Fiarida Association of Code Enforcement) program; eliminating abandoned vehicles, abatement of nuisances and unsafe structures throughout the City; use of City-issued vehicles and other general operating costs necessary to carry-out code enforcement activities. The estimated revenue associated with Gode Enforcement is $444,544. Rental Housing function folded into the general code enforcement function Business Tax ReeeiptslAlararna Unit Fuuctian Description of services rendered given funding of $125,371.. p'unds two {2) full-time positions dedicated to the intake and processing of all business tax receipt applications and alarm registrations, carrying-out the annual renewal process of approximately 7,400 tax receipts; annual renewal and processing of approximately 12,500 alarm registrations and attendance to the annual business tax receipt conference offered through FABTO (Florida Association of Business Tax Officials) designed to keep staff informed of all State legislature changes affecting business tax receipts. Funding provides for general operating casts associated with the renewal process and daily customer services. This function generates approximately $1,119,444 in revenue annually. 193 City of i)elray Beach 2011.2012 Proposed Budget 2009 2010 2011 2fl11 De arlment Manager ACCOll13t DBSCrt~li6A Actuals Actuals Revised Y-T-D Actual Request Recommends Fund DD4 GENERAL FUND Degt 27 COMMUNITY IMPROVEMENT Div . 41 CODE ENFORCEMENT 12-10 REGULARSALARIESNVAGES 664.691 563.584 547,365 419.007 547,21D 547.210 12-30 TERM.PAYISICK & VACATION 64,763 0 0 0 0 0 13-10 PARTTIME 1D.981 130 0 0 D 0 14-10 OVERTIME 283 2,959 3,540 4,903 1,070 1,270 15-50 OTHER PAY 21.518 1,875 1,8$0 1.443 1,$80 1,88D 21-1D EMPLOYER FICA 55,514 40,702 39.912 30.865 39,860 39,880 22-10 GENERAI- EMPL. RETIREMENT 65.099 67,32fl 49.230 33,767 42.110 46,4DD 22-30 ICMA CONTRIBUTION 1,029 D 0 0 0 0 23-10 LIFE INSURANCE 3.460 2,D16 1,600 1.235 1,646 1,64D 23-20 DISABILITY INSURANCE 4,483 3,753 2,04D 1.628 2,21D 2,210 23-30 HEALTH INSURANCE 117,763 110.670 90.$70 68,258 122.360 112,690 24-10 WORKERS COMPENSATION 22,393 53,682 62,83D 47.122 73,530 73,530 25-1D UNEMPLOYMENT COMPENSATIO 604 496 480 355 480 48D 25-20 EMPLOYEE A551STANCE FROG, 501 412 450 344 450 45D PERSONAI~ SERVICES 4,D33,080 846,999 80D,197 608,929 832,804 827,640 31-9D OTHER PROFESSIONAL SERV. 659 779 720 599 1,926 1,920 34-26 PEST CONTROL SERVICES 990 276 0 0 4 0 34-30 LOT MOWINGICLEARING 13,528 12,100 79.471 6.847 16.506 16.600 34-32 ABANDONEDI,]UNKPROP REMVL 770 564 990 120 6D0 6D0 34-35 UNSAFE BLDGSISTRUCTURES 0 591 7,50D 240 1,506 1,500 34-70 PHOTOIMICROFILM SERVICES 2,000 0 D D 0 0 34-90 OTHER CONTRACTUAL SIWRVICE 2.835 3.261 4.100 1,847 3.300 3.300 40-1D TRAM=LAND TRAINING 659 59D D 0 D D 41-10 TELEPHONE EXPENSE 1,594 1,434 1.3D0 762 1.430 1,430 41-15 PORTABi-E PONEIMDD 5.383 7,165 6,910 3.315 6,86D 6.860 42-10 POSTAGE 16,959 13,209 19.5DD 1$.$66 19,500 19.500 43-20 WATER & SEWER 2.942 2,952 0 961 D 0 43-30 WASTE COLLI=CTION & DISPO. 1,645 0 D 0 0 0 43-50 STORMWATI=R ASSESSMI=NT CH 4 0 240 Z37 240 240 44-30 EQUIPMENT RENTALILEASE 2,486 2,6D8 2,880 1.4$7 2,880 2,88D 44-45 VEHICLE RENTAL- GARAGE 24,34D 17,990 14,760 11.070 12.510 12,51 D 45-70 GENERAL LIABILITY 29,5D0 31,314 23,866 17.895 22,710 22.710 46-20 EQUIPMENT MRINTENANCE 1.467 1.363 1.520 914 1.520 1,52D 46-30 VEHICLEMAINT.-GARAGE 12,421 11,321 11.706 9.04$ 12,8DD 12,800 46-90 OTHER REPAIRIMAINT.COSTS 12.580 25,729 12.960 149 12,96D 12.960 48-3D REFRESHMENTIFOODIMEETINGS 30 0 0 0 D 0 49-10 ADVERTISING 227 134 200 D 200 260 49-90 OTHER CURRENT CHARGES 2,882 7,89D 2,$80 1,590 2,500 2,500 51-10 STATIONERYIPAPERIFORMS 2.692 2,632 2,662 2.070 2,660 2,660 51-20 OFFICE 1=QUIP. < $1.060 1,$07 597 806 301 600 600 51-9D OTHER OFFICE SUPPLIES 3,511 3,662 3,700 2.715 3,500 3.56D 52-10 FUELlLUBE-VEHICLES 14,055 11,745 11.29D 9.906 11,320 11.320 52-2D GENERALOPER. SUPPLII=S 3.451 13$ 8D0 241 8D0 500 52-22 UNIFORMSILINEN SERVICES 783 500 840 95 1,64D 1,64D 52-27 EQUIPMENT < $1,000 844 1,750 1,400 620 D 0 54-15 SUBSCRIPTIONS 107 0 25D 65 250 250 54-20 MEMBERSHIPS 355 155 57D 155 570 670 54-30 TRAIMNGIIWDUCATION COSTS 1.77$ 515 320 240 1,070 1,070 OPERATING EXPENSES 165,239 156,894 '[53,423 92,345 142,340 442,D4D 64-12 OFFICE EQUIPMENT 0 6 10.DD0 0 0 0 CAPITAL OUTLAY 0 0 40,D00 0 0 D 194 G1ty o€ Defray Beach 2011.2012 Proposed Budget 2fl09 2fl1fl 2fl11 2011 De riment Managar AecouniDescripiion Aetuals Actuals Revised Y-T-AAcluaf Request Recommends Fund D01 GENERAL FUND Dent. 27 CQMMUNiTY IMPROVEMENT Div. 41 CODE ENFbRCEM1=NT C©DE ENFORCEMENT COMMUNITY IMPROVEMENT 9,198,319 1,003,893 963,32D 3,D92,8D6 2,910,922 2,703,96D 709,274 975,140 969,68D 2,005,555 2,659,78D 2,&54,590 ]9S p p p Q Q~ h t~[ O m ~ a d' ~' m d tY i~6 ~ F~ ~ p .^i C W 'C7 Q V O U ~~ e O U Q vo Q ~ O ~ N ~ ' ~" p ~' C a w u.i c ~ V! O ~ w ~ b . 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Environmental Services Department Engineering City Manager Director of Envlronmentat Services (WaterlSewer - Atlministratian) City Engineer Assistant Specialist (Waterl5ewer (Parking Facilities) Administration) Program 5tormwater Administration Capr"ta! Planning Administrator (5tormwater - Daputy Director for Construction Services (WaterlSewer - Constructian) Adrrtinistrative Assistant GiS Coordinator (VllaterlSewer - Administration) Engineering Constrtactian Inspector (2) Manager Engineer (WaterlSewer - Project Manager Engineer (Waterl5ewer - Training (Waterl5ewer - AutoCAD Operator (Waterl5ewer- Administration) GI5 Specialist GI5 Analyst (UVater/ Sewer Administration 201 Citry a~ `.~eP~ia~ `~ecxclE,~' PvxFdsc 2071-12 9'umpooed 93udget Program: Engineering The Engineering Division is responsible far the strategic development, coordination, and oversight of the City's Capital Infrastructure program as well as the monitoring of private land development activities occurring within the City. The review of state and county highway construction projects within the city limits is orchestrated through the Engineering Division. 't'echnical staff prepare detailed construction documents in-house and oversee similar work perfatxned for the City by consultants. Additional functions performed include oversight of construction within road rights-of-way and maintenance of as-built documents utilized by other divisions and departments in operations and maintenance activities. 2010 2011 2012 Performance Measnres Actual Projected Projected Goal: To ensure infrastructure systerxs integrity and serviceability to provide the most cost effective service to the residents of the City. Objective: Administer capital infrastructure program within established budgets and timeframes. Design of projects initiated in fiscal year on schedule 100% 100% 95% Percent of projects where design is completed within 30 days 64% 72% 95% afschedule Percent of projects where design is completed within budget 4~% 72% 100% Objective: Maintain accurate records of all City infrastructure, and provide this information to other City Departments and the public, Distribute amended system atlas sheets on a quarterly basis 100% 100% 100% Reflect completed projects an system atlases within one 100% 100% IOp% quarter of completion Objective: Optimize levels of custatrer service provided. Percent of property owners ratified of commencement of construction a minimum of 14 days prior (Transferred to Construction Division) Response to customer inquiries not exceeding 5 business days 99% 99% 95% Staffin Levels 09-10 10-11 11-12 City Engineer 1 1 1 Constructiar Manager l 1 1 Administrative Assistant 1 1 1 Engineering Inspector 2 2 2 GIS Specialist 1 1 1 Project Manager (CRA P`undcd) 1 1 1 7 7 7 202 '~ a~ r~e~ica~y `.,~eacF~., `.~Caxida 2U91-12 ~'xo~©oed `.Jkulget Functions Justification Summary Engineering Management Function Descriptian of services rendered given funding of $~©,794. This function provides general oversight and coordination of all Engineering activities, programs and functions including performance monitoring, planning for future needs, establishruent of Engineering related policies and procedures, and provision of training for maintenance of technical and professional competency. In addition, this fiu-etion provides coordination and liaison activities with ~e Plorida Department of Transportation, Palm Beach County Engineering, South p'lorida Water management District, Lake Worth. Drainage District and Palm Beach County Health Deparhnent for coordinatian and activities related to implementing capital projects. Administration Function Description of services rendered given funding of $S4,S80. Provides funding for consumable materials, equipment and staffing for performance of activities in support of division management including document preparation, record keeping, com~rnunications coordination, data entry and activity scheduling. Project Management Function Description of services rendered given funding of $92,235. This function provides for the timely and cast effective implementation of capital infrastructure improvements that enhance levels of service and address quality of life issues for residents. Also accommodated is the review of private development project designs, assuring compliance with City codes, Land Development Regulations and minimum construction standards. Project Inspection Function Description of services rendered given funding of $45,902. This function ensures that infrastructure caznponents far both private development and City capital projects are constructed iur compliance with approved plans and specifications, and that construction conforms to all City minirnutn construction standards. GIB Development Function Description of services rendered given funding of $40,689. This function provides development and implenr~entation of a city-wide Geographic Information System (GIS) by combining existing data (AS 400, etc.) with newly collected data and displaying all data via maps. All departments and the public will benefit from web accessible applications that include; CIP Development and Tracking, Asset Management, p`ire Hydrant Locations, CRA Owned Praperry Tracker and Street and Alley Conditions. 203 City of Delray Beach 2~11.2D12 Proposed Budget 2009 2fl10 2011 2011 department Manager Accounif3escrtption Aetuals Actuals Revised Y-T-DACtuat Request Recommends Fund OD7 GENT=FtAL Fl1ND Dent 29 ENGINEERING Div. 11 ENGINEERING 12-10 REGULAR SALARIESIWAGES 396.444 370.357 175.660 126.148 173.950 173.950 15-20 CAR ALLOWANCE 7,920 7,260 4,180 3.128 4,170 4,170 15-60 OTHER PRY 1,427 0 0 0 0 D 21-10 EMPLOYI=R FICA 29,342 27,689 13.270 9,554 13,200 93,200 22-10 GENERAL EMPL, RETIREMENT 47.501 50.650 22.390 14.916 18.630 2D,760 22-30 ICMA CONTRIBUTION 4,$97 4,068 1.340 1.044 1,36D 1,360 23-10 LIFE INSURANCE 1,868 1.157 460 334 460 460 23-20 DISABILITY INSURANCE 2,629 2,497 700 509 700 700 23-30 HI=ACTH INSURANCE 45.062 53.070 17,360 12.782 23,280 21.440 24-10 WORKERS COMPENSATION 10.133 10,940 3.800 2.850 3,180 3.180 25-14 UNEMPLOYMENT GOMPEN5ATI0 231 228 120 74 10D 100 25-20 EMPLOYEE ASSISTANCEPROG. 204 190 1D0 72 90 90 PERSONAL SERVICES 547,177 528,145 239,38D 171,408 239,120 239,410 31-30 ENGINEERINGIARCHITECTURAL 7A03 $.090 3,330 3.300 2,500 2,600 31-90 OTHER PROFE55IONAL SERV. 2.474 17.178 9,780 0 4.330 4.330 34-20 PEST CONTROL SERVICES 360 D D 0 0 0 40-10 TRAVEL & TRAINING 3.653 1.797 370 -194 770 770 41-10 TELEPHONE EXPENSE 1.580 1.174 470 645 720 720 41-15 PORTABLY PHONElMDD 2.113 2.159 800 1,176 960 960 42-1D POSTAGE 914 840 270 372 27D 27D 43-10 ELECTRICITY 2,217 1,$90 720 1,085 600 800 44-30 EQUIPMENT RENTALILEASE 140 1,961 560 0 550 550 44-45 VEHICLE RENTAL-GARAGE 5,180 5,180 1,870 1.402 1.730 1,730 45-10 GENERAL LfABILITY 17.440 17,440 5,244 3.930 5,030 5.030 46-20 EQUIPMENT MAINTENANCE 3.594 1.522 1.380 717 210 210 460 VEHICLE MAINT.-GARAGE 1,679 4,182 1,100 4.568 1.130 1.130 48-90 OTHER REPAIRIMAINT.COSTS 14,292 16.897 5.530 4.803 12,680 12,680 47-10 PRINTINGIBINDINGSFRVICES 334 0 0 0 0 0 47-90 OTHER PRINTING COSTS 0 0 0 0 30 30 48-30 RI=FRESHMENTSIFOODIMEETING 235 197 30 30 0 0 49-10 ADVERTISING 177 237 0 413 0 D 51-10 STATIONERYIPAPERIF4RM5 483 740 240 68 240 240 51-20 OFFICE EQUIP. < $1.OD4 426 70 0 30 D 0 51-25 COMPUTER SOFTWARE <$1,000 98 0 D 0 0 0 51-9D OTHER OFFICE SUPPLIES 3.588 3.654 1,200 679 1.20D 1,200 52-10 FUELILUBE-VEHICLES 1,581 1,632 500 1.600 600 500 52-2D GI=NERAL OPER. SUPPLIES 156 310 120 172 120 120 52-22 UNIFORM5ILINEN SERVICE 0 466 210 0 290 210 52-27 EQUIPMENT < $1.DD0 D 32 0 0 D 0 54-10 BOOKS & PUBLICATIONS 353 0 30 77 30 3D 54-15 SUBSCRIPTIONS 1.495 1,520 500 46 5D0 500 54-20 MEMBERSHIPS 1.769 674 260 1.065 250 25D 54-3D TRAININGlEDUCATIONCQSTS 2,800 2,968 314 0 520 520 OPERATING EXPENSES 76,145 92,8D7 34,81D 25,98D 35,080 35,D8D 64-12 OFFICEIQUIPMENT D D 3.330 0 0 0 CAPITAL OUTLAY 0 D 3,380 D 0 0 ENGINEERING 623,321 82D,913 277,520 197,389 274,200 274,49D 204 ooooca©bbbbC1GO ~tJ f O N ©©©©ooo©o©b O M CO t0 © 00 OD b Ol b b ~ q N m N Q ' r NCO M 'Q'hN Mr C N 'e"' ~ c+y V W ~ T0~ r N CO ~ M ~ ~ ~ N N ~ n = m ~ ~rn u°~mrnmoo ~ o m c n` ~" N ~ ~ ~ r r ~ ~ ~ M N ~ ~ 6f Y 0! O C1 N C?C7 Os:'O 90O© ~~~~NN r N ~ ~ ~ N q C N M Cr J l P.. V ;~r o? 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Environmental Services Department Public Words Administration City Manager I]Irector of rvironmental Services { 4NateNSewer - Administration} Deputy Director for Public Works xecu Ise Assistant {shares[ with Building Streets/ Maintenance Traffic Building Maintenance oc3 cct~r r ~ ai i w Superintendent Superintendent (Building (Streets Maintenance) Maintananral Parking I [ Buildings I ( Street Lighting ~ I Streets and ( Traffic Facilifies f[ Sfarmwater Operations Supervisor Fleet Maintenance {Garage) Stormtvater Maintenance {Stormwater) Street Maintenance 209 ~ a~ ~ePxcuy ~{eaeP~, ~Yaxida 2U71-92 `~'nogaoed 3udget Pragraln: Public Works Administration Public Waxks Administration is responsible for the effective operation of the Department of Public Works. The Public Works Department consists of the following divisions: Administration, Street Maintenance, Traffic Operations, Street Lighting, Parking Facilities, Building Maintenance, Stormwater Maintenance, and Fleet. Administration provides managerial oversight and technical support fax the divisions and pxovides suppoxt far special projects and problem analysis assigned by the Environmental Services Director and City Manager. Additional responsibilities include the daily management of the above divisions including, developing work plans for personnel, ensuring the development of annual budgets and far proper purchasing of ail services, materials, and supplies. Works with other Departments in establishing the vehicle replacement list. 2010 2011 2fl12 Performance Measures Actual Projected Projected Goal: Support the achievement of divisional goals and objectives while providing oversight for the planning and prioritization of division operation and maintenance activities and optimizing levels of customer service. Objective: Ensure the availability of adequate resources for achievement of divisional goals and objectives.. Employee evaluations completed within 2 weeks of due date 100% 100% 100% Develop inventory management database for sidewalks, roofs, 80% 80% 98% A/C systems, decorative street lights, and other street furniture. Complete work orders within 7 days 95% 93% 95% Attend Special Event planning meetings 12 12 12 Divisional pexformance measures met ax exceeded 65% 100% 90% Objective: Optimize customer service levels. Retuxn citizens phone ca11s for service within 24 hours. 95°/© 94% 98% Response to requests for information not exceeding 5 working days. 95°10 100% 97% Goal: Provide effective and efficient administration of surplus asset disposal program. Objective: To dispose of surplus assets in a timely and cast effective fashion. Asset pick up within 3 days 100% 100% 98% Asset disposal within 30 days. 70% 90% 97% Surplus Sales Revenues $4,236 $400 $4,000 Staffing Levels 09-10 10-ll 11-12 Deputy Director of ESD for Public Works T 1 1 Executive Assistant .50 .50 .50 1.5 1.5 1.5 210 ~ ~ ~ ~~, ~e 2E~11-72 ~xopnaed /`3udgeL Function Justification Summalry PW Administration Manage~aaent Functiom Description of services rendered given funding of $117,055. This function provides detailed oversight and direction of the daily operations of the Public Works divisions. Activities include establishing annual work plans, monitoring performance and tracking and analyzing maintenance activities for future planning. Administrative Function Description of services rendered given funding of $65,125. Provides administrative support for adrninistratian, building maintenance, parking facilities, street lighting, streets maintenance, storm water maintenance and traffic operations, as well as the parking specialist, to ensure that all deadlines and xesponses to citizens are completed in a timely fashion. Activities include material requisition and puxchasing, file :maintenance and meeting scheduling, taking and directing customer inquiries far xesponse and coordination of the City's asset disposal pxogram. 50% of PW executive assistant's salary and benefits are funded by ESD Administration , 50% is funded by Public Works, 211 City of Delray )3each 2~11.2fl12 Proposed Budget 2009 2fl10 2011 2011 AccountRescriptEon Actuafs Actuals Revised Y•T-DAciual Fund 001 GENERAL FUND Deaf. 31 PUBLIC WORKS Div. 11 PUBLIC WOiiKS ADMIN. apartment Manager Requesi Recommends 12-10 REGULARSALARIESIWAGES 109,891 1{19,908 111,350 85.008 110,880 '110,8$0 15-20 CAR ALLOWANCE 2,640 2,640 2.640 1.980 2.640 2,640 15-50 OTHER PAY 223 0 0 0 0 0 21-10 EMPLOYER FICA 8,320 8,193 8,320 6.328 8,260 8,260 22-10 GENERAL EMPL. RETIREMENT 14,237 16,160 12,650 9.639 11,870 13,230 22-30 ICMA CONTRIBUTION 2,477 2.477 2,490 1.916 2.5DD 2.500 23-10 LIFE INSURANCE 562 350 320 234 310 310 23-20 131SABILITY INSURANCE 723 729 420 329 450 450 23-3D HEALTH INSURANCE 10,815 11,790 10,100 7.572 13.590 12.52D 24-10 WOR€CERS COMPENSATION 463 451 460 345 380 380 25-10 UNEMPLOYMENT COMPENSATIO 53 53 50 39 50 5D 25-20 EMPLOYEE ASSISTANCE PROD. 46 44 60 38 50 50 PERSONAL SERVICES 150,450 152,796 948,880 913,428 150,980 151,270 40-10 TRAVEL & TRAINING D 0 140 139 0 0 41-10 TELEPHONI; EXPENSE 679 669 640 518 770 770 41-15 PORTABLE PHONEIMC}D 3BD 634 5B0 447 680 60D 42-1D POSTAGE 67 157 100 76 100 150 43-10 ELECTRICITY 11,530 9,829 11,220 5,640 9,460 9.460 43-20 WATER&SEWER 1,414 1.409 1,400 945 1,710 1.710 43-30 WASTE (OISPOSALITIPPING FE 6.578 8,027 8.364 8,362 8,360 8,360 43-50 STORMWATERASSI=SSMENT FEE 1,875 1.875 1,870 1,875 1.870 1,$70 44-30 EQUIPMENT RENTALILEASE 1,956 1.926 1,950 1.510 2,340 2,340 45-10 GENERAL LIABILITY 4,690 4.610 4.420 3.315 4,35D 4,350 46-20 EQUIPMENT MAINTENANCE 671 573 $20 552 820 820 57-10 STATIONERYIPAPERIFORMS 66 150 245 241 300 300 51-90 OTHER OFFICE SUPPLIES 331 372 565 0 500 500 54-20 MI=MBERSHIPS 239 240 240 247 240 240 OPERATING EXPENSES 30,479 30,4T2 32,554 23,887 31,500 31,470 PUBLIC WORKS ADMIN. 1$0,929 1$3,288 181,210 137,295 182,480 182,740 212 oa©©c~aaaaaaoo oD ~ r> N nnnnnn©nc~oo CO h © 47 O> 00 ct'i ~J ' © ~A ' e o GO ~ ~.+ OO k7 N M u7 m V u7 m V Q ~ ~~ ~ N ~ Q~ N r M M E ~ ~ R ~ d ~ D Ono Oa0 Oa0 ApC1 O~M~~~ C~4 ° ~ = N N NN d' Q Q M M a n r~ n ~ o er a© a amaa~nu'> CO N a v m n rn m m u'? rn ~ = vi to M 6? rO? ~ NM O r V: ~ ~ mGO N ~ (D M N W N ' M r w L7T t C O 'ir ~ n ~ © ~S' © CA ©a a aaaaao cV 4) Ch N N n <O tf~ <D a h ~ n a t8 ~ r W h M m (D sr M d' ~^^ ~' O V n flD ~ t0 ~~ ~ ~ ` N r [ N c ~ a ch ~ ~ p ON r r w•" rw/l G ~N.. 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LLI O ~ N C1 ..J ~, 'G7 'R ~ G7 ~_ ~ ~ O R1 E ~ Q~'~~~ a~ ~m~~a ~ ~ O U~m~O UQ<C2[LOtq F- ~„y ~ ~' C>C7C]C5G?~Nr7u7n7CG ~r-~r~07 r~ ~e~-rNNM6}w- as ~n~~~~~~~~~~~ ~_ CV Environmental Services Department Streets Maintenance Division City Manager Director of Environmental Services (WeterlSewer - Administration) Deputy Director for Public Works {Administration) Streets/ Traffic Streetslt'rafflc Superintendent Streets and Stormwater PW Maintenance Supervisor Crew Crew Leader// leader// Street Street Maintenance Maintenance Worker 11(3) Worker II (3) 217 C'itry a~ `.17e.P~iay. ~ieacR, ,~Yonula 2011-12 J"eapaeed budget Program: Streets N;Tain~enance Streets Maintenance is responsible for the maintenance of all City streets and rights-of-way. General maintenance includes: street repair, repair of utility cuts, pothole patching; and sidewalk repaiur and construction. Responsibilities include: assistiug in emergency utility cuts, repairing roads and sod installation on rights-of way, and providing street and site maintenance for special events to include barricading and clean up assistance. 2fl10 2011 201.2 Performance Measures Actual Pro'ected Pro'ected G©al: To ensure all paved streets, sidewalks, and curbs witY-in the City are properly maintained so they will be a fit and safe means far ublic travel. objective: Ta promptly respond tv all notifications of deterioration and damage to sidewalks and roadways and ensure that they are safe for public use. Number of days patch truck operation provides street inspections and repair. Barricade unsafe conditions within i '/2 hours Emergency repairs completed within 24 hours Non-emergency road repairs within l week Nan-emergency sidewalk repairs within 10 business days Repair approximately 7,000 linear feet of sidewalk and curbs annually. Road cutslrepairs for Utilities within 5 business days. Square feet of asphalt repaired 153 141 147 loo°i° loo°i° loo°i° loa°r° loo°i° loo°io 97% l00% 10©% 9l% 95% 95% 7,837 7,000 7,000 92% 9S% 95% 24,237 25,000 24,500 Goal: To provide responsive services to the community for approved special events. Objective: To ensure street closures for events are completed in a timely manner and are properly advertised. Provide barricading assistance For events 28 30 30 Ensure street closure announcements are provided to Public 100% 100% 100% Information department at least 2 weeks prior to event Staffin Levels 09-10 10-11 11-12 Superintendent of Streets 1 1 l Public Works Maintenance Supervisor 1 1 1 Craw header II 2 2 2 Street Maintenance Worker II 6 fi 6 10 10 10 218 ~ ~ ~e8c«~ J~3eac&, Sfaaida. 2U17-92 `~'xapacedJ3rulget Functions Justification Summaary Streets Maintenance Management Function Description of services rendered given funding of $166,885. Participates in overall departmental activities while maintaining responsibility for accurate and timely communication of management issues to employees and ensures that superiors are aware of citizens concerns. Management will respond to public inquiries and concerns regarding the Street Division's programs and activities and make reasonable attempts to answer questions and correct problems. Management will respond to emergency events that may affect the public and attempt to rectify situations promptly. Projects are caardinated anal prioritized to cnsure minimal inconvenience to the public. Street Repair Function Description of services rendered given funding of $177,844. The pavozrrent maintenance program inspects, schedules, and repairs an inventory of more than 297 lane miles of roadways, plus public parking lots. The goal of the program is to maintain and enhance the physical environment while promoting a safe secure roadway infrastructure. Maintenance repairs include utility cut repairs and overlays. Patlrole Repair Function Description of services rendered given funding of $77,548. Potholes present a safety hazard far both motorist and cyclist; therefore pothole repair is performed three times a week to identify and fill potholes, in ardor to minimize potential hazards to the public. Curb Repair Function Description of services rendered given funding of $61,553. Activity involves identifying and repairing damaged sections of concrete curbs and goiters. Sidewalk Repair Function Description of services rendered given funding of $234,167. Approximately 5,000 linear feet of damaged sidewalk will be repaired or replaced, to promote pedestrian safety and minimize irippang hazards. Ropaixs will also ensure ease of accESS, by individuals with disabilities as required by the Americans with Disabilities Act. Special Events Support Function Description of services rendered given funding of $57,903. Barricade assistance for spacial events wi11 be provided, to ensure the safety of pedestrian and provide clear safe navigation for motorists. 2l9 City of Delray Beach 21.2©1Z Proposed Budget 2009 2010 2011 2011 L~eparfment Manager AccountDascriplion Actuais Aetuals Revised Y-7~DAetuaf Request Recommends Fund 009 GENERAL FE1NO Dept. 31 PUBLIC WORKS Div. 93 i'.W.»STREETS MAINTENANCE 12-10 REGULAR SALARIE5IWAGES 339,251 358,964 360,350 276.636 360,330 360,330 14-10 OVERTIME 16,287 18,975 17.000 8.215 17,DD0 17.OD0 14-20 REIMBURSABLE OVERTIMI= D 1,451 2.74D 1.29D '1,920 1,920 15-20 CAR ALLOWANCE 2.640 2.640 2,640 1,980 2,640 2,640 15-5D OTHER PAY 1,336 0 300 0 300 30D 21-1D EMPLOYER FICA 26.399 27.521 27,990 20,529 27,450 27,450 22-10 GENERAL EMPL. RETIREMENT 44,D92 51,300 40,420 31.388 38.690 43.000 22-30 ICMA CONTRIBUTIONS 1,727 1.727 1,74D 1.336 1,740 9.740 23-90 L1FE INSURANCE 1,789 1.259 1,060 796 1,060 1.060 23-20 DISABILITY INSURANCE 2,231 2.378 1.340 1.069 1,464 1,460 23-30 HEALTH INSURANCE 67.293 78.620 67.300 5D.478 9D,640 83,480 24-10 WORKERS COMPENSATION 33.259 33.617 34,840 26.130 29.140 29,140 25-10 UNEMPLOYMENT COMPENSATIO 343 353 360 263 350 350 25-20 EMPLOYEE ASSISTANCE PROD. 302 295 330 255 33D 33D PERSONAL SERVICES 536,948 979,102 558,410 420,346 572,950 578,200 31-20 MEDICAL SERVICES 923 281 800 0 D D 31-90 OTHER PROFESSION, SERVICE 135 0 D 0 0 0 34-10 JANITORIAL SERVICES 1,387 48 750 562 750 750 34-70 PHOTOIMICROLFILM SERVICES 0 D 100 0 100 100 40-90 TRAVEL & TRAINING 0 0 240 44 590 590 41-10 TELEPHONE EXPENSE 209 179 190 141 190 190 41-15 PORTABLE PWONEIMDI] 897 813 3,36D 796 3.360 3.360 44-30 EQUIPMENT RENTALlLEASE 114 72 300 50 300 30D 44-45 VEHICLERENTAL-GARAGE 29.7DD 30,890 31,020 23.265 31,020 31.02D 45-1D GENERAL LIABILITY 19.970 20.250 19,230 14.423 19,39D 19.390 46-10 BUILDING MAINTENANCE 96 0 90D 76 100 100 46-20 EQUIPMENT MAINTENANCE 956 1.064 1.100 673 1,900 1,100 460 VEHICLE MAIN7,-GARAGE 66.146 90.861 70.880 42.578 60,880 60,880 48-20 EMPL RECOGNITION AWARD 68 25 200 50 200 200 49-16 COMML DRIVERS LIC RENEWAL 77 0 180 239 180 180 51-20 OFFICE EQUIP.