The URL can be used to link to this page

06-28-12 Workshop MeetingCITY COMMISSION CITY OF DELRAY BEACH, FLORIDA WORKSHOP MEETING -THURSDAY, JUNE 28, 2012 6:30 P.M. DELRAY BEACH CITY HALL FIRST FLOOR CONFERENCE ROOM The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact Doug Smith at 243-7010, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. WORKSHOP AGENDA 1. Public Works FY 2013 Budget Presentation 2. Police Department FY 2013 Budget Presentation 3. Commission Comments Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. MEMORANDUM TO: Mayor and City Commissioners FROM: Douglas E. Smith, Assistant City Manager THROUGH: David T. Harden, City Manager DATE: June 21, 2012 SUBJECT: AGENDA ITEM -WORKSHOP MEETING OF JUNE 28, 2012 PUBLIC WORKS BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before the Commission is the Public Works budget presentation. BACKGROUND The Public Works budget presentation will include the following divisions: -Public Works Administration -Streets Maintenance -Traffic Operations -Street Lighting -Building Maintenance -Parking Facilities CITY OF DELRAY BEACH Public Works & Parking FY 2012 – 2013 Budget Request Overview CITY COMMISSION WORKSHOP MEETING June 28, 2012 Public Works Organizational Chart Public Works Staffing Summary Staffing Levels 10‐11 11‐12 12‐13 Administration 1.5 1.5 1.5 StreetsMaintenance 10 10 10 Traffic Operations 5 5 5 Street Lighting 1 1.63 1.63 Building Maintenance 6 6 6 23.5 24.13 24.13 Public Works Primary Functions Administration • Planning and oversight for all divisional activities • Develop and monitor divisional work plans • Monitor divisional budget and performance measurement status • Provide administrative support for all divisional activities • Oversee planning for special event support activities Public Works Primary Functions Streets Maintenance • Repair pavement, sidewalks and curbing throughout the city • Perform surface restoration for Utilities and Construction • Pressure cleaning of concrete/paver sidewalks • Barricading and other special event support activities Public Works Primary Functions Traffic Operations • Install /maintain pavement striping and delineation • Conduct annual traffic studies for capacity planning • Maintain /change city banners for special events • Fabricate over 300 traffic control and 2,000 special event signs annually • Perform regular inspections to identify striping, delineation and street signage needs • Provide special event support. Public Works Primary Functions Building Maintenance /Street Lighting • Perform general maintenance for 98 city buildings • Administer vendor contracts for electrical/mechanical maintenance • Perform in‐house building related projects requested by departments • Perform preventive maintenance service for facility air conditioning units • Maintain city owned decorative street lights including outlets, rope lighting and twinkle lighting downtown • Perform weekly operational inspections of city and FPL street light facilities • Special event electrical support Public Works Primary Functions Stormwater Maintenance • Daily street sweeping of roadways and parking lots • Clean and maintain city owned storm drainage systems • Inspect and repair city storm drainage facilities • Administer contracts for retention area maintenance Parking Division Organizational Chart Staffing Levels 10‐11 11‐12 12‐13 Parking Management Specialist 1 1 1 Parking Meter Technician 1 1 1 2 2 2 Parking Facilities Primary Functions • Operation /maintenance of the Old School Square and Federspiel parking structures • Oversight and administration of vendor contracts 􀀹 electrical and mechanical maintenance 􀀹 garage attendant and security services 􀀹 Valet services • Operation /maintenance of the city’s parking meter inventory 􀀹 Maintenance of electronic and multi‐space meters 􀀹 Regular collections, reporting and auditing Parking Facilities Primary Functions • Administration of customer service programs 􀀹 Smart cards for parking payment 􀀹 Resident parking permits 􀀹 Employee parking 􀀹 Downtown business owners validation program • Administration of Downtown Roundabout shuttle service • Staff liaison with Parking Management Advisory Board (PMAB) Divisional Expense Overview 2010 Actual 2011 Actual 2012 Revised 2013 Request 2013 Request with CM changes % variance Public Works Administration Personal Services $152,795 $148,456 $151,270 $151,590 $150,210 ‐0.70% Operating $30,471 $30,092 $31,170 $32,300 $32,300 3.63% Total $183,266 $178,548 $182,440 $183,890 $182,510 0.04% Streets Personal Services $579,100 $555,180 $568,400 $567,860 $563,360 ‐0.89% Operating $264,036 $228,836 $227,440 $236,860 $236,860 4.14% Total $843,136 $784,016 $795,840 $804,720 $800,220 0.55% Traffic Personal Services $292,264 $286,415 $291,850 $294,410 $292,500 0.22% Operating $147,541 $148,641 $130,840 $129,970 $129,970 ‐0.66% Total $439,805 $435,056 $422,690 $424,380 $422,470 ‐0.05% 2010 Actual 2011 Actual 2012 Revised 2013 Request 2013 Request with CM changes % variance Public Works Street Lighting Personal Services $72,817 $67,652 $86,780 $95,650 $93,790 8.08% Operating $721,974 $665,601 $729,280 $724,560 $724,560 ‐0.65% Total $794,791 $733,253 $816,060 $820,210 $818,350 0.28% Building Maintenance Personal Services $482,278 $440,068 $461,900 $448,310 $445,280 ‐3.60% Operating $132,293 $115,481 $122,740 $142,810 $142,810 16.35% Total $614,571 $555,549 $584,640 $591,120 $588,090 0.59% Parking Personal Services $158,404 $152,193 $156,770 $158,350 $157,040 0.17% Operating $881,112 $727,265 $828,750 $962,200 $962,200 16.10% Capital $ 1,775 $ 2,499 0 $ 11,000 $ 11,000 Total $1,041,291 $881,957 $985,520 $1,131,550 $ 1,130,240 14.68% Divisional Expense Overview Public Works Expense Overview 2010 Actuals 2011 Actuals 2012 Revised 2013 Dept. Request 2013 Request with CM changes % Change 2012 vs. 2013 Personnel Costs $1,737,658 $1,649,964 $1,716,970 $1,716,170 $1,702,180 ‐0.86% Operating Costs $2,174,427 $1,915,916 $2,070,220 $2,228,700 $2,228,700 7.66% Capital $ 1,775 $ 2,499 0 $ 11,000 $ 11,000 TOTAL $3,916,860 $3,568,379 $3,787,190 $3,955,870 $3,941,880 4.08% Public Works Budget Account Highlights General Liability $ 9,880 Salaries/Benefits • Streets/Traffic Ops $ 4,400 Supervisor Increase • Street Lighting $ 8,100 PT Electrician (partial year) • Building Maintenance ($ 9,280) Replacement Electrician Workers Compensation ($ 8,230) Building Maintenance • Building Maint. Division $ 7,000 Bus Shelter Maintenance • Parking Division $ 15,000 Parking Structure Maintenance Fuel $ 12,150 Vehicle Maintenance ($ 10,570) Prior Year Vehicle Replacement Other Repair/Maintenance $ 11,170 Cartegraph System support Electricity (Street Lighting) $ 18,000 Public Works Budget Account Highlights Professional Services ($ 30,000) Street Light Audit (nonrecurring cost) Contractual Services • Street lighting $ 5,000 Neighborhood street lighting projects in planning • Parking Division $ 105,270 Downtown shuttle and County Garage maintenance increase Land Rental $ 3,500 Parking/FEC lease increases General Operating $ 3,000 Parking Meter Maintenance Capital Machinery/Equipm’t $ 11,000 Add’l Meter Sandoway Lot Travel/Training/Education $ 3,140 Staff training Public Works Revenue Overview Division FY 11‐12 Projected Revenue 12‐13 Estimated Revenue Comments Streets Maintenance $ 720 $ 720 Howard Alan Art Festival $ 2,020 $ 1,200 St. Patrick’s Day Parade $ 0 $ 34,255 Transfer from Stormwater (50% Streets Maint. Supv.) Street Lighting $ 117,950 $ 127,594 FDOT Master Lighting $ 186,760 $ 208,570 CRA Decorative Street Light Maintenance & Electricians Parking Facilities Program Revenue Comparison Description FY 11‐12 FY 12‐13 Parking Fees, Single Head Meters $ 696,000.00 $ 650,000.00 Parking Fees, Multispace Meters $ 516,000.00 $ 480,000.00 Parking Fees, Old School Garage $ 135,000.00 $ 135,000.00 