12-08-98 Regular CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION REGULAR MEETING
DECEMBER 8, 1998 - 6:00 P.M./PUBLIC HEARING 7:00 P.M.
COMMISSION CHAMBERS
The City will furnish auxiliary aids and services to afford an individual
with a disability an opportunity to participate in and enjoy the benefits
of a service, program or activity conducted by the City. Contact Doug
Randolph at 243-7127 (voice) or 243-7199 (TDD), 24 hours prior to the
event in order for the City to accommodate your request. Adaptive
listening devices are available for meetings in the Commission Chambers.
RULES FOR PUBLIC PARTICIPATION
1. PUBLIC COMMENT: The public is encouraged to offer comments with the
order of presentation being as follows: City Staff, public comments,
Commission discussion and official action. City Commission meetings are
business meetings and the right to limit discussion rests with the
Commission. Generally, remarks by an individual will be limited to three
minutes or less. The Mayor or presiding officer has discretion to adjust
the amount of time allocated.
A. Public Hearings: Any citizen is entitled to speak on items
under this section.
B. Comments and Inquiries on Non-Agenda Items from the Public: Any
citizen is entitled to be heard concerning any matter within the
scope of jurisdiction of the Commission under this section. The
Commission may withhold comment or direct the City Manager to take
action on requests or comments.
C. Regular Agenda and First Reading Items: When extraordinary
circumstances or reasons exist and at the discretion of the
Commission, citizens may speak on any official agenda item under
these sections.
2. SIGN IN SHEET: Prior to the start of the Commission Meeting,
individuals wishing to address public hearing or non-agendaed items
should sign in on the sheet located on the right side of the dais. If
you are not able to do so prior to the start of the meeting, you may
still address the Commission on an appropriate item. The primary purpose
of the sign-in sheet is to assist staff with record keeping. Therefore,
when you come up to the podium to speak, please complete the sign-in
sheet if you have not already done so.
3. ADDRESSING THE COMMISSION: At the appropriate time, please step up
to the podium and state your name and address for the record. All
comments must be addressed to the Commission as a body and not to
individuals. Any person making impertinent or slanderous remarks or who
becomes boisterous while addressing the Commission shall be barred by the
presiding officer from speaking further, unless permission to continue or
again address the Commission is granted by a majority vote of the
Commission members present.
APPELLATE PROCEDURES
Please be advised that if a person decides to appeal any decision made by
the City Commission with respect to any matter considered at this
meeting, such person will need to ensure that a verbatim record includes
the testimony and evidence upon which the appeal is based. The City
neither provides nor prepares such record.
AGENDA
1. Roll Call.
2. Invocation.
3. Pledge of Allegiance to the Flag.
4. Agenda Approval.
5. Approval of Minutes:
6. Proclamations: None
7. Presentations:
A. Government Finance Officers Association's Certificate of
Achievement for Excellence in Financial Reporting presented to
the City of Delray Beach for its Comprehensive Annual Financial
Report for the Fiscal Year ended September 30, 1997
B. 7th Annual Site Plan Review and Appearance Board Award
Recognition Program
8. Consent Agenda: City Manager recommends approval.
A. WATER SERVICE AGREEMENT FOR THE ENCLAVE: Approve a water
service agreement for The Enclave, a proposed 224 unit multiple
family development to be located on the south side of West
Atlantic Avenue, approximately 2,000 feet west of Military
Trail within unincorporated Palm Beach County, subject to
conditions.
B. FUNDING SUBSIDIES UNDER THE DELRAY BEACH RENAISSANCE PROGRAM:
Approve funding subsidies in the total amount of $18,601.79 for
two (2) income eligible applicants under the Delray Beach
Renaissance Program, with funding in the amount of $10,251.79
from 118-1923-554-83.01 (HOME) and $8,350.00 from 118-1924-554-
83.01 (SHIP).
C. SERVICE AUTHORIZATION #3/ECKLER ENGINEERING (REHABILITATION OF
LIFT STATIONS 13, 24 & 26): Approve Service Authorization #3
in the amount of $31,000.00 with Eckler Engineering for
consulting services related to the rehabilitation of lift
stations 13, 24 and 26, with funding from 442-5178-536-61.83
(W&S Renewal & Replacement/Lift Station Rehabilition).
Regular Commission Meeting
December 8, 1998
D. AMENDMENT #2 TO SERVICE AUTHORIZATION ~I/CH2M HILL (AQUIFER
STORAGE & RECOVERY PROJECT): Approve Amendment #2 to Service
Authorization #1 with CH2M Hill in the amount of $56,599.00 for
additional engineering and consulting services related to the
aquifer storage and recovery project, with funding from
441-5181-536-69.18 (W&S Transmission/Storage - Aquifer Storage
and Recovery).
E. CONTRACT ADDITION (C.O. #I)/TRIO DEVELOPMENT CORPORATION (S.E.
2ND AVENUE LIMEROCK BASE PREPARATION): Approve a contract
addition (C.O. #1) in the amount of $19,575.50 with Trio
Development Corporation under the Rehabilitation of Lift
Stations 16 & 3lA contract to include pavement removal, grading
and limerock base construction of S.E. 2nd Avenue between S.E.
1st and 2nd Streets, with funding in the amount of $2,975.50
from 442-5178-536-63.50 (W&S R&R/Water Main-SE 2nd Avenue) and
$16,600.00 from 448-5461-538-63.93 (Stormwater Utility/SE 2nd
Avenue).
F. CONTRACT ADDITION (C.O. ~2)/JAM ROCK, INC. (SIDEWALK ON LAKE
IDA ROAD FROM DAVIS ROAD TO CORAL WAY): Approve a contract
addition (C.O. #2) in the amount of $8,881.50 and a time
extension of seven (7) calendar days with Jam Rock, Inc. under
the Southwest Area Sidewalk Improvements contract to include
the construction of a sidewalk along the south right-of-way
line of Lake Ida Road between Davis Road and Coral Way, with
funding from 334-3162-541-63.11 (General Construction Fund -
Bikepaths/Sidewalks).
G. CLOSEOUT CHANGE ORDER #1 AND FINAL PAYMENT/MARINE ENGINEERING
CONTRACTORS (MILLER PARK NORTH FIELD RECONSTRUCTION): Approve
closeout Change Order #1 in the amount of $1,940.00 and final
payment in the amount of $7,566.50 to Marine Engineering
Contractors, Inc. for completion of the Miller Park
Reconstruction of North Field project, with funding from
334-4173-572-63.73 (General Construction Fund - Miller Field
Grading).
H. REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS: Accept
the actions and decisions made by the Land Development Boards
for the period November 30th through December 4, 1998.
I. AWARD OF BIDS AND CONTRACTS:
1. Bid award for group health insurance benefits to Florida
Municipal Insurance Trust for the policy period March 1,
1999 to February 28, 2001 (2-year contract), at a total
projected annual cost of $1,937,306; together with
approval to extend the current United HealthCare contract
for one month from February 1, 1999 to March 1, 1999, to
allow sufficient time for the enrollment process.
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Regular Commission Meeting
December 8, 1998
2. Purchase award in the total amount of $25,336.80 to Club
Car, Inc. for five (5) Carryall II golf utility carts to
replace existing carts that are 9-15 years old, with
funding from 445-4761-572-64.90 (Municipal Golf Course -
Other Machinery & Equipment).
3. Bid award in the estimated annual amount of $55,881.35 to
Harrison Uniform Company for the purchase of uniforms for
the Police Department, with funding from various
divisions' line item 52.22 (Uniform/Linen Services).
4. Funding approval in the total amount of $78,850 for
6-month contracts with two contract employees in the MIS
Division as follows: $43,150 to Comtex Information DBA
Norrel Information for the position of Senior Programmer/
Analyst and $35,700 to RHO Consulting for the position of
Network Engineer, with funding from 001-1811-513-31.90
(MIS/Other Professional Services) through budget transfer.
5. Grant award through the HOME Investment Partnership
program in the amount of $11,807.25 to Henry Haywood for
the rehabilitation of a single family housing unit at 926
S.W. llth Terrace, with funding from the 1997 unencumbered
balance of 118-1923-554-49.19 (HOME/Housing
Rehabilitation).
9. Regular Agenda:
A. BONUS PAYMENT/BJCE, INC.: Consider approval of a bonus payment
per terms of the contract with BJCE, Inc. for golf course
operations in the amount of $18,000 and an additional award of
$3,000 for tennis center operations, for a potential total
bonus payment of $21,000; with funding in the amount of $13,000
from 445-4711-572-34.90 (Municipal Golf Course/Other
Contractual Services), $5,000 from 446-4711-572-34.90 (Lakeview
Golf Course), and $3,000 from 001-4124-572-34.90 (Tennis
Center).
B. PARKING CONSULTANT AGREEMENT/RICH AND ASSOCIATES, INC.:
Consider approval of a parking consultant agreement in an
amount not to exceed $15,635 with Rich and Associates, Inc. to
complete a feasibility study for a parking garage east of the
Intracoastal Waterway, with funding from 001-1802-512-31.90
(Other Professional Services).
C. SPECIAL EVENT REQUEST/FOTOFUSION '99: Consider a request for
special event approval for Fotofusion '99 to be held January
19-23, 1999, including sign preparation, staff support for
banner hanging, waiver of rental fees and signage costs, and a
temporary use permit to allow the use of City right-of-way on
N.E. 2nd Avenue.
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Regular Commission Meeting
December 8, 1998
D. SPECIAL EVENT REQUEST/10th ANNUAL DOWNTOWN ART FESTIVAL:
Consider a request from Howard Alan Events, Ltd. for special
event approval for the 10th Annual Downtown Art Festival to be
held January 9-10, 1999.
E. SETTLEMENT/HOLLIS V. CITY OF DELRAY BEACH: Consider settlement
of the referenced matter as recommended by the City Attorney.
10. Public Hearings: None
11. Comments and Inquiries on Non-Agenda Items from the Public-
Immediately following Public Hearings.
A. City Manager's response to prior public comments and inquiries.
B. From the Public.
12. First Readings:
A. ORDINANCE NO. 52-98: An ordinance amending Chapter 52,
"Water", Section 52.39(H), "Fee for Maintenance of Improvements
within Right-of-Way", of the City Code to provide for an
increased fee to cover the actual cost of water consumption.
If passed, a public hearing will be scheduled for January 5,
1999.
13. Comments and Inquiries on Non-Agenda Items.
A. City Manager
B. City Attorney
C. City Commission
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CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION
REGULAR MEETING - DECEMBER 8, 1998 - 6:00 P.M.
PUBLIC HEARING - 7:00 P.M.
COMMISSION CHAMBERS
AGENDA ADDENDUM
THE AGENDA HAS BEEN AMENDED BY ADDING THE FOLLOWING:
7. Presentations:
C. Sunset Entertainment Group Inc., presents Willie Tyler
and his loveable sidekick Lester.
9. Regular Agenda:
F. CONTRACT AWARD TO DELTA PETROLEUM AND INDUSTRIAL,
INC./MUNICIPAL GOLF COURSE AND POLICE DEPARTMENT FUEL
TANK SITES: Consider a contract award to Delta Petroleum
and Industrial, Inc. in the amount of $53,733.00 to meet
Palm Beach County Department of Environmental Resources
Management requirements for fuel tank sites at the
Municipal Golf Course and Police Station. Funding is
available in account 445-4761-572-63.90 ($27,483) and
account 334-6112-519-62.10 ($26,250).
TO: DAVID T. HARDEN, CITY MANAGER
FROM: JEFFREY A. COSTELLO, PRINCIPAL PLANNER'~~
SUBJECT: MEETING OF DECEMBER 8, 1998
SITE PLAN REVIEW AND APPEARANCE BOARD AWARD RECOGNITION PROGRAM
This year is the 7th annual Site Plan Review and Appearance Board (SPRAB) Award Recognition Program.
The awards are given to those property owners and their design teams who have significantly contributed to
the beauty of the community through creative design or renovations to existing properties. Eligible projects are
those which were approved by the Board, and received a Certificate of Occupancy during the previous fiscal
year (October 1, 1997 - September 30, 1998). The Award Recognition Program will be conducted by Conrad
Sittler, Chairman of the Site Plan Review and Appearance Board. The presentation will include a slide show
with commentary. Mr. Sittler will present a framed certificate to each of this year's recipients for their
outstanding contribution to the City of Delray Beach. This year's design categories and recipients are:
NEW COMMERCIAL DEVELOPMENT
Delray Beach Marriott- 10 N. Ocean Boulevard
· Thomas T. McMurrain, Ocean Properties, LTD (Owner/Developer)
· North South Construction Corporation (Architect)
· Debra Turner Oster, Jerry Turner and Associates of Florida, Inc. (Landscape Architects)
NEW INDUSTRIAL DEVELOPMENT
Noland Company- 251 N. Congress Avenue
· Lloyd U. Noland, Jr., C.E.O., Noland Properties, Inc. (Owner)
· Larry Kramer, South East Architect Services, Inc. (Architect)
· Michael J. Petrow, Michael J. Petrow and Associates, Inc. (Landscape Architect)
MULTI-FAMILY RESIDENTIAL DEVELOPMENT
Coralina Courtyard Villas - 1017 Coralina Lane
· Cary Glickstein, Ironwood Properties, Inc. (Developer)
· Rustem Kupi, P.A. (Architect)
· Debra Turner Oster, Jerry Turner and Associates of Florida, Inc. (Landscape Architects)
COMMERCIAL REDEVELOPMENT
Milagro Children's Center - 101 S.E. 2nd Avenue
· Dharma Foundation (Owner)
· John Szerdi, John W. Szerdi and Associates(Architect)
City Commission Documentation
Meeting of December 8, 1998
Site Plan Review and Appearance Board Award Recognition Program
Page 2
BEST IMPROVEMENT
Lake Ida Plaza - 600 N. Congress Avenue
· Dan Navilio, MDN Lake Ida, Inc. (Owner)
· Jeff Smith, JMS Design, Inc. (Architect)
COMMERCIAL FA(;;ADE RENOVATIONS
Rosner Shoppes - 1126-1130 E. Atlantic Avenue
· Charles Rosner (Owner)
· Mark Marsh, Digby Bridges, Marsh and Associates, Inc. (Architect)
SlGNAGE
Erny's Restaurant- 1010 E. Atlantic Avenue
· Bill Resnick & Geary Cotton, EDRB, Inc. (Owners)
· Brian Thomas, Bright Image Signs, Inc. (Sign Contractor)
Attachment: Location Map
CITY OF DI:::LRAY BEACH, FL
i . ,r'-'~ i ~ ~ ~
_ · ....................................