<$1.OOD 0 16 0 D 300 300 51-90 OTHER OFFICE SUPPLIES D 72 100 0 10D 9D0 52-90 FUELILUBE-VEHICLES 2D.289 18,609 20,D8D 16.556 2D.080 20.080 52-20 GENERAL OPER. SUPPLIES 5.468 7,214 7,000 6.800 7,D00 7.00{3 52-22 UNIFORMSILINEN SERVICE 5,193 4,786 4,200 3.OD5 4.200 4,20D 52-24 BUILDING MATERIALS 340 D 350 0 350 350 52-26 GARDENWG SUPPLIES 0 1.092 1.OD0 0 500 50D 52-27 EQUIPMENT<$1,000 2,265 2,463 3,070 3,175 2.20D 2,20D 53-1D REPAIRS-ROADS 22,352 24,080 19,410 14,707 1$,400 18,400 53-9D OTHER ROAD MATERIALS 60.489 6D,942 60,000 32,736 30.02D 6D,000 54-2D MEMBERSHIPS 0 D 2D0 0 2D0 200 54-3D TRAININGlEDUCATIONCQSTS 4D0 280 1,140 698 1.440 1,440 OPERATING EXPENSi=5 237,395 264,036 245,000 160,575 202,950 232,930 P.W.•STREETS MAINTENANCE 774,343 843,138 803,410 580,921 775,900 603,130 220 '~'' p p p p d C? p p o p o o n M C7 N tl' p n q7 n n p p p n n P O O n 3n O ~E' (D Cfl s4' of ii7 M n CD ~ ° 0 ifs ~ ~ ch O~ W M r ~Sp h Osr COwMM h ~ 6~ ~ ~ vh- r N 0.N'1 ~ M r c- a-~ O N C71 O Q M ~ n. M M r N ~a ca tI~ ,Fa ~ O pp C? N 'V' "~!' 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V'~t»ti]~A t('s lil u> Et] ltd ICJ Ida 1(~ i6') 11] li) In uy 11') u1 EA 1~ t[i O 4n to t[7 1~ in t!) In tc5 ~ci tf7 ' u7 tC ' ' ' ' ' ' ' ' ' ' "~ ' ' ' ' ' ' y d V V Cf M CE ~Y d ! d V V H N +„ OOOCS [J CaA CsgOOG O ~ d r Oi ~ ~ ti h ~s ~~ m C1 .P3 ° n 0 ~ ~ ~ ~. t!1 N o ~ 1G r M Qy ~ ~_ ~ N {7 CO ~ ~ r ", ~ V ~ ~ m .. o ~ s a n O ~ a ~ ° ~ n u m ~ ~ u . ~ j c ~ ~ ~ c ° o`~o ~ ,a N 00 .~ ~ ~ N ~ r ~ ~ ~ y» LL. M m o 7 ~ y pM©p ~ ~ '~" 7 ~» N la. ~ W U N lii Q O N ~ ~ ~ Q Gam. S 'C 1C Q N ~ °T n a ~ ~ ~ m ~ ~ ~ U w ~ ~ 7~~ ~ rr N ~ ~ ~ p„mi~. a~ c ~ Q d~ ~~~,.~~, m~~ ~ F- w ~, ~~~ Qom ° n Q ~ rn~ ~LL ~~ n~~ ~ `~ m F- ~ `v ~ w c~a ~c~i ~p ~ cz~ c4 o `~ ~ 6 ~v~~ +~ ~~~~ a~ o U~m~00UOQ~LLOcn I- V C cy q o ca o .- N 4 u> m o o ~~ a-~~r~'N NM6Jr Q~ ~cM4~ W C~p~~C~Q~~~ CO cv L~ Environmental Services Department Traffic Operations Division City Manager Director of Environmental Services ( WaterlSewer-- Administration; Deputy D'€rectar for Public WoricS (Administration) Streets/ Traffic Superintendent (Streets 7ra~'ic Maintenance Supervisor is Maintenances Traffic Worker Sr Maintenance Worker Sr Traf~o Maintenance Worker (2) zzs 2U77-72 `J"sc+paaedJ.iiudget Program: Traffic Operations Traffic Operations Division duties include: fabrication, installation, repair, removal, and replacement of signs, as needed, on 297 lane miles of City streets. Additionally, street markings, barricade maintenance, specialty signs, traffic counts, and maintenance of traffic are provided. Signage, barricade placement and maintenance of traffic are provided for special events, as needed. Traffic studies are performed to determine speed and volume data and wazxant information which is supplied to other departments for evaluation. Banners, flags, and Christmas decorations are installed on Atlantic Avenue, N.E. 2nd Avenue, NWISW 5`~ Avenue and in certain parking lots for special events and holidays. 2010 2011 2012 Performance Measures Actual Pro'ected Pro'ected Goal: To maintain signage, replace damaged and faded signs, markings and striping an all City streets and in parking areas so as to enhance the safety of motorists and pedestrians. Objective: (l) To maintain adequate signage on all City streets through repair and replacement activities for the City's 26,500-~ signs and provide specialty signs as needed. (2) Ta evaluate and ensure all sighs are visible and meet retro-reflectivity Ievels. (3) To ensure the removal of obsolete signs. Replace missing or damaged stop signs within 2 hours 100% 100% 100% Replace other traffic control signs within 2 business day 83% 100% 100% Replace missing street Warne signs within 5 business days 100% i00% 100% Inspect one quadrant per month for missing/damaged signs 100% 100% 100% Number of traffic control signs fabricated 434 350 370 Number of specialty signs fabricated for other departments 1,612 1,490 1,550 and special events Replace damaged/faded/missing signs 924 600 760 Obsolete Signs Removed 4 3 4 Objective: To maintain and enhance markings and striping on streets and in parking areas throughout the City. Install road markings withrri 3 weeks of work order 100% 100% 100% Linear feet of striping applied --paint 12,375 6,000 9,200 Linear feet of striping applied -thermoplastic 33,603 24,000 20,000 Striping crew operations (days) 63 52 55 Complete inspection and develop striping program for each 100% 100% 100% quadrant of City. Objective: To maintain banners installed on Iight poles throughout the city. Number of times banner changes and maintenance performed 46 45 45 Objective: Supply field data from limited traffic studies to requesting departments or agencies to determine traffic control needs within thirty days of request. Traffic counts conducted 34 32 32 Results submitted within 30 days of work order 100% 100% 100% Staffin Levels 09-10 10-11 11-12 Traffic Maintenance Supervisor Traffic Maintenance Worker Senior Traffic Maintenance Worker l 1 1 2 2 2 2 2 2 s s s 226 ~ a~ `.~c.~icuy ~eacF~,3lontda 2U7?-92 3'ttogaaed ~udgct Functions Just~fcatxon Summary Traffic 'Viaintenance 1Viauageannent Function Description of services rendered given funding of $77,688. Participates in overall departmental activities while maintaining responsibility far accurate and timely communication of management issues to employees and ensures that superiors are aware of citizens concerns. Management will respond to public inquiries and concerns regarding Traffic Division programs and activities and make reasonable attempts to answer questions and correct problems. Management will respond to emergency events that may affect the public and attempt to rectify situations promptly. Projects are coordinated and prioritized to ensure minimal inconvenience to the public. Sign Maintenance Fnnetiau Description of services rendered given funding of $137,879. The Traffic Division maintains approximately 25,500 signs throughout the City. The program requires continual maintenance to assure the on-going functionality and reliability of the system. Signs are replaced as they wear out, are stolen or are damaged. Sign maintenance also encourages the safe and orderly flow of traffic throughout the City. Traffic Division places the highest priorities on the maintenance of stop and yield signs. A stop or yield sign will be repaired or replaced within two hours of when it is reported damaged. Other sign maintenance is prioritized according to the impact on the general safety of the public. The program also encompasses the installation and maintenance of street xame signs located on all city maintained streets. Street name signs identify streets throughout the City, assisting with emergency response, deliveries and general travel. Annual FEC signal maintenance provides inspections and maintenance on crossing protection devices while promoting safe use and operation at railroad grade crossings. Striping Function Description of services rendered given funding of $79,500. Staff will perform inspections and maintenance throughout the city on an oz~ going basis. Striping maintenance will ensure street striping: which includes center lines, crosswalks, curbs, pavement markings, school zones, and stop bars: are clearly marked and visible to provide for a safe and efficient movement of vehicular and pedestrian traffic. Specia9 Events Support Function Description of services rendered given funding of $70,131. Provides barricade assistance for special events to ensure the safety of pedestrians and provide clear, safe navigation for motorists. Overtime support will be provided for the following special events, five (5} Art & Jazz Festivals, Chris Evert Charity Event, Delray Affair, flue Howard Alan Festivals, Garlic Festival, International Tennis Championship, Tree Lighting, 4~' of July, Holiday Parade, Roots Cultural Festival , St. Patrick's Day Parade and the Turkey Trot. Banner Maintenance F~enction Description of services rendered given funding of $b 1,282. Banner Maintenance awns to deliver quality services that advertise upcoming special events for businesses and the community. The street banner/flag program encompasses the installation and maintenance of 419 banner locations throughout the city. Banners and or flags are installed for the following events Antique Show, Art & Jazz Festival (5) events, Chris Evert Charity Event, Delray Affair, Delray Beach Film Festival, Downtown Banners, First Night, Garlic Festival, Heritage Banners, Holiday Banners, International Tennis Tournament, 4~' of July, Pineapple Grove Banners and Tree Lighting. Installation occurs at the following locations: East & West Atlantic Avenue, North & South Federal Highway, North & South Swinton Avenue, Pineapple Grove Way, SW & NW 5~` Avenue, and at the Delray Beach Tennis Center. 227 Gity of Delray Beach 211-212 Proposed Budget: 2009 2fl10 2011 2011 Department Manager AccountDescriptian Actuafs Actuals Revised Y-T-R Actual Request Recommends Fund 001 GENERAL FUN!] Deft. 31 PUBLIC WORKS Div. 41 P.W: TRA;=FIC OPERATCO~i5 12-10 REGULARSALARIESIWAGES 175,385 179,249 182,180 138.861 182,18D 182,1$0 14-10 OVERTIME 15,103 11,436 14,000 10.434 14,000 14,000 14-20 REIMBURSABLE OVERTIME 0 1,461 1,200 1.243 1,2DD 1,2DD 15-50 OTHER PAY 742 0 200 0 200 2D0 21-1D EMPLOYER FICA 13.732 13,650 14,110 1D.645 13,98D 13,98D 22-1D GENIRALEMPL.RETIREMENT 22.729 26.11D 24.330 15.798 19.510 21,744 23-1D LIFE INSURANGE 975 637 530 406 540 54D 23-2D DISABILITY INSURANCE 1.152 1.189 680 538 730 73D 23-3D HEALTH INSURANCI= 36,050 39,310 33,650 25.295 45.3D0 41,72D 24-1D WORKERS COMPENSATION 19,451 18,909 19.59D 14.693 16,380 16,380 25-10 UNEMPLOYMENT COMPENSATIO 176 175 18D 132 18D 180 25-2D EMPLOYEE ASSISTANCE PROD. 155 146 170 128 17D 170 PERSONAL SERVICES 2$5,fi49 292,2114 2$&,820 218,972 294,370 293,020 31-20 MEDICAL SERVICES 185 46 26D 0 0 D 34-10 ,iANITORIALSERVICES 1,515 54 88D 662 88D SBO 34-70 PHOTOIMICROLFILMBERVICES 94 0 100 0 D 0 34-90 OTHER CONTRACTUAL SERV. 20A11 23,157 22,520 20.011 22,520 22,520 40-10 TRAVEL & TRAINING 0 0 150 0 700 700 41-10 TELEPHONE EXPENSE 226 196 20D 151 23D 23D 41-15 PORTABLE PHONElMDD 555 558 1.640 643 1,640 1.640 42-20 EXPRESS CHARGEIMESSENGER 60 D 0 0 0 D 44-3D EQUIPMENT RENTAIJLEASE 495 524 6D0 50 600 600 44-45 VEHICLE RENTAL- GARAGE 6.D60 6,06D 6,060 4.545 6.240 6,24D 45-10 GENERAL LIABILITY 11.190 11,01D 10.190 7.643 10,150 10,150 46-1D BUILDING MAINTENANCE 0 0 140 D 140 100 46-20 EQUIPMENT MAINT);NANCE 631 867 900 365 990 900 46-3D VEHICLEMAINT,-GARAGI 17,315 26,728 18A00 23.315 16,530 18,D00 47-90 OTHER PRINTING COSTS 320 D 0 D D D 48-20 EMPL RI^COGITION AWARD 0 15 0 D D 0 49-16 COMML 13RIVI=RS LIC RENT=WAL 0 D 18D 258 D 0 51-20 OFFICI= EQUIP.< $1 ADD 0 210 0 0 D 0 52-10 FUI=LILUBC- VEHICLES 8,957 1D,282 9,40D 7.069 9.DOD 9.OD0 52-20 GENERAL OPER. SUPPLIES 64,234 62,892 57,264 53.159 57.26D 57,260 52-22 UNIFORMSILINEN SI=RVICE 2,53D 2.818 2.17D 1.655 2,17D 2,170 52-24 BUILDING MATT=RIALS 0 0 100 0 100 1D0 52-27 EQUIPMENT<~1,000 2.231 1,961 1,230 984 2,000 2.000 54-3D TRAININGIEDUCATION COSTS D 163 700 250 1,000 1,OOD OPERATING EXPENSES 136,809 147,540 132,24(1 120,770 132,110 933,490 64-90 OTHER MACHJEQUIPMENT 4,595 D 0 D D D CAPITAL OUTLAY 4,595 0 0 0 0 0 P.W: TRAFFIC OPERATIONS 42fi,853 439,804 419,0$0 33$,949 42fi,4$0 428,510 228 pp©OOOOOOOOOO 07 OO © p CD pG7 Clp OC7ppppp [O ~MpW Op F`~ G7 O ~ ° CJ h m ~ r ON N ~ T~ OhMMa~-r h ~ M m r r~ ~ e- M ~ p M V' M N ~ ~' l0 ~ ~ ~ fl O 00 0 M ~ N 0 h pM G7 CA dC?GO 0 N ~~ NMM N N ~ N ~,S O C 7 'e!' N 6! 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E »~ ~ LLE J F' y,;, o. ° ~ m ~'S °' ~ ~ ~ •~ C ~ ~ ~ ~ y 'b ~ v O ~ Q U G7 "' ~IL ""' W OL.f~c~ ~ ~ Qs~n~'a~~~~n~~°~~ F Qm'~w~~ o`~'Sm~~o p ~ G D O©~ ~~ r N N M~~ ~ ~ a~ ~~~~~~~~~~~~ N m ~nr~ironmental Seniices Department Street Lighting Division City Manager DErector of Environmental Services (4VaterlSewer - Admin3stralion) deputy director for Public V4lorks (Administration) Building Maintenance Building Maintenance Superlntendeni (Building Maintenance) Journeyman Electrics'san 233 ~ °~ `~EPxag. ~eadf., 3faxida zur~.~z ~~~~ ~u~ Program: Street Lighting ©perate and maintain the existing system of street lights. Install or upgrade street lighting in response to requests by homeowner's associations or residents to enhance the safety of motorists and pedestrians within the City tlnraugh appropriate use of street lighting and coordinated efforts with Florida Power and Light Company (FPL}. Maintain the safety and aesthetics of the Central Business District through timely repairs of decorative street lights. 2410 2411 201.2 Performaa~ce Measures Actual 1'ro'ected Pro'eeted G©al: To maintain. adequate lighting throughout the City so as to enhance public safety. Objective: To report street light outages to FP&L and monitor their repair in a timely manner. FPL lighting repair needs identified and FPL notified 1,054 400 400 Street Light outages reported to FP&L within 24 hours 1,054 400 400 reported within 24 hours of native l00% 100% 100% Objective: Respond to neighborhood associations' requests for lighting and coordinate with FPL to determine areas which may require additional andlor upgraded street lighting. Street light requests for neighborhood lighting Follow-up street light requests within 2 weeks 12 4 4 83% 100% l00% Objective: (l} Perform inspections of all decorative street lights, turtle lights, flood lights, and twinkle lights to assure proper operation and xepair as needed and (2) continue decorative street light globe change out program. Number of decorative street lights Weekly inspection of downtown lighting Decorative street light globe change outs Repair decorative street lights within 24 hours of discovery Inspect palm tree rope lights, twinkle lights, and outlet boxes weekly Inspect turtle lights weekly Maintain a minimum inventory often low pressuxe sodium bulbs and two fixtures to enable Florida Power and Light to repair turtle lights in a timely manner. 710 710 710 85% 100% 100% 39 40 40 77% 98% 98% 85% 92% 95% 85% 90% 95% 100% l00% 100% 49-10 I0-11 11-t 2 Staffin Levels Journeyman Electrician* 1 1 t *Part of the Clean & Safe program funded by CR4 234 z~r~-~z ~~,~~ ~ Functions Justification Summaary Street Lighting Maintenance Street Light Maintenance Function Description of services rendered given funding of $$3,$60. This funding will provide for the maintenance and repair of the downtown decorative street lights; rope lights and twinkle lights by a full time electrician. This will benefit the citizens by allowing the downtown area to be more attractive and well lit providing a safe area both vehicles and pedestrians. Street Lighting Function Description of services rendered given funding of $707,040. The public will benefit by having working and operational street lights which will provide light and safety to both vehicular anal pedestrian traffic. This function includes the funding far the City's street lights. 235 Account 33escription Fund 901 GJ=NERAL )=UHD Dent. 31 PU13LlC W©RKS Div. x2 P.W. STREET LIG~lTING 12-10 REGULAR SALARIESMIAGES 14-10 OVERTIME 15-50 OTHER PAY 21-10 EMPLOYER FICA 22-10 GENERAL EMPL. RETIREMENT 23-10 LIFE INSURANCE 23-20 DISABILITY INSURANCE 23-30 HEALTH INSURANCE 24-10 WORKERS COMPENSATION 25-10 UNEMPLOYMENT COMPENSATIO 25-20 EMPLOYEE ASSISTANCE FROG. PER5ONAL SERVICES 31-90 OTHER PROFESSION. SERVICE 34-90 OTHER CONTRACTUAL SERV. 43-10 ELECTRICITY 44-45 VEHICLERENTAL-GARAGE 45-10 GENERAL LIABILITY 46-20 EQUIPMENT MAINTENANCE 46-30 VEHICLE MAINT,-GARAGE 46-90 OTHER REPAIRIMAINT. COSTS 52-10 FUELILUBE-VEHICLES 52-20 GENERAL OPER. SUPPLIES 52-22 UNIFORMSILINEN SERVICE 52-27 EQUIPMENT < X1,000 54-20 MEMBERSHIPS DPERATIIVG E7(PENSES P.W. STREI=T LiGiiTING City of Delray Beach 2U11.2U92 PrOpO56{~ BUdget 2009 201fl 2fl11 Aciuals Actuals Revised 46.411 958 148 3.322 6.D13 173 305 7,210 3.476 35 31 6$,083 0 0 687,854 2.190 0 44,761 3.120 D 1759 0 360 0 0 749,944 47.878 2,761 D 3,492 6.930 115 318 7,860 3,399 35 29 72,817 D 8.435 661,828 2,190 2,960 0 1,fi07 4,310 1.925 38,302 417 D 0 721,975 794,793 47,830 500 0 3,430 5,330 100 180 6.730 3.520 40 30 67,699 30.000 3,000 682,730 2.190 3,370 0 3,6DD 2,5oa 1.800 35,000 400 410 150 765,159 898,126 236 832,8x0 2011 G>vpartment Manager Y-T-1~Actual Request Recommends 36.796 47,830 47,830 191 2,OOD 2,000 0 0 0 2.5$3 3.410 3,410 4,173 5.120 5,700 72 100 10D 942 190 190 5.048 5.060 8.34D 2.640 2,940 2,94D 26 40 40 25 30 30 51,697 70,720 70,580 0 D 0 1,975 10.000 10.000 442.673 649,540 649,540 1.643 2,190 2.190 2.527 3,190 3.190 0 0 0 12,386 4.30D 4,300 500 2.500 2,5DD 1.898 1,850 2,000 22.857 45.000 40.DD0 285 460 460 0 1.000 5D0 0 150 150 488,743 720,189 714,830 538,441 799,990 785,410 ~,,, ~ ~ ooooo©oooooo© m ° o ~ ood©©dddodd err drno~, a~~m d o°7o o C9 ~ ». d ~ CV ~ MLn C71 n4 N ~ ~ ~ ltl ~ ~ ~ G © o C y e o ~ ~ S ~ J ~ d G ~ c°~ G omo O o O O t~ C7 P d d,.~v orno~vm © ~ ~ ~ O ~ as .s ~ , n ~ c~i ~rn° r~ cri ai ni ~ ~ N~ ~ ~ Q © ~ © M O O O O O o 0 0 ~ M © ~ h ~ ~ m 0 M p O ~ ~ ~ r Ti © D« t ~ ~ ~ ~ ~ mui tt?M Gi ~ ~ ~- ,~"" ~ ~ N rr•~ ~ d N G7 Joe= ~ N ~ f G w R'1 y- ~ ~ [E. ~ ~, ~ ~ ~ ~ h ~ W ~ m ¢ m = ~ it ~ ~ Q. ~ ~ U m y ~ N (~ ~ C i C ~ ~ qS ~ D o ~ ¢ ~ C f9 ~ ~ ~ ~ ~ p ~ ~, ° N in T ~ O v j ..# .~yV3 ~ ~ ~ ~ °u d~ O~ L1. 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ViC7U~5m-, C'3tu~Ct-~i~Qmcn~1-E-~m~t-UO.. f~,7 ~ p p O N 0 C9 ©p 0 tC? f(J 0 0 0 0 u7 O O r Oi 0 ~- N M d t6? O h p 'e{' CJ d O d n) CS d 47 O O C O C~ CO r C ~ M M CA N M '- N Cri d eW N M d r r r CV ~ ai N N CA ~^ ~ ~ LV CV N N CV CV f~f fV N `~ r N ~ r E vr ~ y ~ f • C C ~ 7 M M ~ N N ~ f ~ N N ~ ~ ~ ~ ~ ~ p p p N im Q j a '3 ~ tN [L j ~ j ~ u~ u7 ~[y u~ u y ~ ~ t C1 ~ ttj t CJ i C) ~ f) ' d' ~ ui tC1 cfl ~ ~ 4 '7 + L] 4 ~s7 ~, V ' V' tt V ~ t ' E' V '' d' ~ V M N +, ©C?OGC1 dO©©C7OO © N N O1 ~ ~ ~ ,~ s ~ ~~ m O A ~ ~ C M ~ N fli O ~ a.R ri ~ J ~ N ~ 4 ~ ~ ~ ~ u ~ q N ~ 1715 LL. 'r" m ~a ~ N - d e N C51 ~ ,j~ r ~ v N a+~ `t 11 ( m 1L ~ da f1I N iC ~ C O ~ ~ C a d '~ ~ ~ ~ J ~ J n y ~ a h ~.. ~ d a ¢ V ~ ~e ~ N s s a ~~ ~ m o~~~ w r x a m u. E •- c ~- O W'~ cpc~~a~•~~~ ~ ~ ~"~~~~UQ~o~av Q aro~~~~~a ~~~w ~ o as~acn t,~...,mc~ooc.~ ~ ,~ p p Qoooo~~©7~=n~~ ~~~rn ~r-c . l svcnc» QZ . ~~ yy ` fD ~ m `~ 3m ~ ~ w ~ ~~ c c c oc c C c nc r,~c a CI' N Environmental Services Department Parking Facilities Division City Manager Director of Environmental Services {WaterlSewer - Adminisiration) Deputy Director fvr ~ ~ City Engineer Pufalic works {Engineering) (Administration) Parking Building Management Maintenance Specialist Building Matr€tenance Superintendent (BUiiding Maintenance) Parking , Technician 241 ~ ~ ~~-,~ ~r., ~e~t«. 207?-923aap°oed `..(?udgeE Program: Par~iing Fac~~~t~es Parking Facilities division adxrxirxisters two multi-level parking garages and the operation of the downtown shuttle service including maintenance of bus shelters. Parking Facilities also operates and maintains the City's inventory of 242 single head and 15 multi-space electronic parking meters and includes re-numbering the surface lots as needed. Parking Facilities also provides far the review of land development projects and plans for code compliance relative to parking requirements. 2010 2011 2012 Performance Measures Actual Pro'ected Pro'ecte€1 Goal: To maintain all City parking facilities through preventive maintenance and repair and replacement activities. Objective: Provide maintenance, repair and cleaning services in a timely manner. Number of metered parking spaces 718 718 718 Repair malfunctioning meters within 24 hours 94°10 98% 98% Complete timing verifications twice a year 100% 100% 100% Clean and safe inspections of tine garages including lighting 48 48 52 Check cleanliness and operation of garage elevators 138 140 150 Piclc up debris, sweep and clean garages 48 48 52 Pressure Clean garage interiors 11 12 12 Repair mechanical equipment within 48 hours 91% 95 % 95% Re-stripe and re-number surface cots 0 0 1 Goal: Ta maximize meter revenue while ensuring that customers are treated fairly. Respond to Police Department's Parking Enforcement Specialist or citizen complaints within 24 working hours of complaint. Objective: To ensure maximum revenue by performing meter collections at least 100 days per year. Parking meter collection (days per year} 128 124 128 Parking meter revenue $478,000 $980,000 $980,000 Meters operational {weekly average) 99% 99% 99% Objective: Investigate and respond to complaints relative to parking violation citations, shuttle service and garage operations lux a timely and courteous manner. Respond to complaints within 24 hours Buses operational Hours buses operational per week Bus Shuttle Passengers per week 9b% 9b% 98% 3 2 2 150 148 148 2,151 2,306 2,500 Staffin Levels 09-10 10-11 11-12 Parking facilities Technician 1 1 1 Parking Specialist ~ 1 1 2 2 2 242 P,it~y a~ a'7. eFiuuy `~Teac~, .ri~aXi<!a 2011-12 3'ra~paeed `JTudget Function Justification Summary Parking Facilities Administration Function Description of services rendered given. funding of $141,695. This function ensures land development project compliance with parking and the Americans with Disabilities Act {ADA) code requirements through participation in the development plan review process. In addition, it provides communication and coordination between the City and projectlprogram stakeholders through liaison with the Parking Management Board, and enhances communication and coordination with regional planning organizations through regular liaison with Palm Tran, South Florida Regional Transportation Authority and the Metropolitan Planning Organization Garage 4~eration & Maintenance Function Description of services rendered given funding of $225,550. This benefits the public by having safe, well lit and functional garages to park in by providing for the repair and maintenance of essential equipment. The parking structures and associated mechanical equipment are maintained to provide a safe, clean and operationally reliable parking environment for downtown patrons and special events uses. Shuttle Bus Function Description of services rendered given funding of $254,004. Shuttle bus operations provide convenient free downtown transportation far both visitors and the local workforce. Meters and Parking Lots Function Description of services rendered given funding of $288,445. 'l"his function ensures a consistent revenue stream from parking fees through collection service of all meters located in various parks, and along the beach and Atlantic Ave. In addition, revenue lasses resulting from nonfunctional meters are minimized through repair and replacement of failed and vandalized meters; provides visitors to the beach and parks functioning and operational parking meters minimizing complaints. Preventive maintenance and cosmetic refurbishing will be performed as needed beneftting the general public with operational parking meters. 243 City of Delray Beach 201'1-2U12 Proposed Budget 2009 2010 2011 2011 t3eparlment Manager Account Description Actuais Actuals Revised Y-T-RAetuai Request Recommends Fund 009 GENERAL FUND Dept. 31 PUBLIC WORKS Div. 51 PARKING FACILITIES 12-10 REGULAR SALARIESIWAGES 104,466 104,491 104.910 79.497 104,890 104,890 14-10 OVERTIME 1,095 11.283 12.000 8.309 12,000 12,D00 15-5D OTHER PAY 297 0 80 0 80 80 21-10 EMPLOYER FICA 7.756 8.546 8.760 6.488 8.750 8,75D 22-10 GENERAL EMPL. RETIREMENT 13.344 95,130 12,080 9.014 19,230 12,510 23-10 LIFE INSURANCE 499 353 280 218 280 280 23-20 DISABILITY INSURANGE 678 682 400 307 420 420 230 HEALTH INSURANCE 14,420 15,720 13.470 10.096 18,130 16.700 24-10 WORKERS COMPENSATION 2,982 2.070 2,940 1.6D6 1,79D 1.790 25-90 UNEMPLOYMENT COMPENSATIO 70 70 70 53 70 70 25-20 EMPLOYEE ASSISTANCE FROG. 62 59 70 51 70 70 PERSONAL SERVICES 944,868 158,403 154,260 115,638 157,710 157,560 34-90 OTHER CONTRACTUAL SERVICE 577,373 641,288 599,D70 318.892 471.730 471.730 40-10 TRAVEL & TRAINING 539 528 700 414 700 7DD 41-10 TELEPHONE EXPENSE 2,128 1,772 2.190 1.317 2,250 2,250 41-16 PORTABLE PHONEIMDD 5,934 5,910 7.56D 4.444 7,20D 7.20D 42-20 EXPRESS CHARGEIMESSENGER 162 105 200 66 20D 2DD 43-10 ELECTRICITY 59,577 49.055 55.110 32.761 49.230 49.230 43-20 WATER & SEWER 2,379 2,475 2.390 2.165 2,920 2,920 43-3D WASTE COLLECTION DI5P05AL 1.243 2,114 1,360 1.412 1,410 1,410 43-50 STORMWATER ASSESSMENT FEE 6.392 7.231 7.270 7.304 7,260 7,260 44-1D LAND RENTALlLEASE 34.699 36.104 35,930 34.602 43,660 43,66D 44-45 VEHICLE RENTAL-GARAGE 1.4D0 1,400 1,4D0 1.050 1,400 1.400 45-1D GENERAL LIABILITY 18,250 28,820 27,93D 20.948 23,78D 23,78D 46-1D BUILDING MAINTENANCE 69,817 47,fi74 40.OOD 22.846 40.OOD 40.ODD 46-2D EQUIPMENT MAINTENANCE 2 0 1,4DD D 500 300 46-30 VEHICLE MAINT,- GARAGE 2,285 9.491 2,500 2,345 2,ODD 2.000 47-10 PRINTINGIBINDINGSERV1CES 832 19 400 65D 2.000 2AD0 48-20 EMPLOYEE AWARDS 0 0 50 25 D 0 48-30 REFRESHMENTIFOODIMEETING5 D 70 D 0 D 0 49-10 ADVERTISING 0 0 D 237 300 300 51-10 STATIONERYiPAPERIFORMS 420 200 2D0 0 300 20D 51-20 OFFICE EQUIP. ~ $1,D00 780 0 D 0 D 0 51-90 OTHER OFFICE SUPPLIES 0 500 300 165 300 300 52-10 FUELILUBE-VEHICLES 1,769 2,197 1,80D 2.356 2,090 2,090 52-20 GENERAL OPER. SUPPLIES 27.176 43.424 30.000 21.921 35.000 32.000 52-22 UNIFORMSILINEN SERVICE 424 318 41D 238 410 410 52-27 EQUIPMENT ~ $1,D00 0 0 560 0 50D 400 52-39 LOCKS. KEYS, COIN BOXES 10 D 0 0 0 0 54-20 MEMBERSHIPS 120 120 200 60 200 200 54-30 TRAININGIEDUCATIONCQSTS 200 175 200 220 2.200 2,200 54-90 OTHER BOOK5IMEMBER. COSTS 0 122 0 D 0 0 OPERATING EXPENSES 813,910 881,113 819,130 476,428 fi9T,540 694,140 64-90 OTHER MACH.lEQUIPMENT 0 1,775 4,8DD D 10,ODD 1D,D00 CAPITAL OUTLAY 0 1,775 4,800 0 10,000 10,000 PARKING FACILITIE5 958,779 1,047,291 978,790 592,066 865,250 861,700 PUBLIC WORKS 3,149,030 3,302,293 3,274,710 244 2,187,663 3,041,010 3,059,490 ~„ b C 1 G C 1 G 1 d ©D O D ©O Q 01 Q t0 O h p p O Q C! ©©O O©© tf)M 00NMQhh © `~!' o M C r" ~ ~ oo O lA h ~ N ~ ,^ 1~ h: M h ty v ~ Q W ~ cp *- ~ et ~ ~ © M e- Q. m ~ ~ C'! fi ~~ © C1 © Q O Q © N C?CJ dLC)d OQO ~~ ©~ ~~ m M sci O \ M Etf r ~ ~ ~ - t111 J ,N•- V. 