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03-29-12 Annual Organizational Meeting MinutesMARCH 29, 2012 DELRAY BEACH CITY COMMISSION ANNUAL ORGANIZATIONAL MEETING (1) Call to Order /Roll Call. The annual Organizational Meeting of the City Commission of the City of Delray Beach, Florida was called to order by Mayor Nelson S. McDuffie in the Commission Chambers at City Hall at 6:00 p.m. on Thursday, March 29, 2012. Roll call showed: Commissioner Thomas F. Carney, Jr. Commissioner Jay Alperin Commissioner Adam Frankel Commissioner Angeleta E. Gray Mayor Nelson S. "Woodie" McDuffie Absent: None Also present were: David T. Harden, City Manager Brian Shutt, City Attorney Lanelda D. Gaskins, Deputy City Clerk (2) The Pledge of Allegiance to the Flag was given. Commissioner Alperin encouraged the Commission to do their job, read the agenda backup and vote what they know is best for the city -what is right for the community. He thanked the Commission members individually for the way they served the city and thanked Mr. Harden stating it was a pleasure to serve with him again. He spoke to the members of the public and stated the Commission's votes really affect them. Commissioner Alperin stated he is proud to be a part of Delray Beach and that he served on the Commission. (3) Oath of Office administered to Newly - Elected City Commission Members. The Deputy City Clerk administered the Oath of Office to Commissioner Alson Jacquet (Seat #2) and Commissioner Angeleta E. Gray (Seat #4). (4) Roll Call Newly Sworn -In Commission. The Deputy City Clerk called the roll of the Commission after newly - elected City Commission Members were sworn in. Roll call showed: Commissioner Thomas F. Carney, Jr. Commissioner Alson Jacquet Commissioner Adam Frankel Commissioner Angeleta E. Gray Mayor Nelson S. "Woodie" McDuffie Absent: None (5) Selection of Vice -Mayor (for the term March 30, 2012 through March 28, 2013). Commissioner Gray moved to appoint Commissioner Carney as Vice -Mayor of the City of Delray Beach for the term March 30, 2012 through March 28, 2013, seconded by Commissioner Jacquet. Upon roll call the Commission voted as follows: Commissioner Jacquet — Yes; Commissioner Frankel — Yes; Commissioner Gray— Yes; Mayor McDuffie — Yes; Commissioner Carney — Yes. Said motion passed with a 5 to 0 vote. (6) Selection of Deputy Vice -Mayor (for the term March 30, 2012 through March 28, 2013). Commissioner Gray moved to appoint Commissioner Frankel as Deputy Vice -Mayor of the City of Delray Beach for the term March 30, 2012 through March 28, 2013, seconded by Commissioner Carney. Upon roll call, the Commission voted as follows: Commissioner Frankel — Yes; Commissioner Gray — Yes; Mayor McDuffie — Yes; Commissioner Carney — Yes; Commissioner Jacquet — Yes. Said motion passed with a 5 to 0 vote. (7) Review and Acceptance of regularly scheduled City Commission Meeting dates for the period April 2012 through March 2013. Commissioner Frankel mentioned that one of the budget meetings was scheduled for the second night of Rosh Hashanah and he feels it would be appropriate to move the meeting to another day. Commissioner Gray asked that due to the holiday the July 3, 2012 meeting be moved to July 5, 2012. It was the consensus of the Commission to change the date to Thursday, July 5, 2012 for the first regular meeting in July and to change the date to Thursday, September 20, 2012 for the second regular meeting in September. Commissioner Frankel moved to approve the Commission Meeting dates as amended, seconded by Commissioner Gray. Upon roll call, the Commission voted as follows: Commissioner Gray — Yes; Mayor McDuffie — Yes; Commissioner Carney — Yes; Commissioner Jacquet — Yes; Commissioner Frankel — Yes. Said motion passed with a 5 to 0 vote. 2 Annual Organizational Meeting March 29, 2012 (8) Establish a date for the 2013 Goal Setting Session. Commission discussed the scheduling of the 2013 Goal Setting Session with Lyle Sumek. Commissioner Frankel moved to set the 2013 Goal Setting Session for the first or second week of April 2013, seconded by Commissioner Gray. Upon roll call, the Commission voted as follows: Mayor McDuffie — Yes; Commissioner Carney — Yes; Commissioner Jacquet — Yes; Commissioner Frankel — Yes; Commissioner Gray — Yes. Said motion passed with a 5 to 0 vote. (9) Review and Adoption of Rules of Procedure - Delray Beach City Commission (Local Rules). Commissioner Carney moved to adopt the Rules of Procedure as presented, seconded by Commissioner Gray. Upon roll call the Commission voted as follows: Commissioner Carney — Yes; Commissioner Jacquet — Yes; Commissioner Frankel — Yes; Commissioner Gray — Yes; Mayor McDuffie — Yes. Said motion passed with a 5 to 0 vote. (10) Review and Adoption of Procedures for Quasi-judicial Hearings. Commissioner Gray moved to adopt the procedures for Quasi-judicial Hearings, seconded by Commissioner