LEGEND:
CI~ LIMITS
NEW COMMERCIAL DEVELOPMENT COMMERCIAL REDEVELOPMENT
1. - DELRAY B~CH MARRIO~ 4. - MI~GRO CHILDREN'S CENTER
NEW INDUSTRIAL D~ELOPMENT BEST IMPROVEMENT
J M~LE J 2. -- NO.ND COMPANY 5. - ~KE IDA
SCALE
MULTI-FAMILY RESIDENTIAL D~LOPMENT COMMERCIAL FACADE RENOVATIONS
5. - CO~LINA COUR~ARD VIL~S 6. - ROSNER SHOPPES
N
I
~ 7. - ~RESTAURANT
CI~ OF DEL~Y B~CH, rL
P~NNING ~ ZONING O[P~TMENT
1.2/88/1998 18:45 5612788555 DB CHAHBER COHHERCE PAGE 82
Sunset Elitertairmient Group Inc.
1420 N. Swinton Avenue
Delray Beach, FL 33444
(561) 276-8085
(561) 276-8740 Facsimile
Contact: Stephanie Murphy (561) 392-1453; FAX (561)447-9019
BREAKING NEWS PHOTO OP: 4 PM TODAY, Tuesday, Dec. 8!
Sunset Entertainment arranges unique entertainment for kids at Pompey Park
Shhhhh!. Additional surprise awaits Delray Beac~ C~_i~ Council
DELRAY BEACH -- Willie Tyler, nationally acclaimed ventriloquist and actor, is bring~dg his
lovable sidekick Lester to entertain children in a free concert today at Pompey Park. The fun ge'is under
way Tuesday, Dec. 8 at 4 PM.
Tyler and Lester are in town this week for Sunset Entertainment Group's "Legends of Laughter"
show at Coral Springs City Centre. Sunset President Joseph E. Ferret arranged today's one-hour snow to
give area children a first-hand experience with Tyler's inspired and adorable duo. Following Pelt .,~,
performance at Pompey Park, Tyler and Lester wilt_S_U__R__P_R_ tS~the Delray Beach City Council: which
meets at 6 PM at City Hall.
Tyler gol hi~ ~nspiration from ventriloquist Paul Winchell and his immodal sidekick Jerry iVlahoney,
and was entranced with the talent behind their TV show. Tyler was only 10 when he began performing in
his hometown of Detroit: through a correspondence course and countless performances at variety shows
and talent contests, he developed his own voice-throwing extraordinaire style.
~ ,~2/~8/1998 10:45 5612780555 DB CHAMBER COHHERCE PAGE 03
With Lester, the wooden other half of the duo, "Tyler stays in demand in every conceivable venue
- comedy clubs, university stages, Las Vegas hotels and corporate events. He gave three performances at
FAU last weekend, to delighted audiences attending Sunset Entertainment's "Legends of Laughter."
Tyler appeared in the Academy Award-winning film Coming Home (starring Oscar-w~nners Jane
Fonda and Jon Voight). His TV credits include The Tonight Show, Pecific Blue, ABC Weekend
Specials and Primetime Country_
The duo has appeared onsta9e with entertainers such as Diana Ross, Leu Rawls. Frank Sinatra,
Dolly Parton, Whoopi Goldberg, Stevie Wonder and David Letterman.
For information on today's events at Pompey Park, call Ann Green, (561) 243-7356.
Tickets are still available for Tyler g Lester with Jack Carter, Freddie Roman and special guest
artist Frank Gorshin - truly the Legends olLaughter .Their final shew is Wednesday, Dec 9 8 PM at the
Coral Springs City Centre, 2855 Coral Springs Drive Coral Springs. Tickets are $35 and S45: call 954-344-
5990.
TO: DAVID T. HARDEN
THRU: DIANE DOMINGUEZ, DIRECTOR
DEPARTMENT OF PLANNING A
FROM: JANET MEEKS, SENIOR PLANNER
SUBJECT: MEETING OF DECEMBER 8, 1998 ***CONSENT AGENDA***
WATER SERVICE AGREEMENT FOR THE ENCLAVE, A 224 UNIT
MULTIPLE FAMILY DEVELOPMENT TO BE LOCATED
APPROXIMATELY 2,000' WEST OF MILITARY TRAIL ON THE SOUTH
SIDE OF WEST ATLANTIC AVENUE, IN UNINCORPORATED PALM
BEACH COUNTY
The subject property (23.6 acres) is located in unincorporated Palm Beach County. The
applicant is seeking a Water Service Agreement from the City for a project know as The
Enclave, a 224 unit multiple family development. The agreement includes a provision
for voluntary annexation (when contiguous) as well as an agreement to comply with the
City's Land Development Regulations (LDRs) with development of the property. The
property cannot be annexed at this time, as doing so would create an enclave. The
project was reviewed under the RM (Multiple Family Residential -Medium Density) zone
criteria as this would be the initial zoning if annexation was considered. While the Site
Plan Review and Appearance Board approved the site plan, the project must still obtain
site and development plan approval through the County.
The Water Service Agreement has been reviewed and approved by Environmental
Services (for availability of water), the Planning and Zoning Department (for legal
description), and the City Attorney's Office for form.
At its meeting of November 4,1998 the Site Plan Review and Appearance Board on a 5-
0 vote (Shutt absent), approved site and development plans associated with the Water
Service Agreement for The Enclave subject to conditions. All conditions of site plan
approval have been addressed except for the following conditions, which are a result of
the dual approval process through the County and City:
1. That the owner provide the City with a copy of the site plan that is approved from the
County, and if any changes are made that a site plan modification be processed
through the City prior to building permit submittal at the County.
City Commission Documentation
Water Service Agreement for The Enclave
Page 2
2. That the owner posts a Bond with the City for 110% of the cost of the water and
sewer main improvements prior to recordation of the plat at the County.
3. That easement deeds for the water and sewer mains and lift station along with a
sketch and legal description of the easements are provided to the City prior to
recordation of the plat at the County.
The Water Service Agreement has been amended to include these conditions of
approval, however it requires new signatures from the owners of the property. The
applicant has indicated that an executed copy of the agreement from the owners will be
provided to the City prior to Tuesday night's meeting.
By motion, approve the standard Water Service Agreement (as amended to include
the above conditions) for The Enclave.
Attachments:
Water Service Agreement
Reduced Site Plan, and
Location Map
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM:~ALISON MACGREGOR HARTY, CITY CLERK
SUBJECT: AGENDA ITEM ~ ~' - MEETING OF DECEMBER 8, 1998
WATER SERVICE AGREEMENT FOR THE ENCLAVE
DATE: DECEMBER 7, 1998
At the time the packet was prepared for the City Commission
meeting of December 8th, the Water Service Agreement for The
Enclave required new signatures from the property owners.
Therefore, attached you will find a copy of this agreement as
executed by the property owners.
There is a minor error on Exhibit "B" of the legal description.
In paragraph 1 of Exhibit "B" Legal Description, it should read
'containing 21.018 acres of land more or less' and not 21.083
acres. This will be corrected prior to execution by City
officials.
SQUARE
PLAZA
MARKETPLACE
EXECUTIVE CARNIVAL OF
SQUARE FLEA DELRA Y
MA RKE T
MU TUAL UNION
W E S T A T L A N T I C Im~ A V E N U E
SUNTRUST
~OU TH TRUE T BANK
BANK
· · PINES ~ DELRA Y
· · WES T ~ WES T
· PLAZA _ PLAZA
I"" -- JEFFERSON RD.
v LINCOLN RD.
ESTATES ORIVE
ADAMS ROAD
( )U i' r :~ Y ~,:,
~ASHINCTON ROAB
MADISON ROAD
LAKE BOULEVARD
CITY OF DELRAY BEACH, FL ~. _
PLANNING & ZONING DEPARTMENT
-- DIGITAL ~]45E MAP SYSTEM -- MAP REF: LM296
PREPARED BY:
RETURN TO:
Susan A. Ruby, Esq.
City Attorney
200 NWIst Avenue
Delray Beach, Florida 33444
AGREEMENT FOR WATER SERVICE
This agreement, made on this day of ,19 , by and
between
hereinafter called the CUSTOMER, and the CITY OF DELRAY BEACH, a municipal
corporation of the State of Florida, hereinafter called the CITY.
WITNESSETH, that the CUSTOMER, his heirs and assigns, for and in consideration of
the privilege of receiving water service from the Municipal Water System, agrees to the
following:
1. The CUSTOMER agrees to pay all costs of engineering, materials, labor,
supervision, inspection, and testing in order to install the total length of extension
necessary, in the professional opinion of the Director of Environmental Services, to
provide service to the CUSTOMER'S premises. The CUSTOMER shall be
responsible for the installation and conformance with all applicable codes, rules,
standards and regulations of all service lines, and connections on the CUSTOMER'S
premises. The CITY shall have the option to perform the necessary work or the
CITY may have such work performed by outside forces in which case the
CUSTOMER shall pay in advance all estimated costs thereof. In the event the CITY
has such work performed, the CUSTOMER shall remit such advance funds and any
additional funds as may be necessary to pay for the actual completed project for the
extension of services.
2. Any main extension made under this agreement shall be used only by the
CUSTOMER, unless permission is granted by the CITY for other party or parties to
so connect. If the CITY requires upsizing or increased capacity beyond what is
determined to be adequate by the Director of Environmental Services in size and/or
capacity, a pro-rata refund will be made directly to the CUSTOMER by the CITY to
compensate these additional costs. The CITY may also require alternative bids to
document the increased sizes or capacity to establish these cost differences. The
CUSTOMER acknowledges that its right to receive any refund pursuant to this
paragraph is subordinate to any and all requirements concerning the City's
outstanding water and sewer revenue bonds.
3. Title to all mains, extensions and other facilities extending from the CITY water
distribution system to and including the meter to service the CUSTOMER shall be
vested to the CITY exclusively.
-1-
4. The CUSTOMER agrees to pay all charges, deposits, and rates for service and
equipment in connection with water service outside the CITY limits applicable under
the CITY'S ordinances and rate schedules which are now applicable or as may be
changed from time to time.
5. Any rights-of-way or easements necessary shall be provided by the CUSTOMER.
6. It is understood by the CUSTOMER, and shall be binding upon the CUSTOMER, his
transferees, grantees, heirs, successors, and assigns, that all water to be furnished,
supplied, and sold under this agreement is made available from a surplus. If a
surplus does not exist at the time of the CUSTOMER'S actual request for
commencement of service, as determined by the CITY'S Environmental Services
Director, then the CITY without liability may refuse to initiate service to the subject
premises.
7. The CUSTOMER further agrees in consideration of the privilege of receiving water
service from said CITY, that the execution of this agreement is considered a
voluntary petition for annexation pursuant to Section 171.044 of the Florida Statutes
or any successor or amendment thereto.
Furthermore, should any other general law, special act, or local law be enacted
which provides for voluntary or consensual annexation, this agreement shall also
be considered a petition and request for annexation under such other laws. The
premises shall be subject to annexation at the option of the CITY at any time they
are eligible under any one or more of the above-referenced laws concerning
annexation. The legal description of the subject premises is as follows:
The CUSTOMER acknowledges that this covenant for annexation is intended to
be and is hereby made covenant running with the land hereinabove described.
That this agreement is to be recorded in the public records of Palm Beach
County, Florida, and that the CUSTOMER and all subsequent transferees,
grantees, heirs, successors, and assigns of the CUSTOMER shall be bound by
this annexation agreement.
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7a. It is understood by the CUSTOMER that the CUSTOMER by signing this agreement
is hereby providing written consent to the Stormwater Management Assessment
levied by the City pursuant to its ordinance and Florida Statutes, Chapter 197. This
consent is a written covenant running with the land. This agreement shall be
recorded in the Public Records of Palm Beach County, Florida. The CUSTOMER
and all subsequent transferees, grantees, heirs, successors, and assigns of the
CUSTOMER shall be bound by this written consent to the Stormwater Management
Assessment.
8. It is hereby agreed that the CITY shall have no liability for the termination of water
service to the premises, if the City Commission shall determine that it is appropriate
to protect the public health, safety and welfare of the property or inhabitants in the
City of Delray Beach, so long as the premises remain outside of the CITY limits. In
the event the City Commission makes such a determination, the CITY shall be and
is hereby authorized to discontinue water service to the premises upon ninety (90)
days notice given by the CITY. In the event that the City Commission of the CITY
determines that it is necessary to permanently discontinue water service to the
above property, then the CITY shall execute a recordable release of this water
service agreement which shall be recorded at the expense of the CUSTOMER.
9. In addition to the limitation of the CITY'S liability under Paragraph 8 above, it is
agreed the CITY shall have no liability in the event there is a reduction, impairment
or termination in water service to be provided under this agreement due to any
prohibitions, restrictions, limitations, or requirements of local, regional, state, or
federal agencies or other agencies having jurisdiction over such matters. Also, the
CITY shall have no liability in the event there is a reduction, impairment or
termination of water service due to acts of God, accidents, strikes, boycotts,
blackouts, fire, earthquakes, other causalities, or other circumstances beyond the
CITY'S reasonable control.
10.The CUSTOMER hereby agrees to indemnify, defend and hold harmless the City of
Delray Beach, Florida, its Mayor, members of the City Commission, officers,
employees, and agents (both in their individual and official capacities) from and
against all claims, damages, lawsuits, and expenses, including reasonable
attorneys' fees (whether or not incurred on appeal or in connection with post-
judgment collection) and costs arising out of or resulting from the CUSTOMER'S
obligations under or performance pursuant to this agreement.
11. No prior or present agreements or representations shall be binding upon any of the
parties hereto unless incorporated in this agreement. No modification or change in
this agreement shall be valid or binding upon the parties unless in writing executed
by the parities to be bound thereby.
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12.The water use granted by this agreement is for the quantity of 24 tap(s) located
on the property described in Paragraph 7, above. The water shall be in conjunction
with a multiple family residential use as depicted upon the plan known as The
Enclave and approved by the Site Plan Review and Appearance Board on
November 4 1998, a copy of the approved site plan is hereto attached and made a
part hereof. Any water furnished under this agreement shall not be used for
irrigation purposes unless such use is specifically and separately approved by the
Director of Environmental Services.
13.As an expressed condition of this agreement, the CUSTOMER further agrees to
abide by all ordinances of the CITY which are in effect at the time of development,
redevelopment, or renovation on the site and which pertain to land use and
development matters. Such matters include, but are not limited to signage,
landscaping, architectural review and approval, and the CITY'S formal site plan
review and approval processes. However, no development requirements of the
CITY shall be imposed which shall have the effect of diminishing a County
development standard or requirement. In such cases, the CITY requirement shall be
subservient and no further action of waiver or variance shall be required.
14.Water service, pursuant to this agreement, must be activated within two years of the
date of this agreement or said agreement shall be void. This agreement shall also
become void upon annexation to the City of Delray Beach.
15. That the CUSTOMER provide the CITY with a copy of the site plan that is
approved from the County, and if any changes are made that a site plan modification
be processed through the CITY prior to building permit submittal at the County.
16. That the CUSTOMER posts a Bond with the CITY for 110% of the cost of the water
and sewer main improvements prior to recordation of the subdivision plat at the
County.
17. That easement deeds for the water and sewer mains and lift station along with a
sketch and legal of the easements are provided to the CITY prior to recordation of
the subdivision plat at the County.
18. This agreement and the terms and conditions thereof shall be binding on all
successors, heirs and assigns of the CUSTOMER and this agreement shall be
recorded in the Public Records of Palm Beach County, Florida.
