09-13-11 Workshop MeetingCITY COMMISSION
CITY OF DELRAY BEACH, FLORIDA
WORKSHOP MEETING - TUESDAY, SEPTEMBER 13, 2011
6:00 P.M. DELRAY BEACH CITY HALL FIRST FLOOR CONFER ENCE
ROOM
The City will furnish appropriate auxiliary aids an d services where necessary to afford an individual with a disability an
equal opportunity to participate in and enjoy the b enefits of a service, program, or activity conducte d by the City.
Contact Doug Smith at 243-7010, 24 hours prior to the program or activity in order for the City to reasonably
accommodate your request. Adaptive listening device s are available for meetings in the Commission Cham bers.
WORKSHOP AGENDA
1. Grant Request for the FY 2011/2012 Budget from the Delray Beach Centennial Committee
2. Delray Beach Marketing Cooperative Presentation
3. Community Redevelopment Agency (CRA) FY 2011/20 12 Budget and Work Plan
4. Discussion of the Rear/Side Door Garbage Collec tion Survey
5. Proposed Parks and Recreation Fee Changes
6. Commission Comments
Please be advised that if a person decides to appea l any decision made by the City Commission with res pect to any
matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and
evidence upon which the appeal is based. The City n either provides nor prepares such record.
MEMORANDUM
TO:Mayor and City Commissioners
FROM:Robert A. Barcinski, Assistant City Manager
THROUGH:David T. Harden, City Manager
DATE:September 7, 2011
SUBJECT:AGENDA ITEM WS.1 - WORKSHOP MEETING OF SEPTEMBER 13, 2011
GRANT REQUEST FOR THE FY 2011/2012 BUDGET FROM THE DELRAY BEACH
CENTENNIAL COMMITTEE
ITEM BEFORE COMMISSION
City Commission is requested to consider approval o f a grant request for the FY11-12 budget in the
amount of $6,300 received from the Delray Beach Cen tennial Committee to help offset costs for
Centennial activities.
BACKGROUND
Attached is a grant request, history information, l ist of committee members, budget, schedule of key
Centennial activity dates and sponsor opportunities for the Centennial Celebration activities.
The City Manager’s grant committee reviewed this request on Wednesda y, September 7, 2011 and
unanimously recommended approval.
The Centennial committee has been meeting since Apr il to plan activities to celebrate the 100 th birthday
of the incorporation of the Town of Delray. Our goa l was not to create new events, but to incorporate
the Centennial theme into existing events. The even t schedule attached reflects the success we have ha d
getting other organizations involved in the celebra tion.
The attached budget indicates projected revenue sou rces with a projected expense budget.
To date, the committee has raised over $8,000 in sp onsorships and over $8,000 in in-kind services. In
addition, the CRA paid for the design and purchase of the banners now hanging on street light poles.
The primary celebration is part of “On the Avenue” to be held on October 6, 2011 from 6:30 p.m. to
10:30 p.m. The Delray Beach Marketing Cooperative h as incorporated the Centennial theme into this
event. There will be bands from different eras in d ifferent blocks, historic photo displays with video
viewing of the “Then and Now” video as well as the Spady video, an area set up fo r games and fun,
such as jacks, hula hoops, hopscotch, jump rope, as well as others. Mayors and Commissioners present
and past will be invited to help kick off this even t. Another key event will be the Grand Finale, Janu ary
27 & 28, 2012 with the re-creation of the play “Fro m Linton with Love” and other final showcase
activities.
The funds requested will help offset costs primaril y for these two activities. If
the Commission consensus is to fund this grant, it will be incorporated into the budget proposal for y our
September 20, 2011 hearing and final approval of th e budget.
MEMORANDUM
TO:Mayor and City Commissioners
FROM:David T. Harden, City Manager
DATE:September 7, 2011
SUBJECT:AGENDA ITEM WS.2 - WORKSHOP MEETING OF SEPTEMBER 13, 2011
DELRAY BEACH MARKETING COOPERATIVE PRESENTATION
ITEM BEFORE COMMISSION
The Delray Beach Marketing Cooperative will provide a presentation on their Strategic Plan for FY
2011/2012 and three year goals.
Strategy Session I & II
2011-2012
Goal Setting-Why?
