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05-24-12 Special Workshop MeetingCITY COMMISSION CITY OF DELRAY BEACH, FLORIDA SPECIAL/WORKSHOP MEETING -THURSDAY, MAY 24, 2012 6:00 P.M. DELRAY BEACH CITY HALL FIRST FLOOR CONFERENCE ROOM The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact Doug Smith at 243-7010, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. SPECIAL MEETING AGENDA Pursuant to Section 3.12 of the Charter of the City of Delray Beach, Mayor Nelson S. McDuffie has instructed me to announce a Special Meeting of the City Commission to be held for the following purposes: 1. APPOINTMENT OF THE ASSISTANT CITY ATTORNEY I POSITION: Consider approval to appoint Janice Rustin for the position of Assistant City Attorney I. (Addendum) WORKSHOP AGENDA 1. Engineering FY 2013 Budget Presentation 2. Finance FY 2013 Budget Presentation 3. Information Technology (IT) Division FY 2013 Budget Presentation 4. City Clerk FY 2013 Budget Presentation 5. City Commission FY 2013 Budget Presentation 6. Commission Comments Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. MEMORANDUM TO: Mayor and City Commissioners FROM: R. Brian Shutt, City Attorney DATE: May 22, 2012 SUBJECT: AGENDA ITEM SP.1 -SPECIAL/WORKSHOP MEETING OF MAY 24, 2012 APPOINTMENT OF ASSISTANT CITY ATTORNEY I ITEM BEFORE COMMISSION The item before the City Commission is the appointment of the Assistant City Attorney I position. BACKGROUND The City Charter provides that the City Commission approve appointments of Assistant City Attorneys. At this time, I recommend the appointment of Janice Rustin for the position of Assistant City Attorney I. Ms. Rustin graduated from Nova Southeastern University College of Law in December 2011, where she was on the Dean’s list each semester and graduated summa cum laude. Ms. Rustin also completed an internship at the West Palm Beach City Attorney’s Office during her last semester of law school and has been a law clerk in our office, on a volunteer basis, since March of this year. If approved by the City Commission, Ms. Rustin’s starting salary will be $55,000.00 per year with merit increases occurring on October 1, as approved through the City’s budget process. Vacation and sick days will be the same as for all non-represented City employees, and Ms. Rustin would be eligible to participate in the General Employees’ Pension Plan beginning on the first anniversary of her date of hire with the City. Ms. Rustin has accepted the offer outlined above, contingent on approval by the City Commission and confirmation of medical and background information. I am pleased to recommend Ms. Rustin to you for appointment. RECOMMENDATION Recommends approval. MEMORANDUM TO: Mayor and City Commissioners FROM: Douglas E. Smith, Assistant City Manager THROUGH: David T. Harden, City Manager DATE: May 22, 2012 SUBJECT: AGENDA ITEM WS.1 -SPECIAL/WORKSHOP MEETING OF MAY 24, 2012 ENGINEERING BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before the Commission is the budget presentation from Environmental Services for the Engineering Division. CITY OF DELRAY BEACH Engineering FY 2012 – 2013 Budget Request Overview CITY COMMISSION WORKSHOP MEETING May 24, 2012 Engineering Organizational Chart Engineering Primary Functions Capital Infrastructure • Prepare annual Capital Improvement Plan (CIP)(with Finance) • Administer consultant contracts for planning, design and permitting of capital projects • Perform in‐house design/permitting for underground infrastructure improvements • Perform site planning and building permit review for private land development projects • Fund under‐construction inspection activities for city and private projects (administered in Construction Division) Engineering Primary Functions Geographic Information System (GIS) • Develop/maintain the city’s GIS system • Maintain departmental applications for CIP project status and tracking • Assist other departments with GIS application development • Maintain departmental asset management system • Maintain infrastructure component mapping database Engineering Primary Functions Stormwater Utility • Monitor/administer National Pollution Discharge Elimination System (NPDES) permit reporting and enforcement requirements • Prepare and maintain non ad valorem tax roll • Respond to and resolve resident inquiries regarding stormwater assessments Engineering Primary Functions General Activities • Research and respond to infrastructure related inquiries (traffic calming, street lighting, parking, drainage, etc.) • Prepare project grant applications • Interagency coordination (local, state, federal) Engineering Staffing Summary Staffing Levels 10‐11 11‐12 12‐13 City Engineer 1 1 1 Construction Manager 1 1 1 Administrative Assistant 1 1 1 Engineering Inspector 2 2 2 GIS Specialist 1 1 1 Project Manager ( CRA Funded) 1 1 1 7 7 7 Engineering Revenue Overview Account FY 11‐12 Projected Revenue FY 12‐13 Estimated Revenue Comments Other Government Charges $2,500 $ 2,500 Misc. fees, e.g., sale of construction standards Project Inspection Fees $ 8,000 $ 8,000 Development inspection fees based on 2% of the value of water & sewer construction CRA Funding $ 91,750 $ 88,910 CRA