03-26-98 Organizational CITY OF DELRAY BEACH, FLORIDA
CITY COMMISSION - ANNUAL ORGANIZATIONAL & SPECIAL MEETING
MARCH 26, 1998 - 6:00 P.M. - COMMISSION CHAMBERS
The City will furnish appropriate auxiliary aids and services where
necessary to afford an individual with a disability an equal
opportunity to participate in and enjoy the benefits of a service,
program or activity conducted by the City. Please contact Doug
Randolph at 243-7127 (voice) or 243-7199 (TDD), 24 hours prior to
the program or activity in order for the City to reasonably
accommodate your request. Adaptive listening devices are available
for meetings in the Commission Chambers.
AGENDA
(1) Call to Order.
(2) Pledge of Allegiance to the Flag.
(3) Oath of Office to be administered to newly elected Commission
members.
(4) Roll Call.
(5) Sister Cities International Young Artists Competition - Awards
Presentation by Mayor Alperin.
(6) Selection of Vice-Mayor (for the term March 26, 1998 through
March 25, 1999).
(7) Selection of Deputy Vice-Mayor (for the term March 26, 1998
through March 25, 1999) .
(8) Consider a request from the Chamber of Commerce to allow
pedi-cabs during the Delray Affair.
(9) Consider approval of a sponsorship in support of the Palm Beach
International Film Festival.
(10) Consider a request from the Municipal League for letters of
interest to be considered for appointment as the Municipal
League representative or alternate to either the Citizens Task
Force/Unified Land Development Code or the Juvenile Justice
Council.
(11) Review and acceptance of regularly scheduled City Commission
meeting dates for the period April 1998 through March 1999.
(12) Review and adoption of Rules of Procedure - Delray Beach City
Commission (Local Rules).
Annual Organizational & Special Meeting
March 26, 1998
Page Two
(13) Review of City Commission liaison appointments to the various
advisory boards and outside agencies.
(14) Presentation of statements, if desired, by Commission members.
Please be advised that if a person decides to appeal any decision
made by the City Commission with respect to any matter considered at
this meeting, such person will need to ensure that a verbatim record
includes the testimony and evidence upon which the appeal is based.
The City neither provides nor prepares such record.
MEMORANDUM
TO: Mayor and City Commissioners
FROM: Alison MacGregor Harty, City Clerk~9~
SUBJECT: City Commission Meetinq Dates
DATE: March 31, 1998
Listed below are the City Commission meeting dates for the period
April 1998 through March 1999, as approved by the Commission at the
March 26th organizational meeting. Please make a note of these
dates on your calendar.
April 7, 1998 - Regular Meeting
April 14, 1998 - Workshop Meeting
April 21, 1998 - Regular Meeting
May 5, 1998 - Regular Meeting
May 12, 1998 - Workshop Meeting
May 19, 1998 - Regular Meeting
June 2, 1998 - Regular Meeting
June 9, 1998 - Workshop Meeting
June 16, 1998 - Regular Meeting
July 7, 1998 - Regular Meeting
July 14, 1998 - Workshop Meeting
July 21, 1998 - Regular Meeting
August 4, 1998 - Regular Meeting
August 11, 1998 - Workshop Meeting
August 18, 1998 - Regular Meeting
September 8, 1998 - Regular Meeting
September 15, 1998 - Workshop Meeting
September 22, 1998 - Regular Meeting
October 6, 1998 - Regular Meeting
October 13, 1998 - Workshop Meeting
October 20, 1998 - Regular Meeting
November 3, 1998 - Regular Meeting
November 10, 1998 - Workshop Meeting
November 17, 1998 - Regular Meeting
December 1, 1998 - Regular Meeting
December 8, 1998 - Regular Meeting
January 5, 1999 - Regular Meeting
January 12, 1999 - Workshop Meeting
January 19, 1999 - Regular Meeting
January 26, 1999 - Town Hall Meeting
February 2, 1999 - Regular Meeting
February 9, 1999 - Workshop Meeting
February 16, 1999 - Regular Meeting
March 2, 1999 - Regular Meeting
March 9, 1999 - MUNICIPAL ELECTION DAY
March 10, 1999 - Workshop Meeting (Wednesday)
March 16, 1999 - Regular Meeting
March 25, 1999 - Annual Organizational Meeting
If you have any questions, please do not hesitate to call me at
243-7050.
AMH/m
ref:a:mtgmemo
MEMORANDUM
TO: Mayor and City Commissioners
FROM: Alison MacGregor Harry, City Clerk~~9~
SUBJECT: Rules of Procedure - City Co.mt~ssion (Local Rules)
DATE: April 1, 1998
Attached for your information and file are the Rules of Procedure
for the City Commission as adopted at the organizational meeting on
March 26, 1998.
If you have any questions, please do not hesitate to contact me at
243-7050.
AMH/m
Attachment
cc: City Manager
City Attorney
Assistant City Manager
Department Heads
RULES OF PROCEDURE - DELRAY BEACH CITY COMMISSION
I. GENERAL PARLIAMENTARY RULES.
The general parliamentary procedure to be followed by the City
Commission of the City of Delray Beach, Florida, except as
otherwise modified by the City Commission or as modified or
amended herein, shall be in accordance with the rules of
parliamentary procedures entitled "Roberts Rules of Order",
being the reprint of the 1907 edition.
II. LOCAL RULES.
A. The following Local Rules of Procedure shall be
applicable to the organization and conduct of business,
as well as preparation and publication of agendas, of
the City Commission of the City of Delray Beach,
Florida. To the extent these Local Rules shall modify
or conflict with the standard "Roberts Rules of Order"
as adopted above, these Local Rules shall prevail to
the extent of their conflict or inconsistency with
"Roberts Rules of Order".
1. Regular meetings of the City Commission shall be
held on the first and third Tuesdays of each month,
with the exceptions of the month of December and any
Delray Beach municipal election dates, at 6:00 p.m.,
in City Hall. During the month of December only,
the regular City Commission meetings shall occur on
the first and second Tuesdays at 6:00 p.m. at City
Hall. There shall be no regular City Commission
meeting on the date of a Delray Beach municipal
election. A meeting that would otherwise have been
scheduled for such date shall be held on the
Wednesday immediately following the election date at
6:00 p.m. at City Hall.
2. Workshop meetings of the City Commission shall be
held on the second Tuesday of each month, except
that there shall be no workshops in the month of
December, at 6:00 p.m. in City Hall.
3. All regular City Commission meetings shall be held
in the City Commission Chambers at City Hall, unless
otherwise designated by the City Commission. All
workshop City Commission meetings will be held in
either the First Floor Conference Room or the
Commission Chambers at City Hall, as determined by
the City Manager.
Rules of Procedure
Delray Beach City Commission
Page Two
4. There may also be special workshop meetings at such
other times as so designated in advance by the City
Commission for the purposes of holding joint
meetings with City boards, etc., to include
receiving annual reports and presentations from
the City's boards, committees, agencies and
authorities, or for such other purposes as may be
deemed necessary or desirable by the Commission.
5. Special meetings shall be called at the request of
the Mayor in accordance with the provisions of the
City Charter and the Code of Ordinances.
6. To the extent compatible with the conduct of
business, all workshop meetings shall be held on
an informal basis. The applicability of the
City's general rules shall not be strictly
applied. Public comments after presentations will
be limited to two (2) minutes at the Mayor's
discretion or by consensus of the Commission.
7. a. Although appropriate members of the City
Attorney's Office and City Administration may
place items on either the workshop or the
regular agendas, all regular agendas shall be
subject to review in advance by the Mayor prior
to their publication, except that a majority of
the members of the City Commission may request
that the City Manager's Office place or remove
an item on such regular agendas, and that all
such regular agendas shall be further subject
to the approval of the City Commission
preceding the conduct of business at each such
meeting.
b. If the Commission or any of its members wish to
place or remove an item on an agenda, or if any
member of the Commission has a question or
concern about an item, any such request or
inquiry shall be directed to the City Manager's
Office for disposition as opposed to any
Commission member contacting any City officer
or employee who is subject to the direction and
supervision of the City Manager.
Rules of Procedure
Delray Beach City Commission
Page Three
8. With regard to the agenda for regular City
Commission meetings, the following shall apply:
a. To the extent possible, the City
Administration shall group all matters by
subject area, and shall place as many as
possible on the consent portion of the
agenda.
b. The agenda format shall be generally as
follows: A call to order, invocation, pledge
of allegiance, formal approval of the agenda,
formal approval of minutes, proclamations and
presentations, if any, the consent agenda, the
regular agenda, public hearings, public
comments and inquiries from the floor
concerning items not on the approved agenda,
first readings of ordinances, followed by items
not specifically on the published agenda from
the City Manager, the City Attorney, and
members of the City Commission. The public
hearing segment of the agenda shall be duly
advertised for and shall commence at 7:00 p.m.
or as soon thereafter as possible.
c. Any items received during the non-agendaed
items section of the regular agenda may, at
the discretion of the Commission, be
discussed by the City Commission at the time
of such presentation, may be directed by the
Commission to the City Manager for action or
resolution, or may be added to a subsequent
workshop agenda if a member of the City
Commission so specifically requests.
d. (1) Votes taken on ordinances, resolutions and
motions shall be by roll call and shall be
recorded by the City Clerk. The roll call
shall be on a rotating basis and according
to the numbered Commission seats, i.e.:
Motion A - Order of rotation: Seat 1,
Seat 2, Seat 3, Seat 4, Seat 5
Motion B - Seat 2, Seat 3, Seat 4, Seat 5,
Seat 1
Motion C - Seat 3, Seat 4, Seat 5, Seat 1,
Seat 2, etc.
Rules of Procedure
Delray Beach City Commission
Page Four
(2) There shall be no votes taken on any non-
published/non-agendaed items, except upon
the declaration of an emergency. The
declaration of emergency shall only be
determined upon the affirmative vote of no
less than four (4) members, or a unanimous
vote if only three (3) City Commission
members are present and voting on such
motion. These rules are not intended to
and shall not supersede the procedures and
requirements of the City Charter, Code of
Ordinances or State Statute with regard to
emergency matters for consideration by the
City Commission.
e. All public input on agendaed or non-agendaed
items shall be limited to not more than three
(3) minutes per person, subject to an
extension of such time upon the formal
approval by a majority vote of the City
Commission members present and voting on such
request for extension of time.
f. The Mayor shall have the authority to limit
immaterial, unnecessary or redundant
presentations or requests.
