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08-03-12 Special MeetingCITY COMMISSION CITY OF DELRAY BEACH, FLORIDA SPECIAL MEETING -FRIDAY, AUGUST 3, 2012 8:30 A.M. DELRAY BEACH CITY HALL The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact Doug Smith at 243-7010, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. SPECIAL MEETING AGENDA Pursuant to Section 3.12 of the Charter of the City of Delray Beach, Mayor Nelson S. McDuffie has instructed me to announce a Special Meeting of the City Commission to be held for the following purposes: 1. PROPOSED MILLAGE RATE:Consider approval of a proposed millage rate for FY 2013, and set the budget review and adoption schedule. 2. PROPOSED MILLAGE RATE/DOWNTOWN DEVELOPMENT AUTHORITY: Approve the Downtown Development Authority’s proposed millage rate for FY 2013. 3. RESOLUTION NO. 35-12: Approve Resolution No. 35-12 authorizing Early Voting to be held at City Hall/Community Center from August 4, 2012 until August 11, 2012 for the August 14, 2012 Primary Election. 4. Commission Comments Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. MEMORANDUM TO: Mayor and City Commissioners FROM: David T. Harden, City Manager DATE: July 26, 2012 SUBJECT: AGENDA ITEM SP.1 -SPECIAL MEETING OF AUGUST 3, 2012 PROPOSED MILLAGE RATE ITEM BEFORE COMMISSION The City Commission must authorize a proposed millage rate for FY 2013 in accordance with State TRIM guidelines. BACKGROUND The City Commission is required each year to submit a proposed millage rate in accordance with State TRIM guidelines which is used by the Property Appraiser’s Office to notify property owners of their proposed taxes for FY 2013. For practical purposes, the proposed millage rate set by the Commission will be the maximum millage rate that can be levied in FY 2013. The Commission can still lower the millage rate at either of the public hearings for budget adoption in September. For FY 2012 the Operating Millage rate is 7.19 and the Debt Service millage rate is 0.6133 for a total millage rate of 7.8033. For FY 2013 the Debt Service Millage will drop slightly to 0.6041. A slight modification to change the Operating Millage Rate to 7.1992 for FY 2013 will maintain the same Total Millage Rate of 7.0833 which is what I recommend as a minimum for FY 2013. Should the Commission wish to consider alternative millage rates, a chart is attached showing various alternatives. An Operating Millage rate of 7.6805 (.50 mils over the rollback rate of 7.1805) would generate an additional $2.39 million for the City, an amount close to the current gap in the FY 2013 Proposed Budget. If the total millage rate is kept at 7.8033 for FY 2013, further spending reductions or other additional revenues will be required to balance the budget. RECOMMENDATION Staff recommends that the City Commission set a minimum total millage rate of 7.8033 for FY 2013 (7.1992 Operating millage rate). Revised 8/2/12 Final Assessed Value (FY 12) Operating 6,149,055,201 Preliminary Assessed Value FY13 Operating 6,218,550,013 Debt Service 6,220,735,327 Rollback Millage Rate 7.1805 CRA TIF Assessed Value FY13 1,189,586,854 CRA TIF Assessed Value FY12 1,179,149,327 Net City Operating Debt Net Incr/(Decr) Net Assessed Operating Tax Debt Service Total City Over Assessed Additional Millage