Res 35-12RESOLUTION NO. 35 -12
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AUTHORIZING "EARLY VOTING" IN
THE CITY OF DELRAY BEACH TO PROVIDE VOTERS IN THE
CITY AN OPPORTUNITY TO CAST AN EARLY VOTE DURING
THE AUGUST 14m PRIMARY ELECTION AND AN EXTENDED
TIME PERIOD OTHER THAN THE PRIMARY ELECTION DATE;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, early voting is defined as "casting a ballot prior to the Election Day at a designated
location for same and depositing the voted ballot in the tabulation system'; and
WHEREAS, in 2004 the legislature passed legislation which standardized Early Voting throughout the
state of Florida and the Supervisor of Elections requested the use of the Delray Beach Community Center
which is directly adjacent /annexed to City Hall and geographically located within the municipal boundaries to
accommodate all voters desiring to cast an early vote; and
WHEREAS, the City Clerk was authorized to begin the procedures to implement "Early Voting" in the
City of Delray Beach in conjunction with the August 14, 2012 Primary Election; and
WHEREAS, under the new House Bill 1355, a directive was issued that became effective May 2011,
that Early Voting will be conducted ten (10) days before the election and end on the 3d day before the election;
and
WHEREAS, it is the desire of the City to designate City Hall/Community Center as an Early Voting
site in the City of Delray Beach to provide accommodations to the voters and residents of the city as well as
the state of Florida an opportunity to cast an early vote during the Primary Election scheduled to be held on
August 14, 2012.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the Palm Beach County Supervisor of Elections is authorized to setup the necessary
equipment and to provide the necessary site staffing for the Early Voting dates.
Section 2. That the dates and operational hours for the scheduled Primary Election are:
August 14, 2012 Primary Election
Saturday, August 4, 2012 daily until Saturday, August 11, 2012 daily
10:00 a.m. until 6:00 p.m.
Section 3. That this Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED in special session on this 3`d day of August, 2012.
ATTEST:
City Clerk
CITY OF DELRAY BEACH, FLORIDA
MAYO
2 RES. NO. 35 -12
Coversheet
MEMORANDUM
TO: Mayor and City Commissioners
FROM: Chevelle D. Nubin, City Clerk
THROUGH: David T. Harden, City Manager
DATE: August 2, 2012
SUBJECT: AGENDA ITEM SP.3 -SPECIAL MEETING OF AUGUST 3, 2012
RESOLUTION NO. 35-12
Page 1 of 1
ITEM BEFORE COMMISSION
This item is before Commission to authorize Early Voting in the City of Delray Beach for the August
14, 2012 Primary Election.
BACKGROUND
Ms. Susan Bucher, Palm Beach County Supervisor of Elections, has requested the use of the Delray
Beach City Hall/Community Center for Early Voting. The dates for early voting are Saturday, August
4, 2012 until Saturday, August 11, 2012 for the August 14, 2012 Primary Election. The daily hours for
early voting will be 10:00 a.m. until 6:00 p.m. The Supervisor of Elections Office is responsible for the
equipment and setup as well as staffing for early voting. Ms. Bucher will pay any additional staff costs
for the opening and closing of the facility.
In addition, we could not accomodate Ms. Bucher's request to use our Community Center in October for
Early Voting due to the Chris Evert Tournament. Therefore, we have initiated and
completed arrangements with the Delray Beach Public Library to allow Ms. Bucher to utilize their
facility for early voting from Saturday, October 27, 2012 until Saturday, November 3, 2012 which
affords our residents and other voters the opportunity to utilize a centrally located facility to cast their
votes.
RECOMMENDATION
Recommend approval of Resolution No. 35 -12.
http: // itwebapp/ AgendaIntranet /Bluesheet.aspx ?ItemlD= 5860 &MeetingID=415 8/6/2012
RESOLUTION NO. 35 -12
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AUTHORIZING "EARLY VOTING" IN
THE CITY OF DELRAY BEACH TO PROVIDE VOTERS IN THE
CITY AN OPPORTUNITY TO CAST AN EARLY VOTE DURING
THE AUGUST 14m PRIMARY ELECTION AND AN EXTENDED
TIME PERIOD OTHER THAN THE PRIMARY ELECTION DATE;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, early voting is defined as "casting a ballot prior to the Election Day at a designated
location for same and depositing the voted ballot in the tabulation system "; and
WHEREAS, in 2004 the legislature passed legislation which standardized Early Voting throughout the
state of Florida and the Supervisor of Elections requested the use of the Delray Beach Community Center
which is directly adjacent /annexed to City Hall and geographically located within the municipal boundaries to
accommodate all voters desiring to cast an early vote; and
WHEREAS, the City Clerk was authorized to begin the procedures to implement "Early Voting" in the
City of Delray Beach in conjunction with the August 14, 2012 Primary Election; and
WHEREAS, under the new House Bill 1355, a directive was issued that became effective May 2011,
that Early Voting will be conducted ten (10) days before the election and end on the 3' day before the election;
and
WHEREAS, it is the desire of the City to designate City Hall/Community Center as an Early Voting
site in the City of Delray Beach to provide accommodations to the voters and residents of the city as well as
the state of Florida an opportunity to cast an early vote during the Primary Election scheduled to be held on
August 14, 2012.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the Palm Beach County Supervisor of Elections is authorized to setup the necessary
equipment and to provide the necessary site staffing for the Early Voting dates.
