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04-07-98 Regular· , DELRAY BEACH Ali-America Cit~ APRIL 7, 1998 - ~:00 ~.M./PTIBT.IC }-IE,~RINC- '7:00 P.M. COMMISSION CHAMBERS The City will furnish auxiliary aids and services to afford an individual with a disability an opportunity to participate in and enjoy the benefits of a service, program or activity conducted by the City. Contact Doug Randolph at 243-7127 (voice) or 243-7199 (TDD), 24 hours prior to the event in order for the City to accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. RULES FOR PUBLIC PARTICIPATION 1. PUBLIC COMMENT: The public is encouraged to offer comments with the order of presentation being as follows: City Staff, public comments, Commission discussion and official action. City Commission meetings are business meetings and the right to limit discussion rests with the Commission. Generally, remarks by an individual will be limited to three minutes or less. The Mayor or presiding officer has discretion to adjust the amount of time allocated. A. Public Hearings: Any citizen is entitled to speak on items under this section. B. Comments and Inquiries on Non-Agenda Items from the Public: Any citizen is entitled to be heard concerning any matter within the scope of jurisdiction of the Commission under this section. The Commission may withhold comment or direct the City Manager to take action on requests or comments. C. Regular Agenda and First Reading Items: When extraordinary circumstances or reasons exist and at the discretion of the Commission, citizens may speak on any official agenda item under these sections. 2. SIGN IN SHEET: Prior to the start of the Commission Meeting, individuals wishing to address public hearing or non-agendaed items should sign in on the sheet located on the right side of the dais. If you are not able to do so prior to the start of the meeting, you may still address the Commission on an appropriate item. The primary purpose of the sign-in sheet is to assist staff with record keeping. Therefore, when you come up to the podium to speak, please complete the sign-in sheet if you have not already done so. 3. ADDRESSING THE COMMISSION: At the appropriate time, please step up to the podium and state your name and address for the record. Ail comments must be addressed to the Commission as a body and not to individuals. Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the Commission shall be barred by the presiding officer from speaking further, unless permission to continue or again address the Commission is granted by a majority vote of the Commission members present. Regular Commission Meeting April 7, 1998 APPELLATE PROCEDURES Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. AGENDA 1. Roll Call. 2. Invocation. 3. Pledge of Allegiance to the Flag. 4. Agenda Approval. 5. Approval of Minutes: Regular Meeting of March 17, 1998 Organizational & Special Meeting of March 26, 1998 6. Proclamations: A. Water Safety Awareness Month - April 1998 B. Building Safety Week - April 5-11, 1998 7. Presentations: A. Special Merit Award to Geoff Cooper (Lieutenant) and John Hansen (Driver-Engineer) for their suggestion concerning defective supply hose in the Fire Department B. Delray Camera Club/"Delray In Action" Photography Exhibition - Awards Presentation by Mayor Alperin C. All-America City Application - Frank McKinney 8. Consent Agenda: City Manager recommends approval. A. RESOLUTION NO. 23-98: Approve a resolution vacating and abandoning portions of general utility easements on the Shell Oil Station site (Delray Shell Plat), located at the southeast corner of West Atlantic Avenue and Congress Avenue, based upon positive findings. B. RESOLUTION NO. 24-98: Approve a resolution vacating and abandoning the S.E. 9th Court right-of-way located within the Rio Del Rey Shores subdivision, between S.E. 6th Avenue (northbound Federal Highway) and S.E. 7th Avenue, based upon positive findings. 2 Regular Commission Meeting April 7, 1998 C. FINAL PLAT APPROVAL/RIO DEL REY SHORES REPLAT: Approve the final boundary plat for Rio Del Rey Shores Replat, a replat of Lots 7 & 8, Block 2, Rio Del Rey Shores Subdivision and including a portion of the abandoned right-of-way of S.E. 9th Court. The subject property is located on the east side of S.E. 6th Avenue (northbound Federal Highway), between S.E. 10th Street and S.E. 8th Street. D. FINAL PLAT APPROVAL/PLAT OF DELRAY SOUARE II: Approve the final subdivision plat for Plat of Delray Square II, a commercial center located on the east side of Military Trail, approximately 650 feet north of Atlantic Avenue. E. RESOLUTION NO. 25-98: Approve a resolution endorsing the Urban Job Tax Credit Program authorized by Section 212.097, Florida Statutes, and authorizing the City to apply for an Urban Area designation under a joint application with Palm Beach County. F. OFF-SITE PARKING AGREEMENT/CROSS ACCESS EASEMENT - NEW JERUSALEM CHURCH OF GOD IN CHRIST: Approve an off-site parking agreement between the Church, Willie L. Wright, Erma J. Wright, and the City, and grant a cross access easement to the Church across the southwest corner of the City's retention area on Lake Ida Road just east of Roosevelt Avenue, in accordance with the provisions of the conditional use modification approval granted by the City Commission on February 3, 1998 for New Jerusalem Church of God in Christ. G. WITHDRAWAL OF SITE PLAN MODIFICATION APPROVAL/ST. MARY THE VIRGIN ANGLICAN CHURCH SCHOOL: Accept the applicant's withdrawal of the site plan modification application and withdraw the Site Plan Review and Appearance Board approval for the St. Mary The Virgin Anglican Church School. H. SECOND AMENDMENT TO TEMPORARY USE AND HOLD HARMLESS AGREEMENT WITH A-1-A BIKE RENTALS: Approve the second amendment to the temporary use and hold harmless agreement with A-1-A Bike Rentals to allow the operation of pedi-cabs during the Delray Affair, from and including April 17-19, 1998. I. AUTHORIZATION TO PROCEED/GEOTECHNICAL INVESTIGATIONS FOR THE BEACH NOURISHMENT PROJECT: Authorize Coastal Planning & Engineering, Inc. to proceed with the geotechnical investigations for the beach nourishment project at a cost not to exceed $99,575.31; with funding from the Beach Restoration Fund (332-4164-572-31.30). The entire cost will be reimbursed from federal, state and county appropriations. J. CHANGE ORDER ~1/.5 MG ELEVATED TANK REHABILITATION: Approve Change Order %1 in the amount of $20,000 to Eagle Tank for additional surface preparation due to the presence of lead on the underside of the tank and an additional coat of mastik paint for uniform color and thickness; with funding from 442-5178-536-61.79. -3- Regular Commission Meeting April 7, 1998 K. CHANGE ORDER TO ORIGINAL PURCHASE ORDER WITH AST INSPECTION SERVICES/.5 MG ELEVATED TANK REHABILITATION: Approve a change order in the amount of $6,815.00 to the original purchase order with AST Inspection Services for additional inspection services with respect to the .5 MG Elevated Tank Rehabilitation project; with funding from 442-5178-536-61.79. L. CLOSEOUT CHANGE ORDER ~3 AND REQUEST FOR FINAL PAYMENT - CHAZ EOUIPMENT COMPANY: Approve Change Order #3 in the amount of $7,629.94 to close out the contract addition with Chaz Equipment for the Highland Beach Water Main Interconnect project, and final payment in the amount of $26,886.87 to Chaz Equipment for completion of the Roosevelt Avenue Drainage Improvements project; with funding from 441-5161-536-63.90. M. FUNDING SUBSIDY/DELRAY BEACH RENAISSANCE PROGRAM: Approve a funding subsidy in the amount of $17,123.00 for an eligible applicant under the Delray Beach Renaissance Program, with funding from State Housing Initiatives Partnership (SHIP) program (118-1924-554-83.01). N. RESOLUTION NO. 26-98: Adopt a resolution assessing costs for abatement action required for the emergency enclosure of an unsafe swimming pool at 3001 Sherwood Boulevard. O. REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS: Accept the actions and decisions made by the Land Development Boards for the period March 16th through April 3, 1998. P. AWARD OF BIDS AND CONTRACTS: 1. Contract award in the amount of $43,810 to Camaio Surfaces, Inc., via School District of Palm Beach County contract, for replacement of the gymnasium floor at Pompey Park, including a five year warranty; with funding from 334-4172-572-63.02 (General Construction Fund - Pompey Park Improvements). 2. Purchase award in the amount of $63,000 to Lynch Diversified Vehicles for a Police Mobile Command and Communication Vehicle; with funding from 501-3312-591- 64.20 (City Garage Vehicle Replacement - Automotive). 3. Bid awards to multiple vendors for medical and drug supplies at an estimated annual cost of $96,706.62; with funding from 001-2315-526-52.20 (General Fund - Fire Operations/General Operating Supplies) on an as needed basis. 4. Contract renewal (18 months) with F.H. Foster Oil Company and Petroleum Traders Corporation, via Palm Beach County Co-op Bid #96178A, for the purchase of gasoline and diesel fuel at an estimated annual cost of $229,530; with funding from 445-4714-572-52.11 (Municipal Golf Course Maintenance - Fuel/Oil-Other), 446-4714-572-52.11 (Lakeview Golf 4 Regular Commission Meeting April 7, 1998 Course Maintenance - Fuel/Oil-Other), and 501-3311-591- 52.51 (Central Garage Inventory-Fuel). 5. Bid award in the amount of $93,453.30 to Pavex Corporation for the 1998 Street Resurfacing Projects; with funding from 334-3162-541-61.17 (General Construction Fund - Street Reconstruction). 6. Grant awards through the State Housing Initiatives Partnership (SHIP) program to Henry L. Haywood for the rehabilitation of two City-owned HOPE III units located at 608 South Swinton Avenue ($16,847.25) and at 235 S.W. 1st Avenue ($22,926.75); with funding from 118-1924-554-49.19 (SHIP Program). 7. Contract award in the amount of $68,919.00 to Jaffer Associates, Ltd. for the rehabilitation of Drinking Water Well #24; with funding from 442-5178-536-63.97 (Water & Sewer Renewal and Replacement - Raw Water Well #24 Rehabilitation). 8. Purchase award in the amount of $11,174.00 to Santana Products, Inc., via the State Negotiated Agreement Price Schedule (SNAPS) Agreement #450148, for the renovation of restrooms at Pompey Park; with funding from 001-4127-572-62.10 (Pompey Park - Buildings). 9. Bid award in the amount of $151,135.00 to Southern Sewer Equipment Sales, via City of Clearwater bid, for a 1998 Vac-Con Sewer Cleaner mounted on a 1998 International Chassis Model 2554 with specified options, with funding as follows: $40,000 from 501-3312-519-64.20 (City Garage Automotive Capital), $51,135 from 442-5178-536-64.90 (Other Machinery & Equipment), and $60,000 from City Garage Vehicle Replacement Reserve Funds. 9. Regular Agenda: A. CONDITIONAL USE REQUEST/LAKEVIEW LITTLE LAMB'S PRESCHOOL: Consider a request for conditional use approval to allow the establishment of Lakeview Little Lamb's Preschool, a proposed child care facility at Lakeview Baptist Church, located at 2599 North Swinton Avenue. QUASI-JUDICIAL PROCEEDING B. REQUEST FOR WAIVER (USE OF LOTS OF RECORD): Consider a request to waive LDR Section 4.1.4(C) to allow the separate use and sale of two adjoining lots of record within the Del-Ida Park subdivision/historic district, which are under the same ownership. C. TRAFFIC CALMING ON S.E. 7TH AVENUE (RIO DEL REY SHORES): Consider approval of the schematic plan for a traffic calming program for S.E. 7th Avenue, between S.E. 7th Street and S.E. 10th Street, in the Rio Del Rey Shores neighborhood. -5- Regular Commission Meeting April 7, 1998 D. SPECIAL EVENT REQUEST/ART & JAZZ ON THE AVENUE: Consider a request for special event approval for the Art & Jazz scheduled for May 14, 1998, including temporary use permit and street closure, staff support, use of City equipment, and specified overtime costs. E. CRA REOUEST TO RESOLVE LIENS AGAINST PROPERTY LOCATED WITHIN THE WEST SETTLERS HISTORIC DISTRICT: Consider a request from the Community Redevelopment Agency (CRA) to waive accumulated interest and administrative fees levied against property located at 309 N.W. 1st Street (Lot 16, Block 35, Town of Delray). F. REOUEST TO ISSUE NOTICE OF INTENT TO ACQUIRE PROPERTY LOCATED AT THE NORTHWEST CORNER OF SWINTON AVENUE AND S.W. 10TH STREET: Consider authorizing staff to issue a formal notice of intent to acquire the 3 acre, vacant property located at the northwest corner of Swinton Avenue and S.W. 10th Street for use under the City's affordable housing program. G. EXTENSION OF RIGHT TURN LANE ON N.E. 4TH STREET (FEC RAILROAD TRACKS TO N.E. 5TH AVENUE): Consider the preliminary cost estimate and authorization for staff to proceed with the design for extending the right turn lane on N.E. 4th Street from N.E. 5th Avenue west to just east of the FEC Railroad tracks. H. LETTER OF INTENT TO JOIN IN A CITY/COUNTY PARTNERSHIP TO DEVELOP A LOCAL MITIGATION STRATEGY: Consider approval of a letter to the Palm Beach County Division of Emergency Management giving notice of the City's intent to proceed toward joining in a partnership with the County to develop a single, unified Local Mitigation Strategy. I. MEMORANDUM OF AGREEMENT/SOUTH FLORIDA COMMUNITY-URBANRESOURCES PARTNERSHIP: Consider approval of a Memorandum of Agreement with the South Florida Community-Urban Resources Partnership, a coalition of public and private organizations concerned with enhancing the quality of life and the natural environment in South Florida. J. APPOINTMENT OF ASSISTANT CITY ATTORNEY/POLICE LEGAL ADVISOR: Consider approval of an appointment to the position of Assistant City Attorney/Police Legal Advisor as recommended by the City Attorney. K. SETTLEMENT PROPOSAL/MORRIS V. CITY AND CHARLES McCUTCHEON: Consider a proposed settlement of the City's portion of the case as recommended by the City Attorney. L. SETTLEMENT PROPOSAL/McCOOL V. CITY OF DELRAY BEACH: Consider a proposed settlement of the referenced matter and counter offer recommended by the City Attorney. -6- Regular Commission Meeting April 7, 1998 10. Public Hearings: A. ORDINANCE NO. 15-98 (FIRST READING/FIRST PUBLIC HEARING): An ordinance amending Section 4.4.9, "General Commercial (GC) District", and Section 4.4.13, "Central Business (CBD) District", of the Land Development Regulations to include the rental of sporting goods and equipment as a permitted use, subject to certain restrictions. If passed, a second public hearing will be scheduled for April 21, 1998. 11. Comments and Inquiries on Non-Agenda Items from the Public- Immediately following Public Hearings. A. City Manager's response to prior public comments and inquiries. B. From the Public. 12. First Readings: A. ORDINANCE NO. 16-98: An ordinance amending Chapter 112, "Alarm Systems", Section 112.06, "Exemptions", of the City Code by enacting a new subsection 112.06(C) to provide an exemption from the provisions of Chapter 112 for school facilities owned by the Palm Beach County School District. If passed, a public hearing will be scheduled for April 21, 1998. 13. Comments and Inquiries on Non-Agenda Items. A. City Manager B. City Attorney C. City Commission -7- WHEREAS, April Pools Day is a tradition at Aqua Crest Pool. It is a day set aside to bring the community together to learn about water safety awareness and drowning prevention; and WHEREAS, safety demonstrations and learning stations include water safety skills for children, American Red Cross infant CPR for moms and dads, safe use of personal flotation devices (PFD's) and boating safety by the U.S. Coast Guard, beach safety, rescue skills and equipment, sun protection by Bethesda Memorial Hospital and much more; and WHEREAS, hundreds of lives can be saved each year by observing water safety and attending self-help classes on safe boating instruction and the wearing of life jackets, how to respond to a drowning victim and the prevention of pool and beach accidents. NOW, THEREFORE, I, JAY ALPERIN, Mayor of the City of Delray Beach, Florida, on behalf of the City Commission, do hereby proclaim the month of April 1998 as WATER SAFETY AWARENESS MONTH in Delray Beach, Florida, and encourage all our citizens to attend April Pools Day on Saturday, April 11, 1998, at Aqua Crest Pool, 2503 Seacrest Boulevard, Delray Beach, Florida. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Delray Beach, Florida, to be affixed this 7th day of April, 1998. MAYOR JAY ALPERIN SEAL WHEREAS, the City of Delray Beach, Florida, is pleased to observe National Building Safety Week as scheduled for April 5, 1998 through April 11, 1998; and WHEREAS, the purpose of this observance is to highlight the services provided by Building Departments in ensuring the public's safety in the built environment; and WHEREAS, National Building Safety Week promotes safety in building practices by calling attention to sound building procedures used by contractors working in the City of Delray Beach. NOW, THEREFORE, I, JAY ALPERIN, Mayor of the City of Delray Beach, Florida, on behalf of the City Commission, do hereby proclaim the week of April 5, 1998 through April 11, 1998 as BUILDING SAFETY WEEK in the City of Delray Beach, Florida, and commend the excellent job of all City staff who review building plans, enforce the city building codes and assist the community to ensure safety in the work-place, homes and recreational buildings throughout the city. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Delray Beach, Florida, to be affixed this 7th day of April, 1998. MAYOR JAY ALPERIN SEAL AGENDA REQUEST Date: March 18~ 1998 Request to be placed on:, x Regular Agenda Special Agenda Workshop Agenda When: April ?, 1998 · Description of agenda item (who, what, where, how much), Request City Commission approve Proclamation declar.i.n~ April 5 - 11, 1998, as National BuildinK Safety Week. ORDINA/qCE/ RESOLUTION REQUIRED: YES N~ Draft Attached: YES/NO Recommendation: Staff recommends approval of procla~atiog Department Head Signature: , / Determination of Consistency with Comp~ehensive Plans City Attorney Review/ Recommendation {if applicable): Budget Director Review (required om all items invOlving expenditure of funds ): Funding available: YES/ NO Funding alternatives: (if applicable) Account No. & Description: Account Balance: City Manager Review: Approved for agenda: NO Hold Until: Agenda Coordinator Review: Received: Action: Approved/Disapproved OF []lEg, RI:IV I EO[. lC0 N).'.'. 1,': ,',,,r. ,,: r,:-~ ::.': , ~.[.- r'~q FLO;~I~A 33,4,1,1 305/2,13.7000 lll.lmerica City 1993 W/qE/tEAS, the City of Delray Beach is pleased to observe NATIONAL BU/f.D/NG SAFETY' WEE/( as scheduled for the week of Aprfl,,re-,through,,-h~ ~99g; cma, WI-J~.~,A~, the purpose of the observance of the week is to highlight the services provided by Building Departments in ensuring the public's safety in the built environment; and, W/f E/tEAS, NAT/ONAL BU/7.DING SAFETY ~ promotes safety in building practices by calling attention to sound building procedures used by contractors working in the City of Delray Beach. NOW, T/qER/~OBE, I, JAY ALPER/N, Mayor of the City of Delray Beach, Florida, on behalf of the City Commission, do hereby proclaim the week of April 6 through 12, 1997, as "BUU.D/NG SAFETY WEEK" in the City of Dekay Beach, Florida. IN WITNESS W/-/E/~OF, I have hereunto set my hand and caused the Official Seal of the City of De[ray Beach, Florida, to be affixed thi~J,.~ MAYOR JAY ALPERIN I:ITY OF DELRI:IY BEI:II:H FIRE DEPARTMENT SERVING DELRAY BEACH · GULFSTREAM · HIGHLAND BEACH p e~troa~ e,ea~c q 1993 MEMORANDUM TO: DAVID HARDEN, CITY MANAGER FROM: R.B. REHR, FIRE CHIEF DATE: MARCH 18, 1998 SUBJECT: SPECIAL MERIT AWARD TO LT. G. COOPER AND DRIVER-ENGINEER J. HANSEN Last October, Driver-Engineer John Hansen discovered that the interior lining of the 5" supply hose on Engine 2 was separating. John brought this to the attention of his Station Officer, Lt. Geoff Cooper, who reported it to both Battalion Chief Kopel and Assistant Chief Wigderson. As a result of their discovery, it was determined that all of the department's 5" supply hose should be inspected for this defects. Approximately 13,000 feet of in-service 5" supply hose was inspected and thirty-four (34) defects were found in 100' lengths of this hose. The defective hose was within six (6) months of expiring its 10 year warranty. All 34 lengths were replaced by the manufacturer with new hose under the 10-year warranty. The cost saving per 100' length was $300.00, totaling $10,200.00. Another important element of this discovery was eliminating a potential blockage of our intake hydrant water supply during an emergency. If indeed the defective liner had separated and blocked the water from entering the pump, it would have caused a water supply shutdown during fire fighting operations. R.B. Rehr Fire Chief RBR/js FIRE DEPARTMENT HEADQUARTERS ' 501 WEST ATLANTIC AVENUE ' DELRAY BEACH, FLORIDA 33444 (561) 243-7400 · SUNCOM 928-7400 · FAX (561) 243-7461 ,,'//~ Printed on Recycled Paper /~T ' AGENDA REQUEST Date: March 19, 1998 Request to be placed on: X Regular Agenda Special Agenda Workshop Agenda When: April 7, '1998 Description of'item (who, what, where, how much): Presentation of a special meri~ award to Geoff Cooper and John Hansen for $1,800.00. .. Their discovery saved the City approximately $10,200.00. (Example: .Request from Atlantic High School for $2,000 to fund project graduation).. ORDINANCE/-' RESOLUTION REQUIRED: ~NO Draft Attached: ~NO Recommendation: Present checks to both employees funding ~r.om . \ (Example: RecOmmend· approval with funding from Special Events Account No. 001-3333-555-44.55). Department Hea~ Signature: City Attorney Review/ Recommendation (if applicable): Budget Director Review (required on all items involving ~'{~}~>~ ~YO~ ~.35 (if aPplicable} Funding available: YES/ NO Funding alternatives: Account No. & Description: A Cc o u nt B a 1 a nc e: ~ C~ ~~ City Manager Review: ~ ~~ 5pproved for Hold Until: Agenda Coordinator Review: ~ ~q~. Rece ired: Placed on Agenda: Action: Approved/Disapproved MEMORANDUM TO: Robert Rehr, Fire Chief %,~ FROM: Ned Gusty, Human Resources Director DATE: March 16, 1998 SUBJECT: EMPLOYEE SUGGESTION #97-44 - 5" SUPPLY HOSE Please prepare a clear descriptive Memo to the City Manager regarding an Employee Suggestion Award to John Hanson and Geoffrey Cooper who will receive $1800 for their suggestion. For reference, I have attached the paperwork from a former employee suggestion completed in another City department. You also would prepare a Check Request for the award, charging the account that would be credited from the savings as mentioned in the suggestion. The check would be given to the City Manager and Mayor who will make the presentation at a Commission meeting. The employees involved, John Hansen and Geoffrey Cooper should be informed of the Commission date and time to be in attendance to receive the presentation of this award. Should you have any questions do not hesitate in contacting me. c: Employee Suggestion Award Program Committee Nancy King, Staff Assistant/Publications Editor rlT¥ DF DELRI3V BEI £H DELRAY BEACH 100 NW. 1st AVENUE · DELRAY BEACH, FLORIDA 33444 · 407/243-7000 ~lI-Am~icaC~ 1993 March 16, 1998 Geoffrey A. Cooper 1067 Southwest 27th Place Boynton Beach, FL 33426 Re: Employee Suggestion #97-44 - 5" Supply Hose Dear Geoffrey: The Employee Suggestion Award Program Committee recently met and discussed your suggestion. The outcome was recommending to the City Manager that the suggestion receive a $1800. award shared by you and John Hansen. The presentation of the award will take place at a City Commission meeting. The date will be announced later. Thank you for taking the time to submit this suggestion. In the future, we are looking forward to receiving additional suggestions from you. Sincerely, NED GUSTY Human Resources Director c: Employee Suggestion Award Program Committee Robed Rehr, Fire Chief Charles Stravino, Battalion Chief [ITY JIF I]ELFII:IY BEI:I[H DELRAY BEACH ~ 100 N.W'. 1st AVENUE · DELRAY BEACH, FLORIDA 33444 · 407/243-7000 Ali-America City 1993 March 16, 1998 John Hansen 5263 Pine Tree Drive Delray Beach, FL 33445 Re: Employee Suggestion #97-44 - 5" Supply Hose Dear John: The Employee Suggestion Award Program Committee recently met and discussed your suggestion. The outcome was recommending to the City Manager that the suggestion receive a $1800. award shared by you and Geoffrey Cooper. The presentation of the award will take place at a City Commission meeting. The date will be announced later. Thank you for taking the time to submit this suggestion. In the future, we are looking forward to receiving additional suggestions from you. Sincerely, NED GUSTY Human Resources Director c: Employee Suggestion Award Program Committee Robert Rehr, Fire Chief Charles Stravino, Battalion Chief I:llY JIF [IELRrlV BEI:II:H HUHA FIRE DEPARTMENT SERW,G DELRAY BEACH ~, GULFLSJ~F~ P~ LA D BEACH DELRAY BEACH AII.Ame~a City MEMORANDUM TO: EMPLOYEE SUGGESTION AWARD PROGRAM COMMITTEE FROM: CHARLES STRAVINO, BATTALION CHIEF DATE: MARCH 11, 1998 SUBJECT: EMPLOYEE SUGGESTION #97-44 This is in response to the memorandum directed to the Fire Chief on February 9, 1998 seeking answers to three (3) specific questions regarding employee suggestion #97-44. Question #1 asks if this is a routine maintenance function to inspect the hose. The answer is no. All fire department hoses are pressure tested on an annual basis and the exterior visually inspected. This problem involved the interior of the hose, specifically the separation of the liner. Since we began using this type hose fifteen (15) years ago we have not had a problem of this type. Question #2 asks about the discovery of the problem. While working with an individual from another fire department, the fellow fire fighter mentioned through casual conversation an incident which occurred to them and their hose. The Delray employee found the same condition in a hose at their station. They researched the problem and made recommendations to the Operation Division. Question #3 is somewhat redundant in that it is not a routine maintenance issue. To reemphasize the importance of this find and how it meets the objective of the program. The replaced hose: 1. Improved safety by eliminating a hazard 2. Reduced cost of future replacement of defective hose Charles Stravino Battalion Chief MEMORANDUM TO: Robert Rehr, Fire Chief FROM: Employee Suggestion Award Program Committee DATE: February 9, 1998 SUBJECT: EMPLOYEE SUGGESTION #97-44 - 5" SUPPLY HOSE The Employee Suggestion Award Program Committee met today to continue discussing the above suggestion. They are seeking a reponse to the following questions: 1) Is this a routine maintenance or safety function for the Fire Department to inspect? 2) How did the employees find the problem? 3) Are the employees the normal inspectors of this maintenance? May we have the answer to the questions before March 16, 1998, when the Committee's next meeting is scheduled. Thank you for your assistance. Human Resources Administrator £1TY OF I)ELA;lY BE;I£H FIRE DEPARTMENT SERVING DELRAY BEACH i..~ GUEFST'-REAM,',. '-1-hiGHLAND BEACH DELRAY BEACH Ali.America City 1993 MEMORANDUM TO: EMPLOYEE SUGGESTION AWARD PROGRAM COMMITTEE FROM: CHARLES STRAV1NO, BATTALION CHIEF DATE: NOVEMBER 5, 1997 SUBJECT: EMPLOYEE SUGGESTION #97-44 This suggestion has already had action taken on it. Approximately, 13,000 feet of in-service hose was inspected as a result of this suggestion. To this date 3,000 feet or 30 - 100 foot sections were found to contain this defect. These sections have been removed from service and are in the process of being shipped to the manufacturer for replacement. The defective hose was within six (6) months of expiring its 10 year warranty. This cost saving per section was approximately $300.00 for new hose plus a new ten (10) year warranty was given. Total saving approximately $9,000.00. The potential also existed for an emergency by the loss of a water supply during fire fighting operations. This is a significant find as you can see nearly 1/3 of the fire departments supply line was found potentially defective. This was an unfunded liability resolved successfully by employee input. Charles Stravino Battalion Chief · ,, ,,,~ ( side ~,L.;J,..~ ~.c.O~.,ijl~L,~3 Suggestion applies to the Oepartment of Present condition': (pinpoint the problem you are solving) Suggestion: (Be specific, give details, attach Illustration, diagram, sketch, etc.) Savings/Benefits: (Explain what ~our suggestion shall accomp]lsh) I understand and agree to OFFICE USE Name all the r~ghts and oblt- ONLY gattons as set forth ~n ~~ X- ~ ,. Admlplstratlve PqlJcy GA-41. Address 5~~~ Number:._, %o~ ~c~ ~ ~ ~ S~ure' Refer_. To: Title O~ ~ ~o~- -~' DQ Signature Department ~ ~' (Jr Group suggestion, all ' ~'-~ returned to you as acknowledgement of receipt of '7/'" your suggestte~. Thank you for your suggestion This suggestion concerns: We have assigned it the ID # ~" ~opl~ ho~<_- shown above· Careful constd- u , eration will be given to your proposal. You wi)) be notI- firth ~F.~f t~n ~om DELRAY CAMERA CLUB Cordially invites you to the PHOTOGRAPHY EXHIBITION "Delray in Action" Tuesday, April 7 - Monday, April 27, 1998 Monday through Friday 8 A.M. to 5 P.M. DELRAY BEACH CiTY HALL 100 N.W. First Avenue (Noreh of Tennis $~adium ac Atlantic Avenue) Opening Reception Tuesday, April 7, 1998, 5-7 P.FI. DELRAY CAMERA CLUB 4432 Ama~ola ~Y33484 elray Beach, 100 N.W. let Ave. Delray Beach, F1 33444 ~~-~--/~--~ Att: David Harden, City Manager Dear Mr. Harden: ~_~~ e~/~ The Delray Camera Club has been presenting various z.q> events and exhibits since its founding over 1~~ 7 years ago. ~'~m--w-- Last year we exhibited 56 photos at City Hall selected by a committee of judges from work done by our members. This project was enthusiastically received by our members as well as the community. and press. This year we have selected a theme '~_De!ray ~n Action~ featuring photos of children at pla~ ~mplo~ee~ work, sports, senior's activities, games, community centers, etc. We~.re ~sk~ng.~permission ~n_/~nt our exhibit from _6Rril 7 through April 27, 19983in the City Hall boDby and in the Hall on the second floor. I'm enclosing a copy of the publicity which appeared in the Delray Times for our last show. If you wish any further information call me at 498-5897. Thank you in advance for your cooperation. Sincerely '/~"'""~'~'~ Max Sinowitz, MS:ap ", Chairman Special Projects Enc. c.c.Nancy King TO: DAVID T. HARDEN THRU: DIANE DOMINGUEZ, DIRECTOR __ DEPARTMENT OF PLANNING AND ZONING FROM: CLAIRE LYTE'G RAHAM '~ /'PLANNER ~/~., ~,~ {.~ ' . ,~~3..,a~..,~..~ SUBJECT: MEETING OF APRIL 7, 1998 ***CONSENT AGENDA*** ABANDONMENT OF 10' AND 12' GENERAL UTILITY EASEMENTS AT SHELL OIL STATION The action requested of the City Commission is approval of the abandonment of the east 5' of a north/south 10' general utility easement, and the north 7' of an east/west 12' general utility easement located at Shell Oil Station. The subject property is located at the southeast corner of W. Atlantic Avenue and S. Congress Avenue. The abandonment is being requested because a portion of the existing building encroaches approximately 3' into the 12' easement. BellSouth and FPL facilities previously existed within the north portion of the 12' easement. However, a separate 5' utility easement covering the south 5' of the 12' general utility easement was recorded on July 21, 1997, and the facilities were moved into this 5' easement. The City's Environmental Services Department and Fire Department reviewed the request and have no objections. All utility companies contacted (Adelphia, BellSouth, FPL, Florida Public Utilities) reviewed the abandonment proposal and have no objections. Prior to the granting of an abandonment a finding must be made that the abandonment will not result in detriment for the provision of services to adjacent properties or the general area. No City services are located within the areas to be abandoned, and BellSouth and FPL facilities have been relocated to a 5' utility easement. Based on the above, the abandonment will not result in detriment for the provision of services to adjacent properties or the general area. By motion, approve the abandonment of the north 7' of the 12' general utility easement and the east 5' of the 10' general utility easement through the enactment of Resolution 23-98. Attachments: · Location map, survey, and exhibits of easements to be abandoned and 5' utility easement RESOLUTION NO. 23-98 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, VACATING AND ABANDONING PORTIONS OF GENERAL UTILITY EASEMENTS AS SHOWN ON THE DELRAY SHELL PLAT RECORDED IN PLAT BOOK 77 AT PAGE 167 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA, AS MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, the City of Delray Beach, Florida, received an application for abandonment of the north 7 feet of the 12 foot general utility easement and the east 5 feet of the 10 foot general utility easement within Parcel "A" of the Delray Shell Plat, as more particularly described herein, said property being located at the southeast corner of West Atlantic Avenue and Congress Avenue; and WHEREAS, said application for abandonment of portions of general utility easements was processed pursuant to Section 2.4.6(P), "Abandonment of Public Easements", of the Land Development Regulations of the City of Delray Beach; and WHEREAS, pursuant to LDR Section 2.4.6(P) (3) (c), the City Engineer has forwarded the application to the City Commission with the recommendation that the abandonment be approved, based upon positive findings; and WHEREAS, the City Commission of the City of Delray Beach, Florida, pursuant to LDR Section 2.4.6(P) (5), finds that the abandonment will not result in detriment for the provision of utility services to adjacent properties or the general area, that its interest in the described property is no longer needed for the public good and deems it to be in the best interest of the City of Delray Beach to vacate and abandon said portions of general utility easements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That pursuant to Chapter 177.101(5) and Chapter 166 of the Florida Statutes, it is hereby determined to vacate and abandon all right and interest it holds to the following real property, more particularly described as follows: A portion of Parcel "A" of "Delray Shell Plat" according to the Plat thereof as recorded in Plat Book 77 at Page 167 of the Public Records of Palm Beach County, Florida, being more particularly described as follows: Begin at the Southeast corner of said Parcel "A"; thence run North 08 degrees 51 minutes 39 seconds West along the East line of said Parcel "A" for a distance of 5.87 feet to the Point of Beginning; thence run South 49 degrees 35 minutes 21 seconds West for a distance of 68.16 feet to a point of curvature of a circular curve concave to the Northwest; thence run Southwesterly along the arc of said surve having a radius of 175.50 feet thru a central angle of 22 degrees 47 minutes 23 seconds for an arc distance of 69.81 feet to a point of tangency; thence run South 72 degrees 15 minutes 21 seconds West for a distance of 50.11 feet to a point; thence run North 53 degrees 57 minutes 39 seconds West for a distance of 16.62 feet to a point; thence run North 00 degrees 10 minutes 39 seconds West for a distance of 25.46 feet to a point; thence run North 89 degrees 49 minutes 21 seconds East for a distance of 5.00 feet to a point; thence run South 00 degrees 10 minutes 39 seconds East for a distance of 22.93 feet to a point; thence run South 53 degrees 57 minutes 39 seconds East for a distance of 9.07 feet to a point; thence run North 72 degrees 15 minutes 21 seconds East for a distance of 42.84 feet to a point of curvature of a circular curve concave to the Northwest; thence run Northeasterly along the arc of said curve having a radius of 168.50 feet thru a central angle of 22 degrees 47 minutes 23 seconds for an arc distance of 67.02 feet to a point of tangency; thence run North 49 degrees 35 minutes 21 seconds East for a distance of 72.54 feet to a point on the East line of said Parcel "A"; thence run South 08 degrees 51 minutes 39 seconds East for a distance of 8.33 feet to the Point of Beginning. Said lands containing 1,467 square feet, more or less. PASSED AND ADOPTED in regular session on this the 7th day of April, 1998. ATTEST: ~City C~erk - 2 - Res. No. 23-98 PULICE LAND SURVEYORS, INC. TEL;'PHrIN;'~ (954> 57~-1777 · FAX~ (954) 57~.i778 I~-MAIL~ pull~e~lx.ne't~om.~om PACE 1 OF 2 PARCEL 'DE3.RAY SHELL PLAT' PLAT BOOK 77 AT PAGE 167 EAST ~ ' o;: 1o' " ' ~..ASEME. r'JT I ~4XE ME~JT5 'I'D f~E DA'TE: c~""r~ 1, '1~7 VACATION ~ ~ ..John F', .Pul. lcd. ~ SHEII ~ C:C)~i~, J~,¥ Ker-I~ R~,.S~,.l:eL~,ncloF $~.~'ve¥or-F.i.or.iclo, #~7~! OWENS BAKER ROAD PALM TRAN FACILITY I N.W. 1ST Sl'. DON FRANCISCO'S WAY ROYAL COMM. PLAZA N.W. 2ND ST. CHEVRON SHAW TRUCKING RINKER MA TERIALS CONGRESS SQUARE DELRA Y BEACH DR. ANDRt~S WAY MUNICIPAL GOLF CONGRESS COURSE N ~ SHELL OIL COMPANY PLANNINg., O-"PAR T~ENT TO: DAVID T. HARDEN, CITY MANAGER THRU: DIANE DOMllqGUEZ, .!~REC'IJ'OR SUBJECT: MEETING OF APRIL 7, 1998 **CONSENT AGENDA** ABANDONMENT OF S.E.9TH COURT The action requested of the City Commission is approval of the proposed abandonment of S.E. 9th Court, located within the Rio Del Rey Shores Subdivision. The subject right- of-way is located between S.E. 6th Avenue (northbound Federal Highway) and S.E. 7th Avenue, north of S.E. 10th Street. The property owner of the adjacent lots (Lots 7 and 8) has requested the abandonment in order to incorporate the area into the lots for future development. A replat of Lots 7 and 8 and the proposed abandonment area is currently being processed. For additional analysis please refer to the attached March 16, 1998 Planning and Zoning Board Staff Report. The Planning and Zoning Board considered this request at its meeting of March 16, 1998, and unanimously recommended approval with the conditions that a replacement easement (12') over the existing water main be provided, and the replat be approved and recorded. The easement for the existing water main will be dedicated via the replat. By motion, approve the abandonment of S.E. 9th Court through the enactment of Resolution 24-98, subject to the conditions that the resolution not be recorded until the replat is approved and recorded. Attachment: · Planning and Zoning Staff Report RESOLUTION NO. 24-98 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, VACATING ANDABANDONING THAT PORTION OF THE RIGHT-OF-WAY FOR S.E. 9TH COURT LYING BETWEEN THE EAST RIGHT-OF-WAY OF S.E. 6TH AVENUE AND THE WEST RIGHT-OF-WAY OF S.E. 7TH AVENUE, PLAT OF RIO DEL REY SHORES, RECORDED IN PLAT BOOK 24 AT PAGE 5 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA, AS MORE PARTI~LY DESCRIBED HEREIN; SUBJECT TO CONDITIONS. WHEREAS, an application for abandonment of a portion of the right-of-way for S.E. 9th Court lying between the East right-of~way of S.E. 6th Avenue and the West right-of-way of S.E. 7th Avenue, Plat of Rio Del Rey Shores, as more particularly described herein, was received by the City of Delray Beach; and WHEREAS, the application for abandonment of a portion of said right-of-way was processed pursuant to Section 2.4.6(0), "Abandonment of Rights-of-Way", of the Land Development Regulations of the City of Delray Beach; and WHEREAS, pursuant to LDR Section 2.4.6(O) (3) (d), the Planning and Zoning Board, as Local Planning Agency, formally reviewed this matter at a public hearing on March 16, 1998, and voted unanimously to recommend approval of the abandonment, based upon positive findings pursuant to LDR Section 2.4.6(O) (5), and subject to conditions; and WHEREAS, the City Commission of the City of Delray Beach, Florida, finds that its interest in the described property is no longer needed for the public good and deems it to be in the best interest of the City of Delray Beach to vacate and abandon said right-of-way, based upon positive findings pursuant to LDR Section 2.4.6(O) (5), and subject to conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That pursuant to Chapter 177.101(5) and Chapter 166 of the Florida Statutes, it is hereby determined to vacate and abandon all right and interest it holds to the following real property: That portion of SoE. 9th Court lying between the East right-of-way of S.E. 6th Avenue and the West right-of-way of S.E. 7th Avenue, Plat of Rio Del Rey Shores, as recorded in Plat Book 25, Page 5, Public Records of Palm Beach County, Florida. Containing 0.17 acre, more or less. Section 2. That this abandonment shall not become effective and this resolution shall not be recorded in the Public Records of Palm Beach County, Florida, until the Rio Del Rey Shores Replat has been approved by the Delray Beach City Commission and recorded in said Public Records. PASSED AND ~OPTED in regular session on this the 7th day of ~ril, 1998. ATTEST: - 2 - Res. No. 24-98 S.E. iTH ST. CONDOS ~ , CHURCHILL CONDO TAMARIND Er $.E. AZALEA RD. DELRA Y PLACE CONDOS 0 EXECUTI~ QUARTERS P L A Z A HARBOURr BROOKS LN. A T SIDE ~ ABANDONMENT- ~ ~ ,~,~ .~:,. r~ (S.E. COURT) ~LANNIN~ ~ Z~IN~ D~PAR~N~ ekAhflc $CALJ~ WI lH C~ O.S.0. ~ 2 I ] ~ ~' FLA~ LOT L 5/1' I.P.F.l 5/~' I.P.F. Il ~'1 WITH C~ 85.00' ,ITH~ '~ ~ I ~w~ so' ~] ' ~'~ LOT LI~ [ ' -- OliVE A ~ '1 I I ~,~T 25.00' A - 3~.27' SET X-CUT ~9,27' LOT ~ ~L~ I T 2S .~' ' - I~l~S II~-~GY fb.f.r - I~l~S ~LTA ~.F, ' t, - I~1~$ ~ ~ I.P.F. - I~I~S I1~ PIN I.~.~. - I~1~ I1~ PIN LE~ IE~ IN PLAT I~K 25. P~ S. P~LIC ~S ~ P~ ~ ~. FLOIlDA. ! ff. RE~Y C~RTIFY THIS IKETCH AS ~ If. lEON ~..PR~OEN'TI A OUIIYEY I"IADE M~I)EI ~ DIRECTION ~ TO BE TRUE A/~ ACCUKATE TO TiE BE. ST Of: IEL IEF. SUBJECT ~To ~AsEP~.HT$ A/~ I GHT-OF-RAYS CiF I~C:O~D I'IINII'IIA~ TEO-~IIC~*L STAJ~I~AI.D$ OF I~ 61017-6 ~ FL~IDA ~INIST~TI~ ' ~r~ A. oi~c~ ~ GENTRY ENGINEERtN~ & ~g{s~e,e~ ~1o=~, ~,~ Su~eT~ ~d ~pe= Il ~ND SURVEYING, INC. ~o. 2580, ~.~. ~o. 2322 II P.O. BOX243 Dace o~ R/V Bo~d-rv -,,~-- ~ z..~.~...~. I ~ DEL~Y B~CH, FLORIDA 33444 .............. I t (l) 272-1~2& s~o~: Oct. 6._~? , I PLANNING AND ZONING BOARD CITY OF DELRAY BEACH ---STAFF REPORT--- MEETING DATE: March 16, 1998 AGENDA ITEM: ~v.c. ITEM: Abandonment of S.E. 9th Court lying between S.E. 6th Avenue (Northbound Federal Highway) and S.E. 7th Avenue. -- -- ~ CONDOS ~ ~ CONDO GENERAL DATA: ~ . ~ . Owner/Applicant ............................. Eli ~nd ~ymon~e ~ehar ~ ko~tion ...................................... 8.E. Otb Gout, lyin~ be~en S.E. ~ 6th Avenue (Federal Highway [: i~, Nodhbound) and S.E. 7th Avenue. ~ ~ ~ Prope~ Size .............................. 0.17 Acre Existin~ Future [~n~ Use Uap I~ ~ ~ Current Zonin~ ............................ GC (General Commercial) Existin~ kand ~e ....................... Improved d~ht-of-way ~roposed kand ~se A~andonment of the to r~c~ j/ incorporate the area as pa~ of a ~// / /~ ~ < 8hom~ Subdivision. _ H~BOURS BANYAN ~E ~LLAGE L i N ~ O"N B O U L E v A R D IV.C. The item before the Board is that of making a recommendation to the City Commission on the abandonment of S.E. 9th Court, located within the Rio Del Rey Shores Subdivision. The subject right-of-way is located between S.E. 6th Avenue (northbound Federal Highway) and S.E. 7th Avenue, north of S.E. 10th Street. This right-of-way abandonment is being processed pursuant to LDR Section 2.4.8(O), Abandonment of Rights-of-Way. The 50' right-of-way of S.E. 9th Court was dedicated with the recordation of the Rio Del Rey Shores Subdivision in 1956. A 25' wide asphalt roadway providing access from Federal Highway to the Rio Del Rey Shores Subdivision currently exists. In 1987, Resolution #50-87 was approved which abandoned S.E. 9th Court. Attached to the resolution was a condition that a replat to combine adjacent Lots 7 and 8 and the abandoned right-of-way be recorded by March 23, 1988. The replat was not processed nor recorded. Given the above the City Attorney has determined that the abandonment was not consummated. A reapplication for abandonment of S.E. 9th Court is now before the Board. The area proposed for abandonment is S.E. 9th Court (approximately 7,286.5 sq. ft.) which lies south of Lot 8, Block 2 (Rio Del Rey Shores). The property owner of the adjacent lots (Lots 7 and 8) has requested the abandonment in order to incorporate the area into the lots for future development. The right-of-way to be abandoned is the entire 50' for S.E. 9th Court. Pursuant to LDR Section 2.4.6(O)(1), public property dedicated through subdivision shall be divided at the center line and returned equally to abutting parcels when abandoned. As the right-of-way was dedicated by the Rio Del Rey Shores Subdivision, the property owners to the north (Lot 8, Block 2) and south (Lot 1, Block 1) will each receive 25'. The owners of Lot 1 (Block 1) to the south (Snappy Car Rental) have submitted a letter indicating their willingness to sell the south 1/2 of the right-of-way once abandoned to the owners on the north side. Within the area to be abandoned there exists 25' of pavement providing a connection between S.E. 7th Avenue and northbound Federal Highway. Upon abandonment this street will be removed or Planning and Zoning Board Staff Report S.E. 9th Ct. Abandonment Page 2 incorporated as a driveway for future development. However, access to the residences on S.E. 7th Avenue will still be available via S.E. 7th Street, S.E. 8th Street, and S.E. 10th Street. It is noted that the Board will also be considering a traffic modification to S.E. 7th Avenue and S.E. 10th Street which will further restrict access into the neighborhood. The Environmental Services Department has reviewed the request and has no objection to abandoning the area subject to dedication of a 12' replacement easement to cover an existing water main within the right-of-way. Adelphia Cable, BellSouth, Florida Power and Light, and Florida Public Utilities have reviewed the request and have no objections to the abandonment. Pursuant to LDR Section 2.4.6(0)(5), prior to any right-of-way abandonment being approved, the following findings must be made: A) That there is not, nor will there be a need for the use of the right-of-way for any public purpose. The abandonment area consists of a 50' right-of-way. A replacement easement to cover an existing water main is attached as a condition of approval. Therefore, there is not, nor will there be a need for the use of the right-of-way for any public purpose other than that which is accommodated with dedication of an easement. B) That the abandonment does not, nor will not, prevent access to a lot of record. A portion of the subject,right-of-way, located between S.E. 6th Avenue (northbound Federal Highway) and S.E. 7th Avenue is improved. The abandonment area is to be combined with Lots 7 and 8 to the north for future development. This future development will have access to Federal Highway, and the Snappy Car Rental business on the lot immediately south has access to Federal Highway and S.E. 10th Street. Residents on S.E. 7th Avenue support the abandonment and have applied for traffic modifications to further restrict access into their neighborhood. If the traffic modifications are approved ingress to the neighborhood will be available via S.E. 8th Street, and egress via S.E. 8th Street, S.E. 7th Street, and S.E. 10th Street. Therefore, abandonment of the subject right-of-way will not prevent access to any lots of record. Planning and Zoning Board Staff Report S.E. 9th Ct. Abandonment Page 3 C) That the abandonment will not result in detriment for the provision of access and/or of utility services to adjacent properties or the general area. The subject right-of-way is currently utilized for access, however, upon abandonment S.E. 8th Street will continue to provide access to and from the Rio Del Rey Shores Subdivision. Utility services will not be adversely affected as a replacement easement is being provided for an existing water main which will include the access to these facilities. The abandonment of S.E. 9th Court was previously contemplated per the recordation of Resolution #50-87. However, as the conditions of approval were not met the abandonment was not completed. The abandonment request will be followed by a future replat of adjacent lots. Positive findings are made in the staff report to LDR Section 2.4.6(0)(5). With the conditions that a replacement easement for existing utilities be provided along with the processing and recording of a replat for Lots 7 and 8, staff supports the abandonment request. 1. Continue with direction. 2. Recommend approval of the abandonment subject to positive findings with respect to LDR Section 2.4.6(0)(5) subject to conditions. 3. Recommend denial of the abandonment based upon a failure to make positive findings with respect t5 LDR Section 2.4.6(0)(5). By motion, recommend approval of the abandonment of S.E. 9th Court within the Rio Del Rey Shores Subdivision based upon positive findings with respect to LDR Section 2.4.6(0)(5), with the conditions that a replacement easement (12') over the existing water main be provided, and the replat be approved and recorded. Attachments: · Location Map and Survey MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY Mg2XlAGERt~~ SUBJECT: AGENDA ITEM #~'U- REGULAR MEETING OF APRIL 7, 1998 FINAL PLAT APPROVAL/RIO DEL REY SHORES REPLAT DATE: APRIL 3, 1998 This is before the Commission to approve the final boundary plat for Rio Del Rey Shores Replat, a replat of Lots 7 and 8, Block 2, Rio Del Rey Shores subdivision. The replat includes a portion of the S.E. 9th Court right-of-way abandoned pursuant to Resolution No. 24-98. The owner of the two lots is combining them, along with the abandoned right-of-way, into one parcel for future development. The appropriate replacement easements for existing utilities are included on the replat. All staff comments have been addressed. Recommend approval of the final boundary plat for Rio Del Rey Shores Replat. ref:agmemo5 Agenda Item No. ~'~ ' AGENDA REQUEST Date: March 30, 1998 Request to be placed on: X Regular Agenda __Special Agenda __Workshop Agenda When: Aril 7, 1998 Description of item (who, what, where, how much): Approval of Rio Del Rey Shores Replat. Ail staff comments have been addressed. ORDINA/~CE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO Recommendation: Staff recommends approval of the Rio Del Rey Shores Department head signature: ~ . Determination of Consistency with Comprehensive Plan: City Attorney Review/Recommendation (if applicable): Budget Director Review (required on all items involving expenditure of funds ): Funding available: YES/NO Funding alternatives (if applicable) Account No. & Description Account Balance City Manager Review: Approved for agenda: q_~/ NO Hold Until: Agenda Coordinator Review: Received: Placed on Agenda: Act ion: Approved/Di sapproved cc: s/eng/tac/dlrysqII/ag4798.doc MEMORANDUM TO: David T. Harden City Manager FROM: Barron Caronite~ ~'[~ Engineer I SUBJECT: RIO DEL REY SHORES REPLAT BOUNDARY PLAT DATE: March 30, 1998 Attached is an agenda request for Commission approval of the Rio Del Rey Shores Replat. The subject boundary plat includes the abandoned S.E. 9th Court right-of-way between S.E. 6th Avenue and S.E. 7th Avenue, as well as, the combination of lots 7 and 8 from the original Rio Del Rey Shores Plat. The plat also includes the dedication of water main easements over existing water mains. Also attached is a location map and reduced copy of the plat. If acceptable, please place this item on the April 7, 1998 Commission meeting for Commission approval. BC/gm attachment cc: Randal L. Krejcarek, City Engineer John Walker, Project Planner TAC-RIO DEL REY SHORES file: s/eng/tac/riodlry/agmemo47.doc !! Sm ~_~T. i.~( UELALEUCA RD. 7m sr. t i ' "8~ , [ BAUHINIA '1 I s.E. ~ -~ ~ .... ,,,, , ~ ~ , ,~ ~ ~~ _ ' : , ,~ ~ ~ ~ ' .Im %.