Revenue Service Revenue Total Tax CRA Tax Rollback Valuation Cost Over Options Rate 95% Millage 95% Millage Revenue Revenues Revenues Rate 300,000 Rollback Current Year: 7.19 42,001,122 0.6133 3,574,840 7.8033 45,575,962 8,054,179 37,521,782 n/a 2,341 n/a Current Year Oper. Millage 7.19 42,475,806 0.6041 3,570,049 7.7941 46,045,855 8,125,473 37,920,382 45,386 2,338 3 applied to Preliminary Assessed Valuation (FY 13) Need majority vote or 3 out of 5: Rollback rate (no growth rate) 7.1805 42,419,683 0.6041 3,570,049 7.7846 45,989,732 8,114,737 37,874,995 0 2,335 Need 3/5 vote or 3 out of 5: Unadjusted rollback rate 7.1805 42,419,683 0.6041 3,570,049 7.7846 45,989,732 8,114,737 37,874,995 0 2,335 -Adjusted millage (1) 7.1992 42,530,156 0.6041 3,570,049 7.8033 46,100,205 8,135,870 37,964,335 89,340 2,341 6 Rollback plus .10 mils 7.2805 43,010,446 0.6041 3,570,049 7.8846 46,580,495 8,227,748 38,352,747 477,752 2,365 30 Rollback plus .20 mils 7.3805 43,601,208 0.6041 3,570,049 7.9846 47,171,257 8,340,758 38,830,498 955,503 2,395 60 Rollback plus .30 mils 7.4805 44,191,970 0.6041 3,570,049 8.0846 47,762,019 8,453,769 39,308,250 1,433,255 2,425 90 Rollback plus .40 mils 7.5805 44,782,732 0.6041 3,570,049 8.1846 48,352,781 8,566,780 39,786,001 1,911,006 2,455 120 Rollback plus .50 mils 7.6805 45,373,495 0.6041 3,570,049 8.2846 48,943,544 8,679,791 40,263,753 2,388,758 2,485 150 Rollback plus .60 mils 7.7805 45,964,257 0.6041 3,570,049 8.3846 49,534,306 8,792,801 40,741,504 2,866,509 2,515 180 Rollback plus .70 mils 7.8805 46,555,019 0.6041 3,570,049 8.4846 50,125,068 8,905,812 41,219,256 3,344,261 2,545 210 Rollback plus .80 mils 7.9805 47,145,781 0.6041 3,570,049 8.5846 50,715,830 9,018,823 41,697,007 3,822,012 2,575 240 Rollback plus .90 mils 8.0805 47,736,544 0.6041 3,570,049 8.6846 51,306,593 9,131,834 42,174,759 4,299,764 2,605 270 Rollback plus 1.0 mils 8.1805 48,327,306 0.6041 3,570,049 8.7846 51,897,355 9,244,844 42,652,510 4,777,515 2,635 300 Maximum Rollback Rate 9.9958 59,051,413 0.6041 3,570,049 10.5999 62,621,462 11,296,329 51,325,133 13,450,138 3,180 845 Need 2/3 vote or 4 out of 5: 10.0000 59,076,225 0.6041 3,570,049 10.6041 62,646,274 11,301,075 51,345,199 13,470,204 3,181 846 (Adj millage rate x 1.10) no greater than 10 mils per F.S.S. Unadjusted rollback rate 7.1805 Multiplied by the Growth Rate (2) 1.0447 Adjusted rollback rate 7.5015 (1) Operating millage rate was adjusted by .0092 to reflect same decrease in debt service millage, i.e. the combined FY12 millage equals the combined FY13 millage. (2) Growth rate is defined by the State of Florida as the change in per capita Florida personal income. Alternative Options for FY 2013 Millage Rates 8.7 6.14 8.1 6.39 7.0 7.19 6.3 7.19 6.1 7.19 6.2 7.19* 4.0 5.0 6.0 7.0 8.0 9.0 7.45 7.45 6.86 6.14 6.39 7.19 7.19 7.19 7.19* $5.4 $6.5 $8.4 $8.7 $8.1 $7.0 $6.3 $6.1 $6.2 PROPERTY VALUATION (BILLIONS) OPERATING MILLAGE (PROPERTY TAX) RATE CITY OF DELRAY BEACH ASSESSED PROPERTY VALUATION AND MILLAGE RATE FISCAL YEAR 2005 -2013 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 *FY 2013 Millage to be determined MEMORANDUM TO: Mayor and City Commissioners FROM: Douglas Smith, Assistant City Manager THROUGH: David T. Harden, City Manager DATE: August 2, 2012 SUBJECT: AGENDA ITEM SP.2 -SPECIAL MEETING OF