Goals Provide Direction
Goals tell you how far you’ve
traveled
Goals help to make your
overall vision attainable
Goals clarify everyone’s role
Goals give people something
to strive for
The Delray Beach Marketing Cooperative’s mission is to attract people
to the City, create a positive image and increase a wareness of Delray
Beach for a positive economic impact through destin ation marketing,
marketing programs, events and community collaborat ion.
1.Destination Marketing
2.Special Events
3.Marketing Programs
4.Community Collaboration
5.Support DMC Partners
Suggested Goals For Each Strategy
Destination Marketing
1.Increasing Awareness
of Delray Beach
1.Locals
2.Regional
3.Statewide
4.National
5.International
2.Increase Occupancy
and Attendance Rates
of Hotels, Attractions
and Events (In Season/
Out of Season)
Destination Marketing
2011-2012 Goals
1.Create a baseline of
Attendance for the
Hoteliers, Attractions
and Events
2.5% increase in Bed Tax
Revenues for Delray
Beach
3.2,000,000 impressions in
travel related publicity
4.250 Travel Package
Inquiries and/or
Bookings
5.75% hotel involvement in
programs and
partnerships
6.1 Social Media Campaign
per quarter to
incorporate 1 post per
week
7.2 Public Relations
Meetings Per Month
(meeting planners, travel
websites, etc.)
8.Raise $50,000 in fiscal
year 11-12 for marketing
and advertising
Special Events
1.Identifying New
Revenue Streams Not
Tied Directly to
Sponsorship Dollars
and In-kind Donations
2.Engaging the
Community
Organizations, Non-
Profits and Business
Sector as they relate to
a Destination
Special Events
2011-2012 Goals
1.Generate 25% profit for
each event
2.Increase attendance in
“On The Ave” (formerly
Art & Jazz On the Ave)
3.Generate 12,000,000
impressions in event
marketing
Marketing Programs
1.Engaging the Business
Sector of All of Delray
Beach as they relate to
the Destination
2.Enhance Economic
Prosperity through
Innovative Marketing
Techniques (Not only
Technology
Marketing Programs
Goals 2011-2012
1.Create a baseline of
usage for WiFiProject
2.Create 2 registry
consumer promotions
throughout the year
Community Collaboration
1.Engaging and
Partnering with
Community
Organizations
Community Collaboration
Goals 2011-2012
1.Create a baseline for
partnerships created
and/or fostered
2.Survey existing
partnerships
Supporting the Goals
of the Four Partners
1.Creating Positive
Economic
Development
2.Providing Services or
Promotion of Services
for Each Partner
Supporting the Goals of the 4 Partners
Goals 2011-2012
1.Quarterly Meeting
with each partner to
ensure needs are being
met
Financial Stability
1.Generate New and
Consistent Revenue
Streams Outside of
Sponsorship Dollars
2.Establish and Grow a
Cash Reserve
Financial Stability
Goals 2011-2012
1.Create 2 new revenue
streams
2.Grow a $15,000 cash
reserve
3 Year Long Term Goals
1.Expanded Staff Structure
Executive
Director
Social Media/
SEO Consultant
Destination
Marketing
Manager
PR/Special
Events Manager
Part Time
Executive
Assistant
Sponsorship
Consultant(s)
Intern
Position(s)
3 Year Long Term Goals
1.Partner Contributions
Decrease as a
Percentage of Total
Revenue
2.Develop Consistent
Revenue Stream for
Destination Marketing
3.Accreditation and
Awards for Staff and
DBMC
Thank you!
DBMC Staff
Sarah Martin ,
Executive Director
Stephanie Immelman ,
Destination Marketing Manager
Jamie Salen ,
PR/Special Events Manager
Selma Kleinman ,
Executive Assistant
MEMORANDUM
TO:Mayor and City Commissioners
FROM:Diane Colonna, CRA Executive Director
THROUGH:David T. Harden, City Manager
DATE:September 8, 2011
SUBJECT:AGENDA ITEM WS.3 - WORKSHOP MEETING OF SEPTEMBER 13, 2011
CRA FY 2011/2012 BUDGET AND WORK PLAN
ITEM BEFORE COMMISSION
Discussion of the proposed CRA Budget and associate d Work Plan for FY 2011-2012. The work plan
provides a description of the major projects and in itiatives that will be addressed during the fiscal year
(October 1, 2011 through September 30, 2012).
Staff will make a presentation reviewing the Budget and various projects included in the Work Plan.