~ IO1H I ~S CO~ .,, t CiTY of DE~AY BEACH RIO DEL REY SHORES ~P~T ' E~O~E~ SER~CES DEP~T~ LOCATION ~ MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER~ SUBJECT: AGENDA ITEM ~ ~'- REGULAR MEETING OF APRIL 7, 1998 FINAL PLAT APPROVAL/PLAT OF DELRAY SQUARE II DATE: APRIL 3, 1998 This is before the Commission to approve the final subdivision plat for Plat of Delray Square II, which subdivides the ownership of the Delray Square Phase II shopping center between Charles Moosa and the South Palm Beach County Jewish Federation. In June of 1996, the City Commission approved a conditional use request for the establishment of the Jewish Federation's senior resource center within the shopping center. The plat is required as a condition of the development approval. The subject property is located on the east side of Military Trail, approximately 650 feet north of Atlantic Avenue. It is zoned PC (Planned Commercial) District. As-built utility easements are dedicated by the plat. Ail staff comments have been addressed. Recommend approval of the final subdivision plat for Plat of Delray Square II. ref:agmemo6 Agenda Item No. ~' AGENDA REQUEST Date: March 30, 1998 Request to be placed on: X Regular Agenda Special Agenda __ Workshop Agenda When: Aril 7, 1998 Description of item {who, what, where, how much): Approval of subdivision plat for Delra¥ Square II. Staff comments have been addressed. ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO Recommendation: Staff recommends approval of the final subdivision plat for Delray Square II. (~..~~ ~ ~/~/ Department head signature: . ~/ Determination of Consistency with Comprehensive Plan: City Attorney Review/Recommendation (if applicable): Budget Director Review (required on all items involving expenditure of funds): Funding available: YES/NO Funding alternatives (ifapplicable) Account No. & Description Account Balance City Manager Review: ApprovedHold Until:f°r agenda: ~/NO ~/~ Agenda Coordinator Review: Received: Placed on Agenda: Action: Approved/Disapproved cc: s/eng/tac/dlrysqII/ag4798.doc MEMORANDUM TO: David T. Harden City Manager FROM: Barron Caronite ~-"~/~_ ,// _ Engineer I ~ SUBJECT: PLAT OF DELRAY SQUARE II SUBDIVISION DATE: March 30, 1998 Attached is an agenda request for Commission approval of the subdivision plat of Delray Square II. The subject property is being platted as required by the conditional use approval of the South Palm Beach County Jewish Federation. This plat subdivides the ownership of the Delray Square Phase II Shopping Center between Charles Moosa and the Jewish Federation. In addition, as-built water and sewer utility easements are dedicated over the existing utilities located on the subject project. Also attached is a location map and reduced copy of the plat. If acceptable, please place this item on the April 7, 1998 Commission meeting for Commission approval. BC/gm attachment cc: Randal L. Krejcarek, P.E., City Engineer Richard C. Hasko, P.E.,. Dir. of Environmental Services John Walker, Project Planner Jeff Costello, Senior Planner Barbara Garito, Deputy City Clerk file: TAC-PLAT OF DELRAY SQUARE II file:s/eng/tac/dlrysq2/agmemo.doc S WEST A T L A N T I C A V E N U E JEFFERSON ROAD O LINCOLN ROAD 43~ SOUTH SWlNTON AVENUB, DELP~Y BEACH, FLORIDA 3~44 98-200 .1 of ! MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER ~'~ SUBJECT: AGENDA ITEM $~ - REGULAR MEETING OF APRIL 7, 1998 RESOLUTION NO. 25-98 ENDORSING THE URBAN JOB TAX CREDIT PROGRAM DATE: APRIL 3, 1998 The State of Florida has enacted the Urban Job Tax Credit Program as established at F.S. 212.097. The purpose of the program is to encourage the creation of employment opportunities and economic expansion in urban high crime areas through the provision of tax credits for eligible businesses located within fifteen (15) designated Urban Areas. We want to apply for one of the Urban Area designations under a joint application, with Palm Beach County serving as the lead agency. The area in Delray Beach recommended for inclusion is bounded by Congress Avenue (from S.W. 10th Street north to Lake Ida Road), West Atlantic Avenue south to S.W. 10th Street, and east to S.W. 4th Avenue (map attached). In order to participate, the Commission is asked to approve Resolution No. 25-98 endorsing the Urban Job Tax Credit Program, and authorize staff to jointly apply with Palm Beach County for an Urban Area designation. Approval is recommended. ref:agmemo7 RESOLUTION NO. 25-98 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, ENDORSING THE URBAN JOB TAX CREDIT PROGRAM AUTHORIZED BY SECTION 212.097, FLORIDA STATUTES (THE "ACT"); PERMITTING LOCAL GOVERNMENTS AND COUNTIES TO APPLY FOR AREA DESIGNATIONS; PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Wq4EREAS, it is the intent of the Legislature to encourage the provision of meaningful employment opportunities that will improve the quality of life of those employed, and to encourage economic expansion of new and existing businesses in urban high-crime areas of this State; and W~EREAS, upon an affirmative showing by a business to the satisfaction of the Department of Revenue that the requirements of this section of the Florida Statutes have been met, the business shall be allowed a credit against the tax remitted under the chapter. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1: The City Commission of the City of Delray Beach, Florida, finds that a high-crime area exists within its municipal boundaries, or in both the County and other municipalities, and that this area chronically exhibits extreme and unacceptable levels of poverty, unemployment, physical deterioration, and economic disinvestment. Section 2: The City Commission determines that the rehabilitation, conservation, or redevelopment, or a combination thereof, of such a high-crime area is necessary in the interest of the health, safety, and welfare of the residents of such county or municipality, or such county and one or more municipalities. Section 3: The City Commission determines that the revitalization of such a high-crime area can occur if the public sector and the private sector can be induced to invest their own resources in productive enterprises that build or rebuild the economic vitality of the area. Section 4: The City Commission endorses the Urban Job Tax Credit Program enacted under Section 212.097 of the Florida 'Statutes. Section 5: This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED in regular session on this 7th day of April, 1998. City Clerk ~ -2- Res. No. 25-98 MEMORANDUM DATE: April 1, 1998 TO: David Harden, City Manager / /,,~.., FROM: Lula Butler, Director, Community Improvement RE: Resolution No. 25-98 Su_Dporting the Urban Job Tax Credit Program ITEM BEFORE THE COMMISSION: A request for City Commission approval of Resolution No. 25-98 supporting the Urban Job Tax Credit Program established under Florida State Statute Chapter 212.097 (the "Act") and authorize the City to apply for a designation under a joint application with Palm Beach County. BACKGROUND: The Urban Job Tax Credit Program was enacted to encourage the creation of new jobs, improve the quality of life of those employed and to promote expansion of new and existing businesses in high-crime areas of Florida. To achieve these objectives, the State will provide tax credits to eligible businesses located within 15 designated Urban Areas. Palm Beach County has agreed to be the lead agency, competing for one of the Urban Area designations in cooperation with four municipalities. The Office of Tourism, Trade and Economic Development (OTTED) will be the State agency having the administration and general oversight of this program. The formal application is due into their office prior to 5:00PM Thursday, April 30, 1998. The agency will be looking at the proposed geographic areas for the highest: · arrest rates for such crimes as drug sale and possession, prostitution, vandalism and civil disturbances; · reported crime volume and rate of specific property crimes such as business and residential burglary, motor vehicle theft, and vandalism; · percentage of reported index crimes that are violent in nature; · overall index crime volume for the area and overall index crime rate for the geographic area. The application will identify local support for the nominated area such as: · Community policing and crime reduction programs; · Local and private resources committed to the area; · Revitalization or beautification programs; · Commitments from the governing body to enact local incentives; · Business development program; and · Job training/welfare reform programs. Eligible business will be able to apply for tax credits that will range between $500 to $1,500 per employee, depending on the number of employees per business, once during a 12-month period. The City is recommending the area bounded by Congress Avenue (north to Lake Ida Road and south to 10th Street), West Atlantic Avenue to 10th Street, east to SW 4th Avenue. (see attached map). Relevant crime data has been provided by the Police Department. RECOMMENDATION: Staff is recommending approval of Resolution No. 25-98 supporting the Urban Job Tax Credit Program and authorize staff joint participation with Palm Beach County for an Urban Area designation under this program. LB:DQ Attachment TaxCr. PBC CITY OF DELRAY BEACH, FL - URBAN JOB TAX CREDIT PROGRAM L-3O CANAL CiTY OF BOYNTON i ? ~o LAKE IDA ROAD v LAKE i N.W. 2ND !. --J i i - LOWSON BOULEVARD UNION BOULEVARD i i L-3B CANAL C-15 CANAL CITY OF BOCA RATON CITY UMITS N NOMINIT£D ABEl MARCH 1098 C~ OF ~L~Y B~H. FL P~NIN0 ~ ZONINC DEPA~[~ CITY UF ELFII:IY EIK#[ oATTflDMrV O OFFI ~ ~;: ~ ~ ~7,.~',~: Writer's Direct Li~: (561) ~3-7~ DELRAY BEACH ~ ~MO~~ '~111~''''' DATE: March30, 1998 TO: Ci~ Co~ission 1993 FROM: David N. Tolces, Assistant City Attom~ SUBJECT: Off-Site Parking Agreement/Cross Access Easement - New Jerusalem Church of God ~ Christ - Conditional Use The City Commission previously approved the conditional use modification for the New Jerusalem Church of God in Christ. As part of the approval, the Church needed to execute an off-site parking agreement with the owners of the adjacent property, and obtain a cross access easement from the City in order to have vehicular access from the new parking area to the existing parking area. Since the approval, the Church provided those documents, and at this time the Commission is to consider two items: 1) Approve the Off-Site Parking Agreement between the Church, Willie L. Wright, Erma J. Wright, and the City; and 2) Grant the Cross Access Easement to the Church. The Off-Site Parking Agreement provides that the Wrights will grant the Church the right to use the parking lot in return for the Church maintaining the parking lot. The Church and the Wrights agree to hold the City harmless for any claims arising out of the agreement. The access easement which the City will grant to the Church crosses the southwest comer of the City's retention area on Lake Ida Road just east of Roosevelt Boulevard. The Church will be maintaining the land included within the easement. The Church will also hold the City harmless from any claims arising out of the use of the parking area. If you have any questions, please call. DNT:smk Attachment cc: David T. Harden, City Manager Alison MacGregor Harty, City Clerk Jeff Costello, Senior Planner church.dnt Prepared by: RETURN: David N. Tolces, Esq. City Attorney's Office 200 N.W. 1st Avenue Delray Beach, Florida 33444 CROSS ACCESS EASEMENT AGREEMENT This Cross Access Easement Agreement is made this 13 day of~la.rx:h~, 1998, by and between NEW JERUSALEM CHURCH OF GOD IN CHRIST ("Church"), with a mailing address of ~25 Roosevelt Ave., Delray Beac~,, ~the CITY OF DELRAY BEACH ("City"), v/ith a mailing address of 100 N.W. 1st Avenue, Delray Beach, Florida 33444, a municipal corporation in Palm Beach County, State of Florida: BACKGROUND Church is the owner of a certain parcel of land described in Exhibit "A" attached hereto and made a part hereof, located in the City of Delray Beach, County of Palm Beach, State of Florida, and intends to improve the Church facility. In order to satisfy requirements of the City and to effectuate a unified scheme of common development in accordance with that certain Site Plan prepared by Richard M. Mitchell dated December 5, 1997 (the "Site Plan"), it is necessary for the City to grant a cross access easement for pedestrian and vehicular access across the City property. GRANT OF EASEMENT NOW THEREFORE, in consideration of $10.00 and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. City hereby grants to Church a non-exclusive easement for ingress and egress to enter upon, across, over and under the Church property for the purpose of pedestrian and vehicular access to the Church property (the "Church Access Easement"), attached hereto as Exhibit "B". 2. Church and City agree that this Cross Access Agreement shall be recorded in the Public Records of Palm Beach County, Florida. The easement granted herein shall not be transferred, assigned, sold or otherwise conveyed except in conjunction with the transfer or sale of the Church property. At such time as the easements granted herein are no longer required by the City, the easement may be released of record by a written document executed by an authorized signatory of the city of Delray Beach, Florida. 3. City and Church hereby agree that the Church shall be responsible for the maintenance, replacement and repair of the property encompassed with the grant of the easement contained herein. 4. For the payment of additional consideration of Ten Dollars ($10.00), receipt of which is hereby acknowledged, CHURCH shall, and hereby agree to indemnify and hold the CITY harmless from and against any and all judgments, damages, claims, demands, losses, liabilities and other costs and expenses, including reasonable attorney's fees incurred in the defense thereof, that may be incurred by reason of any loss, damage or injury to any person or property resulting directly or indirectly by reason of the use and occupancy of the parking spaces, or by the reason of the act, or failure to act of CHURCH or its agents, employees or representatives, and further shall, and hereby agree, to indemnify and hold the CITY harmless form and against any and all losses, claims demands, costs, and expenses to which the City of Delray Beach may become subject by reason of the failure of CHURCH to perform or observe any covenants, terms, conditions and provisions hereof. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written. ATTEST: NEW JERUSALEM, CHURCH OF GOD Print Name: '7~ A~ ~/Y ~'~ Print Name.,~ao_-~ Print Name: /Y}0~ STATE OF F[OPaDA COUNTY OF PALM BEACH The~ foregoing instmmen.t ,was acknowledged before me this [5 day of 1998 by I ~].an/. ~.~{--- ¢.~~ who is personally kno'wn .t9 m~ orX5thc°, has produced ~ ' ~t as idefi~ification. '"-f.,.~.,~// ~ Wilbur V Chaney · · ' ~"~-~-- ~ co~,..,~ c s... / Si~'nature °flq°taryPubli;' State ' .~. .~. y c 2 ATTEST: CITY OF DELRAY BEACH, FLORIDA By: City Clerk Jay Alperin, Mayor Print Name: Print Name: Approved as to Form: City Attomey STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing instrument was acknowledged before me this day of , 1998 by as Mayor of the City of Delray Beach, a Florida corporation, on behalf of the corporation. He is personally known to me. Signature of Notary Public - State of Florida a¢¢e$$.eas 3 THAT PORTION OF THE So[YrHEAST QUARTER (S.E. 1/4) OF THE SOUTHWEST QUARTER (S.W. 1/4) OF THE SOUTI-IV~ST QUARTER (S.W. 1/4) OF SECTION 8, TOWNSHIP 4~5 SOUTH, RANGE 43 EA5~, WHICH III~S SOIYl%-I OF THE SOUTH RIGHT OF WAY LINE OF LAKE IDA ROAD, AND EAST OF THE EAST RIGHT OF WAY I.INE OF ROOSEVELT AVENUE. TOGETHER WITH: THE WEST 20.00 FEET OF THE NORTH 130.00 FI~.~T OF THE SOUTH 150.00 FEET, THE EAST 20.00 FI:~I::.T OF THE NORTH 130.00 FEET OF THE SOUTH 150.00 FI:~ET AND THE SOUTH 20.00 FEET OF THE WEST HAL]: (W. 1/2) OF LOT 19, SECTION 8, TOWNSHIP 46 SOUTH, RANGE 43 EAST, MAP SHOWING SUBDIVISIONS OF PORTIONS OF TOWNSI:HPS 4:5 AND 4~ SOUTH, RANGE. 43 EAST,. ACCOP,.DING-TO TH~ PLAT ~OF AS RECORDED IN PLAT BOOK 1, PAGE 4. OF THE' PUBLIC RECORDS OF PALM BEACH COUNTY~ FLORIDA. EXHIBIT Ingress/Egress Easement for The Church of God in Christ of America Being Part of Lot 19, 8/46/43 Commence at the'Southwest corner of Lot 19, Section 8, Township 46S, Range 43E, as recorded in Plat Book 1, Page 4, Public Records of Palm Beach County, Florida: Thence N.O 57'25"W.,a distance of 150.00 feet to the Point of Beginning; Thence continue N.O 57'25"W., a distance of 33.50 feet; Thence N.89 27'47"E., a distance of 15.00 feet; Thence s.O 57'25"E., a distance of 20.00 feet; Thence N.89 27'47"E., a distance of 6.00 feet; Thence S.O 57'25"E., a distance of 38.50 feet; Thence S.89 27'47"W., a distance of 1.00 feet; Thence N.O 57'25"W., a distance of 25.00 feet; Thence S.89 27'47"W., a distance of 20.00 feet to the point of Beginning. ISTE State of florida No. 4716 EXBIBIT 'B' 542_S.E. 5lh Avenue · (U.S.$ & Federal Highway) · Oelray Beach, Florida 33483 · Phone 265-2126 $.8' 59.8' /-FOUND 1/2' IRON J (NO NUMBER) wOOD FENCE 100. 00' ,~. ',~,~o ;~,~ ' N.B~-~,',,'E. FoR OF ............ ~ ......... ~ ~.. ~is skel~ Ii ~ ~o~ ol W.LH~LETT & AS~. INC. ~d ~ .--I-- . ~ ...... ~ OM~IONS OF ~ID DESCR P~. ~SEMENTS ~ RECORD NOT PREPARED BY: RETURN TO: David N. Tolces, Esq. City Attorney's Office 200 N.W. 1st Avenue Delray Beach, FL 33444 OFF SITE PARKING AGREEMENT THIS AGREEMENT made this 13 day of March , 1998, by and between WILLIE L. WRIGHT and ERMA J. WRIGHT ("Wright"), whose address is 106 NW 12th Avenue Delray Beach~ FL 33444 , NEW JERUSALEM CHURCH OF GOD IN CHRIST ("Church"), whose address is 425 Roosevelt Ave., Delray Beach,FL 334,4~1d the CITY OF DELRAY BEACH, FLORIDA (the "City"). WITNESSETH: WHEREAS, WRIGHT is the owner of certain real property situated in the County of Palm Beach, State of Florida ("the Property"), more particularly described in Exhibit which is attached hereto and incorporated herein by reference; and WHEREAS, CHURCH is the owner of a portion of the property more particularly described in Exhibit "B'; and WHEREAS, WRIGHT wishes to make provisions for the use of the property described in Exhibit "A" as a parking lot to be used by CHURCH; and WHEREAS, it is the desire of WRIGHT and CHURCH to each operate and maintain their respective properties with integration of certain common areas for their mutual benefits as to parking. NOW, THEREFORE, in consideration of Ten Dollars ($10.00) and other good and valuable consideration, WRIGHT and CHURCH hereby agrees as follows: 1. WRIGHT and CHURCH hereby agree as follows: A. CHURCH shall maintain the parking lot in a neat, clean and sanitary condition, free from all garbage, trash, litter and debris and provide whatever maintenance is required thereon, including, but not limited to asphalt repair or repaving, and painting lines thereon to clearly mark the parking spaces. B. In the event WRIGHT ever sells, transfers, or otherwise disposes of the property described in Exhibit "A", it is agreed that the parking spaces shall be provided elsewhere by CHURCH in accordance with the then current regulations pertaining to parking which exists at the time of transfer, sale or disposal referred to above, subject to CITY approval. 4. This Agreement shall not be terminated, altered, limited, changed or modified unless in writing, signed by all of the parties hereto. This Agreement shall be binding upon, and mn to the benefit of, each party, its successors, assigns, or heirs, as the case may be. 2 This Agreement may be enforced by any of the parties hereto, including but not limited to the CITY. 5. This Agreement shall be recorded, the expense of recording to be borne by CHURCH. In the event this Agreement is ever revised, CItURCH shall bear the expense of recording said revision. 6. Each party, except the CITY, shall pay all real property taxes, charges and assessments levied or imposed on the real property and all other taxes as may be imposed on the property. 7. For the payment of additional consideration of Ten Dollars ($10.00), receipt of which is hereby acknowledged, WRIGHT and CHURCH shall, and hereby agree to indemnify and hold the CITY harmless from and against any and all judgments, damages, claims, demands, losses, liabilities and other costs and expenses, including reasonable attorney's fees incurred in the defense thereof, that may be incurred by reason of any loss, damage or injury to any person or property resulting directly or indirectly by reason of the use and occupancy of the parking spaces, or by the reason of the act, or failure to act of CHURCH and WRIGHT or its agents, employees or representatives, and further shall, and hereby agree, to indemnify and hold the CITY harmless form and against any and all losses, claims demands, costs, and expenses to which the City of Delray Beach may become subject by reason of the failure of WRIGHT or CHURCH to perform or observe any covenams, terms, conditions and provisions hereof. 8. The CITY, by entering into this Agreement, has no obligation to provide maintenance, nor does the CITY accept any liability associated with the use of the parking lots whatsoever. The CITY'S interest is solely to assure its code of ordinances regarding the number of required parking spaces is met. IN WITNESS WHEREOF, the parties hereto have executed these presents and affixed their sales hereto as of the day and year first above written. IN THE PRESENCE OF: ' ' 61q:lCtnL NO%kaY S£nL ' I ^LFR~D STRAGHN J STATE OF FLORIDA NOTARY PUBI:C STATE Oi: I:LOIlIJ~l COI~MIS~ION NO. CC~2t~4~ J COUNTY OF PALM BEACH ~ co~ ,~o, n ~x},. ~oa, ~0t~sss I The foregoing instrument was acknowledged before me this /~ day of/~t.~r'd g , 1998 by WILLIE L. WRIG. HTi who is..:...__~p~rsonally known m me or who has p~:j~duced as ldentfficat~on. ~- '~igr~tu~,~f Notary' Piibl~'~7'- State of Fldrida 4 IN THE PRESENCE OF: '~-~ri~t-Name: I OFFIC~L ~ S~[ I STATE OF FLORA I ~L~ S~.N [ N~Y ~St.;C ~A~ OF ~DA! COUNTY OF PALM BEACH { CO~ON ~O, CC~ { The fore~oing i~t~ment ~as actor{edged before me ~s ~ day of ~~ , 1~98 by E~A I, W~GHT, ~ho is personally ~o~~r ~ho has prpduced IN THE P~SENCE OF: NEW JERUS~EM, CH~CH OF GOD IN CHEST STATE OF FLORIDA COUNTy OF PALM BEACH ,The f. ol:egoing in~trum~t was acknowledged before me this/~.~ day of/~-~ ~ , 1998, ~3~./C/Zc~f~/' ////; /,j /t~ , who is persomlly ~own to me or who has produced/~ ~' '~ identification~,~/~~~ ~. ¢ign~fOf ~ ~-~ SMte of Fl~da omc~ N~ s~ 'l ~ S~GHN ] co~os ~o. cc~:~ { 5 ATTEST: CITY OF DELRAY BEACH, FLORIDA By: City Clerk Jay Alperin, Mayor Approved as to Form: City Attorney offsite2.agt THE NORTH 130.00 FEET OF THE SOUTH 150.00 FEET OF THE EAST 220.00 FEET OF THE WEST 240.00 FEET OF LOT 19, SECTION 8, TOWNSHIP 46 SOUTH, RANGE 43 EAST, MAP SHOWING SUBDIVISIONS OF PORTIONS OF TOWNSHIPS 45 AND 46 SOUTH, RANGE 43 EAST, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 1, PAGE 4 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA. wright.deal EXHIBIT "A" THAT PORTION OF THE SOUTHEAST QUARTER (S.E. 1/4) OF THE SOUTHWEST QUARTER (S.W. 1/4) OF THE SOUTHWEST QUARTER (S.W. 1/4) OF SECTION 8, TOWNSHIP 46 SOUTH, RANGE 43 EAST, WHICH LIES SOUTH OF THE SOUTH RIGHT OF WAY I.INE OF LAKE IDA ROAD, AND EAST OF THE EAST RIGHT OF WAY LINE OF ROOSEVELT AVENUE. TOGETHER WITH: THE WEST 20.00 FEET OF THE NORTH 130.00 FEET OF THE SOUTH 150.00 FEET, THE EAST 20.00 FEET OF THE NORTH 130.00 FEET OF THE SOUTH 150.00 FEET AND THE SOUTH 20.00 FEET OF THE WEST HALF (W. i/2) OF LOT 19, SECTION 8, TOWNSHIP 46 SOUTH, RANGE 43 EAST, MAP SHOWING SUBDMSIONS OF PORTIONS OF TOWNSHIPS 45 AND 46 SOUTH, RANGE 43 EAST, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 1, PAGE 4 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA. chu~h.d~d EX}IIBIT TO: DAVID T. HARDEN, CITY MANAGER zo.,. FROM: JEFFREY A. COSTELLO, SENIOR PLANNER~.~ SUBJECT: MEETING OF APRIL 7, 1998 WITHDRAWAL OF THE SITE PLAN REVIEW AND APPEARANCE BOARD'S APPROVAL OF A CLASS IV SITE PLAN MODIFICATION FOR ST. MARY'S THE VIRGIN ANGLICAN CHURCH SCHOOL, LOCATED AT THE SOUTHEAST CORNER OF WEST ATLANTIC AVENUE AND HOMEWOOD BOULEVARD, At its meeting of February 4, 1998, the Site Plan Review and Appearance Board reviewed the site plan modification for the St. Mary's The Virgin Anglican Church School. There was a member of the public representing Woodlake Homeowner's Association and PROD (Progressive Residents Of Delray) who spoke stating that any approval should include the installation of a right turn lane on Homewood Boulevard, extending the length of the church property. The person was supportive of the development proposal, but felt a right turn lane was necessary. Upon question by the Board, staff stated that the traffic study did not warrant the installation of a right turn lane. Also, the County traffic division indicated that the traffic signal timing at Homewood Boulevard and Atlantic Avenue would be modified once the school was open and operating. After discussing the proposal, the Board voted 7-0 to approve the site plan modification subject to conditions, but did not require the installation of a right turn lane. The Board's action was appealed by the City Commission on February 17, 1998. The focus of the appeal related to traffic along Homewood Boulevard, and at the intersection of Homewood and Atlantic. On February 24, 1998, a letter requesting postponement of the appeal hearing was requested by the Woodlake Homeowner's Association, in order to allow time to conduct a traffic analysis. On February 26, 1998, the Church's agent submitted a letter stating that the church had no objection to postponing the item to the March 17th Commission meeting. On March 12, 1998, the Church submitted a letter requesting withdrawal of the site plan modification request. As the site plan has been approved by SPRAB, and the Commission has appealed the Board's action, the Commission must formally accept the Church's request to withdraw the approval. The Church acknowledges that this action will have the effect of nullifying their site plan approval, and that any future proposal to construct a school will require the Church to again process a site plan modification. By motion, accept the applicant's withdrawal of the site plan modification approval for the St. Mary's the Virgin Anglican Church School. Attachment: Letter of Request fl ar tl;e l irgtn ngliran 319 HOMEWOOD BLVD., DELRAY BEACH, FLORIDA 33445 (407) 265-1960 The Rev. Richard B. Bass March 11, 1998 Ms. Diane Dominiguez Director of Planning and Zoning City of Delray Beach- 100 N W 1st Avenue Delray Beach, FI 33444 Re: Site Plan File Number 98-052 _ Dear Ms. Dominiguez: St. Mary the Virgin Anglican Church hereby withdraws the above Site Plan Modification for construction of a private school without prejudice. EWL.rs truly, L(~ORWLI N, JR?' copy: Digby Bridges £1T¥ I]F I]ELRG¥ BEIIgH CITY ATTORNEY'S OFFICE ~X,E~,.~. ~ DELRAY BEACH, FLORIDA 33444 Wfimr's Direct Line: (561) 243-7~ AIl.Amrica City MEMOR~D~ 1993 TO: City Co~ission FROM: David N. Tolces, Assistant City Attorn~ SUBJECT: Second ~endment to Temporau Use and Hold Ha~ess Agreement A-1-A Bike Rentals, Inc. This Amendment was considered at the City Commission's March 26, 1998 special meeting. The attached Amendment is proposed to allow A-1-A Bike Rentals to operate the pedicabs during the Delray Affair. The map attached to the Amendment depicts the streets west of the Intracoastal Waterway which the pedicabs will operate. Please call if you have any questions. DNT:smk Attachment cc: David T. Harden, City Manager Alison MacGregor Harty, City Clerk pedicab3.dnt SECOND AMENDMENT TO TEMPORARY USE AND HOLD HARMLESS AGREEMENT THIS SECOND AMENDMENT to the Temporary Use and Hold Harmless Agreement ("Agreement") entered into this ~ day of March, 1998, by and between the CITY OF DELRAY BEACH ("City") and A-1-A BIKE RENTALS, INC. ("Operator"), amends the agreement dated March 6, 1998, and the parties hereto agree as follows: 1. Paragraph 3 of the Agreement is amended to read as follows: 3. Term and Renewal. The term of this Agreement shall be for six months from the date of the Agreement. OPERATOR may provide pedi-cabs during the 1998 Delray Affair, from and including April 17-19, 1998, subject to the limitations contained in this Agreement. 2. Paragraph 5 of the Agreement is amended to read as follows: P. During the Delray Affair, pedi-cabs may not travel on Atlantic Avenue west of Palm Square, but may operate on the roads west of the Intracoastal Waterway as indicated on the map attached hereto as Exhibit "A". 3. All other provisions of the Agreement and the First Amendment to the Agreement not in conflict herewith shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. Signer, Sealed and Delivered in the Presence of: THE CITY OF DELRAY BEACH, ATTEST: a Florida Municipal Corporation By: City Clerk Jay Alperin, Mayor Approved as to legal sufficiency and form: Assistant City Attorney A-1-A Bicycle Rentals, Inc., a Florida Corporation By: Name Printed: Title: (SEAL) STATE OF FLORIDA ) ) SS; COUNTY OR PALM BEACH ) The foregoing instrument was acknowledged before me this day of , 1998 by /ay Alperin, as Mayor of the City of Delray Beach, a Florida municipal corporation, on behalf of the corporation. Notary Public OFFICIAL NOTARIAL SEAL) State and County Aforesaid My Commission Expires: STATE OF FLORIDA ) ) SS: COUNTY OR PALM BEACH ) The foregoing instrument was acknowledged before me this ~ day of March, 1998 by Allen Tate, as President of A-1-A Bicycle Rentals, Inc., a Florida corporation, on behalf of the corporation. Notary Public OFFICIAL NOTARIAL SEAL) State and County Aforesaid My Commission Expires: pedicab2.agt 2 CITY COMMISSION DOCUMENTATION TO: David Harden, City,.l~lanager THROUGH: Dia , ng and Zoning FROM: John Walker, Project Coordinator ~ SUBJECT: MEETING OF April 7, 1997 AUTHORIZATION TO PROCEED - GEOTECHNICAL INVESTIGATIONS FOR THE BEACH NOURISHMENT PROJECT ** CONSENT AGENDA ** Background: Pre-application meetings for the next periodic maintenance of the Beach Nourishment Project were held in November and December, 1997 with the permitting agencies (Army Corps of Engineers and Florida Department of Environmental Protection) to negotiate the scope of the database required to design the project. The required tasks related to the geology of the beach project, but not already included in the preliminary engineering authorization, have been gathered into one proposal under the heading of geotechnical investigations. Project design tasks can then be described under the general headings: engineering, biological and geotechnical. The sand search to identify sand resources to be dredged from the offshore borrow area will include investigation of magnetic anomalies to assure that no wreck sites are present in the borrow area, coring and analysis of sub-bottom sand, and delineation of the portions of the borrow area to be dredged. The number of vibracores selected for the sand search will provide data for the 1999 project and the following maintenance nourishment. There is an economy of scale available since the mobilization cost is high relative to the cost per core. A basic wave refraction/defraction analysis is required for the approval of the borrow area dimensions. Sand compaction testing on the dry beach will establish a pre-construction baseline to determine whether future beach tilling is required. The establishment of a beach compaction baseline will allow us to request replacement of the state standard for compaction with a site-specific condition, and may avoid the need for post-construction beach tilling. Such tilling is a standard permit condition for three years after construction, and can cost approximately $ 30,000 per year. Funds for this item are available in the Beach Restoration Fund. The entire cost will be reimbursed from Federal, State and County appropriations. Recommended Action: By motion, approve authorization for Coastal Planning & Engineering, Inc. to proceed with the Geotechnical Investigations for the Beach Nourishment Project. The cost of the item will not exceed $99,575.31 as detailed in the attached correspondence from Coastal Planning & Engineering, Inc. Attachment: Letter from CPE S:\adv\beach\Geol ~CEAN ENGINEERING COASTAL SURVEYS BIOLOGICAL STUDIES COASTAL PLANNING & ENGINEERING, INC. GEOTEO,N,C LSERV, OES 2481 N.W. BOCA RATON BOULEVARD, BOCA RATON, FL 33431 (561) 391-8102 Fax: (561) 391-9116 Internet: http ://www.cpeboca.com E-maih mail@cpeboca.com 4819.04 March 21, 1998 Mr. John Walker City of Delray Beach 100 N.W. 1 st Avenue Delray Beach, FL 33444 Re: PROPOSAL TO PROVIDE GEOTECHNICAL INVESTIGATIONS TO LOCATE SAND FOR BEACH RENOURISHMENT; PREPARE A SHORELINE RESPONSE MODEL AND CONDUCT PRE-CONSTRUCTION BEACH PENETROMETER TESTING Dear John: This is a proposal to conduct a comprehensive geotechnical investigation offshore of the City of Delray Beach, prepare a shoreline model for Department of Environmental Protection (DEP) and conduct pre-construction penetrometer testing of the beach sand. GEOTECHNICAL INVESTIGATION TO LOCATE SAND FOR BEACH RENOURISHMENT The purpose o£the geotechnical investigation is to identify potential offshore sand sources for use in the next beach renourishment project. The proposed geotechnical investigation will identify a portion of the remaining readily-accessible sand resources directly offshore of the project area. Some of the available sand resources offshore of Delray Beach had been previously used for four beach restoration projects constructed in 1973, 1978, 1984 and 1992. The geotechnical investigation will be conducted in two phases; the first phase will consist of Research and Planning and the second phase will be Surveys and Report. The survey and report phase will consist of the field work to identify suitable sand resources and will include a report summarizing the findings and recommending selection of borrow areas. Phase I - Research and Planning: Phase I consists of a review and engineering evaluation of existing offshore bathymetric and geotechnical in£ormation collected for previous beach restoration projects. The available information will be combined to prepare a base chart which will be used to develop the survey plan for the proposed geotechnical investigations. RECEIVED NAR 23 1998 PLANNING & ZONING 4819.04 March 21, 1998 Page 2 Phase I1 - Survey and Report: Phase II includes the studies required to identify potential sand sources for renourishment. A report will be prepared summarizing the study results. The tasks in Phase II include the following: Task 1- Cultural Resources Survey and Report: Magnetic anomalies located by previous magnetometer studies will be investigated by CPE divers. Metallic objects located in potential borrow areas will be identified, if exposed, and assessed as to their historical value. A letter report will be prepared for review by the State of Florida and will address cultural resource protection. The report will include an overview of the magnetometer surveys conducted of the borrow area in 1973. The report will be submitted to the State Historic Preservation Officer (SHPO) for review. The SHPO will provide requirements for cultural resource protection if anomalies of potential historical value are discovered, or if anomalies could not be identified during diver investigations. Task 2- Vibracores: Based on the information provided by the survey plan (Phase I) developed from historical isopach, side scan sonar, bathymetry and jet probe results, as well as previous consultation with the U.S. Army Corps of Engineers, fifteen (15) vibracores will be obtained within the study area. The vibracores will be positioned to maximize the level of confidence for prediction of the sediment composition. A vessel will be brought to the site and used as the platform for the vibracoring unit. The vibracoring unit will be lowered to the ocean bottom at each site, and a coring tube vibrated into the sand bottom. The core will be extracted from the sediment and lifted on-board the vessel. Each core will be divided longitudinally. The sediment layers of each core will be sampled, analyzed and core logs will be prepared for each core. Sediment grain size analysis will be performed on an average of three samples per core, or about ninety samples total. Based on the analysis, a potential borrow area will be identified. Task 3- Geotechnical Report: The result of analysis of the sediment cores will be presented in a report. The report will include grain size analysis results, the composite grain size for the borrow areas and estimate of shell and rock content. Core logs will be incorporated into the report appendices. Previously developed isopach and bathymetric maps will also be incorporated, referenced to the Florida State Plane Coordinate System. The borrow area proposed for use for the next beach renourishment will be delineated in the report. The report will be submitted to the U.S. Army Corps of Engineers and the Florida Department of Environmental Protection as part of the borrow area approval process. WAVE REFRACTION - DIFFRACTION MODELING STUDY The purpose of this study will be to respond to the Department of Environmental Protection (DEP) requirement for a simple wave analysis study to be submitted to the DEP during the permit process for the beach renourishment project. The modeling study will include analysis of the proposed (post- dredging) offshore bottom configurations. The results of the analysis will demonstrate the effects of the dredged borrow areas on waves and provide potential longshore sediment transport changes COASTAL PLANNING & ENGINEERING, INC. 4819.04 March 21, 1998 Page 3 along the project area coastline. The DEP will use the results to approve the borrow areas for use, or possibly request a more comprehensive GENESIS modeling effort. The REFDIF (Refraction/Diffraction) Model, developed at the University of Delaware, will be used to model wave refraction and diffraction. This model is recognized as being a state-of-the-art numerical model. The REFDIF wave refraction model has been utilized by our firm to study numerous beaches and will be applied to predict the effect of the post-dredging borrow area on wave refraction-diffraction patterns and sediment transport along the beach. The most recent hydrographic survey data will be used to develop a digitized offshore bathymetry for use in the model. The REFDIF model depth grid will be established to provide sufficient information to allow proper modeling of the borrow area configuration. The wave refraction model will be mn for a number of combinations of wave height and periods for existing and post-dredged borrow area configurations. The wave data will be developed from the Corps of Engineers Wave Information Study (WIS) data base. Potential sediment transport rate changes and the impact on the sediment budget will then be estimated. A letter report will be prepared for submittal to the DEP detailing the wave refraction results and the predicted impact on sediment transport along the beach. SAND COMPACTION (PENETROMETER) TESTING OF THE PRE-CONSTRUCTION BEACH Penetrometer tests of the pre-construction beach will be conducted according to DEP procedure. Compaction sampling stations shall be located at 500-foot intervals along the project area. One station shall be at the seaward edge of the dune line, one station shall be midway between the dune line and the high water line (normal wrack line), and one station shall be located just landward of the high water line. At each station, the cone penetrometer shall be pushed to a depth of 6, 12, and 18 inches three times (three replicates). Material will be removed from the hole (if necessary) to ensure accurate readings of successive levels of sediment. The penetrometer may be reset between readings, especially if sediment layering exists. Replicates shall be located as close to each other as possible without interacting with the previous hole and/or disturbed sediments. The three replicate compaction values for each depth shall be averaged to produce final values for each depth at each station. Reports shall include all 27 values for each transect line, and the final nine averaged compaction values. A report on the results of compaction monitoring shall be prepared and provided to the DEP. The City may request that post-construction beach tilling not be required if post-construction compaction does not exceed the pre-construction condition. The fee to provide the services contained in this proposal is $99,575.31. The fee for each task is as follows: COASTAL PLANNING & ENGINEERING, INC. 4819.04 March 21, 1998 Page 4 Task 1 - Borrow Area Geotechnical Investigation $89,968.30 Task 2 - Wave Refraction/Diffraction Modeling Study $ 6,533.90 Task 3 - Penetrometer Studies: $ 3,073.11 Total $99,575.31 Detailed spreadsheets are provided for your review. If you should have any questions, please do not hesitate to call me. Sincerely, ~SoS ~TAL PLANNING AND ENGINEERING, INC. Richard H. Spadoni ~ Vice President cc: Jeff Andrews Craig Kruempel Earl Soeder Norm Beumel Tom Campbell d:\wp61 docs\palmbch\delray\481904.sow COASTAL PLANNING & ENGINEERING, INC. MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER ~ ~I SUBJECT: AGENDA ITEM ~ ~.~'- REGULAR MEETING OF APRIL 7, 1998 CHANGE ORDER #1/.5 MG ELEVATED TANK REHABILITATION DATE: APRIL 3, 1998 This is before the Commission to approve Change Order #1 in the amount of $20,000.00 to Eagle Tank for various changes to the elevated tank rehabilitation project. The additional work includes revised surface preparation on a portion of the bottom bowl of the tank due to the existing lead coating, as well as a full intermediate mastik coat of paint to allow for uniform color and adequate total coating thickness to lengthen the life of the paint system. Funding is available from Water and Sewer Renewal and Replacement - Elevated Tank Rehabilitation (Account #442-5178-536-61.79). Recommend approval of Change Order #1 with Eagle Tank for the Elevated Tank Rehabilitation project. ref:agmemo9 Agenda Item No. AGENDA REQUEST Date: April 1, 1998 Request to be placed on: X Regular Agenda Special Agenda Workshop Agenda When: April 7, 1998 Description of item (who, what, where, how much):Staff requests Commission approval to issue Change Order #1 to Eagle Tank Technology and Renovation Company for the .5MG Elevated Tank Rehabilitation Project (96-14). The scope of work included in the change order is a net add for revised surface preparation due to the existing lead coating on a portion of the bottom bowl of the tank. Additionally, it adds a full intermediate mastik coat of paint to allow for uniform color and adequate total coating thickness. The amount of Change Order #1 is an add of $20,000.00. Funds are available from Acct No. 442-5178-536-61.79 (Rehab .5 MG Elevated Tank) ORDINANCE/RESOLUTION REQUIRED.' N/~.... DRAFT ATTACHE~ Recommendation: Staff red,mends aPPrOVal of Change Order #1 to Eagle Tank Technology and R~ov~f~~an~. Department head signature: ~~/Q~_~, Determination of Consistency with Comprehensive Plan: City Attorney Review/Recommendation (if applicable): Budget Director Review (requ~all items involving expenditure of funds): ~/N~',I~~ ~- Fundin9 available: Funding alternatives'-~ [~ (if applicable) Account NO. & Description X/~aT-~9--/~'a~'--,,9-'.~4,.--~,/, ~--,.~ ./~ ~ ~,/~/~ ~ccount ~nce~bS, j~ R~ ~ ~/~1~ _ . ~ ~ / Hoid UnO,i: ~enda Co~rdSna~or Review: Received: ~laced on ~enda: ~pproved/D~s~ppr~ved TO: David T. Harden City Manager FROM: Howard Wight/~ f on?p n SUBJECT: 0.5 MG ELEVATED TANK REHABILITATION (PN 96-14) Change Order for surface preparation and coating system DATE: April 1, 1998 We request Commission approval to issue Change Order #1 to Eagle Tank Technology and Renovation Corporation for various changes to the above referenced Project in the amount of $20,000.00. The changes are as follows: 1) A change in surface preparation due to the presence of lead on the tank between the balcony down to the intermediate rivots on the bottom of the bowl. The specifications called for blasting the surface area and rivet seams down to bare metal.. Due to the existence of lead the preparation has changed to a pressure wash and power tooling of the rivet seams. The Change Order is a net add from the deletion of the complete blast; and an add for the pressure washing/power tooling of rivet seams per the attached March 13 letter. Dennis Pruitt, on-site inspector for the City's consultant AST Inspection Services (AST), is logging actual time spent on the power tooling operation Total additional for this item is estimated to be $5,000.00 per the hourly per diem rates as noted on the March 13 letter. 2) During the pressure wash of the tank approximately 75% of the existing coatings came off the tank. The specifications called for a spot prime intermediate coat and a full topcoat. Due to the amount of existing paint "blown off" the tank there is concern that a spot intermediate coat will not provide sufficient coverage to provide a uniform color of the topcoat (March 16 letter), AST Inspection services has recommended that we apply a full intermediate epoxy mastik coat 2-4 mils DFT to the tank in order to provide a good uniform color of the topcoat. The additional mastik coat will also provide a thicker coating which will lengthen the life of the paint system. The price quoted by Eagle Tank for the additional coat is $15,000.00. We feel this price is fair and reasonable as confirmed by the contract schedule of values and AST. Funding is available from Acct # 442-5178-536-61.79 (Rehab .5M Gallon Elevated Tank). Att: 3 cc: Richard Hasko, P.E., Director of Environmental Services file: 96-014 (E) file: s/eng/eng/proj/9614/official/agdmemo.doc EAGLE 0x,_6 80 JACKSONVILLE, FL 32226-6280 Construction Manager Ci.ty of Delray Beach 434 S. Swinton Avenue Delray Beach, FL 33444 Subject: .5 MG Elevated Water Tank Rehabilitation: Ci~' Project No.96-014: Change Order Request Dear Mr. Wight: As agreed at yesterday's Preconstmction Meeting, Eagle Tank will perform the required power tooling on the areas between the underside of the catwalk and the first horizontal row of rivets on a time and material basis. This addition will be slightly offset by a deduction for us not having to blast these areas, as was originally anticipated. The numbers break down as follows: Deduct For Eliminating Blast: Price *4 man crew ~ $ 50/hr. per man x 4 hours blasting $ 800.00 *Abrasive material: 3 Tons ~ $ 30 / ton 90.00 *Per diem: 4 men ~ $ 50 / day x V2 day 100,00 Total deductions ............ $ 990.00 Add for Power tooling: *4 man crew ~ $ 50 / hr per man = $ 200 per hour TBD *Per Diem: 4 men ~ $ 50 / day = $ 200 per day ( 8 hrs additional) TBD *Equipment rental: 3 needle guns ~ $ 51 per day (Shrs) TBD " 185 air compressor ~ $ 81 per day (8 hfs) TBD Staging and pic boards (~ 108.60 per day (Shrs) TBD We agree that your inspector, Dan Coleman, can keep track of the time spent on tooling the areas in question, and then the change order can be calculated. Il'you have any questions or would like to discuss further, please feel to call. Sincerely, Randall Ginzig ~x) President Inspection ° Sandblasting and Coating ° Repairs ° Dismantling Relocation of Steel Water Storage Tanks ° Containment ° Lead Abatement EAGLE Mr. Howard Wight ~" Ci~ of Dekay Beach 434 S. S~mn Avenue ~k~ Beac~ Florida 33~4 Subj~t: CiW of Dekay Beach .5 MG Elevated T~ Repeal Project No. 96-014 ~ ~. Wi~t: We have ~co~t~ed sehom ~ors~ ckcmt~s d~g ~e s~ace prep~afion ph~e offs project. ~e sp~fficatio~ called for a ~1 pr~s~e w~h ~d power t~l~g of b~e met~ ~e~. We ~ficipa~ up to 25% of~e ~ n~g t~g whm prong om bi& w~ch is co--on ~dm~ practice for ~s ~e of sp~ificafion. ~at we have mco~tered is ~at pr~s~e was~g the t~ h~ ca~ed a l~ge ~o~t of ~e old prat ~stem m ~a~ly "fly off' ~e t~ d~g ~e cle~g pr~s. Tbs is ~ m~cafion ~at ~e emstmg system is dead ~d shoed not have a ~sh coat appli~ ~ecdy ov~ it. Yo~ ~p~tor h~ ~k~ m to con~ue m pr~s~e w~h b~ond what is comidered nom~, ~ order to get ~y dead pa~t off of ~e t~. The reset is ~at 75% m 80% of~e old prat is ~g off~e t~ ~d ~ese ~eas mil n~ m be fearerS, so ~at n~v prat c~ be appli~ ov~ it. o~, plus seven ~7~s of M~tion~ fea~emg ~at [~) ~e ~e requ~t~g to~comp~ated for ten (10) ad~fio~days at ~e T&M rates of $1 ~0 p~ ~v, as -- det~l~ ~ ~ 13 mmo to you. This is ~n to ~e tree spent on ~e t~deschbed in ~at memo. A subsequent issue w~ch roll dehve Rom ~e above mentioned con~fion is ~ follows: b~ause ~e old prat is fl~g off, we ~e being left ~g differmt coaB ofepo~ as we prussia w~h. We suspect ~at previous con,actor i~or~ ~e coating's re-coat ~Sndow, ~d ~e subsequent coats did not a~ere properly. Tnem~'s representative, M~e Ken, g, has stated ~at Tnemec's pol~re~ane (~e sp~ified coa~g for ~s proj~t) can be applied ov~ ~y of~e old coatings. ~at we fe~ however, is ~at ~e sp~ified mils of Tnmec 74 (in Fo~ta~bleu color) ~H not ~de all ~e old coam ~at we ~e now ~covenng dmng · e s~ace prep~ation phase of ~s project. ~e Ciw mil be left wi~ an incomistmt fmshed pr~uct, bo~ in color ~d m d~ (mllage). Inspection · Sandbl~ting ~d Coating · Repairs · Dism~tling Relocation of Steel Water Stooge Tan~ · Containment · ~ad Abatement The correct solution, in o~r opinion, would be to apply one full "tie coat" of Tnem~ Series 135 epoxy mastic in a cotor close to Fountainbleu, before app .lying ttg polyurethane as specified. We have had much succ~s recently in applying this system over faulty dead coating systems in Casselberry (three elevated tanks) and in Seabrook Island, South Carolina. This solution will add additional costs to the project (approxim~¢ly $1 $,000 for labor, equipment and mat~als), but would ensure that tha City would have a class A paint job that would last the seven to eight years this ty~ ofjob should last. Should the City decid~ not to pay for an emire tie coat, we would look to be coml~'~sat~ on a T&M basis where w~ were forced to apply more than ttg specified millage to the tank in order to achieve a uniform looking finish coat. This is not rec, omme~led because polyurethane should only be spphed at two to three mils, and it is not advisable to build up millag~ in Iow areas with polyurethane ( the epoxy tie coat would serve this purpose). Please get with Dan Coleman and his associate as quickly as possible to discuss the options and to give us dir~tion. We do not want to go beyond the pressure washing phase of this tank until the above issues can be resolved. If you have any questions or would like to discuss further, please call. Sincerely, Randall Gin~.ig President AST Inspection Services, Ink 3-16-98 City of Delray Beach 434 S. Swinton Delray Beach, Florida 33444 Attn. Mr. Howard Wight Dear Mr. Wight, This let=er concerns 2 letters written by Eagle Tank. *Reply for the change order letter writ=eh March 13, 1998. The change order request would be acceptable under the following conditions: 1. we a~r~= the actual blasting time, ma=trial, and manpower deducted would be ac=eptable as long as ~e time for rigging the 2. The add for power tool cleaning will be acceptable as long as the time for rigging to access the work areas. Also the per diem for staging and 9lc boards should be deleted as ~he staging and plo boards would be required for access to work areas regardless of whether sandblasting or power tool =leaning are used. -Reply =o t~e le=~erwri==en Dy Eagle Tar[~ ma=ed Marc~ 1~, 1995. 