AUGUST 3, 2012 DOWNTOWN DEVELOPMENT AUTHORITY'S PROPOSED MILLAGE RATE FOR FY 2013 ITEM BEFORE COMMISSION The item is before Commission for acceptance of the Downtown Development Authority’s proposed millage rate for FY 2013. BACKGROUND On July 2, 2012, the Downtown Development Authority (DDA) held a Goal Setting/Budget Meeting to discuss their budget. They voted to approve a proposed millage levy of 1.0 mil for FY 2013. Per Ms. Marjorie Ferrer, the DDA will have a meeting on August 13, 2012 to discuss their budget. The approval letter is attached for your review. The DDA current year millage rate is 1.0 mil. The enabling legislation for the DDA states that their tax levy will be 1.0 mil unless the DDA Board decides to levy a lesser amount. RECOMMENDATION Accept the DDA’s proposed millage rate of 1.0 mil for FY 2013. MEMORANDUM TO: Mayor and City Commissioners FROM: Chevelle D. Nubin, City Clerk THROUGH: David T. Harden, City Manager DATE: August 2, 2012 SUBJECT: AGENDA ITEM SP.3 -SPECIAL MEETING OF AUGUST 3, 2012 RESOLUTION NO. 35-12 ITEM BEFORE COMMISSION This item is before Commission to authorize Early Voting in the City of Delray Beach for the August 14, 2012 Primary Election. BACKGROUND Ms. Susan Bucher, Palm Beach County Supervisor of Elections, has requested the use of the Delray Beach City Hall/Community Center for Early Voting. The dates for early voting are Saturday, August 4, 2012 until Saturday, August 11, 2012 for the August 14, 2012 Primary Election. The daily hours for early voting will be 10:00 a.m. until 6:00 p.m. The Supervisor of Elections Office is responsible for the equipment and setup as well as staffing for early voting. Ms. Bucher will pay any additional staff costs for the opening and closing of the facility. In addition, we could not accomodate Ms. Bucher's request to use our Community Center in October for Early Voting due to the Chris Evert Tournament. Therefore, we have initiated and completed arrangements with the Delray Beach Public Library to allow Ms. Bucher to utilize their facility for early voting from Saturday, October 27, 2012 until Saturday, November 3, 2012 which affords our residents and other voters the opportunity to utilize a centrally located facility to cast their votes. RECOMMENDATION Recommend approval of Resolution No. 35-12. 1 RESOLUTION NO. 35-12 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AUTHORIZING “EARLY VOTING” IN THE CITY OF DELRAY BEACH TO PROVIDE VOTERS IN THE CITY AN OPPORTUNITY TO CAST AN EARLY VOTE DURING THE AUGUST 14TH PRIMARY ELECTION AND AN EXTENDED TIME PERIOD OTHER THAN THE PRIMARY ELECTION DATE; PROVIDING AN EFFECTIVE DATE. WHEREAS, early voting is defined as “casting a ballot prior to the Election Day at a designated location for same and depositing the voted ballot in the tabulation system”; and WHEREAS, in 2004 the legislature passed legislation which standardized Early Voting throughout the state of Florida and the Supervisor of Elections requested the use of the Delray Beach Community Center which is directly adjacent/annexed to City Hall and geographically located within the municipal boundaries to accommodate all voters desiring to cast an early vote; and WHEREAS, the City Clerk was authorized to begin the procedures to implement “Early Voting” in the City of Delray