06-12-12 Workshop MeetingWORKSHOP MEETING
JUNE 12, 2012
A Workshop Meeting of the City Commission of the City of Delray Beach, Florida, was called to
order by Mayor Nelson S. McDuffie in the First Floor Conference Room at City Hall at 6:00 p.m.,
on Tuesday, June 12, 2012.
Roll call showed:
Present - Commissioner Thomas F. Carney, Jr.
Commissioner Alson Jacquet (6:05 p.m.)
Commissioner Adam Frankel
Commissioner Angeleta E. Gray
Mayor Nelson S. McDuffie
Absent -- None
Also present were - David T. Harden, City .L%Ianager
Terrill Pyburn, Assistant City Attorney
Kimberly Wynn, Acting City Clerk
Mayor McDuffie called the workshop meeting to order and announced that it had been called for
the purpose of considering the following Items.
WORKSHOP MEETING AGENDA
1. Parking Management Options:
Mr. Randal Ktejcarek, City Engineer presented this item. Mr. Richard Hasko, Director of
Environmental Services and Mr. Scott Aronson, Parking Management Specialist was also
present.
Mr. Kiejcarek presented the recommendations made by the Parking Management Advisory
Board and staff. He discussed potential revenues and incurred expenses for each option
including additional personnel costs.
Mr. Carney asked what percentage of the revenues would be derived before and after 6:00 p.m.
and the projected revenues from using the multi -space meters.
Mr. Jacquet asked if the calculations were based on six (6) hours per dap /7 days per week. He
discussed the personnel needed for the proposed programs. He asked who regulated the current
collection of parking.
Mr. Hasko addressed Mr. Jacquet's concerns regarding additional personnel
Mr. Aronson discussed the multi -space meter process.
Mrs. Gray stated that the split tier system is confusing. Employee parking should be enforced.
She asked about the volunteer fee for business owners. Mr. Harden advised her that the City
Attorney's office is looking into this program.
Mr. Aronson discussed an incentive program for using the parking meters.
Mr. Frankel commented on the convenience of Delray not charging for parking. He concurred
with Mrs. Gray that a split tier system to charge for parking would be confusing.
Mayor McDuffie asked what the total number of metered spaces is. He proposed an employee
downtown parking program or maybe an Interlocal Agreement with Palm Beach County to use
the Courthouse Parking Garage.
Mr. Jacquet concurred with Mayor McDuffie's idea of an Interlocal Agreement. He talked about
the collection of fees and suggested that the issue of employee parking be tackled.
Mr. Hasko stated there is no incentive to park in the garage.
Mayor McDuffie proposed that the program be tweaked and simplified. He discussed an
Interlocal Agreement with Palm Beach County for use of the courthouse parking garage. He also
suggested that the Downtown Development .Authority be contacted to confirm the number of
employees.
Mrs. Gray suggested parking meters be installed and not charge during the daytime.
Nit. Frankel stated he is not in favor of the parking meters. If we must have parking meters, then
install them on Atlantic Avenue.
Mr. Jacquet does not favor parking meters
Mr. Harden stated that he is apprehensive about parking meters.
Mr. Carney stated that he is not in favor of the parking meter program. If meters are needed,
only have them on .Atlantic Avenue. No parking fees during the day, and a residence program
implemented.
Mayor McDuffie asked that the fee assessment program be limited to the Central Business
District (CBD) area.
Mrs. Gray asked about the volunteer merchant program.
Ms. Terrill Pyburn, Assistant City Attorney stated that she would have to research this with the
Ethics Committee. She would prefer to have the opinion of the Ethics Commission.
It was the consensus of the Commission to bring back parking options back to a future meeting.
2. Renovations to the Utiliity Billing Division:
Mr. David Boyd, Finance Director presented this item. Mr. David Miller, President of David
Miller Associates was also present.
Mr. Boyd presented a proposed plan to do full renovations to the Utility Billing Division. He
stated the renovations are based on the recommendations of a study conducted and architectural
review of the area. Mr. Boyd advised the three main goals were to improve customer service,
address the concerns of employee safety and accessibility to funds, and create a more ADA
compliant area.
Mr. David T. Harden, City Manager, stated that the improvements to the area for safety are
needed.
Mr. Jacquet questioned how the bond money to fund this project was obtained.
Mr. Boyd explained that a bond was refinanced which created a savings on the interest.