1. The pressure washing of the tank as specified in the %echnical .i.,, specifications was specified to remove all loomely adhering -' ¢o==lngu. Th= ~on:ru¢=or iu p=rformlng =~i~ tauk. TR~ ~urface under the loosely adhering coating is a tight coating l:~a= will not reTaire power tooling. The only areas which will require in the specifications. The eages o£ ~he adhering top coa% which coula .o%~ remove~ by pressure washing will r=quir= f~thering =o facilltate = ~mooth transition to adjacent exposed undercoat. This feathering of the edges is standard good painting practice. Since 75 to 80 percent of tl~e top coat is being removed by pressure was~ing the extent the top coat is removed. I do not agree the contractor should have any additional compensation for work involved in the pressure washing or surface preparation of the tank for top=oaring except as de=ailed in my re~ly to =he letter received Marc~ 13 a~ove. 2. Due to the extent of removal of the topcoats on this tank from pressure washing I will agree with =he contractor that a tie-coat of epoxy mastic applied over the entire tank before the final topcoat would be a wise decision. The epoxy mastic coating s~ould be a shade or two lighter than ~he final uret~ane topcoat to provide good uniform color of to~)coat. T~e e~oxy mastic will also give bettar adherence to the exis=lng remaining coating than would the urethane. I suggest the =ype of epoxy mas=ic be specified by Ml~e Kendlg of Florida Sincerely, MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER~ SUBJECT: AGENDA ITEM - REGULAR MEETING OF APRIL 7, 1998 CHANGE ORDER TO ORIGINAL PURCHASE ORDER WITH AST INSPECTION SERVICES/ELEVATED TANK REHABILITATION DATE: APRIL 3, 1998 This is before the Commission to approve a change order in the amount of $6,815.00 to the original purchase order with AST Inspection Services. The original purchase order was issued to AST in June, 1996, for inspection services associated with the elevated tank rehabilitation project, and evaluation and development of technical specifications. The elevated tank is in the process of being painted by Eagle Tank. Full time inspection is essential to insure that the tank is coated properly. With this revised scope of work, AST has requested additional compensation. Staff feels the additional money is justified based on the services being provided by AST. Funding for the change order is available from Water and Sewer Renewal and Replacement - Elevated Tank Rehabilitation (Account #442-5178-536-61.79). Recommend approval of the change order to the original purchase order with AST Inspection Services. ref:agmemol0 Agenda Item No. ~ AGENDA REQUEST Date: April 1, 1998 Request to be placed on: Regular Agenda Special Agenda Workshop Agenda When: April 7, 1998 Description of item (who, what, where, how much) :Staff request Commission approval to increase the amount of inspection services for the .SMG Elevated Tank Rehabilitation Project (96-14)to AST Inspection Services. The increase is needed to provide full time inspection services for the tank rehabilitation to assure proper coating of the tank. The increase will be a change order to existing Purchase Order No. 547395 in the amount of $6,815.00. Funds are available from Acct No. 442-5178-536-61.79 (Rehab .5 MG Elevated Tank) ORDINANCE/RESOLUTION REQUIRED: DRAFT ATTACHED~ Order Recommendation: Staff recommend~//a~roval of Change to AST In~~b Services. //'////~--- existing Purchase Order to . Department head signature: ~/.//~~'~~ ~~ c City Attorney Review/Recommendation if applicable): Budget Director Review (required on Aall items involving expenditure of funds ): Funding available{ YESTNO Funding alternati~ ~'- (if applicable) Account No. & Description~Z~/~-~'/g~-~5-~-~/, ~ ~A~ ~~/~/~~ Account Balance~ City Manager Review: ~pproved ~or a~enda: ~O ~enda Coordinator Rev~e~: ReceSved: Placed on ~end~: ~pproved/DSs~ppr~ved ~le:s:enq/enq/pro~/~614/~cial/~li05.dcc. TO: David T. Harden City Manager FROM: Howard Wight Dep Dir Cons~t~ SUBJECT: 0.5 MG ELEVATED TANK REHABILITATION (PN 96-14) AST Inspection Services - Request for additional services DATE: April 1, 1998 In June of 1996 a Purchase Order (PO # 547395) was issued to AST Inspection Services for tank inspection/evaluation and development of technical specifications. The scope also included an estimated amount for full time inspection services. The original Purchase Order was for $9,310.00 (see attached 5/8/96 memo). The painting of the tank is now in progress by Eagle Tank. AST is being utilized for the inspection of the tank and the residual funds of the 1996 PO are being utilized for this service. Due to the time lapse from the original Purchase Order;and a now defined scope of work they have requested a revision to the rates quoted and additional compensation for the scope of work currently being provided to the City (see attached 3/18/98 letter). Full time inspection is essential in assurance that the tank will be coated properly. We feel that the additional monies are justified based on the services provided and request approval to issue a Change Order to the original Purchase Order in the amount of $6,815.00. The complete schedule of services is attached for your review. The $6,815.00 is a net amount based on the total dollars required ($17,955.00); less the original Purchase Order ($9,310.00); less the residual amount remaining as of this date in the ($1830.00). Funding is available from Acct # 442-5178-536-61.79 (Rehab .5M Gallon Elevated Tank). Att: 3 cc: Richard Hasko, P.E., Director of Environmental Services file: 96-014 (E) file: s/eng/eng/proj/9614/official/agdmemo, doc MEMORANDUM TO: David T. Harden, City Manager FROM: R/chard C. Hasko, P.E., Deputy Director of PU SUBJECT: 0.SMG ELEVATED STORAGE TANK KEHABILITATION; PN 96-014 DATE: May 8, 1996 In May of' 1994, AST Inspection Services, Inc. of Tampa was retained by the City to perform a warranty inspection and report of the rehabilitation work performed on the 0.5 million gallon elevated storage tank at the Environmental Services complex (copy attached). As you may recall, attempts to have the rehabilitation contractor, Dees Contracting, remm to mitigate defects found during the warranty inspection resulted in lengthy legal negotiations culminating in a set'dement with the contractor's bonding company in the amount of $20,000.00. As the City is in receipt of the settlement proceeds, we are preparing to implement the remedial work identified in the warranty inspection report. Implementation will require reinspection of the tank to identify the extent of coating failure subsequent to the warranty inspection. A scope of work with appropriate technical specifications must then be developed to accommodate the project bidding process. Since AST has specific experience with this facility and in order to maintain consistency in specification development and work performance, we would like to continue using AST for technical assistance in the completion of the elevated tank rehabilitation project. We have negotiated a fee with AST in the amount of $9,310.00 for provision of the following services: · Tank Inspection $1,250.00 · Technical Specifications 1,000.00 · Full Time Inspection Svcs. (RPK) 7,060.00 Total Fee $9,310.00 In house staff will coordinate the bidding/negotiation phase through contract award. AST Inspection Services, Inc. 3-18-98 City of Delray Beach 434 S. Swinton Delray Beach, Florida 33444 Attn. Mr. Howard Wight Dear Mr. Wight, I would like to amend our service authorization amendment to include additional fees as follows: 1. We would like to be paid for the pre-job conference and for the project startup of the tank coating project. 2. We would like to be compensated for inspector travel time and mileage. This would include travel to jobsite at initial startup of the inspection and travel home at the conclusion. This time would also include any intermediate trips from the office to the jobsite during the jobs progress as needed for inspection. Our travel rates are: $20/hr plus $0.35/mile. 3. Our hourly inspection rates have increased since the execution of the agreement approximately 3 years ago. I would like to increase the hourly fee from $31/hr to $35/hr. 4. I would like to bill for consulting at a rate of $50/hr which would include the pre-job conference and additional consulting resulting from changes in the tank painting scope. Please advice if this amendment is agreed upon. Thank you. Sincerely, AST INSP~CTIO~ SERVICES, INC. D niel E. Coleman EI MAR 2 3 1998 AST INSPECTION SERVICES CONSULTING/INSPECTION SCHEDULE .5 MG ELEVATED TANK REHAB. (96-14) 1. Preliminary inspection and washout $1,250.00 2. Scope and technical specifications ('96) 1,000.00 3. Specification revisions ('97) 350.00 4. Preconstmction meeting (3/12/98) D.C. Mileage to - from Madison 760 mi. x .35 -- 266.00 D.C. Travel time rate 14 hrs. x 20.00 = 280.00 D.C. Consultant time rate 4 hrs. x 50.00 = 200.00 D.C. Subsistence 1 day x 75.00 = 75.00 5. Project start-up (3/13/98) D.C. Inspector 8 hrs. x 35.00 = 280.00 D.P. Mileage from Fort Myers 240 mi. x .35 = 84.00 D.P. Travel rate 4 hrs. x 20.00 = 80.00 D.P. Inspectors 4 hrs. x 35.00 -- 140.00 Subsistence 2 days x 75.00 = 150.00 6. Preparation and coating revision (3/16) D.C. consultant rate 3 hrs. x 50.00 = 150.00 7. In-progress inspections Subsistence 6 weeks x 7 days = 42 days x 75.00 = 3,150.00 Inspector 50 hrs./week x 6 weeks x 35.00/hr = 10,500.00 $17,955.00 Less P.O. #547395 - 9,310.00 8,645.00 ,~ Less residual remaining on P.O. (1,830.00) Change Order to P.O. $6,815.00 D.C. = Dan Coleman D.P. = Dennis Pruitt s:engine/projects/96-O 14/constrct/inspec.doc MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER~'~ SUBJECT: AGENDA ITEM ~ - REGULAR MEETING OF APRIL 7, 1998 CLOSEOUT CHANGE ORDER #3 AND REQUEST FOR FINAL PAYMENT - CHAZ EQUIPMENT COMPANY DATE: APRIL 3, 1998 This is before the Commission to approve Change Order #3 in the amount of $7,629.94 to close out the contract addition with Chaz Equipment Company for the Highland Beach water main interconnect project. This work was added to our existing contract with Chaz for the Roosevelt Avenue drainage improvements project. Costs for this change order along with the original contract addition for the interconnect work will be split 50/50 with Highland Beach. Work on both projects is now complete, and final payment in the amount of $26,886.87 to Chaz Equipment Company is requested to close out the contract. Funding will be from 441-5161-536-63.90 (Water & Sewer Capital Outlay - Other Improvements). Recommend approval of closeout Change Order #3 and the request for final payment from Chaz Equipment Company. ref:agmemoll Agenda Item No. F.~ AGENDA REQUEST Date: April 1,1998 Request to be placed on: X Regular Agenda Special Agenda Workshop Agenda When: April 7, 1998 Description of item (who, what, where, how much): Staff requests Commission Approval of Change Order #3, Final to Chaz Equipment Co., Inc. for Roosevelt Drainage Improvements (PN 96-12) for a net add amount of $7,627.94. The scope of work includes as-built quantity adjustments; and additional potholing and tie-in modifications for the Highland Beach Water Main Interconnect (97-56). The interconnect was previously approved as a Contract Addition (C.O. ~1). Costs for this Change Order along with the original Contract Addition will be split 50/50 with Highland Beach. Funding is available from 441-5161-536-63.90 (W/S Capital Outlay Other Improvements per attached budget transfer. Approval of final payment to Chaz Equipment in the amount of $26,886.87 is also requested for the Project. A Contractor Performance Report is attached for your review. ORDINANCE/RESOLUTION REQUIRED~ DRAFT ATTACHED~ Recommendation: Staff recommends approval of Change Order #3, Final and final payment to Char Eq~pment Fo., Inc. Department head signature: !~~~-~~ ~//~/~~~ Determination of Consistency with Comprehensive Plan: City Attorney Review/Recommendation (if applicable): Budgetof funds): Director Review Funding available:'Y~_~NO Funding alternatives (if applicable). Account No. & Description_~ Account Balance.~'--~ ~/~/~. City Manager Review: Approved for agenda: ~/NO Hold Until: Agenda Coordinator Review: ~~ ~ ' Received: / ~c~on: ~pproved/D~sapproved MEMORANDUM TO: David T. Harden City Manager FROM: Howard Wight ~/] /// J Dep. Dir Cons~'t~ SUBJECT: Roosevelt Avenue Drainage Improvements (PN 96-15) Change Order #3, Final (Highland Beach Interconnect PN 97-56) Final Payment to Chaz Equipment DATE: April 1, 1998 Attached for Commission approval is Change Order #3, Final to Chaz Equipment Co., Inc. for the above referenced Project. The scope of work included in this Change Order are the modifications to the Highland Beach Interconnect. The Interconnect was added by Contract Addition via C.O. #1. The amount of this Change Order is a net add of $7,629.94 The additional moneys due on this Change Order is due to changes in the pipe configuration than was shown on as-built information provided to the contractor. This required additional labor and equipment to locate existing utilities and tie-in points; and rerouting of pipe and adding a wet tap of the existing mare at the two tie-in points. CH2MHill and Highland Beach are aware and concur with these changes (see attached letter). The costs will be split 50/50 with Highland Beach in the same manner as the original Contract with the City invoicing Highland Beach for their share. The scope of work contracted with Chaz on the interconnect is complete; Roosevelt Drainage Improvements are complete. Therefore, we request that final payment in the amount of $26,886.87 be made to Chaz Equipment for the Roosevelt Drainage Improvement Contract (96-15). A Contractors Performance Report is attached for your review. Funding for Change Order #3 will be from q41-5161-536-63.90 Capital Outlay Other Improvements per attached budget transfer for $7,629.94. · cc: Dick Hasko, P.E., Director of Environmental Services file: 96-15A file: s/eng/eng/proj/9615/contract/agdmemo.doc [~002 03/30/98 MON 17:10 F.~ 9546986010 CH2M HILL/DFB CN2M H~LL Hil~sboro Executive Cen~ ~ ~ Fairway Ddve Suite 3~ CH2MHILL ~" $~1-1~1 March 30, 1998 ~ ~.~.~o I41351.CS.01 Mr. Howard Wight Environmental Services Dept. Engineering Division 434 S. Swinton Avenue Delray Beach, FL 3355{ Dear Mr. Wight: Subject: Completion of Highland Beach/Delray Beach Interconnect Construction by Chaz Equipment Per your request, this letter summarizes the status of the above-referenced project. The inteconnect piping has been installed and bacteriologically cleared and record drawings have been submitted and approved by the Palm Beach County Health Department. The system can be placed into operation when the City and Town are ready for it to operate. During the course of construction, some changes to the pipe configuration and tie-in was required because of differing field conditions once the existing pipe was excavated. This resulted in additional costs to Chaz Equipment, which is summarized in the attached cost breakdown in the amount of $8,164.94. These costs have been reviewed and are reasonable for the work incurred. We recommend that final payment be made to Chaz Equipment, including the costs for additional work that was required to complete this project. If you have any questions, please call David Schuman or me at (561) 737-6665. Sincerely, CH2M HILL Steven R. Lavinder, P.E. Project Engineer DFB/13158.DOC c: Richard Hasko/City of Delray Beach Jack Lee/Town of Highland Beach David Schuman/CH2M HILL Tim Sharp/CH2M HILL CITY OF DELRAY BEACH CHANGE ORDER TO ORIGINAL CONTRACT CHANGE ORDER NO. Three (3) , Final PROJECT NO. 96-15 DATE: PROJECT TITLE: Roosevelt Ave Drainaqe Improvements TO CONTRACTOR: Chaz Ec~ipment Co., Inc. YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING CHANGES IN THE PLANS AND SPECIFICATIONS FOR THIS PROJECT AND TO PERFORM THE WORK ACCORDINGLY, SUBJECT TO ALL CONTRACT STIPULATIONS AND COVENANTS. JUSTIFICATION: Highland Beach Interconnect (97-56) plus/minus changes per attached schedule A and attachments detailing additional potholing and tie-in requirements per actual field conditions SUMMARY OF CONTRACT AMOUNT ORIGINAL CONTRACT AMOUNT $ 294,189.25 COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED $ 51,903.26 ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $ 346,092.51 COST OF CONSTRUCTION CHANGES THIS ORDER $ 7,629.94 ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $ 353,722.45 PER CENT INCREASE/DECREASE THIS CHANGE ORDER +2.0%44 CERTIFIED STATEMENT: I hereby certify that the supporting cost data included is, in my considered opinion, accurate; that the prices quoted are fair and reasonable and in proper ratio to the cost of the original work contracted for under benefit of competitive bidding. for Chaz Equipment Co., Inc. (sign & seal) Fundinq Source 441-5161-536-63.90 Capital Outlay Other Improvements DELRAY BEACH, FLORIDA By its City Commission RECOMMEND: By: for Environmental Services Jay Alperin, MAYOR ATTEST: APPROVED: By: City Attorney City Clerk 04/01/98 13:40 FAX 15612?85149 Chaz Equipment .......................... 1'HI~ I~OO TOTAL. TO DATE i:--- 2CEMENT LINED DUCTILE IRON PIPE ~ 3 GATE VALVE · ~PRESSURE CONTROL VALVE - !2- INOH ~ 1 7~ 7,~ 1 7,~ I ~.~ :_ ~ TEES ~ .... 7 REDUCERS ~ PRE.ST CONCEDE VAULT 1~ F~GE COUPUNG A~ER ~OLE AL~WANCE B~C~ ~R~NNEC~: ~CAVA~D TO LOCA~ :.. _ ~ISTINGUTILI~ES. TAmP NG S~ & ~ ~1.~, DOWN TIME DUE TO LINE STOP CHAZ EQUIPMENT COMPANY, INC 1855 DR. ANDRE'S WAY, NO. 5 DELRAY BEACH, FL 33445 DATE: March 05, 19~8 REQUEST FOR PAYMENT PROJECT: CITY OF DELRAY BEACH REQUISITION NO: 61FINAL ROOSEVELT AVENUE DRAINAGE IMPROVEMENTS PROJECT NO. 96-15 BID NO. 97-19 CHAZ EQUIPMENT JOB NO. 7092 GENTLEMEN: THIS REQUEST FOR PAYMENT IS FOR WORK COMPLETED ON THE ABOVE REFERENCED PROJECT FOR THE PAY PERIOD ENDING MARCH 5, 1998, TOTALS THIS DO NOT WRITE TO DATE REQUEST ONLY IN THIS SPACE AMOUNT OF ORIGINAL CONTRACT I 294,189.25 APPROVED CHANGE ORDERS-INCREASE (DECREASE) 2 59,533.20 TOTAL CONTRACT & APPROVED CHANGE ORDERS 3 $$53~722 .~-5 VALUE OF WORK PERFORMED 4 353,722.45 (PER BREAKDOWN ATTACHED) VALUE OF MATERIALS STORED ON SITE 5 (PER BREAKDOWN ATTACHED) TOTAL REQUISITIONED 6 353.722.45 LESS: 0% RETAINAGE 7 O00 AMOUNT EARNED TO DATE 8 :353,722/L5 LESS: PREVIOUS APPLICATIONS 9 326,835.58 AMOUNT DUE 10 26,886.87 1 ) The work covered by this Application for Payment has been completed in accordance with the Contract Documents. 2) All previous progress payments received from the OWNER on account of Work done under the contract referred to above have been applied to discharge in full all obligations of the CONTRACTOR incurred in connect~or~ ,,'i~~' WORK covered by pdor Applications for Payment numbered 1 thru 6 inclusive 3) Title to all materials and equipment incorporated to said work or other,vise listed in or covered by this Application for Payment will pass to the OWNER at time of payment free and clear of all liens, claims, security interests and encumbrances (except such as covered by bend acceptable to the OWNER). NOTARY AFFIDAVIT: ~ Sworn to and subscribed before me this 5TH BY: day of March, 199~ I~NNIE ODEN TITLE: President '~'~,/~,,~.-c.,~ _~. _.~../.~ DATE:March05, 1996 r- (NOTARY PUBLIC) Personally known v/OR Produced I.D. __ Type and number of I.D. produced: ....~ ..... ..:.~ Ma~ A. wat~ Did take an oath, ~.- j~ ?[ MY COMMISSION # CC538365 EXPIRES ~.~ Did not take an o~j~!~ March 25, L~000 - -~,~,',~;" ~ ~ mo~ ~ ~, ~. CITY OF DELRAY BEACH - ROOSEVELT AVENUE DRAINAGE IMPROVEMENTS PAYMENT APPLICATION APPLICATION NUMBER: 6/Final APPLICATION DATE: March 05, 1998 PERIOD FROM: JANUARY 27 TO: MARCH 5 PROJECT NUMBER: 96-15 THIS PERIOD TOTAL TO DATE ITEM UNIT CONTRACT NO. DESCRIPTION !UNIT QUANTITY PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 [MAINTENA. NCE OF TRAFFIC LS I 9,000.00 9~000.00 0.00 100~ 9~000.00 2 ~.SPHALT PAVEMENT REMOVAL SY 4806 3.00 13~824.00 0.00 4~626 . 13~878.00 3 3ONCRETE REMOVAL SY 675 5.50 3,712.50 0.00 699 3~844.50 4 I" ASPHALT DRIVEWAY RESTORATION SY 234 19.50 4~583.00 0.00 362 7~059.00i 5 5" CONCRETE DRIVEWAY RESTORATION SY 142 21.00 2~962.00 0.00 238 4~998.001 6 1/2 TYPE S-Ill ASPHALT/8" BASE/12" S.G. SY 4320 17.50 75,600.00 0.00 4~227 73~972.50. 7 1" TYPE S-Ill ASPHALT OVERLAY&LEVELING TN 763 48.001 36~624.O0 0.00 83 3~964.00 6 3, ONCRETE SIDEWALK SF 7475 1.90 14~20'2.50 0.00 5j966 11~335.40 9 ADJUST EXISITNG MANHOLE RIM EA 8 475.00 3,800.00 0.00 6 2~850.00 10 24" SOLID WHITE STOP BAR LF 58 8.00' 464.00 0.00 85 680.00 11 4" DOUBLE YELLOW STRIPE LF 220 1.05 231.00 0.00 300 315.00 12 SWALE GRADING LS 1 8,000.00 8,00000 0.00 !00~ 8~000.00 13 SOD SY 3902 3.25 12~681.50 0.00 2~614 8~495.50 14 CONNECT TO EXISTING DRAINAGE EA 2 580.00 1,100.00 0.00 2 1~100.00 14a CORE EXISTING DRAINAGE STRUCTURE EA 3i 300.00 900.00 0.00 3 900.00 15 REMOVE EXISTING 15" RCP DRAINAGE PIPE LF 96i 10.00 960.00 0.00 140 1~400.00 30" CMP DRAINAGE PIPE LF 391 10.00 3,910.00 0.00 348 3~480.00 161REMOVE EXISTING 171REMOVE EXISTING DRAINAGE MANHOLE EA 2, 200.00 400.00 0.(30 3 600.00 181REMOVE EXISTING INLET EA 4 150.00 600.00 0.(30 4 600.00 BAFFLE IN EXISTING STRUCTURE LS 1 1,4,35.00 1,435.00 0.00 1 1~435.00 19j INSTALL 20 ~ TYPE "C" INLET W/USF 5130-6168 GRATE EA 3 2~111.00 6,333.00 0.00 4 8,444.00 21 TYPE "C" INLET WIUSF 6212 GRATE EA 10 1,415.00 14,150.00 O.00 6 11,320.00 2214' TYPE "P" DRAINAGE MANHOLE (6'-8') EA 2 1 i700.00 3,400.00 O.00 4 6,800.00 23 5' TYPE "J" DRAINAGE MANHOLE (8'-10') EA 1 1,903.00 1,903.00 0.00 I 1,903.00 24 6' TYPE "J" DRAINAGE MANHOLE (8'-10') EA 2 2,763.00 5,526.00 0.00 2 5~526.00 25.7' TYPE "J" DRAINAGE MANHOLE (8'-10') EA 1 3,678.00 3~678.00 0.00 I 3~678.00 2615" RCP - DRAINAGE PIPE ((7-6') LF 200 17.50 3,500.00 0.00 161 2~817.50 27 15" RCP - DRAINAGE PIPE (6'-8') LF 134 19.25 2,579.50 0.00 141 2~714.25 28 18" RCP - DRAINAGE PIPE (0'-6`) LF 327 19.00 6,213.00 0.00 236 4~484.00 29 18" RCP - DRAINAGE PIPE (6`-8') LF 60 21.50 1,29000 0.00 99 2~128.50 30 24" RCP - DRAINAGE PIPE (0'-6`) LF 13 23.50 305.50 0.00 12 282.00 31 24" RCP - DRAINAGE PiPE (6`.8') LF 396 25.25 9,999.00 0.00 368 9,797.00 32 3~' RCP - DRAINAGE PIPE (6'-8') LF 475 36.65 17,408.75 0.00 474! 17~372.10 33 48" RCP - DRAINAGE PIPE (8'-10') LF 211 64.00 13,504.00 0.00 228 14~592,00 34 UTILITY ALLOWANCE LS 1 10,000.00 10,000OO 0.00 0.00 ~ CURB STOP EA 17 29.46 500.82 0.00 171 500.82 34b FERNCO COUPLING EA 2 341.32 682.64 0.001 21 682.64 35 VIDEO ALLOWANCE LS 1 300.00 300.00 0.00 100~' 300.00 36 INDEMNIFICATION LS 1 10.00 10.00 1 10.00 1 10.00 37 MANHOLE REHAB. (SEE ATTACHED) EA 2 2,275.00 4,55000 1 2~275.00 3 6~825.00 38 RETENTION GRADING SOD/TRASH REMOVE. LS 1 16,182.50 16,182.50i 0.O0 I 16~182.50j 39 REMOVAL OF Au~ l RAL~AN PINE TREES LS 1 3~000.00 3,000.001 0OO I 3~000.00 j rOTAL: 320,005.21 2,285.00 277,286.21 CHANGE ORDER NUMBER 1 DELRAY BEACH/HIGHLAND BEACH INTERCONNECT PAYMENT APPLICATION APPLICATION NUMBER: 61Final APPLICATION DATE: March 05, 1998 PERIOD FROM: JANUARY 27 TO: MARCH 5 PROJECT NUMBER: 96-15 , TH!S PERIOD TOTAL TO DATE ITEM UNIT CONTRACT NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT I MOBILIZATION I DEMOBILIZATION LS 1 3~000.00 3,C00.OO O.00 . . 100~ 3,000.00 2 CEMENT LINED DUCTILE IRON PiPE 12 - INCH LF 110 120.00 13,200.00 O.00 114 13,680.00 a, b. 8 - INCH LF . 20 110.00 2~200.00 0.00 19 2,090.00 3 GATE VALVE a. 12 - INCH EA 1 965.00 * 965.00 0.00 1 985.00 b.8 - INCH EA 1 515.00 515.00 0.00 2 1,030.00 4 PRESSURE CONTROL VALVE - 12 - INCH EA 1 7,400.00! 7,400.00 1 7r400.00 I 7,400.00 5 45 DEGREE ELBOW - 12 - INCH EA 4 264.00 . 1 ~056.00 0.00 4 1,056.00 6 TEES a. 12 - INCH X 12 - INCH' EA 1 415001 415.0~. 0.00 I 415:00 b. 12 - iNCH X B - INCH EA 1 27500! 275.00 O.00 I 275.00 7 REDUCERS a. 12 - INCH X 8 - iNCH EA 3 195.00 585.00 0.00 3 585.00 b. 14 - INCH X 12 - INCH EA 1 370.00 370.00 0.00 0.00 8 FLOW METER - 8 - INCH EA 1 4,5C0.00 4,5C0.00 0.CO 1 4,500.00 9 PRECAST CONCRETE VAULT a. FLOW METER EA 1 5,100.00 5~100.00 0.00 I 5~100.00 ' b. PRESSURE CONTROL VALVE EA 1 4,650.00 4,650.00 000 I 4~650.00 10 FLANGE COUPLING ADAPTER a.= 12 - INCH .EA 1 295.00 295.00. 0.00 I 295.00, b.E~ - INCH EA 1 145.00 145.00 0.00 1; 145.00 11 'MISCELLANEOUS ELECTRICAL LS 1 3,200.00 3,200.00! 000 100~ 3~200.00 12 MISCELLANEOUS MECHANI'CAL LS 1 5, 750.00 5,750.001 0.00 100% 5,750.00 13: TEMPORARY SUPPORT FOR FPL POWER EA 2 1,O50.00 2~100.00 ] 0.00 1, 1,050.00 POLE ALLOWANCE SUB-TOTAL: 55,741.00 7,400.00 55,206.00 ADDITIONAL WORK PAYMENT APPLICATION APPLICATION NUMBER: 6/Final APPLICATION DATE: March 05, 1998 PERIOD FROM: JANUARY 27 TO: MARCH 5 PROJECT NUMBER: 96-15 THIS PERIOD TOTAL TO DATE ITEM UNIT CONTRACT NO. DESCRIPTION UNIT, QUANTITY! PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 BARRIER ISLAND: SINGLE SERVICES EA 2: 5~.00 1,100.00 0.00. 2 1~100.00 2 ~/ATER MAIN TIE-IN LOCATED AT NW 3RD LS 1 ! 10,532.88 10~532.88 0.00 1~ 10~532.89 STREET BETWEEN SWlNTON AVENUE AND NW 1ST AVENUE 3 BATTAGLIA LAND SURVEYORS: LS 1 155.00 1,55.~ o.oo Ii 155.00 ~S-BUILTS FOR ROOSEVELT AVENUE 4 DELRAY BEACH / HIGHLAND BEACH LS 1 8,16,,4.94 8,164.94 QO0 I 8~164.94 INTERCONNECT: EXCAVATED TO LOCATE EXISTING UTILITIES~ TAPPING SLEEVE & VALVE, DOWN TIME DUE TO LINE STOP I 5 POT-HOLING AT DEL HARBOR DRIVE AND LS 1 1,277.42 1,277.42 O.00 I 1~277.42 ~.-1 -A SUB-TOTAL: 21,250.24 0.00 21,250.24 TOTAL: 396,976.4.5 9,685.00 3,53,722.45 Memorandum To: David Harden, City Manager Thru: Lula Butler, Community Improvement Director ~ From: Michael Simon, Acting Community Development Coordinator'~ ~ Date: April 1, 1998 Subject: Delray Beach Renaissance Program Subsidy Request ITEM BEFORE TIlE COMMISSION: City Commission authorization and approval to issue subsidy to one eligible applicant under the Delray Beach Renaissance Program. BACKGROUND: The Delray Beach Renaissance Program Memorandum of Understanding was approved by the City Commission on January 23, 1996. In partnership with the Delray Beach Community Development Corporation, The TED Center, the Community Redevelopment Agency, the Community Financing Consortium, the Federal Home Loan Bank of Atlanta and the Delray Beach Housing Authority, we are committed to providing homeownership opportunities to 80 homebuyers through new construction and acquisition/rehab beginning October 1, 1995 through September 30, 1998. An agreement to extend the program for one additional year has been approved by all partners. Each potential homebuyer is required to attend a homebuyers seminar sponsored by the Community Financing Consortium, Inc., the Renaissance Programs partner and first mortgage lender. The seminar includes training and information on financial planning, credit and borrowing, budgeting, fair housing issues, mortgage and closing costs and a comprehensive glossary of real estate terms. The Grant is secured by a Promissory Note/Second Mortgage approved by the City Attorney and requires the applicant to maintain ownership/residence for a specified period according to the amount of the Grant. Grant amounts less than $15,000 per unit, are forgiven at a rate of 20% per year for a period of 5 years and Grant amounts equal to or greater than $15,000 but less $40,000 per unit, are forgiven at a rate of 10% per year for 10 years. RECOMMENDATION: Staff is recommending City Commission approval to fund subsidy for the eligible applicant of the following property: Lot 3, Anderson Block / $17,123.00 Agenda Item Number: ~e:,. ~. AGENDA REOUEST Request to be placed on: Date: April 1, 1998 __ Regular Agenda __ Special Agenda __ Workshop Agenda xxxx Consent Agenda When: April 7, 1998 Description of item (who, what, where, how much): Authorization and approval to issue subsidy to an income eligible applicant under the Delray Beach Renaissance Program totaling $17,123.00. ORDINANCE / RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO Recommendation: Staff recommends approval of subsidy award. Funds are to be awarded from State Housing Initiatives Partnership Program (SHIP) dollars. SHIP total $17,123.00 Accountg 118-1924-554-83.01 Department Head Signature: ~x~,~~ City Attorney Review/Recommendation (if applicable):. Budget Director Review (required on all items involving expenditure of funds): Available: (~INO <~~}'~1, k' '~t ~ '~, ~'~L' Funding Funding Alternatives: '~' .(if applicable) Account No. & Description: Account Balance: City Manager Review: Approved for Agenda: ~ES~/NO ~2:~' Hold Until: Agenda Coordinator Review: Received: Placed on Agenda: Action: Approved/Disapproved s:\commun- 1 \cd\cdbgrant\agenform.doc DELRAY BEACH RENAISSANCE PROGRAM SUBSIDY REQUEST BREAKDOWN NEW CONSTRUCTION no CENSUS TRACT 67 NAME Nora Thomas PROPERTY ADDRESS 617 S. Swinton Avenue. Delray Beach LEGAL DESCRPTION Lot 3. Anderson Block P10t Book 22 . Pa~,e 45 % OF AREA MEDIAN HOUSEHOLD INCOME 72 # 1N HOUSEHOLD 1 COST OF HOUSE $57.000 COST OF REHABILITATION $!5.430 CLOSING COSTS $3.723 TOTAL TRANSACTION $ 76.153.00 PROJECT/SUBSIDY BREAKDOWN FIRST MORTGAGE $ 57.000.00 First Bank of Florida RATE 7,00 % LTV 82.6 % SECOND MORTGAGE $ City_ of Delray. HOME $17.123.00 City of Delray, SHIP $ CRA of Delray $. Housing Authority_ THIRD MORTGAGE $. Federal Home Loan Bank GRANT $. HTF "A" APPLICANT FUNDS Pre-paids $ 300.00 Escrowed $ 700.00 Paid at closing $ 1030.00 TOTAL TRANSACTION $76.153.00 s:\commun\renprg\subrest.doc MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER ~ SUBJECT: AGENDA ITEM # g~ - MEETING OF APRIL 7, 1998 RESOLUTION NO. 26-98 DATE: APRIL 3, 1998 This is a resolution assessing costs for abatement action required to enclose an unsafe swimming pool located at 3001 Sherwood Boulevard. This resolution sets forth the actual costs incurred and provides the mechanism to attach a lien on this property in the event the assessment of $345.44 remains unpaid. Recommend approval of Resolution No. 26-98 assessing costs to enclose an unsafe swimming pool at 3001 Sherwood Boulevard. RESOLUTION NO. 26-98 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, PURSUANT TO ARTICLE 7.8, "UNSAFE BUILDINGS", OF THE LAND DEVELOPMENT REGULATIONS OF THE CITY OF DELRAY BEACH, ASSESSING COSTS FOR ABATEMENT ACTION REGARDING AN UNSAFE BUILDING ON LAND(S) LOCATED WITHIN THE CITY OF DELRAY BEACH; SETTING OUT ACTUAL COSTS INCURRED BY THE CITY TO ACCOMPLISH SUCH ABATEMENT AND LEVYING THE COST OF SUCH ACTION; PROVIDING FOR AN EFFECTIVE DATE AND FOR A DUE DATE AND INTEREST ASSESSMENTS; PROVIDING FOR THE RECORDING OF THIS RESOLU- TION, AND DECLARING SAID LEVY TO BE A LIEN UPON THE SUBJECT PROPERTY FOR UNPAID ASSESSMENTS; PROVIDING FOR THE MAILING OF NOTICE. WHEREAS, the Building Official or his designated representative has, pursuant to Article 7.8 of the Land Development Regulations, declared the existence of an unsafe building upon certain lots or parcels of land, described in the list attached hereto and made a part hereof, for violation of the building codes and building requirements adopted by Article 7.8 and those Codes adopted in Chapter 96 of the Code of Ordinances; and, WHEREAS, pursuant to Article 7.8 of the Land Development Regulations of the City of Delray Beach, the Building Official or his designated representative has inspected said land(s) and has determined that an unsafe building existed in accordance with the standards set forth in Article 7.8 and/or Chapter 96 of the Code of Ordinances, and did furnish the respective owner(s) of the land(s) described in the attached list with written notice of unsafe building and detailed report of conditions and notice to vacate as the Building Official determined that the building was manifestly unsafe and is considered a hazard to life and public welfare pursuant to Article 7.8 of the Land Development Regulations, describing the nature of the violations and sent notices that the building was to be vacated and that the building was to be repaired or demolished; work must be begun within sixty (60) days and all work must be completed within such time as the Building Official determines, said notice also advised that all appeals must be filed within thirty (30) days from the date of service of the notice and failure to file an appeal or to make the repairs required that the Building Official would have the authority to have the building demol- ished from the date of the said notice; and, WHEREAS, all the notice requirements contained within Article 7.8 have been complied with; and, WHEREAS, neither an appeal to the Board of Construction Appeals or corrective action was undertaken in accordance with the order of the Chief Building Official; therefore pursuant to Article 7.8 of the Land Development Regulations the Building Official caused the abatement action to be done; and, WHEREAS, the City Manager of the City of Delray Beach has, pursuant to Section 7.8.11 of the Land Development Regulations of the City of Delray Beach, submitted to the City Commission a report of the costs incurred in abating said condition as aforesaid, said report indicating the costs per parcel of land involved; and, WHEREAS, the City Commission of the City of Delray Beach, pursuant to Article 7.8 of the Land Development Regulations desires to assess the cost of said condition against said property owner(s). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That assessments in the amount of as shown by the report of the City Manager of the City of Delray a copy of which is attached hereto and made a part hereof, are hereby levied against the parcel(s) of land described in said report and in the amount(s) indi- cated thereon. Said assessments so levied shall, if not paid within thirty (30) days after mailing of the notice described in Section 7.8.11 become a lien upon the respective lots and parcel(s) of land described in said report, of the same nature and to the same extent as the lien for general city taxes and shall be collectible in the same manner and with the same penalties and under the same provisions as to sale and foreclosure as City taxes are collectible. Section 2. That such assessments shall be legal, valid and binding obligations upon the property against which said assessments are levied. Section 3. That the City Clerk of the City of Delray Beach is hereby directed to immediately mail by certified mail, postage prepaid, return receipt requested, to the owner(s) of the property, as such ownership appears upon the records of the County Tax Assessor, notice(s) that the City Commission of the City of Delray Beach has levied an assessment against said property for the cost of abatement action regarding an unsafe building by the thirty (30) days after the mailing date of said notice of assessment, after which a lien shall be placed on said property, and interest will accrue at the rate of six percent (6%) per annum, plus reasonable attorney's fees and other costs of collecting said sums. - 2 - Res. No. 26-98 Section 4. That this resolution shall become effective thirty (30) days from the date of adoption and the assessment(s) contained herein shall become due and payable thirty (30) days after the mailing date of the notice of said assessment(s), after which a lien shall be placed on said property(s), and interest shall accrue at the rate of six percent (6%) per annum plus reasonable attorney's fee and other costs of collection. Section 5. That in the event that payment has not been re- ceived by the City Clerk within thirty (30) days after the mailing date of the notice of assessment, the City Clerk is hereby directed to record a certified copy of this resolution in the public records of Palm Beach County, Florida, and upon the date and time of recording of the certi- fied copy of this resolution a lien shall become effective on the subject property which shall secure the cost of abatement, interest at the rate of 6%, and collection costs including a reasonable attorney's fee. PASSED AND ADOPTED in regular session on this the day of , 1998. MAYOR ATTEST: City Clerk - 3 - Res. No. 26-98 CITY OF DELRAY BEACH UNSAFE BUILDING/STRUCTURE NOTICE OF ASSESSMENT TO: F. and Amelia Weidel ADDRESS: 123 Main Street, Corinth, NY 12822 PROPERTY: 3001 Sherwood Boulevard, Delray Beach, F1 33445 LEGAL DESGRIPTION: El/2 of Lot 7, Block 3, Sherwood Park according to Plat Book 26, Pa~e 187 of the official records of Palm Beach County, FI You, as the record owner, of, or holder of an interest in, the above described property are hereby advised that a cost of $345.44 by resolution of the City Commission of the City of Delray Beach, Florida, dated .. , 19 , has been levied against the above described property. The costs were incurred as a result of an abatement action regarding the above described property. You were given notice on ~-~-97 that the Chief Building Official had determined that a building/structure located on the above described property was unsafe. You were advised in that notice of the action that would be taken to remedy that unsafe condition and that the action would be initiated by the City if you failed to act. x You failed to appeal the decision of the Chief Building Official to the Board of Construction Appeals although you were informed of your right to an appeal and of the procedures for obtaining an appeal. You have also failed to take the corrective action required in the Notice of Unsafe Building/Structure. You appealed the decision of the Chief Building Official to the Board of Construction Appeals. You were given written notification on that you were required to take the corrective action required by the decision of the Board of Construction Appeals within a stated period of time. You failed to take the action as required by the order of the Board of Construction Appeals. You appealed the decision of the Chief Building Official to the Board of Construction Appeals on The Board of Construction upheld the decision of the Chief Building Official. - 4 - Res. No. 26-98 The City of Delray Beach has therefore taken remedial action to remove the unsafe condition existing on the above described property on 12-10-97 at a cost of $345.44 which includes a ten percent (10%) administrative fee. If you fail to pay this cost within thirty (30) days, that cost plus additionaK'administrative and recording costs shall be recorded in the official Records of Palm Beach County, Florida against the above described property. THE CITY MAY ENFORCE THE ASSESSMENT BY EITHER AN ACTION AT LAW OR FORECLOSURE OF THE LIEN, WHICH SHALL BE FORECLOSED IN THE SAME MANNER AS MORTGAGES ARE FORECLOSED UNDER STATE LAW. IN EITHER TYPE OF ACTION, THE CITY SHALL BE ENTITLED TO INTEREST AT THE RATE OF 8% FROM THE DATE OF ASSESSMENT, COLLECTION COSTS, AND REASONABLE ATTORNEY'S FEES. SUCH LIENS SHALL BE ON A PARITY WITH GENERAL CITY TAXES AND SHALL HAVE PRIORITY OVER ALL OTHER LIENS AND ENCUMBRANCES, INCLUDING MORTGAGES. Copies of all notices referred to in this notice are available in the office of the Chief Building Official. BY ORDER OF THE CITY COMMISSION City Clerk - 5 - Res. No. 26-98 MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER ~'I SUBJECT: AGENDA ITEM # ~' U' - MEETING OF APRIL 7, 1998 REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS DATE: APRIL 3, 1998 Attached is the Report of Appealable Land Use Items for the period March 16, 1998 through April 3, 1998. It informs the Commission of the various land use actions taken by the designated boards which may be appealed by the City Commission. Recommend review of appealable actions for the period stated. Receive and file the report as appropriate. TO: D~VlD T. HAARDEN, CITY MANAGER THRU: DIANE DOMINGUF~, [~ECTO/R OF PLAN~!,NG AND ZONING /,~ . .-~) ~t.. FROM: JASMIN ALLEN, PLANNER ~?~"~ SUBJECT: MEETING OF APRIL 7, 1998 *CONSENT AGENDA* REPORT OF APPEA~BLE LAND USE ITEMS MARCH 16, 1998 THRU APRIL 3, 1998 The action requested of the City Commission is that of review of appealable actions which were made by various Boards during the period of Mamh 16, 1998 through April 3, 1998. This is the method of informing the City Commission of the land use actions, taken by designated Boards, which may be appealed by the City Commission. After this meeting, the appeal period shall expire (unless the 10 day minimum has not occurred). Section 2.4.7(E) of the LDRs applies. In summa~, it provides that the City Commission hears appeals of actions taken by an approving Board. It also provides that the City Commission may file an appeal. To do so: 1. The item must be raised by a Commission member. 2. By motion, an action must be taken to place the item on the next meeting of the Commission as an appealed item. No appealable items were considered by the Board. The following items which were considered by the Board will be fo~arded to the City Commission for final action. · Recommended approval on a 7 to 0 vote of the traffic pattern modification for S.E. 7th Avenue at S.E. 7th Street and S.E. 10th Street adjacent to Knowles Park. · Recommended approval (7 to 0), of the abandonment of S.E. 9th CouP, lying be~een S.E. 6th Avenue (No~hbound Federal Highway) and S.E. 7th Avenue. · Recommended approval (7 to 0), of a conditional use request to allow the establishment of Lakeview Little Lamb's Preschool, a child care facility at the Lakeview Baptist Church, located on the east side of N. Swinton Avenue, be~een Tangerine Trail and the no~h City limits. City Commission Documentation Appealable Items Meeting of April 7, 1998 Page 2 · Recommended approval (7 to 0), of an amendment to the Land Development Regulations Section 4.4.6(D) to allow private beach clubs as a conditional use in that portion of the RM (Medium Density Residential) zoning district located east of State Road A-I-A between Atlantic Dunes Park and the southern City limits. · Recommended approval (7 to 0), of an amendment to the Land Development Regulations Section 4.4.9 GC (General Commercial) zoning district and Section 4.4.13 CBD (Central Business District) zoning district, providing for the rental of sporting goods and equipment, i.e. bicycles, in-line skates, etc. subject to certain restrictions. A. Approved (4 to 0, Carter and Fowler absent, Sittler arrived late), a request for a color change resulting from the recanvassing of an awning at the Green Owl Restaurant, located at the southwest corner of East Atlantic Avenue and S.E. 4th Avenue. B. Approved (4 to 0), the architectural elevation plan associated with facade changes for Darren's Ridge, a proposed 8-unit townhouse structure, located at the southwest corner of Florida Boulevard and Avenue "C". Concurrently, the Board denied (4 to 0) a request to allow a change in exterior color, and recommended that the approved color scheme be applied. C. Approved (4 to 0), the architectural elevation plan associated with the removal of overhead garage doors and replacement with new walls, windows and entrance doors at the Orange Royal, a fruit and vegetable market, located on the west side of South Federal Highway, approximately 100' north of the L-38 Canal (south City limits). D. Approved with conditions (4 to 0), a request for site plan modification (Class III), landscape plan and architectural elevation plan associated with the construction of freestanding garage buildings at Summit Del Ray Apartments (fka Palm Cove), located on the south side of Linton Boulevard approximately 650' west of Homewood Boulevard. E. Approved with conditions (5 to 0), (Sittler arrived at this point), the site plan modification (Class III), landscape plan and architectural elevation plan associated with the construction of a 7,870 sq. ft. building at Seacrest Christian School, located at the southeast corner of Seacrest Boulevard and Gulf Stream Boulevard. F. Approved (5 to 0, Martin and Sittler absent), the architectural elevation plan associated with additional changes to the building facade for the Orange Royal, a fruit and vegetable market, located on the west side of South Federal Highway, approximately 100' north of the L-38 Canal (south City limits). City Commission Documentation Appealable Items Meeting of April 7, 1998 Page 3 G. Approved (5 to 0), a request to change the previously approved masonry wall to a wood shadow box style fence along the north property line of the Coralina Courtyard Villas, a townhouse development located at the northwest corner of Bucida Road and Seagate Drive. H. Approved with conditions (5 to 0), the site plan modification (Class III), landscape plan and architectural elevation plan associated with the reconstruction of the existing clubhouse facility at Lakeview Golf Course, located on the west side of Dover Road, north of Linton Boulevard. I. Approved with conditions (5 to 0), the site plan, landscape plan and architectural elevation plan for Azari Plaza a 8,555 sq. ft. mixed use retail/residential building, to be located on the north side of East Atlantic Avenue, between Seabreeze Avenue and Andrews Avenue. Concurrently, the Board approved a reduction in the width of the landscape island from 5' to 3' and eliminated a portion of the 5' landscape strip along the east property line. The Board also recommended that the City Commission approve the request to pay the in-lieu fee of $48,000 for 8 of the required parking spaces. 1. Approved with conditions (6 to 0, Turner abstained), the request for a Certificate of Appropriateness, site plan, landscape plan and architectural elevation plan associated with the establishment of a residential type inn and restaurant for the Sundy Inn, located at the southwest corner of Swinton Avenue and SW 1st Street. Concurrently, the Board approved several waivers; namely, · Reducing the stacking distance at the off-site parking area at SW 1st Avenue from 20' to 5'; · Reducing the site visibility corner at the driveways onto S.W. 1st Avenue; and at the intersection of S.W. 1st Avenue and S.W. Ist Street from 40' to 25'. · Reducing the perimeter wall setback along S.W. 1st Avenue from 2' to 1 '; · Reducing the right-of-way width for S.W. 1st Avenue from 60' to 40', and S.W. 1st Street from 60' to 50'; and, · Reducing the perimeter landscape strip adjacent to the loading area from 5' to 3', and from 5' to 2' at the southeast corner of the site, abutting the church property. Additionally, the Board approved the following variances: City Commission Documentation Appealable Items Meeting of April 7, 1998 Page 4 · Relocation of the existing garage which encroaches 1.5' into the S.W. 1st Street right-of-way to the property line thus resulting in a 0' side street setback, where a 15' setback is required; and, · Reduction of the front building setback for the existing four unit apartment building from 3' to 1.5', where 25' is required. 2. Approved (6 to 0, Turner abstained), a Certificate of Appropriateness associated with the rehabilitation and renovation of the historic Price House, which was relocated from 526 North Ocean Boulevard to 1109 Sea Spray Avenue. Concurrently, the Board approved the preliminary application for the historic property tax abatement program. 3. Continued on a 7 to 0 vote a request to allow the demolition of a contributing single family residence located at 8 N.W. '1st Street. The Board suggested that the applicant strongly consider incorporating the historic structure into the design of the new building. The Board required that the applicant submit elevations, floor plans and a rendering of what will replace the structure if demolished. 4. Continued (7 to 0), a Certificate of Appropriateness request for wall signs for an office bay at 11 South Swinton Avenue. The Board continued the item until a complete sign packet for the entire building is prepared. 5. Approved (7 to 0), a request to demolish a noncontributing commercial building at 29 N,E. lStAvenue. By motion, receive and file this report. Attachment: Location Map LOCATION MAP FOR O,L STREA. BL, . CITY COMMISSION MEETING OF APRIL 7, 1998 L-30 CANAL LAKE IDA ROAD N.W. 2ND $.W. 2Nr < LOWSON BOULEVARD ® UNION BOULEVARD BOULEVARD i i i L-38 CANAL C-15 CANAL CITY LIMITS ........... S.P.R.A.B.: H.P.B.: A. - GREEN OWL 1. - SUNOY INN B. - DARREN'S RIDGE 2. - PRICE HOUSE I MILE I C. - ORANGE ROYAL FARMER'S MARKET 3. - 8 N.W. l ST STREET I I D. - SUMMIT DEL RAY APARTMENTS 4. - 11 SOUTH SWlNTON AVENUE SCALE E. - SEACREST CHRISTIAN SCHOOL 5. - 29 N.E. 1ST AVENUE F. - ORANGE ROYAL FARMER'S MARKET N G, - COP.NJNA COURTYARD VILLAS H. - LAKEVlEW GOLF COURSE CLUBHOUSE ~ I. - AZARI PLAZA CiTY OF' DELRAY BEACH, FL PLANNING ~ ZONING DEPARTMENT -- O/c/rAL ~4S£ /~4P SYST£M -- MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER'S?'/~ SUBJECT: AGENDA ITEM# fi' 1~' -MEETING OF APRIL 7, 1998 AWARD OF BIDS AND CONTRACTS DATE: APRIL 2, 1998 This is before the City Commission to approve the award of the following bids and contracts: 1. Contract award in the amount of $43,810.00 to Camaio Surfaces, Inc., via School District of Palm Beach County contract, for replacement of the gymnasium floor at Pompey Park, including a five year warranty; with funding from 334-4172-572-63.02 (General Construction Fund - Pompey Park Improvements). 2. Purchase award in the amount of $63,000.00 to Lynch Diversified Vehicles for a Police Mobile Command and Communication Vehicle; with funding from 501-3312-591-64.20 (City Garage Vehicle Replacement - Automotive). 3. Bid awards to multiple vendors for medical and drug supplies at an estimated annual cost of $96,706.62; with funding from 001-2315-526-52.20 (General Fund - Fire Operations/General Operating Supplies) on an as needed basis. 4, Contract renewal (18 months) with F.H. Foster Oil Company and Petroleum Traders Corporation, via Palm Beach County Co-op Bid # 96178A, for the purchase of gasoline and diesel fuel at an estimated annual cost of $229,530.00; with funding from 445-4714-572-52.11 (Municipal Golf Course Maintenance - Fuel/Oil - Other), 446-4714-572-52.11 (Lakeview Golf Course Maintenance - Fuel/Oil-Other), and 501-3311-591-52.51 (Central Garage Inventory-Fuel). 5. Bid award in the amount of $93,453.30 to Pavex Corporation for the 1998 Street Resurfacing Projects; with funding from 334-3162-541-61.17 (General Construction Fund- Street Reconstruction). 6. Grant awards through the State Housing Initiatives Partnership (SHIP) program to Henry L. Haywood for the rehabilitation of two City-owned HOPE III units located at 608 South Swinton Avenue ($16,847.25) and at 235 S.W. 1st Avenue ($22,926.75); with funding from 118-1924-554-49.19 9SHIP Program). 7. Contract award in the amount of $68,919.00 to Jaffer Associates, Ltd. For the rehabilitation of Drinking Water Well #24; with funding from 442-5178-536-63.97 (Water & Sewer Renewal and Replacement - Raw Water Well #24 Rehabilitation). 8. Purchase award in the amount of $11,174.00 to Santana Products, Inc., via the State Negotiated Agreement Price Schedule (SNAPS) Agreement #450148, for the renovation of restrooms at Pompey park; with funding from 001-4127-572-62.10 (Pompey Park - Buildings). 9. Bid award in the amount of $151,135.00 to Southern Sewer Equipment Sales, via city of Clearwater bid, for a 1998 Vac-Con Sewer Cleaner mounted on a 1998 International Chassis Model 2554 with specified options, with funding as follows: $40,000.00 from 501-3312-519-64.20 (City Garage Automotive Capital), $51,135.00 from 442-5178-536-64.90 (Other Machinery & Equipment), and $60,000.00 from City Garage Vehicle Replacement Reserve Funds. Merao.Apri107.98.nm Agenda Item No.: ~.~ /. AGENDA REQUEST Date: March 16, 1998 Request to be placed on: X Regular Agenda Special Agenda Workshop Agenda When: April 7. 1998 Description of agenda item (who, what, where, how much): Request awardin§ replacement of Eymnasium floor at Pompey Park to Camaio Surfaces, Inc. in the amount of $43~810 out of account #334-4172-572-63.02. Camaio Surfaces has an existinE contract with the Palm Beach County Board of Education and will warranty the floor for five (5) years. ORDINANCE/ RESOLUTION REQUIRED: YESN~ Draft Attached: YES/NO Recommendation: Approval. Determination of Consistency wi Comprehensive Plan: City Attorney Review/ Recommendation (if applicable): Budget Director Review (required on all items involving expenditure of funds): Funding available: Funding alternatives: (if applicable) Account No. & Description: Account Balance: ~-~O, O0 City Manager Review: "~,O- ApprovedHold Until: for agenda: ~~ ~0 Agenda Coordinator Review: Received: Action: Approved/Disapproved £1TY OF DELItI:IY BEI:I£H DELRAY BEACH 100 N.W. 1st AVENUE · DELRAY BEACH, FLORIDA 33444 · 407/243-7000 AII-AmericaCity 1993 MEMORANDUM TO: David Harden City Manager FROM: Joe Weldon Director of Parks and Recreation SUBJECT: Pompey Park Gym Floor Replacement DATE: March 16, 1998 Attached please find a quote from Camaio Surfaces, Inc. to replace the gymnasium floor at Pompey Park with a sportwood floor in the amount of $43,810. The sportwood floor system is comprised of 9" X 18" panels of preassembled 5/16" thick Northern Maple slats and would be installed over the existing polyurethane floor. Staff also reviewed the installation of a pulastic floor, a seamless urethane resin specifically designed for the overpouring of existing polyurethane floor surfaces at a cost of $34,780. Both staff and the Pompey Park Advisory Board felt the wood floor would be the most suitable for the gymnasium. Camaio Surfaces, Inc. has an existing contract with Palm Beach County Board of Education and will warranty the floor for five (5) years. Camaio Surfaces installed the maplewood floor in the Community Center in June of 1992, and we contract with them yearly to refurbish the floor and we have been satisfied with their work. This floor is different from Pompey Park in that 3/4" tongue and groove maplewood was installed over wood stringers. However, according to Camaio Surfaces, the wear surface of each floor is 5/16'. Because of the high traffic, we have to recoat the Community Center floor each year at a cost of $2,500 - $3,000. I anticipate the same yearly maintenance for Pompey Park. THE EFFORT ALWAYS MATTERS ~:~'/~'/' Camaio Surfaces has indicated they can install the wood floor over the existing polyurethane floor with no problem and have given us locations where this work has occurred (see attached). Ann Green, Pompey Park Supervisor, indicated the best time to install the floor with minimal impact would be June 1 - 21 or August 17 - September 6, 1998. Lastly, at no additional cost, the floor can be installed to look like the parquet floor at Boston Gardens where the Boston Celtics played for many years. Both staff and the Advisory Board prefer this design. $70,000 was budgeted in account #334-4172- 572-63.02 for this project. Please place this on the April 7, 1998 agenda for City Commission consideration. Direc'/or of Parks and Recreation Attachment cc: Barbara Garito, Executive Assistant Jackie Rooney, Purchasing Supervisor Rodger Ribeiro, Recreation Superintendent Ann Green, Recreation Supervisor IV JW:cp Ref:ppgymflr MEMORAND[B/ TO: RODGER RIBEIllO RECREATION SU-PERINTF2ff)ENT FROM: DWAYNE A. JACKSON CHAIRMAN,POMI:>EY PARK ADVISORY BOARD SUBJECT: GYMNASIUM FLOOR AT POMPEY PARK DALE: FEBRUARY 11,1998 ON ~rEDNESDAY, FEBRUARY 4,1998 TIlE PO~[PEY PARK ADVISORY BOARD b[EI FOR FIN~ DISCUSSION OF TH~ NEW FLOOR COVERENG FOR TRE GYb~IASIUM. ADVA~NTAGES AND DISADVANTAGES OF EACH OPTION WERE CLEARLY STATED AND CONSIDERED. TI~ FIVE ATTENDING BOARD M2EMBERS VOTED I~'-NANE~OUSLY TO HA~E WOOD INSTALLED ON TI~ GYM FLOOR. llL4aNK YOU FOR YOUR H-ELP 1~' RESEARCH AND PROVIDING I~;LPFUL hN-FORMATION ON THIS ISSUE. "'~'~~ _ DWAYNE A. JACKSON CHAI~\.LCN,POMPEY PARK ADVISORY BOARD MEMO TO: RODG]ER RIB]EIRO R~CREATION SUPERINTF. NDF_.NT FRO~I: DWAYIN~ A. JACKSON CHAIRMAN,POMPEY PARK ADVISORY BOARD RE: STYLE OF GYMiNASIUM FLOOR I ~ SPOON TO I~ 5~5~ERS OF T~ ~SORY BO~~ ~TER ~~G ~T EACH ~ER ~ TO SAY.