IN WITNESS WHEREOF the parties hereto have this agreement the day and year first
written.
,~~ ~,_' h t,~,,o c!lstomer) ~:~
(J~ame[~ i~t~ ~r ~.p.~ritten) (Name printed or type written)
· ~) ~' '-~- ,- (Address) ~:::3~-4:~ ~,~.~.~
(Name printed or typ~e written)
STATE Of ~='~tz-A
COUNTY OF p-"-~t,,~
The foregoing instrument was acknowledged before me this ~t~'1'~'~ , day of
~-~,,~=~. , 19 ~'~, by ~_.~..~ p~-'C~a-,,~ who is
personally known to me or has produced
(Type of Identification) a~ identification and who did (did not) take an oath.
(Printed Name of Notary Public) (Signature of No{ary'Public)
Commission # ~ ¢,.. (.~7...~'~--~"'[ , My Commission Expires {:2~'/..- ~
(NOTARY'S SEAL) :~ DENISE D CRAIG:
STATE OF . _ ,,,~.:.
COUNTY OF
The foregoing instrument was acknowledged before me this , of ,
19 , by .(name & title of officer or
agent), of (name of
corporation acknowledging), a (state or place
of incorporation) corporation,
on behalf of the corporation. He/She is personally known to me or has produced
(type of identification) as identification and who did (did not) take
an oath.
(Printed Name of Notary Public) (Signature of Notary Public)
Commission # , My Commission Expires
(NOTARY'S SEAL)
-5-
IN WITNESS WHEREOF the parties hereto have this first
written.
(Sign) .....,, \~ (
(Nan~e prir'~orj(ype written) (Name printed or type written)
~n) ~ (Address) ~,~,_tz,~,,( ~.~,~..~., ~'u.. ~,~4'~,-
(Name printed or tyl:~e written)
STATE OF ~"~-c:>~Z.t
COUNTY OF ~~
The foregoing instrument was acknowledged before me this ~ , day of
~~ ,19 ~ by ~~ ~ whois
y rSOnally known to m~ or has produced
pe of Identification) as identification and who did (did not) take an oath.
(Printed Name of Nota~ Public) (Signature of Nota~ Public)
Commission ~ ~ ~~~ , My Commission Expires O~' ~
(NOTARY'S SEAL) ~~ DENISE D CRAIG
STATE OF :~c~, cc~c~c,~
COUN~ OF
The foregoing instrument was acknowledged before me this, of
19 , by .(name & title of officer or
agent), of (name of
corporation acknowledging), a (state or place
of incorporation) corporation,
on behalf of the corporation. He/She is personally known to me or has produced
(type of identification) as identification and who did (did not) take
an oath.
(Printed Name of Notary Public) (Signature of Notary Public)
Commission # , My Commission Expires
(NOTARY'S SEAL)
-5-
IN WITNESS WHEREOF the parties hereto have this agreement the day and year first
written.
~ ' (Si(l',a) ~ ~
(Sign.) ~ ,'3 !
(Name printed or type written)
(AddresS)l;::~t_F.~,y ~=,~,~,..I,.tj ~. '~-~
(Name printed or tyj~e written)
STATE OF
COUNTY OF ~,~-.t-,3 ~5,~.~,..~
The foregoing instrument was ackn.owledged ben,fore ~e, this (:~'r.~ , day of
'l;~,..~t.~-e.. , 19 ,.~'~ by ,,.~,z:~t,,.~..~ '~,'T~~ . who is
~ersonally known to me or has produced
(Type of Identification) as identification and who did (did not) take an oath.
(Printed Name of Nota~ Public) (Signature of N~ta~ Public)
Commission ~ ~ ~~Q~ , My Commission Expires ~- t ~
(NOTARY'S SEAL) ;~DEN~S~ D CRA~G ~.
STATE OF :~ ~.~. cc~.:~c,~ .
The foregoing instrument was acknowledged before me this , of ,
19 , by .(name & title of officer or
agent), of (name of
corporation acknowledging), a (state or place
of incorporation) corporation,
on behalf of the corporation. He/She is personally known to me or has produced
(type of identification) as identification and who did (did not) take
an oath.
(Printed Name of Notary Public) (Signature of Notary Public)
Commission # , My Commission Expires
(NOTARY'S SEAL)
-5-
IN WITNESS WHEREOF the parties hereto have this agreement the day and year first
written.
IT · _~_q_~u ,stomer)
(Sign)~ [... ~
(Nam~ prin,{~e~o~ ~/j~e written) (Name printed or type written)
n\.....~,) -~./ ~, _..- ~ ~>C:3 ~ · .~:~ ~..~t,~T~.~..~:>~t-~.
~.' ' ~'~ ~~~ (Address)~~ ~~ ~.~~
(Name printed or typ~ wriffen)
STATE OF F ~~t o~
COUN~ OF ~~
The foregoing instrument was acknowledged before me this ~ ~ , day of
~~ , 19 ~ by ~~~ ~~~ whole
peak,own tn m~ nr has produced
(Ty~f Identification) as identification and who did (did not) take an oath.
(Printed Name of Nota~ Public) (Signature of Nota~ Pu~
Commission ~ ~ ~%~~ , My Commission Expires ~- t ~-
(NOTARY'S SEAL) DENISE D C~A~G ,,
STATE OF .
COUN~ OF
The foregoing instrument was acknowledged before me this , of ,
19 .... by .(name & title of officer or
agent), of (name of
corporation acknowledging), a (state or place
of incorporation) corporation,
on behalf of the corporation. He/She is personally known to me or has produced
(type of identification) as identification and who did (did not) take
an oath.
(Printed Name of Notary Public) (Signature of Notary Public)
Commission # , My Commission Expires
(NOTARY'S SEAL)
-5-
IN WITNESS WHEREOF the parties hereto have this agreement the day and year first
written.
~stomer) J CUSTOMER:
(Na~~_~pe written)' ~:::;'~::~"~ ~'' ~t~
(Name printed or ~peWri~en)
~), ~~ [~~~ (Address)~~X
(Name printed or ~p~ wri~en)
STATE OF ~~ ~
COUN~ OF p~
The foregoing instrument was acknowledged before me this ~~ , day of
~~,~ , 19 ~by ~~ ~,~ whois
wn to mc ;r ~as produced
cation) as identification and who did (did not) take an oath.
(Printed Name of Nota~ Public) (Signature of Nota~ Publi~
Commission g ~ ~~~ , My Commission Expires ~- t ~ -
(NOTARY'S SEAL) ~~ DEN~S~ D CRA~
STATE OF .~ c~ cc~o~o~
COUN~ OF
The foregoing instrument was acknowledged before me this , of ....
19 , by (name & title of officer or
agent), of (name of
corporation acknowledging), a (state or place
of incorporation) corporation,
on behalf of the corporation. He/She is personally known to me or has produced
(type of identification) as identification and who did (did not) take
an oath.
(Printed Name of Notary Public) (Signature of Notary Public)
Commission # , My Commission Expires
(NOTARY'S SEAL)
-5-
IN WITNESS WHEREOF the parties hereto have this agreement the day and year first
written.
~ CUSTO~ME~. .....
...
' (Name printed °r ~pe wriffen)
n) ~ (Address) ~~
(Name printed or ty~e wriffen)
STATE OF ~ ~~ ~ ~
COUN~ OF ~~
The foregoing instrument was acknowledged before me this ~~ , day of
~~~ ,19 ~ by ~~ ~~ whois
personally known to me or has produced
(Type of Identification) as identification and who did (did not) take an oath.
(Printed Name of Nota~ Public) (Signature of Nota~ Public~ )
v
Commission ~ ~~.~ ~ , My Commission Expires
{NOTARY'S SEAL)
STATE OF
COUN~ OF
The foregoing instrument was acknowledged before me this , of .,
19 . , by .(name & title of officer or
agent), of (name of
corporation acknowledging), a (state or place
of incorporation) corporation,
on behalf of the corporation. He/She is personally known to me or has produced
(type of identification) as identification and who did (did not) take
an oath.
(Printed Name of Notary Public) (Signature of Notary Public)
Commission # , ,, My Commission Expires
(NOTARY'S SEAL)
-5-
IN WITNESS WHEREOF the parties hereto have this agreement the day and year first
written.
,=~~ :~_~ custom~.~ ~.USTOMER: !
~me printed or ~pe wriffen)
(Name ~iffi ~r ~~i,en)
(Sign) ~ (AddresS) ~~ ~~
(Name printed or ~pe Wriffen)
STATE OF
COUN~ OF ~,
The foregoing instrume~[ was acknowledged before me this ~ ~ , day of
~~~ , 19 ~by ~t~~ ~~.~ , who is
pemonally known to ~- ~r h~s produced
~~ ~. ~t~ _(~n) as identification and who d'~ ~ ~.~~~did not) take an oath.
Commission ~ ~ ~~ ~ , My Commission Expires ~-~
(NOTARY'S SEAL) ~ DENISE D CRAIG
State of Ftor~ ~
Co~: CC6205~7
STATE OF ._
COUN~ OF
The foregoing instrument was acknowledged before me this , of ,
19 .......by (name & title of officer or
agent), of (name of
corporation acknowledging), a (state or place
of incorporation) corporation,
on behalf of the corporation. He/She is personally known to me or has produced
(type of identification) as identification and who did (did not) take
an oath.
(Printed Name of Notary Public) (Signature of Notary Public)
Commission # , My Commission Expires
(NOTARY'S SEAL)
-5-
IN WITNESS WHEREOF the parties hereto have this agreement the day and year first
wdtten.
stome~.~ CUSTOMER: ~
(Sign)" '~' ~ ~'¢
JJ~i~me printed or type written)
(Name I~n{e.~ty~/e/written)
~n)~ ~; ~ddre~s) ~~ ~~ ~. ~~
(Name printed or ~pe wd~en)
STATE OF ~~
COUN~ OF ~~ ~~
The foregoing instrument was acknowledged before me this ~ ~ , day of
~H~ ,19 ~by ~~~~~ whois
p~rsonally known to me or h~ pr~uced
(Type of Identification) as identification and who did~ not) take an oat~ ~
(Printed Name of Nota~ Public) (s'g atu f t ~ ~
Commission ~ ~C ~O~ , My Commission Expires ~%- [~ - o~
(NOTARY'S SEAL) ':'~
DENISE D CRAIG ~
STATE OF ~. ~. ~,~ o~,~:
Co~: CC620507 ~
COUN~ OF - "
The foregoing instrument was acknowledged before me this .. , of ,
19 , by .(n~me & title of officer or
agent), of (name of
corporation acknowledging), a (state or place
of incorporation) corporation,
on behalf of the corporation. He/She is personally known to me or has produced
(type of identification) as identification and who did (did not) take
an oath.
(Printed Name of Notary Public) (Signature of Notary Public)
Commission # , My Commission Expires
(NOTARY'S SEAL)
-5-
Legal Description Approved by the Planning & Zoning Department:
(Sign)
Form Approved by the City Attorney's Office:
(Sign)
ATTEST: CITY OF DELRAY BEACH
(City Clerk) (Mayor)
-6-
LIST OF PROPERTY OWNE~
EXHIBIT A
ERIC PETERSON
MICHAEL PETERSON
JAMES PETERSON
PAUL PETERSON
JAMES T. SMITH
PAUL SMITH
JAMES BOWMAN
WI~J J&lVl BOWMAN
EXHIBIT B
T,P. GAT, DESCRIPTION:
THE WEST ONE-HAI,~' OF THE SOUTHWEST ONE-QUARTER OF THE
SOUTHEAST ONE-QUARTER OF SECTION 14, TOWNSHIP 46 SOUTH,
RANGE 42 EAST, P/~I,M BEACH COUNTY, FLORIDA AND CONTAINING
21.083 ACRES OF LAND MORE OR I,ESS.
TOGETHER WITH;
AT,I, OF LOTS 15 THROUGH 19, AND A PART OF LOT 20, BREEZY ACRES
SUBDIVISION ACCORDING TO THE PLAT THEREOF AS RECORDED IN
PLAT BOOK 20, PAGE 79 OF THE OFFICIAL PUBLIC RECORDS OF PALM
BEACH COUNTY, FLORIDA, Al J, LYING, SITUATE AND BEING IN SECTION
14, TOWNSHIP 46 SOUTH, RANGE 42 EAST, PALM BEACH COUNTY,
FLORIDA AND THIS TRACT BEING MORE PARTIC~Y DESCRIBED AS
FOI J ~)WS:
COMMENCING AT THE SOUTH ONE-QUARTER CORNER OF SAID SECTION
14; THENCE NORTH 00'17'23" WEST, ALONG THE WEST LINE OF THE
SOUTHEAST ONE-QUARTER OF SAID SECTION 14, A DISTANCE OF 1369.22
FEET TO A POINT AT THE NORTHWEST CORNER OF THE SOUTHWEST
ONE-QUARTER OF THE SOUTHEAST ONE-QUARTER OF SAID SECTION 14;
THENCE NORTH 88'39'19" EAST, ALONG THE NORTH LINE OF THE
SOUTHWEST ONE-QUARTER OF THE SOUTHEAST ONE-QUARTER OF SAID
SECTION 14, A DISTANCE OF 661.46 FEET TO A POINT; THENCE SOUTH
00'36'55" EAST, A DISTANCE OF 294.65 FEET TO A POINT ON THE WEST
LINE OF LOT 20 OF SAID BREEZY ACRES SUBDIVISION AND THE POINT
OF BEGINNING OF THE HEREIN DESCRIBED TRACT OF LAND; THENCE
NORTH 89'24'27" EAST, ALONG A LINE 52.58 FEET SOUTH OF, AS
MEASURED AT RIGHT ANGI,mS TO THE NORTH LINE OF SAID LOT 20, A
DISTANCE OF 310.95 FEET TO A POINT ON THE EAST LINE OF SAID LOT 20
AND THE WEST RIGHT-OF-WAY LINE OF MARI~,~ND LANE; THENCE
SOUTH 00'32'28" EAST, ALONG THE EAST LINE OF LOTS 15 THROUGH 20
AND THE WEST RIGHT-OF-WAY LINE OF MARI~.AND LANE, A DISTANCE
OF 687.42 FEET TO A POINT AT THE SOUTHEAST CORNER OF SAID LOT 15;
THENCE SOUTH 89'24'27" WEST, ALONG THE SOUTH LINE OF SAID LOT
15, A DISTANCE OF 310.06 FEET TO A POINT AT THE SOUTHWEST
CORNER OF SAID LOT 15; THENCE NORTH 00'36'55" WEST, ALONG THE
WEST LINE OF SAID LOTS 15 THROUGH 20, A DISTANCE OF 687.42 FEET
TO THE POINT OF BEGINNING AND CONTAINING 4.900 ACRES OF LAND
MORE OR
LESS AND EXCEPT:
A PART OF THE WEST ONE-HALF OF THE SOUTHWEST ONE-QUARTER OF
THE SOUTHEAST ONE-QUARTER OF SECTION 14, TOWNSHIP 46 SOUTH,
RANGE 42 EAST, P,aLM BEACH COUNTY, FLORIDA, AS DESCRIBED IN
DEED RECORD BOOK 67, PAGE 573 AND OFFICIAL RECORD BOOK 6495,
PAGE 761 OF THE PUBLIC RECORDS OF P,~LM BEACH COUNTY, FLORIDA
AND THIS TRACT BEING MORE PARTIC~Y DESCRIBED AS
FO~ ,~ OWS:
BEGINNING AT THE SOUTH ONE-QUARTER CORNER OF SAID SECTION 14;
THENCE NORTH 00'17'23" WEST, ALONG THE WEST LINE OF THE
SOUTHEAST ONE-QUARTER OF SAID SECTION 14, A DISTANCE OF 1361.06
FEET TO A POINT ON THE SOUTH RIGHT-OF WAY LINE OF ATLANTIC
AVENUE AS DESCRIBED IN OFFICIAL RECORD BOOK 1014, PAGES 102
THROUGH 109 OF THE OFFICIAL PUBLIC RECORDS OF P.al.M BEACH
COUNTY, FLORIDA; THENCE NORTH 89'13'48" EAST, ALONG THE SOUTH
RIGHT-OF-WAY LINE OF SAID ATLANTIC AVENUE, A DISTANCE OF 64.68
FEET TO A POINT ON THE EAST LINE OF LAKE WORTH DRAINAGE
DISTRICT CANAL E-3 AS DESCRIBED IN OFFICIAL RECORD BOOK 6495,
PAGE 761 OF THE PUBLIC RECORDS OF P~LM BEACH COUNTY, FLORIDA;
THENCE SOUTH 00'17'23" EAST, ALONG THE EAST LINE OF SAID LAKE
WORTH DRAINAGE DISTRICT CANAL E-3, 64.68 FEET EAST OF, AS
MEASUB~D AT RIGHT ANGLES TO THE WEST LINE OF THE SOUTHEAST
ONE-QUARTER OF SAID SECTION 14, A DISTANCE OF 1361.04 FEET TO A
POINT ON THE SOUTH LINE OF THE SOUTHEAST ONE-QUARTER OF SAID
SECTION 14; THENCE SOUTH 89'13'01" WEST, ALONG THE SOUTH LINE OF
THE SOUTI4EAST ONE-QUARTER OF SAID SECTION 14, A DISTANCE OF
64.68 FEET TO THE POINT OF BEGINNING AND CONTAINING 2.021 ACRES
OF LAND MORE OR T,ESS.