It was the consensus of the Commission to move forward with doing full renovations to the
Utility Billing Division.
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June 12, 2012
3. Parks and Recreation FY 2013 Departmental Budget Presentation
Administrative and Special Events
Mrs. Linda Karch, Director of Parks and Recreation, presented this item. She highlighted the
Parks and Recreation functions and divisions, major accomplishments and challenges,
personnel and operating costs. In addition, they discussed the budget requests.
Mrs. Gray asked how we seek sponsorships and donations and who normally sponsors.
What is the success rate of the program? She also asked about lighting at the Pine Grove
Park.
Mrs. Karch discussed some of the programs that had sponsorships. She also talked about the
lighting at Pine Grove Park.
Community Center and Athletics
Mrs. Linda Karch, Director of Parks and Recreation, presented this item. She highlighted the
Parks and Recreation functions and divisions, major accomplishments and challenges,
personnel and operating costs. In addition, they discussed the budget requests.
Mayor McDuffie advised that he would like to have the Community Center renovated in the
near future.
Pompey Park
Mrs. Linda Karch, Director of Parks and Recreation, presented this item. She highlighted
Pompey Park's functions, staffing, revenue, expenses, budget account highlights, programs
and special events.
Mrs. Gray questioned the need for security at Pompey Park. She thanked Mrs. Katch for her
support of the International Netball Association Tournament.
bits. Karch stated that she would re- evaluate the need for security at Pompey Park.
11505" Teen Center and Hobbit Skate Park
Mrs. Linda Karch, Director of Parks and Recreation, presented this item. She highlighted
Pompey Park's functions, staffing, revenue, expenses, budget account highlights, program
highlights and special events.
Veterans Park
Mrs. Linda Karch, Director of Parks and Recreation, presented this item. She highlighted
Pompey Park's functions, staffing, revenue, expenses, budget account highlights, and
program highlights.
Mayor McDuffie asked if we could engage volunteers to redo the playground.
Mr. Carney asked about the plans regarding the building at Veterans Park for a "Family Fun
& Fitness Center ".
NVIt. Jacquet asked if we had anything close west of I -95.
June 12, 2012
Catherine Strong Splash Park
Mrs. Linda Karch, Director of Parks and Recreation, presented this item. She highlighted
Pompey Park's functions, staffing, revenue, expenses, budget account highlights, and
programs.
Mrs. Gray asked what happened to a former employee's salary; was it moved back to the
General Fund?
Out of School
Mrs. Linda Karch, Director of Parks and Recreation, presented this item. She highlighted
Pompey Park's functions, staffing, revenue, expenses, budget account highlights, and
projects.
Ocean Rescue and Aquatics
Mr. James Scala, Ocean Rescue Superintendent presented this item. He discussed the
organizational chart, primary functions, revenue, expenses, budget account highlights, beach
attendance, ocean rescue staffing levels, staff /beach attendance, performance measures,
capital outlay requests, and future needs. In addition, he highlighted the functions, staffing,
revenue, expenses, budget account highlights as well as program highlights for both Pompey
Pool and the Delray Swim Club.
Parks Maintenance and Ceameter
Mr. Tim Simmons, assistant Director of Parks and Recreation, presented this item. He
discussed the Parks Maintenance Organizational Chart, staffing levels, revenue, expenses,
budget account highlights, capital outlay request and parks maintenance contracts. He also
highlighted the management, supervisor, tree trimming, facility /building maintenance,
general maintenance, irrigation, equipment operation and equipment maintenance functions.
In addition, he gave an overview of the cemetery organizational chart, staffing levels,
revenue, personnel and operating costs, maintenance and capital outlay requests. Nit.
Simmons also discussed the supervision, interments, and the general maintenance functions.
Mayor McDuffie adjourned the Workshop Meeting at 8:34 p.m.
X1 rEST:
e
�S B
MAYOR
Act' Actig City Clerk
June 12, 2012
The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information
provided herein is the Minutes of the Workshop Meeting of the City Commission held on Tuesday,
June 12, 2012, which Minutes were formally approved and adopted by the City Commission on JWY
5.2012.
Zx') .
City Clerk
NOTE TO READER: If the Minutes you have received are not completed as indicated above, this
means they are not the official Minutes of the City Commission. They will become the official
Minutes only after review and approval, which may involve amendments, additions or deletions to
the Minutes as set forth above.
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June 12, 2012