~ ~EL T~T A P~Q~T ~OOR WO/~,D ~D A DIST~CTION TO T~ ~OLE FAC~ITY. I ~ BEEN ~ Q~TE A ~W OT~R G~ ~ SOUTH ~~A, ~ I C~ T~ OF NO OT~R O~ ~ T~S ~Q~ ~AT~. AG~ I WO~ L~ TO T~ YOU ~ ~~LDON FOR ~CL~G US ~ ~S PRO~SS.~ ON T~ BO~ LOOK FOW~ TO WO~G ~TH YOU ~ T~ ~. ' ~G~S~~. DWAYNE A. JACKSON CHAIRMAN, POMPEY PARK ADVISORY BOARD C.C. JOE WI~DON RECEIVED FEB 2 5 1998 A Speciality Flooring Contractor CAMAiO SURFACES, INC. 4690 North Powerline Road · Pompano Beach, Florida 33073 Phone (954) 972-4499 Fax (954) 9724495 February 16, 1998 E-Marl: camaic,~inte~o~t.net VIA: FAX & MAIL City of Delray Beach 50 N.W. 1st Avenue Delray Beach, FL 33444 Attention: Mr. Joe Weldon Director of Parks and Recreation RE: Pompey Park / Gymnasium Floor Gentlemen: CAMAIO SURFACES, INC., hereby proposes and agrees to furnish all necd~sary materials, labor, equipment and insurance for the execution and compi~tion of work at the above mentioned project. Scope of Work: 1. Remove ~nd replace delaminated areas of existing floor as required. 2. Sand exis~g~.a floor with .,c~,,m sander. 3. Furnish anti,install 5/16 thick, 2nd & better, Sportwood as manufacture~'-'.~.y Robbins Sports Surfaces, using one component urethane adhesive. 4. Remove and replaqe existing bleachers to accommodate new flooring. 5. Sand & i'mish new':flooring with two coats of sealer & two coats of finish. 6. Gamelines, Two Logt's and perimeter base are included. 7. Remove all trash & deb.ri's from jobsite. 8. Issue five (5) year warrafity. Total Price Furnished and Installed ........... $43,810.00 If this is acceptable, please issue u~, a Purchase Order so that we may schedule. Sincerely, CAMAIO SORFACES, INC. ' RECEIVED FEB 1 7 Rus~ Cameron · ~ ~: ~ s · Indoor Racquetball Courts · Wood ,.,, ' ....' O9550/ROC Buyline O174 Sportwoofl ¢ I!TM · Robbins Bio PadsTM - 7/16"-thick double-trapezoidal EPDM rubber with reverse £awty. Non~:oextensive lower and upper surfaces · Panel subfloor - 2 layers of ].§/32"-thick x 48" x 96" rated sheathing, exposure Patent Pending fir or southern pine plywood. · Adhesive - Sportwood elastomedc adhesive. · Flooring - 5/i6" x 7/8" It-t/g" mill option) x 9" 2nd and better, square edge, edge LOAD DISTRIgUTION EDGE-GRAiN URETHANE SUBFLOOR SPORTW00D ADHESIVE grain, kiln dry, northern hard maple manufactured by Robblos. (options: 7/I 6" or 1 l/f6" thickness: 1st grade or 3rd grade: Boston Square'"' parquet pattern .... ~,.... - ~;r-~ available] ]~ PRODUCT PERFORMANCE · Manufactured to Robbins standards of floor system design. Product exceeds MFMA standards for milling, grading, and drylog. '(See general specs for notes.) ·Floor system must meet or exceed m~nimum requirements of DIN 18032, Part I condncted through verifiable testing methods CONCRETE SLAB CONDITIONS ,~ ,:,,/ SUBFLOOR SPLINE 7/16" BiO-PAD ·Levei tolerance - plus or minus ]./8" in ].0' radius · Depression:~ thickness ~m thickness 5/].6' l-I ~/]6" Sportwoodplus II is a versatile non-strip maple flooring system with 7/]6" ~-I 3/~6" high performance characteristics. This DIN-approved suspended f 1/].6" 21/16" system consists of double-profile, cavityq:)acked 7/16" EPDM rub- bar Bio-Pads; two layers of 1/2" plywood; Robbins' super-strong elastomeric Sportwood adhesive, and edge-grained northern hard maple Sportwood. Sportwood TM · Robbins plywood/blanketseal system - ]/2"-thick x 48" x 120" multicellular, closed cell, flexible polyethylene, plastic foam properties & cell size ]. MM, method ASTM D-2956. LOAD DISTRIBUTION EDGE-GRAIN URETHANE · Plywood subfloor - 2 layers 15/32"-thick x 48~ x 96" rated sheathing, exposure 1, fir or southern pine Ioad<tistribution subfloor. SUBFLOOR MAPLE SP.ORTW00D ADHESIVE · Adhesive - Sportwood elastomeric adhesive. · Flooring - 5/16" x 7/8" (1-1/8" mill option) x 9" 2nd and better, square edge, edge grain, kiln dry, northern hard maple manufactured by Robbins. (options: 7/].6" or ! i/]. 6" thickness; I st grade or 3rd grade; Boston SquareTM parquet pattern available]. PRODUCT PERFORMANCE · Manufactured to Robbins standards of milling, grading and drying that exceed MFMA minimum standards. DIN TESTED: Floor system has been tested under SPLINE BLANKETSEAL internationally accepted DIN ].8032, Part Sportwoodplus utilizes the same 9" x 18" northern maple panels SLAB CONDmONS used in the Sportwood system, and adds a cushioning underlayment · Level tolerance - pbs or minus 1/8" in ].0' radius consisting of two plywood layers over a floating Blanketseal foam. · Depression: Maple Lhickness~ytem thickness 5/] 6" l-3/4" Sportwoodpbs also uses Robbins special elastomedc adhesive for 7/16" i 7/~" unmatched holding power under the most extreme conditions. ]]/].6" 2-]/8" Sportwood® · Robbins Spor~,oodTM primer and elastomeric adhesive · Flooring - 5/t6" × 7/8" (1 I/8' mill option) x 9' 2nd and better, square edge, edge grain, kiln dry, northern hard maple manufactured by Robb~ns (options: 7/]. 6" or [ 1/] 6' thickness; 1st grade o~ 3rd grade; also Boston SquareTM parquet pattern avadable) EDGE-GRAIN URETHANE MAPLE SPORTWOOD ADHESIVE PRODUCT PERFORMANCE · IVlanufactured to Robbms standards of milhng, grading and dry~ng that exceed - '.. '~ ' '~' ~'i~.-~¢*-!~i ........,~ MFMA minimum standards DIN TESTED: Floor systenl has been tested under internationally accepted DIN t 8032, Part I1. SLAB CONDITIONS · Level tolerance - plus o¢ minus 1/S" in ]0' radius SPLINE SUBFLOOR · Depression: l'~l~e thi~c_knes~ S~vtem thickness 5,,"l 6" 5/I 6" The Sportwood floor system is comprised of 9" x 18" panels of pre 7/]6" 7/16" ~,ssembled northern maple slats. Edge-grained to minimize shrinkage ~ b,'i~" lb,]6" TO: Joe Weldon Director of Parks & Recreation FROM: Rodger Ribeiro --~f Recreation Superintendent DATE: March 9, 1998 SUBJECT: Pompey Park Gym Floor The following comments (suggested by Camaio Surfaces, Inc.) are in reference to the Sport Wood Floor versus the Urethane Floor. FAU, Boca Raton, FL - 3/7/98 - Scott Williams, Assistant Basketball Coach He stated Camaio Surfaces redid the floor with spacers in between sport wood (2yrs ago) which is different from what we would like to install at Pompey Park. The initial vendor did install sport wood over the urethane floor (10yrs ago) and is still down. The floor had to re-done because it was not flexible enough for collegiate or pro basketball play. Boys & Girls Club, Cincinnati, Ohio - 3/7/98 - Coach Allen The sport wood floor was installed over urethane floor on August, 1997 and he is pleased with the work and is satisfied with the floor's overall look and play. cc: Joe Dragon Ann Green File Attachments s:parks- 1 \corn mctr\rrrfiles\floorsMoc3/9/98 50 Northwest 1 st Avenue · Delray Beach, Florida 33444 (561) 243- 7250 ° Fax- (561) 243-7268 A Speciality 14o~ring t2~(,~wr CAMAiO SU ACES, tNC, 4690 North P~erllne R~d · Pompano ~ch, l~odda ~3073 Phone (954) 9724499 F~ (954) 972~4495 ~1: ca~i~nte~int.ne~ M:E:I~-O:R-A-NcD-U~M DATE: March 5, 1998 TO: Mr, Joe Weldon / City of Delray Beach ViA FAX: (561) 2z~3'7268 FROM' Rusty Cameron RE: Pompey Park -SUBJECT: Joe, I've enclosed for your review a copy of RobbinsJob Report 101 regarding the sportwood installation at the Legiond Boys/Girls Club on the Ohio River in Cincinnati, Ohio. I believe this report does a much better job explaining the system than I could. There is also a similiar installation at Florida Atlantic University in Boca Raton, except the wood over urethane was covered again by a suspended wood floor system when FAU moved upped to Division I basketball. Ho~eve, r,.~e~!original'~oodOVer.ur.e~hanejs do~g.~this t!~m~a.~.~{,:h as~ been: :down;:~or~er 8'.yea rs' w~thou~, fad u re, If you have any questions, please do not hesitate to call. CAMAIO SURFACES, INC. Rusty Cameron SPORTWOOD Floor System permits easy installation over existing floor Because the SPORTWOOD floor system is available in a low profile, only 5/16" thick, it can be installed over existing floors without havin9 tO shorter~ door- way~ or make other remodeling changes. Before installing the new surface al LeBIond, workers lightly sanded the old surface and filled defects with SPORTWOOD ADHESIVE. Then they troweled the adhesive directly on the old surface, arid the SPORTWOOD was installed with the grain running the length of tile floor. The wood was sanded to a smooth surface and multiple coats et t~rethsnc finish were ;:;,):;iicd !o give it a tough finish. A daily dust mopping and occasional cleaning with a damp cloth is all Ihat is necessary to maintain its beautiful appearance. ~'"-'~'- ~- '~" Gy~nas~um at ~eBl~d ~y~Olfls Club after unique w~d tier- Woman trowels a¢~esive erectly o;~ old ~u~ece and apphe~; i~ s~te~ was installeA The new floor greatly improves t~e SPOR~OOD units with g~a¢t~ running tt~e length el ~afa~e et the facflily. . . .. 2~ ........... ~:. · .._.~-~._-_~ 2 ~ _,- ~ -~ .- .~ . .~"?":: .. ....~.., -. . , ~;~._ .-,.? Less costly maintenance and better play basis for decision to upgrade with new type wood floor ,-~.., ~? :??~:~f::'~.y,.', :'.'-- Old f~ at LeB~d was ~dty worn lr~ ~m~ ~e ~ required e~nsive Tear in the urethra surface ~i~nn~g widr~ finish and COlor coatir~. O~ gy'mngs~um resulted flO~P /~7ovement concrt?tc. The Leffilon~ Boys/Girls Club in Cincinnati, Ohio, Wallace continues,"This new system was more was built only eigh~ years ago, yet the gymr~asium expensive than rcfinighina and repairing our old floor was badly worn and in need ol repairs, in fact, surface, bul lhe savin~s on maintenance is provir'~9 the Owners had been plagued with maintenance, to be more economical ~rl lhe long run, and we have problems from the outset, a supedor floor which we expect to p~rtorm ~ "Something had to be done about our ricoh" better lhan the urethanc," says Bob Wallace, ~ir~ctor' o~ LeBIond, "We planned Ha~d maple [Io~')rF; t~ave a proven track record h:~ refinish th~ LJr~h,~:'~, ~U[ . :_.~;tS w~r~ OUt-Of Sight L:'~r iongev;ty ~r~(J :,.]r~ v, ?-'stan~ ~[: g~:"'?g 0'~ So we decided to look for a product t~'s 'easier and more economical ~o maintain." "One Of The Best In The City" Baiter play was another importan[ (.:o~l~idela[ion for In.ailed Over Old Floor selecting wood. According tO Wallace, "We need LeBIond found their answer in SPOR~OOD, a new surface that can hold up under a full schodule wood lloorin9 system which can be installed over an activities including volleyball, floor hockey, indoor existing flOOr, soccer and karaie: y~t ~tjll he ~n st~ape lot our basketball leagues, "We rani our gym h) outside learns, and sEIy [hL~ our ~)OO~ }S one c,f the best they play on ,~ ~he Cily. They ~so comment that this surface is easier on their legs." How do owners like it so far? "We a~e p~eased with the t~oor. We have done very ~ittle m~intenaf~ce excerpt for routine ck'un,~U Th~ suflace isn't ma[red when we roll OUt bleachers was with lbo ur~lh;~r~ AF~('] ii has greatly impr(>w}d ~he appearar~ce el our budding. We will delh~itely recommend Ibis ~;yt;l~rrl to o~hef bOys/girls SPORTWOOD system designed for new or remodeled gymnasium One direction, §" flooring is available in i'wo thicknesses: 5/16" and 11/16". The flooring is made up el individual pieces of edge- minimize injuries and allow top performance. It is grain maple, nine inches long which comes in either preferred by players and coact~es for baskett)aH, 5/16" or tl/16" thickness, volleyball and many Other sports. These strips are assembled in convenient-to- Natural Beauty. The natural beauly of [tie wood install units and are set directly in the special elastic greatly improves the appearance of the gymn~.~sium SPORTWOOD ADHESIVE. Strips are installed with and adds a quality available in no other material. 9rain running the length et the gym. It has the ap- pearance similar to a conventional gym floor.. $1mplifled~ Inexpensive Maintenance. Your own SPORTWOOD is an economical ch0,i_ce for people can maintain this floor withou! professional new buildings. I~. is also particularly suit~~ for reno- help. Daily dust mopping, occasional cleaning and vation because it can be applied over some existing periodic recoating is alt that's required. surfaces withou~ a significant change in floor level. Advantages Of Advantages Of Edgegrain Maple Special SPORTWOOD ADHESIVE Weara More Evenly. Edgegrain maple flooring has Bond9 Tight, Yet Elastic To Prevent Stress. Unique special characteristics, it shrinks and swells less in adhesive has Iremendous holding power so the width, twists and cups less and wears more evenly, stays down, yet it has elastic qualities (340% etonga Long Life. Hard maple holds up t. Jnder all kinds tiers) that permit the floor's natural movement to of activities ... often lasts the life of the building, prevent buckling. Better Play; Fewer Injuries. SPORTWOOD pro- NO On-Job. Site Mixing. It comes ~eady to use, vides the right balance of slide and traction to there's no ch,~nce of r'nist~kes in job-site mixing. The leader in sports surfaces ~'.~ AGENDA ITEM 2 6N INVITATION NO. SB 98C-160P DATE: December 10, 1997 DATE POSTED: December i2, 1997 PRESENTED TO BOARD: January 21, 1998 PROJECT: TERM CONTRACT FOR HARDWOOD FLOORS, INSTALLATION & REPAIR CONTRACT PERIOD: March 14, 1998 through March 13, 1999 DEPARTMENT: 9300 FUNCTION: 8157 OBJECT: 3520 FUND: 0100 FUNDING SOURCE: Operating Budget- Repairs and Maintenance · . .............. , ....................................... .~~.~.~·~~~..~~.~~~·...~...~~~`~~~`~~.~·~~~..~~~~~.~.~~~~~~~~.~.~~~...~~~~.~~..·~~...~~~.~~~~..~.~~. ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: Maintenance and Plant $1,250,306.00 $1,049,036.41 $201,269.59 $50,000.00 Operations Actual cost dudng existing contract period is $10,500.00 Term Contract No. SB 960-134Z was awarded by Board action on March 13, 1996, to Camaio Sur- faces Inc. for one year with the.option to renew for a pedod of two additional one-year periods. By Board action on January 22, 1997 (Invitation No. SB 97C-130P) option to renew contract was exercised. Camaio Surfaces, Inc. has agreed to honor terms, conditions and pdcing of existing contract for the forthcoming contract pedod. Pdces submitted are in keeping with current market. Items to be purchased include removal and disposal of old flooring, purchase of floodng materials, installation of flooring, floor finish, floor markings, etc. The Goal Setting Committee has reviewed and approved the recommendation to renew this contract. RECOMMENDATION: Based on satisfactory performance during the past contract period, it is recommended that the term contract for Hardwood Floors, Installa- tion and Repair be renewed with CAMAIO SURFACES, INC. for the peri- od March ~4, ~998 through March 13, 1999. · Agenda Item No.: 8. f. ~ . AGENDA R~QUEST Date: April 1, 1998 Request to be placed on:, x Regular Agenda Special Agenda Workshop Agenda When: April 7, 1998 Description of agenda item (who, what, where, how much): City Commission is requested to approve the purchase of a 1996 Prototype 12' command and communfcatlon~"' vehicle from Lynch Diversified Vehicles in the amount of $63,000.00. Funding is available from 501-3312-591-64.20 "City Garage -Automotive". ORDINANCE/ RESOLUTION REQUIRED: YES/~ Draft Attached: YES/NO 'Recommendation: Approval Determination of Consistency with Comprehensivs Plan: City Attorney Review/ Recommendation (if applicable): Budget Director Review (required on all items involving expenditure of funds}: Funding available:~NO~ ~ ;' 1~~ Funding alternatives:~ (if applicable) Account No. & Description: Account Balance: City Manager Review: Agenda Coordinator Review: Received: Action: Approved/Disapproved [ITY I)F I)ELAI:IY BEI:I£H DELRAY BEACH ~ 100 N.W. 1st AVENUE · DELRAY BEACH, FLORIDA 33444 · 407/243-7000 AII-AmericaCity 1993 TO: David T. Harden City Manager FROM: ~_Robert A. Barcinski .~Assistant City Manager DATE: April 1, 1998 SUBJECT: AGENDA ITEM CITY COMMISSION MEETING APRIL 7, BID AWARD - POLICE MOBILE COMMAND AND COMMUNICATION VEHICLE ACTION City Commission is requested to approve the purchase of a 1996 Prototype 12' command and communications vehicle from Lynch Diversified Vehicles in the amount of $63,000.00. Funding is available from account #501-3312-591-64.20 "City Garage - Automotive". BACKGROUND The vehicle being proposed for purchase is a demonstration model and is being offered to the City at a 10% discount. The chassis is a 1996 Chevrolet with an equipped LDV uplift (box). The chassis is subject to full warranty coverage, and the warranty on the uplift is a 12 month/12,000 mile warranty. The vehicle is used as a command center for prisoner processing and is parked generally in a particular area. This helps expedite processing and allows regular patrol units to get back to their assigned area sooner. It can also be used for other tactical operations as well as a portable substation. The vehicle will replace a 1987 Ford E-350, and is being recommended for replacement due to age, vehicle condition, and operation problems. The vehicle being proposed has additional space in the uplift unit which is needed for operational purposes. The vehicle is equipped for this particular use. This equipment includes specialty cabinets, shelving, dry boards, propane tank, restroom, video equipment, and communications equipment hook ups and jacks. RECOMMENDATION Recommend approval of the purchase of a 1996 demonstration Prototype 12' command and communications vehicle from Lynch Diversified Vehicles in the amount of $63,000 with funding to come from account #501-3312-591-64.20 "City Garage - Automotive". RAB/tas File:u:sweeney/agenda Doc:040198b.doc THE EFFORT ALWAYS MATTERS Printed on Recycled Paper Subject: Replacement MCC Page: 2 Introduction The West Atlantic Avenue Business Corridor has always represented a major challenge for the Delray Beach Police Department. In April 1994, Chief Overman committed the Department to clean-up and improve the area. At that time he assigned eight officers and one sergeant to the task. Initially, the methods of traditional policing and problem oriented policing were used and had a _ dramatic impact on the problem. However, as time passed the narcotics dealers learned the officers' _ schedules and strategies, and fi:om their observations altered their methods to increase sales and reduce . detection. One strategy the dealers used was to have someone--generally an addict or a prostitute--arrested for a misdemeanor. The arrest would remove the officers fi:om the area and tie them up for several hours inside the Police Department booking the prisoner. Wkh the officers busy at the Police Department, the - drag dealers could freely operate. On May 03, 1997, Lieutenant Rancour was assigned the sole responsibility of evaluating and suggesting changes that would enhance the Department's efforts in the Atlantic Avenue area. After spending a short period observing the methods being used by the narcotics dealers, Lieutenant Rancour suggested the following strategies: 1. Increase the number of officers assigned to the area to ten officers. 2. Split the officers into two teams; four officers on the day team (10:00AM-8:00PM) and six officers on the night team (4:00PM-2:00AM). 3. The day team would be lead by Sergeant Eberhart and the night team would be lead by Sergeant Palermo. Lieutenant Rancour would oversee the activities of both teams; adjusting his schedule as necessary. 4. To ensure continuous officer presence in the area, Lieutenant Rancour suggested using the Mobile Command Center (MCC) for prisoner processing and parking it where the majority of crime was _ occurring. The MCC would act as a deterrent to narcotics buyers and defeat the drug dealers strategy that was reducing officer presence on the Avenue. The Benefit of the Mobile Command Center During the first month that Lieutenant Rancour's suggestions were implemented, the officers affected 206 arrests. The arrests ranged fi:om possession of narcotics with intent to sell, to City Ordinance violations of consuming, urinating in public, and littering. Their impact was immediately Subject: Replacement MCC .] Page: 3 noticed by the residents on SW 9th Avenue and the Delray Merchants Association. Lieutenant Rancour continued the intense enforcement and presence on the Avenue while schools were closed for summer break. As a result of the officers' efforts, the number of offenses (crimes and nuisance calls), in comparison to 1996, decreased by 19% and the number of arrests increased by 89%, as demonstrated by Graph #1. ] The reduction in crime and the reduction in West Atlantic Avenue Foot Patrol Area Offense-Arrest Comparison nuisance complaints in the West Atlantic ~1 3so ~ Avenue Business Area has been attributed to ~ 300 250 1~ 2O0 J ~ ~o ~so~'~ l'''~-~''''''~] deployed, there is a noticeable increase in ~ so ~o ,,= the number of known drag dealers standing 0 0 ~9~5 ~m7 on street comers and the vacant lots that June 01-September 30 ] School Break IGraph #1 ] line the Avenue. Although officers attempt to intervene by arresting or standing with the dealers, there is no appreciable change in their activity; except walking to the other side of the Avenue. As the officers follow the dealers fi:om one side to the other side, they are being lead around and kept occupied, so other dealers can sell and not be bothered. How does it work? One or two dealers will attract the attention of the foot patrol officers. When the officers approach the dealers, the dealers will continue to hang out, debate the legality of standing in a public place, and eventually move on. If the officers follow them, the dealers will attempt to draw the officers as far away fi:om the other dealers as possible. If the pressure fi:om the officers continues, the dealers sacrifice someone to be arrested--tying up the officers and removing them fi:om the Avenue. By locating the MCC in the West Atlantic Avenue area the dealers are prevented fi:om setting up and the buyers are deterred fi:om the area. The MCC has also assisted other functions throughout the Community Patrol Division. Because i there is an officer in the MCC all the time, other officers can leave their prisoners in the MCC and return to their patrol duties while the MCC officers waits for the Palm Beach County Sheriff's Office transport van. This advantage can save as much as one hour--sometimes more*per arrest, but more important it expedites the return of the officer to his or her patrol assignment. Subject: Replacement MCC Page: 5 Comparison between the present MCC and the proposed MCC These dimensions insignificant, until they examined in light of the limited may seem are space provided by the present MCC. The present MCC is not compartmentalized and has very limited work space. The officers have laid out the booking station, computer work station, and prisoner containment area in the most efficient manner possible. Unfortunately, if there are two or more prisoners---three is all ..... ~:' i' ~ ~ ~ space allows--in the MCC at one time with two officers, w the quarters are quite cramped and officers are exposed to unsafe conditions. The prisoners are seated on the long bench facing the booking station. When an officer fingerprints a prisoner his firearm is exposed to those sitting on the bench. To prevent prisoners bom moving, they are handcuffed and a chain, which is attached to the wall of the MCC, is passed through the handcuffs. This is rather crude, but it is effective. The proposed MCC is compartmentalized (as shown in photograph #3)and would allow the officers to secure a prisoner in the back section while fingerprinting another prisoner in the fi:ont section. Another advantage to the proposed substation is the ability to write reports while sitting at a comfortable desk. The present MCC does not afford the privacy necessary to take taped statements; whereas, proposed the MCC does offer the privacy and comfort to conduct interviews. The proposed MCC is also insulated and adequately sound proofed which makes it possible to record taped statements. Up to now I have focused on the MCC's capability as a mobile substation and as an asset to the community policing effort. This vehicle is also deployed as a mobile command center during high risk incidents, during protracted searches for missing persons (young and old), during communications center failures, and during special events that require a central location for command operations. As this list of uses indicates, the Department has come to rely heavily on this vehicle to support the day-to-day operations and occasional critical incidents. As a result, the use of the vehicle is increasing and the wear on the vehicle is beginning to show. LYNCH DIVEFI$1FIED VEHI(S:LES 180 INDUSTRIAL DRIVE · BURLINGTON, WISCONSIN USA 53105 AS BUILT SPECIFICATIONS FOR: LDV PROTOTYPE i2' COMMAND AND COMMUNICATIONS VEHICLE AUGUST i4, i997 (414) 763-0147 (800) 558-5986 FAX (414) 763-0156 CHASSIS/BODY DIMENSIONS: · 1. Wheelbase of chassis: 133" _ 2. Overall length of apparatus including rear step: 240" . 3. Overall apparatus width: 86" _ 4. Overall height of apparatus (loaded)' 130"* 5. Interior walkway height: 80" 6. Interior walkway length: 144" 7. Interior body width: 81" *NOTE: Estimate measurement dependent on chassis components, axles, tires, frame, suspension, and roof mounted equipment. CHASSIS REQUIREMENTS: -' 1. Latest model GM/Chevrolet forward control P30 chassis. Minimum 10,000 lb. GVWR. ENGINE: 1. 5.7 liter gas engine. Fuel injected. 2. Heaviest duty cooling system available. 3. Engine oil cooling. INSTRUMENTATION: 1. Fuel quantity gauge. 2. Temperature and oil pressure gauge. 3. Charge indicator. 4. Speedometer and Odometer. 12proto.doc 1 08/14/97 DRIVER/PASSENGER CAB AREA: 6. Install one (1) 120VAC specification grade duplex outlet with stainless steel cover in upper right corner of work area. 7. Trim work area with 3" high black PVC.molding. 8. Install pull out drawer with flip up work surface centered between driver and passenger. Drawer to have chrome plated locking latch, drawer frame and face to be covered with black laminate. 9. Control panels for 120VAC / 12VDC systems and battery disconnects are to be located in the overhead console. The console is to be constructed of %" plywood and finished with Wilsonart black laminate. 10. One (1) front windshield fan, Meradyne #3000-12. WALLS, CEILING AND FLOOR: 1. Insulate walls and ceiling with 2W' fiberglass minimum. 2. Cover interior body sideposts for subwall with W' plywood, APA-NRB- 108FHA-UM-66. 3. Cover subwall with Sequentia .080" fiberglass reinforced plastic lining. Wall covering to be continuous piece front to back, no seams acceptable. 4. Cover interior roof supports with %" plywood, APA-NRB-108FHA-UM- 66. 5. Cover ceiling with Veelok Oxford 22 oz. ribbed loop pile fabric (Moonbeam). 6. All bulkheads to be covered with Sequentia .050" FRP. 7. Install one (1) FRP covered plywood bulkheads with 30" pocket door to separate section as shown. 8. %" Tongue-n-groove exterior plywood underlayment for floor, APA- NRB-108FHA-UM-66. 9. Floor to be covered with Lonseal Loncoin non-skid commercial grade flooring (color to be Moonstone grey). . 12proto.doc 5 08/14/97 CABINETS' 1. Fabricate and install interior storage cabinets, counters, shelves, tables and work stations per blueprints. 2. All cabinets fronts to be constructed of oak, stained and finished with three coats of catalyzed lacquer. 3. All exposed cabinet sides are to be %" oak laminated plywood, stained and finished with three coats of catalyzed lacquer. 4. All cabinet interiors to be constructed of %" exterior grade poplar plywood, stained and finished with three coats of catalyzed lacquer. 5. All cabinets are to be glued and screwed. 6. No exposed fasteners are acceptable on oak cabinet exteriors. All screws are to be countersunk and plugged with solid oak plugs. 7. Shelves to be constructed of %" exterior grade poplar plywood with no voids on sides and have 2" extruded aluminum front lip. 8. All shelving to be adjustable on ~" increments using zinc plated track and hardware. 9. All overhead cabinet doors in communications areas are to have white dry erase board doors. Latches are to be fully concealed. 10. All doors are to have chrome plated, self closing hinges. 11. All drawers are to use heavy duty, ball bearing, double action drawer slides and have chrome plated fixed handles and thumb locks. 12. Install Pendaflex hanging file racks in all deep file drawers. 13. Countertops are to be covered in .040" Wilsonart laminate (color to be Grey Glace). All exposed edges are to be %" x 1½" solid oak with beveled top edge to prevent chipping. 14. All areas where countertops, cabinets, bulkheads and walls meet are to be sealed with white silicone caulk. No exceptions. 15. Install shock on galley door. INTERIOR: ,, 1. Install two (2) white dry erase boards framed in solid oak. 2. Two (2) pencil drawers under counters in communications work ~, stations. ,, 12proto.doc 6 08/44/97 I INTERIOR: 3. All compartments and controls shall have labels where required. 4. Install one (1) 16,000 BTU propane furnace with individual thermostat control and leak detector. One (1) 8.1,gallon DOT approved propane tank with automatic fuel shut off and a dash mounted fuel gauge. 5. Install remote fill for LP tank on driver's side. 6. Install two (2) United Egonomics Uni-chairs with hold back straps to hold chairs in place during travel. Color to be AM-47 smoke grey. 7. Install one (1) Intec Carbon Monoxide detector. 8. Install one (1) 5 lb. ABC fire extinguisher mounted near door. 9. Install one (1) battery operated smoke detector. GALLEY AND LAVATORY: J 1. Install one (1) Samsung model MW4350TM 700 watt microwave oven. J 2. Install one (1) Black & Decker model ODC300/0915 under cabinet coffee maker. j 3. Install one (1) Norcold model DE351 12VDC/120VAC refrigerator with laminate face to match countertops. ~ 4. Install one (1) 10" x 14" stainless steel galley sink with chrome plated J laboratory style sink hardware. 5. Install one (1) Elkay Model EBS-1H compact bottled water cooler with J hot water option. 6. Provide 5 gallon fresh water system with hand pump and 5 gallon ~ ~- ......... waste container. J 7. Install one (1) 120 volt AC GFCI outlet in galley area. 7 08/14/97 VIDEO EQUIPMENT: 1. 'Install one (1) Panasonic AG513B 13" color TVNCR combo. 2. Install one (1) Winegard RV~3090 amplified TV antenna with outlets in both the command and communicati.ons areas. 3. Install light on know that antenne is in up position. dash to let driver 4. Install one (1) hardwired cable TV inlet with outlet at TV location. COMMUMNICATIONS: 1. One (1) weather proof duplex modular jack with two (2) C.C. line inputs. 2. Install three (3) Panasonic KXT3175B, two-line phones as shown on drawing. Install a fourth wall plate for future fax machine. 3. All telephone lines to be run in ENT conduit. 4. Prewire for three (3) department furnished radios and antennae. Install power studs at each radio location with Motorola "M" style whip antenna base mounted on the roof and cable run through ENT conduit to the radio location. 5. Prewire for three cell phone antennas. Install one wall plate at each workstation to include 12-volt outlet and BNC antenna in a jack stainless steel wall plate. 6.All radio and cellular phone antennae are to be run in ENT conduit. 7.Prewire for two (2) Telular phone cells under drivers side bench seat. BENCH SEATING: 1. Install bench seating as shown in blueprints. 2. Bench seat cushions to be covered in heavy duty Freedman Grey Heather cloth with Oxen Grey vinyl trim. 3. Foam for bench seating must meet the following minimum requirements: a.) Seat bottoms to have a minimum density rating of 26. - 12proto.doc 8 08/14/97 BENCH SEATING (qont.): b.) Seat bottoms to have a minimum compression rating of 65. c.) Support factor to be 2.2. d.) Tapered front top angle to be 82°.. e.) Seat backs are to have a minimum density rating of 28. f.) Seat backs are to have a minimum compression rating of 50. g.) Tapered rear angle bottom to be 68°. 4. All foam must meet the following requirements: a.) California TB 117. b.) California TB 133. c.) Motor Vehicle Safety Standard 302 (MVS302). d.) Federal Aviation Regulations (FAR). 5. Bench seat construction must meet the following minimum requirements: a.) Seam stitching to be done with 8 oz. bonded nylon thread. b.) Material corners to be squared or angled to fit precise cut of foam. c.) Foam is to be bonded to %" plywood backer with industrial grade elastomer adhesive. d.) Bottom and sides are to be completely sanded. e.) Stapling of fabric/vinyl to backer with industrial grade upholstery staples. f.) No more than a ~" space is acceptable between staples around the entire perimeter. 120VAC ELECTRICAL: 1. Install one (1) Honda 4010 4.0 kw generator mounted in a 0.125 Aluminum compartment with and a .100" aluminum box pan access door w/chrome plated paddle latches. 12proto.doc 9 08/14/97 120VAC ELECTRICAL (cont.): 2. One (1) 120VAC control panel with generator and shore power main breakers, six (6) UL listed magnetic/hydraulic branch circuit breakers with amber LED indicators to show activation, digital voltmeter, generator start/stop switch, generator hour-meter, shore power reverse polarity indicator and high voltage alarm. 3. One (1) 20 amp shore power inlet and 20 amp 25' shore power cord. 4. Five (5) specification grade duplex wall outlets with stainless steel covers. 5. Two (2) specification grade exterior GFCI duplex outlets and marine sealed covers. 6. One (1) Coleman 13,500 BTU air conditioners with 5,600 BTU heat strips and condensation drip trays. 7. All 120/240VAC main wiring is to be stranded THHN wire and run in Car/on Carflex conduit. 8. All 120/240VAC branch circuit wiring is to be stranded THHN wire (AWG 12 minimum) and run in Car/on Carflex and ENT conduit. 9. All electrical circuits and appliances shall conform to applicable national electrical codes. '12VDC ELECTRICAL: 1. Two (2) Trojan T125 deep-cycle batteries. Batteries shall be installed under the hood in the vehicles engine compartment. 2. One (1) commercial duty, 75 amp Todd Engineering, fan cooled power converter with the following features: 3. One (1) Sure Power3602 isolator and 31322 load battery isolator. 4. One (1) Kussmaui Auto Charge 11 to charge main and auxiliary battery banks. 5. One (1) 12VDC control panel with seven (7) UL listed magnetic/hydraulic circuit breakers with red LED indicators to show activation, 12V digital voltmeter, and 12V Iow voltage alarm. 6. Two (2) Cole Hersee M284 master disconnect switches with green LED indicators to show activation: One (1) switch to control the main battery system. One (1) switch to control the auxiliary battery system. 12proto.doc 10 08/14/97 Agenda Item No.: ~-~ ~' AGENDA REQUEST Date: April 01, 1998 Request to be placed on: XX Regular Agenda Special Agenda Workshop Agenda When: April 07, 1998 Description of agenda item (who, what, where, how much): Bid Award - Bid #98-12 - Medical And DruK Supplies Annual Contract. Multiple awards to various vendors at an estimated ann~,al cost of $q6~706.~2 for the C4ty n{ Delray Beach. ORDINANCE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO Recommendation: Multiple awards to various vendors for Medical And Drum Supply Bid - Annual Contract - Bid #98-12. FundinK from Delray Beach Fire Department and ..Ocean Rescue Department operating expense budgets. Department Head Signature: ~-- ---~-~'~~ Determination of Consistency wi h~3~mprehensive Plan: ' City Attorney Review/ Recommendation (if applicable): Budget Director Review (required on all items involving expenditure of funds): ~,~_. ~ot-~g-~l~- %-~.7o ~,~? ) Funding available: NO Funding alternatives: (if applicable) Account No. & Description: Account Balance: City Manager Review: Approved for agenda: ~ NO Hold Until: Agenda Coordinator Review: Received: Action: Approved/Disapproved MEMORANDUM TO: David T. Harden, City Manager FROM: Jacklyn Rooney, Purchasing Supervisor ~Q THROUGH: Joseph~~.~nance Director DATE: April 01, 19~8 SUBJECT: DOCUMENTATION - CITY COMMISSION MEETING APRIL 07, 1998, BID AWARD - BID #98-12 MEDICAL AND DRUG SUPPLIES - ANNUAL CONTRACT Item Before Commission: The City Commission is requested to make multiple awards to low responsive bidders, as stated below, at an estimated annual cost of $96,706.6~ for the City of Delray Beach. Background: The City of Delray Beach is the lead entity for this joint bid with the City of Boynton Beach. Bids were received on Tuesday, Feburary 03, 1998, from seventeen (17) vendors, all in accordance with City purchasing policies. (Bid #98-12. Documentation on file in the Purchasing Office.) A tabulation of bids and award recommendations per group and/or item number is attached for your review. The Fire Department has reviewed the bids, and recommends multiple awards to low responsive bidders, per attached memo dated March 31, 1998. City of Boynton Beach recommends award to low responsive bidders. See attached memo dated March 19, 1998. Vendor: Estimated Amount: Aero Products Corporation $ 9,606.35 Sun Belt Emergi-Source 25,619.24 Southeastern Emergency Equipment 15,770.48 Promedix Inc. 21,439.38 Moore Medical Corporation 645.79 Cook Inc. 21.50 Edwards Medical 2,464.20 Matrx Medical 3,194.28 Advanced Medical & Pharmaceutical 16,626.69 Wound Therapy Specialist 165.60 Greenfield Medical Products Inc. 31.84 Micro-Bio Medics 1,055.73 Garromedix Inc. 65.62 Total Estimated Annual Cost $ 96,706.62 Recommendation: Staff recommends award to various vendors as outlined above. Funding from City of Delray Beach Fire Department and Ocean Rescue Department operating expense budgets. Attachments: Tabulation of Bids Memo From Fire Department Memo From City Of Boynton Beach Award Recommendation Per Group/Item City of Delray Beach's Requirements cc: Lt. Dennis Morely, E.M.S. Supply Officer Lana Koester, Purchasing Agent, City of Boynton Beach [IT¥ OF DELRII¥ BEFII:H FIRE DEPARTMENT SERVING DELRAY BEACH · GULFSTREAM · HIGHLAND BEACH DELRAY BEACH Ali.America City ,, ~i,~TO:llll, Jacklyn Rooney, Senior Buyer 1993 FROM: Lt. Dennis Morley, E.M.S. Supply Officer DATE: March 31, 1998 SUBJECT: Bid # 98-12, E.M.S. Supplies The following are my recommendations for the above referred E.M.S. bid. GROUP BIDS Group I Promedix Inc. $22,311.76 Group II Sun Belt Medical 22,626.50 Group III Aero Products/ Medic Master 7,427.15 Group IV Southeastern Emergency 581.02 Equipment Group V Aero Products/ Medic Master 2,200.20 FIRE DEPARTMENT HEADQUARTERS · 501 WEST ATLANTIC AVENUE · DELRAY BEACH, FLORIDA 33444 (561) 243-7400 o SUNCOM 928-7400 ° FAX (561) 243-7461 Printed on Recycled Paper Group VI Southeastern 15,180.00 Emergency Group VII Sun Belt Medical 2,442.00 INDIVIDUAL BIDS Aero Products/ Items 99 & 100 Medics Master Promedic Inc. Items 101,106, 133, 136, 140, 143, 146 & 154 Southeastern Emergency Items 102, 103 & 138 Equipment Greenfield Medical Item 104 Cook, Inc. Item 105 Advanced Medical Items 107, 112, 113, 115, 116, 118, 120, 121,132, 142 & 150 Sun Belt Medical Items 108, 114, 117, 119, 125, 126, 127, 128, 129 & 130 Moore Medical Items 109, 110, 123, 139, 147 & 148 Micro Bio-Medics Inc. Items 111,134, 144 & 149 Edwards Medical Items 122, 124 & 152 Matrx Medical Items 131,137, 141, 145 & 153 Garromedic Item 135 Wounds Therapy Item 151 Please contact me for any clarification or further information. Lieutena~ley E.M.S. Supply Officer AWARD RECOMMENDATION MEDICAL/DRUG SUPPLIES BID #98-12 GROUP Item Group ~ Description Vendor Total Price Comments I. Anesthesia/ Promedix Inc. $22,311.76 Low Bidder Respiration Equipment, Supplies II. Misc. Sun Belt $22,626.50 Low Bidder Intravenous Medical Supplies Emergi-Source III. Blood Aero Products $ 7,427.15 Low Bidder Pressure & Corp. Blood Flow Detection Equip. IV. Special Southeastern $ 581.02 Low Bidder Instruments Emergency Equip. V. Tracheal Aero Products $ 2,200.20 Low Bidder Tubes Corp. VI. Catheters, Southeastern $15,180.00 Low Bidder IV/Needles Emergency Equipment VII. Catheters, Sun Belt $ 2,442.00 Low Bidder IV/Needles Medical CITY OF BOYNTON BEACH ONLY VIII. Bandages, Advanced Medical $ 6,936.73 Low Bidder Dressings, & Pharmaceutical Gauze, Etc. Supplies Inc. IX. Syringes/ No Award All Bids Needle Received were Incomplete GROUP XI - MISCELLANEOUS ITEMS TO BE A~IARDED INDIVIDUALLY: Item Item Unit Description Vendor Price Comments 99. Extrication Aero Products $ 6.70 ea. Award to Aero - Collar Corp. Matrix & STIFF NECK Southeastern - Bid Pediatric Size a Substitute Item 100. Extrication Aero Products $ 6.70 ea. Award to Aero - Collar - STIFF Corp. Matrix & NECK - Baby Southeastern - Bid No Neck Size a Substitute Item 101. Emergency Promedix Inc. $ 68.59 ea. Low Bidder Cricthyrotomy Catheter Sets 102. Butterfly Southeastern $ 12.00 box Low Bidder Catheters Emergency of 40 23 ga. x 3/4" Equipment 103. Butterfly Southeastern $ 12.00 box Low Bidder Catheters Emergency of 40 21 ga. x 3/4" 104. K-Y Jelly Greenfield $ 3.98 box Low Bidder 2.7 oz. Single Medical of 144 Use Foil Pack Products, Inc. 105. Intraousseus Cook, Inc. $ 21.50 ea. Low Bidder Needle, COOK Disposable 106. Prep Razors Promedix, Inc. $ 18.64 box Low Bidder of 100 107. Tourniquets Advanced Medical $ 9.50 box Tie Bid with Aero 18" x 1" Pharmaceutical of 100 Products - Award To Advanced Medical - Closest To Delray 108. Nitro Spray Sun Belt Medical $ 23.95 ea. Low Bidder (Nitrolingual Emergi-Source Spray) 0.4 mg. 109. Ipecac Syrup Moore Medical $ 8.28 box Low Bidder 30 ml. Bottles Corporation of 12 110. Albuterol Moore Medical $ 7.12 box Low Bidder Sulfate Corporation of 25 2.5 mg, 3 ml. Item Item Unit # Description Vendor Price Comments 111. Ammonia Micro Bio-Medics $ .99 box Low Bidder Inhalants Inc. of 10 112. Sodium Advanced Medical $ 2.104 ea. Low Bidder Bicarbonate Pharmaceutical Injection Suppliers (Infant) 42% 113. Atropine Advanced Medical $ 2.05 ea. Low Bidder Syringe Pharmaceutical 1 mg. 10 ml. Suppliers 114. Diphenhydramine Sun Belt Medical $ 1.81 ea. Low Bidder Syringe Emergi-Source 50 mg. 1 ml. 115. Bretylium Advanced Medical $ 2.95 ea. Low Bidder Tosylate & Pharmaceutical Syringe 500 mg, 116. Dextrose Advanced Medical $ 2.448 ea. Low Bidder Syringe 25 mg. & Pharmaceutical 50% 50 ml. 117. Epinephrine Sun Belt Medical $ 2.43 ea. Low Bidder Syringe 1:000 Emergi-Source (Ultra Medical 1 mg. 1 ml. withdrew bid) 118. Epinephrine Advanced Medical $ 2.38 ea. Low Bidder Syringe 1:10000 & Pharmaceutical 1 mg. 10 ml. 119. Dopamine Sun Belt Medical $ 2.29 ea. Low Bidder Syringe Emergi-Source 400 mg. 10 ml. 120. Lidocaine Advanced Medical $ 1.93 ea. Low Bidder Syringe 2% & Pharmaceutical 100 mg. 5 ml. 121. Lidocaine Advanced Medical $ 5.00 ea. Low Bidder Premixed & Pharmaceutical 1 gram 250 ml. 122. Naloxone Edwards Medical $ 14.27 ea. Low Bidder - Syringe & Pharmaceutical (Ultra Medical 2 mg. 2 ml. withdrew Bid) 123. Sodium Moore Medical $ 2.19 ea. Low Bidder Bicarbonate Corporation Syringe 8.4% Item Item Unit # Description Vendor Price Comments 124. Furosemide Edwards Medical $ 2.25 ea. Low Bidder Syringe Supply 100 mg. 10 ml. 12S. 50% Magnesium Sun Belt Medical $ 1.51 ea. Low Bidder Sulfate Emergi-Source Injection 5 ~m. 126. Nitroglycerin Sun Belt Medical $ .39 ea. Low Bidder Ointment Emergi-Source USP 2% 127. Adenocard Sun Belt Medical $ 26.10 ea. Low Bidder (Adenosine) Emergi-Sourcr 6 mg. syringe 128 Adenocine Sun Belt Medical $ 51.50 ea. Low Bidder Prefilled Emergi-Source Syringe 12 mg. 129 Cardizem Sun Belt Medical $ 24.95 ea. Low Bidder Prefilled Emergi-Source Syringe 20 mg. 130 Labetalol Sun Belt Medical $ 37.90 ea. Low Bidder Prefilled Emergi-Source Syringe 100 ml. 131 Burn Sheets Matrx Medical $ 42.48 case Low Bidder Sterile Inc. of 12 60" x 96" 132 Disposable Advanced Medical $ 70.20 case Low Bidder Blankets Pharmaceutical of 36 54" x 80" 133 Stretcher Promedix Inc. $ 1.66 ea. Low Bidder Pillows 14 x 20" 134. Povidone Micro Bio-Medics $ .92 ea. Low Bidder Iodine Inc. Solution 8 oz. 135. Hydrogen Garromedix $ .39 ea. Low Bidder Peroxide 3% Inc. 16 oz. 136. Sterile Water Promedix Inc. $ 1.15 ea. Low Bidder 1000 cc 137. O.B. Kits Matrix Medical $ 4.78 ea. Low Bidder Inc. Item Item Unit # Description Vendor Price Comments 138. Scalpel Southeastern $ 4.10 box Low Bidder Sterile #11 Emergency of 10 139. Penlight Moore Medical $ 4.52 pack Low Bidder Disposable Corporation of 6 140. Bag Valve Mask Promedix Inc. $ 65.76 case Low Bidder Adult - Disp. of 6 141. Bag Valve Mask Matrix Medical $ 70.80 case Low Bidder Child - Disp. Inc. of 6 142. Bag Valve Mask Advanced Medical $ 15.29 ea. Low Bidder - Infant AMBU Pharmaceutical (Pro-Medix bid a substitute) 143. Red Disposable Promedix Inc. $ .1768 ea. Low Bidder Bags 33 gal. 144. Aerozoin Micro $ 3.29 each Low Bidder 3.5 oz. can Bio-Medics Inc. 145. Cold Packs Matrix Medical $ 5,76 case Low Bidder Adult Size Inc. of 24 146. Red Disp. Promedix Inc. $ 16.89 case Low Bidder Bags For of 250 Biohazard 147. Disp, Glasses Moore Medical $ 1,286 ea. Low Bidder Clear Corporation Polycarbonate Lense 148. Bite Sticks Moore Medical $ 2.02 bag Low Bidder 10 bag Corporation of 10 149. Disposable Micro $ 69.12 case Low Bidder - Sharps Bio-Medics of 36 (Wound Therapy Collector Tray bid on substitute Size 1.4 qt. size) 150. Adult EKG Advanced Medical $ 3.90 bag Low Bidder Electrodes Pharmaceutical of 30 151. Pediatric EKG Wound Therapy $ 82.80 case Low Bidder Electrodes Specialist Inc, of 600 Item Item Unit # Description Vendor Price Comments 152. Antimicrobial Edwards Medical $ .01 ea. Low Bidder Towelettes 153. Single Patient Matrx Medical $ 4.58 ea. Low Bidder Adult Size Inc. Vent Circuit #LSP 580 154. Single Patient Promedix Inc. $ 5.50 each Low Bidder Pediatric Size Vent Circuit Agenda Item NO.: ~.~ ~. AGENDA REQUEST Date: April 01, 1998 Request to be placed on: Consent XX ~~ Agenda Special Agenda Workshop Agenda When: April 07, 1998 Description of agenda item (who, what, where, how much): Contract Renewal - Palm Beach County Co-op Bid #96178A for the purchase of ~asoli~e and diesel fuel with F.H. Foster Oil Companw and Petroleum Traders at an estimated annual cost of $229,530. ORDINANCE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO Recommendation: Contract renewal with F.H. Foster 0tl Company and Petroleum Traders Corporation for the purchase of gasoline and diesel fuel via the Palm Beach County Co-op BAd #g6178A at an estimated annual cost of $229,5~0. Funding from account codes - 445-4714-572-52.11, 446-4714-572-52.11, and 501-3311-591-52.51 Department Head Signature: Determination of Consistency with Comprehensive Plan: City Attorney Review/ Recommendation (if applicable): Budget Director Review (required on all items involving expenditure of funds): ~'~w-~ I~'~G,,~% ~..~~"T" Funding available:~ NO Funding alternatives.-~r-~ (if applicable) Account No. & Description: Account Balance: City Manager Review: Approved for agenda: ~)S~ NO~ Hold Until: Agenda Coordinator Review: Received: Action: Approved/Disapproved MEMORANDUM TO: David T. Harden, City Manager FROM: Jacklyn Rooney, Purchasing Superviso~ THROUGH: Joseph Saff%~lnance Director ~ DATE: April 01, 1998 SUBJECT: DOCUMENTATION - CITY COMMISSION MEETING APRIL 07, 1998, CONTRACT RENEWAL CO-OP BID - GASOLINE AND DIESEL FUEL Item Before Commission: The City Commission is requested to approve the renewal of the contracts with F.H. Foster Oil Company and Petroleum Traders Corporation via the Palm Beach County Co-op Bid #96178A, Gasoline and Diesel Fuel, at an estimated annual cost of $229,530. Background: Palm Beach County is the lead agency for this Co-op annual bid. Palm Beach County awarded this Co-op Contract October 01, 1996 for a term of eighteen (18) months with the option to renew for an additional eighteen (18) month period. The City of Delray Beach awarded this contract to F.H. Foster Oil Company and Petroleum Traders at our October 15, 1996, Commission Agenda meeting. See attached Agenda request dated October 08, 1996. Palm Beach has renewed this Co-op contract for an additional eighteen (18) months per attached award letters dated February 04, 1998 to vendors. Recommendation: Staff recommends the eighteen (18) month renewal with F.H. Foster Oil Company, and Petroleum Traders Coporation via the Palm Beach County Co-op Bid #96178A at a total estimated annual cost of $229,530. Funding from accounts 445-4714-572-52.11, 446-4714-572-52.11, and 501-3311-591-52.51. Attachments: Award Letters From Palm Beach County Agenda Package Dated December 08, 1996 Form L Date: February 4, 1998 PETR0013 Petroleum Traders Corporation 7110 Pointe Inverness Way Parcha$1n~Dei~artn,e-t Fort Wayne, Indiana 45604-7928 50 S. Mili~ry Trait, Suite !~0 Attn: Mr. Michael ~imes ~ Pa[~ ~ach. ~ Dear Mr. Himes RE: TE~ CO~ ~; .. ~6178A (56~) 233-1500 FAX:(S6U233-~5~ ~is is to in~o~ you that Palm Beach Co~ty Board of cowry m~p~Hww~.~m-beach.~,us Co~issioners is enterin~ into a Te~ Contract with your co.any for G~OLI~ & DIE~ ~LS. CO-OP. TE~ CO--CT based [XXX] R~W~ OF FO~ ~ID/RFQ ~____ 96178 FOR._ ~LLOWING ITEMS; PRIVY: ~SPORT ONLY FOR LOT ~1 ITEM ~2 ~ %4, ~T ~5 I~ Pa~ B~mCh Cou~ B~ or CourtW Commi~m;one~ ~: NO AW~. Bu~ ~n~n. Chairman The te~ of this contract is~_.~101/98 through ~{30/9~. The ~audc ~rd Lte. V~e Cha~ esti~ted dollar value is~ %~38_6. 000-00 _. (TOT~ FOR A~ ~DORS) The obligations of Palm Beach Cowry ~der this contracu are s~ject Carol A. Ro~ to the availability of f~ds lawfully appropriated for its pu~ose Warren ll. Ne~l~ by the State of Florida and the Board of Co~ty Co~issiomers. Mary McO~y Palm Beach cowry Departments will issue hard copy orders against this contract as your authorization to deliver. Ail invoices Keo L. ~0s[e~ reference each unite document nu~er. If you have any ~estions, please contact PETER Coun~Admlnist~tor at (561) 233-1517 Rober[ ~isman. D?ugla~V. MyerS/ ~e~or File ~ T. Calho~, Fleet Mgmt ~. Sluth, Fire Rescue M. Mostoller, Palm Tr~ M. Martz, Parks Other User Agencies A/fi~ativ~ ~tion Kml~' Form L Date: February 4, 1998 FHFO0001 F. ~. Foster Oil Company PO Box 368 P~ch~]"gDel~rtment Boynton Beach, Florida 33425 50S. Mi]~ta~ TraiL Suite 110 Attn: Mr. D~iel Fos=er ~lm Beach. ~L 33415-3199 (56l)2)3-1500 Dear Mr_ Foster FAX: (56D 233-~5H This is to info~ you that Palm Beach Co~ty Board of C0~ty ~Hp:Hwww. c0.p~m-beach.~.u~ C~flsi°ncrs is entering into a Te~ Contract with your comply for G~.QLINE & DIESEL ~LS. CO-OP, TE~ CO~AC~ based on: [~X] ~W~ OF FO~ B~D/~Q ~_ 9617~ FOR FOL~WING I~S~ ~: T~AGON O~Y FO~ LOT ~1 ITEM ~2 ~ ~4. ~lm Beach Coun~ Boa~ofCou~ ~: T~WA~N O~Y FOR .