Adoption of the budget is scheduled for the Septemb er 22, 2011 CRA Board meeting.
MEMORANDUM
TO:Mayor and City Commissioners
FROM:Lula Butler, Director, Community Improvement
THROUGH:David Harden, City Manager
DATE:September 8, 2011
SUBJECT:AGENDA ITEM WS.4 - WORKSHOP MEETING OF SEPTEMBER 13, 2011
PRESENTATION ON GARBAGE SERVICE SURVEY RESULTS
ITEM BEFORE COMMISSION
Staff presentation on the survey results from resid ents currently receiving rear/side yard garbage ser vice
under the City’s contract with Waste Management, Inc. The survey w as designed to determine if
residents living on the Barrier Island and in the S herwood Park subdivision wanted to continue with th e
current rear/side yard service or change to curb-si de service.
BACKGROUND
During 2009, a resident began investigating various aspects of the City’s Solid Waste and Recycling
collections, including management and administratio n of our Franchise Agreement, with Waste
Management. In an effort to resolve the resident’s questions, City staff conducted a detailed analys is of
the Residential Solid Waste & Recycling program and Service Category Total Unit Count. One of the
tasks completed by the Community Improvement Depart ment in March, 2010, was a comprehensive
field count (verification) of all residential units into the four (4) service categories: A-GAR (curb-side),
B-GAR (rear/side yard), C-GAR (curb-side bags) & D-GAR (multi-family, dumpster/roll-off
containers).
One of the recommendations contained in the final r eport accepted by the Commission in July, 2010,
was that all B-GAR (rear/side yard) service areas should have the opportunity to express their opinion
on whether they prefer to retain rear or side yard service at a higher cost. Residents in all four (4)
categories are required to bring recycling containe rs to the curb-side for service. The survey was mailed
on November 19, 2010, with a request to return by D ecember 21, 2010, to residents living in Sherwood
Park and the Barrier Island. The results of the sur vey are as follows:
Area
Serviced
Number of
SurveysMailed
Survey Results Rear/Side
Yard (Keep
Service)
Survey
Results Curb
Side
(Change
Service)
Number/% of
SurveyResponses
Received
Waste Management has the equipment and resources to facilitate the change in service should the
Commission wish to move forward based on the survey results. The City is responsible for supplying
the standardized carts. Based on the number of unit s within the survey areas, the up-front cost for the
containers is estimated at approximately $60,000. S taff believes it is in the City’s best interest to reduce
the number of service categories offered to residen ts; most municipalities offer two (2) categories, c urb-
side and multi-family containerized. Also, after the survey deadli ne, staff received several inquiries and
office visits from residents living on the Barrier Island on the accuracy of the survey results. In fa ct,
three (3) citizens insisted on reviewing and counti ng each survey that was returned.
Sherwood Park 170 49 75 124 (72.9%)
Barrier Island 870 191 348 539 (62.0%)
Grand Totals 1040 240 423 663 (63.8%)
RECOMMENDATION
Staff is recommending we move forward with the chan ge from rear/side yard to curb-side service for
Sherwood Park as soon as practical (coordination wi th Waste Management and availability of City-
issued carts) and that we have further discussion w ith the Beach Property Owners Association and
additional notice to residents on the Barrier Islan d regarding changing their service effective March,
2012.
MEMORANDUM
TO:Mayor and City Commissioners
FROM:Linda R. Karch, Director of Parks and Recreati on
THROUGH:David T. Harden, City Manager
DATE:September 8, 2011
SUBJECT:AGENDA ITEM WS.5 - WORKSHOP MEETING OF SEPTEMBER 13, 2011
PROPOSED PARKS AND RECREATION FEE CHANGES
ITEM BEFORE COMMISSION
The item before Commission is a further review of p roposed Parks and Recreation Fee Changes for FY
11-12.
BACKGROUND
Attached for City Commission review are the propose d Parks and Recreation fee changes for FY 11-
12. These proposals have been modified to incorpo rate Commission comments from the August 30
Budget Work Session. Staff recommends increasing v arious non-resident fees, implementing a new
non-resident participant fee for recreational and trave l leagues, and increasing the fee for charter boats
to dock at Veterans Park. The possible additional General Fund revenue for FY 11-12 is $39,900.