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"" ~ 4 ~ ~ ~ ~ ~ ~ q ~ ~ 'C 'C ~ fE1 V ~ (' C1 ^~ ~ N ~ Q d~'~u~~~o~~~a~W ~gQ ~LLO~ < O Uam U C E- .,,F t3 O ©C7aC770rNOip31')©c~ i i ~~ rr(~[NMmr• Q~ ~~~~2~U~~C~p C~p CAP w N L O i 4 Environmental Services Department Building Maintenance Division City Manager Director of Environmental Services {Waterl5ewer Administration) l7eputy Director for Public Warks (Administration) Building Maintenance Superintendent Building ~ ~ Carpenter ~ ~ Journeyman Maintenance Electrician (2) Worker (2) 249 e~y o~ ~ePxuy. J`7, eacafi, ~karida 2079-72 ~~aoed `~iudget Program. Building Maintenance Building Maintenance is responsible for the routine and preventive maintenance of City buildings (approximately 865,825 square feet) in order to maintain all City facilities in a safe, structurally sound, and aesthetically pleasing condition far public and employee occupancy in compliance with all City codes and standards. Special jobs are also performed as requested by departments that include: plumbing, carpentry, electrical, painting, relocation of equipment or furniture, and roofing. Other responsibilities include: performing general preventive maintenance, responding to emergency calls pertaining to vandalism, power outages, plumbing leaks or electrical malfunctions. Provide electrical repair work for buildings, assist departments in obtaining cantxact maintenance and construction services and monitor contract services for air conditioning, plumbing, electrical work, and janitorial services. zolo Zoll 2012 Performance Measures Actual Pro'ected Pro'ected Goal: To maintain all City buildings in a safe, structurally sound, and aesthetically pleasing condition for public anal employee occupancy, in compliance with iii City codes and standards, through preventive maintenance and repairs. Objective: (1)To complete a comprehensive inspection of all City buildings at feast once every two years and (2} to provide technical support for special events. Number of City buildings maintained Facilities inspected Annually P,M. service on A/C units Change filters every 3 months Glean AIC coils and drains and check belts every 6 months Respond to emergencies within 4 hours Work order response time Schedule within 2 days of receipt Complete within 2 weeks Number of Events Supported Janitorial Service Inspections 112 112 112 43 52 106 100°/© 100°/u 100% 100% 100% 100% 100% 100% 100% 96% 9$% 98% 95% 96% 96% 46 50 50 47 48 4$ Objective: To ensure all City departments are kept informed an the status of work orders and project recommendations. Provide monthly project status reports to departments 12 12 12 Provide project recommendations within 72 hours of receipt 95% 95% 95% Customer Satisfaction Rating 4.67' 4.80 4.80 Staffin Levels 09-10 10-11 11-12 Building Maintenance Superintendent t t t Carpenter 1 1 1 Building Maintenance Worker 2 2 2 Journeyman Electrician 2 2 2 6 6 6 250 ~ ~ `.~e?xauy ~eacPy SPaxida 2Ui1~92 ~ttopaoed ~ccdgeE Function Justification Suimma>ry Building Maintenance Management Function Description of services rendered given funding of $106,727. This function provides general oversight and coordination of all Building Maintenance activities, programs and functions including performance monitoring, planning for future needs and establishment of Building Maintenance related policies and procedures. `T'hese activities ensure the provision of a functional and aesthetically pleasing environment for conducting City business and achievement of optimum levels of operational efftcieney and service life of City structural infrastructure. In addition, this function provides coordination of all outside maintenance contractors for coordination and implementation of necessary repairs to City owned facilities. Electrical Function Description of services rendered given funding af$l7&,513. Provides for electrical maintenance and repair of all building electrical systems, lighting and power equipment. This ensures a comfortable, efficient and reliable operating environment for the provision of services to residents. Also provides in house ability far minor electrical modifications and installations, reducing the need far relying on outside contractors. Operation and Maintenance Function Description of services rendered given funding of $197,393. Provides far the continued maintenance of all buildings, which in turn benefits the employees that are wanking there with a clean, safe and comfortable environment in which to work which in turn allows them to provide better service to the citizens of Delray Beach. This also ensures a clean and pleasant environment in City facilities through provision of cleaning, janitorial and pest control services as well as various plumbing, painting, drywall, concrete, wall paper and other building repairs along with air cvnditioning/echanical maintenance and repair. Disposal of worn and nonfunctional equipment from City departments is expedited through pick up and delivery of material and equipment, and cataloging and short term storage of assets for disposal. Construction Function Description of services rendered given funding of $96,527. This function provides operational flexibility to accanamodate shifting priorities in City service provision through repair, relocation and new installation of walls, doors, ceilings and storage areas, and performance of in house carpentry. Tn addition, repair of all buildings, bath interior and exterior, including minor roofing repairs enhances the aesthetic appearance and operational life span of City buildings. Special Events Support Function Description of services rendered given funding of $24,960. This function supports expansion of special event venues through provision of electrical and plumbing facility extensions to accommodate event site layouts. Reliability of electrical service for events is supported through staging of City staff for response to electrical and power problems that may occur during an event. 251 City of Delray Beach 2011.2012 Proposed Budget 2009 20'€0 2071 2011 [7epartment Manager AccouniDascription AciuaSs Actuals Revised Y-T-D Actual Request Recommends Fund 001 GENERAL FUNq gept. 34 GENERAL SUPPCIRT qiv. 31 P.W: BUILDING MAINTENANCE 12-1D REGULAR SALARiESlWAGES 306.750 310,238 3D8,860 213.731 308.880 3D8,880 14-1D OVERTIME 23,637 22.944 20,OOD 16.60$ 24.000 24.000 15-20 CAR ALLOWANCE 2,64D 2,644 2,640 1.9$6 2.64D 2,640 15-50 OTHER PAY 891 0 60D 0 500 560 21-1D EMPLOYER FICA 24,016 24.264 23,770 17,708 24,220 24,22D 22-10 GENERAL EMPL. RETIREMENT 39.274 45,040 34,760 20.954 27,13D 30.230 22-30 ICMA CONTRIBUTION 2.086 2.086 2,150 1.614 2.15D 2.15D 23-10 LIFE INSURANCE 1.136 713 630 425 610 616 23-20 DISABILITY #NSURANCE 1,991 2,037 1.150 854 1,250 1.250 23-30 HEALTH INSURANCE 43.264 47.16D 40,380 27.483 64,380 50,080 24-1D WOR}(ERS COMPENSATION 25.352 24.776 25,690 19.267 21,49D 21,490 25-10 UNEMPLOYMENT COMPENSATIO 211 210 22D 158 21D 210 25-20 EMPLOYEE ASSISTANCE PROD. 186 176 214 144 2DD 200 PERSGNAI_ SERVICES 471,431 482,278 460,960 320,926 463,6fi0 462,4fi0 34-20 PEST CONTROL SERVICES 120 120 204 90 260 2D0 34-90 OTHER CONTRACTUAL SERV. 3,429 5.180 4,000 3.218 4,DOD 4,OOD 40-10 TRAVEL & TRAINING D 0 150 0 4 4 41-1D TELEPHONE EXPENSE 219 188 190 144 210 210 41-15 PORTABLE PHONEIMDD 1,245 1.320 3.670 1.829 2.964 2,96D 43-30 WASTE COLL. & DISPOSAL 0 2D 100 16 100 100 44-45 VEHICLE RENTAL: GARAGE 12,770 12,71D 12,710 9,533 11,680 11.6$D 45-10 GENERAL LIABILITY 14.55D 14,810 94A80 10,560 14,020 14.020 46-1D BUILDING MAINTENANCE 35.562 37,095 38,OD0 17.220 50,004 38,400 46-2D EQUIPMENT MAINTENANCE 2,602 1,639 2,DDD 1.837 2,580 2,580 46-3D VEHICLE MAINT -GARAGE 14.361 26,592 14,OD6 9.279 16.306 15.300 48-2D EMPL RECOGNITION AWARD 0 15 D 0 D 0 49-14 ADVERTISING 444 423 360 4 364 364 51-10 STATIONERYIPAPERIFORMS 215 0 D 0 0 D 51-2D OFFICE EQUIP. < $1,OD0 35 64 0 0 D D 52-10 FUELILUBE-VEHICLES 6,721 5,936 6,400 6.144 11.470 9,000 52-20 GENERAL OPER. SUPPLIES 3,793 6,065 6.400 4.577 6.600 6,000 62-22 UNIFORMSlLINEN SERVICE 2,318 2,442 2,600 1.563 2.650 2.604 52-24 BUILDING MATERIALS 331 487 504 419 540 500 52-25 JANITORIAL SUPPLIES 16,646 15.758 14,DD0 12,724 14A00 16.DD0 52-27 EQUIPMENT <~1,DOD 608 1,156 1.550 1.076 2,730 2.73D 54-15 SUBSCRIPTIONS 0 D 100 D 160 100 54-20 MEMBERSHIPS D 283 660 D 6D0 6D0 54-30 TRAIN(NGIEDUCATION C05TS 0 0 204 D 400 4D0 OPERATING EXPENSES 115,011 132,293 920,410 80,221 940,460 127,340 P.W.•BU1LgING MAINTENANCE 588,449 614,570 5$1,376 401,146 604,120 569,800 GENERAL SUPPORT 5$&,449 614,57"0 581,370 401,146 604,92D 589,800 252 i"' nnnC?GOK7gd©ddO W d P p O N pppdnnnnPPC1 NM ~ LL7 on f77rd P t~ ~ v C t0 ~ ~ fb O fD itJ Q Nr WNM~tNN Lt1 X 1 0 ,~~ ~ } p N N M C~V ~ N r f~ N M p M q fP d' ~ ~, M M r Q.~ a ~ n o o a o e ° o © ~ ~ p N N n P N , W ~ Lt. y N o a P P s ~ PP dn.oopp Q~~M © M i~ ~ o N r` N ~ ~ ~F ' ~~ Q C ip i0 Mfn thM N '. 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Parks and Recreation Department Administration City Manager 1 Parks and Recreation t7irector Executive Assistant Administrative Recreation Parks and Office Superintendent Recreation Project Coordinator (Athletics) Coordinator Administrative l ~ park Assistant fI Ranger (2) 257 CiEry ~ :~ePxa~ ~eacP, Sfaxida 2019-92 `.PK¢paoed ~udgeE Program: Parks and Recreation Administration The Parks and Recreation Administration Division provides administrative oversight and managerial. support to all parks and recreation divisions, promoting the effective and efficient delivery of leisure services to the citizens of Delray Beach. The division oversees a variety of citywide volunteer and non-profit operations, special events, athletic and sports programs, working closely with the Palen Beach County School District and other community agencies. Responsibilities also include development, design, and improvement of all city parks and leisure facilities. 2414 2411 2412 Performance Measures Actual Projected Pro~ected__ Goal: Develop a progressive and effective training program for all department employees. Objective: (l) To provide extensive training for all staff with focus on customer service, (2) encourage professional training and attendance in City sponsored and other institutions of learning, and {3) encourage participation in educational opportunities through the tuition reixnbursernentprogrom, Management training classes held 3 2 3 Seminars attended 6 6 8 Tuition reimbursement pxagratn participants 1 1 1 Staff meetings/strategic planning meetin s 175 100 100 Goal: To ensure the most economical and cost effective use of all Parks and Recreation resources to include capital and operating expenditures. Objective: (1) To monitor all capital and operating expenditures, (2} to administer and monitor various contracted services and {3) to evaluate employee performance. Number of purchase orders processed and approved 950 1,057 1,000 Percentage of perfarrnance evalual;ion completed within 10 90% 7S% 94% days of employee anniversary. Actual ex enditures as a ercenta e of bud et 98% 98% 98% Goal: To manage and maintain a high level of safety, efficiency, and quality standards relating to all Parks and Recreation services and facilities, Ta monitor sail boat permits and rental of park pavilions. Objective: To provide for and ensure public safety, enforce city ordinances, and document incidents at all park facilities through the Park Ranger program. Paxk Ranger hours of coverage* 4,429 4,160 4,940 Police incident reports 98 94 88 * coverage 2 park rangers x 40 hrs x 52 wks =4,180 1 PT ran er x 15hrs x 52 wks = 780 Objective: {1) To provide space for annual sail boat storage at the municipal beach. (2) To increase the rental of park pavilions by the public. Sailboat permits 58 49 60 Park pavilion rentals 160 128 150 Staffing Levels 49-10 10-11 11-12 Parks and Recreation Director Project Coordinator (FNazen Positaon) Executive Assistant Administrative Assistant Administrative Office Coordinator Park Ranger FTE (Part time Park Ranger) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 .S .S .38 7.5 7.5 7.38 258 eitrj, a~ `.~eCrsu~. J~learcPa, `3Paxida 2(111-12 9'aapaaed *,.ifudget Function Jus~i~cation Summary Parks and Recreation Administration Managen~aent Function Description of Services rendered given funding of $193,157 The Director oversees the long-range planning, operations and management of the Forks and Recreation Department, implements strategies and systems to enhance operations, management of employees, customer satisfaction, and budget. Establishes the guidelines and monitors compliance with internal and external policies and procedures to ensure achievement of goals and objectives for all divisions. Ensures a comprehensive and effective recreation program by coordinating with different community non-profit organizations such as Palm Beach County School District, p`arnily Central Inc., Miracle League, Little League Baseball, Delray Athletic Club, Riptide Lacrosse, and Pompey Park Booster Club. Oversees the creation and development of recreation programs and special events held by the Parks and Recreation Department. Supervises and manages the planning of new parks, playgrounds and all of the amenities that would be necessary for the proper construction and maintenance of these facilities. Prepares cost estimates to plan and provide far improvements in the park facilities; oversees construction projects and park improvements. Provides professional advice, mentorship, and training to all staff members; encouraging education as a means of improving the department. Administration Function Description of Services rendered given funding of $146,611. The 1/xecutive Assistant helps the Director with appaintmenfis, meetings and scheduling. Receives calls and refers callers to appropriate divisions. Collects and keeps track of funds collected from Marina Residents. is in charge of the waiting list for Marina slips; and helps with. inquiries about the Marina facility. Reviews all employee performance evaluations and determines that the spelling, punctuation, etc. are correct. is responsible for the collection of fees for pavilion rentals at different City parks. Scheduled several hours a week at the front desk to cover for the Staff Assistant while she goes for lunches, breaks, vacations, and far sick days. The Administrative Assistant helps the Recreation Superintendent with appointments, meetings and projects. Manages the hiring process for the entire department by setting up physical appointments for new employees, coordinating and submitting volunteers and new employee candidate background checks, and processes and prepares employee change of status and termination paper work. Keeps employee files. Responsible for selling permits to sailboat owners far storage at the north end of the beach. Responsible for contractual agreements for the whole Parks and Recreation department and Out of School Program and handles all injury and incident reports for participants and employees for Risk Management and Insurance purposes. Prepares and corrects check requests, letters, memoranda and forms such as travel forms, time cards, and Dave forms, preparation . of personnel performance evaluations, reviews and makes status changes. Makes sure all employees within the department are made aware of important goings on within the City such as required trainings, classes, employee benefits etc. Scheduled several hours a week at the front desk to cover for the Staff Assistant while she goes for lunches, breaks, vacations, and far sick days. Project Coordinator Function Description of Services rendered given funding of $565. Tri weekly inspections of the City Marina, schedules maintenance and repairs far the Marina facility and dock area. Responds to resident complaints and makes sure the Marina is maintained at a high standard. Collects funds and keeps track of transient usage at the Marina including scheduling and reservations. Sets up and runs the Adopt-a-park program which includes coordinating with volunteer groups and the Parks Maintexance division to provide helpful maintenance of adopted parks and supplies for the volunteer groups. 259 za~~-~z ~~~~ ~ Coordinates the Parks and Recreation volunteer programs, ameets with candzdates, gathers background checks and helps with placing the volunteers. Volunteers can 6e coaches, mentors, or help out at facilities to fill in for staff. The Project Coordinator is responsible for preparation of all agenda requests for the department, attends meetings and conducts presentations to City Commission, boards, and other groups about new and continuing projects within Parks and Recreation. Coordinates and compiles the quarterly performance measures for the entire departmen#. Makes sure that the performance measures are accurate and follow set guidelines; sets up training and classes for staff to understand quantifiable performance measures. Gathers all information necessary for grant submittals {FRDAP, Land and Water, FIND, FCT, etc.); researches far new grants far projects and activities taking place within the department. Reports to the proper agency the quarterly status report of projects for which the City is the recipient of a grant. Currently is part of the grant committee for the Stimulus package. Supervises and monitors the daily activities of the Park Rangers. The Project Coordinator oversees the budget process including mid-year requests, assists with the implementation of the capital improvement budge#. Oversees and keeps current on requirements for CAPRA accreditation and Files the necessary paper work. The Project Coordinator creates and oversees the input of programs, collection of fees, and daily deposits through the ReeTrac System. ~ The duties of this functi©n are to be distributed among other staff within and Qutside of this division (Administration, Athletics, and Community Center) until the position is filled (not anticipated FY2©l2). Finance and Budget Coordination Function Description of Services rendered given funding of $1©5,102. Coordinates budget preparation, schedules and provides assistance to staff within department to complete the annual budget in a timely manner. Reviews revenues and expenditures for all Parks and Recreation operating budgets to ensure confozxnance to budgetary limits; processes and prepares authorized budget transfers. Processes and verifies all credit card purchases for department. Provides assistance to card holders and collects and keeps track of all receipts and purchases made an credit cards within the department. Verify and reconcile all revenues for the entire department and prepares receipts for daily deposits; sets up procedures for fund collection within the deparhnent. Provides assistance and support with RecTrac {fee collection system) and processes necessary reports, updates activity fees, prepares refund requests from patrons, and helps correct errors in the system. Reviews all check requests and invoices paid by departmen#, keep fzles of purchase orders, and make sure the department promptly pays invoices awed to vendors. Process and prepares "mid-year" and "end of year" requirements for entire department, which includes balancing accounts, liquidating purchase orders, and preparing "mid-year and "end of year" znexnos. Park Security Function Description of Services rendered given funding of $108,955. Patrols city parks, enforces park rules and regulations, informs Police of suspicious and criminal activities taking place within the parks. hrspect parks for damage to facilities and equipment and report needed maintenance and repairs to supervisor. The Park Rangers will tape off damaged areas to prevent injuries to patrons. Monitors and lacks up the City Hall and the Environmental Services buildings after meetings. The Park Rangers deliver information to Commissioners and Parking Management Advisory Board ~cnembers. They provide security at special events. Responsibilities also include the collection of fees from weekend transients at the Gity Marina. 260 City of Delray Bead 2411.2412 Proposed Budget 2009 2010 2011 2011 Department Manger AxeuntDescrtption Actuals Actuals Revised Y-T-D Actual Request Recommends Fund 001 GE=NERAL FUND Dent, 41 PARKS & RECREATION D1v.19 PARK & REC ADMINISTRATION 12-10 REGULAR SALARIESIWAGES 345,349 335,056 319.554 250.367 289.720 289,720 12-30 TERM,PAYI SICK & VACATION 22,877 5,337 0 0 0 0 13-10 PARTTIME 10,705 8.960 0 0 8.830 8,830 14-10 OVERTIME 5,201 2.506 4,130 2.769 1,500 2.500 15-20 CAR ALLOWANCE 2.840 2,640 2,640 1.980 2.640 2.640 15-50 OTHER PAY 891 0 0 0 0 D 21-10 EMPLOYER FICA 29.405 26,580 26,240 19.115 22.690 22.770 22-10 GENERAL EMPL. RETIREMENT 44,464 51.200 39,430 28,414 31.030 34,570 22-3D ICMA CONTRIBUTIONS 3,132 3.0$4 3.160 2.423 3.160 3.160 23-10 LIFE INSURANCE 1,937 1,193 1,030 716 900 900 23-20 DISABILITY INSURANCE 2,265 2,223 1,310 970 1,170 1.170 23-30 HEALTH INSURANCE 46,865 55,030 33,640 23.263 3fi,2fi0 33.390 24-10 WORKI=RS COMPENSATION 7.050 9.249 8,730 6.548 8.470 8.470 25-10 UNEMPLOYMENT COMPEIVSATIO 272 258 270 174 230 230 25-20 EMPLOYEE ASSISTANCE PROD. 214 196 230 168 2DD 200 PERSONAL SERVICES 523,26T 503,592 440,364 336,907 406,800 408,550 31-20 MI=DICAL 378 0 0 0 0 D 31-90 OTHER PROF, SERVICES 0 1,650 7,860 3.013 500 500 34-90 OTHER CONTRACTUAL SERVICE 3.946 4.072 2,070 1.557 2.020 2,020 3491 PROGRAMS D 8,662 48A00 34.850 45.000 45,000 40-10 TRAVEL & TRAINING 512 1,803 4,70$ 4.060 2.170 2,170 4D-20 NON-EMPLOYEE TRAVEL 0 2,267 332 331 0 0 41-10 TELEPHONE EXPENSE 696 666 640 407 710 710 41-16 PORTABLE PHONElMDD 408 -102 2,592 1,944 750 750 42-10 POSTAGE 89 10 100 0 2,100 2.100 42-20 EXPRESS CHARGElMESSENGER 260 259 200 145 200 200 44-30 1=OUIPMENT RI=NTALILEASE 982 951 1,200 629 1,200 1.200 44-48 VEHICI_ERENTAL-GARAGE 11,450 13.270 5,430 4.073 5,430 5.430 44-90 OTHER RENTALILEASE COSTS 2.281 0 0 D D 0 45-10 GENERAL LIABILITY 16,750 15.630 15,220 11.415 14,640 14.640 46-2D EQUIPMENT MAINTENANCE 1,458 1,458 1,270 972 1,660 1,660 46-30 Vi=HICLEMAINT,-GARAGE 12.216 18,620 5.550 6.035 5.550 7,000 46-9D OTHER REPAIRIMAINT. COSTS 750 390 390 390 390 390 4$-30 REFRESHMENTlFDOD1MEETING5 410 870 190 190 100 100 49-10 ADVERTISING 99 268 200 196 200 200 49-90 OTHER CURRENT CHARGES 709 610 740 1.052 650 650 51-10 STATIONERYlPAPERlFORMS 662 785 600 515 480 480 51-20 OFFICE EQUIP, < $1,000 D 0 800 794 0 0 51-90 OTHER OFFICE SUPPLIES 2.661 3,217 1,900 1.961 2,000 2,700 52-10 FUELILUBE- VEHICLES 5,472 6,968 3,650 3.250 3,650 3,650 52-20 GENERAL OPER. SUPPLIES 34 64 167 166 100 100 52-22 UNIFORMSILINEN SERVICE 884 823 910 482 900 900 52-27 EQUIPMENT < S1.DD0 0 0 2,170 2.171 0 D 54-10 BOOKS & PUBLICATlON5 0 0 100 0 100 100 54-20 MEMBERSHIPS 1,400 1,630 1,706 1.706 1,340 1.340 54-30 TRAININGIEDUCATION COSTS 9,601 532 2.110 1.651 1,390 1.390 54-35 TUITION REIMBURSEMI=NT 948 931 1.907 600 1,360 1.360 OPERA'T'ING EXPENSES 75,057 86,304 '112,712 84,553 94,590 98,740 83-01 OTHER GRANTS & A1D 52,000 52,000 53.000 39.000 53.000 53.000 GRANTS AND AID5 52,000 52,000 53,000 39,000 53,000 53,000 261 City of pelray Beach 2t111.2t112 Proposed Budget coos zola zo11 Recount Description Actuals Actuats Revisetl Fund 001 GENERAL FUND beet. 49 PARKS & RECREATION Div. 11 PARK & REG ADMINISTRATION PARK ® ADMINISTRATIDN 650,324 649,816 606,076 2G11 13e artmant Manager Y-T-D Actual Request Recommends 460,459 554,390 55$,290 262 '~'~ nnnnnananoaon N MG eY o M cpnooo©©o©o ~M (p Oi~COhf'9© o r ~ ° © O N N h 00 U3 fp CD (4 O +~-~ O c- N 'd' N N r M 00 W ~ Wr N Q NM M rC'M7M ~} C7 ~ ~ ~ . 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Qy ~ EA ~ O © NG d a-~ o ~~ m ~ o n ~ m ~ ~ o ,~ a © o .- ~ a r o ¢ u «. c ~~ w1 © a © ~~Ll ~ ~ CV w ~ [n An T ¢ 0 t" ~ O Y '~C" .W ® ~ ~ •. V m tVN G Q C ~ ~ y, ~" m 4~'i © N p p~ ~ © fq ~A ~ ~ r ' ~a ~~ e ¢ w ~ N ~. ~ o ¢ ~ •~ x ~ ~ ~ EL o: O ~ ~ c ~ ~ N ~ N O N E d Q. Q ~ y ~ 8" ~ ~ Q ~ ~ ~ ~ Eat. Q -. ~ . ~ = O.~I.t„ ~= C y~ a ~' .~ NdQ }- F^^ ~- ~ o E ~ 4s .~ ~ v ~ E ~~c O F ~°~O E~J C9 ~ ~~ c ~ '~ LLE .~ > '~ T ~ ~ ~ ~ ~ ~ a ~~~ ~u~. °'w 'oW~s~ ~ ~t~ m } F 'LS 'C ~~ U Q t3 n 7 0.N ro y N }.~.~ Q ~'~ N:~fC o'~ N ~ ~~ I- Q a.