02-10-98 Town Hall Mtg AGENDA
CITY OF DELRAY BEACH, FLORIDA
ANNUAL TOWN HALL MEETING AND INFRASTRUCTURE PUBLIC HEARING
TUESDAY, FEBRUARY 10, 1998, AT 7:00 P.M.
THE CREST THEATER AT OLD SCHOOL SQUARE
ORDER OF PRESENTATION
7:00 p.m. C~T,T, TO ORDER AND WELCOME
* Mayor Jay Alperin
7:05 p.m. LAND USE ISSUES & TRENDS/COMP~SIVE PLAN REPORT
* N. Willard Schwartz
Planning and Zoning Board Chairperson
7:10 p .m. COMMUNITY ]~RDEVELOPMENT AGENCY STATUS REPORT
* John Weaver, CRA Chairperson
7:15 p.m. STATE OF THE CITY REPORT
* David T. Harden, City Manager
7:30 p.m. TOWN HALL MEETING & INFRASTRUCTURE HEARING
OPEN MICROPHONE
* Public Comments
* Concluding Remarks by Commissioners, if desired
* Adjournment
The City will furnish auxiliary aids and services to afford an
individual with a disability the opportunity to participate in and
enjoy the benefits of a service, program or activity conducted by the
City. Contact Doug Randolph at 243-7127 (voice) or 243-7199 (TDD),
24 hours prior to the event in order for the City to accommodate your
request. Adaptive listening devices are available for meetings in
the Commission Chambers.
*********************************************************************
WORK PROGRAM
FISCAL YEAR 1998
COMMUNITY REDEVELOPMENT AGENCY
CITY OF DELRAY BEACH, FLORIDA
August 7, 1997
Revised February 9, 1998
WORK PROGRAM
1998
I. INTRODUCTION
The Community Redevelopment Agency of Dekay Beach, Florida was created ia 1985 by
the City of Delray Beach. Its first operating year commenced ia 1986. The Agency is a
dependent taxing district, and its principal source of revenue is from contributions made
by the City of Delray Beach and Palm Beach County to the CRA tax increment trust fund.
The contributions are derived from real estate taxes collected by the City and County. The
CRA's portion is the incremental difference (increase) between the 1985 base year assessed
value of the district and the current year's. In 1987, the Agency collected $105,000 ia
revenue compared to 1998, $1,025,000. Refer to Table I for an historical summary of
CRA tax contributions.
The district's boundaries generally run from the Atlantic Ocean to Interstate 95, from SW
10th Street to the northern boundary of Delray Beach. The residential areas east of the
Intracoastal are excluded as well as the northern neighborhoods of Lake Ida and others.
The district contains 1,915 acres and is approximately 55 % residential, 39 % commercial,
and 6 % industrial and public lands. The population of the district estimated ia 1990 by the
U.S. Census amounted to 13,902 residents of which 66% are African-American and
Caribbean-American, 31% white, and 2 % Hispanic-American and native American.
The programs of the Agency include housing, economic development, and redevelopment.
The Agency serves as the lead agency for downtown parking and for preparing
redevelopment plans for commercial districts. The life span of the Agency is for 30 years
or until the slum and blight is eliminated and the redevelopment catalyst is no longer
required. The Agency's purpose is to protect and enhance the tax base of the district and
to eliminate slum and blight. During the 1970's and 1980's and even in the early 1990's,
the downtown commercial area of the CRA district experienced severe tax value erosion.
However, as a result of the CRA, City, County, and private investment, the tax base is
rising.
WORK PROGRAM
1998
I. DEBT SERVICE/BORROWING
The CRA, in 1997, borrowed additional monies to f'mance three new program projects.
These include acquisition of several properties in the 300 and 400 Block of West Atlantic
Avenue and the acquisition of several parcels of land in Block 76 of the Central Business
District. The total new proceeds of a 1997 bond issue amounted to approximately
$2,600,000. The current debt service from the 1993 bond issue was consolidated with the
new debt. The new debt amounts to $7,120,000.
II. PROJECTS
A. Old School Square. The CRA has funded approximately three and one-half years
of the debt service for the Old School Square loan from the City for the Crest
Theater. The total amoum expended through FY 1995 has been $150,210,
however, the CRA did not fund any monies in FY 1996 and FY 1997 and will not
fund any in FY 1998.
B. Municipal Tenni.q Center. The CRA signed an interlocal agreement with the City
for the payment of $481,000, amortized over a 15-year period, for the Municipal
Tennis Center. In 1995 the City purchased one of the CRA's historic houses for
$260,000, and payment of the acquisition will be through the tennis center debt
service.
C. Streets and Parking. The CRA has, in the past, participated with the City and the
DDA in upgrading two existing municipal parking lots. These included Block 92
(behind Hand's Office Supply) and Block 109 (Ace Hardware area). In FY 1998
the CRA will continue working on a street improvement project: NE 2nd Avenue,
one of the gateways to Pineapple Grove. The project will include beautifying the
first 125' of the Avenue north of Atlantic, including wide brick sidewalks, new
street lights, and new trees. A second project proposes to venture with the City,
DDA, and private property owners for side street beautification in order to
encourage greater pedestrian traffic off Atlantic Avenue. BeautificatiOn would
include brick pavers, trees, and lighting. These costs would be shared by both the
public and private sector.
D. Downtown Joint Venture. A venture with the Chamber of Commerce and the
Downtown Development Authority for the marketing of downtown, including
events and numerous other programs. The DJV operates Art & Jazz on the
Avenue, Summer Nights on the Avenue, Heritage Month (jointly with Old School
Square and other organizations), Halloween Parade, Christmas on the Avenue
(including the 100' tree), a downtown map and shopper's guide, and a monthly
calendar. The organization also lends support to the Roots Festival, Peach
Umbrella Festival, and the July 4th festivities. The Venture initiated the
application of Pineapple Grove Main Street in 1994. In 1998 the CRA will
contribute $65,000 to the DJV.
E. Pineapple Grove Main Street. The organization was formed in October of 1994
as an approved Main Street by the State of Florida. The non-profit received
$10,000 from the CRA, $5,000 from the DDA, and $30,000 from the City in three
successive years including FY 1995, FY 1996, and FY 1997. The CRA will repay
the City's contribution totaling $90,000 over a ten-year period according to an
interlocal agreement. The focus will be the revitalization of the NE 2nd Avenue
commercial district. The FY 1998 budget will continue support of the program in
the amount of $10,000.
F. Historic Facade Program. In 1997, the CRA budgeted $100,000 for the purchase
of historic facade easements. An "RFP" was issued, and one response was
received, the facade of the Masonic Lodge building on East Atlantic Avenue. The
CRA has negotiated with the owner to purchase the facade in the amount of
$45,000 and to issue a similar RFP in the middle of 1998.
G. CRA Subsidized Loan Program. A highly successful micro-loan program will
budget $100,000 for interest subsidy which should produce over $1,000,000 in
loans. The program subsidizes 50% of commercial/business loan interest charges
and 100% of residential loans. In the past six years since the program was
initiated, the CRA program parmers have lent over $3,500,000. In 1998 the CRA
hopes to expand community lending through the recent creation of a Community
Development Loan Fund, the Business Loan Fund of the Palm Beaches, Inc. The
CDLF is a non-profit lender assisted by the County and various other governmental
organizations and private corporations.
H. Community Activities. A small, $5,000 program for Peach Umbrella, Roots,
TED Center, and other non-profit organizations to assist their programs.
I. West Atlantic - Peach Umbrella Plaza. The acquisition of additional property in
the 400 block of West Atlantic Avenue for resale for new retail and other uses.
The CRA has acquired all of the properties fronting on the north side of West
Atlantic Avenue. It is anticipated the CRA will sell the property assemblage in FY
1998.
J. West Atlantic Redevelopment - Block 36 and Block 13. The CRA's
redevelopment plans call for the acquisition of several properties on these blocks.
Block 13 envisions the expansion of an existing business, a funeral home, and the
creation of a new one, a restaurant. The CRA will purchase several properties for
the purpose of assisting with parking. Block 36 acquisition is the largest
assemblage in the current plan and will be resold for a mixed use development. In
addition, the CRA, as part of a long-term strategy, plans to acquire properties in
the general commercial zone as opportunities arise and within budget constraints.
K. West Atlantic Avenue-Green Market. The CRA established the City's first
community green market in 1997. Approximately 30 vendors participate, and the
market is enthusiastically visited by consumers from the Delray Beach area. In
1998 the CRA will continue operating the market as an important economic
stimulator for the West Atlantic redevelopment area.
L. Affordable Housing. The program includes the acquisition of vacant, single-
family lots for resale to home buyers; the funding of small second mortgage grants
to home buyers; the expenditure of County grant monies as part of their Housing
Trust Fund competitive program. The program, called "Delray Renaissance," is
a partnership with the City of Delray Beach, the TED Center, the Community
Development Corporation of Delray Beach, the Community Financing Consortium,
Inc. (a consortium of 17 lending institutions in Palm Beach County), and the
Housing Authority. It has been identified as one of the most successful local
programs in the State. In the past four years over 100 homes were closed to low
and moderate home buyers. Also in 1998, the CRA plans to venture with Palm
Beach County Housing Finance Authority to acquire vacant lots for the Renaissance
program, which would enable the CRA to land bank more lots for the program.
The PBHFA will lend $150,000 to the CRA for lot acquisition.
M. Block 76 (Pierce Tire Block). The CRA acquired a large tract of land, known as
the Pierce Tire property, in 1995 and constructed a 131-space parking lot in 1996.
The parking provides space for Old School Square and Pineapple Grove
redevelopment, particularly the Ocean City Lumber redevelopment project. In
1997 and 1998 the CRA anticipates acquiring two additional properties on the
block in order to meet future parking demand. Additional parking will be
constructed in 1998-99 to meet current demand. In addition, the CRA will repay
the City, in 1998, $50,000 for an advance towards the current parking lot.
N. Downtown Mixed Use. Block 85 between the FEC railway and SE 2nd Avenue
was acquired in 1994 and was sold in 1995 and 1996. The result of the
redevelopment were three new restaurants and three new retailers and
approximately 50 new parking spaces for the downtown.
Previously in 1997 the CRA planned to acquire properties on Block 77 but did not
carry forward their original plan for the block due to changed circumstances.
Instead, the CRA will together with the City sell two parcels including the City
parking lot and a vacant lot owned by the CRA to prospective developers who
would be interested in constructing a mixed-use development. The new
development would incorporate new replacement public parking.
O. South County Courthouse Expansion/Renovation. In 1998 the CRA will study
alternative redevelopment opportunities for the property it owns facing West
Atlantic in the 100 Block. One alternative includes redeveloping the Discount Auto
site and Kwik Stop site together. The CRA recently applied to the U.S.
Department of Commerce, Economic Development Administration, for a $800,000
grant to construct an office building on the site The structure would house the
TED Center's business incubator and the CRA's future offices.
P. SW 8th and 9th Avenue Redevelopment. The CRA is considering as an
alternative placing the TED Center's Small Business Development Center on the
800 Block of West Atlantic Avenue. The CRA recently contracted to acquire the
Elks Lodge property on the block.
Q. Block 60 Parking. The CRA acquired two parcels between City Hall and Old
School Square in 1994 and 1995. In 1995 the CRA constructed a 49-space parking
lot which serves the tennis center, Old School Square, and other businesses on the
block, including the historic houses. In addition, the CRA sold 12 parking spaces
for $72,000 to the City in FY 1996. In 1996 the CRA demolished the "Love
Apartments." In August of 1996, the CRA commenced construction of a second
phase parking lot of 44 spaces. The lot was completed in November of 1996.
In 1996 the CRA sold to a private developer a small parcel in Block 60. The
developer commenced construction of a two-story office building in 1997,
completed in 1998. The project purchased five parking spaces from the CRA for
$30,000. It is anticipated that in 1998 another office project may materialize and
other parking spaces would be sold.
R. North Federal Highway Redevelopment. The North Federal Highway area, as
defined in the City/CRA Plan, calls for several important actions. These include
neighborhood revitalization, Federal Highway and Dixie Highway beautification,
and elimination of slum and blight through acquisition. In 1997 the CRA and City
commenced plans for the area. In February of 1998 the City and CRA together
with the Treasure Coast Regional Planning Council unveiled a community
generated plan for the area. Once the plan receives both the citizens' and
governments' approval, the CRA, City and other participants will work to
implement the plan.
In addition, the CRA and the City contracted to acquire a small parcel on Dixie
Highway at 14th Street in order to prevent the development of a convenience store.
The property closed in 1997.
III. PLANNING PROJECTS
A. Redevelopment Planning. North Federal Highway planning process will continue
in 1998 in partnership with the Planning Department. A second project may be
instituted called Osceola Park Redevelopment Plan. A third project, Del Ida/NE
3rd Avenue Street Beautification, commenced in 1995 and is expected to continue.
A new neighborhood plan will continue into 1998, the Del Ida and Seacrest areas,
in conjunction with the City's Planning Department. The CRA is under contract
with the City of Delray Beach for planning services. The agreement is for two
years, FY 1997 and FY 1998, for $10,000 each year.
B. West Atlantic Avenue Redevelopment Plan. The first phase of the Plan, in
partnership with the Planning Department, was completed in 1995. The first
amendment of the Plan was completed in 1998, emphasizing marketing and
economic feasibility.
C. Central Business District Planning. The CRA, in partnership with the City's
Planning Department, will prepare a CBD redevelopment plan, looking particularly
to issues concerning parking, incentives to encourage housing, regulations, transit,
beautification, and other issues.
D. Parking Management Team (PMT). The CRA provides, along with the City
Planning Department, staff support for the City Board. The PMT has been charged
with the responsibility of analyzing the "beach area" of the CBD to identify a
parking garage site. In addition, the PMT recommended to the City the licensing
of valet parking. In 1998 the City passed an ordinance replacing the PMT with a
full-fledged parking board, which will meet at least once a month. The new board
will take on the same duties of the old PMT and may expand its authority.
IV. GRANTS
A. Palm Beach County. The CRA will continue in 1998 with Palm Beach County
to apply for a "Development Regions" grant. The County program will make
available matching monies for economic development. If the CRA receives such
a grant, it would apply grant funds to the West Atlantic redevelopment area and
other distressed areas. In 1996, the CRA was awarded a Competitive Grant for
Ocean City Properties in the amount of $75,000 and three Core Grants for West
Atlantic businesses in the amount of $100,000. In 1997 the CRA was awarded a
Competitive Grant for a new redevelopment project in Pineapple Grove in the
amount of $50,000 and a Core Grant for West Atlantic Avenue in the amount of
$75,000.
B. U.S. Department of Commerce. The CRA will negotiate with the U.S.
Departmem of Commerce, Economic Developmem Administration CEDA"), to
complete the $800,000 grant for the small business developmem cemer office
building.
C. State of Florida. The CRA assisted the TED Cemer, in 1997, in applying for a
grant to the State for Community Developmem Corporation administrative
assistance. In 1998 The TED Cemer received a one year gram totaling $40,000.
In 1998 the TED Cemer will apply for another round of State funds.
D. State of Florida. The CRA, in partnership with the City and EPOCH, a non-
profit, multi-cultural museum, applied to the State Division of Historic Resources
for a special category grant. The project, known as the Spady House, is located
on NW 5th Avenue. The City and CRA will provide the match grant equally, and
the City intends to lease the property to EPOCH. Furthermore, the CRA acquired
the vacant lot adjacent to the Spady House in 1997 and will donate the land to the
City. In 1998 the CRA is expected to receive a grant in the amount of $150~000.
E. ISTEA (Intermodal Surface Transportation Efficiency Act of the U.S.
Department of Transportation). The CRA, in 1997, applied for an ISTEA grant
and was unofficially notified that its ranking was high and would likely receive a
$500,000 grant for West Atlamic Avenue beautification. In 1998, the CRA will
apply for another segment of ISTEA grant monies for West Atlantic Avenue.
F. Beautiful Palm Beaches. The CRA, with approval by the City, applied in 1997
for a $40,000 landscaping gram for West Atlantic Avenue. The CRA, in 1998,
may consider applying again for additional landscape monies for West Atlantic
Avenue.
G. State of Florida, Division of Historical Resources. The CRA and City will
jointly apply for a State Historic Preservation Planning Grant to complete an
historical building survey for Seacrest and Osceola Park as well as other areas such
as downtown and West Atlantic Avenue.
TABLE I
CRA AREA AND CITY OF DELRAY BEACH
ASSESSED VALUE HISTORICAL TREND
cRA % City
%
Year Tax Value Change Tax Value Change
1985' $245,631,067 - N/A -
1986 257,332,681 4.76 N/A -
1987 263,245,810 2.30 $1,847,231,360 -
1988 261,310,202 -0.74 1,919,202,547 3.90
1989 290,330,431 11.11 2,201,749,552 14.72
1990 296,731,668 2.20 2,337,148,027 6.15
1991 303,808,099 2.38 2,518,897,622 7.78
1992 312,009,293 2.70 2,470,870,887 - 1.91
1993 309,475,026 -0.81 2,435,480,625 -1.43
1994 312,072,101 0.84 2,468,533,385 1.36
1995 319,106,494 2.25 2,541,583,271 2.96
1996 325,933,193 2.14 2,634,640,096 3.66
1997 338,086,824 3.73 2,758,936,396 4.72
* 1985 was the CRA's base year.
2/98
TABLE II
CRA HISTORICAL TAX REVENUE
Delray Bch Palm Bch Children's P.B. County
Year City TIF County TIF SvcsTIF Health D~t. TOTAL
1986 $ .... $ .... $ .... $--- $ ---
1987 56,611 48,285 0 0 104,896
1988 88,675 74,366 1,545 0 97,686
1989 79,400 70,755 2,290 0 152,445
1990 238,900 197,544 8,191 53,081 497,716
1991 198,555 223,310 10,864 60,681 593,410
1992 342,663 239,355 12,965 0 594,983
1993 390,968 272,278 0 0 663,246
1994 416,071 262,489 0 0 678,560
1995 434,259 270,976 0 0 705,235
1996 479,537 294,402 0 0 773,939
1997 530,195 323 137 0 0 853,332
1998 610,439 404,032 0 0 1,014~471
2/98
TABLE III
HISTORICAL CITY TAX RECEIPTS ON CRA ASSESSED VALUE
VS. CRA TIF RECEIPTS FROM CITY
Assessed City Receipts CRA
Value Millage 100% Bs Receipts
Year CRA Dist % x Millage From City
1985 $245,631,067 4.9781 $1,222,776 $ 0
1986 257,332,681 5.0925 1,310,467 56,661
1987 263,245,810 5.2991 1,394,966 88,675
1988 261,310,202 5.3306 1,392,940 79,400
1989 290,330,431 5.6259 1,633,370 238,900
1990 296,731,668 6.1500 1,824,900 298,555
1991 303,808,099 6.2500 1,898,801 390,968
1992 312,009,293 6.2000 1,934,458 390,968
1993 309,475,026 6.8600 2,122,999 416,071
1994 312,072,101 6.8800 2,147,056 434,259
1995 319,106,494 6.8700 2,192,262 479,537
1996 325,933,193 6.9500 2,265,236 530,195
1997 338,086,824 6.9500 2,349,703 610,439
2/98
TABLE IV
1997 ESTIMATED ANNUAL TOUR/ST* & NON-TOURIST VISITS TO
DELRAY BEACH, FLORIDA
Event Description Attendance Date
Downtown Art Festivals 60,000 2 Times/Year
Downtown Joint Venture
Art Gallery Strolls 56,000 7 Friday Nights/Year
Art & Jazz on the Avenue 300,000 5 Thursday Nights/Year
Summer Nights on the Avenue 40,000 8 Friday Nights/Year
Holiday Tree & Event 500,000 Nov 29-Jan 6
Historic Delray Green Market 60,000 Oct-May, Every Sat
956,000
Delray Beach Tennis Events
Junior Tournaments 850 10 Times/Year
Senior Tournaments 100 2 Times/Year
Legends Tournament 12,100 December
Non-Residential Tennis Players 1,200 Annually
Concerts 9,000 5
23,250
City of Delray Beach
July Fourth Festivities 100,000 July 4th
Roots Cultural Festival 13,000 August
Visions of Perfect Harmony Festival 3,000 First Saturday in October
Halloween Parade 2,000 Last Saturday ~ October
St. Patrick's Day Parade 20,000 St. Patrick's Day Saturday
Palm Beach Photographic Centre
FotoFusion International Photo Festival 8,000 10 Days in January
FotoFusion Exhibitions 12,000
Palm Beach Photographic Workshops 2,700 88 Classes
Palm Beach Photographic Lectures 2,400 15 Times/Year
Palm Beach Photographic Museum 42,100 Year Round
67,200
Pineapple Grove Main Street
Taste of the Grove 1,000 Annually in March
Old School Square
Season Performances 10,500 8/Year
Broadway Series 1,300 4/Year
Children's Performances 3,000 3/Year
Museum 20,500 5/Year
Children's Programs 500 6/Year
Artist-in-Residence 100 Year Round
Rentals (Wedding Receptions, etc.) 36 800 Year Round
Trade/Craft Shows 5 000 Year Round
Fundraisers 1 000 2/Year
Bus Tours 2 500 Year Round
School Tours 2.600 Year Round
Special Events 1 300 4/Year
Lecture Series 1 300 Year Round
Inner Circle 300
Kidsfest 300
Youth Arts Days 2,000
City/Chamber Events 1,400 Year Round
90,400
Delray Beach Historical Society
Cason Cottage 6,000 Open Tuesday-Friday
Archives Room 2,000
Antique Show & Sale 2,000 2nd Weekend in Feb
10,000
Chamber of Commerce
Delray Affair 250,000 3-Day Weekend After Easter
Harvest Fest 15,000 2nd Weekend in Nov.