Parking Fees, Federspiel Garage $ 64,000.00 $ 66,000.00 OT Reimbursement $ 15,300.00 $ 15,300.00 FDOT Shuttle operations grant $ 200,000.00 $ 198,520.00 CRA shuttle operations Contribution $ 200,000.00 $ 300,000.00 Smart Cards sales $ 3,000.00 $ 3,000.00 Resident Parking Permits $ 37,100.00 $ 40,000.00 CRA garage maintenance contribution $ 45,000.00 $ 45,000.00 CRA staffing contribution $ 83,500.00 $ 83,500.00 Totals $ 1,994,900.00 $ 2,016,320.00 MEMORANDUM TO: Mayor and City Commissioners FROM: Douglas E. Smith, Assistant City Manager THROUGH: David T. Harden, City Manager DATE: June 21, 2012 SUBJECT: AGENDA ITEM WS.2 -WORKSHOP MEETING OF JUNE 28, 2012 POLICE DEPARTMENT BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before Commission is the Police Department budget presentation. CITY OF DELRAY BEACH Police Department FY 2012 – 2013 Budget Request CITY COMMISSION MEETING June 28, 2012 1 PROTECTING THE PUBLIC The Delray Beach Police Department is committed to succeeding in our mission to protect and serve the Citizens of Delray Beach. This requires staffing 24 hours a day, 7 days a week. The City encompasses over 15 square miles with a permanent population of nearly 65,000 and a growing service population, along with an estimated 200+ transient facilities. How do the staffing requirements differ in a 9 to 5 operation versus a 24/7 one? 9 to 5 = 40 hours a week, 5 days a week= 1 employee 24 hours a day, 7 days a week = 168 hours a week. 168/40 work week= 4.2 employees 2 Organizational Charts Office of Chief 1‐ Chief of Police 1‐ Executive Asst. Operations Bureau Support Bureau Administrative Unit 1 – Administrative Officer 1 – Administrative Assistant 1 – Administrative Assistant (Payroll Clerk) 7 Legal Advisor 1 – Legal Advisor 1 – Legal Secretary II 3 Accreditation & Program Services 1 – Accreditation Mgr. 1 – Program Coordinator Support Services Division 1 – Captain (frozen) 1 – Administrative Lieutenant 1 – Administrative Assistant Training Unit 1 – Sergeant 2 – Officers 1 – Administrative Assistant Communications Section 1 – Manager 4 – Supervisors 18 – Dispatchers 1 – Dispatcher (frozen) Part-time Employees (2) Support Bureau 1‐Assistant Chief Information Technology (I.T.) 1 – Technical System Manager 1 – Technical Support Specialist Community Affairs 1 – Public Information Ofc. (Sgt.) Volunteers Police Youth Initiatives Records/PINS Section 1 – Supervisors 8 – Information Specialists 3 – Information Spec.(frozen) 2 – Sr. Information Specialist Internal Affairs 1 – Sergeant 1 – Administrative Asst. 53 4 Alpha Nights 1-Lt 3-Sgts. 15-Ofcs. 1-K-9 Officer 1 – Ofc. Unfunded Bravo Nights 1-Lt 3-Sgts. 15-Ofcs. 1-K-9 Officer 1-Ofcs unfunded Crime Analysis Unit 2-Crime Analysts 2 – Field Training /Academy/Other S.N.E.U. (Street Narcotics Enforcement Unit) 1-Sgt. 6-Ofcs. 102 35 34 1 – Sgt. P.O.P. Unit 8‐Ofcs. Clean & Safe 6 – Ofc’s. VIN Unit 1-Sgt 4-Agts. 1-Agt/DEA 1-Agt (PBSO) 1 – Lt. (Executive Officer) Community Patrol Division 1‐ Capt 1‐ Admin. Asst. Alpha Days 1-Lt 2-Sgts. 15-Ofcs. 1-Ofc. unfunded Crime Supp. Team 1-Sgt. 6 – Det’s. Auto Theft 1-Det Narcotics Enforcement Section 1-Lt 1-Admin. Asst. Community Response Division 1‐Capt 1‐Admin. Asst. Special Operations Section 1-Lt. Bravo Days 1-Lt 2-Sgts. 15-Ofcs. 2-Ofc. unfunded . SWAT Team DIVE Team Community Srv Ofs 1-Supv 9-CSOs. Traffic 1-Sgt. 5-Ofcs. Investigative Division 1‐Capt 2‐ Admin. Asst. Operations Bureau 1 – Assistant Chief 101 36 35 Property Unit 1-Sgt 3-Dets. White Collar Section 3-Dets. Evidence 1-Evid Supv 1-Evid Custdn Persons Unit 1 Sgt. 6-Det’s Atlantic High School Criminal Justice Academy 1-Officer Investigative Section 1-Lt Crime Scene Unit 1-CS Supv. 4-CSI 5 ACCOMPLISHMENTS We are proud of what our members have accomplished during 2011. A few highlights are provided here: 􀂙 Dispatch transitioned to Next Generation 9‐1‐1 Phone System 􀂙 Implemented OSSI, new Public Safety Software system 􀂙 Dispatch: over 265,000 calls a year/average of 726 calls per day 􀂙 Managed four grants totaling over half a million dollars 6 ACCOMPLISHMENTS Continued: 􀂙 FY 10‐11 – Officers effected over 2,700 arrests and issued 6,430 citations 􀂙 K‐9 Unit utilized in 105 cases and credited with 32 apprehensions 􀂙 FY 10‐11 – provided close to 5,000 hours of security, for approximately 50 special events 􀂙 SWAT Team deployed 52 times (since 2009) 􀂙 Provided instruction for the Criminal Justice Academy at Atlantic High School – 178 youth 7 COMMUNITY INVOLVEMENT During FY 10‐11, members of the Police Department participated in the following: 􀂙 Law Enforcement Memorial Day 􀂙 Multi‐Cultural Festival 􀂙 Paint‐up Delray 􀂙 Elementary Literacy Programs 􀂙 Attended homeowner, club, and business meetings Officer Aronowitz K‐9 Demonstration Captain Heysler and Officer Van Ness help staff a Special Event Downtown 8 COMMUNITY INVOLVEMENT FY 10‐11 Participation (continued): 􀂙 Thanksgiving Feast Dinner for the Out of School Program 􀂙 2011 Drug Education for Youth (DEFY): Officers chaperoned 15 youth to the weeklong camp 􀂙 Basketball and baseball programs 􀂙 2011 Annual Crime Prevention Teen Summit (300 attendees) Fishing Tournament/Kids and Cops check presentation, and 2011 Kids and Cops Santa's 9 REVENUE 10 Account No. & Description FY 10/11 Actual FY 11/12 Revised FY 12/13 Estimate GULFSTREAM DISPATCH 51,192 52,950 54,990 POLICE SECURITY SERVICES (reimbursement for Police Details) 115,912 120,000 137,000 DELRAY BILLING AGENCY (Admin. Fee for Police Details) 22,053 24,000 24,000 OTHER PUBLIC SAFETY E911 139,547 132,360 190,000 FINES GENERAL (Traffic Citations and Moving Violations) 185,278 185,000 160,000 HANDICAP PARKING FINES 64,475 65,000 78,000 PARKING FINES-OTHER 243,089 245,000 280,000 12.50 – MONEY (“911” Inter Operability) 55,826 55,000 56,000 COLLECTIONS FEES ON PARKING FINES 11,818 9,000 7,500 School Crossing Guard Ord. ($10 Surcharge on all Parking Tickets) 84,225 90,000 95,000 REVENUE CONT. 11 Account No. & Description FY 10/11 Actual FY 11/12 Revised FY 12/13 Estimate POLICE EDUCATION 16,842 17,000 18,000 FALSE ALARM FINES 4,642 25,000 33,000 FALSE ALARM REINSTATEMENT FEE 3,690 0 0 LATE FEES (PD Parking) 108,037 105,000 140,000 GRANT-JAG 11 53,157 53,503 42,212 GRANT-COPS-Recovery* 488,404 517,656 50,000 *ARRA Grant Fund Bullet Proof Vest Program** 11,499 5,418 5,000 **Special Projects Fund GRANT -FDOT-DUI 28,767 22,350 0 TOTALS 1,688,453 $1,724,237 $1,370,702 􀂙 Support Management 􀂙 Internal Affairs 􀂙 Legal 􀂙 Training 􀂙 Accreditation 􀂙 Administrative Services 􀂙 Public Information 􀂙 Communications 􀂙 Records/PINS 􀂙 Information Technology 􀂙 Facilities 􀂙 Volunteers The Support Bureau is divided into (12) functions, which consists of (60) employees, and they are: SUPPORT BUREAU FUNCTIONS 12 SUPPORT STAFFING LEVELS Staffing Levels 10‐11 11‐12 12‐13 Police Chief 1 1 1 Assistant Police Chief 1 1 1 Support Services Captain (unfilled/frozen) 1 1 1 Support Services Lieutenant (formerly IA Lieutenant) 1 1 1 Police Sergeant (Training) 1 1 1 Police Officer (Community Relations & Crime Prevention) 1 0 0 Police Sergeant (Community Relations & Crime Prevention) 0 1 1 Police Sergeant (IA) 0 1 1 Police Officers (Training & Recruiting) 2 2 2 Legal Advisor 1 1 1 Administrative Officer 1 1 1 Accreditation Manager 1 1 1 Executive Assistant 1 1 1 Legal Secretary 1 1 1 Administrative Assistant 5 5 5 Technical Systems Manager 1 1 1 Communications Manager 1 1 1 Police Officer (Volunteer Coordinator) 1 0 0 Technical Support Specialist 1 1 1 Communications Supervisor 4 4 4 Communications Specialist (includes 1 frozen position) 19 19 19 PINS Supervisor 2 1 1 Police Information Specialist (includes 3 frozen positions) 14 11 11 Police Information Specialist, Sr. 1 2 2 Program Coordinator 0 1 1 FTEs 1.26 0.89 0.50 63.26 60.89 60.50 13 􀂙 Operations Management 􀂙 Community Patrol/P.O.P. 