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08-09-11 Workshop MeetingWORKSHOP MEETING AUGUST 9, 20I.1 A Workshop Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Nelson S. McDuffie in the First Floor Conference Raom at City Hall at 6:11 p.m., on Tuesday, August 9, 2011. Roll call showed: Present - Commissioner Thomas F. Carney, Jr. Commissioner Adam Frankel Commissioner Angeleta E. Gray Mayor Nelson 5. McDuffie Absent - None Also present were - David T. Harden, City Manager Brian Shutt, City Attorney Chevelle D. Nubin, City Clerk Mayor Nelson S. McDuffie caIled the workshop meeting to order and announced that it had been called for the purpose of considering the following Items. WORKSHOP MEETING AGENDA 1. Old School S care Annual Re ort and Bud et Presentation Mr. Joe Gillie, President and CEO of Old School Square (OS5), thanked the Commission for having them tonight and introduced Bob Schwartz, Finance Director, two former OSS Presidents: Ms. Jan Kucera and Dr. Jay Alperin; as well as Board Members Bill Brant~ng, Stacy Halberg, Bob Currie and staff member Brian Ridolfo, Technical Director at Crest Theatre. He stated they had an extremely successful year and Crest Theatre sold out last year. He discussed increases regarding arts education classes, Cornell Museum attendance, community partnerships and stated they restructured their strategic plan and expanded community participation. Mr. Gillie stated they increased their endowment. They are in an economic decline and there is more competition for sponsorship dollars. He discussed programming costs for bringing in a variety of shows and programs. In 2013, the Cornell Museu~x~ will be 100 years old and Mr. Gillie discussed expenses regarding the building. Old School Square understands the City's new demographics and changes in what is going on in the community and the need to reflect this. There is a demand for innovative uses of the facility, and for more reduced fees and services. Mr. Gillie stated last year they did roughly X220,000.00 in reduced fees and services to arts and non-profit organizations. He highlighted some of the successes of the last year's season as well as some of the programs they have planned for this year. He stated he is proud of 055 partnerships. He stated Old School Square is fiscally responsible and discussed their budget and stated it is used to expand programs and the work they do. Mr. Gillie discussed the track record of Old School Square, its many contributions to the community, various organizations that Old School Square works with, programs/events that OSS offers, their goals and strategic plan. Mr. Carney stated the presentation was well done. Mrs. Gray stated Old School Square has done a great job and she is excited about the new programs targeted toward youth. Mr. Frankel stated he is excited about programs for new demographics and commented about the Old School Square partners. Mayor McDuffie stated Old School Square did a great job on the presentation. Mr. Harden stated Old School Square's liquor license request will be placed on the next agenda. 2. Friends of the Levitt Pavilion Delray_Beach Presentation Ms. Jan Kucera and Mx. Ball Bxanning presented this item. asking fox Cotxanaission consensus on whether or not this would be good to bring to Delray Beach. They discussed the history of the Levitt Foundation and the various cities that have partnered with them. They showed a video as well and discussed the details of entering into a partnership with the Levitt Foundation regarding naming rights, fundraising and dollar snatching as well as a 25 year commitment. Brian Ridolfo discussed the current state of the OSS pavilion and what structural changes or additions may need to be completed. Mr. Franl~el thanked them fox the presentation and stated he is concerned with the scheduling and the n~unber people that may attend. Mrs. Gray stated this is a great way to bring people together and would like to see the project move forward. She asked if the Friends of Levitt will raise dollars and if there will be children's shows. Mr. Carney stated this is a great thing to bring to Delray Beach and believes it will be a great success. He has na problem with renaming the facility. He asked will OSS or the city be able to use the pavilion for themselves. He discussed the 25 year lease commitment. Mayor McDuffie feels the amphitheater is dramattcally underutilized. He stated there are questions regarding logistics and financing. However, Commission is conceptually on board with this. Mx. Harden stated we are now at the point where the City Attorney should get involved to work on a contract. 3. FY 2012 Budget Mr. Harden stated he wanted Commission to review the recommendations £rom the Special Events/Grants Committee. Mrs. Gray asked if the committee for the Martin Luther King, Jr. celebration and Old School Square have asked for extra money. The City Manager stated the Library nor Old School Square asked fox additional dollars. We will fund them for the same amount they have received the last two years. Mr. Barcinski gave a brief overview of the process and stated overall the funding was lowered by X1,500.00. Mr. Frankel stated the Community Redevelopment Agency (CRA) is not interested in funding Tennis an the Avenue. Mr. Barcinski clarified this issue. 2 August 9, 201 ] Mr. Frankel stated the recommendations from the comzx~ittee look great as presented. Mr. I-Iarden discussed the Final Repoxt frorr~ the ICMA Study regarding the Police Department. He highlighted pages 16, 18, 28, 29, 33, 35 and 3$ which discussed recommendations, graphs, community patrol resources, different kinds of calls that the police department handles, categories, the front desk and community affairs. Police Chief Anthony Strianese stated Pages 1-5$ provide sumrnary and Pages 59-104 is the data. He has not reviewed this iii detail but will be looking at it. Mayor McDuffie stated this should be reviewed carefully and judiciously. The City Manager asked Commission to schedule a budget workshop for Tuesday, August 30, 2011. It was the consensus of the Commission to have the workshop as suggested by the City Manager. He informed Commission that he has met with the consultant for the Fire Assessment Study. Mayor McDuffie adjourned the Workshop Meeting at 7:59 p.xn. ~~ Clty Clerk The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the Woxkshop Meeting of the City Ca~nrnission held on Tuesday, August 9, 2011, which Minutes were formally approved and adopted by the City Commission on Au~u~st 16, 2011. ~; ~ ~ ~_ ~ ~ ..~ City Clerk NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the. official Minutes of the City Commission. They will become the official Minutes only after review and approval, which may involve amendrxzents, additions or deletions to the Minutes as set forth above. 3 August 9, 2011