~~n~ooc~a¢~aocn oo ~- „s C u o©©„~~~r~Nmrn4 0 Q~ ~~~ ~~~~~ n~mm `~ c c c o o Parks and Recreation Department Ol.lt of School Program City Manager Recreation Birector Recreation 5~aperintendent (Athletics) Recreation $tJpeNISOr ll S#aff Assistant li zs~r ~ ~ ~ ~, ~~ 2U77-72 fPKapaaed Jrfutlget Program: Out of School Program The Parks and Recreation Department provides an Out of School Program primarily for Delray Beach residents and City employees. The program is for elementary school children ages 5 through 12 and provides a supervised, structured program. of traditional and non-traditional recreational and athletic activities, as well as academic services and cultural programs. The program provides the opportunity far youths to participate in activities, teaching life-long beneficial skills and an education program, which they might not otherwise have an opportunity to learn. The elementary school age program is licensed to serve 220 children at two locations (Pompey Park and Delray Beach Community Center), Monday through Friday from 2:OOpzn to 6:OOprn during the school year and 7:30am to 5:34pm during 8 weeks of summer. Full day camp programs are provided for all school holidays including week Tong Christmas and spring break cam s. 2014 2011 2012 Performance Measures Actual Pro'ccted Pro'ected G©ai: Provide elementary school age children with. social, cultural, and academic structured quality programs, while maintaining a safe, clean, and secure environment for the children. Objective: To ravide su cruised out of school activities b trained staff for element school-a e children. Total number of children enrolled 210 174 200 Average daily attendance 189 142 170 Inclusion children enrolled 5 2 4 Number of staff training courses 8 8 10 Objective: To provide special events, traditional and non-traditional activities, and cultural activities. Special events 10 11 12 Parents/children participating in special events 825 825 900 Traditional activities/classes: tennis, golf, soccer, and 106 120 120 swiynming Non-traditional activities (cub scouts, drumming, computer 9 14 10 building, environment education program, etc.) Average number of field trips (day camps) 94 94 100 Average number of on-site activities* 74 74 $0 Arts and cultural classes per week 25 25 25 *On-site activities include cantractreal activities Objective: To encourage academic excellence by utilizing 1.5 hours of daily program time for academic assistance by contract teachers. Includes English, Matti, Reading, Science, Spelling, Social Studies, etc. Provide an education program to improve study and other skills required by National and State standards (FCAT) evaluated through pre/post student assessments. Homework assistance {sessions)* 180 180 200 Average number of education programs 17 17 20 Summer Academia Pragratn -Student Improvement 70% 75% 7S% '~2dys/wk x38 wks x 3 teachers =sessions Objective: To provide a Cub Scout program for boys ages 5 to 12 years old to encourage positive character, by' helping parents, and involvement with community organizations and activities. Cub Scouts /number of participants 21 21 45 Gub Scouts 1 number of field tri s 7 10 12 Staffing bevels 09-10 10-11 ll-12 Recreation Supervisor III 1 1 1 Staff Assistant II 1 1 1 FTEs 11.46 9.76 8.95 13.46 11.76 14.95 268 ~ a~ ~eFxary `.,~eacff., ~PaxicCa 2(117-92 :Yrapaaed budget Functions Justifications Summary Out of School Management Function Description of services rendered given funding of $58,326. The Out of School Program Recreation Supervisor III manages the Out of School program, which includes after school and summer camp programs affcred at the Community Cen#er and Pompey Park.. Oversees 200 students and 14 staff after school and 220 students and 20 staff during the summer months, responsible for interviewing, hiring, training, performance evaluations, and scheduling and planning special events for the after school and summer camp program. Sets up monthly staff training, cozrapiles and maintains various reports and records according to the City's policies and procedures, Florida Department of Health, and Family Central: prepares and maintains budgets. Maintains accounts and purchases supplies for the different activities and programs taking place. Administration Function Description of services rendered given funding of $58,314. Admvrtistrative Assistant supports the Out of School Program Recreation Supervisor II which include coordinating office work, registering and maintaining student files in the after school and suznnraer camp programs, typing memos and check requests, collecting payments and entering them in RecTrac, processing requisitions, assisting with the revenue reports, processing daily cash summary reports and related paper work, scheduling appointments, filing letters, making copies, reporting and maintaining office supplies, receiving calls, assisting with Family Central, Inc. reports and records. Community Center Function Description of services rendered given funding of $88,105. There is a Recreation Supervisor I who oversees the daily operation of a total of 80 children and 6 staff members. The Recreation Supervisor I, provides training, prepares necessary reports for Fancily Central, Ina., plans, coordinates, and schedules activities for one-day, holiday, spring and summer camps. Responsible For payment collection for the Out of School program participants, processing daily cash summary reports, processing check requests, type letters, meeting with parents, conducting monthly fne and crisis response drills with children and staff and promatiucg plaztned special events. AED, First Aid, and CPR training is provided far the Recreation Leaders and Recreation Supervisor I. There are background and finger pr'unt checks far new hires who work with children. Recreation Leaders supervise and coordinate daily programs and activities for the attending children according to age level and are responsible for the safety of the program participants on and off site. They must submit lesson plans to the Recreation Supervisor I, who reviews and approves the plans. During the Out of School program the ratio of Aecreatian Leaders to participants is 1:20 as required by the Florida Deparhnent of Health. Pompey Park Function Description of services rendered given funding of $93,085. There is a Recreation Supervisor I who oversees the daily operation of a total of 90 children and 7 staff members. The Recreation Supervisor I, provides training, prepares necessary reports for Family Central, Inc., plans, coordinates, and schedulcs activities far one-day, holiday, spring and summer camps. Responsible for payment collection for the Out of School program participants, processing daily cash summary reports, processing check requests, type letters, meeting with parents, conducting monthly fire and crisis response drills with children and staff and prompting planned special events. AED, First Aid, and CPR training is provided for the Recreation headers and Recreation Supervisor I. There are background and forger print checks for new hires who work with children. Recreation Leaders supervise and coordinate daily programs and activities for the attending children according to age level and are responsible for the safety of the program participants on and off site. They must submit lesson plans to the Recreation Supervisor I, who reviews and approves the plans. During the Out of School program the ratio of Recreation Leaders to participants is 1:20 as required by the Florida Department of Health. 269 2(177-12 fl ~pooed ~trulget Program Activities Function Description of services rendered given funding of $124,330. The children participate in a variety of activities ranging from sports activities such as golf, tennis, and swimming, to arts and crafts projects. A variety of different special events are provided throughout the year such as The 1'ahn Beach County Annual Sports and Fitness Festival at the South Florida Fairgrounds, Out of School End of the Year party, Lights on After School, Annually Black History program, Talent Show, Fashion Show, Field Day and Stunmer Camp Jamboree. Some of the special events have parental involvement either 6y them contributing to the event or by conning and enjoyiuxg the show. The Cub Scants membership and ca:rnntittee fee is paid annually. Unifaraaas are provided far the Cub Scouts. Cub Scout supplies will be purchase such as Pinewood Derby track and kits, fishing equipments and sleeping tents. Summer t-shirts and camp bags are provided for each child at each site: Community Center and Pompey Park. Field Trip Function Description of servioes rendered given funding of $25,940. Field trips are provided to the children during holiday, spring and summer camps. A variety of field trips are provided such as bowling, skating, Metro Zoo, Lion Country Safari, Science Museum, Water Parks, the movies, and visiting parks, Magic Shaw,Sandaway House Nature Center, Davie Prn Rodeo far Youth, Cub Seaut Meg-O-Ree 2011 special event and in-house vendors such as Mad Science, Plaster Time, Educational Game Shows, bounce houses, Reptile Shows, etc.. Transportation for trips is provided by coach buses as well as the City owned bus and vans. The Cub Scout also attend field trips such as the Annual Scout Show, Pinewood Derby District Race, Earth Day beach clean- up, Florida Panthers Scout Sleepover, Cub Fun Day and Tanah Keeta Scout Reservation. Academic Function Description of services rezrdored given funding of $8,550. Two Certified Teachers are stationed at each Out of School site. They provide homework assistance, tutoring, and are also Cub Scout Masters who perform weekly den meetings, planning, and coordinate activities and field trips. During the summer months the children will participate in a summer academic program which is an education program that supports learning while school is out to keep them on track for the following school year. This program will provide pre and post assessments and will focus on FCAT material. The education curriculum focuses pn basic skills such as hand writing, language arts, and basic math. Inclusion Function Description of services rendered given funding of $10,700. Inclusion program provides after school activities far special needs children in the area. This is required by the American Disabilities Act to accommodate any special needs child that would like to attend our program. If the need arises a qualified contractual professional will be hired to implement the pragra~n. 270 Account Description Fund 001 GENERAL FUND Dent. 41 PARKS & RECREATION Dlv. 05 OUT OF SCHOOL PROGRAM 12-10 REGULAR SALARIESIWAGES 13-10 PARTTIME 14-10 OVERTIME 15-50 OTHER PAY 21-10 EMPLOYER FICA 22-10 GENERAL EMPL. RETIREMENT 23-10 LIFE INSURANCE 23-26 DISABILITY INSURANCE 23-30 HEALTH WSURANCE 24-10 WORKERS COMPENSATION 25-10 UNEMPLOYMENT COMPENSATIO 25-20 EMPLOYEE ASSISTANCE PROG, PERSONAL SERVIC't5 31-20 MEDICAL 31-90 OTHER PROF, SERVICES 34-94 OTHER CONTRACTUAL SERVICE 40-10 TRAVEL & TRAINING 41-1D TELEPHONE EXPENSE 41-15 PORTABLE PHONEIMDD 42-1D POSTAGE 42-20 EXPRESS CHARGEIMESSENGER 44-30 EQUIPMENT RENTALILEASE 44-45 VEHICLE RENTAL- GARAGE 44 90 OTHER RENTA€JLEASE COSTS 45-10 GENERAL LIABILITY 45-9D OTHER INSURANCE COSTS 46-20 EQUIPMENT MAINTENANCE 46-30 VEHICLE MAINT.-GARAGE 46-9D OTHER REPAIRIMAINT. GOSTS 48-1D SPECIAL EVENTS 48-30 REFRESHMENTIFOODlMEETINGS 49-90 OTHER CURRENT GARGES 51-10 STATIONERYIPAPERIFORMS S1-2D OFFICE EQUIP, <$1,D00 51-90 OTHER OFFIGE SUPPLIES 52-10 FUELILUBE- VEHIGLES 52-20 GENERAL OPER. SUPPLIES 52-22 UNIFORMSILINEN SERVIGE 54-10 BOOKS & PUBLICAT[ONS 54-20 MEMBERSHIPS 54-30 TRAININGIEDUCATIONcOSTS 55-10 DAY CAMP PROGRAM OPERATING EXPENSES OUT DF SCHOOL PROGRAM City of pelray Beach 2011.2012 Proposed Budget 2409 2010 2011 2011 Actuals Actuals Revised Y-T-D Actual De artment Manager Request Recommends 77,235 77,247 77,920 60,245 77,920 77,920 290,145 244.17$ 227,755 135.624 230,250 230,250 237 993 390 153 390 390 297 0 D D D 6 27,718 24,234 24,526 14,483 22,920 22.920 10,006 11,350 8.620 6,775 8,340 9,290 425 288 246 180 24D 240 50$ 512 280 231 290 290 14,420 15,720 13.476 10.096 18,130 16.700 17.499 23.604 22,380 16.785 21,71D 21.710 759 661 434 326 390 390 62 59 7D 51 70 70 439,8'12 398,786 376,081 244,948 3$0,650 380,170 3,664 2,274 0 0 0 0 1,500 93 0 0 0 D 137.424 43.169 4D,000 28.OD4 40.820 4D,820 2.244 1,110 1,200 1.104 1.700 1,7D0 178 189 160 119 220 226 381 358 280 204 620 1,ODD 0 0 5 5 0 6 0 15 D 0 0 D 982 951 1,D2D 629 1.020 1,020 0 D 4,22D 3,165 4.220 4.220 35,911 4.061 5,560 1,833 6,960 6.966 18,980 18,31D 13,260 9,945 12,D80 12.086 490 988 470 470 450 450 0 0 50 D 50 50 0 0 2,500 2.206 2,5D0 2,506 550 841 990 981 990 996 850 0 900 0 900 906 4.101 956 1.625 902 1,150 1.000 5,276 4,376 3.915 1.705 4,170 4,046 487 1,079 560 275 700 700 258 34 0 D 0 D 1,794 1,314 1.140 1.345 1,140 1.144 0 0 3.300 1.409 2,300 2,30D 6,94D 4,307 4,300 3.226 4,250 4,256 10.165 5,414 9,960 1.972 7,770 7,770 403 0 0 D 4 0 230 813 1.080 976 930 78D 934 1,269 2,000 610 1,7$0 1,764 4 921 D 0 D D 233,744 92,837 98,435 61,086 96,700 96,650 673,056 491,623 474,516 306,034 477,350 47&,820 271 ,,,,, ~» 000000000©000 N ui~ 0 (D 0000000oooo N'C' V'~~ r6n l~ o 67 a ~ o ~ ~ N O1 NM ~ d?M NN 3~M b ~,.y ~O ~ A ~ m NM tpN ~ ~ fCl ~ M ~~ N L1 ~ O a ~~ u c ~ ~ a o to E m a ~ ro Q ~ a © Q s~ a °- ~'" ~ ~ N d ©~ oM ~ M N N N N Nr C~O uy ° ~ C1 ~ O ~ a ti h ~ O r O e N ~ W ~ CnQ ~ ui CO N uy ~ d R n. i~V li N BL ~ ~~ ~ a'i ~ Il! e O G ~ ~ 6` U ii j N S N ~ ~ ~ ~ ~L'1 r ~ t7 , ~ C [ .. ~ ~U ~ - U i td G C N © ~ Ca N G?d q'e!'Otldq M~ ~~~NM'eY 'e1' ~ o h tl' C ~[ N p'L3 ~ ~ M M NM 6Yr (rp d lt7 4~ ~ ~ ~ ~ U ~ N Q N~ o a ~ .+ a 0 a u7 ©© ©mt~ca©d tri f O I co 4 o m Ali p = ~ c Y ~ ' ' ~ ? m M E ~ ~ r N V ao r ,NV, iO ~ ~` C C a © u~© N to d) ' in CL1 co© aocadCac7 N N [t' W k~ W M t~ co r a ~ 0~ Ch 1~ P 3 G 'q CO N N V: M t1' Q ~ O ~'~Gf O ! n ~ f~~[ N O C J N~ rCNy © N N h M , „ ~ ~ ~' ~ 1 ~ ~ LLI ~ ~ ~ ~ O Q o ~ Z~5 w c. ~ w °' ~ m ~~ ~ w ~c~C7 Q L" 3 O N C In ~ C C ~ Lt.. 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Q Q ~ ~+ L ~ A ~ Q ~' ~. yy,~ i.1 © IA ~ ~ ~ ~ ~ ~ V iro.. oc N o a ~ ~ N ~ M pY r ~ iOtf .T ~ ® O ~ `x u N~ o m w ~ ~ ~ p N p ~ ~> r ~ m ~ a ~ c e Q p ~ O N v ~ w- O N ~ ~ a O a O n r ¢ ~ ~ ~ , ~ ~ y E a ~ Q i a,mi~ ~" c~ Q ~'= Q ~ ~7 G ~ ~ ~ ~ v ~ ~ V 7 ~ " ~ LIJ ~ y ~y ~ ~ C ~ ~ L ~ }'- Q N LL ~ ~ ~ ~ t* ~ v b c3~i' ~ ~ ~ [a- ~ o¢= ° v o ° ° ~m c ioc n o ~ V O oacnp,-aom~nao ,- ~prrrG~lNM~r a~ ~~ o~~~~~~~~~ N Parks acrd Recreation ^epartment Teen Center City Manager Recreation Director Recrea#ion Superintendent (AEhletics) Recreation Supervisor II Recreation Building Maintenance Supervisor I Wacker (shared with Veterans Park) 276 ems. ~ ~ ~r~, SeoxEda 2019-12 ~avpaoed budget Program: Teen Center The "505" Teen Center is a recreation center complete with kitchen facilities. A large room is available for Youth Council Meetings, Woman's Club Meetings, classes, dances and special events. The Hobbit Skate Park includes ramps and a half pipe available for patrons to use. The center has a computer station for research projects and homework. Bus trips to theaters, museums, points of interest, and professional sporting events will be offered. The center will be open Monday through Friday 3pm-9:OOpm, Saturday 12pm-9:OOpm, and closed on Sundays. During the summer months, Christmas vacation and spring break the hours vain be 12:OOpm-9:OOpm Monday -Saturday. The center will be open for rentals on Sundays from 10:00anx-9:OOpm. The center will open at 9:OOatn for the eight week Su~xatxaer Camp Pragrazn. Teens have daily access to traditional games of skill and video games. The "505" Teen Center has computers designated for music and video production. The center also offers a lounge room with magazines and a television. The center offers the following: tutorial programs, staff vs. teen challenge nights, basketball tournaments, video game tournaments, movie nights, pizza nights, billiards, Image Works, music and film production. ~0~0 zo~~ zoz2 t'erforma~nce Measures Actual Prfljected 1Projeeted G©aI: Improve and expand the quality, diversity, and number of recreation programs and activities. Objective: To .increase registrants and participation in teen activities and pragrarrts. Average number of memberslyear Teen activities per quarter Volunteer staffed programs 250 300 350 56 61 70 10 $ 12 Objective: To increase the number of participants in classes, programs, activities, events, and tutorial programs. Number of class participants during quarter 133 151 200 Number of teens participating in Youth Councillquarter 45 56 60 Number of participants in summer camp - 15 15 Number of participants in skate camp programs 97 75 i00 Participants in educational programs annually 139 121 150 Teens in career work programs 5 3 5 Fund raising events 3 S 5 Monthly functions e.g. dances, pizza nights, programs ,etc. 18 23 25 Average weekly skateboard park participants 147 170 175 Average weekly teen Centex participants 179 165 174 Special events per year 10 11 12 Trips 6 10 10 Objective: To encourage parent and teen interaction through presentations by guest speakers such as police officers, fire fighters, college representatives and work force professionals. Number of presentations per quarter 1 3 3 Average nuznbex of participants 15 20 30 Staffing Levels 09-10 10-11 11-12 Recreation Supervisor II 1 1 1 Recreation Supervisor I 1 1 1 Building Maitatenance Worker (1) .5 .5 .S FTEs 1_9 2_2 2_2 4.4 4.7 4.7 (1) Full-time position split tivith T/eterans Park 277 2ar~az ~~~~ ~ Function Justification Summary "505" Teen Center Management Function Description of services rendered given funding of $ 32,600. Oversees the day-to-day operation of the "505" Teen Center, prepares staff schedules, interviews new staff when vacancies occur, completes personnel performance evaluation for staff, and implements the City's and the department's policies and procedures. Coordinates with Youth Council and other non-profrt organizations for activities anal special events held at the facility. Plans and implements all programs, activities and special events. Responsible far creating "505" Teen Center's budget and complies with the approved budget on a yearly basis. Orders supplies and takes inventory to make sure facility is maintained at a high level. Schedules needed repairs and improvements that can not be performed in house. Processes payments for services and supplies used at the center through. purchase orders, check requests, and credit card purchases. Supervision Fa~nction Description of services rendered given funding of $ 94,1$6. Supervises the facility during operating hours providing a safe, coniralled environment far local teens to enjoy and get involved in different programs and activities within the community. Provides customer service and informs the public who visit or call the center. Helps management with programs, activities and special events held at the center. The full-time position in this function is the acting supervisor when the Recreation Supervisor 11 is out sick or on vacations, perfarnxning the needed management functions to allow the "505" Tenn Center to operate smoothly. Programs and Activities Function Description of services rendered given funding of $ 79,140. Provides programs, activities and special events to interest the local teens and keep them canning back. A wide variety of activities take place at the center, such as; Youth Council, the use of a fully operational recording studio allowing teens to produce their own songs, a skate park, and many special events such as field trips, dances and fund raising events that benefit the community and fire center. A new Summer Camp Program will be implemented this year offering fiflteen teens eight weeks of fun. Activities will include a variety of sports, inside programs, field trips, and summer reading. Coordinates with the City of Delray Beach police department to provide positive interaction with teens and law enforcement. Also local police provides gang awareness and prevention. Helps teens get involved with the community through volunteer programs which give them a sense of community pride and they earn the needed volunteer hours to graduate from high school. The center has a ping pang table, pool table, air-hockey table, foosball table, recording studio and a variety of different video games to be used by patrons during operating hours, making the "505" Teen Center a fun social place for local teens to gather. Facility aad Operations Maintenance Funetio~u Description of services rendered given funding of $ 46,554. Maintains the inside and outside of the facility to a high standard. lnspeets the Skate Park's half pipe and ramp for needed maintenance and coordinates with the Parks Maintenance division to make the needed repairs and replacement of Skate 1/ite in needed areas of the park. Sets up for special events and meetings held at the "505" Teen Center. This position is shared with Veterans Park. 2'78 City of Delray Bead 201 -2012 Proposed Budget 20fl9 2010 2011 2011 Department Manager AcccuntDascription Aciuals Actuals Revised Y-T-oActuai Request Recommends Fund 001 GENERAL Fi1ND Dept. 41 PARKS & RECREATION Div. 19 TEEN CENTER 12-10 REGULAR SALARIESIWAGES 8$.368 83,250 87.220 66,873 87,220 87,22D 13-10 PARTTIME 64.291 55.294 69,230 41,880 59.230 69,230 14-10 OVERTIME 705 324 700 318 1.280 1,280 16-50 OTHER PAY 371 0 D 0 0 0 21-10 EMPLOYER FICA 11,612 10.322 11,69D 8.059 11,700 11,700 22-10 GENERAL EMPL. RETIREMENT 11,451 13.040 9,$30 7.583 9,340 10.410 22-30 ICMA CONTRIBUTIONS 0 48 0 D 0 0 23-10 LIFE INSURANCE 414 294 240 178 240 240 23-20 DISABILITY INSURANCE 581 553 334 258 350 36D 23-30 HEALTH INSURANCE 18,025 19.660 16,820 12,620 22,66D 20,870 24-10 WORKERS COMPENSATION 8,228 1D.577 9,980 7.485 9,684 9,680 25-10 UNEMPLOYMENT GOMPENSATIO 210 183 17D 145 170 170 25-2D EMPLOYEE ASSISTANCE FROG. 77 71 80 64 8D 80 PERSONAL SERVICES 204,333 193,618 24&,290 145,462 211,950 291,230 31-20 MEDICRL 189 0 D 0 0 D 34-20 PEST CONTROL SERVICE 120 148 114 81 110 110 34-9D OTHER CONTRACTUAL SERVICE 1,065 1.862 2.069 1.593 1,03D 1,03D 44-10 TRAVEL & TRAINING 36 30 79D 18 850 $50 41-10 TELEPHONE EXPENSE $28 748 770 589 890 89D 43-10 ELECTRICITY 8,446 6.4$7 7,91D 4.384 6,370 6.370 43-24 WATER & SEWER 1.030 7$9 700 58B 784 780 43-30 WASTE COLLECTION & DISP. 1.645 501 520 522 520 520 43-50 STORMWATERASSESSMENTFEE 455 455 460 455 460 46D 44-20 BUILDING RENTAIJLEASE 4,598 4,788 5,25{} 4.826 5,250 5.250 44-30 EQUIPMENT RENTALILEASE 751 0 0 0 0 0 44-90 OTHER RENTALlLEASE COSTS 747 0 1,160 0 1,160 1,160 45-10 GENERAL LIABILITY 7,090 6.510 5.950 4.462 5,97D 5,970 45-90 OTHER INSURANCE COSTS 6DD 600 600 600 60D 600 46-10 BUILDING MAINTENANCE 5,268 6.384 3.20D 1,656 3.50D 3.5D0 46-20 EQUIPMENT MAINTENANCE 2,638 2.2$6 1,67& 699 2,000 2,D00 46-90 OTHER REPA]RIMAINT. COSTS 413 470 570 561 57D 570 4$-10 SPEGIAI_ EVENTS 195 399 350 0 350 350 48-3D REFRESHMENTlFOODIMEETINGS 9D0 380 750 419 750 750 49-90 OTHER CURRENT CHARGES 203 20 20 40 D 0 51-10 STATIONERYIPAPERlFORMS 111 154 180 30 18D 180 51-20 OFFICE EQUIP.<$1,OOD 500 1,675 2.415 2.939 3,000 3.ODD 51-9D OTHER OFFICE SUPPLIES 918 824 780 373 780 780 52-2D GENERALOPER,SUPPLIES 2,344 1,432 1.90D 1,964 1,500 1.50D 52-22 UNIFORMSIINEN SERVICE 584 418 510 269 51D 510 52-25 JANITORIAL SUPPLIES 1.541 1,309 1.400 788 1,4D0 1,4D0 52-27 EQUIPMENT<~1,ODD 1.603 2.095 1,170 935 1,170 1,170 54-20 MEMBERSHIPS 252 150 150 150 150 154 54-3D TRAININGIEDUGATION COSTS 250 28 270 42 680 8$0 OPERATING EXPENSES 45,322 39,882 41,634 28,983 40,530 40,530 TEEN CENTER 249,$54 233,500 247,920 174,445 252,480 251,764 279 „ o 0 0 0 0 0 0 o a o 0 0 0 N M 00 0 M 0 0 0 0 0 0 0 0 0 0 0 © ~ 3It) (p IX,1 ice- OQ o N p o ~ ~ ~ N NN h F~ NMCO~r N A CU ~ ~ r ~ ~ ~ N~ ~ ~ „ tl O ( p r r L Cl M N ~ 6 CL ~ W a ~ 0 0 0 0o aocooooo vm NN ~ ~ M v ~ v ~ mn ~h ~ ~ ~ ~ CO [U r r ~eF CV Cn ~ .', N ~ ~ a (11 ~ o ono c©p ~ ct u~ M oo mn~oo~no rO ~E`~q~N o ~ ~ pC'S ~ i ^ C> ~ M ~ cYN 'tl'C~E ~ N t~O ~~ a ~ o ~_ ~ ~n ~ oa wooa~na ~~M ~ ~ M ~ ~ o w N Q ~ fD . -C C 7~ 7 ~ N ' M ~ 1~ ~[i M M M r ~ C7f ~ M (O N ~ CO d a C~ W CJ ~ qC? 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NNM~r ~ ~ [D W tp CO CA LO Cp Cp Cty itl M Parks and Recreation Department Athletics city Manager Reereatian Direntnr Recreation Superintendent Assistant (Administratinn) 2$4 ~ a~ `.Ueena~y `dteacPu, 3Parida. 2v~T.~2 ~~~~c ~r Pr©grama Athletics Athletics plans, organizes, and supervises athletic league cycles for adults in lacrosse, basketball, golf, volleyball, and flag football as well as youth basketball. The Recreation Superintendent oversees the following sites: Community Center, Pompey Park, Veterans Park Recreation Center, Teen Center, Merritt Park, Currie Commons Park, Robert P. Miller Park, Hilltopper Stadium, Catherine Strang Park and Pine Grove Park. The Recreation Superintendent also oversees the following programs: Out of School Program and youth basketball, and works directly with the Delray Beach Little Leagues and Soccer League Presidents far their sports seasons. 2010 2011 21f12 Performance N[easures Actual Pro'ected Pro'eeted Goat: Ensure all athletic fields are maintained to a high level of quality standards. Objective: Coordinate with Parks Maintenance of all athletic fields at Robert P. Miller Park, Currie Commons Park, Pine Grove Park, Plumose Park, Merritt Park and Seacrest Soccer Complex. Athletic fields maintained 22 22 22 Goat: Improve and expand the quality, diversity, and number of recreation programs and activities. Objective: Organize community run athletic leagues for youth and adult participants. Number of Miracle League participants 80 88 100 Number of youth lacrosse participants 120 325 350 Number of youth recreation soccer participants 700 750 800 Number of weekly travel soccer participants 130 115 140 Number of adult co-ed softball participants 60 T00 100 Nunnber of adult Go-ed Kickball participants 70 100 120 Objective: Organize City run athletic Leagues for youth and adult participants. Youth basketball participants 160 155 160 Golf League participants 126 121 126 Adult basketball league participants 69 72 72 Adult softball League participants 0 80 120 Staffin Levels 09-10 lit-11 11-12 Recreation Superintendent 1 1 1 Administrative Assistant .5 .5 .5 FTE 2.1.9 2.45 2~2 Total 3.69 3.95 3.70 285 ~ ~ `.i~ePxa~ ~3eatel~,3PvXida 2011-12 ~7o faced ~iecdget function Justification Summary Athletics Man~ageezrt Function Description of services rendered given funding of $96,314. The Recreation Superintendent is responsible for the entire recreation division which includes five recreation facilities; Community Center, Pompey Park, Veterans Park, "505" Teen Center & Catherine Strong Spray Park and six athletic complexes; Robert P. Miller Park, Currie Comrrrons Park, Merritt Park, Pine Grove Park, Seacrest Soccer Complex and Plumose Park. The Recreation Superintendent is also responsible for the year round Out of School Program, Park Rangers and the City Marina. Implements policies and procedures for staff, enforces the City's and Departmcnt°s policies and procedures, performs personnel evaluations, and helps recreation staff with the hiring of new staff members. Administrative Function Description of services rendered given funding of $32,664. An Administrative Assistant reports to and assists the Special Events/Marketing Coordinator and Recreation Superintendent. The responsibilities include daily administrative duties, memos, check requests, collecting payments, mass mailings, etc. The position is also responsible for the processing of the Recreation and Administration Division payroll which includes collecting time cards, blue forms, and comp tune, Orders and inventories office supplies for the following areas: Administration, Out of School, Community Center and Athletics and Special Events. ProgramslActivities Function Description of services rendered given funding of 9a 121,895. Athletic programs provided by the City are youth basketball, adult basketball; golf and adult softball. Community organization run programs are soccer, lacrosse, baseball, kick ball, and flag football. Recreation Supervisor III {Community Center) supervises athletic complexes and coordinates and provides assistance to the different user groups such as Delray Soccer, Miracle League, Delray Riptide Lacrosse and NationallAmerican Little Leagues. Part-time staff performs daily field and facility inspections and reports all needed repairs and maintenance to Recreation Supervisor III {Community Center). Organizes and helps with tho Youth Basketball program by collecting fees, setting up teams, assisting the volunteer coaches set up practice tiaxres and games, and supervises the facilities to make sure the practices and games run smoothly. Facility Operations and V>laintenance Function Description of services rendered given funding of $182,345. All maintenance costs {excluding mowing and building) far athletic complexes and fields at Robert P. Miller Park, Currie Commons Park, Pine Grove Park, Merritt Park, Seacrest Soccer Complex, and Plumose Park will be funded in this function. The cost associated with maintenance and utilities allotted in this budget are for the athletic fields and complexes. All athletic fields and complexes will be maintained utilizing a standard maintenance classification system: A, B, G, and D standard each one based an approximately 14 elements of consideration including a frequency schedule for each element. Elements include turf care, fertilization, irrigation, litter control, pruning, disease and insect control, lighting, surfaces, repairs, inspections, floral planting, restrooms, signs, acrd special features. Recreation Supervisor Ill {Community Center) is responsible for scheduling needed maintenance and repairs to the athletic fields and complexes. 