LESS AND EXCEPT:
A PART OF THE WEST ONE-HAL~' OF THE SOUTHWEST ONE-QUARTER OF
THE SO~T ONE-QUARTER OF SECTION 14, TOWNSHIP 46 SOUTH,
RANGE 42 EAST, P.a~.M BEACH COUNTY, FLORIDA, AS DESCRIBED IN
DEED RECORD BOOK 1014, PAGES 102 THROUGH 109, OF THE PUBLIC
RECORDS OF P.~I,M BEACH COUNTY, FLORIDA AND THIS TRACT BEING
MORE PARTICULARLY DESCRIBED AS FOLTOWS:
COMMENCING AT THE SOUTH ONE-QUARTER CORNER OF SAID SECTION
14; THENCE NORTH 00'17'23" WEST, ALONG THE WEST LINE OF THE
SOUTHEAST ONE-QUARTER OF SAID SECTION 14, A DISTANCE OF 1369.22
FEET TO A POINT AT THE NORTHWEST CORNER OF THE SOUTHWEST
ONE-QUARTER OF THE SOUTHEAST ONE-QUARTER OF SAID SECTION 14
AND THE POINT OF BEGINNING OF THE HEREIN DESCRIBED TRACT OF
LAND; THENCE NORTH 88'39'19" EAST, ALONG THE NORTH LINE OF THE
SOUTHWEST ONE-QUARTER OF THE SOUTHEAST ONE-QUARTER OF SAID
SECTION 14, A DISTANCEOF 668.92 FEET TO A POINT AT THE NORTHEAST
CORNER OF THE WEST ONE-I-LaI.~ OF THE SOUTHWEST ONE-QUARTER
OF THE SOUTHEAST ONE-QUARTER OF SAID SECTION 14; THENCE
SOUTH 00'19'03" EAST, ALONG THE EAST LINE OF THE WEST ONE-PI~I,~
OF THE SOUTHWEST ONE-QUARTER OF THE SO~T ONE-QUARTER
OF SAID SECTION 14, A DISTANCE OF 14.87 FEET TO A POINT ON THE
SOUTH RIGHT-OF-WAY LINE OF ATLANTIC AVENUE AS DESCRIBED IN
OFFICIAL RECORD BOOK 1014, PAGES 102 THROUGH 109 OF THE PUBLIC
RECORDS OF P~I.NI BEACH COUNTY, FLORIDA; THENCE SOUTH 89'13'48"
WEST, ALONG THE SOUTH RIGHT-OF-WAY OF SAID ATLANTIC AVENUE, A
DISTANCE OF 668.84 FEET TO A POINT ON THE WEST LINE OF THE
SOUTHEAST ONE-QUARTER OF SAID SECTION 14; THENCE NORTH
00'17'23' WEST, ALONG THE WEST LINE OF THE SOUTHEAST ONE-
QUARTER OF SAID SECTION 14, A DISTANCE OF 8.16 FEET TO THE POINT
OF BEGINNING AND CONTAINING 0.177 ACRE OF LAND MORE OR
~,ESS AND EXCEPT:
A PART OF THE WEST ONE-PLAI.]~ OF THE SOUTHWEST ONE-QUARTER OF
THE SOUTHEAST ONE-QUARTER OF SECTION 14, TOWNSHIP 46 SOUTH,
RANGE 42 EAST, P~I.NI BEACH COUNTY, FLORIDA AND A PART OF LOTS
20 AND 21, OF BREEZY ACRES SUBDIVISION, AS RECORDED IN PLAT
BOOK 20, PAGE 79 OF THE PUBLIC RECORDS OF p~ALN~ BEACH COUNTY,
FLORIDA AND THIS TRACT BEING MORE PARTIC~Y DESCRIBED AS
FOTJ~)WS:
COMMENCING AT THE SOUTH ONE-QUARTER CORNER OF SAID SECTION
14; THENCE NORTH 00'17'23" WEST, ALONG THE WEST LINE OF THE
SOUTHEAST ONE-QUARTER OF SAID SECTION 14, A DISTANCE OF 1369.22
FEET TO A POINT AT THE NORHWEST CORNER OF THE SOUTHWEST
ONE-QUARTER OF THE SOUTHEAST ONE-QUARTER OF SAID SECTION 14;
THENCE NORTH 88'39'19" EAST, ALONG THE NORTH LINE OF THE
SOUTHWEST ONE-QUARTER OF THE SO~AST ONE-QUARTER OF SAID
SECTION 14, A DISTANCE OF 668.92 FEET TO A POINT AT THE
NORTHEAST CORNER OF THE WEST ONE-PLaL~ OF THE SOUTHWEST
ONE-QUARTER OF THE SOUTHEAST ONE-QUARTER OF SAID SECTION 14;
THENCE SOUTH 00'19'03" EAST, ALONG THE EAST LINE OF THE WEST
ONE-I-La~.~ OF THE SOUTHXVEST ONE-QUARTER ON THE SOUTHEAST
ONE-QUARTER OF SAID SECTION 14, A DISTANCE OF 14.87 FEET TO A
POINT ON THE SOUTH RIGHT-OF-WAY LINE OF ATLANTIC ACENUE AS
DESCRIBED IN OFFICIAL RECORD BOOK 1014, PAGES 102 THROUGH 109
OF THE PUBLIC RECORDS OF PA~.NI BEACH COUNTY, FLORIDA AND THE
POINT OF BEGINNING OF THE HEREIN DESCRIBED TRACT OF LAND;
THENCE SOUTH 00'19'03" EAST, ALONG THE EAST LINE OF THE WEST
ONE-HAT,~ OF THE SOUTHWEST ONE-QUARTER OF THE SOUTHEAST
ONE-QUARTER OF SAID SECTION 14, A DISTANCE OF 279.88 FEET TO A
POINT 52.58 FEET SOUTH OF, AS MEASURED AT RIGHT ANGT,~,S TO TI-IE
NORTH LINE OF LOT 20 OF SAID BREEZY ACRES SUBDMSION; THENCE
SOUTH 89'24'27" WEST, ALONG A LINE 52.58 SOUTH OF, AS MEASURED AT
RIGHT ANGT,ES TO THE NORTH LINE OF SAID LOT 20, A DISTANCE OF 5.93
FEET TO A POINT ON THE WEST LINE OF SAID BREEZY ACRES
SUBD1MISION; THENCE NORTH 00'36'55" WEST, ALONG THE WEST LINE
OF SAID BREEZY ACRES SUBDIVISION, A DISTANCE OF 279.85 FEET TO A
POINT ON THE SOUTH RIGHT-OF-WAY LINE OF SAID ATLANTIC AVENUE;
THENCE NORTH 89'13'48" EAST, ALONG THE SOUTH RIGHT-OF-WAY LINE
OF SAID ATLANTIC AVENUE, A DISTANCE OF 7.38 FEET TO THE POINT OF
BEGINNING AND CONTAINING 0.043 ACRE OF LAND MORE OR T,~SS.
T,~SS AND EXCEPT:
A PART OF THE WEST ONE-HAT,]~' OF THE SOUTHWEST ONE-QUARTER OF
THE SOUTHEAST ONE-QUARTER OF SECTION 14, TOWNSHIP 46 SOUTH,
RANGE 42 EAST, P.~T,M BEACH COUNTY, FLORIDA AND A PART OF LOTS
12 THROUGH 14, OF BREEZY ACRES SUBDMSION, AS RECORDED IN
PLAT BOOK 20, PAGE 79 OF THE PUBLIC RECORDS OF P_AT,M BEACH
COUNTY, FLORIDA AND THIS TRACT BEING MORE PARTICULABLY
DESCRIBED AS FOT,I~)WS:
COMMENCING AT THE SOUTH ONE-QUARTER CORNER OF SAID SECTION
14; THENCE NORTH 89'13'01" EAST, ALONG THE SOUTH LINE OF THE
SOUTHEAST ONE-QUARTER OF SAID SECTION 14, A DISTANCE OF 669.18
FEET TO A POINT ON THE WEST LINE OF SAID BREEZY ACRES
SUBDMSION AND THE POINT OF BEGINNING OF THE HEREIN
DESCRIBED TRACT OF LAND; THENCE NORTH 00'36'55" WEST, ALONG
THE WEST LINE OF SAID BREEZY ACRES SUBDIVISION, A DISTANCE OF
393.59 FEET TO A POINT AT THE SOUTHWEST CORNER OF LOT 15 OF SAID
BREEZY ACRES SUBDMSION; THENCE NORTH 89'24'27" EAST, ALONG
THE SOUTH LINE OF SAID LOT 15, A DISTANCE OF 2.36 FEET TO A POINT
ON THE EAST LINE OF THE WEST ONE-I-LAT.~ OF THE SOI.FFHWEST ONE-
QUARTER OF THE SOUTHEAST ONE-QUARTER OF SAID SECTION 14;
THENCE SOUTH 00'19'03" EAST, ALONG THE EAST LINE OF THE WEST
ONEoHAT,r~ OF THE SOUTHWEST ONE-QUARTER OF THE SOUTHEAST
ONE-QUARTER OF SAID SECTION 14, A DISTANCE OF 393.60 FEET TO A
POINT ON THE SOUTH LINE OF THE SOI. YI'HEAST ONE-QUARTER OF SAID
SECTION 14; THENCE SOUTH 89'13'01" WEST, ALONG THE SOUTH LINE OF
THE SOUTHEAST ONE-QUARTER OF SAID SECTION 14, A DISTANCE OF
0.31 FEET TO THE POINT OF BEGINNING AND CONTAINING 0.012 ACRE
OF LAND MORE OR r,~SS.
NOTE: THIS BOUNDARY SURVEY REFLECTS THE TITLE EXCEPTIONS
LISTED IN CHICAGO TIT[,~,, INSURANCE COMPANY TITT,~, COMMITMENT
POLICY NUMBER 9804033. EFFECTIVE DATE MAY 6, 1998.
Memorandum
TO: David Harden, City Manager
THRU: Lula Butler, Director, Community Improvement Department/J ~t ~/
FROM: Charles Bender, Coordinator, Community Development Division
DATE: December 1, 1998
SUBJECT: Delray Beach Renaissance Program Subsidy Request
ITEM BEFORE THE COMMISSION
City Commission authorization and approval to issue subsidy to two eligible applicants under the
Delray Beach Renaissance Program.
BACKGROUND
The Delray Beach Renaissance Program Memorandum of Understanding was approved by the
City Commission on January 23, 1996. In parmership with the Delray Beach Community
Development Corporation, the TED Center, the Community Redevelopment Agency, the
Community Financing Consortium, the Federal Home Loan Bank of Atlanta and the Delray
Beach Housing Authority, we are committed to providing homeownership opportunities to 80
homebuyers through new construction and acquisition/rehab beginning October 1, 1995 through
September 30, 1997. An agreement to extend the program for one additional year has been
approved by all partners and the City Commission.
Each potential homebuyer is required to attend a homebuyers seminar sponsored by the
Community Financing Consortium, Inc., the Renaissance Programs partner and first mortgage
lender. The seminar includes training and information on financial planning, credit and
borrowing, budgeting, fair housing issues, mortgage and closing costs and a comprehensive
glossary of real estate terms.
The Grant is secured by a Promissory Note/Second Mortgage approved by the City Attorney and
requires the applicant to maintain ownership/residence for a specified period accounting to the
amount of the Grant. Grant amounts less than $15,000 per unit are forgiven at a rate of 20% per
year for a period of 5 years and Grant amounts equal to or greater than $15,000 but less than
$40,000 per unit are forgiven at a rate of 10% per year for 10 years.
RECOMMENDATION
Staff is recommending City Commission approval to fund subsidy for the two eligible applicants
of the following property: Lot 9, Block 2, Silver Terrace/S8,350.00
Lot 27, Block 1, Atlantic Gardens/$10,251.79
s:\commun\renprg\comagend.doc
AGENDA REQUEST
Request to be placed on: Date: December 1, 1998
__ Regular Agenda
__ Special Agenda
__ Workshop Agenda
xxxx Consent Agenda When:December 8, 1998
Description of item:
Authorization and approval to issue subsidy to two eligible applicants under the Delra¥
Beach Renaissance Program totaling $18,601.79.
ORDINANCE / RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO
Recommendation:
Staff recommends approval o£ subsidy award. Funds are to be awarded from the State
Housing Initiatives Partnership (SHIP) and the HOME Investment Partnership Program.
