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06-12-12 Workshop MeetingCoversheet MEMORANDUM TO: Mayor and City Commissioners FROM: Scott Aronson, Parking Management Specialist Richard C. Hasko, PE, Director of Environmental Services THROUGH: David T. Harden, City Manager DATE: May 2, 2012 SUBJECT: AGENDA ITEM WSA -WORKSHOP MEETING OF JUNE 12, 2012 PARKING MANAGEMENT OPTIONS Page 1 of 2 ITEM BEFORE COMMISSION Provide direction to staff regarding recommendations fiom the Parking Management Advisory Board for a fee based parking system utilizing multi -space parking meters. BACKGROUND Staff has worked with the Parking Management Advisory Board (PMAB), pursuant to Commission's direction, on the proposed fee based parking program geared towards improving vehicular turnover and fostering greater pedestrian activity in the central core area. Attached for your review is an analysis comparing recommendations from Staff and the PMAB with suggestions provided in the parking study and various pararmeters of the proposed program, summarized below. Fees would be required 9:00 AM to 2:00 AM seven days per week, First hour would be free, 9:00 AM until 5:00 PM; Regular rates apply after 5:00 PM, Atlantic Avenue: $2.00 per hour with a 2 -hour maximum, On -street 1 block N/S of Atlantic Ave.: $1.50 per hour with a 2 -hour maximum, Surface lots: $1.00 per hour with 4 -hour max.; some extended time limits may be provided in lots located near the ICW, further from the garages. Parking garages: $0.50 per hour. Possibly free daytime to 4:00 or 5:00 PM. The parking charettes held in January, 2012 resulted in varying opinions of how parking in Delray Beach should be funded. While a number of participants held the opinion that metering should not be initiated, the consensus derived was that if metering were to be introduced, it must support, or even bolster commerce in the area. The use of advanced technology, such as multi space meters accepting various payment methods, reporting in real time, allowing for careful monitoring of the program, and maintaining communication with the stakeholders throughout the process was a common opinion http: // itwebapp/ Agendalntranet /Bluesheet.aspx ?ItemID= 5572 &MeetingID =379 6/8/2012 DELRAY BEACH o = PARKING MASTER PUN PMAB Recommendations: Hours of operation (all areas) 9:00 AM to 5:00 PM; 111 hr. free, 2 hr. limit & can add 30 min Fees 5:00 PM to 2:00 AM; no free hr. & no time limit Make appropriate off season adjustments (May lst to Nov 11t) Prime spaces; $2.00 /hr. Side streets; $1.50 /hr. Surface lots; $1.00 /hr. Garages; $0.50 /hr. Employee program - dependent on proper incentives`'* Resident program CFA DE RAY BEAC+1 COMMUNITY REOEYELOPIAENT AGENCY Parking Study Implementation 'ii tltlf3 ' � *Ali F_. t f a i A Ave ..q +ud _ � ki..I t WU.�.� I[, � �'P�►4� W�,�,}+Q; t __ ,�� '�Y! j-��i"'�.'J�f '/y/ i__ _ `� � - F.� � SAgi.. 1 �� r � _ d y+`'� s'1.+.: � � ics• 11I4 ``P F _ - . � '?W,. 61 l`sw.i-�_:T:!.i t .,aA. L _ 1. f" ]� . �Lla b -.s4 �.. �- .� , I y 1 1.1 i f • l r , Ff DELRAY BEACH '-4y CO MIA UN;T Y REOEVELOP.MEN7 AGE v r v Ci PARKING MATTER PUN Implementation Options Fee Based Program Assessment Program Current Policy oW, DELRAY BEACH PARKING MATTER PUN Fee Based Program Revenue Assumptions Install 120 multi -space meters 5 paid spaces per multi -space meter Each space is occupied 6 hours per day Average Rate = $1.50 /hour Added parking revenues ($1,920,000) Cost of additional enforcement not included 0' DELRAY BEACH q wP PARKING MATTER PUN Non Operating Expenses • Old School Square Garage Debt Service 2013 $ 793,813 2021 $1,690,211 -' 2014 $1,186,499 2022 $1,693,328 2015 $1,185,124 2023 $17696,897 -' 2016 $17186,012 2024 $177027692 2017 $1,159,400 2026 $ 983,915 2018 $1,162,587 2028 $ 984,390 2019 $1,161,709 2030 $ 983,250 '-' 2020 $1,688,502 2032 $ 983,535 -all qW, DELRAY BEACH PARKING MATTER PUN Non Operating Expenses Capital Lease Schedule — Existing Meters 2013 $ 63,147 Notes: 1) $63,147 is final payment on 5 year loan 2) Capital expense for meters occurs approximately every seven years. Parking Fees, Single Head Meters ( $ 650,000 $ 650,000 Parking Fees, Multi -space Meters I $ 480,000 ( $ 2,400,000 Parking Fees, Old School Square Garage I $ 135,000 I $ - Parking Fees, Federspiel Garage I $ 66,000 I $ - OT Reimbursement I $ 15,300 I $ 15,300 FDOT Grant - Shuttle Operation I $ 198,515 I $ 198,515 CRA Contribution - Shuttle Operation $ 300,000 I $ 300,000 Smart Card Sales I $ 3,000 I $ 3,000 Resident Parking Permits I $ 40,000 I $ 40,000 CRA Garage Maintenance Contribution I $ 45,000 ( $ 45,000 CRA Staffing Contribution ( $ 83,500 I $ 83,500 Downtown Assessment ( $ - I $ - lip Totals $ 2,016,315 I $ 3,651,815 r 'RA D E L R A Y BfAC�I COMMUN51Y HEOEYELOPMENI AGENCY $ Ir 650,000 $ 480,000 $ 135,000 $ 66,000 $ 15,300 $ 198,515 $ 300,000 $ 3,000 $ 40,000 $ 45,000 $ 83,500 $ 800,000 $ 2,816,315 0 Current Organization Personnel Costs Operating Costs Capital Fee Based Program Personnel Costs Operating Costs Capital Total Assessment Program Personnel Costs Operating Costs Capital Total a I I $158,404 $881,112 $1,774 $1,041,291 I I $158,404 $881,11 $1,770 $1,041,29. I I $158,404 $881,112 $1,770 $1,041,291 I I I $152,193 $727,265 $2,490 $881,95' I I $152,19A $727,264 $2,490 $881,951 I $152,191 $727,26$ $ 2,490 $881,951 I I I I $156,770 $1,028,750 $0 $1,185,520 I I $156,770 $1,028,75( $0 $1,185,520 I I $156,770 $1,028,750 $0 $1,185,520 1 l I I I $158,430 $1,660 $958,150 ($70,600) $11,00() $11,00() $1,127,580 ($57,940) I I I I $523,040 $366,270 $1,209,610 $180,860 $0 $0 $1,732,650 $547,130 I I I $395,160 $238,390 $969,470 ($59,280) $11,000 $11,000 $1,375,630 $190,110 I -CRA D"T L R A Y BEAC+ ( I I I. 1.06% - 6.86% I - 4.89% $2,016,319 , I I`* 233.64% I 17.58% I I� 46.15%x, $3,651,810 I� 152.06% I - 5.76% I 16.04% $2,816,310' I DELRAY BEACH PARKING MATTER PUN PMAB Recommendations: Fee based program with extended hours of operation and variable pricing Employee program integrated as part of fee based program Resident program integrated as part of fee based program Questions? City of Delray Beach Parking Program Recommendations Program Overview The following program proposal incorporates parking industry standards with the ideologies of the Parking Study where prime spaces, in this case Atlantic Avenue, are limited to the shortest duration of stay and are priced at a premium due to their convenience. Fees are lowered and time limits lengthened as parking moves outward to side streets, continuing to surface parking lots and ultimately, the parking garages with no time limits and the lowest rates, if not free. This encourages increased utilization of the parking garages by employees, those needing more time to accomplish several tasks and cost conscious customers seeking the best value. This multi- tiered approach allows for the optimal management of a parking system by providing incentives for the use of what may be considered less convenient spaces and, through careful monitoring, and periodic adjustments, helps achieve and maintain a more balanced utilization of the parking system rather than the fluctuating utilization noted in the study. Another significant advantage to metering is the immediate commencement of time when parking, eliminating the naturally occurring "grace period" between a vehicle parking and tires being chalked, thereby increasing turnover throughout the day. Enforcement is significantly streamlined as enforcement agents can immediately identify illegally parked vehicles. In Pay & Display mode the expiration time of the meter is available allowing for the initiation of a grace period to be established if desired. The proposed program provides a revenue stream capable of sustaining operation and maintenance activities, paying down debt services for construction of the Old School Square Garage and meters replaced in the beach area, and periodic replacement of equipment, while providing reserves for long term capital maintenance programs necessary to ensure useful longevity of the parking structures. The following summary addresses many components of the program and provides recommendations from the Parking Study, PMAB and Staff, which at times, may differ from one another. Schedule: The Study proposes metering fees effective 10:00 AM through 8:00 PM Monday through Thursday and until Midnight on Friday and Saturday, with free parking all day Sunday. Staff is concerned with the 8:00 PM weekday ending hour, as it fails to capture potentially significant revenue generated by restaurant and nightclub patrons. Free parking on Sunday's raises additional concern regarding the proper utilization of spaces and its inconsistency with current parking regulations east of the Intracoastal Waterway, (ICW). Furthermore, the extended hours should provide the additional revenue to cover aforementioned expenses not identified in the study. STAFF RECOMMENDATIONS NE 1St, NE 2nd and SE 1" Streets between NE 4th $0.75 per hour with Area Outer periphery and Avenue and the ICW; South of SE 11t St. a $5.00 daily cap $2.00 per hour Atlantic Avenue between Swinton Avenue and SE 6th Avenue First hour free w/ option to buy -up, or add, up On- Street PMAB RECOMMENDATIONS to 1 hour between 9 AM and 5 PM Space Type Area Price 2- blocks N/S of $2.00 per hour Atlantic Avenue Atlantic Ave. from First hour free w/ option to buy -up or add up to On- Street Swinton Ave. to the 1 hour between 9 AM and 5 PM ICW (2 -HOUR LIMIT UNTIL 8 PM) 2- blocks North / South $1.50 per hour w /varied hourly limits O Other of Atlantic Avenue First hour free with option to buy -up, or add, O Street between Swinton up to 1 -hour between 9 AM and 6 PM Avenue and the ICW $0.50 per hour with Garages Old School Square and $1.00 per hour w/ varied hourly limits Surface Lot Veterans, Gladiola, Old First hour free with option to buy -up, or add, up City, and Railroad Lots to h - hour between 9 AM and 6 PM $0.50 - $0.75 per hour with Garages Old School Square and moderate daily maximum of $2.00 or $3.00 Federspiel Garages between 9 AM and 5 PM STAFF RECOMMENDATIONS Space Type Area Price $2.00 per hour Atlantic Avenue Atlantic Ave. from First hour free w/ option to buy -up, or add, up On- Street Swinton Ave. to the to 1 hour between 9 AM and 5 PM ICW (NOTTO EXCEED 2 -HOURS 9 AM —8 PM) 2- blocks N/S of $1.50 per hour w/ a two hour limit Other Atlantic Ave. between First hour free w/ 1 additional hour as parked On- Street Swinton Ave. and the Buy -up of%- hour between 9 AM and 5 PM ICW $1.00 per hour w/ varied hourly time limits Surface Lot Veterans, Gladiola, Old First hour free w/ pay to limit as parked City, and Railroad Lots Buy -up /: - hour beyond limit 9 AM and 5 PM $0.50 per hour with Garages Old School Square and $3.00 daily maximum until 5 PM Federspiel Garages $5.00 maximum after 5 PM At its meeting of May 22, 2012 the PMAB added a recommendation to allow up to 2 -hours of free parking on Atlantic Avenue, without patrons being required to stop at a parking meter, between 9 AM and 5 PM, at the discretion of the City Commission. Staff is concerned this recommendation will result in the current day abuse the program intended to address. Furthermore, having paid parking throughout the remainder of the core area will result in additional congestion throughout the area as people circle in an attempt to find free parking in the prime spaces, in addition to 1. Unlike other systems, DPT has the only unit on the market that can be changed from Pay by Space to Pay & Display by Staff; 2. In Pay by Space mode, patrons can buy -up from any meter in the system by simply following the screen prompts inserting their space number. Upon completion of the transaction, the system updates the status of the space at the meter with its new expiration time, streamlining enforcement; 3. DPT now provides an integrated expiration warning program, where meters are capable of sending a message to user smart phones, advising of the pending meter expiration. Patrons, who've paid with a credit card when parked, will have the option of adding time to the meter, without pre - registering with a third party provide r•, 4. Parking space sensor technology is an available option which can identify expired meters allowing remote enforcement and can be programmed to reset meters to "0" time remaining once vehicles leave eliminating the capture unused time by subsequent vehicles; 5. Real time reporting allows for the careful monitoring to measure program effectiveness. DPT programing allows system wide modifications to almost all programs from any remote location with internet access. This affords the opportunity to change rates, hours of use, identify malfunctions, etc. 6. The system is capable of sending notifications alerting staff of malfunctions, such as low paper, machine tampering, coin jams, etc. 7. Meters can accommodate several rate schedules providing the flexibility for discounted rate for promotional programs, or varying rates, flat fee after a certain time, event parking, or varied by day of the week to improve traffic during off -peak periods 8. Coupons, created in -house can be provided to allow for discounted parking in any denomination deemed appropriate ranging from $1.00 off to free parking. A code is issued and may be used at the meter by following on screen prompts; 9. DPT supports a coupon program where codes are provided to customers to use at the meter. Codes are created in -house and may be used in a variety of ways ranging from 1- hour free, (not to be mistaken with 1st hour free), $1.00 or more discount, up to 100% discount, which may be set in various increments, (day, week, month, etc.), and can be programmed to be valid at only certain times. 10. Employee / Resident Programs —the aforementioned coupon program, accompanied by a hang tag or decal, containing the corresponding license plate number and vehicle description creates a secure, trackable, enforceable system, that could be used to facilitate a resident, employee or frequent visitor program. 11. License Plate Recognition, (LPR), requires users to type the license plate number of the vehicle parked providing increased accountability and audit controls. The need for space numbers is eliminated and the system can be deployed in Pay & Display mode. Vehicles parked without proper tag number would be subject to citation. 12. Pay -by -Phone programs, allowing payment by cellular phone at the initial transaction stage are. administered through third party vendors and can be utilized with any parking system. Patrons must register with their credit card information and are subject to "convenience fees" for the use of the service Coversheet MEMORANDUM TO: Mayor and City Commissioners FROM: David Boyd, Finance Director THROUGH: Mr. David T. Harden, City Manager DATE: May 30, 2012 SUBJECT: AGENDA ITEM WS.2 - WORKSHOP MEETING OF JUNE 12.2012 RENOVATIONS TO THE UTILITY BILLING DIVISION Page 1 of 1 ITEM BEFORE COMMISSION Proposal to improve customer service and employee safety through renovations to the utility customer service area. BACKGROUND In 2008 Delray Beach authorized a "360 Degree Performance, Process and Finance Assessment" study prepared by Municipal Solutions. The assessment included a review of security in the utility billing area. Based on study recommendations, several solutions were implemented, however, one recommendation is still pending action. The study observed that "cash is too accessible" because patrons are allowed in unsecured areas with close proximity to cash drawers. It was recommended the City reconfigure the utility area to limit patron access to the office interior where cash is received and stored. The expected result is "increased security and safety ". We commissioned an architectural review of this area, centered on three goals: Improved Customer Service Employee Safety/Fund Security ADA Compliance The details of the review and recommendations are listed in the attached presentation. FUNDING SOURCE Savings from bond refinancing will pay for the proposed renovation. These savings weren't anticipated during the budget process. Total FY 2012 interest savings are $132,000. Estimated project cost is $72,000. These funds reside in the Water /Sewer Capital Outlay project reserve. RECOMMENDATION Staff recommends approval of the proposed utility customer service area renovation project. http: // itwebapp /AgendaIntranetBluesheet .aspx ?ltemID = 5668 &MeetingID =379 6/8/2012 EXISTING FLOOR PLAN PROPOSED INIPROVENIENTS - UTILITIES BILLING DEPARTMENT' City of Delray Beach 100 N.W. 1st Avenue David Miller and Associates, P.A. CITY OF DELRAY BEACH - C1TY HALL MODIFICA7IC3MS AAUOM 319 Clsmwtis Sa..t Suits 909 Delray Beach, Florida 334 4�t October 4, 2011 Won IWm Boach. I%mi" 33401 UTILMES BELLING & CASK PROPOSED ELEVATION - PUBLIC- SIDE David Miller and Associates, P.A. AA - 26000963 David R. Miller, A.I.A., NCA" AR - 9417 March 20, 2012 City Hall Interior Renovation Utilities Billing Modifications Project # 2011 -112 Preliminary Estimate of Probable Construction Costs I. New Cashier Area Item Estimated Cost A. Demolition $ 1,000 B. Flooring & Base $ 2,500 C. New Walls $ 1,000 D. Paint $ 3,000 E. Cabinetry $ 12,000 F. Ceiling $ 1,000 G. Electrical — Lights $ 1,500 Switches/ Outlets $ 2,000 H. Mechanical $ 500 I. Transaction Windows $ 4,500 J. Doors/Frames/Hardware $ 1,500 K. Sprinklers $ 500 L. Equipment Allowance $ 3,000 Sub Total $ 34,000 10% General Conditions $ 3,400 10% Overhead & Profit $ 3,400 10% Contingency $ 3,400 Total Estimated Cost $ 44,200 H. Interior Modifications — Remainder of Department Option A. — New Improvements A. Demolition $ 1,000 B. Carpet & Base $ 8,500 C. New Walls $ 1,500 D. Paint $ 5,000 E. Ceiling $ 1,000 F. Electrical $ 1,000 G. Doors/Frames/Hardware $ 1,500 H. Sprinklers $ 500 Sub Total $ 20,000 10% General Conditions $ 2,000 10% Overhead & Profit $ 2,000 10% Contingency $ 2,000 Total Estimated Cost $ 26,000 • Architecture • Engineering • Planning • Construction Management • 319 Clematis Street, Suite 909 West Palm Beach, FL 33401 (561) 697 -4700 • (561) 833 -0165 Fax DMA @DavidMillerArchitect.com www.DavidMillerArcliitect.com Project to Improve Customer Service &Employee safety In 2008 Delray Beach authorized a "3600 Performance, Process & Finance Assessment" study prepared by Municipal Solutions. The assessment included a review of Utility Billing: Security Based on study recommendations, several solutions were implemented, however, one recommendation is still pending action. Project to Improve Customer Service & Employeesafety c The study observed that "cash is too accessible" because patrons are allowed in unsecured areas with close proximity to cash drawers. It recommended the City reconfigure the utility area to limit patron access to the office interior where cash is received and stored. The expected result is "increased security and safety' . Project to Improve Customer � & F Safety To determine the best solution for the study's recommendation, we engaged an architectural review of the utility customer service area. The review centered on three goals: i. Improved Customer Service 2, Employee Safety /Security of Funds (addressed by study) ADA Compliance Project to Improve Customer Service &Employee Safety Proposed Solutions Customer Service Expand the number of cashier windows to three -four foot wide windows with privacy partitions between each window. Customer service area doubles from six to twelve feet and increases capacity 33 %. (Slide 10) Customer seating would be improved by replacing the existing seating pew with individual padded seating (using existing furniture). Project to Improve Customer Service &. Employee Safety Proposed Solutions (cont.) �moiovee Sarety/ ecuri y of Funds Bullet proof cashier windows. The wall area from the floor to the windows will incorporate bullet proof materials. Design will meet modern ergo metric specs. Customer access to the utility office will be limited to the cashier windows. Employees will enter the office through a secured, locked door. Project to Improve Customer Service & Employee Safety Proposed Solutions (cont.), ADA Compliance One of the three cashier windows will be lower and in compliance with ADA requirements. ES'I "INC3 FLOOR PLAN P120P(:3SEI) - UT71L••T1'iLS 131L -IINIG n3BPAa7llvMNT City of I>olray Bcach 100 N.W. 1st Avenue 17nvld Millar mad Aeeoolnees, P-A. I7alray Bamb, Florida. 33444 ¢TY pF X3EU t LW 13F.ACI -I Crr r H n 1 .1 - MODI.FLCATiC 4S Qtffemr q ?7k 01M. Qfr- Ccsderce Office Q!M. Meter aeaderr zs 3]dbs' uomi' isms' .sr'as' a»as' cede msc Utilities Hiilin� G ti . 3as'2ld' �� f C 9nem 6 II Wark II 17wk II York 7f III n Ce?Y rays• L _ JL — JL — JI ack I ❑ Em Risk Management WA win m� Wlndeses 11.69 mock PROPOSED OVERAI..L FLOOR PLAN —".•- PZZOPOSED IMPROVEMENTS - UTII IT'IES BII..LINU DEPARTMSN'T Main Lot City of Delray Beach 100 W.W. 1 at &Va uas na..sa Maul, and Aagaccatm.IP A- Mmlmy Hoeala. IROM H 33444 CTI°Y OF IM R N' BHACH- QTY FLAT r . 34CMIEF'1CATSONS io UTIIITi.S i3nJANG & C"EMM I I i I Q 0 o I 1 I I I PROPOSED ELEVATION - PUBLIC SIDE 0 JA r is ?f , Project to Improve Customer Service &Employee Safety Funding for Renovation Savings from bond refinancing will pay for the proposed utility customer service area renovation. These savings weren't anticipated during the budget process. Total FY 2012 interest savings are $132,,000. Project to Improve Customer Service & Employee Safety Preliminary Estimate of Probable Construction Costs New Cashiers Area $44,200 Painting /Carpet for remaining office !9,500 Architectural Services up to 8,300 Total Estimated Cost $72,000 See Architect's Detail Estimate on next page Davie] Diller and Associates, P_A_ A.A - 2'rincogea David PL NGLI3, ALA. NECARS AR- saaT March 20. 2012 City Hall Interior Renovation Utilities Billing. Nlod iscmt ans Project 4 201 1 -1 1.2 Preliminary Estimate, of Probable iCenstruction Costs L New Cz:sbler Actin ftena Estlnaataa Cost A. Demolition S J „4100 R. Flooring 8t Base S. 2,500 C. New wars S 1,000 D. .Paint 5 3,000 E. Cabinetry S 12,000 F. ((ding S 1,000 G. HJectrical— L.ighu S 1,500 Switcbesf Outlets S ,00 'x0 x.500 1-I_ Mechanical S L Transaction Windows S 4,500 J. DoatsJFraanes/14ardware S 1,500 IC Sprinklers S .500 L. EquipTnent AOowanoe S 3,000 Sub TOW 534,00 10% general Conditions S 3.400 10% C3verhead 8t Proft S 3_400 109X• Contingency S 3,400 Total Estimated Cost S44.200 LL Interfor Modulcsauons — Heinattwder of I?epaaiment Opt%nAt —PVew 1mPravrMenl3 A. l3emotitioat S 1..000 B. Carpet 8. Base S 8,500 C. New wa®s S 1,500 D. Paint 5 5,000 F_. Ceiling* S 1,000 F.. Electrical S 1.000 G. DoorslFratneV1-Iardw•are S 1,500 H. Sprinklers S. 500 Sub Totts7 S20,000 10:x• General Conditions S 2,000 10 <X• OOverbead Sc Prot -it S 2,000 1011YE• Contiggency $ 2,000 Total JCsumateld Case SF 26,000 Arcktltecttare - Engineering + Planning • COnstrtaction A4nmL±Wmen1L 319 Clematis Street., Suite 909'West Palm. 73each, FL 33401 (561 ) 697-4:700 - (56t) 8:33 -0155 Fax Dl.' LrA. �Da+ridh+l.cilerl�r•c4tiiaect_aoatz vrug+. v_I?avdlw3itierr'YrchitecL.:om r _ navid Miller and Associates, P.1&. kw - 2.soaa0ass lam, W EL NlUtlmr RA -LA-, MC-41;M AAL - "x7 OOp"em B. — Netur Finishes Only A Car t 8& Base ;S 8.500 B. Pain[ S 5,000 C A•tiscelln Otis S 1 50[7 Sub Toud $ 15,000 10% �C,enexal CCondi ticams S 1,:500 10% Urverbead St Profit S 1,500 1Cl% Contingency $ 1,500 Total rmsthna.ted Cost. $ 14„500 r., .Le: Tli'- aba a costs do not include ccwLs for Fuusiitings, nXtnnes, ar equiEmtenL -rbe 24awe heals aM 17mlln[in -r7 in nature and ere a� -mbled uitttout the benefit of ctmissctao s ar supplier's Cricaaitions or esthrjal -A rc7aitoctuvo - Engineering -Planning + Comstruuction 2MianiLWmenY 319 ClexnaLEs SmeeL, Suite 909 West Palm i3eack Ft_ 334.0.1 (561) 697 -4700 • (5451) 533• -0165 Fax DIti 7��rDau�[t+lilferA,rchioect_onm ww�•_David'MIitierArehatecL�rn Coversheet MEMORANDUM TO: Mayor and City Commissioners FROM: Douglas E. Smith, Assistant City Manager THROUGH: David T. Harden, City Manager DATE: June 7, 2012 SUBJECT: AGENDA ITEM WS.3 - WORKSHOP MEETING OF JUNE 12.2012 PARKS AND RECREATION BUDGET PRESENTATION Page I of I ITEM BEFORE COMMISSION The item before the Commission is the budget presentation from the Parks and Recreation Department. BACKGROUND The Parks and Recreation Department will provide the Commission with a budget presentation for the following divisions: - Administration and Special Events - Community Center and Athletics - Pompey Park -Teen Center -Veterans Park - Catherine Strong Splash Park -Out of School -Ocean Rescue and Aquatics -Parks Maintenance and Cemetery http:// itwebapp/ AgendaIntranet /Bluesheet.aspx ?ItemlD= 5678 &MeetingID =379 6/8/2012 Fiscal Year 2012 -13 Budget Overview City Commission Workshop Meeting June 121 2012 Primary Functions • Long range planning, operates and manages the Parks and Recreation Department • Implements strategies and systems to enhance operations • Management of employees, customer relations • Develops and implements Parks and Recreation Budget • Oversees three divisions — Recreation, Ocean Rescue, Parks Maintenance, as well as beautification and marina funds • Oversees parks security • Supervises and manages the planning of new parks and playgrounds • Coordinates with outside organizations such as Palm Beach County School District, Family Central, Little League Baseball, etc. Staffing Parks and Recreation Director 1 Project Coordinator (Frozen 1 Position) Executive Assistant 1 Administrative Assistant 1 Administrative Office 1 Coordinator Park Ranger 2 FTE (Part Time Ranger) 0 1 1 1 1 1 1 1 1 1 1 2 2 0 .38 Revenue Program Fees 48,000 (Instructor Contracts) General Fund Fees 12,900 After Hours /Weekend 12,000 Fees Rental of Pavilions 181000 Beach Sailboat Fees 111000 50,000 131000 Non- resident fee increased by $5.00 FY 11 -12 14,400 181000 13,500 Charter Boat Rental 71000 6,000 Expenses Personnel 5031512 4301241 403,350 3951160 3921710 (2.64 %) Operating 86,304 1051399 96,520 95,740 95,740 (0.81 %) Grants & Aid* 52,000 52,000 53,000 53,000 53,000 0% *for Achievement Centers for Children and Families — Beacon Center Budget Account Highlights Salary increase - Fill position of part -time park ranger — works holidays, fill -ins, City Hall Overtime — decreases overtime due to hiring of PT Park Ranger Approximate savings due to retiring employee and hiring of replacement* +8,830 (4,830) (12,000) *Note: this change is not reflected in the current requested budget, but will be adjusted before the budget is finalized Upcoming Projects • Beach Master Plan — rebuild pavilion and site amenities • Veterans Park playground upgrade • Pool upgrades (ADA compliance) • Leadership and customer service training for staff A -3: The new pavilion on Ocean Boulevard /SR A1A. Special Events -�• 4!6%, IF Now ffr .- - _ - Primary Functions • Responsible for marketing the entire department's programs and events • Special Events for the city • Producing brochures, program flyers , post cards, posters and press releases • Posting Recreation Department's information on the City Website and social networks • Recruit volunteers • Seek sponsorships and donations • Deliver all marketing materials Pa 1, 6 Il rcahr�m Cr Y OF DELRAY EEACE MEDIA RELEASE DILILAY BRACE CALIORATIS 761h AnMFAL OCT" ct bMVIUwrs DMOMAOtrAl WASUL CLRMF UP 'Aeral.Alle�r «Apd 18.7012- AWd 23.201k L,Ab 1. mate Pg. i,—L '...m,y I greenm, mme hvable plxe'! L ", nw pn :W. i:<rp i•in. beuL C *,cry Bmmdvl, inc, Ld1d Wxu Auth.nry n! I'dm bexA County. Irehr/ Eeub l•iu m6 Ru,rsrm. and 14e Sa.leway A:u,r llanue Cm1ar en P'd, vea to Sv actvnd n: IAe :bl1 Cv, 1 A,n nn Cla ,l.S , a 4wwd :amrw6n wywrerJ LY nonpofn K", Anrenu bewWul, a Un Saud.way 9m,e 1Jnn< V Jer. 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AfrBn • +nC..r..e. w1Yr Delray Beach Parks & Recreation I IIE.c H �je Parks 6 Rccreatton Ac6vi �/ es cl uj a Spring and Summer 2012 I O-V RAC.