Changes to the fee recommendations previously prese nted to Commission include:
Special Project Fund Column:
A new column has been added designating programs th at are administered through the Special Projects
Fund. This fund allows revenues to come in and be paid out for these programs on a revolving basis
separate from the General Fund. Some of these prog rams also provide a contribution to the General
Fund, and any additional revenue estimates shown on the attached sheet are for the General Fund
portion.
Programs:
Staff recommends increasing the non-resident fee for many programs. Some of the progra ms and
activities that will be affected are: Senior Bridge Dues, Youth Basketball, Tennis Camp, Rocks
Football, Senior Games, etc (Note - the Rocks Football early registration fee for resi dents is reduced by
$5 to create the $10 resident/non-resident fee diff erence). The increased fees result in a non-resident fee
that is $10 higher than the resident fee for most o f the programs. Some programs with higher fees hav e
greater than a $10 difference between resident and non-resident fees.
Participant Fees:
Staff has provided revenue estimates for implementa tion of the participant fee previously presented to
the Commission: Recreational Leagues $5 resident $10 non-resident; Travel/Competitive L eagues $15
resident $20 non-resident; Adult Sports Participat ion $15 resident $20 non-resident for an estimated
General Fund revenue increase of $26,625.00 (higher estimate than provided previously). As the
attached survey shows, however, of the larger citie s in Palm Beach County only Wellington charges a
participant fee for residents. Also, volunteer spo rts organizations which provide sports programs for
youth are of value to everyone in the City because they keep young people involved in constructive,
character building activities, thus helping to mini mize youth crime. For this reason I do not recomme nd
implementation of a participant fee for residents w hich might well discourage participation in these
leagues. A separate attachment shows the revenue e stimates for a number of different combinations of
resident and non-resident fees for participants.
SW 5th Avenue Plaza:
Staff originally recommended charging a fee for the new SW 5th Avenue Plaza. Staff received
feedback from The Mosaic Group that produces events at the plaza that they could no longer use the
facility if the proposed fee was charged. After fu rther review, staff feels that it may be best to no t
implement this charge at this time and to revisit t his fee for Fiscal Year 12-13. However, The list of
users of the plaza is attached and the Commission m ay wish to consider fees for some other classes of
users to help offset the expense of plaza maintenan ce.
RECOMMENDATION
Staff requests Commission direction regarding the p roposed Parks and Recreation Fee Changes for FY
11-12.
City of Delray Beach - Parks & Recreation Fee Review - FY 2011-2012
DEPARTMENT: Parks & Recreation
Fee CategoryFee Sub-CategoryLast IncreasedFY 10-11 Fee FY 11-12 Recommended
Fee
FY 11-12 Increased
Revenue Comments Special Project
Fund Program?
Veterans ParkSenior Bridge Dues09-10res.-$15 non-$20res-$15 non-$25$100.00Increased non-resident fee
Veterans ParkChess Dues09-10res-$20 non-$25res-$20 non-$30 $60.00Increased non-resident fee
Veterans ParkShuffleboard Dues2009yr-$10 half yr-$5yr-$15/re s $25/non$75.00No half year fees; Incresed resident/non-
resident fee
Veterans ParkLawn Bowling09-10res $40 non $45res-$40 non-$50$3 0.00Increased non-resident fee
Veterans ParkPayment collected from
instructor
200925%/resident 35%/non-
resident
no change-
Veterans ParkDay Bus Trips-
Overhead Charge