􀂙 Crisis Response Team 􀂙 K‐9 􀂙 Investigative & Crime Suppression 􀂙 Crime Scene 􀂙 Clean and Safe 􀂙 Crime Analysis 􀂙 Narcotics Enforcement Unit 􀂙 Special Operations and CSO’s 􀂙 Criminal Justice Academy 􀂙 Dive Team 􀂙 SWAT 􀂙 Evidence 􀂙 Traffic OPERATIONS BUREAU FUNCTIONS The Operations Bureau is divided into (15) functions, which consists of (173) employees, and they are: 14 OPERATIONS STAFFING LEVELS Staffing Levels 10‐11 11‐12 12‐13 Assistant Police Chief 1 1 1 Police Captain 3 3 3 Police Lieutenant 8 8 8 Police Sergeant 19 17 17 Police Officer (5 frozen positions) 118 120 120 Crime Scene Supervisor 1 1 1 Crime Scene Specialist 4 4 4 Crime Analyst 2 2 2 Evidence Custodian 1 1 1 Evidence Custodian Assistant 1 1 1 Administrative Assistant 6 5 5 Program Manager Community Renewal 1 0 0 Community Service Officer Supervisor 1 1 1 Community Service Officer 9 9 9 FTE’s 1.50 1.52 1.16 176.5 174.52 174.16 15 POLICE DEPARTMENT EXPENSES OVERVIEW 16 The FY 12/13 Budget Request for Personnel Costs is 5.66% above the Original Budget for FY 11/12 before the mid‐year budget revision. The Total FY 12/13 Budget Request is 6.77% above the Original Budget for Fiscal Year 11/12 before the mid‐year budget revision. 9/10 Actuals 10/11 Actuals 11/12 Revised 12/13 Dept. Request % Change 11/12 vs. 12/13 Request Personnel Costs 22,646,409 22,060,114 21,944,010 23,626,540 7.67% % of Total 84.05% 83.14% 82.75% 82.14% Operating Expenses 4,202,495 4,411,370 4,475,908 5,002,940 11.77% % of Total 15.60% 16.63% 16.88% 17.39% Capital Expenses 95,914 61,461 99,880 134,160 34.32% % of Total 0.35% 0.23% 0.38% 0.47% Total 26,944,818 26,532,945 26,519,798 28,763,640 8.46% Requested Budget FY 12‐13 $ 28,763,640 Detail: Personnel: Salary, Benefits, and Overtime costs General Liability: Department's share of property and liability insurance Fleet: vehicle replacement fund, maintenance, fuel, and leases Capital: Assets valued at $1,000 or more Other Operating Expenses: All other expenses such as: janitorial, supplies, training, uniforms, equip., etc. 17 Personnel, $23,626,540 82.14% General Liability, $677,340 2.35% Fleet $2,123,050 7.38% Capital $134,160 .47% Other Operating Expenses $2,202,550 7.66% OVERTIME ACTUAL COSTS $0.00 $200,000.00 $400,000.00 $600,000.00 $800,000.00 $1,000,000.00 $1,200,000.00 $1,400,000.00 $1,600,000.00 $1,800,000.00 05‐06 06‐07 07‐08 08‐09 09‐10 10‐11 YTD 3/31/12 As of March 31, 2012, the Special Events Overtime represents 34% of Overtime Costs. 18 OPERATIONS STAFFING LEVELS 19 POLICE DEPARTMENT DROP 20 EXPENSES Personnel costs account for over 80% of the Department’s Budget When personnel costs rise, the Department’s costs rise. 21 TOTAL PERSONNEL SERVICES No. Account Description FY 11/12 Budget Revised FY 12/13 Budget Requested (Decrease)/Increase SALARIES & WAGES 11‐10 Executive Salaries 12‐10 Regular Salaries 12,888,927.00 13,446,600.00 557,673.00 12‐30 Term Pay/Sick & Vacation 225,000.00 180,000.00 (45,000.00 ) 13‐10 Part Time 18,570.00 65,580.00 47,010.00 14‐10 Overtime/Call‐Out Pay 1,099,700.00 1,078,360.00 (21,340.00) 14‐20 Reimbursable Overtime ‐135,000.00 135,000.00 15‐10 Clothing Allowance 24,800.00 25,600.00 800.00 15‐20 Car Allowance 3,960.00 3,960.00 ‐15‐40 Incentive Pay 2,810.00 4,210.00 1,400.00 15‐45 Educational/Certification 151,800.00 153,240.00 1,440.00 15‐50 Other Pay 3,760.00 4,700.00 940.00 SUBTOTAL SALARIES & WAGES 14,419,327.00 15,097,250.00 677,923.00 FRINGE BENEFITS 21‐10 Employer FICA 1,073,233.00 1,120,280.00 47,047.00 22‐10 General Employees Retirement 330,450.00 342,230.00 11,780.00 22‐20 Police & Fire Retirement 3,490,150.00 4,302,580.00 812,430.00 22‐30 ICMA Contributions 56,150.00 60,660.00 4,510.00 22‐40 Retiree Health Trust 227,640.00 283,580.00 55,940.00 23‐10 Life Insurance 35,060.00 37,250.00 2,190.00 23‐20 Disability Insurance 52,920.00 39,300.00 (13,620.00) 23‐30 Health Insurance 1,761,340.00 1,825,990.00 64,650.00 24‐10 Workers' Compensation Insurance 482,750.00 487,790.00 5,040.00 25‐10 Unemployment Compensation 7,750.00 22,570.00 14,820.00 25‐20 Employee Assistance Program 7,240.00 7,060.00 (180.00) SUBTOTAL FRINGE BENEFITS 7,524,683.00 8,529,290.00 1,004,607.00 TOTAL PERSONAL SERVICES 21,944,010.00 23,626,540.00 1,682,530.00 22 KEY CHANGES IN OPERATING EXPENSES No. Account Description FY 11/12 Revised Budget FY 12/13 Requested (Decrease)/Increase OPERATING EXPENSES 40‐10 Travel & Training 53,000 89,030 36,030 Increase due to new officers requiring training. With previous years budget constraints, certification renewals are a priority. 41‐15 Portable Phone/MDD 163,350 150,820 (12,530) The cost of the air cards for 155 users decreased by $8,160. 44‐40 Vehicles 106,320 70,970 (35,350) Savings due to new contract for leasing vehicles for VIN 44‐45 Vehicle Rental ‐Garage 724,560 736,070 11,510 Costs per garage budget 45‐10 General Liability Insurance 544,440 677,340 132,900 Cost per finance. 46‐10 Building Maintenance 79,700 61,600 (18,100) Deleted new key card system of $16,000 46‐20 Equipment Maintenance 175,670 208,920 33,250 Radio maintenance increased $11,430 due to only one vendor and OSSI maintenance fees 46‐30 Vehicle Maintenance ‐Garage 509,100 594,820 85,720 Per city garage 46‐90 Other Repair & Maintenance 299,160 331,820 32,660 Cost increases for OSSI System Maintenance per IT‐new in FY 12/13 $15,000 alone along with other OSSI increases, Noritsu Crime Scene Photo Printer maintenance $5,000 new this year. 52‐10 Fuel/Lube ‐Vehicles 454,880 694,010 239,130 Increase in gas and routine vehicle maintenance costs per garage 52‐22 Uniforms/Linen Service 79,140 74,890 (4,250) New uniforms being purchased in two phases. 52‐28 K‐9 Expenses 10,500 25,500 15,000 Increase in veterinary expenses. 54‐35 Tuition Reimbursement 23,560 41,320 17,760 Original request for FY 11/12 was cut by $43,760 due to budget constraints. 23 KEY CHANGES IN CAPITAL EXPENSES FY 11/12 TO 12/13 No. Account Description FY 11/12 Revised Budget FY 12/13 Requested (Decrease)/Increase CAPITAL EXPENSES 64‐11 Computer Equipment 2,400 11,500 9,100 Updating old laptop computers and equipment, ex. Laptops for Crime Analysis and VIN 64‐20 Automotive 0 15,220 15,220 Laptop Docking Stations for Patrol Vehicles 64‐90 Other Machinery/Equipment 64,820 70,930 6,110 Replacement Bullet proof vests for Firearms Instructors, Radios, Tasers, SWAT equip, & add’l K9 66‐10 Software 11,920 27,510 15,590 Switch to Switch OSSI-connects to other data bases, USB Secure software, Pegasus Software Confidential Informant Data base. 24 REDUCTIONS How do we handle these increasing costs? 25 BREAKDOWN OF INCREASES 26 POLICE DEPARTMENT INNOVATIVE IDEAS 􀂙 New partnership vastly reduced cost of undercover vehicle leases 􀂙 Volunteer units used to augment Community Patrol 􀂙 Outsourced off‐duty police security details, generating additional revenue 􀂙 Reduced energy costs (projects include online energy management A/C system, motion detectors on lights, and energy efficient light bulbs) 􀂙 Use of part‐time employees instead of full‐time 􀂙 Expanded the use of Community Service Officers and developed a new Auxiliary Officer Program to supplement the need for sworn officers 􀂙 Implemented printer leases, reducing the cost spent on ink 􀂙 New program to sell outdated equipment and unclaimed evidence 􀂙 Instituted a limited response program with false alarms to improve efficiency 27 POLICE DEPARTMENT CONCESSIONS AND REDUCTIONS 􀂙 Since 2007, our department has lost 15 positions (civilian and sworn) due to budget reductions. (5 were eliminated, 10 frozen due to lack of funding. Another 6 sworn positions that were set to be frozen are funded by the COPS Grant through the end of FY11‐12.) 􀂙 Multi‐year salary freezes 􀂙 Reassigned officers who had been in community locations or on Task Forces, such as: the Delray Youth Vocational Charter School, the Violent Crimes Task Force, the Multi‐Agency Gang Task Force, etc. 