@ �— i 19 — , Wlray 8aaah ►arta l Aao>oNias MYIMwYlnwauNn - YwNaa4awvW1,.N1nNVri. Staffing Recreation Supervisor II 1 1 1 Administrative Assistant .5 .5 .5 Expenses Personnel 676 93,292 961780 96,180 95,360 (1.47%) Operating 0* 35,698 271880 35,110 35,110 25.93% * Previously combined with Athletics Budget Account Highlights Equipment Rental (July 4t" additional Crowd Pleasers, Sound System) General Liability Advertising (Replacing Display Board) Popcorn Machine +5,530 +510 +650 +300 Special Events Kidsfest Senior Games Holiday Parade Santa's Calling Turkey Trot 5K Run and Health Walk Dad and Daughter Date Night The Amazing Mom and Son Challenge Easter Egg Hunt Ribbon Cuttings Beach Clean Ups National Kids to Parks Day Resource Fair Earth Day Haunted Halls of Horror July 4th Festivities 11 AL W.- Community Center " P-4 Primary Functions • Provide customer service to public • Site of diverse recreation programs • Site for After School Program /Summer Camp • Administrative offices • Computers available to the public • Schedule facilities Hosts special events • Room rentals Staffing Recreation Supervisor III 1 1 1 Staff Assistant II 1 1 1 Building Maintenance 1 1 1 FTE's .68 .68 .68 Revenue Facility Rentals 141000 151000 Gym Rental After Hours Supervisor Fee 6,400 61500 Reimbursable overtime Expenses Personnel 2021402 188,813 202,370 203,120 2011670 (.35%) Operating Capital 100,754 11 75,351 IN 75,029 7,151 78,780 I . .1 C 5% Budget Account Highlights Reimbursable Overtime 21750 Electricity 21900 General Liability 1,210 Programs and Classes • Aerobics • Hispano Latino Dancing • Ceramics • Bucky Dent Baseball School (Basketball) • You Are Not Alone • AA Meetings • Badminton • Avenue Church • Youth /Adult Athletics • XPE Sports — Basketball Training • Electric Car Club • AKA Sorority :V�j � F Special Events • Chris Evert Tennis Tournament • ATP International Tennis Tournament • Roots Festival Basketball Tournament • Karate Tournament • Project Holiday • First Night 'loll! I • Antique Show • Rentals • Baby Showers • Birthday Parties • Graduations A • Teen Dances fjW 77- 002 Athletics A M E R I C A N L E A G U E 2605Y 000oo6789)0 135oIP LVRIP PIR a9 NY 000000 ; 3 50 AT BAT BALL STRIKE OUT •% 0 • Primary Functions • Six Athletic Complexes • Robert P. Miller Park • Currie Commons Park • Merritt Park • Pine Grove Park • Seacrest Soccer Complex /Hilltopper Stadium • Plumosa Park • Recreation Superintendent is responsible for the oversight of the entire recreation division: • • • Community Center Pompey Park Veterans Park "505" Teen Center & Hobbit Skate Park Catherine Strong Splash Park Out of School Program Park Rangers City Marina Adopt -a -Park Staffing Recreation Superintendent 1 1 1 Administrative Assistant .5 .5 .5 FTE's 2.19 2.20 2.21 Revenue Baseball School 1,800 11800 Athletics /Special Events 10,000 121000 Bucky Dent Lease Agreement Field Rentals Athletics 2010 2011 2012 2013 Actual Actual Revised Department Requested 2013 Request + Change CM Changes vs. 2012 Overall 1 557,373 1 452,244 1 424,350 1 446,210 1 445,210 1 4.92% Budget Account Highlights Travel and Training ( -900) Electricity +177700 Water /Sewer /Irrigation +41860 Building Maintenance +21000 General Operating Supplies +11500 Gardening Supplies (Sod) +11480 - �l Athletic Programs • Youth and Adult Basketball • Travel Basketball • Adult Softball Adult Dodgeball and kickball • Flag Football [POCKS _ �liii uLn, �f Providers and Special Events • Sports Providers • American Little League • National Little League • Miracle League • Delray Beach Athletic Club • Special Events • Women's Lacrosse Spring Fling • David Clowney Football Clinic • Brandon Flowers 7 -on -7 High School Flag Football Tournament • Sister of Sunshine Kickball Tournament Partnerships . . . s XPE Sports Atlantic High School Village Academy Ground Zero Fitness Bucky Dent Baseball School Sober Sports Palm Beach Sports and Social Club American Legion Baseball St. Vincent School Athletics Trinity School Athletics Carver Middle School Athletics East Coast Reapers Football AzLt "�_ POM Y PARK ae` Primary Functions 17 -1/2 acre Park and Recreation Center Newly renovated concession stand and press box Gymnasium with bleachers Classrooms Full Operating Kitchen Stage jo-, r Locker Rooms Q �n�' ■ - �� Cafeteria 3 Baseball fields ► ,: Racquetball Courts Tennis Courts Basketball Courts Game Room Computer Lab C.SPENCER L:1L POMM PARK ��- ---- _ NINE filll! °(i Staffing Recreation Supervisor III 1 1 1 Recreation Supervisor II 1 1 1 Recreation Supervisor 1 2 1 1 Administrative Assistant 1 1 1 Building Maintenance 2 2 2 Staff Assistant 1 1 1 1 FTE's 3.75 4.01 4.26 Revenue After Hours Supervisor Fee Facility Rental 11500 1,500 supervisor Coverage 13,000 15,000 Rentals Expenses Personnel 582,853 497,772 522,190 5221480 5221070 (.02 %) Operating 3331166 288,121 2821700 285,490 2851490 .99% Capital 6,267 0 17,900 171000 17,000 (5.03 %) Budget Account Highlights Replaced Recreation Supervisor I (FT) with Recreation Supervisor I (PT)* Benefits Savings* Part -Time Salaries /FICA — added Part Time Evening Office Assistant (20 hours) Other Professional Service - Security hours decreased Other contractual — Sports Camp Instructors Electric Irrigation — reclaimed water General Liability Building Maintenance (20,890) (17,700) +12,930 (3,500) +5,400 +2,000 (9,240) +3,820 (3,500) *These savings are based on 11 -12 original budget prior to City Manager's adjustments at mid -year. Programs After School Program /Summer Camp Delray Rocks Youth Football Delray Rocks Youth Cheerleading Diamond and Pearls Dance Team Delray Divas Step Team College Collage Let It Fly Flag Football Co -Ed Volleyball T -Ball Tennis Lessons Bingo Mae Volen Lunch Program • Folk Dance • Israeli Dance • Karate • Ballet • USA Netball • Pompey Park Walking Club • Future Men and Women of Delray Beach • Youth Mentoring Program • Computer Training • Midnight Basketball League • Fitness Boot Camp • Pompey Park Senior Club • Jr. Recreation Aides • Community /Civic Groups Try to keep youth, teens, seniors together. Programs - continued • Leagues /Teams • American Little League Baseball • Netball Instructional /League Play /Tournaments • Roots Basketball Tournaments (Youth and Adult) • Champion Travel Basketball Leagues • Recreation Basketball Leagues 0. Special Events • Family Fun Day • Mayors Prayers Breakfast • USTA Tennis • Rocks Star Weekend • Spring and Summer Break Trips • USA Netball Tournament • Roots Basketball Tournament (youth and adult) • MLK Celebration A POMPEY PAx4 Primary Functions • Provides a safe, controlled environment for local teens • Skate park offers young and old an opportunity for a safe, supervised recreation site off the streets • Affordable, state -of- the -art recording studio • New exercise room • Provides a new room which is geared towards young ladies • Teaches life skills to teens • Offers community service hours • Joint activities with the Youth Council Staffing Recreation Supervisor II Recreation Supervisor I Building Maintenance* Full Time Equivalent * Full Time Building Maintenance staff resigned. we will be replacing a half of a full time position with I part time position 1 1 1 .5 .5 0 1.9 2.2 2.73 * Full Time Building Maintenance staff resigned. we will be replacing a half of a full time position with I part time position Revenue Facility Rentals 11500 11500 Sunday -only rentals Expenses Personnel 1931616 1951031 2101980 2011100 Operating 39,882 381256 381720 411900 Capital 21400 200,220 41,900 2,400 (- 5.10 %) 8.21% Budget Account Highlights Replace half of a full time maintenance position with a part -time position (salary savings) Part -time position salary - 21 hours Overtime savings Benefits savings Electric, General Liability Machinery /Equipment (16,120) +15,050 (480) (9,020) +2,310 +2,400 Program Highlights • Skateboard competitions • Skateboard camps • Recording studio mentoring • Recording stud io /competitio • Monthly pizza /skate night • Battle of the Bands • Fishing Program • Girls Night Out • Young Hires for the Future • Outreach program 1 11 w IL Primary Functions . . . . . . . . 0 Large recreation center Large multipurpose playground which was built by hundreds of volunteers 16 lighted outdoor shuffleboard and 8 lawn bowling courts Park rentals Room rentals #` Veterans Memorial and Monument n Gazebo T` Covered outdoor patio area with grills - Home to many special events Home to Lady Atlantic Home to Art League t Local artist displays Holistic and Butterfly Garden Staffing Recreation Supervisor II 1 Building Maintenance .5 .5 0 FTE's .45 .39 .92 Revenue Adult Center 1,500 1,500 Club memberships for chess, bridge, lawn bowling, and shuffleboard Facility Rental 8,000 9,500 Room Rentals Utility Reimbursement 11050 1,050 Lady Atlantic, Solid Waste Reimbursement After Hours Supervisor 9,000 91000 Riverboat Tours 181500 181500 Lady Atlantic 2010 2011 Actual Actual Veterans Park 2012 2013 Revised Department Requested 2013 Request + Change CM Changes vs. 2012 Overall 1 149,009 1 140,375 1 139,360 1 132,690 1 132,220 1 (5.12%) Budget Account Highlights -A Replace half of a full time maintenance position with a (16,110) part -time position (salary savings) Part -time position salary - 21 hours +15,050 Overtime savings (280) Benefits savings (7,230) General Liability +590 Program Highlights • Programs run at Veterans Park • Bridge • Watercolour • Belly Dancing • Yoga • Chess • Tai Chi • Acrylics • Kindermusik • Bricks for Kids • Young Artwork • Ballet Class • Dance /Jazz Class • Free Family Fun Days • Holistic Health Fair s, • Shuffleboard • Lawn Bowling • Day Trips r, AT. ' V r d' 17 I M TV tip i Y i PPF �a�aft -0,a ■,j ups 5 7, ••I 1 tip i Y i PPF �a�aft -0,a ■,j ups Primary Fur • Splash Park • Basketball Cour i Playground • Picnic Areas ® 2 Pavilions • Tennis Courts O Fitness Trail ® Computer Lab in office area Staffing Recreation Supervisor II Recreation Supervisor 1 1 1 1 1 11 FTE's .66 .60 1.16 Revenue Splash Park Rentals 31500 41000 Rental Fees Catherine Strong Splash Park 2010 Actual 2011 Actual 2012 2013 Revised Department Requested 2013 Request + Change CM Changes vs. 2012 Overall 1 184,3111 154,849 1 176,600 1 200,400 1 198,800 1 12.57% Budget Account Highlights Full Time Personnel — One employee was supervisor at another site for part of FY 11 -12; the increase in full -time salaries is to budget this employee's full —year salary at Catherine Strong. Additional camps and more children enrolled which required additional staff. Additionally, in 2011/12 budget, part -time summer camp hours were miscalculated. +91940 +10,180 Irrigation for water park +2,730 Programs • Summer Camp with trailer to house kids • Spring and Winter Camps • Library program • Vegetable Garden • Preschool Program: • Tennis • Track • Basketball • Baseball • Soccer Programs - continued • Start Smart Programs • Basketball • Football • Baseball • Soccer Skill Drill Basketball Back to School Block Party Movie Nights Computer Lab � x-c, Yawn I 46- As F 1p Primary Functions • Oversees approximately 200 students in Afterschool and in the summer camp program • Plan various activities, special events, tutoring, field trips, literacy program for children ages 5 to 12 • Licensed by the Florida Department of Health • Prepares necessary reports for Family Central, Inc. • Partners with Prime Time and Palm Beach County School Board • Inclusion for children with special needs • Cub Scout Program Staffing Recreation Supervisor II Staff Assistant II 1 1 FTE's 11.46 8.91 8.86 Revenue After School Registration 21000 2,500 After School Program Fees Family Central Inc. Day Camp Fees j L 807000 851000 651000 65,000 Grant funding through Continue -To -Care and School Readiness Service Agreements 24,000 241000 Expenses Personnel 3981786 3461618 3791600 375390 3741420 (1.36 %) Operating 921838 881253 941840 1011640 1011640 7.17% Budget Account Highlights Certified Reading Teachers Vehicle Rental, Maintenance, and Fuel General Liability Office Supplies General Operating Supplies — Cub Scouts, literacy program +1,280 +2,980 +1,570 +680 +700 Projects • Reading literacy program — adding new element • Continue literacy program into After School Program • Parent involved with literacy campaign • Cub Scouts — number has increased. Involved with more activities with the Gulf Stream Council — Boy Scouts of America programs • Adding more programs through Prime Time, Inc. such as archery • Attending Old School Square Pirate Literacy Program and Library Programs 9 - =� Delray Beach AF4P Ocean Rescue Fiscal Year 2012 -2013 Budget Overview CITY COMMISSION WORKSHOP MEETING June 12, 2012 Presented by: James Scala, Superintendent Parks and Recreation Department Organization Chart City Manager Parks and Recreation Director Ocean Rescue Superintendent I Operations Supervisors Aquatics Division Administrative Assistant Contractual Services (4) Aquatics Supervisor (1) Ocean Rescue Lead Lifeguard I —! -- Officers FT (9) (1) Cabana Service Universal Beach Service Aquatics Staff Ocean Rescue Officers PT (21) FT (2) Aquatics Staff PT (5) 2 Ocean Rescue Primary Functions I . . Public Safetv Immediate Response Rescue 365 days Accident Prevention Public Assistance Enforcement of City Codes Training w 7q 3 Ocean Rescue Primary Functions II. Educational and Drowning Prevention for the Community • Ocean Awareness Presentations • Junior Lifeguard Program • CPR Classes for City Employees and Public Ocean 41F676 2,600 41600 Awareness Junior 114 90 120 Lifeguard Program CPR Classes N/A 96 96 Ocean Rescue Primary Functions III. Beach Maintenance • Supervision of Community Service Workers • Universal Beach Cleaning Service • Tower maintenance r w R � at 5 Ocean Rescue Primary Functions IV. Additional Beach Services • Oceanside Beach Cabana Service • Sail Boat Storage • Handicap accessibility: Mobi -surf chairs kle: Ocean Rescue Primary Functions WT" V. Special Community Events • 4t" of July Festivities ® Ocean Mile Swim i EVP Volleyball Tournament • Annual USLA Lifeguard Tournament • Turkey Trot Number of Special Events 2010 26 Events 2011 30 Events 2012 34 Events Projected Revenue Cabana Service 170,000 170,000 Franchise fee Ocean Rescue Expense Overview Total Personnel $1,194,100 $1,133,980 $1,120,680 $1,127,290 1,120,880 .02% Costs Total Operating $266,388 $277,382 $274,660 $294,010 $294,010 7.05% Costs Capital Outlay $13,199 $4,298 $12,800 $51,000 $51,000 289.44% Pi Budget Account Highlights Fixed Costs EMT Certification Pay Water & Sewer General Liability Budget Line Items Required Rescue Equipment Building Maintenance General Operating Supplies Vehicular Maintenance Fuel /tube $14,430 $5,220 $6,000 $1,020 $780 $1,750 $3,000 $2,000 10 Patrons 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 6001000 400,000 200,000 C Beach Attendance 2001 2010 2011 Attendance 11. Ocean Rescue Staffing Levels Superintendent 1 1 Operation Supervisors 4 4 Officer EMT 9 9 Administrative Assistant 1 1 FTE (PT Officer EMT) 6.19 6 21.19 21 1 4 9 1 6.19 21.19 12 2C Staff /Beach Attendance 2013 1M Beach Population affing ■ Staffing ❑ Beach Population 13 Performance Measures so 70 60 50 - 40 ❑ 2011 Actual [:12012 Projected ❑ 2013 Projected 20 7 10 r 0 Water Medical EMS /911 Boating Missing Rescues Req. Accidents Persons Goal: Providing Safe, Properly Protected and Supervised Beach Operation 14 80000 70000 60000 50000 40000 30000 20000 10000 0 Performance Measures Preventative Public Assists Code Part -time Actions Enforcements Manhours ' 2011 Actual 2012 Projected 2013 Projected Capital Outlay Requests 2013 New Surveyor Towers (3 x $15,000 each) $45,000 In case of beach replenishment these portable towers will allow lifeguards to see bathers from a reasonable vantage point iF f' Aii�.. Y�IH.'M t ♦Y5. ..' 11 'r^ : F - .I SURVEYOR JR. Replace AE ®'s (3 x $2,000 each) $6,000 16 Future Needs Expansion of Guarded Areas Non- guarded Areas 2001 18,003 People 2011 451 172 People • New Hotels and Beach Clubs (i.e. Seagate Hotel). Beach Maintenance Budget • Increased Beach Cleaning 1 I Proposed Trash Receptacles Sea Grass Raked 5 x week 3 x week 7 x week 7 x week • Maintenance of towers, equipment and facilities • Signs 17 .- ii11111f1U111UUt�inu »>,.,.ni+,:•�w�aiu,,,.o�uw,,, ,» :U►l�Uliilti'lii'Ri1ii��iiw •i NOW Primary Functions • Provide safe aquatic facilities at Pompey Park Pool and Delray Swim and Tennis Club • Provide aquatic programming for all ages • Ensure facility compliance with OSHA, Florida Health Department, and American Red Cross • Facility maintenance of pool, pump house, guard house, pool deck, entrances, office area Staffing Aquatic Operations Supervisor Lead Lifeguard Lifeguards FTE 1 1 1 1 2 2 2.61 2.6 1 1 2 2.86 Revenue Recreational Swim 61000 6,500 Range from $1.00 - $2.00 Swim Lessons 21500 2,500 Group and individual lessons Aquatic Programs 400 600 Swim Team Red Cross Classes 11000 1,000 WSI /Lifeguarding, CPR /AED Admission 1,500 21000 Passes Rentals 100 200 Pool Rental Fee Expenses Personnel 2611861 2471667 258,310 2621230 2601750 .94% Operating 103,800 116,349 92,370 95,580 95,580 3.48% Budget Account Highlights PT salaries increased to provide more program support and meet public demand for expanded hours of operation (weekends and evenings) General Liability Building Maintenance +4,370 +1,440 +1,000 Program Highlights • Scuba Diving Instruction • Swim Team • Individual and group swim lessons • Lifeguard Certificate Classes • Drowning Prevention • Water Aerobics • Water Safety Instructor Classes • Hydro tone • Family Splash Nite • Water Walking YW�= .�•_.••. - -.. '.u..••.•. •••. -. ��Y�w4w1�_ J�WUUwe...0 WYY.YYYWYY1t.�,.a�v.6alW.- a _1N,:u.♦ y � asYWYYYtl�JYYY a-YWNWYWYWYMYYYLWLYWLI+1� .. + ��wo�► uuuuLUa� ►uuu�NUUaiuuuuauue,uu�u� 17 r'T .0 ..4 x r . E RAIN 1 1 V w �1 Fiscal Year 2012 -13 Budget Overview City Commission Workshop Meeting June 12, 2012 Administrative Assistant (1) Landscape I I Turf Parks Parks Maintenance Maintenance Supervisor(1) Supervisor (1) Equipment Operator (5) Crew Leader I (3) General Maintenance Worker(9) Crew Leader 1 (3) Building General Maintenance Maintenance Worker Worker (9) City Manager Parks and Recreation Director (Administration) Parks Superintendent (1) Assistant Parks Superintendent (1) Equip /Tech Lawn (1) Tree Trimmer (2) Cemetery Beautification I I Clean and Safe Parks Maintenance Supervisor (1) Crew Leader 1(3) General Maintenance Workers (8) Irrigation Maintenance Supervisor (1) Irrigation Maintenance Worker (5) Staffing Levels Parks Superintendent Assistant Parks Superintendent Parks Maintenance Supervisor Administrative Assistant Irrigation Maintenance Supervisor Equipment Technician / Lawn Crew Leader I Tree Trimmer Equipment Operator I Irrigation Maintenance Worker General Maintenance Worker Building Maintenance Worker FTEs 10 -11 11 -12 12 -13 1 1 1 1 1 1 3 3 3 1 1 1 1 1 1 1 1 1 9 9 9 2 2 2 5 5 5 4 5 5 27 26 26 1 1 1 1.30 1.25 1.25 57.30 57.25 57.25 Frozen Positions: 1 Tree Trimmer, 1 Equipment Operator, 8 General Maintenance Workers Revenue - 2012 -2013 Reimbursable Overtime for Special Events $14,000 Expense Overview Personnel 2,431,959 2,267,019 2,386,030 2,333,040 21317,500 (2.87%) Costs Operating 1,532,967 Costs Capital 11640 11611,853 11535,900 11585,750 11296 10,030 14,860 115851750 3.25% 141860 48.16% TOTAL 3,966,566 3,880,168 31931,960 31933,650 31918,100 (.35%) Budget Account Highlights Temporary Services Other Contractual Overtime Reimbursable Overtime *new line item Irrigation Water General Liability Vehicle Maintenance Fuel & Lube Other Repair & Maintenance General Operating Supplies Chemicals Uniforms /Linen Service Gardening Supplies Training /Education Costs +$4,000 ($50,760) ($13,980) +$13,980 +$62,600 +$19,620 (2,980) +$8,310 +$4,978 ($1,050) ($7,360) +$3,000 +$7,950 +$1,110 Capital Outlay Request 2012 -2013 General Maintenance - AJW- - - - (3) Irrinet M Irrigation units — For upgrades — locations listed below. • Police Dept. — Upgrade radio controller • Currie Commons — Upgrade radio controller • Miller Park — Upgrade radio controller • Sod cutter • Totals $3,500 $3,500 $3,500 $3,500 $14,860 MAINTENANCE CONTRACT FOR CURRIE COMMONS PARK MAINTENANCE CONTRACT FOR ROBERT P MILLER PARK MAINTENANCE CONTRACT FOR ATHLETIC FIELD AT POMPEY PARK MAINTENANCE CONTRACT FOR LEON WEEKES PARK (EXOTIC PLANT ERADICATION) MAINTENANCE CONTRACT FOR SEACREST SOCCER MAINTENANCE CONTRACT FOR HILLTOPPER STADIUM CONTRACT TREE TRIMMING AT VARIOUS LOCATIONS TO CONTINUE URBAN FORESTRY PROGRAM GENERAL ECOLOGICAL MONITORING AT MANGROVE PARK. INCLUDES FIELD, TRAVEL, REPORTS, AND PROJECT MANAGEMENT COSTS MONITOR SECURITY ALARM SYSTEM - ADT MONITOR FIRE ALARM - DEVCON DELRAY FIRE EXTINGUISHER $44,260 $70,940 $45,450 $20,000 $56,400 $20,750 $2,000 $1,280 $2,890 $590 $200 Parks Maintenance i - • "rZ�yy;� �•y • Management Function • Oversees all Parks Maintenance operations at 248 sites. • Works closely with the Parks and Recreation Director for development of future park sites and improvements on current sites. • Oversees and works with the City Clerk's office for all interments and disinterments at Delray cemetery. • Oversees the department's expenditures for present and future equipment needs. • Oversees the daily operations of the Clean and Safe crew which provides additional maintenance to city parks and rights -of -way in the downtown area. • Helps with coordination of the Adopt -A -Park program with the Recreation Superintendent. • Monitors private vendor contracts for landscape services. Parks Maintenance 6 Supervision Function • Assistant Parks Superintendent oversees all maintenance contracts. • Tracks the cost of special events. • Parks Supervisors oversee the daily operation of the parks maintenance crew. • Supervises and schedules landscaping for parks and medians. • Supervises application of fertilizer and pesticides and maintenance of public facilities. Tree Trimming Function • Trims and prunes trees throughout the City's parks, medians, parking lots and other properties. Assists with assembling Christmas Tree. • Approximately 15,000 trees. • Facility /Building Maintenance Function • Repair work at restrooms and public facilities. • Playground inspection, repair and upkeep of parks amenities. • General Maintenance Function • Opens, maintains and inspects recreation areas on a daily basis (includes unlocking gates, trash removal, mowing, trimming shrubs, edging, and fertilizing at all public facilities) • Reports any damage and or vandalism that occurs. Makes needed repairs that can be performed in house. • Irrigation Function • Conducts daily inspections of park grounds, buildings, greenways, rights -of -way, medians and fountains to make sure all irrigation systems are in proper running condition. • Oversees the computerized irrigation system and checks that all irrigation systems are running at the proper time. • Approximately 50,000 sprinkler heads. • Makes minor plumbing repairs in park restrooms and city marina. • Equipment Maintenance Function • Equipment technician provides routine maintenance and repairs on all small engine equipment to provide longevity to the equipment. • Equipment Operation Function • Responsible for mowing, dragging and lining the different athletic fields for league and rental play. • Removal of trash from the fields and adjoining parking lots. • Maintain athletic fields that are not under maintenance contracts. ��1 i wr i dopw �• w 10- RY PAF A` a li : I � iLy ��q, 160 I.. .� 7 .•�� ,�" '� -, ,� Ems. - '-� ! Parks and Recreation Department Cemetery City Manager rants ana Recreation Director (Administration) Superintendent (Parks Crew Leader 11 Equipment General Operator I Maintenance Worker(2) • In 1995, the city changed the name of the cemetery to Delray Beach Memorial Gardens. The original section is still called Pine Ridge. • In addition to the entrances on SW Eighth Avenue, there is now the main entrance on SW Tenth Street. • The cemetery, located at 700 SW 8t" Avenue, covers 38.7 acres and has a mausoleum. • The City Clerk's office is responsible for plot sale information and maintaining an up -to -date database of cemetery occupants and plot owners. Staffing Levels Crew Leader II Equipment Operator I General Maintenance Worker Tota I s 10 -11 1 1 2 0 11 -12 fit 1 2 C! 12 -13 1 1 2 0 Revenue - 2012 -2013 Opening /Closing Fees $65,000 $65,000 Reimbursable OT $1,800 $1,800 Reimbursable OT for extended church services. Personnel 2331740 Costs Operating 144,761 Costs Capital 31517 220,679 150,481 2,374 229,910 147,553 51800 230,090 151,530 4,760 228,270 151,530 4,760 (0.71 %) 2.70% (17.93 %) TOTAL 382,018 373,534 383,263 386,380 384,560 0.34% IWI W-rMMW"- -, 0 Reimbursable Overtime *new (part of personnel costs) +$1,800 General Liability +2,140 2012 -2013 Capital Outlay Request Steel coffer box $2,930 Streamliner mobile device $1,830 • Supervision Function • The Crew Leader II oversees the daily operations of the cemetery and established guidelines and monitors all interments and disinterments. • Inspects all monuments, niches, plots and markers. • Coordinates with the City Clerk's Office, Parks Superintendent and Funeral Home Directors to ensure that all services are performed in a timely manner. • Assists citizens with finding plot locations. • Interments Function • Equipment Operator and General Maintenance crew are responsible for the preparation of approximately three ceremonies per week. Average 160 interments per year. • Performs the different opening and closing duties for cremations, burials and interments. • General Maintenance Function • Maintains the 38 acres of landscape turf, ornamental shrubs and trees located at the cemetery. • Daily cleanup and turf care consisting of mowing and weeding • The above ground vaults are painted once a year and the mausoleum is pressure cleaned for maintenance and upkeep. ANW Ldim PkA by bowa on Jun D1. .2DI2-11:29am -be-Ira-y Memorial Gardens 88 Acres', � V, lop flip Af AFF r City Water/One Irrigation Man Four Maintenance Men 71 kw General Fund Budget Summary Administration 5551730 552,870 541,450 (2.57%) (2.07%) Special Events 124,660 124,660 130,470 4.66% 4.66% Community Center 277,860 284,550 2801450 .93% (1.44 %) Athletics 432,090 424,350 4451210 3.04% 4.92% Pompey Park 877,160 822,790 824,560 (6 %) .22% "505" Teen Center 250,700 249,700 2441520 (2.47 %) (2.07%) Veterans Park 1391360 139,360 1321220 (5.12%) (5.12 %) Catherine Strong Park 176,600 176,600 198,800 12.57% 12.57% Out of School 474,440 474,440 476,060 .34% .34% Ocean Rescue 1,408,840 1,408,140 1,465,890 4.05% 4.10% Aquatics 351,680 350,680 356,330 1.32% 1.61% Parks Maintenance 3,9351960 3,931,960 319181100 (.45 %) (.35 %) Cemetery 383,160 383,263 384,560 .37% .34% Catherine 5trong Splash Summer Cam, 2010 Memories treasured Lessonslearned Friends are made Staying Strong all summer long! PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 11 PARK & REC ADMINISTRATION 12 -10 REGULAR SALARIES /WAGES 335,056 315,226 LEVEL TEXT DEP PROJECT COORDINATOR FROZEN FOR FY 12/13 ADMINISTRATIVE ASSISTANT EXECUTIVE ASSISTANT DIRECTOR PARKS & RECREATION ADMINISTRATIVE OFFICE COORDINATOR PARK RANGER PARK RANGER 12 -30 TERM.PAY/ SICK & VACATION 5,337 0 13 -10 PARTTIME 8,960 0 LEVEL TEXT DEP PART TIME PARK RANGER PART TIME PARK RANGER WILL BE SCHEDULED TO WORK WEEKENDS AND TO FILL IN FOR FULL TIME PARK RANGERS DURING VACATIONS, SICK LEAVE, HOLIDAYS AND SPECIAL EVENTS. 15 HOURS X 11.32 X 52 WKS = $8,830 .38 FTE 14 -10 OVERTIME 2,506 4,196 LEVEL TEXT DEP OVERTIME FOR PARK RANGERS FOR HOLIDAYS, SPECIAL EVENTS, VACATIONS, AND EMERGENCIES. 