Public input on agendaed items, other than
those that are specifically set for a formal
public hearing, shall be at the specific
request of individual City Commission
members.
III. CITY BOARD, COMMITTEE, COMMISSION ANDAGENDAAPPOINTMENTS.
A. All appointments to city boards, commissions and
committees whose members are not subject to appointment
by other entities, and in accordance with any
applicable restrictions by State Statute, shall be made
in accordance with the following procedures:
1. All vacancies subject to appointment to such city
boards, commissions and committees shall be made
on a nomination basis by each of the members of
the City Commission. This nomination shall be
construed to be a Motion to Appoint, which must be
seconded by another member of the City Commission
then present and voting, and then adopted by an
affirmative vote of no less than three (3) votes.
If a Commissioner makes a nomination/motion and
Rules of Procedure
Delray Beach City Commission
Page Five
this motion either fails for lack of a second or
does not receive a sufficient number of affirmative
votes, then that Commissioner shall have one
additional opportunity to make a secondary
nomination for this vacancy at this same meeting or
the next successive regular meeting. If that
appointment should also fail for lack of a second to
the nomination or by not receiving sufficient
affirmative votes, then the nomination shall rotate
to the next appropriate Commissioner.
2. The rotation system shall be by numbered
Commission seat and insofar as possible, each
Commission seat shall be assigned an equal number
of initial appointments from the date of adoption
of these Rules, i.e.:
Board A -- Order of rotation: Seat 1, Seat
2, Seat 3, Seat 4, Seat 5
Board B -- Seat 2, Seat 3, Seat 4, Seat 5,
Seat 1
Board C -- Seat 3, Seat 4, Seat 5, Seat 1,
Seat 2, etc.
3. A separate rotation list shall be established by the
City Clerk's Office for each such City board,
commission or committee, and the City Clerk's
Office shall maintain records of the rotation
list, the status of same, and the nominations made
by each Commissioner. In the instance where a
vacancy is available at a City Commission meeting
where the Commissioner who is next on the rotation
is absent, then the City Commission shall postpone
to the next regular meeting this appointment.
Should this Commissioner not be present at this
subsequent meeting, then the nomination ability
shall pass to the next Commissioner on the
rotation system present at that meeting.
4. In the event that an individual, duly nominated and
appointed to a board, commission or committee by a
Commissioner at a City Commission meeting, is unable
to accept or declines the appointment, for whatever
reason, then the Commissioner who appointed the
individual unable to serve shall have the
opportunity to nominate a replacement appointee to
fill the vacancy before the nomination ability
passes to the next Commissioner on the rotation
system. Such replacement appointment shall be made
no later than the second regular meeting subsequent
Rules of Procedure
Delray Beach City Commission
Page Six
to the meeting at which the declined appointment was
made. If the replacement appointment is not made
within this time frame, then the nomination ability
shall pass to the next Commissioner on the rotation
system.
5. Appointments for vacancies occurring on a board
wherein the particular member has, for whatever
reason, not fulfilled their entire term of
membership on that particular board, commission or
committee, shall be to complete the unexpired term
only.
6. The City Commission retains the right to waive these
requirements by the affirmative vote of no less than
four (4) members of the City Commission under
circumstances that would be in the best interest of
the City (or a unanimous vote if only three members
of the City Commission are present and voting on
such motion).
7. These rules, when adopted, shall supersede any other
general rules or local rules which are inconsistent
herewith, to the extent of such inconsistency.
Approved and adopted by the City Commission of the City of Delray
Beach, Florida, by unanimous vote at the Annual Organizational
Meeting held on March 26, 1998.
ATTEST:
Alison M~cGr~go~ Ha~-y
City Clerk
ref:RULES
MEMORANDUM
TO: Mayor and City Commissioners
FROM: Alison MacGregor Harty, City Clerk~I;~
SUBJECT: City Commission Liaison Assiqnments
DATE: April 1, 1998
At the March 26th organizational meeting, the City Commission
voted to discontinue the majority of the formal liaison
assignments to the various boards and committees. Several
appointments were retained, however, and are listed below for
your information.
Board Liaison
Downtown Development
Authority Mr. Schmidt
3rd Wednesday at
12:00 Noon at
Chamber of Commerce
General Employees Retirement Tom Lynch to continue
Co~ittee serving as Commission
Meets as needed appointee
Parkinq Management Mr. Egan Advisory Board
3rd Wednesday of the
month at 5:15 p.m. at
Train Depot (Ocean City Lumber)
Police & Fire Board of Trustees The Mayor is a sitting
3rd Wednesday 2-4:00 p.m. in member (Section 33.65
Police Chief's Conference Room of the City Code)
Outside Aqency Appointments: Liaison
(1) Palm Beach County MuniciDal League David T. Harden
Governmental Center City Manager
301 North Olive Avenue
P.O. Box 1989
West Palm Beach, FL 33402
Contact: Bob Burdett
Executive Director
561/355-4484
General Membership meets on the 4th Wednesday of the month
at 10:30 a.m.; location varies. Board of Directors meets on
2nd Wednesday of the month at 8:30 a.m., 12th Floor
Conference Room at the Governmental Center.
(2) Palm Beach County Beaches and
Shores Council John Walker (staff); no
P.B.C. Planning, Zoning and Commission liaison
Building Department necessary
2nd Floor Conference Room
100 Australian Avenue
West Palm Beach, FL 33406
561/233-2400
Contact: John Walker (city staff)
243-7321
Meets the 2nd Monday of the month at
1:30 p.m.
(3) Metropolitan Planninq Orqanization Mr. Ellingsworth,
of Palm Beach County with Mr. Randolph
160 Australian Avenue, Suite 201 as alternate
P.O. Box 21229
West Palm Beach, FL 33416-1229
Contact: Randy M. Whitfield, P.E.
Director
561/684-4170
or
Paul Dorling (city staff)
Principal Planner
243-7040
MPO Board (elected officials) meets on the 3rd Thursday of
the month at 9:00 a.m., 12th Floor Conference Room at the
Governmental Center. Technical Advisory Co~utLittee (TAC,
staff subco,u.ittee) meets on the 1st Wednesday of the month
at 9:00 a.m. at 160 Australian Avenue 5th Floor Conference
Room
(4) Liaison to State Representative Mayor Alperin
William F. Andrews, District 87
(5) Interqovernmental Coordination Mayor Alperin as the
Issues Forum official representative;
Diane Dominguez is staff
liaison
If you have any questions, please do not hesitate to contact me
at 243-7050.
AMH/m
ref:a:miscmemo
cc: City Manager
City Attorney
Assistant City Manager
Department Heads
[ITY OF DELAi:IY BEI:I[H
DELRAY BEACH
~]-~~~ O]~. 100 N.W. 1st AVENUE · DELRAY BEACH, FLORIDA 33444 · 407/243-7000
IMMEDIATE
RELEASE
P.R. 2-98
STUDENT ART EXHIBIT
1998 Program For Young Artists
"IMP~SSIONS OF UNITY IN A GLOBAL NEIGHBORHOOD"
DELRAY BEACH, FLOR]DA (March 16, 1998) -- The Delray Beach Sister Cities
Committee is busy working with local art teachers preparing for this year's Sister Cities
International Young Artists Competition. Students from Carver Middle School and
Atlantic High School have been invited to submit their artwork under this year's theme,
· "Impressions of Unity in a Global Neighborhood."
The artwork of all students will be displayed in the Gallery at City Hall from
March 24, 1998 through April 6, 1998. The opening reception for the show will be held
on Thursday, March 26, 1998 from 5:30-6:30 P.M. in the Delray Beach City Hall
lobby, 100 N.W. First Avenue. Mayor Jay Alperin will present the awards at 6:00
P.M. in the City Commission Chambers.
Monetary awards will be presented for 1st, 2nd and 3rd place winners in both the
high school and middle school categories. An overall winner also will be selected. The
overall winning entry will be submitted to the International Competition where it will be
judged on the basis of originality, composition, and theme interpretation. High School
student Kim Wu's entry submitted two years ago by the Delray Beach Sister Cities
Committee was one of 10 international winners in the 1996 competition.
The Sister Cities Committee was appointed by the Delray Beach City Commission
to promote friendship and understanding between the citizens of Delray Beach and Miyazu,
Japan by encouraging cultural, youth, athletic and economic exchanges. In addition to
coordinating the Young Artists Competition, the committee is also hard at work with fund-
raising efforts to send five Atlantic High School students to Miyazu in June.
For more information, call Nancy King at 243-7009.
- 30 -
THE EFFORT ALWAYS MATTERS /~)
~. ---/
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER~
SUBJECT: AGENDA ITEM # ~ - SPECIAL MEETING OF MARCH 26, 1998
USE OF PEDI-CABS DURING THE DELRAY AFFAIR
DATE: MARCH 20, 1998
On March 3, 1998, the City Commission approved a temporary use
and hold harmless agreement with A-1-A Bike Rentals, Inc. to
permit the operation of two pedi-cabs for a six month trial
period. The pedi-cabs may operate along Atlantic Avenue from
State Road A1A on the east to Swinton Avenue on the west and, by
amendment approved March 17th, on A1A from Miramar STreet north
to the City parking lot approximately 500 feet north of Atlantic
Avenue.
One of the conditions of the March 3rd approval was that
pedi-cabs would not be allowed to operate during the 1998 Delray
Affair, from and including April 17-19, 1998. The heavy
pedestrian traffic downtown during the Delray Affair was cited as
the reason for this exclusion.
We have now received the attached request from the Chamber of
Commerce asking that pedi-cabs be allowed to operate during the
Delray Affair.