Beach in conjunction with the August 14, 2012 Primary Election; and WHEREAS, under the new House Bill 1355, a directive was issued that became effective May 2011, that Early Voting will be conducted ten (10) days before the election and end on the 3rd day before the election; and WHEREAS, it is the desire of the City to designate City Hall/Community Center as an Early Voting site in the City of Delray Beach to provide accommodations to the voters and residents of the city as well as the state of Florida an opportunity to cast an early vote during the Primary Election scheduled to be held on August 14, 2012. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That the Palm Beach County Supervisor of Elections is authorized to setup the necessary equipment and to provide the necessary site staffing for the Early Voting dates. Section 2. That the dates and operational hours for the scheduled Primary Election are: August 14, 2012 Primary Election Saturday, August 4, 2012 daily until Saturday, August 11, 2012 daily 10:00 a.m. until 6:00 p.m. 2 RES. NO. 35-12 Section 3. That this Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED in special session on this 3rd day of August, 2012. CITY OF DELRAY BEACH, FLORIDA ________________________________ M A Y O R ATTEST: ________________________________ City Clerk 2012 Election Dates Candidate Qualifying Dates Judicial, State Attorney and Public Defender Noon, April 16, 2012 -Noon, April 20, 2012 Federal, Statewide, Multi-county, County, District and Political Party Executive Committee Noon, June 4,2012 -Noon, June 8,2012 Write-in candidates for President and Vice President.. 8 a.m., June 18, 2012 -Noon, June 26,2012 Voter Registration Book Closing Dates Presidential Preference Primary January 3,2012 Primary Election July 16, 2012 General Election October 9, 2012 Early Voting Dates Presidential Preference Primary January 21,2012 -January 28,2012 Primary Election August 42012 -August 11, 2012 General Election October 27,2012 -November 3,2012 Election Day Dates Presidential Preference Primary January 31,2012 Primary Election August 14, 2012 General Election November 6, 2012 Federal-Please note that according to Section 99.061 (9), Florida Statutes (F.S.), Federal election qualifying dates will be the same as Statewide, Multi-county, County, District and Political Party Executive Committee due to reapportionment. MEMORANDUM TO: Mayor and City Commissioners FROM: DATE: July 16, 2012 SUBJECT: AGENDA ITEM SP.4 -SPECIAL MEETING OF AUGUST 3, 2012 COMMISSION COMMENTS MEMORANDUM TO:Mayor and City Commissioners FROM:David T. Harden, City Manager DATE:July 26, 2012 SUBJECT:AGENDA ITEM SP.1 - SPECIAL MEETING OF AUGUST 3, 2012 PROPOSED MILLAGE RATE ITEM BEFORE COMMISSION The City Commission must authorize a proposed millage rate for FY 2013 in accordance with State TRIM guidelines. BACKGROUND The City Commission is required each year to submit a proposed millage rate in accordance with State TRIM guidelines which is used by the Property Appra iser’s Office to notify property owners of their proposed taxes for FY 2013. For practical purposes, the proposed millage rate set by the Commission will be the maximum millage rate that can be levied in FY 2013. The Commission can still lower the millage rate at either of the public