38.0HR9 X 18.36 36.2HRS X 22.17 15 -20 CAR ALLOWANCE 2,640 2,640 21 -10 EMPLOYER FICA 26,560 24,168 LEVEL TEXT DEP FULL TIME PART TIME OVER TIME 289,720 TEXT AMT 41,290 51,230 105,330 37,430 30,830 23,610 -------- - - - - -- 289,720 0 0 TEXT AMT 8,830 -------------- 8,830 6,330 TEXT AMT 700 800 - -- 1,500 2,640 22,770 TEXT AMT 22,020 680 110 PAGE 11 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 188,913 0 0 289,720 0 8,830 2,942 1,500 1,760 2,640 14,353 22,83.0 0 0 0 0 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 12 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 DEP MONTHLY RECTRAC CREDIT CARD FEE $2 X 12 MONTHS CREDIT CARD TRANSACTION FEES BUS DRIVER LEADERSHIP ETC 34 -91 PROGRAMS 8,662 43,171 LEVEL TEXT DEP INSTRUCTOR FEES FOR KINDER CLASSES INSTRUCTOR FEES FOR ART CLASSES INSTRUCTOR FEES FOR DANCE CLASSES REVENUE FROM PROGRAM FEES COVERS THIS EXPENSE (ACCOUNT# 001 - 0000 - 347 -4100) 20 2,500 1,000 3,520 45,000 TEXT AMT 20,000 15000 10,,000 21,360 45,000 0 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 11 PARK & REC ADMINISTRATION 22,810 22 -10 GENERAL EMPL. RETIREMENT 51,200 39,430 34,590 14,668 24,120 21,670 22 -30 ICMA CONTRIBUTIONS 3,084 3,212 3,160 21060 3,160 0 23 -10 LIFE INSURANCE 1,193 941 900 503 800 0 23 -20 DISABILITY INSURANCE 2,223 1,260 1,180 767 860 0 23 -30 HEALTH INSURANCE 55,030 29,993 33,390 22,260 33,500 0 24 -10 WORKERS COMPENSATION 9,249 8,730 8,240 5,493 6,390 0 25 -10 UNEMPLOYMENT COMPENSATION 258 226 230 140 640 0 LEVEL TEXT TEXT AMT DEP FULL TIME 600 PART TIME 40 -------------- 40 25-20 EMPLOYEE ASSISTANCE PROG. 196 219 200 136 190 0 -------- * PERSONAL SERVICES - - - - -- -------- 503,512 - - - - -- -------- 430,241 - - - - -- -------- 403,350 - - - - -- ------ 253,995 -- - - -- ---------------- 395,160 21,670 31 -90 OTHER PROF. SERVICES 1,650 3,013 500 300 300 0 LEVEL TEXT TEXT AMT DEP CAPRA ANNUAL APPLICATION FEE 300 -------- - - - - -- 300 34 -90 OTHER CONTRACTUAL SERVICE 4,072 2,297 5,020 2,562 3,520 0 LEVEL TEXT TEXT AMT DEP MONTHLY RECTRAC CREDIT CARD FEE $2 X 12 MONTHS CREDIT CARD TRANSACTION FEES BUS DRIVER LEADERSHIP ETC 34 -91 PROGRAMS 8,662 43,171 LEVEL TEXT DEP INSTRUCTOR FEES FOR KINDER CLASSES INSTRUCTOR FEES FOR ART CLASSES INSTRUCTOR FEES FOR DANCE CLASSES REVENUE FROM PROGRAM FEES COVERS THIS EXPENSE (ACCOUNT# 001 - 0000 - 347 -4100) 20 2,500 1,000 3,520 45,000 TEXT AMT 20,000 15000 10,,000 21,360 45,000 0 PREPARED 06/06/12, 09:31:27 BUDGET." PREPARATION WORKSHEET PAGE 13 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 11 PARK & REC ADMINISTRATION - -- 45,000 40 -10 TRAVEL & TRAINING 1,803 4,686 2,670 2,032 2,350 0 LEVEL TEXT TEXT AMT DEP GENERAL EDUCATION CLASSES - PBCC 4 CLASSES X 11 40 NRPA CONGRESS & EXPOSITION - CALIFORNIA OCTOBER 14 -19, 2012 - DIRECTOR AIRFARE- ROUNDTRIP 100 SHUTTLE SERVICE EACH WAY 2 X 25.00 50 PER DIEM 5 DAYS X 38 140 LODGING 5 X 180.00 500 GOVERNOR'S HURRICANE CONFERENCE - FORT LAUDERDALE MAY, 2012 - DIRECTOR 2 LUNCHES 20 FGFOA CONFERENCE - BOCA RATON JUNE, 2012 ADMINISTRATIVE OFFICE COORDINATOR MILEAGE 10 X 5 X .44 20 FRPA CONFERENCE - DIRECTOR - ORLANDO AUGUST, 2013 HILTON ORLANDO ROOM RATE: $135.00 X 3 NIGHTS 410 MILEAGE 375 X ROUND TRIP X .44 170 PER DIEM: 4 DAYS X 38 150 - -- - ------- - - - 2,350 40 -20 NON - EMPLOYEE TRAVEL 2,267 331 0 0 0 0 41 -10 TELEPHONE EXPENSE 666 557 540 322 480 0 LEVEL TEXT TEXT AMT DEP 561- 243 -7252 EXECUTIVE ASSISTANT 60 561 - 243 -7257 ADMINISTRATIVE ASSISTANT 60 561- 243 -7268 FAX 200 561 - 243 -7253 ADMINISTRATIVE OFFICE COORDINATOR 50 561 -243 -7136 RECREATION SUPERINTENDENT 60 561 - 243 -7251 DIRECTOR OF PARKS & RECREATION 50 -------- 4- -- 80 41-15 PORTABLE PHONE /MDD 102- 1,944 750 740 760 0 LEVEL TEXT TEXT AMT PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 14 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 11 PARK & REC ADMINISTRATION DEP GPS MONITORING FOR CARS 719 AND 720 760 -------------- 760 42-10 POSTAGE 10 0 2,100 -1744 2,100 0 LEVEL TEXT TEXT AMT DEP POSTAGE NEEDS FOR GENERAL CORRESPONDENCE FOR THE ENTIRE DEPARTMENT 2,100 -------- - - - - -- 2,100 42 -20 EXPRESS CHARGE /MESSENGER 259 176 200 35 200 0 LEVEL TEXT TEXT AMT DEP FOR GRANT CORRESPONDENCE AND SUBMITTALS 200 -------- --- - -- 44-30 EQUIPMENT RENTAL /LEASE 951 928 1,200 599 1,200 0 LEVEL TEXT TEXT AMT DEP COPIER MACHINE LEASE COST SHARED BY ADMINISTRATION, COMMUNITY CENTER, ATHLETIC,SPECIAL EVENTS, OUT OF SCHOOL PROGRAM 100 X 12 MONTHS 1,200 -------- - - - - -- 1,200 44 -45 VEHICLE RENTAL- GARAGE 13,270 5,430 5,430 3,620 5,430 0 LEVEL TEXT TEXT AMT DEP 719 CHEVY CAVALIER 1,820 720 CHEVY COBALT 1,790 781 CHEVY CAVALIER 1,820 -- ------ - - - - -- 5,430 45 -10 GENERAL LIABILITY 15,630 15,220 12,550 8,367 7.3,970 0 46 -20 EQUIPMENT MAINTENANCE 1,458 1,458 1,560 850 1,660 0 LEVEL TEXT TEXT AMT DEP MAINTENANCE FOR TELEPHONE SYSTEM 1,460 MAINTENANCE FOR OFFICE MACHINES 200 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION ACtua1S ActualS Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION 7,000 DIV 11 PARK & REC ADMINISTRATION 5,550 0 46 -30 VEHICLE MAINT.- GARAGE 18,620 8,057 46 -90 OTHER REPAIR /MAINT. COSTS 390 390 LEVEL TEXT DEP RECTRAC ANNUAL UPGRADE AND MAINTENANCE FEE 48 -30 REFRESHMENT /FOOD /MEETINGS 870 190 LEVEL TEXT DEP REFRESHMENTS FOR TRAINING SESSIONS 0 49 -10 ADVERTISING 266 196 LEVEL TEXT DEP ADVERTISING COSTS FOR BIDS AND NOTICES 49 -90 OTHER CURRENT CHARGES 610 1,052 LEVEL TEXT DEP ANNUAL LICENSE FEE TO AMERICAN SOCIETY OF 196 COMPOSERS AUTHORS AND PUBLISHERS (ASCAP) TEXT AMT BACKGROUND CHECK FOR VOLUNTEER PROGRAM 5 X $20 1 X 30 PART -TIME PARK RANGER ------ -- - - - - -- 200 51 -10 STATIONERY /PAPER /FORMS 785 590 LEVEL TEXT 140 DEP BUSINESS CARDS: TEXT AMT ADMINISTRATIVE ASSISTANT PAPER SUPPLIES• ENVELOPES WITH AND WITHOUT WINDOWS AND 100 LETTERHEAD STATIONERY, EMPLOYMENT FORMS, CHANGE OF STATUS FORMS,TRAVEL & TRAINING FORMS(NCR -3PT) LEGAL PADS, PHOTO COPY PAPER, ENVELOPES WITH PAGE 15 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 1,660 7,000 3,362 5,550 0 390 390 390 0 TEXT AMT 390 - -- -------- - - - 390 100 0 100 0 TEXT AMT 100 ------ -- - - - --- 100 200 196 200 0 TEXT AMT 200 ------ -- - - - - -- 200 650 140 680 0 TEXT AMT 550 100 30 -------- 6- -- 80 480 210 480 0 TEXT AMT 40 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 11 PARK & REC ADMINISTRATION AND WITHOUT WINDOWS AND LETTERHEAD STATIONERY 51 -20 OFFICE EQUIP. < $1,000 0 794 51 -90 OTHER OFFICE SUPPLIES 3,217 3,207 LEVEL TEXT DEP MISCELLANEOUS OFFICE SUPPLIES NEEDED: FILE FOLDERS, PENS, PENCILS, TAPE, PAPER CLIPS, NOTEBOOKS, POST ITS, COMPUTER SUPPLIES, CALENDARS COVERS FOR GREEN BARS, LOOSELEAF BOOKS, ETC. PRINTER CATRRDGES FOR: LINDA K., GAIL V., CAROLE P., AND RICK W., 125.00 X 4 INK CARTRIDGES 200.00 X 8 TONER CARTRIDGES 52 -10 FUEL /LURE- VEHICLES 6,968 4,685 52 -20 GENERAL OPER. SUPPLIES 64 166 LEVEL TEXT DEP OPERATING SUPPLIES- FIRST AID SUPPLIES, GARBAGE BAGS, BATTERIES, BOX CUTTERS, ETC. 52 -22 UNIFORMS /LINEN SERVICE 823 622 LEVEL TEXT DEP UNIFORMS FOR FT PARK RANGER: 2 HAT @ 10 2 TAN SHORT SLEEVE SHIRT @ $40 2 WHITE SHORT SLEEVE SHIRT @ $40 3 TROUSERS @ $50 EACH 2 PAIR OF WEATHERPROOF SHOES @ $85 MISC; RAIN GEAR, JACKETS, WHISTLES, BELTS ETC. UNIFORMS FOR PT PARK RANGER: 1 HAT 1 TAN SHORT SLEEVE SHIRT 1 WHITE SHORT SLEEVE SHIRT 2 'TROUSERS 1 PAIR WEATHERPROOF SHOES MISC RAIN GEAR, JACKET, WHISTLE, BELT ETC 440 -------------- 480 0 2,700 TEXT ANIT 500 500 1,600 2,600 3,650 100 TEXT AMT 100 - - - - - -- -100 900 TEXT AMT 20 BO BO 150 170 BO 10 40 40 100 90 40 PAGE 16 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 0 0 0 1,444 2,600 0 2,582 4,930 0 42 100 0 852 900 0 DGM601L /12, 09:31:27 BUDGET R020 HEFT PAGE PROGRAM FISCAL YEEAR ACCOUNTING 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 11 PARK & REC ADMINISTRATION UNIFORMS FOR THE PARK RANGERS ARE PURCHASED ONCE A YEAR -------- - - -- -- 900 52 -27 EQUIPMENT c $1,000 0 2,171 0 0 0 0 54 -10 BOOKS & PUBLICATIONS 0 41 100 0 100 0 LEVEL TEXT TEXT AMT DEP MISCELLANEOUS PUBLICATIONS: PERFORMANCE MEASURES 50 PARKS AND RECREATION GUIDELINES 50 -------- 1- -- 00 54-20 MEMBERSHIPS 1,630 1,776 1,340 1,118 1,350 0 LEVEL TEXT TEXT AMT DEP NRPA AGENCY MEMBERSHIP- INCLUDES DIRECTOR AND 3 SUPERINTENDENTS 470 FGFOA MEMBERSHIP -ADMIN OFFICE COORDINATOR 30 FRPA SILVER AGENCY MEMBERSHIP- INCLUDES DIRECTOR AND ADMINISTRATIVE ASSISTANT. OTHER BENEFITS INCLUDE: A LINK ON THE FRPA WEBSITE, 15 COPIES OF THE FRPA JOURNAL, AND COMPLIMENTARY JOB POSTINGS ON THE FRPA WEBSITE. 850 -------- - -- - - - 1,350 54 -30 TRAINING /EDUCATION COSTS 532 1,651 1,390 866 1,390 0 LEVEL TEXT TEXT AMT DEP INSTITUTE OF GOVERNMENT -PBCC SUPERVISORS TRAINING PROGRAM 4 CLASSES X $70 280 NRPA CONGRESS & EXPOSITION - CALIFORNIA- REGISTRATION 420 REGISTRATION FEE FOR SCHOOL OF GOVERNMENT FINANCE RICK WAGNER, ADMINISTRATIVE OFFICE COORDINATOR 280 REGISTRATION FEE FOR GOVERNOR'S HURRICANE CONFERENCE - DIRECTOR 180 FRPA REGISTRATION - ORLANDO 200 DIRECTOR $25 30 -------- - - - - -- 1,390 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 18 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actual3 Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 11 PARK & REC ADMINISTRATION 54 -35 TUITION REIMBURSEMENT 931 600 0 0 0 0 --- ----- - - - - -- -------- - - - - -- -------- * OPERATING EXPENSES 86,304 105,399 - - - - -- -------- 96,520 ---- -- ------ 53,733 - - - - -- ---------------- 95,740 0 83 -01 OTHER GRANTS & AID 52,000 52,000 53,000 39,000 53,000 0 LEVEL TEXT TEXT AMT DEP ACHIEVEMENT CENTERS FOR CHILDREN AND FAMILIES PROGRAM CONTRACT PARTNERSHIP BETWEEN CITY & ACHIEVEMENT CENTERS FOR CHILDREN AND FAMILIES, BEACON CENTER PROGRAM - ACADEMIC, RECREATION, SOCIAL DEVELOPMENT ACTIVITIES FOR YOUTH AT DELRAY FULL SERVICE CENTER 53,000 -- ------ - - ---- 53,000 -------- - - - - -- ----- ---- - - - - -- -------- * GRANTS AND AIDS 52,000 52,000 - - - - -- ---- 53,000 ---- - - - - -- ------ 39,000 - - - - -- ---------------- 53,000 0 ** CULTURE /RECREATION 641,816 587,640 552,870 346,728 543,900 21,670 -------- - - - - -- -------- - - - - -- -------- *** PARK & REC ADMINISTRATION 641,816 587,640 - - - - -- ----- 552,870 ---- - - - - -- ------ 346,728 - - - - -- ---------------- 543,900 21,670 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 37 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 22 SPECIAL EVENTS 12 -10 REGULAR SALARIES /WAGES 628 65,742 66,250 43,200 66,250 0 LEVEL TEXT TEXT AMT DEP RECREATION SUPERVISOR TT - 47,690 ADMIN. ASSISTANT - 18,560 FULL TIME ADMINISTRATIVE ASSISTANT WILL BE SHARED WITH ATHLETICS (20 HRS.) -- ----- - - - - - -- -6,250 14 -10 OVERTIME 0 930 930 992 930 0 LEVEL TEXT TEXT AMT DEP ADMIN, ASSISTANT- 17.5 HRS X 26.43 460 ADMIN. ASSISTANT - 16 HRS X 29.40 470 OVERTIME FOR DEPARTMENT SPECIAL EVENTS - - - -- --- --- -- - 930 21 -10 EMPLOYER FICA 48 4,927 4,970 3,251 4,940 0 LEVEL TEXT TEXT AMT DEP FULL TIME 4,870 OVERTIME 70 -------------- 4,940 22-10 GENERAL EMPL. RETIREMENT 0 7,550 7,910 4,640 8,100 7,280 23 -10 LIFE INSURANCE 0 188 190 111 170 0 23 -20 DISABILITY INSURANCE 0 242 270 175 200 0 23 -30 HEALTH INSURANCE 0 9,773 12,520 8,348 12,570 0 24 -10 WORKERS COMPENSATION 0 3,840 3,630 2,420 2,820 0 25 -10 UNEMPLOYMENT COMPENSATION 0 51 60 35 150 0 25 -20 EMPLOYEE ASSISTANCE PROG. 0 49 50 34 50 0 -------- - - - - -- -------- * PERSONAL SERVICES 676 - - - - -- -------- 93,292 - - - - -- -------- 96,780 - - - - -- -- 63,206 ---- - - - - -- ---------------- 96,180 7,280 34 -90 OTHER CONTRACTUAL SERVICE 0 119 340 6 610 0 LEVEL TEXT TEXT AMT DEP ATTENDANT FOR CROWD PLEASER PORT 0 LET IDENTIFIED IN ACCOUNT 44.30 FOR JULY 4TH. 2 DAYS 0 300 EACH 600 MONTHLY RECTRAC CREDIT CARD SERVICE FEE SPLIT WITH ATHLETICS 6 MONTHS X 2.00 10 PREPARED 06/06/12, 09 :31:27 BUDGET PREPARATION WORKSHEET PAGE 38 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 22 SPECIAL EVENTS 610 40 -10 TRAVEL & TRAINING 0 832 880 0 880 0 LEVEL TEXT TEXT AMT DEP FLORIDA FESTIVAL & EVENTS ASSOC. CONFERENCE JULY 31 - AUGUST 2, 2013, BONITA SPRINGS, FL REC. SUPERVISOR II /MARKETING PER DIEM; 2 BREAKFAST X 8.00 20 3 LUNCH X 11.00 30 3 DINNER X 19.00 60 LODGING 3 NIGHTS X 115.00 350 MILEAGE 342 MILES X .44 150 YEARLY MILEAGE REIMBURSEMENT FOR RECREATION SUPERVISOR II /MARKETING 12 MILES /WEEK X .44 X 52 WEEKS 270 -------- 8- -- 80 41-10 TELEPHONE EXPENSE 0 53 80 50 70 0 LEVEL TEXT TEXT AMT DEP 243 -7277 RECREATION SUPERVISOR II/ MARKETING 50 243 -7264 ADMINISTRATIVE ASSISTANT SPLIT WITH ATHLETICS 20 -70 - -- -------- 42-10 POSTAGE 0 1,229 0 0 0 0 43 -10 ELECTRICITY 0 0 140 0 0 0 44 -30 EQUIPMENT RENTAL /LEASE 0 11,670 11,350 300 16,880 0 LEVEL TEXT TEXT AMT DEP RENTAL OF THE FOLLOWING FOR 4TH OF JULY FIREWORKS SPEAKERS /SCAFFOLDING FOR MUSIC 5,000 PORT 0 LETS 1,500 FLOOD LIGHTS 1,750 BARRICADES 2,460 CROWD PLEASER PORT O LET - INCLUDES HANDICAP ACCESSIBLE PORT 0 LET $2775 X 2 5,550 COPIER RENTAL 600 ------ -- - - - - -- 16,880 45--10 GENERAL LIABILITY 0 5,160 2,620 1,747 3,130 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 39 PERIOD 08/201 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Act als ACtUalS Revived Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 22 SPECIAL EVENTS 0 45 -90 OTHER INSURANCE COSTS 0 350 350 350 350 LEVEL TEXT TEXT AMT DEP NRPA PARTICIPANT INSURANCE SPECIAL EVENTS (NON ATHLETIC) 1.15 X 300 PARTICIPANTS 350 --- ----- - - - - -- 350 46 -90 OTHER REPAIR /MAINT. COSTS 0 210 200 200 200 0 LEVEL TEXT TEXT AMT DEP ANNUAL RECTRAC UPGRADE AND MAINTENANCE SPLIT WITH ATHLETICS 390 DIVIDED BY 2 200 -- - - - 200 47 -10 PRINTING /BINDING SERVICES 0 6,777 4,000 3,817 4,000 0 LEVEL TEXT TEXT AMT DEP QUARTERLY ACTIVITIES GUIDE DISTRIBUTED TO PUBLIC 3,500 SENIOR GAMES APPLICATION AND SCHEDULE BROCHURE 500 COPIES OF EACH 500 4,000 48 -10 SPECIAL EVENTS 0 5,333 5,300 4,086 5,600 0 LEVEL TEXT TEXT AMT DEP SPECIAL EVENTS: DAD & DAUGHTER DATE NIGHT - SUPPLIES, DECORATIONS, PICTURE FRAMES 600 SENIOR GAMES - OPENING CEREMONIES COST 1,000 KIDSFEST - SUPPLIES, BOUNCE HOUSE AND DJ 600 EASTER EGG BUNT - CANDY, PLASTIC EGGS & PRIZES 500 TURKEY TROT 5K RUN /HEALTH WALK 800 MOM AND SON AMAZING RACE 500 HOLIDAY PARADE 1,000 BEACH CLEAN UPS 300 POPCORN MACHINE TO GIVE POPCORN TO ATTENDEES AT EVENTS TO DRAW THEM TO OUR DEPARTMENT TABLE 300 -- ----- - -- - - -- 5,600 48 -30 REFRESHMENT /FOOD /MEETINGS 0 1,322 500 213 500 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 40 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 22 SPECIAL EVENTS LEVEL TEXT TEXT AMT DEP FUNDS FOR CATERING SPECIAL EVENTS AND OTHER FUNCTIONS 500 -------- - - - - -- 500 48 -90 OTHER PROMOTIONAL COSTS 0 568 300 294 300 0 LEVEL TEXT TEXT AMT DEP PROMOTION FOR EVENTS SUCH AS RESIDENTS ACADEMY, LEADERSHIP DELRAY, ETC. DEPARTMENT T- SHIRTS PENS, CUPS, POSTERS, ETC. 300 -------- -- 3- 00 49-10 ADVERTISING 0 161 161 161 810 0 LEVEL TEXT TEXT ALIT DEP ADVERTISING TO INCREASE ATTENDANCE 160 NEW TABLE TOP DIPLAY BOARD TO REPLACE OLD DAMAGED ONE. WILL BE DISPLAYED AT EVENTS TO HELP MARKET AND ADVERTISE THE DEPARTMENTS PROGRAMS AND SPECIAL EVENTS 650 -------------- 810. 49 -90 OTHER CURRENT CHARGES 0 99 0 0 0 0 49 -95 UNRECONCILED CC CHARGES 0 0 0 165 0 U 51 -10 STATIONERY /PAPER /FORMS 0 341 389 191 400 0 LEVEL TEXT TEXT AMT DEP PARKS AND RECREATION LETTERHEAD PARKS AND RECREATION ENVELOPES ASTROBRIGHT COLORED FLYER PAPER LEGAL PADS, WRITING PADS, OTHER PAPER SUPPLIES 170 BUSINESS CARDS RECREATION SUPERVISOR II 30 BLANK SHELLS FOR BUSINESS CARDS 10000 BLANKS 200 -------- 4- -- 00 51-90 OTHER OFFICE SUPPLIES 0 676 650 282 650 0 LEVEL TEXT TEXT AMT PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 41 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 22 SPECIAL EVENTS DEP CALENDAR, PENCILS, APPOINTMENT BOOK, PENS FILE FOLDERS, STAPLES, PAPER CLIPS, TAPE, ETC. 200 PRINTER CARTRIDGES 450 -------- - - - - -- 650 52 -22 UNIFORMS /LINEN SERVICE 0 48 0 0 90 0 LEVEL TEXT TEXT AMT DEP SKIRTS TO BE PURCHASED TO PRESENT A PROFESSIONAL APPEARANCE AT EVENTS. EMBROIDERED WITH THE PARKS AND RECREATION LOGO. RECREATION SUPERVISOR II 60 ADMINISTRATIVE ASSISTANT 30 -------- -90 - -- 54-20 MEMBERSHIPS 0 350 210 350 200 0 LEVEL TEXT TEXT AMT DEP FLORIDA FESTIVAL & EVENT ASSOC. RECREATION SUPERVISOR II 200 --- -- --- - - -- -- 200 54 -30 TRAINING /EDUCATION COSTS - 0 400 410 0 440 0 LEVEL TEXT TEXT AMT DEP FLORIDA FESTIVAL & EVENTS CONF, REGISTRATION JULY 31 - AUGUST 2, 2013, BONITA SPRINGS, FL REC. SUPERVISOR II/ MARKETING 430 GENERAL CLASSES FOR FULL TIME STAFF COMPUTER, SAFETY, FIRST AID, ETC. 10 -------- - - - - -- 440 -------- - - - - -- -------- - - - - -- -------- * OPERATING EXPENSES 0 35,698 - - - - -- -------- 27,880 - - - - -- ------ 12,212 - - - - -- ---------------- 35,110 0 ** CULTURE /RECREATION 676 128,990 124,660 75,418 131,290 7,280 -------- - - - - -- -------- - - - - -- -------- *** SPECIAL EVENTS 676 128,990 - - - - -- -------- 124,660 - - - - -- ------ 75,418 - - - - -- ---------------- 131,290 7,280 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 56 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y-T-D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 25 COMMUNITY CENTER 12-10 REGULAR SALARIES/WAGES 107,741 93,698 117,480 75,884 116,530 0 LEVEL TEXT TEXT AMT DEP RECREATION SUPERVISOR III- 56,980 STAFF ASSISTANT 11- 32,180 BUILDING MAINTENANCE WORKER 27,370 -------------- 116,530 12-30 TERM.PAY/ SICK & VACATION 0 64 0 0 0 0 13-10 PARTTIME 29,178 39,122 22,100 16,742 22,100 0 LEVEL TEXT TEXT AMT DEP P/T RECREATION SUPERVISOR I- MONDAY-FRIDAY 5:00-9:OOPM a SATURDAYS 8:00-3!00 27M X 52WKS X 15.74/HR .68 FTE 22,100 TOTAL .68 FTE -------------- 22,100 14-10 OVERTIME 1,692 2,483 2,160 1,765 2,160 0 LEVEL TEXT TEXT AMT DEP OVERTIME HOURS NEED TO COVER FOR SPECIAL EVENTS AND TO COVER FRONT DESK DURING ABSENCES BUILDING MAINT. WORKER- 19.68 X 50HR9 980 P/T REC SUPERVISOR 1 23.61 X 50HRS 1,180 2,160 14-20 REIMBURSABLE OVERTIME 2,6'10 6,922 3,110 4,219 5,860 0 LEVEL TEXT TEXT AMT DEP ANTIQUE SHOW-REIMBURSABLE OVERTIME PAID BY DELRAY BEACH HISTORICAL SOCIETY BUILD MAINT. WORKER 19.68 X 20HRS 390 P/T REC. SUPERVISOR 23.61 X 20HRS 470 P/T REC. SUPERVISOR I NIGHTS & WEEKENDS 200 HRS. X 25.00 (REIMBURSABLE OVERTIME RATE) 5,000 (FOR RENTALS DURING NON-OPERATING HOURS) REVENUE FROM REIMBURSABLE SPVR. FEE COVERS THIS EXPENSE (001-0000-347-25.09) 5,860 PREPARED 06/06/12, 09:31:27 BLWGL'T PREPARATION WORKSHEET PAGE 57 08 /20'.1. PROGRAM GM601L FOR FISCAL YEAR 2D13 ACCOUNTING PERIOD 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 25 COMMUNITY CENTER 21 -10 EMPLOYER FICA 9,981 10,129 10,280 7,015 10,430 0 LEVEL TEXT TEXT AMT DEP FULL -TIME 8,120 PART -TIME 1,690 OVER TIME 170 REIMBURSABLE OVERTIME 450 -------------- 1- ,430 22-10 GENERAL EMPL. RETIREMENT 18,230 13,410 14,030 8,151 14,260 12,810 23 -10 LIFE INSURANCE 382 272 340 199 330 0 23 -20 DISABILITY INSURANCE 729 366 490 308 340 D 23 -30 HEALTH INSURANCE 23,590 14,583 25,030 16,695 25,130 0 24 -10 WORKERS COMPENSATION 8,010 7,550 71120 4,747 51520 0 25 -10 UNEMPLOYMENT COMPENSATION 126 135 130 93 370 0 LEVEL TEXT TEXT AMT DEP FULL TIME 300 PART TIME 70 -•------- -- 3- 70 25 -20 EMPLOYEE ASSISTANCE PROG. 73 79 100 6B 90 -- - - - -- ---------------- D -------- w PERSONAL SERVICES - - - - -- -------- 202,402 - - - - -- -- 188,813 ------ - - - - -- -- ---- 202,370 -- - - -- -- - 135,865 ---- 203,120 12,810 34 -20 PEST CONTROL SERVICE 264 46 750 474 770 0 LEVEL TEXT TEXT AMT DEP JERMAC- PEST CONTROL MONTHLY SERVICE 12 MONTHS X 4.00 48 PROJECTED 40% INCREASE FOR PEST CONTROL 22 HULETT- TERMITE INSPECTION (ANNUAL INSPECTION IN MAY) 700 -------------- 770 34 -90 OTHER CONTRACTUAL SERVICE 2,435 2,473 2,570 1,323 2,520 0 LEVEL TEXT TEXT AMT DEP ALARM CLUB- FIRE SYSTEM (IYR. MONITOR COST) 1,250 ADELPHIA- SECURITY SYSTEM (1YR. MONITOR COST) 1,250 MONTHLY RECTRAC SERVICE FEE' CREDIT CARD (PAYPAL) $2.00 X 12 MONTHS 20 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORIGSHEET FOR FISCAL YEAR 2013 ACCOUNTING PAGE 58 PERIOD 08 /201 PROGRAM GM601L 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ActualS Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 25 COMMUNITY CENTER ------ - -- 2,520 40-10 TRAVEL & TRAINING 150 0 1,310 0 1,310 0 LEVEL TEXT TEXT AMT DEP YEARLY MILEAGE REIMBURSEMENT - RECREATION SUPERVISOR III - ESTIMATED MILES PER WK. 20 MILES X .44 X 52WXS 460 F'RPA STATE CONF. ORLANDO AUG 26 TC AUG 29 2013 RECREATION SUPERVISOR III - PER DIEM: BREAKFAST 3 X 8.00 20 LUNCH 4 X 11.00 40 DINNER 4 X 19.00 80 HILTON ORLANDO BON=NET CREEK 4 NIGHTS X 135.00 540 MILEAGE 375 X .44 170 -------------- 1,310 41-10 TELEPHONE EXPENSE 577 538 560 359 560 0 LEVEL TEXT TEXT AMT DEP 243 -7250 MAIN LINE 60 243 -7254 STAFF ASSISTANT TI /CC 60 243 -7255 RECREATION SUPERVISOR III 60 274 -0323 SECURITY 190 274 -0328 SECURITY 190 -- -------- 5- 60 43-10 ELECTRICITY 22,392 20,144 20,610 16,731 23,510 0 43 -20 WATER & SEWER 2,565 2,164 2,450 1,651 21170 0 43 -30 WASTE COLLECTION & DISP_ 8,027 8,362 8,920 8,919 8,920 0 43 -50 STORMWATER ASSESSMENT FEE 1,737 1,737 1,740 1,737 1,740 0 44 -20 BUILDING RENTAL /LEASE 440 480 400 560 600 0 LEVEL TEXT TEXT AMT DEP RENTAL OF OLD SCHOOL SQUARE GYM FOR CLASSES DURING ANTIQUES SHOW, ITC TENNIS, HAUNTED HOUSE, ETC. AEROBICS CLASSES MUST BE MOVED FROM COMMUNITY CENTER. 15 CLASSES X 40.00 /CLASS 600 -- -- - - - - -- 6- 00 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 59 PROGRAM'_ CM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 201.0 2011 2012 Y -T-D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND G01 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 25 COMMUNITY CENTER 44 -30 EQUIPMENT RENTAL /LEASE 951 928 1,2C0 599 1,200 0 LEVEL TEXT TEXT APIT DEP COPIER RENTAL /LEASE 100.00 X 12 MONTHS 1,200 (COST SHARED WITH OTHER DIVISIONS) - - - - -- 1,200- - 44 -45 VEHICLE RENTAL- GARAGE 4,220 0 0 0 0 0 45 -10 GENERAL LIABILITY 7,830 7,480 5,780 3,853 6,990 0 4590 OTHER INSURANCE COSTS 520 520 520 520 520 0 LEVEL TEXT TEXT AMT DEP NRPA PARTICIPANTS INSURANCE NON- ATHLETIC (GENERAL CLASSES) 19 YEARS OF AGE & UNDER - 100 PARTICIPANTS 20 -59 YEARS OF AGE - 200 PARTICIPANTS 60 -70 YEARS OF AGE - 150 PARTICIPANTS 450 PARTICIPANTS (NON ATHLETIC) X 1.15 520 -------------- 520 46 -10 BUILDING MAINTENANCE 18,398 18,833 17,000 17,571 16,000 0 LEVEL TEXT TEXT AMT DEP ELECTRICAL- MISC. REPAIRS- LIGHTS,OUTLETS, ETC. 2,060 PLUMBING- MISC. REPAIRS- SINKS,TOILETS,ETC. 1,500 AIR CONDITIONING MISC. REPAIRS 2,000 REFINISH GYM FLOOR (ANNUAL) 3,OG0 REFINISH COMMUNITY CENTER FLOORS- LOBBY, THREE WAY ROOM (BANYAN, ORCHID & MAGNOLIA), KITCHEN BY PROFESSIONAL FLOOR COMPANY. 1,500 REPAINT COMMUNITY CENTER THREE WAY ROOM, LOBBY, MM- 1OGANY ROOM, ETC FOR SPECIAL EVENTS * 6,000 * WEAR FROM OUT OF SCHOOL PROGRAM AND OTHERS REQUIRES ANNUAL REPAINTING - -- 16,000 46-20 EQUIPMENT MAINTENANCE 219 428 400 540 400 0 LEVEL TEXT TEXT AMT DEP EST. COST OF REPAIRS TO COMMUNITY CENTER EQUIPMENT (2)T.V. /(2)D.V.D. 70 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET ACCOUNTING PAGE b0 PERIOD 08/201 PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 25 COMMUNITY CENTER (2) PODIUM,MICROPHQNE STANDS 60 RADIO /C.D. PLAYER 70 FIRE & SECURITY ALARM SERVICE CALL (YEARLY MAINTENANCE CONTRACT) 100 FIRE EXTINGUISHER SERVICE CALL (YEARLY MAINTENANCE CONTRACT) 100 --------------- 400 46 -30 VEHICLE MAINT.- GARAGE 7,005 0 0 0 D 0 46 -90 OTHER REPAIR /MAINT. COSTS 9,562 381 390 390 390 0 LEVEL TEXT TEXT AMT DEP ANNUAL UPDATE & MAINTENANCE FEE FOR REC TRAC 390 ------ -- -- ---- 390 48 -30 REFRESHMENT /FOOD /MEETINGS 137 0 50 44 50 0 LEVEL TEXT TEXT AMT DEP FOOD AND REFRESHMENTS FOR CLASSES AND MEETINGS 50 ---- -- -- - - - - -- 50 49 -90 OTHER CURRENT CHARGES 0 20 130 0 130 0 LEVEL TEXT TEXT AMT DEP FLORIDA DEPARTMENT OF REVENUE REGISTRATION FEE 30 NATIONAL BACKGROUND CHECK FOR VOLUNTEERS 100 -- -•------- 1- 30 51-10 STATIONERY /PAPER /FORMS 517 399 520 144 560 0 LEVEL TEXT TEXT AMT DEP COPIER PAPER,LETTER HEAD,COLORED PAPER FOR FLYERS ETC. 520 BUSINESS CARDS FOR RECREATION SUPERVISOR III 40 -------- - - - - -- 560 51 -20 OFFICE EQUIP. < $1,000 837 2,227 1,000 339 1,000 0 LEVEL TEXT TEXT AMT DEP REPLACE 50 FOLDING BROWN METAL PADDED CHAIRS /12, 09:3.1.27 BIIDGEFOR PREPARATION WORKSHEET PAGE PPREPARED ROGRAMCM6010L FISCALL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 25 COMMUNITY CENTER 50 X 20.00 EA.* 1,000 * YEARLY REPLACEMENT OF DAMAGED CHAIRS -------------- 1,000 51-90 OTHER OFFICE SUPPLIES 763 659 700 419 700 0 LEVEL TEXT `L'EXr AMT DEP OFFICE SUPPLIES- FOLDERS, PENDAFLEX FILES,PENS, PENCILS,PAPER CLIPS,TAPE,GLUE,RUBBER BANDS, BLACK TONER CARTRIDGES,COLOR TONER CARTRIDGES, ETC. FOR COMMUNITY CENTER STAFF 700 -------- - - - - -- 700 52 -10 FUEL /LURE- VEHICLES 3,408 0 0 0 0 0 52 -20 GENERAL OPER. SUPPLIES 3,026 1,332 2,300 1,417 2,300 0 LEVEL TEXT TEXT AMT' DEP OPERATING COSTS FOR COMMUNITY CENTER HARDWARE,ROPE,WIRE,ETC. FIRST AID SUPPLIES & KITS KITCHEN SUPPLIES 1,900 AUTOMATIC EXTERNAL DEFIBRILLATOR REPLACEMENT BATTERY 230 AUTOMATIC EXTERNAL DEFIBRILLATOR REPLACEMENT ADULT AND CHILD PADS 170 -------------- 2,30() 52-22 UNIFORMS /LINEN 82RVICE 780 1,210 1,080 1,007 1,180 0 LEVEL TEXT TEXT AMT DEP G &K SERVICES- UNIFORMS FOR COMMUNITY CENTER STAFF BUILDING MAINT. WORKER- 5.05 /WK X 52WKS. 260 CLEAN DUST MOPS & PUSH MOPS 25.00 /WK X 17WKS. 430 REPLACE FLOOR MATS ONCE PER MONTH (6 MATS TOTAL) 36.00 /MONTH X 12 MONTHS 430 SAFETY BOOTS- BUILDING MAINT. WORKER 1 X 60.00 60 -- -------- - - - - 1,180 52 -25 JANITORIAL SUPPLIES 3,640 4,490 3,700 2,308 4,000 0 LEVEL TEXT TEXT AMT PREPARED 06/06/12, 09:31:27 PROGRAM GM601L BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 2011 2012 Actuals Revised 52 -27 EQUIPMENT < $1,000 0 348 LEVEL TEXT DEP PODIUM WITH SOUND SYSTEM INCLUDED (SECOND OF TWO) } ITEM REQUESTED IS TO REPLACE EXISTING EQUIPMENT DUE TO DAMAGE CAUSED BY NORMAL WEAR AND TEAR FROM USE. 54 -15 SUBSCRIPTIONS 99 0 LEVEL TEXT DEP PALM BEACH POST NEWSPAPER 52WKS. MON -FRI SUN SENTINAL NEWSPAPER 52WKS. MON -FRI 54 -20 MEMBERSHIPS 255 150 LEVEL TEXT DEP FRPA YEARLY MEMBERSHIP- RECREATION SUPERVISOR III 54 -30 TRAINING /EDUCATION COSTS 0 0 LEVEL TEXT DEP FRPA STATE CONFERENCE REGISTRATION FEE RECREATION SUPERVISOR III GENERAL CLASSES FOR FULL TIME STAFF: COMPUTER, CUSTOMER SERVICE, BUILDING MAINTENANCE, ETC. *ALL CLASSES PART OF FIVE YEAR EDUCATION PLAN. 1,150 1,300 1,000 350 200 4,000 289 TEXT AMT 500 -------------- 500 1DO TEXT AMT 100 100 -------- - - - - -- 200 150 TEXT AMT 150 -------------- 150 410 TEXT ANT 210 200 -------- - - - - -- 410 PAGE 62 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 0 500 0 0 200 0 150 150 0 23 410 0 2010 ACCOUNT DESCRIPTION Actuals FUND 001 GENERAL FUND DEPT 43, PARKS & RECREATION DIV 25 COMMUNITY CENTER DEP CLEANING SUPPLIES FOR COMMUNITY CENTER GENERAL CLEANERS PAPER TOWELS TOILET PAPER HAND SOAP AIR FRESHENER BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 2011 2012 Actuals Revised 52 -27 EQUIPMENT < $1,000 0 348 LEVEL TEXT DEP PODIUM WITH SOUND SYSTEM INCLUDED (SECOND OF TWO) } ITEM REQUESTED IS TO REPLACE EXISTING EQUIPMENT DUE TO DAMAGE CAUSED BY NORMAL WEAR AND TEAR FROM USE. 54 -15 SUBSCRIPTIONS 99 0 LEVEL TEXT DEP PALM BEACH POST NEWSPAPER 52WKS. MON -FRI SUN SENTINAL NEWSPAPER 52WKS. MON -FRI 54 -20 MEMBERSHIPS 255 150 LEVEL TEXT DEP FRPA YEARLY MEMBERSHIP- RECREATION SUPERVISOR III 54 -30 TRAINING /EDUCATION COSTS 0 0 LEVEL TEXT DEP FRPA STATE CONFERENCE REGISTRATION FEE RECREATION SUPERVISOR III GENERAL CLASSES FOR FULL TIME STAFF: COMPUTER, CUSTOMER SERVICE, BUILDING MAINTENANCE, ETC. *ALL CLASSES PART OF FIVE YEAR EDUCATION PLAN. 1,150 1,300 1,000 350 200 4,000 289 TEXT AMT 500 -------------- 500 1DO TEXT AMT 100 100 -------- - - - - -- 200 150 TEXT AMT 150 -------------- 150 410 TEXT ANT 210 200 -------- - - - - -- 410 PAGE 62 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 0 500 0 0 200 0 150 150 0 23 410 0 PREPARED 06/06/12, 09:31:27 PROGRAM GM601L BUDGET PREPARATION WORKSHEET NOR FISCAL YEAR 2013 2010 2011 2012 Actuals Actuals Revised PAGE 63 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED -------- - - - - -- --------- 100,754 ACCOUNT DESCRIPTION FUND 001 GENERAL FOND DEPT 41 PARKS & RECREATION - 0 DIV 25 COMMMUNITY CENTER * OPERATIATG EXPENSES 64 -90 OTHER MACH. /EQUIPMENT * CAPITAL OUTLAST ** CULTURE /RECREATION * ** COMMUNITY CENTER BUDGET PREPARATION WORKSHEET NOR FISCAL YEAR 2013 2010 2011 2012 Actuals Actuals Revised PAGE 63 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED -------- - - - - -- --------- 100,754 - - ---- -------- 75,351 --- --- -- 75,029 ------ - - - --- ------ 61,078 - - - - -- --------------- 78,780 - 0 0 0 7,151 7,150 0 - - -- ---------------- 0 -------- - - - - -- --------- 0 --- - -- -------- 0 - - - - -- ---------- 7,151 --- -•- ------ 7,150 - - 0 0 303,156 264,164 284,550 204,113 -- ------ 281,900 - - - - -- --------------}- 12,810 - ------ --- - -- -------- 3 03,156 - - - - -- - - 264,164 -- -- - - - - -- -- 284,550 -------- - ^ 204,113 '181,900 12,8_0 PREPARED 09.31.27 IlUAGEFORRFISCALIYEAR WORKSHEET PAGE ACCOUNTING 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 21 ATHLETICS 12 -10 REGULAR SALARIES /WAGES 144,949 55,691 80,800 52,G86 80,800 0 LEVEL TEXT TEXT AMT DEP RECREATION SUPERINTENDENT- 62,240 ADMINISTRATIVE ASSISTANT - FULL TIME EMPLOYEE SPLIT BETWEEN ATHLETICS AND SPECIAL EVENTS 18,560 - -- ----- - - - - -- 80,800 12 -30 TERM.PAY/ SICK & VACATION 0 11,019 0 0 0 0 13 -10 PARTTIME 62,921 83,274 70,490 55,438 '10,490 0 LEVEL TEXT TEXT AMT DEP ATHLETICS SUPERVISOR I 52WKS X 25HRS /WK X 15. 