If the Commission is inclined to approve the Chamber's request, a
second amendment to the temporary use and hold harmless agreement
will be prepared and placed on the April 7th agenda for approval
as a consent item.
ref:agmemo6
~ itc97 Mayor and City Commission
~, '" City of Delray Beach
100 NWI st Avenue
~ The Delray Affair Delray Beach, FL 33444
64-A S.E. Fift¼ Avenue Dear Mayor and Commissioners:
Delray Beach, FL 33483 As you know the Delray Affair, celebrating its 36th anniversary i~ 1998, is scheduled
for April 17, 18, & 19, 1998. This year promises returning success as the City hosts
650 exhibitors from around Florida and across the nation.
561,278,0424
~'~ We understand that the City Commission approved the use of pedicabs in the
561,279,1380 xt.22 downtown area with the exception of Delray Affair weekend. We would like to ask
your cooperation and permission to waive your exception and allow pedicabs to be
fax 561.278.0555 available during these three days. Pedicabs will be used to take Delray Affair visitors
;~ to and from 'their cars utilizing-the side streets and the south and north bypasses.
The use of pedicabs would not: be allowed on Atlantic Avenue or anywhere else
chamber~delraybeach.com within the confines of the Delr, ay Affair, however, should there be a need to bring
~/~ people across the bridge, pedicabs would be allowed on Atlantic Avenue east of
www. delraybeach.com Palm Square only.
~ www. delrayaffaircom We are very proud of the excellent reputation the event has earned over the last 35
years and we consistently try to add programs that would aid our visitors and make
their stay in Delray Beach more comfortable.
Produced
by
Again, we sincerely appreciate all of the efforts of the City employees and look
The Greater Delray Beach forward to a great Delray Affair in 1998. We hope each of you will be a part of the
festivities.
~ Chamber of Commerce
Yours truly,
William J. Wood
President
cc: Dave Harden, City Manager
Bob Barcinski, Asst. City Manager
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER~
SUBJECT: AGENDA ITEM # ~ - SPECIAL MEETING OF MARCH 26, 1998
PALM BEACH INTERNATIONAL FILM FESTIVAL SPONSORSHIP
DATE: MARCH 23, 1998
We have been contacted several times by representatives of the
Palm Beach International Film Festival requesting that we renew
our sponsorship. Last year we were a sponsor at the $5,000
level. You may recall that during our budget work sessions you
decided to take that $5,000 and allocate it for other special
events.
I think we should continue some level of support for the film
festival. Since our revenues are ahead of projections this year
I would be comfortable funding this $5,000 from City Manager's
contingency or you may wish to fund one or two Silver
Sponsorships at $1,000 each.
ref:agmemo5
~ t ~~ "i[~l:' ~ '~"- .... '~"' .......
~ FEB O ~998
i .... -'., :! ' 7'7' ~"-'
r',i ,r : ...
February 5, 1998
The Honorable Jay Alperin
Mayor
City of Delray Beach
100 N.W. Ist Avenue
Delray Beach, FL 33444
Dear Mayor Alperin:
On behalf of the Palm Beach International Film Festival thank you for your tremendous
support of last year's Festival. Your generosity made the Festival a great success. We
would like to invite you and the City of Delray Beach to again participate in one of the most
exciting events in Palm Beach County. The 1998 Palm Beach International Film Festival
will celebrate the history and the future of cinematic theatre with 10 days of world
premieres, parties, feature films, shorts, documentaries, and gala events. We will again
include student film screenings as one of the highlights. This special feature of the Festival
will give film aficionados a peek into the fresh minds of today and the hit makers of
tomorrow.
As you know, the Palm Beach International Film Festival is a not for profit organization
striving to showcase Palm Beach County as a world-class location for filmmakers and, more
importantly, support film programs in local schools. In 1997 we donated $75,000 to the film
programs at Palm Beach Community College, the Palm Beach County School of the Arts,
and the Magnet Program for Film in Palm Beach County Schools.
As you look through this sponsorship package, we hope you and the City of Delray Beach
will be as excited as we are about the Festival and join our other sponsors in supporting film
education in our schools.
Sincerely,
Co~issioner Bu~ Aaronson George Elmore
Cochai~an Cochaiman
Beverly Pope Sears
President Enclosures
P,qtlll lilT.(.hif,qflOif,qL fiLm .l:.i;lIIY,qL
555 Palm Beach Lakes Itou~evard, Suite 403 Wesl Palm Beach, Florida 33401 Tel: 561.233.1000 Fax: .561.683.6655 Web: http://www, pbifilmfest.org
PALM BEACH INTERNATIONAL FILM FESTIVAL
April 17-26, 1998
Enjoy a week of sunshine, relaxation and breathtaking cinema.
See A Movie,
then shop Palm Beach County's famous avenues.
See A Film,
then have a superb dinner at one of Palm Beach County's fabulous restaurants.
See A Motion Picture,
then go home to one of Palm Beach County's wondrous resorts.
Ten Days featuring more than 40 of the most wonderful new international and American Films.
Appearances by International Stars, Filmmakers, Personalities and renowned Film Critics.
Black-Tie Gala honoring Top Film celebrities in Elegant Palm Beach Style.
Opening/Closing Night Celebrations at Palm Beach's most distinguished Venues.
Motion Picture Gala premieres and Receptions.
Plus Special Festival Surprises!
P,qLm lilT,(.IIHIITIOIIIIL ,l:lLm .I:I:STIYIIL
1555 Palm Beach Lakes Boulevard, Suite 403 West Palm Beach, Florida 33401 Tel: 561.233.1000 Fax: 561.683.6655 Web: http://www, pbifilmfesl.org
1998 PALM BEACH INTERNATIONAL FILM FESTIVAL
General Information
FESTIVAL DATES: April 17-26, 1998
GALAS, PARTIES &
SPECIAL EVENTS: On Tuesday, March 3r~, the Palm Beach International
Film Festival will present An Evening with Anthony Quinn at
the Kravis Center. Mr. Quinn will talk about his life and his
films. This fund-raising event is a preview to the 1998 Festival.
On Wednesday, March 4th, the "Commemorative Poster
Unveiling Reception" will be at the Brazilian Court Hotel in
Palm Beach. Renowned collage artist, Bruce Helander, will
present the Festival poster to the world.
On Friday, April 3fa, the City of Lake Worth will salute thc
Film Festival during its Friday Evening on the Avenue. The
evening will include great food, music, celebrity look-a-likes
and Film Festival movies.
On Friday, April 1Tb, the Palm Beach International Film
Festival special gala events begin with the "Opening Night
Reception and Movie Premiere" at Muvico Theaters at Town
Center Mall, Boca Raton. Following the premiere, there will be
a private reception for sponsors and film celebrities at the Boca
Raton Resort & Club.
On Saturday, April 18th, the Palm Beach International Film
Festival will host "Special Kids" parties and movies for
underprivileged children. The day will include entertainment,
face painting, games and gift bags.
On Sunday, April 19th, the Palm Beach International Film
Festival will celebrate "Family Film Day" with parties and fun
family activities at the International Museum of Cartoon Art,
Boca Raton, plus participating theaters throughout Palm Beach
County.
P,qLm i ;,q(:ll IHTI;IIIIIITIOHIIL ,I:ILII] ,I:I;STIYIIL
1~;.~ Palm Beach Lc]l~es BoulevQrcl, Suife 403 Wesl Palm Beach, Flori(Jo 33401 Tel: $~1.233.1000 Fax: 561.683.6655 Web: h,p://w~.pbifilmfesf.org
On Monday, April 20th, the Palm Beach International Film
Festival will present a "Showcase of Student Films &
Reception" at the Palm Beach Community College Eissey
Theatre, Palm Beach Gardens. Industry professionals will
review and critique the films of future filmmakers.
On Saturday, April 25th, the Palm Beach International Film
Festival will host the "Grand Gala", an elegant black-tie event
at the Kravis Center which will include a wonderful pre-event
reception, followed by a star-studded gala event.
FILM SCREENINGS
& SEMINARS: Throughout the ten-day festival, over 50 films, including
Foreign Language, Independent, Short Subjects, Documentaries,
Hollywood Releases, Animated Features/Shorts, as well as
Films for Families will be screened throughout Palm Beach
County. Various directors and cast members will introduce their
films and will be on hand for question and answer sessions
following the screenings. All details regarding film screenings
and seminars will be released at a later date.
FESTIVAL SOUVENIR
PROGRAM/
SPONSORSI:[IPS: The Festival will publish an official Souvenir Program listing
film synopses, screening times and locations, event schedules
and sponsors, as well as tribute pages for honorees. Advertising
rates and mechanical requirements can be secured by contacting
the PBIFF offices.
COMMUNITY
SUPPORT: Film Festival net proceeds will be donated to support
film programs at Palm Beach Community College, the Palm
Beach County School of the Arts and the Magnate Program for
Film at Palm Beach Gardens High School. In addition,
scholarships will be awarded to deserving film program
students.
If you would like additional information, please send inquiries to address below.
P Lm 11¢11 I#T hl IlO#flL ltl [[TIYflL
1555 Palm Beach Lakes Boulevard, Suite 403 West Palm Beach, Florida 33401 Tel: 561.233.1000 Fax: 561.683.66S5 Web: http://www, pbifilmfest.org
1997 PALM BEACH INTERNATIONAL FILM FESTIVAL CELEBRATED
CINEMA
STYLE AND SUBSTANCE
The 1997 Palm Beach International Film Festival celebrated the history and the
future of cinematic theatre with 10 days of world premieres, parties, feature films, shorts,
documentaries, and gala events, April 1 O-April 20, 1997. Theatres, resorts, movie houses
and museums throughout Palm Beach County welcomed film industry leaders and
entrepreneurs to the Festival to teach, share and learn more about the art of movie
making.
The 1997 Film Festival proceeds will be donated to support film programs at
Palm Beach Community College, the Palm Beach County School of the Arts and the
Magnet Program for Film in Palm Beach County Schools. The 1996 Film Festival
proceeds of $75,000 were donated in grants to these organizations.