286 Ci#y of Delray beach 2011.2012 Proposed Budget 2009 2010 2011 2011 oeparirnant Manager Accountt:lesoripiion Actuals Aciuals Revised Y-T-D Actual Request Ree4mmends Fund 001 GENERAL FUND Dent. 41 PARKS & RECR>=ATION AIv.21 ATHLETICS 12-1D REGUI..ARSAL4RIESIWAGES 146,035 144,949 59,240 39.195 80.800 80,80D 12-30 TERM.PAYI SICK & VACATION 0 0 11.019 11.019 0 D 13-10 PARTTIME 54.717 62,921 7$,670 66.793 70,490 7D,49D 14-10 OVERTIM!" 63D 936 48 47 D 0 14-20 REIMBURSABLE OVERTIME D 186 721 721 D D 15-50 OTHER PAY 445 D D D 0 0 21-10 EMPLOYER FICA 15,117 15,556 1D,91D 9,035 11,710 19.710 22-10 GENERAL EMPL. RETEREMENT 18,917 21,450 9,11D 4,566 8.66D 9.650 22-30 ICMA CONTRIBUTIONS 1,553 0 430 501 1,870 1.870 23-10 LIFE INSURANCE 758 5D7 230 84 190 190 23-20 DISABILITY INSURANCE 961 968 310 162 330 330 23-30 HI=ACTH INSURANCE 21,630 23,59D 10.100 5.384 13,590 12,52D 24-10 WORKERS COMPENSATION 6.248 8,130 3.$50 2.887 3,740 3,74D 25-10 UNEMPLOYMENT COMPENSATIO 227 236 149 163 130 130 25-20 EMPLOYEE ASSISTANCE PROD. 93 88 60 27 5D 5D PERSQNAL SERVICES 26T,331 279,51T 184,847 140,584 191,5G0 791,4$0 34-20 PEST CONTROL SERVICE 25$ 96 276 90 464 46D 34-7D PHOTOIMICROFILM SERVICES 5D6 D 0 0 0 0 34-9D OTHER CONTRACTUAL SERVICE 270 978 2.100 727 1.D3D 1.03D 40-1D TRAVEL & TRAINING 426 794 510 26 1,0$0 1.080 41-1D TELI=PHONE EXPENSE 1.266 1,346 1.440 969 1.460 1.464 41-15 PORTABLE PHONEIMDD 24 0 0 0 750 750 42-1D POSTAGE 2,139 2,334 380 260 0 D 43-10 1;LECTRICITY 57,D29 79,665 98,560 72.474 $7,000 87,DD0 43-2D WATER & SEWER 4,059 4,123 4,4D0 2.714 3,780 3.780 43-25 IRRIGATION WATER 12,894 11.D77 33,180 7.198 14,280 10.280 43-34 WASTE COLLECTIOI• & DISP, 0 4,D13 4,180 4.181 4,18D 4.180 43-50 STORMWATI=R ASSESSMENT FEE 3,838 4,385 9,720 9.737 9,720 9,720 44-3D EQUIPMENT RENTALILEASE 10.921 12,326 600 354 60D 60D 44-45 VEHICLE RENTAL-GARAGE 6,070 5,620 3,46D '!0.095 13,46D 13,460 44-90 OTHER RENTALILEASE COSTS 1,925 3,290 0 0 0 0 45-10 GENERAL LIABILITY 13,580 13.910 8,530 6.397 11,54D 11.540 45-90 OTHER INSURANCE COSTS 1,510 1,670 2,770 1.77D 1,77D 1.770 46-10 BUILDING MAINTENANCE 44.540 18.693 16,OOD 12.421 15.$00 15,800 46-20 EQUIPMENT MAINTENANCE 75 1,2D6 1,369 30 1,25D 1,250 46-30 VEHICLE MAINT.-GARAGE 7.334 7,830 11,OOD 12.399 8.950 8,95D 46-94 OTHER REPAIRlMA1NT. COSTS 25.808 45,098 42,D64 20.597 22,060 22,060 47-10 PRINTINGlBINDINGSERMCES 3.456 6.180 D 0 0 0 48-10 SPECIAL EVENTS $,D70 5,660 D D 0 0 48-30 REFRESHMENTlFOODIMEETINGS 2.634 872 91 91 0 0 48-90 OTHER PROMOTIONAL COSTS 1,857 445 D D 0 0 49-10 ADVERTISING 161 161 0 D 0 D 49-9D OTHER CURRENT CHARGES 1 2.489 0 0 0 0 51-10 STATIONERYIPAPERIFORMS 1,360 1,227 340 185 340 340 51-20 OFFICE EQUIP. < ~1,D00 495 0 0 0 0 D 51-90 OTHER OFFICE SUPPLIES 2,206 2,427 69D 231 694 690 52-10 FUELJLUBE- VEHICLES 3.314 5,37D 7,390 3.717 7.390 6,39D 52-20 GENERAL OPER. SUPPLIES 6,774 17,791 8,715 7.169 13.600 13.6DD 52-22 UNIFORMSILINI=N SERVICE 0 D 90 0 90 90 52-25 JANITORIAL SUPPLIES 67 D 20D 0 2D0 2DD 52-26 GARDENWG SUPPLIES 0 0 0 0 1,500 1.500 52-27 EQUIPMENT<$1,ODD 232 501 90 0 590 590 287 City of Delray Beach 2411.2012 Proposed Budget 2009 2fl10 2011 2011 Department Manager AccoantD~scription ActuaSS Actuals Revised Y-T-DActuat Request ftecommentls Fund OD7 GENERAL FUND dent. 41 PARKS & RECREATION Div. 21 ATHLETICS 54-1D BOOKS & PUBLICATIONS 41 0 D 0 D 0 54-20 MEMBERSHIPS 275 255 250 0 25D 25D 54-3D TF~AININGIEDUCATION COSTS 154 330 360 0 760 760 55-20 BASKETBALL 15,644 15,694 15,78D 15,728 14,130 14,130 OPERATING ' »XPE~fSES 241,199 277,855 284,575 789,559 234,T7D 233,790 64-90 OTHER MACH.IEQUIPMENT D D 8.660 D 6.90D 6,900 CAPITAL OUTLAY D D 8,&BD D 6,9D0 8,9DD ATHLETICS 54$,529 557,373 478,4$2 334,144 433,174 432,49D z8s w„ 0000000000000 o rn 0 rn onon©©©nnon <- m n. rn m rn v m .n g n. o q cc ~~+ 00 ~ L~[ h(D 00 rM ~ h r N ~ ~ ~'w ~j p ~ ~ T p ~ T ~ ~ N p ~ S t1S ~ ~ q C7 O ~ O L N 1 G ~ N N E ~ CA G> cr O> 6J ~ ~, ~ rn c ~ ~ a ~ ~ © ~ ui r cp ~ ba o ~ n ~ qo aggqqq 'm ~OO~hNN N a ~ ~ ~, Cf ~ V ~ ~ ~ ~ ~e-~ ~ ~ ~ N ~ ~' a ~ w' ~ n v © v n o q g a o n q q or. n. ~~momm n ~n ~ ~ p m ~ Uf N N p (O QO w- N O ~ [f ~ t0 M ~ fA S 4 ~ w 'i7 N ~ _ q rnnm V' r h V' N C6 6! qq q ngngC3~q 'r r m M © iL') ~ fA t~ V' ~ ~ ~ ° d ~ ~ o~ o~ M a m ~ ~ +~ r ~ ~ ~ ~a m m c a ~ w ~ ~~~ ~ e ~ i u N j ceS ~~~ Q. ~ U m ~ ~ d ~ C ~ N Q D ~ © C ~ w ¢ ~ fL6 ~ ~S ~ ~•~ o~ cp ~ O ~ ~ O ..J N ~ p N ~ J ~ ~ ~ ~ 0.S d "~.: ~ ~ t7 I- {n [fi ~ N y N ~ ~ ~ E- l0 CL i y ~ ~ ~ a ~_ ~ N US 9~ G V .~"' Q W w a ~c~ w ~o~Gc-i N "~ p s.. 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"~ "~ T ~ °m ado G1 .SL V ~ ~ ~ ~ ~U ~ it1 ~ O ~ ~ Qm ~ ~ Ei~ © y ~ P ' tl' "C'7 L L ~ 7 R~ W 9 C C Q W n U1 s o. a v ~' .., ~ L7 y ~ Q ~ as F" ]- I3J C ~ ~ y ~ a ~ aw== ~~ ~' 1 a o a w a c~ ~ w ..~ ~ a° ~~~~° ~~~ ~ o ~ ~ a ~~° ~~~ a o~°~~ ~ °~ 't7 Y1 ti t€i ~ ~ U O N ~, y Q E... U ~ L ., Q ~'~ ywfK otC ~ n nw n ' O V....ra ~FrflflUflQ~dfl~ !- V Q ~ (D (fl ifl C9 CO V' ~ ffl C4 G4 CO f0 N N Parks and Recreation Departmenfi Special Events City Manager Parks and Recreation Director Supervisor li Markelingl5peciat SventslPromos! Administrative Assistant 293 2U1? 12 ~xapcwed budget Program: Special Events The Recreatian Supervisor II plans City wide special events such as Turkey Trot, Senior Games, Kidsfest, etc. This division also performs the Parks and Recreation Depaxtxnent's marketing, including public presentatians, quarterly brochures, and news releases regarding departmental events, programs, and activities. The Recreation Supervisor II MarketinglProrriotions will coordinate 17 city wide special events. 2010 2011 2012 Performar€ce Measures Actual Projected Projected GQaI: hnprove and expand the quality of special events within the City. Objective: To provide Parks & Recreation special events during the year. Parks and Recreation special events 15 l7 17 Goal: Effectively market and communicate to the public all programs offered by the Parks and Recxeatian Dept. Objective: Publish brochures, and at least 100 news releases and web site updates per year to market Parks and Recxeation pragrams to the public. News releases 65 100 125 Web Site Updates 40 40 52 Brochures 4 4 2 Flyers $0 100 125 Objective: Parks & Recxeation presentatiazrs given to tlae community. Parks and Recreation presentations 5 5 6 Staffing Levels 09-10 10-11 11-12 Recreation Supervisor Il, MarketinglPramations 1 1 1 Administrative Assistant .5 .5 S Total 1.5 1 S 1.5 294 ~ ~ ,~ .~ ~« 2U17-12 `J'Naposesd f~udge6 Functions Justification Summary Special Events Administrative Fnnetion Description of services rendered given funding of $29,938. An Administrative Assistant reports to and assists the Special Events/Marketing Coordinator and Recreation Superintendent. The responsibilities include daily administrative duties, memos, check requests, collecting payments, mass mailings, etc. The position is also responsible for the processing of the Recreation and Administra#ion Division payroll which includes collecting time cards, blue forms, and comp time. Orders and inventories office supplies for the fallowing areas: Administration, Out of School, Community Center and Athletics and Special lvents. Special Event/Marketing Function Description of services rendered given funding of $74,702. This position is responsible for marketing the entire department°s programs and events providing quarterly brochures, program fliers, posting Parks & Recreation information on the City's website and social networks; and recruiting volunteers, sponsors and donations to help off=set the cost of the events. Develops and coordinates all Parks and Recreation Department special events which include Kidsfest, Haunted House, Senior Games, Holiday Parade, Santa's Calling, Turkey Trot SK RunlHealth Walk, Dad & Daughter Date Night, Mam and Son Amazing Race, Easter l~,gg Hunt, Concerts in the Park, Ribbon Cuttings, Beach Clean-ups, and Resource Fair; also assists with Earth Day, Art and Jazz, 4~` of July and mare. Delivers flyers, post cards and marketing material to schools, merchants, residents and other special events to promote our department and programs. The Special Events/Marketing Coordinator is also recruiting interns from Florida Atlantic University to assist. Programs and Activities Function Description of services rendered given funding of $20,960. Provides programs and activities for the enjoyment of the community. City funding along with donations and sponsorships from community organizations is essential to keep events going like Kidsfest, Haunted House, Senior Games, Dad & Daughter Dance, Mom & Son Amazing Race, Holiday Parade, 4~` of July, etc. This develops a sense of cornrnunity within our City. 295 City of 1'Jelray Beach 2411-2012 Proposed Budget 2009 2010 2fl11 2fl11 bapariment Manger AccountDescripiion Actuals Actuals Revised Y-T-DActua! Request Recommends Fund 001 GENERAL Fk1ND Depk, 41 PARKS 8 RECREATION Div. 22 SPECIAL EVENTS 12-1D REGULARSALARIESMIAGES 0 628 62,710 47,31'1 66,250 66,256 14-10 OVERTIME 0 0 93D 930 93D 93D 21-10 EMPLOYER FICA 0 4$ 5.010 3.554 4,970 4.970 22-10 GENERAL EMP. ftETIREMI~NT 0 D 7.550 5.287 7,100 7.91D 23-1D LIFE INSURANCE D 4 190 140 190 190 23-2D C715ABILITY INSURANCE D D 25D 176 270 27D 23-3D HEALTH INSURANCE D 0 1D,100 7.249 13,590 12,52D 24-10 WORKERS COMPENSATION D 0 3,84D 2.880 3.730 3,73D 25-1D UNEMPLOYMENT COMPENSATIO 0 0 60 38 60 60 25-2D EMPLOYEE ASSI5TANCE PROG. 0 D 60 37 5D 50 PERSONAL SERVICES 0 676 9©,700 67,607 97,740 96,880 34-9D OTHER CONTRACTUAL SERVICE 0 0 34D 7 34D 340 40-1D TRAVEL & TRAINING 0 0 1.D60 134 $8D 880 41-10 TELEPHONE EXPENSE 0 0 120 33 130 130 42-10 POSTAGE 0 0 2.11D 1.229 0 0 43-10 ELECTRICITY D D 0 0 140 140 440 EQUIPMENT RENTALILEASE D D 11.850 275 11.350 11,35D 45-10 GENERAL LIABILITY 0 D 5,16D 3.87D 3,050 3,050 45-90 OTHER INSURANCE COSTS D D 354 350 350 350 46-9D OTHER REPAIRIMA]NT, COSTS D 0 215 290 200 200 47-10 PRINTINGlBINDING SERVICES 0 0 6,20D 3.005 4.OOD 4,D00 48-1D SPECIAL EVENTS 0 0 5,30D 4.873 5.3DD 5.30D 48-3D REFRESHMI~NTIFOODIMI;ETINGS 0 D 1,300 1.298 5DD 500 48-9D OTHER PROMOTIONAL COSTS 0 0 234 0 40D 400 49-1D ADVERTISING 0 0 161 181 150 150 49-90 OTHER CURRENT CHARGES 0 0 1 DO 99 D 0 51-10 STATIONERYlPAPERIFORMS 0 0 410 1$5 400 400 51-9D OTHER OFFICE SUPPLIES 0 0 660 4D7 fi50 650 54-2D MEMBERSHIPS D 0 350 350 210 21D 54-30 TRAININGlEDUCATION COSTS D D 410 400 410 410 ©PERATING EXPENSES 0 0 36,330 96,886 28,480 28,460 SPECIAL. 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N ~~ f/) d '" l6 3 C V1 a ~ o z ua 'C X ~ ~ N G cn ~ ~ ~ ~ a ¢ s-. x !-• Q (~ O ~ ~ ~ ~ -~ ~ - a ~ ~= ~. ~ ,~,i ~ ~ W ' '~ ~ ~ c~ ~ ,~ py c ~ "" '~ c ° ~ o ~ Q ~ .o~°~ ~ tit ~ ~ ~ ~ Q~'aww`~'o~~a~i~«a ~ ° n~maoot~a¢~c~ovs n ©©~~'~©~~NNM~© i i a~ ~~~~ ~ ~ ~~~ ~ ~~ O M Parks and Recreation Department Ocean Rescue and Beach Operations City Manager Recreation Director Ocean Rescue Superintendent Administrative Assistant Operations Supervisor (4) Ocean Rescue Officer (9) 301 Pra~raxn; Ocean Rescue & Beach Qperations Ocean Rescue provides lifeguard supervision on one mile of beaehfront at two separate locations, the Municipal Beach and Atlantic Dunes Park, from eight lifeguard towers and three all-terrain vehicles 365 days per year from 9:OOam to S:OOpm. A self administered training and certification program ensures a high level of physical fitness in conjunction with thorough knowledge and experience with lifesaving techniques and equipment. The division is one of 43 agencies in the U.S.A. certified by the United States Lifesaving Association as an Advanced Open Water Lifesaving Agency. All staff are required to be licensed Emergency Medical Technicians. The City Codes are also enforced and assistance provided to other departrnents and agencies as requested including Police, Fire, Florida Marine Patrol, Palm Beach County Marine Unit, and the U.S. Coast Guard. Ocean Rescue provides two "surf chairs" far the physically challenged population at both beach parks. Daily ocean conditions are updated on the Parks and Recreation Department Web Site. Additionally, the division is involved with: Pride Community Service, Beach Walkers Club, ,Tumor Lifeguard Program, Ocean Awareness Classes, United States Lifesaving Association, and the Florida Beach Patrol Chiefs Association. Rescue response by Personal Rescue Craft is also provided. 2010 2011 2012 Performance Measures Actual Projected Projected G©al: Provide a safe, properly protected and supervised ocean beach operation. Objective: To provide safe oceanfront recreation through preventive lifesaving by identifying the risks to the public from the marine environment. Beach attendance 1,459,744 1,500,000 1,b00,000 Water rescues 77 59 70 Boating accidents 1 5 3 Medical emergencies 29 40 35 Resuscitation with AED unit 0 0 0 EMS/911 medical assistance required lb 30 20 Missing persons located 10 11 12 Preventive actions 41,695 42,000 43,000 Public assists 73,704 74,004 75,000 Code enforeements 14,543 15,000 15,500 Part-time man hours used 17,104 17,000 15,400 Average assists and enforcements per man-hour 2.4 2.3 2.4 Objective: Far all lifeguards to be hired with EMT certification or Ocean Lifeguard Trainees to obtain EMT within one year of hire and to maintain a enznprehensive lifeguard training and re-certification program. staff certified as Emergency Medical Technicians {35) 98% 100% 100% Total lifeguard staff USLA training hours {35) 4,544 4,504 4,504 Objective: To promote ocean safety awareness through the junior lifeguard program and ocean safety classes' offered on a monthly basis as well as hosting various special events . Ocean awareness presentations/participants 913,362 1514,750 5/354 Number of junior lifeguard prvgramslparticipants 5188 51120 1/40 Number of special events 26 30 26 Community service hours 3,169 4,500 3,169 Beach cleaning inspections at Municipal Beach and Atlantic 84 84 84 Dunes Staffru Levels 09-10 10-11 11-12 Ocean Rescue Superintendent 1 1 1 Operations Supervisor 4 4 4 Ocean Rescue Officer {EMT} 9 9 9 Administrative Assistant 1 1 1 FTEs 6.62 6.68 5.99 21.34 21.68 20.99 302 2071-12 ~~ooed `.~(3cufg¢t Functions Just~£~cation Su~n~nary Ocean Rescue and Beach Operations Mauageeut Description of services rendered given funding of $46,611. The Ocean Rescue Superintendent is responsible for the development, submittal, and implementation of the annual budget. Supervision of payroll, avertizne, compensatory time, evaluations, and staff scheduling is provided by the Superintendent. Oversight of operating costs and purchases used for beach operations, equipment, and upkeep of lifeguard headquarters, lifeguard towers, and equipment repairs. Supervision of all Ocean Rescue staff includes regular meetings, training, and oversight of beach operations. Superintendent will also provide recammendationa far hiring, disciplinary actions, and termination of Division's employees. Membership in the Florida Beach Patxal Chiefs Association for the Superintendent is provided. This organization facilitates an exchange of lifesaving ideas, techniques and professional interaction with athex lifeguard agency managers on a local and statewide level. The Superintendent will attend FBPCA rneetingleducational conference. Management training and online EMT certification refresher is also achieved. Adminis#ra#ive Description of services rendered given funding of $].18,667. The Administrative Assistant will prepare payroll including checking, tracking, and filing vacation, sick, and compensatory time forms. The assistant helps with the preparation of performance measures by keeping track of the Division's and Municipal Beach statistics on a daily basis. Pays bills by completing the receipt process on the iSeries and deposits all monies from programs and donations. Additional beach cleaning is provided through a Community Service Program directed by the Administrative Assistant. The Administrative Assistant is the receptionist at the front desk of facility, answers the phone, assists the public with their inquiries, relays messages to staff, and schedules appointments, meetings, and classes. Completes and assists staff with forms relating to workers compensation and FMLA. Executes hiring process for new hires and change of status far current staff and prepares and maintains employee files (records management). Public Safety Description of services rendered given funding of $783,907 The Ocean Rescue Division provides lifeguard supervision with Emergency Medical Services (Basic Life Support including 4 AED's) at the Municipal Beach and Atlantic Dunes Park for 365 days from 9:OOam to S:OOpm. Services at the North 2 tower will be limited to 9 months due to budget reductions. Preventive actions include warnings of rip currents, high surf, dangerous marine life, and weather events (lightning storms). Daily supervision of the Municipal Beach and Atlantic Dunes Parks includes code enforcements and public interactionslassists to protect, direct, and inform the public. United States Lifesaving Association Advanced Open Water Agency Certification and training shall be maintained. Ocean Rescue staff will have access to an in-house online EMT refresher course to maintain the ability to provide emergency medical services when necessary. Memberships will be provided in the United States Lifesaving Association for the Ocean Rescue staff Beach Cleauirag Description of services rendered given funding of $"79,080 The Municipal Beach and Atlantic Dunes Park is kept clean and free of debris on a regular schedule by Universal Beach Cleaning Service. Supervisiau of Beach Operations Description of services rendered given funding of $309,523. Four Operation Supervisors are responsible for oversight of daily beach operations (public safety} of the Municipal Beach and Atlantic Dunes Park. Supervisors also update the beach conditions website, phone message, daily staff schedule {rotation), and tower assignments on a daily basis. The Supervisors coordinate daily training for staff including United States Lifesaving Association Advanced Open Water instruction, EMT education, and physical skills, Instruction in CPR/AED techniques and Personaael Rescue Craft (PRC) training is also provided. Supervise the participants in the Community Service Program that provides additional beach cleaning service. 303 ~ ~ `.~ePxar~ ~e<uPc, ~eoxia[a 2U?7-92 `~`supaaed `.~fudgct Programs and Activities Description of services rendered given funding of $"11,'752. Organizes and coordinates programs, activities and special events that take place on the Municipal Beach, which includes scheduling staff, collecting and maintaining registratian/waiver farms frazxt participants, purchase of supplies and equipment needed for the activity or event, and reconciliation of fees and expenses. 'fhe different programs, activities and special events held are Junior Lifeguards, Ocean Awareness Safety Program, Beach Walkers Club, Qcean Mile Swim, Annual Lifesaving Competitions, and Annual Lifeguard of the Year Award Breakfast. 3©4 City of ©eiray Beach 2071.2012 Proposed Budget 2009 2010 2011 2049 Department Manager AecouniDescriplion Actuals Acivals Revised Y-T•DActual Requesi Recommends Fund ©01 GENERAL FUND Dept. 47 PARKS & RECREATION Div. 23 OCEAN RESCUE & BEACH OPER 12-1D REGULAR SALARIESIWAGES 586.476 566,197 567.500 420.553 563,92D 563,920 12-30 TERM.PAY15fCK & VACATION 0 3.278 32.2D7 32.207 D 0 13-10 PARTT3ME 230,670 223,029 203,42D 149,823 172,820 172,82D 14-10 OVERTIME 37.113 37,472 43.17D 25.636 42.280 42.280 15-45 EDUCATIONALICERTIFICATION 33,350 33,D04 33.D90 3D.842 31,040 31,D40 15-50 OTHER PAY 4,236 2.711 1,940 1.537 1,870 1,870 21-10 EMPLOYER FICA 65,755 63,949 62,110 49.180 60,490 60,490 22-10 GENERAL EMPL. RETIREMENT 76.392 $7.240 67,090 45.D75 56.05D 62.45D 22-30 ICMA CONTRIBUTIONS 3.299 1.866 1,920 587 0 0 23-1D LIFE INSURANCE 2.912 1,908 1,620 1.230 1.71D 1.710 23-20 DISABILITY INSURANCE 3,896 3,735 2.240 1.636 2.290 2.290 23-3D HEALTH INSURANCE 108.149 117,930 100,960 71.791 135,960 125,220 24-10 WORKERS COMPENSATION 45.D$2 5D.143 47,210 35.408 45,800 45.800 25.10 UNEMPLOYMENT COMPENSATiO 1,29D 1.214 780 891 740 74D 25-2D EMPLOYEE ASSISTANCE PROD. 464 425 510 366 500 50D PERSONAL SERVICES 1,200,903 1,194,700 1,1ii5,767 886,760 1,115,470 1,117,13t} 31-2D MEDICAL 11.99D 5,230 D D 0 0 31-90 OTHER PROF, SERVICES 2,000 2,160 377D 9.715 1,740 1,740 34-10 JANITORIAL SERVICES 3.321 3.379 3.360 2.520 3,360 3.360 34-20 PEST CONTROL SERVICE 36 36 40 27 40 40 34-90 OTHI=R CONTRACTUAL SERVICE 80,335 $O.Q46 80.170 60.U61 80.17D 80.170 40-10 TRAVEL & TRAINING 1,D84 2.132 1.920 210 1.41D 1,410 41-10 TELEPHONE EXPENSE 1,608 1.061 1.190 783 1.17D 1.170 41-15 PORTABLE PHONEIMDD 443 818 780 587 1.250 1,250 43-10 ELIWCTRICITY 6.184 5,271 5,88D 3.928 5,190 5,190 43-20 WATER & SEWER 2$.419 35,625 31,920 25.788 36,D30 36,03D 43-25 IRRIGATION WATER 37.971 37,792 40.220 26.422 36,330 38.330 43-5D STORMWATER ASSESSMENT FEE 3.924 3.884 3,9D4 3.904 3.890 3.890 44-30 EQUIPMENT RENTALlLEASE 1.080 1,068 1,080 711 '1.080 1,080 44-45 VEHICLE RENTRL-GARAGE 11,910 12,210 14.920 91.19D 26.280 26,2$0 45-1D GENERAL LIABILITY 36,490 35,59D 35,310 26.483 34,340 34.340 45-9D OTHER INSURANCE COSTS 500 500 1,OD0 1.000 1,OD0 1.OD0 46-10 BUILDING MAINTENANCE 3.053 3.231 4,DD0 2305 4,OD0 4,000 46-20 EQUIPMENT MAINTENANGE 6.875 2.618 4,10D 2,311 4ADD 4,DD0 46-30 VEHICLEMAINT.-GARAGE 8.320 8,438 7,650 3.948 1D,960 7.150 46-90 OTHER REPAIRIMAINT. COSTS 250 340 34D 331 34D 340 48-10 SPI=CIAL EVENTS 504 705 45D 0 65D 850 4$-20 EMPLOYEE AWARDS 344 160 440 411 240 240 48-30 REFRESHMENTIFOODIMEETINGS 796 513 6D0 224 6DD 6D0 49-10 ADVERTISING 2'33 0 0 0 D 0 49-90 OTHER CURRENT GHARGES 60 110 110 80 3D 30 51-10 STATIONERYIPAPERIFORMS 173 273 22D 91 220 22D 51-20 OFFICE EQUIP. < $1,000 20 120 0 0 0 D 59-90 OTHER OF'FCE SUPPLIES 812 622 740 247 820 820 52-1D FIJELILUBE-VEHICLES 2,608 2,458 3,000 2,885 3,870 3AOD 52-2D GENERAL OPER. SUPPLIES 4.454 5,145 4.7D0 2,730 4.700 4,700 52-22 UNIFORMSiUN1=N SERV[CE 5,555 5,463 6.6D0 5.77$ 5,600 5.600 52-24 BUILDING MATERIALS 265 253 476 126 35D 35D 52-25 JANITORIAL SUPPLIES 675 813 710 530 710 710 52-27 EQUIPMENT <31,000 5,481 6,061 6.350 3.097 5.4D0 6.350 54-10 BOOKS & PUBLICATIONS 0 14D 200 0 2D0 200 54-20 MEMBERSHIPS ODD 625 57D 246 570 570 305 City of Delray Beach 2011.2O'i2 Proposed Budget 2009 2010 2011 2011 Department Manager Account i3escription Actuals Actuals Revised Y-T-U Actual Request Recommends Fund 001 GENERAL FUND Depk, 41 PARKS 8 RECREATION Div. 23 OCEAN RESCUE & BRACH OPER 54-30 TRgIN1NG1EiJUCATIO~ICOSTS 3,436 1,$98 2.040 1,755 54-35 TUITION REIMBURSEMENT 0 0 1.830 1.650 OPERATING EXPENSES 271,590 266,386 270,590 194,074 64-90 OTHER MAC;-f.IEQUli7MENT 0 13,199 4,600 4.298 CAPITAL OUTLAY 0 13,199 4,600 4,298 OCEAN RESCUE & BEACH OPER 1,472,494 9,473,685 9,440,957 1,065,133 1.840 1,840 1,200 1,200 278,770 277,850 15,300 15,300 15,300 15,300 1,405,540 1,404,280 30b °" ddddodddodaoa N NW a}~t.. o M c>aaoaaoaaac Cri u7 G7~Gcp f,7 ~ r~ ~ ~ ~ c h y 61 apN C9~ r ~ ~C7 3 NfA 00h1~ = ln M ~ ~ ~ t7 N N (n h ~' M r r O (O r N tfi tt~ CO cf) ~ tF M O ~ VJ r ~ ~ c- OD M r T.. ~ m y ~ Ct n W ~ ~ © an u~ N © © u~ to r~00MM ~ ~ ~ o 0 ~ • ~ h 6 ? 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The gym with stage and multi-purpose rental rooms allows for athletic events, meetings, entertainment, and arts and crafts programs for Delray Beach residents and guests. Numerous adult activities are conducted in the evening including service clubs, exercise and aerobic classes, and open play basketball. The Community Center is the host to 100 children in a yearly Out of School Program, which includes an After Schaal program, Christmas, Spring and One -ay camps, and a eight week Summer Day camp program with space for an additiona120 children ages 5 to 12. The Center operates from $:OOam to 9:OOpm Monday through Friday and B:OOam to 3:OOpm on Saturday. The Center is available after hours for special group parties and activities. The major events far the center are the Annual Antique Show, serving as the operation center for the International ITC Tennis Championships, Chris Evert Pro Celebrity Tournament, Champions Tours, Haunted House and Out of SchoollSutnmer Camp Resource Fair. 2010 2011 2012 Performance Measures Actual Pr©'ected Pro'ected GQaI: Improve and expand the quality, diversity, and number of recreation programs and activities. Objective: To increase participation in gyln programs and activities by youths and adults of the community. Average number a£weekly participants in adult programs 109 65 75 (aeorbics and badminton} Average number o£ weekly participants in youth programs 32 32 50 (Youth basketball) Average number of weekly open gym participants 14 20 20 Average number of weekly participants in meetings 100 200 220 Objective: increase usage of the center for meeting space by local civic /public groups. Average number of weekly meetings 5 10 10 (Church Service, Bible study, Al Anan, HOA's, etc.) Average number of meetings in conference room/quarter 28 45 45 Number of special events at the Community Center 9 7 8 Average number of weekly rentals 3 4 4 Objective: Provide a safe environrr-ent for the Out of School Program. Number of participants in the Out of School Program 100 100 100 Average monthly exit time £or fue drills-minutes* 2.