􀂙 Some youth programs have been completely eliminated, such as Kids, Cops & Character, the Auburn Trace Kids of Character and Karate Programs 􀂙 Increased pension contributions from 6% to 9% for sworn employees 􀂙 Elimination of sworn coordinator of volunteers 􀂙 Reduced front desk hours (Was open 24/7, now open Mon. ‐Fri., 7am – 6pm) SAVINGS ESTIMATED: OVER 3 ½ MILLION DOLLARS Since 2007 28 STRATEGIES Current Phase I Current Proposed Difference From Staffing Proposed Total Total Current Increase/(Decrease) POLICE CHIEF SUB-TOTAL 1 1 157,335 157,335 0 ASST. POL. CHIEF SUB-TOT 2 2 350,532 350,532 0 POLICE CAPT. SUB-TOTAL 3 4 478,700 675,892 197,192 POLICE LT. SUB-TOTAL 9 7 1,395,094 1,079,938 (315,156) POLICE SGT. SUB-TOTAL 20 21 2,758,270 2,896,184 137,914 POLICE OFF. SUB-TOTAL 117 116 11,864,330 11,777,321 (87,008) AUX/CSO OFFICERS 10 10 518,141 518,141 0 TOTALS 162 161 $17,522,401 $17,455,343 ($67,058) PHASE I • Return to four Captains, temporarily, for succession planning purposes • Reduce number of Lieutenants by two • Increase number of Sergeants by one • Fill officer vacancies in accordance with Phase II strategies PHASE II • Through attrition, an effort would be made to explore reducing the total number of sworn positions and increasing the number of civilian ones where possible • Potential savings estimates range from one half to one million dollars 29 FY 2012 – 2013 Budget Request Questions? 30 MEMORANDUM TO:Mayor and City Commissioners FROM:Douglas E. Smith, Assistant City Manager THROUGH:David T. Harden, City Manager DATE:June 21, 2012 SUBJECT:AGENDA ITEM - WORKSHOP MEETING OF JUNE 28, 2012 PUBLIC WORKS BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before the Commission is the Public Works budget presentation. BACKGROUND The Public Works budget presentation will include t he following divisions: -Public Works Administration -Streets Maintenance -Traffic Operations -Street Lighting -Building Maintenance -Parking Facilities CI T Y O F D E L R A Y B E A C H Pu b l i c W o r k s & P a r k i n g FY 2 0 1 2 – 2 0 1 3 B u d g e t R e q u e s t O v e r v i e w CI T Y C O M M I S S I O N W O R K S H O P M E E T I N G Ju n e 2 8 , 2 0 1 2 Pu b l i c Wo r k s Or g a n i z a t i o n a l Ch a r t Pu b l i c Wo r k s St a f f i n g Su m m a r y St a f f i n g Le v e l s 1 0 ‐11 1 1 ‐12 1 2 ‐13 Ad m i n i s t r a t i o n 1 . 5 1 . 5 1 . 5 St r e e t s M a i n t e n a n c e 1 0 1 0 1 0 Tr a f f i c O p e r a t i o n s 5 5 5 St r e e t L i g h t i n g 1 1 . 6 3 1 . 6 3 Bu i l d i n g M a i n t e n a n c e 6 6 6 23 . 5 24 . 1 3 24 . 1 3 Pu b l i c Wo r k s Pr i m a r y Fu n c t i o n s Ad m i n i s t r a t i o n • Pl a n n i n g an d ov e r s i g h t fo r al l di v i s i o n a l ac t i v i t i e s • De v e l o p an d mo n i t o r di v i s i o n a l wo r k pl a n s • Mo n i t o r di v i s i o n a l bu d g e t an d pe r f o r m a n c e me a s u r e m e n t st a t u s • Pr o v i d e ad m i n i s t r a t i v e su p p o r t fo r al l di v i s i o n a l activities • Ov e r s e e pl a n n i n g fo r sp e c i a l ev e n t su p p o r t ac t i v i t i e s Pu b l i c Wo r k s Pr i m a r y Fu n c t i o n s St r e e t s M a i n t e n a n c e • Re p a i r pa v e m e n t , si d e w a l k s an d cu r b i n g th r o u g h o u t the ci t y • Pe r f o r m su r f a c e re s t o r a t i o n fo r Ut i l i t i e s an d Co n s t r u c t i o n • Pr e s s u r e cl e a n i n g of co n c r e t e / p a v e r si d e w a l k s • Ba r r i c a d i n g an d ot h e r sp e c i a l ev e n t su p p o r t ac t i v i t i e s Pu b l i c Wo r k s Pr i m a r y Fu n c t i o n s Tr a f f i c O p e r a t i o n s • In s t a l l / ma i n t a i n pa v e m e n t st r i p i n g an d de l i n e a t i o n • Co n d u c t an n u a l tr a f f i c st u d i e s fo r ca p a c i t y pl a n n i n g • Ma i n t a i n / ch a n g e ci t y ba n n e r s fo r sp e c i a l ev e n t s • Fa b r i c a t e ov e r 30 0 tr a f f i c co n t r o l an d 2, 0 0 0 sp e c i a l event si g n s an n u a l l y • Pe r f o r m re g u l a r in s p e c t i o n s to id e n t i f y st r i p i n g , de l i n e a t i o n an d st r e e t si g n a g e ne e d s • Pr o v i d e sp e c i a l ev e n t su p p o r t . Pu b l i c Wo r k s Pr i m a r y Fu n c t i o n s Bu i l d i n g M a i n t e n a n c e / S t r e e t L i g h t i n g • Pe r f o r m ge n e r a l ma i n t e n a n c e fo r 98 ci t y bu i l d i n g s • Ad m i n i s t e r ve n d o r co n t r a c t s fo r el e c t r i c a l / m e c h a n i c a l ma i n t e n a n c e • Pe r f o r m in ‐ho u s e bu i l d i n g re l a t e d pr o j e c t s re q u e s t e d by de p a r t m e n t s • Pe r f o r m pr e v e n t i v e ma i n t e n a n c e se r v i c e fo r fa c i l i t y air co n d i t i o n i n g un i t s • Ma i n t a i n ci t y ow n e d de c o r a t i v e st r e e t li g h t s in c l u d i n g ou t l e t s , ro p e li g h t i n g an d tw i n k l e li g h t i n g do w n t o w n • Pe r f o r m we e k l y op e r a t i o n a l in s p e c t i o n s of ci t y and FPL st r e e t li g h t fa c i l i t i e s • Sp e c i a l ev e n t el e c t r i c a l su p p o r t Pu b l i c Wo r k s Pr i m a r y Fu n c t i o n s St o r m w a t e r M a i n t e n a n c e • Da i l y st r e e t sw e e p i n g of ro a d w a y s an d pa r k i n g lots • Cl e a n an d ma i n t a i n ci t y ow n e d st o r m dr a i n a g e systems • In s p e c t an d re p a i r ci t y st o r m dr a i n a g e fa c i l i t i e s • Ad m i n i s t e r co n t r a c t s fo r re t e n t i o n ar e a ma i n t e n a n c e Pa r k i n g Di v i s i o n Or g a n i z a t i o n a l Ch a r t St a f f i n g Le v e l s 1 0 ‐11 1 1 ‐12 1 2 ‐13 Pa r k i n g Ma n a g e m e n t Sp e c i a l i s t 11 1 Pa r k i n g Me t e r Te c h n i c i a n 1 1 1 22 2 Pa r k i n g Fa c i l i t i e s Pr i m a r y Fu n c t i o n s • Op e r a t i o n / ma i n t e n a n c e of th e Ol d Sc h o o l Sq u a r e and Fe d e r s p i e l pa r k i n g st r u c t u r e s • Ov e r s i g h t an d ad m i n i s t r a t i o n of ve n d o r co n t r a c t s el e c t r i c a l an d me c h a n i c a l ma i n t e n a n c e ga r a g e at t e n d a n t an d se c u r i t y se r v i c e s Va l e t se r v i c e s • Op e r a t i o n / ma i n t e n a n c e of th e ci t y ’ s pa r k i n g me t e r inventory Ma i n t e n a n c e of el e c t r o n i c an d mu l t i ‐sp a c e meters Re g u l a r co l l e c t i o n s , re p o r t i n g an d au d i t i n g Pa r k i n g Fa c i l i t i e s Pr i m a r y Fu n c t i o n s • Ad m i n i s t r a t i o n of cu s t o m e r se r v i c e pr o g r a m s Sm a r t ca r d s fo r pa r k i n g pa y m e n t Re s i d e n t pa r k i n g pe r m i t s Em p l o y e e pa r k i n g Do w n t o w n bu s i n e s s ow n e r s va l i d a t i o n pr o g r a m • Ad m i n i s t r a t i o n of Do w n t o w n Ro u n d a b o u t sh u t t l e se r v i c e • St a f f li a i s o n wi t h Pa r k i n g Ma n a g e m e n t Ad v i s o r y Bo a r d (PMAB) Di v i s i o n a l Ex p e n s e Ov e r v i e w 20 1 0 Ac t u a l 2 0 1 1 Ac t u a l 20 1 2 Re v i s e d 20 1 3 Re q u e s t 20 1 3 Re q u e s t wi t h CM ch a n g e s % variance Pu b l i c Wo r k s Ad m i n i s t r a t i o n Pe r s o n a l Se r v i c e s $ 1 5 2 , 7 9 5 $ 1 4 8 , 4 5 6 $ 1 5 1 , 2 7 0 $ 1 5 1 , 5 9 0 $ 1 5 0 , 2 1 0 ‐0.70% Op e r a t i n g $ 3 0 , 4 7 1 $3 0 , 0 9 2 $3 1 , 1 7 0 $3 2 , 3 0 0 $3 2 , 3 0 0 3.63% To t a l $ 1 8 3 , 2 6 6 $ 1 7 8 , 5 4 8 $ 1 8 2 , 4 4 0 $ 1 8 3 , 8 9 0 $ 1 8 2 , 5 1 0 0.04% St r e e t s Pe r s o n a l Se r v i c e s $ 5 7 9 , 1 0 0 $ 5 5 5 , 1 8 0 $ 5 6 8 , 4 0 0 $ 5 6 7 , 8 6 0 $ 5 6 3 , 3 6 0 ‐0.89% Op e r a t i n g $ 2 6 4 , 0 3 6 $2 2 8 , 8 3 6 $2 2 7 , 4 4 0 $2 3 6 , 8 6 0 $2 3 6 , 8 6 0 4.14% To t a l $ 8 4 3 , 1 3 6 $ 7 8 4 , 0 1 6 $ 7 9 5 , 8 4 0 $ 8 0 4 , 7 2 0 $ 8 0 0 , 2 2 0 0.55% Tr a f f i c Pe r s o n a l Se r v i c e s $ 2 9 2 , 2 6 4 $ 2 8 6 , 4 1 5 $ 2 9 1 , 8 5 0 $ 2 9 4 , 4 1 0 $ 2 9 2 , 5 0 0 0.22% Op e r a t i n g $ 1 4 7 , 5 4 1 $1 4 8 , 6 4 1 $1 3 0 , 8 4 0 $1 2 9 , 9 7 0 $1 2 9 , 9 7 0 ‐0.66% To t a l $ 4 3 9 , 8 0 5 $ 4 3 5 , 0 5 6 $ 4 2 2 , 6 9 0 $ 4 2 4 , 3 8 0 $ 4 2 2 , 4 7 0 ‐0.05% 20 1 0 Ac t u a l 2 0 1 1 Ac t u a l 20 1 2 Re v i s e d 20 1 3 Re q u e s t 20 1 3 Re q u e s t wi t h CM ch a n g e s % variance Pu b l i c Wo r k s St r e e t Li g h t i n g Pe r s o n a l Se r v i c e s $ 7 2 , 8 1 7 $ 6 7 , 6 5 2 $ 8 6 , 7 8 0 $ 9 5 , 6 5 0 $ 9 3 , 7 9 0 8.08% Op e r a t i n g $ 7 2 1 , 9 7 4 $6 6 5 , 6 0 1 $7 2 9 , 2 8 0 $7 2 4 , 5 6 0 $7 2 4 , 5 6 0 ‐0.65% To t a l $ 7 9 4 , 7 9 1 $ 7 3 3 , 2 5 3 $ 8 1 6 , 0 6 0 $ 8 2 0 , 2 1 0 $ 8 1 8 , 3 5 0 0.28% Bu i l d i n g Ma i n t e n a n c e Pe r s o n a l Se r v i c e s $ 4 8 2 , 2 7 8 $ 4 4 0 , 0 6 8 $ 4 6 1 , 9 0 0 $ 4 4 8 , 3 1 0 $ 4 4 5 , 2 8 0 ‐3.60% Op e r a t i n g $ 1 3 2 , 2 9 3 $1 1 5 , 4 8 1 $1 2 2 , 7 4 0 $1 4 2 , 8 1 0 $1 4 2 , 8 1 0 16.35% To t a l $ 6 1 4 , 5 7 1 $ 5 5 5 , 5 4 9 $ 5 8 4 , 6 4 0 $ 5 9 1 , 1 2 0 $ 5 8 8 , 0 9 0 0.59% Pa r k i n g Pe r s o n a l Se r v i c e s $ 1 5 8 , 4 0 4 $ 1 5 2 , 1 9 3 $ 1 5 6 , 7 7 0 $ 1 5 8 , 3 5 0 $ 1 5 7 , 0 4 0 0 . 1 7 % Op e r a t i n g $ 8 8 1 , 1 1 2 $ 7 2 7 , 2 6 5 $ 8 2 8 , 7 5 0 $ 9 6 2 , 2 0 0 $ 9 6 2 , 2 0 0 1 6 . 1 0 % Ca p i t a l $ 1, 7 7 5 $ 2, 4 9 9 0 $ 11 , 0 0 0 $ 11 , 0 0 0 To t a l $ 1 , 0 4 1 , 2 9 1 $ 8 8 1 , 9 5 7 $ 9 8 5 , 5 2 0 $ 1 , 1 3 1 , 5 5 0 $ 1, 1 3 0 , 2 4 0 1 4 . 6 8 % Di v i s i o n a l Ex p e n s e Ov e r v i e w Pu b l i c Wo r k s Ex p e n s e Ov e r v i e w 20 1 0 Ac t u a l s 20 1 1 Ac t u a l s 20 1 2 Re v i s e d 20 1 3 De p t . Re q u e s t 20 1 3 Re q u e s t wi t h CM ch a n g e s % Change 2012 vs. 2013 Pe r s o n n e l Co s t s $1 , 7 3 7 , 6 5 8 $ 1 , 6 4 9 , 9 6 4 $ 1 , 7 1 6 , 97 0 $ 1 , 7 1 6 , 1 7 0 $ 1 , 7 0 2 , 1 8 0 ‐0.86% Op e r a t i n g Co s t s $2 , 1 7 4 , 4 2 7 $ 1 , 9 1 5 , 9 1 6 $ 2 , 0 7 0 , 2 2 0 $2 , 2 2 8 , 7 0 0 $2 , 2 2 8 , 7 0 0 7.66% Ca p i t a l $ 1, 7 7 5 $ 2, 4 9 9 0 $ 11 , 0 0 0 $ 11 , 0 0 0 TO T A L $3 , 9 1 6 , 8 6 0 $ 3 , 5 6 8 , 3 7 9 $ 3 , 7 8 7 , 1 9 0 $3 , 9 5 5 , 8 7 0 $3 , 9 4 1 , 8 8 0 4.08% Pu b l i c Wo r k s Bu d g e t Ac c o u n t Hi g h l i g h t s Ge n e r a l Li a b i l i t y $ 9, 8 8 0 Sa l a r i e s / B e n e f i t s • St r e e t s / T r a f f i c Op s $ 4, 4 0 0 S u p e r v i s o r I n c r e a s e • St r e e t Li g h t i n g $ 8, 1 0 0 P T El e c t r i c i a n (p a r t i a l ye a r ) • Bu i l d i n g Ma i n t e n a n c e ( $ 9, 2 8 0 ) R e p l a c e m e n t El e c t r i c i a n Wo r k e r s C o m p e n s a t i o n ( $ 8, 2 3 0 ) Bu i l d i n g Ma i n t e n a n c e • Bu i l d i n g Ma i n t . Di v i s i o n $ 7, 0 0 0 B u s Sh e l t e r Ma i n t e n a n c e • Pa r k i n g Di v i s i o n $ 15 , 0 0 0 P a r k i n g St r u c t u r e Ma i n t e n a n c e Fu e l $ 12 , 1 5 0 Ve h i c l e M a i n t e n a n c e ( $ 10 , 5 7 0 ) P r i o r Y e a r Ve h i c l e Re p l a c e m e n t Ot h e r Re p a i r / M a i n t e n a n c e $ 11 , 1 7 0 C a r t e g r a p h Sy s t e m su p p o r t El e c t r i c i t y (S t r e e t Li g h t i n g ) $ 1 8 , 0 0 0 Pu b l i c Wo r k s Bu d g e t Ac c o u n t Hi g h l i g h t s Pr o f e s s i o n a l Se r v i c e s ( $ 30 , 0 0 0 ) S t r e e t Li g h t Au d i t (n o n r e c u r r i n g co s t ) Co n t r a c t u a l Se r v i c e s • St r e e t li g h t i n g $ 5, 0 0 0 N e i g h b o r h o o d st r e e t l i g h t i n g pr o j e c t s in pl a n n i n g • Pa r k i n g Di v i s i o n $ 10 5 , 2 7 0 D o w n t o w n s h u t t l e an d County Ga r a g e ma i n t e n a n c e in c r e a s e La n d Re n t a l $ 3, 5 0 0 P a r k i n g / F E C l e a s e in c r e a s e s Ge n e r a l O p e r a t i n g $ 3, 0 0 0 P a r k i n g Me t e r Ma i n t e n a n c e Ca p i t a l Ma c h i n e r y / E q u i p m ’ t $ 11 , 0 0 0 A d d ’ l M e t e r Sa n d o w a y L o t Tr a v e l / T r a i n i n g / E d u c a t i o n $ 3, 1 4 0 S t a f f tr a i n i n g Pu b l i c Wo r k s Re v e n u e Ov e r v i e w Di v i s i o n FY 11 ‐12 Pr o j e c t e d Re v e n u e 12 ‐13 Es t i m a t e d Re v e n u e Co m m e n t s St r e e t s Ma i n t e n a n c e $ 72 0 $ 72 0 H o w a r d Al a n Ar t Fe s t i v a l $ 2, 0 2 0 $ 1 , 2 0 0 S t . Pa t r i c k ’ s D a y Pa r a d e $ 0$ 34 , 2 5 5 Tr a n s f e r fr o m S t o r m w a t e r (5 0 % St r e e t s Ma i n t . Su p v . ) St r e e t Li g h t i n g $ 11 7 , 9 5 0 $ 12 7 , 5 9 4 F D O T M a s t e r Li g h t i n g $ 18 6 , 7 6 0 $ 20 8 , 5 7 0 CR A D e c o r a t i v e St r e e t Light Ma i n t e n a n c e & El e c t r i c i a n s Pa r k i n g Fa c i l i t i e s Pr o g r a m Re v e n u e Co m p a r i s o n De s c r i p t i o n F Y 11 ‐12 F Y 1 2 ‐13 Pa r k i n g Fe e s , Si n g l e He a d Me t e r s $ 69 6 , 0 0 0 . 0 0 $ 65 0 , 0 0 0 . 0 0 Pa r k i n g Fe e s , Mu l t i s p a c e Me t e r s $ 51 6 , 0 0 0 . 0 0 $ 48 0 , 0 0 0 . 0 0 Pa r k i n g Fe e s , Ol d Sc h o o l Ga r a g e $ 13 5 , 0 0 0 . 0 0 $ 13 5 , 0 0 0 . 0 0 Pa r k i n g Fe e s , Fe d e r s p i e l Ga r a g e $ 64 , 0 0 0 . 0 0 $ 66 , 0 0 0 . 0 0 OT Re i m b u r s e m e n t $ 15 , 3 0 0 . 0 0 $ 15 , 3 0 0 . 0 0 FD O T Sh u t t l e op e r a t i o n s gr a n t $ 20 0 , 0 0 0 . 0 0 $ 19 8 , 5 2 0 . 0 0 CR A sh u t t l e op e r a t i o n s Co n t r i b u t i o n $ 20 0 , 0 0 0 . 0 0 $ 30 0 , 0 0 0 . 0 0 Sm a r t Ca r d s sa l e s $ 3, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 Re s i d e n t Pa r k i n g Pe r m i t s $ 37 , 1 0 0 . 0 0 $ 40 , 0 0 0 . 0 0 CR A ga r a g e ma i n t e n a n c e co n t r i b u t i o n $ 45 , 0 0 0 . 0 0 $ 45 , 0 0 0 . 0 0 CR A st a f f i n g co n t r i b u t i o n $ 83 , 5 0 0 . 0 0 $ 83 , 5 0 0 . 0 0 To t a l s $ 1, 9 9 4 , 9 0 0 . 0 0 $ 2, 0 1 6 , 3 2 0 . 0 0 MEMORANDUM TO:Mayor and City Commissioners FROM:Douglas E. Smith, Assistant City Manager THROUGH:David T. Harden, City Manager DATE:June 21, 2012 SUBJECT:AGENDA ITEM WS.2 - WORKSHOP MEETING OF JUNE 28, 2012 POLICE DEPARTMENT BUDGET PRESENTATION ITEM BEFORE COMMISSION The item before Commission is the Police Department budget presentation. CI T Y O F D E L R A Y B E A C H Po l i c e D e p a r t m e n t FY 2 0 1 2 – 2 0 1 3 B u d g e t R e q u e s t CI T Y C O M M I S S I O N M E E T I N G Ju n e 2 8 , 2 0 1 2 1 PR O T E C T I N G TH E PU B L I C Th e D e l r a y B e a c h P o l i c e D e p a r t m e n t i s c o m m i t t e d t o s u c c e e d i n g i n o u r m i s s i o n t o p r o t e c t a n d se r v e t h e C i t i z e n s o f D e l r a y B e a c h . T h i s r e q u i r e s s t a f f i n g 2 4 h o u r s a d a y , 7 d a y s a w e e k . T h e C i t y en c o m p a s s e s o v e r 1 5 s q u a r e m i l e s w i t h a p e r m a n e n t p o p u l a t i o n o f n e a r l y 6 5 , 0 0 0 a n d a g r o w i n g se r v i c e p o p u l a t i o n , a l o n g w i t h a n e s t i m a t e d 2 0 0 + t r a n s i e n t f a c i l i t i e s . Ho w d o t h e s t a f f i n g r e q u i r e m e n t s d i f f e r i n a 9 t o 5 o p e r a t i o n v e r s u s a 2 4 / 7 o n e ? 9 to 5 = 40 ho u r s a we e k , 5 da y s a we e k = 1 em p l o y e e 24 ho u r s a da y , 7 da y s a we e k = 16 8 ho u r s a we e k . 16 8 / 4 0 wo r k we e k = 4. 2 em p l o y e e s 2 Or g a n i z a t i o n a l Ch a r t s Of f i c e of Ch i e f 1 ‐ Ch i e f of Po l i c e 1 ‐ Ex e c u t i v e As s t . Su p p o r t B u r e a u Op e r a t i o n s B u r e a u Ad m i n i s t r a t i v e Un i t 1 – A d m i n i s t r a t i v e O f f i c e r 1 – A d m i n i s t r a t i v e As s i s t a n t 1 – A d m i n i s t r a t i v e A s s i s t a n t ( P a y r o l l C l e r k ) 7 Le g a l Ad v i s o r 1 – L e g a l A d v i s o r 1 –L e g a l Se c r e t a r y II 3 Ac c r e d i t a t i o n & P r o g r a m S e r v i c e s 1 – A c c r e d i t a t i o n Mg r . 