265,000
Bud Lite Pro/Am Volley Ball Tournament 7,500 Third Weekend in April
Levenger's Pen Fest 1,500
Morikami Museum
Hatsume 15,000
Obon Festival 15,000
30,000
Total 1,653,850
Source: City of Delray Beach, Greater Delray Beach Chamber of Commerce, and Local Organizations;
1997.
* Tourist is a non-resident visitor who stayed over night in Palm Beach County.
2/98
Mayor Jay Alperin
will host
A Ribbo,~-Cutting Ceremony,
to celebrate the completion of the
Delray Beach City Hall Envelope Project
· and
. The Gala Opening Reception of
,The Delray Art League's
Winter Interlude
Judged Exhibition '
Tuesday, February 17,~ 1998 '
I()() N,\\'. Firsl Avenue
:. The public ~s ~nvited to~atten, d.
We hope you can .jo~n us - if Only for a few minutes..
Light refreshments will be served.
Cit of Delra£ Beach
Fire - Rescue
Annual Report
Fiscal Year
1996- 97
Prepared by:
The City of Delray Beach
Fire Department
January, 1998
City of Delray Beach, Florida
Fire- Rescue Annual Report
Fiscal Year 1996-97
Table of Contents
Page
Introduction 3
Purpose 3
Scope . 3
Emergency Response. 3
Emergency Medical Service Transport 6
Response Times 7
Apparatus 8
Personnel 9
Training 10
Inspection, Plan Review and Public Education Services 10
Community Service Programs 10
Gulf Stream Annex ~ 13
Highland Beach Annex 17
Introduction
The Delray Beach Fire Department provides comprehensive fire, emergency medical and special
operations response services to the City of Delray Beach and, through interlocal service
agreements the Town's of Gulf Stream and Highland Beach. Since February 1, 1995, the Fire
Department has also provided emergency medical transport service in Delray Beach and Gulf
Stream. Public education, inspection and plan review services are also provided to the three
communities,
Purpose
The purpose of this report is to provide the commissioners, administrators, employees and
residents of Delray Beach, Gulf Stream and Highland Beach a summary of the activities and
projects that have been completed during the fiscal year.
Scope
This report contains information about the emergency responses, apparatus, personnel and non-
emergency activities that had an impact on the Delray Beach Fire Department and the residents
of our service area during the fiscal year beginning on October 1, 1996, and ending on September
30, 1997.
Emergency Response
The Delray Beach Fire Department responded to 9,404 calls for emergency service during the
fiscal year, 8,794 of the calls were in Delray Beach, 503 in Highland Beach, and 107 in Gulf
Stream. This represents a 4.5% increase from the 8,997 calls in the previous fiscal year. Over
the ten (10) year period from fiscal year 1987-88 to fiscal year 1996-97, the total emergency call
volume increased 29.2%.
FISCAL YEAR FIRE EMS TOTAL % +/-
1987-88 1,631 5,645 7,276
1988-89 1,053 5,486 ; 6,539 - 11.3%
1989-90 1,477 7,197 8,674 +32.6%
1990-91 1,162 5,366 6,528 -32.9%
1991-92 1,249 5,530 6,779 + 2.2%
1992-93 1,266 5,863 7,129 + 6.9%
1993-94 1,457 6,585 8,042 +12.7%
1994-95 1,726 7,372 9,098 +13.1%
1995-96 1,461 7,536 8,997 - 1.1%
1996-97 1,567 7,837 9,404 + 4.5%
Average 1,405 6,442 7,847 + 2.7%
Table 1
Total Annual Responses
Ten Year Comparison
0,000
9,000-
7,0001
6,000_
5,000.
$,0001
2,000-
1,000. ~'OTA L
0 EMS
Chart 1
Table 2, includes all the emergency calls for the fiscal year broken down by month and the type
of emergency. It also shows the total of each type of call and the total number of emergency
calls each month.
Month Minor Medical Still Brush Box First Special Mutual Total
Medical Emergency Alarm Fire Alarm Alarm Operation Aid
October 73 506 39 2 49 10 5 0 684
November 75 516 74 3 62 20 5 0 755
December 72 630 60 5 61 24 5 1 858
January 73 636 60 2 46 14 2 0 833
February 74 627 45 4 ; 47 16 7 2 822
March 76 655 48 1 38 15 4 1 838
%pril 83 636 38 4 62 23 7 1 854
May 79 624 34 3 43 13 5 1 802
June 58 508 53 2 75 12 8 0 716
July 95 504 57 1 63 16 2 0 738
August 49 572 38 1 75 18 7 I 761
September 68 548 42 1 61 18 5 0 743
Total 875 6,962 588 29 682 199 62 7 9,404
Table 2
4
During the fiscal year, 7,837 (83.3%) of the responses were medical related, while the remainder
were for a wide variety of situations ranging from fires to hazardous material incidents. Most of
the medical responses, 75% of the total call volume, were classified as Medical Emergencies.
This classification represents calls for cardiac related problems, respiratory difficulties, strokes,
motor vehicle accidents and other emergencies where both the fire and rescue apparatus are
needed to handle the incident. Minor Medical calls such as small cuts, short falls and other
situations where the public needs assistance accounted for 9% of the call volume.
Calls initiated by a fire alarm system are classified as a Box Alarm. Seven percent of the
emergency calls (682) during the fiscal year were in response to the activation of these-alarm
systems. The Delray Beach Fire Department sends two engines, one ladder truck and one rescue
apparatus to these incidents. This classification represents the highest percentage of emergency
calls that are not medically related. A significant number of these incidents turn out to be false
alarms, many times due to alarm system malfunctions.
Small fires outside of buildings, vehicle fires, elevator emergencies, small fuel spills and bomb
threats are classified as Still Alarms. These incidents accounted for 6% of the emergency
incidents during the fiscal year. The actual number of fires reported inside any building or
structure (First Alarms) were only 2% of the total workload of the fire department. Special
Operations incidents made up 1%.
Chart 2, is a graphic representation showing the percentage of each type of call.
Emergency Response, FY 1996-97
Special Operation
1%
Box Alarm First Alarm Minor Medical
7% 2% 9%
Still Alarm
6%
Medical Emergency
75%
Chart 2
During the fiscal year 1996-97, the monthly emergency call volume ranged from a high of 858
calls in December to a low of 684 calls in the month of October. Chart 3, represents the number
of emergency calls per month.
Emergency Response, FY 1996-97
700~
600~
500~
400.
0-
o o ~
z
Month
Chart 3
Emergency Medical Service Transport
On February 1, 1995, the Delray Beach Fire Department assumed the responsibility for
emergency medical service transport from Bethesda Ambulance Service for emergency incidents
within the City of Delray Beach and the Town of Gulf Stream. During the fiscal year 96/97,
4,050 patients were transported to the hospital in Fire Department rescue vehicles. This
represents a 10% increase over the 3,675 patients that were transported in fiscal y~ar 95/96.
During the fiscal year 96/97, the Fire Department collected $954,522 in revenue for the City as a
result of this transport service. This is almost a 25% increase in revenue from the amount that
was collected in the previous fiscal year. Many municipalities use a private collection agency to
do their billing and they are charged a percentage of the revenue collected for this service. By
keeping the billing service in-house the Delray Beach Fire Department not only achieves a higher
collection rate than most other fire rescue agencies, we also avoid the payment to the private
collection agency.
In order to assist the individual, the Fire Department files all of the claims for the patients based
on information that is collected by department personnel. Most of this revenue is paid by
insurance companies.
6
Chart 4, shows the source for the transport revenue. Only seven (7) percent of the revenue comes
from individuals in the form of private payments.
Secondary Private Pay
Ins. 7%
7% Medicare
37%
Pdmary Ins.
34% Medicaid
W. Comp. Auto. Ins. 7%
2% 6%
Chart 4
Response Times
An important performance measurement factor for any emergency response service is the time it
takes for trained emergency personnel to respond to an individuals request for assistance. The
Delray Beach Fire Department is dispatched to emergencies by the Delray Beach Police
Department, Communications Division. During fiscal year 96/97, the average time to process an
emergency call by the Police Department Communications Division was one (1) minute and two
(2) seconds. After receiving the emergency call, the average turnout and travel time for the fire
department was four (4) minutes and thirty (30) seconds.
7
Apparatus
During the fiscal year, the Delray Beach Fire Department in conjunction with the City Garage
revised and updated our apparatus replacement schedule, The primary goal of the new
replacement schedule is to distribute the apparatus purchasing over a number of years rather than
concentrate it into a small time frame. The new schedule also would allow the department to
implement technological improvements as they occur rather than operate with outdated
equipment until a major capital outlay is required.
The following list of vehicles shows their purchase and replacement dates. When replaced, older
vehicles go into reserve status for use while newer units are being serviced or repaired.
ENGINES PURCHASED REPLACEMENT
Pierce 1992 2010
Pierce 1992 2012
Pierce 1992 2014
Pierce 1988 2006
Pierce (Reserve) 1988 2008
Emergency-One (Reserve) 1981 2001
AERIAL TRUCKS PURCHASED REPLA(~EMENT
Sutphen (Highland Beach) 1995 2015
Pierce 1992 2012
Pierce (Reserve) 1971 2001
RESCUES PURCHASED REPLACEMENT
International 1997 2007
International 1995 2005
International 1993 2003
International (Highland Beach) 1993 2003
International 1992 ; 2001
Ford/National 1991 1999
Ford/EVF (Reserve) 1990 1998
Ford/EVF (Reserve) 1990 1997
OTHER PURCHASED REPLACEMENT
GMC - Command 1994 2004
GMC - Command 1994 2004
International - Brush 1991 2011
Ford - Tanker 1989 2014
GMC - Special Operations 1988 1998
Personnel
Retirements
Four employees retired from the Delray Beach Fire Department during the fiscal year.
Assistant Chief Michael Wigderson 24 years
Battalion Chief Michael Hendricks 23 years
Lieutenant Barry Searles 20 years
Driver Engineer Peter Schofield 20 years
All will remain with the department for an additional 5 years by taking advantage of the Deferred
Retirement Option Plan offered to employees of the fire and police departments.
New Hires
Staff Assistant Cecelia Shade
Promotions
Joseph Albano, Promoted to Paramedic
Eric David, Promoted to Paramedic
Timothy Garito, Promoted to Paramedic
Jeffrey Nelson, Promoted to Paramedic
Matthew Pearce, Promoted to Paramedic
Steven Press, Promoted to Paramedic
Christopher Zidar, Promoted to Driver Engineer
Service Awards
5 - Years 10 - Years 15 - Years 20 - Years
Steven Anderson David Brassard Peter Carafano Steven Hull
Robert Baker William Briard D~ onald Farrow Robert Moreland
Michael Camera Tamara Clipson Paul Hensley Peter Schofield
Mark Dorsett Edward Crelin Edward Meissner Barry Searles
Patricia Dunkelmann Ruth Douthitt John Tomaszewski Douglas Vaughn
Timothy Garito Dale Fagan Joseph Weitman
Gregory Giaccone Craig Merrill Wayne Yoder 25 - Years
Odell Lewis Richard Murphy
Howard Spain Tammy Wheatley Richard D'Atrio
Roxanne Tilghman Michael Wise Thomas Mook
Michael Twigger Donna Wolfer Frank Ryncarz
Jerome Weatherspoon Michael Wigderson
David Wetzel
Training
The Delray Beach Fire Department has been providing Emergency Medical Service (EMS) at the
Advanced Life Support (ALS) level since the early 1970's, In order to provide this level of
service, the continuous training, certification and re-certification of Paramedics must be a top
priority of the Fire Department.
There are currently 116 personnel below the chief officer rank assigned to the Operations
Division. Within this group, 74 or 64% are certified as Paramedics. Five (5) new Paramedics
were certified this year after completing the initial Paramedic training program. Additional EMS
training completed this year includes; the use and interpretation of 12-lead EKG monitoring
technology, Advanced Cardiac Life Support (ACLS) and Pediatric Advanced Life Support
(PALS).
A rare opportunity, the ability to conduct live fire training scenarios, occurred as a result of a
donated building scheduled to be demolished. The structure located at 2315 North Swinton
Avenue was used extensively from June through October to practice a number of different
evolution's encountered in structural firefighting operations. This opportunity provided valuable
fire suppression training for all of the members of the Delray Beach Fire Department.
Overall, Fire Department personnel assigned to the Operations Division participated in 29,566
hours of training during fiscal year 1996-97. This represents almost 250 training hours for each
employee below the chief officer rank. It is also an increase of almost 30% over the 22,972
hours of training that were completed in the previous fiscal year.
Inspection. Plan Review and Public Education Services
During the fiscal year, the Delray Beach Fire Department conducted 1,424 fire and life safety
inspections in the City of Delray Beach. The inspection activity includes 1,206 initial
inspections and 218 re-inspections. A total of 257 properties were discovered to have code
violations during the initial inspections and 159 properties were cleared of violations upon re-
inspection.
There were a total of 1,196 plans reviewed during;the year. This represents a 4.5% decrease
from the 1,249 plans that were checked in the previous year.
Community_ Service Programs
Members of the Delray Beach Fire Department participated in a number of community outreach
and public education programs during the fiscal year. Fire Department personnel conducted 202
formal public education programs at various locations within the City. These programs brought
the department into contact with 7,372 people.
One of our newest outreach programs is the Community Emergency Response Team (CERT)
training that is conducted by the department. This eight week course is designed to provide
10
trained volunteers to assist the community and the emergency responders in the event of a
disaster such as a hurricane, flood or tornado. During the fiscal year, the Fire Department taught
four CERT programs to approximately 80 members of the community. Concerned residents
from Rainberry Bay, the Hamlet, Harborside, High Point and other neighborhoods participated in
last year's training. Future courses are planned for this year and many other areas of the City
have expressed interest in the program.
The Fire Department also sponsors a Fire Rescue Explorer Post for male and female youth
between the ages of 14 and 19. Explorer Post #320 was re-established in 1994, with nine
individuals on the roster and is currently comprised of eighteen active members. The Explorers
participate in a number of community service projects such as; the Adopt-A-Street litter control
program, the Delray Beach Bicycle Safety Rodeo, the Delray Affair, the Fire Department's
Safety Awareness Day, and activities at the Morakami Museum.
The following list indicates the emphasis that is placed on making personal contact with ~ much
of our community as possible.
· Fire safety prevention programs "Learn Not to Bum", and "Exit Drills in the Home"
· Fire escape drills in the schools, nursing homes, board and care facilities
· Proper use of portable fire extinguishers
· Basic home safety program
· Fire safety in the work place
· Hurricane preparedness program
· Community Emergency Response Team (CERT)
· High-Rise fire safety for condominium residents
· Drowning prevention program "jUst a Few Seconds"
· Cardio pulmonary resuscitation (CPR) courses
· Christmas tree safety ~
· Safety House, home fire safety and accident prevention
· Safety Awareness Day - Fire Prevention Week
· Fire Rescue Explorer program
· Basic first aid for residents and scouting groups
· Community blood pressure screening
· Delray Affair
11
Habitat for Humanity - fire sprinkler installation
· Paint Up Delray
· Project Safe Place, a national program for juveniles that feel threatened in the home
· MAD DADS of Greater Delray Beach
· Holiday toy drives
· Holiday food drives
· United Way
· Business Expo
· Chamber of Commerce
· Leadership Delray
· Palm Beach County Safety Fair
· Visions of Perfect Harmony Festival
· Aid to Victims of Domestic Abuse (AVDA)
· Dick Weber Center for the Prevention of Child Abuse
· Holiday parades
· Fourth of July Fireworks
· Exchange Club
· Kiwanis
· Rotary
12
Town of GulfStream
Annex
13
Introduction
The City of Delray Beach has an interlocal agreement to provide comprehensive fire, emergency
medical and special operations response services to the Town of Gulf Stream. This contractual
service began on October 1, 1992, when the Delray Beach Fire Department replaced the previous
providers of emergency services. The Delray Beach Fire Department also provides public
education, inspection and plan review services as a part of the agreement.
Purpose
The purpose of this annex is to provide the commissioners, administrators and residents of the
Town of Gulf Stream a summary of the activities and projects that have been completed during
the fiscal year.
Scope
This annex contains information about the emergency responses that had an impact on the Delray
Beach Fire Department and the residents of the Town of Gulf Stream during the fiscal year
beginning on October 1, 1996, and ending on September 30, 1997.
Emergency Response
The Delray Beach Fire Department responded to 107 calls for emergency service during the
fiscal year. This represents a 16% increase from the 92 calls in the previous fiscal year. Table 1,
includes all the emergency calls broken down by month and the type of emergency. It also
shows the total of each type of call and the total number of emergency calls each month.
Month Minor Medical Still Brush , Box First Special Total
Medical Emergency Alarm Fire Alarm Alarm Operation
October 0 5 0 0 4 0 0 9
November 0 5 0 0 8 2 0 15
December 0 5 0 0 5 1 0 11
January 2 4 1 0 3 0 1 11
February 2 4 0 0; 3 0 0 9
March 0 7 0 0 I 0 0 8
April 0 2 1 0 3 0 0 6
May 0 3 0 0 3 0 0 6
June 0 3 1 0 2 1 0 7
July 0 6 0 0 4 0 0 10
August 0 0 1 0 5 2 0 8
September 0 3 0 0 2 1 I 7
Total 4 47 4 0 43 7 2 107
Table 1
14
Most of the Fire Department responses (47) in Gulf Stream during the fiscal year were for
Medical Emergencies. This classification represents calls for cardiac related problems,
respiratory difficulties, strokes, motor vehicle accidents and other emergencies where both the
fire and rescue apparatus are needed to handle the incident. Box Alarms accounted for the
second highest number of emergency calls with 43 incidents. A Box Alarm is an emergency call
triggered by an automatic fire alarm system. The Delray Beach Fire Department dispatches two
engines, one ladder truck and one rescue apparatus to these incidents. A significant number of
these incidents turn out to be false alarms, many times due to alarm system malfunctions. Chart
1, is a graphic representation of the emergency responses in Gulf Stream during the year. Chart
2, shows the percentage of each type of emergency call.
Gulf Stream Emergency Response, FY 1996-97
50
45_
40_
35
30.
25.
20.
15.
10.
5.
0.
~ .= o
Type of Call
Chart 1
Gulf Stream Emergency Response, FY 1996-97
Special Operation
First Alarm 2% Minor Medical
7% 4%
Medical
Box Alarm Emergency
40% 43%
Still Alarm
4%
Chart 2
15
The busiest month in terms of the volume of emergency calls during the fiscal year was
November with 15 calls. December and January followed with 11 calls each month. The call
volume in Gulf Stream mirrors the winter season when most of the part-time residents are in
town. An exception occurred in July when 10 emergency calls were recorded. Chart 3,
represents the number of emergency calls per month.
Gulf Stream Emergency Response, FY 1996-97
10.
8.
2.
0.
Z
Mo.th
Chart 3
Inspection, Plan Review and Public Education Services
During the fiscal year, the Delray Beach Fire Department conducted 14 fire and life safety
inspections in the Town of Gulf Stream. The inspection activity includes 4 initial inspections
and 9 re-inspections. Three (3) properties were discovered to have code violations during the
initial inspections and 3 were cleared of violations upon re-inspection. There were a total of 3
plans reviewed during the year, 1 was related to a fire sprinkler system, 1 fire alarm plan was
reviewed, and 1 addition or alteration to an existing building was reviewed for code compliance.
Fire Department personnel also conducted 2 public education programs at various locations
within the Town.
16
Town of Highland Beach
17
Introduction
The City of Delray Beach has an interlocal service agreement to provide comprehensive fire,
emergency medical and special operations response services to the Town of Highland Beach.
This contractual service began on October 1, 1993, when the Delray Beach Fire Department
replaced Palm Beach County Fire Rescue as the agency providing emergency and non-
emergency service. The Delray Beach Fire Department also provides public education,
inspection and plan review services as a part of the agreement.
Purpose
The purpose of this annex is to provide the commissioners, administrators and residents of the
Town of Highland Beach a summary of the activities and projects that have been completed
during the fiscal year.
Scope
This annex contains information about the emergency responses that had an impact on the Delray
Beach Fire Department and the residents of the Town of Highland Beach during the fiscal year
beginning on October 1, 1996, and ending on September 30, 1997.
Emergency Response
The Delray Beach Fire Department responded to 503 calls for emergency service during the
fiscal year. This represents a 5.9% increase from the 475 calls in the previous fiscal year. Table
1, includes all the emergency calls broken down by month and the type of emergency. It also
shows the total of each type of call and the total number of emergency calls each month.