09-10res $5 non $10res $5 non $15$75.00Increased non-residen t feeYes
Community CenterYouth Basketball09-10res-$35 non-$40res-$35 no n-$45$125.00Increased non-resident feeYes
Community CenterAerobics Payment
collected from
instructor
200925%/resident 35%/non-
resident
no change-
Pompey ParkTee-Ball09-10res-$30 non-$35res-$30 non-$40$50 .00Increased non-resident feeYes
Pompey ParkDominos Tournament09-10res-$30 non-$35Delete Fe eNot held for 2years suggest deletion
Pompey ParkYouth Track and Field09-10res-$40 non $45res-$40 no n-$50$60.00Increased non-resident feeYes
Pompey ParkPee Wee Tennis Clinic09-10res-$25 non-$30res-$25 non-$35$25.00Increased non-resident feeYes
Pompey ParkSummer Tennis Camp09-10res-$35 non-$40res-$35 n on-$45$50.00Increased non-resident feeYes
Pompey ParkSuper Sport Saturday $10/res $20/nonNANew for FY 2012Yes
Pompey ParkMartial Arts 25%/resident 35%/non-
resident
NANew for FY 2012
Pompey ParkSaturday Crafts $3.00NANew for FY 2012Yes
Pompey Park - Family Fun DayFood Booth09-10$200.00$150.00Decre ase charge to increase number of
participants
Yes
Pompey Park - Family Fun DayNon-Food Booth09-10$175.00$100.00D ecrease charge to increase number of
participants
Yes
Pompey Park - Family Fun DayAdditional Footage per
foot
$5.00Delete FeeNot used
Pompey Park - Family Fun DayTent Rental09-10$125.00no change-Yes
Pompey Park - Family Fun Dayentry fee for talent
show
09-10res-$30 non $35res-$30 non-$40$50.00Increased non-re sident feeYes
Pompey Park - Family Fun Dayentry fee for food
contest
09-10res-$65 non-$70res-$65 non-$75$50.00Increased non-r esident feeYes
Pompey ParkTravel Basketball 10-11res-$40 non-$45res-$40 non-$50$50.00Increased non-resident feeYes
Pompey ParkYBOA BB
Tournament/team
08-09$295.00$150.00$375.00No teams at $295Yes
Pompey ParkAdult Basketball
League/team
08-09$150.00no change-Yes
Pompey ParkAll Star Cheerleading 09-10res-$55 non-$60res-$6 5 non-$75$250.00Increased resident/non-resident feeYes
Pompey Park - RocksEarly Registration09-10res-$70 non-$75res-$6 5 non-$75$80.00Reduced resident early registration fee Yes
Pompey Park - Rocks1st Child Resident09-10$75.00no change-Yes
Pompey Park - Rocks1st Child Non-resident09-10$80.00$85.00$20.00Increased non-resident feeYes
1 9/9/11
DEPARTMENT: Parks & Recreation - Continued
Fee CategoryFee Sub-CategoryLast IncreasedFY 10-11 Fee FY 11-12 Recommended
Fee
FY 11-12 Increased
Revenue Comments Special Project
Fund Program?
Pompey Park - Rocks2nd Child Resident09-10$70.00no change-Yes
Pompey Park - Rocks2nd Child Non-resident09-10$75.00$80.00 $20.00Increased non-resident feeYes
Pompey Park - Rocks3rd Child Resident09-10$65.00no change-Yes
Pompey Park - Rocks3rd Child Non-resident09-10$70.00$75.00 $10.00Increased non-resident feeYes
Pompey Park - Rocks4th or more Child
Resident
09-10$60.00no change-Yes
Pompey Park - Rocks4th or more Child Non-
resident
09-10$65.00$70.00$10.00Increased non-resident feeYes
Pompey ParkYouth flag football09-10res-$30 non-$35res-$30 non -$40$50.00Increased non-resident feeYes
Pompey ParkDiamonds and Pearls09-10res-$30 non-$35res-$30 no n-$40$30.00Increased non-resident feeYes
Pompey ParkDelray Divas09-10res-$30 non-$35res-$30 non-$40 $30.00Increased non-resident feeYes
AquaticsSwim Team
Membership
09-10$60.00res-$60 non-$70$70.00Increased non-resident fe eYes
AquaticsIndividual Swim Lessons09-10res-$45 non-$50res-$45 non-$55$30.00Increased non-resident fee
AquaticsSwim Training2009$40.00no change-
AquaticsLifeguard Challenge2009$45.00no change-
AquaticsGroup Swim Lessons 09-10res-$30 non-$35res-$30 no n-$40$30.00Increased non-resident fee
AquaticsDaily swim passchild/senior$1 - adult$2child/senior$2 - adult$3$4,000.00This fee has never been increased