~T ~1 ITEM 03 ~ ~5, LOT ~3, ITeM Comm~slon~ ~12 ~ ~14. Bu~ AaronSon. chairman The term of this contract is 4/01/9~_ through. The Maude ~td~e. vlce Chair esti~ted dollar value is S 7,38~ 099.00 ~TOTAL FOR ALL ~DORS) ~en T. Marcus The obligations of ~alm Beach Co~y under this contrac~ are s~jecc Car01A.~0~ru tO the avail~ility of f~ds lawfully appropriated for its pu~ose ~rrenH. Nc%~II by the State of Florida ~d the Board of County Commissioners. Mary MC~,[y Palm Beach Cowry Departments will issue hard copy orders against this contract as your authorization to deliver. All invoices must Ken L. ~StCr reference each ~i~e docum~t n~er. If you have any ~estions, please contact ~ PET~.~. PAT~ Co~n~ Admini~t~tor at J~6~) 233-15~7 Robert ~Jsma~. CC: File T. Calho~, Fleet M~mt J. Sluth, Fire Rescue M. Mostoller, Palm Tr~ M. ~rtz, Parks Other User Ag~cies affirma~vc ~ction Emp~ ' Agenda Item No.: AGENDA REQUEST Date: bctober 08, 1996 Request to be placed on:, X Regular Agenda Special Agenda Workshop Agenda When: October 15, 1996 Description of agenda item (who, what, where; how much): Bid Award- P.~rchase o.f Kasoline and diesel fuel via the Palm Beach County Co-op Bid #g6-178/WM to multiple vendors at an .estimated annual cost of $229,590. ORDINANCE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO Recommendation: Award to various vendors for purchase of Easoline and diesel fuel via Palm Beach ¢OUDty Co-op Bid at an estimated annual cost of.$229~530. FundinK from accounts 445-4714-572-52.!1, 446-4714-572-57..1.1 and 501-3311-591-52.51 - City Attorney Review/ Recommendation (if applicable): Budget Director Review (required on all items inwolving expenditure of funds): Funding available:~YE~S--' NO " Funding alternatives.~-'- (if applicable) Account No. & Description: ..~ Account Balance: "' City Manager Review: Approved for agenda,: YES/ NO Hold Until: '-' -~ Agenda Coordinator Review: ~' -' Received: Action: Approved/Disapproved MEMORANDUM TO: David Harden, City Manager FROM: Jacklyn Rooney, Senior Buyer ~ THROUGH: Joseph Sa ~ance Director DATE: October 08, 1996 SUBJECT: DOCUMENTATION - CITY COMMISSION MEETING OCTOBER 15, 1996 - BID AWARD - BID #96-178/WM CO-OP BID - GASOLINE AND DIESEL FUEL Item Before Commission: The City Commission is requested to make multiple awards as listed below for 9asoline and diesel fuel, at an estimated annual cost of $229,~530. Background: Palm Beach County PurchasJ.n9 Department is the lead agency for this Co-op annual bid. Bids were received on September 11, 1996, from six (6) vendors. per attached bid tabulation and ag~nda summary from Palm Beach County. This contract was approved bf the Palm Beach County Board on October, 1, 1996. The low bidders for City of Del,?ay Beach are as follows: Diesel #2 Without Biocide (Tank'vagon) Estimated Annual cost F.H. Foster at $.0700 mark-up $ 57,015.00 Regular Unleaded (Transport) Petroleum Traders $.0106 ma~k-u> $ 172,515.00 This contract allows for price fluctuation (escalation) based on prices published in the Oil Price Information Service (OPIS) for Miami. However, the vendor markup or disco~Lnt (includin9 delivery and all other costs) shall not change durin9 the tim~ of the contract. Recommendation: Staff recommends multiple a~ards as stated above at an estiamted annual cost of $229,530. Fundin9 from accounts 445-4714-572-52.11, 446-4714-572-52.11 and 501-~311-591-52.51. Attachments: Bid Estimated Quantities Fo]~ Cihy Of Delray Beach OPIS Report - Miami Bid Re-Cap Sheet From Palm Beach County cc: Robert Barcinski William Greenwood Chief Rehr Brahm Dubin Don Haley Chief Overman Estimated Quantitites For City of Delray Beach: Diesel #2 (Tankwagon) 70,000 gallons Regular Unleaded (Transport) 265,000 gallons Breakdown: Based on current Miami OPIS (Oil Price Information System) for September 30, 1996 Vendor / OPIS Estimated Unit Price x Qty. = Description Bid Prices Price Quantity Total Dollar Amount Diesel #2 F.H. Foster .7445 70,000 gallons .8145 (~0700 + .7445) Tankwagon + .0700 x 70,000 = $57,015.000 (without Biocide) Regular Petroleum .6404 265,000 gallons .6510 (.0106 + .6404) Traders x 265,000 = $172,515.00 +.0106 Total Estimated Dollar Amount For City of Delray Beach $ 229,530.00 (57,015 + 172,515 = 229,530) 10/01/96 .OB:15 From: Kristen A. Oa~son 4072336~?? Page 1 ~? 1 OPIS REPORT - MIAMI AVERAGE PRICES DIESEL UNLEADED GASOLINE REGULAR SUPER PREMIUM REPORT #2 Low #2 High 87 Oct. 89 Oct. 93 Oct. DATE* .5517 .5472 .6025 .6402 .6972 July 1, 96 .5728 .5657 .6220 .6592 .7174 July 8, 96 .5866 .5772 .6479 .6832 .7440 July 15, 96 .5962 .5868 .6607 .6977 .7566 ~Iuly 22, 96 .6004 .5912 .6216 .6593 .7188 Aug 5, 96 .6310 .6131 .6542 .6984 .7511 Aug 12, 96 .6368 .6260 .6322 .6688 .7272 Aug 19, 96 .6432 .6356 .6310 .6676 .7260 Aug 26, 96 .6756 .6747 .6415 .6786 .7377 Sept 9, 96 .7148 .7099 .6656 .7020 .7623 Sept 16, 96 .7134 .7055 .6408 .6785 .7376 Sept 23, 96 .7445 .7365 .6404 .6771 .7377 Sept 30, 96 BID #96-178/WM GASOLINE & DIESEL ~'O~L, CO-OP TERM CONTRACT LOT 1 (BOCA RATON, BOYNTON BEACH. DELRAY BEACH, MANALAPA/~ & OCEAN RIDGE ITEM DESCRIPTION TRANSPORT TANKWAGON 1. ULTRA-LOW SULPHUR DIESEL + A-1 SPECIALTY + A-1 SPECIALTY #2 WITH BIOCIDE $.0295 RICK ZOBEL $.0950 RICK ZOBEL (561) 697-2781 (561) 697-2781 AFTER }{OURS 683-1361 AFTER HOURS 683-1361 2. ULTRA-LOW SULPHUR DIESEL + PETROLEUM TR3~DERS + F.H. FOSTER #2 WITHOUT BIOCIDE $.0124 GAYLE, SALLY, $.0700 DANIEL FOSTER DANIELLE OR BRENDA (561) 732-2433 (800) 348-3705 X 318 AFTER HOURS 575-2729 3. SUPREME UNLEADED _ COASTAL REFINING & MRKTG + BP OIL $. 0229 iS~qN BLAKELY $. 0502 SANDRA JOHNSTON (800) 793-3835 (800) 544-3~1o O~TION 7 BEEPER (800) 608-9774 AFTER I~RS (800) 733-4261 Am-l'~R I-IRS (770) 426-5619 4. REGULAR UNLEADED + PETROLEUM TRADERS + F.H. FOSTER $. 0106 GAYLE, SALLY, $. 0700 DANIEL FOSTER DANIELLE OR BRENDA (561) 732-2433 (800) 348-3705 X 318 AFTER HOURS 575-2729 5. UNLEADED PLUS - COASTAL REFINING & MRKTG + BP OIL $. 0055 ANN BLAKELY $. 0589 SANDRA JOHNSTON (800) 793-3835 (800) 544-3210 OPTION 7 AFTER ~RS (800) 733-4261 BEEPER (800) 608-9774 A~-I'~.'R I~RS (770) 426-5619 * SPLIT LOAD CHARGES, TRANSPORT ONLY: A-1 SPECIALTY $35.00; PETROLEUM TRADERS $40.00; COASTAL $2o.ool i~.~o,I LOT 2 (CITY OF G~EENACRES. LAKE WORTH & LANTANA ;tREA) ITEM DESCRIPTION TRANSPORT TANKWA~ON 6. ULTRA-LOW SULPHUR DIESEL + A-1 SPECIALTY + A-1 SPECIALTY #2 WITH BIOCIDE $.0295 RICK ZOBEL $.0950 RICK ZOBEL (561) 697-2781 (561) 697-2781 ~, AFTER HOURS 683-1361 AFTER HOURS 683-1361 7. ULTRA-LOW SULPHUR DIESEL + COASTAL REFINING & MRKTG + CONSOLIDATED OIL #2 WITHOUT BIOCIDE $. 0165 ANN BLAKELY $. 0690 DISPATCHER (800) 793-3835 AFl"ER HRS (800) 733-4261 (800) 683-5823 AFTER ~RS-P~%RVEY JACOBSON (305) 795-7914 8. SUPREME UNLEADED - COASTAL REFINING & MRKTG + BP OIL $. 0229 ANN BLAKELY $. 0502 SA/~DRA JOHNSTON (800) 793-3835 (800) 544-3210 OPTION 7 AP'2ER HRS (800) 733-4261 BEEPER (800) 608-9774 Am-"I'ER }IRS (770) 426-5619 9. REGULAR UNLEADED + COASTAL REFINING & MRKTG + CONSOLIDATED OIL $. 0135 ANN BLAKELY $. 0690 DISPATCHER (800) 793-3835 AFTER ~I~S (800) 733-4261 (800) 683-5823 AFTER I-IRS-HARVEY JACOBSON (305) 795-7914 04LB2/98 8B:24 To:JACKIE From:Kristen Dawson PBC Purchasing Dept. Page 1/1 OPlS REPORT - MIAMI AVERAGE PRICES DIESEL UNLEADED GASOLINE REGULAR SUPER PREMIUM REPORT #2 Low #2 High 87 Oct. 89 Oct. 93 Oct. DATE* .5551 .5525 .6183 .6553 .7158 Sept 22, 97 .5764 .5735 .5929 .6311 .6902 Sept 29, 97 · 6053 .6024 .6069 .64.~6 .7041 Oct 6, 97 .6232 .6224 .6085 .6443 .7035 Oct 13, 97 .$949 .5933 .5809 .6184 .6769 Oct 20, 97 · 6144 .6142 .5932 .6285 .6871 Oct 27, 97 .6028 .6041 .5858 .6214 .6787 Nov 3, 97 .5955 .5969 ·5747 .6097 .6653 Nov 10, 97 .6041 .6043 .5730 .6082 .6637 Nov 17, 97 .5970 .5925 .5734 .6069 .6615 Nov 24, 97 .5854 .5802 .5689 .6041 .6576 Dec 1, 97 · 5521 .5463 .5527 .5876 .6418 Dec 8, 97 .5382 .5332 .5316 .5663 .6199 Dec 15, 97 · 5457 .5399 .5348 ·5684 .6230 Dec 22, 97 · 5328 .5305 .5407 .5737 .6304 Dec 29, 97 .5260 .5251 .5390 .5733 .6281 Jan 1, 98 · 5044 .5017 .5265 .5610 .6149 Jan 8, 98 .4929 .4861 .5086 .5430 .5965 Jan 15, 98 .4964 .4862 .4897 .5243 .5762 Jan 22, 98 .5076 .4987 .5065 .5397 .5932 Jan 29, 98 .4849 .4777 .4793 .5163 .5668 Feb 5, 98 .4895 .4800 ·4931 .5258 .5790 Feb 12, 98 .4952 .4845 .5064 .5391 .5916 Feb 19, 98 .4744 .4643 .4887 .5212 .5727 Feb 26, 98 .4672 .4567 .4732 .5054 .5553 Mar 5, 98 .4367 .4291 .4363 .4703 .5192 Mar 12, 98 .4488 .4447 ·4582 .4885 .5421 Mar 19, 98 .4911 .4844 .5001 .5289 .5851 Mar 26, 98 Agenda Item No.: ~' ~.'-~". AGENDA REQUEST DATE: April 1. 1998 Request to be placed on: Regular Agenda special Agenda Workshop Agenda WHEN: April 7. 1998 Description of item (who, what, where, how much): Project No.: 98-040, 1998 Resurfacing Projects. The work generally consists of placing an asphaltic overlay, including leveling course and pavement markings, on the following streets in Delray Beach: · NE 'lst Ave. (NE 1st St. to NE 2nd St.) · SE 4th St. (SE 5th Ave. to West _+ 20') · NE 1st St. (NE 5th Ave. Intersection) · SE 2nd Ave. (SE 10 th St. to SE 9th St.) · AIA ~ 302 N. Ocean Blvd. · Bucida Rd. (Oleander Ln. to Sea Sage Dr.) · NE3rdSt.(N. SwintonAve. to NE 3rd Ave.) · NWlstAve.(NW9thSt. to North End) · NE gth Ave. (George Bush BIvd. toBondWay) · NW12thSt.(NW4thAve.~'~~---~-~,~ · HighlandLn.(HighlandLn. toSeacrestBIvd.) · NW2ndAve.(NW18thSt. toNW22ndSt.) · Heather Ln. (Highland Ln. to Seacrest Blvd.) · NW 1st Ave. ( NW 22nd St. to South End) · NE 7th Ave. (NE 1st Ct. to NE 5th St.) · Lake Ct. (N. Swinton Ave. to NE 6th St.) · SE 2nd St. ( SE 5th Ave. to SE 6th Ave.) · Palm Trail (NE 2nd St. to NE 3rd. St.) · Tamarind Rd. (Sea Sage Dr. to Seagate Dr.) · East Half of Alley (Bet. NW 1st Ave. & Swinton) The funding sources for this project are as follows: Portion of Project Funding Source Account Number Bid Amount All General Construction Fund 334-3162-541-61.17 $93,453.30 The lowest responsible responsive bidder for this project is Pavex Corporation with a base bid in the amount of $93,453.30. Ordinance/Resolution Required: YES/NO Draft Attached: YES/NO Recommendation: Staff recommends award o.f..Project No. 98-040, 1998 Resurfacing to Corporation f°r their bid in the amount ~-. ~45(~t~,~ {10 Projects Pavex Department Head Signature: ~~../ ~ ~r~-, ~L/I/~'~::~ Determination of Consistency with Comprehensive Plan: City Attorney Review/Recommendation (if applicable): Budget Director Review (re~ed on all items involving expenditure of funds): Funding available: ("Y'E~/NO Funding alternative'S. (if applicable) Account No. & Description: Account Balance: /~ .~. ~,~.~d-/. . Approved for agenda: O Hold Until: Agenda Coordinator Review: Received: Placed on Agenda: Action: Approved/Disapproved File: Project No.: 98-040 (A) s:\engine~1\engine~1\projects\98\98-040\official\arf9840.doc City o f D e I r a y B e a c h · Department of Environmental Services MEMORANDUM TO: DAVID T. HARDEN, CITY MANAGER FROM: MATT RIER, CIVIL ENGINEER DATE: APRIL 1, 1998 SUBJECT: 1998 RESURFACING PROJECTS PROJECT NO.: 98-040 BID NO.: 98-15 Enclosed is an Agenda Request and bid tabulation for the regular Commission Meeting on April 7, 1998, requesting award of the construction contract for the referenced project to Pavex Corporation. Based on our review, they are the lowest responsible responsive bidder and the proposed contract amount is $93,453.30. The work generally consists of placing an asphaltic overlay, including leveling course and pavement markings, on the following streets in Delray Beach: · NE 1st Ave. (NE 1st St. to NE 2nd St.) · SE 4th St. (SE 5th Ave. to West _+ 20') · NE 1st St. (NE 5th Ave. Intersection) · SE 2nd Ave. (SE 10 th St. to SE 9th St.) · A1A ~ 302 N. Ocean Blvd. · Bucida Rd. (Oleander Ln. to Sea Sage Dr.) · NE 3rd St. (N. Swinton Ave. to NE 3rd Ave.) · NW 1st Ave. (NW 9th St. to North End) · NE 9th Ave. (George Bush Blvd. to Bond · NW 12th St. (Intersection of NW 4th Ave.) · Highland Ln. (Highland Ln. to Seacrest · NW 2nd Ave. (NW 18th St. to NW 22nd St.) · Heather Ln. (Highland Ln. to Seacrest Blvd.) · NW 1st Ave. ( NW 22nd St. to South End) · NE 7th Ave. (NE 1 st Ct. to NE 5th St.) · Lake Ct. (N. Swinton Ave. to NE 6th St.) · SE 2nd St. ( SE 5th Ave. to SE 6th Ave.) · Palm Trail (NE 2nd St. to NE 3rd. St.) · Tamarind Rd. (Sea Sage Dr. to Seagate Dr.) · East Half of Alley (Bet. NW 1 st Ave. & Swinton) The funding sources for this project are as follows: Portion of Project Funding Source Account Number Bid Amount All General Construction Fund 334-3162-541-61.17 $93,453.30 Please place this item on the agenda for commission approval. Enclosures cc: Richard C. Hasko, P.E., Director of Environmental Services Department Randal L. Krejcarek, P.E., City Engineer Joseph Safford, Finance Director File: Project No.: 98-040 (A) s:\engine- 1 \engine- 1 \projects\98\98-040\official\arm9840.doc £.,,?. MEMORANDUM TO: City Commission FROM: David T. Harden, City Manager~))2'v'! SUBJECT: 1998 Street Resnrfacing Projects DATE: April 3, 1998 Attached is the list of streets to be resurfaced and the proposed resurfacing bid award for 1998. In addition to these streets, four streets in the northwest section will be resurfaced or reconstructed in conjunction with the Northwest/Spady area drainage project. A list of those streets is also attached for your information. Each of the streets on the resurfacing bid list was included for the following reasons N.E. 1st Avenue Poor Condition NE. 1st Street/Sth Avenue Open joints in storm sewer caused depression in street A1A ~ 302 N. Ocean Repair cut for water service line as required by DOT N.E. 3rd Street Poor Condition N.E. 9th Avenue Poor Condition Highland Lane Poor Condition Heather Lane Poor Condition N.E. 7th Avenue Installing 12" water main to implement Water Distribution System Master Plan/Poor Condition S.E. 2nd Street Poor Condition Tamarind Avenue Street cut up to install storm sewers and pump system. Needs overlay S.E. 4th Street Poor Condition S.E. 2nd Avenue Poor Condition City Commission Pa~/e 2 Bucida Road Corrugated metal storm sewer under street has rusted out and is collapsing. Needs to be rep/aced N.W. 1st Avenue Poor Condition N.W. 12th Street/4th Avenue Intersection sunk when broken sewer main undermined the manhole N.W. 2nd Avenue Poor Condition N.W. 1st Avenue Poor Condition Lake Court Poor Condition Palm Trail Poor Condition Alley N of Doc's Poor Condition DTH:kwg File:u:graham/ccomm Doc.:98resurt. lst City Of--'Delray Beach. Department of Environmental Services MEMORANDUM Il I I II Imml · I I TO: David T. Harden FROM: Randal L. Krejcarek, P.E. DATE: 2-Apr-98 SUBJECT: Streets to be Reconstructed or Resuffaced in NW Spady Area Below is a list of streets to be reconstructed or resurfaced in connection with the NW Spady Area drainage project: NW 7th Avenue from NW 3rd Street to NW 4th Street NW 8th Avenue from NW 3rd Street to NW 4th Terrace NW 3rd Street from NW loth Avenue to NW 3rd Avenue NW 4th Terrace from NW 8tlq Avenue to NW 6th Avenue cc Richard Hasko, P.E. City Manager File project file #98-040 s,%,. ~o~jects~98~gs-o40~lettersVesurfOt.mem 86, ~0 ~dU IOd 6IA idB0 DNI~3BNI~N3 Agenda Item No.: fi'. ?. g. AGENDA REQUEST Request to be placed on: Date: April 1, 1998 ~ Regular Agenda Special Agenda ~ Workshop Agenda xxxxx Consent Agenda When: April 7, 1998 Description of item (who, what, where, how much): Requesting approval to award contract for rehabilitation of two City owned HOPE III units located at 608 South Swinton Avenue for $16,847.25 and 235 SW 1st Avenue for $22,926.75. (Example: Request from Atlantic High School for $2,000 to funds project graduation). ORDINANCE / RESOLUTION REQUIRED: YES/NO Draf~ Attached: YES/NO Recommendation: Staff recommends approval of two HOPE III rehabilitation grant awards through the State Housing Initiatives Partnership program (SHIP) account number 118-1924-554-49.19. Grant amounts include 5% contingencies. (Example: Recommend approval with funding frOm SpeCial EventS')kccount No. 001- 3333-555-44.55) City Attorney Review/Recommendation (if applicable):. Budget Director Review (required on all items involving expenditure of funds): Funding Available: YESES) ~c~t_, ,~ Funding Alternatives: (if applicable) Account No. & Description: Account Balance: City ManagerApprovedRevieW:for Agenda: ~/N0 <~ O-]'~)58a Hold Until: y/~// Agenda Coordinator Review: Received: Placed on Agenda: MEMORANDUM TO: David Harden, City Manager FROM: Michael Simon, Interim Community Development Coordinator~//~~ THRU: Lula Butler, Community Improvement Director//~ DATE: April 1, 1998 SUBJECT: CONSENT AGENDA State Housing Initiatives Partnership Program (SHIP) Rehabilitation of HOPE.III Units Owned by the City of Delray Beach ITEM BEFORE THE COMMISSION This is to request approval to award a.contract for.the rehabilitation of two single family housing units owned by the City of Delray Beach under the HOPE III home ownership program. Funding for rehabilitation will be provided through the State Housing Initiatives Partnership program (SHIP). This request is in accordance with the City's approved Housing Assistance Plan developed for the SI-rfP program between the City and the Florida Housing Finance Corporation. The units are located at: 608 South Swinton Avenue and 235 SW 1st Avenue. BACKGROUND Commission approved acquisition of these properties on July 11, 1995 and July 9, 1996 according to City policy and federal regulations governing the HOPE III program. These units were purchased with the intent to rehabilitate them for resale to qualified low/moderate income homebuyers. The resale price of the units will be based on the appraised value of the units after rehabilitation. The grant award is based on the actual cost of the rehabilitation as determined by the low bidder plus a 5% contingency. The contingency may be used for change orders and all unused funds remain with the SHIP grant program. The rehabilitation activity will bring the homes to minimum code requirements by repairing roofs, electric and plumbing systems and correcting other incipient code violations. Detailed work write-ups and individual case files are available for review at the Community Development Division Office. The Contract Award and Bid Summary sheets are attached for your reference. RECOMMENDATIONS Staff recommends awarding the bids for two HOPE III rehabilitation projects to the verified low bidders and authorizes the award of appropriate grants through the SHIP program. One hundred percent (100%) of total funds will be charged to the SHIP account for the following: Address Contractor SHIP Grant Amount 608 S. Swinton Ave. Henry L. Haywood $16,847.25 235 SW 1st Ave. Henry L. Haywood $22,926.75 CITY OF DELRAY BEACH COMMUNITY DEVELOPMENT DMSION BID INFORMATION SHEET - SHIP PROGRAM REHABILITATION BID #: 98-021 SHR APPLICANT: City of Delray Beach APPLICATION #: 96-021 HR PROJECT ADDRESS: 608 South Swinton Avenue DATE OF BID LETTERS: March 16~ 1998 DATE OF BID OPENING: March 26~ 1998 NAME OF CONTRACTORS AMOUNT OF BIDS ABISSET CORPORATION $. A. F. DOZER, INC. $ ALPHA SOUTH CONSTRUCTION $ BEST REAL ESTATE, INC.~EDWARD KAPLAN $ CRAFTSMAN PLUS, INC. $ 18,715.00 DAKOTA CONSTRUCTION, INC. $ 25~453.00 FIRST CHOICE CONTRACTORS $ 20~855.00 HENRY HAYWOOD $ 16~045.00 H.M.P. BUILDERS, INC. $ INTERCONTINENTAL CONST. CORP. $ RAY GRAEVE $ SOUTH FLORIDA CONSTRUCTION $ 20e]70.00 TOMMY PRESTON $ IN-HOUSE ESTIMATE $ 19~846.00 CONTRACTOR AWARDED CONTRACT: Henry. Ha.ywood BID/CONTRACT AMOUNT: $16~045.00 COMMENTS: \white\wwdata~bidinfo.doc CITY OF DELRAY BEACH COMMUNITY DEVELOPMENT DIVISION BID INFORMATION SHEET - SHIP PROGRAM REHABILITATION BID #: 98-019 SHR APPLICANT: City of Delray Beach APPLICATION #: 98-017 SHR PROJECT ADDRESS: 235 SW 1st Avenue DATE OF BID LETTERS: March 5~ 1998 DATE OF BID OPENING: March 19~ 1998 NAME OF CONTRACTORS AMOUNT OF BIDS ABISSET CORPORATION $ A. F. DOZER, INC. $ ALPHA SOUTH CONSTRUCTION $ BEST REAL ESTATE, INC.\EDWARD KAPLAN $ CRAFTSMAN PLUS, INC. $ 22eq35.00 DAKOTA CONSTRUCTION, INC. $ 25~435.97 FIRST CHOICE CONTRACTORS $ HENRY HAYWOOD $ 21~835.00 H.M.P. BUILDERS, INC. $ INTERCONTINENTAL CONST. CORP. $ RAY GRAEVE $ SOUTH FLORIDA CONSTRUCTION $ 22~235.00 TOMMY PRESTON $ IN-HOUSE ESTIMATE $ 24~776.00 CONTRACTOR AWARDED CONTRACT: Henry, Haywood BID/CONTRACT AMOUNT: $21~835.00 COMMENTS: \whit~\wwdata~bidinfo.do~ Agenda Item No. AGENDA REQUEST Date: 1-Apr-98 Request to be placed on: X Regular Agenda ~ Special Agenda ~ Workshop Agenda When: 7 Aofil 1998 Description of item (who, what, where, how much): A_o0roval/authorization for Mayor to execute contract with Jaffer Associates. Ltd. for the Reconstruction of Ddnking Water Well #24. Pro_iect ~[98-036. This 0r0jects consists of the removal and reconstruction of existing ,Droduction well to produce a flow of 1,000 gallons .Der minute. Contract amount is for $68.919.00. Funding will be from account 442-5178-536-63.97. ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO Recommendation: Staff recom~s aoore~l. ,, Department head signature'. ~~ ',,~' ~_,.j'~-T..~ 4-/I /~ Determination of Consistency with Comprehensive Plan: City Attorney Review/Recommendation (if applicable): Budget Director Review (recj~ti[ed oL::~allqte~s involving expenditure of funds): Funding available: Funding altemative~-" ~" - (if applicable) Account No. & Description 442-5178-536-63.97 Raw Water Well #24 Rehabilitation Account Balance City Manager Review: for Approved agenda: ~w ~-~/NO Hold Until: Agenda Coordinator Review: Received: Placed on Agenda: Action: Approved/Disapproved cc: Ag520.doc s:~.. ~projects~98~98-O36~officiaAagenda. doc City Of Delray Beach. Department of Environmental Services MEMORANDUM TO: David T. Harden City Manager City Engineer DATE: 1-Apr-98 SUBJECT: Raw Water Well #24 Rehabilitation Project #98-035 Contract Award The attached agenda item is a request for City Commission to approve and authorize the Mayor to execute a contract with Jaffer Associates, Ltd. for the Rehabilitation of Drinking Water Well #24. This project consists of the removal and reconstruction of the existing production well to produce a flow of 1,000 gallons per minute. The contractor will be substantially completed within 120 calendar days from notice to proceed. Well #24 is located on the east side of SW 15th Avenue near the intersection of SW 10th Street. Contract amount is for $68,919.00. Funding will be from account 442-5178-536-63.97. A copy of the bid tabulation is also enclosed. enc. cc Richard Hasko, P.E., Director of Environmental Services City Manager File project #98-036 file s:LAprojects~g8~g8-O36Vetters~agendaOl.mem ~, i~. 7' Agenda Item No.: $,~ ~- AGENDA REQUEST Date: April 03, 1998 Request to be placed on: Consent _XX___ R~"F~m~ Agenda Special Agenda Workshop Agenda When: April 07.1998 Descriptzon of agenda item (who, what, where, how much): Purchasa Award - Renovations of the restroom$ at Pompey Park at a total cost of $11.174.00 to Santana Products Inc. via SNAPS ARreement #450158. ORDINANCE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO Recommendation: Award to Santana Products Inc. for the materials to renovate restrooms at Pompey Park via the SNAPS Agreement #450158 at a total cost of $11,174, Funding from account code 001-4127-572-62.10. Department Head Signature: ~~~ Determination of Consistency wi~C~omprehensive Plan: City Attorney Review/ Recommendation (if applicable): Budget Director Review (required on~ll items involving expenditure of funds): Funding available~NO ~Z~ Funding alternatives:J ~-' (if applicable) Account No. & Description: Account Balance: City Manager Review: Approved for agenda: ~/ NO ~,~Hold Until: Agenda Coordinator Review: Received: Actzon: Approved/Disapproved MEMORANDUM TO: David T. Harden, City Manager FROM: Jacklyn ~R~~rchasing Supervisor THROUGH: Joseph ~nance Director DATE: April 01, 1998 SUBJECT: DOCUMENTATION - CITY COMMISSION MEETING APRIL 07, 1998, PURCHASE AWARD RESTROOM RENOVATIONS AT POMPEY PARK Item Before Commission: The City Commission is requested to approve the award for the renovation of restrooms at Pompey Park to Santana Products, Inc., via the SNAPS (State Negotiated Agreement Price Schedule) Agreement #450148 at a total cost of $11,174.00. Background: The Parks and Recreation Department has a need to replace the toilet facilities (stalls, urinals and vanities) at Pompey Park restrooms. These products are available from the SNAPS Agreement #450158 from Santana Products Inc. See attached memo dated March 09, 1998, and quote #9561 dated January 15, 1998, from Santana Products, Inc. The Director of Parks and Recreation recommends award to Santana Products per attached memo dated March 24, 1998. Recommendation: Staff recommends award to Santana Products Inc. at a total cost of $11,174.00. Funding from account code 001-4127-572-62.10. Attachments: Memo From Parks And Recreation Snaps Agreement and Quote #9561 cc: Joe Weldon, Director Parks And Recreation Anne Green, Recreation Supervisor IV CITY OF DELRI:I¥ BEACH DELRAY BEACH ~ 100 N.W. lstAVENUE · DELRAY BEACH, FLORIDA 33444 · 407/243-7000 AIl-AmericaCity Purchasing Supervisor 1993 (~ FROM: Ann S. Green Recreation Supervii°r~ t IV THRU: Joe Weldon ~ Director of Par~0s & Recreation SUBJECT: Restroom Renovation Approval by City Commission DATE: March 24, 1998 I am requesting the quote submitted by Santana Products for the renovation of the restrooms at Pompey Park Recreation Center and concession stand restrooms be submitted for approval by the City Commission. Santana Products was the only quote received under the SNAPS guidelines and agreements of SNAP # 450158. I am requesting that quotes be approved with freight and installation costs. The city will be responsible for disposals of items removed. A breakdown of cost is as follows: Center Men's Restroom: 3 Toilet stalls $1,448.00 Wall Mounted Urinal Screen $ 105.00 Standard Vanity Top $ 542.00 Installation $ 225.00 Freight Estimate $ 212.00 Subtotal ...................................................................................... $2,532.00 Center Women's Restroom 5 Toilet Stalls $2,526.00 Standard Vanity Top $ 590.00 Installation $ 375.00 Freight Estimates $ 244.00 Subtotal ....................................................................................... $3,735.00 Concession Men's Restroom 3 Toilet Stalls $1,678.00 Installation $ 225.00 Freight Estimates $ 244.00 Concession Women's 4 Toilet Stalls $2,216.00 Installation $ 300.00 Freight Estimates $ 244.00 Subtotal ........................................................................................... $4,907.00 THE EFFORT ALWAYS MATTERS Printed on Recycled Peter TOTAL COST OF RENOVATIONS ............................................................................. $11,174.00 The renovations costs will be paid from account # 001-4127-572-62.10. $15,500 was budget for the renovations with a Balance of $4,326.00. $417.00 will be used for the upgrade of lights in the center restrooms and $3,504.00 for sinks. A letter confirming prices submitted by Santana (attached) are tree quotes and will not change. cc: Rodger Ribeiro Recreation Superintendent File Attachment F'rom:WayneMcLemore To DELRAY BEACH Date: 1/17/9~ Tirrae ',U04:56AM Page 1 of ATT: PURCHASING .... CONSTRUCTION AND PLANNING ..... MAINTENANCE YOU ARE INVITED TO UTILIZE THE "SNAPS" CONRACT TO PURCHASE SOLID PLASTIC TOILET PARTITIONS ELIMINATING HAVING TO GO OUT FOR BID FACES '2 - 3 (COMPONENTS) 22% OFf' LAS'_' PRICES FACE 4 ,',~DWARE) PRINTED PRICES A~ ~fi PRODUCTS INC. "SNAPS" Confidential List Prices Effective 1/1/95 PS NO. 010i 95 ':(", .... ,,~F_ ,~ [) :,~,q©RE INFORMATION OR WOULD LIKE A SITE VISIT FOR US ' -', ,' ~, -T ,\ ~/' r-- .~, ,~- i-- ._.,._- ~,r,~,rr AND SEND YOU A QIJ,'?TE BASED ON "SNAPS" CALL '..'.'.','f?'~E MCLEMORE 800-941-1995 FAX 813-372-1099 5542 REDHAWK DR. RPR-Oi-eB 10:31 DON III TEL:eS4-783-B438 P. O1 SNAPS SNAPS NO. 450158 State Negotiated Agreement Price Schedule SPURS 541143649-002 ~vi$1~r. O! ~rch~si¢~ · 40~0 Esplanade Way - T~la~ass~, ~ 32399-09~ Fede~l Employer~e~fifi~tlo~. Number 54-1 [456~9 ~--~ ' SPURS ur S.S. Numbw ~.. .. State ~R ._ Zip Telephone N~mber 7[ 7-343 -792[ Toll-Free Number 8~0-~68-5002 OelNl~ will be ~ days aher receiving order Warran~ 15 Y~RS (STANDARD PRODUCTS ONLY .. :' Re~yol~. Ountent,.,., Conse~atlon Pactom, or Environmentally Desirable Chamcteri~i~... Check ~x[ee) wh~h apply. If yM, aesc~l~ In apa~ provided. No Yes Produ~ pm~des ~rgy co.lt~tion la,art ~ Ptoducl h~ lflvlr~nmln~lly d~a~ chimd~itlcs mate~3, auppl~ 0~ eq~vment, and Is In al~ ~pc~ fa)r and ~:ho~ collusion or fraud. I agree to ~lae by afl ~aiUans M I am ~odZod to lign ~;a p~po~] ~or the p~3c, an0 t~al :he g~o~ser ts in compl~an~ wit~ all ~equl~nts. I~ualng but n~ I~il~ 10 ce~i~e~ion JOAN A. C~R~EY ~ F~ DMS UM ~ly Ti';~ ~ z6~-q0r tO/tOd lES-/ s;szs~,:i VNVIMvs:~d 9t;m e;-LZ-~VC Prom: Uo~Y';~/eigand Ill To' Ann .S ,'~reen Date: 3/g/98 Time: 3:48:38 PM Page 1 of · Monday, March 09, 1998 Ann .S Green City of Delray Beach Pompey Park 1101 NW. 2nd Street Delray Beach, FL 33444 Re: Quote 9561 A-G Pompey Park ) Dear Ann: Please be advised, if the city issues a purchase order based on Santana Quote numbers 9561 A-G Santana will not exceed City Purchase Order amounts with out prior written approval. The quote should include Material estimate, Freight estimate, Installation Estimate, and Demolition Estimate. If all Adds are taken, we will deliver and install new Santana Toilet partitions at Pompey Park as well as remove old partitions from the building for city pickup. Finally, I would like to say we have had great success with this program. We will make every effort to communicate with park officials making this project a smooth one. Should you have any questions, please feel free to call! Sincerely, Don Weigand III Manufactures Representative Santana Products Phone: (954) 784-7754 Fax: (813) 372-1099 Prom: Don Weigand Iit To Cl,-Y OF DELRAY BEACH Date: 1/t6/98 Time: 12:O3:22 PM Page 2 of From:WaypeMcLemore To' DON Date: 1/16/98 Time: 10'0718 A[..4 Page 1 of 7 .IAN-15-98 13:5T ~-rom:SANTAr,~A ?'!T458295S T-965 P 0]/07 Job-894 SAS~TANA PRODUCTS, !NC. P.O. Box 2021 2/,} Scranton, PA 18501 /~ {71'7) 343-7921 (800) 368-5002 PA ~,,ly (800) ~7~7) 3%8-2959 *** Please Reference Quote CFL-9561A on your Purchase Order To: CITY OF DEL~AY BEACH PARK & QuO,~ NO: FL--S561A 50 ~ !ST AVE Oa~e: 01/15/98 DEL~Y BEACH, FL 33444 Bid Da~e: ASAP PHONE: {561} 243~7253 REP ~: 6~ Z FAX: (561) 2&3-2268 ~ "' SED :~E ~I : / ATTN: ~ GRE~M ~ect Name: POMPEY P.~K: Location: DEL~Y BEACh, FL (~) T,--. ' . ~ =u~ of Santana POLY-M¢4~ HD paz-~ ,,__ens consisting of: 3 TOILST ST~LS NOTES: FLOOR MOUNTED ,DVER~E~ B~CED PLASTIC CONTINUOUS B~CKETS PLASTIC SHOES (3" HIGH) AL~I~ HEATS INC ST~D~D S~TANA MATERIALS & ~DWARE THROUGHOUT SPECS WERE NOT RECEIVED WITN QUOT~ REQUEST PRICES ~E VALID FOR ALL S~T~A COLORS 55" HIGH DOOR~ L P~EL~ CUT OUTS/P~DZUS CUTS BY OT~RS SNAPS AGREEMENT ~450158 TAKE OFF PER: PRICE - F'.O.B. Factory POLY-M~ HD $ 1 448.00 525~ AL'PEPl~ATE ~DS/'DEDUCT~: ADD: $105.00 & 50~ FOR A 24" X 42" W~L MO~TED URINAL SCREEN ADD: $542.00 & 200~ FOR A ST~D}ID V~NITY TOP CUT O'JTS }}:D/OR ~iUS CUTS BY OTHERS .... ~: SPLASHES " "~ ~,?, , ADD: $75.00 PER STALL FOR INSTALLATION Freight EstimateS212.00 ADD: $25.OO PER STALL FOR DEMOLiSHION FREIGHI IS NOT IN;~LUDED IN PRICE PLEASE CALL FOR ESIiMATE DREAKDO~4S ~N~/OK P:=~SES SiL~L BE Cf<~iGED .~4 ADDITION~ 950.00 FACN any su&E.~ o:' local ta:{cs,unlass r';~}~.~d sEherwiz~.De!i','ery 2:;= installation subj~c! CHERYL ~rom: DonWeigandlll To CiTY OF DELRAYBEACH Date 1/16198 Time: 12:03:22 PM Page3of From:Way¢:eMcLemore To: DON Date 1/16/98 Time 10:07:18 AM Page2of7 JAN-IS-98 1.~:5T From:SANTANA TIT4382959 T-965 ~ OZ/OT J0b-894 S]~'I'A~A PRODUCTS, INC. P.O. Box 2021 Scranton, PA 18501 (7i7) 343 -7921 (800) 368-5002 P~ Only (800) 222~2i09 F~ (Ull) 3~8-2959 **'* Please Reference ,~,-,~,~ ~FL-g5 ~ .... 6lB on your Purchase ?}~-.eQr *** To: CITY OF DEL~Y B~ACH PARK & QUOTE NO: PL-9561B ~O N~~ 1ST AVE Da~e: 01/15/98 D~ B~ACH, P~ 33&~4 B~d Da~e: ASAP P~ON~: {561) 243-7253 N~P ~: 65 Z F~X: (561) 243-2268 R~V!SED: / / ATTN: .~ Projec~ Name: POMPEY P~RK: WOHENS Locaci. on: DELSEY BEACH, FL DESCRIPTION: {l) Lot o~ Santana POLY-P~ HD parZitiens consisting of: 5 TOILET STALLS NOTES: FLOOR MO~TED OVERHE~ B~CED PLASTIC CONTINUOUS B~CK~TS PLASTIC SHOES (3" biIGH) AL~!~ HEATSINC ST~D~D S~NT~NA ~RTERI.~S & N~DWARE THROUGHOUT SPECS WERE NOT RECEIVED WITH OUOT9 REO~ST PRICES ARE VALID P0R ALL SANTANA COLORS 55" HIGH DOORS & P~NELS CUT OUTS/~IUS CUTS BY OTHERS SNAPS AGREEMENT ~450!58 TAKE OPP P~R ~ P~ PRICE - P.O.B. P~ctory - POLY~R HD $ 2,526.00 ~25~ ALTE~NAT~ ADDS/D~DUCTS: ~D: $590.00 & 200~ FOR A ST}3}DALeD V,~qlTY TOP NOTES: CUT OUTS ~D/OR ~!US CUTS BY OTHERS STANDARD V~!TY TOPS (6" S~LA~UES. .... , 4" SKIRTS & ST.~DARD .~.~.e~r~o ADO: $75.00 PER STALL FOR INSTALLATIOH ~fSi~k~':~ ~{8 STAL FOra OS aOL S O. FREIGHT IS NOT INCLUDED IN PRICE PLEASE CALL FOR ESTIMATE QUOTED 9RICES 7~iE GrD?~aQ'E~D CNLY FOR {}:.i~.}'fITiES ilqOWN ,~'~ ~X B~ED 0N ONE S~IP~,~NT ~l; iT~ ;'l~' BREA~OWNS ~J/();~ Pi.L%SES S~',L SE C!~GED ~01 ~)D!TiON~. $6F~ <}O EAC~ BY: CHERYL CH!EFPALLO From: E)or~\:Ve',gandtll To: CITY OF DEr. RAY BEACH Date: 1t16/98 Time: 12:O5:22 PM Page From WayaeMcLemore To:DON Date: 1116198 Time: 10:O7:18&i¢ Page7 of 7 JAN-~5-g8 18:59 From:SANTANA 7~T488Z959 T-965 P OT/OT J0b-894 S.~qT~qA P~ODUCTS, INC. P.O. Box 202! Scranzon, PA 18501 {7i~) 343-7921 {800) 368-~002 PA, Only (800) 222-2109 ~,~&~ (21,) 348-2959 *** Please Reference Quake ~FL-9661G on your Purchase Order To: CITY OF DEL~Y BEACH P~K & QUOTE NO: FL-956!G 50 N~ !ST AVE Da~e: 01/15/98 DEL~Y ~EACH, FL 334~4 B&d Date: ASAP PHONE: {561) 2~3~7253 R~P ~: o~ FAX: {561) 243-2268 REVISED: / / ATTN: ,~N GREEN Proja~c~ ~ Name: POMPEY. P~K: M~NS BASEBALL Locatio~: DEL~Y BEACH, FL DESCRIPTION: (!} LOt of Santana POLY-?~R HD partitions consisting 3 TOILET STALLS NOTES: FLOOR HOt, TED OVERHEAD B~CED PLASTIC CONTINUOUS PLASTIC SHOES (3" HIGH) AL~!~ HEATS !NC STANDARD S~T~gA PATER!ALS & ~DWARE THROUGHOUT SPECS WERE NOT ~C~IV~D WITH GUOT~ R~QU~ST ~ VALIn PRIC~S ~E . ~ FOR ALL S~T~NA COLORS CUff' OUTS/~IUS CUTS BY OTHERS SNAPS AGREEMENT ~450!58 TAKE OPP PER: PRICE - F.O.B. Factory POLY-~R HD $ 1,678.00 ADD: $75.00 PER STALL FOR INSTALLATION ADD: $25.00 PER STALL FOR DEMOLISHION FREIGHT IS NOT INCLUDED IN PRICE PLEASE CALL FOR ESTIMATE Freight Estimate $244.00 A2,rf ~R2A~0',SN5 ~/OR P~AS~S $:~L ~E CM~ED ~ ~D!TiONAL ~50. 90 EACh ~ft~r ~cccptance; ~hor',,;ls6, zt ~s subjec~ ~o .~n cscala~lOa f(~cuo~' of i% per men,h, Special p.~c,~aqine by soo~ and./r:r floor '~ BY: · 7 ~TRYL CHIEFF~LO From: DonWeigandllt To CITY OF DELRAyBFACH Date: 1116198 Time: 12:03:22 PM Page7of From: WayneMcLemore To DON Date: 1/16/98 Time: 10:0718 AM Page6of7 JAN-IS-g8 19:59 ~rom:SA'4TANA 71~'4382959 T-965 P.06/O? Job-g94 SANTANA PRODUCTS, INC. ?.0. Box 2021 Scranton, PA 18501 (800) 368-5002 PA, ©nly (800) 222-2109 FAX~ (7!?) 348-2959 *** Please keference Quote #FL-956!P on your Purchase Order *** To: CITY OP DELRAY BEACH PARK & QUOTE NO: FL-956!? SO NW !ST AVE DaUe: 01/15/98 DELRAY BP. ACH, FL 33444 Bid Daue: ASAP PHONE: (561) 243-7253 RP.P ~: 65 Z PA~X: (561) 243-7268 REVISED: / / ATTN: ANN GREEN Project Name: POMPEY PARK: GIRLS BASEBALL LocaUion: DEL.~AY BEACH, FL DESCRIPTION: (1) L©~ of Santana POLY-.~T~R ND parT. i~iens consisting of: 4 TOILET STALLS NOTES: FLOOR HOUNTED OVERHEAD BRACED PLASTIC CONT!N~JOUS BRACKETS PLASTIC SHOES (3" HIGH) ALUMINIrM HEATS INC STANDARD SA_~TANA V~.TERiAL. S & P~LRDWARE THROUGHOUT SPECS kT~RP~ NOT RECEIVED WITH QUOTE R~.QU~ST PRICES ARE VALID POR ALL SANTANA COLORS 55 '~ HIGH DOORS & P~NELE CUT OUTS/RADIUS CUTS BY OTHERS SNAPS AGRE~MRNT ~450158 TAKE OFF PER; PRICE - F.O.B. Factor::, POLY-NL~_R HD $ 2,216,00 825~ ADD: $75.00 PER STALL FOR INSTALLATION ADD: $25.00 PER STALL FOR DEMOLISHION FREIGHT IS NOT INCLUDED iN PRICE PLEASE CALL FOR ESTIMATE Freight Estimate $244.00 m,~' BReAkdOWnS ~D/OR P~3~E~ SHALL BE CIL~G~D ~ ~[~iTICN~ $Sf: CO EAC~ include ~ny ata~e or local ~.axcs,uniea¢ nota~ o~h~rwise.Deliv~ry ~n~ installation :;ubjec[ ac cs:~di~.icns beyond o',.;r cor.~rol ~o,.,~ !ftc:' ,~cccptance; otherwise, 15 _s e_ihject ~o an escila[ion f.nc[~sr of i% peu monzh. Special packaging by room and/or floor 7 &o -0 J BY: CHERYL CHIEPFALLO , Agenda Item No.: ~.~. AGENDA ~tEQUEST Date: April 2, 1998 Request to be placed on:, x Regular Agenda Special Agenda Workshop Agenda When: April 7, 1998 Description of agenda item (who, what, where, how much): city Commission is requested to approve a bid award under the City of Clearwater, Florida bid #699 0000016865 000 to Southern Sewer Equipment Sales for a 1998 Vac-Con VPD 3690 THA/1000 Sewer Cleaner mounted on an 1998 International Chassis Model 2554 with specif.ied options in the amount of $151,135.00. Funding is available as follows: $40,000 account ~501-3312-519-64.20 "City Garage Automotive Capital"~' $51,135 from account #442-5178-536-64.9u "Other Machine and Equipment", and $60,000 from City Garage Vehicle Replacement Reserve Funds. ORDINStNCE/ RESOLUTION REQUIRED: YES~ Draft Attached: YES/NO 'Recommendation: Department Head Signature: Determination of Consistency with Comprehensive Plan: City Attorney Review/ Recommendation {if applicable): Budget Director Review (required on all items involving expenditure of funds]: Funding available: Funding alternatives: (if applicable) Account No. & Description: Account Balance: City Manager Review: Approved for agenda: ~/ NO ~ Hold Until: Agenda Coordinator Review: Received: Action: Approved/Disapproved £1TY OF BI I£F! DELRAY B£ACH ~ 100 N.W. 1st AVENUE · DELRAY BEACH, FLORIDA 33444 · 407/243-7000 AII-Americal~ity TO: David T. Harden 993 City Manager FROM: jli~ Robert A. Barcinski Assistant City Manager DATE: April 2, 1998 SUBJECT: AGENDA ITEM CITY COMMISSION MEETING APRIL 7, 1998 BID AWARD - VAC-CON ACTION City Commission is requested to approve a bid award under the City of Clearwater,. Florida bid ~-699 0000016865 000 to Southern Sewer Equipment Sales for a 1998 Vac-Con VPD 3690 THA/1000 Sewer Cleaner mounted on an 1998 International Chassis Model 2554 with specified options in the amount of $151,135.00. Funding is available as follows: $40,000 account #501- 3312-519-64.20 "City Garage Automotive Capital", $51,135 from account ~-442-5178-536-64.90 "Other Machine and Equipment", and $60,000 from City Garage Vehicle Replacement Reserve Funds. BACKGROUND The proposed vehicle will replace a 1987 Vac-Con V290 on a Ford LN8000 chassis. We have reviewed costs to keep the existing vehicle operational. At a minimum it would cost about $75,000 to extend the life about three (3) years. Staff does not feel that it is economically prudent to invest this amount of money to extend the life of the existing vehicle. The Vac-Con is used to vacuum and clean debris from lift stations, sewer lines, and drainage lines throughout the City and is used on a daily basis. The price of the new vehicle includes a $40,000 trade in value. RE, COMMENDATION Recommend award of bid for 1998 Vac-Con as proposed under City of Clearwater, Florida Contact in amount of $151,135.00 with funding provided as follows: $40,000 account #501-3312- 519-64.20 "City Garage Automotive Capital", $51,135 from account #442-5178-536-64.90 "Other Machine and Equipment", and $60,000 from City Garage Vehicle Replacement Reserve Funds. RAB/tas File: u:sweeney/agenda Doc:040298a.doc THE EFFORT ALWAYS MATTERS ~. /~.~. Printed on Recycled Paper DATE: March 25, 1998 Attached is a comparison of proposals from Vantage Equipment and Southern Sewer for replacement of the Vac Con Truck. Both proposals are based on current contracts on which we can piggy-back purchase. The Southern Sewer proposal with all comparable equipment is the lower of the two offers and provides the additional benefit of a dual engine operated vehicle. The Vantage equipment vehicle is a single engine arrangement as is our existing Vac Con. The vehicle's power plant is used to operate the on board equipment via a power take off unit (PTO). Southern Sewer's vehicle isolates the on board equipment operation from the vehicle's power plant, providing a separate on board engine for equipment operation. This is seen as beneficial in terms of reduced wear and tear on the vehicle power plant as well as increased operational efficiency of the on board equipment. On the basis of the foregoing, we are requesting purchase of the Southern Sewer vehicle for the net amount of $151,135.00. Per my prior memo regarding this vehicle replacement, please let me know how much funding from Water and Sewer Renewal and Replacement will be needed, RCH:cl cc: David T. Harden Michael S. Offie Scott W. Solomon Vantage Equipment* Southern Sewer*~* Basic Vehicle $172,785 $159,770 Enlarged debris tank 3,200 7,000 Enlarged water tank Included 3,000 Increased GVW Included 9,000 Extended boom length 1,890 (8') 5,875 (10') Enlarged blower 1,631 2,950 Auxiliary pipe rack 707 1,040 Hose reel winder 1,840 2,501 Gross vehicle cost $182,053 $191,135 Trade allowance (20,000) (40,000) Net vehicle cost ~ $162,053 $151,135 *Single engine operation. **Dual engine operation MAR-~-1998 09:29 SOUTHERN SEWER EQU!P ~9 595 919! P. 02/02 SOUTHERN SEWER EQUIPMENT SALES 3,*09 Industrial 27th St, · Ft. Pierce, FL 34946 M.~r~ 10, 1998 Mr. Scott Solomon City of Delray Beach Utilities Departmeat 434 S Swinton Ave. Delray Beth, FL This letter is to ceftin/Soutl~rn S~r Equipra~nt Sales will honor a pm-chase order from the City o£Ddmy Bead~ based on the City, of Cl~m~r'purclm~ order number 699 0000016865 000 in the amount of $159,770.00. This v~m for on~ new 1998 VAC-CON V'PD 3690 THMI.000 Cleaner mounted on a new 1998 ln'~¢rm~on~ Chilis Model 2554. Thc Ci~ of Deb'ay [~h may wish to consider thc following optiom: 1. llyard Debris Tm2k in lieu ct9 yard ....................................................... $?,000.00 2. 1300 Go. lion I~t~e~ Water Tanks in lieu ofl000 gallons ........................... $3,000.00 3. 60,000 lbs. GYW Glmasis in lieu o/'43,000 lbs. OVW Clmssis ................. $9,000.00 (Note 60,000 lbs. Ghasais required for l~rger d~bri~ or waler 4. 10' Boom in lieu orS' Boom. ................................................................... $5,875.00 5. Up Or~e to Roots 82'/Blower in lieu of Rools 824 ............................... $2~950.00 6. Folding Pipe Rack mounmd on rear door ................................................ $1,040.00 7. Level Line Cmide .................................................................................... $2,$00.00 Total for all nd~ options ............................................................................. $31 Souff~m 8e~r Eq~ Sal~ will ~ ~ City ofD~lr~y B~ach 198'/VAC-CON unit in tra& for $40,000.00. The ~en~¢ a.~er adding th~ above options and dcducti~ rl~ trade i~ would be $151,135.00. The delivery, time for this unit would be apptoxin~tely 30 days m'ter r~eipt otIhe order. Please ¢om~c~ Mike Wood or myself if there am any questions. Si,nc. erety, (561) 595-9171 FAX 1-800-782-4134 (,.-561) 595-6940 ~A Certified MBE Woman Owned Business' TOTRL P, 02 l~as~e ' 142,900.00 ~ Earth : ..... Flo~id~ i :; Camel 2~unic~Pal 205,9C0. O0 I .... - "'~ ........... Florida 3~untc~oal 129,600.00 ' 164 975 O0 : V~c:or Southern $$e~ec ; 159,770.00 _ ~ Vac-Con I t · I ~ ....... ~ "' ADDITIONAL COMMENTS: TO: D~'~ID T. HAI~DEN, CITY MANAGER THRU: DIANE DOMINGUET~ PI..~NNING AND ZONING DIRECTOR FROM: CLAIRE LYTE-GRAHAM, PLANNER SUBJECT: MEETING OF APRIL 7, t998 CONSIDERATION OF A CONDITIONAL USE REQUEST TO ESTABLISH A CHILD CARE FACILITY AT LAKEVlEW BAPTIST CHURCH AT 2599 N. SWlNTON AVENUE The development proposal involves the conversion of an existing 2,590 sq. ft. one-story building currently used for Sunday School classes to a day care center for 48 children ages 2-5, with 4-5 employees. The building will continue to be used for Sunday School classes on the weekends. An analysis of the request is found in the attached Planning and Zoning Board Staff Report. At its meeting of March 16, 1998, the Planning and Zoning Board held a public hearing in conjunction with review of the request. The only public testimony was from Pastor Michael Bell of Lakeview Baptist Church, who stated he understood the conditions as set forth by staff. The Board then discussed the proposal and recommended that the condition to install Black Olive trees be revised to refer to "shade trees" instead. The Board then unanimously voted to recommend to the City Commission approval of the Conditional Use request to establish the Lakeview Little Lamb's Preschool day care facility based upon positive findings subject to the following: 1. That the landscape materials on the currently approved landscape plan (1994 approval) be installed in the vicinity of the day care center which includes; a) Installation of shade trees with a maximum spacing of 25' on center along the north and east property lines adjacent the existing play area. b) The perimeter hedge be infilled to produce a continuous hedge along the north and east property lines adjacent the existing play area. 2. That an agreement between the applicant and the City of Boynton Beach to use the fire hydrant on S.W. 36th Street be executed, or a new fire hydrant within the City of Delray Beach be installed in Swinton Avenue adjacent the day care facility. 3. That an updated floorplan be submitted. By motion, approve the Conditional Use request to allow the Lakeview Little Lamb's Preschool day care, subject to the findings and conditions as recommended by the Planning and Zoning Board. Attachments: · P&Z Staff Report of March 16, 1998 PLANNING AND ZONING BOARD CITY OF DEERAY BEACH ---STAFF REPORT--- MEETING DATE: March 16, 1998 AGENDA ITEM: IV.D. ITEM: Conditional Use Request to Allow the Establishment of Lakeview Little Lamb's Preschool, a' Child Care Facility at the Lakeview Baptist Church, Located on the East Side of North Swinton Avenue, Approximately 1,440 Feet North of N.E. 22nd Street. ] ' ..... 'm PRESBY[ERIAN ~ [ [I-----h'/~ :7 ! I f GENERAL DATA: Owner ......................................... Lakeview Baptist Church Agent ........ '. ................................. Melinda Bell Applicant ..................................... Frank Pichichero Location .......... : ........................... ' 2599 N. Swinton Avenue Property Size .............................. 5.30 Acres Future Land Use Map ................. Low Density (0-5 units/acre) Cui-rent Zoning ........................... R-l-AA (Single Family Residential) Adjacent Zoning ................ North: City of Boynton'Beach Zoning East: R-l-AA South: R-l-AA West: City of Boynton Beach Zoning & R-l-AA Existing Land Use ...................... Church and Parsonage Proposed Land Use .................... Conditional use request to establish a child care facility within the North building of the site. Water Service ............................. Existing on site. Sewer Service ............................ Existing on site. IV.D. The action before the Board is making a recommendation to the City Commission on a request for Conditional Use approval to establish a child care facility at Lakeview Baptist Church (known as Lakeview Little Lamb's Preschool), pursuant to LDR Section 2.4.5(E). The subject property is 2599 N. Swinton Avenue, which is located on the east side of N. Swinton Avenue, west of Seacrest Boulevard, and north of Tangerine Trail. The subject property consists of Lots 1-17 in Block 5 of an unrecorded subdivision named Lake Eden. The original 6,000 sq. ft. church was built in 1969 in the R-l-AA zoning district. Between 1971 and 1977 approvals were granted for building additions and additional parking. At its meeting of September 16, 1992, the Site Plan Review and Appearance Board approved a minor site plan modification to construct a 10,050 sq. ft. building addition, containing a fellowship hall, class rooms, kitchen and office space, including redesign of the parking lots, and landscaping improvements. The church would now like to convert an existing 2,590 sq. ft. building currently utilized as a Sunday School to a child care facility. Child care facilities are allowed as a Conditional Use in the R-l-AA zoning district, which is the action requested of the Board. The Conditional Use request is to establis~ a child care facility known as the Lakeview Little Lambs Preschool. The development project involves the conversion of an existing 2,590 sq. ft. one-story building at the northeast corner of the church property to a day care center for 48 children ages 2-5, with 4-5 employees. The hours of operation will be Monday - Friday, 7 a.m. - 6 p.m. The building is currently used for Sunday School classes on the weekends. An existing playground is located behind the building. P&Z Staff Report Lakeview Little Lambs Preschool (Lakeview Baptist Church) - Conditional Use Request Page 2 REQUIRED FINDINGS (Cha_oter 3): Pursuant to Section 3.1.1 (Required Findings), prior to the approval of development applications, certain findings must be made in a form which is part of the official record. This may be achieved through information on the application, the staff report, or minutes. Findings shall be made by the body which has the authority to approve or deny the development application. These findings relate to the following four areas. FUTURE LAND USE MAP: The use or structures ~ust be allowed in the zone district and the zoning district must be consistent with the land use designation. The subject property has a Future Land Use Map designation of Low Density Residential and a zoning designation of R-l-AA (Single Family Residential). The zoning district is consistent with the Low Density Future Land Use Map designation, and "child care facilities" are listed as a Conditional Use in the R-l-AA zoning district. CONCURRENCY: Facilities which are provided by, or through, the City shall be provided to new development concurrent with issuance of a Certificate of Occupancy. These facilities shall be provided pursuant to levels of service established within the Comprehensive Plan. Water and Sewer: Water service exists to the site via 8" mains within N. Swinton Avenue and parallel the site's east property line. Fire hydrants are located at the northwest corner of N. Swinton Avenue and N.W. 25th Court, and on S.W. 36th Avenue. The hydrant on S.W. 36th Avenue is in the City of Boynton Beach. The applicant is in the process of entering into an agreement with Boynton Beach to utilize the hydrant (S.W. 36th Avenue) should it be necessary. If the applicant is unable to reach an agreement with Boynton Beach the required minimum hydrant spacing will not be met and a new hydrant within the City of Delray Beach will be required. Sewer service exists to the site via 8" mains within N. Swinton Avenue and parallel the site's east property line. No sewer extensions or upgrades will be required of this development. The Comprehensive Plan states that adequate water and sewer treatment capacity exists to meet the adopted level of service at the City's build-out population based on P&Z Staff Report Lakeview Little Lambs Preschool (Lakeview Baptist Church) - Conditional Use Request Page 3 the current Future Land Use Map. The conversion of this building to a child care facility should have a minimal impact on water and sewer demands as it relates to this level of service standard. Drainage: Paving and drainage plans are not required for the conditional use analysis. The use will be established within an existing structure, and existing parking spaces and drop off areas will be utilized. Therefore, there should be no impacts with respect to drainage. Streets and Traffic: ,, A traffic statement was submitted for this project.' Utilizing Palm Beach County's adopted trip generation rate for day care centers (79.26 trips/I,000 sq. ft.), the proposed use will generate 205 trips per day. The statement subtracts passby trips associated with the day care use for a total of 164 new trips. There is sufficient capacity available on the adjacent road system to accommodate these trips. Parks and Open Space: Park dedication requirements do not apply for nonresidential uses. Thus, there will be no impact on this level of service standard. Solid Waste: Using the trash generation rate for education/religious/day care uses, trash generated each year by the existing facility based on a seven day operation would be 9,065 lbs. or 4.5 tons/yr. The current use of the bUilding for Sunday School only generates approximately 1/7 of this rate, or 1,295 lbs. or .65 ton/yr. With the establishment of the day care facility generation rates will increase to 9,065 lbs. or 4.5 tons/yr. However, the Solid Waste Authority has indicated that they have adequate landfill capacity through year 2021. CONSISTENCY: Compliance with performance standards set forth in Chapter 3 and required findings in Section 2.4.5(E)(5) for the Conditional Use request shall be the basis upon which a finding of overall consistency is to be made. Other objectives and policies found in the adopted Comprehensive Plan may be used in making a finding of overall consistency. A review of the objectives and policies of the adopted Comprehensive Plan was conducted and no applicable policies were found. P&Z Staff Report Lakeview Little Lambs Preschool (Lakeview Baptist Church) - Conditional Use Request Page 4 SECTION 2.4.