Month Minor Medical Still Brush Box First SPecial Total
Medical Emergency Alarm Fire Alarm Alarm Operation
October 0 18 4 0 6 1 0 29
November 2 16 9 0 11 1 2 41
December 0 23 5 0 5 I I 35
January 4 31 10 0; 8 0 0 53
February I 39 7 0 8 1 0 56
March 3 31 6 0 11 3 0 54
April 3 32 2 2 18 5 2 64
May 2 22 2 0 8 I 1 36
June 0 20 2 0 12 0 0 34
July 3 15 4 0 13 0 1 36
August 1 15 5 0 11 1 1 34
September 0 19 2 0 9 1 0 31
Total 19 281 58 2 120 15 8 503
Table 1
18
Most of the Fire Department responses (281) in Highland Beach during the fiscal year were for
Medical Emergencies. This classification represents calls for cardiac related problems,
respiratory difficulties, strokes, motor vehicle accidents and other emergencies where both the
fire and rescue apparatus are needed to handle the incident. Box Alarms accounted for the
second highest number of emergency calls with 120 incidents. A Box Alarm is an emergency
call triggered by an automatic fire alarm system. The Delray Beach Fire Department dispatches
two engines, one ladder truck and one rescue apparatus to these incidents. A significant number
of these incidents turn out to be false alarms, many times due to alarm system malfunctions.
Chart 1, is a graphic representation of the emergency responses in Highland Beach during the
year. Chart 2, shows the percentage of each type of call.
Highland Beach Emergency Response, FY 96-97
300 - '~
250 '/' ' ' '
'~ 200 /
~, 15o.
E 100.
::3
Z
50-
0
oo -o
~ '-
~ E co tn tn .-
Type of Call
Chart 1
Highland Beach Emergency Response, FY 96-97
Special Operation
1%
First Alarm Minor Medical
Box Alarm 3% 4%
24%
Brush Fire
0%
Medical
Still Alarm Emergency
11% 57%
Chart 2
19
During the fiscal year 1996-97, the monthly emergency call volume ranged from a high of 64
calls in April to a low of 29 calls in the month of October. Chart 3, represents the number of
emergency calls per month.
Highland Beach Emergency Response, FY 96-97
40.
30_
20.
10.
0-
o ~ ~ ~ ~
~onth
Chart 3
Emergency Medical Service Transport
On February 1, 1995, the Delray Beach Fire Department assumed the responsibility for
emergency medical service transport from Bethesda Ambulance Service for emergency incidents
within the City of Delray Beach and the Town of Gulf Stream. At that time, the Town of
Highland Beach decided not to receive this additional service from Delray Beach but to remain
with their private provider Atlantic/Life Fleet Ambulance Company, which was subsequently
purchased by American Medical Response (AMR). ;In an effort to provide the highest level of
service to the Town of Highland Beach, the Delray Beach Fire Department has instructed its
personnel to use the private provider for transport services, but when they do not arrive on the
scene within ten (10) minutes, the Fire Department transports the patient in the fully equipped
ALS rescue vehicle. Table 2, shows all the emergency medical calls in the Town of Highland
Beach from October 1, 1996, to September 30, 1997. There were a total of 301 incidents, 194
were transported by the private provider, the Fire Department transported 12 times, and 95 of the
incidents did not require transport to the hospital. Table 2, represents the transport activity for
the fiscal year and shows the total number of transports each month.
20
FY '96-'97
Month Amb. Trnspt. F.D. Trnspt. No Trnspt. Total
October 11 1 5 17
November 9 0 7 16
December 15 1 7 23
January 19 2 14 35
February 28 1 11 40
March 25 2 10 37
April 25 0 10 35
May 16 2 6 24
June 18 0 3 21
July 8 1 8 17
August 9 0 8 17
September 11 2 6 19
Total 194 12 95 301
Table 2
Chart 4, shows the percentage breakdown of the transport activity.
Highland Beach Emergency Transports
No Trnspt.
32%
F.D. Trnspt. ,mb. Trnspt.
4% 64%
Chart 4
Inspection, Plan Review and Public Education Services
During the fiscal year, the Delray Beach Fire Department conducted 65 fire and life safety
inspections in the Town of Highland Beach. The inspection activity includes 31 initial
inspections and 34 re-inspections. Eighteen (18) properties were discovered to have code
violations during the initial inspections and 11 properties were cleared of violations upon re-
21
inspection. There were a total of 9 plans reviewed during the year, 3 were related to fire
sprinkler systems, 3 fire alarm plans were reviewed, and 2 additions or alterations to existing
buildings were reviewed for code compliance. Fire Department personnel also conducted 1
public education program within the Town.
22
AL BUDGET
Town Hall Meeting
10, 1998
David W.
CITY
David T. Harden
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Delray Beach,
Florida
For the Fiscal Year Beginning
October 1, 1996
The Government Finance Officers Association of the United States and Canada'(GFOA)
presented an award of Distinguished Budget Presentation to the City of Delray Beach,
Florida, for its annual budget for the fiscal year beginning October 1, 1996.
In order to receive this award, a governmental unit must publish a budget document that
meets program criteria as a policy document, as an operations guide, as a financial plan
and as a communication device.
The award is valid for a period of one year only. We believe our current budget continues
to conform to program requirements, and we are submitting it to GFOA to determine its
eligibility for another award.
CITY MANAGER'S
BUDGET MESSAGE
£1T¥ OF DELI:II:I¥ BEI:I£H
DELRAY BEACH
100 N.W. ls! AVENUE · DELRAY BEACH, FLORIDA 33444 · 407/243-7000
Ail-America City
1993 December 5, 1997
Honorable Mayor and City Commission
City of Delray Beach, Florida
Dear Mayor and City Commission Members.
In accordance with Article IV, Section 4.05 of the City Charter, I respectfully submit the Operating Budget
as well as a summary of the Capital Improvement Budget for the City of Delray Beach for the fiscal year
beginning October I, 1997 and ending September 30, 1998. The entire Capital hnprovement Budget will
be submitted under separate cover.
This budget presents a finalized financial plan to guide the City through fiscal year 1998. This budget
continues to follow a zero-based budget format whereby the expenditure of funds is evaluated for each
program by objectives at several levels of service. This serves to evaluate the priority of services provided
by the City to determine the ideal level of secvice given the available revenues for the fiscal year.
We have presented the costs of providing services to the residents of Deh'ay Beach for all Gep, eral Fund
and Enterprise operations. The following tenets were incorporated into the development of this budget:
· The budget provides that current revenues are sufficient to support current expenditures,
· There will be no increase in the City's property tax levy and every effort will be made to reduce
the millage rate to take advantage of the increasing tax base.
Funding of renewal and replacement items will be continued so as not to defer the remedial
needs of the City into any one year.
· The budget maintains all the quality of life programs to which the citizens have become
accustomed as well as addresses increasing needs based on demand.
· The budget maintains a competitive compensation and benefits package for City employees.
In short, we were successful in meeting these objectives. The budget presented herein is balanced with a
0.05 reduction in the millage. What this equates to for a property owner with a home valued at $100,000
and a $25,000 homestead exemption is a decrease of $3.75. While this may not appear significant,
reductions in the millage must be undertaken in small increments as they were typically established to fund
services at a particular level.
THE EFFORT ALWAYS MATTERS
Pr/nted on Recycle?, Paper
City of Dclray Bcach, Florida
1997-98 Annual Budget
Over the years the City has made significant efforts to improve the amenities and public facilities
throughout the City. For the most part, through increases in the City's tax base we have been able to
maintain these new facilities without any increase in the millage. Efforts have also been taken to make
operations generating revenues reach a break-even point to lessen the dependence on tax dollars.
We are fortunate our revenues remain strong as this, in part, allows the City to meet the matching portion
of sought after grants. This in turn reduces the City cost of allowing departments to expand services and to
set a higher level of objectives to attain, as is the case in the Police Department with the addition of
approximately 160 laptop computers. These laptops will allow officers to access important data from the
field as well as submit reports without the need for additional data entry support personnel. The funds to
complete this program are provided primarily through the Cops More grant which amounts to
approximately $509,650. While the matching portion of this grant amounts to $169,900, we also absorb
the supplemental costs of maintenance and support.
Program Enhancements
The following items identify new items included in the budget this year that consist primarily of
enhancements to the City's existing programs:
· Network Engineer in the Management Information Systems Department ($35,870) - This position
will handle the numerous support calls resulting from the implementation of more complex
applications as well as the growing support needs of the Police Department, Fire Department and Parks
and Recreation Department. This position will also assist the Systems Administrator with more
complex tasks, sophisticated communications scenarios and LAN administration. This will relieve
senior staff members to concentrate on identifying tasks which still require automation.
· Upgrades to the Records Storage Warehouse ($52,000) In order to comply with the
recommendations of ICMA and the State of Florida's Records Management Handbook, several
upgrades are necessary. The most pressing item is the construction of an office and a code compliant
toilet facility. Other items to be included are a fire protection system, proper dehumidifiers and
requirements for the preservation of the microfilm equipment and records.
· Audix Voice Power at the Police Department ($16,010) - Replacement of the current telephone
system hardware and software in order to alleviate continuing problems with the system which is
running under old technology and software.
· SWAT Truck Improvements ($19,200) - In order to make the SWAT truck functional, cabinets,
desks, and lockers will be added.
· Plan Reviewer il in the Fire Department ($43,560) - This position will upgrade the pan-time Lt.
inspector currently funded in Highland Beach to a full-time position. This position will review plans
for fire code compliance as well as plans for fire protection systems. The volume of plans being
submitted has nearly doubled in recent years.
· EMS Run Reports Program ($25,000) - The current program is obsolete and no technical support is
available. New software is critical to allow mandatory reporting to the County and State.
City of D~lray Bcach, Florida
1997-95 Annual Budgct
Part-time Plan Reviewer ($12,710) and Part-time Office Assistant il ($10,530) in the Building
Division - These positions will provide additional support to allow the division to keep up with the
increased volume of work.
Inclusion Program ($20,180) - These funds will enable the Parks and Recreation Department to
participate in ADA Services and Parmerships (A.S.A.P.), a County-wide collaborative for handicapped
recreation programming. This program will provide staff training, technical assistance, support staff,
marketing and public relations, referrals, scholarships and grant writing. It will also provide for the
purchase and storage of adapted equipment, resource materials and program coordination. All of this
is required to comply with Federal Mandates under the Americans with Disabilities Act.
* Phase Il of Direct Talk Il Program ($8,260) - With the purchase of 11 cellular telephones, inspectors
will now be able to input inspection results from the field thereby increasing efficiency and customer
service.
· Improvements to Community Center and Pompey Park ($66.300) Various upgrades to the
Community Center building and equipment are intended to refurbish the Center both internally and
externally. Portable stage lighting will also be added. Pompey Park will be installing new sinks and
counters, replacing bleachers at two fields, upgrading the landscape entrance to the Center and
purchasing a portable carpet surface stage and two professional tennis tables.
General Fun d Revenues
Revenues for the 1998 Budget total approximately $47 million or $809,650 above fiscal year 1997, less
prior year surplus and prior year encumbrances brought forward. The use of carryover from prior year's
unappropriated fund balances is limited to $250,000 in the 1998 Budget for our potential liability in the
Tate lawsuit.
Ad Valorem Tax Revenue
The 5.28% increase in the City's taxable assessed valuation is a sign that the local economy is strong. This
continues a steady increase in the City's tax base over the past three years as compared to previous years
where there were decreases as much as $48 million in 1993 and $35 million in 1994. The current increase
is approximately $139 million over last year's final assessed valuation. Of this increase, approximately
$51 million is attributable to new construction. The total increase will provide for additional tax revenues
estimated at $1.03 million based on the adopted millage and a 95% collection rate.
Property Tax Millage and Valuations:
1996 1997 1998 % Change
Property Tax Millage Actual Actual Approved FY 97 to 98
Operating Millage $6.87 $6.95 $6.95
Debt Service Millage 1.03 0.90 0.85
Total Millage $7.90 $7.85 $7.80 (.63%)
Assessed Valuation (000) $2,541,583 $2,631,550 $2,770,549 5.28%
Revenues Generated $19,297,376 $19,910,114 $20,529,770 3.11%
iii
City of Delray Beach, Florida
1997-98 Annual Budget
The increase in the assessed valuation results in a 3.34% increase over the rolled-back millage rate of
$6.76. The rolled-back rate is the operating millage rate that will provide the same ad valorem tax revenue
as was levied during the prior year, exclusive of new construction, additions to structures, deletions and
property added due to geographic boundary changes.
The assessed valuation of property located in the Community Redevelopment Agency's (CRA) district
increased by $15,711,667 which accounts for 11.3% of the City's growth. This results in an increase of
$103,870 in the CRA's distribution.
Other Taxes
The Other Taxes category consists of the Optional Gas Taxes, Utility Taxes, and Franchise Taxes. The
combined increase totals 0.39% or $115,900 over fiscal year 1997. With the incorporation of Wellington,
Palm Beach County's newest municipality, we will lose $140,000 in the disbursement of the Local Option
Gas Tax.
Effective April I, 1998 the electric utility tax will be increased by 0.2% in order to help offset the
additional costs of beautification maintenance.
Licenses and Permit Fees
Revenues derived from licenses and permits have increased by approximately $168,000 or 8.4% over the
current year. The revenues in this category continue with strong growth. This increase is mainly due to an
increase in building permits as a result of anticipated projects coming on line.
Intergovernmental
The overall intergovernmental revenue is projected to increase by 1.2%. This is due to slight increases in
the two largest sources, State Revenue Sharing and Sales Tax Collection. Grants, which are the secondary
source of funds in this category, decreased. The decrease results from a one time grant awarded for the
purchase of equipment and the loss of the School District grant for the after school program at Carver
Middle School.
The majority of the grants budgeted for fiscal year 1998 involve funding of police services. This includes
the third year ora three year COPS FAST Federal grant which partially funds four police officers and the
second year of a three year COPS Universal Hiring grant that funds five police officers. Both agreements
provide a maximum of $25,000 per officer per year. The City will also receive the third year of funding
from the School Board for a School Resource Officer assigned to the Delray Full Service Center totaling
$2,250 per month.
Charges for Services
Charges for Services are projected to increase by approximately $198,800. This is primarily due to
increased revenues with respect to EMS transport fees, parking fees, after school, day camp and tennis
program revenues. The Planning & Zoning Department completed a review of fees charged for rezonings,
site plans, conditional uses, plats and other land use actions and determined the need to increase fees in
several areas. The increase in these revenues for fiscal year 1998 is estimated to be over $43,000.
iv
City of Dclray Beach, Florida
1997-9g Annual Budget
Parking fees are expected to increase by $35,000 due to proposed parking meters in lngraham and
Sandoway Parks. EMS transport fees are projected to increase $110,000 based on the current level of
activity and a conservative estimate for the collection of outstanding debt. The collection of past due EMS
fees has increased significantly with the addition of a full-time collections position in fiscal year 1997.
Revenues derived from the operation of the Tennis Center are expected to increase as a whole based on the
following:
· Six month memberships were eliminated and all renewals are now due October i of each
year.
· An increase of approximately 4.6% in membership fees was approved.
· Revised daily court fees will increase general admission sales by $%000.
Fines and Forfeitures
Revenues generated from fines remain relatively stable with a decrease in false alarm fees being offset by
an increase in general fines and building permit penalties.
Miscellaneous Revenue
The Miscellaneous Revenue category decreased by $452,240. This is primarily due to the termination of a
three year funding agreement with the County relative to the construction of permanent seating at the
Tennis Center. It is important to note that there is also a reduction in a matching expenditure in debt
service.
lnterfund Transfers
Interfund Transfers total $2,262,680, a $2,400 increase over fiscal year 1997. The in-lieu-of tax transfers
are adjusted annually, as necessary, using the proposed millage rate and the current asset totals for each
enterprise fund.
General Fund Expenditures
Most currently provided services are funded at Level 111 which allows up to a three percent (3%) increase
over the program's 1997 budgets. The total general fund expenditures in the 1998 Approved column totals
$46,889,770. Of this, 65% is budgeted for personal services, 18% for operating expenses, 8% for debt
service including utility tax transfers and 9% for the combined capital, grant and transfer expenditures.
Personal Services
A total of two new positions will be authorized in the General Fund, however, the total number of positions
remains the same at 593 due to the elimination of one position in the Police Department and the transfer of
the Fire Apparatus Maintenance Superintendent to the City Garage.
A detailed summary is provided on page S33 in the Synopsis section indicating the changes in the
authorized positions and staffing levels over the past five years. The following graph depicts the changes
over the past several years which centers on hiring more personnel who directly serve the public while
City o£ Delray Beach, Florida
1997-98 Annual Budget
relying less on support staff. Due to the downsizing
departments experienced in previous years, there have been General Fund Employees
cases where they demonstrated the need for additional
support staffto complement a new program. 7o0 To,.~
600
Reorganization of the Police Department has resulted in six 5OO
operational divisions with the redeployment of officers from 4oo
Patrol and Community Policing into 3 districts. This 300
initiative which began May 3, 1997 is designed to increase 200
I00
the community policing concept thereby giving officers and
residents a sense of ownership and responsibility for their 9o 91 92 93 94 95 96 97 98
Fiscal Years
neighborhoods.
Jl:lOther Employees · Police & Fire ]
Affecting the full-time equivalent (FTE) count is the
decrease in part-time positions for Recreation Leaders in the After School Program. This is the result of
the elimination of the Palm Beach County School District Grant for Carver Middle School and the decrease
in grant funding from the Children's Services Council.
Merit Increases
Merit increases for fiscal year 1998 are proposed on a zero to five percent range (0%°-5%) with three and a
half percent (3.5%) budgeted for increases in each department. There are no merit increases budgeted for
employees earning the maximum amount within their salary range.
Other Personnel Benefits
The employer contributions for the Police and Fire Pension and the General Employee Pension have
changed slightly this year. The funding requirements for each plan are derived from the Actuarial
Valuation Report prepared for each. The contribution for the Police and Fire Pension increased from
$1,323,366 to $1,327,517 or 0.3 I%. The contribution for the General Employee Pension decreased from
$771,671 to $770,101 or 0.2%o.
Fiscal year 1998 will be the City's fifth year of providing health insurance through an insured plan. In
February 1997 a new contract was awarded to United Health Care thereby reducing the annual premiums
both for the City and employee dependents. A new tiered rate structure for dependents was established to
alleviate the burden of high premiums for employees with only one or two dependents. Also added was
the option for employees to choose from an HMO plan and a Point-of-Service (POS) plan to better parallel
the insurance needs of each employee. Since the contract year does not coincide with our fiscal year the
budget reflects a blended rate of $180.66 per month, a decrease of $27.00 per employee over last year.
February 1997 also brought a change in the City's life insurance provider which resulted in a decrease in
rates by approximately 11%. Face values in the new policy provides for approximately one times the
annual salary.
For worker's compensation coverage the City has a self-insured $150,000 deductible per claim. Claims
over $150,000 up to the statutory limits are insured. The rates necessary to generate the funds for the
estimated claims and premium payments increased by approximately 12%. The increase is due primarily
to the estimated claims increasing by 16.1% from $601,100 to $698,100 as well as the increased reserve
requirement for the ultimate payment of outstanding claims as provided in the Ernst & Young actuarial
study.
vi
City of Delray Beach, Florida
1997-98 Annual Budget
Funding is also included for the 3% maximum lCMA match to certain eligible management employees
interested in participating in the defined contribution plan. This benefit, which was implemented in fiscal
year 1997, will cost approximately $92,500, an increase of 16% due to increased participation.
Contributions
During the year the City receives numerous requests for funding from non-profit organizations. What
appears in this document is the maximum contribution of I% of the ad valorefn tax revenue as is defined in
the City's policies and procedures for Charitable and Benevolent Requests. As a means of allocation, a
similar committee to that formed for the past two years met to review the requests totaling $398,730. The
approved list of agencies appears on page 12 I. As a condition of funding, these organizations must submit
2 status reports in an effort to determine the specific results received from the donated funds.
The allocation for the Delray Beach Library is currently funded at $693,260. The Library's request for
fiscal year 1998 funding of $953,340 included opening on 51 Sundays as well as extended evening hours.
Although we could not fund the entire request, an additional $100,000 was granted, $40,000 during fiscal
year 1997 and $60,000 in fiscal year 1998.
Other grants include a contribution to Old School Square for $182,500, an increase of $60,000, to
supplement their annual operating expenses. The final installment ($30,000) of the three year loan
($90,000 in total) to the Pineapple Grove Main Street Program was paid in fiscal year 1997, however, an
extension was granted for an additional $30,000 in fiscal year 1998. It should be noted, to date the City
has been reimbursed $9,800 by the CRA from the increased Tax Increment Financing funds (T.I.F.)
generated from within the Main Street area.
Transfers
The transfer to the Beautification Trust Fund amounts to 1.2% of the projected collection of electric,
telephone and gas utility taxes. The monies are used to maintain the beautified areas and to repay debt
service incurred for beautification projects. The transfer is up by 12.9% from the previous year.
The transfer to the General Construction Fund is $1,287,000. This represents a 19% increase over the
amount that was budgeted for transfer in fiscal year 1997. This transfer will primarily fund renewal and
replacement programs to maintain the condition of buildings, equipment and infrastructure as outlined in
the Capital Improvement Plan. Specific amounts are set aside for Streets, Traffic & Alleyways,
Beautification and the renewal and replacement of buildings and equipment. Despite the increase, several
requests still remain unfunded and will be deferred to later years.
The General Fund monies transferred to the Community Development Fund go toward exterior
improvements to commercial and residential units. Funding for this program totaled $156,530 in fiscal
year 1997. The decrease in fiscal year 1998 is 5% or $7,290 with minimal funding also being provided to
maintain the administrative costs at less than ten percent as required by the grantor. These administrative
costs provide for a staff person to oversee the State Housing Initiatives (SHIP) grant.
vii
City of Dclray Beach, Florida
1997-98 Annual Budget
Other Funds
Water and Sewer Fund
The Water and Sewer Fund was balanced with a 2% rate increase and minimal use of prior year funds.