hearings for b udget adoption in September. For FY 2012 the Operating Millage rate is 7.19 and the Debt Service millage rate is 0.6133 for a total millage rate of 7.8033. For FY 2013 the Debt Servic e Millage will drop slightly to 0.6041. A slight modification to change the Operating Millage Rate t o 7.1992 for FY 2013 will maintain the same Total Millage Rate of 7.0833 which is what I recommend as a minimum for FY 2013. Should the Commission wish to consider alternative millage rates, a chart is attached showing various alternatives. An Operating Millage rate of 7.6805 (.50 mils over the rollback rate of 7.1805) would generate an additional $2.39 million for the City, an amount close to the current gap in the FY 2013 Proposed Budget. If the total millage rate is kept at 7.8033 for FY 2013, further spending reductions or other addition al revenues will be required to balance the budget. RECOMMENDATION Staff recommends that the City Commission set a min imum total millage rate of 7.8033 for FY 2013 (7.1992 Operating millage rate). Re v i s e d 8 / 2 / 1 2 Fi n a l A s s e s s e d V a l u e ( F Y 1 2 ) Op e r a t i n g 6 , 1 4 9 , 0 5 5 , 2 0 1 Pr e l i m i n a r y A s s e s s e d V a l u e F Y 1 3 Op e r a t i n g 6 , 2 1 8 , 5 5 0 , 0 1 3 De b t S e r v i c e 6 , 2 2 0 , 7 3 5 , 3 2 7 Ro l l b a c k M i l l a g e R a t e 7. 1 8 0 5 CR A T I F A s s e s s e d V a l u e F Y 1 3 1, 1 8 9 , 5 8 6 , 8 5 4 CR A T I F A s s e s s e d V a l u e F Y 1 2 1, 1 7 9 , 1 4 9 , 3 2 7 Net City Op e r a t i n g D e b t N e t I n c r / ( D e c r ) N e t A s s e s s e d Op e r a t i n g T a x De b t S e r v i c e T o t a l C i t y Over A ssessed A dditional Mi l l a g e R e v e n u e S e r v i c e R e v e n u e T o t a l T a x CR A Ta x Rollback Valuation Cost Over Op t i o n s R a t e 9 5 % M i l l a g e 9 5 % M i l l a g e R e v e n u e R e v e n u e s R e v e n u e s R a t e 3 0 0 , 0 0 0 Rollback Cu r r e n t Y e a r : 7. 1 9 4 2 , 0 0 1 , 1 2 2 0 . 6 1 3 3 3 , 5 7 4 , 8 4 0 7 . 8 0 3 3 4 5 , 5 7 5 , 9 6 2 8 , 0 5 4 , 1 7 9 3 7 , 5 2 1 , 7 8 2 n / a 2,341 n/a Cu r r e n t Y e a r O p e r . M i l l a g e 7. 1 9 4 2 , 4 7 5 , 8 0 6 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 7 . 7 9 4 1 4 6 , 0 4 5 , 8 5 5 8 , 1 2 5 , 4 7 3 3 7 , 9 2 0 , 3 8 2 4 5 , 3 8 6 2 , 3 3 8 3 ap p l i e d t o P r e l i m i n a r y A s s e s s e d Va l u a t i o n ( F Y 1 3 ) Ne e d m a j o r i t y v o t e o r 3 o u t o f 5 : Ro l l b a c k r a t e ( n o g r o w t h r a t e ) 7 . 1 8 0 5 4 2 , 4 1 9 , 6 8 3 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 7 . 7 8 4 6 4 5 , 9 8 9 , 7 3 2 8 , 1 1 4 , 7 3 7 3 7 , 8 7 4 , 9 9 5 0 2 , 3 3 5 Ne e d 3 / 5 v o t e o r 3 o u t o f 5 : Un a d j u s t e d r o l l b a c k r a t e 7 . 1 8 0 5 4 2 , 4 1 9 , 6 8 3 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 7 . 7 8 4 6 4 5 , 9 8 9 , 7 3 2 8 , 1 1 4 , 7 3 7 3 7 , 8 7 4 , 9 9 5 0 2 , 3 3 5 - Ad j u s t e d m i l l a g e ( 1 ) 7 . 1 9 9 2 4 2 , 5 3 0 , 1 5 6 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 7 . 8 0 3 3 4 6 , 1 0 0 , 2 0 5 8 , 1 3 5 , 8 7 0 3 7 , 9 6 4 , 3 3 5 8 9 , 3 4 0 2 , 3 4 1 6 Ro l l b a c k p l u s . 1 0 m i l s 7 . 2 8 0 5 4 3 , 0 1 0 , 4 4 6 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 7 . 