The Festival began on Friday, April 10~ with an "Opening Night Premiere" and
reception at the Carefree Theatre in Downtown West Palm Beach. A "Beach Bash" at the
Palm Beach Hilton was held on Friday, April 11th, giving industry professionals and film
aficionados a chance to relax and mingle in Palm Beach's alluring atmosphere. The
"Grand Gala" was on Saturday, April 12t~ at the Boca Raton Resort & Club. This elegant
black-tie, star-studded event featured actor and director honorees receiving awards from
the Festival for outstanding performance and direction. On Saturday, April 19~, the Palm
Beach International Film Festival honored noted Hollywood celebrities of film quality
and excellence at an elegant Gala held at The Breakers. The Festival closed with a "Cast
Party" on April 20th.
A Program Guide was published featuring tributes to honorees, synopses of the
films presented, and event listings and schedules. Seminars and lectures gave producers,
directors, writers and actors the oppommity to share their practices and processes with an
inquisitive audience. Premiere screenings of student films gave Festival patrons a peek
into the fresh minds of today and the hit makers of tomorrow.
PaLm a a¢# liIT,l:, H,qTlOii,qL ,ClLm ,cI STIY,qL
1555 Palm Beach Lakes Boulevard, Suite 403 West Palm Beach, Florida 33401 Tel: 561.233.1000 Fax: 561.683.6655 Web: http://www, pbifiimfest.org
1997 PALM BEACH INTERNATIONAL FILM FESTIVAL HONORED
ACADEMY AWARD WINNING DIRECTOR OF WESTSIDE STORYAND THE
SOUND OF MUSIC ROBERT WISE
Robert Wise was honored with a Lifetime Achievement Award for Directing from
the Palm Beach International Film Festival Saturday, April 12, 1997, at the Festival's
"Grand Gala" held at the Boca Raton Resort & Club. This award was one of several
presented for cinematic excellence and achievement during the night's festivities.
In a truly remarkable career that has spanned more than 60 years, Robert Wise
earned his first Academy Award nomination in 1941 as editor of Citizen Kane, Orson
Welles' cinematic masterpiece. Three years later, Val Lewton put Wise in the director's
chair halfway through the production of Curse of the Cat People. With a short but
difficult drive from "B" movies to "A" movies, Wise succeeded with the western Blood
on the Moon in 1948.
The 1950s saw Robert Wise further establish his directing talent with a variety of
personal dramas including The Day the Earth Stood Still (1951), Somebody Up There
Likes Me (1956), and Run Silent, Run Deep (1958). Wise's talent was fully realized in
the 1960s when his blockbusters West Side Story (1961 winner of 10 Academy Awards)
and The Sound of Music (1965 winner of five Academy Awards) both earned for him
double Oscars as Best Director (with co-director Jerome Robbins on West Side Story)
and, as the producer, Best Picture Awards. Other popular films such as The Haunting
(1963), The Sand Pebbles (1966), The Andromeda Strain (1971), and The Hindenburg
(1975) have consistently proven his gifts for entertaining, storytelling, his editor's sense
of timing and rhythm, and, obviously, his great versatility.
Robert Wise has been honored with a number of awards, appointments, honorary
degrees, memberships and elections. He has served as President of the Directors Guild of
America and the Academy of Motion Picture Arts and Sciences and has received the
Academy's prestigious Irving G. Thalberg Award and the National Medal of Arts. A true
legend in the history of cinema, the Palm Beach International Film Festival was honored
to welcome Robert Wise to its second annual celebration of cinematic theatre.
P,qLm l;ll(ll IHTI,hilIITIOHIIL ,clLm I:,ESTIY,qL
1555 Palm Beach Lakes Boulevard, Suite 403 West Palm Beach, Florida 33401 Tel: 561.233.1000 Fax: $61.683.66.55 Web: hffp://www, pbifilmfest.org
BOARD AND PROFESSIONAL STAFF
Officers
Commissioner Butt Aaronson, Cochairman
George T. Elmore, Cochairman
Harddvcs, Inc.
Thomas E. Lynch, Treasurer
The Plastridgc Agency, Inc.
Bgard 9f Directgr~
Philip L. Arvidson
Pepsi-Cola Bot~ing Co.
Myma Daniels
Michael Glennie
Boca R3ton Resort & Club
Murray Green
WFLX -TV29
David Haysmcr
The Gardens of Palm Beach
Mary D. Hinton
The Jonathan Krane Group
Raymond A. Noga
Smith Barney, Inc.
Craig Perna
Addison Reserve
Jerry Reyer
Boca West CountTy Club
Joan Vinik
Jan Robinson Willinger
Scott Woolley
Five Star Productions
Colin Wright
PGA National Resort & Spa
Legal Counsel and Acting Secretary
Philip M. Sprinkle II, Esq,
Ackermun, Seaterfitt & Eidson, P.A.
Advisors
Denise Dytrych, Esq.
County Attorney
Chuck Eldcrd
Palm Beach County Film & Television Commission
Pam Gerig
Palm Beach County Sports Commission
J. Charles Lchmann
Palm Beach County Tourist Development Council
Warren E. (Mac) McLaughlin
Discover Palm Beach County
Judith A. Shepherd
Raymond F. Kravis Center for thc Pcrfomling Arts
Administrative Staff
Beverly Pope Sears - President
Monica C. Hall - Administrative Assistant
P qtlll lilT,[llilllTlOilllL ,I:ILIII ,I:,([TIYIiL
1555 Palm Beach Lakes Boulevard, Suite 403 West Palm Beach, Florida 33401 Tel: 561.233.1000 Fox: 561.683.6655 Web: http://www.pbifilmfest.org
PALM BEACH INTERNATIONAL FILM FESTIVAL
APRIL 17-26, 1998
SPONSORSHIP LEVELS
FOUNDING SPONSOR
$25,000
· Sponsor Logo on Film Festival Trailer (Played on all Festival theatre screens and
prior to all Festival film screenings. This is a promotion that cannot be purchased.)
· Full-Page Color Ad in Festival Souvenir Program
· Sponsor Logo in Film Festival Newspaper Ads
· Scheduled TV/Radio Advertising
· Printed Program Recognition
· A Personalized, Hand-Signed, and Numbered Film Festival Commemorative
Poster by renowned collage artist, Bruce Helander
· 10 Tickets to the "Opening Night Premiere & Reception"
Boca Raton Resort & Club - ,4pril 17, 1998
· 10 Tickets to the "Showcase of Student Films & Reception"
Eissey Theatre, Palm Beach Community College, North Campus - ,4pri120, 1998
· 10 Tickets to the "Grand Gala" Event (black-tie)
Kravis Center - April 25, 1998
· 10 VIP Passes for admittance to all Film Festival "Screenings"
· 10 Tickets to the "Commemorative Poster Unveiling Reception"
The Brazilian Court Hotel, Palm Beach - March 4, 1998
· 10 VIP Passes for admittance to all Film Festival "Family Film Day Events"
I),qLIII ,bg,q(,il lllT ,hll,qTIOH,IIt :ltm ,I:,[ TIY,,qL
1555 Palm Beach Lakes Boulevard, Suite 403 Wesf Palm Beach, Florida 33401 Tel: 561.233.1000 Fax: 561.683.6655 Web: http://www, pbifilmfest.org
PALM BEACH INTERNATIONAL FILM FESTIVAL
April 1%26, 1998
SPONSORSHIP LEVELS
PLATINUM SPONSOR
$10,000
· Sponsor Logo on Film Festival Trailer (Played on all Festival theatre screens and
prior to all Festival film screenings. This is a promotion that cannot be purchased.)
· Full-Page Black & White Ad in Festival Program Souvenir Program
· Scheduled Newspaper Advertising Recognition
· Printed Program Recognition
· 4 Tickets to the "Opening Night Premiere & Reception"
Boca Raton Resort & Club - April 17, 1998
· 4 Tickets to the "Showcase of Student Films & Reception"
Eissey Theatre, Palm Beach Community College, North Campus - April 20, 1998
· 4 Tickets to the "Grand Gala" Event (black-tie)
Kravis Center - April 25, 1998
· 4 Tickets to the "Commemorative Poster Unveiling Reception"
The Brazilian Court Hotel, Palm Beach - March 4, 1998
· 10 VIP Passes for admittance to all Film Festival "Screenings"
· 10 VIP Passes for admittance to all Film Festival "Family Film Day Events"
PaLm al;a(41 lilT llll,llTlOilaL ,ClLm ,c4 [TIYJIL
1555 Palm Beach Lakes Boulevard, Suite 403 West Palm Beach, Florida 33401 Tel: 561.233.1000 Fax: 561.683.6655 Web: http://www, pbifilmfest.org
PALM BEACH INTERNATIONAL FILM FESTIVAL
April 17-26, 1998
SPONSORSHIP LEVELS
GOLD SPONSOR
$5,000
Half-Page Black & White Ad in Festival Souvenir Program
· Scheduled Newspaper Advertising Recognition
· Printed Program Recognition
· 2 Tickets to the "Opening Night Premiere & Reception"
Boca Raton Resort & Club - ~4pril 17, 1998
· 2 Tickets to the "Showcase of Student Films & Reception"
Eissey Theatre, Palm Beach Community College, North Campus - ~4pri120, 1998
· 2 Tickets to the "Grand Gala" Event (black-tie)
Kravis Center - April 25, 1998
· 2 Tickets to the "Commemorative Poster Unveiling Reception"
The Brazilian Court Hotel, Palm Beach - March 4, 1998
· 5 VIP Passes for admittance to all Film Festival "Screenings"
· 5 VIP Passes for admittance to all Film Festival "Family Film Day Events"
PaLm a1:11¢# IHT,I;,RH,IITIO# L ,I:ILIII ,I:,I;[TIY,qL
1555 Palm Beach Lakes Boulevard, Suite 403 West Palm Beach, Florida 33401 Tel: 561.233.1000 Fax: 561.683.6655 Web: http://~.pbifilmfest.org
PALM BEACH INTERNATIONAL FILM FESTIVAL
April 1%26, 1998
SPONSORSHIP LEVELS
SILVER SPONSOR
$1,000
· 1 Ticket to the "Opening Night Premiere & Reception"
Boca Raton Resort & Club - ,4pril 17, 1998
· 1 Ticket to the "Showcase of Student Films and Reception"
Eissey Theatre, Palm Beach Community College, North Campus - ,4pri120, 1998
· 1 Ticket to the "Grand Gala" Event (black-tie)
Kravis Center - ,4pri125, 1998
· 1 Ticket to the "Commemorative Poster Unveiling Reception"
The Brazilian Court Hotel, Palm Beach - March 4, 1998
· 1 VIP Pass for admittance to all Film Festival "Screenings"
· 1 VIP Pass for admittance to all Film Festival "Family Film Day Events"
I ,lltlllIHT,EIIII,IITIOII,qL ,l:ltlll ,I:,I;[TIY,IIL
1555 Palm Beach Lakes Boulevard, Suite 403 West Palm Beach, Florida 33401 Tel: 561.233.1000 Fax: 561383.6655 Web: ht~p://www, pbifilmfest.org
PALM BEACH INTERNATIONAL FILM FESTIVAL
APRIL 17-26, 1998
SPONSORSHIP PLEDGE
Company/Organization Name:
Exactly as it is to appear in all printed material.