funding for Project Manager position residing in Engineering Transfer from Water & Sewer fund $ 0* $ 184,858 Share of Engineering expenses allocated to Water & Sewer Transfer from Stormwater Fund $ 0* $ 219,914 Share of Engineering expenses allocated to Stormwater/drainage TOTALS $ 102,250 $ 507,231 *FY 11‐12 expenses shared by other funds were budgeted directly within those funds’ operating accounts. Current year proposal will provide funding via interfund transfers. Engineering Expense Overview 2010 Actuals 2011 Actuals* 2012 Revised* 2013 Dept. Request** 2013 Request with CM Changes** % Change 2012 vs. 2013 request with CM Changes Personnel Costs 528,106 217,445 239,340 $240,146 $237,965 ‐0.57% Operating Costs 92,810 31,929 39,820 $34,733 $34,733 ‐12.77% Capital 0 3,331 0 0 0 TOTAL $620,916 $252,705 $279,160 $274,879 $272,698 ‐2.31% * Shared Engineering expenses included in Water & Sewer/Stormwater operating budgets ** Requests adjusted by interfund transfers from Water & Sewer and Stormwater Engineering Budget Account Highlights • No program or function changes • Revised 2012 budget number includes a prior year encumbrance that was rolled over for GIS consulting activities • Increased 2013 requests to reflect the change in how multiple fund cost sharing will be handled $ 5,450 MEMORANDUM TO: Mayor and City Commissioners FROM: Douglas E. Smith, Assistant City Manager THROUGH: David T. Harden, City Manager DATE: May 22, 2012 SUBJECT: AGENDA ITEM WS.2 -SPECIAL/WORKSHOP MEETING OF MAY 24, 2012 FINANCE DEPARTMENT BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before the Commission is the budget presentation for the Finance Department. FY 2013 Budget Request Overview City Commission Special Workshop Meeting May 24, 2012 2 FINANCE DEPARTMENT ADMINISTRATION FINANCE DEPARTMENT ADMINISTRATION City Manager Finance Director Assistant Finance Director Administrative Assistant Executive/Technical Assistant Financial Services Purchasing Budget Treasury General Accounting Accountant (4) Accounting Specialist Payroll & Pension Administration Payroll Administrator and Pension Coordinator Accounts Payable Accounting Clerk (2) Purchasing Manager Budget Officer Treasurer 􀁠 Accounting ◦ Financial Reporting, Internal Control, Grants Administration, Audits, Special Reviews, Financial Policy Development, Inter-Departmental Communications, Special Projects, Payroll and Accounts Payable 􀁠 Treasury Management ◦ Cash, Investment and Debt Management, Special Projects 􀁠 Purchasing 􀁠 Pension Administration ◦ Fire and Police and General Employee Plans 􀁠 Budget Preparation 3 Staffing Level FY 2011 FY 2012 FY 2013 Director 1 1 1 Assistant Director 1 1 1 Accountant 3 3 4 Accounting Specialist 2 2 1 Administrative Assistant 1 1 1 Accounts Payable Clerks 2 2 2 Budget Officer 1 1 1 Technical Support Assistant 1 1 1 Payroll Administrator 1 1 1 Pension Coordinator 1 1 1 Purchasing Manager 1 1 1 Senior Buyer 1 1 0 Treasurer 1 1 1 Total 17 17 16 4 FY 2010 Actual Expense FY 2011 Actual Expense FY 2012 Revised Budget FY 2013 Dept. Request FY 2013 Request +CM Changes % Change 2012 vs. 2013 Personnel Costs $1,385,629 $1,388,815 $1,410,984 $1,342,680 $1,333,510 (5.49%) decline Operating Costs 244,386 176,884 234,895 222,910 222,910 (5.10%) decline Capital Costs 0 0 0 70,000 70,000 N/A TOTAL $1,630,015 $1,565,699 $1,645,879 $1,635,590 $1,626,420 (1.18%) decline 5 􀁠 Personnel services declined ($77,500) due to: ◦ Net effect of eliminating two positions and one promotion (to begin addressing succession issues) ◦ Reduction in health care costs ◦ Reduction in pension benefits 􀁠 Capital Costs include $70,000 for immediate implementation of software solutions to improve efficiency and reduce paper flow and storage. These include: ◦ Grant Administration -$20,000 to $30,000 – provide centralized database and reporting for approximately 50 grants ◦ Accounts Payable -$25,000+ – Outsource front-end data input and storage as well as centralize approval process – of 500+ boxes in storage, almost 200 are AP ◦ Purchasing -$25,000+ -Begin the process of centralizing the purchasing function – better cost control 6 A year-long review of operations found: 􀁠 A reorganization was needed to: ◦ Better allocate resources ◦ Provide succession planning 􀁸 50% are in DROP or close to retirement eligibility ◦ To implement new information flows and communicate with customers ◦ Secure software solutions to reduce paper flow and storage and improve efficiencies 7 The reorganization resulted in: 􀁠 Elimination of two positions to free up resources 􀁠 Promotion of employee upon completion of accounting degree 􀁠 Moving Purchasing Manager into finance suiteprovided support by existing admin. assistants 􀁠 Move Pension Coordinator to vacated Purchasing Mgr. office-provide privacy of discussions and improved record security 􀁠 Begun search for software solutions 􀁠 Beginning team meetings 8 MEMORANDUM TO: Mayor and City Commissioners FROM: Douglas E. Smith, Assistant City Manager THROUGH: David T. Harden, City Manager DATE: May 22, 2012 SUBJECT: AGENDA ITEM WS.3 -SPECIAL/WORKSHOP MEETING OF MAY 24, 2012 INFORMATION TECHNOLOGY BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before