AquaticsResident annual swim
pass
child $5 senior $50 adult
$60
child $15 senior $60
adult $70
$800.00This fee has never been increased
AquaticsNon-resident annual
swim pass
child $10 senior $100
adult $120
child $30 senior $120
adult $140
$400.00This fee has never been increased
AquaticsWater Safety Instructor
Class
res $200 non $225$1,500.00New for FY2012Yes
AquaticsLifeguard Instructor res $200 non $225$1,500.00New for FY2012Yes
AquaticsLifeguarding res $150 non $175$700.00New for FY2012Yes
AquaticsHydro-Tone Class res $10 non $20$200.00New for FY2012
AquaticsAqua Splash Program res $10 non $20$200.00New for FY2012
AquaticsJr. Lifeguard Program2009$8.00res $20 non $30$260.00 Increased resident/non-resident feeYes
Ocean Rescue/Jr. Lifeguardspring registration fee09-10res-$50 non-$55res-$50 non-$60$50.00Increased non-resident feeYes
Ocean Rescue/Jr. Lifeguardsummer registration fee09-10res $120 non $130res-$120 non-$150$130.00Increased non-resident fee Yes
Ocean Rescue/Jr. LifeguardFall registration fee res $20 non $30$150.00New for FY2012Yes
Teen CenterTeen Center
Membership
09-10res $5 non $10res $10 non $20Already planned in budgetYes
Teen CenterSkate Park Membership09-10res $5 non $10res $10 non $2 0Already planned in budgetYes
Teen CenterSkate Camp/session09-10res $150 non $175res$120 no n$150Reduced to attract more participantsYes
Special Events - Sr. GamesRegistration(includes
one event)
09-10$20.00res $25 non $35$260.00Increased registration fee fo r
resident/non-resident
Yes
Special Events - Sr. GamesAdditional Events08-09$5.00no change-Yes
Special Events - Sr. GamesAdditional Fee for
Bowling
08-09$4.00no change-Yes
Special Events - Sr. GamesAdditional Fee for
Tennis
08-09$10.00no change-Yes
Special Events - Sr. GamesAdditional Fee for
Permit Golf
08-09$35.00no change-Yes
Special Events - Sr. GamesAdditional Fee for Non-
p Golf
08-09$40.00no change-Yes
Special Events - Sr. GamesClosing Ceremony -
Additional person for
dinner
09-10$20.00no change-Yes
2 9/9/11
DEPARTMENT: Parks & Recreation - Continued
Fee CategoryFee Sub-CategoryLast IncreasedFY 10-11 Fee FY 11-12 Recommended
Fee
FY 11-12 Increased
Revenue Comments Special Project
Fund Program?
Athletics Golf League09-10res-$30 non-$40no change-Yes
Athletics Adult Athletics League
Fees
2009$375/b-ball team$400/b-ball teamNA Yes
Athletics Adult Athletics League
Fees
09-10$450/softballno change-Yes
Athletics Kids Fest/Health Fair
Vendor Fees
2009 $42.25 Commercial/
$35.00 Non-Profit
$50.00 Commercial/
$35.00 Non-Profit
$100.00 Yes
Athletics Turkey Trot – Pre
Registration
09-10$25 Run/$20 Walkno change-Yes
AthleticsTurkey Trot - Day of
Fees
09-10$30 Run/$25 Walkno change-Yes
Athletics Dad&Daughter Dance09-10res-$27 non $32res $30 non$40 $100.00Increased registration fee for
resident/non-resident
Yes
Catherine Strong ParkStart Smart Programs09-10res-$15 non-$20res $2 0 non $30$120.00Increased registration fee for
resident/non-resident
Yes
Catherine Strong ParkSummer Camp
Registration fee
2009$25.00no change-
Catherine Strong ParkSummer Camp fee09-10$400 res $440 non no ch ange-Yes
Catherine Strong ParkHoliday Camp res $100 non $120$300.00New program FY2012Yes
Pompey ParkTennis Lessons (Private)09-10$25 /hr $15per1/2 hr res-$25/hr $15/half hr.
non $35/hr $25/half hr.$100.00Increased non-resident fee Yes
Pompey ParkTennis Lessons (Group)09-10$40 per groupno chang e -Yes
After SchoolRegistration Fee2009$25.00no change-
After SchoolMonthly Fee2009$55.00no change-
After SchoolMonthly Fee - Enrolled
with Family Central
09-10$36.00no change-
Summer CampSummer Camp fees09-10$545.00 res fee $480 registration
fee $25; non-res fee
$500 registration fee $25
Camp fees reduced to attract more
participants.