Most &the division's requests were funded at Level III. The Environmental Services Department will be
undergoing some reorganization. The Industrial Pretreatment/Backflow Program will be joined by
Laboratory Quality Control to form the Environmental Compliance division. The Water Distribution
division will be eliminating 2 positions and contracting to an outside vendor for fire hydrant maintenance.
Also affecting this division was the transfer of the meter maintenance program midway through fiscal year
1997 to the Utilities Customer Service division.
Funding is included for the wastewater reuse facility construction project which began in fiscal year 1997.
The balance, $1,085,000, will be funded through connection fees as well as internal financing.
City Marina Fund
Operating expenses at the City's marina are budgeted to increase by 27% or $11,000. The increase in
funds will be used to make necessary repairs to the seawall and piers. An additional $30,000 has been
allocated for capital improvements at the Marina.
Beautification Trust Fund
The Beautification Trust Fund is used to account for the maintenance of beautification projects and debt
repayment on capital improvements to public rights-of-way. Revenue is derived from a 1.2% transfer on
utility taxes levied by the city as a public service tax. To help offset the additional costs associated with the
completion of new areas such as Lake Ida Road and East Atlantic Avenue, a 0.2% increase in the electric
utility tax was approved and will be effective April 1, 1998. The total transfer $683,000 is a 12.9%o
increase over fiscal year 1997. Expenses consists of 58%0 maintenance and 42% debt repayment which will
not be retired until the year 2007.
Stormwater Utility Fund
The stormwater assessments will fund projects outlined in the Capital Improvement Plan on a pay-as-you-
go basis. Operating expenses to oversee the maintenance of the drainage system and administration &the
assessment are projected to increase by 5.5%. The proposed level of spending does not generates a surplus
due to the increased number of projects.
Golf Course Fund
The Municipal Golf Course is budgeted to generate an operating surplus of $94,420 as presented herein.
Operating revenues for the new year are projected to increase by 8.3% over the fiscal year 1997 budget due
to an increase in the golf related fees and increased usage of the clubhouse resulting from the expansion of
the current facilities.
viii
City of' Dclray Beach, Florida
1997-98 Annual Budget
The Lakeview Course reflects a net operating surplus of $39,475. The fiscal year 1998 budget includes
capital funding to rebuild the existing clubhouse in order to meet ADA requirements.
Fees for both courses reflect rates based upon an annual comparison to surrounding cities and local market
conditions.
Sanitation Fund
In accordance with our contract with Browning-Ferris Industries, collection rates will increase based on the
Consumer Price Index. The City has also been notified that it will be receiving grant funding for the
recycling program. This grant, totaling $39,170 for fiscal year 1998, covers 80% of the cost of the
program.
We will again be using some of the earnings of the Sanitation Fund to fund the Beach Cleaning contract for
$70,850 and the scheduled litter pick-up along West Atlantic Avenue estimated at $14,320. These are
reflected in the transfer to the General Fund and the transfer to the Beautification Trust Fund respectively.
Also in the Sanitation Fund is continued funding of the Anti-Litter program. This program, which began
as a pilot program in fiscal year 1996, has proven to be very successful and will continue efforts to
eliminate litter along major roadways in neighborhoods throughout the City.
Conclusion
In 1988, before many of us were in Delray Beach, including myself, the City established a Mission
Statement. It was later affirmed in 1990 and is still going in 1997. The statement reads:
The Mission of the City of Delray Beach is to create a renaissance that enhances
the unique cultural, historical, and natural resources which make this an
attractive community to a diverse and balanced population.
I believe in many parts of the City we have created this and improving upon it will be difficult. Initially
the improvements began with the Decade of Excellence Program where efforts focused on the creation of
"A South Florida Renaissance City." These improvements led to a revitalized downtown area, improved
parks as well as rebuilt infrastructure and newer facilities. The more recent improvements include the
hurricane hardening of the City Hall facilities and the beautification completed on Lake Ida Road as well as
East Atlantic Avenue from the intracoastal waterway to the ocean.
Through these and many other improvements we have created a community to serve all age groups'with
some of the finest amenities and public facilities available in the county not to mention the aesthetic
improvements in our streetscape design available to all passersby traveling the City's thoroughfares.
As our redevelopment phase continues others have begun to take note of our progress. This is evident
through the prestigious All-American City award received in 1993, and again in 1995 with the recognition
as "The Best Run Town in Florida" in the Florida Trend magazine. At the heart of both of these honors
was the instrumental role of citizens in the City's turnaround. Especially noted was the effort of the
citizens representing both the public and private sector to identify and solve problem issues.
ix
City of Delray Beach, Florida
1997-08 Annual Budge[
This budget presented herein in its simplest form provides a means of preserving the improvements
initiated by the community at large. We collectively review the services we provide and evaluate whether
we are meeting the needs of the community as it evolves, it is with great pride that the employees of the
City take part in achieving the improvements to both the changing physical image of the City and its
reputation as well.
Sincerely,
David T. Harden
City Manager
BUDGET SYNOPSIS
AND GRAPHICS
City of Dclray Beach, Florida
! 997-98 Annual Budget
What's Included in this Document
The City's budget is intended to provide a plan to pay The departments prepared their requests at four
for services to the residents of and businesses located alternate levels of funding, starting with Level I at 85%
in the City of Delray Beach for the current and future up through Level IV which allows for any program
years. It includes both day-to-day operations as well as enhancements. The 1998 Approved column reflects
capital improvements, the City Manager's recommendations as adopted by
the City Commission.
What follows is a brief synopsis of the total document
including the City's fiscal policies, organizational The Capital Funds section includes a summarized
structure and graphic presentations of projected version of the Five Year Capital Improvement Program
revenues and expenditures, individual fund summaries for the years 1998 through 2002. Each year consists of
and personnel staffing summaries. Further detail is programmed projects with fiscal year 1998
provided in the text and is divided by funding representing the Capital Improvement Budget. A
categories. Wherever possible page numbers have detailed version of the CIP will be published in a
been cross referenced for your convenience, separate document upon f'mal approval by the
Commission. Also included are debt service schedules
How to Read this Document for all outstanding debt and the year of maturity.
The budget document is organized by fund. Each fund
includes revenues, expenditures and a description of
each program. The General Fund has the largest
number of programs and accounts for approximately
51% of the total budget. A listing of programs by fund
can be found in the table of contents. Each program
section includes the following:
1. An organizational chart of the entire department.
2. A program page as follows:
Program description ~ "~
Objectives ~ ]
Performance Measures
Performance Measures ~ Ail supporting documentation of what has been
presented herein is available in the Budget Office for
review. If you have any questions regarding the
Staffing Levels .~ material presented you may call (561) 243-7129 or
write to the Finance Department, 100 N.W. 1st
Revenues ~'--~ Avenue, Delray Beach, Florida 33444.
A. The activities or functions provided by the
program.
B. Specific objectives that state what is to be
achieved in fiscal year 1998.
C. Actual and projected performance measures.
D. Staffing levels with three years of history.
E. The revenues generated by the program, if
applicable.
3. A detailed line item budget for expenditures.
SI
City of Dclray Beach? Florida
1997-9g Annual Budget
Budget Policies and Procedures
Operating Budget
The City of Delray Beach uses modified zero base Level ! - Reduced funding at 85% of the fiscal 1997
budgeting to develop the annual operating budget, budget.
This approach requires departments to present a "Base Level H- Services which can be provided given 100%
or Basic" budget and supplements to the basic budget of the 1997 funding.
which represent additions or new program Level I11- Level of funding not exceeding 103% of the
enhancements. 1997 budget.
Level IV - Funding greater than 103%, allowing for any
The Zero Base Budget System provides a method of enhancements.
reviewing and evaluating all City programs current and
proposed. It also provides a means of measuring the Each level or alternative budget is then grouped
degree of change in a program by preparing alternative together where it must compete in the ranking process
budgets or decision packages for each service or against other departmental programs. The ranking
program, process provides management with a technique to
allocate the budget based upon the program's overall
In preparing the budget, certain policies and benefit to the City such as, importance in terms of
assumptions must be made in developing requests. It is welfare and safety; Statutory or Charter provisions;
important the assumptions be understood and followed cost effectiveness or potential consequences of not
by each budgeting unit to maintain consistency. The providing the service. All packages are ranked in order
following were some of the guidelines adhered to of decreasing benefit starting with the highest
during the budget process: priorities.
* The City will maintain its current level of service Once this is complete the prioritized packages can be
to the citizens. Each program will be evaluated on compared against projected revenue estimates to
a cost/benefit basis to identify and implement determine which packages will be funded and at what
improvements in order to provide higher service level. A determination must then be made as to
levels at lower costs to the citizens, whether programs falling below the revenue cut off
should be funded through a tax increase, a reduction in
* Efforts should be made to implement new funded packages, not be funded at all or a combination
programs through cost savings or a reorganization of these alternatives.
of an existing program. Improved technology
should be used to achieve the most cost effective
service level. Budget Guidelines
Under the Florida Statutes and City Charter, the fiscal
· All services based on a user fee should be self- year of the City begins on the first day of October, and
supported by those fees. If not, new revenue ends on the thirtieth day of September of the following
sources should be identified along with any year. This year constitutes the budget year of the City
recommended changes in service, government. The City Manager must submit his
recommended budget for the ensuing fiscal year to the
· Capital replacements should be limited to items Commission on or before the first regular meeting in
which are no longer functional, not economically August.
repairable or a safety hazard. Requests for new
capital must be supported with a complete The Budget document must present a complete
justification identifying the existing need and financial plan for the ensuing fiscal year. It must
proposed improvements to be attained from the include, at least, the following information:
purchase.
Proposed Expenditures. Detailed estimates of all
To prepare their budgets, departments must first proposed expenditures for each department and office
develop "decision packages" which provide a of the City, showing the expenditures or corresponding
departmental breakdown into workable units either by items for the last, preceding and current fiscal years
a service provided, an organizational unit, a group of with reasons for increases and decreases
activities or an appropriation item such as a capital recommended, as compared with appropriations for the
purchase. These decision packages are then current year;
formulated into four alternative budgets:
S2
City of Delray Beach, Florida
1997-98 Annual Budget
Budget Policies and Procedures
Bonded Indebtedness. Statements of the bonded and Commission shall reduce appropriations, except
other indebtedness of the City, showing the debt amounts required for debt and interest charges, to such
reduction and interest requirements, the debt a degree as may be necessary to keep expenditures
authorized and unissued, and the conditions of the within the income.
sinking funds, if any;
Anticipated Income. Detailed estimates of all Capital Improvement Budget
anticipated income of the City from sources other than The City prepares a five-year Capital Improvement
borrowing, with a comparative statement of the Program which establishes deliberate, strategic
amounts received by the City from each of the same or improvement programs which define the capital needs,
similar sources for the last, preceding and current fiscal specify the method of financing and ensure continuity
years; in the planning and selection of improvements to the
City.
Balance or Deficit. A statement of the estimated
balance or deficit, as the case may be, for the end of In planning for the future, the following is taken into
the current fiscal year; consideration:
Taxes. An estimate of the amount of money to be * The Capital Improvement Program will directly
raised from current and delinquent taxes, and the relate to the long-range plans and policies as set
amount to be raised from bond issues which, together forth by the City's Comprehensive Plan.
with income from other sources, will be necessary to
meet the proposed expenditures; * Improvements will be planned over a multi-year
period to coordinate the financing and timing in a
Other Information. Such other supporting schedules way that maximizes the return to the public by
as the Commission may deem necessary, issuing bonds infrequently, but at the opportune
time in the economic cycle.
A Public Hearing on the budget must be held during
the first regular Commission meeting in September for * Actively pursue grants and entitlements to
each year. Notice of the Public Hearing must be supplement the funding requirements of capital
published at least one week in advance by the City improvements.
Clerk.
· The program will include citizen participation in
At the second regular Commission meeting of the the establishment of community needs and
month of September of each year, the Commission priorities, and projects will be sensitive to
must, by resolution, make an appropriation for the preserving the remaining natural resource areas in
money needed for municipal purposes during the the City's final stages of growth.
ensuing fiscal year of the City, and provide for a levy
of the amount necessary to be raised by taxes upon real Annually, the City Manager submits the Capital
and personal property for municipal purposes. This tax Improvement Program to the City Commission along
levy, for the general operating expenses of the City, with the Annual Operating Budget for final approval
may not in any event exceed the millage limitation of and adoption of a Capital Improvement Budget which
ten mills provided by state law on the assessed appropriates funds for specific facilities, equipment
valuation of all real and personal property subject to and improvements.
taxation in the City. Should the Commission take no
final action during said meeting, the budget as
submitted, is deemed to have been finally adopted by Accounting of Funds
the Commission. The accounting and reporting policies of the City
conform to Generally Accepted Accounting Principles
At the beginning of each quarterly period during the (GAAP) and policies applicable to governmental units
fiscal year, and more often if required by the set forth by the Governmental Accounting Standards
Commission, the City Manager must submit to the Board (GASB) and the Generally Accepted
Commission data showing the relation between the Accounting Principles as promulgated by the American
estimated and actual income and expenses to date. If it Institute of Certified Public Accountants (AICPA) and
appears that the income is less than anticipated, the the Financial Accounting Standards Board (FASB).
S3
City of Delray Beach, Florida
1997-98 Annual Budget
Budget Policies and Procedures
Bases of Presentation · An independent audit will be performed annually
The accounts of the City are organized and operated on on all accounts of the City by certified public
the basis of funds or account groups, each of which is accountants experienced in municipal accounting,
considered to be a separate fiscal and accounting who have no personal interest, direct or indirect, in
entity. The operations of each fund are accounted for the fiscal affairs of the City.
with a self-balancing set of accounts recording cash
and other financial resources, together with all related · The City will maintain adequate cash reserves, as
liabilities and residual equities or balances, and charges well as sufficient working capital to meet the
therein, operating needs in all funds.
· Funds will be managed as independent entities in
Bases of Accounting accordance with legal, administrative or Generally
Governmental funds are accounted for on a modified- Accepted Accounting Principles and one fund will
accrual basis of accounting. Under the modified- not subsidize another fund.
accrual basis of accounting, revenue is recognized in
the accounting period in which it becomes both · The General Fund will maintain a contingency
measurable and available. Expenditures are recognized account to meet unanticipated requirements during
in the accounting period in which the fund liability is the budget year.
incurred, if measurable, except that
principal and interest on general long- Moody's Underlying Rating: I · The Insurance Fund shall
term obligations are reported only I maintain an equity reserve
when due in conformity with GAAP. General Obligation Bonds A1 equal to state requirements,
Utility Tax Bonds A in addition to the actuarially
The appropriated budget for the Water & Sewer Bonds A calculated loss liability.
General Fund is adopted on the same
modified-accrual basis used to reflect
revenues and expenditures, except that for budgetary Deposits and Investments
purposes, current year encumbrances are treated as The deposits and investments of the City are
expenditures, safeguarded by utilizing state approved public
depositories and by investing in fully collateralized
The accrual basis of accounting is utilized by the instruments as required by the State of Florida. A
proprietary funds. Their revenue is recognized in the pooled-cash concept is utilized for all funds with the
period earned, and expenses recognized in the period exception of the pension plans and the deferred
incurred, compensation agency fund.
A major investment objective is to gain the maximum
Financial Policies amount of revenue with a minimum of risk. When
These policies are administrered for the purpose of making investments, the City follows state law and
ensuring the City retains a sound financial condition; local investment guidelines of maintaining an adequate
retains the best possible bond rating; provides future cash flow, maintaining a liquid position and earning
generations with the ability to borrow capital for the maximum yield.
construction; and to recognize the community's needs
and ability to pay. Obligations that may be pledged as collateral and are
permissible investments include:
These goals are accomplished through the following
financialand accounting practices: · Financial institutions designated as qualified
public depositories by the State Treasurer of
· The City will maintain a financial accounting and Florida meaning the investments are covered by
reporting system in accordance with methods federal depository insurance and by a collateral
prescribed by the Governmental Accounting pool pledged to the State Treasurer.
Standards Board and the Government Finance
Officers Association. · Negotiable direct obligations of or obligations
unconditionally guaranteed by the U.S.
Government.
$4
City of D~lray Beach, Florida
1997-98 Annual Budget
Budget Policies and Procedures
· Interest bearing time deposits or saving accounts Revenues
in financial institutions located in Florida and Revenues come from a variety of sources, but are
organized under federal or Florida laws. ultimately paid by the citizens. A large part of our
revenues are received in the form of local, state and
* Derivative investments with specific Commission federal taxes; charges for services or user fees and
approval, fines and forfeitures.
· Local Government Surplus Trust Funds created by Revenues must be maintained to fund the demand on
Florida Statutes. increased services, to pay for capital improvements and
to sufficiently maintain the operating requirements of
capital improvements. Therefore, a diversified and
Debt Management stable revenue system is required.
The City has maintained its insured ratings of AAA
from Standard and Poor's and Aaa from Moody's The City adheres to the following policies when
Investors Service for all issues. The City's underlying determining projections:
rating by Moody's Investors Service is Al on General
Obligation Bonds and A on both Utility Tax Bonds and · Maintain a tax collection rate of 98%+.
Water and Sewer Bonds.
· Ensure that revenues are sufficiently flexible and
Prior to the issuance of any new debt, the City will free from spending restrictions to allow for
review and determine that every effort has been made adjustments to changing conditions.
to comply with the following:
· Evaluate the practices in the collection and
· The amount of debt service for General Obligation administration of revenues to ensure efficiency so
and Special Revenue debt for special services shall that revenue performance and yields may not be
not exceed 20% of the General Fund Revenues. adversely affected.
· Wherever possible, the City will use Revenue, · Revenues sources will be diversified and not be
Self-Supporting or Special Assessment Bonds overly dependent on sources considered volatile
instead of General Obligation Bonds. and close communication maintained with
departments and external agencies involved in
· The amount of overall net debt attributable to the projecting key revenues.
General Fund shall not exceed an amount equal to
$1,200 per capita. · User fees will be regularly evaluated to cover
administrative cost increases. All services which
· The length of a Bond Issue shall relate to the are based on a user fee concept should make every
useful life of the projects which it is financing, effort to be self-supporting.
· Each proposed borrowing shall analyze the impact · Rate structures will be maintained on each
of the future debt service upon projections of enterprise fund to insure the revenues are adequate
operating revenues and expenditures and the City for the operations to remain firmly and separately
Commission must make a finding that the impact self-supporting.
will not diminish the City's ability to continue to
provide services.
· Long-term borrowing shall be used only for
capital projects listed in the Capital Project
Schedule of the Capital Improvement Element of
the Comprehensive Plan. The renewal and
replacement of existing assets should be funded by
current revenues and not by debt.
$5
City of Delray Beach, Florida
199%98 Annual Budget
All Funds Summary
I Total I
Appropriations
$92,247,130
I I I I I
Fund Funds Revenue Funds Funds Improvements
$46,889,770 $25,632,990 $2,405,780 $7,335,860 $9,982,730
I I I
Government Sewer Fund Trust Fund Fund Impact Fee
$5,229,000 $19,437,530 $704,180 $5,350,170 $260,000
Police [ Stormwater [ (Community Dev. [ [ CityGarage [ ] General
Department Fund Block Grant Fund Construction Fund
$14,173,420 $474,700 $1,701,600 $1,985,690 $3,798,930
I
iFire i i sa~'°n I w~s~w
Department Fund Capital
$9,762,140 $1,695,440 $765,000
Recreation Fund Connection Fees
$5,878,800 $117,950 $1,085,000
I ~°mm~ I I O°'~°~ I W~S~wa'
Improvement Fund & Replacement
$2,143,580 $2,786,050 $2,500,000
[Public [ i Lakeview I Golf Course
Works Golf Course $113,000
$1,729,040 $725,350
I Library, Grants ] Beach Rest°rati°n I ~.k~vi~w
& Aids [ Fund I Golf Course
$1,240,5S0 [ $395,970 I $362,S00
$3,960,210 Utility
$1,098,300
I
Transfers I
$2,753,300
$19,700
S6
City of Delray Beach, Florida
1997-98 Annual Budget
All Funds Summary
The Fiscal Year 1997-1998 Budget totals $92.3 enterprise funds are derived.primarily through user
million. Operating budgets were prepared for 12 fees. A more in-depth discussion will follow on the
separate funds consisting mostly of governmental and majority of the budgeted enterprise funds.
proprietary funds.
The City's Insurance programs and Fleet operations are
The General Fund is the largest of the governmental administered through Internal Service Funds. The
funds, accounting for close to $47 million and fiscal year98budgets include:
providing the bulk of the City's services.
· Health, Life and Disability for 731 employees and
Other governmental funds include the Special Revenue 182 dependents.
Funds for Beautification and Community
Development. The Beautification Fund is funded · Business insurance to protect the City's $43.3
through a transfer from the General Fund based on million in assets.
1.2% of the utility taxes collected. This source of
funds goes towards the maintenance on beautification · $743,690 to meet the replacement schedule for the
improvements and the debt service of the same. fiscal year 98 fleet.