Name and Title of Primary Contact:
Phone No.: ( ) Fax No: ( )
area code area code
Primary Address:
Street Address
City State Zip
Shipping Address: (Name & Address where tickets and/or other sponsorship information
should be sent ff different from Primary Address)
Name
Street Address
City State Zip
SPONSORSHIP LEVELS: (Please check appropriate sponsorship level below.)
[] FOUNDING SPONSOR- $ 25,000
El PLATINUM SPONSOR - $10,000
[] GOLD SPONSOR - $ 5,000
[] SILVER SPONSOR - $ 1,000
By:
Title:
(Signature) (Date)
Please make all checks payable to Palm Beach International Film Festival, Inc.
and return with completed form to address shown below:
The Palm Beach International Film Festival is a 501 (¢) (3) not for profit organization. All
sponsorships are tax deductible to the full extent as allowed by law.
I ,qtm ItlTI;,IIII,IITIOH,IIL ,cltm ,I:I;[TIYIL
1555 Palm Beach Lakes Boulevard, Suite 403 West Palm Beach, Florida 33401 Tel: 561.233.1000 Fax: 561.683.6655 Web: http://sw~w.pbifilmfest.org
PALM BEACH
INTERNATIONAL FILM FESTIVAL
April 17-26, 1998
ADVERTISING RATES
PBIFF PROGRAM ADVERTISING SPECIFICATIONS
AD SIZE PRICE PRICE
Trim Size B & W 4/c
Full Page Bleed $1000 $1500
Full Page Non-Bleed $1000 $1500
(Live Matter)
Half Page Vertical $600 $900
¼ Page $350 $525
Inside Front Cover - $2500
Back Cover - $2500
First Page - $2500
*Inserts - Single Page $1000 $1000
*Multiple page inserts subject to additional cost and PBIFF approval. Agency commission not included.
MECHANICAL REQUIREMENTS
1. Offset-sheet fed printing.
2. Publication trim size: 8 ~" x 11".
3. Black & white material accepted: Composite negative film, right-reading, emulsion side down, 150
line screen or better (supply velox with 1-color negative); camera ready, black and white mechanicals
also accepted.
4. Four-color material accepted: Composite negative film, right-reading emulsi°n side down, 150 line
screen or better. Black backgrounds: undercolor recommended. Film separations accompanied by
Matchprints, 3M color keys or transfer keys are required, but be advised that the latter two items are
not always indicative of the true color in the separations. Publisher and printer will not accept
responsibility when color keys or transfer keys rather than matchprints or chromalins are submitted.
5. Corrections on reproduction materials are subject to extra charges.
PIILIII lllT.E.hit,qTlOIt,qL .l:lLm ,I:.I:I;TIY,qL
1555 Palm Beach Lakes Boulevard, Suite 403 West Palm Beach, Florida 33401 Tel: 561.233.1000 Fax: 561.683.6655 Web: http://www.pbifilmfest.org
RETURN OF MATERIALS
Materials submitted will bc returned upon request. Publisher will store advertising materials for six months
from date of publication, after which they will be destroyed.
All advertisements are subject to acceptance by publisher. Publisher reserves the right to hold advertiser
and/or its advertising agency jointly and severally liable for such monies as are due and payable to thc
publisher. Publisher reserves the fight to charge rates, terms and specifications at any time without prior
notice. Publisher's liability for error will not exceed the cost of space occupied by the error.
AD SIZE WIDTH X DEPTH
Trim Size 8 W' X 11"
Full page Bleed 8 ~" X 11 IA"
Full Page Non-Bleed 7 %" X i0"
(Live M.atter)
Half Page, Vertical 3 IA" X i 0"
Half Page, Horizontal 7 IA" X 4 3A"
~ Page 3 5/8" X 5"
Inside Front Cover 8 V~" X 11"
Inside Back Cover 8 ~" X i 1"
Back Cover 8 ~" X 11"
First Page 8 W' X 11''~
*Inse/t -'Single Page 8 ¼" X 11"
CONTRACT TERMS
PBIFF reserves the fight to refuse to print any and all advertising. In the event of any error, the advertiser
agrees that the maximum liability of PB1FF shall not exceed the cost of the ad. Mechanical and full
payment for advertising must be received by Tuesday, March 3, 1998. PBIFF reserves the fight to print
your company's name and address if copy is not received by Tuesday, March 3, 1998. Full payment must
accompany signed contract.
PIILIII lI l(# lilT,I;, tlIITIOtlIIL l:lLm I:I;STIYIIL
1555 Palm Beach Lakes Boulevard, Suite 403 West Palm Beach, Florida 33401 Tel: 561.233.1000 Fax: 561.683.6655 Web: http://~.pbifilmfest.org
· .~ .... ,,.., ,...~. ~'~.~ -. ::** ,,,,~;~':'. ~'* ~ , . · ~, . .... .. ~: ....
DISTRICT DIRECTOR
p. o. 8ox 2608
CZHCINNATI' OH 45201
Employer Ide~tificaticm Number':
316~47005
PALM BEACH INTERNATIONAL FILM Contact Person:
FESTIVAL INC O.A. OONNING
I~ PALH BEACH LAKES BLVO Contact Telephone Number:
N PALM BEACH~ FL 3~401 (513) 684-3~57
Accc, unti~g Period E~ding:
April 30
Foundation Status Classification:
Adva~c~ Ruling Period 8egi;ts:
Nay 22, 19~5
Advance Ruling Period E~ds:
April 30, 2000
Oear Applicant:
Based on ioformat[oa you supplied, a~d assuming your operations ~ De as
stated [n your application for recog~itio~ of exemptio0~ ~e have determined you
a~-e exe;~pt from federal .income tax u~der sect ioo 501(a> ,:,f the Internal
Co~e as a0 orga~[zatio~ described i~ sectioa
Because yoq are a ~e~-~ly'created organization, ~e a're ~ot ~,)~ making a
final dete~mioat[o~ 'of your foq~datio~ status ~der sectio~ 50~(a) of the Code.
Ho~ever~ ~e have de~e~mi~ed that you can reasonably expect.to De' a pu5[icly ....
supported orga~izati,:m described io sectioo 50~(a)(~).
Accordingly, d~ri~g a~ advance ruling :period you ;~i[[ ~e treated as a .
puDlic, ly~uppr:~ed orga~izatio~, a~d ~o~'as a private foundation. 'T'h{s adva~'~'' .-
rul'i~riod Degios a~d e~dm o~ the da~es sho~
Nithi0 ~0 days after the e~d of your advance ruling, period, you ~ust
~e~O us the i'~formatio~ ~eeded to determine ~hether you have met the require-
me,ts of the applicable s,xppor~ tBst during, the advance r~li~g.period. If you
establish that yo~ have beea a publicly 'supported orgaoizati,)n, ~e i~ill classi-
fy you as a section 509(a)(1) or 50~(a)(2) orga~izatio~ as' long as yoq Continue
to meet the requirements of the applicable support best. If you do not meet
the public support requirements during the advanc~ ruling period~ ~e ~11
classify you as a private foundatio~ for future periods. Also, if ~e ciassify
y,)~ as a private foundation, ~-~e uil[ treat you as a private foundation from
Four beginning date for purposes of section 507(d) and 4940.
G~antors and contr tutors may rely ,)o our determination that you are not a
~riva~e foundation un(:i 90 days after the end of your advance r~:ling
F you send us the requ red ~nf,)rmaOion ~-~iOhin the 90 days, grant,)rs and
,]ntribut;ors may continue to rely on the advance determination until ~e make
final determ nation ,)f your foundation status.
if ~e pub i~h a notice in the internal Reve0~[e Bulletin stating that
ill no longer treat you a~ a puOlicly supported orga,izat~.>o, gra~t,:,rs and
~ntributor~ may not rely ,)n this determination after tl~e date ~e publ sh the
PALl4 BEACH ~]NTERNAT[CINAL F~L~
may a'lso charge this penalty if a re~ur~ i~ not colttplete. $o, please be s~re
You a~e no~ ~eq~ired to fife federal i~come trax returns unless yo~ are
subjec~ Oo the ~ax on unrelated b~siness income under section 511 of th~ Code.
If you are s~bject.to this tax, you must file an i~come tax return on Form
990-T, Exempt Organization 8~siness Income Tex Return. In this letter ICe are
not determini0~ i~h'ether any of yo~r.'presea~ or proposed activities are ~nre-
lated t~ade or 5~si,ess as defi~ed in section 513 of the Code.
Yo~ need au e~ployer ide,tification number eve, if yo~ have ~o employees.
If an employer i'de~tificatio~ number Hms not e,tered on your applicmtio~, I~e
~iII assiga m number to yo~ a~d.advise you of it. Please ~se tha~ n~ber on
all ret~r~s yo~ f[Ie mud i~ all corcespo~de,cm ~ith the [~ter0ml Reve~e
Serv i ce. -
Yo~ indicate that yo~ I~ill ~ot fina~ce your activities i~i~h tax-exe~pt
bo~ds or certificates of participation. ~herefore, this determination letter
is based on the understanding that yo~ i¢ill not raise funds Ohrough s~ch
fioanci~g, tf in the ~t,~re yo~ I~ish to raise f~nds by either of these
methods, you should request a ruling from Ohm Internal Reven~e Smrv~ce'~
_ ~0~4~ Attn~
according to Revenue Procedure ~0-4, 1990-2 I.R.8. 10.