1 –P r o g r a m Co o r d i n a t o r Su p p o r t S e r v i c e s D i v i s i o n 1 – C a p t a i n ( f r o z e n ) 1 – A d m i n i s t r a t i v e L i e u t e n a n t 1 – A d m i n i s t r a t i v e A s s i s t a n t Tr a i n i n g U n i t 1 – S e r g e a n t 2 – O f f i c e r s 1 – A d m i n i s t r a t i v e A s s i s t a n t Co m m u n i c a t i o n s S e c t i o n 1 – M a n a g e r 4 – S u p e r v i s o r s 18 – D i s p a t c h e r s 1 – D i s p a t c h e r ( f r o z e n ) Pa r t - t i m e E m p l o y e e s ( 2 ) Su p p o r t Bu r e a u 1 ‐As s i s t a n t Ch i e f In f o r m a t i o n T e c h n o l o g y ( I . T . ) 1 – T e c h n i c a l Sy s t e m Ma n a g e r 1 – T e c h n i c a l Su p p o r t Sp e c i a l i s t Co m m u n i t y A f f a i r s 1 – P u b l i c I n f o r m a t i o n O f c . ( S g t . ) Vo l u n t e e r s Po l i c e Y o u t h I n i t i a t i v e s Re c o r d s / P I N S S e c t i o n 1 – S u p e r v i s o r s 8 – I n f o r m a t i o n S p e c i a l i s t s 3 – I n f o r m a t i o n S p e c . ( f r o z e n ) 2 – S r . I n f o r m a t i o n S p e c i a l i s t In t e r n a l A f f a i r s 1 –Sergeant 1 – A d m i n i s t r a t i v e A s s t . 53 4 Al p h a N i g h t s 1- L t 3- S g t s . 15 - O f c s . 1- K - 9 O f f i c e r 1 – O f c . U n f u n d e d Br a v o N i g h t s 1- L t 3- S g t s . 15 - O f c s . 1- K - 9 O f f i c e r 1- O f c s u n f u n d e d Cr i m e An a l y s i s Un i t 2- C r i m e A n a l y s t s 2 – F i e l d T r a i n i n g / Ac a d e m y / Ot h e r S. N . E . U . (S t r e e t Na r c o t i c s E nf o r c e m e n t Un i t ) 1- S g t . 6- O f c s . 10 2 34 35 1 – S g t . P. O . P . Un i t 8 ‐Of c s . Cl e a n & Sa f e 6 –O f c ’ s . VI N U n i t 1- S g t 4- A g t s . 1- A g t / D E A 1- A g t ( P B S O ) 1 – L t . (E x e c u t i v e O f f i c e r ) Co m m u n i t y Pa t r o l Di v i s i o n 1 ‐ Ca p t 1 ‐ Ad m i n . As s t . Al p h a D a y s 1- L t 2- S g t s . 15 - O f c s . 1- O f c . u n f u n d e d Crime Supp. Team 1-Sgt.6 –Det’s .Auto Theft 1-Det Na r c o t i c s En f o r c e m e n t Se c t i o n 1- L t 1- A d m i n . A s s t . Co m m u n i t y Re s p o n s e Di v i s i o n 1 ‐Ca p t 1 ‐Ad m i n . As s t . Sp e c i a l Op e r a t i o n s Se c t i o n 1- L t . Br a v o D a y s 1- L t 2- S g t s . 15 - O f c s . 2- O f c . u n f u n d e d . SW A T T e a m DI V E T e a m Co m m u n i t y S r v O f s 1- S u p v 9- C S O s . Tr a f f i c 1- S g t . 5- O f c s . In v e s t i g a t i v e Division 1 ‐Capt 2 ‐Admin. Asst. Op e r a t i o n s Bu r e a u 1 – A s s i s t a n t Ch i e f 10 1 36 35 Property Unit 1-Sgt 3-Dets.White Collar Section 3-Dets .Evidence 1-Evid Supv 1-Evid Custdn Persons Unit 1 Sgt .6-Det’s At l a n t i c H i g h S c h o o l Cr i m i n a l J u s t i c e A c a d e m y 1- O f f i c e r Investigative Section 1-Lt Crime Scene Unit 1-CS Supv.4-CSI 5 AC C O M P L I S H M E N T S We ar e pr o u d of wh a t ou r me m b e r s ha v e ac c o m p l i s h e d du r i n g 20 1 1 . A few hi g h l i g h t s ar e pr o v i d e d he r e : Di s p a t c h tr a n s i t i o n e d to Ne x t Ge n e r a t i o n 9 ‐1 ‐1 Ph o n e Sy s t e m Im p l e m e n t e d OS S I , ne w Pu b l i c Sa f e t y So f t w a r e sy s t e m Di s p a t c h : ov e r 26 5 , 0 0 0 ca l l s a ye a r / a v e r a g e of 72 6 ca l l s pe r da y Ma n a g e d fo u r gr a n t s to t a l i n g ov e r ha l f a mi l l i o n do l l a r s 6 AC C O M P L I S H M E N T S Co n t i n u e d : FY 10 ‐11 –O f f i c e r s ef f e c t e d ov e r 2, 7 0 0 ar r e s t s an d is s u e d 6, 4 3 0 citations K ‐9 Un i t ut i l i z e d in 10 5 ca s e s an d cr e d i t e d wi t h 32 ap p r e h e n s i o n s FY 10 ‐11 –p r o v i d e d cl o s e to 5, 0 0 0 ho u r s of se c u r i t y , fo r ap p r o x i m a t e l y 50 sp e c i a l ev e n t s SW A T Te a m de p l o y e d 52 ti m e s (s i n c e 20 0 9 ) Pr o v i d e d in s t r u c t i o n fo r th e Cr i m i n a l Ju s ti c e Ac a d e m y at At l a n t i c High Sc h o o l – 1 7 8 yo u t h 7 CO M M U N I T Y IN V O L V E M E N T Du r i n g FY 10 ‐11 , me m b e r s of th e Po l i c e De p a r t m e n t pa r t i c i p a t e d in th e fo l l o w i n g : La w En f o r c e m e n t Me m o r i a l Da y Mu l t i ‐Cu l t u r a l Fe s t i v a l Pa i n t ‐up De l r a y El e m e n t a r y Li t e r a c y Pr o g r a m s At t e n d e d ho m e o w n e r , cl u b , an d bu s i n e s s me e t i n g s Of f i c e r Ar o n o w i t z K ‐9 De m o n s t r a t i o n Ca p t a i n He y s l e r an d Of f i c e r Va n Ne s s he l p st a f f a Sp e c i a l Ev e n t Do w n t o w n 8 CO M M U N I T Y IN V O L V E M E N T FY 10 ‐11 Pa r t i c i p a t i o n (c o n t i n u e d ) : Th a n k s g i v i n g Fe a s t Di n n e r fo r th e Ou t of Sc h o o l Pr o g r a m 20 1 1 Dr u g Ed u c a t i o n fo r Yo u t h (D E F Y ) : Of f i c e r s ch a p e r o n e d 15 yo u t h to th e we e k l o n g ca m p Ba s k e t b a l l an d ba s e b a l l pr o g r a m s 20 1 1 An n u a l Cr i m e Pr e v e n t i o n Te e n Su m m i t (3 0 0 at t e n d e e s ) Fi s h i n g To u r n a m e n t / K i d s an d Co p s ch e c k pr e s e n t a t i o n , an d 20 1 1 Ki d s an d Co p s Sa n t a ' s 9 RE V E N U E 10 Ac c o u n t N o . & D e s c r i p t i o n FY 1 0 / 1 1 A c t u a l F Y 1 1 / 1 2 R e v i s e d F Y 1 2 / 1 3 E s t i m a t e GU L F S T R E A M D I S P A T C H 51 , 1 9 2 52 , 9 5 0 54,990 PO L I C E S E C U R I T Y S E R V I C E S ( r e i m b u r s e m e n t f o r Po l i c e D e t a i l s ) 11 5 , 9 1 2 12 0 , 0 0 0 137,000 DE L R A Y B I L L I N G A G E N C Y ( A d m i n . F e e f o r P o l i c e De t a i l s ) 22 , 0 5 3 24 , 0 0 0 24,000 OT H E R P U B L I C S A F E T Y E 9 1 1 13 9 , 5 4 7 13 2 , 3 6 0 190,000 FI N E S G E N E R A L ( T r a f f i c C i t a t i o n s a n d M o v i n g Vi o l a t i o n s ) 18 5 , 2 7 8 18 5 , 0 0 0 160,000 HA N D I C A P P A R K I N G F I N E S 64 , 4 7 5 65 , 0 0 0 78,000 PA R K I N G F I N E S - O T H E R 24 3 , 0 8 9 24 5 , 0 0 0 280,000 12 . 5 0 – M O N E Y ( “ 9 1 1 ” I n t e r O p e r a b i l i t y ) 55 , 8 2 6 55 , 0 0 0 56,000 CO L L E C T I O N S F E E S O N P A R K I N G F I N E S 11 , 8 1 8 9, 0 0 0 7,500 Sc h o o l C r o s s i n g G u a r d O r d . ( $ 1 0 S u r c h a r g e o n a l l P a r k i n g Ti c k e t s ) 84 , 2 2 5 90 , 0 0 0 95,000 RE V E N U E CO N T . 11 Ac c o u n t N o . & D e s c r i p t i o n FY 1 0 / 1 1 A c t u al F Y 1 1 / 1 2 R e v i s e d F Y 1 2 / 1 3 E s t i m a t e PO L I C E E D U C A T I O N 16 , 8 4 2 17 , 0 0 0 18,000 FA L S E A L A R M F I N E S 4, 6 4 2 25 , 0 0 0 33,000 FA L S E A L A R M R E I N S T A T E M E N T F E E 3 , 6 9 0 0 0 LA T E F E E S ( P D P a r k i n g ) 10 8 , 0 3 7 10 5 , 0 0 0 140,000 GR A N T - J A G 1 1 53 , 1 5 7 53 , 5 0 3 42,212 GR A N T - C O P S - R e c o v e r y * 48 8 , 4 0 4 5 1 7 , 6 5 6 50,000 *A R R A G r a n t F u n d Bu l l e t P r o o f V e s t P r o g r a m * * 11 , 4 9 9 5, 4 1 8 5,000 ** S p e c i a l P r o j e c t s F u n d GR A N T - F D O T - D U I 28 , 7 6 7 22 , 3 5 0 0 TO T A L S 1, 6 8 8 , 4 5 3 $1 , 7 2 4 , 2 3 7 $1 , 3 7 0 , 7 0 2 Su p p o r t Ma n a g e m e n t In t e r n a l Af f a i r s Le g a l Tr a i n i n g Ac c r e d i t a t i o n Ad m i n i s t r a t i v e Se r v i c e s Pu b l i c In f o r m a t i o n Co m m u n i c a t i o n s Re c o r d s / P I N S In f o r m a t i o n Te c h n o l o g y Fa c i l i t i e s Vo l u n t e e r s Th e Su p p o r t Bu r e a u is di v i d e d in t o (1 2 ) fu n c t i o n s , wh i c h co n s i s t s of (6 0 ) em p l o y e e s , an d th e y ar e : SU P P O R T BU R E A U FU N C T I O N S 12 SU P P O R T ST A F F I N G LE V E L S St a f f i n g Le v e l s 1 0 ‐11 1 1 ‐12 1 2 ‐13 Po l i c e C h i e f 1 1 1 As s i s t a n t P o l i c e C h i e f 1 1 1 Su p p o r t S e r v i c e s C a p t a i n ( u n f i l l e d / f r o z e n ) 1 1 1 Su p p o r t S e r v i c e s L i e u t e n a n t ( f o r m e r l y I A L i e u t e n a n t ) 1 1 1 Po l i c e S e r g e a n t ( T r a i n i n g ) 1 1 1 Po l i c e O f f i c e r ( C o m m u n i t y R e l a t i o n s & C r i m e P r e v e n t i o n ) 1 0 0 Po l i c e S e r g e a n t ( C o m m u n i t y R e l a t i o n s & C r i m e P r e v e n t i o n ) 0 1 1 Po l i c e S e r g e a n t ( I A ) 0 1 1 Po l i c e O f f i c e r s ( T r a i n i n g & R e c r u i t i n g ) 2 2 2 Le g a l A d v i s o r 1 1 1 Ad m i n i s t r a t i v e O f f i c e r 1 1 1 Ac c r e d i t a t i o n M a n a g e r 1 1 1 Ex e c u t i v e A s s i s t a n t 1 1 1 Le g a l S e c r e t a r y 1 1 1 Ad m i n i s t r a t i v e A s s i s t a n t 5 5 5 Te c h n i c a l S y s t e m s M a n a g e r 1 1 1 Co m m u n i c a t i o n s M a n a g e r 1 1 1 Po l i c e O f f i c e r ( V o l u n t e e r C o o r d i n a t o r ) 1 0 0 Te c h n i c a l S u p p o r t S p e c i a l i s t 1 1 1 Co m m u n i c a t i o n s S u p e r v i s o r 4 4 4 Co m m u n i c a t i o n s S p e c i a l i s t ( i n c l u d e s 1 f r o z e n p o s i t i o n ) 19 19 19 PI N S S u p e r v i s o r 2 11 Po l i c e I n f o r m a t i o n S p e c i a l i s t ( i n c l u d e s 3 f r o z e n p o s i t i o n s ) 14 11 11 Po l i c e I n f o r m a t i o n S p e c i a l i s t , S r . 