The Community Development Fund accounts for It is the goal of the City to implement projects
Federal, State and local grants that benefit low-to- identified in the Comprehensive Plan by the year 2000.
moderate income households. A partial list of the A list of the Capital Improvements funded in fiscal
funding includes: year 1998 begins on page C13. The following is a
short list of the major improvements:
· $188,500 in down payment assistance programs
for eligible families. · $1,250,000 to upgrade the existing emergency
communications system from 400MHz to 800
· $206,980 for the acquisition of government- MHz.
owned units, and matching funds, providing home
ownership opportunities for very low and · $1,085,000 for a Water Reuse Project where
moderate income families, wastewater will be reclaimed, treated and
distributed to five golf courses for irrigation.
· $311,090 for owner-occupied housing
rehabilitation. * $330,000 for improvements to the Lakeview Golf
Course Clubhouse.
·Exterior improvements to I0 housing units.
· $47,580 to fund a local substance abuse program.
FY1997-1998 Total Budgeted Funds
$92,247,130'
Capital
Internal Special improvement
Service Funds Revenue FundsFunds
8% -~% 11%
Enlerprise
Funds
28%
General Fund
51'/,
*Includes all transfers
As indicated in the above illustration, Enterprise Funds
are the second largest category. Revenues for
S7
City of Delray Beach, Florida
1997-98 Annual Budget
General Fund
Revenues, Expenditures and Changes in Fund Balance
1996 1997 1998 % Change
Actual Revised Approved FY 97 to 98
The General Fund includes all general government
operations not required to be accounted for in
Cash Balances Brought Forward: another fund h finances most City'governmental
Prior Year Surplus $0 $251,886 $250,000 -0.75% services and is the principal operating fund of the
Cily
Revenues:
Taxes 28,746,903 29,611,780 30,445,270 2.81% Where the money comes from:
Fines &
Licenses and Permits 2,379,777 1,996,320 2,164.390 8.42%
Intergovernmental 4,799,126 4,913.750 4,973,300 1.2 I% Transfers In
Charges for Services 3,362,582 3,561.050 3,759.830 5.58% Chars~ rot
Services
Fines and Forfeitures 485,276 473.600 473.200 -0.08%
Miscellaneous 2,911,857 3,013,340 2.561.100 -15.01%
lntefgov't
Total Revenues 42.685,521 43,569.840 44.377.090 1.85% ~"~
Other Financing Sources: Licenses and Taxes
Operating transfers in 2,291,616 2.260.280 2.262.680 0. I 1% so/.
Total Other Sources 2,291,616 2,260,280 2,262.680 0.1 I%
As you can see our largest source of revenue is
Total Revenue & Other Sources 44,977,137 46.082,006 46,889.770 1.75% derived from tm'es. This includes a $7.80
property tax lev)' per $1.000 of assessed value.
Other taxes include franchise and utiliO' taxes.
such as those appearing on ),our monthly electric
Expend itu res: bills, and the Cio"s portion of the count)' gas tax
General Government 4,609,920 4.873.944 4.949,150 1.54% on motor fuel
Public Safety 23.993,551 25.161.035 26.079.140 3.65%
Public Works 1,534,571 1,706,472 t,729.040 1.32% Where the money goes:
Parks & Recreation 5,172,499 5.471,309 5,878,800 7.45%
Debt Service Out
Grants 920,627 1.093.580 1,240,580 13.44% General 8% 6%
Principal Retirement 2,486,390 2.523.270 1.927.820 -23.60%
Interest & fiscal charges 2,128,555 2.020.910 2.032.390 0.57%
Miscellaneous 1.420,316 571.330 279.850 -51.02% G~nt* S:
Capilal 510,575 130.960 0 0.00%
Contingency 0 138.878 19.700 -85.81%
Total Expenditures 42,777,004 43.691,688 44.136.470 1.02% ~./.
Other Financing Uses: Works ~ Safe~y
Operating transfers out 2,814.669 2,390,318 2,753.300 15.19% 4% 55%
Total Other Uses 2,814,669 2.390.318 2.753.300 15.19% A large part of the services provided on a day-to-
da)' basis are fimded through the General Fund
lotal Expenditures & Other Uses 45,591,673 46.082,006 46.889.770 1.75% This includes police andfire protection, code
enforcement, street maintenance and
maintenance of the City"s grounds, parks and
Changes in Unexpended Fund Balance facilities as well as the less visible sen,ices such
FY 1997 Estimated excess/(deficiency) of revenues over 1.022.407 as the executive management, financial
expenditures as of September 30 accounting, legal counsel and comprehensive
planning.
Undesignated Fund Balance, Beginning of Year 3.210,528
Estimated Fund Balance. End of Year $4.232.935
S8
City of Delray Beach, Florida
1997-98 Annual Budget
General Fund
Millage and Tax Revenue Projections
OPERATING DEBT TOTAL ASSESSED TAX
MILLAGE MILLAGE MILLAGE ASSESSED VALUE REVENUE
YEAR / 5;1,000 / $1,000 / $1,000 VALUE GROWTH COLLECTED
1989 $5.3306 $0.6694 $6.0000 1,9 ! 9,202,547 3.90% 10,972,392
1990 $5.6259 $0.5741 $6.2000 2,201,749,552 14.72% 13,022,189
! 991 $6.1500 $1.0000 $7.1500 2,337,148,027 6.15% 15,991,292
! 992 $6.0800 $1.0700 $7.1500 2,518,897,622 7.78% 17,250,553
1993 $6.2000 $0.9500 $7.1500 2,470,870,887 o 1.91% 16,935,644
1994 $6.8600 $1.1400 $8.0000 2,435,480,625 - 1.43% 18,683,027
1995 $6.8800 $1.0700 $7.9500 2,468,533,385 1.36% 18,837,457
1996 $6.8700 $1.0300 $7.9000 2,541,583,27 i 2.96% ! 9,297,376
1997 $6.9500 $0.9000 $7.8500 2,631,550,201 3.54% 19,910, I 14
1998 $6.9500 $0.8500 $7.8000 2,770,548,703 5.28% 20,529,770
Fiscal Year 1998 Tax Levy (at 95% discount) To meet the 1998 payments for all General Obligation
Bonds requires revenue totalling $2,233,280. The rate
Gross Operating Tax Revenue necessary to fund this amount is computed as follows:
$6.95/$1,000 X $2,770,548,703 $18,292,548
$2,233,280 X $1,000/$2,770,548,703/0.95= 0.8481
Debt Service Tax Revenue
Distribution of Ad Valorem Tax
$0.85/$1,000 X $2,770,548,703 2,237,218
The Community Redevelopment Agency (CRA) receives
Total Ad Valorem Taxes $20,529,766
revenue from the City through Tax Incremental Financing
The operating portion of the tax levy is the millage rate (TIF). The increment is based on the increase in the value
established to fund the general operating expenses other of properxy located within the CRA's redevelopment
than the portion of the budget to be funded from sources boundary since its inception.
other than ad valorem taxes.
The CRA's preliminary taxable value of $341,664,860
The debt service levy is the rate or the amount levied for results in an incremental valuation of $96,033,793 over the
the payment of principal and interest on any debt service 1985 tax base. This amounts to $634,060 in revenue based
secured by the full faith and credit of the City. on the operating millage of $6.95, leaving the City net
revenue of $19,895,710,
Billions Ten Year History
$3.00 $ l o. oo
$9.00
$2.50 ................ C'-5, .... ~ -- ~ .... $8.00
$7.00
~ $2.00
$0.50 $2.00
$1.00
$0.00 I $0.00
1989 1990 1991 1992 1993 1994 1995 1996 1997 1998
. I'--'-IAssessed Va. luation + Millage
S9
City of Delray Beach, Florida
i 997-98 Annual Budget
General Fund
Revenue Projections and Critical Assumptions
Ad Valorem Tax Delinquent Tax Revenue is based upon a three year
Ad Valorem revenue is derived from a millage tax levy average of collections. Property Taxes for the current
on real and personal property located in the City of year become delinquent in April, 1997.
Delray Beach. The revenue is based upon $7.80 mills
per $1,000 of assessed valuation. The preliminary FY 1995 FY 1996 %
assessed valuation of $2,770,548,703 results in tax Actual Actual Change
revenue of $20,529,766 based on a 95% collection $18,950,977 $19,374,308 2.2%
rate. The $7.85 mills consists of $6.95 for operating
expenditures and $.85 for debt service. This levy FY 1997 FY 1998
amounts to a 3.34% increase over the rolled-back rate Actual Approved
which is the millage rate that will provide the same ad $19,946,570 $20,627,770 3.4%
valorem tax revenue as was levied during the prior
year, exclusive of new construction, additions to
structures, deletions and property added due to Sales and Use Taxes
geographic boundary changes. The millage for This revenue consists of the City's distribution of the
operating purposes is limited to a maximum of 10 mills county gas tax levy on motor and special fuel. The
per Florida Statutes. revenue collected is derived from a six cent levy
originating in 1986 and a subsequent five cent levy
Also relative to ad valorem revenue is the "Save Our adopted in 1993. Through the original Interlocal
Homes Amendment" or "Homestead Valuation Agreement dated July 1986 between the County and
Limitation" passed by the Florida electorate in 1992. the municipalities, the County receives two-thirds and
The Amendment which was effective January 1994, the municipalities collectively receive one-third of all
sets forth the following: sums collected on the six cent levy. The agreement,
which expired in June 1995, was renegotiated with the
· All property that is eligible for the homestead same terms as well as an agreement to evaluate the
exemption shall be assessed at just value, distribution method every two years.
· All property that is eligible for the homestead In August of 1993, Palm Beach County passed an
exemption shall have an assessed valuation which additional 5 cents in the Local Option Gas Tax on the
shall not increase 3% per year or by the Consumer sale of motor fuel which was effective January 1, 1994.
Price Index whichever is less. Per this second Agreement, the County receives 79%
and the municipalities collectively receive 21% of all
· After any change in ownership, property may be sums collected. The City is estimated to receive
assessed at just value on January Ist of the $1,385,000 in revenue annually from both contracts.
following year.
Budget estimates are based on the anticipated sales (per
· Changes, improvements, additions or reductions gallon) of motor fuel and special fuel sold within Palm
to the homestead property shall be assessed as Beach County and are furnished by the State. The
provided for by general law. city's pro rata share is based 70% on lane miles located
within the city and for which the city is responsible for
· In the event of termination of the homestead maintenance and 30% upon the population. It is
status, the property shall be assessed as provided important to note that the reduction for fiscal year 1997
by general law. is due to the inclusion of Wellington in the optional gas
tax revenues distributed by the State.
The City's total assessed valuation increased by
$138,998,502 over the prior year final gross taxable FY 1995 FY 1996 %
value or by 5.28%. The increase is due, in part, by Actual Actual Change
new construction, additions, and annexations totaling $1,494,462 $1,516,648 1.5%
$50,967,161. The assessed valuation of property
located in the CRA's district increased by $15,711,667 FY 1997 FY 1998
which accounts for 11.3% of the City's growth. Actual Approved
$1,302,121 5; 1,385,500 6.4%
S10
City of Delray Beach, Florida
1997-98 Annual Budget
General Fund
Revenue Projections and Critical Assumptions
Franchise Fees construction of the Tennis Facility. To relieve the debt
Franchise fees are derived from the granting of non- burden from residents, the first 90 kilowatt hours of
exclusive rights to public service companies for the electricity purchased each month is exempt from this
right to construct, maintain and operate within the tax.
corporate limits of the City.
The City also levied a 0.2% tax increase effective in
Specifically, the fees are based on 6% of the sale of fiscal year 1998. The revenues attributable to this
electrical energy to residential, commercial and increase, as well as to a !% increase in fiscal year
industrial customers; 3% on the gross subscription 1987, are transferred to the Beautification Fund for the
revenue for cable TV service provided to subscribers; repayment of Utility Tax Bond debt and for capital and
I% of the gross receipts on recurring local telephone operating expenses incurred in the beautification of
service revenue; 5% on the total net revenue of the gas public rights-of-way and the maintenance of such
company; and $42,000 annually from the vendor projects.
supplying cabana and beach equipment rental.
Revenue projections are based on fee adjustments and
Revenue increases are typically based on the the City's growth rate. Only minor increases are
anticipated rate of growth. Projections for fiscal year expected for the year.
1998 assume a slight increase due to increasing utility
sales. FY 1995 FY 1996 %
Actual Actual Change
FY 1995 FY 1996 % $4,803,711 $4,929,01 I 2.6%
Actual Actual Change
$2,654,681 $2,926,936 10.3% FY 1997 FY 1998
Actual Approved
FY 1997 FY 1998 $5,310,378 $5,386,000 1.4%
Actual Approved
$3,076,010 $3,046,000 < 1.0%>
Licenses and Permits
Occupational Licenses are fees charged to any person
Utility Taxes who engages in any business, profession or occupation
Utility Taxes are levied by the City as a Public Service within the City limits. A registration fee is available to
Tax on the purchase of electricity, metered or bottled those who do not have a permanent location within the
gas and telecommunications services. Taxes are City, but wish to do business in the City. Licenses are
assessed in the amount of 9.7% on the payments issued for one year and expire in September of each
received for the purchase of electricity, 8.5% for year.
metered or bottled gas and 7.0% for the purchase of
telecommunications services. Permits are required for all building activity including
new construction, additions, alterations and
rehabilitations within the City. A variety of
Utility Taxes miscellaneous permits are also required such as paving,
4.oo0.0oo pool, trees, etc. As indicated below, Building Permits
~ ~: · -~ account for the largest source.
3,000.000
Source 1998 %
2.000.000
Occupational Licenses $523,000 24%
~,ooo,ooo L __ ___ ~ _ Building ~ermits 920,000 42%
--------' Electrical & Plumbing 260,000 12%
o A/C & Heating 110,000 5%
1994 1995 1996 1997 1998 Roof Permits .75'000 I. 4%
~ FPL +So. Bell----Gas ----OtherTele. I Tenant/Landlord 78,000 4%
I
Miscellaneous Permits 198,390 9%
Total $2,1"'64,390 100%
The City levied a I% tax increase on electric purchases
in fiscal year 1993 to fund the debt repayment for the
Sll
City of Delray Beach, Florida
1997-98 Annual Budget
General Fund
Revenue Projections and Critical Assumptions
Revenue projections are provided by the Community Additionally, the City receives Occupational License
Improvement Department. Occupational Licenses are fees originating in the County approximating $80,000.
projected to increase based on recent history. Permits
are also anticipated to increase based on both the
projects currently in Planning and Zoning for FY 1995 FY 1996
consideration and the most recent history. The Actual Actual Change
increase occurring in fiscal year 1996 is due to building $4,505,947 $4,799,126 6.5%
permit activity associated with the development of
Kokomo Bay. FY 1997 FY 1998
Actual Approved
$4,927,624 $4,973,300 0.9%
FY 1995 FY 1996
Actual Actual Change
$1,576,805 $2,379,777 50.9% Charges for Services
These revenues are derived from a variety of
FY 1997 FY 1998 governmental services. The major sources come from
Ac~:ual Approved public safety services provided to surrounding
$2,495,866 $2,164,390 <13.3%> municipalities and organizations, parking meter
collections, recreational revenues, and applications for
land use changes.
Intergovernmental
The Intergovernmental Revenue category is one of the Recent increases include a contract with Highland
largest sources of revenue for the City. It includes Beach for fire services totaling approximately $1.5
Cigarette Tax revenue which is based on a portion of million which began in fiscal year 1994. Revenues
the 5.8% of the 33.9 cents levied on each pack of associated with tennis memberships, admissions and
cigarettes sold in the County, State Revenue Sharing the sale of merchandise increased in 1995 and in 1996
with municipalities which is derived from Cigareue with the opening of the new tennis facility. The
and Gas Tax collections, Half-Cent State Sales Tax increase in fiscal year 1996 and fiscal year 1997 relates
which is based on a pro rata share of the six cent sales to the increase in Emergency Medical Service (EMS)
tax, and the Mobile Home License Tax which is based fees associated with the new Transport program. The
on a tax levied on park trailers and mobile homes in- City upgraded its service effective March, 1995 by
lieu-of ad valorem taxes, providing Advanced Life Support (ALS). Up until that
time, the City provided only Basic Life Support (BLS).
These revenues are distributed at the State level. The decrease in fiscal year 1998 is due to a
Estimates are provided by the State as well, but are conservative estimate for EMS fees.
used only as an indicator for trending projections. The
projections for the two largest sources, State Revenue The City also initiated a Volunteer Parking
Sharing and Sales Tax Collection, are anticipated to Enforcement Program which is also increasing
increase approximately 2.5%. The Cigarette Tax has revenues. Fiscal Year 1996 was the first full year of
also remained stable despite the growing unpopularity collection for both the ALS and Volunteer Program.
of tobacco products.
The increase in fiscal year 1998 is primarily due to the
Also included in this category are local, state and proposed parking meters along the beach. The new
federal grants which account for 7% of the meters are expected to bring in approximately $35,000.
Intergovernmental revenues. Local grants consist of
the Children's Services Council Grant (CSC) which
partially funds the Parks and Recreation's After School FY 1995 FY 1996 %
Program. Actu al Actual C h an ge
$2,790,927 $3,362,582 20.5%
Other grants include federal funding for nine
Community Policing Officers not to exceed $25,000 FY 1997 FY 1998
per officer annually for the next year and a grant from Actual Approved
Palm Beach County School District for one $3,902,771 $3,759,830 <3.7%>
Community Policing Officer assigned to the Delray
Full Service Center.
S12
City of Delray Beach, Florida
199%98 Annual Budget
General Fund
Revenue Projections and Critical Assumptions
Fines and Forfeitures FY 1995 FY 1996 %
Collections consist of fines for traffic violations, non- Actual Actual Change
compliance of building codes, late payment of ad $3,191,827 $2,911,857 <8.8%>
valorem taxes, operating without a current business
license, re-inspections and for working without a FY 1997 FY 1998
building permit. Actual Approved
$3,150,348 $2,561,100 <!8.7°/'0>
Revenues of this category are projected based on prior
year trends, the population growth rate and building
activity, if applicable. Transfers
Transfers are revenues received from other funds
The increase in fiscal year 1996 is primarily due to the which represent charges for specified obligations
first full year of the Volunteer Parking Enforcement which are provided by the General Fund on behalf of
Program generating an additional $58,000 as well as an Enterprise or Bond Construction Fund such as the
new false alarm violation fees generating transfers made by the Enterprise Funds for in-lieu
approximately $44,000. payments for property and utility taxes.
The in-lieu-of taxes transfer is based on the value of
FY 1995 FY 1996 % the assets in the Enterprise Fund and the proposed
Actual Actual Change millage for the purpose of paying its share of services
$381,102 $485,276 27.3% provided by the departments within the General Fund
such as the Public Works, Police and Fire departments.
FY 1997 FY 1998
Actual Approved The in-lieu-of utility tax payment is based upon the
$538,809 $473,000 <12.2%> City's utility tax rate and the estimated sale of water
revenues. The transfer is in-lieu of a utility tax levy on
water usage.
Miscellaneous Revenue
Miscellaneous revenue consists of all interest earnings, Since this category consists of revenues or transfers
including interest from the Tax Collector, collections from other funds due to special projects or needs
from vending machines, license fees charged for the brought into the General Fund on an as-needed basis,
Riverboat enterprise and contributions from other trending is not feasible. The actual amount recorded in
agencies for expenses incurred such as the CRA's this category for fiscal year 1995 is much higher than
contribution towards the retirement of debt for the in 1996 due to the issuance of bonds.
Tennis Facility. Contributions from other funds are
also accounted for as the recovery of administrative
costs which the General Fund charges for their FY 1995 FY 1996 %
proportionate share in the cost for general government Actual Actual Change
operations. $5,963,334 $2,291,616 (61.6%)
The decrease in fiscal year 1996 is primarily the result FY 1997 FY 1998
of several non-recurring revenues which were received Actual Avproved
in the interest earnings and recovery of prior year $2,235,192 $2,262,680 1.2%
expenditure line items in fiscal year 1995.
The decrease in this category in fiscal year 1998 is due
to the termination of a three year funding agreement
with the County in fiscal year 1997. The City received
a portion of the one cent tax on hotels/motels in Palm
Beach County totaling $491,000/year for payment of
the debt service relative to the construction of
permanent seating at the Tennis Center.