63 FTE 20,460 ATHLETICS SUPERVISOR I 52WKS X 25HRS /WK X 15. .63 FTE 20,460 ATHLETICS SUPERVISOR I ( 52WKS X 15HRS /WK X 15 .38 FTE. 12,150 ATHLETICS SUPERVISOR I 52WKS X 15HRS /WK X .38 brE 12,150 YOUTH BASKETBALL GYM SUPERVISORS EDES 1OWKSEXI2O0HRS /WKLXA13R18 /HR X 2 .19 FTE 5,270 *ALL RECREATION SUPERVISORS I WILL BE WORKING AT ALL ATHLETIC FACILITIES (MILLER PARK, SEACREST SOCCER COMPLEX, MERRITT PARK,CURRIE COMMONS,ETC) & EXPANDED HOURS AT ROBERT P. MILLER PARK. THEY ALSO WILL ASSIST AT DEPARTMENT SPECIAL EVENTS. TOTAL FTE'S 2.21 -------- - - - - -- 70,490 14 -10 OVERTIME 936 47 200 69 0 0 14 -20 REIMBURSABLE OVERTIME 186 721 400 271 0 0 21 -10 EMPLOYER FICA 15,556 11,603 11,710 8,343 11,620 0 LEVEL TEXT TEXT AMT DEP FULL -TIME 6,230 PART -TIME 5,390 -------------- 11,620 22 -10 GENERAL EMPL. RETIREMENT 21,450 9,110 9,650 5,660 9,880 8,880 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 28 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ActualS Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 21 ATHLETICS 22 -30 ICMA CONTRIBUTIONS 0 1,038 1,870 1,218 1,870 0 23 -10 LIFE INSURANCE 507 120 190 93 150 0 23 -20 DISABILITY INSURANCE 968 243 330 214 240 0 23 -30 HEALTH INSURANCE 23,590 7,908 12,520 8,348 12,570 0 24 -10 WORKERS COMPENSATION 8,130 3,850 3,640 2,427 2,820 0 25 -10 UNEMPLOYMENT COMPENSATION 236 208 130 143 370 0 LEVEL TEXT TEXT AMT DEP FULL TIME 150, PART TIME 220 -------------- 370 25 -20 EMPLOYEE ASSISTANCE PROG. 88 40 50 34 50 0 -- ------ * PERSONAL SERVICES - -i - -- ------- 279,517 -- - - - - -- -------- 184,872 - - - --- -------- 191,980 -- - - -- ----- 134,944 - - - - - -- ---------------- 190,860 8,880 34 -20 PEST CONTROL SERVICE 96 114 460 48 490 0 LEVEL TEXT TEXT AMT DEP MONTHLY PEST CONTROL SERVICES FOR ROBERT P. MILLER PARK & CURRIE COMMONS PARK 12 MONTHS X 8.00 96 ANTICIPATED 40% INCREASE FOR FY 12,13 34 ANNUAL, TERMITE GUARANTEE FOR ROBERT P. MILLER PARK 140 MONTHLY RODENT BOXES AT ROBERT P MILLER PARK 12 MONTHS X 18.00 220 34 -90 OTHER CONTRACTUAL SERVICE 978 969 LEVEL TEXT DEP MONTHLY RECTRAC FEE SPLIT WITH SPECIAL EVENTS CREDIT CARD (PAYPAL) $2.00 X 12 MONTHS ANNUAL FIRE ALARM MONITORING COST FOR SOCCER ANNUAL ELEVATOR CONTRACT FOR ROBERT P. MILLER PARK $125.00 X 12 MONTHS 40 -10 TRAVEL & TRAINING 794 210 LEVEL TEXT DEP NRPA NATIONAL CONF. OCTOBER 16 -18, 2012 ANAEEIM,CA -------- 4--- 90 2,530 TEXT AMT 20 960 1,500 ------- - -- - - -- 2,480 2,280 TEXT AMT 1,851 2,480 0 1,935 1,380 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 29 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 21 ATHLETICS ALBERTA GAUM- RECREATION SUPERINTENDENT PER DIEM: 3 BREAKFAST X 8.00 20 4 LUNCH X 11.00 40 4 DINNER X 19.00 80 LODGING: 4 NIGHTS X 185.00 740 AIRFARE 500 --- --- -- - - - - -- 1,380 41 -10 TELEPHONE EXPENSE 1,346 1,417 1,420 921 1,420 0 LEVEL TEXT TEXT AMT DEP 243 -7030 CURRIE COMMONS PARK 190 243 -7136 RECREATION SUPERINTENDENT 50 243 -7264 ADMINISTRATIVE ASSISTANT 30 243 -7273 MILLER PARK -PRESS BOX 1 200 243 -7276 MILLER PARK -PRESS BOX 2 190 243 -7372 FIRE ALARM 190 243 -7375 OFFICE 190 MILLER PARK ELEVATOR 190 MILLER PARK FIRE ALARM 190 ---- -- -- - - - - -- 1,420 41 -15 PORTABLE PHONE /MDD 0 0 750 740 760 0 LEVEL TEXT TEXT AMT DEP GPS FOR VEHICLES 742 AND 770 760 --_------ 7- -- 60 42-10 POSTAGE 2,334 805 0 0 0 0 43 -10 ELECTRICITY 79,665 97,967 87,000 76,248 104,700 0 LEVEL TEXT TEXT AMT DEP 1041 SW 7TH AVE PINE GROVE 710 702 SE 2ND AVE #CURRIE PARK 850 1905 SW 4TH AVE OUTDOOR LIGHTING 870 1905 SW 4TH AVE #MILLER PARK 13,760 500 SW 10TH ST #IRR PUMP 270 1905 SW 4TH AVE #BALLFIELD 22,160 SW 4TH AVE & LINTON BLVD PARK 14,680 1905 SW 4TH AVE #PUMP 2,050 SW 3RD AVE #MERRITT PARK 91410 2505 SEACREST BLVD# SEACREST SOCCER COMPLEX AND PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM CM601L FOR FISCAL YEAR 2013 PAGE 30 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 21 ATHLETICS HILLTOPPER FOOTBALL STADIUM 39,660 2503 SEACREST BLVD # SEACREST SOCCER SIGN (NEW) 110 1 N OCEAN AVE #LIGHT 170 -------------- 104,700 43-20 WATER & SEWER 4,123 4,098 3,780 2,733 4,210 0 LEVEL TEXT TEXT AMT DEP SW 4TH AVE 290 1905 SW 4TH AVE 760 ROBERT P. MILLER PARK CONCESSION STAND 850 2501 SEACREST BLVD 2,310 - - - - -- -------- 4,210 43 -25 IRRIGATION WATER 11,077 13,683 10,280 9,634 14,710 0 LEVEL TEXT TEXT AMT DEP 3 SW & 4 ST-MERRITT PARK 290 3 SW & 3 AVE - MERRITT PARK 290 700 SE 2ND AVE - CURRIE COMMONS PARK 550 702 SE 2ND AVE - CURRIE COMMONS PARK 6,430 702 SE 2ND AVE - CURRIE COMMONS PARK 7,150 -------------- 14,710 43-30 WASTE COLLECTION & DISP. 4,013 4,181 4,460 4,459 4,460 0 LEVEL TEXT TEXT AMT DEP DUMPSTER FOR SEACREST SOCCER COMPLEX 4,460 LARGE VOLUME DUMPSTER NECESSARY FOR TOURNAMENTS AND ROCKS FOOTBALL - -- ----- - - - - -- 4,460 43 -50 STORMWATER ASSESSMENT FEE 4,385 9,737 9,720 9,737 9,740 0 LEVEL TEXT TEXT AMT DEP CURRIE COMMON'S PARK SE 7TH ST 450 MERRITT PARK 316 SW 2ND AVE 300 COUNTY OWNED - LEASED TO CITY ROBERT P. MILLER PARK LOTS- 7,8,9 890 ROBERT P. MILLER PARK LOTS- 6 & 1905 SW 4TH AVE 1,080 ROBERT P. MILLER PARK 5,950 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 31 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ACtuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 21 ATHLETICS ATLANTIC SOCCER HEADQUARTERS 500 SOCCER COMPLEX 570 -------- - - - - -- 9,740 44 -30 EQUIPMENT RENTAL /LEASE 12,326 502 600 300 600 0 LEVEL TEXT TEXT AMT DEP COPIER RENTAL SPLIT WITH SPECIAL EVENTS 600 - - - - - -- -600 44 -45 VEHICLE REYSTTAL- GARAGE 5,620 13,460 13,460 8,973 14,390 0 LEVEL TEXT TEXT AMT DEP VAN #713 YEAR 2004 2,080 VAN #742 YEAR 1999 2,170 GOLF CART (MILLER PARK) #7602 930 CAR #770 (RECREATION SUPERINTENDENT) 1,370 BUS #602 YEAR 2006 TRANSPORTATION FOR TOURNAMENTS TRACK MEETS, LEADRESHIP DELRAY, ETC. 7,840 -------------- =4,390 44--90 OTHER RENTAL /LEASE COSTS 3,290 0 0 0 0 0 45 -10 GENERAL LIABILITY 13,910 8,530 9,900 6,600 10,870 0 45 -90 OTHER INSURANCE COSTS 1,670 1,770 1,770 1,770 1,770 0 LEVEL TEXT TEXT AMT DEP NRPA PARTICIPANT INSURANCE FOR ADULT ATHLETICS, YOUTH ATHLETICS & SPECIAL EVENTS ADULT ATHLETICS 14.00 X 100 PARTICIPANTS 1,400 YOUTH ATHLETICS 1.85 X 200 PARTICIPANTS 370 -------------- 1,770 46-10 BUILDING MAINTENANCE 18,693 15,306 12,000 4,894 1.4,000 0 LEVEL TEXT TEXT AMT DEP ESTIMATED REPAIRS TO ROLL UP WINDOWS AT ALL CONCESSION STANDS WITHIN PARKS 800 ESTIMATED GENERAL REPAIRS TO CONCESSION STANDS DUE TO VANDALISM 800 ESTIMATED GENERAL REST ROOM REPAIRS 800 ESTIMATED GENERAL AIR CONDITIONING REPAIRS 1,000 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 32 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 21 ATHLETICS ESTIMATED GENERAL ELECTRICAL REPAIRS 1,000 PAINT THE GREEN MONSTER AT LITTLE FENWAY 4,000 PAINT INTERIOR /EXTERIOR OF SERGIO FIELD IN MILLER PARK PRESS BOX /CONCESSION STAND BUILDINGS 3,500 FOLLOWING ESTIMATES FOR SOCCER ESTIMATE FOR ELECTRICAL REPAIRS 500 ESTIMATE FOR PLUMBING REPAIRS 800 ESTIMATE FOR ROLL UP WINDOW REPAIRS 800 -------------- 14,000 46-20 EQUIPMENT MAINTENANCE 1,206 30 1,250 0 1,250 0 LEVEL TEXT TEXT AMT DEP ESTIMATED MAINTENANCE AT MILLER PARK,MERRITT PARK, CURRIE COMMONS PARK & PINE GROVE PARK ROBERT P. MILLER PARK REFRIGERATORS & ICE MACHINES PUBLIC ADDRESS SYSTEM SCOREBOARDS BATTING CAGES 500 MISC REPAIRS TO REFRIGERATOR, ICE MACHINE, AND MISC OTHERS FOR SOCCER 750 - - - -- 1,250 46 -30 VEHICLE MAINT.- GARAGE 7,830 14,038 8,950 7,853 9,350 0 46 -90 OTHER REPAIR /MAINT. COSTS 45,098 40,102 20,510 15,987 20,000 0 LEVEL TEXT TEXT AMT DEP ANNUAL FIELD LIGHT MAINTENANCE AT PINE GROVE PARK CURRIE COMMONS PARK,MERRITT PARK, AND ROBERT P MILLER PARK LABOR 2,800 MATERIALS 2,800 EQUIPMENT 21800 ANNUAL UPDATE FOR RECTRAC SPLIT WITH SPEC. EVENTS 190 RED CLAY FOR INFIELDS AT ROBERT P MILLER PARK CURRIE COMMONS PARK AND PINE GROVE PARK 4,900 ANNUAL SCOREBOARD MAINTENANCE:REPLACE LIGHT BULBS FUSES, MODULES, ETC AT ROBERT P MILLER PARK, CURRIE COMMONS, AND PINE GROVE TOTAL OF 4 SCOREBOARDS 2,500 ANNUAL FIELD LIGHT MAINTENANCE FOR SOCCER COMPLEX 4,010 --- ----- - - - - -- PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 33 PERIOD 08/201 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 21 ATHLETICS 20,000 47 -10 PRINTINGLBINDING SERVICES 6,180 0 0 0 0 0 48 -10 SPECIAL EEVENTS 5,660 0 0 0 0 0 48 -30 REFRESHMENT /FOOD /MEETINGS 872 91 0 0 0 0 48 -90 OTHER PROMOTIONAL COSTS 445 0 0 0 0 0 49 -10 ADVERTISING 161 0 0 0 0 0 49 -90 OTHER CURRENT CHARGES 2,489 0 0 20 0 0 51 -10 STATIONERY /PAPER /FORMS 1,227 254 340 171 260 0 LEVEL TEXT TEXT AMT DEP PARKS & RECEATION LETTERHEAD PARKS & RECREATION ENVELOPES ASTROBRIGHT COLORED FLYER PAPER LEGAL PADS, WRITING PADS, ADDITIONAL PAPER SUPPLIES 260 -- -------- 2- 60 51-90 OTHER OFFICE SUPPLIES 2,427 319 690 374 690 0 LEVEL TEXT TEXT AMT DEP CALENDARS,PENCILS,APPOINTMENT BOOKS,PENS,STAPLES, FILE FOLDERS,PAPER CLIPS,TAPE,ETC. 240 PRINTER CARTRIDGES 450 -------- -- 6- 90 52-10 FUEL /LUKE- VEHICLES 5,370 6,039 6,390 3,494 6,880 0 52 -20 GENERAL OPER. SUPPLIES 17,791 8,985 12,100 9,167 13,600 0 LEVEL TEXT TEXT AMT DEP MARBLE DUST FOR BASELINES 200 BAGS X 5.00 EA 1,000 FIELD MARKING PAINT 90 CASES X 36.00 /CASE 3,240 HOLLYWOOD BASEBALL BASES 3 SETS X 230.00 /SET 690 3 HOME PLATES X 90.00 270 3 PITCHING RUBBERS X 100.00 300 AUTOMATIC EXTERNAL DEFIBRILLATOR REPLACEMENT PADS SO AUTOMATIC EXTERNAL DEFIBRILLATOR REPLACEMENT BATTERY 230 MISC. OPERATING SUPPLIES 1,700 FOLLOWING ITEMS FOR SOCCER PREPARED 09:31:27 PREPARATION PAGE 2013 ACCOUNTING ACCOUNTING PERIOD 08 /201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ACtuals ACtua1S Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 21 ATHLETICS FIELD MARRING PAINT (60) CASES 60 X 36 2,160 5 SETS OF CORNER FLAGS FOR FIELDS 5 X 50 250 REPLACEMENT NETS FOR GOALS 880 MISC OPERATING SUPPLIES 2,800 13,600 52 -22 UNIFORMS /LINEN SERVICE 0 0 90 90 90 0 LEVEL TEXT TEXT AMT DEP SHIRTS FOR FULL TIME EMPLOYEES WILL BE PURCHASED REC. SUPERINTENDENT- ALBERTA GAUM 2 SHIRTS 60 ADMIN. ASSISTANT- ILONKA WEINSTEIN 1 SHIRTS 30 TO PRESENT A PROFESSIONAL APPEARANCE WHEN INTERACTING WITH THE PUBLIC. PARKS AND RECREATION LOGO EMBROIBERED -90 ---- ---- - -- 52-25 JANITORIAL SUPPLIES 0 0 0 0 200 0 LEVEL TEXT TEXT AMT DEP MISC JANITORIAL SUPPLIES - TOILET PAPER, PAPER TOWELS, HAND SOAP, GENERAL CLEANERS, ANT SPRAY PREVIOUSLY IN SOCCER COMPLEX 200 -- -------- 2- 00 52-26 GARDENING SUPPLIES 0 0 20 0 1,500 0 LEVEL TEXT TEXT AMT DEP REPLACEMENT SOD FOR ATHLETICS FIELDS (CURRIE COMMONS, PINE GROVE, MERRITT PARK, PLUMOSA PARK) 1,500 -------- - - - - -- 1,500 52 -27 EQUIPMENT < $1,000 501 0 0 0 890 0 .LEVEL TEXT TEXT AMT DEP 1 VINYL OUTDOOR DISPLAY BOARD.TO DISPLAY LEAGUE ANNOUNCEMENTS & LEAGUE STANDINGS FOR ROBERT P MILLER PARK (NEW BUILDINGS) 590 - - - -- -------- - 590 PREPARED 06/06/12,.09:31:27 BUDGET PREPARATION WORKSHEET PAGE 35 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 ACCOUNT DESCRIPTION Actuals Actuals FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 21 ATHLETICS 54 -20 MEMBERSHIPS 255 0 LEVEL TEXT DEP FRPA MEMBERSHIP- RECREATION SUPERINTENDENT NRPA MEMBERSHIP- RECREATION SUPERINTENDENT 54 -30 TRAINING /EDUCATION COSTS 330 450 LEVEL TEXT DEP NRPA CONGRESS & EXPOSITION OCT. 16- 18,2012 CA. RECREATION SUPERINTENDENT - ALBERTA GAUM GENERAL CLASSES FOR FULL -TIME STAFF - COMPUTER, SAFETY,FIRST AID, ETC. ALL CLASSES PART OF "FIVE -YEAR EDUCATIONAL PLAN" 55 -20 BASKETBALL 15,694 15,728 LEVEL TEXT DEP YOUTH BASKETBALL PROGRAM FOR 22 BOYS TEAMS 9 NCAA LEATHER GAME BALLS 9 X 42.00 56 PRACTICE BALLS 56 X 20.00 OFFICIALS 128 GAMES X 25.00 AWARDS (TROPHIES) UNIFORMS FOR 22 TEAMS TRAVEL BASKETBALL FOR 3 BOYS TEAMS AND 3 GIRLS TEAMS. TEAMS WILL COMPETE IN YBOA (YOUTH BASKETBALL OF AMERICA) SANCTIONED TOURNAMENTS THROUGHOUT THE STATE OF FLORIDA FUNDS WILL COVER TOURNAMENT REGISTRATION FEES, YBOA MEMBERSHIP FEES, PLAYER AND COACHES INSURANCE 2012 Revised 250 TEXT AMT 150 100 -------- 2- -- 50 760 TEXT AMT 420 160 -------- 51 -- 80 14,130 TEXT AMT 380 1,120 3,200 1,020 3,000 Y -T -D DEPT REQ Actual 268 250 841 14,009 580 14,130 2013 APPROVED 0 0 0 FEES, ETC. 4,000 BACKGROUND CHECKS FOR VOLUNTEER COACHES 30 X 20.00 600 FINGERPRINTS FOR VOLUNTEER COACHES 30 X 27 810 -------- - - - - -- 14,130 --------- - - ---- -------- - - - - -- -------- - - - - -- -------- - - - - -- ------ - - - - -- ---------------- * OPERATING EXPENSES 277,856 258,787 225,890 183,117 255,350 0 64 -90 OTHER MACH. /EQUIPMENT 0 8,585 6,480 6,480 0 0 --- ----- - - - - -- -------- - - - - -- - ------- - - - - -- -- -- ----- ------ ------ - -- - -- --- ----- -- - - - - -- PREPARED 06/06/12, 09:31:27 PROGRAM GM601L ACCOUNT DESCRIPTION FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 21 ATHLETICS * CAPITAL OUTLAY ** CULTURE /RECREATION * ** ATHLETICS BUDGET PREPARATION WORKSHEET PAGE 36 FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T-D DEPT REQ 2013 Actuals Actuals Revised Actual APPROVED 0 8,585 6,480 6,480 0 0 557,373 452,244 424,350 324,541 - - - - -- ------ 446,210 - - - - -- --------------- 8,880 - -------- - - - - -- 557,373 -------- - - - - -- 452,244 ------- -------- 424,350 324,541 446,210 8,880 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM CM601L FOR FISCAL YEAR 2013 2010 2011 2012 Y -T -D ACCOUNT DESCRIPTION Actuals Actuals Revised Actual FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 27 C S POMPEY REC FACILITY 12 -10 REGULAR SALARIES /WAGES 307,356 240,022 LEVEL TEXT DEP RECREATION SUPERVISOR III - RECREATION SUPERVISOR I - RECREATION SUPERVISOR II- ADMINISTRATIVE ASSISTANT - STAFF A,SSZSTANT I - BUILDING MAINTENANCE WORKER - BUILDING MAINTENANCE WORKER - 12 -30 TERM.PAY/ SICK & VACATION 164 6 13 -10 PARTTIME 113,364 122,636 LEVEI, TEXT DEP P/T RECREATION SUPERVISOR I- 25 FIRS X 52 WKS X 15.74/HR .625 FTE P/T RECREATION SUPERVISOR I -. 25 HRS X 52 WKS X 15.74/1-R .625 FTE P/T SR.RECREATION LEADER -___ 15 HRS X 52 WKS X 13.18/RR .38 FTE P/T RECREATION SUPERVISOR - UNFILLED 20 HRS X 52WKS X 15.58 .50 FTE P/T SR. RECREATION LEADER - 20 X 52 X 13.18 .50 FTE P/T SR. RECREATION LEADER- UNFILLED 15 X 52 X 13.18 38 FTE P/T OFFICE ASSISTANT I - VACANT {NEW POSITION} 20 X 52 X 11.67 50 FTE P/T RECREATION SUPERVISOR I 30 HRS X 52 X 15.58 .75 FTE TOTAL FTE'S = 4.26 14 -10 OVERTIME 1,348 2,291 LEVEL TEXT DEP MAINTENANCE STAFF TO COVER FOR VACATION TIME 20 HRS X 25.87 - 20 HRS X 20.64 - 252,226 TEXT AMT 50,370 36,400 39,440 36,380 27,470 35,980 28,700 -------- - - - - -- 254,740 11,494 103,050 TEXT AMT 20,480 20,480 10,280 16,200 13,710 10,280 12,140 24,300 -------- - - - - -- 127,870 1,330 TEXT AMT 520 410 -------- - - - - -- 930 149,881 11,493 76,102 2,801 PAGE 72 ACCOUNTING PERIOD 08/201 DEPT REQ 2013 APPROVED 254,740 0 127,870 930 0 0 0 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 20!3 2010 2011 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised PAGE 73 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 27 C S POMPEY REC FACILITY 14 -20 REIMBURSABLE OVERTIME 390 181 100 21.9 500 0 LEVEL TEXT TEXT AMT DEP STAFF COVERAGE REIMBURSABLE OVERTIME FOR 500 FACILITY RENTALS -------- 5- -- 00 21-10 EMPLOYER FICA 31,601 27,460 27,690 18,160 29,040 0 LEVEL TEXT TEXT AMT DEP FULL -TIME 19,150 PART -TIME 91780 OVER`T'IME 70 REIMBURSABLE OVERTIME 40 --- - - - -- ----- - 29,040 22 -10 GENERAL EMPL. RETIREMENT 45,370 35,770 35,310 15,653 31,160 31,570 23-10 LIFE INSURANCE 1,131 733 740 404 740 0 23 -20 DISABILITY INSURANCE 2,044 969 1,200 608 750 0 23 -30 HEALTH INSURANCE 55,030 44,158 66,780 38,955 58,630 0 24 -10 WORKERS COMPENSATION 24,304 22,890 21,610 14,407 16,770 0 25 -10 UNEMPLOYMENT COMPENSATION 517 428 400 278 1,130 0 LEVEL TEXT TEXT AMT DEP FULL TIME 700 PART TIME 430 - 1,130 25 -20 EMPLOYEE ASSISTANCE PROG. 234 228 260 142 220 0 ------------ * PERSONAL SERVICES -------- 582,853 - - - - -- --------------- 497,772 - .--- 522,190 ---- - - - - -- ------ 329,103 - - - - -- ---------------- 522,480 31,570 31 -90 OTHER PROF. SERVICES 32,555 24,496 25,632 16,277 22,100 0 LEVEL TEXT TEXT AMT DEP SECURITY SERVICES FOR THE OUTSIDE OF THE FACILITY 17.00 X 25 HRS X 52 WEEKS 22,100 - - - - -------- -- 22,100 34 -20 PEST CONTROL SERVICE 1,055 276 470 138 570 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 74 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION .Actualo Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 27 C S POMPEY REC FACILITY LEVEL TEXT TEXT AMT DEP MONTHLY PEST CONTROL SERVICE 21.00 X 12 MONTHS 252 ANTICIPATED 40% INCREASE 98 MONTHLY RODENT CONTROL SERVICE 18.00 X 12 MONTHS 220 -------- -- 70 5- 34-90 OTHER CONTRACTUAL SERVICE 33,652 21,763 34,960 16,627 40,360 0 LEVEL TEXT TEXT AMT DEP *DEVCON SECURITY ANNUAL FACILITY SECURITY MONITORING 600 *ALARM CLUB.COM, INC. ANNUAL FIRE ALARM MONITORING 2,400 MARTIAL ARTS FOR YOUTH AND ADULTS TO PREVENT OBESITY AND LEARN DISCIPLINE TWO TIMES WEEKLY FROM GPM -BPM TOES.AND THURS. 4HRS X 30.00 /HR X 52 WEEKS 6,240 THREE DIVAS STEP TEAM COACHES 2 X 10.00 /HR X 300 HRS AND 15.00 /HR X 300 10,500 COMPUTER LAB INSTRUCTOR 10 HRS X 50 WEEKS X 20.00 10,000 MONTHLY RECTRAC SERVICE FEE CREDIT CARD (PLUG N PAY) $2.00 X 12 MONTHS 20 TRACK TEAM COACH STIPEND OF 2,200 THIS INCLUDES PRACTICES AND MEETS 2,200 DIAMONDS AND PEARLS DANCE TEAM COACHES 2 X 10.00 /HR X 150 HRS 3,000 SPRING AND SUMMER SPORTS CAMP INSTRUCTORS 8 WEEKS IN THE SUMMER AND ONE WEEK IN THE SPRING SPRING AND SUMMER SPORTS CAMPS INSTRUCTORS THREE INSTRUCTORS TO TEACH EIGHT SPORTS 3 X 10.00 /HR X 20 HOURS WEEKLY X 9 WEEKS (NEW) 5,400 -- 40,360 34-91 PROGRAMS 34 0 0 0 0 0 40 -10 TRAVEL & TRAINING 220 1,005 850 0 1,000 0 LEVEL TEXT TEXT AMT DEP FRPA ANNUAL CONFERENCE AUGUST 2013 ORLANDO, FLORIDA PREPARED 06106112, 09:31:27 BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 PAGE 75 ACCOUNTING PERIOD 08/201. PROGRAM GM601L 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ACLuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 27 C S POMPEY REC FACILITY SUPERVISOR III & RECREATION SUPERVISOR II PER DIEM: BREAKFAST 3 X 8.00 X 2 ATTENDEES 50 LUNCH 4 X 11.00 X 2 ATTENDEES 90 DINNER 4 X 19.00 X2 ATTENDEES 150 HOTEL ROOM 4 X 135.00 540 MILEAGE: 375 MILE X .44 170 1,000 41 -10 TELEPHONE EXPENSE 1,787 2,031 2,010 1,340 1,960 0 LEVEL TEXT TEXT AMT DEP 561 - 243 -7357 OUT OF SCHOOL PROGRAM 190 561- 243 -7355 CONCESSION 190 561 -243 -7356 RECEPTIONISTISTAFF ASSISTANT I 190 561.243 -7342 FAX LINE 200 561 - 243 -7359 RECREATION SUPERVISOR III 230 561- 243 -7016 SECURITY ALARM - PRESS BOX 190 561 - 243 -7248 ADMINISTRATIVE ASSISTANT 200 561 -274 -0428 DEDICATED SECURITY LINE 190 561- 274 -0464 DEDICATED SECURITY LINE 190 561 - 243 -7155 MAE VOLEN MEAL PROGRAM 190 -------------- 1,960 41 -15 PORTABLE PHONE /MDD 283 275 741 740 1,040 0 LEVEL TEXT TEXT AMT DEP SATELLITE PHONE ANNUAL SERVICE 280 GPS VEHICLES: 7445 AND 7400 760 -------- - - -- -- 1,040 43 -10 ELECTRICITY 55,032 51,916 49,500 31,074 51,500 0 LEVEL TEXT TEXT AMT DEP 00341 -67500 NW 12Th AVE #BASEBALL 2 10,920 35125 -18444 NW 12TH AVE & 3RD ST #BASEBALL 1,570 35135 -16470 HN 12TH AVE & 3RD ST #REC 3,070 35195 -19429 1101 NW 2ND ST #REC BLDG 31,890 35205 -17453 1101 NW 2ND ST #SCOREBOARD 90 60723 -83349 1101 NW 2ND ST #SOUTH BALLYIELD 2,620 65895 -12455 1101 NW 2ND ST 11050 65905 -10480 1101 NW 2ND ST 290 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSEE:1:T PROGRAM GM6011. F FOR FISCAL Y YEAR 2013 2010 2 2011 2 2012 ACCOUNT DESCRIPTION Actuals A Actuals R Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 27 C S POMPEY REC FACILITY 51,500 43 -20 WATER & SEWER 4,110 3 3,768 3 3,940 LEVEL TEXT T TEXT AMT DEP 247765 - 330510 1101 NW 2ND ST 8 820 249605 - 330610 11 NW & 2ND ST 2 2,880 -------- - - - - -- 3,700 43 -25 IRRIGATION WATER 37,354 3 33,515 1 13,240 LEVEL TEXT T TEXT AMT DEP 247765- 330510 1101 NW 2ND ST. 4 4,000 REDUCTION DUE TO A CHANGE TO RECLAIMED WATER -------------- PAGE 76 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 6,208 3,700 0 1,530 4,000 0 20,614 20,620 0 590 920 0 1,905 1,900 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 77 PROGRAM GM6017L FOR FISCAL, YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ACtua1S Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARRS & RECREATION DIV 27 C S POMPEY REC FACILITY POMPEY PARK BALLFIELD 1101 NW 2ND ST 1,610 POMPEY PARK R/W - PASSIVE PARK NEXT TO I -95 40 --------------- 1,900 44-30 EQUIPMENT RENTAL /LEAST; 3,948 3,726 4,070 2,222 3,600 0 LEVEL TEXT TEXT AMT DEP *IKON OFFICE SOLUTIONS 3 YEAR COPIER LEASE-RICOH AFICIO MP5500 COPIER DIGITAL -LEASE PAYMENT: 300.00 /MONTH X 12 MONTHS INCLUDES UNLIMITED SERVICE,TONER, PARTS, & LABOR AND NETWORK CARD 3,600 -------------- 3,600 44-45 VEHICLE RENTAL- GARAGE 2,140 2,400 3,560 2,373 4,490 0 LEVEL TEXT TEXT AMT DEP #7400 FORD E -350 VAN 2,400 7445 S -10 PICKUP 1,160 7603 GOLF CART 930 - - - - - -- ---- 4,490 44 -90 OTHER RENTAL /LEASE COSTS 1,452 0 900 0 1,400 0 LEVEL TEXT TEXT AMT DEP CHART'E'R BUS RENTAL FOR DELRAY DIVAS COMPETITIONS 1 TRIP X 700 700 CHARTER BUS RENTAL FOR DELRAY DIAMONDS & PEARLS SPECIAL EVENT APPREANCES AND PERFORMANCES 1 TRIP X 700 700 -------------- 1,400 45-10 GENERAL LIABILITY 24,150 21,850 18,240 12,160 22,060 0 45 -90 OTHER INSURANCE COSTS 1,100 1,310 11340 1,340 1,340 0 LEVEL TEXT TEXT AMT DEP NRPA INSURANCE COST FOR PARTICIPANTS NON - ATHLETIC ADULT PARTICIPANTS 200 X 1.15 230 INSURANCE FOR THE YOUTH PARTICIPANTS 600 X 1.85 1,110 - -- ---- - --- - -- 1,340 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 Y -T -D ACCOUNT DESCRIPTION ACtUalS Actuala Revised Actual PAGE 78 ACCOUNTING PERIOD 08/201 DEPT REQ 2013 APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 27 C S POMPEY REC FACILITY 46 -10 BUILDING MAINTENANCE 16,767 19,382 17,000 4,734 13,500 0 LEVEL TEXT TEXT AMT DEP REPLACE 3 WATER FOUNTAINS INSIDE THE FACILITY 2,700 ESTIMATED ROOM PARTITION REPAIRS 500 GYMNASIUM FLOOR STRIPPED & VARNISHED YEARLY 2,000 ESTIMATED ELECTRICAL REPAIRS FOR MISCELLANEOUS ITEMS: LIGHTS, OUTLETS, ETC. 2,800 ESTIMATED PLUMBING REPAIRS 2,800 PAINT FOR GYMNASIUM, AUDITORIUM, OFFICES & COMPUTER ROOM 1,800 ESTIMATED NEEDS FOR TEEN ROOM UPGRADES 900 -------------- 13,500 46 -20 EQUIPMENT MAINTENANCE 999 768 1,600 502 1,700 0 LEVEL TEXT TEXT AMT DEP ATLANTIC COAST FIRE - ANNUAL INSPECTION OF TWO KITCHEN STOVE HOODS AND ELEVEN FIRE EXTINGUISHERS (INCLUDES FACILITY AND CONCESSION AREA) 1,200 MAINTENANCE AND REPAIRS ON -REFRIGERATORS, STOVES, DEEP FRYER,ICE MACHINES,DEEP FREEZER, WASHER 500 -------- - - - - -- 1,700 46 -30 VEHICLE MAINT,- GARAGE 3,294 4,395 41000 2,388 4,700 0 LEVEL TEXT TEXT AMT DEP FORD E -350 VAN #7400 1,800 CHEVROLET S -10 PICKUP #7445 2,100 GOLF CART 7601 400 GOLF CART 7603 400 4,700 46 -90 OTHER REPAIR / MAINT, COSTS 14,089 8,635 4,858 2,299 4,500 0 LEVEL TEXT.` TEXT APIT DEP TUNE UP PLANO FOR USE BY ORGANIZATIONS DURING ROOTS FESTIVAL, MARTIN LUTHER KING CELEBRATION, KEITH STRAGHN THANKSGIVING DINNER PROGRAM 500 ESTIMATED COST TO MAINTAIN OUTSIDE COURT LIGHTS 1,000 PREPARED 06/06/12, 09:31:2'7 BUDGET PREPARATION WORKSHEET PAGE 79 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 27 C S POMPEY REC FACILITY RECTRAC ANNUAL MAINTENANCE AND UPGRADE 300 ESTIMATED COST TO REPLACE VOLLEYBALL POLES AND NET 700 ESTIMATED COST TO REPLACE TENNIS COURT WINDSCREEN 2,000 -------------- 4,500 47-10 PRINTING /BINDING SERVICES 0 0 0 0 380 0 LEVEL TEXT TEXT AMT DEP SPECIAL EVENT POST CARD FLYERS 75.00 PER 1,000 5 EVENTS X 75.00 380 -------------- 380 48-10 SPECIAL EVENTS 3,500 3,493 3,500 0 6,950 0 LEVEL TEXT TEXT AMT DEP FAMILY FUN DAY IN THE PARK MUSICAL ARTIST/ENTERTAINMENT 2,500 SOUND AND LIM- ITNING EQUIPMENT 1,000 SPRING EGGSTRAVAGANZA (NEW) SUPPLIES AND MATERIALS 300 PROM FOR MOMS (NEW) MUSIC BY Du 150 ROCKS STAR WEEKEND {POST SEASON CELEBRATION }(NEW) MUSIC BY j 300 TROPHIES 1,200) / TEESHIRTS {1,500} 2,700 -------------- 6,950 48-20 EMPLOYEE AWARDS 0 0 0 0 300 0 LEVEL TEXT TEXT AMT DEP STAFF APPRECIATION AWARDS LUNCHEON SUPPLIES AND MATERIALS 300 ------- - - ----- 300 4830 REFRESHMENT /FOOD /MEETINGS 721 1.26 500 140 1,700 0 LEVEL TEXT TEXT AMT DEP REFRESHMENTS FOR EVENTS STEP SHOW, BASKETBALL TOURNAMENTS,TRACK MENTS DELRAY ROCKS MEET AND GREET, ROCKS STAR WEEKEND PROMS FOR MOMS 1,Coo ............ ..... . PREPARED 06/06/12, 09:31:27 ]BUDGET PREPARATION WORKSHEET PAGE PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 09/201 2010 2011 2012 Y-T-D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 27 C S POMPEY REC FACILITY -1,000 - -_ -- 49-90 OTHER CURRENT CHARGES 1,100 643 2,190 269 2,190 0 LEVEL TEXT TEXT AMT DEP FLORIDA DEPARTMENT OF REVENUE REGISTRATION 30 NATIONAL BACKGROUND CHECK FOR VOLUNTEERS /COACHES $27.00 PER VOLUNTEER X BO (INCLUDES FOOTBALL, CHNERLEADING, BASKETBALL, TRACK TEAM DIAMONDS & PEARLS DANCE COACHES) 2,160 -------------- 2,190 49-95 UNRECONCILED CC CHARGES 0 0 0 718 0 0 51-10 STATIONERY/PAPER/FORMS 284 765 1,080 162 1,160 0 LEVEL TEXT TEXT AMT DEP COST FOR COPY PAPER TO SUPPORT DAILY OPERATION OF THE CENTER, BALLFIELDS, AND DELRAY ROCKS FOOTBALL PROGRAM 960 BUSINESS CARDS FOR 5 FULL TIME STAFF X 40-00 200 -------------- 1,160 51-20 OFFICE EQUIP. < $1,000 2,294 1,545 1,320 0 1,320 LEVEL TEXT TEXT AMT DEP 61TABLES 0 $164.00 X 4 660 STACK CHAIRS 20 CHAIRS X 23.00 460 FREIGHT 200 -- -------- - - - - 1,320 51-90 OTHER OFFICE SUPPLIES 5,092 3,842 3,070 2,336 3,070 0 LEVEL TEXT TEXT AMT DEP OFFICE SUPPLIES: FILE FOLDERS, PFN'DAFLEX FILES, PENS, PENCILS, DATA BINDERS, PAPER CLIPS, GLUE STICKS, TAPE, RUBBER BANDS, WHITE -OUT, STAPLES, COLOR COPY PAPER FOR FORMS, FLYERS, PROGRAMS NEWSLETTERS PLANNERS, CALENDARS, POST ITS, MARKERS, COUNTERFEIT DETECTOR PENS, LAMINATING POUCHES/SHEETS FOR POSTING SIGNS & EVENT ID BADGES 1,000 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 PAGE 81 ACCOUNTING PERIOD 081201 PROGRAM GM601L 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals ActualB Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 27 C S POMPEY REC FACILITY OFFICE HP 9500 COLOR LASER PRINTER TONERS /DRUMS 4 COLOR PRINTER TONERS- 280.00 EACH AND 2 PRINTER DRUMS - 475.00 RACK 2,070 -------------- 3,070 52-10 FG*EL /LU13E- VEHICLES 1,902 3,012 3,640 1,330 3,510 0 LEVEL TEXT TEXT AMT DEP GAS, OIL, & LURE FOR FORD E -350 VAN #7400 2,700 S -10 PICKUP#t 7445 620 GOLF CART 7601 190 -------------- 3,510 52-20 GENERAL OPER. SUPPLIES 9,690 7,243 4,990 3,575 7,080 0 LEVEL TEXT TEXT AMT DEP RECREATION PROGRAM SCANNER 300 REPLACEMENT SUPPLIES FOR AW) & FIRST AID KITS 840 ANTI WHIP INDOOR BASKETBALL NETS 13.00 EA X 6 80 BASKETBALL SCOREBOOXS 20 X 4.00 80 TENNIS BALLS,TRACK AND FIELD,KARATE SUPPLIES 700 SENIOR BINGO PRIZES 500 BOOT CAMP TRAINING SUPPLIES 500 SPORTS CAMP EQUIPMENT SUPPLIES 400 PROPS AND ACCESSORIES FOR DIAMOND AND PEARLS 500 PROPS AND ACCESSORIES FOR DIVAS COMPETITIONS 500 SOFTBALL BATS 3 X 50 EA. 5 GLOVES X 30 EACH 300 SOFTBALLS - 2 CASES X 30 EA. 60 REPLACEMENT TENNIS NETS 2 X 150.00 300 NETBALL NETS 12 NETS X 10.00 120 JR. TENNIS RACQUETS 4 RACQUETS X 25.00 100 SPORT EQUIPMENT BAGS 6 BAGS X 50.D0 300 COLLEGE COLLAGE PROGRAM {NEW PROGRAM} GIVES H.S. YOUTH THE PROPER TOOLS FOR COLLEGE NEEDED PROGRAM RES URCES 500 SENIOR CLUB PROGRAM INEW PROGRAM} TO ENCOURAGE SENIOR VISIBILITY AND PARTICIPATION NEEDED PROGRAM RESOURCES 500 YOUTH MENTORING PROGRAM JNEW PROGRAM TO PROVIDE GUIDANCE & TEACH LEADER HIP NEEDED PROGRAM RESOURCES 500 -------------- 7,080 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION" WORKSHEET PAGE 82 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y-T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 27 C S POMPEY REC FACILITY 52 -22 UNIFORMS /LINEN SERVICE 1,591 1,700 2,170 466 2,170 0 LEVEL TEXT TEXT AMT DEP RENTAL OF DUST MOP HEADS, HANDLES AND WET MOP 26 WEEKS X 25.00 650 UNIFORM CONTRACT FOR MAINTENANCE WORKER SHIRT AND PANTS 2 WORKERS X 5.50 X 52 WEEKS 570 SAFETY BOOTS - 2 BUILDING MAINT. WORKERS 2 X 100.00 200 STAFF SHIRTS FOR FULL AND PART TIME WORKERS 15 STAFF X 25.00 EACH X 2 PER STAFF 750 -------------- 2,170 52-25 JANITORIAL SUPPLIES 6,787 5,79.7 6,180 2,317 6,180 0 LEVEL TEXT TEXT AMT DEP GENERAL CLEANER 59.70 X 8 CASES 480 TRASH CAN LINERS (VARIOUS SIZES) 42.86 X 24 CASES 1,030 TOILET TISSUE 32.55 X 100 CASES 3,260 AIR CLEANERS FOR RESTROOM,OFFICES AND HALLWAYS 120 X 2 CASES 240 HAND SOAP 120 X 6 CASES 720 COMPLETE 12/1 FLOOR CLEANER 84.95 X 3 CASES 250 FLOOR STRIPPER AND WAX 4 CASES X 50 EACH 200 -------- - - - - -- 6,180 52 -27 EQUIPMENT < $1,000 754 128 1,199 0 640 4 LEVEL TEXT TEXT ANT DEP TENNIS COURT BENCHES 2 BENCHES X 320.00 640 -------- 640 - -- 54-15 SUBSCRIPTIONS 25 0 180 0 1B0 0 LEVEL TEXT TEXT AMT DEP SUN SENTINEL NEWSPAPER YEARLY SUBSCRIPTION. 