07-10-12 City Commission Workshop MinutesWORKSHOP MEETING
JULY 10, 2012
A Workshop Meeting of the City Commission of the City of Delray Beach, Florida, was called to
order by Mayor Nelson S. McDuffie in the First Floor Conference Room at City Hall at 6:00 p.m.,
on Tuesday, July 10, 2012.
Roll call showed.
Present - Commissioner Thomas F. Carney, Jr.
Commissioner Alson Jacquet
Commissioner Adam Frankel
Commissioner Angeleta E. Gray
Mayor Nelson S. McDuffie
Absent - None
Also present were - David T. Harden, City Manager
Brian Shutt, City Attorney
Chevelle D. Nubin, City Clerk
Mayor McDuffie called the workshop meeting to order and announced that it had been called for
the purpose of considering the following Items.
WORKSHOP MEETING AGENDA
1. Discussion of a Smoke Free Workplace
Mr. Bruce Koeser, Human Resources Director, discussed the cost regarding health expenses for
tobacco users. Most employers are now putting the responsibility back on employees. Mr.
Koeser stated some national companies have put smoking bans in place. There are some
agencies that do not hire smokers and some local governments that have put policies into place.
He stated our outside counsel has stated it is legal to institute policies regarding smoking for civil
service employees, Department Heads and new hires. For unions, this would have to be
negotiated. This cannot affect current employees only future hires. Mr. Koeser discussed what
progress the city has made to date: smoking cessation classes and higher premiums.
Mr. Jacquet asked if there is a way of calculating how much we spend or how much we could
save with a policy. In addition, he asked if there is any company that has implemented this in a
segmented way- different rules for in office and out of office. He mentioned the cessation
classes. We unposed a 20% premium for smokers as of last year. The city pays for the classes.
Mrs. Gray feels this is a form of discrimination and she is not support of this.
Mr. Frankel stated this is an interesting issue and he enjoyed the memorandum. He stated it had
a lot of good information. lair. Frankel asked how much time people are taking during the work
day to smoke and how does it affect productivity.
Mayor McDuffie asked about Fire - Rescue and echoed Mr. Frankel's comments. He stated he is
okay with the new hire proposal.
Mr. Jacquet proposes that it only affects new hires and complimented Mr. Koeser on the
memorandum.
It was the consensus of the Commission to move forward with the proposal. Mrs. Gray stated
she was not in support based on the discussion.
2. Economic Develo ment Budget Presentation
Mayor McDuffie read a letter into the record from Governor Rick Scott commending Delray
Beach on creating jobs and culture, etc.
Mr. Vin Nolan, Economic Development Director, stated his time is split between the
Community Redevelopment Agency (CRA) and the City. He provided an update on the City
and CRA Economic Development programs and progress as of June 2012. He highlighted the
accomplishments for FY 2011 -2012. He proposed additional economic development initiatives
for FY 2012 -2013. Nit. Nolan discussed current staffing and proposed CRA and City staffing.
In addition, he spoke regarding the City's Economic Development Program Management,
additional tools and support mechanisms. Mr. Nolan reviewed the FY 2012 -2013 City and CRA
Economic Development Budget.
Mr. Frankel thanked Mr. Nolan and asked if he could give examples of businesses brought to
the city as a result of his efforts.
Nits. Gray thanked Mr. Nolan and stated she is excited we are moving forward with Economic
Development. She mentioned national consultants and the ability to look at sites online. She
commented regarding brochures and referenced the city's webpage. She stated a micro -loan
program would be an excellent program to implement. Mrs. Gray mentioned providing
incentives to businesses that remain in the city.
Mt. Carney stated he was on the CRA Board when Mr. Nolan first came. He thinks the
incentives are great and the micro -loan program as well. He congratulated Mr. Nolan on the
work he does at the CRA.
Mr. Jacquet stated he spoke quite a bit with Mr. Nolan regarding his vision and the work he is
doing. He told Mr. Nolan to keep up the good work.
Mayor McDuffie stated we need to support businesses when they need our help. He stated he
supports the proposals.
3. Commulu
:V Improvement FY 2013 Departmental Budget Presentation
Mrs. Lula Butler, Community Improvement Director, presented this item. She introduced her
staff members that were present. She discussed the Community Improvement Organizational
Chart, major functions, staffing summary, expense overview, budget account highlights, revenue
overview and the annual total revenue comparison.
Mr. Frankel stated it never ceases to amaze him. The Community Improvement Department
does a top notch, great job. He congratulated the Department
Mrs. Gray how the Code Enforcement positions that are frozen affect us. Mrs. Butler stated
one position was unfrozen. Mrs. Gray asked if we can have the CRA more involved regarding
demolitions.
Nit. Carney stated this was a very good presentation and he is fascinated by the increased
revenues; he asked about the projects.
Mr. Jacquet thanked Mrs. Butler for the presentation.
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July 10, 2012 .
Mayor McDuffie thanked Mrs. Butler for the presentation.
4. Planning and Zoning FY 2013 Departmental Budget Presentation
Mr. Paul Dorling presented this item. He provided an overview of the Planning and Zoning
Department Organizational Chart, departmental activities, staffing summary, expense overview,
budget account highlights, current trends and workload.
Mr. Jacquet asked how we are progressing on the development plans for Osceola and South
Federal Highway. Mr. Dorling stated the plans may have to be tweaked a little due to public
input. However, they are imminent. In addition, Mt. Harden stated the reason it is taking a
longer time is due to the number of staff and staff's workload.
Mr. Jacquet asked if we have a policy regarding frozen positions and what the procedures are for
deciding what positions to eliminate.
Mr. Carney stated he is interested in the part of the presentation that talks about development
applications and building permit reviews trending upward. He asked what kinds of projects are
trending upwards. Mr. Dorling explained
Mrs. Gray asked about the permit review and turnaround time. Mr. Dorling stated the level of
service has not changed regarding the core functions.
Mr. Frankel stated he would like to see a graph regarding permits. Mr. Dorling stated it has
slightly gone up but has been mostly flat.
Mayor McDuffie thanked Mr. Dorling for the presentation.
5. Revenue, Debt Service and Transfers FY 2013 Budget Presentations
Mr. David Boyd presented this item. He showed graphs of trends in General Fund Revenues
and transfers in FY 2004 through Proposed FY 2013, assessed valuation growth or decline (City,
CRA and Downtown Development Authority (DDA) Trending), FY 2013 Revenue Budget -
permits have increased over the last two (2) years. Mr. Harden commented regarding
Communications Services Tax. He stated State law changes caused our taxes to drop $150,000,
Mr. Boyd also discussed revenue changes by category: budgeted, Debt Service FY 2013, Debt
Service by category, budgeted and additional information. He discussed transfers as well.
Mrs. Gray asked about the Financial Review Board. In addition, she inquired about Community
Development Block Grant (CDBG) dollars.
Mayor McDuffie adjourned the Workshop Meeting at 8:05 p.m.
City Clerk
July 10, 2012
ATTEST:
The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information
provided herein is the Minutes of the Workshop Meeting of the City Commission held on Tuesday,
July 10, 2012, which Minutes were formally approved and adopted by the City Commission on
August 7, 2012.
City Clerk
NOTE TO READER: if the Minutes you have received are not completed as indicated above, this
means they are not the official Minutes of the City Commission. They will become the official
Minutes only after review and approval, which may involve amendments, additions or deletions to
the Minutes as set forth above.
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July 10, 2012