If ~e Said in the heading of this letter that an addend,~m applies, the ' '
addendum enc. iosed is aa integral part'of this letter.
Deco,se this lette~ co~ld he-lp ~s resolve a~y q~estioas ~Oo~t your exempt
sb~tqs and foundation status, yo~ should 'keep it in yoqr permanent recnrds '''' '
~e have sm~t m copy of this letter to your representative as i~dicated
in your poi~er of ~ttor~ey.
l~'yo~ have a~y questio~s, please con,act the person Ithose ~ame a~d
telephone number are. sho~o io the headi~g of this letter.
Sincerely yours,
O[sbrict D i recl:or
]nclosqre(s):
,)tm 8 7 :-.'. - C
Letter' ~045 (O0/CG)
£1TV DF DELRRV BEI:I K
Pe~Lroa~ ~,ea?~
~I-~C~
Ma~ch 30~ ~998
Mr. Bob Burdett
Executive Director
Palm Beach County Municipal League
P.O. Box 1989
Governmental Center
West Palm Beach, FL 33402
Re: Appointments to Citizens Task Force/Unified Land Development
Code and Juvenile Justice Council
Dear Mr. Burdett:
On March 26, 1998, the Delray Beach City Commission reviewed your
request for letters of interest from persons interested in being
considered for appointment as the Municipal League representative
to either the Citizens Task Force/Unified Land Development Code
or the Juvenile Justice Council.
While the members of our Commission feel that both are very
worthwhile endeavors, no one is currently able to consider
appointment due to already demanding time constraints.
Thank you for your consideration. We look forward to working
with you in the future.
Sincerely,
Alison MacGregor Harry
City Clerk
AMH/m
cc: David T. Harden, City Manager
THE EFFORT ALWAYS [~,TTERS
03/30/§8 ~,ION 15:45 FAX 561 243 3774 CITY CLERK ~001
*** TX REPORT
TRANSMISSION 0K
TX/RX NO 1862
CONNECTION TEL 915613556545
CONNECTION 1D
ST. TIME 03/30 15:44
USAGE T 01'15
PGS. SENT
RESULT OK
DELRAY BEACH
~ CI~ CLERK 100 ".W. 15I AVENUE' DEI. RAY BEACH, FI,ORIDA 33444. 4071243-7000
Ail-America City
1993
March 30, 1998
Mr. Bob Burdett
Executive Director
Palm Beach County Municipal League
P.O. Box 1989
Governmental Center
West Palm Beach, FL 33402
Re: Appointments to Citizens Task Force/Unified Land Development
Code and Juvenile Justice Council
Dear Mr. Burdett:
On March 26, 1998, the Delray Beach City Commission reviewed your
request for letters of interest from persons interested in being
considered for appointment as the Municipal League representative
to either the Citizens Task Force/Unified Land Development Code
or the Juvenile Justice Council.
While the members of our Commission feel that both are very
worthwhile endeavors, no one is currently able to consider
appointment due to already demanding time constraints.
Thank you for your consideration. We look forward to working
with you in the future.
Sincerely,
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~
SUBJECT: AGENDA ITEM #/~ - SPECIAL MEETING OF MARCH 26, 1998
INTEREST IN CONSIDERATION FOR MUNICIPAL LEAGUE
APPOINTMENTS
DATE: MARCH 20, 1998
Attached are memoranda from the Municipal League asking for
letters of interest from anyone interested in being considered for
appointment to either the Citizens Task Force/Unified Land
Development Code or the Juvenile Justice Council. Both primary
and alternate representation are needed.
The Citizens Task Force is charged with reviewing provisions of
Palm Beach County's land development codes and making
recommendations to the Board of County Commissioners for possible
amendments. The task force meets on Tuesday afternoons from 2:00
until 5:00 p.m. Meetings are held at the Palm Beach County
Planning and Zoning building at 100 Australian Avenue (4th floor
conference room) in West Palm Beach. Members do not have to be
elected officials; however, they must be registered electors in
Palm Beach County for two years prior to appointment.
The Juvenile Justice Council is responsible for the allocation of
funds received from the Department of Juvenile Justice. Emphasis
is on prevention efforts although money is also provided for
detention centers. The Council meets on the second Thursday of
the month at 1:30 p.m., at HomeSafe, 2840 6th Avenue South, Lake
Worth. Members do not have to be elected officials.
If the Mayor or any of the Commissioners is interested in being
considered, please advise at the meeting and staff will prepare
the appropriate letter of interest.
ref:agmemol6
FROM : PHONE NO. : Mar. 19 1998 10:lOAM P~
Palm Ii. each Counl:y MII ICIPAI, LEAl;III
P.O. BOX 1989, GOVERNMENTAL CENTER, WEST PALId BEACH, FLORIDA 33402 ($61)355-4484
MEMORANDUM
TO: Mayors, City Managers, nnd Clerks
From: Bob 8urdett, Executive Director
.Subject: Appointments to Citizens Task Force-
Unified Lend Development Code
Date: March I8, 1998
The Municipal League's appointment to the Citizens Task Force (Betty
Kanterman) has resigned. The League does not have an alternate at this time.
Anyone interested in filling the vacant seat or the alternate position is
asked to send a letter of interest to the League office (fax: 3§5-6545) by March
30 for consideration by the Board of Directors on April 1, 1998.
The Task Force meets irregularly a few times during the year, however
there are subcommittees which meet more frequently. Should you have question-~
about the Task Force, contact Anne Mortar at (561) 233-,5205.
FROM :
PHONE NO. '
Map. 19 1998 10:lOAM p3
Palm Beach £oufl[y MUNICIPAL LEAI Hi
P_O. ~OX 1989. GOVERNMENT^L CENTER, WEST PALM BEACH, FLORIDA 33402 (561)355-4484
MEMORANDUM
TO: Mm/ors, City Managers and Clerks
FROM: Bob 8urdett, Executive Director
SUBJECT: Juvenile Justice Council vacancy
DATE: March 19, 1998
The Municipal League's appointment to the ~Tuvenile Justice Council (Matt
Beadley) has resigned. Our alternate, ,Tack Carpenter, Lantana Councilmember,
expressed interest in filling the vacant seat.
Persons interested in either the vacant seat or the alternate are asked to
send a letter of interest to the League office (fax: 3§5-6545) by Maech 30 for
consideration by the Board of Directors on April 1, [998.
The ,Tuvenile ~Tustice Council meets monthly on the ;?nd Thursday at 1;30 p.m.
For more inf°rmation contact Ms. Pat Sheffield at 616-1560.
FROM : PHONE NO. : Mar. 19 1998 10:09AM P1
I FACSZM]:LE
· ~ :~, ~, ~:"'"~.~, ........ ~,,, · ......... ~,...:.~ ....... ~ . ....... :~
To: Mayors, Ci~ Managers, ~nd Clerks
From: PALM BEACH COUNTY MUNZCZPAL LEAGUE
Tel: (561) 355-4484 Fax: (561) 355-6545
Re: Appointments to Citizens T~k Force and
Juvenile Justice Council vacancy
Date: March 19.1998
Pages: (3) including cover sheet
MEMORANDUM~
TO: Mayor and City Commissioners
THRU: David T. Harden, City Manager ~l/
FROM: Alison MacGregor Harty, City Clerk
SUBJECT: City Co,,,,,,ission Meetinq Dates
DATE: March 20, 1998
Listed below are the regularly scheduled City Commission meeting
dates for the period April 1998 through March 1999. There are two
deviations from the standard schedule. The first is the change to
the March (1999) workshop meeting. Since the municipal election is
scheduled for the second Tuesday in March, 1999, the work session
will be held on the Wednesday immediately following election day
(per Local Rules).
The second change involves a conflict with the budget calendar for
FY 1999 (attached). Under the normal schedule, the first regular
meeting in September, 1998, would be scheduled for the first
Tuesday of the month, or September 1st. The workshop would be held
on the second Tuesday (September 8th), with the second regular
meeting on the third Tuesday (September 15th) .
Per Florida statutes (TRIM), the Commission needs to hold its first
public hearing on the tentative budget and proposed millage rate
within 80 days of certification of value (Friday, September 18th),
but not earlier than 65 days after certification (Thursday,
September 3rd). Hence, the September 1st date for the first
regular meeting does not comply with TRIM requirements. Further,
the City Charter provides that the public hearing on the tentative
budget will be held at the first regular Commission meeting in
September, with the second public hearing and final adoption to
occur at the second regular meeting in the month.
This same situation presented itself last year and was remedied by
the Commission moving the September meeting dates back one week.
If the Commission chooses to do so again, the meeting dates would
be as follows:
September 8, 1998 - Regular Meeting
September 15, 1998 - Workshop Meeting
September 22, 1998 - Regular Meeting
At this writing, we have not identified any additional conflicts
with the following meeting schedule:
April 7, 1998 - Regular Meeting
April 14, 1998 - Workshop Meeting
April 21, 1998 - Regular Meeting
May 5, 1998 Regular Meeting
May 12, 1998 - Workshop Meeting
May 19, 1998 - Regular Meeting
June 2, 1998 - Regular Meeting
June 9, 1998 - Workshop Meeting
June 16, 1998 - Regular Meeting
July 7, 1998 - Regular Meeting
July 14, 1998 - Workshop Meeting
July 21, 1998 - Regular Meeting
August 4, 1998 - Regular Meeting
August 11, 1998 - Workshop Meeting
August 18, 1998 - Regular Meeting
(Commission direction is requested)
September $ , 1998 - Regular Meeting
September /~, 1998 - Workshop Meeting
September ~, 1998 - Regular Meeting
October 6, 1998 - Regular Meeting
October 13, 1998 - Workshop Meeting
October 20, 1998 - Regular Meeting
November 3, 1998 - Regular Meeting
November 10, 1998 - Workshop Meeting
November 17, 1998 - Regular Meeting
December 1, 1998 - Regular Meeting
December 8, 1998 - Regular Meeting
January 5, 1999 - Regular Meeting
January 12, 1999 - Workshop Meeting
January 19, 1999 - Regular Meeting
January 26, 1999 - Town Hall Meeting
February 2, 1999 - Regular Meeting
February 9, 1999 - Workshop Meeting
February 16, 1999 - Regular Meeting
March 2, 1999 - Regular Meeting
March 9, 1999 - MUNICIPAL ELECTION DAY
March 10, 1999 - Workshop Meeting (Wednesday)
March 16, 1999 - Regular Meeting
March 25, 1999 - Annual Organizational Meeting
All regularly scheduled City Commission meetings begin at 6:00 p.m.