HOMETotal $10,251.79 Account # 118-1923-554-83.01
SHIP Total $ 8,350.00 Account#118-1924-55)lr83.01
Department Head Signature: x,~~~:~~,r,~.~ ~
City Attorney Review/Recommendation (if applicable):
Budget Director Review (required on all items involv~,ing expenditure of funds):
Funding Available~~
Funding Alternatives: (if applicable)
Account No. & Description:
Account Balance:
City Manager Review:
Approved for Agenda: ~/NO
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action: Approved/Disapproved
s:\commun-I \cd~renprgrn~agenrequ.doc
DELRAY BEACH RENAISSANCE PROGRAM
SUBSIDY REQUEST BREAKDOWN
NEW CONSTRUCTION Yes CENSUS TRACT 65.02
NAME Oneida Rodriguez
PROPERTY ADDRESS XXX Central Avenue Delray Beach
LEGAL DESCRPTION Lot 9, block 2, Silver Terrace
Plat Bookll , Page 61
% OF AREA MEDIAN HOUSEHOLD INCOME 96 # IN HOUSEHOLD 2
COST OF LOT $12,000 COST OF CONSTRUCTION $75,250
PROJECT/SUBSIDY BREAKDOWN
FIRST MORTGAGE $ 82,650.00 CFC Bank
RATE 6.525 %
LTV 95.00 %
SECOND MORTGAGE $ City of Delray, HOME
$ 8,350.00 CityofDelray, SHIP
$ CRA of Delray
$ Housing Authority
THIRD MORTGAGE $ Federal Home Loan Bank
GRANT $ HTF "A"
APPLICANT FUNDS
Escrowed $ 305.00
Paid at closing $1,737.00
TOTAL TRANSACTION $93,042.00
s:\communh'enprgXsubrest.doc
DELRAY BEACH RENAISSANCE PROGRAM
SUBSIDY REQUEST BREAKDOWN
NEW CONSTRUCTION Yes CENSUS TRACT 67.00
NAME Esther Ruelas & Manuel Pereida
PROPERTY ADDRESS XXX NW 12th Avenue Defray Beach
LEGAL DESCRPTION Lot 27, Block 1, Atlantic Park Gardens
Plat Book 14 , Page 56
% OF AREA MEDIAN HOUSEHOLD INCOME 51 # IN HOUSEHOLD 6
COST OF LOT $8,900 COST OF CONSTRUCTION $86,975
PROJECT/SUBSIDY BREAKDOWN
FIRST MORTGAGE $ 84,500.00 CFC Bank
RATE 6.525 %
LTV 88.00 %
SECOND MORTGAGE $ 10,251.79 City of Delray, HOME
$ City of Delray, SHIP
$ CRA of Delray
$ 2,648.21 Housing Authority
THIRD MORTGAGE $ Federal Home Loan Bank
GRANT $ HTF "A"
APPLICANT FUNDS
Escrowed $ 405.00
Paid at closing $ 2,683.00
TOTAL TRANSACTION $100,488.00
s:\commun\renprgXsubrest.doc
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY ~AGER~
SUBJECT: AGENDA ITEM ~ '- REGULAR MEETING OF DECEMBER 8, 1998
SERVICE AUTHORIZATION #3/ECKLER ENGINEERING
(REHABILITATION OF LIFT STATIONS 13, 24 & 26)
DATE: DECEMBER 3, 1998
This is before the Commission to approve Service Authorization #3
in the amount of $31,000.00 with Eckler Engineering for consulting
services related to the rehabilitation of lift stations 13, 24 and
26. The scope of work includes preparation of engineering plans
and specifications for the rehabilitation and conversion of lift
stations 13 and 24 to submersible type stations and the complete
demolition and replacement of lift station 26.
Maintenance records indicate these three stations are the highest
priorities for rehabilitation.
Funding will be from 442-5178-536-61.83 (W&S Renewal & Replacement
- Lift Station Rehabilitation).
Recommend approval of Service Authorization #3 with Eckler
Engineering related to the rehabilitation of lift stations 13, 24
and 26.
ref:agmemol0
AGENDA REQUEST
Agenda Item No. ~' ~ '
Date: December 2, 1998
Request to be placed on:
X Regular Agenda
Special Agenda
Workshop Agenda When: December 8, 1998
Description of item (who, what, where, how m~ch): Staff requests
Commission approval of Service Authorization ~L4~for Eckler Enqineering
in the amount of $31,000.00 for consulting services required for the
rehabilitation of Lift Stations #13, #24 and #26. Scope of service
includes preparation of enqineering plans and specifications for the
rehabilitation and conversion of Lift Stations %13 and %24 from a Wet
Well/Dry Well "Can" Station to a Submersible Station and the complete
demolition and replacement of Lift Station #26. Maintenance records
indicate that these three stations are currently the highest priorities
for rehabilitation. Funding for this expenditure is available in R&R
Account #442-5178-536-61.83, Lift Station Conversion to Submersible.
ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/N__O
Recommendation: Staff recomme~ks approval of Service Authorization #14
for Eckler Engineering in the//t~u~~, 00(~i:~
~ 'head signature:
Determination of Consistency with Comprehensive Plan:
City Attorney Review'Recommendation (if applicable):
Budget Director Review (required on all items involving expenditure of
funds):
Funding available: NO
Funding alternatives
(i~ applicable) ~ _
No. & De~cription.Mz~-,~/~,~ ~/~ ~ ~ ~6~~,q3~;-~
Account Balance~'/~, ,.~/~.// ~ ~ / ~/~/~-- ,~$~'~Q' d]
Account
City Manager Review:
Appr°ved f°r agenda: O/NO ~Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
S: \EngAdmin\Proj ects\97\97-005\OFFICIAL\AG102098. DOC
I
City Of Delray Beach
Department of Environmental Services
M E M 0 R A N D U M
TO: David Harden
City Manager
FROM: Dan Beatty, P.E'~-'~~
Deputy Director..o~P__.ubf~ Utilities
DATE: December 3, 1998
SUBJECT: Rehabilitation of Lift Stations 13, 24 and 26
Project Number 99-036
Attached is Service Authorization #3 for Eckler Engineering in the amount of
$31,000.00 for consulting services required for the rehabilitation of Lift Stations #13, #24
and #26. Scope of service includes preparation of engineering plans and specifications
for the rehabilitation and conversion of Lift Stations #13 and #24 from a Wet Well/Dry
Well "Can" Station to a Submersible Station and the complete demolition and
replacement of Lift Station #26. Maintenance records indicate that these three stations
are currently the highest priorities for rehabilitation.
Funding for this expenditure is available in R&R Account #-442-5178-536-61.83, Lift
Station Conversion to Submersible.
Please place this item on the December 8, 1998 Agenda for consideration by City
Commission.
cc: Richard C. Hasko, P.E., Director of Environmental Services
Victor Majtenyi, Assistant Construction Manager
Allison MacGregor Harty, City Clerk
S:\EngAdmin\Projects\93\93-055\OFFICIAL\agenmem.doc
· 12/0B/lg98 0~: 2~ 95~-755-27~1 ECKLER ENGINEERING PAGE
ECKi,ER ENGrNEERING, INC,
CITY OF DELRAY BEACH
CONSULT[NO SERVICE AL'rHORIZATION
DATE; De¢~mber 2. 1998
SERVICE AUTHOKIZATION NO. % 3 FOP. CONSULTLXIG SERVICES
CITY P.O. NO, CITY E~ENSE CODE
PROIECT NO.', CITY 21~,MI ECKLER ENOINEEKING
TITLE: l~hsbilitstion of Lift Ststians 13.2~ t~nd 26
This S~'vi¢¢ Authorization, wt~cn excepted, shall be inoorporated in ~d sl~ll become an integral part of the
Contract, dated May 9. 199~. between thc City of Delr~y 0each end gckl~ Engineering.
1, PROJ~ECT DESCRIFI'ION
Eckl~ Engin~ met with thc City of D¢lray Beach on Novc~nbcr 10, 1996 to obtain a b~tter
understanding of the improvements antioipeted by the City of Delray Beach· The follow/rig wastcwater
system improvements rare proposed for the rehabilitation of lift stations 1], 2,$ and 26 based upon the site
visits and the City's needs for wastew~ter collection and transmission systems within these
~ The City staff`has requested that this station be converted to a submers~'ble type lift stsfion
to eliminate the confined space require:roches and g~era} maintcnance problems associated with the curr~nt
design. The capacity of the pumps will be t~vicw'ed ~nd revised to meet thc new operational conditions ss
reqmted,
~ The City smfl'l~$ r~qucsted that this station be converted to a submersible type lift station
to ¢limirmt~ th~ confined sp~ce ~quirements and g~eral m~inten~nce problems as~oc':ated with the current
design. The c~pacity of the pumps will be reviewed and revised to meet thc new oper~tlona! conditions
r~uired
Additionally, the abandoned two structures north of this station will be addressed. These two structures
appear to be old equipment pits and ~re aurrently used as martboles. Unauthorized ~¢ccss ~o these pits is
common and often results in debris clogging the do~ str~u'n pumping cquipm~nt. City staffhas requested
eliminating these structures and reoonsU, ucting thc gravity eli~v~mcnt as ~equlred.
~ This lift station is an unconventional submer~ible opem~ion. The configuration of the
existing rectangular wer~vcll presents numerous problems fo~ m conventions! submersible design. SU'uctural
;k'molition of the interior platform and well ribs will rnos~ likely be required for a conventional
design. This demolition work will be dc~mcntal to t~ structural integrity of' the existing wetwcll.
The City stuff l~a~ req~este,d that r. bis statto~ be ~epJ~ccd with a new submersible typs lift station. The new
station would be loczted adjacent to the exl~ttn~; station end the gravity sewer alignmen~ would
reconstructed as required. Thc capacity oi~ thc pumps will be reviewed and revised to meet the new'
Ol~mtional conditions u r~luired,
12/0_~/i998 eS: 2-~ 95~-755-2741 ECKLER ENGINEERIN~ PAGE ~4
This proposal consists of the design of these facilit/es and improvements, including preparation of detailed
plans and specifications followed by permitting, bidding assistance services and limited services during
construction. The estimated construction cost for thc rehabilitation of lift stations 13, 24 and 26 will be in
the range of$410,000 to $~$0,000 depending on the recommendations of the design report. A more d~tailed
probable cos~ of ~onstruotiou will be prepared upon completion of the fi~ml design,
II, SCOPE OF SERVICR8
The Eng/neer shal] provide a complete design for each of these lift stat/on sites in accordance with our site
visit of November 10, 1995 arid our discussions with the City staff The work shall include the following:
DESIG~ PHASE
The lingineer shall provide the services outlined in Article 3, Par~aphs B and C, Phases 2 and 3, pages 5
and 6 of the A~reement The spec/rio tasks/nclude:
Task I - Administration: Administration of the project includes project setup., client interface, interface
and coordination with Delray Beach Operations Personnel, QualivT' Control and Invoicing.
Task 2 - Field Visit/Collect amd Review Data: Thc Engineer shall visit each of the lift station sims to
review thc existing conditions and facilities and to take necessary ileld measurements for design purposes.
The En$ineer shall provide certified boundary and topographic surveys for each lit station site. The~e
surveys shall contain a legal description of the existing lift station e~ements where applicable and will also
provide the site data required for the rehabilitation or relocation design oftbe lit station sites. It is not
currently possible to tell if the~ station arc within casements or all completely within road rights-of-way.
Verifications of existing parcel ownership, easements and rights-of-way arc rcquirclt to properly complete
the work at each site.
The Engln~'r will collect and review existing data on the lift s~ations, the existing flows, force main
pressures and power availability. Th= Engmeer will perform an analysis of this data andprepare calculations
as required for the deal/ri.
Task 3 Prepare Drswin~s: The Er~ineer will prepare the drawints required fo~ the rehabilitation of these
lift stations to include the removal of thc existing pumping equipment, installation of the new pumping
equipment, iostallation of new valve boxes, rehabilitation of the existing wctwells and design of new
wetw~lls and civil/site work d~ign. The drawir~gs shall include a cover sheet, legends, details, sit~ plans,
and structural~ mechanical and electrical drawings of sufticicnt detail to allow for thc construction of each
of these lift stations. Twenty-two sheets of drawin$t are anticipated for this proje0t.
Task4- Prepare Specifications: The Er~tncer will prepare a set ofte~hrfical M*ccifications for the requii'ed
construction of each lift station, A full scl of Contract Documenr. t will be prepared for the rehabilitation or
replacement of these lift stations. The Contract portion of these contract documents will be provided by the
City of Delray Beach. These documents will be edited by thc Engineer. Thc technical specifications will
be prepared in the Constrvction Speciflcatiorl Institute format. Thirty-one technicil sections are anticipated
for this proj~t.
Task ~ - $=bmit ~md Review with City: The Engineer will submit two (2) sets of 90% preliminary
drawings and specifications for City review. A review meeting will be established following the 90%
Preliminary drawings and specifications submittal to di~uss and receive comments from the City.
~.2/0~/2'998 ~'~ 28 '~5,'"-755-2'74'~ tECKLEP.. EN,~ZNEER]'NG P,~6E 05
The ]~ngine~t will finalize the ¢lr~ving~ ~'~d specifications (100%) by inoo~orai~ of a~ecd-~on r~sions
by ~h~ Ci~ ~om ~e ~0% ~e~ew,
T~k ~ - P~rmit ~r~r~it~ ~e Engin~ ~11 F~p~re p~it do~ for ~mre by ~ Ci~ ~d
for submi~l to ~e v~ous ~e~l~to~ ~ie~ hav~ju~dicfi~ ex,~ ~ project, Pe~i~s
~m ~ ~o~ D~~ of E~onm~t~l ~ot~o~ ~P) ~nd ~lm B~h Co~ Dep~t of
Heal~ ~d ~bili~five ~ce~ ~BC~S).
~D~G ~ ~GO~T~G P~
1, P~c addenda as requi~ ~ c~vt~ commits and qucai~s prodded ~ ul
Pm~de an eleo~ie ~d h~ ~opy of the ~wings a~d sp~ificifion~ for ~on of the bidding
~d con.act do~ents by ~e ~W,
CONSTRUC~ON
Task 8 - Preconstracfioa Me~: ~v Enginv~ will prepay ~e ag~n~, a~d ~d p~are n~inu~s for
a pre~s~c~i~ m~tmg to ~ held ~ m ~ N~ce to ~ceed f~ ~ons~ctia of th~ lift station
improwm~ts.
Task 9 - Shop Dra~p: ~ Ci~ will ~cw thc C~Wac~or's ~p ~g submi~ls for conf~nce
~ffi thc p~jc~t ~awings and ~i~caions. h is antic~ated t~t It shop &a~ng submits ~II be
r~uir~ for l~s
Task 10 - Project ~it~ Visla: ~e En~e~ ~iI provide ~k si~ ~sits d,~ng the ~on~ti~ phase
of~is project, ~ese site v~its shall be at th~ rgq~st oft~ Ci~ ofDel~y Beavh. Folio~ng eavh si~ ~sit,
the ~ginecr will pr~e a site ~sit r~n for ~b~ittal to ~he Ciw. A to~! of tMoe (3) site ~sita are
~ticipat~d for this ~oj~t,
O~ eont~fion phase ~s inolud~g ~e~rafion of Con.act D~um~ts, rc~ord ~awing preparation
~d pe~t closeo~ su~i~ls ~ r~q~ted for ~s proj~t ~11 be completed by the Ci~, ~ Add.dam to
~is So.ice Auth~afion can ~ submi~ed a a later ~te for these s~ces as req~d by
DATA OR ~SIST~CE PRO~ED BY T~ CITY
As a p~ of~is s~oe ~ofi~fion, ~e C~ shall:
1. ~o~de ~y ~cord ~nSs of ~e ~isfing lift ~om.