SI3
City of Dclray Beach, Florida
1997-98 Annual Budgct
City Organizational Chart
A~'IS]'A~ CiTY PUBUC
lAD V~ CITY F{{~NCE ~L{CE F}E COMIviU~TY ~l~l]~O PA~ I~V{~AL HU~N
ZOtllNO
S14
City of Delray Beach, Florida
199%98 Annual Budget
General Fund Summary By Department
1996 1997 i 998 % Change
DEPARTMENT Actual Revised Approved 97-98
City Commission 182,255 209,263 192,140 -8.18%
City Manager 201,717 223,448 228,810 2.40%
Public Information 69,297 69,018 68,380 -0.92%
City Attorney 522,099 555,520 554,040 -0.27%
Human Resources 320,505 323,369 320,130 - 1.00%
City Clerk 365,710 423,560 442,700 4.52%
Finance 710,012 787,486 788,670 0.15%
Purchasing 197,642 206,106 209,680 1.73%
Mgmt Information Systems 558,273 535,336 580,650 8.46%
Administrative Services 428,645 417,866 421,930 0.97%
Public Works 1,534,571 1,706,472 1,729,040 1.32%
Tennis Center 360,551 373,190 423,290 13.42%
Planning & Zoning 676,205 751,609 753,290 0.22%
Engineering 377,560 371,363 388,730 4.68%
Police Department 13,015,295 13,717,848 14, ! 73,420 3.32%
Fire Department 7,746,833 8,010,533 8,428,630 5.22%
Highland Beach 1,235,862 1,299,331 1,333,510 2.63%
Community Improvement 1,995,561 2,133,323 2,143,580 0.48%
Parks & Recreation 4,811,948 5,098,119 5,455,510 7.0 t %
Miscellaneous 1,930,891 702,290 279,850 -60.15%
Miscellaneous Grants 171,000 180,030 184,240 2.34%
Economic Development 55,004 157,790 180,580 14.44%
Old School Square 122,500 122,500 182,500 48.98%
Library 572,123 633,260 693,260 9.47%
Debt Service 4,614,945 4,544,180 3,960,210 - 12.85%
Transfers 2,814,669 2,390,318 2,753,300 15.19%
Contingency 0 138,878 19,700 -85.81%
TOTAL 45,591,673 46,082,006 46,889,770 1.75%
The fiscal year 1997 City Commission expenditures includes an increase in special event funding of $17,950 for various organizations and includes
$7,500 for the Miyazu sculpture as well as $5,000 for the Palm Beach County Cultural Festival. The increase in the Tennis Center includes an
increase in merchandise, lessons and tournaments and is offset by increases in corresponding revenues. The fiscal year 1997 Miscellaneous division
includes the recording of land acquisitions and pending litigation settlements. The increase in economic development funding is the result of the
increased costs associated with the economic incentive for ABC Carpet. The Bed lax Note was paid in full in March 1997 thereby decreasing debt
service for 1998 General Fund Transfers reflects an increase in funding to the General Construction Fund for general capital projects.
SI5
City of Delray Beach, Florida
1997-98 Annual Budget
Enterprise Funds
Water and Sewer Fund
FY 1996 FY 1997 FY 1998 %
Audited Pre-Audit Approved Change
Operating Revenues:
Charges for Services $18,022,397 $18,514,644 $18,704,340 1.02%
Miscellaneous Revenues 484,885 311,014 171,000 -45.02%
Total Operating Revenues 18,507,282 18,825,658 18,875,340 0.26%
Operating Expenses:
Personal Services 4,030,011 4,013,898 4,200,070 4.64%
Other Operating Expenses 4,887,610 4,697,109 4,817,153 2.56%
Depreciation 4,067,323 4,231,125 4,231,125 0.00%
Amortization of Bond Discount 120,138 120,138 - -100.00%
Operation of Regional Plant 1,734,229 1,702,194 1,525,810 -10.36%
Depreciation of Regional Plant 699,150 680,707 680,707 0.00%
Total Operating Expenses 15,538,461 15,445,171 15,454,865 0.06%
Operating Income 2,968,821 3,380,487 3,420,475 1.18%
Non-Operating Revenues (Expenses)
Long-term Financing 500,000
Interest Revenue 345,625 220,617 175,000 -20.68%
Interest Expense (2,380,877) (2,272,584) (2,187,880) -3.73%
Other (2,116) (4,487) - 0.00%
Total Non-Operating (2,037,368) (2,056,454) (1,512,880) -26.43%
Income Before Transfers 931,453 1,324,033 1,907,595 44.07%
Operating Transfers
Operating Transfers In 2,077,408 412,560 482,510 16.96%
Operating Transfers (Out) (3,620,078) (3,297,860) (4,215,860) 27.84%
Total Operating Transfers (1,542,670) (2,885,300) (3,733,350) 29.39%
Net Income (Loss) (611,217) (1,561,267) (1,825,755) 16.94%
Add:
Depreciation 4,766,473 4,91 1,832 4,911,832 0.00%
Connection Fees 1,699,348 1,404,359 450,000 -67.96%
Transfer from Water & Sewer Earning 400,948 2,884,910 804,680 -72. I 1%
Less:
Principal Payment on Bonds (1,617,070) (1,888,230) (1,852,440) -1.90%
5,249,699 7,312,871 4,314,072 -41.01%
Cash Available for Projects and Renewal
& Replacement $4,638,482 $5,751,604 $2,488,317 -56.74%
S16
City of Delray Beach, Florida
199%98 Annual Budget
Enterprise Funds
Water and Sewer Fund
Enterprise Funds account for operations that provide a at least 110% of the annual debt service requirement
service to citizens, financed primarily by a user charge, for the existing bonds and any pari passu additional
where a periodic measurement of net income is bonds issued thereafier.
appropriate for capital maintenance, public policy,
management control or other purposes. As illustrated below the City is in accordance with the
covenant, exceeding the annual debt service
The Water and Sewer Fund is used to account for water requirement by over 200% in most years.
and sewer services provided by the City to residents
and other users. It also includes the South Central Unreserved Retained Earnings
Regional Wastewater Treatment Plant, a joint venture
with the City of Boynton Beach in which each City
contributes 50% of the costs.
1988 $18,471,419
The overall performance of this fund has improved 1989 18,647,132
significantly. In previous year's reserves funded a 1990 18,707,298
portion of the expenses, however, it now operates 1991 20,621,295
entirely on the annual operating revenues and rates.
1992 22,569,956
1993 21,147,326
The impact fee for connection into the water and sewer
1994 21,183,919
system is also improved. Actual collections exceeded
the Fiscal Year 1996 budget by over $1.2 million and 1995 21,350,317
by nearly $1 million in Fiscal Year 1997. Connection 1996 21,648,836
fees are not considered as operating revenues since
they are dedicated solely to capital capacity related
improvements. These fees will however, be an
important part of funding the water reuse project.
Water and Sewer Bond Resolutions include a rate and
debt service covenant which requires the City maintain
rates or other charges for the services and facilities of
its combined public utility. The City will always
provide in each fiscal year net revenue, adequate to pay
20,000,000 ' v".3 2.5
15,000,000
lO,O00,0oo
5,000,000,
Projected i 0.5
0 , 0
90-91 91-92 92-93 93-94 94-95 95-96 96-97 97-98 98-99
~Operating Revenue '~a~l~Operating Expenses ~ '"'~Debt Service Coverage I
S17
City of Delray Beach, Florida
1997-98 Annual Budget
Enterprise Funds
Marina Fund
FY 1996 FY 1997 FY 1998 %
Audited Pre-Audit Approved Change
Operating Revenues:
Charges for Services $103,244 $107,894 $101,500 -5.93%
Miscellaneous Revenues 365 545 450 - 17.43%
Total Operating Revenues 103,609 108,439 ! 01,950 -5.98%
Operating Expenses:
Personal Services
Other Operating Expenses 37,746 38,637 50,740 31.32%
Depreciation 36,391 27,261 27,261 0.00%
Total Operating Expenses 74,137 65,898 78,001 18.37%
Operating Income 29,472 42,541 23,949 -43.70%
Non-Operating Revenues (Expenses)
Interest Revenue 16,097 16,828 16,000 -4.92%
Total Non-Operating 16,097 16,828 16,000 -4.92%
Income Before Transfers 45,569 59,369 39,949 -32.71%
Operating Transfers
Operating Transfers (Out) (15,600) (15,890) (15,890) 0.00%
Total Operating Transfers (15,600) (15,890) (15,890) 0.00%
Net Income (Loss) 29,969 43,479 24,059 -44.67%
Add:
Depreciation 36,391 27,261 27,261 0.00%
Cash Available for Projects and Renewal
& Replacement $66,360 $70,740 $51,320 -27.45%
S18
City of Delray Beach. Florida
1997-98 Annual Budget
Enterprise Funds
Marina Fund
Marina located on the lntracoastal waterway. ' ~iii~gi~i iiiiiii~ili~i~~!i!iiii~iiiiiiiii!i!i
1988 $151,669
Revenues are derived primarily through user fees for 1989 218 213
the dock's 24 rental slips. The City maintains a high 1990 249789
level of occupancy due to comparatively low rates with ! 991 274 863
surrounding areas as well as a waiting list of 50+
1992 210 890
boaters. 1993 239 169
1994 249 370
Rates are presently sufficient to cover the Marina's
costs (including depreciation) of providing a facility 1995 274 060
1996 304 O29
for washers, dryers, restrooms and a sewage pump
station.
The remedial needs of the Marina have also been met
through user charges. This includes the replacement of
the seawall approximately l0 years ago as well as
restoration of the docks and boat slips.
Unreserved Retained Earnings
The following history of the retained earnings reveals
the increasing reserves available.
The Coastal Element of the Comprehensive Plan states
that before consideration of new dockage facilities, the
City shall first participate in the preparation and
adoption of a Manatee Protection Plan. Plans for
neither are in the works.
150,000 L [ I ' '
Actual ,
~2o,ooO
~X ~mm ~X mmmmmmm mXmmm ~m Xm mX ~ mmmm~mm ~ Xm mmmmm X
m
90-91 91-92 92-93 93-94 94-95 95-96 96-97 9%98 98-99
S19
Cily o£ Delray Beach, Florida
1997-98 Annual Budget
Enterprise Funds
Sanitation Fund
FY 1996 FY 1997 FY 1998 %
Audited Pre-Audit Approved Change
Operating Revenues:
Charges for Services $2,696,484 $1,570,272 $1,622,270 3.31%
Recycling Grants 39,170 100.00%
Total Operating Revert ues 2,696,484 1,570,272 1,661,440 5.81%
Operating Expenses:
Personal Services 68,326 84,466 82,200 -2.68%
Other Operating Expenses 2,927,344 1,403,331 1,415,800 0.89%
Depreciation 2,083 0.00%
Total Operating Expenses 2,997,753 1,487,797 1,498,000 0.69%
Operating Income (301,269) 82,475 163,440 98.17%
Non-Operating Revenues (Expenses)
Interest Revenue 34,224 4,238 5,000 17.98%
Rents 28,333 23,715 29,000 22.29%
Total Non-Operating 62,557 27,953 34,000 21.63%
Income Before Transfers (238,712) 110,428 197,440 78.80%
Operating Transfers
Operating Transfers (Out) (240,450) (132,150) (132,150) 0.00%
Total Operating Transfers (240,450) (132,150) (132,150) 0.00%
Net Income (479,162) (21,722) 65,290 -400.57%
Add:
Depreciation 2,083 0.00%
Transfer to Cemetery Fund (108,300) 0.00%
(106,217) 0.00%
Cash Available for Projects and Renewal
& Replacement ($585,379) ($21,722) $65,290 -400.57%
S20
City of Delray Beach, Florida
1997-98 Annual Budget
Enterprise Funds
Sanitation Fund
The Sanitation Fund accounts for the solid waste At present the established fees for fiscal year 1998 are
collection and recycling services of the City which are sufficient to fund the costs of residential waste
contracted through a private hauler. The City performs removal, a neighborhood litter program as well as 20%
the billing of residential users of this service and the of the cost of the recycling program. The balance,
contractor handles billings of commercial and multi- approximately 80%, is being funded by a State grant.
family users.
The decrease in operating revenue and expenses is the Unreserved Retained Earnings
result of the competitive bidding procedures the City The unreserved retained earnings was significantly
underwent during fiscal year 1996. Prior to this the depleted during fiscal year 1996 as stated above for the
City had been under contract with Waste Management purchase of carts. These reserves will be replenished
for twelve years. The bid specifications reflected the over the next five years as we are reimbursed through
desired services for rear and side door pickup to the monthly fee.
curbside service as retained from neighborhood polling
surveys.
The reduced costs are largely the result of switching to
an automated lifting system for curbside service 1988 $494,613
whereas the sanitation workers do not have to 1989 (49,582)
physically lift a container. The savings are generated 1990 (160,999)
through reduced Worker's Compensation premiums 1991 (23,166)
which at State standards are 23% of a worker's pay. 1992 I 12,853
1993 258,551
To accommodate this automated system required the
1994 428,259
purchase of heavy duty carts. The cost of the cans,
1995 535,212
$557,900, was funded up front from prior years
reserves. The monthly service cost for roll out can 1996 56,050
service includes a $0.90 can replacement fee whereby
the cans become the property of the resident after five
years.
Per the old and new contractual agreements, the vendor
will increase rates for collection based on the change in
the Consumer Price Index.
3,000,000 .~,~ Contract for collection[
[ Actual I ~ X~J~"X~' -- Iservices re-bid. New
2,500,000
~x ~ ~o~_,--_ ~ ~,~ lrates effective 10/1/96.
2,000,000 ×~ minx ~
~'. ~m Xmm minX
1,500,000 Xl~m
1,000,000
I Pr°jectedI
500,000 ,
0
90-91 91-92 92-93 93-94 94-95 9s-96 96-97 97-98 98-99
I mx' "Operating Revenue ~Opcrating Expenses I
S21
City of Delray Beach, Florida
1997-98 Annual Budget
Enterprise Funds
Municipal Golf Course
FY 1996 FY 1997 FY 1998 %
Audited Pre-Audit Approved Change
Operating Revenues:
Restaurant Fees $664,841 $804,392 $888,000 10.39%
Golf Course Fees 1,836,928 1,920,626 1,957,050 1.90%
Miscellaneous Revenues 34,392 39,251 34,000 -13.38%
Total Operating Revenues 2,536,161 2,764,269 2,879,050 4.15%
Operating Expenses:
Restaurant Expenses 662,482 778,712 828,500 6.39%
Golf Course Expenses 1,331,373 1,365,383 1,521,480 11.43%
Amortization of Bond Discount 5,346 5,346 - 100.00%
Depreciation 219,901 230,095 230,095 0.00%
Total Operating Expenses 2,219,102 2,379,536 2,580,075 8.43%
Operating Income 317,059 384,733 298,975 -22.29%
Non-Operating Revenues (Expenses)
Interest Revenue 33,069 29,583 20,000 -32.39%
Interest Expense (265,155) (274,673) (269,090) -2.03%
Total Non-Operating (232,086) (245,090) (249,090) 1.63%
Income Before Transfers 84,973 139,643 49,885 -64.28%
Operating Transfers
Operating Transfers (Out) (25,000) (22,000) (32,000) 45.45%
(25,000) (22,000) (32,000) 45.45%
Net Income 59,973 1 t 7,643 17,885 -84.80%
Add:
Depreciation 219,901 230,095 230,095 0.00%
Transfer from Golf Course Surplus 205,646 211,448 - 100.00%
Less:
Principal Payment on Bonds (152,039) (149,870) (134,980) -9.94%
273,508 291,673 95,115 -67.39%
Cash Available for Projects and Renewal
& Replacement $333,481 $409,316 $113,000 -72.39%
S22
City of Delray Beach, Florida
1997-98 Annual Budget
Enterprise Funds
Municipal Golf Course
This fund accounts for the activities of the City's Additional improvements to cart paths and the driving
Municipal Golf Course and Clubhouse in which the range are planned for fiscal year 1998. The decrease in
day-to-day operations are contracted to a private fiscal year 1995 resulted in part, to the disposal of
management firm. equipment and buildings which were not fully
depreciated when the new facility was constructed.
This course is an 18 hole par 72 course with a driving
range and two putting greens. The amenities include a
recently constructed pro shop, clubhouse, restaurant
1988 $280,945
As illustrated below, the declining revenue indicates 1989 302,865
the demolition of the existing facilities in fiscal year 1990 159,760
1994 and the reopening in fiscal year 1995. 1991 125,048
1992 97,462
The increased restaurant revenue is based on the
1993 311,231
proposed addition to the new dining facility. Since the
1994 44 8,841
first full year of operation the restaurant has generated
a profit. We anticipate the same for fiscal year 1998. 1995 239,078
1996 299,051
Course related revenues are derived from daily green
fees (31%), cart fees (47%) and prepaid green fees
(22%). The projected increase in revenues is based on
an annual review of the market conditions and rates
with five surrounding cities. Incorporated into the
rates for green fees and cart fees is a $1.18 charge for
capital improvements.
Unreserved Retained Earnings
Beginning with fiscal year 1994 the Golf Course fund
began to see increased earnings due to the
improvements to the greens, fairways and cart paths.
3,000,000
2,000,000
1,500,000 /~ New Clubhouse
~ ~opens August 1995.
1,ooo,ooo
500,000
' I Projected
0 '
90-9~ 91-92 92-95 93-94 94-95 95-96 96-97 97~98 98-99
l in.mX, 'Operating Revenue -- Operating Expenses I
S23
City of Delray Beach. Florida
1997-98 Annual Budget
Enterprise Funds
Lakeview Golf Course
FY 1996 FY 1997 FY 1998 %
Audited Pre-Audit Approved Change
Operating Revenues:
Restaurant Fees $20,771 $22,987 $23,000 0.06%
Golf Course Fees 587,647 712,266 720,850 1.21%
Miscellaneous Revenues 875 7,928 12,000 51.36%
Total Operating Revenues 609,293 743,181 755,850 1.70%
Operating Expenses:
Restaurant Expenses 1 !,014 10,555 9,430 -10.66%
Golf Course Expenses 443,326 427,877 474,400 10.87%
Amortization of Bond Discount 5,691 5,691 - - 100.00%
Depreciation 35,458 26,623 26,623 0.00%
Total Operating Expenses 495,489 470,746 510,453 8.43%
Operating Income 113,804 272,435 245,397 -9.92%
Non-Operating Revenues (Expenses)
Interest Revenue 8,009 12,972 2,000 -84.58%
Interest Expense (140,497) (129,436) (138,520) 7.02%
Total Non-Operating (132,488) (116,464) (136,520) 17.22%
Income Before Transfers (18,684) 155,971 108,877 -30.19%
Operating Transfers
Operating Transfers (Out) (10,000) (10,000) (16,000) 60.00%
Total Operating Transfers (I0,000) (10,000) (16,000) 60.00%
Net Income (28,684) 145,971 92,877 -36.37%
Add:
Depreciation 35,458 26,623 26,623 0.00%
Transfer from Golf Course Fund Surplus 120,122 65,054 - 100.00%
Less:
Principal Payment on Bonds (70,000) (50,000) (87,000) 74.00%
85,580 41,677 (60,377) -244.87%
Cash Available for Projects and Renewal
& Replacement $56,896 $187,648 $32,500 -82.68%
S24
City of Delray Beach, Florida
1997-98 Annual Budget
Enterprise Funds
Lakeview Golf Course
This fund accounts for the activities of the City's Unreserved Retained Earnings
Executive Golf Course acquired in August 1995. The
day-to-day operations are contracted to a private iliiiii!iiiiii~i~iiiiiiii~ii!!i{i~~~iiiii!iiiii
1995 J (87,483)
This course is an 18 hole par 60 course and includes a 1996 (116,167)
small restaurant and pro shop. These facilities will be '
rebuilt in fiscal year 1998 in order to meet ADA
requirements.
While the user charges at this course are sufficient to
cover the day-to-day operating expenses associated
with the course maintenance and restaurant, the fund
requires a transfer to meet the debt service obligations
and include the depreciation/replacement funds for
fiscal year 1996.
Effective October 1997, new rates will be in place.
The new fees are based upon market conditions of the
more price sensitive executive courses. They reflect a
discounted greens fee/can fee combination, reduced
league rates and a twilight rate for November,
December and April.
1,000,000
800,000
mmmmmmmm~mmm mm xram mm mm mX
mmm
600,000
400,000
Golf Course
200,000 Jacquired ,
Jnugust 1995.
0 l
94-95 95-96 96-97 97~98 98-99
Imm×. 'Operating Revenue -- Operating Expenses
S25
City of Delray Beach, Florida
1997-98 Annual Budget
Enterprise Funds
Stormwater Utility Fund
FY 1996 FY 1997 FY 1998 %
Audited Pre-Audit Approved Change
Operating Revenues:
Charges for Services $1,528,275 $1,540,919 $1,528,000 -0.84%
Miscellaneous Revenues 5,551 9,255 0 - 100.00%
Total Operating Revenues 1,533,826 1,550,174 1,528,000 -1.43%
Operating Expenses:
Personal Services 180,562 193,586 205,270 6.04%
Other Operating Expenses 192,475 187,760 228,750 21.83%
Depreciation 144,112 161,403 161,403 0.00%
Total Operating Expenses 517,149 542,749 595,423 9.71%
Operating Income 1,016,677 1,007,425 932,577 -7.43%
Non-Operating Revenues (Expenses)
Interest Revenue 61,291 37,864 45,000 18.85%
Total Non-Operating 61,291 37,864 45,000 18.85%
Income Before Transfers 1,077,968 1,045,289 977,577 -6.48%
Operating Transfers
Operating Transfers (Out) (20,000) (124,260) (152,600) 22.81%
Total Operating Transfers (20,000) (124,260) (152,600) 22.81%
Net Income 1,057,968 921,029 824,977 - t 0.43%
Add:
Depreciation 144,112 161,403 161,403 0.00%
Transfer from Stormwater Surplus 1,919,628 40,590 0 -100.00%
2,063,740 201,993 161,403 -20.09%
Cash Available for Projects and Renewal
& Replacement $3,121,708 $1,123,022 $986,380 -12.17%
S26
City of Delray Beach, Florida
1997-98 Annual Budget
Enterprise Funds
Stormwater Utility Fund
This fund is used to account for the storrnwater Projects are scheduled out to the year 2002 less the
assessment levied for the purpose of maintaining amount required annually for operating purposes.
stormwater and other surface water as well as the Projects and drainage repairs scheduled for fiscal year
construction of various drainage projects. 1998 total nearly $1.1 million.