8 8 4 6 4 6 , 5 8 0 , 4 9 5 8 , 2 2 7 , 7 4 8 3 8 , 3 5 2 , 7 4 7 4 7 7 , 7 5 2 2 , 3 6 5 30 Ro l l b a c k p l u s . 2 0 m i l s 7 . 3 8 0 5 4 3 , 6 0 1 , 2 0 8 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 7 . 9 8 4 6 4 7 , 1 7 1 , 2 5 7 8 , 3 4 0 , 7 5 8 3 8 , 8 3 0 , 4 9 8 9 5 5 , 5 0 3 2 , 3 9 5 60 Ro l l b a c k p l u s . 3 0 m i l s 7 . 4 8 0 5 4 4 , 1 9 1 , 9 7 0 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 8 . 0 8 4 6 4 7 , 7 6 2 , 0 1 9 8 , 4 5 3 , 7 6 9 3 9 , 3 0 8 , 2 5 0 1 , 4 3 3 , 2 5 5 2 , 4 2 5 90 Ro l l b a c k p l u s . 4 0 m i l s 7 . 5 8 0 5 4 4 , 7 8 2 , 7 3 2 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 8 . 1 8 4 6 4 8 , 3 5 2 , 7 8 1 8 , 5 6 6 , 7 8 0 3 9 , 7 8 6 , 0 0 1 1 , 9 1 1 , 0 0 6 2 , 4 5 5 120 Ro l l b a c k p l u s . 5 0 m i l s 7 . 6 8 0 5 4 5 , 3 7 3 , 4 9 5 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 8 . 2 8 4 6 4 8 , 9 4 3 , 5 4 4 8 , 6 7 9 , 7 9 1 4 0 , 2 6 3 , 7 5 3 2 , 3 8 8 , 7 5 8 2 , 4 8 5 150 Ro l l b a c k p l u s . 6 0 m i l s 7 . 7 8 0 5 4 5 , 9 6 4 , 2 5 7 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 8 . 3 8 4 6 4 9 , 5 3 4 , 3 0 6 8 , 7 9 2 , 8 0 1 4 0 , 7 4 1 , 5 0 4 2 , 8 6 6 , 5 0 9 2 , 5 1 5 180 Ro l l b a c k p l u s . 7 0 m i l s 7 . 8 8 0 5 4 6 , 5 5 5 , 0 1 9 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 8 . 4 8 4 6 5 0 , 1 2 5 , 0 6 8 8 , 9 0 5 , 8 1 2 4 1 , 2 1 9 , 2 5 6 3 , 3 4 4 , 2 6 1 2 , 5 4 5 210 Ro l l b a c k p l u s . 8 0 m i l s 7 . 9 8 0 5 4 7 , 1 4 5 , 7 8 1 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 8 . 5 8 4 6 5 0 , 7 1 5 , 8 3 0 9 , 0 1 8 , 8 2 3 4 1 , 6 9 7 , 0 0 7 3 , 8 2 2 , 0 1 2 2 , 5 7 5 240 Ro l l b a c k p l u s . 9 0 m i l s 8 . 0 8 0 5 4 7 , 7 3 6 , 5 4 4 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 8 . 6 8 4 6 5 1 , 3 0 6 , 5 9 3 9 , 1 3 1 , 8 3 4 4 2 , 1 7 4 , 7 5 9 4 , 2 9 9 , 7 6 4 2 , 6 0 5 270 Ro l l b a c k p l u s 1 . 0 m i l s 8 . 1 8 0 5 4 8 , 3 2 7 , 3 0 6 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 8 . 7 8 4 6 5 1 , 8 9 7 , 3 5 5 9 , 2 4 4 , 8 4 4 4 2 , 6 5 2 , 5 1 0 4 , 7 7 7 , 5 1 5 2 , 6 3 5 300 Ma x i m u m R o l l b a c k R a t e 9. 9 9 5 8 5 9 , 0 5 1 , 4 1 3 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 1 0 . 5 9 9 9 6 2 , 6 2 1 , 4 6 2 1 1 , 2 9 6 , 3 2 9 5 1 , 3 2 5 , 1 3 3 1 3 , 4 5 0 , 1 3 8 3 , 1 8 0 845 Ne e d 2 / 3 v o t e o r 4 o u t o f 5 : 10 . 0 0 0 0 5 9 , 0 7 6 , 2 2 5 0 . 6 0 4 1 3 , 5 7 0 , 0 4 9 1 0 . 6 0 4 1 6 2 , 6 4 6 , 2 7 4 1 1 , 3 0 1 , 0 7 5 5 1 , 3 4 5 , 1 9 9 1 3 , 4 7 0 , 2 0 4 3 , 1 8 1 846 (A d j m i l l a g e r a t e x 1 . 1 0 ) n o g r e a t e r t h a n 1 0 m i l s p e r F . S . S . Un a d j u s t e d r o l l b a c k r a t e 7 . 1 8 0 5 Mu l t i p l i e d b y t h e G r o w t h R a t e ( 2 ) 1 . 0 4 4 7 Ad j u s t e d r o l l b a c k r a t e 7. 5 0 1 5 (1 ) O p e r a t i n g m i l l a g e r a t e w a s a d j u s t e d b y . 0 0 9 2 t o r e f l e c t s a m e d e c r e a s e i n d e b t s e r v i c e m i l l a g e , i . e . t h e c o m b i n e d F Y 1 2 m i l l a ge e q u a l s t h e c o m b i n e d F Y 1 3 m i l l a g e . (2 ) G r o w t h r a t e i s d e f i n e d b y t h e S t a t e o f F l o r i d a a s t h e c h a n g e i n p e r c a p i t a F l o r i d a p e r s o n a l i n c o m e . Al t e r n a t i v e O p t i o n s f o r F Y 2 0 1 3 M i l l a g e R a t e s 8. 7 6 . 1 4 8. 1 6 . 