2. Pro.de all flow ~ from t~ existing li~ s~ons which is avaihbk ~ou~ thc Ci~'s
sys~.
~o~ide d~ils on each of~ Ci~'s ~quir~ for the d~ of this projec~ including pumps,
~oafing ~st~s, ~d ~lc~.
4. ~ovide ~ess~es i~ the forv~ mains to which &~sc li~ s~tionz ~]1
5, Pay all ~it fees.
6, P~y ~11 ~ofl~ Pow~ ~d Light f~s f~ eleo~cal s~ re~si~s az ~y be required.
.!2t8~I]998 8~:2~ 95~-755-2741 ECKLER ENGINEERING PAGE
This proposal is made in accordance with Section 7 - Compensation, Paragraph A, Method 2 - TIMES
CHAP, GBS, NOT TO EXCEED BUDGETED AMOUNT, Pate 17 of the AGI~EMENT.
ry. CO~IoN
Thc design of th~sc lii~ stations can bc completed within 135 days of re~iving a signed Servi~e
Authorization. The Bidding/Negotiilion portion will be completed as the project prol~resses on the Cites
schedule.
Al~roved b~:
CITY OF DELKA¥ BEACH: ECK.LI~,R ENGINEERING, INC.
Date Date
$isna~ttre Donald A. Eokler, President
Print Name Witllcl$
Title Witness
Attest
Approved as to leg~! Sufficiency
and Form
12/8~/1998 ~:2~ 954-7~5-2741 ECKLER ENGINEERING PAGE ~7
CORPORATE ACKNOWLEDGMENT
STATE OF FLORIDA
COUNTY OF BROWARD
Thc foregoing inslrumert~ was acknowledged befcrte me this day of 1998
by Donald .~..., Ecklcr , President, of Eck[er ;Ert~acedn~. In~. a Florida corporation, on behalf of ~h~
corporation. He is personally known to me and did not take an oath.
$i.grtature of Person Taking Acknowledgment
Lir~ C,, Fr~ssso
Name of Aeknowtedset Typed, Printed or Stamped
'
ATLANTIC AVENUE
..... I
-- '-'- --/--' - '-1~- ""'-- -~ - '~r- -- --~--
ENVIRONMENTAL SERVICES DEPARTMENT REHABILITATION
434 SOUTH b'WINTON AVENUE, D~RiY I~CII, FLORIDA a3444 99-036 1 of
:.__.~ LIF~~ON 24.-- -. -,.=
7~' ~'' I' '-~-'t ,~!'-T~-i~, . ,
~ ,......, ,, t. __~_: -____~/~
L__ LIFT STA~ON 26
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER~
SUBJECT: AGENDA ITEM ~V - REGULAR MEETING OF DECEMBER 8, 1998
AMENDMENT ~2 TO SERVICE AUTHORIZATION ~i/CH2M HILL
(AQUIFER STORAGE & RECOVERY PROJECT)
DATE: DECEMBER 3, 1998
This is before the Commission to approve Amendment #2 to Service
Authorization #1 with CH2M Hill in the amount of $56,599.00 for
additional engineering and consulting services related to the
aquifer storage and recovery (ASR) project at the City's North
Reservoir.
The increased scope includes design and permitting for acidization
of the ASR well, additional design modifications for the above
ground piping, pumps and appurtenances, as well as the concept and
design of an on-site chlorine generation system.
Funding will be from 441-5181-536-69.18 (W&S Transmission/Storage
Aquifer Storage and Recovery).
Recommend approval of Amendment #2 to Service Authorization #1
with CH2M Hill for additional services related to the ASR project.
ref:agmemoll
AGENDA REQUEST
Agenda Item No. ~b
Date: December 2, 1998
Request to be placed on:
X Regular Agenda
Special Agenda
Workshop Agenda When: December 8, 1998
Description of item (who, what, where, how much): Staff requests
Commission approval of Amendment No. 2 of Service Authorization No. 1 to
CH2MHILL for additional enqineering desiqn related to the Aquifer
Storage and Recovery project. Services include desiqn and permitting for
acidization of the ASR well, additional design modifications for the
above ground piping, pumps and appurtenances as well as the concept and
design of an on-site chlorine generation system. Total Amount of
Amendment No. 2 is $ 56,599.00
ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO
Recommendation: Staff recommends approval of Amendment No. 2 to Service
Authorization No. 1 for CH2MH~D~ in _t~oun~.~$56, 599. 00
Dep~e--~-~a~ ~ignature:
Determination of Consistency with Comprehensive Plan:
City Attorney ReviewfRecommendation (if applicable):
Budget Director Review (required on all items involving expenditure of
funds ):
Funding available:(YES~NO
Funding alternativ~ (if applicable)
Account No. & Description ~4Z/~.~./~/-~-.~/,~/i,~//~
Account Balance~g/~ ~ /R~/~
...... /
City Manager Review: ~~~~ Approved for agenda: ~/NOff~O
ont :
~enda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
S: \EngAdmin\Projects\97\97-005\OFFICIAL\AG102098. DOC
City Of Delray Beach
Department of Environmental Services
M E M 0 R A N D U M
TO: David Harden
City Manager
FROM: Dan Beatty, P.E.'~~
Deputy Director.efl~~ilities
DATE: November 30, 1998
SUBJECT: Aquifer Storage and Recovery
Project Number 93-055
Attached is an Agenda Request and Amendment No. 2 of Service Authorization No. 1 to
CH2MHILL for additional engineering design related to the subject project. Services
include design and permitting for acidization of the ASR well because of lower
permeability than originally anticipated. As a result of the success of the acidization
additional design modifications where required for the above ground piping, pumps and
appurtenances. In addition, the concept and design of an on-site chlorine generation
system was also provided. The total amount of Amendment No. 2 of Service
Authorization No. 1 is $56,599.00 and funding is available from ASR Account # 441-
5181-536.69-18 (budget transfer is attached).
Please place this item on the December 8, 1998 Agenda for consideration by City
Commission.
cc: Richard C. Hasko, P.E., Director of Environmental Services
Victor Majtenyi, Assistant Construction Manager
Allison MacGregor Harty, City Clerk
S:\EngAdmin\Projects\93\93-055\OFFICIAL\agenmem.doc
CH2U HILL
SERVICE AUTHORIZATION NO, 1
DATE:
PAGE 10F 5_
Amendment No. 2 to the
Service Authorization No. 1_ to the A§reement
Dated June 1_, 1_995, for
Engineefin§ Services Bet-ween
the City of Delra¥ Beach, Florida, and £H2M HILL, [nc.
City P.O. No. ~ City Expense Code:
City P.N.:
Title: Design, Construction, and Acidification of an Aquifer Storage and Recovery
(ASR) Facility at the City's North Storage Reservoir
Category of Work: Professional Engineering Services - Design/Construction
General
This SERVICE AUTHORIT.~TION AMENDMENT shall modify the professional services
agreement referenced above and shall become part of that AGREEMENT as if written there
in full. Changes in the indicated Scope of Services will be subject to renegotiation and
implemented through an Amendment to this agreement. ·
Introduction
The City of Delray Beach is currently in the process of completing the construction of an
aquifer storage and recovery (ASR) facility at its North Storage Reservoir. The purpose of
utilizing ASR is to provide additional finished water storage capacity and to help meet peak
demand periods.
Testing conducted during the construction of the ASR well indicated a lower permeability
of the ASR storage zone than was anticipated. The relatively low permeability of the ASR
zone would have adversely affected the capacity of the well. Therefore, the City opted to
aciclize the well to increase the permeability of the ASR zone. The decision to acidize the
well was made following completion of design of the surface piping and preparation of the
pump and electrical specifications and required modifications to the specifications and
design drawings. Acidization of the ASR well proved to be successful, significantly
increasing the capacity of the well.
As a result of the increased capacity, the City requested CH2M HILL to redesign the surface
piping and appurtenances from the supply water main to the pump column piping and
again modify the pump and electrical specifications and design drawings. Additionally,
several other Owner requested modifications were incorporated into the design after the
original task order was signed that resulted in a greater than expected design effort. The
intent of the original task order was to design a simple ASR facility based on previous
projects such as Boyrtton Beach and West Palm Beach. During the course of the project,
GH2M HILL
SERVICE AUTHORIZATION NO. 1
OATE:
PAGE 2_OF _5
several chart§es were requested by the City and incorporated into the design that resulted
in a more complex, hi§h]y automated ASR facility. ~l~tese cha.n§es included:
· switch]n§ to a staL.-dess steel pump and piping,
· chang~n§ bom a constant speed pump to a variable speed pump,
· design of an on-site c~orine §eneration system~
· remote control operation of the ASR facility,
· charon§ bom a common rechar§e/recovery line to separate Lines with two flow
meters,
· change in the design operation of the ASR facility to rech~§e and recovery of water
on a daily basis.
In addition, additional time associated with the change in above items caused the contract
construction period to extend beyond what was originally scoped, which was 16 weeks. As
a result, additional services during construction have been and continue to be required to
complete the work and provide a fitlly operational ASR facility. To date, approximately 28
weeks of additional construction time has elapsed.
This SERVICE AUTHORIT. ATION AMENDMENT is for performing engineering services
for the acidization of the ASR well, as well as design changes assodated with the increased
capacity of the well and changes requested by the City. The Work authorized by this
AMENDMENT will'be combined with the Work performed under the referenced SERVICE
AUTHORIZATION No. 1.
Scope of Services
The CONSULTANT has provided spedfic services to the C1TY in accordance with the
following task descriptions.
Task 1--Acidization of the ASR Well
· Prepare a plan for the addization of the ASR well and testing to evaluate the
effectiveness of the acidization.
· Prepare technical spedfications for the acidization and testing of the ASR well and
modification of the technical specifications and drawings for the pump and electrical
sections.
· Permitting modifications with the Florida Depa~b~-tent of Environmental Protection
(FDEP) to allow acidization of the well.
· Prepare a detailed cost estimate for acid]zing the well.
CH2M HILL
SERVICE AUTHORIZATION NO. 1
DATE:
PAGE 3 OF 5
· Review .and process submittals.
· Provide resident observation services throughout the acidization and testing.
Task 2--Engineering Services for Design Changes
· Provide a redesign of the surface piping to accommodate higher flow rates than the
original design.
· Provide submittal review for stainless steel surface piping.
· Rewrite the pump and electrical specifications to accommodate higher flow rates than
prior to acidization.
· Provide submittal review for large stainless steel, variable frequency drive pump.
· Design of the ASR control system to allow remote operation and accommodate the
increased complexity of operating the facility with recharge and recovery on a daily
basis.
· Coordinate equipment changes with suppliers and the contractor.
Task 3--Engineering Services for Design of a Chlorine Generation System and Protective
Canopy
· Research applicability and design requirements for an onsite chlorine system.
· Provide a design for an on-site chlorine generation system and backup bulk NaOC1
system.
* Provide a design of a protective canopy for the chlorine generation system.
· ' Negotiate regulatory agency approval of the chlorine generation system..
Task 4--Additional Services During Construction
· Provide resident observation during installation of the surface piping and
appurtenances.
Assumptions
Unless indicated otherwise in this Amendment, all assumptions contained in the original
Service Authorization No. 1 will remain in effect.
.Additional Services
The following are examples of some specific additional services that may be required, but
are not included within this Scope of Services.
· Additional work that may be required by the permitting agencies or as directed by the
City and not covered in these scope of services.
CH2M Hill
SERVICE AUTHORIZATION NO. 1
DKrE:
PAGE 4 OF 5
This and other services can be provided, if desired by the CITY, under separate Task
Order(s) or by an amendment to this Task Order. Services performed will be on an as-
directed basis in accordance with a written Notice to Proceed from the CITY.
Compensation to the CONSULTANT
Compensation for professional consulting engineering services as described herein is
estimated at $56,,599. Compensation for services shall be in accordance with Article VII.A.1
of the AGREEMENT. Exhibit A attached presents a breakdown of the estimated labor and
expense charges per the Agreement.
oR~13512.ooc
CH2M HILL
SERVICE AUTHORIZATION NO. 1
DATE:
PAGE _5 OF _5
~ service authorization is approved cont~gent upon the £1T~'$ acceptance of and
satisfaction w~th the completion of the seruice$ rendered in the p~ev~ous phase or as encom-
passed by the previous se~,~ce authorization, ff the CITY in its sole discretion is u~safisfied
with the se~4ce$ provided in the pre~ous phase or se~w~ce authorization, the CF[~' may
terminate the contract without incurring any further liability. The CONSULTANT may not
commence work on any service authorization approved by the CITY to be induded as part
of the contract without a further notice to proceed.
Approved by:
CITY OF DELRAY BEACH: CH2M HILL, INC. (Corporate Seal)
'l homas Mdor ick, P.e. / (O;te)
Area Office Manager
Iay A1perin
Mayor
Witness
Attest: STATE OF FLORIDA
COUNTY OF PAI2Vl BEACH
The foregoing instrument was
acknowledged before me this ~ day of
Approved as to Legal ~ ,1998, by Thomas
Sufficiency and Form McCormick, Area Office Manager,
CH2M HILL, Inc., a Florida corporation,
on behalf of the corporation. He is person-
ally known to me and did not take an oath.
l~obbie Willcox
Notary Public
State of Florida
(Seal)
~o~,v. Po~ BOBBLE J. WILLCOX
/~ ~'~.~ COMMISSION # CC 463753
.~ !~1 _.~ EXPIRES JUN 29, 1999
I~O/U~.DOC
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER~/~
SUBJECT: AGENDA ITEM ~'~- REGULAR MEETING OF DECEMBER 8, 1998
CONTRACT ADDITION (C.O. #i)/TRIO DEVELOPMENT CORPORATION
(S.E. 2ND AVENUE LIMEROCK BASE PREPARATION)
DATE: DECEMBER 4, 1998
This is before the Commission to approve a contract addition (C.O.
#1) in the total amount of $19,575.50 with Trio Development
Corporation under the Rehabilitation of Lift Stations 16 & 3lA
contract. The additional work includes pavement removal, grading
and limerock base construction of S.E. 2nd Avenue between S.E. 1st
and 2nd Streets in conjunction with water main and storm drainage
updgrades.
This work will complete the improvements on S.E. 2nd Avenue. The
water main and storm drainage improvements were installed by an
in-house construction crew. The asphalt surface will be laid by
Pavex Corporation as part of the street resurfacing contract after
the limerock base is installed by Trio.