52 WEEKS /7 DAYS A WEEK AT 180.00 180 -- - - - - -- 1- -- 80 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 83 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y--T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 27 C S POMPEY REC NACILITY 54 -20 MEMBERSHIPS 3,012 848 1,080 344 1,130 0 LEVEL TEXT TEXT AMT DEP FRPA MEMBERSHIP: REC. SUP. III -1 150 FRPA MEMBERSHIP: REC. SUP. I -: 150 FRPA MEMBERSHIP: REC. SUP. I- 150 FRPA MEMBERSHIP: REC. SUP. II- 150 PROFESSIONAL TENNIS REGISTRY CERTIFICATION FOR: REC. SUP. I 170 UNITED STATES TENNIS ASSOCIATION M19MBERSHIP FOR REC. SUP, I 30 UNITED STATES TRACK & FIELD ASSOCIATION CLUB MEMBERSHIP FOR TRACK TEAM 250 NATIONAL JUNIOR TENNIS LEAGUE MEMBERSHIP - RECREATION SUPERVISOR I 30 DELRAY $EACH ROTARY CLUB RECREATION SITE SUPERVISOR III: 50 ^ 1,130 54 -30 TRAINING /EDUCATION COSTS 60 230 210 116 1,080 0 LEVEL TEXT TEXT AMT DEP REGISTRATION FOR FRPA STATE CONFERENCE RECREATION SUPERVISOR III: 210 RECREATION SUPERVISOR II: 210 REGISTRATION FOR NRPA CPRP EXAM RECREATION SUPERVISOR III: 260 LEADERSHIP DELRAY RECREATION SITE SUPERVISOR III: 400 --- -- ----- - - -- 1,080 55 -30 FOOTBALL 40,719 35,018 41,040 506 40,190 0 LEVEL TEXT TEXT AMT DEP ROCKS FOOTBALL AND CHEER -TOTAL LEAGUE FEES FOR 6 TEAMS IN POP WARNER TREASURE COAST CONFERENCE 4,000 NRPA PARTICIPANTS INSURANCE (AMOUNT DETERMINED BY AGE GROUP):UNDER 10 YEARS OLD 680 UNDER 12 YEARS OLD 370 UNDER 14 YEARS OLD 450 UNDER 16 YEARS OLD 550 REFEREE FEES FOR 4 HOME GAMES X 6 TEAMS TINY MITES -4 GAMES X 40.00 /OFFICIAL X4 /GME 640 ....... - - -- ... PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION ACtuals Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 27 C S POMPEY REC FACILITY MIGHTY MITES -4 GAMES X 40.00 /OFFICIAL X4 /GME JR PEE WEE -4 GAMES X 40.00 /OFFICIAL X4 /GME PEE WEE -4 GAMES X 40.00 /OFFICIAL X4 /GME JR MIDGETS -4 GAMES X 38.00 /OFFICIAL X4 /GME MIDGETS -4 GAMES X 38.00 /OFFICIAL X4 /GME TRANSPORTATION FOR 5 REGULAR SEASON AWAY GAMES 1 BUS X 100 HRS X 72.59/I1R EQUIPMENT- RECONDITION 200 HELMETS X $25.00EA RECERTIFIES THE HELMETS FOR USE EQUIPMENT - REPLACEMENT HELMETS, KNEE, HIP,THIGH PADS, PRACTICE PANTS,MOUTHGIIARDS, CI?IN STRAPS, MISC. PARTS, AND 20 FOOTBALLS WITH CARRYING BAG CHEERLEADERS UNIFORMS - INCLUDES TOPS AND SKIRTS FOOTBALL UNIFORMS- REPLACEMENT OF DAMAGED UNIFORMS JERSERYS AND PANTS SIX HEAD FOOTBALL COACHES DURING ROCKS SEASON 6 X 50.00 /WK X 15 WEEKS SIX HEAD CHEERLEADING COACHES DURING ROCKS SEASON 6 X 25.00 /WK X 15 WEEKS ------- - - - - - -- - ------- -- - - -- * OPERATING EXPENSES 333,166 288,121 63 -40 RECREATIONAL IMPROVEMENTS 0 0 LEVEL TEXT DEP REPLACEMENT OF MEN AND WOMEN GYM LOCKERS IN MENS AND WOMENS LOCKER -ROOM CURRENT LOCKERS ARE RUSTED AND UNUSABLE NORTH EAST PAVILION REPLACEMENT SEVERE HAZARD TO PARTICIPANTS OR PATRONS PAVILION POSTS ARE CURRENTLY RUSTED THROUGH 64 -90 OTHER frACH. /EQUIPMENT 6,267 0 -------- - - - - -- -------- - - - - -- * CAPITAL OUTLAY 6,267 0 CULTURE /RECREATION 922,286 785,893 ,rat -- C S POMPEY REC FACILITY 922,286 785,693 640 640 640 610 610 7,.260 5,000 4,350 4,000 3,000 4,500 2,250 -------------- 40,190 X -T -D Actual PAGE 84 ACCOUNTING PERIOD 08/201 DEPT REQ 2013 APPROVED -------- - --- -- ---- -- -- -- - - -- ----- ---- --- ---------------- 2B2,700 137,340 285,490 0 11,000 6,460 17,000 0 TEXT AMT 5,000 12,000 --- -- -- - -- - --- 17,000 6,900 6,460 0 0 - --••----- - - - - -- -------- 17,900 - - - - -- ------ 12,960 - - - - -- --------------- 17,000 0 822,790 479,403 ------ 824,970 - - - - -- --------------- 31,570 - -------- - - - - -- -------- 822,790 - - - - -- 479,403 824,970 31,570 PREPARED 06/06/12, 09:31 :27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 19 TEEN CENTER 12 -10 REGULAR SALARIES /WAGES 83,250 87,177 LEVEL TEXT DEP RECREATION SUPERVISOR II RECREATION SUPERVISOR I 12 -30 TERM.PAY/ SICK & VACATION 0 0 13 -10 PARTTIME 55,294 59,187 LEVEL TEXT DEP PART -TIME RECREATION SUPERVISOR I- WEEKEND HOURS: 1 :00PM- 9 :00PM SAT (8 HRS) MONDAY - THURSDAY: 4:OOPM- 9:OOPM (20 HRS) 28 HRS /WK X 52 WKS X 15.58 FTE = .70 PART -TIME RECREATION SUPERVISOR I-- WEEKEND HOURS: 12:OOPM- 8:OOPM SAT (8 HRS) TUESDAY - FRIDAY: 3:00PM- 9:00PM (20 HRS) 28 HRS /WK X 52 WKS X 15.58 FTE _ .70 PART -TIME RECREATION SUPERVISOR I (UNFILLED) MON, WED, THURS: 4 :00PM- 9:00PM (15 FIRS) SATURDAY 12:OOPM- 5:OOPM (5 HRS) 20 HRS X 52WKS X 15.58 FTE = .5 PART -TIME BUILDING MAINTENANCE WORKER 21 HRS X 52WKS X 13.78 FTE = .53 REGULAR PART -TIME FTE'S 2.43 ADDITIONAL HOURS FOR SUMMER CAMP 2 PART -TIME RECREATION LEADERS MONDAY - FRIDAY 40HRS X 8 WKS X 11.71 X 2 SUMMER CAMP FTE'S .30 TOTAL PART -TIME AND SUMMER CAMP FTE'S 2.73 14 -10 OVERTIME 324 399 LEVEL TEXT DEP TWO POLICE OFFICERS FOR 4 TEEN DANCES 8PM - 122M 200 X DANCE 87,220 TEXT AMT 37,940 33,160 -- ------ - - - - -- 71,100 0 69,230 TEXT AMT 22,680 22,680 16,200 15,050 7,500 -- ------- -- - -- 84,110 1,280 TEXT AMT 800 ----- - - -soo PAGE 19 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 55,799 71,100 2,585 0 33,763 84,110 179 800 W 0 0 0 PREPARED 06/06/12, 09:31:27 PROGRAM GM601L ACCOUNT DESCRIPTION FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 19 TEEN CENTER 21 -10 EMPLOYER FICA LEVEL TEXT DEP FULL TIME PART TIME OVER TIME 22 -10 GENERAL EMPL. RETIREMENT 22 -30 ICMA CONTRIBUTIONS 23 -10 LIFE INSURANCE 23-20 DISABILITY INSURANCE 23 -30 HEALTH INSURANCE 24 -10 WORKERS COMPENSATION 25 -10 UNEMPLOYMENT COMPENSATION LEVEL TEXT DEP FULL TIME PART TIME BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 2010 2011 2012 ACtUalS Actual8 Revised PAGE 20 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 10,322 10,807 11,700 6,614 11,380 0 - - - - -- -------- 210,980 - - - - -- 125,610 TEXT AMT 7,820 34 -20 PEST CONTROL SERVICE 108 108 110 54 150 4,890 LEVEL TEXT TEXT AMT 6,430 12 X 9.00 60 ANTICIPATED 4Co INCREASE 42 - - - -- ---- ---- - - - - -- 11,360 13,040 9,830 10,410 5,990 8,700 7,820 48 4B- 0 0 0 0 294 238 240 150 200 0 553 345 350 227 210 0 19,660 16,826 20,870 13,830 16,750 0 10,577 9,980 9,430 6,287 7,320 0 183 205 170 130 470 0 TEXT AMT 200 270 -------------- 470 25 -20 EMPLOYEE ASSISTANCE PROG. 71 85 BO 56 ------ 60 - - - - -- ---------------- 0 -------- - - - - -- -------- - - - - -- -------- * PERSONAL SERVICES 193,616 195,031 - - - - -- -------- 210,980 - - - - -- 125,610 201,100 7,820 34 -20 PEST CONTROL SERVICE 108 108 110 54 150 0 LEVEL TEXT TEXT AMT DEP PEST CONTROL 12 X 9.00 108 ANTICIPATED 4Co INCREASE 42 - - - -- -------- - 150 34 -90 OTHER CONTRACTUAL SERVICE 1,862 2,403 2.,030 492 870 0 LEVEL TEXT TEXT AMT DEP COASTAL SECURITY: SECURITY YEARLY MONITORING 12 MONTHS X 30.00 360 COASTAL SECURITY: FIRE YEARLY MONITORING 12 MONTHS X 41.00 490 MONTHLY RECTRAC CREDIT CARD SERVICE FEE 12 MONTHS X 2.00 20 PREPARED 06106112, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 19 TEEN CENTER -------- 8--- 70 40-10 TRAVEL & TRAINING 30 581 850 LEVEL TEXT TEXT AMT DEP FRPA STATE CONF. ORLANDO AUG 26 TO AUG 29 2013 RECREATION SUPERVISOR II - PER DIEM: BREAKFAST 3 X 8.00 20 LUNCH 4 X 11.00 40 DINNER 4 X 19.00 80 HILTON ORLANDO BONNET CREEK 4 X 135.00 540 375 MILES X .44 170 -------------- 850 41 -10 TELEPHONE EXPENSE 748 851 890 LEVEL TEXT TEXT AMT DEP 561 -243 -7158 260 561 - 243 -7162 190 561- 243 -7169 ALARM 190 561 - 243 -7170 ALARM 190 -------------- 830 43 -10 ELECTRICITY 6,487 6,594 6,370 LEVEL TEXT TEXT AMT DEP 505 SE 5TH AVENUE 7,270 505 SE 5TH AVENUE- OUTDOOR LIGHTING 230 -------------- 7,500 43 -20 WATER & SEWER 789 747 780 LEVEL TEXT TEXT AMT DEP 100175- 178530 505 SE 5TE AVENUE 740 -------- - - - - -- 740 43 -30 WASTE COLLECTION & DISP. 501 522 560 LEVEL TEXT TEXT AMT DEP (2) 95 GAL GARBAGE CANS 560 PAGE 21 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 0 850 0 542 830 0 4,646 7,500 0 270 740 0 557 560 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 22 PERIOD 08/201 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual. APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 19 TEEN CENTER - - - - -- -------- 560 43 -50 STORMWATER ASSESSMENT FEE 455 455 460 455 460 0 44 -20 BUILDING RENTAL /LEASE 4,788 4,826 5,250 4,940 5,250 0 LEVEL TEXT TEXT AMT DEP ANNUAL LEASE COST FOR WOMAN'S CLUB 5,250 -- -- - - - - -- ---- 5,250 44 -90 OTHER RENTAL /LEASE COSTS 0 0 1,160 0 1.,160 0 LEVEL TEXT TEXT AMT DEP RENTAL OF COACH BUSES FOR TEEN CENTER AND SKATE PARK FIELD TRIPS 2 TRIPS X 72.59 HR X 8 HRS 1,160 J - - - -- -1,160 45 -10 GENERAL LIABILITY 6,510 5,950 5,120 3,413 6,300 0 45 -90 OTHER INSURANCE COSTS 600 600 600 G00 600 0 LEVEL TEXT TEXT AMT DEP NRPA PARTICIPANT INSURANCE - NON- ATHLETIC FOR CLASSES AND SOCIAL EVENTS 200 X 1.15 230 NRPA PARTICIPANT INSURANCE - ATHLETIC FOR BASKETBALL TOURNAMENTS, TENNIS, SWIMMING, SKATE CAMPS AND OTHER ATHLETIC PROGRAMS 200 X 1.85 370 -------- - - - - -- 600 46 -10 BUILDING MAINTENANCE 5,384 2,620 3,402 984 3,500 0 LEVEL TEXT TEXT AMT DEP AIR- CONDITIONING, PLUMBING, ELECTRICAL, REPAIR COSTS, ETC. 1,000 COST OF REPAIRS TO SKATE PARK (FENCE, GRAFFITI) 400 SKATE LITE FOR SKATE PARK HALF PIPE AND RAMP 10 PIECES X $170.00 1,700 PLUS SHIPPING 400 *YEARLY EXPENSE TO KEEP UP WITH THE WEAR AND TEAR OF THE SKATE PARK RAMPS* PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 23 PERIOD 08/201 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 19 TEEN CENTER -------- - - - - -- 3,500 46 -20 EQUIPMENT MAINTENANCE 2,286 951 2,000 906 2,000 0 LEVEL TEXT TEXT AMT DEP ANNUAL FIRE EXTINGUISHER INSPECTION 150 FIRE & SECURITY ALARM SERVICE CALL - YEARLY CONTRACT 50 REPLACEMENT PARTS FOR FLOOR BUFFER, VACCUUM 300 BLINDS REPAIR (YEARLY) 200 REPAIRS TO POOL TABLE POOL TABLE REFELTED (YEARLY REPAIRS) 300 POCKET REPLACEMENT (YEARLY REPAIRS) 200 MAINTENANCE FOR RECORDING STUDIO (YEARLY REPAIRS) 500 PROJECTION TELEVISION REPAIRS (YEARLY REPAIRS) 300 -------- - - - - -- 2,000 46 -90 OTHER REPAIR /MAINT. COSTS 470 561 570 570 570 0 LEVEL TEXT TEXT AMT DEP ANNUAL UPGRADE & MAINTENANCE FEE FOR RECTRAC 570 -- -- - - - - 5___ 70 48 -10 SPECIAL EVENTS 399 138 350 97 350 0 LEVEL TEXT TEXT AMT DEP SUPPLIES FOR SPECIAL EVENTS SUPPLIES FOR TEEN DANCE (WRISTBANDS,DECORATIONS) 100 T- SHIRTS FOR SKATE PROGRAM 250 (50 PARTICIPANTS X $5.00) 350 48 -30 REFRESHMENT /FOOD /MEETINGS 360 697 750 619 750 0 LEVEL TEXT TEXT AMT DEP THANKSGIVING DINNER 100 TEEN DANCES. 50 SUPERBOWL 50 BACK TO SCHOOL DRIVE 50 SUMMER CAMP FOOD 250 SKATE CAMP FOOD 250 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised F=11 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 19 TEEN CENTER 49 -90 OTHER CURRENT CHARGES 20 67 LEVEL TEXT DEP SSCI BACKGROUND SCREENING 51 -10 STATIONERY /PAPER /FORMS 154 128 LEVEL TEXT DEP COPIER PAPER, COLORED PAPER FOR FLYERS AND SPECIAL EVENTS, ENVELOPES AND LETTERHEAD BUSINESS CARDS - REC SUP II - 51 -20 OFFICE EQUIP. < $1,000 1,675 2,939 LEVEL TEXT DEP NEW CHAIRS FOR 11505" TEEN CENTER(24) X 20.15 NEW TABLES FOR "505" TEEN CENTER(6) X 170.00 CAMERAS NEW WIRING WILL NOT BE NEEDED TWO NEW SECURITY CAMERAS FOR THE EXTERIOR OF THE BUILDING (ONE AT THE FRONT DOOR AND THE OTHER TO VIEW THE GAME ROOM) ** THE PRICE INCLUDES THE CAMERAS, WIRING, AND INSTALLATION OF CAMERAS IN TWO NEW LOCATIONS. (BUDGETED AMOUNT LAST YEAR SPENT ON EXTRA CHAIRS AND TABLES; CAMERAS WERE NOT PURCHASED) 51 -90 OTHER OFFICE SUPPLIES 824 465 LEVEL TEXT DEP OFFICE SUPPLIES - FOLDERS, PENDAFLEX FILES, PENS, PENCILS, PAPER CLIPS, TAPE, GLUE, RUBBER BANDS BLACK TONER CARTRIDGES 26.03 X 3 COLOR TONER CARTRIDGES 28.99 X 3 LASERJET BLACK TONER CARTRIDGES 78.00 X 4 750 98 TEXT AMT 110 ------- -1- -- 10 180 TEXT AMT 100 40 - - - - - -- -140 2,400 TEXT AMT 480 1, 020 1,500 3,000 780 TEXT AMT 300 80 90 310 -------- - - - - -- 780 PAGE 24 ACCOUNTING PERIOD 08 /201 Y -T -D DEPT REQ 2013 Actual APPROVED 117 110 84 140 2,278 551 3,000 780 0 0 0 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuale Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 19 TEEN CENTER 52 -20 GENERAL OPER. SUPPLIES 1,432 2,504 LEVEL TEXT DEP FIRST AID SUPPLIES AUTOMATIC EXTERNAL DEFIBRILLATOR REPLACEMENT PAD AUTOMATIC EXTERNAL DEFIBRILLATOR REPLACEMENT BATTERY AUTOMATIC EXTERNAL CHILD ELECTRODE PAD HARDWARE, WIRE, TOOLS, ROPE, TAPE, AND OTHER MISCELLANEOUS SUPPLIES FOR OPERATING COSTS FOR TEEN CENTER 52 -22 UNIFORMS /LINEN SERVICE 418 406 LEVEL TEXT DEP SHIRTS AND PANTS FOR MAINTENANCE WORKER 5.50 X 52 WEEKS. WORK BOOTS FOR MAINTENANCE WORKER SHIRTS FOR FULL -TIME EMPLOYEES WILL BE PURCHASED RECREATION SUPERVISOR II - 1 X 30.00 RECREATION SUPERVISOR I - 1 X 30.00 SHIRTS FOR PART -TIME EMPLOYEES WILL BE PURCHASED RECREATION SUPERVISOR I - 4 X 30.00 52 -25 JANITORIAL SUPPLIES 1,309 1,301 LEVEL TEXT DEP PAPER TOWELS, TOILET TISSUE, HAND SOAP,ECT_ FLOOR WAX STRIPPER, DISINFECTANT CLEANER CHEMICALS NEEDED TO CLEAN THE CARPET 52 -27 EQUIPMENT < $1,000 2,095 1,255 LEVEL TEXT DEP ATHLETIC EQUIPMENT BILLIARD STICKS 10 X 25.00 BILLIARD RACK 4 X 10.00 X- BOX /PS3 GAMES 6 X 50.00 1,500 TEXT AMT 750 40 150 60 500 -------- - - - - -- 1,500 510 TEXT AMT 290 60 30 30 120 -------- - - - - -- 530 1,400 TEXT AMT 660 420 160 160 -------- - - - - -- 1,400 770 TEXT AMT 250 40 300 PAGE 25 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 1,407 434 1,500 530 1,016 1,400 341 1,170 0 0 0 0 PREPARED /12, 09:31:27 BUDGE RFORFISr'ALYEEARRO2013 T PAGE PROGRAMGM601L ACCOUNTING PERIOD 08 /201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 19 TEEN CENTER BASKETBALLS FOR OUTSIDE 9 X 20 180 VIDEO GAME CONTROLLERS 10 X 20.00 200 PING PONG, SPORTS SUPPLIES 200 * ONGOING REPLACEMENTS FOR DAMAGED OR WORN EQUIPMENT ------ - -- 1,170 54-20 MEMBERSHIPS 150 150 150 150 150 0 LEVEL TEXT TEXT AMT DEP RECREATION SUPERVISOR II - FRPA YEARLY MEMBERSHIP 150 -- -------- 1- 50 54-30 TRAINING /EDUCATION COSTS 28 437 680 73 680 0 LEVEL TEXT TEXT AMT DEP FRPA STATE CONFERENCE REGISTRATION FEE 210 RECREATION SUPERVISOR IT FRPA REGIONAL WORKSHOPS RECREATION SUPERVISOR II 2 CLASSES X 35.00 70 (INCLUDES LUNCH) REGISTRATION FOR LEADERSHIP DELRAY 1 400 -- -------- 6- 80 -------------- ------- * OPERATING EXPENSES 39,882 - - - - - -- ------- 38,256 - --- - -- -------- 38,720 - - - --- ------ 25,596 - - - - -- ---------------- 41,900 0 64 -90 OTHER MACH. /EQUIPMENT 0 0 0 0 2,400 0 LEVEL TEXT TEXT AMT DEP TWO LCD TVTS TO REPLACE THE TWO PROJECTION TV'S DUE TO CONDITION AND FREQUENCY OF REPAIR 2,400 -------- - - - - -- 2,400 -------- - - - - -- ----------- * CAPITAL OUTLAY 0 --- - -- -------- 0 - - - - -- -------- 0 - - - - -- ------ 0 - - - - -- ---------------- 2,400 0 ** CULTURE /RECREATION 233,498 233,287 249,700 151,206 245,400 7,820 -------- - - - - -- -------- *** TEEN CENTER 233,498 - - - - -- -------- 233,287 - - - - -- -------- 249,700 - - - - -- ------ 151,206 - - - - -- ---------------- 245,400 7,820 PREPARED 06/06/12, 09:31:27 BUDGET PP9PARATION WORKSHEET PAGE 64 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 26 VETERANS PARK /REC FACIL 12 -10 REGULAR SALARIES /WAGES 53,893 53,562 54,040 32,956 37,930 0 :LEVEL TEXT TEXT AMT DEP RECREATION SUPERVISOR II - 37,930 -------------- 37,930 12-30 TERM.PAY/ SICK & VACATION 975 0 0 2,585 0 0 13 -10 PARTTIME 10,288 11,699 10,380 8,871 25,430 0 LEVEL TEXT TEXT AMT DEP PART -TIME STAFF ASSISTANT 1 10HRS X 52 WKS X 12.54 FTE .25 6,520 PART -TIME SENIOR RECREATION LEADERS 5.5 HRS X 52 WKS X 13.48 PER HR FTE .14 3,860 HRS NEEDED TO COVER DIRECTOR'S MEETING, VACATION, SICK TIME, AND EDUCATION CLASSES FOR RECREATION SUPERVISOR II INCLUDES ADMINISTRATIVE HELP WITH PROGRAMS,SPECIAL EVENTS & DAILY DUTIES PART-TIME BUILDING MAINTENANCE WORKER 21 HRS X 52 WKS X 13.78 FTE .53 15,050 TOTAL FTE'S .92 --- - -- -- 25,430 14 -10 OVERTIME 542 355 279 774 0 0 14 -20 REIMBURSABLE OVERTIME 4,283 5,920 _ 4,420 4,789 5,000 0 LEVEL TEXT TEXT AMT DEP PART TIME SENIOR RECREATION LEADER STAFF HOURS REIMBURSABLE OVERTIME FOR FACILITY RENTALS DURING EVENING AND WEEKEND HOURS 5,000 REVENUE FROM AFTER HOURS /WEEKEND FEE COVERS THIS EXPENSE (001 -0000- 347 - 25.09) -------------- 5,000 15-50 OTHER PAY 936 969 940 576 940 0 LEVEL TEXT TEXT AMT DEP LANGUAGE INCENTIVE .45 PER HR X 40 X h2 = 940 -------- 9- -- 40 21-10 EMPLOYER FICA 5,232 5,299 5,120 3,743 5,290 0 PREPARED 06/06/12, 05:31:27 PROGRAM GM601L ACCOUNT DESCRIPTION FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 26 VETERANS PARK /REC FACIL BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 2010 2011. 2012 Actuals Actual$ Revised PAGE 65 ACCOUNTING PERIOD 08/201 Y-T -D DEPT REQ 2013 Actual APPROVED LEVEL TEXT TEXT AMT DEP FULL -TIME 2,960 PART -TIME 1,950 REIMBURSABLE OT 380 - --- ---- - - - - -- 5,290 22 -10 GENERAL EMPL. RETIREMENT 8,940 6,010 6,450 3,522 4,640 4,170 23 -10 LIFE INSURANCE 160 146 140 94 100 0 23 -20 DISABILITY INSURANCE 365 218 220 136 110 0 23 -30 HEALTH INSURANCE 11,318 10,096 12,520 8,323 8,380 0 24 -10 WORKERS COMPENSATION 4,821 4,550 4,290 2,860 3,330 0 25 -10 UNEMPLOYMENT COMPENSATION 120 126 60 97 190 0 LEVEL TEXT TEXT AMT DEP FULL -TIME REC SUPERVISOR II 100 PART -TIME 90 -------------- 190 25-20 EMPLOYEE ASSISTANCE; PROG. 44 51 50 34 - 30 --- --•- -- ---------------- 0 ------ -- -- -- -- --- * PERSONAL SERVICES 101,917 ----- - - - - -- -------- 99,001 -- - - -- -- ------ 98,909 - - - -- ---- 69,380 91,370 4,170 34 -20 PEST CONTROL SERVICE 36 36 540 218 550 0 LEVEL TEXT TEXT AMT DEP PEST CONTROL (12 MONTHS X 3.00 MONTH) 36 PROJECTED 40% INCREASE 14 RODENT CONTROL (10 MONTHS X 50.00) 500 -------- -- 50 5- 34-90 OTHER CONTRACTUAL SERVICE 3,886 965 970 784 970 0 LEVEL TEXT TEXT AMT DEP DEVCON SECURITY SYSTEM ANNUAL SECURITY MONI'T'ORING (40.00 X 12 MONTHS) 480 ANNUAL FIRE ALARM MONITORING (32.00 X 12 MONTHS) 380 SINGLE ALARM BATTERY (90.00 X 1) 90 MONTHLY RECTRAC SERVICE FEE CREDIT CARD (PLUG N PAY) (2.00 X 12 MONTHS) 20 -- - - - - -- 9- -- 70 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 66 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 26 VETERANS PARK /REC FACIL 40 -10 TRAVEL & TRAINING 0 0 100 0 50 0 LEVEL TEXT TEXT AbIT DEP YEARLY MILEAGE FOR REGIONAL FRPA MEETINGS SUPERVISOR II 50 so 41-10 TELEPHONE EXPENSE 530 617 610 385 590 0 LEVEL TEXT TEXT AMT DEP 243 -7350 MAIN LINE 210 243 -7351 BACK —UP LINE 190 243 -7353 FAX /SECURITY LINE 190 *IT IS REQUIR}s'D TO HAVE A DEDICATED FIRE AND SECURITY LINE AT ALL SITES. ------- -590 - -- 43-10 ELECTRICITY 12,590 12,402 12,300 6,938 12,100 0 LEVEL TEXT TEXT AMT DEP 65755 -10497 802 NE 1ST STREET #REC 11,230 65795 -19494 802 NE 1ST STREET #OLM 870 -------------- 12,100 43-25 IRRIGATION WATER 8,371 9,521 8,580 3,772 8,740 0 LEVEL TEXT TEXT AMT DEP 151195- 322940 802 NE 1ST STREET 8,740 -------------- 8,740 43-30 WASTE COLLECTION & DISP. 3,231 3,366 3,600 3,590 3,600 0 LEVEL TEXT TEXT AMT DEP VETERANS PARK, 802 NE 1ST STREET 12 (30 GAL) 2X WEEK 2,010 SHUFFLEBOARD /LAWN BOWLING COURTS 6 (15 GAL) 2X WEEK 470 EXCURSION CRUISE BOAT - DELRAY INTRACOASTAL CRUISES *BILLED TO DELRAY INTRACOASTAL CRUISES FOR 26 WK *FULL YEAR TO BE PAID IF RIVERBOAT REMAINS AT PREPARED 06/06/12, 09:3.1:27 BUDGET PREPARATION WORKSHEET PAGE 67 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals ACtuals Revised Actual APPROVED FUND 001 GENERAL FUND DELFT 41 PARKS & RECREATION DIV 26 VETERANS PARK /REC FACIL VETERANS PARK THE ENTIRE YEAR. 1,120 --- ------ --- -- 3,600 43 -50 STORMWATER ASSESSMENT FEE 1,410 1,410 1,410 1,410 1,410 0 LEVEL TEXT TEXT AMT DEP VETERANS PARK 802 NE 1ST STREET 1,410 -------------- 1,410 44 -30 EQUIPMENT RENTAL /LEASE 596 775 700 462 ' /00 0 LEVEL TEXT TEXT AIVIT DEP LEASE OF TABLE TOP IKON COPIER 55.00 PER MONTH INCLUDES TONER, MAINTENANCE AND PARTS. 700 -- -------- 7- 00 45-10 GENERAL LIABILITY 3,760 3,360 2,310 1,940 3,500 0 45 -90 OTHER INSURANCE COSTS 230 230 230 230 230 0 LEVEL TEXT TEXT ANIT DEP NRPA PARTICIPANTS INSURANCE FOR NON- ATHI19TIC ACTIVITIES, CRAFTS, ART, SOCIAL EVENTS, SIMFFLEBOARD AND L•AWNBOWLING. (200 X 1.15 EACH) 230 -------------- 230 46 -10 BUILDING MAINTENANCE 51163 89B 2,200 1,051 2,000 0 LPL TEXT TEXT AMT DEP ESTIMATED AIR CONDITIONING REPAIRS 400 ESTMATED LIGHTING REPAIRS 200 ESTIMATED PLUMBING REPAIRS 400 AWNING REPAIR 1,000 ------ 2,000 - -- 46 -20 EQUIPMENT MAINTENANCE 632 561 200 0 200 0 LEVEL TEXT TEXT AMT DEP ANNUAL FIRE EXTINGUISHER INSPECTION (4 EXTINGUISHERS X 24.00 TAGS) 100 - -.... - -.... .......... ...... PREPARED 09:31:27 BUDGET PREPARATION HEFT PAGE YEAR 20 ACCOUNTING 2010 2011 2012 Y -T-D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 4 1 PARKS & RECREATION DIV 26 VETERANS PARK /REC FACIL LEAF BLOWER AND COURT EQUIPMENT MAINTENANCE 50 MAINTENANCE OF FURNISHER FLOOR MACHINE AND FLOOR STRIPPER 50 -------------- 200 46 -90 OTHER REPAIR /MAINT. COSTS 390 381 390 390 390 0 LEVEL TEXT TEXT AMT DEP RECTRAC ANNUAL MAINTENANCE 390 -------- - - - - -- 390 47 -10 PRINTING /FINDING SERVICES 372 0 290 290 290 0 LEVEL TEXT TEXT AMT DEP PRINTING OF PARKING PASSES FOR CENTER PARTICIPANTS ALL PARKING OUTSIDE THE CENTER IS LIMITED TO TWO HOURS. PASSES ARE GIVEN FOR CLASSES THAT MEET LONGER THAN THE TWO HOUR TIME FRAME_ (MINIMUM ORDER '150 TAGS= 58.00 X 5 DAYS OF WK) 290 -------- -- 90 2- 48-30 REFRESHMENT /FOOD /MEETINGS 58 102 100 74 100 0 LEVEL TEXT TEXT AMT DEP LAWN BOWLING TOURNAMENTS THROUGHOUT YEAR COFFEE, CREAM, SUGAR, CUPS, ETC. 100 -------- -- 1- 00 49-90 OTHER CURRENT CHARGES 40 250 110 80 160 0 LEVEL TEXT TEXT AMT DEP FLORIDA DEPARTMENT OF REVENUE FEE 30 BACKGROUND CHECK FOR VOLUNTEERS $20 X 4 80 NEW INSTRUCTORS REQUIRED TO HAVE BACKGROUND CHECKS AND FINGERPRINTS WHEN WORKING WITH CHILDREN 27.25 X 2 50 -- --------- 1- 60 51-10 STATIONERY /PAPER /FORMS 49 166 100 3 110 0 LEVEL TEXT TEXT AMT PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM CM601L FOR FISCAL YEAR 2013 2010 2011 2012 Y -T -D ACCOUNT DESCRIPTION ACtuals Actuals Revised Actual PAGE 69 ACCOUNTING PERIOD 08/201 DEPT REQ 2013 APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 26 VETERANS PARK /REC FACIL DEP PHOTO COPY PAPER {PLAIN AND COLORED FOR FLYERS) 90 P &R LOGO STATIONERY & ENVELOPES 20 -- -------- --- - 51-20 OFFICE EQUIP. < $1,000 0 1,443 521 1,000 6D0 0 LEVEL TEXT TEXT AMT DEP (11) FOLDING CHAIRS FOR CLASSES TO REPLACE BROKEN CHAIRS. (11 X 18.17 EA) 200 REPLACE LE (1XFOR USED CLASSES AND RENTALS. X 200 00 EA) 200 (3) 30" X 30° CARD TABLES TO REPLACE BROKEN TABLES FOR BRIDGE GROUPS AND ART CLASS THAT HAVE BECOME UNSAFE TO USE (5 X 40.00) 200 ------- -6- -- 00 51 -90 OTHER OFFICE SUPPLIES 563 918 510 577 9D0 0 LEVEL TEXT TEXT AMT DEP BLACK INK CARTRIDGES FOR HP PRINTER 409 COLOR INK CARTRIDGES FOR HP PRINTED 330 CALENDAR, ORGANIZER, FOLDERS, APPOINTMENT BOOK 170 PAPER CLIPS, ETC. ------"- - -- 900 52-20 GENERAL OPER, SUPPLIES 1,215 1,454 760 918 1,000 0 LEVEL TEXT TEXT AMT DEP AED MACHINE LITHIUM BATTERY 130 AED ADULT REPLACEMENT PADS 40 (8) WAX BARS FOR SHUFFLEBOARD DIS 15.00 EA) 40 (70) 50 LB. BAGS OF HAR -TRU AT 5.50 EA FOR LAWN BOWLING COURTS 390 SIIIPPING COST FOR PALLET OF HAR -TRU 90 (16) 50 LB. BAGS OF CALCIUM CHLORIDE AT 17.25 EA USED ALONG WITH HAR -TRU ON LAWNBOWLNG COURTS 280 CHALK BOXES, MARKERS, AND DISPLAY BOARD EQUIPMENT FOIL SHUFFLEBOARD 30 -------------- 1,000 52 -22 UNIFORMS /LINEN SERVICE 911 809 500 122 580 0 PREPARED 06/06112, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 70 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ACtuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 26 VETERANS PARK /REC FACIL LEVEL TEXT TEXT AMT DEP SHIRTS AND PANTS FOR MAINTENANCE WORKER 240 WORK BOOTS FOR MAINTENANCE WORKER (1 PAIR X 80) 80 LOGO STAFF SHIRTS WITH COLLARS 5 X 25.00 FOR RECREATION SUPERVISOR II 130 LOGO STAFF SHIRTS WITH COLLARS FOR PART -TIME SENIOR RECREATION LEADERS. 5 X 25.00 EA 130 -------------- 580 52 -25 JANITORIAL SUPPLIES 2,963 1,413 2,200 1,540 1,930 0 LEVEL TEXT TEXT AMT DEP TOILET TISSUE 9 CASES X 35.00 EA 320 HAND TOWELS 9 CASES X 36.00 EA 320 SANOR SANITIZING SYSTEM FOR RESTROOMS (6 UNITS) 130 HAND SOAP FOR DISPENSERS 6 CASES X 37.00 EA 220 FLOOR CLEANER CONCENTRATE 1 CASE X 120 EA 120 ROOM DEODORIZERS 1 CASES X 16.00 EA 20 DISINFECTANT VOR RESTOOMS 3 GAL X 17.00 EA 50 ROLL PAPER DISPENSER 2 X 100.00 EA 200 DISINFECTANT FOR KITCHEN 1 X 18.00 EA 20 FLOOR WAX, STRIPPER, SEALER 250 SCRUBBING, POLISHING PADS FOR FLOOR MACHINE 200 MORNING MIST CLEANER 1 CASES X 80.00 EA 80 --------------- 1,930 52 -27 EQUIPMENT t $1,000 0 0 180 0 180 0 LEVEL TEXT TEXT AMT DEP ART EASELS TO REPLACE BROKEN ONES (1 X 68.00 EA) 70 ARCO SHUFFLEBOARD DISC (YELLOW AND BLACK) TO REPLACE OLD DISCS (1 SETS X 47.00 EA) 50 CHESS SETS TO REPLACE ONES WITH MISSING PIECES (1 X 30.00 EA) 30 REPLACE PICTIONARY, CARDS, CHECKERS ETC. 30 -------- -- 1- 80 54-15 SUBSCRIPTIONS 96 99 100 96 100 0 LEVEL TEXT TEXT AMT DEP PALM BEACH POST NEWSPAPER- 52 WEEKS MON - FRI 100 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 73. PERIOD 08/201 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING 2010 2011 2012 X -T -D DEPT REO 2013 ACCOUNT DESCRIPTION Actuals Actual5 Revised Actual APPROVED FUND 001 GENERAL FUND DEDIV426 PARKS EPARK VETERANS /REC FACIL -------- 100 - -- 54-20 MEMBERSHIPS 0 150 1.90 150 190 0 LEVEL TEXT TEXT AMT DEP FRPA ANNUAL MEMBERSHIP (RECREATION STJPERVISOR II) 150 SOUTH EAST COAST SHUFFLEBOARD MEMBERSHIP 40 -------- - - - - -- 190 54 -30 TRAINING /EDUCATION COSTS 0 48 150 73 150 0 LEVEL TEXT TEXT AMT DEP REGISTRATION FOR GENERAL EDUCATION CLASSES 20 FRPA REGIONAL, MEETINGS (4 X 32.00) 130 --------------- -- 150 -- ------ * OPERATING EXPENSES - - - - -- 47,092 -------- - - - - -- -------- 41,374 - - - - -- -- -- 40,451 -- -- -- - - -- ------ 26,093 - - - - -- ---------------- 41,320 0 ** CULTURE /RECREATION' 149,009 140,375 139,360 95,473 132,690 4,170 -------- *** VETERANS PARK /REC FACIL - - - - -- 149,009 -------- - - - - -- -------- 140,375 - - - - -- -------- 139,360 - - - - -- ------ 95,473 - - - - -- ---------------- 132,690 4,170 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 109 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -11' -D DEPT 2EQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 37 CATHERINE STRONG PARK 12 -10 REGULAR SALARIES /WAGES 65,901 39,903 68,020 44,163 77,960 0 LEVEL TEXT TEXT AMT DEP RECREATION SUPERVISOR II 43,500 RECREATION SUPERVISOR I 34,460 -------------- 77,96- 13-10 PARTTIME 28,398 38,526 21,360 17,846 31,540 0 LEVEL TEXT TEXT AMT DEP P/T RECREATION SUPERVISOR I- 52WKS X 15IIRS /WK X 15.28 /HR FTr za 11,920 P/T SENIOR RECREATION LEADER - 52WKS X 15HRS /WK X 13.18 /HR FTE 38 10,280 ADDITIONAL HRS WINTER /SUMMER /SPRING CAMP PROGRAM P/T RECREATION LEADER - 10WKS X 40HRS /WK X 11.67 /F?R FTE .20 4,670 P/T RECREATION LEADER - 10WKS X 40HRS /WK X 11.67 /HR FTE .20 4,670 TOTAL FTE 1.16 -- - - - - -- 31,540 14 -10 OVERTIME '456 0 0 0 0 0 15 -50 OTHER PAY 41 0 0 0 0 0 21 -10 EMPLOYER FICA 7,222 5,977 6,820 4,700 3,290 0 LEVEL TEXT TEXT AMT DEP FULL TIME 5,880 PART TIME 2,410 -------- - - - - -- 8,290 22 -10 GENERAL EMPL. RETIREMENT 11,470 8,410 9,560 4,738 9,540 8,570 23 -10 LIFE INSURANCE 276 120 190 115 220 0 23 -20 DISABILITY INSURANCE 452 157 290 180 230 0 23 -30 HrAL'TH INSURANCE 15,720 7,852 16,700 9,739 16,750 0 24 -10 WORKERS COMPENSATION 6,798 6,410 61050 4,033 4,690 0 25 -10 UNEMPLOYMENT COMPENSATION 136 111 90 81 310 0 25 -20 EMPLOYEE ASSISTANCE PROG. 56 40 70 40 --- 60 --- - - - -- -------------_-- 0 -------- - - - - -- * PERSONAL SERVICES 136,926 -------- - - - - -- - 107,506 ------- - - - - -- ----- 129,150 - - - - -- --- 85,635 - 149,590 8,570 31 -90 OTHER PROF. SERVICES 20 0 0 0 0 0 PREPARED 06/06/1.2, 09.31:27 BUDGET PREPARATION WORKSHEET PRCGRA14 CM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION ACtuals Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 37 CATHERINE STRONG PARK 34 -20 PEST CONTROL SERVICE 36 36 40 LEVEL TEXT TEXT AMT DEP JERMAC -PEST CONTROL MONTHLY SERVICE 3.00 X 12 MONTHS 36 40$ PROJECTED INCREASE FOR FY 12.13 14 so 34-90 OTHER CONTRACTUAL SERVICE 278 439 370 LEVEL 'TEXT TEXT AMT DEP ALARM PARTNERS MONTHLY FEE FOR MONITORING FACILIY 29.00 X 12 MONTI-IS 350 MONTHLY RECTRAC SERVICE FEE CREDIT CARDS {PLUG N PAY) $2.00 X 12 MONTHS 20 --------------- 370 40 -10 TRAVEL, & TRAINING 907 82- 1,060 LEVEL TEXT TEXT AMT DEP YEARLY MILEAGE REIMBURSEMENT __ 10 MILES /wK x 44 /PER HR X 52 WKS 230 FRPA STATE CONFERENCE - AUGUST 27- 30,2012 HILTON BONNETT CREEK ORLANDO. FLORDIA RECREATION SUPERVISOR II PER DIEM: BREAKFAST 3 X 8.00 20 LUNCH 4 X 11.00 40 DINNER 3 X 19.00 60 MILEAGE: 375 MILES X .44 (ROUND TRIP) 170 HOTEL ROOM 4 NIGHTS X 135.00 540 ----- -'�, ------ 41-10 TELEPHONE EXPENSE 377 413 420 LEVEL TEXT TEXT AMT DEP 561- 243 -7194 230 561 - 243- 7195(FAX) 190 -------- -- 20 4- 43-10 ELECTRICITY 5,971 5,493 6,000 PAGE 110 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED IS 50 0 177 370 0 44 1,060 0 261 400 0 3,250 4,630 0 PREPARED 06/06/12, 09;31:27 BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 ACCOUNTING PAGE 111 PERIOD 08/201 PROGRAM CM601L 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ACtualS Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 37 CATHERINE STRONG PARK 0 43 -20 WATER & SEWER 1,921 1,862 1,870 1,440 7.,920 43 -25 IRRIGATION WATER 16,998 20,503 17,640 10,815 20,370 0 43 -30 WASTE COLLECTION & DISP. 5,318 6,272 6,690 6,690 6,690 0 43 -50 STORMWATER ASSESSMENT FEE 1,144 1,144 1,140 1,144 1,140 0 44 -90 OTHER RENTAL /LEASE COSTS 0 1,061 1,500 1,081 1,500 0 LEVEL TEXT TEXT AMT DEP LEASE A TRAILER FOR SUMMER CAMP THE CURRENT FACILITY IS TOO SMALL TO ACCOMMODATE THE DESIRED NUMBER OF CAMPERS. WITH THE TRAILER 15 CAMPERS COULD ATTEND. 