the Commission is the budget presentation by the Finance Department for the Information Technology Division. FY 2013 Budget Request Overview City Commission Special Workshop Meeting May 24, 2012 2 FINANCE DEPARTMENT Information Technology City Manager Finance Director Assistant Finance Director Chief Information Officer Administrative Assistant Network Engineer (3) Application Support Specialist Senior Programmer Analyst (2) Technical Multimedia Specialist Senior Office Automation Analyst 􀁠 System Security ◦ From threats internal and external 􀁠 Technology Infrastructure ◦ Adapt to changing technology 􀁠 Enterprise Solutions ◦ Software with wide-scope applications 􀁠 Applications development and support 􀁠 Website development and maintenance 􀁠 Other technology including radio and surveillance camera support 3 Staffing Level FY 2011 FY 2012 FY 2013 Chief Information Officer 1 1 1 Program Mgr. – LAN 1 1 0 Senior Programmer/Analyst 2 2 2 Application Support Specialist 1 1 1 Network Engineers 3 3 3 Sr. Office Automation Analyst 1 1 1 Technical Multimedia Analyst 1 1 1 Administrative Assistant (1) 1 1 1 Total 11 11 10 (1) Position frozen for FY 2011 and for a portion of FY 2012 4 FY 2010 Actual Expense FY 2011 Actual Expense FY 2012 Revised Budget FY 2013 Dept. Request FY 2013 Request +CM Changes % Change 2012 vs. 2013 Personnel Costs $1,052,025 $1,026,962 $1,043,830 $ 977,810 $ 968,840 (7.18%) decline Operating Costs 535,990 533,091 512,480 573,120 548,120 6.95% increase TOTAL $1,588,015 $1,560,053 $1,556,310 $1,550,930 $1,516,960 (2.53%) decline 5 􀁠 Personnel services declined ($75,000) due to: ◦ Position elimination, net of unfreezing the administrative assistant position ◦ Reduction in pension expense 􀁠 Operating costs increased $35,600 in part due to: ◦ Maintenance costs associated with new virtual server system ◦ Backup tapes for various databases ◦ Increase in hardware maintenance costs 6 Current Projects 􀁠 IT is developing the new city website ◦ Navigation, page layout, platform – graphic design outsourced 􀁠 Co-managing search for new city-wide Enterprise Resource Program ◦ Includes HR, Community Improvement, Utility Billing, Budget and financial module 􀁠 Working with Finance Division to develop new financial report (Part of Finance Division reorganization) 􀁠 Reorganized division: ◦ Eliminated Program Manager-LAN position and placed responsibilities directly under Chief Information Officer ◦ Unfroze Administrative Assistant position-will work with help desk and computer inventory analysis in addition to normal administrative duties 7 Proposed Projects 􀁠 Upgrade Network Infrastructure ◦ To handle future transmission of large GIS files and e-governmental activity with new ERP system 􀁠 Redundancy/Backup solutions ◦ IBM hot-site back-up ◦ Utilization of Florida LambdaRail fiber optic network as a backup connection system 􀁠 E-Governmental Initiatives 8 MEMORANDUM TO: Mayor and City Commissioners FROM: Douglas E. Smith, Assistant City Manager THROUGH: David T. Harden, City Manager DATE: May 22, 2012 SUBJECT: AGENDA ITEM WS.4 -SPECIAL/WORKSHOP MEETING OF MAY 24, 2012 CITY CLERK'S OFFICE BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before the Commission is the budget presentation for the City Clerk's Office. CITY OF DELRAY BEACH City Clerk Department FY 2012 – 2013 Budget Request Overview CITY COMMISSION WORKSHOP MEETING May 24, 2012 City Clerk Department Organizational Chart City Clerk Department Primary Functions • Management/Administration of City and Civil Service Elections • Cemetery Administration • Public Notices and Certifications • Agenda Coordination (Agenda Packet Creation, Recording of Documents, Annexation Notifications, Website posting of Ordinances, Resolutions, Agendas, Minutes, Liaison Letters) • LaserFiche Maintenance (Scanning of Official City Documents) • Codebook Supplements (Municode) City Clerk Department Primary Functions • Contract Management • Confidential Vehicle Renewal/Registrations • City Advertisements • Advisory Board Administration • Records Management and Public Records Requests • Customer Relations – Issuance of Residency Cards/Lien Searches/Proof of Life Document • Attendance at Commission Meetings, Transcription of Minutes, Video Streaming City Clerk Department Staffing Summary Staffing Levels 10‐11 11‐12 12‐13 City Clerk 1 1 1 Deputy City Clerk 1 1 1 Executive Assistant 2 2 2 Administrative Assistant 1 1 1 Records Management Assistant 1 1 1 Staff Assistant I 17 06 06 City Clerk Department Expense Overview 2010 Actuals 2011 Actuals 2012 Revised 2013 Dept. Request 2013 Request + CM Changes % Change 2012 vs. 2013 request Personnel Costs 461,106 431,223 407,390 408,830 405,260 ‐0.52% Operating Costs 122,066 88,712 119,420 126,320 126,320 5.78% TOTAL $583,112 $519,935 $526,810 $535,150 $531,580 0.91% City Clerk Department Budget Account Highlights • No program or function changes • Increases due to Supervisor of Elections estimates for costs of precinct services/poll worker training, ballots/absentee ballots and municipal package per agreement for the Municipal Election • Increase in delivery of election equipment for Municipal Election • Increase in poll worker salaries • Increase in software maintenance for Cemetery, Digital Recording and LaserFiche $3,650 $780 $1,020 $2,200 City Clerk Department Revenue Overview Account FY 11‐12 Projected Revenue FY 12‐13 Estimated Revenue Comments Residency Cards 20,000 20,000 We offer 1, 2 or 3 year cards Public Record Requests (Copies)/Lien Searches 55,000 75,000 TOTALS $75,000 $95,000 MEMORANDUM TO: Mayor and City Commissioners FROM: Douglas E. Smith, Assistant City Manager THROUGH: David T. Harden, City Manager DATE: May 22, 2012 SUBJECT: AGENDA ITEM WS.5 -SPECIAL/WORKSHOP MEETING OF MAY 24, 2012 CITY COMMISSION BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before the Commission is the presentation for the City Commission budget. City Commission Fiscal Year 2012-2013 Budget Overview CITY COMMISSION WORKSHOP MEETING May 24, 2012 Citizens Mayor and City Commissioners City Manager Boards & Committees Task Forces * City Attorney City Commission Expense Overview 2010 Actuals 2011 Actuals 2012 Revised 2013 Dept. Request % Change 2012 vs 2013 Personnel Costs 116,368 112,374 112,230 120,000 6.92% Operating Costs 193,406 121,881 90,600 95,980 5.94% TOTAL $309,774 $234,255 $202,830 $215,980 6.48% City Commission Budget Highlights Additional Health Insurance Include Citizen’s Summit Decrease in Refreshment/Food/Meetings due to not $7,650 $5,000 ($1,330) hosting Palm Beach County League of Cities meeting next year Includes Membership Fees for: Palm Beach County League of Cities Palm Beach County Caucus of Black Elected Officials Florida League of Cities Florida Black Caucus of Local Elected Officials Alliance for Innovation National League of Cities 15,000 95,980 215,980 215,980 215,980 215,980 MEMORANDUM TO:Mayor and City Commissioners FROM:R. Brian Shutt, City Attorney DATE:May 22, 2012 SUBJECT:AGENDA ITEM SP.1 - SPECIAL/WORKSHOP MEETING OF MAY 24, 2012 APPOINTMENT OF ASSISTANT CITY ATTORNEY I ITEM BEFORE COMMISSION The item before the City Commission is the appointm ent of the Assistant City Attorney I position. BACKGROUND The City Charter provides that the City Commission approve appointments of Assistant City Attorneys. At this time, I recommend the appointmen t of Janice Rustin for the position of Assistant Ci ty Attorney I. Ms. Rustin graduated from Nova Southeastern Univers ity College of Law in December 2011, where she was on the Dean’s list each semester and graduated summa cum laude. Ms. Rustin also completed an internship at the West Palm Beach City Attorney’s Office during her last semester of law school and has been a law clerk in our office, on a volunteer basi s, since March of this year. If approved by the City Commission, Ms. Rustin’s starting salary will be $55,000.00 per year with merit increases occurring on October 1, as approved throu gh the City’s budget process. Vacation and sick days will be the same as for all non-represented City employees, and Ms. Rustin would be eligible to participate in the General Employees’ Pension Plan beginning on the first anniversary of her date of hire with the City. Ms. Rustin has accepted the offer outlined above, c ontingent on approval by the City Commission and confirmation of medical and background information. I am pleased to recommend Ms. Rustin to you for appointment. RECOMMENDATION Recommends approval. MEMORANDUM TO:Mayor and City Commissioners FROM:Douglas E. Smith, Assistant City Manager THROUGH:David T. Harden, City Manager DATE:May 22, 2012 SUBJECT:AGENDA ITEM WS.1 - SPECIAL/WORKSHOP MEETING OF MAY 24, 2012 ENGINEERING BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before the Commission is the budget presen tation from Environmental Services for the Engineering Division. CI T Y O F D E L R A Y B E A C H En g i n e e r i n g FY 2 0 1 2 – 2 0 1 3 B u d g e t R e q u e s t O v e r v i e w CI T Y C O M M I S S I O N W O R K S H O P M E E T I N G Ma y 2 4 , 2 0 1 2 En g i n e e r i n g Or g a n i z a t i o n a l Ch a r t En g i n e e r i n g Pr i m a r y Fu n c t i o n s Ca p i t a l In f r a s t r u c t u r e • Pr e p a r e an n u a l Ca p i t a l Im p r o v e m e n t Pl a n (C I P ) ( with Finance ) • Ad m i n i s t e r co n s u l t a n t co n t r a c t s fo r pl a n n i n g , de s i g n and pe r m i t t i n g of ca p i t a l pr o j e c t s • Pe r f o r m in ‐ho u s e de s i g n / p e r m i t t i n g fo r un d e r g r o u n d in f r a s t r u c t u r e im p r o v e m e n t s • Pe r f o r m si t e pl a n n i n g an d bu i l d i n g pe r m i t re v i e w for pr i v a t e la n d de v e l o p m e n t pr o j e c t s • Fu n d un d e r ‐co n s t r u c t i o n in s p e c t i o n ac t i v i t i e s fo r city and pr i v a t e pr o j e c t s (ad m i n i s t e r e d in Co n s t r u c t i o n Di v i s i o n ) En g i n e e r i n g Pr i m a r y Fu n c t i o n s Ge o g r a p h i c I n f o r m a t i o n S y s t e m ( G I S ) • De v e l o p / m a i n t a i n th e ci t y ’ s GI S sy s t e m • Ma i n t a i n de p a r t m e n t a l ap p l i c a t i o n s fo r CI P pr o j e c t status an d tr a c k i n g • As s i s t ot h e r de p a r t m e n t s wi t h GI S ap p l i c a t i o n de v e l o p m e n t • Ma i n t a i n de p a r t m e n t a l as s e t ma n a g e m e n t sy s t e m • Ma i n t a