Section 2. That the dates and operational hours for the scheduled Primary Election are:
August 14, 2012 Primary Election
Saturday, August 4, 2012 daily until Saturday, August 11, 2012 daily
10:00 a.m. until 6:00 p.m.
Section 3. That this Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED in special session on this 3rd day of August, 2012.
ATTEST:
City Clerk
CITY OF DELRAY BEACH, FLORIDA
MAYOR
2 RES. NO. 35 -12
2012 Election Dates
Candidate Qualifying Dates
Judicial, State Attorney and
Public Defender .. ............................... Noon, April 16, 2012 — Noon, April 20, 2012
'F6dqr`6'1, Statewide, Multi-county, County,
District and Political Party
Executive Committee.. ..........................Noon, June 4, 2012 — Noon, June 8, 2012
Write-in candidates for President
and Vice President .......................... 8 a.m., June 18, 2012 — Noon, June 26, 2012
Voter Registration Book Closing Dates
Presidential Preference Primary .......................... .........................January 3, 2012
Primary Election ............................ .................................................... July 16, 2012
General Election.. .......................................... ............................... October 9, 2012
Early Voting Dates
Presidential Preference Primary . ................. January 21, 2012 — January 28, 2012
Primary Election ........................ .........................August 4 2012 — August 11, 2012
General Election ................. ........................October 27, 2012 — November 3, 2012
Election Day Dates
Presidential Preference Primary ................. January 31, 2012
Primary Election ............................................ August 14, 2012
General Election ........................................ November 6, 2012
Fbwa: - Please note that according to Section 99.061 (9), Florida Statutes (F.S.),
1., 1-11-11 1
Federal election qualifying dates will be the same as Statewide, Multi-county, County,
District and Political Party Executive Committee due to reapportionment.
Nubin, Chevetle
From: Cha.rmain'e Kelly <charmaine@a pbcelections.org>
Sent: Thursday, April 12,2012 12*17 PM.
To: Nubia, Chevelle
Subject: Early Voting.
Good afternoon Chevelle,
This is to request the use of the. Delray Beach City Hall Annex for Early Voting for the:August.:14, 2012 Primary Election
and the. November q, 2012 General Election..
Early Voting for the Primary Election begins on Saturday, August 4th and ends on Saturday,.August 11th,
Early Voting for the General Election begins:on Saturday, October 27th and ends on Saturday, (November 3rd.
The hours of early voting will be from 10:00 am until 6:.00 pmfor the Primary Election and from 7 :00 am until 7 :00 pm
for the General. Election.
The delivery of the voting equipment will, take place on the Wednesday prior to. the beginning of Early Voting.
Wednesday, August. 1, 201.2 for the Primary Election.
Wednesday, October 24, 2012 for the General Election.
For the Primary and. General Election, the set up of the voting equipment will.sta:rt on the Wednesday and end on. the
Friday prior to the first day of Early Voting:
i understand that Early Voting can sometimes be stressful, and disruptive.,. but we sincerely thank:you and the City of
Delray Beach for your continued cooperation and graciousness in the use of your facility.
Regards,
Charmaine Kelly
Chief Deputy
Supervisor:of.Ele.ctio.ns
Phone: (561) 656 -6263
Fax: (561) 656 -6220
PLEASE NOTE Under Florida law, email addresses are public records, lfyou do not want your email address released in
response to a .public records request, do not send electronic.-mail to this entity. instead;.; contact this office by phone or
in writing. Florida Statute 658,6076
1
Nubin, Chevelle
From: Charmaine Kelly <cha.rmaine @pbcelections.org>
Sent: Tuesday, July 24, 2012 12:35 PM
To: 'Debra R. Buff;; ssaxton @myboca.u.s; 'Ward, Carrie E'; Nubin, Chevelle
Subject: FW:' Early Voting Reminder
Good afternoon;
Please see the highlighted information below regarding the equipment delivery and set up for Early Voting;.
Thank you and if you have any questions, please let me know.
Charmainel <elly
Chief Deputy
Telephone: (561 ) 656 -6263
Early Voting for the Primary Election begins on Saturday, August. 4t a.nd ends on Saturday, August 11th.
The hours of early voting will be from,10:00 aria until 6:00 pm for the Primary Election.
For the Primary Election, the delivery and set: up of the voting eq %ipm nt will start on the�Wedrtesday,(August 1) arid .
end on the Friday (August 3) prior to the first day of Early Voting,
As in previous Early Voting cycles, our.office will payadditional stafl=costs:for the opening and closing of the facility.
PLEASE NOTE: Under Florida law, email addresses are public records. If you do not want your email address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or
in writing. Florida Statute 668.6076