1,500 -- - 1,500 45 -10 GENERAL LIABILITY 4,470 4,270 3,580 2,387 4,440 0 45 -90 OTHER INSURANCE COSTS 350 350 350 350 350 0 LEVEL TEXT TEXT AMT DEP NRPA PARTICIPANT INSURANCP: 350 NON- ATHLETIC (GENERAL CLASSES) 19 YEARS OF AGE & UNDER 100 PARTICIPANTS 20 -59 YEARS OF AGE 200 PARTICIPANTS 300 PARTICIPANTS X 1.15 - - - - -- -------- 350 46 -10 BUILDING MAINTENANCE 1,286 3,311 1,250 1,620 2,000 0 LEVEL TEXT TEXT AMT DEP ELECTRICAL REPAIRS 250 AIR CONDITIONING REPAIRS 250 PLUMBING REPAIRS 500 INSURANCE DEDUCTIBLE TO REPAIR FENCE 250 PAINTING AND OTHER REPAIRS 750 -------------- 2,000 46 -20 EQUIPMENT MAINTENANCE 2,455 0 350 283 600 0 LEVEL TEXT TEXT AMT DEP MISC. EQUIPMENT MAINTENANCE COSTS SPLASH PARK PARTS 300 PAINT AND SEALANT FOR SPLASH PARK SURFACE 300 --°------------ 600 .... . ..... PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 37 CATHERINE STRONG PARK 46-90 OTHER REPAIR/MAINT. COSTS 428 381 390 LEVEL TEXT TEXT AMT DEP REC TRAC ANNUAL FEE 390 -------------- 390 48-10 SPECIAL EVENTS 174 145 400 LEVEL TEXT TEXT AMT DEP HALLOWEEN SPECIAL EVENT 100 BACK TO SCHOOL SPLASH 300 --------------- 400 48-30 REFRESHMENT/FOOD/MEETINGS 1,158 584 700 LEVEL TEXT TEXT AMT DEP FOOD FOR HALLOWEEN EVENT so FOOD FOR BACK TO SCHOOL SPLASH 100 SNACKS AND DRINKS FOR SUMMER CAMP PROGRAM 550 -------------- 700 49-16 COMML DRIVERS •IC RENEWAL 0 20 LEVEL TEXT TEXT AMT DEP FEE FOR WRITTEN TEST 20 FEE FOR DRIVING TEST AND LICENSE so -------------- 100 49-90 OTHER CURRENT CHARGES 0 211 a 51-10 STATIONERY/PAPER/FORMS 140 58 100 LEVEL TEXT TEXT AMT DR? COPIER PAPER, COLORED PAPER, PARKS AND RECREATION LOGO LETTERHEAD AND ENVELOPES 100 -------------- 100 51-20 OFFICE EQUIP. < $1,000 140 0 100 LEVEL TEXT TEXT AMT PAGE 112 ACCOUNTING PERIOD 08/201 Y-T-D DEPT REQ 2013 Actual APPROVED 890 390 0 368 400 0 294 700 0 a i0o 0 25 0 0 0 100 0 290 100 0 PREPARED 06/06/12, 09:31:27 BtMGET PREPARATION WORKSHEET ACCOUNTING PAGE 113 PERIOD 08/201 PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 Y-T -r, DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 37 CATHERINE STRONG PARK DEP REPLACE NON- FUNCTIONING OFFICE EQUIPMENT 100 -------- -- 1- 00 51-90 OTHER OFFICE SUPPLIES 541 133 450 387 450 0 LEVEL TEXT TJXT AMT DEP BLACK TONER CARTRIDGES RECYCLED 6 X 10.00 60 COLOR TONER CARTRIDGES RECYCLED 6 X 10.00 60 OFFICE SUPPLIES;CALENDARS, PLANNERS PENS,ETC 330 -------------- 450 52 -20 GENERAL OPER. SUPPLIES 1,954 472 1,970 1,931 2,070 0 LEVEL TEXT TEXT AMT DEP MISC. FIRST AID SUPPLIES 150 AED SUPPLIES 300 BASKETBALLS 12 X 25.00 300 FOOTBALLS 6 X 20.00 120 START SMART EQUIPMENT 200 SUPPLIES AND EQUIPMENT FOR NEW SUMMER PROGRAM 1,000 ------ -- 2,070- 52-22 UNIFORMS /LINEN SERVICE 409 266 420 401 420 0 LEVEL TEXT TEXT AMT DEP LOGO T- SHIRTS 25.00 X 5 130 LOGO T- SHIRTS 25.00 X 5 130 LOGO T- SHIRTS 25.00 X 3 80 LOGO T- SHIRTS 25.00 X 3 80 -------- -- 20 4- 52-27 EQUIPMENT < $1,000 455 23 200 0 200 0 LEVEL TEXT TEXT AMT DEP REPLACE DAMAGED PATIO FURNITURE 200 -------- - - - - -- 200 54 -20 MEMBERSHIPS 255 150 250 150 150 0 LEVEL TEXT TEXT AMT PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 114 PROGRAM GM601L FOX FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2014 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised ACtual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION ])TV 37 CATHERINE STRONG PARK DEP FRPA YEARLY MEMBERSHIP - RECi;,KATION SUPERVISOR II 150 -------- -- 1- 50 54 -30 TRAINING/EDUCATION COSTS 200 12 210 93 23.0 0 LEVEL TEXT TEXT AMT DEP REGISTRATION FOR FRPA STATE CONFERENCE FOR RECREATION SUPERVISOR II 210 -------- -- 2- 10 -------------- "' OPERATING EXPENSES 47,385 -------- - - - - -- -- 47,343 - - - - -- -------- 47,450 - - - - -- ------ 34,389 - - - - -- ---------------- 50,810 0 ** CULTURE /RECREATION 184,311 154,849 - - - -- ---- 176,600 ---- - - - - -- -------- 120,024 - - - - -- ------ 200,400 - - - - -- --- -- 8,570 - -- - - - -- ----- *** CATHERINE STRONG PARK ----- - - -- 184,311 -------- - 154,649 176,600 120,024 200,400 8,5'70 PREPARED 06106112, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuals ACtuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 05 OUT OF SCHOOL PROGRAM 12 -10 REGULAR SALARIES /WAGES 77,247 78,506 LEVEL TEXT DEP OUT OF SCIOOL RECREATION SUPERVISOR - FULL -TIME STAFF ASSISTANT II ---ITT- 13-10 PARTTIME 244,178 201,510 LEVEL TEXT DEP AFTER SCHOOL HOURS AND EARLY SCHOOL RELEASE HOURS: 2 REC. SUP. I 25HR /WK X 40 WKS X 15.74/HR 13 REC.LEADER 20HR /WK X 36 WKS X 11.71 /HR FTE 5.46 SUMMER CAMP /COMMUNITY CENTER 1 REC. SUPERVISOR I (40HRS. X 8WKS. X 15.74 X fl 2 SENIOR REC. LEADER (40HRS. X 8WKS. X 13.48 X 6 REC. LEADER (40HRS. X 8WKS. X 11.71 X FTE 1.38 SUMMER CAMP /POMPEY PARK 1 REC. SUPERVISOR I (40HRS. X 8WKS. X 15.74 X 1) 2 SENIOR REC. LEADER (40HRS. X 8WKS. X 13.48 X 2) 6 REC. LEADER (40HRS. X 8WKS. X 11.71 X 6 FTE 1.38 HOLIDAY /SPRING BREAK CAMP /ONE DAY 11 REC. LEADER 40HRS /WK X 3WKS X 11.71/HR FTE 64 TOTAL FTE 8.86 14 -10 OVERTIME 993 153 LEVEL TEXT DEP OVERTIME NEEDED FOR WHEN BUSES RUN LATE FROM TRIPS OR CHILDREN ARE PICKED UP LATE FROM SUMMER CAMP. RECREATION SUPERVISOR II- 22.04 X 4.5 HRS. 15 -50 OTHER PAY 0 189 LEVEL TEXT DEP LANGUAGE INCENTIVE PAY FOR: 77,920 TEXT AMT 44,640 33,280 -------------- 77,920 228,850 TEXT AMT 31,480 109,610 5,040 8,630 22,480 5,040 8,630 22,480 15,460 -------------- 228,850 390 TEXT AMT 100 -------- 1- -- 00 1,400 TEXT AMT PAGE 1 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 50,809 77,920 0 117,891 228,850 0 32 100 0 9T1 1,400 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 2 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 ACCOUNT DESCRIPTION FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 05 OUT OF SCHOOL PROGRAM 21 -10 EMPLOYER FICA LEVEL TEXT DEP FULL -TIME PART -TIME OVERTIME OTHER PAY 22 -10 GENERAL EMPL. RETIREMENT 23 -10 LIFE INSURANCE 23 -20 DISABILITY INSURANCE 23 -30 HEALTH INSURANCE 24 -10 WORKERS COMPENSATION 25 -10 UNEMPLOYMENT COMPENSATION LEVEL TEXT DEP FULL TIME PART TIME 2010 2011 2012 Actuals Actuals Revised Y -T -D DEPT REQ Actual 25 -20 EMPLOYEE ASSISTANCE PROG. 59 68 640 45 - - - - -- ------ 60 - - - - -- ------ -- - - - - -- -------- - - ---- ----- PERSONAL SERVICES 398,786 346,618 760 213,363 375,390 31 -20 MEDICAL 2,270 0 -------- - - - - -- 1,400 0 0 24,234 20,716 22,920 12,359 22,850 34 -90 OTHER - CONTRACTUAL SERVICE 43,169 33,238 TEXT AMT 26,195 42,100 LEVEL TEXT TEXT AMT 5,220 DEP TUTORIAL /HOMEWORK ASSISTANCE /COMPUTER INSTRUCTIONS 17,510 BY CERTIFIED TEACHERS FROM THE SCHOOL DISTRICT 10 OF PALM BEACH COUNTY. 110 1 INSTRUCTOR X 2 SITES X 5 HR.S X $20 X 38 WKS 7,600 -------------- 22,850 SPONSORED EVENTS MAY INCLUDE TRIPS TO LION 11,350 8,620 9,290 5,458 9,530 288 240 240 139 220 512 309 290 206 230 15,720 13,461 16,700 11,130 16,750 23,604 22,360 21,130 14,087 16,390 601 466 400 296 1,090 TEXT AMT 200 890 -------------- 1,090 25 -20 EMPLOYEE ASSISTANCE PROG. 59 68 70 45 - - - - -- ------ 60 - - - - -- ------ -- - - - - -- -------- - - ---- ----- PERSONAL SERVICES 398,786 346,618 --- -- - - -- -------- 379,600 213,363 375,390 31 -20 MEDICAL 2,270 0 0 0 0 31 -90 OTHER PROF. SERVICES 93 0 0 0 0 34 -90 OTHER - CONTRACTUAL SERVICE 43,169 33,238 40,820 26,195 42,100 LEVEL TEXT TEXT AMT DEP TUTORIAL /HOMEWORK ASSISTANCE /COMPUTER INSTRUCTIONS BY CERTIFIED TEACHERS FROM THE SCHOOL DISTRICT OF PALM BEACH COUNTY. 1 INSTRUCTOR X 2 SITES X 5 HR.S X $20 X 38 WKS 7,600 SPONSORED EVENTS MAY INCLUDE TRIPS TO LION COUNTRY SAFARI, METRO ZOO, BOOMERS, COCONUT COVE PARK, MOVIES, ROLLER SKATING, ETC., AND IN HOUSE CONTRACTUAL VENDORS SUCH AS, MULTI- 2013 APPROVED 0 8,560 0 0 0 0 0 0 8,560 0 0 0 PREPARED 06/06/12, 09 :31:27 BUDGET PREPARATION WORKSHEET PAGE 3 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 ACCOUNT DESCRIPTION 2010 2011 ACtualS Actuals FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 05 OUT OF SCHOOL PROGRAM CULTURE AFRICAN DRUMMING BOUNCE HOUSES,MAD SCIENCE, EDUCATIONAL PR06RAM ETC. ESTIMATED COST FOR HOLIDAY CAMP: 200 STUDENTS X $18 /CHILD X 2 WEEKS ESTIMATED COST FOR SPRING CAMP: 200 STUDENTS X $18 /CHILD X 1 WEEK ESTIMATED COST FOR ONE DAY CAMP 200 STUDENTS X $13 /CHILD X 4 DAY CAMPS MONTHLY RECTRAC SERVICE FEE CREDIT CARD (PLUG N PAY)$2.00 X 12 MONTHS ONE DISC JOCKEY PER THE FOLLOWING ACTIVITIES: VALENTINES'S DAY PARTY ANNUAL BLACK HISTORY PROGRAM FASHION SHOW TALENT SHOW ENTERTAINMENT - MAGICIAN, CLOWN, PLAYS, ETC. INCLUSION PROGRAM FOR PARTICIPANTS IN ADA PROGRAM FULL YEAR PROGRAM, PART TIME STAFF SUMMER CAMP READING TEACHERS 2 X 4HRS X SWKS X 20.00 40 -10 TRAVEL & TRAINING 1,110 1,951 LEVEL TEXT DEP YEARLY MILEAGE REIMBURSEMENT -OUT OF SCHOOL TONYA SMITH 15 X .44 /MILES X 52WKS STAFF ASST. II 50 X 44 /MILES X 12MONTHS NATIONAL AFTERSCHOOL ASSOCIATION (NAA) INDIANAPOLIS,INDIANA APRIL 7- 10,2013 RECREATION SUPERVISOR II - TONYA SMITH PER DIEM: 3 BREAKFAST X B.00 4 LUNCH X 11.00 4 DINNER X 19.00 HOTEL ROOM 4 NIGHTS X 185.00 AIRFARE ROUNDTRIP 41 -10 TELEPHONE EXPENSE 189 150 LEVEL, TEXT DEP (561)243 -7159 REC. SUPV, I (AFTER SCHOOL /CAMP) (561)243 -7249 RECREATION SUPERVISOR II 2012 Revised 7,200 3,600 10,400 20 200 200 200 200 500 10,700 1,280 - 42,100 1,700 TEXT AMT 340 260 20 40 80 740 400 -------------- 1,880 130 TEXT ANT 60 50 Y -T -D DEPT REQ 2013 Actual APPROVED 2,088 1,880 0 71 110 U PREPARED 06106112, 09:31:27 PROGRAM GM601L ACCOUNT DESCRIPTION FUND 001 GENERAL FUND DEPT 41 PARRS & RECREATION DIV 05 OUT OF SCHOOL PROGRAM BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 2010 2011 2012 Actuals Actuals Revised 41 -15 PORTABLE PHONE /MDD 358 315 LEVEL TEXT DEP CELLPHONE FOR REC. SUP.II T.SMITH - (561)243 -0333 GPS MONITORING FOR VEHICLE 712 42 -10 POSTAGE 0 5 42 -20 EXPRESS CHARGE /MESSENGER 15 0 44 -30 EQUIPMENT RENTAL /LEASE 951 928 LEVEL TEXT DEP SHARE OF RENTAL FOR COPY MACHINE AT THE COMMUNITY CENTER 85.00/MO X 12 MONTHS 44 -45 VEHICLE RENTAL- GARAGE 0 4,220 LEVEL TEXT DEP VAN #712 FORD E -350 VAN #724 FORD E -350 44 -90 OTHER RENTAL /LEASE COSTS 4,061 4,143 LEVEL TEXT DEP COACH BUSES SEAT 59 PEOPLE AND ARE EQUIPPED WITH AIR CONDITIONING AND RESTROOMS. 3 BUSES TO TRANSPORT CHILDREN TO PALM BEACH COUNTY SPORTS AND FITNESS FESTIVAL AT THE SOUTH FLORIDA FAIRGROUNDS. 69.59/HR X 10 HRS X 3 BUSES BUSES TO TRANSPORT CHILDREN TO CUB SCOUT SHOW AT THE ROGER DEAN STADIUM IN JUPITER, PINEWOOD DERBY DISTRICT RACE,VISIT THE NURSING HOME, TANAH REETA SCOUT RESERVATION, TEQUESTA,FLORIDA $69.59/HR X 10 HRS X 4 EVENTS 3 BUSES TO TRANSPORT CHILDREN TO DAVIE PRO RODEO -------- 1- -- 10 1,000 TEXT AMT 150 380 -------- - - - - -- 530 0 0 1,020 TEXT AMT 1,020 -------------- 1,020 4,220 TEXT AMT 2,050 2,550 - ---- --- - - -- -- 4,600 6,960 TEXT AMT 2,090 2,780 2,090 PAGE 4 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 ACtua.l. APPROVED 370 0 0 599 2,813 3,355 530 0 0 1,020 4,600 6,960 0 0 0 0 0 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSIiEET - PAGE 5 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012° -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 05 OUT OF SCHOOL PROGRAM FOR YOUTH IN DAVIE/ BROWARD COUNTY ^----- 6,960 - -- 45-10 GENERAL LIABILITY 18,310 13,260 10,360 6,907 11,930 0 45 -90 OTHER INSURANCE COSTS 988 470 450 450 520 0 LEVEL TEXT TEXT AMT DEP CUB SCOUT INSURANCE AND LIABILITY FOR 45 PARTICIPANTS X $2.20 100 2 PACKS X $20.00 40 10 ADULTS X .80 10 NRPA NON- ATHLETIC PARTICIPANT INSURANCE 370 -------- - - - - -- 520 46 -20 EQUIPMENT MAINTENANCE 0 0 50 0 0 0 46 -30 VEHICLE MAINT.- GARAGE 0 6,104 2,500 2,289 3,000 0 46 -90 OTHER REPAIR /MAINT. COSTS 841 981 990 895 990 0 LEVEL TEXT TEXT AMT DEP ANNUAL UPGRADE AND MAINTENANCE FEE FOR RECTRAC SYSTEM - INCLUDES PORTION FORMERLY IN SUMMER CAMP 990 -------- - - - - -- 990 48 -10 SPECIAL EVENTS 0 1,060 900 0 900 0 LEVEL TEXT TEXT AMT DEP FIELD DAY- BOUNCETIME ENTERTAINMENT AND PROMOTIONS FOR END OF AFTER SCHOOL YEAR JAMBOREE. (BOUNCY BASKET, BOUNCY VOLLEYBALL, SUPER OBSTACLE COURSE) PARENT,STAFF,AND CHILDREN PARTICIPATION. 900 -------- 9--- 00 48-30 REFRESHMENT /FOOD /MEETINGS 956 1,271 1,400 880 1,400 0 LEVEL TEXT TEXT AMT DEP FOOD FOR SPECIAL EVENTS LINKING PARENTS & CHILDREN AND REFRESHMENTS FOR STAFF TRAINING: $150.00 X 7 MONTH 1,050 REFRESHMENTS FOR CUB SCOUTS AWARDS CEREMONY 350 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GME01L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 05 OUT OF SCHOOL PROGRAM 49 -90 OTHER CURRENT CHARGES 4,376 2,714 LEVEL TEXT DEP FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES -CHILD CARE LICENSES• COMMUNITY CENTER - LICENSED FOR 100 POMPEY PARK - LICENSED FOR 200 FDLE /FBI /FDC FINGERPRINT CHECKS FOR NEW HIRES 10 X $27.25 BACKGROUND CHECK FOR NEW HIRES 10 X $3 ENTRANCE FEES 200 PARTICIPANTS X $12 EACH FOR THE PALM BEACH COUNTY SPORTS AND FITNESS FESTIVAL DURING THE MONTH OF JULY AT THE SOUTH FLORIDA FAIRGROUNDS 51 -10 STATIONERY /PAPER /FORMS 1,079 543 LEVEL TEXT DEP COPIER PAPER, COLORED PAPER, PARKS AND RECREATION LOGO LETTERHEAD AND ENVELOPES, STATIONERY COLORED LEGAL SIZE PAPER FOR AFTER SCHOOL NEWSLETTER. 51 -20 OFFICE EQUIP. < $1,000 34 0 LEVEL TEXT DEP REPLACEMENT OF WORN EQUIPMENT 51 -90 OTHER OFFICE SUPPLIES 1,314 2,028 LEVEL TEXT DEP WHITE OUT, GLUE STICKS, PLANNERS, CALENDARS PENS, PENCILS, MANILA FOLDERS, STAPLES, MARKERS COUNTERFEIT DETECTOR PEN, FILE FOLDER LABELS PAPER CLIPS, ETC. COLOR TONER 4 X 170 1,400 4,040 TEXT AMT 450 850 270 30 2,400 -------- - - - - -- 4,000 613 TEXT AMT 300 300 - ------- - - - - -- 600 87 TEXT AMT 90 -------------- 90 1,140 TEXT AMT 460 680 PAGE 6 ACCOUNTING PERIOD 08/201 Y -T -D DEPT RE0 2013 Actual APPROVED 1,488 4,000 144 600 87 90 1,352 1,820 0 0 0 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 7 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUN'T'ING PERIOD 08/201 ACCOUNT DESCRIPTION FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 05 OUT OF SCHOOL PROGRAM BLACK TONER 4 X 170 2010 2011 Actuals ACtuals 52 -10 FUEL /LUBE- VEHICLES 0 2,184 52 -20 GENERAL OPER. SUPPLIES 4,307 3,950 LEVEL TEXT DEP SUPPLIES FOR 2 OUT OF SCHOOL SITES AND 200 CHILDREN SPORTS EQUIPMENTS- BALLS, BATS, GAME BOARDS, ARTS AND CRAFT PROJECTS, EDUCATIONAL SUPPLIES,ACADEMIC SUPPLIES, BOOKS, PAPER, HANDS -ON MATERIALS, CERTIFICATES,DIPLOMAS AWARDS DECORATIONS, AND REFRESHMENTS FOR SPECIAL EVENTS LINKING PARENTS WITH CHILDREN AND THE STAFF. CRAFTS SUPPLIES, ENTERTAINMENT- MAGICIAN,CLOWNS, PLAYS,INCLUSION EQUIPMENT, ETC. SUMMER CAMP PROGRAM SPORTS EQUIPMENT BOARD GAMES,COOLER, ARTS & CRAFT SUP)LIES - PAPER,CRAYONS,ETC. POMPEY PARK SPORTS EQUIPMENT,BOARD GAMES,COOLER, ARTS & CRAFT SUPPLIES- PAPER,CRAYONS,ETC. CUB SCOUT SUPPLIES FOR 2 OUT OF SCHOOL SITES, CUB MASTER LEADERSHIPS BOOKS, CRAFT PROJECTS, CERTIFICATES, UNIT NUMBERS,BELT LOOPS,AND BADGES PINEWOOD DERBY TRACK AND KITS FISHING EQUPIMENT AND SLEEPING TENTS SUPPLIES FOR OUT OF SCHOOL LITERACY MATH PROGRAM. 52 -22 UNIFORMS /LINEN SERVICE 5,414 6,664 LEVEL TEXT DEP STAFF SHIRTS WITH PARKS & RECREATION LOGO FOR EACH EMPLOYEE FOR THE OUT OF SCHOOL PROGRAM 3 T- SHIRTS X 20 STAFF X $10.00 SUMMER CAMP PROGRAM WILL INCLUDE FIVE SHIRTS AND ONE BACKPACK PER CAMPER. 200 CAMPERS X $27 T- SHIRTS FOR SUMMER CAMP STAFF: 5 T- SHIRTS X 20 STAFF X $5.00 CUB SCOUT UNIFORMS FOR TWO SITES: COMMUNITY CENTER AND POMPEY PARK 2012 Y -T -D DEPT REQ 2013 Revised Actual APPROVED 680 -------------- 1,820 2,300 1,103 4,400 0 3,515 2,949 4,250 0 TEXT AMT 1,300 250 250 250 250 300 350 350 950 - ------- - - - - -- 4,250 7,770 2,231 7,770 0 TEXT AMT 600 5,400 500 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 8 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 7.010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals ACtuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 05 OUT OF SCHOOL PROGRAM 22.95 X 40 SHIRTS 920 5.20 X 40 HANDKERCHIEF 210 2.60 X 40 HANDKERCHIEF CLIPS 100 0.90 X 40 TROOP NUMBERS 40 UNIFORMS WILL ENHANCE THE IDENTITY OF THE CHILDREN WHO PARTICIPATE. - - - - -- -------- 7,770 54 -20 MEMBERSHIPS 813 1,176 1,115 1,115 1,010 0 LEVEL TEXT TEXT AMT DEP NATIONAL SCHOOL -AGE CARE ALLIANCE MEMBERSHIP. RECREATION SUPERINTENDENT - ALBERTA GAUM 50 RECREATION SUPERVISOR II -TONYA SMITH 50 FLORIDA RECREATION AND PARKS ASSOCIATION MEMBERSHIP. RECREATION SUPERVISOR II -TONYA SMITH 150 ADMINISTRATIVE ASSISTANT- PRISCILLA PATRICK 150 MEMBERSHIP FOR CUB SCOUTS 45 X $10.85 PER CHILD 490 REQUIREMENT: CUB SCOUT COMMITTEE (8 ADULTS) 8 X $15.00 PER ADULT 120 1,010 54 -30 TRAINING /EDUCATION COSTS 1,269 898 1,760 538 1,760 0 LEVEL TEXT TEXT AMT - DEP AED /CPR STAFF TRAINING ESTIMATED COST 400 REGISTRATION FEE FOR NATIONAL AFTERSCHOOL ASSOC RECREATION SUPERVISOR II 340 MONTHLY ON SITE ANNUAL STAFF TRAINING REQUIRED BY FLORIDA DEPARTMENT OF HEALTH / ESTIMATED COST 890 REGIS`T'RATION FOR FRPA GENERAL CLASSES 4 X $32.00 (PRISCILLA PATRICK) 130 -------------- 1,760 55 -10 DAY CAMP PROGRAM 921 0 0 0 -- ------ 0 - - - - -- ---------------- 0 -- --- --- - - -- -- ---- ---- - - - - -- ------- * OPERATING EXPENSES 92,838 88,253 - - - - - -- -------- 94,840 - - - - 57,919 101,640 0 ** CULTURE /RECREATION 491,624 434,871 -------- - - - - -- -------- - - - - -- - 474,440 ------- -- - - -- ------- 271,282 --• - - - -- --- 477,030 --- -- - --- -- ------- 8,560 - - - - - -- PREPARED 06/06/12, 09:31:27 PROGRAM GM601L ACCOUNT DESCRIPTION FUND 001 GENERAL FUND DEPT 41 PARKS L RECREATION DIV 05 OUT OF SCHOOL PROGRAM * *" OUT OF SCHOOL PROGRAM BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 2010 2011 2012 Actuals Actuals Revised 491,624 434,871 474,440 PAGE 9 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 271,282 477,030 8,560 PREPARED 09:17:44 PREPARATION E YEAR 2013EET ACCOUNTING PERIOD 09/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 23 OCEAN RESCUE & BEACH OPER 12 -10 REGULAR SALARIES /WAGES 566,197 541,707 553,920 348,139 556,600 0 LEVEL TEXT TEXT AMT DEP OCEAN RESCUE SUPERINTENDENT 55,160 OPERATIONS SUPERVISOR 54,350 OPERATIONS SUPERVISOR 49,180 OPERATIONS SUPERVISOR 40,840 OPERATIONS SUPERVISOP 38,540 OCEAN RESCUE OFFICER 40,820 OCEAN RESCUE OFFICER 28,530 OCEAN RESCUE OFFICER 32,270 OCEAN RESCUE OFFICER 28,530 OCEAN RESCUE OFFICER 29,950 OCEAN RESCUE OFFICER 31,390 OCEAN RESCUE OFFICER 28,530 OCEAN RESCUE OFFICER 28,530 OCEAN RESCUE OFFICER __ 29,390 ADMINISTRATIVE ASSISTANT 40,590 -------------- 556,600 12 -30 TERM.PAY/ SICK & VACATION 3,278 32,535 0 0 0 0 0 13 -10 PARTTIME 223,029 200,524 192,780 130,979 189,890 LEVEL TEXT TEXT AMT DEP 12,885 PART -TIME MAN HOURS OR 1610 MAN DAYS FOR OCEAN RESCUE STAFF TO PROVIDE PUBLIC SAFETY ON THE MUNICIPAL 365 DAYS PER YEAR FROM NORTH 2 TO SOUTH 5 AND ATLANTIC DUNES PARK 12,885 HOURS X 13.68 6.19FTE 176,270 HOLIDAY PAY FOR PART -TIME STAFF, PER CITY MANAGER, TO INCREASE STAFFING LEVELS ON 10 CITY HOLIDAYS 4PT X 8HR5 X 10 HOLIDAYS X $20.51 .15 FTE 6,560 OCEAN AWARENESS CLASSES AND PRESENTATIONS FOR 3 -4 THOUSAND STUDENTS AT LOCAL SCHOOLS AND AND COMMUNITY GROUPS TO PREVENT DROWNING AND PROMOTE SAFETY THROUGH EDUCATION 20 PRESENTATIONS X 1 PT.STAFF X 6 HOURS X $13.68 1,640 06 FTE SUMMER JUNIOR LIFEGUARD PROGRAM FOR 50 KIDS 2 TWO WEEK SESSIONS,4 DAYS PER WEEK,3HRS PER DAY 6 LIFEGUARDS REQUIRED TO SUPERVISE 50 KIDS 3 HOURS X 4 DAYS X 6 PT X 4 WKS X $13.68 .14 RTE 3,940 WINTER JUNIOR LIFEGUARD PROGRAM FOR 15 -20 KIDS 12 SATURDAYS X 2 PT X 2 HRS X $13.68 .02 FTE 660 PREPARED 06/08/12, 09:17:44 BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 ACCOUNTING PERIOD PACE 09 /201 PROGRAM GM601L 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ACtualS Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 23 OCEAN RESCUE & BEACH OPER SPRING JUNIOR LIFEGUARD PROGRAM FOR 20 -30 KIDS 4 PT.STAFF X 3 HRS X 5 DAYS X $13.68 .03FTE 820 TOTAL FTE 6.59 ---- - -- 189,890 14-10 OVERTIME 37,472 36,720 42,280 23,336 42,280 0 LEVEL TEXT TEXT AMT DEP OT FOR FULL -TIME EMPLOYEES FOR 10 CITY HOLIDAYS AVERAGE SALARY $25.90 /HR X 10 DYS X 13 STAFF X 8 HRS 26,940 OT FOR FULL -TIME EMPLOYEES FOR 2 SPECIAL EVENTS: 4TH OF JULY, 2012 OCEAN MILE SWIM, AVERAGE SALARY $25.90/HR X 2 DAYS X 13 STAFF X 8 FIRS 5,390 OT FOR STAFFING BEACH DUE TO ILLNESS AS PER OCEAN RESCUE OPERATIONS MANUAL SOG'S FOR RECALL PROCEDURES $25.90X 4 DAYS /MONTH X 12 MONTHS X 8HRS PER DAY. 9,950 -------------- 42,280 15 -45 EDUCATIONAL /CERTIFICATIOU 33,004 43,083 31,040 29,305 45,470 0 LEVEL TEXT TEXT AMT DEP EMT PAY FULL -TIME EMPLOYEES (14) 29,120 EMT PAY PART -TIME EMPLOYEES 12,890 OT EMT PAY FOR 13 FULL -TIME STAFF(.7ULY 4TH,OMS) 1.380 EMT PAY FT OT 384 X $1.00 (RECALL) EMT PAY FOR PT HOLIDAY PAY 240 CPR INSTRUCTOR PAY ®.15 PER HOUR FOR 4 OPERATION SUPERVISORS PER UNION CONTRACT 4 X 2,080 X 15 1,250 EMT PAY FOR PT HOURS DURING JUNIOR LIFEGUARDS 310 EMT PAY FOR PT HOURS DURING OCEAN AWARENESS 240 -------------- 45,470 15-50 OTHER PAY 2,711 1,892 1,870 1,286 1,880 0 LEVEL TEXT TEXT AMT DEP LANGUAGE INCENTIVE PAY 1,880 -------------- 11880 PREPARED 06/08/12, 09:17:44 63,120 BUDGET PREPARATION WORKSHEET PROGRAM GM601L 0 FOR FISCAL YEAR 2013 1,640 2010 2011 2012 ACCOUNT DESCRIPTION Actuals ACtuals Revised FUND 001 GENERAL FUND 34,580 0 768 DEPT 41 PARKS & RECREATION 0 DIV 23 OCEAN RESCUE & BEACH OPER EMERGENCY MEDICAL TECNICIAN SERVICES AND QUALITY 21.10 EMPLOYER FICA 63,949 63,591 61,250 LEVEL TEXT 1,740 TEXT AMT DEP FULL -TIME BACKGROUND CHECKS 100 - - - - -- - - - -- 42,840 PART -TIME 14,530 OVERTIME 3,230 EDUCATION /CERTIFICATION (NOT INCLUDED IN FT PROD) 1,310 -------- - - - - -- LEVEL TEXT TEXT AMT 61,910 22 -10 GENERAL EMPL. RETIREMENT 87,240 67,090 62,480 22 -30 ICMA CONTRIBUTIONS 1,865 514 0 23 -10 LIFE INSURANCE 1,908 1,635 1,710 23 -20 DISABILITY INSURANCE 31735 2,162 2,310 23 -30 HEALTH INSURANCE 117,930 93,665 125,220 24 -10 WORKERS COMPENSATION 50,143 47,210 44,570 25 -10 UNEMPLOYMENT COMPENSATION 1,214 1,168 750 LEVEL TEXT TEXT AMT DEP FULL TIME 1,500 PART TIME 650 -------------- 2,150 PAGE 3 ACCOUNTING PERIOD 09/201 Y -T -D DEPT REQ 2013 Actual APPROVED 39,413 61,910 0 34,532 63,120 56,710 0 0 0 962 1,640 0 1,421 1,660 0 77,911 125,640 0 29,713 34,580 0 768 2,150 0 25 -20 EMPLOYEE ASSISTANCE PROG. 425 - -500 -- - - -- -- - - -- -323 -- - - - - -- -470 ---------------- 0 -- -484 -------- - -- - -- -- - - - - -- --- * PERSONAL SERVICES 1,194 100 1,133,980 -- - - 1,120,680 718,088 1,127,290 56,710 31 -20 MEDICAL 5,230 0 31 -90 OTHER PROF. SERVICES 2,160 2,005 0 1,740 0 1,305 0 1,840 0 0 LEVEL TEXT TEXT AMT DEP MEDICAL DIRECTOR'S FEE REQUIRED FOR PROVISION OF EMERGENCY MEDICAL TECNICIAN SERVICES AND QUALITY ASSURANCE IN COOPERATION WITH DELRAY FIRE RESCUE 1,740 BACKGROUND CHECKS 100 - - - - -- - - - -- 1,840 34--10 JANITORIAL SERVICES 3,379 3,360 3,360 2,240 3,360 0 LEVEL TEXT TEXT AMT DEP JANITORIAL SERVICES FOR LIFEGUARD FACILITY AT 340 SOUTH OCEAN BLVD. $280 /PER MONTH 3,360 PREPARED 06/08/12, 09:17:44 BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 ACCOUNTING PERIAGE09 /201 PROGRAM CM601L 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 23 OCEAN RESCUE & BEACH OPER 3,360 34 -20 PEST CONTROL SERVICE 36 36 40 18 60 0 LEVEL TEXT TRXT AMT DEP PEST CONTROL AT OCEAN RESCUE FACILITY AT 340 SOUTH OCEAN BLVD 40 PRCJECTED 40k INCREASE 20 -------- - - - --- 60 34 -90 OTHER CONTRACTUAL SERVICE 80,046 80,177 80,470 53,325 80,120 0 LEVEL TEXT 'TEXT AMT DEP UNIVERSAL BEACH SERVICE PER CONTRACT TO SERVICE THE MUNICIPAL BEACH AND ATLANTIC DUNES PARK 79,080 ALARM PARTNERS ALARM MONITORING PER CONTRACT AT 25.00 PER MONTH 300 24 HOUR FIRE MONITORING FROM ALARM PARTNERS MONTHLY CHARGE $60.00 720 MONTHLY RECTRAC SERVICE FEE 20 CREDIT CARD (PAYPAL) $2.00 X 12 MONTHS -------------- 80,120 40 -10 TRAVEL & TRAINING 2,132 1,301 1,410 182 1,410 0 LEVEL TEXT TEXT AMT DEP TRAVEL EXPENSES FOR ADMINISTRATIVE ASSISTANT FOR 340 TRIPS TO C'I'TY HALL. 15 MILES /WK 52X.44 =$340 PER DIEM FOR 2011 NATIONAL CLINCON EMS MEDICAL COMPETITION WITH A 3 MAN TEAM. BR.EAKFAST,LUNCH AND DINNER 2 DAYS X 3 X $38 /DAY 230 HOTEL FOR CLINCON TEAM - MARRIOT, ORLANDO, FL. 2 NIGHTS @ 150 PER NIGHT 300 s0 TURNPIKE TOLLS FOR CLINCON /ORLANDO GAS EXPENSE FOR TRAVEL TO ORLANDO, 170 MILES EACH WAY 50 HOTEL EXPENSE FOR SUPERINTENDENT TO ATTEND FBPCA EDUCATIONAL CONFERENCE IN NOVEMBER 2012. 2 NIGHTS @ 100 PER NIGHT 200 PER DIEM FOR 2 OCEAN RESCUE OFFICERS TO ATTEND USLA PRC OPERATOR COURSE. SITE TO BE 110 DETERMINED IN 2012. LUNCH $11 X 2 X 5 DAYS SUPERINTENDENT TO ATTEND EDUCATIONAL CONFERENCE PREPARED 06/08/12, 09:17:44 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 Y -T -D ACCOUNT DESCRIPTION Actuals Actuals Revised Actual FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 23 OCEAN RESCUE & BEACH OPER PER DIEM 2 DAYS AT 38 PER DAY 80 GAS EXPENSE 50 -------------- 1,410 41-10 TELEPHONE EXPENSE 1,061 1,181 1,170 783 LEVEL TEXT TEXT AMT DEP 561- 243 -3224 BEACH INFO LINE 190 561 -243 -7270 FAX LINS 190 561- 243 -7271. LIFEGUARD HQ FOR FIRE ALARM 190 561- 243 -7352 VOICE LINE FOR SUPERINTENDENT 230 561 - 243 -7349 VOICE LINE FOR 2 WORK STATIONS 190 561- 243 -7275 SECURITY 190 ------- - - -- - -- 1,180 41 -15 PORTABLE PHONE /MDD 818 928 1,250 521 LEVEL TEXT TEXT AMT DEP SUPERINTENDENT'S CELL PHONE : 640 LIFEGUARD TOWER S -5 CELL PHOrvE 330 LIFEGUARD HQ CELL PHONE 180 ----- -- - - - - - -- 1,150 43 -10 ELECTRICITY 5,271 5,606 5,190 2,810 LEVEL TEXT TEXT AMT DEP 04954- 10458 151 N OCEAN BLVD #SPRINKLER 10 04994 -19455 344 N OCEAN BLVD #(SPRINKLER 10 39877 -59028 340 S OCEAN BLVD #LIFEGUARD HEADQTRS 5,440 - ------- - - - - -- 5,460 43 -20 WATER & SEWER 35,625 43,965 36,030 16,081 LEVEL TEXT TEXT AMT DEP 46245- 315020 A1A CAUSARINA RD(LIFEGUARD FACILITY) 17,540 48605 - 3151.80 ATLANTIC DUNES CTY PARK 8,840 377095 - 472940 101 N OCEAN BLVD (SHOWERS) 14,870 -------- - - - - -- 41,250 43 -25 IRRIGATION WATER 37,792 39,306 38,330 23,158 PAGE 5 ACCOUNTING PERIOD 09/201 DEPT REQ 2013 APPROVED 1,180 0 1,150 0 5,460 0 41,250 0 38,700 0 PREPARED 06/08/12, 09:17:44 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 23 OCEAN RESCUE & BEACH OPER LEVEL TEXT DEP 39715-314310 OPPOSIT PRICE 360 -N. OCEAN BLVD. 39765- 314320 BEACH SPRINKLERS 39875 - 314330 N OCEAN & SEASPRAY 39955- 314340 OCEAN SPRINKLERS 40035 - 314370 SHOWERS THOMAS 40135 - 314400 N OCEAN BLVD 40945 - 314510 101 S OCEAN BLVD 41255 - 314560 BEACH SPRINKLERS 41575 - 314600 BEACH SPRINKLERS 48295 - 315170 1395 S OCEAN BLVD 43 -50 STORMWATER ASSESSMENT FEE 3,884 3,904 LEVEL TEXT DEP 12- 43- 46- 21 -00- 000 -5000 DUNES PARK, S OCEAN BLVD 12- 43- 46 -09 -04 -005 -0033 NORTH BEACH, N OCEAN BLVD 12- 43- 46- 09 -37- 000 -0090 NORTH BEACH, N OCEAN BLVD 12- 43- 46- 09 -38- 000 -0110 NORTH BEACH, N OCEAN BLVD 12- 43- 46- 16- 28- 001 -0170 BEACH PARK ATLANTIC NEW *COUNTY OWNED - LEASED TO CITY* 12- 43- 46- 16 -22- 030 -0020 ANCHOR PARK, 340 S OCEAN 12- 43- 46 -21 -15 -000 -0010 ATLANTIC DUNES 16005 OCEAN 12- 43- 46- 21 -15- 000 -0200 ATLANTIC DUNES 15005 OCEAN 12- 43- 46- 21 -00- 004 -0090 ATLANTIC DUNES PARK 44 -30 EQUIPMENT RENTAL/LEASE 1,068 1,067 LEVEL TEXT DEP IKON COPY MACHINE AT $89.79 PER MONTH ANNUAL LEASE INCLUDES ALL SUPPLIES EXCEPT PAPER PER LEASE WITH IKON CORPORATION 44 -45 VEHICLE RENTAL- GARAGE 12,210 14,920 LEVEL TEXT DEP 7972 KAWASAKI BRUT FORCE PURCHASED 2012 7982 KAWASAKI BRUT FORCE PURCHASED 2012 TEXT AMT 2,600 2,120 2,850 4,900 2,330 1,810 10,890 4,200 4,510 2,490 38,700 3,890 TEXT AMT 860 750 280 60 10 680 450 750 70 --- ----- - - - - -- 3,910 1,080 TEXT AMT 1,080 ------ 1,080 - -- 26,280 TEXT AMT 7,110 7,110 PAGE 6 ACCOUNTING PERIOD 09/201 Y -T -D DEPT REQ 2013 Actual APPROVED 3,904 3,910 0 711 1,080 0 17,520 26,820 0 PREPARED 06/08/12, 09:17:44 BUDGET PREPARATION WORKSHEET PAGE PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 09/201 2010 2011 ACCOUNT DESCRIPTION Actuals Actuals FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 23 OCEAN RESCUE & BEACH OPER 7372 KAWASAKI BRUT FORCE PURCHASED 2012 7440 FORD SPORT TRAC 4X4 PURCHASED 2010 7990 YAMAHA FX JET SKI PURCHASED 2009 45 -10 GENERAL LIABILITY 35,590 35,310 45 -90 OTHER INSURANCE COSTS 500 1,000 LEVEL TEXT DEP NRPA PARTICIPANT INSURANCE FOR BEACHWALKER'S CLUB, ATHLETIC INSURANCE IS $2.00 PER PERSON 19 AND UNDER AND $14.00 PER PERSON AGES 20 -70 ANNUAL OCEAN MILE SWIM PADDLEBOARD RACE ANNUAL OCEAN LIFEGUARD COMPETITION BASIC LIFE SUPPORT CHALLENGE BEACHWALKER'S CLUB 46 -10 BUILDING MAINTENANCE 3,231 6,746 LEVEL TEXT DEP PAINT FOR EXTERIOR OF LIFEGUARD TOWERS REQUIRING 2 GALLONS PER TOWER (STOWERS X 2 GAL X $50PER GAL) WD -40 LUBRICANT FOR LIFEGUARD TOWER HARDWARE,LOCKS HINGES. 