Based on Federal and State mandates regarding A federal mandate administered by the Environmental
stormwater management and the implementation of the Protection Agency regarding the National Pollutant
Public Facilities Element of the City's Comprehensive Discharge Elimination System (NPDES) may be an
Growth Management Plan, it was decided the best issue of concern for the future. The permit, under final
interest of the City would be met through a unified review, may impact future program costs with regards
stormwater system, to implementing standards for improving the quality of
discharge into the receiving waters. Under the initial
Beginning with fiscal year 1991 the City levied a $2.25 proposal estimates were $830,410 for the first year and
monthly fee based on an equivalent residential unit approximately $320,000 annually thereafter to meet
(ERU). This levy is the primary source of funds to the required frequency of maintenance established in
meet the operating and capital needs. In fiscal year the mandate.
1995 this was increased to $4.50 to fund the projects
identified in the Master Plan on a pay-as-you-go-basis.
The unreserved retained earnings have been 1990 ($4,300)
accumulating over the years as the projects identified 1991 312,206
in the Master Plan have been in the design or schedules 1992 1,084,100
delayed. 1993 1,552,562
1994 1,884,469
The $1.9 million transferred from reserve in fiscal year 1995 3,172,061
1996 funded several large projects which were ready 1996 4,230,029
for bid award. These projects included the stormwater
pump station at Atlantic Avenue and Miramar Drive
and the Barrier Island Pump Stations.
2,000,000
[Actual
1,500,000 ~~X~ -- X, ~ × ·
/'x ,
~ x~ I Rates increase to $54 per
IhousehoId to fund projects
,,ooo,ooo f / Iona pay-as-you-go basis.
500,000
] Projected
S27
City of Delray Beach, Florida
1997-98 Annual Budget
Internal Service Funds
City Garage Fund
FY 1996 FY 1997 FY 1998 %
Audited Pre-Audit Approved Change
Operating Revenues:
Labor Charges $387,178 $407,961 $504,000 23.54%
Fuel Charges 218,765 247,700 225,000 -9.16%
Fuel Pumping Fee 21,886 24,780 22,500 -9.20%
Parts Charges 185,466 168,452 170,000 0.92%
Outside Service Charges 167,890 200,637 170,000 - 15.27%
Pans Markup Fee 66,568 65,601 60,500 -7.78%
Miscellaneous Revenues 67,150 34,531 30,000 - 13.12%
Daily Rental Fee - ! 0,000 100.00%
Vehicle Rental Fee 693,110 735,341 783,690 6.58%
Total Operating Revenues $1,808,013 $1,885,003 $1,975,690 4.81%
Operating Expenses:
Personal Services 393,840 417,499 494,080 18.34%
Parts Costs 184,619 149,585 170,000 13.65%
Fuel Costs 246,629 260,164 225,000 -13.52%
Outside Service Costs 150,086 190,969 170,000 - 10.98%
Other Operating Costs 125,761 102,889 121,020 17.62%
Depreciation 576,333 566,107 566,107 0.00%
Total Operating Expenses 1,677,268 1,687,213 1,746,207 3.50%
Operating Income 130,745 197,790 229,483 16.02%
Non-Operating Revenues (Expenses)
Interest Revenue 17,878 23,673 10,000 -57.76%
Loss on Disposal of Equipment (2,889) (11,004) (11,000) -0.04%
Total Non-Operating 14,989 12,669 (1,000) -107.89%
Net Income (Loss) 145,734 210,459 228,483 8.56%
S28
City of Delray Beach, Florida
1997-98 Annual Budget
Internal Service Funds
City Garage Fund
Internal Service Funds are used to account for the sources in order to meet clear air guidelines. The
financing of goods and services provided by one county has built a nearby Compressed Natural Gas
department or agency to other departments or agencies (CNG) fueling site to encourage use of a cleaner fuel
of the City, or to other governmental units on a cost alternative.
reimbursement basis. The City has two internal service
funds, the Municipal Garage fund and the Insurance Unreserved Retained Earnings
fund. The renewal and replacement reserves continue to
increase which is favorable to the continued stability
The Municipal Garage Fund accounts for the and performance of this fund. Efforts to extend vehicle
maintenance of the City's fleet as well as the life cycles (while continuing to charge vehicle rental
replacement of these vehicles. The garage charges fees) and previous downsizing efforts are a few factors
back maintenance and repair costs as well as an annual contributing to this improvement.
rental charge to departments. Rental fees are placed in
reserves to accumulate for the future replacement of
vehicles. The garage currently maintains 340 vehicles.
The City began its Vehicle Replacement Program in 1988 ($118,758)
fiscal year 1991. At that point the garage became 1989 (185,289)
custodian of all vehicles, including equipment which 1990 (280,969)
could be considered part of a rolling fleet. The Garage 1991 (296,740)
Fund now has assets totaling $5,051,850. 1992 (102,463)
1993 (19,870)
Since its inception approximately 69% of the vehicle
1994 235,226
inventory has turned. Today more active measures are
in place to extend the useful life of the vehicles in-lieu 1995 281,512
of replacement. This partially offsets the initial 1996 427,246
replacement costs of the original fleet for which no
replacement reserves had accumulated.
In the future the City will entertain purchasing and
converting a portion of the fleet to alternative fuel
2,500,000
l Actual I
2,000,000 ~ ~X~--~
1,000,000 /~~ '
500,000 I Pr°jected I
0
90-91 91,92 92-93 93-94 94-95 95.96 96-97 97-98 98-99
I mlX, IOperating Revenue ~lilam~Operating Expenses I
S29
City of Delray Beach, Florida
1997-98 Annual Budget
Internal Service Funds
Insurance Fund
FY 1996 FY 1997 FY 1998 %
Audited Pre-Audit Approved Change
Operating Revenues:
Intergovernmental Service Fees $4,889,6 ! 4 $4,959,655 $5,280,170 6.46%
Miscellaneous Revenues 541,786 366,252 - 100.00%
Total Operating Revenues 5,431,400 5,325,907 5,280,170 -0.86%
Operating Expenses:
Administrative Expenses 129,988 132,038 134,770 2.07%
Insurance Claims/Premium Payments 5,470,471 5,266,135 4,770,150 -9.42%
Depreciation ! ,069 2,738 2,738 0.00%
Total Operating Expenses 5,601,528 5,400,911 4,907,658 -9.13%
Operating Income (170,128) (75,004) 372,512 -596.66%
Non-Operating Revenues (Expenses)
Interest Revenue 96,690 89,000 70,000 -21.35%
Miscellaneous Income (Expense) 200,669 0.00%
Total Non-Operating 297,359 89,000 70,000 -21.35%
Net Income (Loss) 127,231 13,996 442,512 3061.70%
Add:
Depreciation 1,069 2,738 2,738 0.00%
Cash Available for Projects and Renewal
& Replacement 128,300 16,734 445,250 2560.75%
S30
City of Delray Beach, Florida
1997-98 Annual Budget
Internal Service Funds
Insurance Fund
The Insurance fund accounts for self-insurance The State of Florida has mandated employers provide
property, casualty and worker's compensation managed medical care arrangements for Worker's
programs. These programs are self-insured to certain compensation medical treatment. This higher level of
limits and are then insured through traditional carriers control should curtail medical costs within the
for claims above specified limits. This fund also worker's compensation environment.
includes Health, Life and Disability programs which
are insured through competitive bidding with Unreserved Retained Earnings
traditional carriers.
:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~ i!! ! ii!!i~~ii~iiiiii!iiiiiiil
Annually contributions from the benefiting fundsare !ii i~l i! !~ii!i!i!iiiii~i~!ii!i!ii!il
made as determined from a comprehensive review of 1988' $824,246
estimated claims per actuarial reports and estimates for 1989' (29,632)
employee benefit costs. 1990' (631,000)
1991 * (415,002)
New programs have been implemented to get the
1992 (756,128)
Insurance fund into a positive cash flow and eliminate
1993 (701,413)
the deficit. 1994 (508,766)
In fiscal year 1994 the City began providing its health 1995 (448,105)
insurance through an insured Point of Service (POS) 1996 (320,874)
plan. This eliminated a portion of the recorded deficit *Fiscal Years 1988 through 1991 the Health Insurance Fund and the Business
Insurance Fund were accounted for in separate funds. The Unreserved
governed by state law requiring a reserve for run-off Retained Earnings (Deficit) shown is combinedfortheseyears.
claims based on three months activity. The City was
also able to eliminate the associated administrative
costs of a self-insured plan. Since its inception the
POS plan has been break-even or profitable.
Health, Life and Disability premiums were rebid in
February 1997 resulting in a significant savings in
premiums. Losses pertaining to the business insurance
portion are the result of multiple claims exceeding the
budget for worker's compensation and general liability.
6,000,000
--
: ]Disability contractsI :
3,000,000 lre'bid Feb. 1997 ,
1,500,000 ] Projected]
0 t
90-91 91-92 92-93 93-94 94-95 95-96 96-97 97-98 98-99
] ~X' 'Operating Revenue 'm~bl~Operating Expenses ]
S31
City o£Delray Beach, Florida
1997-98 Annual Budget
Authorized Positions
The services required of the City have expanded due to Block Grant and the State Housing Initiatives Program
both external and internal factors for several years. (SHIP) grant.
This includes the implementation of new programs, the
acquisition of new property as well as a need for In addition, approximately 65% of the personal
improved internal operations. These and several other services cost for nine police officers is funded through
factors impact the funding of authorized positions each federal grant programs, however, these agreements will
year. expire in the next few years.
As with most municipalities, the cost of personnel is by The following graphs indicate the change in the
far the City's largest expenditure. Funding for the 731 allocation resources over the past several years.
full-time positions and 32 full-time equivalent
positions the City employs amounts to $35.7 million General Fund Full Time Positions
for fiscal year 1998. Of this $25.7 million is for 1990-1998
regular wages, $1.7 million for part-time and overtime
and the remainer, $8.3 million, is for benefits.
The net change for fiscal year 1998 is a decrease of one
position. The Environmental Services Department has
eliminated 2 positions and will be contracting out for
fire hydrant maintenance. A network engineer position
will be added to the Management Information Systems
division in order to keep up with the increasing
demands for computer technology and support. Other
changes include the elimination of one position in the
Police Department which resulted from their
redeployment efforts which began in May 1997.
Also occuring during fiscal year 1997 was the
movement of Fire Apparatus Maintenance to the City
Garage thus transferring one position from the Fire 1990 1991 1992 1993 1994 1995 1996 1997 1998
Department to the Garage. The staffing level at the
Fire Department remains the same, however, due to the 250.
addition of the Plan Reviewer II position which will be
funded by Highland Beach and the Fire Safety
division.
~5~.
Full Time Equivalent's (FTE's) 100.
The City also utilizes part-time staff for many of the
recreation programs in the Parks and Recreation
Department such as the evening programs, the after 5o.
school care program for children, and to meet staffing
requirements at the beach lifeguard towers. The Police o.
Department also uses part-time staff to fill vacancies in 1990 1991 1992 1993 1994 1995 1996 1997 1998
Communications and to monitor school crossings. In
total the part-time hours are equivalent to 32.15 full Summary of Staffing Levels
time positions with 21.75 FTE's accounted for in Parks The following pages outline the positions authorized
and Recreation. by division, within each fund. The page numbers are
included to locate the detailed staffing levels for each
Grant Funded Positions program.
Of the final total, six positions are grant funded. These
personnel are required to oversee such programs as the
After School Care, the Community Development
S32
City of Delray Beach, Florida
Summary of Staffing Levels 1997-98 Annual Budget
Fiscal Years 1994-1998
AUTHORIZED POSITIONS
DEPARTMENT FY FY FY FY FY
93-94 94-95 95-96 96-97 97-98
CITY MANAGER 3 3 3 3 3
Public Information I I I ! 1
CITY CLERK 8 8 8 8 8
PoliceLegal 1 I I 1 1
Note: PoliceLegalfundedinthePoliceOepartment
FINANCIAL ADMINISTRATION 14 13 13 14 14
HUMAN RESOURCES 5 5 5 S 5
Assistant City Manager 4 4 4 4 4
TOTAL GENERAL GOVERNMENT 60 58 58 60 61
POLICE DEPARTMENT
Administration 13 10 10 10 12
Support 45 45 45 45 46
Investigation 41 41 41 42 42
District I (formerly Patrol) 108 97 97 96 45
District 2 (formerly Community Policing) 0 25 30 35 48
District 3 0 0 0 0 34
Total Police Department 207 218 223 228 227
Administration 10 10 10 11 10
Highland Beach 22 22 22 22 22.5
Operations 98 98 98 98 98
Fire Safety 7 7 7 7 7.5
Total Fire Department 137 137 137 138 138
PLANNING 8,: ZONING 15 14 13 13 13
COMMUNITY IMPROVEMENT
Administration 3 3 3 3 3
Building Inspection 21 21 21 20 20
Code Enforcement 17 17 17 16 16
Total Community Improvement 41 41 41 39 39
S33
City of Delray Beach, Florida
Summary of Staffing Levels ~9~7-9s Annual Budget
Fiscal Years 1994-1998
AUTHORIZED POSITIONS
DEPARTMENT FY FY FY FY FY
Engineering/1993 Water & Sewer Bond 2 2 0 0 0
Total Engineering 12 9 6 6 6
PUBLIC WORKS ............ ..~.~..
Public Works Administration 2 2 2 2 2
Street Maintenance 7 7 7 8 8
Traffic Operations 4 4 5 5 5
Parking Facilities I I 1 I 1
Building Maintenance 5.5 6 5 6 6
Total Public Works 19.5 20 20 22 22
PARKS AND ~¢~ATION
After School Program I I I I 1
Administration 6 6 6 6 6
Athletics & Special Events 2 2 3 3 3
Ocean Rescue 14 14
Tennis Center 3 3 3 0 0
Community Center 3 3 3 3 3
Veteran's Park/Rec Facility I I 1 I 1
Pompey Park 6 6 10 10 10
Carver Recreation Facility I 1 0 0 0
Parks Maintenance 40 46 46 46 46
Cemetery 3 3 3 3 3
Total Parks and Recreation 80 87 90 87 87 '~ ~ .............
TOTAL GENERAL FUND 572 584 588 593 593
LA W ENFORCEMENT TRUST FUND
Police Legal 1 0 0 0 0
BEA UTIFlCA T~ON TRUST FUNO
Beautification Maintenance 5 5 5 5 5 : 1:85
COMMUNITY DEV. BLOCK GRANT
Community Block Grant Admin 2 2 2 2 2
C.D.B.G. Housing Rehab 2 2 2 2 2
SHIP Program 0 0 I 1 1 ::t64
Neighborhood Housing I I I 1 1
Total CDBG Fund 5 5 6 6 6
S34
City of Delray Beach, Florida
Summary of Staffing Levels 1997-98 Annual Budget
Fiscal Years 1994-1998
AUTHORIZED POSITIONS
DEPARTMENT FY FY FY FY FY
~v~r~ ~ND SEWER FUND ......................................
Water Maintenance 5 5 7 8 8
Construction Se~ices 0 10 11 11 10
Total Water & Sewer Fund 91 102 107 106 104
SANITATION FUND
Neighborhood Stabili~tion Program 0 0 2 2 2
=========================: :.:: ·:
STO~WA TER UTILI~ FUND
Stomwater Utility Maintenance 4 5 5 5 5
Sto~water Utility Administration 1 1 I I I :2!6:
CITY O~ RA GE FUND
Fleet Maintenance 9.5 10 I0 10 11 ~ ~4~ :.
Management 3 3 3 3 3
Risk
========================== .:
TOTAL ALL FUNDS 692 716 728 732 731
S35
MEMORANDUM
~: ~'~.- David T. Harden, City Manager
~R~: Alison Harty, City Clerk ~
SUBJECT: Draft Town Hall Meetinq Aqenda
DATE: January 29, 1998
Attached for your review is a draft proposal for the upcoming
Town Hall meeting on February 10, 1998. I've included the
summary minutes from the April 8th workshop and based the draft
agenda on Commission direction at that meeting. For comparison
purposes, also attached is a copy of the agenda from the 1997
Town Hall meeting.
Please review and make changes as you wish. Once the agenda is
finalized, we'll coordinate with those groups making a
presentation.
Your direction is appreciated.
AMH/m
Attachments
"I think in cases where we need to be lenient or we need to
care about the poor guy who has done everything he can to come
into compliance and he's got a $600 fine on him because it took
him that much time to get enough money for grass and an oak tree,
we need to look at that and say OK. But when we've got these
guys who are trying to get around the system, we need to know how
to identify that, how our counsel can help us better identify
that, and how we can circumvent that."
(2) Progress report on PineapDle Grove Main Street Program.
Tom Fleming; basically reviewed the contents of 'Progress
Report to the City of Delray Beach' pamphlet distributed at the
meeting. See back-up for copy.
(3) Direction concerning Town Hall meeting participants.
General feeling among the Commission is that the town hall
meeting is for the citizens to talk to the Commission, not for
staff and'other groups (such as CRA, DDA, OSS, Pineapple Grove,
Library) to use up a lot of time talking to the citizens and
Commission.
Mayor feels there is a value for significant departments to make
a presentation at the beginning; provides an opportunity to
explain major changes or other impacts on the City.
Have equipment such as slide projectors set up and ready to go so
we don't lose time there ~
,~bd~ut leave ~nformation out.
CRA should be included since they have a significant impact, but
shorten presentation time to 2 or 3 minutes; also, P&Z. Others
such as DDA, Library, Chamber, if they have something specific
they want to say they can bring it up under public comments.
Streamline/shorten the entire process; aim for getting to public
comments well before the second hour
Kevin's suggestion for some of the groups, let them set up tables
in the lobby for information to distribute as the people are
coming in. Open up at 6:30 for people to browse, etc. On these
groups, it would be appropriate for them to raise an issue or
make a request, but not an annual report. They have the
opportunity to request a workshop with the Commission at any time
whereas the town hall meeting is where the public is actually
invited to come and speak with the Commission.
Another suggestion, in lieu of having individual department heads
~peak, have one person (possibly the City Manager) give what
would essentially be a 'State of the City' report that would take
about 10 to 15 minutes altogether.
Commission liked this idea, along with having department heads
present to answer any questions
CM indicated he would write the groups to let them know how we
will be handling next year so if they want to put together some
kind of exhibit ...
DRAFT
CITY OF DELRAY BEACH, FLORIDA
ANNUAL TOWN HALT, MEETING AND INFRASTRUCTURE PUBLIC HEARING
TUESDAY, FEBRUARY 10, 1998, AT 7:00 P.M.
THE CREST THEATER AT OLD SCHOOL SQUARE
ORDER OF PRESENTATION
7:00 p.m. CALL TO ORDER AND WELCOME
- Mayor Jay Alperin
7:05 p.m. LAND USE ISSUES & TRENDS/COMP~SIVE PLAN REPORT
- N. Willard Schwartz
Planning and Zoning Board Chairperson
7:10 p.m. COMMUNITY REDEVELOPMENT AGENCY STATUS REPORT
- John Weaver, CRA Chairperson
7:15 p.m. STATE OF THE CITY REPORT
- David T. Harden, City Manager
7:30 p.m. TOWN HALL MEETING & INFRASTRUCTURE HEARING
OPEN MICROPHONE
- Public Comments
- Concluding Remarks by Commissioners, if desired
- Adjournment
The City will furnish auxiliary aids and services to afford an
individual with a disability the opportunity to participate in and
enjoy the benefits of a service, program or activity conducted by the
City. Contact Doug Randolph at 243-7127 (voice) or 243-7199 (TDD),
24 hours prior to the event in order for the City to accommodate your
request. Adaptive listening devices are available for meetings in
the Commission Chambers.
CITY OF DELRAY BEACH
ANNUAL TOWN HALL MEETING AND INFRASTRUCTURE PUBLIC HEARING
TUESDAY, FEBRUARY 11, 1997,. AT 7:00 PM
THE CREST THEATER AT OLD SCHOOL SQUARE
ORDER OF PRESENTATION
7:00 p.m. CALL TO ORDER
- City Commission Roll Call
- Planning and Zoning Board Roll Call
7:05 p.m. WELCOME
- Mayor Jay Alperin
7:10 p.m. LAND USE ISSUES/TRENDS, COMPREHENSIVE PLAN REPORT
- N. Willard Schwartz,
Planning and Zoning Board Chairperson
7:20 p.m. CITY ADMINISTRATION STATUS REPORTS
Introduction
- David T. Harden, City Manager
Parks Improvements, Youth Programs
- Joe Weldon, Parks & Recreation Director
Police & Community Relations
- Richard Overman, Police Chief
Fire & Emergency Services
- Robert Rehr, Fire Chief
Neighborhood Improvements
- Lula Butler, Community Improvement Director
Infrastructure Enhancement
- Dan Beatty, City Engineer
Financial Matters
- Joe Safford, Finance Director
7:50 p.m. CRA STATUS REPORT
- John Weaver
7:55 p.m. DDA STATUS REPORT
- Mike Listick
8:00 p.m. OLD SCHOOL SQUARE
- Joe Gillie
8:05 p.m. STATE OF THE CITY
- David T. Harden, City Manager
8:10 p.m. TOWN HALL MEETING & INFRASTRUCTURE HEARING
OPEN MICROPHONE
- Public Comment
- Concluding Remarks by Commissioners
"I think in cases where we need to be lenient or we need to
care about the poor guy who has done everything he can to come
into compliance and he's got a $600 fine on him because it took
him that much time to get enough money for grass and an oak tree,
we need to look at that and say OK. But when we've got these
guys who are trying to get around the system, we need to know how
to identify that, how our counsel can help us better identify
that, and how we can circumvent that."