$0 3.25 3.25 Average monthly exit time for crisis response drills-minutes* 3.0 3.75 3.75 * lnarease in time is dne to a than a in atherin lace that is farther from the buildin Stafftng Levels 09-10 10-11 1112 Recreation Supervisor III 1 1 1 Staff Assistant II 1 1 1 Building Maintenance Worker 1 1 1 FTEs .68 .68 .68 3.68 3.68 3.68 312 eiEry a~ 17ePxa~ ~eacO, 3eaKida 2U77-72 `.Psagaoed `.Budget Functions ,Tustificatzon Su~n~nary C©mmunity Center Manageetaent Function Description of services rendered given funding of $83,349. Recreation Supervisor IlI will oversee all operations of Community Center including maintenance, scheduling, and special events. In addition, the Recreation Supervisor 11I is also responsible for all adult and youth athletic programs; scheduli~zg and maintenance of athletic complexes at Robert P. Miller Park, Currie Commons Park, Merritt Park, Pine Grave Park, Seacrest Soccer Complex, Hilltopper Stadium & Plumosa Park; and serves as city liaison between Delray National Little League, Delray Soccer Club, Delray Riptide Lacrosse and Delray Miracle League. Responsible for creating Gammunity Center, Athletics & Special Events budgets and complies with the approved budgets an a yearly basis. Administration & Supervision Function Description of services rendered given funding of $69,987. Responsible for daily operations of the center which includes answering the main phone line for the entire Parks and Recreation Department (Camnxunity Center is the main office for Administration as well as the Athletics and Special Events division}. Provides customer service to the public when they call or walk into the Camznunity Center by answering questions about different programs, activities, and events being offered or sponsored by the Parks and Recreation Department. Helps with scheduling rentals and facility usage with different user groups, collects payment for rentals and athletic programs, and performs administrative duties to help the Recreation Supervisor III with the day~ta-day operations. Facility Operations and Maintenance Function Description of services rendered given funding of $147,394. Responsible for all maintenance issues including daily cleaning of the facility, general repairs, and quarterly floor refinishing. This position also schedules, cleans and gases up the five department vans weekly. Provides assistance during special events by helping the different organizations set up and break down for their events and is on hand during the event to deal with any rzaaintenance issues and to help out the organization as needed. Community Center Events Function. Description of services rendered given funding of $16,130. Funding will support the fallowing special events to be held at the Community Center: Chris Evert Pro Celebrity Tennis Tournament, First Night, ITC International Tennis Tournament, Antique Show, Haunted House & Out of School/Summer Camp Resource lair. A front desk staff person will be on site for all special events to assist and help the different organizations as well as provide supervision of the center during the event. 313 City of Delray Beach 2011.2012 Proposed Budget 20(19 2010 2011 2011 tae ariment manager AocouniBescription Actuals Actuals F2evised Y-T-o Actual Request Recommends Fund 001 GENERAL FUND Deat. 41 HARKS & RECREATION Aiv. 25 CA~IMUNITY CENTER 12-10 REGULRRSALARIESIWAGES 124.380 107,741 81,484 64.683 117,480 117.480 12-3D TERM.PAYI SICK & VACATION 0 D 4,000 64 D 0 13-10 PARTTIME 29,217 29.178 37,100 34,058 22.100 22,1D0 1410 OVERTIME 3,130 1,692 2,160 1.988 2,160 2,160 14-20 REIMBURSABLE OVERTIME 474 2.670 4,610 4.730 3.110 3.110 150 OTHER PAY 445 0 0 0 0 0 21-10 EMPLOYER FICA 11,206 9.981 8.726 7.507 10,280 10.280 22-10 GENERAL EMPL. RETIREMENT 15,959 18,230 13,410 7,334 12,580 14.020 23-1D LIFE INSURANCE 6D8 382 340 188 340 340 23-20 DISABILITY INSURANCE 818 729 440 250 480 480 23-3D HEALTH INSURANCE 21.990 23.59D 2D.180 10.657 27,18D 25,030 24-10 WORKERS COMPENSATION 6,846 8,010 7.550 5.663 7,320 7,320 25-10 UNEMPLOYMENT COMPENSATIO 144 126 140 100 130 130 25-20 EMPLOYEE ASSISTANCE PROD. 94 73 100 54 100 100 PERSONAL SERVICES 215,314 202,402 180,236 137,275 203,26D 202,550 34-26 PEST CONTROL SERVICE 120 264 76D 36 750 750 34-90 OTHER CONTRACTUAL SERVICE 2.252 2,435 2,910 1.962 2.570 2,570 40-10 TRAVEL & TRAINING 130 150 900 D 1.310 1.310 41-10 TELEPHONE EXPENSE 646 577 600 375 620 620 43-10 ELECTRICITY 26.276 22,392 23,320 12.618 20.610 20,610 43-20 WATER & SEWER 2,751 2.565 2,760 1.647 2,450 2,450 43-30 WASTE COLT-ECTION & DISP, 6,578 8.027 8,360 8.362 8,360 8.360 43-50 STORMWATERASSESSMENTFEE 1,737 1.737 1.74D 1.737 1.74D 1,740 44-20 BUILDING RENTALILEASE 200 440 480 480 4D0 400 44-30 EQUIPMENT ftENTALlLEASE 982 951 1.2D0 629 1,200 1,200 44-45 VEHICLE RENTAL- GARAGE 4,220 4,220 D 0 0 0 45-10 GENI=RAL LIAR#LITY 8,650 7,834 7.480 5.610 6,740 6.74D 45-90 OTHER INSURANCE COSTS 520 52D 52D 520 520 520 46-10 BUILDING MAINTENANCE 14.858 18.398 18,872 17.456 14,500 17AOD 46-20 EQUIPMENT MAINTENANCE 171 218 428 428 400 4DD 46-30 VEHICLEMA]NT.-GARAGIE 4.200 7.005 0 0 0 0 46-90 OTHER REPAIWMAINT. COSTS 300 9.562 390 381 390 390 48-30 REFRESHMENTIFOODli~iEETINGS 224 137 50 0 50 50 49-90 OTHER CURRENT CHARGI=S D E3 13D 0 130 13D 51-10 STATIONERYIPAPERlORMS 536 517 57D 185 570 570 51-20 OFFICE EQUIP. < $1,000 1,336 837 1.900 989 1,DDD 1,000 51-90 OTHER OFFICE SUPPLIES 624 763 700 502 700 700 52-10 FUELlLUBE- VEHICLES 3,548 3,40$ D 0 0 0 52-20 GENERAL OPER. SUPPLIES 2.265 3.026 1.980 522 2.3D0 2.3D0 52-22 UNIFORMSILINEN SERVICE 972 780 1,060 879 1,1$0 1,180 52-25 JANITORIAL SUPPLIES 3,736 3.640 4,5D0 3.653 3,700 3,700 52-27 EQUIPMENT<$1,000 0 0 350 348 750 760 54-15 SUBSCRIPTIONS 102 99 90 0 10D 10D 54-20 MEMBERSHIPS 150 255 250 15D 15D 150 54-3D TRAINlNG1EDUCATIONCOS7S 0 0 400 0 410 410 54-35 TUITEON RE]MBURSEMENT 1,923 0 D D D 0 QPERATING EXPENSES 90,008 900,755 82,700 59,466 73,600 76,100 64-90 OTHER MACH.lEQUIPMENT 3,94D D 0 0 0 D CAPITAL Qt1TLAY 3,940 0 0 0 0 0 CONlMUN1TY CENTER 309,262 303,757 262,936 186,741 276,860 278,650 314 ~ bbbC>bbbbbObbb W Octlr b '[7 C?ObOOOC?pOGp W ep 'ch a?cpNMp t1i m - m O i o N C W ~ tl~ r W re N gt t M N ~ NNm r sY ~eN,- Nh ~ ~ O ~ W. „ „ r- N t3. ~ W ~ ! ~ M m p N N pd ° ~ V 's G k b r r+-N Y r- r ~ ~ tl ~ © o bC? o~rcaooa ~ b ~M ~r ~ a ~ c+') M h 6s rC7 '[1' ii' r O p ~a~L' Chef N rnF ~N SD r O W ~ y M ~ ~ tL ~ fl p ppp V' ti')OO Ary r 6O1h p N 6? pp ~NOC~p© 'V'im Om(fl ~t'mm el'~ 'e""rO~I' N CO h ~ ° ~ N Q t~ ~ M ~ M 1 1 b ~~ ~ M ~ 'eT C 6 C+ C r a ~ "l}' W "CS Q G D y;a p p pO © ©pO © d' ~ i1' S i ` ~ ~- E ~ ~ m to O N ~ m h OD ~ "~ ~ ~ ev ~, y° ,~ ~ r p pGpp OD C7 p W o p to wp pppOp© N r CO In s!' 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Q ~'~.0 ~~•p~ ~~ ~ ~ F~ C~ ~. d N E~ o. w,- ~ a~~~w~o~~~~~~ Q o V~m~ggVq¢2aqtr~ 1- p © O ~O ~~ r r N N M~~ i f M Parks and Recreatian Department Veterans Park city Manager Recreatinn C3irectnr Recreatinn Superintendent {Athletics) ReGreatiOn Supervisor ii Building Maintehance Wartcer {Shared with Feen Center) 319 ''try a~ ~ePxay. ~eaeiF,, 3Panid~ ZU19~92 `.Pnapaaed budget Pxogiram: Vetelrans Park Veterans Park includes a recreation center complete with kitchen facilities, lounge area with a television anal VCR, piano and a library. A large meeting room available for club meetings and classes is equipped with a projection screen and podium with microphone. Year round programs being offered at the center include: acrylic painting, Yoga, kindermusik, kinderdance, chess club, tai chi, bridge, shuffleboard, lawn bowling, and drawing classes. During the summer months, the center offers children's activities such as arts and crafts, dance, tumbling, yoga and music programs. Bus trips to theaters, museums, points of interest, and professional sporting events such as a Marlins baseball game are offered to ail age groups during the "snowbird" season. Veterans Park is open from 8:30am to 4:30pm Tuesday through Saturday. The center is also available upon request for evening activities. The exterior grounds have seven lighted lawn bawling courts and sixteen lighted shuffleboard courts. Several tournaments are held throughout the year. A covered patio with handicap accessible picnic tables and several grills are available to anyone wishing to barbecue, celebrate birthdays, ar just enjoy the scenery and cool breezes of the Intracoastal waterway. The two ago appropriate playgrounds are very busy with parents and children. Participation increases during the tourist season, school breaks and special events. 2010 2011 2012 Performance Measures Actual Projected Projected Goal: improve and expand the quality, diversity, and number of recreation programs and activities. Objectjve: To maintain memberships, participation, aztd tournaments in lawnbowling, shuffleboard, chess and bridge activities. Number of lawn bowling merrrberships 45 49 55 Number of lawn bowling participants 1,333 2,504 2,500 Number of shuffleboard memberships 2 2 5 Number of shuffleboard participants 152 486 500 Number of chess memberships 20 16 2S Number of chess partipants 507 410 500 Number of bridge memberships 59 48 60 Number of bridge participants 1,372 1,471 1,500 Ob,~ective: To increase the number of participants jut classes, center activities, and events. Number of adult class participants 2,093 2,374 2,400 Number of children)/kids class participants 3,578 3,186 3,500 Number of day trip participants 117 80 100 Number of participants at rentals and special events 5,192 5,260 5,350 Number of civic/community group participants 2,282 897 1,500 Staffiu Levels 09-10 10-11 11-12 Recreation Supervisor li Building Maintenance ~TVorker (1} 1"T~s 1 1 1 .S .S .5 .45 .34 .39 1.95 1.84 1.89 (I) Full-time position split with the ~"een Center 320 ~ ~ ~een«y. ~eac~f, 3Pvxida 2U77-72J'Hayosed ~rulget Functions Justification Su~n:maxy Veterans Park Management Function Description of services rendered given funding of $30,255. Supervises the facility during operating hours and provides customer service and information to visitors and patrons. Prepares staff schedules, interviews new staff when vacancies occur, completes personnel performance evaluations for staff, and implements the City's and the Department's policies and procedures to the staff: Orders supplies and takes inventory to make sure the facility is maintained at a high standard. Schedules needed repairs and unprovements that cannot be performed in house. Responsible far coordinating budget expenditures for present and future needs regarding equipment, facility and programs and activities. Processes payments for services and supplies used at the center. Creates all written documents far Veterans Park including: letters, memoranda, time cards, travel forms, blue farms, monthly reports, accident/incident reports, quarterly performance measures, and center manual. During special events, works in conjunction with City departments and the Chamber of Commerce to alleviate scheduling conflicts with Indoor activities at the park. Coordinate with community groups for monthly meetings and events. Supervision Function. Description of services rendered given funding of $1.7,368. Supervises the facility during operating hauxs and rentals of the facility when the Recreation Supervisor II is out sick, an vacation or attending classes, meetings, and conferences; provides customer service to the public inquiring about the different classes and events, room rental information, and activities and programs taking place in other divisions in the Parks and Recreation Department. Programs & Activities Function Description of services rendered given funding of $32,399. Provides, creates, and markets a wide variety of classes, programs, and activities to the public such as Kindermusik, Kinderdance, Tai Chi, Yoga, Bridge, Bridge Lessons, Walking Club, Acrylic Painting class, Watercolor Painting class, Peanut Cheerleading and Kinderyaga. New programs offered include Young Artwork, Balance & Breathing, Nutrition Workshop, Zumba, Belly Dancing, Flamenco 101, the future holistic garden project and in the process of creating a shuffle beard team for the local community. Organizes and plans day bus trips to different places of interest in the area. South East Coast Shuffleboard Association and Lawn Bawling Club members use the facility for practices and tournaments; helps organize practices and tournament time schedules for the two groups. Schedules chess club and bridge club meetings and tournaments. Collects and keeps track of dues for chess club, bridge club, lawn bowling club, and shuffleboard club members. There are two age-appropriate playgrounds outside along with seven lawn bowling courts, and sixteen shuffleboard courts to be used by the public visiting the center. Facility Operations and Maintenance Function Description of services rendered given funding of $60,178. Maintains the inside and outside of the facility to a high standard. Inspects and maintains the lawn bowling and shuffleboard courts and coordinates with Parks Maintenance division to help snake the needed repairs. Sets up far special events, roam rentals, and meetings held at Veterans Park. Prepares building far hurricanes by bringing in all outdoor items not bolted dawn, removing awnings and making any other necessary preparations. Responsible far maintaining daily safety logs, material data safety sheets, and cleaning lags. Staffing is shared with the "505" Teen Center. 32l city of t]elray Beam 2011.2Q12 Proposed Budget 2(109 2010 2(}11 2011 Ue artment Manager RecouniDescripiien Actuais Actuats Revised Y-T-OActuai Request Recommends Fund 001 GENERAL FUND Dept. 41 PARKS ~ RECREATION Div. 26 VETERANS PARKfREC FACIL 12-10 REGULAR SALARIESlWAGES 68,593 53,893 54A40 41.444 54,D4D 54.04D 12-30 TERM.PAYI SICK & VACATION 0 975 0 0 0 0 13-10 PARTTIME 7,652 10.288 10,590 7,737 10.380 1D,380 14-10 OVERTIME 376 542 550 340 0 0 14-20 REIMBURSABLE OVERTIME 4,785 4,283 4,420 4.124 4,420 4,420 15-50 OTHER PAY 223 936 940 72D 940 940 21-10 EMPLOYER FICA 6.121 5.232 5,20D 3,989 5,120 5,120 22-1D GENERAL EMPL RETIREMENT 8.75& &,940 6,D10 4,699 5,790 6,450 23-10 LIFE INSURANCE 377 160 150 110 146 144 23-20 DISABILITY INSURANCE 453 365 210 163 220 22D 23-30 HEALTH 1NSURANCE 1D.214 11,318 10.100 7.572 13,590 12,520 24-10 WORKERS COMPENSATION 4,384 4,821 4,550 3,413 4.410 4,410 25-1D UNEMPLOYMENT COMPENSATIO 141 12D 80 89 60 60 25-2D EMPLOYEE ASSISTANCE PROG, 54 44 60 38 50 50 PERSONAL SERVICES 112,132. 7D1,91T 96,90D 74,437 99,1BD 9$,75D 34-20 PEST CONTROL SERVIGE 36 36 40 27 40 40 34-90 OTHER CONTRACTUAL SERVICE 952 3.886 1,02D 751 970 970 40-10 TRAVEL & TRAINING 73 0 150 D 100 100 41-10 TELEPHONE EXPENSE 610 530 57D 420 610 610 43-10 ELECTRICITY 14,466 12.590 14.180 9.159 12,300 12,30D 43-25 IRRIGATION WATER 6,827 8,371 7.800 6.829 8.580 8.580 43-30 WASTE COLLECTION & DISP. 2.648 3,231 3.370 3.366 3,370 3.370 43-50 STORMWATERASSESSMENTFEE 1,410 1,410 1,410 1.410 1,410 1,410 44-30 EQUIPMENT RENTALILEASE 650 596 7D4 605 700 700 45-10 GENERAL LIABILITY 3,90D 3,760 3,360 2.520 3.400 3.400 45-96 OTHER INSURANCE COSTS 230 230 230 230 230 230 46-10 BUILDING MAINTENANCE 2,668 5,163 2,994 377 2.700 2,700 46-20 EQUIPMENT MAINTENANCE 140 632 762 561 2D0 200 46-90 OTHER REPAIR1MAiNT. COSTS 250 390 390 381 390 390 47-10 PRINTINGIBINDINGSERVI(ES 124 372 310 0 290 290 48-30 REFRESHMENTlFOODlMEETINGS 0 58 106 74 106 100 49-90 OTHER CURRENT CHARGES 53 4D 130 120 110 110 51-10 STATiONERYlPAPERIFORMS 119 49 156 46 156 1D0 51-20 OFFICE EQUIP. < ~1,OOD 695 0 507 54 800 800 51-90 OTHER OFFICE SUPPLIES 4B9 563 882 882 516 510 52-20 GENERALOPER,SUPPLIES 1.523 1,215 981 980 760 760 52-22 UNIFORMSlLINEN SERVIGE 811 911 1,200 757 500 506 52-25 JANITORIAL SUPPLIES 2.362 2,963 2,879 1.410 2,200 2.200 52-27 EQUIPMENT ~ $1,000 248 0 320 D 18D 186 54-15 SUBSCRIPTIONS 91 96 100 99 10D 100 54-2D MEMBERSHIPS 214 0 190 150 190 190 54-3D TRAININGIEDUCATION COSTS 23 0 250 48 150 150 OPERATING EXPENSES 41,&73 47,093 44,979 31,250 47,040 40,990 VETERANS PARKtREC FAGIL 153,745 749,070 141,879 105,6$7 14D,20D 739,740 322 ©p0©OOOOOOOOO iY QO N ~' ' 4 O 00 h Q©©C?©©©p©CJd ~ O ~ N C71 cS? iC1 h Nu7~ d aq M a O tp y ~ ] O M ~ ~ ~ r ~ ~ V G? 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C 1 r C ~ N CV ~ ~ ~ M Q~ gY t~~ gS e e ~~ MO ~ ~~~ ~~ r C t C~ CO U N M Parks and Recreation Department Pompey Park City Manager Recreation D'€rector ROCfeatinn Superintendent {Athletics) Recreation Supervisor Ili Administrative 5tatf Assistant 1 Assistant Buiiding ( ( Renreatinn Maintenance Supervisor tl Recreation Wnrker {2) Supervisor I {2) 3z~r L~it~, a f `.~ `.~encpc, ~~axida 2079-92 fJ'Kapased `~iccdget Program: Pompey Park Pompey Fark is a diversified recreational facility on 17.5 acres with: outdoor lighted tennis, basketball, and racquetball courts, one ball field pavilion, one major league/mufti purpose lighted field and two little league lighted fields with a concession. stand, pressbax, and restraozn facilities, lighted batting cage, lighted parking lots, and a large playground with a pavilion, benches, and barbecue grills. Inside the facility is an auditorium that can be subdivided into three smaller rooms with a stage, game room, technology center, large mceting/class room, lounge area, conference room, gymnasium, locker rnarr~s, and a full service kitchen. Athletic programs include: youth basketball, fast pitch, tackle fnotball, flag football, track and field, adult basketeball, and tennis lessons and clinics. Actvities and classes include: Martial Arts, Delray Divas Step Team, Folk Line Dancing, Soul Line Dancing, VITA Tax Preparation, Computer Classes and many more. The annual Roots Cultural Festival Basketball Tournament {Youth and Adults), Keith Stxagl~n Thanksgiving Dinner, Rev. Dr. Martin Luther King Jr. Birthday Celebration, Annual Family Fun Day, Annual Delray Divas Step Show, Fall Freeway, Basketball Shoot Out Series and the All America YBOA Basketball Tournament are held at the site. Community groups, civic nrganizatians and homeowner associations hnld monthly meetings at the facility. The center hours of operation are 8:04am to 9:04pm Mande throw Frida , 8:40am to 8:00 m Saturda s, and 1:40 m to 6:00 m Sunda s. 2010 2011 2(112 Performance Measures Actual Projected Projected Goal: Improve and expand the quality, diversity, and number of recreation programs and activities. Objective; Ta incxease use of outdoor facilities with organized leagues with at least one tournament per year. Number of tennis, flag football, and fast-pitch leagues 2 3 3 Number of attendance: tennis, racquetball and ball fields 30,954 25,112 25,I20 Number of tournaments 1 2 2 Objective: To increase use of the center by community groups and associations; develop evening programs for adults and youth. Number of community groupslassociations per month 45 45 45 Number of classlactivity participants 12,334 13,500 15,000 Adult evening classes/activities* 78 78 80 Youth evening classeslactivities'~ 94 94 95 Senior Program participants 3,283 4,099 4,500 *Crty sponsored classes objective: To plan and organize indoor athletic leagues fox adults and youths. Number of adult leagues 1 1 1 Number of youth leagues 2 2 2 Number of adult participants/attendees 5,127 5,500 5,500 Number of youth participants/attendees 6,439 G,439 6,500 Staffin Levels 09 - 10 10-11 ll-12 Recreation Supervisor TII l 1 1 Recreation Supervisor TI 1 1 1 Recreation Supervisor I 2 2 2 Administrative Assistant I I 1 Building Maintenance Worker 2 2 2 Staff Assistant I 1 I 1 FTIss 3.75 3.63 3.26 l I.75 l I.b3 11.2b 328 ~ a~ "~ePxay. ~eacPc, xecarida: 2U?7-12 9'napaced ~irrdgct Function Justification Summary Pompey Park Recreation Center Management Function Description of services rendered given funding of $73,750. Oversee the day to day operation of the 17 '/a acre park and recreation center. Prepares staff work schedules, completes performance evaluations, enforces the City's and Department's policies and procedures, and ensures that effective recreational activities and. programs are offered at the facility. The Recraatian Supervisor Ill coordinates with various coznxnunity groups and non profit organizations to provide different workshops, serxtinars, and other events that will be beneficial to the community. The Supervisor meets with homeowner associations, civic groups and community organizations to discuss the needs of the coarnuraity and to determine the appropriate programs for the general public. Responsible for creating the Pompey Park division budget and complies with the approved budget. Schedules needed repairs and improvements that cannot be done in-house. The Recreation Supervisor 111 approves payments for all services and supplies purchased for the facility. Administration Function Description of services rendered given funding of $126,b02. Administration coordinates the daily operations of the division by organizing documents such as contracts, letters, manuals, policies and procedures, etc. Assembles information for other's use and provides information and services to the public upon inquiry. Orders supplies and takes inventory to make sure facility is maintained at a high level. The Administrative Assistant assists the Recraatian Supervisor lli with appointments, meetings, and projects. Prepares and corrects requisitions, check requests, letters, memorandums, and farms such as travel, time sheets and leave forms. Maintains the facility use calendars, collects fees for facility rentals and enters the inforcnatian into RecTrac. Processes payments far all services and supplies purchased for the facility by check requests, purchase orders, and credit card purchases. Staff Assistant 1 provides custa~ner service to the general public who enter or call the facility by directing them to the proper staff or providing the proper information. Collects registration foes for programs and enters the information into RecTrac. Prepares monthly reports and maintains the front area of the facility with the updated fliers, brochures or schedules. Programs anti Activities Function Description of services rendered given funding of $112,282. The facility has a game roam with an air hockey table, pool table and table games (checkers and cards) used by the patrons during operating hours. The facility has a technology center with 10 computers. A contractual Computer Lab Instructor offers both morning and evening classes for adults to learn computer skills. Conference rooms for meetings allow various civic organizations and homeowners associations a place to meet. An auditorium {with a stage) that can bo divided into three smaller rooms is rented out to the public for weddings, parties, etc. and is also used for activities such as Divas Stop Team and Diamond and Pearls practices, aerobics, folk dancing, senior bingo, the Senior Lunch Program, etc. A wide variety of special events, tournaments and other family oriented activities are provided to the community. The different events held at Pompey Park are as follows: Family Fun Day, Teen Dances, Step Shaw, Donee Competition, Dr. Martin Luther Khxg, Jr. Birthday Celebration, Keith Straghn Thanksgiving Day Dinner, All Peoples Day, etc. 329 ~ ~ gee. ~~., ~e~ta 2099.92 ~xapaoed :)3udget Athletics Function Description of services rendered given funding of $286,364. Provide a variety of athletic leagues, clinics, tournaments, and teams for both adults and youth for the development of skills, exercise and sportsmanship. The gymnasium has a full length basketball court used for adult and youth basketball leagues as well as the travel basketball team's practices and tournaments. The gymnasium is used for many athletic events including rentals, basketball tournaments and volleyball practice. Three baseball fields enable youth to learn the; fundamentals of baseball while participating in either of the leagues and clinics that are offered. Fast Pitch is offered to girls to develop the basic skills whale fostering teamwork. Baseball is coordinated with the Little League Organization and promotes teamwork and sportsmanship. A men's baseball league utilizes the senior league field and is coordinated by a volunteer. Tennis lessons and clinics are offered to both adults and youth. One an One Lessons with the Pro allows individuals to develop their skills for the game of tennis. Clinics are geared to teaching basic fundamentals of the game and to foster developing a sport that can be played for a life time. Tackle and flag football and cheerleading provide an opportunity to develop eye-hand coordination skills, discipline and teamwork in the lives of youth. They teaclze the basic skills needed to enable each participant to continue to play football or cheer in high school if desired. Facility Maintetaa~cc Function Description of services rendered given funding of $287,322. Maintain the inside and outside of the facility to a high standard. Responsible for all maintenance issues including daily cleaning of the facility, general repairs, and semi-annual floor refinishing. Inspect the outdoor basketball court, tennis courts, three baseball fields, racquetball courts, handball courts and concessionlpress box areas monthly for needed maintenance. Coordinates with vendors to make needed repairs and replacement of parts where needed. Set up daily far the various programs, activities and events. 330 City of Deiray Beach 20'[ 1.2012 Proposed Budget 2009 2x10 2011 2011 De artment Manager Account Description Aciuals Actuals Revised Y-T-t] Actual t~egaest Recommends Fund DD1 GENERAL 1=UND {3ept. 41 PARKS ~ RECREATION Div. 27 C S POMPEY REC FACILITY 12-10 REGULAR SALARIESIWAGES 305,033 307,356 269,582 185,436 295,64D 295,640 12-30 TERM,PAYI SICK & VACAT]ON 0 164 6 6 D D 13-10 PARTTIME 115,08D 113,364 111,240 87.946 98.25D 98.25D 14-10 OVERTIME 3.116 1.348 93D 1.470 930 93D 14-20 REIMBURSABLE OVERTIME 395 390 1,ODD D 1,D00 1.OOD 15-50 OTHER PAY 8.477 0 0 0 D 0 21-10 EMPLOYER FICA 32,405 31.601 29,723 20.669 29.860 29,880 22-10 GENERAL EMPL. RETIREMENT 39,608 45,370 35,77D 21.D95 31.670 35.29D 23-10 LIFE INSURANCE 1,714 1,131 950 565 860 860 23-20 DISABILITY INSURANCE 2.009 2,044 1,190 723 1.190 1,19D 23-30 HEALTH INSURANCE 50,470 55,03D 47,11D 34.063 72,510 66.780 24-10 WORKERS COMPENSATION 20.286 24,304 22.890 17.16E 22.210 22.21D 25-1D UNEMPLOYMENT COMPENSATIO 526 517 430 324 39D 390 25-20 EMPLOYI=E ASSISTANCE PROD. 248 234 260 175 26D 260 PERSONAL SERVICES 579,3$$ 582,851 521,©31 3S9,S38 554,77© 552,86© 31-20 MEDICAL 339 0 0 0 0 0 31-9D OT)-iER PROF. SERVICES 37,3fi9 32,555 27,475 16.958 22,100 22.100 34-20 PEST CONTROL SERVICE 312 1,055 470 207 470 470 34-9D OTHER CONTRACTUAL SERVICE 38.939 33.852 34,77D 14.748 34,960 34.980 34-91 PROGRAMS D 34 D D 0 D 40-1D TRAVEL & TRAWING 1,4D3 22D 130 D 850 850 40-2D NON-EMPLOYEE TRAVI=L 17,274 D D 0 0 0 41-1D TELEPHONE EXPENSE 2,146 1.787 1.970 1.342 2.010 2,01D 41-15 PORTABLE PHONEIMDD 566 283 28D 275 660 66D 43-10 ELECTRICITY 58,516 55,032 52,330 38.294 53,010 49.54D 43-20 WATER & SEWER 5,126 4,11D 4,93D 2.817 3.94D 3.94D 43-25 IRRIGATION WATER 31,250 37,354 34.330 28.746 38.240 38.240 43-30 WASTE COLLECTION & DISP. 15,203 18.553 19.330 19.328 19.320 19.320 43-40 GAS 593 966 720 575 720 920 43-60 STORMWATERASSESSMENT FEE 1.905 1,9D5 1,900 1.905 1,900 1,900 44-30 EQUIPMENT RENTALILEASE 3.603 3.946 3,600 2,782 3.60D 3,500 44.45 VEHICLE RENTAL- GARAGE 2.140 2.140 2.4DD 1.80D 3,56D 3.560 44-9D OTHER RENTAULEASE COSTS 1.685 1.452 1.800 0 900 90D 46-1D GENERAL LIABILITY 26,350 24,16D 21.