12 2 Pr o g r a m C o o r d i n a t o r 0 1 1 FT E s 1. 2 6 0 . 8 9 0. 5 0 63 . 2 6 6 0 . 8 9 6 0 . 5 0 13 Op e r a t i o n s Ma n a g e m e n t Co m m u n i t y Pa t r o l / P . O . P . Cr i s i s Re s p o n s e Te a m K ‐9 In v e s t i g a t i v e & Cr i m e Su p p r e s s i o n Cr i m e Sc e n e Cl e a n an d Sa f e Cr i m e An a l y s i s Na r c o t i c s En f o r c e m e n t Un i t Sp e c i a l Op e r a t i o n s an d CS O ’ s Cr i m i n a l Ju s t i c e Ac a d e m y Di v e Te a m SW A T Ev i d e n c e Tr a f f i c OP E R A T I O N S BU R E A U FU N C T I O N S Th e Op e r a t i o n s Bu r e a u is di v i d e d in t o (1 5 ) fu n c t i o n s , wh i c h co n s i s t s of (1 7 3 ) em p l o y e e s , an d th e y ar e : 14 OP E R A T I O N S ST A F F I N G LE V E L S St a f f i n g Le v e l s 1 0 ‐11 1 1 ‐12 1 2 ‐13 As s i s t a n t P o l i c e C h i e f 1 1 1 Po l i c e C a p t a i n 3 3 3 Po l i c e L i e u t e n a n t 8 8 8 Po l i c e S e r g e a n t 19 17 17 Po l i c e O f f i c e r ( 5 f r o z e n p o s i t i o n s ) 11 8 12 0 120 Cr i m e S c e n e S u p e r v i s o r 1 1 1 Cr i m e S c e n e S p e c i a l i s t 4 4 4 Cr i m e A n a l y s t 2 2 2 Ev i d e n c e C u s t o d i a n 1 1 1 Ev i d e n c e C u s t o d i a n A s s i s t a n t 1 1 1 Ad m i n i s t r a t i v e A s s i s t a n t 6 5 5 Pr o g r a m Ma n a g e r Co m m u n i t y R e n e w a l 10 0 Co m m u n i t y Se r v i c e Of f i c e r Su p e r v i s o r 1 1 1 Co m m u n i t y S e r v i c e O f f i c e r 9 9 9 FT E ’ s 1. 5 0 1. 5 2 1.16 17 6 . 5 1 7 4 . 5 2 1 7 4 . 1 6 15 PO L I C E DE P A R T M E N T EX P E N S E S OV E R V I E W 16 Th e FY 12 / 1 3 Bu d g e t Re q u e s t fo r Pe r s o n n e l Co s t s is 5. 6 6 % ab o v e th e Or i g i n a l Bu d g e t fo r FY 11 / 1 2 before the mi d ‐ye a r bu d g e t re v i s i o n . Th e To t a l FY 12 / 1 3 Bu d g e t Re q u e s t is 6. 7 7 % ab o v e th e Or i g i n a l Bu d g e t fo r Fi s c a l Ye a r 11 / 1 2 be f o r e the mid ‐year bu d g e t re v i s i o n . 9/ 1 0 Ac t u a l s 10 / 1 1 Ac t u a l s 11 / 1 2 Re v i s e d 12 / 1 3 De p t . Re q u e s t % Change 11/12 vs. 12/13 Request Pe r s o n n e l Co s t s 22 , 6 4 6 , 4 0 9 22 , 0 6 0 , 1 1 4 21 , 9 4 4 , 0 1 0 23 , 6 2 6 , 5 4 0 7.67% % of To t a l 84 . 0 5 % 8 3 . 1 4 % 8 2 . 7 5 % 8 2 . 1 4 % Op e r a t i n g Ex p e n s e s 4, 2 0 2 , 4 9 5 4, 4 1 1 , 3 7 0 4, 4 7 5 , 9 0 8 5, 0 0 2 , 9 4 0 11.77% % of To t a l 15 . 6 0 % 1 6 . 6 3 % 1 6 . 8 8 % 1 7 . 3 9 % Ca p i t a l Ex p e n s e s 95 , 9 1 4 61 , 4 6 1 99 , 8 8 0 13 4 , 1 6 0 34.32% % of To t a l 0. 3 5 % 0 . 2 3 % 0 . 3 8 % 0 . 4 7 % To t a l 26 , 9 4 4 , 8 1 8 26 , 5 3 2 , 9 4 5 26 , 5 1 9 , 7 9 8 28 , 7 6 3 , 6 4 0 8.46% Re q u e s t e d Bu d g e t FY 12 ‐13 $ 28 , 7 6 3 , 6 4 0 De t a i l : Pe r s o n n e l : S a l a r y , Be n e f i t s , an d Ov e r t i m e co s t s Ge n e r a l Li a b i l i t y : D e p a r t m e n t ' s sh a r e of pr o p e r t y an d li a b i l i t y in s u r a n c e Fl e e t : v e h i c l e re p l a c e m e n t fu n d , ma i n t e n a n c e , fu e l , an d le a s e s Ca p i t a l : A s s e t s va l u e d at $1 , 0 0 0 or mo r e Ot h e r Op e r a t i n g Ex p e n s e s : A l l ot h e r ex p e n s e s su c h as : ja n i t o r i a l , su p p l i e s , tr a i n i n g , un i f o r m s , eq u i p . , et c . 17 Pe r s o n n e l , $2 3 , 6 2 6 , 5 4 0 82 . 1 4 % Ge n e r a l Li a b i l i t y , $6 7 7 , 3 4 0 2. 3 5 % Fl e e t $2 , 1 2 3 , 0 5 0 7. 3 8 % Ca p i t a l $1 3 4 , 1 6 0 .4 7 % Ot h e r Op e r a t i n g Ex p e n s e s $2 , 2 0 2 , 5 5 0 7. 6 6 % OV E R T I M E AC T U A L CO S T S $0 . 0 0 $2 0 0 , 0 0 0 . 0 0 $4 0 0 , 0 0 0 . 0 0 $6 0 0 , 0 0 0 . 0 0 $8 0 0 , 0 0 0 . 0 0 $1 , 0 0 0 , 0 0 0 . 0 0 $1 , 2 0 0 , 0 0 0 . 0 0 $1 , 4 0 0 , 0 0 0 . 0 0 $1 , 6 0 0 , 0 0 0 . 0 0 $1 , 8 0 0 , 0 0 0 . 0 0 05 ‐06 0 6 ‐07 0 7 ‐08 0 8 ‐09 0 9 ‐10 1 0 ‐11 Y T D 3/ 3 1 / 1 2 As of Ma r c h 31 , 20 1 2 , th e Sp e c i a l Ev e n t s Ov e r t i m e re p r e s e n t s 34 % of Ov e r t i m e Co s t s . 18 OP E R A T I O N S ST A F F I N G LE V E L S 19 PO L I C E DE P A R T M E N T DR O P 20 EX P E N S E S Pe r s o n n e l co s t s ac c o u n t fo r ov e r 80 % of the De p a r t m e n t ’ s Bu d g e t Wh e n pe r s o n n e l co s t s ri s e , th e De p a r t m e n t ’ s co s t s ri s e . 21 TO T A L PE R S O N N E L SE R V I C E S No . Ac c o u n t De s c r i p t i o n FY 11 / 1 2 Bu d g e t Re v i s e d FY 12 / 1 3 Bu d g e t Re q u e s t e d (D e c r e a s e ) /Increase SA L A R I E S & WA G E S 11 ‐10 E x e c u t i v e Sa l a r i e s 12 ‐10 R e g u l a r Sa l a r i e s 12 , 8 8 8 , 9 2 7 . 0 0 13 , 4 4 6 , 6 0 0 . 0 0 55 7 , 6 7 3 . 0 0 12 ‐30 T e r m Pa y / S i c k & Va c a t i o n 22 5 , 0 0 0 . 0 0 18 0 , 0 0 0 . 0 0 (4 5 , 0 0 0 . 0 0 ) 13 ‐10 P a r t Ti m e 18 , 5 7 0 . 0 0 65 , 5 8 0 . 0 0 47 , 0 1 0 . 0 0 14 ‐10 O v e r t i m e / C a l l ‐Ou t Pa y 1, 0 9 9 , 7 0 0 . 0 0 1, 0 7 8 , 3 6 0 . 0 0 (2 1 , 3 4 0 . 0 0 ) 14 ‐20 R e i m b u r s a b l e Ov e r t i m e ‐ 13 5 , 0 0 0 . 0 0 13 5 , 0 0 0 . 0 0 15 ‐10 Cl o t h i n g Al l o w a n c e 24 , 8 0 0 . 0 0 25 , 6 0 0 . 0 0 800.00 15 ‐20 C a r Al l o w a n c e 3, 9 6 0 . 0 0 3, 9 6 0 . 0 0 ‐ 15 ‐40 I n c e n t i v e Pa y 2, 8 1 0 . 0 0 4, 2 1 0 . 0 0 1,400.00 15 ‐45 E d u c a t i o n a l / C e r t i f i c a t i o n 15 1 , 8 0 0 . 0 0 15 3 , 2 4 0 . 0 0 1,440.00 15 ‐50 O t h e r Pa y 3, 7 6 0 . 0 0 4, 7 0 0 . 0 0 940.00 SU B T O T A L SA L A R I E S & WA G E S 1 4 , 4 1 9 , 3 2 7 . 0 0 15 , 0 9 7 , 2 5 0 . 0 0 67 7 , 9 2 3 . 0 0 FR I N G E BE N E F I T S 21 ‐10 E m p l o y e r FI C A 1, 0 7 3 , 2 3 3 . 0 0 1, 1 2 0 , 2 8 0 . 0 0 47 , 0 4 7 . 0 0 22 ‐10 G e n e r a l Em p l o y e e s Re t i r e m e n t 33 0 , 4 5 0 . 0 0 34 2 , 2 3 0 . 0 0 11 , 7 8 0 . 0 0 22 ‐20 P o l i c e & Fi r e Re t i r e m e n t 3, 4 9 0 , 1 5 0 . 0 0 4, 3 0 2 , 5 8 0 . 0 0 81 2 , 4 3 0 . 0 0 22 ‐30 I C M A Co n t r i b u t i o n s 56 , 1 5 0 . 0 0 60 , 6 6 0 . 0 0 4,510.00 22 ‐40 R e t i r e e He a l t h Tr u s t 22 7 , 6 4 0 . 0 0 28 3 , 5 8 0 . 0 0 55 , 9 4 0 . 0 0 23 ‐10 L i f e In s u r a n c e 35 , 0 6 0 . 0 0 37 , 2 5 0 . 0 0 2,190.00 23 ‐20 D i s a b i l i t y In s u r a n c e 52 , 9 2 0 . 0 0 39 , 3 0 0 . 0 0 (1 3 , 6 2 0 . 0 0 ) 23 ‐30 H e a l t h In s u r a n c e 1, 7 6 1 , 3 4 0 . 0 0 1, 8 2 5 , 9 9 0 . 0 0 64 , 6 5 0 . 0 0 24 ‐10 W o r k e r s ' Co m p e n s a t i o n In s u r a n c e 48 2 , 7 5 0 . 0 0 48 7 , 7 9 0 . 0 0 5,040.00 25 ‐10 U n e m p l o y m e n t Co m p e n s a t i o n 7, 7 5 0 . 0 0 22 , 5 7 0 . 0 0 14 , 8 2 0 . 0 0 25 ‐20 Em p l o y e e As s i s t a n c e Pr o g r a m 7, 2 4 0 . 0 0 7, 0 6 0 . 0 0 (180.00) SU B T O T A L FR I N G E BE N E F I T S 7 , 5 2 4 , 6 8 3 . 0 0 8, 5 2 9 , 2 9 0 . 0 0 1, 0 0 4 , 6 0 7 . 