$(E) REQUIRED FINDINGS (Conditional Use): Pursuant to Section 2.4.5(E)(5) (Findings), in addition to provisions of Chapter 3, the City Commission must make findings that establishing the conditional use will not: A. Have a significantly detrimental effect upon the stability of the neighborhood within which it will be located; B. Nor that it will hinder development or redevelopment of nearby properties. The church property is surrounded by single family residences to the west and south within the R-l-AA zoning district and R-1-AAB (Boynton Beach). North and east are vacant parcels on properties zoned PUD (Boynton Beach) and R-l-AA, respectively. The Child care facilitY will be located in an existing building at the northeast corner of the property with a single family residential subdivision under construction to the north, the church site to the west and south, and a vacant parcel to the east. Pursuant to LDR Section 4.6.16(H)(3)(e) installation of trees 25' on center to create a solid tree line is required where commercial property abuts properties in residential use. The buffering requirement would apply along the north and east property lines, adjacent the existing playground area. An existing Ficus hedge and chain link fence are located along the north and east property lines. The approved landscape plan for the building addition calls for the installation of Black Olive trees along the north and east property lines. The placement of the child care center next to the vacant parcel, along with existing and required landscaping, will provide a buffer from adjacent uses. It is noted the northern adjacent property has installed fill on their site which creates a grade change at the north property line. While the applicant is working with this property owner to correct this issue it may be necessary to set the trees back from the north property line in this area. Based on the installation of the buffer, the proposed use will not have an adverse impact on the surrounding residential area. COMPLIANCE WITH LAND DEVELOPMENT REGULATIONS: If establishment of the use requires new improvements on a site or substantial changes to existing improvements, a sketch plan showing the extent of those improvements shall be provided. At its discretion, the Planning and Zoning Board may require submission of a site plan. The Conditional Use request involves the conversion of an existing building to a day care facilitY. The applicant has submitted a sketch plan of the proposed facility and improvements, which consists of a new sidewalk to connect the building to the P&Z Staff Report Lakeview Little Lambs Preschool (Lakeview Baptist Church) - Conditional Use Request Page 5 existing semicircular driveway. A site plan is not required for the Conditional Use request, however, requirements as they relate to day care facilities are discussed below. Section 4.3.3(E) Child Care Facilities: Lot Area: The minimum lot area shall be 7,500 sq. ft. The day care center will be located at the northeast corner of an existing church site containing approximately 5.3 acres. Floor Area: Facilities shall contain a minimum floor area of 35 square feet per child, exclusive of space devoted to bathrooms, halls, kitchen, offices, and storage. ' The applicant has provided the required square footage for the five proposed classrooms, and based on the classroom floor areas a total of 48 children can be accommodated. The applicant's request is for 48 students. Outdoor Area: There shall be a minimum area of 75 square feet of outdoor play area per child. The play area shall be located on the same lot as the principal use and shall not be located in the front yard setbaCk or adjacent to any outdoor storage area. The play area shall be surrounded by a six-foot high fence or wall. The existing Playground totals 5,785 sq. ft. and will be surrounded by a 6' high chain link fence. The playground can accommodate up to 77 children, exceeding the proposed number of 48 students. Loading Area: A pickup and drop-off area for children shall be provided in a convenient area adjacent to the building and shall provide clear ingress and egress to the building. A semicircular driveway exists in front of the church complex with access onto N. Swinton Avenue. A new sidewalk is proposed to provide pedestrian access between the day care center and the drop off area. In addition, a parking area containing 28 spaces is located directly in front of the day care building. It is likely this parking area will also be utilized to drop off and pick-up children. LDR Cha_oter 4.6 Supplementary District Regulations: Landscaping: The City's Landscape Inspector has indicated several landscape deficiencies still exist per the 1994 approved landscape plan. He has requested that P&Z Staff Report Lakeview Little Lambs Preschool (Lakeview Baptist Church) - Conditional Use Request Page 6 the portion of the landscape plan surrounding the proposed day care facility and playground be implemented at this time. The development proposal is not located within a geographical area requiring review by the CRA (Community Redevelopment Agency) or the HPB (Historic Preservation Board). Public Notice: Formal public notice has been provided to property owners within a 500' radius of the subject property. Letters of objection or support, if any, will be presented at the Planning and Zoning Board meeting. Courtesy Notice: Courtesy notices have been provided to the following homeowner's associations which have requested notice of developments in their areas: · Lake Ida Homeowners Association · Seacrest Property Owners Association The proposed conditional use request to establish a child care facility within the R-l- AA district is consistent with the policies of the Comprehensive Plan and Chapter 3 of the Land Development Regulations. Positive findings can be made with respect to Section 2.4.5(E)(5) regarding compatibility of the proposed use with surrounding properties. A. Continue with direction and concurrence. B. Recommend approval of the request for Conditional Use approval for Lakeview Little Lamb's Preschool, based upon positive findings with respect to Section 2.4.5(E)(5) (Compatibility) and Chapter 3 (Performance Standards) of the Land Development Regulations, and the policies of the Comprehensive Plan subject to conditions. P&Z Staff Report Lakeview Little Lambs Preschool (Lakeview Baptist Church) - Conditional Use Request Page 7 C. Recommend denial of the Conditional Use approval for Lakeview Little Lamb's Preschool, based upon a failure to make positive findings with respect to Section 2.4.5(E)(5) (Compatibility). Recommend approval of the Conditional Use for Lakeview Little Lamb's Preschool based upon positive findings with respect to Chapter 3 (Performance Standards) and Section 2.4.5(E)(5) of the Land Development Regulations, and the policies of the Comprehensive Plan subject to the following conditions: 1. That the landscape materials on the currently apFroved landscape plan (1994 approval) be installed in the vicinity of the day care, center which includes; a) Installation bf Black Olive trees with a maximum spacing of 25' on center along the north and east property lines adjacent the existing play area. b) The perimeter hedge be infilled to produce a continuous hedge along the north and east property lines adjacent the existing play area. 2. That an agreement between the applicant and the City of Boynton Beach to use the fire hydrant on S.W. 36th Street be executed, or a new fire hydrant within the City of Delray Beach be installed in Swinton Avenue adjacent the day care facility. 3. That an updated floorplan be submitted. Attachments: · Sketch Plan ° Floor Plan .W. ,36TH AVE. · ~ · SEACREST BL VD. ' PRESBYTERIAN CHURCH & CHRIS TIA N ~ J~ ~ ~ N.W. 25TH CT. ~ SCHOOL B~NIE~EW RD. N.W. 25TH AQUACREST ~.w. 24~ C~. PQQL ~ ~dO ~O ~ ~ ..w. ~ st.~ S~'~C' , ~ . ~ , . ELEMENTARY . N.W 22ND S~EET PINE RIDGE RD. N.~ 22ND 17TH ST. N.J. 17TH ST. ~ ~KEVIEW LITTLE ~MB'S PRESCHOOL FILE NUMBER: 98-078-USE-CCA I PETITION NAME: LAKEVIEW LITTLE LAMB'S PRESCHOOL I A. City of Delray Beach Comprehensive Plan as Existed on 4-7-98 B. City of Delray Beach Land Development Regulations as Existed on 4-7-98 C. City of Delray Beach Zoning District map as Existed on 4-7-98 D. City of Delray Beach Future Land Use Map as Existed on 4-7-98 ARE INCLUDED AS DOCUMENTS OF THE PROJECT FILE 1. Diane Colonna Dominguez, A.I.C.P. 4-07-98 2. Paul Dorling, A.I.C.P. 4-07-98 3. Claire Lyre-Graham, A.I.C.P. 4-07-98 1. Conditional Use Application. 1-23-98 2. Title Certificate prepared by Delray Title & Abstract Co., dated 1-23-98 December 9, 1997. 3. Warranty Deed recorded in ORB 1630, Page 400 and ORB 2278, 1-23-98 Pages 1745 and 1746. 4. Articles of Incorporation of Lakeview Baptist Church of Delray 1-23-98 Beach, Inc. Page 1 I FILE NUMBER: 98-078-USE-CCA PETITION NAME: LAKEVIEW LITTLE LAMB'S PRESCHOOL I 5. Letter from Michael Bell, Pastor, dated January 15, 1998, 1-23-98 designating representatives for the Church. 6. TAG transmittal memorandum from Claire Lyre-Graham, dated 1-29-98 January 29, 1998. 7. Letter from Jasmin Allen to Frank Pichichero, regarding the status 2-04-98 of the application, dated February 4, 1998. 8. Responses from the TAG Members: 3-21-97 DATED Rick Lee 2-16-98 2-16-98 Barron Carenite 2-03-98 2-03-98 Robert Kussner 2-03-98 2-03-98 George Diaz 2-11-98 2-11-98 Claire Lyte-Graham 2-09-98 2-09-98 9. Letter from Claire Lyte-Graham to Melinda Bell, transmitting staff's2-18-98 technical comments, dated February 18, 1998. 10. Traffic Statement prepared by Michael ^. Troxell, dated February 2-23-98 17, 1998. 11. Letter from Michael E. Bell, Pastor, to Claire Lyte-Graham, 2-27-98 regarding staff's technical comments, dated February 27, 1998. 12. Planning & Zoning Board Staff Report for the meeting of March 16, 3-16-98 1998. 13. Revised Traffic Statement prepared by Michael A. Trexell, dated 3-17-98 March 12, 1998. Page 2 I FILE NUMBER: 98-078-USE-CCA I PETITION NAME: LAKEVlEW LITTLE LAMB'S PRESCHOOL I il i::: :,'~ :,~:N u ~ E~,i :/!,~,~,~,~::/~ ~ ~ ~,,~,~ i ::,:, :~ :::~'~ ii, i,i,i :~,:~:.~:~ ii :~ i~ ~:~ i ~ ?: ?;:::::/iD E~ ~i! ~!~,':!? ~i~:i!!~EM ?~ :~i ii !~. :; ! i :-:: i ! !::: i i:~;:~ i ::~i ~:. ~ i :. i : :'lii ,:~' :: !~ :ii 14. City Commission Documentation for the meeting of April 7, 1998. 4-07-98 1. Tax map showing properties within a 500' radius of the subject site: 1-23-98 2. List of property owners within a 500' radius of the subject site. 1-23-98 3. Legal advertisement Notice of Conditional Use, published on 3-05-98 March 5, 1998. 4. Public Notice # 98-078, mailed March 5, 1998. 3-05-98 5. Special Courtesy Notice to the Neighborhood Associations, mailed 3-06-98 March 6, 1998. 1. Audio tapes of the Planning & Zoning Board meeting of March 16, 1998. Page 3 I'FILE NUMBER: 98-078-USE-CCA PETITION NAME: LAKEVlEW LITTLE LAMB'S PRESCHOOL 1 1. Survey prepared by O'Brien, Suiter & O'Brien, dated September 1-23-98 24, 1997. 2. Site/landscape plans prepared by Kupi, Sowards, Elliopoulos, Inc., 1-23-98 dated February 1, 1994. 3. Site plan prepared by George C. Davis, dated May 22, 1997. 1-23-98 S:\PLANNING~APPEALS\98LAMBS Page 4 FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS ~NI %AMI I IR~,1%.~MI MII]I)II NAMF NAMEOF I~OARD. COUNCII..(.'OMMIN,%ION. AI.~IHOI~,I1Y, OR COMMII'IEE Schmidt, David William Delra~ Beach City Co--:,ission .MI I%(; -~,I)I'~RI ~.~ '1 lie I~OARI). ('Ot".i('ll., C'OM.MISSION. AiJl HORII"Y OR COMMIt1 EE ON 100 N.~.. 5't:h Avenue ,iZ('cnY o COUNT~ o O~.£~t.OC^~.^G~NC~ I ~ ('Oti ~ I%' NAME OF POi ITICAI. SUBDIVISION: De].ra¥ Beach, FT. 33483 :Palm Beach City of Delray Beach I)A1 E O~. ~, HI(.'H ~.OI ! (K t't RRFI) MY POSI]'ION I~: April 7, 1998 )6 ELECTIVE g APPOINTIYE WHO MUST FILE FORM 8B This form is for use by any person serving at the count), city, or other local le,,el of goxernment on an appointed or elected board. council, commission, authority, or committee. It applies equally lo members of advisory and non-advisory bodies ~'ho are presented ,,dth a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law ~'hen faced ~'ith a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention Io the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES ELECTED OFFICERS: A person holding electixe county, municipal, or other local public office MUST ABSTAIN from voting on a measure ~'hich inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other than a government agency) by whom he is retained. In either case, you should disclose the conflict: PRIOR TO THE VOTE BEING TAKEN b.v publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: A person holding appointive count.`.', municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other than a government agency) by whom he is retained. A person holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest but must disclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whether made by the officer or at his direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: · You should complete and file this form (before making any auemp~ to influence ~he decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the 'minutes. · A copy of the form should be provided immediately to the other members of the agency. · The form should be read publicly at the meeting prior to consideration of the matter in which you have a conflict of interest. c~ FO~U ~e- ~ p~,~ IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: · You should disclose orally the nature of your conflict in the measure before participating. · You should complete the form and file it within 15 days after the ¥ole occurs with the person responsible for recording the minutes of the meeting, who should incorporate/he form in the minutes. DISCLOSURE OF LOCAL OFFICER'S INTEREST 1, David W. Schmidt , hereby disclose tha! on April ? , 19__98 : (a) A measure came or will come before my agency which (check one) ~ inured to m.~ special private gain; or ~ inured to the special gain of ~ 0/'~'-~'"~ ~~~ , by~homl am retained. (b) The measure before my agency and the nature of my imerest in the measure is as follows: ~ ~ ~ Date'{FiledI Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317 (1985), A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $5,000. CE FORM I~B - I-~1 PAGE 2 FILE NUMBER: 98-137-OTH-CCAI PETITION NAME: WAIVER TO LDR SECTION 4.1.4(C), USE OF LOTS OF RECORD A. City of Delray Beach Comprehensive Plan as Existed on 4-7-98 B. City of Delray Beach Land Development Regulations as Existed on 4-7-98 C. City of Delray Beach Zoning District map as Existed on 4-7-98 D. City of Delray Beach Future Land Use Map as Existed on 4-7-98 ARE INCLUDED AS DOCUMENTS OF THE PROJECT FILE 1. Diane Colonna Dominguez, A.I.C.P. 4-07-98 2. Paul Dorling, A.I.C.P. 4-07-98 3. Pat Cayce, Historic Planner. 4-07-98 iTEM:: i :: :i i i i !il i i i i: i i li i : i : i! i iiiDAiEi EN~E 1. Letter to Historic Preservation Board from Quentin Boerner, 3-13-98 requesting a waiver for Block 2 Lots 21 & 22, Del-Ida Park Historic District, dated March 13, 1998. 2. Historic Preservation Board Staff Report for the meeting of March 3-18-98 18, 1998. 3. City Commission Documentation for the meeting of April 7, 1998. 4-07-98 Page 1 I FILE NUMBER: 98-137-OTH-CCA ,1 PETITION NAME: WAIVER TO LDR SECTION 4.1.4(C), USE OF LOTS OF RECORD 1. Plat of Del-Ida Park Historic District. 4-07-98 2. Survey of Lot 21,.Block 2, Del-Ida Park prepared by O'Brien, Suiter4-07-98 & O'Brien, Inc. 3. Photographs of Lots 22 and 21. 4-07-98 4-07-98 S:\PLAN N INGV~,PPEALS\98WAIVER Page 2 MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER'S/1 SUBJECT: AGENDA ITEM #~- REGULAR MEETING OF APRIL 7, 1998 REQUEST FOR WAIVER (USE OF LOTS OF RECORD) DATE: APRIL 3, 1998 LDR Section 4.1.4, "Use of Lots of Record", provides that a lot or parcel which qualifies as a lot of record, but does not meet the minimum lot area and dimensions specified for the zoning district in which it is located, may nevertheless be used as long as development complies with all other requirements of that zoning district. This provision is qualified by imposing certain limitations, one of which states that in residential zoning districts other than R-l-A, if two or more adjoining lots of record are under the same ownership at the time of passage or amendment of this ordinance, and if the total frontage and the total area is equal to or greater than that which is required by the zoning district regulations, the property may not be developed except in accordance with the minimum frontage and lot area requirements. A request for a waiver to this provision has been received from the owner of two adjoining lots of record within the Del-Ida Park Historic District. The property is Lots 21 and 22, Block 2, Del-Ida Park subdivision and is zoned R-1AA. There is an existing house on Lot 21; Lot 22 is vacant. The owner is requesting the waiver so that the two lots may be sold separately, with Lot 22 being a buildable lot of record. An analysis of the waiver request is provided in the staff documentation. The Historic Preservation Board considered the waiver request Qn March 18, 1998, and voted to recommend that the waiver be approved, based upon consistency with the historic development pattern of Del-Ida Park. Recommend approval of the waiver to LDR Section 4.1.4(C), based upon a finding that it will allow development which is consistent with the Design Guidelines for Historic Districts, especially as it pertains to the rhythm of building in the Del-Ida Park Historic District, and based on positive findings pursuant to LDR Section 2.4.7(B) . ref:agmemol2 TO: DAVID T. HARDEN, CITY MANAGER DEPARTME!~T OF PLANNING AND ZONING FROM: PAT CAYCE, HISTORIC PRESERVATION PLANNER SUBJECT: MEETING OF APRIL 7, 1998 APPROVAL OF A WAIVER TO LDR SECTION 4.1.4(C). USE OF LOTS OF RECORD. The action requested of the City Commission is approval of a waiver to LDR Section 4.1.4(C) which states that in residential zoning districts other than R-l-A, if two (2) or more adjoining lots (or combination of lots and portions of lots) of record are under the same ownership at the time of passage or amendment of this ordinance, and if the total frontage and the total area is equal to or greater than that which is required by the zoning district regulations, said property shall not be developed except in accordance with the minimum frontage and lot area requirements of the district. [Amd. Ord. 78-94 10/18/94] Mr. Quentin Boerner, the owner of the subject property has initiated the request for the waiver. Mr. Boerner owns 2 adjoining lots of record, Lots 21 and 22 in Block 2 of the Del-Ida Park subdivision located in the Del-Ida Park Historic District, in the R1-AA zoning district. Mr. Boerner has put the property up for sale, his residence is located on Lot 21, Lot 22 is vacant. Both lots are 50' wide and 120' deep for a total of 6,000 s.f. in each lot. The development standards for lots in the R-l-AA zoning district require a 75' frontage, 100' depth, and 9,500 s.f. minimum lot size. The vacant lot (Lot 22) exceeds the depth requirements but is 25' less than the required frontage, and 3,500 s.f. less than the minimum lot size. However, as a Lot of Record it would be a buildable lot, pursuant to LDR Section 4.1.4 if the lot was under different ownership. City Commission Documentation Meeting of April 7, 1998 Request for a waiver from LDR Section 4.1.4(C) Page 2 The existing residence on Lot 21, constructed in 1965, is a modest c.b.s. vernacular structure of approximately 1,200 s.f. It is doubtful that a prospective buyer would find it economically feasible to expand the house and utilize the adjacent vacant lot. The owner is requesting the waiver so that the two lots may be sold separately, with Lot 22 being a buildable Lot of Record. Pursuant to LDR Section 2.4.7(B)(5), prior to granting a waiver, the granting body shall make a finding that the granting of the waiver: (a) Shall not adversely affect the neighboring area; (b) Shall not significantly diminish the provision of public facilities; (c) Shall not create an unsafe situation; or, (d) Does not result in the grant of a special privilege in that the same waiver would be granted under similar circumstances on other property for another applicant or owner. The Del-Ida Park Historic District was platted largely with 50' wide lots. Of the 258 original lots only 13 would meet current development standards. There are 152 structures in the subdivision, 42 of these are constructed on 50' lots and an additional 12 are on lots with less than 75' of frontage. Additionally, the City's Design Guidelines state, on the subject of spacing for new construction, "that the rhythm of buildings within a block should be constant. At the turn of the century, people left rural areas to live closer together in the inner city. Fifty and seventy five foot lots were meant to create harmony and security. Zoning regulations should be modified in older platted areas to distinguish the new construction, and create the proper perspective." None of the lots on the block are 100' wide, so if the existing house was enlarged to utilize the adjacent vacant lot, or the house was demolished for new construction on a 100' lot, the rhythm of the streetscape would be significantly altered. The existing residence on Lot 21 is set back 7.5' from the side property line adjacent to Lot 22. This was the required setback when the house was constructed in 1965, thus the 7.5' side setback is consistent with the setbacks of older homes in the neighborhood. New construction on Lot 22 will require the current side setback of 10'. City Commission Documentation Meeting of April 7, 1998 Request for a waiver from LDR Section 4.1.4(C) Page 3 The Historic Preservation Board reviewed the waiver request at its meeting of March 18, 1998 and voted to recommend to the City Commission that the waiver be approved, based upon consistency with the historic development pattern of Del-Ida Park. By motion, approve the waiver to LDR Section 4.1.4(C), based upon a finding that it will allow development which is consistent with the Design Guidelines for Historic Districts, especially as it pertains to the rhythm of building in the Del-Ida Park District; and based on positive findings to Section 2.4.7(B). Attachments: · Letter of Request from the owner · Survey of Lot 21 · LDR Section 4.1.4 (C) · Location map SECTION 4.1.3 (i) (i) Where any street, alley, or waterway is officially abandoned or vacated, the - regulations applicable to each parcel of abutting property shall apply to that portion of such'street, alley, or waterway added thereto by virtue of such abandonment or vacation. Section 4.1.4 Use of Lots of Record: Any lot, or parcel, which qualifies as a lot of record as set forth ir~ these Regulations, but which does not comply with respect to minimum lot area and minimum lot dimensions specified for the zoning district in which it is located, may nevertheless be used (for purposes as allowed in that zoning district), as long as it complies with all other requirements of that zoning district, subject to the following limitations: [Amd. Ord. 78-94 10118/94] (A) Duplex and multiple family structures may not be constructed on a lot which has an area less than that provided for as the minimum lot area within the zoning district. [Amd. Ord. 78-94 10118/94] (B) A residential structure shall not be constructed on any lot, within a residential zoning district, which has frontagb of less than fifty feet (50'). However, this provision shall not prevent construction of a residential structure on a Single Family Lot (or Parcel) of Record which conforms with all other aspects of minimum lot size requirements but which has no frontage. Further, such a Lot of Record with no suitable access may achieve private access for a single family residence and similar uses by means of a nonpublic (private) access easement. [Amd. Ord. 78-94 10118194] '"' ((~ti~es' ~-cLeZLtia_~o~ing~di~t~.ts~dth'e~th'a'n~-J;t~l~ff~tWS~or more adjoining lots (or combination of lots and portions of lots) of record are under the same ownership at the time of passage or amendment of this ordinance, and if the total frontage and the total area is equal to or greater than that which is required by the zoning district regulations; said property shall not be developed except in accordance with the minimum frontage and lot area requirements of the district. Ownership shall be determined by the property tax rolls on file in the Palm Beach County Property Appraiser's Office as of the effective date of this ordinance. [Amd. Ord. 78-94 10118194] 4104 N.E. 12TH ST. N.W. 11 TH ST. N.E. 11 TH ST. N.E. lOTH I . ~ N.E. 9TH ST. N.W. 9TH ST. ~ ~ I~IT[ N.W. 7TH ST. N.E, 7TH ST. LAKE TERR. N.W. 6TH ST. N.E. 6TH ST. ~ N.E. 5TH TERR. WOOD LANE . N.E. 5TH CT. BEVERLY DR. · TRINITY N.E, 5TH ST. LAKE IDA ROAD (N.W. 4TH ST.) N.E. 4TH ST. CASONL FFICE ,,,., ~ METHODIST uJ ' CHURCH [ NCiTY ~OF DELRAY BEACH, FL REQU EST FO R WAIVER TO SECT' 4 1 ' 4(c)1~'~ ' L~ - VACANT LOT II - RESIDENCE PLANNING ~ ZONING DEPARTMENT -- DIGITAL BASE Iv!AP SYSTEM -- MAP REF: LM231 CITY COMMISSION DOCUMENTATION TO: D~idx Ha, rden, C~t~ Manager FROM: Diane Dominguez, Director o[.~°lan.~g and Zoning THROUGH: John Walker, Project Coordinator~?,/,/ SUBJECT: Meeting of April 7, 1998 TRAFFIC CALMING ON S.E. 7th AVENUE (RIO DEL REY SHORES) Background: The Rio Del Rey Shores Homeowners Association requested a closure of S.E. 7th Avenue at S.E. 10th Street through the Traffic Pattern Modification process. The purpose of the request was to address problems with vehicular and pedestrian traffic in the neighborhood. Staff worked with the homeowners association to develop a traffic calming schematic plan that would address the problems without the need for closure. The plan is described in the attached Planning and Zoning Board Staff Report. If the program is approved by the City Commission, funding for the design and construction of the traffic calming project will be requested in the FY 98/99 budget. Once the design is complete, a request to create an assessment district will be brought before the City Commission. Planning and Zoning Board Consideration: The Planning and Zoning Board considered the schematic plan, in a public hearing, at its meeting of March 16, 1998. During the public hearing, two residents commented. Mr. Norman Maslow questioned the availability of emergency access after installation of the medians. Staff responded that Fire and Police had approved the plan. Mr. David O'Connor, President of the Rio Del Rey Shores Association, commented in favor of the plan. After discussion, the Board voted (7-0) to recommend approval of the traffic calming plan, with improvements to be funded by a special assessment to the residents of the Rio Del Rey Shores Association. Recommended Action: By motion, approve the schematic plan for a traffic calming program for S.E. 7th Avenue, between S.E. 7th Street and S.E. 10th Street, in the Rio Del Rey Shores neighborhood. Attachment: Planning and Zoning Board Staff Report of March 16, 1998 S:\adv\Rio7 MEETING OF: MARCH 16, 1998 AGENDA ITEM: IV.B. TRAFFIC PATTERN MODIFICATION AT S.E. 7th AVENUE AND S.E. 10th STREET, ADJACENT TO KNOWLES PARK (CONTINUED FROM THE FEBRUARY 23, 1998 MEETING). The item before the Board is that of considerin~L a recommendation to the City Commission to modify the traffic pattern along S.E. 7"' Avenue, between S.E. 7th Street and S.E. 10th Street. At its meeting of November 17, 1997, the Board considered a request by the Rio Del Rey Shores Homeowners Association for closure of S.E. 7th Avenue at Knowles Park. The Association's request was for the City to construct a barrier wall along the north boundary of Knowles Park which would also close the street. The staff recommendation on the request was for denial. The Board, after consideration, directed staff to seek alternative solutions to traffic problems in the area, and continued the item to their February 23rd meeting. The item was further continued to allow additional time to receive comments from the Homeowners Association. The City staff has worked with the Homeowners Association to prepare a schematic plan with cost estimate to address the vehicular traffic pattern in the neighborhood as well as problems with pedestrian traffic from Knowles Park into some of the neighborhood lots. In this plan, a copy of which is attached, vehicular traffic will be restricted by raised median islands that prohibit turning movements into S.E. 7th Avenue from S.E. l0th Street (allowing southbound only), and into S.E. 7th Avenue from S.E. 7th Street (allowing northbound only). Vehicles entering the neighborhood will be restricted to using S.E. 8th Street. Pedestrian movements into the neighborhood will be discouraged by the presence of privacy walls along the north boundary of Knowles Park, along the west side of S.E. 7th Avenue from S.E. 10th Street to S.E. 9th Court, and along the west side of S.E. 7th Avenue from S.E. 8th Street to S.E. 7th Street. The cost of the improvements will be borne by the Homeowners Association through special assessment. The schematic plan has been approved by the Homeowners Association at their February meeting. The Association has also agreed to the assessment of costs, estimated at $93,000. IV.B. P&Z Board Memorandum Staff Report Traffic Pattern Modification At S.E. 7th Avenue and S.E. 10th Street, Adjacent to Knowles Park (Continued from the February 23, 1998 Meeting) Page 2 There are two City projects and one private initiative that will impact this neighborhood. The private initiative is the request to abandon S.E. 9th Court between Federal Highway and S.E. 7th Avenue. This abandonment will reduce the entry points into the neighborhood to one (S.E. 8th Street). The schematic plan for the traffic modification project has assumed the approval of the abandonment. The City projects include the renovation of the boat ramps and bathrooms in Knowles Park this summer. This project will not affect the traffic pattern in the area. In addition, the City is planning a project to upgrade that portion of S.E. 10th Street east of S.E. 7th Avenue. This project will include drainage improvements and repaying, and will be proposed for inclusion in the FY 98/99 budget. The proposed traffic pattern modification will need to be constructed concurrently with, or following, the street work. The project schedules can be coordinated to avoid undue disruptions or repair work. While these three projects will affect the neighborhood, their impact has been accounted for in the planning of the traffic pattern modification. Under the Traffic Pattern Modification Procedure, the Board can approve or deny a temporary installation of the traffic control devices. The nature of this problem and its solution, however, does not lend itself to a temporary installation, since a large part of the project is the construction of privacy walls. Therefore, in this case the Board is requested to make a recommendation on the permanent installation. Development Services Management Group The schematic plan and cost estimate were reviewed by the Development Services Management Group (DSMG) at its meeting of February 26, 1998. The DSMG group is comprised of the City Manager, Assistant City Manager, and City department heads. The group recommended proceeding with development of the project in Fiscal Year 98/99 as a special assessment. Rio Del Rey Shores Homeowners Association As previously noted, the Rio Delray Shores Homeowners Association has approved the plan and agreed to be assessed for the costs. Courtesy Notice A courtesy notice has been provided to the owners of all property owners within a 500' radius of the proposed modification location. Letters of objection or support, if any, will be presented at the Planning and Zoning Board. P&Z Board Staff Report Traffic Pattern Modification at S.W. 7th Avenue and S.E. 10th Street, Adjacent to Knowles Park (Continued from the February 23, 1998 Meeting) Page 3 1. Continue with direction. 2. Make a finding that the traffic pattern modification on S.E. 7th Avenue near Knowles Park, and the associated walls, would help to enhance the stability of the neighborhood, mitigate the adverse impacts between commercial and residential land uses, and control traffic from non residential land uses, and recommend approval of the traffic pattern modification together with associated privacy walls. 3. Make a finding that it would be inappropriate to approve the traffic pattern modification on S.E. 7th Avenue near Knowles Park, and the associated walls, with reasons stated. Recommend that the City Commission approve the traffic pattern modification along S.E. 7th Avenue, between S.E. 7th Street and S.E. 10th Street, together with the associated privacy walls, as shown on the attached plans, with improvements to be funded by a special assessment to the residents of the Rio Del Rey Shores Homeowners Association. Attachments: Schematic plan S:~adv\Rio6 S.E. BTH ST. 8TH ST. S.E.gTH CT. z 9TH ST. S.E. 9TH ST. ~6 ¢ ~._S.E. 9TH CT.~ S.E. 10TH MEETING OF: NOVEMBER 17, 1997 AGENDA ITEM: V.D. TEMPORARY CLOSURE OF SE 7TH AVENUE AT KNOWLES PARK The item before the Board is that of consideration of the temporary closure of SE 7th Avenue at Knowles Park. In March, 1996, the City Commission approved a policy for processing traffic pattern modification requests. The requests are reviewed on the basis of impacts on the immediate neighborhood and the City as a whole. Justification for approval of traffic pattern modifications is based on the ability to achieve reduction of through traffic, pedestrian safety, and crime control, and must accomplish the following goals: [] Enhance the stability of a residential neighborhood; [] Mitigate the adverse impacts which exist between commercial and residential land uses; E} Control traffic from non residential land uses through residential areas; and, [] Mitigate the improper use of substandard facilities. The Rio Delray Shores Homeowners Association has requested the closure of SE 7th Avenue at Knowles Park via construction of a decorative barrier wall by the City. The problems reported by the Association are as follows: [] Neighborhood suffering from break-ins and robberies; [] Park users parking vehicles on SE 7th Avenue; [] Park users trespassing on an empty lot within the subdivision; .[] Littering; and, [] Speeding cars. The application was reviewed by staff, with the conclusion that the request should be denied. This conclusion was based on the conclusion that there are no traffic related problems that would warrant traffic pattern modification, especially something as V.D. Planning and Zoning Board Staff Report Temporary Closure of S.E. 7th Avenue at Knowles Park Page 2 drastic as street closure. There are valid public safety reasons for keeping this street open to traffic, especially fire and emergency access. However, the homeowners association should be encouraged to work with the Police Department to address crime and littering issues. In accordance with the established review process, the staff conclusions were reviewed and confirmed by the Development Services Management Group at a meeting on July 17, 1997. A letter was sent to the neighborhood association on July 25, 1997 denying the application. In October, 1997, the neighborhood association president contacted the City Manager, requesting that the application be scheduled for consideration by the Planning and Zoning Board. Subsequently, several letters were received from area residents, which are included with this staff report. ~:~:~:~:~:~:~:~:~:~:~~~`:~:~:~:~:~`<:~:~:::::~::~::::::::~:::::~.~::::::::::::~<::~:::~::::::::>~:::::~:~::~::::::::::~:~:~::~::::~::~¥:~:~:~:~:~:¢*:~ ~:. ::::::::::::::::::::::::::::::::::::::::::::::::::::: >.' :~:~:....':~: .;: .~:!~ .': ::::::::::::::::::::::::::::::::::::::::::: ~:11 II I IIIIII III II IIIIIIIIIIIIII I III1:'~~:~'''' IIIIIIII II IIIIIII I '11'1'1'1'1'1 ................... I'1'1'1'1'1~ Traffic Issues Traffic counts were conducted on SE 7th Avenue between SE 9th Court and SE 10th Street (Knowles Park) in June and August of 1997. There were technical difficulties with the counters at the time of the June study with respect to reading speeds, requiring another study to be conducted. Traffic counts were taken over 48 hour periods which were then divided in half to report the results as average daily traffic. The results are as follows: August Volume 169 vehicles Posted Speed 25 mph Average Speed 19 mph 85%ile Speed 24 mph The total traffic volume was 169 trips per day, with 90 trips northbound and 79 trips southbound. This represents a fairly even north/south split of 53%/47%. These traffic volumes are not excessive for residential streets, particularly given the proximity to Knowles Park, Federal Highway, and the number of homes along SE 7th Avenue and the Rio Delray Shores subdivision in general. The subdivision consists of 31 lots with 30 of these lots developed and one vacant. The Palm Beach County Traffic Ordinance as well as the Institute of Traffic Engineers manual (5th edition) estimate each single family home generates approximately 10 ADT (Average Daily Trips). These trips accommodate work, shopping, leisure Planning and Zoning Board Staff Report Temporary Closure of S.E. 7th Avenue at Knowles Park Page 3 activities, lawn service, appliance service, etc. Given this average it is anticipated the existing residential neighborhood should generate approximately 300 trips per day. If a 50/50 directional split is assumed approximately 150 trips a day would leave or enter the subdivision from the south. The location of the traffic counter indicates that 169 vehicles a day are leaving and entering the subdivision from the south. Therefore, the noted volumes would indicate that the neighborhood is not experiencing a large number of pass through or non-neighborhood traffic. With respect to concerns over speeding, these are not substantiated by the counts conducted in August, 1997 which indicate that 85% of the vehicles using this roadway were going 24 mph or less, with an average speed of 19 mph. These speeds are below the posted 25 mph speed limit. Service and Emergency Access Issues The Fire Department noted that a closure at this point would create a dead-end with no means of turn-around for emergency vehicles. They object to a wall unless a gate is provided for emergency use. There are no issues with regard to water and sewer maintenance access. Crime Issues As part of the analysis, the Police Department provided incident reports for the previous year. A total of 21 property crimes were reported (theft, burglaries, vandalism). In addition, 3 calls reported suspicious persons or incidents. This crime rate is considered relatively high. The concerns of the neighborhood over littering and crime may be well founded, but these problems do not appear to relate to vehicle traffic. If the source of the problem is in Knowles Park, it is more likely due to people walking into the neighborhood rather than driving. The problem will not be solved by a street closure. The lots most likely to be impacted.by trespassers are those immediately adjacent to the park, all of which take access from a single driveway, located within the S.E. 10th Street right-of-way. Those property owners have the option of applying for the abandonment of that portion of S.E. 10th Street, and constructing a wall around their properties with a locked gate to control access. Cost Issues Per the adopted traffic pattern modification procedure, the association is assessed for the cost of the installation. However, in this application the neighborhood association Planning and Zoning Board Staff Report Temporary Closure of S.E. 7th Avenue at Knowles Park Page 4 has requested that street closure be accomplished at public expense through construction of a wall along the north boundary of Knowles Park, tied into the existing wall which separates commercial and residential properties along the west side of SE 7th Avenue. Along the park boundary, two sections of concrete Iouvered fence exist, but are in poor condition. The remainder of the boundary is landscaped with areca palms. Construction of a wall connecting the existing fence sections would require removal of the palms and construction of approximately 140' of concrete wall. At an estimated $45/foot, installation of a prefabricated wall would cost $6,300. If the remnant fence sections were also replaced, approximately 200' of wall would be required, at a cost of $9,00O. A standard landscaped street closure of SE 7th Avenue, affecting only vehicular traffic, would cost approximately $2,500. VVith this barricade, it is unlikely to have any effect on the issues identified by the neighborhood other than the redistribution of the minimal traffic. This would further verify that the issues are not related to traffic problems which would warrant traffic pattern modification. Summary This request is somewhat unique, in that the neighborhood association has requested not just the closure of a public street, but the construction of a wall to secure their neighborhood's southern boundary. The vehicle they have chosen - the Traffic Pattern Modification Procedure - did not contemplate construction of a boundary wall. The procedure assumes that the neighborhood will bear the cost of construction, while this request assumes that construction will be at public expense. Further, the procedure is set up to address vehicular traffic problems, while most of the problems reported in this neighborhood relate to pedestrian trespass. Analysis shows that a traffic problem warranting modification of the traffic pattern simply does not exist. Based on the procedure, therefore, the request should be denied. Please note that, if the request is approved, a temporary barricade would be erected to close the street for a period of not less than six months in order to evaluate its effectiveness, and to conduct further analysis. It is the opinion of staff that, if the neighborhood association wants the City to construct a boundary wall around their neighborhood at public expense, they should make such a request of the City Commission for inclusion in the budget. Planning and Zoning Board Staff Report Temporary Closure of S.E. 7th Avenue at Knowles Park Page 5 Development Services Management Group As previously noted, the traffic pattern modification request was reviewed by the Development Services Management Group (DSMG) at its meeting of July 17, 1997. The DSMG group is comprised of the City Manager, Assistant City Manager, and City department heads. The group recommended denial of the request based on Iow traffic volume and speeds, and recommended that the association work with the Police Department to control crime and littering in the neighborhood. Rio Delray Shores Homeowners Association Formal notice has been provided to the Rio Delray Shores Homeowners Association. Letters of objection, if any, will be presented at the Planning and Zoning Board meeting. Courtesy Notice A courtesy notice has been provided to the owners of all property owners within a 500' radius of the proposed modification location. Letters of objection, if any, will be presented at the Planning and Zoning Board. 1. Continue with direction. 2. Make a finding that the closure of SE 7th Avenue at Knowles Park would help t° enhance the stability of the neighborhood, mitigate the adverse impacts between commercial and residential land uses, and control traffic from non residential land uses through residential areas; and approve the closure on a temporary (six months) basis, with further study to be conducted during that period. 3. Make a finding that it would be inappropriate to approve the temporary closure of SE 7th Avenue at Knowles Park at this time, with reasons stated. The request to close SE 7th Avenue should be denied, for the following reasons: Planning and Zoning Board Staff Report Temporary Closure of S.E. 7th Avenue at Knowles Park Page 6 · Traffic volumes and speeds do not constitute a problem warranting modification of the existing traffic pattern. · There am valid public safety masons for keeping SE 7th Avenue open to traffic, especially fire and emergency access. Attachments: O Location Map O Information Submitted by the Rio Delray Shores Homeowners Association E! Letters Submitted by Residents of the Rio Delray Shores Homeowners Association El Letter from Marcel Humi (Owner of Snappy Car Rental) El Memos from Delray Beach Fire and Police Departments filename:u:~grahamc~pzrep~rio3pz.doc BARNE S,E. 8TH ST. I I I~AUHINIA. N(J:AI9 ~ '"' 577-1 AVE. GRILL S.E. 9TH ST. 8 ~: 9TH ~ ~o PROPOSED ~ I ¢° SHF-L~-~_ z OECORATIVEwALL S.E. 10TH ST. DELRA Y < EXECUTIVE HARBOR CLUB o OUAR TERS I,-- L S OVE- , SIDE an, ocoa.,^¥e~^c,, n. (S.E. 7TH AVE. &: S.E. 10TH ST., ADJACENT TO KNOWLES PARK) PLANNIN(~ & ZONIN(~ OEPARTMENT ---- ~)/~,7/T~/.. J~4.~'E 444P S~TE/.~ ---- ~ ~F: LMI87 David F. O'Connor 716 S. E. 9~ Street. Delray Beach, FL 33483 561.272.4030 October 27, 1997 Ms. Claire Lyte-Grabam, A.I.C.P. Planner City of Delray Beach 100 N. W. 1't Ave. Delray Beach, FL 33444 RE: Approval-to build a separating wall between Knowles Park. Snappy Car Rental and the Rio Del Roy Shores neighborhood. Dear Ms. Lyre-Graham: I support the plan proposed by the Rio Del Roy Shores Association to build an aesthetically pleasing, separating wall between our neighborhood, Knowies Park, and Snappy Car RentaJ. This Includes closing the entrance to our neighborhood at SE 7'h Avenue. 'Il'lis method of separation will benefit the neighborhood in a number of ways: 1. Increased Security in the neighborhood, Police reports indicate an increased number of break-ins each year. The wall would minimize the amount of people walking, biking and driving into our neighborhood from Kno~qes Park. 2. Increased Privacy. People from the park overflow Into our neighborhood to fish in the canals, park on om' property and litter our yards. The e~stlng concrete fence is in disrepair and does not do the Job. The new wall would stop these activities while providing a much-Improved Image of ~he neighborhood. 3. Increased Safety for Our Children. Two traffic analyses were recently performed on 7~ Avenue, by the Clts, of Delray Beach. Both reports indicated that the majority of cars were speeding. Some vehicles exceeded 50mph. The current speed limit Is posted at 25mph. The wall at the end of 7~ Ave. would minimize u~age of 7~ avenue and stop the speeding. Ms. Claire Lyte-Graham October 27, 1997 Page Two 4. ImProve Aesthetic Appearance. The existing concrete fence Is constantly In a state of dtsrepaJr, not congruous and some secUons of the fence have never been maintained. This fence needs to be removed and a new solid wall installed. 5. Increased Public Safety. We are concerned that people using our empty lots and sea walls could become a liability for our homeowners, should an accident occur. The new wall would eliminate this concern. 6. Improved Compatibility with Knowles Pm'k and the Adlacent Commercial Businesses. The neighborhood would like to minimize the impact of lhe park on its small communitY. We love the Park and so do maJly other people in tl~e community, but we would like to have more isolation fi'om the increased number of boats loading and unloading, the overflow of trash, people and traffic, and the noises from our commercial neighbors. Thank you for your support In this Important matter. Homeowner President. Rio Delray ,Shores Association Allot rcviowitk~ lJ~c Rio del R~y Shor~ A.~;ia0(~ '~ plan lbr w'~ll cot~o'm:ti¢,~ and clo~urc of {~I~. ?th Av~, [ am l~ly in accord v,~fl~ such a projccL Nov. 8 '97 9:2~ RIPP~IAN INC. FAX 561~721~58 p. ~ Nov-O6-g7 ~lO: 23A Qua] ity Pool Supply 8106800880 P,Ol ALFRED E. WARD 715 S. E. TENTH ST. DELRAY BEACH, FL 33483-5129 .. ;~.~;~;.~; . .., ,:..... .. :.:. 901 S.E. 7th Avenue Delray Beach, FL 33483 Alma M. Miller 708 S. E. 9th St. Delray Beach, FL 33483 October 27, 1997 Ms. Claire Lyre-Graham, A.I.C.P. Planner City of Delray Beach 100 N.W. 1st Ave. Delray Beach, FL 33444 Dear Ms. Lyte~ Regarding a wall to seperate Knowles Park and 'Snappy Car Rental from our Rio Del Rey Shores residential neighborhood. .I would very much appreciate the town of Delray Beach giving permission for a wall to be.constructed which would Give this neighborhood the privacy and more important, some security which we desperately need. People from the park seem to believe it is all right to enter private property to fish from the sea walls. Some walk the streets carrying bags and atleast- one was seen sleeping.,~namong the shrubs on 7th Avenue. KnoWles park .mak~s~a~'~!'~asy~ entra~ce.fOr-thievesl mean to imply the people loading and 'unloading their boats are undesirable because that is certainly not the case. I am glad they have such a park; however, being made a part of a nice residential neighborhood is un. desirable and a wall would correct this.unfortunate situation. It would enhance the value Of our homes. '"~AnYt. hing you can do to help us w~th~his situation will be".great~y appreciated. Very truly yours, ' _ Alma M. Miller DR. & MRS. KISSIN 711 S.E. 9m STREET DELRAY BEACH, FL. 33483 561-272-4411 October 27, 1997 Ms. Claire Lyre-Graham, A~I.C.P. Planner City of Delray Beach 100 N.W. 1~t Ave. Dekay Beach, F1 33444 Re: Approval to build a separating wall between Knowles Park, Snappy Car Rental and the Rio Del Rey shores neighborhood. Dear Ms. Lyte-G-raham, We have lived in this neighborhood for eight years. During that time, I h~ve ~. ...... ', children, and what I thought was a safe place to raise my children, has turned into a nightmare. We have had to call the cops on many occasions, for people fornicating on my street, for bums walking onto my property, for people urinating in the bushes and more. This is not what I care for my 5 & 6 year old children to witness on a daily basis. I do not even let them ride their bikes past the two houses on my street. How many other neighborhoods in Delray can and honestly say that? I think the city should support this proposal, so the people in this neighborhood can have exactly that; their neighborhood. Everyday when my kids ask, can I roller blade, I have to say: Cars speed and their are disgusting people fi'om the park walking down here, stay in the You tell my children that you can't keep the city safe for them to be real kids in their own t~x paying neighborhood. Not only is the speeding cars and the disgusting people a problem, but on many ocmsions, we can't even come into our own street, since the boats park in front on the entry on 7~ Ave, and then start cursing when you ask them to move. My children like to hear that as well. I/you can't explain this to my kids then I certainly hope that means you are behind me. I don't believe I have to move my home, because you won't let us put up a wall. I appreciate your looking into our concerns, and look forward to your support on this issue. Sincerely, Kissin Family 707 SE TENTH STREET DELRAY BEACH, FLA. 33483 OCTOBER 24, 1997 TO WHOM IT MAY CONCERN: I WOULD MOST EMPHATICALLY URGE YOUR APPROVAL OF THE STREET CLOSING FOR THE CORNER OF SE 7TH AVENUE AND SE 10TH STREET FOR THE FOLLOWING REASONS: 1. SINCE MOVING TO THE NEIGHBORHOOD IN 1993, I HAVE HAD TO CALL THE POLICE FOR SEVERAL REASONS, INCLUDING BUT NOT LIMITED TO: A. BEING BURGLARIZED B. A PERSON EXPOSING HIMSELF AND URINATING AGAINST MY TREE. C. A VAGRANT TRYING TO ENTER MY PREMISES BECAUSE "IT WAS COLD OUT AND HE DIDN'T THINK ANYONE LIVED THERE". D. MY BURGLAR ALARM WAS SET OFF BY A PERSON UNKNOWN ATTEMPTING TO ENTER THE PREMISES. E. A WOMAN WITH AN OUTSTANDING WARRANT FOR ARREST AND HER BOYFRIEND FORNICATING IN A CAR IN MY FRONT DRIVEWAY. 