3 9 7. 0 7 . 1 9 6. 3 7 . 1 9 6. 1 7 . 1 9 6. 2 7. 1 9 * 4. 0 5. 0 6. 0 7. 0 8. 0 9. 0 7. 4 5 7 . 4 5 6 . 8 6 6 . 1 4 6 . 3 9 7 . 1 9 7 . 1 9 7 . 1 9 7 . 1 9 * $5 . 4 $6 . 5 $8 . 4 $8 . 7 $8 . 1 $7 . 0 $6 . 3 $6 . 1 $6.2 PROPERTY VALUATION(BILLIONS) OP E R A T I N G M I L L A G E ( P R O P E R T Y T A X ) R A T E CI T Y O F D E L R A Y B E A C H AS S E S S E D P R O P E R T Y V A L U AT I O N A N D M I L L A G E R A T E FI S C A L Y E A R 2 0 0 5 - 2 0 1 3 FY 2 0 0 5 F Y 2 0 0 6 F Y 2 0 0 7 F Y 2 0 0 8 F Y 2 0 0 9 F Y 2 0 1 0 F Y 2 0 1 1 F Y 2 0 1 2 F Y 2 0 1 3 *F Y  20 1 3  Mi l l a g e   tobe  determined MEMORANDUM TO:Mayor and City Commissioners FROM:Douglas Smith, Assistant City Manager THROUGH:David T. Harden, City Manager DATE:August 2, 2012 SUBJECT:AGENDA ITEM SP.2 - SPECIAL MEETING OF AUGUST 3, 2012 DOWNTOWN DEVELOPMENT AUTHORITY'S PROPOSED MILLAGE R ATE FOR FY 2013 ITEM BEFORE COMMISSION The item is before Commission for acceptance of the Downtown Development Authority’s proposed millage rate for FY 2013. BACKGROUND On July 2, 2012, the Downtown Development Authority (DDA) held a Goal Setting/Budget Meeting to discuss their budget. They voted to approve a propo sed millage levy of 1.0 mil for FY 2013. Per Ms. Marjorie Ferrer, the DDA will have a meeting on Aug ust 13, 2012 to discuss their budget. The approval letter is attached for your review. The DDA current year millage rate is 1.0 mil. The enabling legisla tion for the DDA states that their tax levy will be 1.0 mil unless the DDA Board decides to levy a lesser amount. RECOMMENDATION Accept the DDA’s proposed millage rate of 1.0 mil f or FY 2013. MEMORANDUM TO:Mayor and City Commissioners FROM:Chevelle D. Nubin, City Clerk THROUGH:David T. Harden, City Manager DATE:August 2, 2012 SUBJECT:AGENDA ITEM SP.3 - SPECIAL MEETING OF AUGUST 3, 2012 RESOLUTION NO. 35 -12 ITEM BEFORE COMMISSION This item is before Commission to authorize Early V oting in the City of Delray Beach for the August 14, 2012 Primary Election. BACKGROUND Ms. Susan Bucher, Palm Beach County Supervisor of E lections, has requested the use of the Delray Beach City Hall/Community Center for Early Voting. The dates for early voting are Saturday, August 4, 2012 until Saturday, August 11, 2012 for the Aug ust 14, 2012 Primary Election. The daily hours for early voting will be 10:00 a.m. until 6:00 p.m. The Supervisor of Elections Office is responsible for the equipment and setup as well as staffing for early v oting. Ms. Bucher will pay any additional staff co sts for the opening and closing of the facility. In addition, we could not accomodate Ms. Bucher's r equest to use our Community Center in October for Early Voting due to the Chris Evert Tournament. The refore, we have initiated and completed arrangements with the Delray Beach Public Library to allow Ms. Bucher to utilize their facility for early voting from Saturday, October 27 , 2012 until Saturday, November 3, 2012 which affords our residents and other voters the opportun ity to utilize a centrally located facility to cast their votes. RECOMMENDATION Recommend approval of Resolution No. 35-12. 