0 0 TO T A L PE R S O N A L SE R V I C E S 2 1 , 9 4 4 , 0 1 0 . 0 0 23 , 6 2 6 , 5 4 0 . 0 0 1, 6 8 2 , 5 3 0 . 0 0 22 KE Y CH A N G E S IN OP E R A T I N G EX P E N S E S No . Ac c o u n t De s c r i p t i o n F Y 11 / 1 2 Re v i s e d B u d g e t F Y 12 / 1 3 Re q u e s t e d (D e c r e a s e ) /Increase OP E R A T I N G EX P E N S E S 40 ‐10 T r a v e l & Tr a i n i n g 5 3 , 0 0 0 8 9 , 0 3 0 3 6 , 0 3 0 In c r e a s e d u e to ne w of f i c e r s re q u i r i n g tr a i n i n g . Wi t h pr e v i o u s ye a r s bu d g e t co n s t r a i n t s , ce r t i f i c a t i o n re n e w a l s are a priority. 41 ‐15 P o r t a b l e Ph o n e / M D D 16 3 , 3 5 0 15 0 , 8 2 0 (12,530) Th e c o s t of th e ai r ca r d s fo r 15 5 us e r s de c r e a s e d by $8 , 1 6 0 . 44 ‐40 V e h i c l e s 10 6 , 3 2 0 70 , 9 7 0 (35,350) Sa v i n g s du e to ne w co n t r a c t fo r l e a s i n g ve h i c l e s fo r VI N 44 ‐45 V e h i c l e Re n t a l ‐ Ga r a g e 72 4 , 5 6 0 73 6 , 0 7 0 11,510 Co s t s pe r ga r a g e bu d g e t 45 ‐10 Ge n e r a l Li a b i l i t y In s u r a n c e 54 4 , 4 4 0 67 7 , 3 4 0 132,900 Co s t pe r fi n a n c e . 46 ‐10 B u i l d i n g Ma i n t e n a n c e 79 , 7 0 0 61 , 6 0 0 (18,100) De l e t e d ne w ke y ca r d sy s t e m of $1 6 , 0 0 0 46 ‐20 E q u i p m e n t Ma i n t e n a n c e 17 5 , 6 7 0 20 8 , 9 2 0 33,250 Ra d i o m a i n t e n a n c e in c r e a s e d $1 1 , 4 3 0 du e to on l y on e ve n d o r an d OS S I ma i n t e n a n c e fe e s 46 ‐30 V e h i c l e Ma i n t e n a n c e ‐ Ga r a g e 50 9 , 1 0 0 59 4 , 8 2 0 85,720 Pe r ci t y ga r a g e 46 ‐90 O t h e r Re p a i r & Ma i n t e n a n c e 29 9 , 1 6 0 33 1 , 8 2 0 32,660 Co s t in c r e a s e s f o r OS S I Sy s t e m Ma i n t e n a n c e pe r IT ‐ ne w in FY 12 / 1 3 $1 5 , 0 0 0 al o n e al o n g wi t h ot h e r OS S I increases, Noritsu Cr i m e Sc e n e Ph o t o Pr i n t e r ma i n t e n a nc e $5 , 0 0 0 ne w th i s ye a r . 52 ‐10 F u e l / L u b e ‐ Ve h i c l e s 45 4 , 8 8 0 69 4 , 0 1 0 239,130 In c r e a s e in ga s an d ro u t i n e ve h i c l e ma i n t e n a n c e c o s t s pe r ga r a g e 52 ‐22 U n i f o r m s / L i n e n Se r v i c e 79 , 1 4 0 74 , 8 9 0 (4,250) Ne w un i f o r m s be i n g pu r c h a s e d in tw o ph a s e s . 52 ‐28 K ‐9 Ex p e n s e s 10 , 5 0 0 25 , 5 0 0 15,000 In c r e a s e in ve t e r i n a r y e x p e n s e s . 54 ‐35 T u i t i o n Re i m b u r s e m e n t 23 , 5 6 0 41 , 3 2 0 17,760 Or i g i n a l re q u e s t f o r FY 11 / 1 2 wa s cu t by $4 3 , 7 6 0 du e to bu d g e t co n s t r a i n t s . 23 KE Y CH A N G E S IN CA P I T A L EX P E N S E S FY 11 / 1 2 TO 12 / 1 3 No . Ac c o u n t De s c r i p t i o n F Y 11 / 1 2 Re v i s e d B u d g e t F Y 12 / 1 3 Re q u e s t e d (Decrease)/Increase CA P I T A L E X P E N S E S 64 ‐11 C o m p u t e r Eq u i p m e n t 2, 4 0 0 11 , 5 0 0 9,100 Up d a t i n g o l d l a p t o p c o m p u t e r s a n d e q u i p m e n t , e x . L a p t o p s f o r C r i m e A n a l y s i s a n d V I N 64 ‐20 A u t o m o t i v e 0 15 , 2 2 0 15,220 La p t o p D o c k i n g S t a t i o n s f o r P a t r o l V e h i c l e s 64 ‐90 O t h e r Ma c h i n e r y / E q u i p m e n t 64 , 8 2 0 70 , 9 3 0 6,110 Re p l a c e m e n t B u l l e t p r o o f v e s t s f o r F i r e a r m s I n s t r u c t o r s , R a d i o s , T a s e r s , S W A T e q u i p , & a d d ’ l K 9 66 ‐10 S o f t w a r e 11 , 9 2 0 27 , 5 1 0 15,590 Sw i t c h t o S w i t c h O S S I - c o n n e c t s t o o t h e r d a t a b a s e s , U S B S e c u r e s o f t w a r e , P e g a s u s S o f t w a r e Co n f i d e n t i a l I n f o r m a n t D a t a b a s e . 24 RE D U C T I O N S Ho w do we ha n d l e th e s e in c r e a s i n g co s t s ? 25 BR E A K D O W N OF IN C R E A S E S 26 PO L I C E DE P A R T M E N T IN N O V A T I V E ID E A S Ne w pa r t n e r s h i p va s t l y re d u c e d co s t of un d e r c o v e r ve h i c l e le a s e s Vo l u n t e e r un i t s us e d to au g m e n t Co m m u n i t y Pa t r o l Ou t s o u r c e d of f ‐du t y po l i c e se c u r i t y de t a i l s , ge n e r a t i n g ad d i t i o n a l revenue Re d u c e d en e r g y co s t s (p r o j e c t s in c l u d e on l i n e en e r g y ma n a g e m e n t A/C sy s t e m , mo t i o n de t e c t o r s on li g h t s , an d en e r g y ef f i c i e n t li g h t bu l b s ) Us e of pa r t ‐ti m e em p l o y e e s in s t e a d of fu l l ‐ti m e Ex p a n d e d th e us e of Co m m u n i t y Se r vi c e Of f i c e r s an d de v e l o p e d a new Au x i l i a r y Of f i c e r Pr o g r a m to su p p l e m e n t th e ne e d fo r sw o r n of f i c e r s Im p l e m e n t e d pr i n t e r le a s e s , re d u c i n g th e co s t sp e n t on in k Ne w pr o g r a m to se l l ou t d a t e d eq u i p m e n t an d un c l a i m e d ev i d e n c e In s t i t u t e d a li m i t e d re s p o n s e pr o g r a m wi t h fa l s e al a r m s to im p r ove ef f i c i e n c y 27 PO L I C E DE P A R T M E N T CO N C E S S I O N S AN D RE D U C T I O N S Si n c e 20 0 7 , ou r de p a r t m e n t ha s lo s t 15 po s i t i o n s (c i v i l i a n an d sw o r n ) due to bu d g e t re d u c t i o n s . (5 we r e el i m i n a t e d , 10 fr o z e n du e to la c k of funding. An o t h e r 6 sw o r n po s i t i o n s th a t we r e se t to be fr o z e n ar e fu n d e d by the COPS Gr a n t th r o u g h th e en d of FY 1 1 ‐12 . ) Mu l t i ‐ye a r sa l a r y fr e e z e s R ea s s i g n e d of f i c e r s wh o ha d be e n in co m m u n i t y lo c a t i o n s or on Task Forces, su c h as : th e De l r a y Yo u t h Vo c a t i o n a l Ch a r t e r Sc h o o l , th e Vi o l e n t Crimes Task Fo r c e , th e Mu l t i ‐Ag e n c y Ga n g Ta s k Fo r c e , et c . So m e yo u t h pr o g r a m s ha v e be e n co m p l e t e l y el i m i n a t e d , su c h as Kids, Cops & Ch a r a c t e r , th e Au b u r n Tr a c e Ki d s of Ch a r ac t e r an d Ka r a t e Pr o g r a m s In c r e a s e d pe n s i o n co n t r i b u t i o n s fr o m 6% to 9% fo r sw o r n em p l o y e e s El i m i n a t i o n of sw o r n co o r d i n a t o r of vo l u n t e e r s Re d u c e d fr o n t de s k ho u r s (W a s op e n 24 / 7 , no w op e n Mo n . ‐ Fr i . , 7am –6pm) SA V I N G S ES T I M A T E D : OV E R 3 ½ MI L L I O N DO L L A R S Si n c e 20 0 7 28 ST R A T E G I E S Cu r r e n t P h a s e I C u r r e n t P r o p o s e d D i f f e r e n c e F r o m St a f f i n g P r o p o s e d T o t a l T o t a l C u r r e n t In c r e a s e / (Decrease) PO L I C E C H I E F S U B - T O T A L 1 1 15 7 , 3 3 5 1 5 7 , 3 3 5 0 AS S T . P O L . C H I E F S U B- T O T 2 2 35 0 , 5 3 2 3 5 0 , 5 3 2 0 PO L I C E C A P T . S U B - T O T A L 3 4 47 8 , 7 0 0 6 7 5 , 8 9 2 197,192 PO L I C E L T . S U B - T O T A L 9 7 1, 3 9 5 , 0 9 4 1 , 0 7 9 , 9 3 8 (3 1 5 , 1 5 6 ) PO L I C E S G T . S U B - T O T A L 2 0 2 1 2 , 7 5 8 , 2 7 0 2 , 8 9 6 , 1 8 4 137,914 PO L I C E O F F . S U B - T O T A L 1 1 7 1 1 6 1 1 , 8 6 4 , 3 3 0 1 1 , 7 7 7 , 3 2 1 (87,008) AU X / C S O O F F I C E R S 10 1 0 51 8 , 1 4 1 5 1 8 , 1 4 1 0 TO T A L S 16 2 1 6 1 $ 1 7 , 5 2 2 , 4 0 1 $ 1 7 , 4 5 5 , 3 4 3 ($ 6 7 , 0 5 8 ) PH A S E I • Re t u r n to fo u r Ca p t a i n s , te m p o r a r i l y , fo r su c c e s s i o n pl a n n i n g pu r p o s e s • Re d u c e nu m b e r of Li e u t e n a n t s by tw o • In c r e a s e nu m b e r of Se r g e a n t s by on e • Fi l l of f i c e r va c a n c i e s in ac c o r d a n c e wi t h Ph a s e II st r a t e g i e s PH A S E II • Th r o u g h at t r i t i o n , an ef f o r t wo u l d be ma d e to ex p l o r e re d u c i n g th e to t a l nu m b e r of sworn po s i t i o n s an d in c r e a s i n g th e nu m b e r of ci v i l i a n on e s wh e r e po s s i b l e • Po t e n t i a l sa v i n g s es t i m a t e s ra n g e fr o m on e ha l f to on e mi l l i o n do l l a r s 29 FY 2 0 1 2 – 2 0 1 3 Bu d g e t R e q u e s t Qu e s t i o n s ? 30