6 GALLONS X $12 REPLACE EXISTING LOCKS AT TOWERS 3 LOCKS PER TOWER (8 TOWERS X 3 LOCKS X $10 PER LOCK) ROPES,BRASS AND STAINLESS CLIPS, FASTENERS AND OTHER HARDWARE FOR TOWER AND EQUIPMENT MAINTENANCE CONSTRUCTION MATERIALS FOR REPAIRS OF WOODEN GATES AND RAMPS FOR ALL TOWERS(S) REPAIR RAILING AT TOWER, WELDING ON SITE DUE TO VANDALISM WINDOW REPAIR ON LIFEGUARD TOWERS DUE TO VANDALISM 2 @ $900 PER REPAIR LPS1 LUBRICANT - FOR LOCKS ON OCEAN RESCUE IIQ AND NEW LIFEGUARD TOWER DOORS. 12 X $8 PER(1 CASE) RECOMMENDED BY LOCKSMITH AND BUILDING MAINTENANCE SEMI ANNUAL MAINTENANCE OF SLIDING DOORS (6) AT LIFEGUARD TOWERS - MAINTAIN /REPLACE ROLLERS AND 2012 Revised 7,110 2,390 3,100 ------- - -- - - -- 26,820 29,430 1,000 TEXT AMT 440 140 168 140 112 - 1,000 4,000 TEXT AMT 800 70 240 150 320 500 1,800 100 Y -T -D Actual 19,620 1,000 2,282 DEPT REQ 35,430 1,000 4,780 2013 APPROVED 0 0 0 PREPARED 06/08/12, 09:17:44 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised FUND 001 GENERAL FUND APPROVED DEPT 41 PARKS & RECREATION 4,000 0 DIV 23 OCEAN RESCUE & BEACH OPER 10,150 0 HARDWARE AS NEEDED USING PRIVATE CONTRACTOR 340 0 $400 X 2 Boo -------------- 4,780 46 -20 EQUIPMENT MAINTENANCE 2,618 4,193 4,000 LEVEL TEXT TEXT AMT DEP ANNUAL MAINTENANCE ON XTS2500 RADIOS 1,460 REPAIR OF XTS2500 RADIOS DUE TO EXPOSURE TO EXTREME ELEMENTS OF BEACH ENVIRONMENT 4 @$290 1,160 SURFBOAT(2) AND SURF SKI(2) MAINTENANCE /REPAIRS/ MATERIALS 250 REPAIRS TO BOATS, SKIS, AND PADDLEBOARDS BEYOND THE SCOPE OF REPAIR BY STAFF 250 FIBERGLASS RESIN AND EPDXY RESIN FOR REPAIRS TO PADDLEBOARDS IN HOUSE 220 MATERIALS FOR JET SKI AND RESCUE SLED UPKEEP 150 REPLACE BATTERIES FOR 2 DIGITAL RADIOS $50 X 2 100 REPLACE CHAIRS IN LIFEGUARD TOWERS DUE TO WEAR 3 X $100.00 PER 300 REPLACEMENT ANTENNAS FOR XTS 2500 RADIOS 2 X $25 EACH 50 REPLACE WATER FILTER FOR ICE MACHINE SEMI ANNUAL 2 @ $30 EACH 60 ----- -4,000 46 -30 VEHICLE MAINT.- GARAGE 8,038 5,376 7,150 LEVEL TEXT TEXT AMT DEP 7372 KAWASAKI BRUT FORCE 1,600 741 BOAT TRAILER 550 7440 FORD SPORT TRAC 1,600 754 BOAT TRAILER 350 796 EQUIPMENT TRAILER 350 7972 KAWASAKI BRUT FORCE 1,600 '7982 KAWASAKI BRUT FORCE 1,600 7990 YAMAHA PRC 21500 - --- ---- -- - - -- 10,150 46 -90 OTHER REPAIR /MAINT. COSTS 340 331 340 LEVEL TEXT TEXT AMT ACCOUNTING PERIODE09 /201 Y -T -D DEPT REQ 2013 Actual APPROVED 4,018 4,000 0 5,911 10,150 0 340 340 0 PREPARED 06/08/12, 09:17:44 PROGRAM GM601L ACCOUNT DESCRIPTION FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 23 OCEAN RESCUE & BEACH OPER DEP REC TRAC ANNUAL MAINTENANCE BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 2010 2011 2012 Actuals ACtuals Revised 48 -10 SPECIAL EVENTS 705 34 LEVEL TEXT DEP 24TH ANNUAL LIFEGUARD COMPETITION AWARDS 2013 EMS MEDICAL COMPETITION AWARDS 2013 ANNUAL OCEAN MILE SWIM AWARDS,PLAQUES, BEACH WALKERS CLUB T SHIRTS 28 X $7 48 -20 EMPLOYEE AWARDS 160 471 LEVEL TEXT DEP PLAQUES ANNUAL OCEAN LIFESAVING AWARDS BREAKFAST AT BOSTON'S PART- TIME,FULL- TIME,SUPERVISOR 3X$80 48 -30 REFRESHMENT /FOOD /MEETINGS 513 268 LEVEL TEXT DEP FOOD FOR EMS COMPETITION. PARTICIPANTS AND JUDGES MAY OF 2012. LUNCH FOR 24 HOSTING FLORIDA BEACH PATROL CHIEFS ASSOCIATION MEETING IN 2011. LUNCH FOR 15 AWARDS BREAKFAST AT BOSTONS 35 X $10 49 -90 OTHER CURRENT CHARGES 110 170 LEVEL TEXT DEP FLORIDA DEPARTMENT OF REVENUE REGISTRATION FEE 51 -10 STATIONERY /PAPER /FORMS 273 306 LEVEL TEXT DEP 4 CASES OF COPY PAPER FOR IKON COPIER AT LIFE GUARD FACILITY FOR VARIOUS PROJECTS /OFFICE WORK 340 -------- 3- -- 40 650 TEXT AMT 150 150 150 200 - - - - - -- - -- 650 240 TEXT AMT 240 -------- - - - - -- 240 600 TEXT AMT 150 100 350 -------- - - - - -- 600 30 TEXT AMT 30 -------- -30 --- 220 TEXT AMT PAGE 9 ACCOUNTING PERIOD 09/201 Y -T -D DEPT REQ 2013 Actual APPROVED 0 650 0 0 240 0 174 600 0 120 30 0 50 220 0 PREPARED 06/08/12, 09:17:44 BUDGET PREPARATION WORKSHEET PAGE 10 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 09/201 2010 2011 ACCOUNT DESCRIPTION Actuals Actuals FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 23 OCEAN RESCUE & BEACH OPER $30 PER CASE CITY ENVELOPES AND FORMS FOR TRAVEL AND PERSON14EL 51 -20 OFFICE EQUIP. ¢ $1,000 120 0 51 -90 OTHER OFFICE SUPPLIES 622 363 LEVEL TEXT DEP WRITING TOOLS,PENS,MARKERS INJET PRINTER CARTRIDGES FOR HP PRINTERS 6122 AND K850 5 BLACK @$35 AND 5 COLOR @ $50 FILE FOLDERS AND NOTEBOOKS FOR FILING /STORAGE PAPER CLIPS, STAPLES, TAPE, AND CORRECTION FLUID REPLACE ALUMINUM CLIP BOARDS FOR TOWERS FOR WRITING MEDICAL /RESCUE REPORTS,8 @ $30 52 -10 FUEL /LUBE- VEHICLES 2,458 4,314 LEVEL TEXT DEP KAWASAKI BRUTE FORCE 7371 FORD SPORT TRAC 4X4 KAWASAKI BRUTE FORCE 7971 KAWASAKI BRUTE FORCE 7981 YAMAHA WAVE RUNNER (PRC) 7990 52 -20 GENERAL OPER. SUPPLIES 5,145 4,273 LEVEL TEXT DEP OXYGEN REFILLS D SIZED CYLINDERS 35 X $6 4X4 STERILE PADS 2 X $80 VINEGAR $70 AUTOMATIC EXTERNAL DEFIBRILLATORS PADS 2 SETS X 4 AED'S X $35 EA ADULT 1 SET X 4 AED'S X $75 EA PEDIATRIC BAG VALVE MASKS FOR DELIVERY OF OXYGEN TO PATIENTS DURING MEDICAL EMERGENCIES - PEDIATRIC AND ADULT WATERPROOF BAGS FOR RADIOS IN PRC OPS /FOUL WEATHER CONDITIONS 6 BAGS X $20 ICOM VHF RADIO FOR PRC COMMUNICATIONS NI -CAD BATTERIES FOR MOTOROLA RADIOS 18X$40 2012 Revised 120 100 220 0 740 TEXT AMT 180 430 50 40 240 - ------- - - - - -- 940 3,000 TEXT AMT 750 2,200 750 750 750 -------------- 5,200 5,700 TEXT AMT 210 160 70 280 300 300 120 160 720 Y -T -D Actual. is 281 4,131 4,339 DEPT REQ 0 940 5,200 7,450 2013 APPROVED 0 0 PREPARED 06/08/12, 09:17:44 BUDGET PREPARATION WORKSHEET PAGE 11 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 09/201 ACCOUNT DESCRIPTION 2010 2011 Actuals Actuals FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 23 OCEAN RESCUE & BEACH OPER HYDROGEN PEROXIDE ROLLER GAUZE SUNSCREEN 16 BOTTLES X 8 TOWERS X $7.50 EA FOX 30 WHISTLE STYLE RED COLOR 30 X $3.50 BAND -AIDS CASE STENCILS, PAINT BRUSHES AND ROLLERS FOR PAINTING TOWERS, RAMPS, AND STORAGE BOXES ON BEACH LUBRICANTS AND SOLVENTS FOR GENERAL MAINTENANCE WIPE OUT JELLYFISH GEL TO TREAT STAFF AND PUBLIC WITH JELLYFISH /MAN -OF -WAR STINGS $2.00 PER PACKET X 150 VARIOUS MARKER BUOYS, CARABEANER CLIPS, ROPES FOR RESCUE WATERCRAFT TRAINING AND OPERATIONS HAND BROOMS,SPRAY BOTTLES, AND SQUEEGEES FOR CLEANING TOWERS AND APPLYING VINEGAR TO STINGS OXYGEN MASKS FOR MEDICAL EMERGENCIES - PEDIATRIC AND ADULT CAN STYLE BUOYS FOR LIFEGUARD TOWERS, USED FOR MULTIPLE VICTIM RESCUES 3 X $60 PER REPLACES EXISTING CAN BUOYS PVC PIPE FOR TOWER FLAG POLES 8 TOWERS X $10 STETHOSCOPES FOR TOWERS AND ATV'S 12 @ $10 EMT EQUIPMENT REQUIRED BY MEDICAL PROTOCOLS AND MEDICAL DIRECTOR DR. KUSHNIR TOURNIQUETS 5 X $24.85 HAND HELD SUCTION 2 X $82.95 OXYGEN REGULATORS 3 X$76.84 KING AIRWAY 5 X $146 GLUCOMETER TESTING UNITS 11 X $49.95 GLUCOSE PASTE it X $3.79 PULSE OX 11 X $71.95 52 -22 UNIFORMS /LINEN SERVICE 5,463 5,778 LEVEL TEXT DEP SWIMSUITS FOR FEMALE STAFF 14 X 50 SWIM TRUNKS FOR MALE STAFF 30 X 30 COTTON SS UNIFORM T- SHIRTS 72 X 6.25 COTTON LS UNIFORM T- SHIRTS 55 X $8.95 UNIFORM WARM -UP SUITS TOP /BOTTOM $30 X 15 STAFF EMBROIDARY CHARGES FOR VARIOUS UNIFORM ITEMS OCEAN RESCUE LOGO 108 X $5 POLO STYLE SHIRTS FOR SUPERINTENDENT, 2012 Revised 60 40 960 110 30 100 100 300 150 100 170 180 80 120 "120 170 230 730 550 40 790 -------- - - - - -- 7,450 5,600 TEXT AMT 700 900 450 450 540 Y -T -D DEPT REQ 2013 Actual APPROVED 3,443 5,600 0 PREPARED 06/08/12, 09:17:44 BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 PAGE 12 ACCOUNTING PERIOD 09/201 PROGRAM GM601L 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ActualS Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 23 OCEAN RESCUE & BEACH OPER ADMINISTRATIVE ASSISTANT AND STAFF 20 X $30 600 LYCRA LONG SLEEVE TOPS FOR SUN PROTECTION WHILE TRAINING IN WATER 30 X $20 600 UNIFORM BASEBALL STYLE HATS WITH LOGO 24X $9 220 COLD WEATHER WINTER JACKETS 10X $50.00 EACH 500 RAIN GEAR FOR INCLEMENT WEATHER 10 X $15 150 5,600 52 -24 BUILDING MATERIALS 253 276 350 25 350 0 LEVEL TEXT TEXT AMT DEP MISC STAINLESS HARDWARE FOR TOWER AND EQUIPMENT REPAIRS 130 VARIOUS LUMBER AND MATERIALS FOR TOWER REPAIR AND 220 STORAGE BOX ON THE BEACH -------- --- - -- 350 52 -25 JANITORIAL SUPPLIES 813 1,241 710 467 710 0 LEVEL TEXT TEXT AMT DEP PAPER PRODUCTS FOR LIFEGUARD FACILITY 3 BATHROOMS 3 CASES OF TOILET PAPER X $59.95 180 HANDTOWELS 6 CASES X $54.95 330 SHIPPING FOR DELIVERY OF SUPPLIES 2 ORDER @ $30 60 PINE SOL, WINDEX, BLEACH 140 --- -- - - - --- - 52 -27 EQUIPMENT < $1,000 6,061 5,078 6,350 5,759 7,370 0 LEVEL TEXT TEXT AMT DEP DISPOSABLE HEAD IMMOBILIZER FOR HEAD & NECK INJURY NEEDED FOR EXISTING BACKBOARDS 20 @ $10 EA 200 BACKBOARD 2 @ $160 EACH 320 BACKBOARD STRAPS 150 REPLACE RESCUE TUBES - LIFEGUARD TOWERS,ON PRC AND ON VEHICLES 18 UNITS X $45 EACH 810 BREATHSAVER MEDICAL STORAGE BAGS FOR TOWER MEDICAL SUPPLIES /OXYGEN 4 @ $150 REPLACES WORN BAGS 600 POLARIZED SUNGLASSES FOR FT LIFEGUARD STAFF OF 14X $80 EACH. HIGH QUALITY UV PROTECTED,GLASS LENS PREVENT EYE DAMAGE FROM OCCURING FROM PROLONGED UV /SUN EXPOSURE 1,120 PREPARED 06/08/12, 09:17:44 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 23 OCEAN RESCUE & BEACH OPER SUNGLASSES FOR PART -TIME STAFF. POLARIZED PLASTIC LENSES 21 X $60 EACH REPLACE (3) BZ PADDLEBOARDS FOR STAFF TRAINING AND RESCUES, USED IN DAILY OPERATIONS 3 X $450 SWIM FINS FOR ROUGH WATER /RIP CURRENT RESCUES FOR STAFF AND TOWER EQUIPMENT 8 PAIRS X $25 REPLACE BINOCULARS AT LIFEGUARD TOWERS 6 X $50 OXYGEN REGULATORS $100 X 4 WATERPROOF REUSABLE HEAD IMMOBILIZERS FOR BACK- BOARDS AT TOWERS 2 X $80 PELICAN BOX REPLACEMENTS FOR STORAGE OF EMERGENCY EQUIPMENT ON 2 ATV'S ($100 EACH X 2) 54 -10 BOOKS & PUBLICATIONS 140 117 LEVEL TEXT DEP AMERICAN HEART CPR TEXT BOOKS - REFLECT CPR /AED PROTOCOLS FOR TRAINING OCEAN RESCUE STAFF 4 0 $25 PER UNITED STATES LIFESAVING ASSOCIATION OPEN WATER LIFESAVING MANUAL, FOR STAFF TRAINING IN USLA ADVANCED OPEN WATER AGENCY GUIDELINES 4 X $25 EA 54 -20 MEMBERSHIPS 625 246 LEVEL TEXT DEP MEMBERSHIP IN FLORIDA BEACH PATROL CHIEFS ASSOC FOR SUPERINTENDENT ASSOCIATE MEMBERSHIP IN FBPCA FOR 1 SUPERVISOR 10$50 MEMBERSHIP FOR UNITED STATES LIFESAVING ASSOC. ANNUAL MEMBERSHIP FOR 14 FULL -TIME STAFF C$30 54 -30 TRAINING /EDUCATION COSTS 1,898 2,085 LEVEL TEXT DEP EMT REFRESHER PROGRAM FOR STAFF PER MEDICAL DIR. DIRECTIVE. IN -HOUSE ONLINE PROGRAM, SAME AS FIRE RESCUE FOR ALL FT AND NON FIRE PT STAFF(22) 1,260 1,350 300 200 300 400 160 200 -------------- 7,370 200 TEXT AMT 100 100 -------- 2- -- 00 5170 TEXT AMT 100 50 420 ---- ----5- -- 70 2,340 TEXT AMT 1,000 PAGE 13 ACCOUNTING PERIOD 09/201 Y -T -D DEPT REQ 2013 Actual APPROVED 0 200 0 118 570 0 1,755 1,840 0 PREPARED 06/08/12, 09:17:44 BUDGET PREPARATION WORKSHEET PAGE 14 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 09/201 2010 2011 2012 Y -T -D ACCOUNT DESCRIPTION Actuals Actuals Revised Actual FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 23 OCEAN RESCUE & BEACH OPER REGISTRATION FOR CLINCON BLS /EMS COMPETITION, IN ORLANDO, FLORIDA. $240 /TEAM 240 FBPCA EDUCATIONAL CONFERENCE FREE WITH MEMBERSHIP FBPCA MEETING FREE REGISTRATION WITH MEMBERSHIP USLA CERTIFIED PRC OPERATORS CLASS, SITE TBD REGISTRATTON FEE 26 $300 EACH 600 -------------- 1,840 DEPT REQ 2013 APPROVED 54 -35 TUITION REIMBURSEMENT 0 1,650 1,200 0 0 0 LEVEL TEXT TEXT AMT DEP REMOVED TUITION REEMBURSEMENT FOR EMT OR PBCC EMT NOW REQUIRED FOR HIRE. ALL STAFF LICENSED - - -- --- --- - - - - -- ---------------- * OPERATING EXPENSES ------- - - - - - -- -------- 266,388 - - - - -- -- 277,382 ------ --- --- -------- 274,660 - - 176,406 294,010 0 63 -40 RECREATIONAL IMPROVEMENTS 0 0 0 0 45,000 0 LEVEL TEXT TEXT AMT DEP SURVEYOR JR. TOWERS - BEACH RESTORATION WOULD REDUCE VISABILITY IN CURRENT TOWERS 3 X $15,000 45,000 -- 45,000 64-90 OTHER MACH. /EQUIPMENT 13,199 4,298 12,800 0 6,000 0 LEVEL TEXT TEXT AMT DEP HEART- STREAM AED FR2 FOR SCHEDULED REPLACEMENT 3 X $2,000 6,000 ----- -6,000 * CAPITAL OUTLAY ------ --- - - - - -- ------ 13,199 -- - - - - -- -------- 4,298 - - - - -- -------- 12,800 - - - - -- 0 ------------ ---------------- 51,000 0 ** CULTURE /RECREATION 1,473,687 1,415,660 1,408,140 - - - - -- ---- 894,494 ----- - - - - -- 1,472,300 ----- -- - - -- ---------------- 56,710 *** OCEAN RESCUE & BEACH OPER -------- - - - - -- -------- 1,473,687 - - - - -- -------- 1,415,660 1,408,140 -------- 894,494 - - - - -- 1,472,300 ------ - - - - -- ---------------- 56,710 * * ** PARKS & RECREATION -- ------ - - - - -- ------ 1,473,687 -- - - - - -- ------ 1,415,660 -- - - - - -- 1,408,140 894,494 894,494 1,472 300 1,472,300 56,710 56,710 * * *** GENERAL FUND 1,473,687 1,415,660 1,408,140 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actual; Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 35 AQUATICS OPERATIONS 12 -10 REGULAR SALARIES /WAGES 119,724 111,878 118,080 LEVEL TEXT TEXT AMT DEP AQUATIC OPERATIONS SUPERVISOR 39,440 LEAD LIFEGUARD (FULL -TIME) 28,080 LIFEGUARD (FULL -TIME) 27,280 LIFEGUARD (FULL -TIME) 24,580 --------------- 1.19,380 13 -10 PARTi'IME 64,629 70,544 65,180 LEVEL TEXT TEXT AMT DEP PART -TIME HOURS TO PROVIDE WATER SURVEILLANCE AND AQUATIC PROGRAMS AT BOTH FACILITIES 2 PT LIFEGUARDS POMPEY PARK POOL 34 WEEKS X 20HRS X 2 X "11.67PER /HR FTE .65 15,870 2 PT LIFEGUARDS DELRAY NIA CLUB 34 WEEKS X 20HRS X 2 X $11.67PER /HR FTE .65 15,670 SUMMER PROGRAM POMPEY POOL AND DST 18 WEEKS X 30HRS X 6 X $11.67PER /HR FTE 1.56 31,810 TOTJAZL FTE 2. 8 6 -------- - - - - -- 69,550 14 -' -0 OVERTIME 392 99 910 LEVEL TEXT TEXT AMT DEP ADDITIONAL HOURS OF OPERATION BOTH SITES LEAD GUARD 20.25 X 16 HRS 320 FULL TIME GUARD 19.67 X 16 HRS 310 FULL TIME GUARD 17.72 X 16 HRS 280 -------- 9- -- 10 21-10 EMPLOYER FICA 13,710 13,743 13,780 LEVEL TEXT TEV.V AMT DEP FULL -TIME 8,690 PART -TIME 5,320 OVERTIME 70 -------------- 14,080 22-10 GENERAL EMPL. RETIREMENT 17,630 13,400 14,460 PAGE 101 ACCOUNTING PERIOD 08/201 k -T -D DEPT REQ 2013 Actual APPROVED 65,524 119,380 0 47,775 69,550 0 18 910 0 8,398 14,080 0 7,042 14,600 13,120 PREPARED /12, 09:31;27 PREPARATION E PROGRAMGM601L 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 35 AQUATICS OPERATIONS 23 -10 LIFE INSURANCE 518 399 430 207 410 0 23 -20 DISABILITY INSURANCE 794 445 500 266 350 0 23 -30 HEALTH INSURANCE 31,450 24,829 33,390 18,782 33,430 0 24 -10 WORKERS COMPENSATION 12,601 11,880 11,220 7,480 8,710 0 25 -10 UNEMPLOYMENT COMPRNSATION 296 319 230 201 680 0 25 -20 EMPLOYEE ASSISTANCE PROG. 117 131 130 76 130 ---------------- 0 -------- - -` - -- --------- * PERSONAL SERVICES 261,6G1 - - ---- -------- 247,667 - - - - -- -------- 258,310 - - - - -- - 155,769 - - -- 262,230 13,120 31 -20 MEDICAL 568 0 0 0 0 0 34 -90 OTHER CONTRACTUAL SERVICE 2,778 530 440 213 440 0 LEVEL TEXT TEXT AMT DFP ANNUAL MONITORING OF THE FIRE /SECURITY SYSTEM 420 MONTHLY RECTRAC SERVICE FEE CREDIT CARD (PLUG N PAY) $2.00 X 12 MONTHS 20 -- -------- -- 40 40-10 TRAVEL & TRAINING 0 8 230 38 230 0 LEVEL TEXT TEXT AMT DEP MILEAGE REIMBURSEMENT FOR THE AQUATIC SUPERVISOR 10 MILES X .44 X 52 WEEKS 230 -------- 2- -- 30 41-10 TELEPIIONE EXPENSE 561 574 620 376 590 0 LEVEL' TEXT TEXT AMT DEP 561- 243 -7346 FAX 190 561 -243 -7356 POOL MANAGER 200 561- 243 -7079 POOL LINE- LIFEGUARD -SWIM & TENNIS 190 -------- - - - - -- 580 43 -10 ELECTRICITY 29,849 21,980 25,850 19,026 26,580 0 LEVEL TEXT TEXT AMT DEP POMPEY PARK POOL 1101 NW 3RD ST #POOL 25,850 25,050 43 -20 WATER & SEWER 4,409 1,708 1,920 1,510 1,400 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 103 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 -- 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ACtuals Actuals Revised Actual APPROVED FUND 001 GENERAL, FUND DEPT 41 PARKS & RECREATION DIV 35 AQUATICS OPERATIONS LEVEL TEXT TEXT AMT DEP NW 3RD ST 1,400 -------------- 1,400 43-30 WASTE COLLECTION & DISP. 1,475 1,536 1,640 1,638 1,640 0 LEVEL TEXT TEXT AM-T DEP POMPEY PARK SWIMMING POOL 220 POMPEY PARK SWIMMING POOL 300 DELRAY SWIM CLUB 1,120 ----- -- - - - - --- 1,640 43 -50 STORMWATER ASSESSMENT FEE 762 762 760 762 760 0 LEVEL TEXT TEXT AMT DEP POMPEY PARK POOL * - 240 NW 10TH AVE 470 DELRY SWIM CLUB (CLUBHOUSE AREA) (SHARE WITH DELRAY TENNIS CLUB) 290 -- -------- 7- 60 45-10 GENERAL LIABILITY 9,240 81650 7,400 4,933 8,840 0 45 -90 OTHER INSURANCE COSTS 500 720 720 720 720 0 LEVEL TEXT TEXT AMT DEP NRPA PARTICIPANT INSURANCE PLAN YOUTH ATI-ILETIC -19 UNDER 185 X 2.00 370 ADULT ATHLETICS -20 TO 70 25 X 14.00 350 -------------- 720 46 -10 BUILDING MAINTENANCE 12,090 35,684 11,000 2,209 12,000 0 LEVEL TEXT TEXT AMT DEP ESTIMATED COST TO REPAIR POOL FENCE DUE TO WIND AND VANDALISM FOR BOTH POOLS 3,000 ESTIMATED COST TO REPLACE UNDERWATER POOL LIGHTS, SEALS, AND HARNESSES AT BOTH POOLS 3,000 ESTIMATED COST FOR MISCELLANEOUS BUILDING REPAIRS FOR PAINT, POOL COPING, POOL DECKING, OFFICE AND BREAK ROOM 3,000 ESTIMATED COST FOR GENERAL MAINTENANCE FOR PREPARED 06/06/12, 09.37_:27 BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 PAGE 104 ACCOUNTING PERIOD 08/201 PROGRAM OM601L 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ACt-uals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 35 AQUATICS OPERATIONS RESTROOM STALLS, ENTRY GATES, AND DRINKING 3,000 FOUNTAIN - - ---- -------- 12,000 46 -20 EQUIPMENT MAINTENANCE 6,725 6,852 7,000 100 7,000 0 LEVEL TEXT TEXT AMT DEP FIRE EXTINQUISHER INSPECTION 350 REPLACEMENT OF STENNER PUMP VALVES AND OTHER MAJOR COMPONENTS FOR POMPEI' AND DELRAY SWIM AND TENNIS CLUB POOLS 2,000 MAINTENANCE OF POOL LIFTS AND GENERAL EQUIPMENT ETC. 800 1vIAINTENANCE OF FILTERS, POOL MOTORS, AND VALVES AT POMPEY PARK POOL AND DELRAY SWIM CLUB 1,150 ANNUAL MAINTENANCE FOR (3) POOL CHEMICAL FEEDING SYSTEMS 2,700 -------------- 7,000 46-90 OTHER REPAIR /MAINT. COSTS 3,659 5,007 2,090 419 2,090 0 LEVEL TEXT TEXT AMT DEP REPAIRS TO SINKS, TOILETS, OUTSIDE LIGHTS, AIR CONDITIONER, LANE ROPES,SHOWER HEADS, DRAINS, CHEMICAL FEED LINES, ETC. 1,200 REPLACEMENT OF POOL DRAIN COVERS, BROKEN TOOLS, LOCKS, POOL DECK DRAINS AND KEYS 500 RECTRAC UPGRADE AND MAINTENANCE FEE 390 -------- - - - - -- 2,090 48 -10 SPECIAL EVENTS 113 0 300 0 350 0 LEVEL TEXT 'T'EXT AMT DEP MOVIES AT THE POOL HOSTED BY POMPEY PAP K POOL 2 MOVIES X 175 350 -- -------- 3- 50 48-30 REFRESHMENT /FOOD /MEETINGS 18G 0 250 0 250 0 LEVEL TEXT TEXT AMT DEP FOOD FOR MOVIES AT THE POOL 250 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 PAGE 105 ACCOUNTING PERIOD 08/201 PROGRAM GM601L 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 35 AQUATICS OPERATIONS -------- - - - - -- 250 49 -90 OTHER CURRENT CHARGES 485 1,507 730 0 750 0 LEVEL TEXT TEXT AMT DEP NATIONAL BACKGROUND CHECK FOR NEW EMPLOYEES 6 X 30 180 POMPEY PARK AND DELRAY SWIM CLUB OPERATING LICENSE PERMIT RENEWAL FEE FOR WADE POOL 120 PERMIT FEE FOR MAIN POOL 160 PERMIT FEE FOR DELRAY SWIM AND TENNIS CLUB POOL 160 WELLFIELD OPERATIONS PERMIT ANNUAL PER 100 FLORIDA DEPARTMENT OF REVENUE 30 -------------- 750 51 -10 STATIONERY /PAPER /FORMS 46 37 100 0 100 0 LEVEL TEXT TEXT AMT DEP COSTS FOR MULTI -COLOR PHOTOCOPIER PAPER FOR FLYERS, AQUATIC BROCHURES, PERSONNEL FORMS AND PROGRAM REGISTRATION APPLICATIONS 100 --------------- 100 51 -20 OFFICE EQUIP. c $1,000 267 0 0 0 U 0 0 51 -90 OTHER OFFICE SUPPLIES 887 661 B00 325 B00 LEVEL TEXT TEXT AMT DEP INK CARTRIDGES 3 X $70.00 ( DELRAY SWIM CLUB) 210 INK CARTRIDGES 6 X $70.00 (POMPEY POOL) 4:).0 MISCELLANEOUS OFFICE SUPPLIES: TAPE, BINDERS, BINDER CLIPS, PENS, POST -ITS, PAPER CLIPS, STAPLERS, TAPE, WHITE -OUT, COIN WRAPS, CALENDARS ETC. WALL PLANNERS FOR BOTH AQUATIC FACILITIES 130 AT A GLANCE SELF- MANAGEMENT SYSTEM 2 X 16.98 40 -- --------- 8- 00 52 -20 GENERAL OPER. SUPPLIES 2,875 2,210 1,830 922 2,100 0 LEVEL TEXT TEXT AMT DEP 3 RESCUE TUBES FOR BOTH POOLS X 40.00 120 PREPARED G6106112, 09:31:27 BUDGET PREPARATION WORKSHEET PACE 106 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 35 AQUATICS OPERATIONS 3 RING BUOYS FOR BOTH POOLS X 70.00 210 FIRST AID SUPPLIES FOR BOTH POOLS 260 ADULT CHILD INFANT BAG VALVES BOTH POOLS 200 AED BATTERIES AND ADULT CHILD PADS BOTH POOLS 330 SUN BLOCK FOR STAFF BOTH POOLS 100 BULL HORNS FOR BOTH POOLS 90 DIVE TOYS TO ASSIST WITH SWIM SKILLS 40 OUTDOOR CHAIRS FOR BOTH POOLS 750 YEARLY REPLACEMENT FOR ABOVE WORN OR DAMAGED SUPPLIES -------- - - - - -- 2,100 52 -21 CHEMICALS 22,388 20,184 23,400 6,072 24,150 0 LEVEL TEXT.' TEXT P.P4T DEP (5) GALLON BUCKETS OF BRICKETS FOR POOLS SANITATION AT A COST OF $115.80 EACH BUCKET I24 HAZARDOUSEMATERIALEFEE AND SHIPPING COSTS PER SHIPMENT 19,450 MURIATIC ACID FOR POOL(S) 12 PER MONTH X 12 MONTHS 1,700 MISCELLANEOUS CHEMICALS FOR POOLS ALGAE OUT; SODIUM BICARBONATE; SODA ASH; STABILIZER; AND REAGENTS TO ASSESS DAILY 3,000 POOL CHEMISTRY -------------- 24,150 52-22 UNIFORMS /LINEN SERVICE 1,455 1,602 1,500 1,204 1,510 0 LEVEL TEXT TEXT AMT DEP WINTER /SUMMER UNIFORMS- CITY /DEPARTMENT LOGO INCLUDES SWEAT SHIRTS /PANTS 30.00 EA {1}FULL AQUATIC ERVISOR (1 SETS) -TIME GIIPERATIONSESU PART -TIME GUARDS (1 SETS) 360 MENS LIFEGUARD SWIM TRUNKS 10 X 25.00 250 WOMENS SWIM SUITS 11 X 50.00 550 WIDE BRIM HATS FOR SUN PROTECTION 11 X $20 220 COLLARED DRESS SHIRT FOR SUPERVISOR 5 X $25.00 130 -------- - - - - -- 1,510 PREPARED 06/06/12, 09:31:27 PROGRAM GM601L BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 35 AQUATICS OPERATIONS 52 -25 JANITORIAL SUPPLIES 985 769 LEVEL TEXT DEP TOILET TISSUE, HAND SOAP, FLOOR S_ANITIZER, PAPER TOWELS, FLOOR STRIPPER, TRASH CAN LINERS, MOPS, BROOMS, MOP BUCKETS, FLOOR SQUEEGEES, TOILET BRUSHES, AIR CLEANER, AJAX. DEGREASER AND BLEACH TO 13U SHARED WITH POMPEY POOL AND DELRAY SWIM CLUB. 52 -27 EQUIPMENT < $1,000 872 1,157 LEVEL TEXT DEP POLARIZED SUNGLASSES TO PREVENT EYE DAMAGE DUE TO PROLONGED EXPOSURE TO SUNLIGHT 7 X 60.00 UMBRELLAS FOR LIFEGUARD STANDS AT POMPEY POOL AND DELRAY SWIM CLUB TO PROVIDE PROTECTION FROM UV RAYS 2 X 99.99 KICK BOARDS TO AID SWIM INSTRUCTORS /COACHES /LAP SWIMMERS WITH KICK DRILLS AND LAP SWIM AT POMPEY PARK POOL AND DELRAY SWIM CLUB 30 X 7.50 PULL BOUY.S TO AID SWIM INSTRUCTORS/COACHES/LAP SWIMMERS WITH STROKE DRILLS AND LAP SWIM AT POMPEY PARK POOL AND DELRAY SWIM CLUB 30 X 4.95 54 -10 BOOKS & PUBLICATIONS 208 0 LEVEL TEXT DEP AMERICAN RED CROSS SKILL CARDS FOR REQUIRED CERTIFICATIONS FOR ALL AQUATIC STAFF MEMBERS WHICH INCLUDE: LIFEGUARDING / FIRST AID; CPR /AED FROM THE PROFESSIONAL RESCUER; ADMINISTERING EMERGENCY OXYGEN 3 X $5.00 X PER 10 AQUATIC STAFF MEMBERS AMERICAN RED CROSS WADDLES AND RAFFY SWIM LESSON STORY BOOKS TO BE ISSUED TO SWIM LESSON PARTICIPANTS UPON COMPLETING SPRING /SUMMER /FALL SWIM SESSIONS; LEVELS I, II & III AT POMPEY POOL AND DELRAY SWIM CLUB $1.00 EA X 250 1,100 TEXT AMT 1,100 1,100 1,000 TEXT AMT 420 200 230 150 -------- - - - - -- 1,000 400 TEXT AMT 150 250 -------- - - - - -- 400 PAGE 107 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 131 656 140 1,100 1,900 400 0 0 0 PREPARED 06106112, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 10B PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIP'T'ION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 35 AQUATICS OPERATIONS 54 -20 MEMBERSHIPS 0 150 150 150 150 0 LEVEL TEXT TEXT AMT DEP FRPA MEMBERSHIP- AQUATIC SUPERVISOR 150 -------------- 150 54 -30 TRAINING /EDUCATION COSTS 414 1,053 1,140 1,056 640 0 LEVEL TEXT TEXT P.M.