i n in f r a s t r u c t u r e co m p o n e n t ma p p i n g da t a b a s e En g i n e e r i n g Pr i m a r y Fu n c t i o n s St o r m w a t e r U t i l i t y • Mo n i t o r / a d m i n i s t e r Na t i o n a l Po l l u t i o n Di s c h a r g e El i m i n a t i o n Sy s t e m (N P D E S ) pe r m i t re p o r t i n g an d en f o r c e m e n t re q u i r e m e n t s • Pr e p a r e an d ma i n t a i n no n ad va l o r e m ta x ro l l • Re s p o n d to an d re s o l v e re s i d e n t in q u i r i e s re g a r d i n g st o r m w a t e r a s s e s s m e n t s En g i n e e r i n g Pr i m a r y Fu n c t i o n s Ge n e r a l A c t i v i t i e s • Re s e a r c h an d re s p o n d to in f r a s t r u c t u r e re l a t e d inquiries (tr a f f i c ca l m i n g , st r e e t li g h t i n g , pa r k i n g , dr a i n a g e , et c .) • Pr e p a r e pr o j e c t gr a n t ap p l i c a t i o n s • In t e r a g e n c y co o r d i n a t i o n (l o c a l , st a t e , fe d e r a l ) En g i n e e r i n g St a f f i n g Su m m a r y St a f f i n g Le v e l s 1 0 ‐11 1 1 ‐12 1 2 ‐13 Ci t y E n g i n e e r 1 1 1 Co n s t r u c t i o n M a n a g e r 1 1 1 Ad m i n i s t r a t i v e A s s i s t a n t 1 1 1 En g i n e e r i n g I n s p e c t o r 2 2 2 GI S S p e c i a l i s t 1 1 1 Pr o j e c t M a n a g e r ( C R A F u n d e d ) 1 1 1 77 7 En g i n e e r i n g Re v e n u e Ov e r v i e w Ac c o u n t FY 11 ‐12 Pr o j e c t e d Re v e n u e FY 12 ‐13 Es t i m a t e d Re v e n u e Co m m e n t s Ot h e r Go v e r n m e n t Ch a r g e s $2 , 5 0 0 $ 2, 5 0 0 Mi s c . fe e s , e. g . , sa l e of co n s t r u c t i o n st a n d a r d s Pr o j e c t In s p e c t i o n Fe e s $ 8, 0 0 0 $ 8, 0 0 0 De v e l o p m e n t in s p e c t i o n f e e s based on 2% of th e va l u e of wa t e r & se w e r construction CR A Fu n d i n g $ 91 , 7 5 0 $ 88 , 9 1 0 CR A fu n d i n g fo r P r o j e c t Ma n a g e r position re s i d i n g in En g i n e e r i n g Tr a n s f e r fr o m W a t e r & Se w e r fu n d $0 * $ 18 4 , 8 5 8 Sh a r e o f En g i n e e r i n g ex p e n s e s allocated to Wa t e r & Se w e r Tr a n s f e r fr o m St o r m w a t e r Fu n d $ 0* $ 21 9 , 9 1 4 Sh a r e o f En g i n e e r i n g ex p e n s e s allocated to St o r m w a t e r / d r a i n a g e TO T A L S $ 10 2 , 2 5 0 $ 50 7 , 2 3 1 *F Y 11 ‐12 ex p e n s e s sh a r e d by ot h e r fu n d s we r e bu d g e t e d di r e c t l y wi t h i n th o s e fu n d s ’ operating ac c o u n t s . Cu r r e n t ye a r pr o p o s a l wi l l pr o v i d e fu n d i n g vi a in t e r f u n d tr a n s f e r s . En g i n e e r i n g Ex p e n s e Ov e r v i e w 20 1 0 Ac t u a l s 20 1 1 Ac t u a l s * 20 1 2 Re v i s e d * 20 1 3 De p t . Re q u e s t * * 20 1 3 Re q u e s t wi t h CM Ch a n g e s * * % Change 2012 vs. 2013 request with CM Changes Pe r s o n n e l Co s t s 52 8 , 1 0 6 2 1 7 , 4 4 5 2 3 9 , 3 4 0 $ 2 4 0 , 1 4 6 $ 2 3 7 , 9 6 5 ‐0.57% Op e r a t i n g Co s t s 92 , 8 1 0 3 1 , 9 2 9 3 9 , 8 2 0 $ 3 4 , 7 3 3 $ 3 4 , 7 3 3 ‐12.77% Ca p i t a l 0 3 , 3 3 1 0 0 0 TO T A L $ 6 2 0 , 9 1 6 $ 2 5 2 , 7 0 5 $ 2 7 9 , 1 6 0 $ 2 7 4 , 8 7 9 $ 2 7 2 , 6 9 8 ‐2.31% * Sh a r e d En g i n e e r i n g ex p e n s e s in c l u d e d in Wa t e r & Se w e r / S t o r m w a t e r op e r a t i n g budgets ** Re q u e s t s ad j u s t e d by in t e r f u n d tr a n s f e r s fr o m Wa t e r & Se w e r an d St o r m w a t e r En g i n e e r i n g Bu d g e t Ac c o u n t Hi g h l i g h t s • N o p r o g r a m o r f u n c t i o n c h a n g e s • R e v i s e d 2 0 1 2 b u d g e t n u m b e r i n c l u d e s a p r i o r ye a r e n c u m b r a n c e t h a t w a s r o l l e d o v e r f o r G I S co n s u l t i n g a c t i v i t i e s • I n c r e a s e d 2 0 1 3 r e q u e s t s t o r e f l e c t t h e c h a n g e i n ho w m u l t i p l e f u n d c o s t s h a r i n g w i l l b e h a n d l e d $ 5,450 MEMORANDUM TO:Mayor and City Commissioners FROM:Douglas E. Smith, Assistant City Manager THROUGH:David T. Harden, City Manager DATE:May 22, 2012 SUBJECT:AGENDA ITEM WS.2 - SPECIAL/WORKSHOP MEETING OF MAY 24, 2012 FINANCE DEPARTMENT BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before the Commission is the budget presen tation for the Finance Department. FY 2 0 1 3 B u d g e t R e q u e s t O v e r v i e w Ci t y C o m m i s s i o n S p e c i a l W o r k s h o p M e e t i n g Ma y 2 4 , 2 0 1 2 2 FI N A N C E D E P A R T M E N T AD M I N I S T R A T I O N FI N A N C E D E P A R T M E N T AD M I N I S T R A T I O N Ci t y M a n a g e r Fi n a n c e D i r e c t o r As s i s t a n t F i n a n c e Di r e c t o r Ad m i n i s t r a t i v e A s s i s t a n t Ex e c u t i v e / T e c h n i c a l A s s i s t a n t Fi n a n c i a l S e r v i c e s Pu r c h a s i n g Bu d g e t Tr e a s u r y Ge n e r a l A c c o u n t i n g Ac c o u n t a n t ( 4 ) Ac c o u n t i n g S p e c i a l i s t Pa y r o l l & P e n s i o n A d m i n i s t r a t i o n Pa y r o l l A d m i n i s t r a t o r a n d P e n s i o n C o o r d i n a t o r Ac c o u n t s P a y a b l e Ac c o u n t i n g C l e r k ( 2 ) Pu r c h a s i n g Ma n a g e r Bu d g e t O f f i c e r Tr e a s u r e r Ac c o u n t i n g ◦ Fi n a n c i a l R e p o r t i n g , I n t e r n a l C o n t r o l , G r a n t s Ad m i n i s t r a t i o n , A u d i t s , S p e c i a l R e v i e w s , F i n a n c i a l Po l i c y D e v e l o p m e n t , I n t e r - D e p a r t m e n t a l Co m m u n i c a t i o n s , S p e c i a l P r o j e c t s , P a y r o l l a n d Ac c o u n t s P a y a b l e Tr e a s u r y M a n a g e m e n t ◦ Ca s h , I n v e s t m e n t a n d D e b t M a n a g e m e n t , S p e c i a l Pr o j e c t s Pu r c h a s i n g Pe n s i o n A d m i n i s t r a t i o n ◦ Fi r e a n d P o l i c e a n d G e n e r a l E m p l o y e e P l a n s Bu d g e t P r e p a r a t i o n 3 St a f f i n g L e v e l F Y 2 0 1 1 F Y 2 0 1 2 F Y 2 0 1 3 Di r e c t o r 1 1 1 As s i s t a n t D i r e c t o r 1 1 1 Ac c o u n t a n t 3 3 4 Ac c o u n t i n g S p e c i a l i s t 2 2 1 Ad m i n i s t r a t i v e A s s i s t a n t 1 1 1 Ac c o u n t s P a y a b l e C l e r k s 2 2 2 Bu d g e t O f f i c e r 1 1 1 Te c h n i c a l S u p p o r t A s s i s t a n t 1 1 1 Pa y r o l l A d m i n i s t r a t o r 1 1 1 Pe n s i o n C o o r d i n a t o r 1 1 1 Pu r c h a s i n g M a n a g e r 1 1 1 Se n i o r B u y e r 1 1 0 Tr e a s u r e r 1 1 1 To t a l 1 7 17 16 4 FY 2 0 1 0 Ac t u a l Ex p e n s e FY 2 0 1 1 Ac t u a l Ex p e n s e FY 2 0 1 2 Re v i s e d Bu d g e t FY 2 0 1 3 De p t . Re q u e s t FY 2 0 1 3 Re q u e s t +C M Ch a n g e s % Change 2012 vs. 2013 Pe r s o n n e l Co s t s $1 , 3 8 5 , 6 2 9 $ 1 , 3 8 8 , 8 1 5 $ 1 , 4 1 0 , 9 8 4 $ 1 , 34 2 , 6 8 0 $ 1 , 3 3 3 , 5 1 0 ( 5 . 4 9 % ) decline Op e r a t i n g Co s t s 24 4 , 3 8 6 1 7 6 , 8 8 4 2 3 4 , 8 9 5 2 2 2 , 9 1 0 2 2 2 , 9 1 0 ( 5 . 1 0 % ) decline Ca p i t a l Co s t s 0 0 0 7 0 , 0 0 0 7 0 , 0 0 0 N / A TO T A L $ 1 , 6 3 0 , 0 1 5 $ 1 , 5 6 5 , 6 9 9 $ 1 , 6 4 5 , 87 9 $ 1 , 6 3 5 , 5 9 0 $ 1 , 6 2 6 , 4 2 0 ( 1 . 1 8 % ) decline 5 Pe r s o n n e l s e r v i c e s d e c l i n e d ( $ 7 7 , 5 0 0 ) d u e t o : ◦ Ne t e f f e c t o f e l i m i n a t i n g t w o p o s i t i o n s a n d o n e p r o m o t i o n ( t o be g i n a d d r e s s i n g s u c c e s s i o n i s s u e s ) ◦ Re d u c t i o n i n h e a l t h c a r e c o s t s ◦ Re d u c t i o n i n p e n s i o n b e n e f i t s Ca p i t a l C o s t s i n c l u d e $ 7 0 , 0 0 0 f o r i m m e d i a t e im p l e m e n t a t i o n o f s o f t w a r e s o l u t i o n s t o i m p r o v e e f f i c i e n c y an d r e d u c e p a p e r f l o w a n d s t o r a g e . T h e s e i n c l u d e : ◦ Gr a n t A d m i n i s t r a t i o n - $ 2 0 , 0 0 0 t o $ 3 0 , 0 0 0 – p r o v i d e c e n t r a l i z e d da t a b a s e a n d r e p o r t i n g f o r a p p r o x i m a t e l y 5 0 g r a n t s ◦ Ac c o u n t s P a y a b l e - $ 2 5 , 0 0 0 + – O u t s o u r c e f r o n t - e n d d a t a i n p u t an d s t o r a g e a s w e l l a s c e n t r a l i z e a p p r o v a l p r o c e s s – o f 5 0 0 + bo x e s i n s t o r a g e , a l m o s t 2 0 0 a r e A P ◦ Pu r c h a s i n g - $ 2 5 , 0 0 0 + - B e g i n t h e p r o c e s s o f c e n t r a l i z i n g t h e pu r c h a s i n g f u n c t i o n – b e t t e r c o s t c o n t r o l 6 A y e a r - l o n g r e v i e w o f o p e r a t i o n s f o u n d : A r e o r g a n i z a t i o n w a s n e e d e d t o : ◦ Be t t e r a l l o c a t e r e s o u r c e s ◦ Pr o v i d e s u c c e s s i o n p l a n n i n g 50 % a r e i n D R O P o r c l o s e t o r e t i r e m e n t e l i g i b i l i t y ◦ To i m p l e m e n t n e w i n f o r m a t i o n f l o w s a n d c o m m u n i c a t e wi t h c u s t o m e r s ◦ Se c u r e s o f t w a r e s o l u t i o n s t o r e d u c e p a p e r f l o w a n d st o r a g e a n d i m p r o v e e f f i c i e n c i e s 7 Th e r e o r g a n i z a t i o n r e s u l t e d i n : El i m i n a t i o n o f t w o p o s i t i o n s t o f r e e u p r e s o u r c e s Pr o m o t i o n o f e m p l o y e e u p o n c o m p l e t i o n o f ac c o u n t i n g d e g r e e Mo v i n g P u r c h a s i n g M a n a g e r i n t o f i n a n c e s u i t e - pr o v i d e d s u p p o r t b y e x i s t i n g a d m i n . a s s i s t a n t s Mo v e P e n s i o n C o o r d i n a t o r t o v a c a t e d P u r c h a s i n g Mg r . o f f i c e - p r o v i d e p r i v a c y o f d i s c u s s i o n s a n d im p r o v e d r e c o r d s e c u r i t y Be g u n s e a r c h f o r s o f t w a r e s o l u t i o n s Be g i n n i n g t e a m m e e t i n g s 8 MEMORANDUM TO:Mayor and City Commissioners FROM:Douglas E. Smith, Assistant City Manager THROUGH:David T. Harden, City Manager DATE:May 22, 2012 SUBJECT:AGENDA ITEM WS.3 - SPECIAL/WORKSHOP MEETING OF MAY 24, 2012 INFORMATION TECHNOLOGY BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before the Commission is the budget presen tation by the Finance Department for the Information Technology Division. FY 2 0 1 3 B u d g e t R e q u e s t O v e r v i e w Ci t y C o m m i s s i o n S p e c i a l W o r k s h o p M e e t i n g Ma y 2 4 , 2 0 1 2 2 FI N A N C E D E P A R T M E N T In f o r m a t i o n T e c h n o l o g y Ci t y M a n a g e r Fi n a n c e D i r e c t o r As s i s t a n t F i n a n c e D i r e c t o r Ch i e f I n f o r m a t i o n O f f i c e r Ad m i n i s t r a t i v e A s s i s t a n t Ne t w o r k E n g i n e e