Yes
Subtotal: Projected Additional Revenue - Program/Camp Fees $12,675.00
3 9/9/11
Fee CategoryFee Sub-CategoryLast IncreasedFY 10-11 Fee FY 11-12 Recommended
Fee
FY 11-12 Increased
Revenue Comments
ParkOld School Square-one
area rental
09-10$220/4hrs; $400/dayno change-non-profit $110/4hrs;$2 00/day
ParkOld School Square-two
area rentals
09-10$440/4hrs; $800/dayno change-non-profit $220/4hrs;$4 00/day
ParkOld School Square-
entire park
09-10$660/4hrs; $1,000/dayno change-non-profit $330/4hrs;$600/day
ParkOld School Square-
water hook up
09-10Min. $20 no change-
ParkOld School Square-
electric
09-10$20 flat feeno change-
ParkSW 5th Ave. Plaza -Staff recommends to revisit this fee next
fiscal year 12-13
ParkCharter Boats$250/occurrence$300/occurrence$600.00Will require amendment to City Code
Section 92.15 E.
ParkBeach Sailboats StorageFY 10-11$250/yrno change-
Subtotal: Projected Additional Revenue - Park Rental/Sa ilboat $600.00
DEPARTMENT: Parks and Recreation - Recommended Park Rental -Boat Fee Changes
4 9/9/11
Fee CategoryFee Sub-CategoryLast IncreasedFY 10-11 Fee FY 11-12 Recommended
Fee
FY 11-12 Increased
Revenue Comments
ROOM RENTALS
FacilitiesSingle room08-09$30/3hrsno change-50% non-profi t
Facilities2-way room09-10$60/3 hrsno change-50% non-profit
Facilities3-way room09-10$90/3hrsno change-50% non-profit
FacilitiesKitchen08-09$30/3hrsno change-50% non-profit
FacilitiesRoom fee for additional
hrs.
08-09$20/hrno change-
Facilities
Homeowners
Association-Mon.-Fri.
only
09-10$10/2hr maximumno change-$10 per meeting; 2hour maximum
FacilitiesCommunity /Civic
Groups
09-10$10 per mtg./2hr maxno change-
GYMNASIUM
Facilities Gymnasium (no
admission fee)
FY 10-11$100/hr*no change-
FacilitiesGymnasium fee for
additional hrs.
08-09$40/hrno change-
FacilitiesGymnasium (with
admission)
FY 10-11$1,000 flat rate + room
rental
no change-non-profit 50% of fee
SKATE PARK
FacilitiesSkate Park - no
admission
FY 10-11$45/hr*no change-
FacilitiesSkate Park - admission
charged
FY 10-11$300 flat rate + room
rental
no change-non-profit 50% of fee
POOL RENTAL
FacilitiesPool (includes 2 guards-
up to 50guests)
FY 10-11$100/2hr minimum*no change-
FacilitiesAdditional Hours09-10$35/hr*no change-
FacilitiesAdditional Lifeguard09-10$25/hr*no change-
AFTER HOURS/WEEKEND SUPERVISOR FEE (all rentals)
FacilitiesAfter Hours Supervisor
Fee
FY 10-11$30/hr*no change-
GYMNASIUM/MULTI DAY EVENT (2 or more days -includes Supervisor fee)
Facilities Half Day Event (6 or less
hours)
New Fee FY 10-11$500/day*no change-
Full Day Event (over 6
hours)
New Fee FY 10-11$1,000/day*no change-
DEPOSIT *non-profit 50% of fee
FacilitiesRooms/Pool08-09$100.00no change-
FacilitiesGymnasium/Skate Park 08-09$200.00no change-
Subtotal: Projected Additional Revenue - Facilities NA
DEPARTMENT: Parks and Recreation - Recommended Facility Fe es
5 9/9/11
Fee CategoryFee Sub-CategoryLast IncreasedFY 10-11 Fee FY 11-12 Recommended
Fee
FY 11-12 Increased
Revenue Comments
FIELD RENTAL
Field Rental for Sports Fields09-10$50/2hrsno change-
Field Field Lights09-10$30/hrno change-
FieldField Lines-
Soccer/Baseball
New Fee FY 10-11per field: $35 -
Soccer $25 -
Baseball
no change-For non-City sports providers charge is per
field rental (including tournaments except
at Miller Park where Bucky Dent's School
charges for field lining)
FieldSupervisor Fee09-10$25/hrno change-
TOURNAMENT FEES
FieldTournament FeesNew Fee FY 10-11$100/teamno change-For non -City sports providers; non-profit