1 RESOLUTION NO. 35-12 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AUTHORIZING “EARLY VOTING” I N THE CITY OF DELRAY BEACH TO PROVIDE VOTERS IN THE CITY AN OPPORTUNITY TO CAST AN EARLY VOTE DURING THE AUGUST 14 TH PRIMARY ELECTION AND AN EXTENDED TIME PERIOD OTHER THAN THE PRIMARY ELECTION DATE; PROVIDING AN EFFECTIVE DATE. WHEREAS, early voting is defined as “casting a ballo t prior to the Election Day at a designated location for same and depositing the voted ballot in the tabul ation system”; and WHEREAS, in 2004 the legislature passed legislation which standardized Early Voting throughout the state of Florida and the Supervisor of Elections requ ested the use of the Delray Beach Community Center which is directly adjacent/annexed to City Hall and geo graphically located within the municipal boundaries t o accommodate all voters desiring to cast an early vote; and WHEREAS, the City Clerk was authorized to begin the pr ocedures to implement “Early Voting” in the City of Delray Beach in conjunction with the August 14, 201 2 Primary Election; and WHEREAS, under the new House Bill 1355, a directive was issued that became effective May 2011, that Early Voting will be conducted ten (10) days befor e the election and end on the 3 rd day before the election; and WHEREAS, it is the desire of the City to designate C ity Hall/Community Center as an Early Voting site in the City of Delray Beach to provide accommoda tions to the voters and residents of the city as well as the state of Florida an opportunity to cast an early vote during the Primary Election scheduled to be held on August 14, 2012. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISS ION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1 . That the Palm Beach County Supervisor of Electio ns is authorized to setup the necessary equipment and to provide the necessary site staffing for the Ea rly Voting dates. Section 2 . That the dates and operational hours for the scheduled Primary Election are: August 14, 2012 Primary Election Saturday, August 4, 2012 daily until Saturday, August 11, 20 12 daily 10:00 a.m. until 6:00 p.m. 2 RES. NO. 35-12 Section 3 . That this Resolution shall take effect immediately upon it s adoption. PASSED AND ADOPTED in special session on this 3 rd day of August, 2012. CITY OF DELRAY BEACH, FLORIDA ________________________________ M A Y O R ATTEST: ________________________________ City Clerk 2012 Election Dates Candidate Qualifying Dates Judicial ,State Attorney and Public Defender Noon,April 16 ,2012 -Noon ,April 20 ,2012 Federal ,Statewide ,Multi-county,County , District and Political Party Executive Committee Noon,June 4,2012 -Noon,June 8 ,2012 Write -in candidates for President and Vice President ..8 a.m.,June 18 ,2012 -Noon,June 26 ,2012 Voter Registration Book Closing Dates Presidential Preference Primary January 3 ,2012 Primary Election July 16,2012 General Election October 9,2012 Early Voting Dates Presidential Preference Primary January 21,2012 -January 28,2012 Primary Election August 42012 -August 11 ,2012 General Election October 27 ,2012 -November 3,2012 Election Day Dates Presidential Preference Primary January 31,2012 Primary Election August 14,2012 General Election November 6,2012 Federal-Please note that according to Section 99.061 (9),Florida Statutes (F.S.), Federal election qualifying dates will be the same as Statewide ,Multi-county ,County , District and Political Party Executive Committee due to reapportionment .