2. I FiND IT UNCONSCIONABLE THAT I AND/OR MY LANDSCAPE PEOPLE HAVE TO CLEAN UP MISCELLANEOUS TRASH, INCLUDING WHISKEY BOTTLES, BEER BOTTLES, CONDOMS AND GENERAL REFUSE ON MY PROPERTY WHICH HAS BEEN THROWN THERE BY PEOPLE WHO OBVIOUSLY DO NOT LIVE IN THE NEIGHBORHOOD. 3. THE SPEEDING VEHICLES ARE A CONSTANT DANGER TO THE ELDERLY', CHILDREN AND PETS IN THE AREA. 4. AS A WIDOW, I AM VERY CONCERNED ABOUT MY PERSONAL SAFETY FROM THE DERELICTS IN THE PARK. EVEN THOUGH THE PARK IS SUPPOSED TO BE CLOSED BECAUSE OF THH RECENT ENCEPHALITIS SCARE, ALL SORTS OF HOMELESS ARE STILL INHABITING THE AREA. THEREFORE, IN 0RDERTO PROTECT THE SAFETY, LIVES AND PROPERTY' VALUES IN RIO DEL HEY SHORES, IT IS NECESSARY THAT SOME SORT OF DECORATIVE BARRIER BE ESTABLISHED AS SOON AS POSSIBLE, BEFORE THERE IS A LIFE-ENDANGERING INCIDENT IN THE NEIGHBORHOOD. VERY TRULY YOURS, TONI HAP. AD GERSHON AND MIRIAM BAITEL 714 S.E. 92 STREET DELRAY BEACH, FL 33483 October 23, 1997 Ms. Claire Lyte-Graham, A.I.C.P. Planner City of Delray Beach Re: Approval to build a wall at the end of 7~ Ave. Dear Ms. Lyte-Cn-aham; We want to express our support to the propos~ed plan to build a wall separating Knowles Park and our neighborhood at SE 7~ Ave. We as homeowners, feel that our neighborhood is not secure, our streets are not safe And our children can not play outside. Numerous times police was called and many other times we just ignore when people Invade our properties or park their ears in or next to our driveways. We strongly believe, that a wa//separated our neighborhood and the park will indeed Improve our security and safety. Thank you in advance for supporti~j]~ this plan.. Homeowners 0¢t.29 '~7 11:~2 RIPf~RIAH INC. FAX 5812721E~:a8 P. 1 Cado8 & V~tor~a 907 &~ 7th Ave Delr~y Beorh, FL 33483 Ms. Claire Lyte-Graham, A. IC.P. City of Delray Beach 100 N.W. 1st Ave. October 28, 1997 Delray Beech, FL 33444 Re: Approval to buil(I a separating wall between Knowles park and the Rio Delray Shores Neighborhood. Deer Ms. Lyte-Graham; Victoria and I would like to express our support the plan proposed by the Rio Del Ray Shores Association to build a wall separating our neigN3o~ood from Knowles Park by closing the south end of SE 7tl~ Avenue where is adjoins the park; for the following reasons: - Security: In the year anti a half that we have owned our p~operty, we heve had a bicycle stolen from our garage on a week end (duly reported to the police) and found a drunk person weaving around our front yard. We further believe that a wall would help the commercial businesses on [fie west side of the street (who have been having an auto theft crime wave) by not permitting access and cover beyond their security lights. · Safety: we have to be very watchful when exiting our property ~ue to non resident cars traveling at high speeds barreling down a street that they have no business to transit. For similar reasons it's out of the question to let our children play in the front yarcl or let our dog anyw~e near this area. While Knowles Park is an asset to ~is community, the fact is that it's high usage clue to the boat ramp attracts people who, not being from the area, are not motivated toward keeping it clean, resulting in trash being thrown along 7th Avenue that we must pick up. To say nothing of the noise caused by the ramp and boat engine cleanup. Thanking you for your support for this project, I remain, [ i~[,A Carlos R. Cavanagh [lTV OF DELRI:I¥ BEI:I[H FIRE DEPARTMENT SERW~O DELRAY BEACH · GULFSTREAM · HIGHLAND BEACH ,D I:,L UoA V' II,EAoC H, dM E M O RAND gM 1993 TO: CLAIR. LYTE-GRAHAM, PLANNER. FROM: MICHAEL CATO, DIVISION CHIEF~ DATE: MAY 29, 1997 SUBJECT: RIO DELRAY SHORES STREET CLOSURE A review of the proposal to close Southeast 7 Avenue at Knowles Park (Southeast 10 Street) with a wall would create a dead end with no means for turn-around of emergency vehicles. The Fire Department objects to the wall unless a gate is provided for emergency use. cc: Robert Rehr, Fire Chief John Tomaszewski, Assistant Chief, Operations FIRE DEPARTMENT HEADQUARTERS * 501 WEST AILANIIC AVENUE · DELI;lAY BEACH. FLORIDA 33444 (561) 243-7400 ', SUNCOtA 928-7400 · FAX (561) 243-7461 D[LRAY B£ACH Delray Beach Police Department (561) 243-7888 Fax (561) 243-7816 · MEMOP, ANDUM TO: Planner Claire Lyte-%ah~ FROM: Officer Scott Privitera District 2 ' DATE: June 4, 1997 SUBJECT.' CLOSURE OF $.E. 7TH AVENUE ~ KNOWLES PARK (RIO DELRAY 'SHORES) [ have examined your proposal to close the access to S.E. 7th Avenue from Knowles Park. According to your memo, the homeowners association has two (2) concerns; vagrancy and traffic problems. A decorative wall is being requested in order to combat these problems. I researched related incidents from July 1996 to June 1997, the residential section of Rio Deiray Shores. The type of calls and number of occurrences are listed below: RIO DELRAY SHORES KNOWLES PARK Vandalism (all) 3 0 Thefts 7 1 Stolen vehicles 4 0 Suspicious incidents 2 6 Suspicious persons ~.~" 9 Traffic complaints 0 3 Burglaries-residents 4 0 Burglaries-vehicles 3 0 Based on these reported calls for service, it appears there are more calls for suspicious persons. However, it is unknown if they are vagrants or if the vagrants are related to the other offenses. If a barrier or wall was installed, it might impact the number of cwimes and should not disrupt police response. Alternate routes (S.E. 9th Court, S.E. 9th Street, S.E. 8th Court, and S.E. 7th Street) can be used to access S.E. 7th Avenue, therefore, it would not have a negative impact on police services. The Dekay Beach Police Department will support the Rio Delray Shores Association in this road closure. However, in order to monitor t-he results, it is important that the residents report all incidents and assist in resolving these problems when they occur. vls Captain W. McCollom Lieutenant C. Hartmann '; ' Lieutenant H.S. Lunsford Jlt,~! 4 ]~7 Sergeant A.W. Thompson PLr',;",Jr IIt,,,'G & ZONING £1T¥ UF UELI:II:I¥ BEI:I£H DELRAY BEACH ~ lO0 N.W. 1st AVENUE · DELRAY BEACH, FLORIDA 33444 · 407/243-7000 AII-AmedcaCity 1993 TO: David T. Harden City Manager FROM: ~/Robert A. Barcinski Assistant City Manager DATE: April 1, 1998 SUBJECT: AGENDA ITEM CITY COMMISSION MEETING APRIL 7. 1998 SPECIAL EVENT APPROVAL - ART & JAZZ ON THE AVENUE ACTION City Commission is requested to endorse the next Art & Jazz on the Avenue scheduled for May 14, 1998 from 6:00 p.m. to 11:00 p.m., to grant a temporary use permit per LDR Section 2.4.6 (H) for the closure of Atlantic Avenue from Swinton to N.E. 7th Avenue and the south side of Atlantic Avenue from N.E. 7th Avenue to just past the Blue Anchor Pub, to provide staff support for security and traffic control, banner hanging and removal, barricade set up and removal, clean up, and use and set up of City stages. BACKGROUND Attached is a request for City assistance for this event from Marjorie Ferret. This event is proposed to end at 11:00 p.m. versus midnight. We concur with this change. The estimated overtime cost for this event is $8,200. City Commission capped the amount the City would pay for overtime at $7,500 for the January event. Actual overtime costs were $8,034, and the Joint Venture reimbursed the City the difference. RECOMMENDATION Staff recommends endorsement of the event, approval of the temporary use permit and street closure, staff support as requested, use of stages and City barricades, and setting an upper limit of $7,500 for overtime costs with any difference to be paid by the Joint Venture. RAB/tas File:u:sweeney/agenda Doc:040198a.doc THE EFFORT ALWAYS MATTERS Printod on Recycled Paper March 23, 1998 Mr. Robert A. Barcinski, Assistant City Manager City of Delray Beach 100 N.W. 1st Avenue Delray Beach, FL 33444 RE: AGENDA ITEM FOR CITY COMMISSION MEETING SPECIAL EVENT REQUEST - ART & JAZZ ON THE AVENUE Dear Mr. Barcinski: City Commission is requested to endorsee the Art and Jazz on the Avenue event scheduled for May 14, 1998 and to grant a temporary use permit per LDR's section 2.4.6(H) for use of City property and right of way. We are requesting street closure from Swinton Avenue to 7th Avenue, and the south side of Atlantic Avenue from 7th to just past the Blue Anchor Pub, from the hours of 6:00 p.m. to 11:00 p.m. We are requesting that the City provide staff support for barricade setup and removal, trash removal and clean up, police security and traffic control, stage use, set up and removal, and banners and signage set up and removal. The City support of this event is very crucial to our success. Art & Jazz on the Avenue has become a very successful marketing tool that promotes the City. Many come to our City for the first time, shop in our stores and return many times after the event to spend money in our shops and invest in our City. Your consideration of this request with no charge to the Joint Venture is very much appreciated. Sincerely, MARJORIE FERRER Downtown Coordinator /sk DELRAY BEACH JOINT VENTURE ° Community Redevelopment Agency * Delmy Beach Chamber of Commerence * Downtown Development Authority 64 S.E. Fifth Avenue, Delray Beach, FL 33483 · Tel: 561-278-0424 · Fax: 561-278-0555 .03/.30/1998 14:22 5612788555 DB CHAMBER COMMERCE PAGE 02 FLORIDA EAST COAST RAILWAY COMPANY ONE ~GA 8TRE~T, F- O. BOX 1o48, STi AUGUg'TI]~I~, ~rLOI~DA 3~8~1048 OFFICE ~ ~ VICE March 25, File: 79.0 Ms. M~,joric Ferret Downtown Coordinator Delray Beach Joint Venture ...... 64. S.E Fifth Aye~nge ....... ; ....................... · .... Delray Beach, FL 33483 Dear Ms. Ferret: I received your letter d~ted March 23, 1998, in which you advised that the Downtown Joint Ventme will be holding its Art & l~zz event on Thursday, May 14, 1998,',flora'6:00 p.m. to 11:00 p.m., on Atlantic Avenue. from Swinton Avenue to' N. E. 7th Avenue in Defray Beach. The Florida East Coast Railway Compnny is agreeable to slow our trains down to a speed of' 20 MPH over the Athmtic AVenue crossings trom 6:00 p.m. until 11:00 p.m., during this event. Since this event will attract lnrge crowds of people, you should arrange with the City of Deb'ay BeaCh to insure sufficient police are on hand to kccp pedestrians off our right of way. I will arrange to have a representative of our Police & Special Services Department present at the event. There will be a charge of $26 per hour for the FEC representative who will be present during this e~rent. Mr. W. J. Keeley, Superintendent, Police & Special Services, will be in contact with you to coordinate the billing.for the FEC officer. . I appreciate your having brought this nmtter to my attention and with best regards, I remain, Yours very truly, M: Ei Deput~ Vice Pr~ident-Tnmsportation M~Dltr cc: Mr. W. I. Keeley MEMORANDUM DATE: April 1, 1998 TO: David Harden, City Manager .,~ FROM: Lula Butler, Director, Community Improvement/.,/~ RE: CRA request to Resolve Liens Against Property Located Within the West Settlers Historic District ITEM BEFORE THE COMMISSION: Consideration of the request from the Community Redevelopment Agency (CRA) to waive all accumulated interest and administrative fees in the amount of $4,947.41 levied on the property addressed as 309 NW 1st Street to facilitate the acquisition of this lot by the CRA. The accumulated interest is as of March, 1998. BACKGROUND: The Commission has considered requests to reduce the accumulated interest and administrative fees on properties located within the CDBG/CRA boundaries addressing a particular hardship and/or in support of the Affordable Housing Program. This particular property is located within the newly-established West Settlers Historic District, which is identified in the CRA's plan as one of its improvement projects to purchase vacant lots for use for new, moderate income housing and for sites for historic homes displaced by redevelopment in the CRA district. The agency is negotiating with the property owner to acquire the lot at the appraised value of $11,500. The owner in this case, desires to have a net profit of $6,000 from the sale of this property. The City has been abating nuisances on this property since 1986 and demolished an unsafe structure in 1990. The City's actual out-of-pocket costs total $3,572.73. We have been exploring foreclosing. The owner is offering a settlement of $2,500 to the City. The CRA is asking for the waiver of the interest and administrative fees totaling $4,947.41. There are outstanding tax certificates that must be settled before the CRA can clear the title to this property. If the City accepts the offer proposed, it would give the owner a $6,000 net profit after satisfying delinquent taxes and other legal costs. RECOMMENDATION: Staff is recommending that the owner be required to pay the City's actual out-of-pocket costs in the amount of $3,572.73 and that the CRA's request to waive interest and administrative costs totaling $4,947.41 be considered. A copy of the CRA's written request is attached for your reference. LB:DQ Attachment Barnett. LB(cm) Date: 4/1 / 98 Agenda Item No. q~'r~ AGENDA REOUEST Agenda request to be placed on: x Regular __ Special ~ Workshop __ Consent When: /4/7/98 Description of Agenda Item: CRA request to resolve liens aga±nst property located within the West Settlers Historic District Ordinance/Resolution Required: Yes N~ Draft Attached: Yes/~ Recommendation: Commission Action ~ Department Head Signature: ~ City. Attorney Review/Recommendation (if applicable) i Budget Director Review (required on all items involving expenditure of funds): Funding Available: Yes / No Funding Alternatives: (if applicable) Account # & Description: Account Balance: City. Manager Review: Approved for agenda: ~///No Hold Until: Agenda Coordinator Review: Received: Action: Approved / Disapproved 1/17/96 Community Redevelopment la Agency Delray Beach Lula Butler, Director Community Improvement Department City of Delray Beach 100 NW 1st Avenue Delray Beach, Florida Re: Grace Barnett Property West Settlers Historic District Lot 16, Block 35 Dear Ms. Butler: As you are aware, the West Settlers Historic District is a new program we have idemified in our CRA Redevelopment Plan. We are actively purchasing vacant property in this area in order to 1.) control the architecture, in an effort to maintain a compatible flavor with the neighborhood, and 2.) to have the ability to relocate & preserve historic homes. As a result of our pursuing land acquisition in this targeted area, we contacted Ms. Grace Barnett, a property owner, who expressed a willingness to sell. As we began to research her property, we found that Ms. Barnett origimlly purchased this property in 1979 from Edith Coleman by paying Ms. Coleman's State and Federal Taxes. She obtained a Quit Claim Deed from Ms. Coleman and now needs to file a Quiet Title suit in order to transfer clear title ofthe property to the CRA. The City liens on this property totaled approximately $7,862.23 as of June 1997. Ms. Barnett, who is retired from the Palm Beach County School Board, had occupied the two-story home she acquired in 1979. Due to her age and heakh, Ms. Barnett moved to an elderly assisted living arrang~ in West Palm Beach. Once she moved out of the property, vagrants kept breaking into the house which resulted in a fire and eventual demolition of the home. In addition, the neighborhood began the typical trash dumping onto empty property. Had her health been good, she might still he living in the home and would now have a market in which to sell a home rather than the vacant land which exists now. Our acquisition of this property is limited to the appraised value of $11,500. The cost of her attomes/s fees and the liens on the property will leave her with very little cash on hand. We are asking that the interest and administration fees be waived in order to facilitate our acquisition of this property. She is offering a settlement of $2,500 to the City which covers your out-of-pocket demolition expenses of $2,150. In effect, Ms. Barnett will probably realize a net of $6,000 on the sale of her property. 24 N. Swinton Avenue, Delray Beach, FL 33444 (561) 276-8640/Fax (561) 276-8558 Please advise as to your action in facilitating this request. We are ready to close on this property as soon as an acceptable amount can be determined which does not impoverish an elderly woman who has served her community well. She~'Johnsop ) Property Acq i~ion Program cc: Christopher J. Brown, Executive Director CRA Grace Barnett, Property Owner Michael Brown, Esquire, Attorney for Ms. Barnett MEMORANDUM DATE: April 2, 1998 TO: David Harden, City Manager FROM: Lula Butler, Director, Community Improvement RE: City Commission Approval to Issue Notice of Intent to Acquire Property ITEM BEFORE THE COMMISSION: Staff is requesting City Commission approval to submit a letter of intent to acquire property from Mr. Miguel Hernandez, who is the legal owner of the property located at the northwest corner of Swinton Avenue and Southwest 10th Street. The parcel is a three (3) acre vacant tract zoned residential (R1A). The City intends to purchase this property with available State Housing Initiative Program funds (SHIP) and/or Community Development Block Grant (CDBG) funds. BACKGROUND: Homeownership is one of the goals established under the Housing Element of the approved Comprehensive Plan and the Comprehensive Housing Assistance Strategy (CHAS) adopted by Commission and approved by the Department of Housing and Urban Development. The goal provides that the City will create and facilitate new homeownership opportunities for its Iow and moderate income households as a part of our residential neighborhood stabilization efforts. We have been aggressively implementing this goal through a partnership developed with local non- profits and the CRA called the Delray Renaissance Program, providing new homes throughout the CDBG target area on available infill vacant lots. We are looking forward to creating a new model subdivision on the proposed vacant three-acre track of land, similar to the Allamanda Subdivision constructed approximately six (6) years ago (between SW 8th and 10th Avenues and 2nd and 3rd streets). We have been discussing the possible acquisition with the property's representative, Jack Frysinger, and believe the property can be acquired for a competitive price and ultimately developed to enhance this corner of town. Staff is requesting City Commission approval to proceed in writing our intent to acquire this property, with the provision that the required appraisal, site development analysis and other information necessary to complete the acquisition pursuant to the City's requirements are met. We anticipate the actual acquisition may be done during the 1998/99 fiscal year. RECOMMENDATION: Staff is recommending that the City Commission grant approval to issue a formal notice of our intent to acquire the three-acre, vacant property located at the northwest corner of Swinton Avenue and SW 10th Street under the provisions listed above. LB:DQ Frysing.doc S.W. 7TH ST. PINE GRO~ EL EMEN TAR Y SCHOOL FALL I?IDGE OF DELRA Y ST[RUNG AVENUE SOUTHRIOGE S/DE GULF S~REAM COMMERCIAL CENTRE DOMAINE LINTON TRUSS T H E DELI?AY LIN TON I?/OGE p L A Z CONDO COUNTY BANYAN SANITA nON A T WLLAGE 13 E L R A Y~ /~'~ HAI?BOURS X~-~"~/ OLD HARBOUR EDGE / ~.~ PLAZA LIN TON BOULEVARD I I I Il I I I ] I II~ I I ~ ~ I SHIP CDBG AFFORDABLE HOUSING CITY OF' DELRAY BEACH, FL PLANNING & ZONING DEPARTMENT -- DIGITAL ~SE /~AP SYSTEM -- MAP REF: LM232 Date: 4/2/98 Agenda Item No. ~/t55 AGENDA REQUEST Agenda request tO be plae~d on: × Regular ~ Special __ Workshop ~ Consent When: 4/3/98 Description of Agenda Item: Request to Issue Notice of Intent to Acquire Property Ordinance/Resolution Required: Yes Draft Attached: Yes / Recommendation: App r oval Department Head Signature: City Attorney Review/Recommendation (if applicable) Budget Director Review (required on all items involving expenditure of funds): Funding Available: Yes / No Funding Alternatives: (if applicable) Account # & Description: Account Balance: City_ Manager Review: Approved for agenda: ~J/No Hold Until: Agenda Coordinator Review: Received: Action: Approved / Disapproved 1/17/96 MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER SUBJECT: AGENDA ITEM ~ ~- REGULAR MEETING OF APRIL 7, 1998 EXTENSION OF RIGHT TURN LANE ON N.E. 4TH STREET (FEC RAILROAD TRACKS TO N.E. 5TH AVENUE) DATE: APRIL 3, 1998 For a variety of reasons, including the extension of Lake Ida Road west of Military Trail, the four laning of Lake Ida Road east of Congress Avenue, increased congestion on Atlantic Avenue and general growth of the area, traffic and congestion on N.E. 4th Street between N.E. 2nd Avenue and Federal Highway have increased considerably. Ultimately we will need to widen N.E. 4th Street, but I expect it will be several years before we can do that, primarily because of the high cost involved with upgrading the railroad crossing. Congestion for eastbound traffic at the intersection of N.E. 4th Street and 5th Avenue could be relieved some in the interim by extending the right turn lane as far west as the railroad. Attached is the City Engineer's preliminary cost estimate for doing this work. I recommend that staff be authorized to proceed with the final design for the right turn lane as well as obtain prices for its construction. ref:agmemol4 City Of Delray Beach. Department of Environmental Services MEMORANDUM TO: David T. Harden FROM: Randal L. Krejcarek, P.E. ~//~ DATE: 20-Mar-98 SUBJECT: NE 4th Street - FEC RR Tracks to NE 5th Ave Cost Estimate Attached is the preliminary cost estimate for extending the right turn lane, on NE 4th Street, from NE 5th Avenue west to just east of the railroad tracks. If you give us the go ahead to design this right turn lane, I will have the design completed in- house and probably add this project to an existing contract. Our current design schedule indicates that this design probably will not start until early summer. Thanks! enc cc Richard Hasko, P.E. project # 98-039 s:L.. ~projects~98t98-O39Vetters~ne4str. 002 NE 4TH STREET RIGHT TURN LANE PROJECT NO. 95~039 INO. DESCRIPTI°N UNIT EST. QTY. UNIT PRICE TOTAL PRICE 1 Maintenance of traffic LS 1 $2,000.00 $2,000.00 2 Asphalt pavement removal SY 103 $3.00 $309.00 3 Concrete removal SY 15 $5.00 $75.00 4 1" Asphalt level and overlay TN 33 $50.00 $1,650.00 5 1½" Type S-III asphalt SY 232 $6.00 $1,392.00 6 8" Limerock base material SY 256 $9.00 $2,304.00 7 12" Stabilized subgrade SY 279 $3.50 $976.50 8 Adjust existing valve box EA 2 $250.00 $500.00 9 Ajust existing manhole/inlet top EA 3 $500.00 $1,500.00 10 Crosswalk LF 44 $1.50 $66.00 11 4" Solid white turn lane stripe LF 165 $1.00 $165.00 12 4" Double yellow stripe LF 220 $4.00 $880.00 13 24" Solid white stop bar LF 22 $12.00 $264.00 14 Video allowance LS 1 $300.00 $300.00 15 Indemnification LS 1 $10.00 $10.00 TOTAL B~GET ESTIMATE $12,391,50 SAY: $12,500.00 s:\engine- I \engine- 1 \projects\98\98-O39\budget\bud9839.xis\budget 3/19/98 CITY COMMISSION DOCUMENTATION To: David Harden, City Manager From: John Walker, Project Coordinator Subject: Meeting of April 7. 1998 Letter of Intent to Join in a City/County Partnership to Develop a Local Mitigation Strategy ** CONSENT AGENDA ** Background: The federal government has authorized funding for the preparation of a statewide mitigation strategy project, including the development of Local Mitigation Strategy (LMS) on a county-wide basis. The purpose of the LMS is to minimize costs incurred in future disasters and to identify hazard mitigation projects, one benefit of the completion of the LMS is an increase in the matching ratio of FEMA disaster recovery funding from 50/50 to 90/10 (federal/local). The state has in turn awarded funding to the counties and municipalities to develop the LMS. The total funding package for Palm Beach County and its municipalities is approximately $600,000. Funding available to the City is $30,000. Unfortunately, the timeframe allotted for completion of the project is short - the LMS must be complete by August, 1999. The completion date was set by the federal government and is not flexible. The Palm Beach County Division of Emergency Management and municipal representatives have been meeting since February (when the project was announced) to devise an approach to complete the project. There are three basic options: 1. The City could choose not to participate, in which case the County would conduct a hazard vulnerability analysis for the municipality and retain any funds allotted for the project. 2. The City could choose to develop its own LMS, delivering the products to the County for inclusion in the countywide LMS. In this option, the City would receive the entire $30,000 grant allocation. 3. The City could choose to partner with the County and other municipalities to develop the LMS. In this option, the County would hire a consultant (Treasure Coast Regional Planning Council) to develop the LMS under the City Commission Documentation Letter of Intent to Join in a City/County Partnership to Develop a Local Mitigation Strategy Page 2 direction of a Steering Committee made up of County and municipal representatives. Any funds remaining from the grant allocation after completion of the LMS would be returned to the City, available to be used for hazard mitigation projects. The estimated amount to be returned is $15,000. The formal approval of the development of the LMS will require actions of the County Commission and municipalities, including interlocal agreements and a contract with he regional planning council. In the interim, letters of intent are being requested from the municipalities to determine which of the options they will select, and begin to finalize the overall approach, including the scope of the consulting contract with Treasure Coast Regional Planning Council. Staff recommends that the third option, a partnership agreement to have the County develop the LMS under the direction of a steering committee, is the most efficient approach. Recommended Action: By motion, approve the attached letter of intent to join in a City/County partnership to develop a single, unified, Local Mitigation Strategy. Attachments: · Letter of Intent dated April 7, 1998 · Memo from Palm Beach County, dated March 30, 1998 S:\adv\LMS1 INTEROFFICE COMMUNICATION PALM BEACH COUNTY TO: David T. Harden, Manager City of Delray Bea~ , ~/~///~_____ ~,~,,t~t on, ub,~ s,f, ty FROM: William F.. O'Brien, Di?ectort// Divlalon.fEmee~,neyMana~ement Division of Emergency Management 3723 Belvedere Rd West Palm Beach FL 33406 DATE: March 30, 1998 (561) 233-3500 FAX: (561) 689-6680 RE-' Coc~ Mitigation Strategy hhtp://www, eo. palm~be~.fl.m During the next year, Palm Beach County will be working with all local · governments to develop a single, unified local mitigation strategy (LMS) to minimize costs incurred relative to future disasters and prioritize hazard e,l~,,bCo~t~ mitigation projects countywide. One potential benefit of successfully m,,,~ofCo,~ty creating such a strategy is an increase in the matching ratio of FEMA co,~t~o~,,, disaster recovery funding from 50150 to 90/10. Burr Aaroeaoa, Chairman We have had three meetings to which all municipalities were invited and mua~ rotan, vic~-c~ar have reached consensus that in order to proceed each city must now r~ x.u,~s declare its intention as to how or ff they desire to participate in thi.q c,,o~ x Ro&.m program. w~-~ u. N~,u There are three options: Mary McCarty 1. The municipality chooses not to participate at all. (Atch #1 is [~ i. ~o~ suggested letter of non-participation.) 2. The municipality chooses to partner with the county and other co,~ty Aam~t,t,-,to~ cities. (Atch g2 is the Scope of Work associated with this choice) Robert Weisma~ P. E. 3. The municipality chooses to develop its own Local Mitigation Strategy independently. (Atch #3 is the Scope of Work associated with this choice.) We understand the difficulty of acquiring a formal commitment in short order however, we are looking for a letter of intent from each municipality advising us how they intend to proceed. We would like this letter on or before April 10th ff at all possible. We would further appreciate a designated point of contact for the LMS working group. The time frame under which we are all working is short. ".4,~rq~t o~,vo,t~,~v We encourage you to participate with your sister cities and the county in Affirman'veAcUonEmployer' developing a worth while LMS. LETTER OF NON-PARTICIPATION SAMPLE - Use Your Letterhead Mr. William F. O'Brien, III, Director Emergency Management 3723 Belvedere Rd. West Palm Beach, FL 33406 Dear Mr. O'Brien: ~.(Name of City/Town) hereby declines to participate in the development of the Local Mitigation Strategy. In declining to participate, the City waives its fight to receive any Local Mitigation Strategy development payments fi.om the County or the State of Florida Department of Community Affairs. The City understands that the County is obligated to conduct a hazards vulnerability analysis for the City and that State of Florida Department of Community Affairs funds used to perform this analysis will be retained by the County. The County will, however, provide a copy of the hazard vulnerability analysis to the City upon the completion of the Local Mitigation Stratesy. Sincerely, SCOPE OF WORK CITY/COUNTY PARTNERSHIP LOCAL MITIGATION STRATEGY The following lists the requirements for , as a panner with the County in the development of a single, unified "Local Mitigation Strategy" for Palm Beach County. Municipalities choosing to have the County assume full responsibility to conduct the "local mitigation strategy" program shall perform the following: 1. Designate the County as its representative to the "Local Mitigation Strategy" Working Group or designate a Municipal representative to the Working Group. The municipality may designate other representatives to participate in technical committees or task forces. 2. Cooperate with the County by allowing the County's representative access to, and replication of, all information required as identified below: A. Listing of municipal agencies and the mitigation function each provides; including a narrative of how the agencies help reduce losses from hazards. B. Listing of existing municipal policies, ordinances, and programs that affect mitigation. C. Listing of municipal facilities, public buildings, and hazardous material sites. D. Repetitive loss data for all structures within the Municipality. E. Historical flood data within the municipality. F. Listing of potential program, project, and policy initiatives within the municipality that have the potential to reduce losses of life and property from natural disaster events. 3. Assist the County's representative by: A. Reviewing for accuracy and completeness, all lists, reports, and recommendations regarding the Municipality. B. Prioritizing and ranking of all mitigation initiatives identified by the County's representative for the Municipality. C. Submit the final "Local Mitigation Strategy" document to the Municipal governing body for formal adoption. SCOPE OF WORK CITY AS SUB-CONTRACTOR LOCAL MITIGATION STRATEGY The following lists requirements for as a sub- contractor participant in the development of a single, unified "Local Mitigation Strategy" for Palm Beach County. This scope of work conforms to the "Contractual Services Agreement" between the State Department of Community Affairs and Palm Beach County. Municipalities choosing to conduct their own "Strategy" program will be required to provide the following: I. Municipal Conditions as a "Subcontracto? to the County: A. Be bound by all applicable state/federal laws, rules, and regulations. B. Hold the State and County harmless against all claims arising out of subcontractor's work. C. Accept the subcontract conditions as identified by the State and the County. D. Designate a representative to the Working Group who is responsible for supplying all required information. The municipality may designate other representatives to participate in technical committees or task forces. E. Agree to cooperate with County staff and the County consultant. II. Municipal Duties as Subcontractor: A. (FIRST QUARTER) On or before June 30, 1998: 1. Actively assist in the development and approval of procedures to resolve conflict between governmental agencies that may arise in the development of the "LMS". 2. Actively assist in the development of evaluation criteria and procedures to regularly review, update, and revise the "LMS". 3. Prepare and submit to the County in advance of June 30, 1998: a. List of municipal agencies and the mitigation function each provides; including a narrative of how the agencies help reduce losses from hazards. b. Listing of existing municipal policies, ordinances, and programs that affect mitigation. c. An evaluation of existing municipal mitigation policies, ordinances, and programs describing their effectiveness at reducing losses of life and property. 4. Actively assist in the development of "Community Guiding Principles". B. (SECOND QUARTER) On or before October 31, 1998: 1. Actively assist in the development of the single list of County-wide mitigation goals and objectives. Local Mitigation Strategy Municipal Scope of Work page 2 2. Actively assist in the analysis of the strengthening of the single list of County- wide mitigation goals and objectives. 3. Actively assist in the County-wide hazard identification and vulnerability assessment activities; including the identification of municipal data sources and the provision of all municipal data and data regarding municipal facilities necessary for performance of the Ha?ard Identification and Vulnerability Assessment. 4. Assist in the identification of private sector interests and methods for private sector involvement. C. (THIRD QUARTER) On or before April 30, 1999: 1. Gather and supply to the Working Group: a. Municipal Critical Facilities inventory b. Listing of other municipal public buildings and facilities c. Repetitive loss data for structures within the municipality d. Hazardous material sites 2. Provide Historical flood data within the municipality and a narrative explaining the conditions accompanying any data. 3. A list of potential program, project, and policy initiatives that have the potential to reduce losses of life and property from natural disaster events. 4. Actively assist in the identification of potential funding sources. D. (FINAL) On or before August 31, 1999: 1. Assist in the prioritization and ranking of all mitigation initiatives to develop a single, county-wide prioritized list. 2. Submit the final "Local Mitigation Strategy" document to the municipal governing body for formal adoption. III. Fixed Payment Upon the State of Florida's acceptance of the City and County's Quarterly requirements, and subsequent payment of the County's quarterly fixed fee, the County will pay to the City: A. First Quarter $ B. Second Quarter $ C. Third Quarter $ D. Final $ MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER SUBJECT: AGENDA ITEM # ~- REGULAR MEETING OF APRIL 7, 1998 MEMORANDUM OF AGREEMENT/SOUTH FLORIDA COMMUNITY-URBAN RESOURCES PARTNERSHIP DATE: APRIL 3, 1998 We received the attached correspondence from the South Florida Community-Urban Resources Partnership (SFCURP). Basically, it requests our participation in the partnership by completing and returning to them a Memorandum of Agreement (MOA). The Memorandum of Agreement represents that SFCRUP is a coalition of municipal, state, and national government entities, nonprofit organizations, educational institutions, private corporations, philanthropic organizations, civic groups and other interested parties which was created to assist with enhancing, restoring and sustaining the natural resources of South Florida. I disagree that such a partnership is necessary. Most of what they propose to do will duplicate work already being done by the Regional Planning Councils and other groups. To me, it is an oxymoron that the U.S. Department of Aqriculture is taking the lead in setting up an Urban Resources Partnership. I cannot help but suspect that the bureaucracy of the Agriculture Department is simply trying to find new things to do in order to avoid being reduced in size. Having said that, I feel it might be advantageous for the City to stay informed about what SFCURP is doing and what it may have to offer. John Walker has attended a few meetings, and it is my recommendation that he be assigned as the City's representative. ref:agmemol3 South l lorid, Tv ~~~V/~ ,, ' a Com~~,~L~f;~;;rces Partnership ~~ ' 6191 Orange Drive, Room 6183 ~ Davie, EL 33314 Mayor Jay Alperin City of Delray Beach 100 NW 1 st Avenue Delray Beach, FL 33444 De~ Mayor Alpefin: Tha~ You for t~ing your time to attend the First Regional South Florida Co~ity-Urb~ Reso~ces P~nership (SFCU~) meeting to witness the approval ~d signing of the A~icles of Inco~oration ~d By-laws. If you did not a~end, please ask your representative or someone you ~ow who a~ended to find out how successful the first regional SFCU~ meeting was for South Florida. There were approximately t~ee hundred people who a~ende&panicipated, even El Nino cooperated; we had great weather. If you ~e ~ elected official, please info~ yo~ colleagues ~d constituents about the SFCU~. This histohc event was a major step for Brow~d, Mi~i-Dade, Mo~oe ~d Palm Beach Co,ties to ~her promote cooperation ~d coordination to protect, conse~e, restore ~d improve the nat~al reso~ces of South Florida. ~at was evident at the Febm~ 19, 1998 meeting at Fairchild Tropical G~den was that local, state, regional ~d federal agencies want to continue to improve their working relationship with schools, private indust~, nonprofit organizations, minority org~izations, enviromental and comm~ity groups ~d concerned citizens. ~is effo~ will help reduce duplication of effo~s, promote the shying of reso~ces and e~ce the coordination of hat,al resource projects in South Florida. We would appreciate your assistance by submi~ing a statement ranging from fifty (50) to one h~dred (100) words on what you obse~ed at the Febma~ 19, 1998 meeting, as we are preparing proceedings. We are enclosing a list of entities that have submi~ed their Memor~dm of Agreement (MOA). If you have not submi~ed your MOA (see enclosed copy), please do so ASAP. In order for SFCU~ to become the pa~nership that will be be~er equipped to assist with obtaining ~nding ~d resource sharing in South Florida, we need to show t~ough a MOA o~ willingness to work together for the bette~ent of our region. As we ~ow there is strength in unity ~d teamwork. Working together will show the community, that we believe we c~ improve the way we do business in South Florida. Please Mark Your Calendar May 7, 199~ a~ 3~00 p.m., First Regional Business Meeting of the SFCU~ acting Board of Directors and Committees. We are in the process of m~ing ~gements for video conferencing for this meeting at several locations in the four counties; you will be advised of the locations in the near ~mre. This approach should reduce the amount of travel time and expenses. If you have video conferencing capabilities, please call us at (954) 792-1984 or Fax (954) 792-3996. C:\My Document s\SFCURP_ThankYou_Letter.doc 1 Within the next forty-five (45) days, documents should be filed with the appropriate agencies for their approval of the SFCURP to the status of a 501(c)(3). This will allow the local entities (non- federal or state agencies) to operate as a legal organization that will assist with natural resource environmental projects using the "united way" concept. It should take approximately six (6) months to obtain all of the approvals. During the interim the Acting Board of Directors (B of D) will be selecting representatives to the SFCURP Executive Board and will begin the process of interacting as a Regional Board. The Committees will also be asked to start prioritizing natural resource concerns in order to properly assess the needs of South Florida. Shortly we will begin the formal process of requesting proposals for natural resource projects for South Florida. Projects should be hands on, tangible and requests could range from zero dollars, (whereas you only need technical assistance, volunteers or a particular resource) and up. All ideas count, so please share your vision or goals for an improved natural resource system in South Florida. We have enclosed the names and affiliations of those persons who participated and/or attended the February 19, 1998 meeting. Also enclosed is a listing of the Acting Board of Directors and SFCURP committees. If you have not been requested to work on a committee, please advise. If you have any photographs or a video of the February 19, 1998 event, we would appreciate a copy, please advise of cost. Once again, the following agencies would like to encourage you to help make the SFCURP a model regional partnership for other communities in the United States to duplicate. · USDA Forest Service · US Environmental Protection Agency · USDA Natural Resources Conservation Service · US Department of Housing & Urban Development · US Department of Interior Fish and Wildlife Service · USDA Cooperative State Research, Education, & Extension Service As we accept this challenge to look beyond your own community, city or county boundaries, there is no limit to what can be accomplished to fulfil the goals of SFCURP. Our willingness to see beyond our own neighborhood, will show other communities in the United States that "It Pays to Work Together." Looking forward to working with you in the future. Sincerely, Russell M. Setti Thaddeus Hamilton, USDA-NRCS-SFUCAP Regional Coordinator Acting Federal Technical Support Team Leader South Florida Community South Florida Community Urban Resources Partnership Urban Resources Partnership C:hMy Document s\SFCURP_ThankYou_Letter.doc 2 Memorandum of Agreements (MOA) Received as of March I, 1998 Boca Raton Conmunity High School Broward County Office of Environmental Services Broward County Office of Integrated Waste Mgmt City of Hialeah Gardens City of Key Colony Beach City of Pembroke Pines City of Sweetwater City of Wilton Manors Coalition of Boynton West Residential Association Dade County Municipal Clerks Association David C. Brown, M.A. Dr. James H. Tsai, Professor- U of F Earth Advisors, Inc. Ely High School Environs Interiors Florida Association of Nonprofit Organizations Florida Cooperative Extension, District V Florida Economic Development Council, District VIII Monday, March 09, 1998 Page I of 2 Foundation of Community Assistance & Leadership Glades Central High School Greater Delray Chamber of Commerce Highland Oaks Elementary - Miami-Dade County Land Preservation Trust of Palm Beach County, Inc. Law Engineering & Environmental Services, Inc. Lois W. Young, Ed.D.- Concerned Citizen Loxahatchee Preserve Nature Center Miami-Dade County League of Cities Miami-Dade County Parks and Recreation Department Miramar High School Ecology Club Monroe County Board of County Commissioners National Audubon Society-Everglades Ecosystem Restoration Operation Green Leaves Richmond Heights Neighborhood Crime Watch, Inc. South Florida Water Management District Stuart H. Krantz - Concerned Citizen Town of Golden Beach Town of Pembroke Park US Senator Bob Graham Monday, March 09, 1998 Page 2 of 2 · Foundation of Community Assistance & Leadership Glades Central High School Greater Delray Chamber of Commerce Highland Oaks Elementary - Miami-Dade County Land Preservation Trust of Palm Beach County, Inc. Law Engineering & Environmental Services, Inc. Lois W. Young, Ed.D. - Concerned Citizen Loxahatchee Preserve Nature Center Miami-Dade County League of Cities Miami-Dade County Parks and Recreation Department Miramar High School Ecology Club Monroe County Board of County Commissioners National Audubon Society-Everglades Ecosystem Restoration Operation Green Leaves Richmond Heights Neighborhood Crime Watch, Inc. South Florida Water Management District Stuart H. Krantz - Concerned Citizen Town of Golden Beach Town of Pembroke Park US Senator Bob Graham Monday, March 09, 1998 Page 2 of 2 South Florida Community-Urban Resources Partnership Memorandum of Agreement The South Florida Community-Urban Resources Partnership (SFCURP) is a cOalition of municipal, state, and national government agencies, nonprofit organizations, educational institutions, private corporations, philanthropic organizations, civic groups, and interested persons. The Partnership was created to assist diverse communities to identify, clarify, organize, and address environmental concerns that link social, economic and environmental issues. The Partnership provides leadership, education, coordination and assistance to enhance, restore and sustain natural resources. The Parmership shall accomplish its goals by working together to make more efficient use of limited governmental and non-governmental resources, both f'mancial and technical, in supporting economically sustainable projects and initiatives that enhance the quality of life and foster diverse community involvement through interagency and organizational collaborations. The undersigned entity has read the by-laws and agrees to serve as a Member of the Board of Directors or Committee(s) and/or attend meetings of the South Florida Community-Urban Resources Partnership. As a member of the Partnership, the entity agrees to assign representative(s) as indicated below, who will attend meetings and act on its behalf. The undersigned agrees to abide by the by-laws and work in collaboration with other agencies and entities to provide leadership and share resources, skills and expertise, to assist diverse communities in enhancing the quality of life and the natural environment in South Florida. Name of Partner/Agency/Organization: Address: Phone: Fax: Partner Representative(s): Signature Date Printed Name and Title: Resources, skills and expertise offered to the Partnership: (attach separate sheet if necessary) Please send to: South Florida Community-Urban Resources Partnership c/o USDA Service Center * 6191 Orange Drive · Room 6183-Q Davie, FL. 33314 · (954) 792-1984 · Fax# (954) 792-3996 C:~y Documents\SFCURP-MEM-O-UNDERST.doc SFCURP First Regional Meeting Attendees-February 19, 1998 3/7/98 Vls. iSoneya iAckbarali Flanagan High School Mr. ,Romel iAckbarali iSave What's Left Ms. Amirah ~Ackbarali Flanagan High School Ms. Betsy iAIbury Spanish River High School Ms. ,Vernita IAlexander iUSDA-Forest Service Mr. .Ross iAIliston ,Monroe County Environmental Resources Department Ms. Sue M. IAlspach .Miami-Dade Environmental Resources Management Ms. Arlene iAmarant Highland Oaks Elementary - Miami-Dade County Mr. .Brian D. IArcher iCity of Parkland Mr. Sam Armstrong Richmond Heights Neighborhood Crime Watch Mr. Michael .. ~.Avery iStetson University' Ms. Judy Ayers HUD Deacon iGeorge .. ;Baldwin iRichmond Heights Neighborhood Crime Watch, Inc. Mr. James J. Barry Palm Beach County Environmental Resources Management Ms. Dianne iBays Broward County Public Schools Ms. Marie Bell South Flori~da Water Management District Mr. Jacob :Bemstein New Times Mr. C'harles :Blazek Dade County Municipal Clerks Associatib~ Mr. Steve :Boone Mermaid for Manatees Ms. Faith :Borden Flanagan High School Mrs. Valede A. ,B°ughner Miramar High School Ecology Club Ms. Dagmar Brahs :Coalition of Boynton West Residential Association Mr. David C. Brown David C. Brown, M.A. Mr. Charlie i Brown" Boys & Girls Club of Mi'ami Ms. Patdcia Bryant Mr. Mark ;Buchbinder ;LISC Mr. Brinsley iBurbidge Fairchild Tropical Garden Mr. Pat Byers Palm Beach County Solid Waste Authority Ms. Diane ;Cahill Colbert Elementary School Mr. 'Julio iCalle 'Miami-Dado Environmental Resources Management Ms. Wanda Campl~ell :Coral Springs Nature Center Dr. i Cannon Gateway ¢' 7 Ms. Isabel I Carballo .South Florida Regional Planning Council Mr. :Edmund M. Carrera Housing Authority of the City of Homestead Mr. James I Carswell Montgomery Watson Mr. Michael P. Catanzaro Palm Beach Count'/Health Department Ms. Laura t Causey Monroe County Public Schools Mr. Ubaldo "Al" iA. Cazzoli US Department'0f Housing and Urban Development Page 1 SFCURP First Regional Meeting Attendees-February 19, 1998 3/7/98 Vice-MayolSara Chikovsky tTown of Golden Beach vlr. iDavid Chiverton Foundation of Community Assistance & Leadership Clerk Corn!Lee iCiummo iTown of Pembroke Park Ms. iOphelia Clark ?ompano Housing Authority Mr. iDavid E. Clinkscales tGreater Miami Service Corps Ms. iDebbie Collins-KidwelliCity of Hialeah Gardens ~s. jSue Congelosi iFDACS-Division of Forestry ~r. iMurray !Corman iFarm Service Agency Ms. iPat Crawley iBroward County Public Schools Mr. [Matthew Criblez iBroward County Recycling Division Mr. tBill Cross iPalm Beach County Housing and Community Development Ms. '~Eileen iCudney Broward County League of Cities Mayor i Judy ICuenca iTown of Golden Beach ~eacon iTommie C. Daniels iRichmond Heights Neighborhood CrimeWatch Ms. !Joyce Danz iGreenacres Elementary School ~aptain jEd IDavidson iFIorida Audubon Society Mr. iAI iDemarco :,Agriculture Reserve, PACE vlr. IF. Ge Dempsey ~City of Fort Lauderdale Ms. iPdscilla !DePue iStranahan High School DeRogatis '.Concerned Citizen vlr. iron ~ Commissi ~Keith .. iDouglass iMonroe County Board of County Commissioners Vls. iNancy IDufau iMiami-Dade County Parks and Recreation Department Ms. ,.Essie C. !Duffle NOAA Southeast Fisheries Center Mr. ~,Chades iDusseau ; Ms..~iCasey ~IEckels .Broward County Office of Integrated Waste Mgmt Ms. IT°nya I Edlis ',Miami's New Life Church Vlr. IScott iEvanson iLaw Engineering Mr. ?Trevor IFeagin iCity of Tamarac Ms. !Roberta iFellabom iCitizens For A Better South Flodda Ms. IMayra I iFlagler iMiami-Dade Environmental Resources Management Mr. iMitchell i iFlinchum Florida Cooperative Extension, Distdct V Mr. iLarry Floyd iCoral Reef High Ms. IMaude iFord-Lee ,Palm Beach County Board of County Commissioners Ms. :,Nora { iFosuan [City of Pembroke Pines Reverend Henry iFuse Urban League of Palm Beach Vls. Lia 'Gaines ~Business & Economic Development & Revitalization VIs. ;Dena j :jGarvue '~Fairchild Tropical Garden VIr. :Janvier '.Gasana iFlorida International University Page 2 SFCURP First Regional Meeting Attendees-February 19, 1998 3~7/98 Mr. ~Roman iGastesi iSouth FIodda Water Management Distdct Mr. iFrancis iGiblin iOlympic Heights High School Mr. [Gordon ~Gilbert :Palm Beach County Public Schools ,Vis. iTheresa iGillis Broward County Office of Environmental Services Mr. iTom iGlennon Mile Marker Production ¢lr. iBobby itGornto Miami-Dade County Public Schools Mr. iHenry .. ~iGraham Liberia Economic and Social Development, Inc. Mr. IPeter !Graves Enviro Media Mayor Evelyn IGreer ;City of Pinecrest Vtr. iDouglas R. iGregory Monroe County Cooperative Extension Office ¢1s. iNadia llGuertin Law Engineering & Environmental Services, Inc. Mr. I Juan A. iGuzman USDA-Farm Service Ms. iDonna iHanson Monroe County Commission Mr. ;Jim iHarrell rFIorida Division of Forestry Ms. iDarlene iHards Earth Advisors, Inc. Mr. '~John ! !iHarris Earth Advisors, Inc. Mr. Arthur t :~Hatton Town of Pembroke Park Dr. ?rt iHawthome :City of Key Colony Beach Ms. !June A. !Helbling ',TIB Bank of The Keys Mr. !Jim ! i, Henry A.G.A. MSGT. iPierre IW. iHenry Tuskegee Airman Ms. iTambd iHeyden City of BoYnton Beach Planning & Zoning Councilma~Lee ! Hillier Plantation City Council Ms. ';Lisa ! Hilowitz Museum of Discovery & Science Ms. ':Patti i :Hoot-McLeod City of Pembroke Pines Mr. !Harold ! iHorne ,City of Wilton Manors Ms. iGIoda p. iHudson iMcNicol Middle School Ms. iKaren ]Huff Broward County Public Schools vlr. ',Dave iHunt 'City of Lake Worth vlr. :;Clayton E. !Hutcheson Palm Beach County Cooperative Extension Office Dr. Grace IM. i Johns Hazen and Sawyer Ms. Dianne ]Johnson City of Miami Planning Mr. iMonford i Johnson NAACP - Broward County Mr. Jerry !R. ~,Joiner USDA-Natural Resources Conservation Service Mr. David ! Jumper Seminole Tribe of Flodda Mr. Christopher ! iKeruav Fairchild Tropical Gardens Mr. ,Irvin i iKiffin City of Lauderhill Mr. Raymond iG. :Kitchener Marathon Chamber of Commerce Page 3 SFCURP First Regional Meeting Attendees-February 19, 1998 3/7/98 vlr. !Keven R. IKIopp City of North Miami Beach Mr. iSteven Klotz International Game Fish Association ..... Ms. ~.Joan F. iKohl Coral Springs Nature Center Ms. !Jennifer iKorn Flanagan High School Ms. !Julia iKornegay IFairchild Tropical Garden Mr. iTodd E. IKotas Florida Economic Development Council, Distdct VIII Mr. iRobert C. iKral iSouth Florida Water Management District Mr. iStuart H. iKrantz tStuart H. Krantz - Concerned Citizen Mr. IMichael iKroll IPen nsula Design & Engineering Ms. '~Rosemary ~iKrussman ilGFA World Fishing Center Mr. !Jimmy !Lang iPompano Housing Authority Mr. ;Mark iLeaf iCity of Pompano Beach Ms. iNancy I iLeeds iGumbo Limbo Environmental Complex Mr. iDavid iLegg iUSDA-Natural Resources Conservation Service Dr. iRobert A. iLevy !Town of Pembroke Park Dr. :Gus iLoret-de-Mola ~,Miami-Dade County Public Schools Mr. 