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09-13-11 City Commission Workshop Mtg MinutesWORKSHOP MEETING SEPTEMBER 13, 2011 A Workshop Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Nelson S. McDuffie in the First Floor Conference Room at City Hall at 6:00 p.m., on Tuesday, September 13, 2011. Roll call showed: Present- Commissioner Thomas F. Carney, Jr. Commissioner Jay Alperin Commissioner Adam Frankel Commissioner Angeleta E. Gray Mayor Nelson S. McDuffie Absent - None Also present were - David T. Harden, City Manager Brian Shutt, City Attorney Chevelle D. Nubin, City Clerk Mayor Nelson S. McDuffie called the workshop meeting to order and announced that it had been called for the purpose of considering the following Items. WORKSHOP MEETING AGENDA 1. Grant Request for the FY 2011/2012 Budget from the Delray Beach Centennial Committee Mr. Robert Barcinski, Assistant City Manager, stated he is a part of the Centennial Committee and introduced Ms. Laura Simon. The Miscellaneous Grants Review Committee met last week to review this grant request and the recommendation is for Commission to consider this and place funding for this grant in the amount of $6,300 in next year's budget. Mrs. Gray asked if this is Delray's Centennial why is it not a big deal. She asked if communities know about this. Mayor McDuffie asked if press releases regarding the Centennial had been sent out yet. Ms. Simon reiterated what has been done so far; and discussed events that will take place in January 2012. It was the consensus of the Commission to place this in next year's budget. 2. Delray Beach Marketing Cooperative Presentation Ms. Sarah Martin presented a summary of the Delray Marketing Cooperative (DMC) strategic planning session via PowerPoint. Dr. Alperin stated he was very pleased. Mr. Carney asked how the response of businesses in the West regarding the e-xpanded effort is. Ms. Martin stated they are working on Morikarni, the Duncan Center and the Boys Market, etc. She stated they are working with the Sports Commission on some things as well. Dr. Alperin asked if the Sister Cities Committee is aware of this. Mrs. Gray discussed delegates regarding the Net Ball Tournament that will come in December. She asked if there will be events to bring traffic to businesses west of 1 -95 and Linton as well. Mx. Frankel stated this is a great year for the DMC. He stated there is some confusion with the name change for "Jazz on The Avenue" to "On The Ave ". He asked that the DMC make sure no one else is using the new name. Mayor McDuffie stated the DMC has done a great job and he thanked them for their efforts. He stated we should be ambassadors regarding the Centennial. 3. Community Redevelopment Agency (CRA.) FY 2011 -2012 Work Plan and Budget Mr. Jeff Costello, Assistant Director of the Community Redevelopment Agency (CRA) introduced Mr. Peter Arts, Board Chair and Ms. Lori Hayward, Finance Director. He conducted a PowerPoint presentation of the Fiscal Year 2010/2011 CRA work plan and the preliminary work plan for FY 2011/2012. 'Ms. Colonna described the accomplishments of the CRA for FY 2010 -2011 to date and progress on upcoming projects. Ms. Hayward explained the FY 2012 budget. Mr. Frankel stated the CRA has done a great job. He mentioned the $300,000 regarding bus shelters. He feels that maybe the CRA should look at trolleys. He mentioned he has also learned from the newspaper that we have a new Economic Development Director and feels that the city should have been informed since they participated in the process. Mrs. Gray asked about the $2 million regarding incentives specifically for the library site. She asked if there is anything in the CRA budget for affordable housing and asked about the property on SW 8t' Avenue (Carver Square). She asked about renters. David T. Harden, City Manager, discussed the environmental studies that were done for Carver Square. Mrs. Gray commended the CRA and its staff. Mr. Carney stated this was great presentation and stated the CRA does great work. Dr. Alperin mentioned the revenue that is being carried forward. He asked if it is committed to certain projects. Mayor McDuffie spoke regarding the shuttles. He stated Abbey Delray did not even know that they existed and asked staff to send them some information. He stated he was disappointed to read the newspaper and learn that the new Economic Development Director was leaving Wilford, Connecticut to come to Delray Beach. He stated the City was supposed to be involved. He thanked the CRA for the presentation. September 13, 2011 4. Discussion of the Rear /Side Door Garbage Collection Survey Mrs. Lula Butler presented this item and stated based on the survey results, residents wish to change to curbside garbage collection. She discussed the upfront costs for the change of containers. Mrs. Butler asked for Commission direction. Dr. Alperin asked if staff checked with residents of the Sherwood Development as they did with residents on the beach. He stated he does not believe his neighborhood knows what is going on. Mr. Carney discussed the survey participation. Dr. Alperin asked were the neighborhoods notified regarding the results. Mrs. Butler stated they have not been notified yet. Staff is asking for Commission direction on this tonight. Mrs. Gray stated she is in favor of staff's recommendation starting with Sherwood and to offer three (3) service categories. She mentioned costs on water bills regarding vacant properties. Mr. Frankel asked about the startup cost of $60,000. Dr. Alperin asked if people were being back billed for what the city failed to bill persons for previously. He asked that Commission take a look at this. Mayor McDuffie stated he supports staff's findings. Dr. Alperin stated he too supports staff's findings. 5. Proposed Parks and Recreation Fee Changes Mrs. Linda Karch, Parks and Recreation Director, presented this item. She reviewed fee changes based on the August 30, 2011 Commission Workshop Meeting. She stated this is mostly increasing non - resident fees. She stated staff would like to hold off on the fees regarding the SW 5* Avenue Plaza and will re -visit this issue next year. Mrs. Karch mentioned the boating fees and stated that staff will still pursue raising those fees. Staff feels that we should maintain a non - resident sports provider fee. Lastly, she commented that the Marina Rate will increase from $16 to $18 per foot. Mr. Frankel stated he is in support of the fee changes; especially the non - resident fees. Mrs. Gray stated she is in favor of the fees as proposed. Mr. Carney stated staff had done a great job regarding the fees and he is glad to see the change regarding the SW 5d' Avenue Plaza fee. Dr. Alperin asked for clarification of the resident versus non - resident provider fees. Mrs. Karch stated there is no charge for residents and there is a $10 charge for non - residents. Dr. Alperin asked who is going to verify residency. The City Manager stated we can audit the addresses. Mrs. Gray asked if staff can take a look at rentals of our fields. Mr. Harden stated the fee schedule will be placed on the agenda next week. Mayor McDuffie adjourned the Workshop Meeting at 7:35 p.m. September 13, 2011 City Clerk The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the Workshop Meeting of the City Commission held on Tuesday, September 13, 2011, which Minutes were formally approved and adopted by the City Commission on October 18, 2011. City Clerk NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become the official Minutes only after review and approval, which may involve amendments, additions or deletions to the Minutes as set forth above. 4 September 13, 2011