$50 16.387 21,28D 21.2$0 45-9D OTHER INSURANCE COSTS 1,14D 1,100 1,610 1.310 1.340 1,340 46-1D BUILDING MAINTENANCE 17.141 16,767 17,984 15.712 17,ODD 17,DD0 46-2D EQUIPMENT MAINTI=NANCE 1,D72 999 1,7D0 410 1,700 1.7D0 46-30 VEHICLEMAINT.-GARAGE 1,762 3.294 1,4DD 1.717 4,300 4.3D0 46-90 OTHER REPAIRIMAINT. COSTS 22,789 14,D89 9,390 5.161 8,390 8,390 48-1D SPECIAL EVENTS 13.256 3.500 3.5DD 0 3,500 3,500 48-30 REFRESHMENTIFOODIMEETINGS 499 721 500 126 500 6D0 49-90 OTHER CURRENT CHARGES 266 1.1DO 2,03D 359 2,19D 2.194 51-1D STATIONERYIPAPERIFORMS 1,176 284 90D 0 1.080 1,080 51-2D OFFICE EQUIP. < $1,000 1;868 2,294 1,650 1,545 1.32D 1,32D 51-9D OTHER OFFICE SUPPLIES 5.632 5,092 3,070 2.673 3.070 3,070 52-10 FUELILUBE-VEHICLES 2,585 1,902 2,740 1.997 4.140 4.14D 52-2D GENERAL OPER. SUPPLIES 9.D29 9.680 6.D00 5.591 4.990 4,99D 62-22 UNIFORMSlLINEN SERVICE 2.386 1,591 2.170 1.387 2.170 2.17D 62-25 JANITORIAL SUPPL€ES 6.513 6.787 6,180 3.363 6,180 6,180 52-27 EQUIPMENT<$1,DD0 479 754 1.750 128 1,754 1,750 54-15 SUBSCRIPTIONS 531 25 180 0 18D 18D 5420 MEMBERSHIPS 1,050 3,012 1.080 598 1,OSD 1.080 331 Account Description Fund 001 GENERAL FlJND Deaf. 41 PARKS ~ RECREATION Div. 27 C S POMPEY REC FACILITY 54-30 TRAININGIEDUCATION COSTS 55-30 FOOTBALL OPERATING EXPENSES 63-~1D RECREATIONAL IMPROVEMENTS 64-11 COMPUTER EQUIPMENT 64-90 OTHER MACH.IEQUIPMENT CAPITAL OUTLAY C S POMPEY REC FACILITY City of Delray l3each€ 2fl11~Zfl12 Proposed Budget 2009 2010 2011 2011 ~epartrnent Manager Aciuals Aetuals Revised Y-T-DAc€ual Request Recommends 1,160 BO 300 30 210 21D 31,559 4D,719 39.640 1.3D7 41.040 41.04fl 366,61'1 333,967 311,959 188,573 313,650 310,340 D 0 D 0 11,ODD 11.000 1,071 0 0 0 0 0 3.606 6,267 0 0 6,9DD 6.9D0 4,877 6,257 0 0 17,90D 17,900 950,655 922,2$5 832,990 558,211 886,820 880,90D 332 OC7040OC/OgQ000 t~ [nMO ~ C? 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E ~ ~ O F c ~ ~'~ ay•~S~ ~~ ~ y o ~ Q ~ ~,~ ~~ a~.o~°~~ ~ ~ ~~~a~asc~a'c~oasa'~`g~ o` f° ~ Q a o Q O er ~ a i .r m a >~~ TdOU XOOC3Q U...ttx)I Q 7 I- .S G i OL]©~©~rNNM~~ V Z Q e-~ N m f`~ 'c;' ~' ~ ~ V Cfl ~~ (D fD CD (D (9 iD C4 CO CO Cfl M c+~ ParCcs and Recreation Department Parks Maintenance Administrative Assistant Landscape ~ ~ Turf Parks Parks Maintenance Main#enance Supervisor Supervisor Equipment I ~ General Operator I (5) Maintenance Worker (9 t) Crew Leader I (9} ~ I Building Maintenance Worker Generai Maintenance Worker (t 0) City Manager Recreation ©irector Parks Superintendent Assistant Parks Superintendent EquipfTecfi Parks Maintenance irrigation Lawn (9) Tree Trimmer (2) Supervisor Maintenance Supervisor General Irrigation Maintenance Maintenance Workers (6} Warker (A) 337 Crfry a~ `.llePxary ~3eaeR, ~Paxic[a 2U71-72 fPttopaaed ~fudgeE Program: Parks 1V~aintenance The Parks Maintenance Division is responsible far the upkeep, repairs, and renovations for all parks, athletic facilities, medians, and other landscaped areas throughout the City. This division provides far attractive, clean, sanitary, and safe facilities at the Parks through an effective systematic maintenance program. Facilities are maintained through a routine schedule of operations as well as a work-order system at apre-determined level of quality. The Parks Maintenance Division provides support for the Recreation division and for various City-wide groups and associations conducting special events as well as far regularly scheduled events and activities. 2010 2011 2012 Performance Measures Actual Pro'ected Pro'ected Goal: Maintain all parks and public facilities at a high level of quality by utiliztng a standard maintenance classification system {A,B,C, Dj which emphasizes frequency per activity, Objective: To provide Class "A" maintenance for all park areas and public facilities. Number of acres mowed {548 acres x 52 wks) 28,496 28,496 28,496 Number of acres mowed twice a week {Nlay thru October} 50 50 50 Maintenance rating for parks of Excellent or Good 52% 52% 70°/a {Citizen Survey) Objective: To trim and prune trees throughout the City as needed. Apply fertilizer nine times a year. Number of sites maintained 246 246 246 Number of fertilizer applications for: Turf (includes wced and feed) 4 4 5 Palm Trees 2 2 2 Ornamental Shrubs 2 2 2 Number of hardwood trees pruned and trimmed. 300 300 300 Number of palm trees pruned and trimmed. 1,280 1,2$0 1,280 Objective: To monitor private vendor contracts for landscape services. To inspect facilities, equipment, and irrigation systems to achieve a high level of cleanliness and maintenance. Number of contracts monitored on a weekly basis 12 12 14 Number of daily inspections 246 246 365 Objective: To ensure safe, accessible and sanitary restroom services throughout the City Parks on a daily basis. Number of restrooms maintained daily 44 44 44 Accessibility of facilities rating of Excellent or Good 80% 80% 80% Citizen Serve Staffin Levels 09-10 10-11 11-12 Parks Superintendent Assistant Parks Superintendent Parks Maintenance Supervisor Administrative Assistant Irrigation Maintenance Supervisor Equipment Technician 1 Lawn Crew Leader 1 Tree Trimmer (.I fra~en position) Equipment Operator I (1 frozen position) Irrigation Maintenance Worker General Maintenance Worker {8 frozen positions) Building Maintenance Worker FTEs 3 3 3 1 1 1 1 1 1 1 1 1 9 9 9 2 2 2 5 5 5 4 4 4 z7 27 27 ~ 1 1 1_S 1~S 1.25 57.5 57.5 57.25 338 ~ ~ ~~ r~~t, sew 2097-72 3'Kapsoed budget Function ~us>~i~cation Summary Parks Maintenance Management Functi©~ Description of Services rendered given funding of $111,803. Oversees all parks Maintenance operations and monitors compliance with internal and external policies and procedures to ensure achievement of goals and objectives and successful delivery of services at a high level of quality. Works closely with the Parks and Recreations Director for development of future park sites and improvements an current sites; justifies operating and capital improvement budgets. Oversees and works in conjunction with the City Clerk's office far all interments and disinterments that take place at Delray cemetery. Oversees the department's expenditures for present and future equipment needs. Directs and participates in the recruiting and selection process of personnel in the Parks Maintenance, Cemetery and Beautification divisions; handles personnel issues and reviews performance evaluations. Ensures a comprehensive and effective maintenance program by coordinating with the Assistant Superintendent, Park Supervisors, Cemetery Crew Leader I, and the Building Maintenance workers to make sure all park sites and playgrounds are maintained on a routine schedule. Oversees the daily operations of the Clean and Safe crew which provides additional maintenance to city parks and rights-afWway in the downtown area. Also helps with coordination of the Adopt-A-Park program with the Recreations Project Coordinator. Monitor private vendor contracts for landscape services. Coordinates budget preparation, schedules and provides assistance to staff within the department to complete the annual budget in a timely manner. Determine the needs and projected expenditures for the Parks Maintenance, Cemetery and Beautification divisions in order to compile and execute the yearly budget. Administration Function Description of Services rendered given funding of $104,7"83. Coordinates the everyday operations of the department by organizing documents such as contracts, letters, manuals, policies and procedures, etc; Prepares and corrects check requests, letters, memorandums and farms such as travel & training forms, time cards, blue forms, meets with vendors, sends quotes to purchasing and pays invoices. Helps with preparation of performance evaluations and makes all employee status changes. Makes sure all employees within the department are aware of important required trainings, classes, employee benefit meetings, policies and procedures, etc. Administrative Assistant assists Parks Superintendent, Assistant Superintendent, Five Supervisors, Cemetery Crew Leader 11 and staff with appointments, meetings and scheduling. Receives and screens calls and refers callers to appropriate divisions. Prepares the hiring process for the entire department by setting up physical appointments far new employees and all related paperwork including in the NEO Gov program, processes and prepares employee change of status and assists in budget preparation and input for Parks Maintenance, Beautification, Cemetery and Clean and Safe. Processes and continues to assist with payroll, time cards, leave forms and distribution of checks and City information pasted for Staff. Office Assistant 1 assists and enters payroll in the absence of Administrative Assistant and enters along with Staff Assistant 1, the HANSEN program for monthly, quarterly and yearly reports to show the work that was completed in a specific time frame. Ensures that work orders are turned in daily for accuracy. Files paper work in employee files, assists with high volume of bath phone and radio calls and works closely with supervisors on accident reporting and communication of daily activities. supervision Ftanction Description of Services rendered given funding $276,084. Assistant Parks Superintendent oversees all maintenance contracts to insure that all areas are completed in a timely manner and maintained to the highest quality. Tracks the cast of special events and helps with monitoring of the Clean. and Safe crew. Completes evaluations, daily worksheets, work orders, disciplinary actions, schedules work assignments, budget input and eonfu~ms proposals from companies doing work for the Parks Division. Works with the public on all problems related to the Parks Division and coordinates activities with the Adopt-A-Park program groups. 339 ~ ~ ~ ~, ~~. 2011-12 3'napaaed f,(iuofg¢t Parks Supervisors oversee the daily operation of the parks maintenance crew. Supervises anal schedules all landscaping at parks and medians, application of fertilizer and pesticides and maintenance activities at all public facilities. Overseas all special events and computes the hours accumulated during the events. Coordinates and schedules the safety and job training activities. Purchases plant material, equipment and other items that are needed an a day to day basis. ~rrigatiou Function Description of Services rendered given funding of $762,732. Conducts daily inspections of park grounds, buildings, greenways, rights-of way, medians and fountains to snake sure all irrigation systems are in their proper running condition. Irrigation Supervisor orders all izxigatian supplies, clocks, piping, valves and valve boxes, coupling, pumps, etc. Oversees the computerized irrigation system and checks that all irrigation systems are running at the pxaper time. Makes minor plumbing repairs in park restrooms to keep them operational when needed. Work with contractors on the development and installation of new sites. Equip~neaat Maintenance Function Description of Services rendered given funding of $79,827. Equipment teahnieian provides routine maintenance and repairs on all small engine equipment to provide longevity to the equipment. Conduct business with outside vendaxs to purchase repair parts and new equipment. Equipment Operation Fnnctron Description of Services rendered given funding of $249,b78. Equipment Operators are responsible for taking care of the different Athletic fields, removal of trash from the fields and adjoining parking lots, and preparing fields for league play and rental usage. Maintain Athletic fields that are not under maintenance contracts, which include mowing, trimming shrubs, edging and fertilizer application for turf five times a year and twice a year for palm trees and ornamental shrubs. Conducts daily inspection of the Athletic fields; reports all damage and vandalism and makes any needed repairs that can be performed in house. Coordinates with Tree Triaxamers to replace and remove dead anal damaged trees throughout the City. Maws vacant fats and helps out the Code Enforcement department with special projects throughout the City. Tree Trimming Function Description of Services rendexed given funding of $ l 10,372. Responsibilities include trimming and pruning palm trees and hardwood trees throughout the City's parks, medians, parking lots and othex properties. "T"his function is part of the tree removal and replacement process throughout the City that coordinates with the Equipment Opexators function. Faeility/Suilding Maintenance Functio~a Description of Services rendered given funding of $129,733. Gleans and maintains all restroom and public facilities, removes trash, reports any damage, vandalism and needed repairs. Provide maintenance service during athletic events for the baseball leagues, football league and senior league that use our facilities. Building Maintenance Worker cleans and maintains Parks Maintenance Compound. General Maintenance Function Description of Services rendered given funding of $2,20$,518. General maintenance workers help with the set-up and break down of all equipment at citywide special events. Provide two employees to work with the Clean & Safe Program with daily tasks on East Atlantic Avenue, CRA Parking fats, Pineapple Grove, three parking garages (includes Courthouse garage) and allay ways to provide the best possible service available. Opens, maintains and inspects recreation areas on a daily basis, which includes unlocking gates, trash removal, mowing, trimming shrubs, edging, and fertilizing. Reports any damage and or vandalism that occurs in their area of responsibility, makes needed repairs that can be prefarnrzed in house. 340 C-ty of Delray Beach 2011.2012 Propgsed Btudget 2QD9 2010 2fl11 2fl11 Department Manager Account Description Actuals Actuafs Revised Y-T-DAciual Request Recommends Fund ©D1 GENERAL Fc>IND Dept. 49 PARKS 8~ RECREATION Div. 31 PARKS MAINTENANCE 12-10 RI=GULARSALARIESIWAGES 1,519,138 1,537.347 1,532.89D 1.147,533 1.528,060 1,528,D6D 12-30 TERM.PAYI 51CK & VACATION 0 D 23,000 22.531 0 D 13-1D PARTTIME 30,75$ 30,242 32,38D 23.765 31,470 31,470 14-10 OVERTIME 49,568 49.963 52,570 30.D83 52,57D 52.570 14-20 REIMBURSABLE OVERTIME 0 2.685 D D D 0 15-5D OTHER PAY 6,682 0 300 0 3DD 3DD 21-10 EMPLOYER FICA 117,2D6 198,255 199.276 89.076 116,520 116,520 22-1D GENERALEMPL.RETIREMEN 1$5.855 216,770 162,560 120.376 153.05D 17D,53D 22-30 ICMA CONTRIBUTIONS 2,215 2,151 2,200 1.690 2.200 2,2DD 23-10 LIFE INSURANCE 7,829 5,290 4,560 3.235 4,49D 4,490 23-2D DISABILITY 1NSURANCE 9,9D4 10,175 5,890 4,443 6,170 6,170 23-3D HEALTH INSURANCE 327,092 353,790 309,690 222,665 416,930 383,990 24-10 WORKERS COMPENSATION 86,444 1D2.280 96,28D 72,210 93,410 93.410 25-1D UNEMPLOYMENT COMPENSATIO 1.671 1,672 1.710 1,218 1,650 1,650 25-2D EMPLOYEE ASSISTANCE PROD. 1.410 9,339 1,550 1.129 1,520 1.520 PERSONAL SERVICES 2,345,772 2,439,96© 2,341,$96 1,739,955 2,448,344 2,392,$84 31-2D MEDICAL 665 34 0 0 0 0 34-20 PEST CONTROL SERVICE 261 669 470 315 470 47D 34-40 TEMPORARY SERVICES D 8,114 8,000 0 8.OD0 8,000 34-90 OTHER CONTRACTUAL SERVICE 19D,242 184,5D0 357,520 149.351 307.570 307,570 40-1D TRAVEL & TRAINING 211 1,727 2.540 2.259 3.670 2,540 41-10 TELEPHONE EXPENSE 2,256 1,929 2.D9D 1.41$ 2,140 2,140 41-15 PORTABLE PHONEIMDD 863 731 5,293 3.869 5.340 5,340 43-10 ELECTRICITY 13,050 12,468 13,DD0 8,999 12.45D 12.450 43-20 WATER & SEWER 16.581 1D,458 12,000 6.63D 10.070 10,070 43-25 IRRIGATION WATER 354,813 499,197 362.010 305,772 460.230 4DD.000 43-30 WASTE COLLECTION & DISP. 17.044 21,371 17,650 17.654 22.280 22,280 43-50 STORMWATER ASSESSMENT FEE 6,891 7,101 7,339 7.338 7.250 7.25D 44-30 EQUIPMENT RENTALILEASE 5.715 2,122 3,530 1,262 3.530 3,530 44-45 VEHICLE RENTAL- GARAGE 168,390 171,46D 183,580 137.685 174,150 174,150 45-10 GENERAL LIABILITY 1D7,480 92,830 89,58D 67.185 92.570 92,570 46-10 BUILDING MAINTENANCE 13.247 16,261 12,D00 1D.106 12,OOD 12,OD0 46-20 EQUIPMENT MAINTENANCE 31,221 25,293 22,396 15,708 2D,01D 20.010 46-30 VEHICLEMAINT.-GARAGE 121,040 14D,055 126,820 103.830 118,82D 918,820 46-31 VEHICLE MAINTENANCE OTHER 0 0 50D 500 D 0 46-45 IRRIGATION MAINTENANCE 34.039 30,DDD 33.DOD 25.624 33,OOD 33,OOD 46-90 OTHER REPAIRlMAINT. COSTS 19.856 24.478 26,OOD 16.614 26.000 26.OOD 48-20 EMPLOYEE AWARDS 209 142 18D 0 180 18D 48-30 REFRESHMENTIFOODIMEETINGS 186 268 20D 198 200 2DD 49-1D ADVERTISING 0 898 350 0 35D 350 49-9D OTHER CURRENT CHARGES 40 20 1$D 0 150 15D 51-1D STATIONERYIPAPEWFORMS 490 806 50D 141 500 5DD 51-2D OFFICE EQl11P. < 81,DD0 4D0 525 3D 3D D 0 51-9D OTHER OFFICE SUPPLIES 1,658 1,453 1.485 886 1,500 1,500 52-1D UELILUBE-VEHICLES 91,6D3 105.485 100,000 85.827 914,53D 109.534 52-2D GENERALOPER.SUPPLIES 16.670 21,369 19.000 7.035 19.000 19,000 52-21 CHEMICALS 10,132 9,513 9.500 2.123 8,170 8,17D 52-22 UNIFORMSILINEN SERV]CE 2D.919 16,800 20,000 8.771 20.000 17AOD 52-24 BUILDING MATERIALS 2,184 964 1,500 5D6 1,500 1.5DD 52-25 JANITORIAL SUPPLIES 38,053 31,691 37,D00 31.933 37,D00 36,50D 52-26 GARDENING SUPPLIES 65,2D9 80,734 80,210 6D,634 80,D30 80.01D 52-27 EQUIPMENT < $1.OD0 7,283 7.444 11,720 11.720 8,D00 8.DD0 341 City of N~eiray Beach 2619.2U12 Proposed Budget 2009 201D 2011 2D11 Department Manager Account Description Actuafs Actuals Revised Y-T-DACtual Request Recommends Fund 801 GENERAL FUND Dent. 41 PARKS & RECREATION Div. 39 PARKS MAINTENANCE 54-15 SUBSCRIPTfONS 0 0 180 90 180 180 54-20 MEMBERSHIPS 390 735 1,000 7B0 1,000 1,006 54-30 TRAININGIE[7UCATIONCQSTS 2,052 3,322 3,610 2.215 3,340 3,340 OPERATING EXPENSES 1,361,340 1,532,968 1,571,983 1,094,98T 1,615,960 1,545,308 64-90 OTHC=R MACH.IEQUIPMEN7 16,709 1,640 2,000 1.29fi 10,030 10,030 CAPITAL OUTLAY 16,709 1,840 2,008 1,29& 16,030 10,030 PARKS MAINTENANCE 3,723,820 3,966,568 3,998,558 2,836,238 4,033,530 3,948,210 342 ++ O Q P 0 0 0 O 0 0 0 0 0 0 cfl hh n o ' ~[ m 0 n ' O O O O O O O O O O O NiC1 n RAM iC1N in ' ~ O P o M 0 ~ ~ 1 ct V P N ~ T cF O ~ D 6? ~ M ~ ' 3 N M LLN'F ~ N o ~ r r ~D M~- N <f R t ~ ~ h ~' Opp ttl ~ N ~ r s r Q (~j O O 0 rn h n cp ~ M 0 co ~ 0 0 O R O O O o t.m acp ~.mn M h ~Y N ap (A P W h CO o p~ C~y~ N R ~ ~ ~"~ N <t 4'i 00 ~ 01 00 ~~ NaSMR r [O I~ ~ ~ N N (O v ~ ~ 61 iH cH W ~ r ~ C ~ ~ 10 C n n nn nrnnnnn N~ P~ 0 0~ M m ~ ~ Q o~ N 47 ~ N N M 6i fV (O r ~ ~ /0 . ~ ~<S E LL ~ .~ OEE ~ o p n0 4]~QAC Q ~ ~ O O M M M ~Ci Q Y'1 ~.. 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W iy O © Gf Ci ifl C7 ~ N `t ~ ~ ~ ~ / . ~ Q M f4 ~'~ q~ N ~ L71 u C ~ ?~ .~ ffl = C N M ~ ~ O 'Y` L ~', ~"' {""' ~ O ~ ~ 0 ~~ Ip ~ a d O +r ° rat c ~ ~ n ~ a. .~ a c ~ V C N ~ _ iL O ~ tV ti • U m t N tp ~ C7 ~' ~ C ~ N ~= p ' O W ~ ~ N y ~ N ~ f!1 }. f7 ~, ~ N ~ ,. ~ Qa m ° o`"o c z ti n E G ~ O7 ~ O O 4~9 r .~ *" N 4 tV O N {O 00 p y ~ 7 r O~ } IL ~ "'! !FJ W z Z Q o w ~ .v ~ ~ ~ ~ o _ »r ~ ~ ¢ ~ ~ n ~ a ~ . ~ U ~ > ~ = 0. o' ,y E N~ O ~~ ~N :J C9 ~ ~ y ,~ c .~ ~ Q ~ W ,~ ~ 3 ~ v ~ ~ F ¢ c ro ~ ~ a ~ ~ ~ ~ ~ N m a 'cs ~' iu °' ~ ~ ° `" ~ ~ , Q ~ ~'~ v ~ ~ Q ~ ~ ~ ~ ~ O O ca~m~oocsa¢~~a~, ~ ~a oa.aQa~-Tc,m~rrc,© ~ ~€~~~; ~~~~ a~ ~~~~~m~~~~~~ d' M Par[cs and Recreation Department Aquatics Operations City Manager Recreation ©irector Ocean Rescue Superintendent Aquatic Operations Supervisor Lead Lifeguard Lifeguards (2) 347 ~ ~ ~ ~~, ~e~t« 2U1 P-12 ~7apnaatl `.~iiulget Program: Aquatics Operations Provides lifeguard supervision and aquatics programs at Pompey Pool and the Delray Swim Club for the community. Aquatics programs and activities offered for all ages and skill levels to include: swimming instruction, recreational swimming, lifeguard training instruction, Jr. lifeguard pragrazn, water safety for everyone, swim. lessons fur non.-profit groups and organizations, pool rental and special events. Operating hours at Pompey Park Pool and Delray Swim and Tennis Club are Tuesday through Satuurday gam to 5pm October 1 through April 30. Operating hours far May 1 through September 30 are Monday through Saturday gam. to 5pzxr at Paznpey Park Paal and Wednesday through. Saturday 9atn to 5pm at Delray Swim and Tennis Glub. Coverage will be provided during holidays; Memorial Day, July 4, Labor Day, etc. Zo1o Zau zo~z Performance Measures Actual Pra,~ected t'rojected G©al: Provide lifeguard supervised aquatic recreational programming at both pools for a variety of age groups and swiac~arning skill levels. Teach watex safety awareness, develop basic swimming skills, and enhance proficiency levels of aquatic skills. Improve and expand the quality, diversity, and number of recreation programs and activities. Objective: To develop a comprehensive community swim program to increase the safety of residents and visitors usin the uatics facilities. PPF* DST** PPP* DST** PFP* DST*'~ Youth instructional swim participants 5,248 38'7 6,000 400 7,500 600 Adult instructional swim participants 375 100 400 100 500 200 Recreational swim attendance 5,710 2,032 5,700 2,400 6,000 3,400 Objective: Ta increase use of the pool by community groups and associations; implement evening adult and youth classes. PFP* DST** PPF* DST** FPF* DST** Number of community group users 10 9 10 9 20 10 Number of adult classes/activities S 2 10 S 20 10 Number of youth classeslactivities 13 2 15 5 70 10 A uatics Pro amslS ecial Events 3 0 3 1 5 2 * Pvmpey Park Pool numbers ** Delray Swim and Tennis Club numbers ®bjective: 1"or the Supervisor and Lead Lifeguard to obtain/maintain acertified pool operators license and certificates in lifeguard instructor and water safety instructor and for all staff to maintain lifeguard training certifications. Number of staff certified as lifeguard instructors 2 2 2 Number of staff certified as water safety instructors 5 7 8 Number of staff certified as water safety aides 1 5 10 Staffin Levels 09-10 10-1 I f 1-12 Aquatic Operations Supervisor 1 1 1 Lead Lifeguard 1 1 1 Lifeguards 2 2 2 PTEs 2.61 3.15 2_6 6.61 7.15 6.6 348 `.7JePi~a~ `~Te«efE, `~faxula 2011-12 `.PKapaa¢d budget Functions Justification Summary Aquatics Operations MCanagement Function Description of services rendered given funding of $b3,78b. Oversees daily operations at Pompey Park Pool and the Delray Swim Club, prepares staff schedules, interviews qualifying applicants when aquatic positions are vacant. Aquatics operations conducts annual personnel performance evaluations for staff, communicates policies and procedures and conducts weekly staff meetings and trainings. Ensure facilities comply with requirements mandated by OSHA, Florida Health Department, National Safety Acts, and the Delray Beach Fire Inspector. Ensures that the bath facilities are clean and safe and unsafe rescue and operational equipment is noted or reported by aquatic staff members. Plans and implements all aquatic programs and activities. Submits daily lags, monthly reports, budgets for both, and submits quarterly/annual performance measures. Conducts required annual American Red Crass certification course far aquatic staff members and CPIt/AED courses for the Out of School staff. Attends National Aquatics conferences to maintain and enhance aquatic jab knowledge. Creates and complies with the approved budget for the Aquatics Division on a yearly basis. Processes purchase orders, credit card purchases, and check requests for daily operation of both aquatic facilities. Administration Function Description of services rendered given funding of $27,140. Delegates daily duties to aquatic staff, subnc~its daily and monthly lags to tha Aquatics Operations Supervisor; creates lifeguard and public relation scenarios for staff trainings and meetings; creates fun anal safe aquatic programs for all ages; schedules groups for instructional and open recreation swim, complying with the maximum bathing load for all pools; reports items in need of repair or replacement as well as any other extraordinary information. Programs and Activities Function Description of services rendered given funding of $62,b02. The Aquatics Division is dedicated to providing the community of Delray Beach with quality programs with fun and safety in mind. The list of activities include: swim lessons, water aerobics, a swim team, and different special events such as End of Summer Pool Party, Halloween Pool Party, and Open House for Pompey Pool and Delray Swim Club. Schedules and teaches Instructional Swim Lessons and Water Safety classes far schools, groups and non-profit organizations. The Aquatics Division partners with The Drowning Prevention Coalition of Palm Beach County, which provides "Swim Buck" vouchers to qualifying applicants for enrollment in group instructional swimming lessons. Water Surveillance Function Description of services rendered given funding of $99,232. Practices preventive lifeguarding, surveys weather conditions for approaching storms, enforces facility and pool rules in a professional manner and complies with the Emergency Action Plan. Maintains lifeguard skills by attending weekly and monthly staff trainings to practice certified skills required by the American Red Cross Lifeguardimg guideline: first aid, administering emergency oxygen, and CPR/AED. Staff meetings include the following topics: skills to enhance public relations, team. work, jab knowledge, and work output. Pool and Facility Maintenance Function Description of services rendered given funding of $98,340. Maintains the pool pump room which houses the filtration system, strantrol chemical feed pumps, circulation pumps, in- house vacuum system and surge pits for the main pool and small baby pool at Pompey Park. Pompey Park Pool has a heating and coaling system which maintains a constant 82° water temperature year-round and Delray Swim and Tennis has a pool heater. Maintenance at both aquatic facilities requires back washing the pool filters and cleaning the strainer baskets, brushing and vacuuming the pool daily, cleaning the pool tiles, clearing the main drains and goal gutter drains of debris. 