[ DEP CERTIFIED POOL \SPA OPERATION RE- CERTIFICATION AQUATICS OPERATION SUPERVISOR 32C LEAD LIFEGUARD 320 -----•- ..640 - -- -------------- -------- - - - - -- -------- - - - - -- ------ -- - --- -- ------ - - - - -- ---------------- OPERATING EXPENSES 103,800 116,349 92,370 42,604 95,580 0 ** CULTURE /RECREATION 365,661 364,016 350,680 198,373 357,810 13,120 -------- - -- - -- -------- - - - - -- -------- - - - - -- ----- --- - - - - -- ------ - - - - -- -------- - - - - -- *** AQUATICS OPERATIONS 365,661 364,016 350,680 198,373 357,810 13,120 PREPARED 06/06/12, 09:31 :27 BUDGET PREPARATION WORKSHEET PAGE 85 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 ACCOUNT DESCRIPTION Actuals FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE 12 -10 REGULAR SALARIES /WAGES 1,537,347 LEVEL TEXT DEP PARKS SUPERINTENDENT ASSISTANT PARKS SUPERINTENDENT ADMINISTRATIVE ASSISTANT BUILDING MAINTENANCE WORKER CREW LEADER I CREW LEADER I CREW LEADER I CREW LEADER I CREW LEADER I CREW LEADER I CREW LEADER I CREW LEADER I CREW LEADER I EQUIPMENT OPERATOR I EQUIPMENT OPERATOR I EQUIPMENT OPERATOR I EQUIPMENT OPERATOR I EQUIPMENT TECHNICIAN /LAWN GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORIER GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER IRRIGATION MAINTENANCE WORKER IRRIGATION MAINTENANCE WORKER IRRIGATION MAINTENANCE WORKER IRRIGATION MAINTENANCE WORKER IRRIGATION MAINTENANCE WORKER IRRIGATION MAINTENANCE SUPERV 2011 2012 Y -T -D Actuals Revised Actual 1,487,599 1,526,080 946,098 TEXT AMT 73,480 45,920 36,110 29,510 38,440 32,290 35,980 40,400 40,400 35,810 27,390 30,530 27,360 33,560 40,400 35,620 40,400 35,170 26,820 28,050 28,850 27,820 25,930 27,090 27,390 23,610 28,200 25,360 26,740 31,220 32,180 25,900 34,960 23,610 23,610 26,680 24,840 30,910 38,290 24,840 27,430 40,130 DEPT REQ 1,516,600 2013 APPROVED 0 PREPARED 09:31:27 PREPARATION ACCOUNTING PAGE 86 08/201 2010 ACCOUNT DESCRIPTION Actuals FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE TREE TRIMMER PARKS MAINTENANCE SUPERVISOR PARKS MAINTENANCE SUPERVISOR PARKS MAINTENANCE SUPERVISOR 8 GENERAL MAINTENANCE WORKER EQUIPMENT OPERATOR 2011 2012 ACtua1S Revised 12 -30 TERM.PAY/ SICK & VACATION 0 28,954 13 -10 PARTTIME 30,242 30,767 LEVEL TEXT DEP STAFF ASSISTANT I PERSON FOR DATA ENTRY OF THE HANSEN WORK MANAGEMENT PROGRAM 25 FIRS X $12.54 X 52 = (25 HRS X 52 WKS / 2080 =) .625 PART -TIME OFFICE ASSISTANT I TO HELP WITH PAYROLL, EVALUATIONS,-FILING AND OTHER RELATED OFFICE DUTIES (25 HOURS PER WEEK 25 HRS X $11.67 X 52 = (25 HRS X 52 WKS / 2080 =) .625 TOTAL FTE 1.25 14 -10 OVERTIME 49,963 35,589 LEVEL TEXT DEP OVERTIME COST FOR SPECIAL EVENTS (ESTIMATED @ $22.73 PER HOUR) PARKS MAINTENANCE ASSISTS THE SPECIAL EVENTS BY TRASH PICK -UP, STAGE SET-UP AND REMOVAL AND STREET CLEANING ASSISTED BY THE PARKS MAINTENANCE CREW. ON THE AVE - 8 TIMES A YEAR 191.25 HOURS 1ST NIGHT 318 HOURS TURKEY TROT 3 HOURS CHRISTMAS PARADE 22 HOURS KIDS DAY AT THE CHRISTMAS TREE 14 HOURS OVERTIME EXPENSE FOR VANDALISM AND EMERGENCY RESPONSE OVERTIME FOR MAINTENANCE OF LANDSCAPE AREAS AND SUPPORT HELP FOR CLEAN AND SAVE. DELRAY HOME TOUR FAMILY FUN DAY 18 HOURS 31,600 38,200 38,720 48,930 - ------- - - - - -- 1,516,680 O 31,470 TEXT AMT 16,300 15,170 - -- 31,470 50,570 TEXT AMT 4,350 7,230 70 500 320 6,550 17,080 50 410 Y -T -D Actual 2,023 19,831 34,424 DEPT REQ 0 31,470 36,560 2013 APPROVED 0 0 0 PREPARED 09 :31:27 EiUT7GEFORRFISCALIYEAR0 E 2013EET ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE 36,560 14 -20 REIMBURSABLE OVERTIME 2,685 0 0 0 13,980 0 LEVEL TEXT TEXT AMT DEP REIMBURSABLE FROM SPECIAL EVENTS 13,980 - 13,980 15 -50 OTHER PAY 0 0 300 0 300 0 LEVEL TEXT TEXT AMT DEP (12) BONUS OF $25.00 FOR SAFETY AWARDS 300 - - - - - -- -300 21 -10 EMPLOYER FICA LEVEL TEXT DEP FULL TIME PART TIME OVER TIME REIMBURSABLE OT OTHER PAY 22 -10 GENERAL EMPL. RETIREMENT 22 -30 ICMA CONTRIBUTIONS 23 -10 LIFE INSURANCE 23 -20 DISABILITY INSURANCE 23 -30 HEALTH INSURANCE 24 -10 WORKERS COMPENSATION 25 -10 UNEMPLOYMENT COMPENSATION LEVEL TEXT DEP FULL TIME PART TIME 25 -20 EMPLOYEE ASSISTANCE PROG * PERSONAL SERVICES 118,255 115,244 116,200 72,41.7 116,270 0 TEXT AMT 109,970 2,410 2,800 1,070 20 --- ----- - - - - -- 116,270 216,770 162,560 170,370 83,263 152,970 137,430 21151 2,241 2,200 1,437 2,200 0 5,290 4,291 4,490 2,620 4,490 0 10,175 5,913 6,230 3,836 4,490 0 353,790 294,457 383,990 242,862 376,930 0 102,280 96,280 90,910 60,607 70,530 0 1,672 1,621 1,680 1,066 4,720 0 TEXT AMT 4,600 120 -------- - - - - -- 4,720 1,339 1,503 1,540 988 - -- 1,450 ---- --- --- -- --------------- 0 - -------- - - - - -- -------- 2,431,959 - --- -- -------- 2,267,019 - - - - -- -------- 2,386,030 - - - 1,471,472 2,333,040 137,430 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 88 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 ACCOUNT DESCRIPTION Actuals Actuals FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE 31 -20 MEDICAL 34 0 34 -20 PEST CONTROL SERVICE 669 470 LEVEL TEXT DEP KNOWLES PARK, LAKE IDA PARK, BARWICK PARK, ATLANTIC DUNES PARK, MERRITT PARK, SARAH GLEASON SANDOWAY PARK, ORCHARD VIEW PARK, MIKE MACHEK BOY SCOUT PARK, CATHERINE STRONG PARK ROBERT P MILLER PARK AND MANGROVE PARK RESTROOMS @ $39 PER MONTH CURRIE COMMONS, SEACREST SOCCER, HILLTOPPER, MAE VOLEN CENTER ANTICIPATED 40% INCREASE FOR FY 12.13 34 -40 TEMPORARY SERVICES 8,114 8,379 LEVEL TEXT DEP (3) TEMPORARY EMPLOYEES TO ASSIST WITH PEAK GROWING SEASON 3 X 40HRS X 16.67/HR X 4WKS 34 -90 OTHER CONTRACTUAL SERVICE 184,500 288,109 LEVEL TEXT DEP MONITOR SECURITY ALARM SYSTEM'- ADT MONITOR FIRE ALARM - DEVCON DELRAY FIRE EXTINGUISHER MAINTENANCE CONTRACT FOR CUR.RIE COMMONS PARK MAINTENANCE CONTRACT FOR ROBERT P MILLER PARK MAINTENANCE CONTRACT FOR ATHLETIC FIELD AT POMPEY PARK ##2009 -16 MAINTENANCE CONTRACT FOR LEON WEEKES PARK (EXOTIC PLANT ERADICATION) MAINT. CONTRACT FOR SEACREST SOCCER #2011 -19 MAINT. CONTRACT FOR HILLTOPPER STADIUM ##2011 -19 CONTRACT TREE TRIMMING AT VARIOUS LOCATIONS TO CONTINUE URBAN FORESTRY PROGRAM. GENERAL ECOLOGICAL MONITORING AT MANGROVE PARK INCLUDES FIELD, TRAVEL, REPORTS, AND PROJECT MANAGEMENT COSTS 2012 Revised 0 470 TEXT AMT 470 190 -------- 6- -- 60 4,000 TEXT AMT 8,000 8,000 315,520 TEXT AMT 2,890 590 200 44,260 70,940 45,450 20,000 56,400 20,750 2,000 1,260 Y -T -D DEPT REQ Actual 0 0 210 660 0 8,000 157,396 264,760 2013 APPROVED 0 0 0 0 PREPARED 06/06/12, 09:31:27 PROGRAM GM601L ACCOUNT DESCRIPTION FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 2010 2011 2012 Actuals Actuals Revised 40 -10 TRAVEL & TRAINING 1,727 3,337 LEVEL TEXT DEP 13LDG MAINT WORKER & 1 SUPERVISOR TO ATTEND COURSE TO BECOME A CERTIFIED PLAYGROUND INSPECTOR 3 DAY COURSE -MEALS $11 PER DAY X 2 DAYS X 2 PEOPLE MARCH 2013 FT. LAUDERDALE, FLORIDA TWO SUPERVISORS TO ATTEND HURRICANE CONFERENCE IN FORT LAUDERDALE MAY, 2013 MEALS $11 PER DAY X 3 DAYS SUPERINTENDENT TO ATTEND HURRICANE CONFERENCE IN FT. LAUDERDALE MAY, 2013, MEALS $11 PER DAY X 3 DAYS GENERAL EDUCATION CLASSES FOR SUPERINTENDENT, ASST SUPERINTENDENT AND FOUR SUPERVISORS 2 CLASSES X 6 STAFF MEMBERS X $11 ASST SUPERINTENDENT AND ONE TREE TRIMMER TO ATTEND I.S.A. TRAINING SESSION 3 X $11 ONE SUPERVISOR TO ATTEND SUPERVISORS' MGMT SCHOOL, FEB 27 -MAR 3, 2013 OLGEBAY CENTER IN WHEELING, W. VA, AIR FAIR & SHUTTLE FEES FOR ONE LODGING FOR 5 NIGHTS -- 2ND YEAR PER D1194 1 X 38 X 5 41 -10 TELEPHONE EXPENSE LEVEL TEXT DEP 561 -243 -7258 561- 243 -7259 561 -243 -7260 561- 243 -7261 561 - 243 -7262 561 -243 -7263 561- 243 -7265 561 -243 -7266 561- 243 -7267 561 - 243 -7269 561- 243 -7278 1,929 2,124 ADMINISTRATIVE ASSISTANT PARK MAINTENANCE SUPV. PARKS SUPT. ASSISTANT SUPT: PARKS MAINT. SUPV. IRRIGATION SPEC. EQUIPMENT TECH. MAIN LINE STAFF ASST. FAX IRRIGATION SYSTEM -3/00 -------- - - - - -- 264,760 2,540 TEXT AMT 40 70 30 130 30 490 890 190 1,870 2,140 TEXT AMT 210 210 200 190 200 190 190 190 190 200 190 2,160 PAGE 89 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 2,173 1,II70 0 1,421 2,160 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 90 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARRS MAINTENANCE 41 -15 PORTABLE PHONE /MDD 731 4,055 5,340 4,783 6,600 0 LEVEL TEXT TEXT AI+4T DEP T: S; 570 SATELLITE PHONE ANNUAL SERVICE 280 IRRIGATION CALL -OUT 50 GPS TRACKING - 15 VEHICLES @ $380 EACH 5,700 -------- - - - - -- 6,600 43 -10 ELECTRICITY 12,468 12,776 12,450 8,005 12,940 0 LEVEL TEXT TEXT AMT DEP ELECTRICITY IS PROVIDED AT SEVERAL LOCATIONS THROUGHOUT THE CITY FOR IRRIGATION PUMPS, TIMERS SPRINKLER SYSTEMS FOR DIFFERENT PARKS AND MEDIANS; AS WELL AS PARKS RESTROOM FACILITIES AND LIGHTING 12,940 -------------- 12,940 43-20 WATER & SEWER 10,458 9,500 10,070 5,422 9,680 0 LEVEL TEXT TEXT AMT DEP 320 SW 4TH ST PARKS COMPLEX. 1,740 735 BARWICK ROAD 1,160 1100 LAKE DR 320 2 S OCEAN BLVD (SPLIT WITH ADMIN SERVICES)90% 3,600 405 LAKE IDA ROAD 760 1211 S FEDERAL HIGHWAY 1,380 4060 OLD GERMANTOWN RD 720 -- ------ - - -- -- 9,680 43 -25 IRRIGATION WATER 499,197 472,398 400,000 233,891 462,600 0 LEVEL TEXT TEXT AMT DEP FUNDS ARE USED FOR IRRIGATION OF DIFFERENT PARKS, MEDIANS AND OTHER PLANT MATERIALS THROUGHOUT THE CITY 462,600 -- - - - - -- ------ 462,600 43 -30 WASTE COLLECTION & DISP. 21,371 17,654 30,400 30,405 30,410 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 91 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 ACCOUNT DESCRIPTION FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE 2010 2011 Actuals Actuals LEVEL TEXT DEP SOLID WASTE DISPOSAL CHARGES FOR THE FOLLOWING LOCATIONS: ATLANTIC DUNES PARK, S. OCEAN BLVD. ATLANTIC DUNES PARK, S. OCEAN BLVD. PARK PAVILLION, 25 OCEAN BLVD. PARK PAVILLION, 25 OCEAN BLVD. SANDOWAY PARK, 130 S. OCEAN BLVD. SANDOWAY PARK, 134 S. OCEAN BLVD. WORTHING PARK, E. ATLANTIC AVE CURRIE COMMONS PARK, S.E. 7TH ST. KNOWLES PARK, 1001 S. FEDERAL HWY. KNOWLES PARK, 1001 S. FEDERAL HWY, MERRITT PARK, 316 S.W. 2ND AVE. BARWICK PARK BARWICK PARK BARWICK PARK LA HACIENDA GARDENS PARK LAKE IDA RD PK ROBERT P MILLER PARK INGRAHAM PARK ORCHARD PARK OAKMONT PARK LEON WEEKES, SW 4TH AVENUE MAE VOLEN ADULT DAY CARE LAKE VIEW PARK (COUNTY OWNED- LEASED TO CITY SANDOWAY NATURE CENTER (COUNTY OWNED - LEASED ANCHOR PARK (COUNTY OWNED- LEASED) BEXLEY PARK 43 -50 STORMWATER ASSESSMENT FEE 7,101 7,338 LEVEL TEXT DEP STORMWATER ASSESSMENT FEE FOR THE FOLLOWING AREAS: BARWICK PARK, VACANT PROPERTY MIKE MACHEK BOY SCOUT PARK SABAL LAKES EASEMENT BEXLEY PARK CITY PARK ORCHARD PARK ORCHARD VIEW PARK ENTRANCE OAKMONT PARK WESTERN COMMUNITY CENTER 2012 Revised TEXT AMT 190 1,000 4,680 450 170 220 110 1,120 500 280 670 110 1,170 600 3,430 640 6,690 330 670 60 170 2,230 1,510 670 1,200 1,540 30,410 7,250 TEXT AMT 700 190 10 640 340 20 50 450 Y -T -D Actual 7,556 DEPT REQ 7,500 2013 APPROVED 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 92 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 ACCOUNT DESCRIPTION 2010 2011 Actual$ Actuals FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE CORNELL PROPERTY PALM TRAIL PARK, LOTS B & C (CONSERVATION AREA) PALM TRAIL PARK, LOT D (CONSERVATION AREA PALM TRAIL PARK, LOT E (CONSERVATION AREA) SMALL PASSIVE PARK NEXT TO ESTUARY SMALL EASEMENT SMALL EASEMENT OFF SW 9TH AVE 435 N. SWINTON, IRRIGATION METER OLD PINE GROVE PARK SMALL VACANT ALLEY -LIKE PARCEL IN LWDD PROPERTY BETWEEN NW 5TH AND 6TH STREETS BEHIND 2 SW 5TH AVE 2011 VISTA DEL MAR LANDSCAPE MEDIAN DOUBLE LOT SW 1 ST & SW 9 AVE 2011 SANDOWAY PARK, 130 S., OCEAN BLVD. SANDOWAY PARK, 134 S. OCEAN BLVD. SANDOWAY PARK, 148 S. OCEAN BLVD. ATLANTIC & AlA, PARK BEHIND BATHHOUSE BEACH SUBSTATION 2 S. OCEAN PASSIVE PARK AT CANNERY ROW TRIANGULAR SHAPED PARCEL I -95 SW 1ST ST TRIANGULAR SHAPED PARCEL ALONG I -95 SW 14TH AVE TRIANGULAR PARCEL NEXT TO I -95, SW 3RD ST CRA PARK TEMPLE SINAI P W COMPOUND, P & R BLDG, S.W. 3RD AVE. SWINTON GARDENS PARK PARKING ACCESS AT MANGROVE BOAT RAMP KNOWLES PARK, 1001 S. FEDERAL HWY. PARKING ACCESS AT MANGROVE BOAT RAMP LEON WEEKES PARK COUNTY OWNED LEASED TO THE CITY LAKE IDA PARK 44 -30 EQUIPMENT RENTAL /LEASE 2,122 1,339 LEVEL TEXT DEP PER YEAR CONTRACT -IKON COPIER MACHINE RENTAL OF PORT -A- POTTIES FOR LITTLE FENWAY RENTAL OF EQUIPMENT FOR LANDSCAPE MAINTENANCE 2012 Revised 240 60 30 30 10 10 10 20 10 10 30 200 10 20 520 590 510 40 90 10 10 10 10 10 200 680 20 110 310 120 20 1,150 ---- ---- - --- -- 7,500 3,530 TEXT AMT 1,030 1,300 1,200 -------------- 3,530 Y -T -D DEPT REQ 2013 Actual APPROVED 1,534 3,530 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 93 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE 44 -45 VEHICLE RENTAL - GARAGE 171,460 183,580 174,150 116,100 1.73,720 0 LEVEL TEXT TEXT AMT DEP 1,2,4,5,6,7,8,9,10,11,12 13,14,15,16,17,700,701, 707,708,709, 711, 714 ,715,717 ,718,721,722,723,7235, 725,726,728,730,731,732,733, 734, 735, 7390, 7450, 7451, 746, 749 ,7500,751,753,758,761,763,764, 765,7660,7661, 7662 ,7663,7664,7665,7666,767,769, 772, 7730, 7740, 775, 7775 ,7776,778,7800,7801,7802,783 784,786,788,790,794,7950,7951. 173,720 * 792 REMOVED FROM SERVICE - -------- -- - - -- 173,720 45 -10 GENERAL LIABILITY 92,830 89,580 79,350 52,900 98,970 0 46 -10 BUILDING MAINTENANCE 16,261 11,951 12,000 9,246 12,000 0 LEVEL TEXT TEXT AMT DEP ELECTRICAL, STRUCTURAL AND PLUMBING REPAIRS TO KEEP RESTROOMS AND LIGHTING OPERATIONAL AT THE FOLLOWING LOCATIONS: ATLANTIC DUNES PARK, BARWICK PARK, BEACH PAVILIONS, KNOWLES PARK, MERRITT PARK, GLEASON BATH HOUSE, VETERANS PARK, ANCHOR PARK, LEON WEEKES PRESERVE, PARKS MAINTENANCE COMPLEX, ORCHARD VIEW PARK, SANDOWAY PARK,CURRIE COMMONS PARK, CATHERINE STRONG PARK, MIKE MACHEK BOY SCOUT PARK, CORNELL PARK, LAKEVIEW PARK, MANGROVE PARK, LA HACIENDA PARK, ROSEMONT PARK BEXLEY PARK AND ROBERT P. MILLER PARK, MAE VOL•EN CENTER 12,000 - 12,000 46 -20 EQUIPMENT MAINTENANCE 25,293 22,307 20,010 17,877 20,010 0 LEVEL TEXT TEXT AMT DEP REPAIR PARTS AND SUPPLIES FOR THE FOLLOWING: RIDING 4SN ) REEL MOWER, 6)SPRAYTAN , (12) BLOWERS, (12) WEEDEATERS /EDGERS,(2) SOD ROLLERS, (10) CHAIN SAWS, GENERATOR, (8) HEDGE TRIMMERS, INFIELD GROOMER,(5) POWER PRUNERS. 17,470 RADIO SYSTEM MAINTENANCE 2,540 PREPARED /12, 09:31:27 BUDGET WORKSHEET E FPREPARATION PROGRAMGM600L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE 20,010 46 -30 VEHICLE MAINT.- GARAGE 140,055 142,544 118,820 86,007 115,840 0 LEVEL TEXT TEXT AMT DEP *TOOK OUT VEHICLE 792 46 -31 VEHICLE MAINTENANCE OTHER 0 500 0 0 0 0 46 -45 IRRIGATION MAINTENANCE 30,000 32,569 33,000 20,404 33,000 0 LEVEL TEXT TEXT AMT DEP SUPPLIES FOR IRRIGATION REPAIRS: PIPING, ELLS, COUPLINGS, BUSHINGS, PLUGS, TEES, GLUE, VALVES, VALVE REPAIR KITS, AND MISCELLANEOUS SPRINKLER HEADS, PUMPS AND CLOCKS, 33,000 --- -- --- - - - --- 33,000 46 -90 OTHER REPAIR /MAINT. COSTS 24,478 24,080 25,342 12,135 30,320 0 LEVEL TEXT TEXT AMT DEP MAINTENANCE, REPLACEMENT,REPAIR COSTS AND INSURANCE DEDUCTIBLES FOR FIXTURES AND FENCES AT THE FOLLOWING PARK SITES AND FACILITIES: ATLANTIC DUNES PARK, MERRITT PARK, LEON WEEKES PRESERVE, VETERANS PARK, GLEASON BATE HOUSE, SANDOWAY PARK, ANCHOR PARK, KNOWLES PARK, PARKS MAINTENANCE COMPLEX, CATHERINE STRONG CENTER, ORCHARD VIEW PARK, PINE GROVE PARK, CURRIE COMMONS PARK, CORNELL PARK, MIKE MACHEK BOY SCOUT PARK, ROSEMONT PARK, LAKEVIEW PARK, BEXLEY TRAIL COMMUNITY PARK, MANGROVE PARK, LA HACIENDA PARK AND ROBERT P. MILLER PARK, MAE VOLEN CENTER. 24,610 MAINTENANCE OF VETERANS PARK FOUNTAIN AND LIBRARY FOUNTAAIN 12 MONTHS X 2 X $58 1,390 LICENSES FOR CARTEGRAPH PROGRAMS (3 EMPLOYEES) LICENSE AND MAINTENANCE FEE FOR NEW WORK ORDER SOFTWARE 4,320 -------- - - - - -- 30,320 48-20 EMPLOYEE AWARDS 142 180 180 0 180 0 LEVEL TEXT TEXT AMT DEP (12) AWARD CERTIFICATES AND FRAMES 0 $15.00 EACH 180 PREPARED 06/06/12, 0/12, 09:31 ;27 BL7DGEFRS IYEAR E PROGRAM GM6 AL OR FISCAL 20133 ACCOUNTING PERIOD 08 /201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ActualS Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE -------- - - - - -- 180 48 -30 REFRESHMENT /FOOD /MEETINGS 268 570 858 558 560 0 LEVEL TEXT TEXT AMT DEP FOOD AND BEVERAGES FOR 1 SAFETY MEETING 560 -------- - - - - -- 560 49 -10 ADVERTISING 898 0 350 0 350 0 LEVEL TEXT TEXT AMT DEP ADVERTISING FOR CONTRACTUAL SERVICES 350 -------- 3- -- 50 49-90 OTHER CURRENT CHARGES 20 120 150 20 90 0 LEVEL TEXT TEXT AMT DEP NATIONAL BACKGROUND CHECK FOR THREE NEW EMPLOYEES 3 X $30 90 -------- --- - -- 51-10 STATIONERY /PAPER /FORMS 806 500 500 408 500 0 LEVEL TEXT TEXT AMT DEP LETTER SIZE PAPER, MISCELLANEOUS PERSONNEL FORMS, STATIONERY, ENVELOPES, PADS, CALCULATOR PAPER AND TIME CARDS 500 ---- ----- - - - -- 500 51 -20 OFFICE EQUIP. < $1,000 525 210 0 0 0 0 LEVEL TEXT TEXT AMT DEP REPLACE FOR PKPM009 (DESKTOP COMPUTER) RECD BY IT 950 TO BE FUNDED BY R&R 950 - -------------- 51-90 OTHER OFFICE SUPPLIES 1,453 1,485 1,500 1,148 1,500 0 LEVEL TEXT TEXT AMT PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 96 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ACtuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE DEP PENS, PENCILS, FOLDERS, STAPLES, PAPER CLIPS, STORAGE BOXES, INK CARTRIDGES FOR (5) PRINTERS, RIBBONS FOR TIMECLOCKS AND TYPEWRITER 1,500 - -- --------------- 1,500 52-10 FUEL /LUBE- VEHICLES 105,485 122,181 109,530 68,921 117,840 0 LEVEL TEXT TEXT AMT DEP TOOK OUT VEHICLE #792 117,840 -------- - - - - -- 117,840 52 -20 GENERAL OPER. SUPPLIES 21,369 14,548 19,000 8,096 17,950 0 LEVEL TEXT TEXT AMT DEP SAFETY AND OPERATING SUPPLIES FOR (46) EMPLOYEES: EAR PLUGS, SAFETY GLASSES, FLAGS, VESTS, RESPIRATORS, TRAFFIC CONES, RAIN GEAR, GLOVES, KEYS, LOCKS, BATTERIES, GAS CANS, COOLERS AND GATORADE 17,950 -------- - - - - -- 17,950 52 -21 CHEMICALS 9,513 2,690 8,170 8,708 810 0 LEVEL TEXT TEXT AMT DEP PRAXAIR OXYGEN SERVICE FOR EQUIPMENT - $19.78 PER MONTH. 250 FCC ENVIRONMENTAL SERVICE @ $46.00 PER MONTH - MECHANICAL TOOL CLEANER 560 -------- - - - - -- 810 52 -22 UNIFORMS /LINEN SERVICE 16,800 17,288 17,000 9,314 20,000 0 LEVEL TEXT TEXT AMT DEP UNIFORM EXPENSE FOR (42) EMPLOYEES @ $5.95 PER WEEK 13,000 SAFETY BOOTS EXPENSE: (2) PAIRS X 13 EMPLOYEES @ $100.00 PER PAIR. 2,600 PAIR X 27 EMPLOYEES @ 1 PER PAIR. 2, SFOROFFICE @$255.38X 26WEEKS MATS 660 TOWEL SERVICE FOR GARAGE @ $20.00 PER WEEK 1,040 PREPARED 06/06/12, 09:31:27 PROGRAM GM601L ACCOUNT DESCRIPTION FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2013 2010 2011 2012 Actuals Actuals Revised 52 -24 BUILDING MATERIALS 964 715 LEVEL TEXT DEP REPAIR AND MAINTENANCE SUPPLIES: PAINT PRIMER, LUMBER, CONCRETE, FASTENERS, ELECTRICAL FIXTURES, GRAFITTI REMOVER, TAPE, BRUSHES AND ROLLERS (30) GALLONS OF CLEAR SEALER FOR VETERANS PARK, KNOWLES PARK, CURRIE COMMONS PARK MERRITT PARK, SANDOWAY PARK, ATLANTIC DUNES PARK SARAH GLEASON PARK, WORTHING PARK, CORNELL PARK, LAKEVIEW PARK, MIKE MACHEK PARK, BARWICK PARK, ORCHARD VIEW PARK, MANGROVE PARK, BEXLEY PARK, LA HACIENDA PARK, ROSEMONT PARK,AND ROBERT P MILLER PARK, MAE VOLEN CENTER. 52 -25 JANITORIAL SUPPLIES 31,691 36,660 LEVEL TEXT DEP SUPPLIES FOR 54 PARK RESTROOMS, PARK COMPLEX, ETC. PAPER TOWELS, PAPER TISSUE, CLOROX, HAND SOAP, BOWL CLEANER, DISINFECTANTS, URINAL BLOCKS, WINDOW CLEANER, MOPS, BROOMS AND BUCKETS 52 -26 GARDENING SUPPLIES 80,734 64,001 LEVEL TEXT DEP FERTILIZER AND PESTICIDES - CATHERINE STRONG PARK CORNELL PARK, MIKE MACHEK BOY SCOUT PARK, BEXLEY TRAIL COMMUNITY PARK, LA HACIENDA PARK, CITY HALL, DELRAY SWIM AND TENNIS, CURRIE COMMONS PARK,POMPEY PARK, ETC. FIBAR MULCH FOR PLAYGROUNDS -TO MAINTAIN SAFETY LEVEL - 760 YDS X $19.47/YD REPLACEMENT SOD FOR SPECIAL EVENTS -OLD SCHOOL SO. SEASONAL FLOWER REPLACEMENT FOR COMMUNITY CENTER, CITY HALL, VETERANS PARK, POLICE DEPARTMENT, TENNIS CENTER AND FIVE FIRE STATIONS HERBICIDES, PESTICIDES AND FUNGICIDES: -------- - - - - -- 20,000 1,200 TEXT AMT 1,200 -------- - - - - -- 1,200 36,500 TEXT AMT 36,500 -------- - - - - -- 36,500 72,060 TEXT AMT 15,300 14,800 10,200 2,700 PAGE 97 ACCOUNTING PERIOD 08 /201 Y -T -D DEPT REQ 2013 Actual APPROVED 526 1,200 27,830 36,500 39,021 60,010 0 0 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 98 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PER'I'OD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE FUSILADE, DIMETHOATE 400, PRE -M, RONSTAR, TRIMEC PLUS AND CACONIL 2787, MISTY (FIRE ANT KILLER), LINDANE, BARACIDE, CYGON 2E, DIAZINON AG 500, MOLE CRICKET BAIT. 18,000 MULCH FOR ALL PUBLIC FACILITIES, PARK SITES, MEDIANS AND PARKING LOTS. 1,267 YDS X $15.00 /YD 19,010 548 ACRES OF LANDSCAPE TURF AND ORNAMENTAL SHRUBS AND TREES WILL BE MAINTAINED AT A STANDARD "A" LEVEL OF MAINTENANCE -------- - - - - -- 80,010 52 -27 EQUIPMENT < $1,000 7,444 11,720 8,000 5,503 8,000 0 LEVEL TEXT TEXT AMT DEP REPLACEMENT DUE TO CONSTANT USE: 5) WEEDEATERS @ $340.00 EACH 11700 5) CHAIN SAWS @ $200.00 EACH 11000 HEDGE TRIMMERS @ $340.00 EACH 1,700 BLOWERS @ $400.00 EACH fl 1,600 POLE PRUNER @ $500.00 EACH 2,000 -------- - - - - -- 8,000 54 -15 SUBSCRIPTIONS 0 90 190 90 180 0 LEVEL TEXT TEXT AMT DEP I.F.A.S. PUBLICATION 30 PARKS AND RECREATION MAGAZINE 20 FLORIDA NURSERYMAN MAGAZINE 30 PARKS MAINTENANCE MAGAZINE 20 PLANT FINDER 80 - - -- -- - ------- 180 54 -20 MEMBERSHIPS 735 760 1,000 808 1,060 0 LEVEL TEXT TEXT AMT DEP FLORIDA RECREATION AND PARKS ASSOCIATION - PARKS SUPERINTENDENT 150 FLORIDA INSTITUTE OF PARK PERSONNEL - PARKS SUPERINTENDENT,ASSISTANT SUPERINTENDENT AND (3) PARKS SUPERVISORS 150 PROFESSIONAL GROUNDS MANAGEMENT SOCIETY - PARKS PREPARED 06/06/12, 09:31 :27 BUDGET PREPARATION WORKSHEET PAGE 99 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 ACCOUNT DESCRIPTION Actuals Actuals FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE SUPERINTENDENT AND ASSISTANT SUPERINTENDENT FLORIDA TURFGRASS ASSOCIATION - PARKS SUPERINTENDENT AND ASSISTANT SUPERINTENDENT NATIONAL RECREATION PARK ASSOCIATION - PARKS SUPERINTENDENT FLORIDA IRRIGATION SOCIETY - IRRIGATION SUPERVISOR SUPERINTENDENT INTERNATIONAL SOCIETY OF MUNICIPAL ARBORISTS - SUPERINTENDENT 54 -30 TRAINING /EDUCATION COSTS 3,322 3,545 LEVEL TEXT DEP REGISTRATION FEE FOR ASST PARKS SUPT AND BLDG MNT WORKER TO ATTEND PLAYGROUND INSPECTION CERT GENERAL EDUCATION CLASSES PARKS SUPERINTENDENT - 2 @ 70 ASST. PARKS SUPERINTENDEB'P 2 @ 70 IRRIG MAINT SUPERVISOR- 2 @ 170 PARKS MAINT SUPERVISOR- 2 @ 70 PARKS MAINTENANCE SUPER. - 2 @ 70 PARKS MAINT SUPER. - 2 @ 70 REGISTRATION FOR HURRICANE CONFERENCE IN FORT LAUDERDALE MAY, 2013 2 SUPERVISORS @ $85.00 1 SUPERINTENDENT @ $175.00 ASSISTANT TO AND (2) ATTEND (3) FLORIDA I.S. TREE TRIMMERS TRAINING SESSIONS 0$130.00 EACH TURF RODEO - MAINTENANCE WORKERS(15)@$10.00 EACH MIRAMAR, MARCH, 2013. REGISTRATION FOR (1) SUPERVISOR TO ATTEND OLGEBAY 2ND YR. MANAGEMENT SCHOOL, JANUARY 2013 IN WHEELING WEST VIRGINIA SAFETY CLASSES - MANDATORY FOR CHAIN SAW TRAINING FOR 14 EMPLOYEES @ $60.00 EACH FORKLIFT TRAINING - 9 EMPLOYEES @$50.00 EACH 2012 Revised 150 190 90 50 150 130 -------------- 1,060 3,340 TEXT AMT 980 140 140 140 140 140 140 170 180 390 150 450 840 450 - - -- -- 4,450 Y -T -D Actual 2,382 DEPT REQ 4,450 2013 APPROVED 0 -------- - - - - -- -------------- -------- - - - - -- -------- - - - - -- ------ - - - - -- ---------------- * OPERATING EXPENSES 1,532,967 1,611,853 1,535,900 940,798 1,585,750 0 PREPARED 06106112, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 100 PROGRAM OM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 41 PARKS & RECREATION DIV 31 PARKS MAINTENANCE 64 -90 OTHER MACH. /EQUIPMENT 1,640 1,296 10,030 8,699 14,860 0 LEVEL TEXT TEXT AMT DEP UPGRADE TO IRRINET M TO REPLACE OBSOLETE SCORPIO IRRINET (FOR IRRIGATION). SOFTWARE IS INCLUDED. POLICE DEPARTMENT 3,500 CURRIE COMMONS PARK 3,500 MILLER PARK 3,500 SOD CUTTER, 19" CUT, HONDA ENGINE REPLACEMENT FOR WORN OUT SOD CUTTER 4,360 t -------------- 14,860 -------- - - - - -- -------- - - - - -- -------- - - - - -- -------- ------ ------ - - - - -- --------------- - CAPITAL OUTLAY 1,640 1,296 10,030 8,699 14,860 0 CULTURE /RECREATION 3,966,566 3,880,168 3,931,960 2,420,969 3,933,650 137,430 ------ --- - ---- -------- - - - - -- ----- ---- ---- -- -------- - - - - -- ---- -- - - - - -- --------------- - PARKS MAINTENANCE 3,966,566 3,880,168 3,931,960 2,420,969 3,933,650 137,430 PREPARED 06/06/12, 09:31: 27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 201.3. 2012 ACCOUNT DESCRIPTION Actuals Actuals Revised FUND 001 GENERAL FUND DEPT 45 CEMETERY DIV 11 CEMETERY 12 -10 REGULAR SALARIES /WAGES 149,376 145,601 LEVEL TEXT DEP CREW LEADER II EQUIPMENT OPERATOR I GENERAL MAINTENANCE WORKER GENERAL MAINTENANCE WORKER 14 -10 OVERTIME 6,044 7,719 LEVEL TEXT DEP HOURS NEEDED TO COVER WEEKEND BURIALS CREW LEADER II - 120 HRS X 35.00 EQUIPMENT OPERATOR I - 120 HRS X 30.00 GENERAL MAINTENANCE - 70 HRS X 24.00 GENERAL MAINTENANCE - 90 HRS X 20.00 MGR REC 14 -20 REIMBURSABLE OVERTIME 0 0 LEVEL TEXT DEP EXTRA HOURS OF WAIT TIME DUE TO LENGTH OF CHURCH SERVICES. 21 -10 EMPLOYER FICA 11,456 11,380 LEVEL TEXT DEP FULL TIME OVER TIME REIMBURSABLE OT 22 -10 GENERAL EMPL. RETIREMENT 21,620 16,380 23 -10 LIFE INSURANCE 457 384 23 -20 DISABILITY INSURANCE 965 577 23 -30 HEALTH INSURANCE 31,450 26,922 24 -10 WORKERS COMPENSATION 12,115 11,440 25 -10 UNEMPLOYMENT COMPENSATION 140 140 146,440 TEXT AMT 46,770 40,400 31,970 27,300 -- - - - - -- 146,440 9,000 TEXT AMT 9,000 9,000 0 TEXT AMT 1,800 ------ 1,800 - -- 11,550 TEXT AMT 10,860 690 140 -------- - - - - -- 11,690 17,460 380 600 33,390 10,800 140 PAGE 127 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 95,307 146,440 0 4,735 9,000 0 1,800 7,389 11,690 10,238 253 387 22,260 7,200 93 17,910 410 430 33,500 8,360 400 0 0 0 16,090 0 0 0 0 0 PREPARED 06/06/12, 09:31 :27 BUDGET PREPARATION WORKSHEET PAGE 12B PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 45 CEMETERY DIV 11 CEMETERY 0 25 -20 EMPLOYEE ASSISTANCE FROG. 117 136 130 91 130 - ----- ---------------- -------- } PERSONAL SERVICES - - - - -- -------- 233,740 - - - - -- -------- 220,679 - - - - -- -------- 229,910 - - - - -- ------- 147,953 230,090 16,090 34 -40 TEMPORARY SERVICES 5,330 5,330 5,330 0 5,330 0 LEVEL TEXT TEXT AMT DEP (4) EMPLOYEES FOR 4 WEEKS 320 HRS X 16.67/HR 5,330 TO ASSIST WITH LANDSCAPE MAINTENANCE DURING PEAK GROWING SEASON. - 5,330 40 -10 TRAVEL & TRAINING 20 20 20 20 20 0 LEVEL TEXT TEXT AMT DEP GENERAL EDUCATION CLASSES 2 LUNCHES X 11.00 20 -------- -20 - -- 41-15 PORTABLE PHONE /IdMD 590 629 570 329 590 0 LEVEL TEXT TEXT AMT DEP AIR CARD FOR LAPTOP TO ACCESS CITY NETWORK 480 - 573 -18 110 - - - - -- -------- 590 43 -10 ELECTRICITY 1,410 1,434 1,330 952 1,480 0 43 -25 IRRIGATION WATER 52,708 71,212 63,870 32,548 63,870 0 LEVEL TEXT TEXT AMT DEP CEMETERY 850 700 SW 8TH AVE 8,890 530 S.W. 8TH AVE. 39,680 907 S.W. 10TH ST. 14,450 - ----- 63,870 43-50 STORMWATER ASSESSMENT FEE 2,221 2,221 2,220 2,221 2,220 0 LEVEL TEXT 'TEXT AMT DEP CEMETERY CEMETERY, S.W. 8TH AVE. 600 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2013 2010 2011 2012 ACCOUNT DESCRIPTION ActualS Actuals Revised FUND 001 GENERAL FUND DEPT 45 CEMETERY DIV 11 CEMETERY CEMETERY, CEMETERY, CEMETERY, CEMETERY, CEMETERY, CEMETERY, CEMETERY, CEMETERY, CEMETERY, 800 S.W. 8TH AVE.L S.W. 8TH AVE. UNIT B REPLAT UNIT C GARDENS, PL 1 BLOCK 20 PL 2 PL 2, TR B 44 -45 VEHICLE RENTAL- GARAGE 9,890 LEVEL TEXT DEP VEH # 3 TORO 3280 -D LAWNMOWER VEH # 704 CHEVROLET 3500 DUMP VEH # 7510 J -D 110TL13 COMB BACK HOE VEH # 755 LEYLAND VAULT CART VEH # 7560 TORO 3100 APV VEH # 762 VAULT HAULER 11,000 45 -10 GENERAL LIABILITY 9,420 8,890 46 -20 EQUIPMENT MAINTENANCE 3,700 5,440 LEVEL TEXT DEP REPAIR PARTS AND SUPPLIES: BLADES, HOSES, SPARK PLUGS, GREASE, OIL, SHAFT, KITS, NUTS, BOLTS, SCREWS, GUARDS, WEEDEATER HEADS AND GASKETS, AND MAINTENANCE COSTS FOR MOW �5) WEEDEATERS, (S )(EDGE S, ((2)IBLOWERSS,,S,(1) HYDRAULIC LIFT (1) VAULT HAULER AND COFFERDALE TO REINFORCE INTERMENTS 46 -30 VEHICLE MAINT.- GARAGE 12,299 3,936 46 -45 IRRIGATION MAINTENANCE 9,966 7,344 LEVEL TEXT DEP SUPPLIES AND PARTS FOR IRRIGATION REPAIRS, CLOCK REPAIRS, PVC PIPE AND MISCELLANEOUS IRRIGATION 400 190 20 190 100 20 20 660 20 2,220 11,000 TEXT AMT 3,310 2,370 3,890 1,430 ---- -- -- - - - - -- 11,000 7,490 5,000 TEXT AMT 5,000 -------------- 5-000 7,800 7,500 TEXT ATT T PAGE 129 ACCOUNTING PERIOD 08/201 Y -T -D DEPT REQ 2013 Actual APPROVED 7,333 11,000 0 4,993 9,630 0 5,000 5,000 0 3,556 7,800 0 3,240 7,500 0 PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 130 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ActualS Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 45 CEMETERY DIV 11 CEMETERY HEADS, COUPLINGS, GLUE, VALVE REPAIR KITS AND FLAGS. 7,500 -------- - - - - -- 7,500 46 -90 OTHER REPAIR /MAINT.COSTS 7,000 4,891 6,103 3,148 6,000 0 LEVEL TEXT TEXT AMT DEP REPAIR COSTS FOR MAINTENANCE OF FOUNTAIN, ABOVE GROUND VAULTS, PERIMETER FENCE, GATES, SIGNS AND BLOCK MARKERS 6,000 ------ &,000 - -- 48-20 EMPL. RECOGNITION AWARDS 28 0 50 0 50 0 LEVEL TEXT TEXT AMT DEP SAFETY RECOGNITION AWARDS 50 -------------- 50 48 -30 REFRESHMENT /FOOD /MEETINGS 112 3.30 130 0 130 0 LEVEL TEXT TEXT AMT DEP SAFETY AWARD MEETINGS, FOOD, BEVERAGES 130 -------- -- - - -- 130 52 -10 FUEL /LUSE- VEHICLES 3,143 4,446 3,420 2,558 4,290 0 52 -20 GENERAL OPER. SUPPLIES 2,656 3,700 2,800 1,096 31700 0 LEVEL TEXT TEXT AMT DEP SAFETY EQUIPMENT: EAR PLUGS, SAFETY GLASSES, FLAGS, VESTS, RAIN GEAR, GAS CANS AND GLOVES. 3,700 -------- - - - - -- 3,700 52 -22 UNIFORMS /LINEN SERVICE 1,740 1,740 1,740 1,718 1,740 0 LEVEL TEXT TEXT AMT DEP UNIFORMS FOR EMPLOYEES 4 X 5.95 X 52 WEEKS 1,240 STEEL TOE BOOTS FOR EMPLOYEES 3 X 100.00 X 1 PAIR 300 STEEL TOE BOOTS FOR EMPLOYEES 1 X 100.00 X 2 PREPARED /12, 09:31:27 BUDGE PREPARATION I E ROGGRAMGM601L AL YEAR 2013 ACCOUNTING PERIOD 08/201 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION Actuals Actuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 45 CEMETERY DIV 11 CEMETERY PAIR 200 - - - -- -1,740 52 -24 BUILDING MATERIALS 11109 266 800 507 800 0 LEVEL TEXT TEXT AMT DEP PAINT, STAIN, BRUSHES, CEMENT AND LUMBER FOR MAINTENANCE OF BUILDING, PUBLIC RESTROOM AND MAUSOLEUM. 800 -------------- 800 52-25 JANITORIAL SUPPLIES 1,650 762 1,200 1,1 108 1,200 0 LEVEL TEXT TEXT AMT DEP CLEANING AND PAPER SUPPLIES FOR (2) RESTROOMS 1,200 -------- - - - - -- 1,200 52 -26 GARDENING SUPPLIES 16,799 14,940 17,000 6,320 17,000 0 LEVEL TEXT TEXT AMT DEP FERTILIZER APPLICATION: TWICE A YEAR FOR PALM TREES TWICE A YEAR FOR SHRUBS FIVE TIMES A YEAR FOR TURF (INCLUDES WEED AND INSECT CONTROL) 17,000 '- -------------- 17,000 52-27 EQUIPMENT < $1,000 2,830 2,010 2,010 0 2,010 0 LEVEL TEXT TEXT AMT DEP REPLACEMENT OF WORN EQUIPMENT DUE TO CONSTANT USE (3) WEEDEATERS @ $330.00 EACH 990 2) EDGERS @ 310.00 EACH 620 1) BLOWER @ 400.00 EACH 400 -------- - - - - -- 2,010 54 -20 MEMBERSHIPS 0 0 30 0 30 0 LEVEL TEXT TEXT AMT DEP FLORIDA INSTITUTE OF PARK PERSONNEL PREPARED 06/06/12, 09:31:27 BUDGET PREPARATION WORKSHEET PAGE 132 PERIOD 08/201 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING 2010 2011 2012 Y -T -D DEPT REQ 2013 ACCOUNT DESCRIPTION ACtuals ACtuals Revised Actual APPROVED FUND 001 GENERAL FUND DEPT 45 CEMETERY DIV 11 CEMETERY 30 ----- --- -- -- 30 54-30 TRAINING /EDUCATION COSTS 140 140 140 0 140 0 LEVEL TEXT 'TEXT AMT DEP GENERAL EDUCATION CLASSES CREW LEADER II - 2 X $70.00 140 -- -------- 1- 40 * OPERATING EXPENSES -------------- 144,761 ------ -- --- --- -- 150,481 ------ - - - - -- -------- 147,553 - - -- -- 76,737 - ----- - - - - -- ---------------- 151,530 0 64 -90 OTHER MACH. /EQUIPMENT 3,517 2,374 5,800 0 4,760 0 LEVEL TEXT TEXT AMT DEP STEEL COFFER BOX 2,930 STREAMLINER MOBILE DEVICE STAND 1,830 ANOTHER OF EACH NEEDED FOR MULTIPLE BURIALS ON THE SAME DAY -------- - - - - -- 4,760 * CAPITAL OUTLAY -- ------ - - - - -- 3,517 -------- -- ---- -------- 2,374 - - - - -- ---- 5,800 --- - - - - - -- 0 ------ - - - - -- ---------------- 4,760 0 ** PHYSICAL ENVIRONMENT 382,018 373,534 383,263 224,690 386,380 16,090 *** CEMETERY --- -- ---- - - - - -- 382,018 --- ----- - - - - -- -------- 373,534 -- - - - -- -------- 383,263 - - - - -- 224,690 ------ - - - - -- ---------------- 386,380 16,090 **** CEMETERY -------- - - - --- 382,018 -------- - - - - -- ----- 373,534 --- --- - -- -------- 383,263 - - - - -- 224,690 ------ - - - - -- ----------------- 386,380 16,090 * * * ** GENERAL FUND 12,384,977 12,457,714 12,692,323 8,452,382 12,927,420 335,680