The action requested of the Commission is review and approval of
the regularly scheduled meeting dates for the period April 1998
through March 1999, subject to any modifications the Commission may
deem appropriate.
AMH/m
FY 1999 BUDGET CALENDAR
OPERATING BUDGET
April 27 Send out donation letters with applications.
April - June Manager reviews Budget requests with Depas-h~ent Heads.
May 29 Donation applications to be returned to the Budget Division.
June 5 Receive revenue estimates and miscellaneous estimates.
July 1 Receive Certificate of Taxable Value on Form DR-420 from Property
Appraisers Office. The time periods specified herein are determined by
using the date of certification of value or July 1, whichever date is later, as
day 1.
July 7 Present Proposed Budget Document to Commission.
July 21 Regular Commission Meeting to include an item establishing a tentative
millage rate to be submitted on Form DR-420 by Tuesday, August 4.
August 4 Within 35 days of certification of value, the City shall advise the Property
Appraiser of the following via the completed DR 420 form:
1) Proposed Millage Rate.
2) Current Year rolled-back rate.
3) Date, Time & Place of the Tentative Budget Hearing.
August 4-25 Commission Workshops.
August 24 Not later than 55 days at~er certification of value (Monday, August 24) the
Property Appraiser shall mail out the Notice of Proposed Property Taxes
(TRIM Notice).
If the City fails to return the completed DR 420 form within 35 days, as
indicated above, the City shall be prohibited from levying a millage rate
greater than the rolled-back rate for the upcoming year. In this instance,
the rolled-back rate shall be computed by the Property Appraiser.
September 1 Per City Charter the City shall advertise its intent to tentatively levy a
millage and budget. The Notice of Public Heating must be published at
least one week prior to the meeting date of September 8. Advertisement to
be submitted to the Clerk's Office upon notification of newspaper deadline
date.
FY 1999 BUDGET CALENDAR
OPERATING BUDGET
September 8 Within 80 days of certification of value (Friday, Sept. 18) but not earlier
than 65 days after certification (Thursday, Sept, 3), the Commission shall
hold a public hearing on the tentative budget and proposed millage rate to
include the adoption of resolutions tentatively levying a tax and
appropriating sums of money. This hearing is publicized via the TRIM
Notice mailed by the Property Appraiser.
September 17-20 Within 15 days following the tentative budget hearing (Wednesday, Sept.
23), the City shall advertise its intent to adopt a final millage and budget.
The advertisement is to be published not less than 2 days or more than 5
days from the date of the Public Hearing. To determine the required
language and advertisement see pages 64-81 of the TRIM Manual.
September 22 Public Hearing to adopt the final Budget shall include: 1) Separate
Resolutions to levy a tax on all City properties and the Downtown
Development Authority, 2) A resolution appropriating sums of money.
Date must not conflict with those of the School Board (561) 434-8837
or Palm Beach County (561) 355-4987.
September 25 Within 3 days of the final hearing the resolutions adopting the final
millage rate shall be forwarded to the Property Appraiser and the Tax
Collector.
October 22 Not later than 30 days following the adoption of the budget and millage
resolutions the City shall certify its compliance with provisions of Chapter
200, F.S. to the Division of Ad Valorem Tax and the Department of
Revenue. This is to be completed via the Certification of Compliance,
Form DR-487 and required attachments.
December 22 Deadline to submit final budget document to GFOA. Must be submitted
within 90 days of adoption.
End of December Property Appraiser notifies taxing authority of the final adjusted tax roll.
Within 3 days the city must complete and return the DR-422 Form to the
Property Appraiser.
MEMORANDUM
TO: Mayor and City Commissioners
THRU: David T. Harden, City Manager,S/!
FROM: Alison MacGregor Harty, City Clerk
SUBJECT: Rules of Procedure - City Commission (Local Rules)
DATE: March 23, 1998
Attached for your review are the Rules of Procedure for the City
Commission as they are proposed for consideration at the
organizational meeting on March 26, 1998.
The action requested is formal adoption of the Rules of Procedure
(Local Rules) for the ensuing year, with any modifications the
Commission may deem necessary or appropriate.
AMH/m
Attachment
ref:rulememo
RULES OF PROCEDURE - DELRAY BEACH CITY COMMISSION
I. GENERAL PARLIAMENTARY RULES.
The general parliamentary procedure to be followed by the City
Commission of the City of Delray Beach, Florida, except as
otherwise modified by the City Commission or as modified or
amended herein, shall be in accordance with the rules of
parliamentary procedures entitled "Roberts Rules of Order",
being the reprint of the 1907 edition.
II. LOCAL RULES.
A. The following Local Rules of Procedure shall be
applicable to the organization and conduct of business,
as well as preparation and publication of agendas, of
the City Commission of the City of Delray Beach,
Florida. To the extent these Local Rules shall modify
or conflict with the standard "Roberts Rules of Order"
as adopted above, these Local Rules shall prevail to
the extent of their conflict or inconsistency with
"Roberts Rules of Order".
1. Regular meetings of the City Commission shall be
held on the first and third Tuesdays of each month,
with the exceptions of the month of December and any
Delray Beach municipal election dates, at 6:00 p.m.,
in City Hall. During the month of December only,
the regular City Commission meetings shall occur on
the first and second Tuesdays at 6:00 p.m. at City
Hall. There shall be no regular City Commission
meeting on the date of a Delray Beach municipal
election. A meeting that would otherwise have been
scheduled for such date shall be held on the
Wednesday immediately following the election date at
6:00 p.m. at City Hall.
2. Workshop meetings of the City Commission shall be
held on the second Tuesday of each month, except
that there shall be no workshops in the month of
December, at 6:00 p.m. in City Hall.
3. All regular City Commission meetings shall be held
in the City Commission Chambers at City Hall, unless
otherwise designated by the City Commission. All
workshop City Commission meetings will be held in
either the First Floor Conference Room or the
Commission Chambers at City Hall, as determined by
the City Manager.
Rules of Procedure
Delray Beach City Commission
Page Two
4. There may also be special workshop meetings at such
other times as so designated in advance by the City
Commission for the purposes of holding joint
meetings with City boards, etc., to include
receiving annual reports and presentations from
the City's boards, committees, agencies and
authorities, or for such other purposes as may be
deemed necessary or desirable by the Commission.
5. Special meetings shall be called at the request of
the Mayor in accordance with the provisions of the
City Charter and the Code of Ordinances.
6. To the extent compatible with the conduct of
business, all workshop meetings shall be held on
an informal basis. The applicability of the
City's general rules shall not be strictly
applied. Public comments after presentations will
be limited to two (2) minutes at the Mayor's
discretion or by consensus of the Commission.
7. a. Although appropriate members of the City
Attorney's Office and City Administration may
place items on either the workshop or the
regular agendas, all regular agendas shall be
subject to review in advance by the Mayor prior
to their publication, except that a majority of
the members of the City Commission may request
that the City Manager's Office place or remove
an item on such regular agendas, and that all
such regular agendas shall be further subject
to the approval of the City Commission
preceding the conduct of business at each such
meeting.
b. If the Commission or any of its members wish to
place or remove an item on an agenda, or if any
member of the Commission has a question or
concern about an item, any such request or
inquiry shall be directed to the City Manager's
Office for disposition as opposed to any
Commission member contacting any City officer
or employee who is subject to the direction and
supervision of the City Manager.
Rules of Procedure
Delray Beach City Commission
Page Three
8. With regard to the agenda for regular City
Commission meetings, the following shall apply:
a. To the extent possible, the City
Administration shall group all matters by
subject area, and shall place as many as
possible on the consent portion of the
agenda.
b. The agenda format shall be generally as
follows: A call to order, invocation, pledge
of allegiance, formal approval of the agenda,
formal approval of minutes, proclamations and
presentations, if any, the consent agenda, the
regular agenda, public hearings, public
comments and inquiries from the floor
concerning items not on the approved agenda,
first readings of ordinances, followed by items
not specifically on the published agenda from
the City Manager, the City Attorney, and
members of the City Commission. The public
hearing segment of the agenda shall be duly
advertised for and shall commence at 7:00 p.m.
or as soon thereafter as possible.
c. Any items received during the non-agendaed
items section of the regular agenda may, at
the discretion of the Commission, be
discussed by the City Commission at the time
of such presentation, may be directed by the
Commission to the City Manager for action or
resolution, or may be added to a subsequent
workshop agenda if a member of the City
Commission so specifically requests.
d. (1) Votes taken on ordinances, resolutions and
motions shall be by roll call and shall be
recorded by the City Clerk. The roll call
shall be on a rotating basis and according
to the numbered Commission seats, i.e.:
Motion A - Order of rotation: Seat 1,
Seat 2, Seat 3, Seat 4, Seat 5
Motion B - Seat 2, Seat 3, Seat 4, Seat 5,
Seat 1
Motion C - Seat 3, Seat 4, Seat 5, Seat 1,
Seat 2, etc.