1~ acility maintenance includes but is not limited to: the cleanliness of public restrooms, aquatic entrance and office areas, painting inside and outside the building, and reporting unsafe rescue and operational equipment. 344 City of Delray Beach 2011.2012 Proposed Budr~et Zoos zoo zo~1 Zo11 t~partment Manager AecounfDescription Aetuals Actuais Reuised Y-T-[)Actual Request Recommends Fund 001 GENERAL FUND Dept. 41 PARKS & RECREATION Div. 35 AQUATICS OPERATION5 12-1D REGULARSALARIESNVAGES 115.239 119,724 121.080 88.235 121,0$0 121,080 13-10 PARTTIME 83.407 64,629 62,360 48,055 62,18D 62,18D 14-10 OVERTIME 328 392 910 55 910 914 15-5D OTHER PAY 594 D 0 D 0 D 21-10 EMPLOYER FICA 15.008 13.710 13,6D0 10.284 13,780 13,780 22-10 GENERAL EMPL. RETIREMI=NT 15,007 'f 7,630 13,4DD 10,012 12.970 '14,45Q 23-1D LIFE INSURANCE 749 51$ 430 311 430 430 23-2D DISABILITY INSURANCE 75$ 794 44D 342 490 49D 23-3D HEALTH INSURANCE 26.437 31,45D 26.920 19,224 36,260 33,390 24-1D WORKI=RS COMPENSATION 11,4fi5 12,601 11.88fl 8,916 11,53D 11.530 25-10 UNEMPLOYMENT COMPENSATIO 358 296 260 231 230 230 25-20 EMPLOYEE ASSISTANCE FROG. 119 197 140 100 130 134 PER50NAL SERVICES 265,467 261,862 251,420 1$5,755 258,9$0 258,6D0 31-2D MEDICAL 472 568 D D D D 34-90 OTHI=R CONTRACTUAL SERVICE 169 2,778 530 314 440 440 46-10 TRAVEL & TRAINING 134 D 690 8 230 230 41-10 TELEPHONE EXPENSE 619 561 580 385 620 62D 43-10 ELECTRICITY 36,D94 29,849 35<ODO 17.782 25,850 25.850 43-20 WATER & 5EWER 6,259 4,409 1,830 1.349 1,320 1,92D 43-30 WASTE COLLECTION & DISP, 1,208 1,475 1.540 1.536 1.54D 1,540 43-50 STORMWATER ASSESSMENT FEE 762 782 76D 762 76D 766 45-10 GENERAL LIABILITY 9.28D 9,240 8,650 6.487 8.620 8,620 45-90 OTHER INSURANCE C0578 500 500 720 720 720 720 46-1D BUILDING MAINTENANCE 9.834 12,09D 25,120 16.464 10.D60 12.000 46-20 EQUIPMENT MAINTENANCE 8.021 6.725 6,830 6.715 5,640 7,OOD 46-90 OTHER REPAIRIMAINT. COSTS 3,548 3,659 5.899 3.556 2.690 2,090 48-10 SPECIAL EVENTS 389 113 300 0 400 300 48-3D REFRESHMENTlFOODIMEETINGS 294 189 260 D 5D0 250 49-90 OTHER CURRENT CHARGES 625 485 1,190 1.237 730 730 fit-10 STATIONERYlPAPERIFORMS 104 46 100 8 100 1D6 51-26 OFFICE EQUIP. < $1,OD0 162 267 D 0 0 0 51-90 OTHER OFFICE SUPPIIES 566 $87 800 548 8DD 8D0 52-2D GENERAL OPER. SUPPLIES 1.757 2,875 2,37{} 1,727 2,334 2,330 52-21 CHEMICALS 25.5D5 22.388 23.400 13,403 23,534 23.400 52-22 UNIFORMSILINEN SERVICE 1,983 1.455 1,650 1.642 1,650 1,500 52-25 JANITORIAL SUPPLIES 1,161 986 1,100 693 1,100 1,100 52-27 EQUIPMENT<$1.DDD 1.380 872 1,210 195 1,000 1,000 54-10 BOOKS & PUBLICATIONS 424 2D8 400 0 4DD 4DD 54-20 MEMBERSHIPS 150 0 150 150 15D 150 54-30 TRAININGfEDUCATION COSTS 579 414 850 D 640 644 OPERATING EXPENSES 111,958 103,798 122,869 69,633 91,120 84,490 63-40 RECREATIONAL IMPROVEMENTS 6,775 0 1.141 D 0 D CAPITAL OUTLAY 6,775 D 1,141 D D D AQUATICS OPERATi0N5 388,200 365,660 375,43D 255,388 351,100 353,090 350 r+ OOOOOOOOOOdO0 a0 0o e- 0 ~ ddddddddddd CQ I, M O +C7 cri M e*3 tB ' ' ca O o C W ~ W © d N r ti0 ~ V N p ~ p~ ~- m a . N d~ ~ © o 0o cad©©dd dd ' NN d ~ © ' ~ O O ~[7 cF q~ i h ~ t~ ~ r `Y rr ~'- M A N 4..d. ,".. 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During summer vacation the park will be open Monday-Friday 7:30arn-dusk and open. Saturday and Sunday 10:OOam-7:OOpm. During the school year a preschool sports program will be conducted fox Head Start and at least two other preschools in the area. Two outdoor basketball leagues will include teens and elementary age players. Additional pxvgrams that will be offered are the NRPA Start Smart Program, Skill Drill Basketball, fitness Program and Summer Camp Program. Special events include: Back to School Splash party, teen league basketball championship game and a Halloween Party. 2010 2011 2fl12 Performaia¢e Measures Actual Projected Pro'leeted Goal: Ensuxe the park is maintained at NRPA Level A quality standards. Objective: Coordinate maintenance at the splash park, basketball courts and the tennis courts. Basketball courts and tennis courts checked daily* 285 285 304 Splash Park controls checked daily* 285 285 300 Community Service Workers 16 16 20 `Park is checked daisy by Park ILangers and Parks N[aintcnance Siaff Goal: Improve and expand the quality, diversity, and number of recreation programs and activities. Objective: To retain consistent or increased participation at the parr per year. Number of Splash Park participants per year 14,473 14,500 15,400 Number of basketball particpants 5,197 4,500 5,100 Number of yearly tennis and fitness trail participants 2,296 2,500 3,500 Number of pavilion rentals 136 150 200 Objective: Provide special events fox the connrnunity and programs to increase parent to child interaction. Numbers of participants at special events 1,480 1,600 1,700 Numbers of Start Smart program participants-parentlchild 77 100 200 Nuanbers of tennis programs participants 315 254 300 Preschools that participate in the Sporta Program 7 7 6 Number of Summer Camp participants* 15 15 15 *new program _ summer 2009 Objective: To increase teen participation through sports programs, vocational programs and field trips Number of teen participants per field trips 1 20 20 Number of outdoor basketball leagues 4 4 5 Objective: To create a partnership with local schools and orgainizations. Nunnber of schools and camps utilizing the facility 47 47 50 Partnership with outside agencies 49 49 50 Staffin Levels 09-10 10-11 11-12 Recreation Supervisor II 1 1 1 Recreatlon Supervisor I 1 1 1 fT1as .65 .66 .60 2.65 2.66 2.60 356 ~ ~ ~ ~, sew. 2(311-y2.7'xapaaed budget Functions ~usti~cati©n Summary Catherine Strong Park Management & Administration Function Description of services rendered given funding of $32,558. Management oversees the daily operation of Catherine Strong Park, prepares staff schedules, interviews new hires, completes personnel performance evaluations and enforces the City's and Department's policies and procedures. Coordinates with non-profit organizations and partners with local schools and other organizations within. the community to provide programs, activities and special events that will be fun and entertaining for the whole community. Orders supplies and equipment to run the different programs and activities provided at the center. Responsible for creating Catherine Strong Park division budget and camplics with the approved budget on a yearly basis. Schedules needed repairs and improvements that cannot be done in-house. Processes all payments for services and supplies by credit card, purchase order or check request. Supervision Function Description of services rendered given funding of $28,03b. Supervises the facility during operating hours to provide a controlled, safe environment far children involved indifferent programs and activities. Provides customer service by informing the public who visit or call the center about the activities, events, and pavilion rentals at the park. Assist management with the different programs, activities and special events held at the park. Program a~ad Activities Function Description of services rendered given funding of $41,207. Catherine Strong Park staff conducts a yearly preschool physical education pragrarn with Palm Beach County Head Start and other preschools in the area. Fnur different NRPA Start Smart Programs are offered to the public at the park. Each program focuses on a different sport. Fundamental skills of each sport are taught to the parents and their children ages 3-b. The different sports offered are basketball, baseball, football and soccer. Other programs and activities offered at the park are as foIlows: outdoor basketball leagues for adults, teens and elementary-age players and a tennis program vn partnership with the Boys and Girls Club. A Sumrxter Camp Program will be provided to the public for children ages b to 10. The program will be eight weeks and will provide fun, educational and sports activities. Special Events Functiau Description of services rendered given funding of $39,419. A wide variety of special events are held at the park to provide family oriented fun entertainment. The special events held at Catherine Strong Park are as follows: movie nights held twine a year, Halloween Bash as an alternative to traditional trick or treating, Annual Back-to-School Block Party and Gospel Festival. Staff works with organizations and non profzt groups to provide field trips to the youths in the area. Field trips are taken on weekends and when school is out to provide opportunities to visit state and county parks, and to encourage nature conservation, cultural awareness, and mentoring as well as to introduce fun and new activities to the youths in the area. Facility Mainteaauce Description of services rendered given funding of $36,850. Daily inspections and maintenance of the splash park area, restrooms, and outdoor open play space are performed by the Parks Maintenance division staff. Casts associated with the maintenance/upkeep and utility casts far the facility are allocated in this function. The park will be maintained utilizing a standard maintenance classification system: A, B, C, and D standard. Each one lists approximately l4 elements of consideration including a frequency schedule for each element. 357 City of Delray Beach 2011.2012 proposed Budget 2009 2010 2011 2011 DeparUnent Manager Account Description Actuals Actuals Revised Y-T-D Actual Request Recommends Fund 001 GENERAL i=IJNF? Dept. 41 PARKS & RECREATION niv. 37 CATHi=R1NE STRONG PARK 12-10 REGULAR SALARIESlWAGES 68.522 65.901 44.300 2$,821 72,620 72.D20 13-16 PARTTIME 30,003 28,398 40,140 29.013 17,360 17,360 14-1D OVERTIME 168 456 0 0 0 0 15-5D OTHER PAY 1,254 41 0 0 0 D 21-1D EMPLOYER FICA 7.577 7,222 6,700 4,259 6,820 6,820 22-10 GENERAL EMPL, RET[REMENT 9,044 11,470 8,410 3,041 7,71D 9,560 23-10 LIFE INSURANCE 389 276 240 72 196 190 23-2D DISABILITY INSURANCE 456 452 280 104 290 290 23-30 HEALTH WSURANCE 12,617 15.720 13,476 5.D48 18,130 16.760 24-10 WORKERS COMPENSATION 5,344 6.798 6.410 4.848 6.220 6,220 25-10 UNEMPLOYMENT COMPENSATIO 130 136 100 78 90 90 25-20 EMPLOYED ASSISTANCE PROD, 54 56 70 25 70 70 PER5ONAL SI=RVICES 135,558 '!36,925 120,120 73,269 128,900 129,320 31-90 OTHER PROF. SERVICES 0 26 0 0 0 0 34-20 PEST CONTROL SERVICE 60 36 60 27 40 40 34-90 OTHER CONTRACTUAL SERVICE 387 278 420 351 370 370 40-1D TRAVEL,&TRAINING 139 907 1,030 0 1,060 1.460 41-10 7ELDPHON3~ EXPENSE 429 377 400 279 420 420 43-70 ELECTRICITY 5,137 5.971 4.750 4.273 7.440 6.060 43-20 WATI=R & SEWIrR 2,248 1.921 2,15D 1.407 1,870 1,870 43-25 IRRIGATION WATER 13,769 16.598 14,880 13.646 17,640 17.646 43-3D WASTE COLLECTION & DISP. 4,358 5.318 6,270 6.272 6,270 6,270 43-50 STORMWATERASSESSMENTFEE 1,144 1.144 1.140 1.144 1,14D 1,140 44-96 OTHER RENTALILIEASE COSTS 0 0 1.500 1,061 1,500 1,500 45-10 GENERAL LIABILITY 4.480 4,470 4.276 3,242 4,186 4,18D 45-9D OTHER INSURANCE COSTS 350 35D 350 35D 35D 350 46-10 BUILDING MAINTENANCE 1.197 1,286 4.706 649 1.OOD 1.OOD 46-26 EQUIPMENT MAINTENANCE 849 2,455 600 D 600 600 46-90 OTHER REPAIftIMAINT. COSTS 617 428 396 381 39D 390 48-16 SPECIAL EVENTS 418 174 400 62 44D 400 48-30 REFRESHMENTIFOODIMEE7ING5 450 1,158 760 118 700 706 49-16 COMML DRIVERS LIC RENEWAL 0 0 2D 20 0 0 51-10 STATIONERYIPAPERIFORMS 9 14D 100 6 106 106 51-20 OFFICE EQUIP, < $1,ODD 51 140 D 0 100 100 61-90 OTHER OFFICE SUPPLIES 410 541 430 83 450 450 52-26 GENERAL OPER. SUPPLIES 1,292 1.954 2,D70 242 2,070 2,D70 52-22 UNIFORMSILINEN SERVICE 570 409 420 266 420 42D 52-25 JANITORIAL SUPPLIES 19 0 0 0 0 0 52-27 EQUIPMENT<$1,D00 210 455 246 14 26D 266 54-20 MEMBERSHIPS 150 255 25D 150 250 250 54-30 TRAININGIEt7UCATiONCOS7S 73 200 210 12 290 21D OPERATING EXPENSirS 38,870 47,385 47,750 34,009 49,170 47,730 CATHERINE STRONG PARK 974,369 784,310 967,870 107,278 178,070 177,050 358 ~ O©©d d g O C 7 G O C 1 G d ~ ~' d ~7 d d d d d d d D O O D ~ ~N rN67~ N O ~ W ~ 7 t O O [ ~ ~ ~ tN- T ~ CO €~ W (p - lt3 Q e d ~' d S? ~` wi p G ~ ~ ~ L] O O W oD P W C1G a0tf')d~CO W Csr V' hCh 1CJNr v CO ~ ° 'v N ip a. h (O <t r O GCy In M h OO ~~ ~ a0 W N N N ~ '`` ~ h M M yy ~ N d d N ~ O ~ Olti ~dP~h[~ Nr ~ 7 ~ ~~ ~ N O n N T ~ C71 6 'O O_ ~ C1 ~ r 00 N rr ~r p `T ~ M i M d N N M ~rr M~ "H'h m ° C1 N ~ ' i t D ?y Y. r ih.. r '''. tl' .- O? ~ C"~! 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Q W s ~ ~ ~ ~ O ~ ~ 6 n a o ~ ~ ~ •~ a~ m ~ ~ }.. to W ~~ ~~ ~ L] ~ ~ya ~ ~Q~ ¢ ciG ~[a,.r~ W °~~~ ~ a ~ ~ ~ . w~.mn~p~o.~ a~~~~~o ~ ~ 4 ~ ~~~ W ~ ¢ U~m~00V0¢x€Lpcn ~ O OGC7 ~C7rNCQ~iNM~Q a~ o~~~~~~~~~~ m Parks and Recreation Department Cemetery city Manager Recreation i~irector Superintendent (Parks Crew Leader kl Equipment I ~ Generaf Operator I Maintenance Worker(2) 363 ~ n~ 1~eQxa~y ~ieacFF., `3euxida 2U79-12 `.Tasayaaed 5irtdget Program: Ceme~er~ The City cemetery is promoted through tlae City of Delray Beach. The Parks Superintendent is responsible for the enforcement of the rules and regulations governing the use of burial plats, crypts, niches, monuments, vaults, etc. All funeral procedures are under the direct control and supervision of the Farks Superintendent. City employees are responsible for the preparation of approximately three ceremonies a week. This includes the opening and closing procedures and set up (placement of chairs, tent, and artificial turf) for each interment. The City's maintenance crew provides daily cleanup and turf care consisting of mowing and weeding. In addition, irrigation maintenance, fertilization and pesticide applications, tree pruning, and shrub trimming are also provided. The City Clerk or his/her designee is responsible for sales, records, and research for the Delray Beach Memorial Gardens Municipal Cemetery. The original conveyance "CERTIFICATE Ol? OWNERSHIP" is given by the City to the original purchaser. Transfers, assignments and repurchases must be made on forms provided by the City Manager. 2010 2011 2012 Perforruaz~ce Measures Actual Pro'ected Pro'ected Goal: Coordinate with city clerks office and funeral directors to ensure that services are provided to families in a timely and orderly manner. Objective: To pexform opening, set-up, anal closing duties for each interment in a timely and efficient manner. Total interments per year* 156 118 130 Labor hours for interments (average of 10 hours per 1,560 1,1$0 1,254 interment, two employees 5 hours each) *deerease due to cremations Goal: Provide a Class A level of landscape maintenance by fallowing NRPA maintenance standards. Objective: To provide a safe and appealing facility through weekly mowing and weeding, litter control, and maintenance of vaults and one fountain. Number of acres maintainedlyear** 1,976 1,976 1,976 Days of litter control 260 260 260 Number of vaults maintained and one fountain 560 560 560 Number of fertilizer applications for: Turf {includes weed and feed) 3 4 5 Palm Trees 2 2 2 Ornamental Shrubs 2 2 2 * *S8 acres x 52 weeks Staffin Levels 09-10 10-11 11-12 Crew Leader 11 I 1 I Equipment Operator I 1 1 1 General Maintenance Worker 2 2 2 4 4 4 364 ~ u~ `.DeGiary `J3eaclf., ~kaxidtc 2U19-72 ~a~upaaed ~udgeE Function Justification Summary Cemetery Supervision Function Description of Services rendered given funding of $71,821. The Crew Leader 1I Oversees the daily operations of the cemetery and establishes guidelines and monitors all interments and dis-interments. Supervises and trains employees on all cemetery procedures such as proper tent set-up, placement of chairs for family members and inspection of the lowering device. The Crew Leader ll is responsible for employee evaluations, work orders, purchasing equipment and supplies, and maintenance of the grounds. Inspects all monuments, niches, plots and markers to make sure they are all taken care of properly. Coordinates with the City Clerk's Office, Parks Superintendent and Funeral Home Directors to ensure that all services are performed in a timely manner. Assist citizens with finding plot locations. Inter~neu#s Func#%on Description of Services rendered given funding of $81,010. Equipment Operator and General Maintenance crew are responsible for the preparation of approximately three ceremonies a week. Performs the different opening and closing duties far funeral services which include setting up (placement of chairs, tent, and artificial turf] and breaking down, marking and digging plots, and are available during the service to make sure all operations run smoothly. General Maintemance Fonc#ion Description of Services rendered given funding of $235,879. Responsible for maintaining the 38 acres of landscape turf, ornamental shrubs and trees located at the cemetery. Daily cleanup and turf care consisting of mowing and weeding, irrigation maintenance, fertilization and pesticide applications, along with tree trimming and shrub pruning. The above ground vaults are painted once a year and the mausoleum is pressure cleaned twice a year for maintenance and upkeep. 365 City of Delray Beach 2071.2012 Proposed Budget zan9 zolo zo11 zo11 Accounti}escript3on AcluaEs Actuafs Revised Y-T-DAct€~al Fund 001 GENERAL FUND Dept. 45 CEMETERY Div. 11 CEMETERY Department Manger Requesi Recommends 12-10 REGULAR SALARIESIWAGES 148.597 149,376 146,440 111.736 146.440 14-1D OVERTIME 13.172 6,044 11,280 5.501 11.280 15-50 OTHER PAY 594 D 0 D 0 21-10 EMPLOYER FICA 12,281 11,456 11,84D 8.716 11,720 22-10 GENERAL EMPL. RETIREMENT 18,735 21,620 16.380 12,671 15,680 23-10 LIFE INSURANCE 691 457 380 288 3$0 23-20 DISABILITY INSURANCE 949 965 540 432 590 23-30 HEALTH 1NSURANCE 28,840 31,450 26,920 20,191 36,250 24-10 WORKERSCOMPEN5ATION 10,219 12.115 11.440 8.5$0 11,100 25-10 UNEMPLOYMENT COMPENSATIO 141 140 140 1D5 140 25-20 EMPLOYEE AS515TANCE FROG. 124 117 140 1 D2 130 PERSONAL SERVICES 234,342 233,741 225,500 1&8,823 233,710 340 TEMPORARY SERVICES 40-10 TRAVEL & TRAINING 41-15 PORTABLE PHONEIMDD 43-1D ELECTRICITY 43-25 IRRIGATION WATER 43~D STORMWATER ASSESSMENT FEE 44-45 VEHICLERENTAL-GARAGE 45-10 GENERAL LIABILITY 46-10 BUILDING MAINTENANCE 46-20 EQUIPMENT MAINTENANCE 46-30 VEHICLE MAINT: GARAGE 46-45 IRRIGATION MAINTENANCE 46-90 OTHER REPAIRiMAiNT.COSTS 48-20 EMPL RECOGNITION AWARDS 48-30 REFRESHMENTIFOODIMEETINGS 52-10 FUI=LILUBE-VEHICLES 52-20 GENERAL OPER, SUPPLIES 52-22 UNIFORMSILINEN SERVICE 52-24 BUILDING MATERIALS 52-25 JANITORIAL SUPPLIES 52-26 GARDENING SUPPLIES 52-27 EQUIPMENT<$1,000 54-15 SUBSCRIPT]ON5 54-20 MEMBERSHIPS 54-30 TRAININGlEDUCATION COSTS OPERATING EXPENSES 146.440 10,DD0 0 11.620 17,470 3so 590 33.390 11,10D 140 130 237,280 0 5,330 5,330 0 5.330 5,33D 0 20 20 20 20 20 256 590 570 442 570 570 1,775 1,490 1.700 9.015 1,330 1,330 45,836 52.708 49.780 48.873 63,870 63,87D 2,221 2.221 2,220 2,221 2.220 2.220 10,010 9.890 11.000 8.250 11,000 11AD0 1D,450 9.420 $.$90 6.667 8,740 8.740 18 0 0 0 0 0 2,8$6 3.700 5,000 5,440 5.000 5.004 11,645 12.299 7.800 2.606 7,800 7,80D 11,117 9.966 7.500 6.712 7.500 7,500 4,195 7.400 6.000 3.746 6,000 6,000 0 28 50 D 50 50 0 112 130 0 130 130 2,361 3,143 2,500 3.221 3.420 3.420 5,152 2.656 3,70D 2.250 3.700 3,000 1.660 1,740 1,740 911 1.740 1.740 1.168 1,109 800 266 800 800 1,600 1,650 80D 651 800 1.000 16.401 16,799 17,000 12.438 17.000 17,D00 1.287 2,830 2A10 2.010 2.010 2.010 90 0 4 0 0 0 0 0 30 0 30 30 20 14D 140 140 140 140 930,148 944,762 134,710 107,880 149,200 148,700 64-11 COMPUTER 2,492 D 0 0 0 64-90 OTHER MACI-IJEQUIPMENT 9,555 3,517 2,754 0 5,800 CAPITAL OUTLAY 12,047 3,517 2,750 0 5,800 CEMETERY 378,536 382,020 362,960 27fi,202 388,710 0 5,800 5,800 385,T60 3bb '^' ©©©©©G4Q ROOpG? 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'p ~ p l4 + ~ ~ ~ Qy ~ ~ . ~ ~..,. ~ ~ . „_, „ ,, Q0.f.CC7¢v)wL1TC7¢¢CJaat~cnOUOu.It..~C.~U~ ~m~C9cu~C1-~c~c~Om°ri~~1~=I~Omu°,.c ~a C QQQQNQQQQQ~tOQQQQ~tiQOT6>©1-NM~'~f5 (fl 3~C0 ~!'C9DD©tt?©©IS3©QQMCp U'~~ r N Q C ~- N M~ r r r N p~ ~ fV N O> r i N N f iF N N f iF LSE N fV ~' t^ (V 6i N M f'7 Q N M '~ Q~ ~lNC O'IC C NC u' N~~~~~~~~~~~~~~~~~t[j~ V ~ im' ~'~ Q'~ Q'~ M''V ~ M' ~' ~ 1~ti J U7 ~ r 1 ) V V V V V V V 4 7 M w ©0G?O©0000©©0 O ~ W « ~ n> ~ v0 4! P O6 ~~~. M W d ~ fl O h ~ ~ M ~ ~ CV W ~ df ~ u7 !Li O e" a~ C ~ n ' C N o0 ` 0 07 2 r ~` v n ~ N ~ r. ~ r. °m m C a p N T ~'t7 Y" o H N N N r' ~~ r o ~~ Ufp h W ~ (tl C t Q ~ tl Z r ~ l1F 0. •~ LLt a ¢ ~ ~ ~ w s ~ ~ ~ N Q Q ' w ~ v `~ Q ~ ~.? W m w~~ rn o c ~ ~ °~ ~ n V ~ c ~ ~ ~ .~ y ~ ~ F 0 ~ C' ~ fl ~ W O . 0 ~ ~ K 'in .~ ~~~ C ~ w ~"~ ~~~~ U .7. " ' ~ tL! p ~ N ~ ~ F Q c ~ ~ u ~ ~ } ~R7 "O [~[~~ p1 O ~~ p (~(~~W,~ ~ .C p ~ ~ D ~t Q ~ ~~ tU 3 N C1..rm(~000O¢~a.~c~ Q F- ~„5 V V."~' 0_0000 r'N 013 tC100 ~ NMM V'~~~sV' V's#'LS~ a ~~~u~~~~,~~~~~ O n M n~t%sce~~aweous City of Celray Beach 2011.2012 Proposed Budget 2009 201€) 2b11 2011 Department Manager Account Description Acluals Acluals Revised Y-T-p Aotual Request Reeornmends Fund 001 GEN)=RAL FUN© Dept. 61 MISCELLANEOUS Div. 11 M15CELLANEflUS EXPENDITURE 31-90 OTHER PROFESSIONAL SERV. 2$,645 61,189 24,500 18.028 24,500 24,500 42-10 POSTAGE 3.567 3.688 3.690 3.440 3.690 3,690 46-10 BUIL?ING MAINTENANCE 1.760 1,760 2.040 880 1,76D 1,76D 47-10 PRINTINGISINDINGSERMCES 0 0 3.000 1.390 0 0 49-20 BAD DEBT EXPENSE 16,881 2,589 5,000 1.092 0 0 49-21 REFUND PRIOR YEAR REVENUE 269 0 0 0 D D 49-25 ADJUSTMENT TO INVI"NTORY 1,463 -328 0 0 0 0 49-55 REIMS SPECIAL EVENT COSTS 7,041 11,090 0 4,017 0 0 49-90 OTHER CURRENT CHARGES 3,169 444,480 0 1.8D4 0 0 OPERATING EXPENSES 52,7'95 524,449 38,23D 30,650 29,95D 29,950 61-10 LAND ACQUISITION 9 0 0 0 D 0 62-10 BUILDINGS -9 0 0 0 D D CAPITAL OUTLAY 0 0 0 0 0 0 99-D3 MANAGER'S CONTINGENCY 1D.2D0 0 4,013 0 0 0 NON-flPERATlNG E7(PENSES 10,200 0 4,013 0 p D MISCELLANEOUS EXPENDITURE 72,995 524,449 42,243 30,650 29,950 29,950 MISCELLANEOUS 72,995 524,449 42,243 30,654 29,950 29,950 37I Account Deseripfion Fund 001 GENERAL FUND Dept. 63 GRANTS Div. 11 MISCELLANEOUS GRANTS 82-01 ECONOMIC REVEL-SUPPORT 82-02 CHAMBER OF COMMERCE 82-03 MAE VOLEN SENIOR CENTER 82-09 COMMUNITY CH[LD CARE CNTR 82-14 BOYS & GIRLS CLUB 82-19 JOINT VENTURE 82-23 AMERICAN LEGION-MILTON MY 83-02 EPOCH 83-03 FRIENDS OF SANDOWAY HOUSE 83.07 ~6 HIST,SOCIETY-CASON COT GRANTS AND A1DS MISCELLANEOUS GRANTS City of Delray Beach 211-212 Praposed Budget 2008 2010 2011 Actuafs Aetuals Revised 2011 Csepartment Manager Y-T-t7Aetual Request Recommends 25,DDO D o D D D 0 0 20,000 0 10,000 10,D00 12.DOD 12,000 12.000 10,OOD 12.D00 12,000 25.000 23,750 22.750 22.75D 22.750 22,750 30.000 2$,500 25.D00 25.000 25.D00 25.OOD 40,000 38,000 35,000 35.000 35,000 35,OOD 0 D 12,5D0 6 12,500 12,500 35,000 33,25D 31,000 31,000 31.000 31,000 24,OD0 22,800 20,OD0 20.000 2D,OD4 20.000 D 0 3D.000 30.000 0 0 191,000 158,300 208,250 173,750 168,250 188,250 191,00© 158,800 208,25© 173,750 168,25© 168,250 372 City of peiray Beach 2011.2012 Proposed Budget 2009 261(1 2011 2011 Department Manager Account Desoription ACtualS ACiuals Revised Y-T-O Ach~at Request Recommends Rand 001 GENERAL FIiND Degt.63 GRANTS Div. 12 DLD SCHOOL SQUARE 82-10 DLi3 SCHbbL SQUAf~E= GRANTS A1~D AIDS 4LD SCHOOL SQiJARE 205, 000 194.750 194,750 205,000 194,750 194,T50 205,000 194,750 194,75© 194.750 194.750 194.75D 994,754 194,75© 194,750 194,750 194,750 194,750 37'3 City of Aelray Beach 2011.2U12 Proposed Budget 2009 2010 2011 2011 Deppartment Manager Account Description Actuals Actuals Revised Y-T-D Actual Raquasi Recommends Fund 001 Gt=iVi=RAL i='EJND Dep#.63 GRANTS Div. 15 LIBRARY 82-20 LIBRARY 1.530.OOD 1,453.5D0 1,453.50D 1.453.5D0 1.453.500 1,453.50D GRANTS AND AIDS 1,530,000 1,453,500 1,453,50D 1,453,500 9,453,504 1,453,500 LIBRARY GRANTS 1,530,000 1,453,500 1,453,500 1,926,000 1,806,550 1,856,500 1,458,500 1,453,500 1,822,000 1,818,500 1,453,500 1,896,500 374 Account Qescription Fund 009 GEi~ERAE. FUT~D Dept 74 DEBT SERVICE= Div. 11 DEBT SERVICE 71-30 20D2 G,O.B PRINCIPAL 71-34 2004 G.0.8. PRINCIPAL 71-42 2000 REV BONI]-PRINCIPAL 71-44 2003 REVENUE BONf}-PRINCIP 71-47 2008REVENUE LOC-PRINCIPAL 71-50 LEASEIPURCHASE PRINCIPAL 72-30 2002 G,O.B. INTEREST 72-34 2004 G,O.B. INTEREST 72-35 2005 G,O.B INTEREST 72-42 2000 REV BOND-INTEREST 72-44 2003 REUI=NUE BI]-INTEREST 72-47 2008 REVENIiE LOC-INTERIST 72-50 LEASElPURGHASE-IN7EREST 73-D1 I"ISCA AGENT GHARGI=S DEBT SERVICE City of Defray Beach 2011.2012 Proposed Budget 2009 2010 2011 2011 i]epertmeat Manager Actuals Actuals Revised Y-T-D Aciuai Requesi Recommends 1,715,ODD 1.775,000 1,B65,ODD 1.B65.OOD 1.960,D00 1,96D.000 580,OOD 6DO.DDO 620,OOD 620.D00 640.DOD 64D.OD0 313,5$7 327,791 352,000 352.000 376,200 376,2D0 910,000 550,DD0 565,000 565.OD0 590.DDD 59D,DDD 0 0 0 0 15D,D00 15D,OD0 139,887 75,959 99,386 48,115 2D6.18D 206,18D 412,763 338,375 247,38D 147ADD 151,750 151,75D 465.215 448,240 429.170 219.62D 407.096 407,690 415.D00 415,OOD 415,DD0 207.500 415.OOD 415,D00 220.036 203,547 186.350 186.535 167.890 167.890 289.366 255,606 231.980 235.004 211.310 211.310 41.363 26,891 31,750 27.310 33,75D 33,750 3,029 6.343 4,510 3,551 2,71D 2,710 1,190 990 1,000 990 1,000 1,000 5,506,375 5,©23,742 5,048,520 4,x77,625 5,392,880 5,312,880 375 ACCOUfIt QESCfiptI0F1 Fund 041 GENERAL FUNK Dept. 91 TRANSFERS Div. 11 TRANSFERS 81-01 CRA- AD VALOREM TAXES 81-03 CRA-OTHER GRANTS AND AIDS 91-02 TRAMS. Td BEAUT, TRUST 91-03 TRANS. TO GEN. CONST. 91-04 TRANS. Td CDBG 91-05 TRANS, TO BEACH RESTOR, 91-15 TRANSFER Td SPEC{AL. PRdJS 91-19 02UTIL TAX XFR TO DEBT FD 91-20 07UTIL XFR TO DEBT FD NON-OPERATING EXPENSES TRANSFERS GENERAL FUND City of Delray Beach 2011.2012 Proposed Budget Zoos Zo1~ 2011 ACtUa15 ACtualS RBVISSd 8.23$.669 7,405,249 6,433,530 11,699 26.314 12,820 8,254,368 7,431,563 6,446,350 895.773 905,035 900,000 1,775.862 1,166.520 2,000.000 149,430 149,430 149,430 15.OOD 15,OOD 15,000 0 15,446 158 668.480 0 0 1.188,420 1,205.620 1.199,740 4,692,965 3,457,051 4,264,328 12,943,333 14,888,613 10,710,678 9fi,653,535 95,864,261 94,904,878 2011 IJepartment Manager Y-"C-QACiua1 Regeest Recommends 6.441.613 6.399.310 6.404.980 17.802 0 0 6,459,415 6,399,3'!0 &,444,980 644.136 835,000 860.000 1.50D.000 2A00.000 500.000 112, 073 149.430 149, 430 11.250 15.000 15.000 40 0 0 0 0 0 899, $05 1,195, 650 1,195, 650 3,167,343 4,195,080 2,720,080 9,626,718 14,594,394 9,125,060 73,385,471 96,953,030 92,615,070 37b _._ _ __