(2) ProGress report on Pineapple Grove Main Street ProGram.
Tom Fleming; basically reviewed the contents of 'Progress
Report to the City of Delray Beach' pamphlet distributed at the
meeting. See back-up for copy.
(3) Direction concerninq Town Hall meeting participants.
General feeling among the Commission is that the town hall
meeting is for the citizens to talk to the Commission, not for
staff and other groups (such as CRA, DDA, OSS, Pineapple Grove,
Library) to use up a lot of time talking to the citizens and
Commission.
Mayor feels there is a value for significant departments to make
a presentation at the beginning; provides an opportunity to
explain major changes or other impacts on the City.
Mare equipment such as slide projectors set up and ready to go so
we don't lose time there
but leave the basic information out.
~RA should be included since they have a significant impact, but
shorten presentation time to 2 or 3 minutes; also, P&Z. Others
such as DDA, Library, Chamber, if they have something specific
they want to say they can bring it up under public comments.
Streamline/shorten the entire process; aim for getting to public
comments well before the second hour
Kevin's suggestion for some of the groups, let them set up tables
in the lobby for information to distribute as the people are
coming in. Open up at 6:30 for people to browse, etc. On these
groups, it would be appropriate for them to raise an issue or
make a request, but not an annual report. They have the
opportunity to request a workshop with the Commission at any time
whereas the town hall meeting is where the public is actually
invited to come and speak with the Commission.
Another suggestion, in lieu of having individual department heads
apeak, have one person (possibly the City Manager) give what
would essentially be a 'State of the City' report that would take
about 10 to 15 minutes altogether.
Commission liked this idea, along with having department heads
present to answer any questions
CM indicated he would write the groups to let them know how we
will be handling next year so if they want to put together some
kind of exhibit ...
DRAFT
CITY OF DELRAY BEACH
ANNUAL TOWN HALL MEETING AND INFRASTRUCTURE PUBLIC HEARING
Annual Town Hal 1 5 4- ~' pt~ /~ d '~ X -
Tuesday, February 1
Old School Square,
The meeting will
special presentatic
presentation by t]
Administration. T
activities implemer
will address the
the goals and objectives of the Comprehensive Plan, including
improvements to water, sewer, drainage, and street systems; the
status of neighborhood assistance programs; the Decade of
Excellence program; and the financial status of the City.
The second portion of the Town Hall Meeting will'be devoted to
public comment, including a community-wide public hearing on
infrastructure needs for the purpose of identifying neighborhoods
within the city which are most in need of physical improvements.
This input will be considered in the preparation of the Public
Improvements work program for the next fiscal year (October 1,
1998 through September 30, 1999).
Ail residents are encouraged to take this opportunity to express
their ideas, concerns, and questions on any subject affecting the
City.
DRAFT
CITY OF DELRAY BEACH
ANNUAL TOWN HALL MEETING AND INFRASTRUCTURE PUBLIC HEARING
The City of Delray Beach invites residents to attend the 6th
Annual Town Hall Meeting and Infrastructure Public Hearing on
Tuesday, February 10, 1998, at 7:00 p.m. in the Crest Theatre at
Old School Square, 51 North Swinton Avenue, Delray Beach.
This meeting will consist of two parts. The first will be a
special presentation of the City's annual report and involves a
presentation by the Planning and Zoning Board and the City
Administration. The Annual Report will focus on projects and
activities implemented in Delray Beach over the past year and
will address the progress made toward implementing and meeting
the goals and objectives of the Comprehensive Plan, including
improvements to water, sewer, drainage, and street systems; the
status of neighborhood assistance programs; the Decade of
Excellence program; and the financial status of the City.
The second portion of the Town Hall Meeting will be devoted to
public comment, including a community-wide public hearing on
infrastructure needs for the purpose of identifying neighborhoods
within the city which are most in need of physical improvements.
This input will be considered in the preparation of the Public
Improvements work program for the next fiscal year (October 1,
1998 through September 30, 1999).
All residents are encouraged to take this opportunity to express
their ideas, concerns and questions on any subject affecting the
City.
Publish:
The News
Boca Raton/Delray Beach
DRA
February , 1998
Re: ANNUAL TOWN ~IALL MEETING AND INFRASTRUCTURE PUBLIC ~EARING
As a member of the Site Plan Review and Appearance Board, we
would like you to join us on Tuesday, February 10, 1998, for the
City's 6th Annual Town Hall Meeting and Infrastructure Public
Hearing. We're sure you will not only enjoy the meeting, but
will develop a greater awareness of the advances being made in
Delray Beach. The meeting will begin at 7:00 p.m. in the Crest
Theatre at Old School Square, 51 North Swinton Avenue, Delray
Beach. Doors will open at 6:30 p.m. and there will be exhibits
and hand-outs in the foyer.
The meeting will consist of two parts. The first will be a
special presentation of the City's annual report and involves a
presentation by the Planning and Zoning Board and the City
Administration. The Annual Report will focus on projects and
activities implemented in Delray Beach over the past year and
will address the progress made toward implementing and meeting
the goals and objectives of the Comprehensive Plan, including
improvements to water, sewer, drainage, and street systems; the
status of neighborhood assistance programs; the Decade of
Excellence program; and the financial status of the City.
The second portion of the Town Hall Meeting will be devoted to
public comment, including a community-wide public hearing on
infrastructure needs for the purpose of identifying neighborhoods
within the city which are most in need of physical improvements.
This input will be considered in the preparation of the Public
Improvements work program for the next fiscal year (October 1,
1998 through September 30, 1999). All residents are encouraged
to take this opportunity to express their ideas, concerns and
questions on any subject affecting the City.
We hope to see you Tuesday, February 10th, to share in our
presentations and review of the progress which has been achieved
in Delray Beach. Parking is available at Cason Cottage, along
N.E. 1st Avenue, and at City Hall (N.W. 1st Avenue).
Sincerely,
Alison MacGregor Harty
City Clerk
DRAFT
PUBLIC SERVICE ANNOUNCEMENT
PSA 1-98
For broadcast from 1998
HEAR YE! HEAR YE!
THE CITY OF DELRAY BEACH INVITES RESIDENTS TO ATTEND
THE ANNUAL TOWN HALL MEETING AND INFRASTRUCTURE PUBLIC HEARING
ON TUESDAY, FEBRUARY 10, 1998, AT 7:00 P.M., IN THE CREST
THEATRE AT OLD SCHOOL SQUARE, 51 NORTH SWINTON AVENUE, DELRAY
BEACH.
ALL RESIDENTS ARE ENCOURAGED TO ATTEND THIS IMPORTANT MEETING
AND EXPRESS THEIR IDEAS, CONCERNS AND QUESTIONS ON ANY SUBJECT
AFFECTING THE CITY.
FOR MORE INFORMATION, CALL 243-7040.
PUBLIC SERVICE ANNOUNCEMENT
PSA 1-97
For broadcast from 16-30, 1997
HEAR YE! HEAR YE!
THE CITY OF DELRAY BEACH INVITES RESIDENTS TO ATTEND
THE ANNUAL TOWN HALL MEETING AND INFRASTRUCTURE PUBLIC HEARING
ON TUESDAY, FEBRUARY 11, 1997, AT 7:00 P.M., IN THE CREST
THEATRE AT OLD SCHOOL SQUARE, 51 NORTH SWINTON AVENUE, DELRAY
BEACH.
ALL RESIDENTS ARE ENCOURAGED TO ATTEND THIS IMPORTANT MEETING
AND EXPRESS THEIR IDEAS, CONCERNS AND QUESTIONS ON ANY SUBJECT
AFFECTING THE CITY.
FOR MORE INFORMATION, CALL 243-7040.
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: DAVID T. HARDEN, CITY MANAGER f'~ '[
SUBJECT: AGENDA ITEM ~ ~ - REGULAR MEETING OF SEPTEMBER 9, 1997
DATE FOR THE 6TH ANNUAL TOWN HALL MEETING
DATE: SEPTEMBER 4, 1997
For the first four years, the annual town hall meeting was held on
the fourth Tuesday in January at the Crest Theater at Old School
Square. Last year, the theater was booked through the month of
January, so the City Commission decided to hold the town hall meeting
on the second Tuesday in February in lieu of a work session. The
town hall meeting was held on February 11, 1996, and it was not
necessary for the Commission to hold an additional workshop meeting.
Again this year, we ran into a scheduling conflict for the use of the
Crest Theater on the fourth Tuesday in January, 1998. We have
tentatively reserved the facility for February 10th (second Tuesday)
and February 24, 1998 (fourth Tuesday). Direction is requested as to
which date should be confirmed.
I recommend that the town hall meeting be scheduled for February 10,
1998, in lieu of the regularly scheduled workshop meeting. If a work
session becomes necessary, the Commission could schedule it for an
alternate date.
ref:agmemol5
news for
NEIGHB ORHO OD S
DECEMBER 1997 ENGINEERING PLANS NORTH FEDERAL HIGHWAY'S
~ NEW DRAINAGE PROJECTS FUTURE PLANNED
nightin~of~h~tO0~.~: foot tree The Engineering DMsion is currently A go.up of residents and prope~,
Nov~!lfb~r29~?:00P.M. working on six new drainage projects owners gathered together with public
~j,~v~ ,~'~, '~ to be designed and constructed during the officials, City staff, CRA staff and pro-
Button sa]~ek offfo~l~r.~ Night~98 current fiscal year. fessional planners to shape the future of
.~' ,~-~ ~ , A project to correct existing ponding the North Federal Highway corridor and
~2~"~ ~" ..... problems for Golf Court/Birdie Court, adjacent neighborhoods. The intensive
~ ~-: ': '::~ located in the Homewood/Lowson weekend planning workshop called a
¢'-~ ¥/3it Santa at th~dlrrte Bouleward area has been designed and "Charrette" provided an opportunity, for
%~..~'~tlgsdays~&; Fridays 5-gpm~ will be constructed in-house, participants to voice their opinions and
, ~ ~ ~ 5 Construction is expected to b~ completed propose specific cottrses of action for the
l'~.?~.atm-days,~,l-3pm & ;gpm by the end of January. area's future growth and development.
Boulevard at A1A is currently under gather citizen input and then take all of
design and will also be constructed in- the proposed ideas and meld them
house, together into one development plan. This
Happy Holiday_ Fun Fc'stivitie.~'
The swales in Shadywoods have grown was accomplished in a two step process.
* 12~6-Kids' Day at thc Trec-S;mla.
to the point that the water does not flow First, the participants were divided into
snoxv and special surprises including to the swale. Engineering is designing a five groups. Working with a professional
coslumcd friends from Unixcrsai typical swale section which contractors planner, each group expressed their ideas
Studios. 10am-4pm ' will be able to use to reconstruct the with drawings on a map of the area. The
· 12/l l-Art and Jazz on the A~cnuc. swales. Bids to rebuild the Shadywoods planning team helped the participants by
5-12. swales will go out in the spring and the explaining different options, filtering out
· 12/13 & 12~20-Breakfast ~ith Santa work will be done during the summer ideas that were not workable, helpjmg the
at Cohmy Hotel. 9am. months, group reach a consensus, and suggesting
· 12/13-Nengajo & Jal}anesc Nc~ An existing pipe, located under the golf alternative ideas.
Year Activities Family Program- cart garage at the Lakeview Golf Course Next came the presentation by each
Morikami Museum. call 495-0233. will be relocated as part of Lakeview golf group of their proposed plan. Because a
· 12/13-Concert at Temple Sinai-
cart garage project. This will allow easier proposed development plan for the area
Dinner. 6pm and concert, gpm. c;lll
access to this section of the pipe for future was voted down last year, there was some
276-6161. maintenance purposes, concern that there would be contention
~ 12~13-HOLIDAY PARADE- A soils investigation is being conducted among the various participants which
Vcnclian Drive. 6pm. proceeds ~ esl on Dotteral Road to determine if the soil included a business owner and a
on A~lantic to Courthouse. under the roadway is capable of developer. Instead, the participants
, 12~19-BOAT PARADE-lnlracoasl:~l supporting the road. Recommendations discovered how much they tended to
fi-om Boynlon Inlet south to C15 will be made regarding rehabilitating agree on the future of the area..
Canal. sla~s al 6:30pm. alternatives to correct drainage and As each plan was presented, it became
. l_2_/19_-Gallery Stroll-Special cxcning sanitary sewer problems. This project will apparent that many of the ideas, while
of art presented by thc An Galleries be designed hi-house, slightly different, were very similar. For
of Atlantic Avenue. 7-10pm. Cost estimates are being developed for example, each group had a similar vision
· 12/21-1festival of Lesson ami the installation of drainage in the Spady for the future of the Swap Shop. It was
Carols-Sk Paul's Episcopal Church.
area ,along NW 3rd Street from suggested that a more permanent structure
4pm. call 278-6003. (approximately) NW 10th Avenue to NW be built so that the parking and the
· 12/26. 29. 30-K~vanza Celebration- 3rd Avenue. This project will be vendor's tents would be concealed from
African-American holida; cclcbrm- designed in-house, the roadway.
lng thc seven principlc~ of K~xan/a. In addition to the above projects, the There was general agreement on how to
243-1566. Engineering Division is currently treat Federal Highway. The groups'
working on a design to update and replace suggestions included improving the
the stormwater system on Rhodes Villa landscaping and planting better trees that
LITE UP DELRAY! Avenue and White Drive, two cul<le- would provide shade, bringing the
sacs located north of Linton off A1A.. buildings closer to the street, and better
Unpack your outdoor lights, load up
your staple gun, and get ready to deck utilizing Dixie Highway. It was
your house for the third annual "Lite Up VETERANS PARK CONCERTS suggested that the bike path proposed for
Delray" holiday decoration contest. This Super Sugar, a jazz ensemble from Federal Highway should be moved to
year, all of Delray Beach will be judged Gainesville, will lead off a new concert Dixie Highway where less traffic would
from December 8-11. A list of series at Veterans Park on December 4 at make it safer.
outstanding displays will be available at 7pm. Bring a blanket and a friend and Other ideas included traffic calming in
City Hall and the Chamber of Commerce relax under the stars as Super Sugar belts neighborhoods south of the Swap Shop,
on December 12. out their O~Tt stylized blend of that funky, revitalizing the Delray Shopping Center,
Come join in the celebration and smooth jazz. The concerts are free to the developing waterfront parks, and building
decorate your home! Last year, over 300 public m~d will be held the £wst Thursday mixed use structures close to the street.
awards were presented, of each month through March. For more The participants agreed that Federal
For ~l~]~C~aation, call 276-1715. llll~l~llflitsT~-~blic service byHighway should not c~ll~/~ (cont.)
The City of Delray Beach
AIl-~rlcaCil~ 100 N.W. First Avenue AIl-l~e~caC~t
' I I ...DelrayBeach, Florida(561) 243-7000 33444
1993 ~ll~s~ Printed on Recycled Paper
Atlautic Avenue, but compliment it by DELRAY NEW YEAR'S EVE TOWN HALL MEETING
becoming a "workplacc" with office SCHEDULED
buildings as opposed to boutiques aud The mmual Town Hall Meeting and
specialty shops. Infrasln~cture Public Hearing will be held
Immediately following thc conclusion on Tuesday. Fcbnta~' 10. 1998 in ~c
of thc Cha~cttc. a joint team of plauncrs Crest Theatre at Old School Squ~e. The
from thc Treasure Coast Regional meeting will consist of tx~o parts. ~c
Planuing Couucil and thc prix'ale firsl will be a presentation of thc City's
consulting firm of Dover. Kohl & annual report by the Pla~ing and Zoning
Panucrs began Io develop their Board and thc City Administration. ~e
professional inlc~rclalion of lhc plan second portion x¥ill be dcvoled Io public
based on Ibc extensive public input, conmicnl, including a community-wide
Thc information will be dn~fied into an public heating ou infras~ct~e needs.
ovenfll iilus~ralivc plau and x~dtten All residcnls are cucouraged to take this
repot. In Janua~'. the participants will oppo~unily to express their ideas.
gather again lo r~viexv thc report and. if concerns and questions on any subject
nccessaD:, make co~ections or offer affecling thc City.
additional ideas based on changes lhat
may have occu~ed over the ensuing LEGENDS TOURNAMENT
weeks. After lhc revisions are made. thc Sec Chris. Manina. Billie Jean. Tracy.
redevelopment plan will bc submitted lo and many more champions at ~e Virginia
thc City Commission for implcmcntalion. Word is spreading around toxvu that Slims Legends. December 6 and 7, at ~e
Delrav Beach will be THE place to Delmy Beach Tennis Center. You c~
FINANCIAL REPORT xvclcomc in thc new year. Piclure this: place your ticket order today by calling
AWARDED FOR EXCELLENCE Huadrcds of people from kids lo Seniors 954-491-7115. Order fo~s are available
The City of Dclnly Beach received fl~c in a procession on Atlantic Avenue at thc Te~is Center Pro Shop if y9u
Certificate of Achievement for Excel- heading to Old School Square to welcome would like to mail Your order. Please
lence in Financial Reporting from thc in 1998 xvi~h a ball dropping ceremony al remember ~at all tickets arc
Government Finance Officers Association ~e stroke of midnight, nonrefundable and ca~ot be exchanged.
of ~c United States and Canada (GFOA) Thc celebration is called ~'First Night~ Tickets will be mailed to you or can be
for its comprehensive a~ual financial '98" and if you like "An and Ja~.z on thc picked up at will call d~ng thc
report. Thc Certificate of Achievement is Avenue" you're going to LOVE lhis new to~ament. See you at the Legends~
· e highesl form of recognition in ~e area event. The New Year's Eve cclebralion
of governmental acco~ting ~d financial will take place in various locatious TENNIS CLINICS
reponing~ and its attainment represents a downtown. Thc venues will feature Thc Tennis Center often a v~ely of
significanl accomplishment by a music, dancing and interactive clinics throughout ~e week including
government and i~ m~agcment, performances. Admission will require the Adull Beginner, Inte~ediate,
purchase of a $5.00 Fi~t Nighl~ button. Advancc~acho, and Doubles Sgategy.
HOLIDAY TOY TIME Oulrcach comminccs, targeting adults Ail clinics are fo~ lesson sessions.
It's that fanciful time of~c year when and kids alike, are conlacfing schools. Thc S~oke-of-~e-Week is offered
you can play "Santa Claus" ~d donate a community organizations, and bomeo~vn- even' Sat~day and USTA Play Tennis
uew unwrapped toy to brighten a needy ers associations so Ihal all can learn how America is offered in six week sessions in
child's Christmas. ~e Police Depart- to participate in the procession and ca~.' Beginners and Adv~ced Begi~e~
ment's a~ual holiday toy drive is under out ~e "Oceans of the World" theme, sessions.
waY. with drop-off boxes in locations all A variety of volunteer oppoflunitics are You can start yo~ mon~ off with a
over thc city. Although to3s arc needed available for those who arc interested in FREE CLINIC at ~e Delmy Beach
for children from bi~h to 16 years, gifts helping out. lfyon x¥ould like to join one Tennis Center on the first Satiny of
are particularly needed for the 12-16 year of fl~c committees ~at arc working on Ibis each month from 8-9:30am
age group. Backpacks, purses. CD's. T- m~jor public celebration, call the To pa~iCipatc in ~y clinic, call ~e
shins, baseball caps, and sports Chamber of Commerce at 278-0424. ProShop at 243-7360.
equipment would all be welcome
donations. Cash donations ~d checks arc DELRAY ART LEAG U E ADVISORY BOARD APPO~TMENTS
also accepted. Checks should be madc RETURNS TO CITY HALL Educatiou Board-Je~,M~h~l.
payable to ~e Delray Citizens For Dclray A shox~ing of fine ~n by 28 aflisl Kids and Cops-David J. ~(Orc~d
Police and mailed to 40 South Ocean members or thc Dclra) An League will Vicu'ElcmcntaD')
Bonlcvard, Del~y Beach. Florida ,g3~83. be on display at thc Dcln~y Beach City
For more information, call Officer Jeff Hall Galle~: from Tuesda)', December 2
Messer at 243-7841 to Monday, January 19. GalleD' hours
PUBLICATIONS EDITOR arc 8am-Spin, Monday-Friday. This is
CITY OF DEL~Y BEACH thc first exhibit of this season at thc City
100N.W. ~STAVENUE Hall Gallery and features work in a
DELRAY BEACH, FLORIDA 33444 variel~ of mediums and su~jccls. There is
no charge and ample parking is provided.
Ttw ('i~i' xh~tll./ttrtti.¥h (q~l)rop~q(tte ctu. vili(~t3' (ti~g~ ~t~ttt .s'er~4ces *~'here nc'ct'.s~tt3' lo t~[](,t'tt tm i~tdividt~i *~'ilf~ ~t ~li.x~tbili(i, ~t~t eq~ttl opl~ovtt~*ti~, to pttrticipt~te b~ tm~t ~
~ et~[O~' th,, he~wfitx ofa ~'~,~,i~e. program, or ~c'ti~'it~' t'ott~htt'te~t h¥ the ('it¥. l le~.~'e c'o~tac't l)tm~ t?~t~fi,O~l~. ~tr t561~ ~4.'--I, -, ~tt leaxt ~_41 hottr.s' prior [o the ptx~g~'~n~ [