Rules of Procedure
Delray Beach City Commission
Page Four
(2) There shall be no votes taken on any non-
published/non-agendaed items, except upon
the declaration of an emergency. The
declaration of emergency shall only be
determined upon the affirmative vote of no
less than four (4) members, or a unanimous
vote if only three (3) City Commission
members are present and voting on such
motion. These rules are not intended to
and shall not supersede the procedures and
requirements of the City Charter, Code of
Ordinances or State Statute with regard to
emergency matters for consideration by the
City Commission.
e. All public input on agendaed or non-agendaed
items shall be limited to not more than three
(3) minutes per person, subject to an
extension of such time upon the formal
approval by a majority vote of the City
Commission members present and voting on such
request for extension of time.
f. The Mayor shall have the authority to limit
immaterial, unnecessary or redundant
presentations or requests.
Public input on agendaed items, other than
those that are specifically set for a formal
public hearing, shall be at the specific
request of individual City Commission
members.
III. CITY BOARD, COMMITTEE, COMMISSION ANDAGENDAAPPOINTMENTS.
A. All appointments to city boards, commissions and
committees whose members are not subject to appointment
by other entities, and in accordance with any
applicable restrictions by State Statute, shall be made
in accordance with the following procedures:
1. All vacancies subject to appointment to such city
boards, commissions and committees shall be made
on a nomination basis by each of the members of
the City Commission. This nomination shall be
construed to be a Motion to Appoint, which must be
seconded by another member of the City Commission
then present and voting, and then adopted by an
affirmative vote of no less than three (3) votes.
If a Commissioner makes a nomination/motion and
Rules of Procedure
Delray Beach City Commission
Page Five
this motion either fails for lack of a second or
does not receive a sufficient number of affirmative
votes, then that Commissioner shall have one
additional opportunity to make a secondary
nomination for this vacancy at this same meeting or
the next successive regular meeting. If that
appointment should also fail for lack of a second to
the nomination or by not receiving sufficient
affirmative votes, then the nomination shall rotate
to the next appropriate Commissioner.
2. The rotation system shall be by numbered
Commission seat and insofar as possible, each
Commission seat shall be assigned an equal number
of initial appointments from the date of adoption
of these Rules, i.e.:
Board A -- Order of rotation: Seat i, Seat
2, Seat 3, Seat 4, Seat 5
Board B -- Seat 2, Seat 3, Seat 4, Seat 5,
Seat 1
Board C -- Seat 3, Seat 4, Seat 5, Seat 1,
Seat 2, etc.
3. A separate rotation list shall be established by the
City Clerk's Office for each such City board,
commission or committee, and the City Clerk's
Office shall maintain records of the rotation
list, the status of same, and the nominations made
by each Commissioner. In the instance where a
vacancy is available at a City Commission meeting
where the Commissioner who is next on the rotation
is absent, then the City Commission shall postpone
to the next regular meeting this appointment.
Should this Commissioner not be present at this
subsequent meeting, then the nomination ability
shall pass to the next Commissioner on the
rotation system present at that meeting.
4. In the event that an individual, duly nominated and
appointed to a board, commission or committee by a
Commissioner at a City Commission meeting, is unable
to accept or declines the appointment, for whatever
reason, then the Commissioner who appointed the
individual unable to serve shall have the
opportunity to nominate a replacement appointee to
fill the vacancy before the nomination ability
passes to the next Commissioner on the rotation
system. Such replacement appointment shall be made
no later than the second regular meeting subsequent
Rules of Procedure
Delray Beach City Commission
Page Six
to the meeting at which the declined appointment was
made. If the replacement appointment is not made
within this time frame, then the nomination ability
shall pass to the next Commissioner on the rotation
system.
5. Appointments for vacancies occurring on a board
wherein the particular member has, for whatever
reason, not fulfilled their entire term of
membership on that particular board, commission or
committee, shall be to complete the unexpired term
only.
6. The City Commission retains the right to waive these
requirements by the affirmative vote of no less than
four (4) members of the City Commission under
circumstances that would be in the best interest of
the City (or a unanimous vote if only three members
of the City Commission are present and voting on
such motion).
7. These rules, when adopted, shall supersede any other
general rules or local rules which are inconsistent
herewith, to the extent of such inconsistency.
Approved and adopted by the City Commission of the City of Delray
Beach, Florida, by a vote of , at the Annual Organizational
Meeting held on March 26, 1998.
ATTEST:
Alison MacGregor Harry
City Clerk
ref:RULES
MEMORANDUM
TO: Mayor and City Commissioners
THRU: David T. Harden, City Manager~}~P~
FROM: Alison MacGregor Harty, City Clerk
SUBJECT: City Commission Liaison Assiqnments
DATE: March 20, 1998
Attached is the list of current Commission liaison assignments to
the various advisory boards, committees and outside agencies,
along with an outline of when and where the boards hold their
meetings.
The only active board without an assigned liaison is the Nuisance
Abatement Board which was organized in April of last year. This
board is scheduled to meet on the first and third Mondays of each
month, although it meets only on an as needed basis.
The liaison assignments are presented for your review. The
action requested is formal assignment of the various Commission
liaison positions.
AMH/m
Attachment
cc: Anita Barba, Executive Assistant
CITY COMMISSION LIAISON ASSIGNMENTS
Below is the list of Commission liaison assignments to the
various advisory boards and committees, and outside agencies, as
currently approved.
Board Liaison Alternate
Affordable Housinq
Advisory Committee Mr. Randolph No alternate
Every other month on
3rd Thursday at 5:00 p.m.
in 1st Floor Conference Room
Board of Adjustment Mr. Randolph Mr. Schmidt
1st & 3rd Thursdays
at 5:30 p.m. in the
Commission Chambers
(as needed)
Board of Construction Mr. Randolph Mayor Alperin
Appeals - Quarterly
on 1st Wednesday of
month at 5:00 p.m. in
Commission Chambers
(as needed)
Civil Service Board Mr. Ellingsworth Mr. Randolph
Meets as needed
Code Enforcement Board Mayor and Commissioners to
2nd & 4th Tuesdays attend on an alternating basis
at 1:30 p.m. in as available
Commission Chambers
Community Redevelopment Mayor Alperin Mr. Egan
Aqenc¥ - 2nd & 4th
Thursdays at 6:00 p.m.
in 1st Floor Conference
Room/City Hall
Downtown Development
Authority Mr. Schmidt No alternate
3rd Wednesday at
12:00 Noon at
Chamber of Commerce
Education Board Mayor Alperin Mr. Randolph
1st & 3rd Mondays at
5:30 p.m. (lst Monday in
1st Floor Conference
Room; 3rd Monday/alternate
school locations)
General Employees Retirement Tom Lynch appointed by
Co~,,nittee Commission 3/28/96 to
Meets as needed continue serving
Delra¥ Beach Housinq
Authority Mr. Ellingsworth Mr. Randolph
2nd Tuesday of the
month at 8:15 a.m. at
770 S.W. 12th Terrace
Historic Preservation
Board Mr. Egan Mr. Ellingsworth
1st & 3rd Wednesdays
at 6:00 p.m. in 1st
Floor Conference Room
Kids and Cops Mr. Egan Mr. Schmidt
1st Wednesday at
6:00 p.m. at Police
Department
Nuisance Abatement Board
1st & 3rd Mondays (as
needed) at 3:30 p.m. in
Commission Chambers
Parkinq Manaqement Mr. Egan No alternate
Advisory Board
3rd Wednesday of the
month at 5:15 p.m. at
Train Depot (Ocean City Lumber)
Planninq and Zoninq Board Mr. Egan Mayor Alperin
Work session 2nd Monday
at 6:00 p.m. in Planning
Conference Room
Regular meeting 3rd Monday
at 6:00 p.m. in Commission Chambers
Pompey Park AdvisoryCo~,,,,ittee Mr. Randolph No alternate
1st Wednesday at 6:30 p.m.
in the Pompey Park conference room
Police & Fire Board of Trustees The Mayor is a sitting
3rd Wednesday 2-4:00 p.m. in member; no liaison
Police Chief's Conference Room necessary
Public Employees Relations
Co~,,~ission (PERC) Mr. Ellingsworth Mr. Randolph
Quarterly; times are
arranged; meets in
Commission Chambers
Site Plan Review and
Appearance Board Mr. Schmidt Mayor Alperin
Alternating Wednesdays
at 6:30 p.m. in
Commission Chambers
- 2 -
West Atlantic Avenue
Redevelopment Coalition Mr. Schmidt No alternate
2nd Wednesday of the
month at 5:30 p.m. in
1st Floor Conference Room
Outside Aqency Appointments: Liaison
1 Palm Beach County Municipal Leaque David T. Harden, City
Governmental Center Manager, with Mr.
301 North Olive Avenue Randolph as alternate
P.O. Box 1989
West Palm Beach, FL 33402
Contact: Bob Burdett
Executive Director
561/355-4484
General Membership meets on the 4th Wednesday of the month
at 10:30 a.m.; location varies. Board of Directors meets on
2nd Wednesday of the month at 8:30 a.m., 12th Floor
Conference Room at the Governmental Center.
2 Palm Beach County Beaches and
Shores Council John Walker (staff); no
P.B.C. Planning, Zoning and Commission liaison
Building Department necessary
2nd Floor Conference Room
100 Australian Avenue
West Palm Beach, FL 33406
561/233-2400
Contact: John Walker (city staff)
243-7321
Meets the 2nd Monday of the month at
1:30 p.m.
3 Metropolitan Planninq Orqanization Mr. Ellingsworth,
of Palm Beach County with Mr. Randolph
160 Australian Avenue, Suite 201 as alternate
P.O. Box 21229
West Palm Beach, FL 33416-1229
Contact: Randy M. Whitfield, P.E.
Director
561/684-4170
or
Paul Dorling (city staff)
Principal Planner
243-7040
MPO Board (elected officials) meets on the 3rd Thursday of
the month at 9:00 a.m., 12th Floor Conference Room at the
Governmental Center. Technical Advisory Committee (TAC,
staff subco~uf, ittee) meets on the 1st Wednesday of the month
at 9:00 a.m. at 160 Australian Avenue - 5th Floor Conference
Room
4 Liaison to State Representative Mr. Ellingsworth
William F. Andrews, District 87
(5 Interqovernmental Coordination Mayor Alperin, with
Issues Forum Mr. Ellingsworth as
alternate