Funding for the contract addition will be as follows:
$ 2,975.50 from 442-5178-536-63.50
(W&S R&R/Water Main-SE 2nd Avenue)
$16,600.00 from 448-5461-538-63.93
(Stormwater Utility/SE 2nd Avenue)
$19,575.50
Recommend approval of the contract addition (C.O. #1) with Trio
Development Corporation for the S.E. 2nd Avenue limerock base
preparation.
ref:agmemol4
Agenda Item No.: ~(~'
AGENDA REQUEST
Date: December 3, 1998
Request to be placed on:
X Regular Agenda
Special Agenda
Workshop Agenda When: December 8, 1998
Description of item (who, what, where, how much) :Affached for Commission approval is an
agenda request for a Contract Addition (C.C. #1) to Tdo Development Corporation on the above referenced
Project. The scope of work includes pavement removal, grading and limerock base construction of SE 2nd
St from SE 1st St to SE 2nd St in conjunction with water main and storm drainage upgrades (PN 98-80).
The work will be completed utilizing unit prices for actual measured quantities per the unit pdces identified
on attached Change Order #1.
This work will complete the improvements on SE 2nd Ave. The water main and storm drainage
improvements were installed by the in-house construction crew. The asphalt surface course will be laid by
Pavex after the limerock completion above as part of the 1998 Resurfacing Contract (98-40).
Funding Source is 442-5178-536-63.50 (Water Mains SE2nd) for $2,975.50; and 448-5461-538-63.93
(Drainage SE2nd) for $16,600.00
ORDINANCE/RESOLUTION REQUIRED: YE~DRAFT ATTACHED YES/~O~
Re co--ndation: Staff R e co r~r~ends a p~//f Change Order #~"1
City Attorney Review/Reconanendation (if applicable):
Budget Director Review (~red on all items involving expenditure of funds): Funding available: ( YES/~O
Funding alt ernativ~----~
Account No. & Description.~//~--/?~/ (if applicable)
Account Balance __~ ....
City Manager Review:
Appr°ved f°r agenda: ~NO ~/~/Hold Until:
Placed on Agenda:
Action:
Approved/Disapproved
Memorandum
To: David T. Harden, City Manager
From: Howard Wight, Dep Director of Const
Date: December 3, 1998
Re: Rehabilitation of Lift Station 16 and 31A (Project 98-44)
Contract Addition - SE 2nd Ave (98-80) Limerock Base
Preparation
Attached for Commission approval is an agenda request for a Contract Addition
(C.O. #1) to Trio Development Corporation on the above referenced Project.
The scope of work includes pavement removal, grading and limerock base
construction of SE 2nd Ave from SE 1st St to SE 2nd St in conjunction with water
main and storm drainage upgrades (PN 98-80). The work will be completed
utilizing unit prices for actual measured quantities per the unit prices identified
on attached Change Order #1. The amount of Change Order #1 based on the
estimated quanities of the Change Order is $19,575.50. I believe that the prices
are fair and reasonable for the scope of work performed.
Only two bids were received for this work. Bids were also solicited from C.S
Whiteside, RP Hamby, Kilbourne and Sons, E & N Contracting and Almazon
Brothers Trucking. The only other bid received other than the one above was
from Almazon for $21,715.00. The other firms did not submit a price due to their
current work on hand backlog.
This work will complete the improvements on SE 2nd Ave. The water main and
storm drainage improvements were installed by the in-house construction crew.
The asphalt surface course will be laid by Pavex after the limerock completion
above as part of the 1998 Resurfacing Contract (98-40).
Funding Source is 442-5178-536-63.50 (Water Mains SE2nd) for $2,975.50;
and 448-5461-538-63.93 (Drainage SE2nd) for $16,600.00
file: 98-080 (A); 98-44 (A)
CITY OF DELRAY BEACH
CHANGE ORDER TO ORIGINAL CONTRACT
CHANGE ORDER NO. One (1) PROJECT NO. 98-044 DATE:
PROJECT TITLE: Rehabilitation of Lift Stations 16 and 3lA
TO CONTRACTOR: Trio DeveloDment CorDoration
YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING CHANGES IN THE PLANS AND
SPECIFICATIONS FOR THIS PROJECT AND TO PERFORM THE WORK ACCORDINGLY, SUBJECT TO
ALL CONTRACT STIPULATIONS AND COVENANTS.
JUSTIFICATION: Provide all required labor, equipment and material for pavement
removal, grading and preparation of sub~rade/limerock base in conjunction with SE
2nd Ave and Water Main Improvements (PN 98-80) per the following. Work to be
constructed in accordance with the unit prices below and in accordance with
plans/specifications by CDB Environmental Services titled 'SE 2nd Ave Water Main
and Drainage Improvements' shts 1-4 dated July 1998. Final amount will be
determined by actual field measured quantities.
1. Grading/Sub~rade/Limerock Base Construction 1,000 sy ~ $16.60 = $16,600.00
2. Finish and Prime Limerock ~ Utility Trenches 200 sy · $13.69 = $ 2,738.00
3. Add1 Limerock furnished for Utility Trenches 25 tn ~ $ 9.50 = $ 237.50
TOTAL $19,575.50
SUMMARY OF CONTRACT AMOUNT
ORIGINAJ~ CONTRACT AMOUNT $245,938.00
COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED $ 0.00
ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $245,938.00
COST OF CONSTRUCTION CHANGES THIS ORDER $ 19,575.50
ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $265,513.50
PER CENT INCREASE THIS CHANGE ORDER 7.9 %
TOTAL PER CENT INCREASE TO DATE 7.9 %
date
CERTIFIED STATEMENT: I hereby certify that the supporting cost data included
is, in my considered opinion, accurate; that the prices
quoted are fair and reasonable and in proper ratio to the
cost of the original work contracted for under benefit of
competitive bidding.
CONTRACTOR
(sign & seal)
TO BE FILLED OUT BY DEPARTMENT INITIATING CHANGE ORDER
Environmental Services 448-5461-538-63.93 (SE 2nd St Drainage) for $16,600.00;
and 442-5178-536-63.50 (Water Mains - SE 2nd Ave)
DEPARTMENT FUNDS BUDGETED CODE CERTIFIED BY
DELRAY BEACH, PLORIDA
By its City Commission
RECOMMEND: By:
ENGINEER/DIRECTOR MAYOR
ATTEST:
APPROVED: By:
CITY ATTORNEY CITY CLERK
S~...~9844~c01
ATLANTIC AVENUE
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY Mk~AGER~
SUBJECT: AGENDA ITEM ~'/' - REGULAR MEETING OF DECEMBER 8, 1998
CONTRACT ADDITION (C.O. #2)/JAM ROCK, INC. (SIDEWALK ON
LAKE IDA ROAD FROM DAVIS ROAD TO CORAL WAY)
DATE: DECEMBER 4, 1998
This is before the Commission to approve a contract addition (C.O.
#2) in the amount of $8,881.50 and a time extension of seven (7)
calendar days with Jam Rock, Inc. under the SW 4th Street/SW 6th
Avenue Sidewalk Improvements contract. The additional work is
for the construction of a sidewalk along the south right-of-way
line of Lake Ida Road from Davis Road west to Coral Way.
Funding for the additional work is available from 334-3162-541-
63.11 (General Construction Fund - Bikepaths/Sidewalks).
Recommend approval of the contract addition (C.O. #2) with Jam
Rock, Inc. for the construction of a sidewalk along the south
side of Lake Ida Road from Davis Road to Coral Way under the
Southwest Area Sidewalk Improvements contract.
ref:agmemol5
Agenda Item No. o!
AGENDA REQUEST
Date: December 3, 1998
Request to be placed on:
X Regular Agenda
~ Special Agenda
~ Workshop Agenda When: December 8, 1998
Description of item (who, what, where, how much): Staff request the City Commission
approve Change Order #2, a Contract Addition, in the amount of $8,881.50, and a time extension
of 7 calendar days, to the construction contract with Jam Rock, Inc., for the SW 4th St/SW 6thAve
Sidewalk Improvement Project (PN 98-009) for the construction of sidewalks along the south
Right of Way line of Lake Ida Road from Davis Road to Coral Way.(PN 98-89) Funding is
available from account No. 334-3162-541-63.11 (Bikepaths/Sidewalks).
ORDINANCE/RESOLUTION REQUIRe': Not req~.
Recommendation: Staff recommends the City Commission approve Change Order #2, a
Contract Addition, in the amount of $8,881 ·50, and a time .e.x~nsion of 7 calendar days, to the,
construction contract with Jam~, I..n~ .~,onst~ct~/of sidewalks at Lake Ida Road. /~
· / _~ c~
Department headslgnature: ~ ~'/~ '- ~'~~ ~Z - ~ L
Determination of Consistency with Comprehensive Plan:
City Attomey Review/Recommendation if applicable):
Budget Director Review (r.,equ~d on all items involving expenditure of funds):
Funding available. YES/~O __ _
Funding alternati~es_(if-ai3plicable):
Account No. & Description ,.~ :~-. ~//~.~ - 5 r_// b_.-~.// 4, ;~f'
Account Balance ..~ ~/-/.., ,~',~'.~. ~,-~' (.¢.,o ¢;~ /,P-~/,:~/q,,~' ~y').
City Manager Review: u
Approved for agenda: ~/S/NO
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
s:~..A98009~agreq1117
ENVIRONMENTAL SERVICES DEPARTMENT
MEMORANDUM
To: David T. Harden
City Manager
From: Howard Wight
Dep Dir ConstWction
Date: December 3, 1998
Subject: Change Order #2 (Contract Addition)
SW 4th Street/SW 6th Ave Sidewalk Improvements
Project No. 98-009
Attached for City Commission approval is C.O. #2, a Contract Addition, in the amount of
$8,881.50, and a 7 calendar day time extension, to Jam Rock, Inc., for the construction of
sidewalks along the south Right of Way line of Lake Ida Road between Davis Road and Coral
Way (PN 98-89). The proposed sidewalks will "ffil in" a +/- 500' gap to connect existing sidewalks.
The values represented below correspond to the unit prices approved by this sidewalk contract. A
list of items with a brief description of each is presented below.
Item #1 & 2 (per contract)
Maintenance of Traffic & Clearing and Grubbing: Lump Sum. $3,550.00
Sprinkler Allowance $ 500.00
Item #3 (per contract)
5' Concrete Sidewalk, 4 inch thickness: S.F. unit price of $2.02,
approximately 2175 Square Feet. $4,393.50
Item #7 (per contract)
Sodding: S.F. unit price of $1.46, approximately 300 Square Yards. $ 438.00
Total for Change Order #2 $8,s81.50
Staff recommends approval of Change Order #2, a Contract Addition, in the amount of
$8,881.50, and a 7 calendar day time extension, to the contract with Jam Rock, Inc., for the
installation of sidewalks along Lake Ida Road. Funding for Change Order #2 is available from
account No. 334-3162-541-63.11 (Bikepaths/Sidewalks)
Project File 98-009 (A)
98-089(A)
Esd...\98009\COlmem1117
CITY OF DELRAY BEACH
CHANGE ORDER TO ORIGINAL CONTRACT
CHANGE ORDER NO. Two (2), Contract Addition PROJECT NO. 98-009 DATE: 7
PROJECT TITLE: SW 4~ St/SW 6th Ave Sidewalk Improvements
TO CONTRACTOR: Jam Rock, Inc.
YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING CHANGES IN THE PLANS AND
SPECIFICATIONS FOR THIS PROJECT AND TO PERFORM THE WORK ACCORDINGLY, SUBJECT TO
ALL CONTRACT STIPULATIONS AND COVENANTS.
JUSTIFICATION: Provide all labor, material, and equipment necessary for the construction of vadous revisions to the
plans and specifications to the SW 4th StJSW 6th Ave Sidewalk Improvements Project as outlined below for the
construction of sidewalks along the south Right of Way Iline of Lake Ida Road per plan sheet I of 1 dated July, 1998
titled "Lake Ida Road Sidewalk Improvements". Per contract unit pdces:
Item #1 & 2: Maintenance of Traffic & Clearing and Grubbing; Lump Sum ..... $3,550.00
Sprinkler Repair Allowance $ 500.00
Item #3: 5' Concrete Sidewalk, 4 inch thick; $2.02/sf unit pdce ..... $4,393.50
Item #7 Sodding, $1.46/sy unit price ..... $ 438.00
SUMMARY OF CONTRACT AMOUNT
ORIGINAL CONTRACT AMOUNT $92,345.15
COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED $14,853.90
ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $107,119.05
COST OF CONSTRUCTION CHANGES THIS ORDER $8,881.50
ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $116,000.55
PER CENT INCREASE THIS CHANGE ORDER 9.5 %
TOTAL PER CENT INCREASE TO DATE 25.5 %
EXTENSION OF CONTRACT TIME ALLOWED BY THIS CHANGE, 7 CALENDAR DAYS.
CERTIFIED STATEMENT: I hereby certify that the supporting cost data included is, in my considered
opinion, accurate; that the pdces quoted are fair and reasonable and in
proper ratio to the cost of the original work contracted for under benefit of
competitive bidding.
CONTRACTOR
(sign & seal)
TO BE FILLED OUT BY DEPARTMENT INITIATING CHANGE ORDER
Environmental Services Department 334-3162-541-63.11 (Bikepaths/Sidewalks)
DEPARTMENT FUNDS BUDGETED CODE CERTIFIED BY
DELRAY BEACH, FLORIDA
By its City Commission
RECOMMEND: By:
ENGINEER/DIRECTOR CITY MANAGER
A'I-rEST:
APPROVED: By:
CITY A-I-I'ORNEY CITY CLERK
s:~...\96062\col
R3~INBER, RY
N.W. 22~D
N.W. 20TH AVE.
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER~
SUBJECT: AGENDA ITEM - REGULAR MEETING OF DECEMBER 8, 1998
CLOSEOUT CHANGE ORDER #1 & FINAL PAYMENT/MARINE
ENGINEERING CONTRACTORS (MILLER PARK NORTH FIELD
RE CONS TRUCT I ON)
DATE: DECEMBER 4, 1998
This is before the City Commission to approve closeout Change
Order #1 in the amount of $1,940.00, and final payment in the
amount of $7,566.50 to Marine Engineering Contractors, Inc. for
completion of the Miller Park North Field Reconstruction project.
The change order reflects adjustments for miscellaneous plus/minus
quantity changes and resodding around the existing ballfield
infield at the south end of the park.
Funding will be from 334-4173-572-63.73 (General Construction Fund
- Miller Field Grading).
Recommend approval of the closeout change order and final payment
to Marine Engineering Contractors for the Miller Park
Reconstruction of North Field project.
ref:agmemol6
Agenda Item No. ~(.~'-
AGENDA REQUEST
Date: December 3, 1998
Request to be placed on:
X Regular Agenda
~ Special Agenda
~ Workshop Agenda When: December 8, 1998
Description of item (who, what, where, how much): Staff request the City Commission approve
doseout Change Order #1 in the amount of $1,940.00 to Marine Engineering Contractors, Inc. for
the Miller Park Reconstruction of North Field (PN 97-38). The Change Order is for miscellaneous
plus/minus quantity changes and resodding around existing ballfield infield at the south end of the
park.