50% of fee
Concession BuildingPercentage for use of
building
New Fee FY 10-11 60% Home league; 40%
Tournament Host
no change-60/40 split for non-City sports providers;
100% to City leagues for home league
events
SPORTS PROVIDER FEES
Youth Recreation Leagues $5/child res; $10/child
non
$10,500.00New possible fee for FY 11-12
Travel Leagues res $15; non $20$7,875.00New possible fee for FY 11-12
Adult Participants (18yrs +)res $15; non $20$8,250.00New possible fee for FY 11-12
Total anticipated revenue for
Sports Provider Fees
$26,625.00
Subtotal: Projected Additional Revenue - Field and Spo rts Provider Fees$26,625.00
TOTAL ADDITIONAL PROJECTED REVENUE FOR FY 11-12 - PARKS & RECREATION:$39,900.00
DEPARTMENT: Parks and Recreation - Recommended Field Fees and Sports Provider Fees
6 9/9/11
Parks & Recreation –Sports Provider Fees
Information on other organization’s sports provider
fees:
•Boynton Beach –Only receive revenue from field rentals;
may look into a participant fee
•Boca Raton -$40 participant fee for non-residents; also
charge rental fees
•Lake Worth –Only receive revenue from field rentals and
tournament costs (tournament fees: $90 per team)
•Wellington -$25 participant fee
•West Palm Beach -No charge for City sports providers;
$25/hour rental fee for teams without City contract
•Pompano Beach –No revenue received from sports
providers
USAGES OF WEST ATLANTIC AVENUE PLAZA PARK
(S.W. 5 th Avenue Park)
1/27/11 Art & Jazz (Stephanie Immelman) 6 – 10 PM
2/3/11 African mask & drumming (Stephanie Immelman) 3 – 9 PM
2/9/11 Women’s Film Festival (Stephanie Immelman) 6 – 9 PM
2/27/11 Closing ceremony – Black History (Stephanie 2 – 6 PM
Immelman)
3/12/11 Daughter of Zion gospel concert 3:30 – 7 P M
4/15/11 Pat Truscello – dance practice 7:30 – 8:30 P M
4/23/11 Resurrection Life Fellowship gospel concert 10 A M – 2 PM
5/7/11 Daughter of Zion gospel concert 3:30 – 7:3 0 PM
5/21/11 Mosaic Group – marketplace 8 AM – 3 PM
5/28/11 House of God gospel concert 5 – 9 PM
6/4/11 Atlantic H.S. Parents Basketball bbq fundraise r 10:30 AM–3:30 PM
6/18/11 Mosaic Group – marketplace 11 AM – 7 PM
7/4/11 Talent show fundraiser 11 AM – 7 PM
7/16/11 Mosaic Group – marketplace 11 AM – 7 PM
7/23/11 House of God gospel concert 5 – 9 PM
7/30/11 Atlantic H.S. Parents Basketball bbq fundraise r 10 AM – 4 PM
8/6/11 GT Promotions – Back to School Bash 9 AM – 6 PM
8/13/11 Lillie Harris – church function 3 – 8 PM
8/14/11 Kristina Maricic – music video taping 12 – 8 P M
8/19/11 Kristina Maricic – music video taping 5 – 8 PM
8/20/11 Mosaic Group – marketplace 11 AM – 7 PM
8/21/11 Kristina Maricic – music video taping 12 – 8 P M
FUTURE SCHEDULED BOOKINGS
9/3/11 Reginald Harris – gospel singing & food 8 AM – 8 PM
9/10/11 House of God gospel concert 10 AM – 8 PM
9/17/11 Mosaic Group – marketplace 11 AM – 7 PM
9/24/11 St. Paul’s Missionary Baptist Church food fundra iser 10 AM – 6 PM
10/1/11 Higher Level of Faith yard sale & food sale 8 AM – 6 PM
10/6/11 Prep & Sports jazz & gospel concert 4 – 7 PM
10/8/11 Lillie Harris – church function 3 – 7 PM
10/9/11 Refreshing Spring Ministry gospel tribute 4 – 7 PM
10/15/11 Mosaic Group – marketplace 11 AM – 7 PM
10/30/11 GT Promotions – Octofest 9 AM – 6 PM
11/12/11 House of God gospel concert 10 AM – 5:30 P M
11/19/11 Mosaic Group – marketplace 11 AM – 7 PM
12/10/11 GT Promotions – Holiday Fest 9 AM – 5:30 PM
12/17/11 Cornerstone Bible Fellowship outreach 8 AM – 5:30 PM
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