'Joe iMaguire iMiami-Dade County Metro Parks Mr. iGregg Ma linger ISouth Florida Water Management Distrid, t ~:Terry Manning iSouth Florida Regional Planning Council Dr. :,Murray I !Mantell !University of Miami Department of Civil Engineering Mr. '.Russ 'Marchner ',Miami-Dade County League of Cities Mr. !Trail ! iMartin iYoung Life ...... Mr. ~Bill Mason !Town of Lauderdale By-The-Sea Mr. Gene ! Massagee !Snyder Park, Ft. Lauderdale Ms. ;Nancy I ,Masterson IAmerican Forests Ms. !Elizabeth iMatej iBroward County Planning Council Mr. iChades iMaynard iDepartment of Agriculture and Consumer Services Ms. Brandee ;McCrackine !Richmond Heights Neighborhood CrimeWatch .. ~ls. iLilia I. ~,Medina ICity of Miami, Planning & Development Mr. Robert tV. ~.Meehan iCity of Margate Mr. 'Pat I iMeen°y iB°ys & Girls Club of Miami Ms. !Yvonne ,Mejides iElfin Acres Organic Farms VIr. iRoger iMesser iFtorida Power & Light Mr. 'Arsenio [ iMilian Citizens for a Better South Florida Ms. Daisy I Miller iKids Ecology Corp Vlr. Irvin I Minney iMuseum of Discovery & Science Ms. Mary I Mitchell iGustafson,~ Tilson, etal VIr. Terry I Mock ,iAccelerat°r Growers Association Page 4 SFCURP First Regional Meeting Attendees-February 19, 1998 3/7/98 ,Honoi'i~e I.-~e~,;~J~ .... ~. ~; ....... ~ .......... ~,,., ,~ :,;,;9 .......... , ,, ...... Ms. Marian I iM°mat ,Wildlife Care Center MS. Joyce M. iMoore Silver Palm Elementary Mr. Terrence R. IMoore City of Deerfield Beach !Morani South Florida Water Management District Ms. Cynthia ~ Ms. iDeborah Nash J.C. Mitchell Elementary School Ms. Erina I Nichols Wheelerbrator Technologies Ms. Roman I INikolic PHC Mr. Michael I iOdum Urban League Of Palm Beach County Mr. iBruce H. IOfford Florida Department of Environmental Protection Vice Mayo Armando iOliveros, Jr. City of South Miami Ms. Nadine !Patrice Operation Green Leaves Mr. Avinash 'S iPatwardhan US Environmental Protection Agency Mr. Richard Al ?atz Ely High School Ms. Marina iPaulov Florida Association of Nonprofit Organizations Ms. Mildred ! iPearson Richmond Heights Neighborhood Crime Watch Mr. Joseph iPearson Richmond Heights Neighborhood Crime Watch Mr. Michael A. [Penrod Broward Schools Magnet Programs Ms. Fatima iPerez Representative Annie Bentancourt Distri~:f Office Ms. Tania iPerpignan Flanagan High School Mr. Ivan I iPerr°ne City of Tamarac Mr. Frank iW. ?eterman Earthwise Productions, Inc. Ms. Mary ?eters Broward County Cooperative Extension Service Ms. 'Janet ~Peterson REP Associates, Inc. Ms. Susan JB. Peterson Mermaids for Manatees Ms. Barbara ~Piscitelli Environmental Education Mr. Gregory i iPluim North Fork Elementary School Mr. Bill iPorterfield Broward Community College Ms. Kathryn I '.Preston Snyder Park, Ft. Lauderdale Ms. !Barbara I !Puronen, Greenacres Elementary School Mr. Donald !Pybas MiamioDade County Cooperative Extension Office Ms. Joann i iQuarder Miami-Dade County Sierra Club Ms. Claire i iRaley Greater Miami Neighborhoods Mrs. .Joyce ,.Raulerson Concerned Citizen Mr. Austin ! iRaulerson Grove Elementary School Mr. Gendron ~ iRejean Tuskegee Airman _ Mayor Julio i ..Robaina City of South Miami iRobert J.C. Mitchell Elementary School Ms. Frances i ~ Robertson Miami-Dade County Department of Environmental Resource Management Ms. Alyce i ~ Page 5 SFCURP First Regional Meeting Attendees-February 19, 1998 3/7/98 Mr. iMandy IRodriguez iDolphin Research Center Ms. ,Rh°nda jRoff ,iSemin°le Tribe of Flodda Mr. Allan IRose [Earth Rangers Mr. !Sherwin H. Rosenstein iHope Center Ms. Ellen iRoth !US Senator Bob Graham Mr. ~Ken iRoundtree iVillage of Wellington Mr. John iRuffin iRuffin, Moyle & Associates, L.C. Vlr. :Tom ISadler iNational Audubon Society Mr. iRamon 'Santiago iUSDA - Natural Resources Conservation Service Mr. B. W. IScavella '.Richmond Heights Neighborhood Crime Watch Professor Roger L. !Schluntz !University of Miami-Center for Urban & Comm. Design Mayor :Joe !Schreiber iCity of Tamarac Ms :~Della S. iSchuler iTropical Crane Point Hammock Ms. .Hosie ' ;Scott-Baldwin ;Richmond Heights Neighborhood Crime Watch Ms. iLonnette iSeabrook iJFK Middle School Mr. :Michael ~Self iFIorida Department of Environmental Protection Ms. Phyllis Shapiro Fairchild Tropical Garden Ms. Lynn iShatas !Florida Power & Light : Ms. Stella iShelby iSawgrass Springs Middle School Ms. 'Marie Shinkevich ~Big Pine Key Civic Association Mr. Eugene Shinkevich Florida Keys Citizens Coalition Ms. Glennie ;Simmons iCity of Fort Lauderdale Lt. George I Simpson Monroe County Sheriff's Office Ms. Nicole I Sinclair ~YMCA Earth Service Corps Ms. :Jeanette Smith City of Hollywood Mr. Ron Smola iUSDA-Natural Resources Conservation Service Mr. iDaniel J. jStallone !Town of Lauderdale by the Sea Ms. 'Cheryl ] '.Stein iPioneer Park Elementary School Ms. Lois I ;Stein Pioneer Park Elementary School Ms. 'June Stoiber iUpper Keys Garden Club Mr. Edward "Ne ',Stone Broward County Sierra Club Ms. Nancy ',Stremple ;USDA-Forest Service Cooperative Forestry Urban Forestry Mr. Dale iSugerman iCity of Boynton Beach Ms. 'Joy I ~Tatgenhorst :Florida Keys National Marine Sanctuary Ms. Patricia ! .Taylor Broward County Ms. Rebecca I :Temple-Bloxd ;Boca Raton Conmunity High School Mr. Gabriel I Thames American Public Health Association Mr. Michael ! Thompson Glades Central High School Page 6 SFCURP First Regional Meeting Attendees-February 19, 1998 3/7'/98 ~/ice Mayo iDorothy Thomson iCity of Coral Gables Vis. '.Connie Thorton Miami-Dade County' Public Schools Dr. !James H. Tsai iDr. James H. Tsai, Professor- U of F Ms. iLaura Uriah Florida Keys National Marine Sanctuary Vir. iWilliam Uscher :Museum of Discovery and Science Mr. iDav~d P. Utley iDepartment of Agriculture Division of Forestry Mr. i Jim iUtterback iBoca Middle School Vis. iLaura IVasques South Dade Soil & Water Conservation Distdct 3r. ,,Jaap J. ~/os ,FAU-Department of Urban & Regional Planning Mr. iWayne / Wall 'P ant Health Care, Tnc. Vis. iDiane/ iWatchinski Wildlife Care Center Mr. !Stewart !Webster Broward County Office of Environmental Services Mr. iRichard iWeisskoff University of Miami Ms. :Beverly I !Welter Environs Interiors Mr. ',Steve iWelsch North Beach, Hollywood, FL Mr. Dave Whitney Pigeon Key Foundation Mr. Tim W. !Williams E.R.O.G. Ms. !Pamela iWingrove Sea Grant Florida/University of Flodda ' Ms. Emma iWinston .Ely High School Ms. iJeanette iWofford :City of Pembroke Pines ...... Mr. Robert iWojcik City of Fort Lauderdale Mr. David ! iWright Jr. City of Riviera Beach Mr. Charles I !Wu 'City of West Palm Beach Vlr. :William J iYoung iConcerned Citizen Ms. :Lois iYoung, Ed.D. Lois W. Young, Ed.D. - Concerned Citizen Mr. ~Charles Yurgalevitch South Dade Soil & Water Conservation District Ms. ilris M. Zayas ;USDA Forest Service-Cooperative Forestry-Urban Forestry Mr. 'Allen j IZeller Congressman Alcee L. Hastings - Representative Page 7 SFCURP Board of Directors 3/9/98 ~Mr. David Chiverton iFoundation of Community Assistance & Leadership iMiami-Dade 1(305) 756-6762 MS. iPat Crawley iBroward County Public Schools IBroward (954) 424-4181 Ms. :Eileen ICudney iBroward County League of Cities IBroward (954) 357-7370 Commissi iKeith L. Douglass IMonroe County Board of County Commissioners iMonroe !(305) 289-6000 Ms. '.Maude tFord-Lee !Palm Beach County Board of County Commissioners IPalm Beach (561) 355-6303 Vlr. iBobby Gornto iMiami-Dade County Public Schools [Miami-Dade (305) 995-1804 Mr. iMonford Johnson iNAACP - Broward County iBroward (954) 797-4525 , Marchner County League of Cities iMiami-Dade (305) 557-1722 Mr. Russ iMiami-Dade , Mr. ,Arsenio IMilian ',Citizens for a Better South Flodda iMiami-Dade (305) 441-0123 Mr. !Terry iMock 'Accelerator Growers Association iPalm Beach (561) 683-7608 Mr. !Michael Odum iUrban League Of Palm Beach County !Palm Beach i(561) 833-1461 Vis. ~Cynthia Pino iPalm Beach County Public Schools .Palm Beach (561) 434-8125 Ms. ..Alyce Robertson iMiami-Dade Dept. of Environmental Resource Mgmt Miami-Dado t(305) 372-6795. Ms. Lynn iShatas Flodda Power & Light Broward {(954) 321-2215 Mayor ,Bob iSiegel City of Key Colony Beach .. iMonroe (305) 289-1212 Lt. :George iSimpson Monroe County Sheriffs Office & NAACP Monroe i(305) 289-2410 iMr. ~Edward "Ned"iStone Broward County Sierra Club Broward i(954) 537-9595 Mr. Dave !Whitney Pigeon Key Foundation :Monroe I(305) 289.4477 Page I SFCURP Florida Greenways Commit-tee 3/7/~c Mr. i~ll ~ jAllen iTown Of Davie ~Broward (954) 797-2093 Ms. ,Brenda ~ ~Arnold iTown of Jupiter iPalm 8each ;(561) ¢46-5134 Ms. ;Diannej IBays IBroward CoUn~ Pubifc School& ~Broward (954) 581-6106 Dr. ~Jody I ~Berman iMuseum o¢ Discovew & Science IBr0ward (954) 467-~637 Mr. IRafael I iCcsols iCi~ of Florida Ci~ IMi~mi-aade (305) 247-8~1 Mr; ~MichaellP. Ic~ta.zaro lP~m Beach Cou,~ Health Deponent IPalm Beach (561) 3554216 Mr. iBill t ~Cooper JBike Marathon' IMonrc t(305) 743-3204 Mr. ~ i i~umberbatch ]Ponce De Leon Middle School lMiami-Oade ~(305) 661-1611 Ms. jNancy ~ IUufau ~Miami-0a~e Co U n~i Pa~s and Recreation Depa~entjMi~mi-Oade l(305) 755-7947 Mayor ;Alex la. ~Feke[e , ~C[~/0f Pembroke Pines IBroward l(954) 435-6505 u~. :~oh. IG: iFrosbu~er . IF~odda Park Se~'ice IBroward J(954) 468-2791 ~r: iShawn ~ iGabdel 'C,~ of No~ Miami Beach jMfami-0ade J(305) 948-2941 Ms. iLia. . ~ ~Gaines i6usiness & Economic Development & Revitalization jPa'tm 8each ~(561). 686-0064 Mayor ,Marc ~ iGiulian~ ~C[~ of Hollywood ?cwsrd (954) 921-3321 Ms. ilda IM. iGordon [Suniand Park Elemen~w School jBroward i(954) 7654890 Ms. ~Nadia I ~Gue~n !Law Engineering & Envfronmental So,ices, Inc. ;Miami-Dado i(3o5) 82e-5588 Mr. John J ~Hards .Ea¢¢ Advisors, Inc. :8rcward ~(954) 926-3339 Mr. ;Rayma [G. CKitchener ;Mara~on Chamber of Commerce '. : Monm~ (305) 743-5417 Mr. ;Joe ~ ;Maguire Miami-Dado C°unW Mebo Parks ;Miami-Dado 1(3o5) 257-0933 Mr. :~obe~ ~Vj ,Meehan :Ci~ of MargOte :Braward j(954) 972-08281 Mr. ;Gaw ~ ;Me~ill ~Ci~ of West Palm Beach ?aim Beach ~(561') 659-8085 ~Mr. " ;B~ce J jOwnby ;Ci~ of Fo~ Lauderdale iBrcward ~(954) 483-17~ Ms. f Jo iLaur~Penrose F[odda Oepa~ment of TransPo~afion .M'{ami-0ad'e" ~(305) 377-5916 P¢ofesso'r Roger ~L. .Schlun~ Univers¢6 of bliami-Center far Urban & Comm. 0esign Miami-0ade ~(305) 284-3429 Ms. 'Karen ~ :Sjoholm K.L.S. Earth CCh'COp[ .P~tm 8each ((561) 627~07~" SFCURP Environmental Education Committee 3/9/98 Ms. :Arlene I jAmarant .Highland Oaks Elementary- Miami-Dade County IMiami-Dade 305) 931-1770 Ms. ~Ginger D. iBaker Sawgrass Recreation Park Broward (954) 389-0202' Dr. .Carolan iBaldyga tFairchild Tropical Garden IiMiami-Dade 305) 667-165'1i Ms. :Barbara iBeggs !Young Citizens Conservation Corps tBroward 954) 784-766(~' Ms. ?i'ina IBrown tSea Turtle.Museum & Education Station !Monroe (305) 743-71501 Mr. !Julio ! iCalle !Miami-Dade Environmental Resources Management !Miami-Dade 1(305)372-6828 ~ice-May :.Sara ~,Chikovsky Town of Golden Beach iMiami-Dade (305) 932-0744 ;ommissi ~Wilhelm !Harvey lMonroe County Commission Monroe t(305) 292-3440 Ms. iPatti ' IHoot-McLeod City of Pembroke Pines iBroward (954) 435-6729 Ms. ~Audrey !Lawrence McNicol Middle School iBroward (954) 926-0975 Ms. Rachel ! Maxie Lauderhill Middle Community School ;Broward (954) 497-3013 Dr. Abroad { :~Namini !University of Miami iMiami-Dade I(305) 284-3457 Mr. :W. IErik iOIson iThe City of West Palm Beach IPalm Beach !(561) 659-8085 Mr. Richard'A. iPatz iEly High School iBroward !(954) 786-3672 Mr. Kennet Rearden iCity of West Palm Beach iPalm Beach 't(561) 659-8085 vlr. Ken i iRoundtree !Village of Wellington ;Palm Beach (561) 791-4000 Mr. Glenn i Scambler iForrest Hill Community High School iPalm Beach 1(561) 540-2487 Ms. Glennie I ,Simmons ~:C ty of Fort Lauderdale ' iBroward i(954) 468-1526 Mayor Rebecai iSosa iCity of West Miami iMiami-Dade I(305) 266-1122 Ms- Tracy I Spaulding iMeadowbrook Elementary iBroward (954) 797-4270 Ms. Joy I ~Tatgenhorst iFlodda Keys National Marine Sanctuary iMonroe I(305) 743-2437 ~Is. Jaime G. iTorrens !DadeCounty Public Schools !Miami-Dade (305) 995-1550 Mr. William I !Uscher iMuseum of Discovery and Science Broward 1(954) 467-663~ Mr. Richard i Weisskoff ;University of Miami Miami-Dade [(305) 651-6383 Ms. Beverly i Weiter iEnvirons Interiors Palm Beach I(561) 852-4262 Ms. Nora I Williams Operation Sewerage :Monroe !(305) 852-6122 SFCURP Nonpoint Source Committee 3/9/98 Ms. isue M. Alspach IMiarni-Dade Environmental Resources Management iMiami-Dade i(305) 372-6580 Mr. iThomas ICorcoran iNational Audubon Society iMiami-Dade j(305)371-6399 vlr. ~William K. [Crispin [Everglades Restoration Oversight Group iMiami-Dade i(305) 247-7345 Mayor !Judy Cuenca iTown of Golden Beach iMiami-Dade i(305) 932-0744 Mr. ~,Carlos !Espinosa, PE IDade Environmental Resources Management iMiami-Dade [(305) 372-6796 Ms. ~Laura Flynn IThe Nature Conservancy iMonroe I(305) 296-3880 Vlr. !Rich t Fortmann IMarathon's Finest Bait & Tackle Center iMonroe i(800) 278-4665 Ms. !Theresa Gillis iBroward County Office of Environmental Services iBroward i(954) 831-0710 Mayor iron Greenstein iCity of Coconut Creek IBroward (954) 973-6760 Mr. :Dave Hunt 'tCity of Lake Worth iPalm Beach i(561) 586-1720 Mr. iDennis W. Kelly -. iTheVillage of North Palm Beach iPalm Beach i(561) 848-3476 Ms. Claudia !Lewis Loxahatchee Preserve Nature Center ~Palrn Beach i(561) 627-8831 IMissockuee Tribe iMiami-Dade i(305) 279-1166 Ms. iJoette ILodon Mr. ;Gene IMassagee Snyder Park, Ft. Lauderdale iBroward I(954) 468-1585 iBob IMikes !City of Dania iBroward I(954) 921-8700 ~ayor Flodda Dept. of Environmental Protection =~Palm Beach i(561) 681-6646 Vlr. 'Leonard iNero VIr. ilvan Perrone ~City of Tamarac =Broward (954) 724-1318 Vis. Janie iPeters iSeminole Trails Elementary School iPalm Beach i(561) 640-5051 Ms. ~Janet iPeterson iREP Associates, Inc. Miami-Dade i(305) 279-5255 Ms. Rhonda IRoff 'Seminole Tdbe of Florida Broward i(954) 966-6300 Ms. Marian M. iRussell :Central Broward Water Control District iBroward (954) 432-511 Vis. ~Violet J. Smoak Farm Service Agency :Miami-Dade !(305) 242-1197 ~lr. Roberto !Torres ~The Governor's Commission for a Sustainable S.F. ~Miami-Dade (305) 669-6973 Mr. Mike I iW°°lsey City of Cooper City :Broward (954) 4344300 SFCURP Urban Sprawl Committee 3/7/9 Mr. JCarrnen Annunziato City of Boca Raton tPalm Beach (561) 393-7794 Mr. Bill Boye Broward County Property Appraiser Broward (954) 357-6934 Ms. Isabel Carball0 South Florida Regional Planning Council Browar~l" (954) 985-4416 Ms--~ GlOria .... Cashin City of Fort Lauderdale ~-~'v~a;d''' ...... i9~li',~66-11~85 Ms. Rosa Durando Audubon Society of The Everglades ~im Beach i,~i'~-91~,~:~420 Mr. Charles DusSeau JMiami-Dade I305) 856-1998 Mr. Marlo Gamia Metro Miami-Dade Transit Authority Miami-Dade 305) 375-;I 19§ Mr. Dan Keefe City of Wilton Manors jBroward ',954) 390-2126 Dr. Robert A. Levy " Town of ~embroke Park BroWard (954) 966-4600 Mr. Gregg Mallinger South Flodda Water Management District Palm Beach (561) 687-6727 Ms. Alberta Tanner LES Broward (954) 921-2371 Mr. Michael ITarlitz ' Palm Beach Economic Develol~ment IPalm Beach (561) 355-6835 Mr. Thomas J. :Vageline City of North Miami Beach jMiami-Dade (305) 948-2966 Ms. Kathuska Zurita iCity of Lauderhill tBroward (954) 730-3056 SFCURP Brownfields Committee 3/7/98 Mr. Teo Babun City of Miami iMiami-Dade (305) 379-1234 Bradfor E. Brown, Ph.D. NAACP- Miami-Dade Branch {Miami-Dade (305) 685-8694 Mr. IChr sro iJ. Chew Department of Planning,'zonin~ and Building Palm Beach (561) 659-8031 Mr. Joseph ...Eggelletion, Jr'Florida House of Representatives ,IBr°ward (954) 486-7005 Ms. IL nda 'Friar Treasure Coast Regional Planning Council iPalm Beach (561) 221-4060 Mr. Oliver Gross Urban League of Miami Miami-D'~de (305) 696-4450 Mr~ Stuart H. Krantz Stuart H. Krantz - Concerned CitiZen iBroward 1954) 346-2:79~ vls:Lynda Long ~Waste Management iBroward. (954) 984-2(~ Mr. IFrededc.H. Madnelli ICity of Hialeah IMiami-Dade (305) 883-5839 Ms. 'Margar Meyer Miami-Dade Dept./Env. Resources Mgmt. DERM :lMiami-Dade (305) 372-6829 Commissi Carlton B. Moore City of Fort Lauderdale Broward (954) 761-5004 Mr. !Jeff Ods City of Vargate iBroward.. (954) 972-6454 Mr. tFrank W. Peterman Earthwise Productions, Inc.._Miami'Dade (305) §:7i'~6'~9 Mr. iD--ouglas Pugh Housing and Community Development iPalm Beach ':5~'~i-:~3:~-3~20 Mr. iKarl V. Shallenberger City of FOrt Lauderdale Utilities Dept. ;Broward -305) 492-784,4 Mr. J(~sel~h F. Vegazo iCity of Oakland Park ;Broward 954) 293-4523' Dr. [Jaap J. Vos IFAU-Department of Urban & Regional Planning iBroward 954) 762-5637 SFCURP Environmental Justice Committee 3/'7/98 ir. ,Everett iE. Abney, Sr. Broward County Public Schools iBroward (954) 760-7497 ~s. ,Talibah Adisa Miam..i-Dade Environmental Resource Management iMiami-Dade (305) 372-6458 /layor 'Clarenc IAnthony Stetson University Monroe 774-0507 City of South Bay ?aim Beach (561) 996-6751 /Ir. Michael L. !Avery (904) /lr. ~JerT¥ Bell M ami-Dade Dept. of Planning Devlpmnt & Regulation Miami-Dade (305) 375-2835 ~fs. iErin L. Deady iNationalAudubon Society iMiami-Dade (305) 371-6399 ~ls. ~Casey IEckels Broward County Office of Integrated Waste Mgmt iBroward (954) 765-4202 iEarth Advisors, Inc. iBroward (954) 926-3339 vls. !Darlene IHarris .;ouncilm iLee Hillier Plantation City Council iBroward (954) 370-0796 Vls. ~Beatrice Horton-Crapp Community Marketing & Development, Inc. !Miami-Dade (305) 758-0116 ~r. iRobert C. Kral .!South Flodda Water Management District IBroward t(954) 713-3200 Dr. ~Murray Mantell iUniversity of Miami Department of Civil Engineering Miami-Dade 1(305) 284-3465 Mr. !George Neugent iMarathon Chamber of Commerce iMonroe 1(305) 289-2065 Mr. Jason ' ',Nunemaker ?loridaAtlantic University ~Broward (954) 786-0530 Ms. Nadine 'Patdce iOperation Green Leaves iMiami-Dade (305) 644-9000 Ms. Audrey Peterman ,;Earthwise Productions, Inc. Broward !(954) 739-2824 Ms. Kathryn 'Preston iSnyder Park, Ft. Lauderdale Broward i(954) 468-1585 'Shinkevich iFlodda Keys Citizens Coalition '- ~Monroe 1(305) 872-4346 Mr. Eugene! iSimpson-Wra Land Preservation Trust of Palm Beach County, Inc. Palm Beach I(561) 833-1101 Ms. Shirley ! Mr. Gabriel ! iThames ~,Amedcan Public Health Association Broward !(954) 457-2510 Ms. :Angela {D. IUsher :.Dept. of Engineering, Planning & Building Palm Beach l(561) 642-2040 SFCURP Ecosystem Managment Committee Mr. Steve Bass !City of Boca Raton IPalm Beach (561) 338-1473 Mr. Richard iR. Br~)wn Design Studio Inc. Monroe (305i 852-5502 Mr. Fi'. Gert Dempsey City of Fort Lauderdale iBroward (954) 761-578'--~ Mr. Larry Floyd Coral Reef High Miami-Dade (305) 232-2044 ~s. June ~. ,Helbling TIB Bank of The Keys Ms. Denise Malone Palm Beach County Planning }Palm Beach (561) 233-5326 Ms. Marian Momat ?Vildlife Care Center iBroward (954) 524-7154 Vis. Fawn ' Powers IStiles, Taylo~ & Smith, PA iBroward (954) 779-2505 Vlr. Lee Rawlinson Miami-Dade County Planning Department Miami-Dade (305) 375-2557' Vis Della S. Schuler jTr0P!cal Crane Point Hammock jMonroe (305) 743-7124 Vir. Jeffrey L. Siegel iCJty of Plantation Department of Planning iBroward (954) '797-2246, Vis. Elaine Usherson ;Loxahatchee Group of Sierra Club iPalm Beach (581) 798-8319 Vis. Diane Watchinski (Wildlife Care Center iBrowarJ ' ' (954) 524-7564 SFCURP Agriculture Committee Mr. Charles Baldwin iCity of Homestead iMiami-Dade (305) 247-1801 Mr. Murray Corman iFarm Service Agency iBroward (954) 370-90~),~ Ms. iKaren. Eskelin ?arm Service Agency Miami-Dade (305) 242-1197 Mr. Leo R. Gray ITuskegee Airmen, inc., Miami Chapter Broward (954) 791-1255 Mr. t Juan A. Guzman iUSDA-Farm Service Miami-Dade 305) 255-4504 Ms. Vivian L. Hunter ;City of Belle Glade iPalm Beach 561) 996-0100 t ~ Mr. Tom Kirby iDade Farm Bureau iMiami-Dade 305) 246-5514 Ms. ~AIlyn Landers iNatio.nalAudubon' iMiami-Dade ~I305) 3~1;6399 ~1r. 'Cooper McMillian ~gdculture Practices Advisory Board ;Miami-Dade !(305) 235-0685 Vice Chair Reed Olszack iCity of Homestead ~Miami-Dade i(305) 245-5172 Mr. ~Austin Raolerson iGove Elementary School iPalm Beach [561) 993-4042 Mayor 'Julio Robaina iCity of South Miami ~Miami-Dade (305) 663-6340' Mr. Peter Rosendahl iFlo-Sun, Inc. Palm Beach (561) 655-6~'03 Ms.~_l?eg Smith ?aim Beach County Planning Palm Beach ................. i~56-~i 2~3~5358 Dr. James H. Tsai ,Dr. James H. Tsai, Professor - U of F Broward (954) 475-89901 SFCURP Coastal Zone Management Committee 3/7/98 3ommissi iRichard iBlattner ICity of Hollywood Broward 954) 921-3321 Ms. DagmarI IBrahs Coalition of Boynton West Residential Association Palm Beach 561) 734-9338 Mr. !David C. Brown IDavid C. Brown, M.A. Miami-Dade 305) 663-4455 Mr. John IF. IColeman !Save Our Shoreline Broward 954) 925-0300 Ms. ;Debbie Collins-KidwelliCity of Hialeah Gardens Miami-Dade [305) 558-3333 Mr. iSteven ICrebbin Landscape Architect Monroe 305) 852-5502 Ms. iBonnie IDearbom tGreater Delray Chamber of Commerce Palm Beach 561) 278-0424 Ms. iEssie C. Duffle iNOAASoutheast Fisheries Center 'Miami-Dade 305) 361-4237 Mr. iStephe Higgins Broward County DNRP Broward 954) 519-1230 Vlr. 'C. ISam!Kissinger iCity of Key Biscayne iMiami-Dade 305) 365-5514 Mr.~lr' ',Todd, Mark E. iLeafllK°tas~ !City'!Fl°ddaof PompanoEC°n°mic BeachDevel°pment Council, District VIII IBr°ward'~Palm Beach (561)954) 434-8125786-4629 ~ls. iTerry lC. Leary [The Town of Lake Park iPalm Beach (561) 848-3460 Vls. .Deanna iLIoyd iMonroe County Grants Administration iMonroe 1(305) 292-4474 Vlr. :Bill iMason iTown of Lauderdale By-The-Sea iBroward (954) 776-0576 vls. Angeta iP nter iBroward Audubon Society iBroward !(954) 922-6581 North Fork Elementary School Broward (954) 765-6874 Mr. Gregory' iPluim Ms. Mary iRidler iLoxahatchee River Environmental Control District- Palm Beach I(561) 747-5700, Ms. Laura iUrian !Flodda Keys National Marine Sanctuary Monroe 1(305) 852-7717i iWelsch ;North Beach, Hollywood, FL Broward t(954) 923-9192 Mr. Steve , , ;ommissi ~'Tim iWill iTown of Surfside Vliami-Dade 1(305) 993-1052i Mr. David iWdght Jr. ';City of Riviera Beach Palm Beach I(407) 845-4097 I ; [ITY OF DELRI:IY BEIIgH DELRAY BE^CH Writer's Direct Line: 561/243-7091 Ali. America City 1993 DATE: March 26, 1998 TO: City Commission FROM: Susan A. Ruby, City Attorney SUBJECT: Appointment of Assistant City Attorney/Police Legal Advisor The City Charter provides that the City Commission approve appointments of attorneys representing the City. At this time, I recommend the appointment of Catherine Kozol for the position of Assistant City Attorney/Police Legal Advisor. Police Chief Richard Overman concurs in this recommendation of appointment. Ms. Kozol has worked four and one-half years as a States Attorney and four years as a Public Defender for the Nineteenth Judicial Circuit. Ms. Kozol is the lead felony trial attorney for her division. She has developed and managed a Fast Track Program which won the Davis Productivity Award for productive government programs with the State of Florida. Ms. Kozol was named Advocate of the Year for 1997. Ms. Kozol has taught police officers courses in search and seizure, probable cause and concealed weapons among other topics. Ms. Kozol graduated from Northwestern School of Law at Lewis and Clark in 1989. If approved by the City Commission, Ms. Kozol's starting salary will be $51,000 per year with merit increases occurring on October 1 in conjunction with the start of each fiscal year. Ms. Kozol will begin work for the City on April 13, 1998. Vacation and sick days will be the same as for all non-represented City employees. Ms. Kozol would receive the automobile allowance received by Assistant City Attorneys, and will be eligible to participate in the ICMA Retirement Plan beginning on the first anniversary of her date of hire with the City. Ms. Kozol has accepted the offer outlined above, contingent on approval by the City Commission and confirmation of medical and background information. Memo to City Commission March 26, 1998 Page 2 Ms. Kozol's experience as a States Attorney and Public Defender, and teaching experience with police officers made her the top candidate of the 140 lawyers who sought this position. Chief Overman and I are pleased to recommend Ms. Kozol to you for appointment. By copy to David Harden, City Manager, our office requests that the appointment of Ms. Kozol be placed on the regular City Commission agenda for April 7, 1998. SAR:jw cc: David Harden, City Manager Alison Harty, City Clerk Chief Richard Overman kozol.sar [ITY OF I]ELAIIY pE~LRoAY~ B,EAoCH~ Writer's Direct Line: (561) 243-7090 Ali. America City DATE: March 31, 1998 1993 TO: City Commission FROM: David N. Tolces, Assistant City Attorne~ SUBJECT: Settlement Proposal - Alberta Morris & Wilfred Morris v. City of Delray Beach and Charles McCutcheon This lawsuit arises out of an automobile accident which occurred on January 19, 1995. On that date, Mrs. Morris was driving northbound on Congress Avenue adjacent to the County's Administrative Complex. The Palm Beach County Sheriff's officer pulled out onto Congress in front of Mrs. Morris' vehicle. A clipboard, which the Sheriff's office employee had placed on his vehicle, fell into the roadway. Mrs. Morris saw the clipboard and abruptly stopped in the middle of the roadway. City of Delray Beach Police Officer Wentz, who was driving north on Congress, could not stop his vehicle soon enough, and his car impacted with Mrs. Morris' vehicle. Mrs. Morris is claiming neck and back injuries as a result of the accident. Documents received from the Plaintiffs indicate about $7,000 in medical expenses, $13,000 in lost wages, and a claim of $60.00 per month in future medical expenses for a total of approximately $38,000 in economic damages. The Plaintiffs will also claim non- economic damages for pain and suffering as well as Mrs. Morris' loss of consortium claim for a total of about $50,000.00 in total economic and non-economic damages. The amount of damages would be contested at trial. The City Commission, at its January 6, 1998 meeting, authorized an offer of $5,000.00 to settle the case. At mediation, the parties agreed to settle the City's portion of the case, pending Commission approval, for $9,750.00. At this time, our office would recommend settlement on this matter for $9,750.00 which includes all costs and attorney's fees. Steve Hanzman of Gallagher Bassett and Frank Babin, Risk Manager, have expressed their agreement with this settlement proposal. City Commission March 31, 1998 Page 2 By copy of this memorandum to David Harden, our office requests that the consideration of the this settlement be placed on the City Commission agenda for April 7, 1998. Please call if you have any questions. DNT:smk cc: David T. Harden, City Manager Alison MacGregor Harty, City Clerk Susan A. Ruby, City Attorney Frank Babin, Risk Manager Richard Overman, Chief of Police amorris5.dm £1TY JIF [IELARY BEI:IgH CITY ATTORNEY'S OFFICE ~.',C:'d M!I.E ~77.2 7<¢-47'.~5 Writer's l)irccl I.inc: (561) 243-7091 DELRAY BEACH llbl~rica Ci~ M E M ORA N D U M 1993 TO] City Commission ~ FROM: Brian Shutt, Assistant City Attorney SUBJECT; Hugl3 & Joan McCool v. City_ of Delray_ Beach As you may recall, this case has previously been before the City Commission for settlement discussions at your March 17, 1998 meeting. Mr. McCool, the plaintiff, alleges that while walking on a sidewalk adjacent to Avenue L he tripped and fell and sustained injuries as a result of a difference in elevation between two slabs of concrete in the sidewalk of approximately l" to 2". Mr. McCool alleges that he has sustained permanent injury to his right shoulder and right hand as a result of the fall. He further alleges that he is unable to participate in any sports activities, repair things around-the house or help his wile with the gardening or lawn maintenance. Mr. McCool has incurred approximately $5,000.00 in medical expenses to date and alleges that he may be required to have surgery on his shoulder in the fhture. Mr. and Mrs. McCool's attorney previously proposed a settlement in the form of a demand tot judgment in the amount of $69,500.00, including attorney's fees and costs. At the Commission meeting of March 17, 1998 you denied this demand for judgment and our office, at your direction, filed a counteroffer ofjudg~nent in the amount of $10,000.00. Our office has now received a demand for judgment from the Plaintiffs in the amount of $16,500.00. This means that if the Plaintiffs recover more than $20,625.00 we will have to pay the judgment and reasonable attorney's fees and costs. Pursuant to our offer of judgment for $10,000.00, if thc Plaintiff's recover less than $7,500.00 then they will have to pay our attorney's tees and costs. Our office recommends that the City not accept the latest demand for judgment. However, due to the fact that the possibility for the Plaintiffs to receive attorney's fees and costs has increased because they have reduced their demand for judgment, our office recommends that the City Commission authorize us to make a settlement offer to the Plaintiffs in the amount of $13,500.00 inclusive of all attorney's fees and costs. By copy of this memo to David Harden, City Manager, our office requests that the Plaintiffs' demand tbr judgment and the request to file an offer of judgment on behalf of the City be placed on the City Commission agenda of April 7, 1998. Please call if you have any questions. cc: David Harden, City Manager Alison Harty, City Clerk Steve Hanzman, Gallagher Bassett Frank Babin, Risk Manager mccool 1 .tbs TO: DAVID T. HARDEN, CITY MANAGER(~., ~.~ ~ ~,'~,~(.~ ~1~._~~ FROM: JEFFREY A. COSTELLO, SENIOR P~NN~~~ SUBJECT: MEETING OF APRIL 7, 1998 CONSlDE~TION OF AN AMENDMENT TO LDR SECTIONS 4.4. t3(B) [CENT~L BUSINESS DISTRIC~ AND 4.4.9(B) [GENE~L COMMERCIAL] AND TO ALLOW RENTAL OF SPORTING GOODS AND EQUIPMENT AS A PERMI~ED USE. This amendment was initiated by the Planning and Zoning Board as the rental of sporing goods and equipment is not specifically listed in the Land Development Regulations in the GC and CBD zoning district. The GC and CBD zoning districts specifically allow the retail sale of sporing goods and bicycles as a permiffed use. Both also allow as an ac~sso~ use, ~the provision of se~ices and repair of items incidental to the principal use". Neither district specifically addresses the rental of such merchandise as a permiEed or accesso~ use. ~ile it is appropriate to allow the rental of spoffs equipment and goods as a permiffed use, limitations on outdoor display and the number of rental facilities in the downtown ama should also be considered. Additional background and an analysis of the request is found in the affached Planning and Zoning Board staff mpo~. The Planning and Zoning Board held a public hearing regarding this item at its meeting of March 16, 1998. There was public testimony in suppo~ of the request, and no testimony in opposition. After discussing the te~ amendment, the Board voted 7-0 to recommend to the City Commission that LDR Sections 4.4.9(B) and 4.4.13(B) (Principal Uses and Stru~ums Pacified Allowed) be amended to allow the rental of spoAing goods and equipment as a permifled use in the GC and CBD zoning districts, and included restrictions regarding locations in the CBD. The Board suggested some changes in the text language, including a recommendation that the Iocational restriction allow "one business ranting a specific catego~ of item (i.e. bicycles, skates, etc.) eve~ 300', measured in a straight line from door to doo~', rather than allowing one per segment of a block fronting a street as originally proposed by staff. By motion, approve on first reading a te~ amendment to LDR Sections 4.4.9 (B) and 4.4.13 (B) (Principal Uses and Structures Permiff~d) to include rental of sporing goods and equipment as a permiffed use, and add related restrictions, based upon the findings and recommendations by the Planning and Zoning Board, se~ing a public hearing date of April 21, 1998. A~achments: j~ ~ · P&Z Staff Repo~ and Documentation of March 16, 1998 ~~ ~ · Ordinance by Othem ORDINANCE NO. 15-98 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AMENDING SECTION 4.4.9, "GENERAL COMMERCIAL (GC) DISTRICT", SUBSECTION 4.4.9(B), "PRINCIPAL USES AND STRUCTURES PERMITTED", OF THE LAND DEVELOPMENT REGULATIONS OF THE CITY OF DELRAY BEACH, TO ALLOW THE RENTAL OF SPORTING GOODS AND EQUIPMENT AS A PERMITTED USE; AMENDING SECTION 4.4.9(H), "SPECIAL REGULATIONS", TO PROVIDE RESTRICTIONS ON THE OUTDOOR DISPLAY OF SPORTING GOODS AND EQUIPMENT FOR RENT; AMENDING SECTION 4.4.13, "CENTRAL BUSINESS (CBD) DISTRICT", SUBSECTION 4.4.13(B), "PRINCIPAL USES AND STRUCTURES PERMITTED" TO ALLOW THE RENTAL OF . SPORTING GOODS AND EQUIPMENT AS A PERMITTED USE; AMENDING SECTION 4.4.13(H), "SPECIAL REGULATIONS", TO PROVIDE LOCATIONAL AND OUTDOOR DISPLAY RESTRICTIONS FOR SAID USE; PROVIDING A GENERAL REPEALER CLAUSE, A SAVING CLAUSE, AND AN EFFECTIVE DATE. WHEREAS, pursuant to LDR Section 1.1.6, the Planning and Zoning Board reviewed the proposed text amendment at a public hearin9 on March 16, 1998, and forwarded the changes with a unanimous recommendation of approval; and WHEREAS, pursuant to Florida Statute 163.3174(4) (c), the Planning and Zoning Board, sitting as the Local Planning Agency, has determined that the change is consistent with and furthers the objectives and policies of the Comprehensive Plan. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1o That Chapter Four, "Zoning Regulations", Article 4.4, "Base Zoning District", Section 4.4.9, "General Commercial (GC) District", Subsection 4.4.9(B), "Principal Uses and Structures Permitted", subparagraph 4.4.9(B) (4), of the Land Development Regulations of the City of Delray Beach, Florida, be, and the same is hereby amended to read as follows: (B) Principal Uses and Structures Permitted: The following are allowed within the GC District as permitted uses, except as prohibited in the West Atlantic Avenue Overlay District by Section 4.4.9(G) (1) (a) : (4) Services and Facilities including, but not limited to: * Auctions, barber and beauty shops and salons, caterers, dry cleaning limited to on-site processing for customer pickup only, dry cleaning and laundry pickup stations, financing e.g. banks and similar institutions including drive-through facilities, laundromats limited to self-service facilities, pet grooming, restaurants including drive-in and drive-through, tailoring, tobacconist, vocational schools limited to arts and crafts, business, beauty, dancing, driving, gymnastics, photography, modeling, and karate-judo, ~ small item repair, and rental of sDortinq qoods and equipment (such as but not limited to bicycles, skates, booqie boards). Section 2. That Chapter Four, "Zoning Regulations", Article 4.4, "Base Zoning District", Section 4.4.9, "General Commercial (GC) District", Subsection 4.4.9(H), "Special Regulations", of the Land Development Regulations of the City of Delray Beach, Florida, be, and the same is hereby amended by adding the following: (H) Special Regulations: (4) Any outdoor disDla¥ of sportinq qoods and equipment for rent is subject to the restrictions set forth in Section 4.6.6(C)(3). Section 3. That Chapter Four, "Zoning Regulations", Article 4.4, "Base Zoning District", Section 4.4.13, "Central Business (CBD) District", Subsection 4.4.13(B), "Principal Uses and Structures Permitted", subparagraph 4.4.13(B) (3), of the Land Development Regulations of the City of Delray Beach, Florida, be, and the same is hereby amended to read as follows: (B) Principal Uses and Structures Permitted: The following types of use are allowed within the CBD District as a permitted use: (3) Services and Facilities including, but not limited to: - 2 - Ord. No. 15-98 * Auctions, barber and beauty shops and salons, caterers, dry cleaning limited to on-site processing for customer pickup only, dry cleaning and laundry pickup stations, laundromats limited to self-service facilities, pet grooming, restaurants excluding.drive-in and drive-through, outdoor cafes, tailoring, tobacconist, vocational schools limited to arts and crafts, business, beauty, dancing, driving, gymnastics, photography, modeling, and karate-judo, ~ small item repair, and rental of sportinq qoods and equipment (such as but not limited to bicycles, skates, booqie boards). Section 4. That Chapter Four, "Zoning Regulations", Article 4.4, "Base Zoning District", Section 4.4.13, "Central Business (CBD) District", Subsection 4.4.13(H), Special Regulations", of the Land Development Regulations of the City of Delray Beach, Florida, be, and the same is hereby amended by adding the following: (H) Special Regulations: (5) The rental of sportinq qoods and equipment shall be limited to no more than one business rentinq a specific cateqory of item (i.e. bicycles, skates, etc.) every 300 feet measured in a straiqht line from door to door, and any outdoor displays are subject to the restrictions set forth in Section 4.6.6(C) (3). Section 5. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby repealed. Section 6. That should any section or provision of this ordinance or any portion thereof, any paragraph, sentence, or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remainder hereof as a whole or part thereof other than the part declared to be invalid. Section 7. That this ordinance shall become effective immediately upon its passage on second and final reading. - 3 - Ord. No. 15-98 PASSED AND ADOPTED in regular session on second and final reading on this the day of , 1998. MAYOR ATTEST: City Clerk First Reading Second Reading - 4 - Ord. No. 15-98 MEETING DATE: MARCH 16, 1998 AGENDA ITEM: IV.F. AMENDMENT TO LDR SECTIONS 4.4.13(B) CENTRAL BUSINESS DISTRICT (CBD), AND 4.4.9(B) GENERAL COMMERCIAL (GC), TO ALLOW SPORTING GOODS AND EQUIPMENT RENTAL AS A PERMITTED USE. The item before the Board is that of making a recommendation to the City Commission regarding an LDR text amendment to Section 4.4.9(B) General Commercial (GC), Principal Uses and Structures Allowed, and Section 4.4.13(B), Central Business Distdct (CBD), Principal Uses and Structures Allowed., which would allow the rental of sporting goods and equipment as a permitted use, pursuant to LDR Section 2.4.5(M). Pursuant to Section 1.1.6, an amendment to the text of the Land Development Regulations may not be made until a recommendation is obtained from the Planning and Zoning Board. This amendment was initiated by the Planning and Zoning Board as the rental of sporting goods and equipment is not specifically listed in the Land Development Regulations in the GC and CBD zoning district. The GC and CBD zoning districts specifically allow the retail sale of sporting goods and bicycles as a permitted use. Both also allow as an accessory use, "the provision of services and repair of items incidental to the principal use". Neither district specifically addresses the rental of such merchandise as a permitted or accessory use. Such establishments do exist in the CBD (Richwagen's Bicycle Shop, A-1-A Bike Rentals, and In-Line Heaven). These businesses both sell and rent sports equipment, including bicycles, in-line skates/rollerblades, and accessory items. The lack of clarity in the code lends itself to inconsistencies in interpretations, and needs to be addressed. The question could be brought forward to the Planning and Zoning Board as a Similarity of Use determination, however, the Board would probably want to impose certain limitations and restrictions on the use. Therefore, the Board initiated the text amendment to allow sports equipment rentals in the CBD and GC zoning districts. VI.F. P & Z Board Memorandum Staff Report LDR Text Amendment - Sporting Goods & Equipment Rentals as a Permitted Use in the CBD & GC Zoning Districts Page 2 Ii LDR Section 2.4.5(M)(5) (Findings): In addition to provisions of Section 1.1.6(A), the City Commission must make a finding that the text amendment is consistent with and furthers the Goals, Objectives and Policies of the Comprehensive Plan. The proposed use is one that would primarily cater to visitors and tourists in the downtown and beach areas and should be considered as a permitted use in the CBD and GC zoning districts. If approved, the proposed use would also be allowed in the PC (Planned Commercial) zoning district, which typically is applied to shopping centers, as the PC district refers to the GC zoning distdct regulations regarding allowable uses. While it is appropriate to allow the rental of sports equipment and goods as a permitted use, limitations on outdoor display and the number of rental facilities in the downtown area should also be considered. With regard to the City's Comprehensive Plan, there are no applicable goals, objectives or policies listed within the Comprehensive Plan that relate to this text amendment. A number of municipalities were contacted including Key West, Miami Beach, St. Augustine, Deerfield Beach, Ft. Lauderdale, regarding sports equipment rentals. The majodty of municipalities allow sports equipment rentals as a permitted use in commercial and tourist-oriented zoning districts. Within these municipalities, sporting goods and equipment does not include motorized vehicles and watercraft such as waverunners, jet skis, and mopeds/scooters. Currently, rentals are only addressed in the AC (Automotive Commercial) and Industrial (MIC, I and LI) zoning districts. In the AC zoning district vehicle rentals (i.e. automobiles, trucks, motorcycles, boats, recreation vehicles) is a permitted use, and in the industrial zoning districts, the rental of modular buildings and construction equipment are a conditional use. The rental of sporting goods and equipment, or any other item, except as stated above, is not specifically listed within any of the zoning districts. On March 18, 1997, a request to amend the Land Development Regulations to allow moped/scooter rentals in the CBD was denied by the City Commission. The proposed amendment should only apply to non-motorized sporting goods and equipment (i.e. bicycles, in-line skates, kayaks, surfboards, boogie boards, snorkel equipment, smashball, etc.). Within the CBD, location or distance restrictions may be appropriate to prevent a significant concentration of one type of rental facility in a block. This would prevent more than two businesses renting the same items within the same block. However, one business could rent bicycles, while another business could rent in-line skates. This restriction would not apply to the GC zoning district, as sports equipment rentals are typically concentrated within the downtown area, east of the Intracoastal Waterway, which is zoned CBD. Any outdoor display within either of the zoning districts would be restricted the same as retail establishments, which are subject to LDR Section 4.6.6(C)(3). This code section limits outdoor display to 10% of the total floor area of the business, and prohibits displays on public rights-of-ways, except when part of an approved special event. P & Z Board Memorandum Staff Report LDR Text Amendment - Sporting Goods & Equipment Rentals as a Permitted Use in the CBD & GC Zoning Districts Page 3 Consideration was given to allowing sporting goods and equipment rentals as an accessory use, however, the control of such uses and their locations would be diminished. Therefore, to allow the use as an accessory use should not be considered. Municipal Beach There are some concerns that certain items available for rent could not be used on the Municipal Beach and Atlantic Dunes Park. The following matrix lists the sporting goods and equipment typically associated with beach activities and the restrictions associated with the items. Airbome Objects X (kites, smashball, football, volle),ball,etc.) Boogie Boards X Fishing X Flotation Devices/Rafts X Kayaks * X Scuba Diving X Skim Boards X Snorkel Equipment X Surfboards * X Waverunners/Jet Skis X Windsurfers * X' · Surfboards, windsurfers and kayaks must be launched at designated areas at the north and south ends of the municipal beach. Community Redevelopment Agency; The CRA will review this amendment at its meeting of March 12, 1998. Their recommendation will be reported at the Planning and Zoning Board meeting. Downtown Development Authority: This item is scheduled for review by the DDA at its meeting of March 18, 1998. The DDA's recommendation will be provided to the City Commission. Pineapple Grove Main Street: At its meeting of March 11, 1998, the PGMS reviewed and recommended approval of the proposed text amendment. P & Z Board Memorandum Staff Report LDR Text Amendment - Sporting Goods & Equipment Rentals as a Permitted Use in the CBD & GC Zoning Districts Page 4 Courtesy Notices: A special courtesy notices was provided to the following civic and homeowner's associations: · Delray Merchants Association · Beach Property Owners Letters of objection and support, if any, will be presented at the Planning and Zoning Board meeting. 1~'~"'=='~ , ,, , ~ , - , ........... , .... , The proposed text amendment will specifically list the rental of sporting goods and equipment as a permitted use in the CBD and GC zoning districts. The types of sporting goods and equipment would be limited to non-motorized items (i.e. bicycles, in- line skates, skateboards, snorkel equipment, etc.). Special regulations are proposed within the CBD zoning district to prevent a large concentration of one type of item within a block. This restriction would not apply to the GC zoning district. The outdoor display would be subject to LDR Section 4.6.6(C)(3), limits outdoor display to 10% of the total floor aroa of the business, and prohibits displays on public rights-of-ways, except when part of an approved special event. Positive findings can be made with respect to LDR Section 2.4.5(M), as thero are no applicable goals, objectives, or policies which relate to the LDR amendment. By motion, recommend to the City Commission approval of a text amendment to LDR Section 4.4.9(B) General Commercial (GC), Principal Uses and Structures. Allowed, and Section 4.4.13(B) Central .Business Distdct (CBD), Principal Uses and Structures Allowed, to allow the rental of sporting goods and equipment as a permitted use, based upon positive findings with LDR Section 2.4.5(M). Attachment: · Proposed Ordinance Section 4.4.13 CBD (Central Business District): (B) Principal Uses and Structures Permitted: The following types of use are allowed within the CBD District as a permitted use: (3) Services and Facilities including, but not limited to: * Auctions, barber and beauty shops and salons, caterers, dry cleaning limited to on-site processing for customer pickup only, dry cleaning and laundry pickup stations, financing e.g. banks and similar institutions including drive- through facilitieS, laundromats limited to self-service facilities, pet grooming, restaurants excluding drive-in and drive-through, outdoor cafes, tailoring, tobacconist, vocational schools limited to arts and crafts, business, beauty, dancing, driving, gymnastics, photography, modeling, and karate-judo, and small item repair, and rental of sporting goods and equipment (such as .bicycles, skates, boogie boards, etc.). (H) Special Regulations: (Add the following) (6) The rental of sporting qoods and equipment shall be limited to no more than one business rentinq a specific category of item (i.e. bicycles, skates, etc.), per segment of a block fronting a street, and any outdoor displays are subiect to the restrictions set forth in Section 4.6.6(C)(3). Section 4.4.9 General Commercial (GC) District: (B) Principal Uses and Structures Permitted: The following uses are allowed within the GC District as permitted uses, except as prohibited in the West Atlantic Avenue Oveday Distdct by Section 4.4.9(G)(1)(a): (4) Services and Facilities including, but not limited to: , Auctions, barber and beauty shops and salons, caterers, dry cleaning limited to on-site processing for customer pickup only, dry cleaning and laundry pickup stations, financing e.g. banks and similar institutions including drive- through facilities, laundromats limited to self-service facilities, pet grooming, restaurants including drive-in and drive-through, tailoring, tobacconist, vocational schools limited to arts and crafts, business, beauty, dancing, driving, gymnastics, photography, modeling, and karate-judo, and small item repair, and rental of sporting goods and equipment. (H) Special Regulations: (Add the following) (4) Any outdoor display of sporting goods and equipment for rent is subiect to the restrictions set forth in Section 4.6.6(C)(3). CITY Or DELRI ¥ BEREH CITY ATTORNEY'S OFFICE ~.,~,~,,,,,~:~-"~ ~"'~ ~ ~o~.~?~,~"~'~' ~ ~" ~o~ ~, Wrist's D~t L~: (561) ~3-~ DEL~Y BEACH ~ City DATE: M~ch 24, 1998 1993 TO: David T. Harden, Ci~ Mamger FROM: David N. Tolces, Assistant Ci~ Attome~ SUBJECT: Proposed Ordinance Exempting School Facilities from Alarm System Ordinance No. 16-9 $ Pursuant to your direction, I drafted the attached ordinance. The ordinance provides for an exemption from the provisions of Chapter 112, "Alarm Systems" for school facilities owned by the School District for Palm Beach County. Please review the ordinance and provide me with your comments. DNT:smk Attachment cc: Joseph Safford, Finance Director ORDINANCE NO. 16-98 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AMENDING CHAPTER 112, "ALARM SYSTEMS", SECTION 112 . 06, "EXEMPTIONS" , BY ENACTING A NEW SUBSECTION 112.06(C) TO PROVIDE AN EXEMPTION FROM CHAPTER 112 FOR SCHOOL FACILITIES OWNED BY THE PALM BEACH COUNTY SCHOOL DISTRICT; PROVIDING A GENERAL REPEALER CLAUSE, A SAVING CLAUSE, AND AN EFFECTIVE DATE. WHEREAS, Chapter 112, "Alarm Systems", of the City of Delray Beach Code of Ordinances provides for a method of collectinH a fee from property owners for excessive false alarms; and WHEREAS, a majority of the alarms to which the police respond at public school facilities result from vandalism and not from faulty alarm systems; and WHEREAS, the City Commission desires to work with the School District for Palm Beach County ("School District") in an effort to reduce the number of alarm calls to which the police respond; and WHEREAS, the City Commission acknowledges the number of schools operated by the School District, and the cooperation of the School District in combating vandalism. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That Chapter 112, "Alarm Systems", Section 112.06, "Exemptions", of the Code of Ordinances of the City of Delray Beach, Florida, be, and the same is hereby amended to read as follows: Section 112.06 EXEMPTIONS. The provisions of this chapter shall not apply to: (A) Alarm systems affixed to motor vehicles, mobile conveyances or equipment; or (B) Alarms which are not intended to be heard outside the premises; or (C) Alarms which serve school facilities owned by the School District for Palm Beach County. Section 2. That all ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. Section 3. That should any section or provision of this ordinance or any portion thereof, any paragraph, sentence, or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remainder hereof as a whole or part thereof other than the part declared to be invalid. Section 4. That this ordinance shall become effective immediately upon its passage on second and final reading. PASSED AND ADOPTED in regular session on second and final reading on this the day of , 1998. MAYOR ATTEST: City Clerk First Reading Second Reading - 2 - Ord. No. 16-98