r ( 3 ) Ap p l i c a t i o n S u p p o r t S p e c i a l i s t Se n i o r P r o g r a m m e r A n a l y s t ( 2 ) Te c h n i c a l M u l t i m e d i a S p e c i a l i s t Se n i o r O f f i c e A u t o m a t i o n A n a l y s t Sy s t e m S e c u r i t y ◦ Fr o m t h r e a t s i n t e r n a l a n d e x t e r n a l Te c h n o l o g y I n f r a s t r u c t u r e ◦ Ad a p t t o c h a n g i n g t e c h n o l o g y En t e r p r i s e S o l u t i o n s ◦ So f t w a r e w i t h w i d e - s c o p e a p p l i c a t i o n s Ap p l i c a t i o n s d e v e l o p m e n t a n d s u p p o r t We b s i t e d e v e l o p m e n t a n d m a i n t e n a n c e Ot h e r t e c h n o l o g y i n c l u d i n g r a d i o a n d su r v e i l l a n c e c a m e r a s u p p o r t 3 St a f f i n g L e v e l F Y 2 0 1 1 F Y 2 0 1 2 F Y 2 0 1 3 Ch i e f I n f o r m a t i o n O f f i c e r 1 1 1 Pr o g r a m M g r . – L A N 1 1 0 Se n i o r P r o g r a m m e r / A n a l y s t 2 2 2 Ap p l i c a t i o n S u p p o r t S p e c i a l i s t 1 1 1 Ne t w o r k E n g i n e e r s 3 3 3 Sr . O f f i c e A u t o m a t i o n A n a l y s t 1 1 1 Te c h n i c a l M u l t i m e d i a A n a l y s t 1 1 1 Ad m i n i s t r a t i v e A s s i s t a n t ( 1 ) 1 1 1 To t a l 1 1 11 10 (1 ) P o s i t i o n f r o z e n f o r F Y 20 1 1 a n d f o r a p o r t i o n o f F Y 20 1 2 4 FY 2 0 1 0 Ac t u a l Ex p e n s e FY 2 0 1 1 Ac t u a l Ex p e n s e FY 2 0 1 2 Re v i s e d Bu d g e t FY 2 0 1 3 De p t . Re q u e s t FY 2 0 1 3 Re q u e s t +C M Ch a n g e s % Change 2012 vs. 2013 Pe r s o n n e l Co s t s $1 , 0 5 2 , 0 2 5 $ 1 , 0 2 6 , 9 6 2 $ 1 , 0 4 3 , 8 3 0 $ 9 7 7 , 8 1 0 $ 9 6 8 , 8 4 0 ( 7 . 1 8 % ) decline Op e r a t i n g Co s t s 53 5 , 9 9 0 5 3 3 , 0 9 1 5 1 2 , 4 8 0 5 7 3 , 1 2 0 5 4 8 , 1 2 0 6 . 9 5 % increase TO T A L $ 1 , 5 8 8 , 0 1 5 $ 1 , 5 6 0 , 0 5 3 $ 1 , 5 5 6 , 31 0 $ 1 , 5 5 0 , 9 3 0 $ 1 , 5 1 6 , 9 6 0 ( 2 . 5 3 % ) decline 5 Pe r s o n n e l s e r v i c e s d e c l i n e d ( $ 7 5 , 0 0 0 ) d u e t o : ◦ Po s i t i o n e l i m i n a t i o n , n e t o f u n f r e e z i n g t h e ad m i n i s t r a t i v e a s s i s t a n t p o s i t i o n ◦ Re d u c t i o n i n p e n s i o n e x p e n s e Op e r a t i n g c o s t s i n c r e a s e d $ 3 5 , 6 0 0 i n p a r t du e t o : ◦ Ma i n t e n a n c e c o s t s a s s o c i a t e d w i t h n e w v i r t u a l se r v e r s y s t e m ◦ Ba c k u p t a p e s f o r v a r i o u s d a t a b a s e s ◦ In c r e a s e i n h a r d w a r e m a i n t e n a n c e c o s t s 6 Cu r r e n t P r o j e c t s IT i s d e v e l o p i n g t h e n e w c i t y w e b s i t e ◦ Na v i g a t i o n , p a g e l a y o u t , p l a t f o r m – g r a p h i c d e s i g n o u t s o u r c e d Co - m a n a g i n g s e a r c h f o r n e w c i t y - w i d e E n t e r p r i s e Re s o u r c e P r o g r a m ◦ In c l u d e s H R , C o m m u n i t y I m p r o v e m e n t , U t i l i t y B i l l i n g , B u d g e t a n d fi n a n c i a l m o d u l e Wo r k i n g w i t h F i n a n c e D i v i s i o n t o d e v e l o p n e w f i n a n c i a l re p o r t ( P a r t o f F i n a n c e D i v i s i o n r e o r g a n i z a t i o n ) Re o r g a n i z e d d i v i s i o n : ◦ El i m i n a t e d P r o g r a m M a n a g e r - L A N p o s i t i o n a n d p l a c e d re s p o n s i b i l i t i e s d i r e c t l y u n d e r C h i e f I n f o r m a t i o n O f f i c e r ◦ Un f r o z e A d m i n i s t r a t i v e A s s i s t a n t p o s i t i o n - w i l l w o r k w i t h h e l p de s k a n d c o m p u t e r i n v e n t o r y a n a l y s i s i n a d d i t i o n t o n o r m a l ad m i n i s t r a t i v e d u t i e s 7 Pr o p o s e d P r o j e c t s Up g r a d e N e t w o r k I n f r a s t r u c t u r e ◦ To h a n d l e f u t u r e t r a n s m i s s i o n o f l a r g e G I S f i l e s a n d e- g o v e r n m e n t a l a c t i v i t y w i t h n e w E R P s y s t e m Re d u n d a n c y / B a c k u p s o l u t i o n s ◦ IB M h o t - s i t e b a c k - u p ◦ Ut i l i z a t i o n o f F l o r i d a L a m b d a R a i l f i b e r o p t i c n e t w o r k as a b a c k u p c o n n e c t i o n s y s t e m E- G o v e r n m e n t a l I n i t i a t i v e s 8 MEMORANDUM TO:Mayor and City Commissioners FROM:Douglas E. Smith, Assistant City Manager THROUGH:David T. Harden, City Manager DATE:May 22, 2012 SUBJECT:AGENDA ITEM WS.4 - SPECIAL/WORKSHOP MEETING OF MAY 24, 2012 CITY CLERK'S OFFICE BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before the Commission is the budget presen tation for the City Clerk's Office. CI T Y O F D E L R A Y B E A C H Ci t y C l e r k D e p a r t m e n t FY 2 0 1 2 – 2 0 1 3 B u d g e t R e q u e s t O v e r v i e w CI T Y C O M M I S S I O N W O R K S H O P M E E T I N G Ma y 2 4 , 2 0 1 2 Ci t y Cl e r k De p a r t m e n t Or g a n i z a t i o n a l Ch a r t Ci t y Cl e r k De p a r t m e n t Pr i m a r y Fu n c t i o n s • M a n a g e m e n t / A d m i n i s t r a t i o n o f C i t y a n d C i v i l Se r v i c e E l e c t i o n s • C e m e t e r y A d m i n i s t r a t i o n • P u b l i c N o t i c e s a n d C e r t i f i c a t i o n s • A g e n d a C o o r d i n a t i o n ( A g e n d a P a c k e t C r e a t i o n , Re c o r d i n g o f D o