Frankel. Upon roll call the Commission voted as follows: Commissioner Jacquet — Yes; Commissioner Frankel — Yes; Commissioner Gray Yes; Mayor McDuffie — Yes; Commissioner Carney — Yes. Said motion passed with a 5 to 0 vote. (11) Review of City Commission Liaison Appointments to various Advisory Boards and outside agencies. Commission reviewed the assigned liaisons from Boards and Outside Agencies and amended the liaison appointments. A copy of the amended assignments /appointments is attached as part of the minutes. Commissioner Frankel moved to accept the Liaison Appointments as amended, seconded by Commissioner Jacquet. Upon roll call, the Commission voted as follows: Mayor McDuffie — Yes; Commissioner Carney — Yes; Commissioner Jacquet — Yes; Commissioner Frankel — Yes; Commissioner Gray — Yes. Said motion passed with a 5 to 0 vote. (12) Commission Comments. Commissioner Jacquet stated this is a great day for the City of Delray Beach and it is an honor for him to serve his city. He thanked his parents who were in attendance and his supporters as well. He stated he is always open and willing to work for the betterment for everyone and thanked the troops who put their lives on the line to protect the great freedoms we have in this country. 3 Annual Organizational Meeting March 29, 2012 He told Mayor McDuffie that it is an honor to serve with him and the Commission and stated he looks forward to doing some great work for the city. Commissioner Jacquet stated they will not agree all of the time but asked that they keep the spirit of "doing good" for the city in mind. He stated he plans to be very fair, objective and to listen to all sides of every issue and to do the best he can for Delray Beach. Commissioner Gray thanked everyone who supported and contributed to her campaign and thanked her mentors. She welcomed Commissioner Jacquet and stated she looks forward to working with him and stated this is a good Commission and they will continue to work to build together and she looks forward to continuing to serve Delray Beach. Commissioner Carney welcomed Commissioner Jacquet and Commissioner Gray and stated that Commissioner Jacquet's comments were correct in that sometimes the Commission does not agree but they have a collegiality and try to serve all the citizenry of Delray Beach. He stated he is excited about the agendas they will see this year, wishes the city all the best and is looking forward to a wonderful year. Commissioner Frankel stated it is nice to see everyone and to have standing room only with both old and new faces. He stated it is always a pleasure working with Commissioner Gray and welcomed Commissioner Jacquet. He stated Commissioner Jacquet really impressed him with the work he did on his campaign and is happy for him to join the family. Commissioner Frankel congratulated him and stated he looks forward to the next year. Mayor McDuffie stated the Commission is a family. He welcomed Commissioner Jacquet and stated he looks forward to working with him. He congratulated him for running a fine race and stated he will get an experience that many people will not have the opportunity to have and that is the honor to serve the citizens. Mayor McDuffie stated Commissioner Gray has served the city well and he is very proud that she was elected to serve again. He stated she has been an advocate, a confidant and thanked her for her dedication to the city, the constituents and the residents. He stated he is looking forward to another year. He stated this begins the last year of his service to the city of Delray Beach. Mayor McDuffie stated he was at meeting this morning for Senator Phil Lewis who served for a great deal of time in the state senate. Senator Lewis is someone people go by to see if they plan to run for office because he has been a statesman and is something he aspires to. He stated everyone should be here to serve. He stated the Commission has been the most collegial group he has had the pleasure of working with. He is pleased to have served for 5 years and pleased to be entering his sixth year and his heart will be and is to serve Delray Beach. There being no further business, the meeting was adjourned at 6:40 p.m. City Clerk Annual Organizational Meeting March 29, 2012 A'11 MAYOR _— �_ - - -_ The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the minutes of the Annual Organizational Meeting of the City Commission held on Match 29, 2012, which minutes were formally approved and adopted by the City Commission on April 17, 2012. City Clerk NOTE TO READER: if the minutes you have received are not completed as indicated above, this means they are not the official minutes of the City Commission. They will become official only after review and approval by the City Commission which may involve amendments, additions or deletions to the minutes as set forth above. 5 Annual Organizational Meeting March 29, 2012