c u m e n t s , A n n e x a t i o n No t i f i c a t i o n s , W e b s i t e p o s t i n g o f O r d i n a n c e s , Re s o l u t i o n s , A g e n d a s , M i n u t e s , L i a i s o n L e t t e r s ) • L a s e r F i c h e M a i n t e n a n c e ( S c a n n i n g o f O f f i c i a l Ci t y D o c u m e n t s ) • C o d e b o o k S u p p l e m e n t s ( M u n i c o d e ) Ci t y Cl e r k De p a r t m e n t Pr i m a r y Fu n c t i o n s • C o n t r a c t M a n a g e m e n t • C o n f i d e n t i a l V e h i c l e R e n e w a l / R e g i s t r a t i o n s • C i t y A d v e r t i s e m e n t s • A d v i s o r y B o a r d A d m i n i s t r a t i o n • R e c o r d s M a n a g e m e n t a n d P u b l i c R e c o r d s Re q u e s t s • C u s t o m e r R e l a t i o n s – I s s u a n c e o f R e s i d e n c y Ca r d s / L i e n S e a r c h e s / P r o o f o f L i f e D o c u m e n t • A t t e n d a n c e a t C o m m i s s i o n M e e t i n g s , Tr a n s c r i p t i o n o f M i n u t e s , V i d e o S t r e a m i n g Ci t y Cl e r k De p a r t m e n t St a f f i n g Su m m a r y St a f f i n g Le v e l s 1 0 ‐11 1 1 ‐12 1 2 ‐13 Ci t y C l e r k 1 1 1 De p u t y C i t y C l e r k 1 1 1 Ex e c u t i v e A s s i s t a n t 2 2 2 Ad m i n i s t r a t i v e A s s i s t a n t 1 1 1 Re c o r d s M a n a g e m e n t A s s i s t a n t 1 1 1 St a f f A s s i s t a n t I 1 7 0 6 0 6 Ci t y Cl e r k De p a r t m e n t Ex p e n s e Ov e r v i e w 20 1 0 Ac t u a l s 20 1 1 Ac t u a l s 20 1 2 Re v i s e d 20 1 3 De p t . Re q u e s t 20 1 3 Re q u e s t + CM Ch a n g e s % Change 2012 vs. 2013 request Pe r s o n n e l Co s t s 46 1 , 1 0 6 4 3 1 , 2 2 3 4 0 7 , 3 9 0 4 0 8 , 8 3 0 4 0 5 , 2 6 0 ‐0.52% Op e r a t i n g Co s t s 12 2 , 0 6 6 8 8 , 7 1 2 1 1 9 , 4 2 0 1 2 6 , 3 2 0 1 2 6 , 3 2 0 5 . 7 8 % TO T A L $ 5 8 3 , 1 1 2 $ 5 1 9 , 9 3 5 $ 5 2 6 , 8 1 0 $ 5 3 5 , 1 5 0 $ 5 3 1 , 5 8 0 0 . 9 1 % Ci t y Cl e r k De p a r t m e n t Bu d g e t Ac c o u n t Hi g h l i g h t s • N o p r o g r a m o r f u n c t i o n c h a n g e s • I n c r e a s e s d u e t o S u p e r v i s o r o f E l e c t i o n s es t i m a t e s f o r c o s t s o f p r e c i n c t s e r v i c e s / p o l l wo r k e r t r a i n i n g , b a l l o t s / a b s e n t e e b a l l o t s a n d mu n i c i p a l p a c k a g e p e r a g r e e m e n t f o r t h e Mu n i c i p a l E l e c t i o n • I n c r e a s e i n d e l i v e r y o f e l e c t i o n e q u i p m e n t f o r Mu n i c i p a l E l e c t i o n • I n c r e a s e i n p o l l w o r k e r s a l a r i e s • I n c r e a s e i n s o f t w a r e m a i n t e n a n c e f o r C e m e t e r y , Di g i t a l R e c o r d i n g a n d L a s e r F i c h e $3,650 $780 $1,020 $2,200 Ci t y Cl e r k De p a r t m e n t Re v e n u e Ov e r v i e w Ac c o u n t FY 11 ‐12 Pr o j e c t e d Re v e n u e FY 12 ‐13 Es t i m a t e d Re v e n u e Co m m e n t s Re s i d e n c y C a r d s 20 , 0 0 0 2 0 , 0 0 0 We o f f e r 1, 2 or 3 ye a r ca r d s Pu b l i c Re c o r d Re q u e s t s (C o p i e s ) / L i e n Se a r c h e s 55 , 0 0 0 7 5 , 0 0 0 TO T A L S $ 7 5 , 0 0 0 $ 9 5 , 0 0 0 MEMORANDUM TO:Mayor and City Commissioners FROM:Douglas E. Smith, Assistant City Manager THROUGH:David T. Harden, City Manager DATE:May 22, 2012 SUBJECT:AGENDA ITEM WS.5 - SPECIAL/WORKSHOP MEETING OF MAY 24, 2012 CITY COMMISSION BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before the Commission is the presentation for the City Commission budget. Ci t y C o m m i s s i o n Fi s c a l Y e a r 2 0 1 2 - 2 0 1 3 Bu d g e t O v e r v i e w CI T Y C O M M I S S I O N W O R K S H O P M E E T I N G Ma y 2 4 , 2 0 1 2 Ci t i z e n s Ma y o r a n d C i t y Co m m i s s i o n e r s Ci t y M a n a g e r Ta s k F o r c e s Bo a r d s & C o m m i t t e e s * Ci t y A t t o r n e y Ci t y C o m m i s s i o n Ex p e n s e O v e r v i e w 20 1 0 Ac t u a l s 20 1 1 Ac t u a l s 20 1 2 Re v i s e d 20 1 3 De p t . Re q u e s t % C h a n g e 20 1 2 v s 20 1 3 Ac t u a l s Ac t u a l s Re v i s e d Re q u e s t 20 1 3 Pe r s o n n e l Co s t s 11 6 , 3 6 8 1 1 2 , 3 7 4 1 1 2 , 2 3 0 1 2 0 , 0 0 0 6 . 9 2 % Op e r a t i n g Co s t s 19 3 , 4 0 6 1 2 1 , 8 8 1 9 0 , 6 0 0 9 5 , 9 8 0 5 . 9 4 % TO T A L $3 0 9 , 7 7 4 $ 2 3 4 , 2 5 5 $ 2 0 2 , 8 3 0 $ 2 1 5 , 9 8 0 6 . 4 8 % Ci t y C o m m i s s i o n Bu d g e t H i g h l i g h t s Ad d i t i o n a l H e a l t h I n s u r a n c e In c l u d e C i t i z e n ’ s S u m m i t De c r e a s e in Re f r e s h m e n t / F o o d / M e e t i n g s du e to no t $7,650 $5,000 ($1,330) De c r e a s e in Re f r e s h m e n t / F o o d / M e e t i n g s du e to no t ho s t i n g P a l m B e a c h C o u n t y L e a g u e o f C i t i e s m e e t i n g ne x t y e a r In c l u d e s M e m b e r s h i p F e e s f o r : Pa l m B e a c h C o u n t y L e a g u e o f C i t i e s Pa l m B e a c h C o u n t y C a u c u s o f B l a c k E l e c t e d O f f i c i a l s Fl o r i d a L e a g u e o f C i t i e s Fl o r i d a B l a c k C a u c u s o f L o c a l E l e c t e d O f f i c i a l s Al l i a n c e f o r I n n o v a t i o n Na t i o n a l L e a g u e o f C i t i e s ($1,330) 15 , 0 0 0 95 ,980 21 5 , 9 8 0 21 5 , 9 8 0 21 5 , 9 8 0 21 5 , 9 8 0