A request is also made for final payment to be made to the contractor in the amount of $7,566.50.
A Contrtactor's Project Performance Report is attached for review.
Funding is available from 334-4173-572-63.73 (Miller Field Grading)
ORDINANCE/RESOLUTION REQUIRE~D: Not require~l.
Recommendation: Staff recom~o.~nds the City Commis~5~approve the closeout Change Order #1
and final payment to Madne Erig~heed~~ctor~l I~c~//
D epartmenthead signature: ~).~ ~_ ,~//~ .. {/~~ '2--~-~k'' /~L_...--~
,/
Determination of Consistency with Comprehensive Plan:
City Attomey Review/Recommendation if applicable):
Budget Director Review (re.~.~r.~d on all items involving expenditure of funds):
Funding available: E~O
Funding altematives~if appli~a-~l~.
Account No. & Description ~.:~5~ - ~/TJ ~7~ -~ ~ ~, I1~ ~~~,~1
Ac~untBalance ~ ~/,
Ci~ Manager Review:
ApprovedHold Until:f°r agenda: ~NO
Agenda Coordinator Review:
Re~ived:
Plaid on Agenda:
AMion:
Approved/Disapproved
Memorandum
To: David T. Harden, City Manager
From' Howard Wight, Dep Dir Construction Divi~,~
Date: December 3, 1998
Re: Miller Park Reconstruction of North FieldProject 96-12)
Final Closeout Change Order and Payment Request
Attached for Commission approval is an agenda request for closeout Change Order #1,
Final to Marine Engineering Contractors, Inc. on the above referenced Project. It
encompasses the final Contract plus/minus as-built quantity adjustments for the original
Contract. Also included is additional regrading and resodding at the perimeter of an
exisitng ballfield infield. All of the changes/adjustments are per Schedule "A" attached
to the Change Order. The amount of Change Order #1 is a net add of $1,940.00.
Also attached for Commission approval is an agenda request for final payment to
Marine Engineering Contractors, Inc. in the amount of $7,566.50. A Contractor
Evaluation is attached for your review.
Funding Source is 334-4173-572-63.73 (Miller Field Grading).
CC:Joe Weldon
9738A
:finalpay
CITY OF DELRAY BEACH
CHANGE ORDER TO ORIGINAL CONTRACT
CHANGE NO. 1, Final PROJECT NO. 97-38 DATE:
PROJECT TITLE: Miller Park Reconstruction of North Field
TO CONTRACTOR: Marine Engineering Contractors, Inc.
YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING CHANGES IN THE PLANS AND SPECIFICATIONS FOR
THIS PROJECT AND TO PERFORM THE WORK ACCORDINGLY, SUBJECT TO ALL CONTRACT STIPULATIONS AND
COVENANTS.
JUSTIFICATION:
Final Plus / Minus changes per attached Schedule "A"
SUMMARY OF CONTRACT AMOUNT
ORIGINAL CONTRACT AMOUNT $158,700.00
COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED $ 0.00
ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $158,700.00
COST OF CONSTRUCTION CHANGES THIS ORDER $ 1,940.00
ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $160,640.00
PER CENT INCREASE THIS CHANGE ORDER 1.2%
TOTAL PER CENT INCREASE TO DATE 1.2%
CERTIFIED STATEMENT: I hereby certify that the supporting cost data included is, in my considered opinion, accurate;
that the prices quoted are fair and reasonable and in proper ratio to the cost of the original work
contracted for under benefit of competitive bidding.
Marine Engineering Contractors, Inc.
(Contractor to sign & seal)
TO BE FILLED OUT BY DEPARTMENT INITIATING CHANGE ORDER
Environmental Services Department 334-4173-572-63.73 (Miller Field Grading)
DEPARTMENT FUNDING CERTIFIED BY
DELRAY BEACH, FLORIDA by its City Commission
RECOMMEND: By:
for Environmenatl Servicesa Mayor
ATrEST:
APPROVED: By:
City Attorney City Clerk
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~
SUBJECT: AGENDA ITEM ~- REGULAR MEETING OF DECEMBER 8, 1998
REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS
DATE: DECEMBER 3, 1998
Attached is the Report of Appealable Land Use Items for the
period November 30th through December 4, 1998. It informs the
Commission of the various land use actions taken by the
designated boards which may be appealed by the City Commission.
Recommend review of the appealable actions for the period stated.
Receive and file the report as appropriate.
City Commission Documentation
Appealable Items Meeting of December 8, 1998
Page 2
D. Approved with conditions (5 to 0), the site plan (Class V), landscape plan and
architectural elevation plan for Villas Delray, a mixed-use project consisting of
2,400 sq. ft. of offices and 6 apartment units, located at the southeast corner of NE
Ist Street and NE 4th Avenue. Concurrently, the Board approved the following
waivers:
Reduced the required right-of-way width for NE 1st Street from 55 feet to 50 feet;
and,
Reduced the required perimeter landscape strip on the north side of the parking
area from 5' to 3.5' and eliminated the required 5' landscape strip on the south
side of the parking area.
1. Approved (5 to 0 Hurlburt absent, Turner left meeting), a request for a Certificate
of Appropriateness, site plan modification (Class III), landscape plan and
architectural elevation plan for Dittman/Federspiel Office Building, a proposed
3,668 sq. ft. office building to be located at the southeast corner of Martin Luther
King Jr. Drive and NW 1st Avenue.
2. Continued (5 to 0), a request for a Certificate of Appropriateness associated with
the construction of a two-story addition on the rear of a contributing single family
residence located at '123 NE Ist Avenue. The Board requested that the applicant
reconfigure the roof line of the proposed addition.
3. Approved (6 to 0, Turner returned), a request for a Certificate of Appropriateness
associated with the construction of a 832 sq. ft. addition and a covered porch to
the rear of an single family residence, located at '123 SE 7th Avenue.
No other appealable items were considered by the Board. However, the following non-
appealable item was considered by the Board.
· Granted a variance on a 6 to 0 vote to reduce the required parking spaces from 5 to
3 spaces for Dental Invisions, a proposed mixed use building (dental
lab/residential), located on the east side of Dixie Boulevard, approximately 300 feet
south of George Bush Boulevard. The variance was subject to conditions regarding
the occupancy of the structure.
No Regular Meeting of the Board was held during this period.
By motion, receive and file this report.
Attachment: Location Map
LOCATION MAP FOR ~u,, S"REA',' RL*.
CITY COMMISSION MEETING
OF DECEMBER 8, 1998
L-30 CANAL
LAKE IDA ROAD
L ...... N.W. 2ND
~-.'--"-~.~lr ._.j~-'-Ii ATLANTIC S.W. 2ND
~ .I-' ! Ii i
u ill ..... _i
LOWSON BOUL£VARD
LIN TON BOULEVARD
.
I
i
L-38 CANAL C-15 CANAL
C~T~ L,M,TS ........... S.P.R.A.B.: H.P.B.:
A. - IRISH COTTAGE PUB & GRILL 1. - DITTMAN/FEDERSPIEL OFFICE BUILDING
B. - TEXAS STATE OF MIND BARBEQUE 2. - 125 N.E. 1ST AVENUE
I 1 M~LE I C. - PINEAPPLE CENTER 5. - 123 S.E. 7TH AVENUE
I
I
D. - VILLAS DELRAY
SCALE
CITY OF DELRAY BEACH, FL
PLANNING & ZONING DEPARTMENT
-- O/G/IA/. ~45E t,t.4P ..,cYSI'EM --
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~
SUBJECT: AGENDA ITEM ~- REGULAR MEETING OF DECEMBER 8, 1998
AWARD OF BIDS AND CONTRACTS
DATE: DECEMBER 3, 1998
This is before the City Commission to approve the award of the
following bids and contracts:
(1) Bid award for group health insurance benefits to Florida
Municipal Insurance Trust for the policy period March 1,
1999 to February 28, 2001 (2-year contract), at a total
projected annual cost of $1,937,306; together with approval
to extend the current United HealthCare contract for one
month from February 1, 1999 to March 1, 1999, to allow
sufficient time for the enrollment process.
(2 Purchase award in the total amount of $25,336.80 to Club
Car, Inc. for five (5) Carryall II golf utility carts to
replace existing carts that are 9-15 years old, with funding
from 445-4761-572-64.90 (Municipal Golf Course - Other
Machinery & Equipment).
(3 Bid award in the estimated annual amount of $55,881.35 to
Harrison Uniform Company for the purchase of uniforms for
the Police Department, with funding from various divisions'
line item 52.22 (Uniforms/Linen Services).
(4 Funding approval in the total amount of $78,850 for 6-month
contracts with two contract employees in the MIS Division as
follows: $43,150 to Comtex Information DBA Norrel
Information for the position of Senior Programmer/Analyst
and $35,700 to RHO Consulting for the position of Network
Engineer, with funding from 001-1811-513-31.90 (MIS/Other
Professional Services) through budget transfer.
(5 Grant award through the HOME Investment Partnership program
in the amount of $11,807.25 to Henry Haywood for the
rehabilitation of a single family housing unit at 926 S.W.
llth Terrace, with funding from the 1997 unencumbered
balance of 118-1923-554-49.19 (HOME/Housing Rehabilitation).
Recommend approval of the bid and contract awards listed above.
ref:agmemo8
Agenda Item No.: ~/
AGENDA REQUEST
Date: 12/4/98
Request to be placed on:
x Regular Agenda Special Agenda Workshop Agenda
When: 12/8/98
Description of agenda item (whQ, what, where, how much):
Bid award for Kroup health plan
ORDINANCE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO
Recommendation: Finance Director recommends approval of health plan
Florida Municipal Investment Trust for a two-year contract period.
Head S : h ~pre~e/~--~n
Determination of Consistency wit sire Plan:
City Attorney Review/ Recommendation (if applicable):
Budget Director Review (required on all items involving expenditure
of funds):
Funding available
Funding alternatives: (if applicable)
Account No. & Description:
Account Balance:
City Manager Review:
Approved for agenda: ~ NO ~/~/I
Hold Until:
Agenda Coordinator Review:
Received:
Action: Approved/Disapproved
MEMORANDUM
To: David T. Harden, City Manager
From: Joseph M. S~ Director
Date: December 4, 1998
Subject: Group Health Insurance Bid Award- Florida Municipal Insurance Trust
We are requesting the City Commission approve a bid award for our group health insurance
benefits to Florida Mumcipal Insurance Trust for the policy period March 1, 1999 to February 28,
2001 (2-year contract). This would mean that we also need to extend our current United
HealthCare contract for one month from February 1, 1999 to March 1, 1999 to allow sufficient
time for Risk Management to administer the enrollment process for the new cartier.
Bids for the group health insurance were received November 3, 1998. Our agent of record, The
Gehring Group, reviewed the bids and presented a preliminary spreadsheet comparison on
November 10, 1998. The Gehring Group also conducted a survey of all active City employees to
develop a list of desirable doctors. The survey resulted in 524 individual requests. This listing
was provided in our bid package to determine a percentage match in the respondent network of
doctors. The final spreadsheet comparison and the listing of network survey results are attached
to this memorandum for your review.
Initially, we selected two (2) finalists, United HealthCare and Florida Municipal Insurance Trust
since these carriers satisfied 79%-82% of our doctor network survey results while the remaining
bidders only supplied 34%-37%. There would no reason to consider carriers that had no
reasonable network of physicians in our area regardless of costs.
Florida Municipal Insurance Trust (FMIT) was selected as the recommended finalist for the
following reasons:
1. FMIT has a network of physicians, chiropractors, and specialists that satisfied 79% of our
employee survey
2. FM1T rates represent a 3.7% increase over present total costs
3. FM1T rates are guaranteed for two (2) year term with no increase in second year
4. FMIT recommended by our Agent of Record as having excellent service reputation
5. FM1T submitted excellent financial statements, no qualifications
We therefore would submit Florida Municipal Insurance Trust for approval at the rates submitted
in their bid document. The total projected cost, given the assumed number of units in given
categories, would be $1,937,306 compared to a present premium of $1,868,569 (see attachments).
IT r
Present Health Insurance Costs (United HealthCare of Florida, Inc.)
Monthly Annual
Cost Premium
Monthly
Rates per month HMO No. of Units Cost
Employee 158.89 178 28282.42
Employee + Family 376.54 93 35018.22 63300.64
POS
Employee 169.98 283 48104.34
Employee + Family 402.81 110 44309.10 92413.44
155714.08 1,868,568.96
Proposed Health Insurance Costs (Florida Municipal Insurance Trust)
(Gold Plan)
Monthly Annual
Cost Premium
Monthly
Rates per month POS No. of Units Cost
Employee 165.72 461 76396.92
Employee + Child(ran) 306.59 45 13796.55
Employee + Spouse 354.65 50 17732.50
Employee + Family 495.52 108 53516.16 161442.13 1,937,305.56
Current Monthly Rates Proposed Monthly Rates
Rates per month HMO
Employee 180.75 n/a
Employee (+1) 160.00 n/a
Employee (+2) 210.00 nla
Employee (+3 or more) 235.00 nla
POS POS
Employee 180.75 180.75
Employee (+ 1) 175.00 165.00
Employee (+2) 225.00 215.00
Employee (+3 or more) 250.00 240.00
Note: Florida Municipal Insurance Trust bid is guaranteed for two (2) policy years.
Employees in new plan will all have POS benefits (open access, no gatekeeper)
Present employees in HMO will have $5.00 per month increase in premium rates.
Present employees in POS will have $10.00 per month decrease in premium rates.
HE'ALTH CARE COSTS
The 1998
Florida Survey Results
~ Aon Consulting
HIGHLIGHTS
or eight consecutive years, Aon Consulting has con- OF THE 1998 SURVEY
ducted a survey of health care costs and other related
benefit programs for our clients and friends. As a leader ·
in the employee benefit industry, Aon Consulting is
constantly striving to monitor the pulse of the industry, Responding
to watch the market intently, and to keep abreast of Companies Profile
legislative and statutory issues that may have significant
impact upon our clients and their revenues. Since 1990, this survey has by Industry
been an important tool in our assessment of the employee benefit environ- Communications ................3%
ment, and we sincerely thank those of you who took the time and effort to Government ....................... 18%
provide us with the data. Education ........................... 9%
We hope you find the information presented here to be useful and that it Health Care ........................ 10%
will aid you in your future planning for your employees and the company Professional Services ........... 7%
you represent. Transportation .................... 4%
Manufacturing ..................... 5%
Financial Services ................ 5%
Wholesale/Retail ................. 11%
Other ................................. 28%
by ·umber
of Employees
Overview of Aon Consulting ~ess than 50 ....................... 13%
51-100 ................................ 13%
· Aon Consulting is one of the largest and most 101-300 .............................. 20%
comprehensive employee benefit, compensation, and 301-600 .............................. 19%
human resource consulting firms in the world. 601-1,000 ............................ 9%
International in scope, we have over 130 employees 1,001-5,000 ........................ 22%
throughout Florida, with offices in Jacksonville, Miami, 5,001 + ................................ 4%
and Tampa. by Organizational
· We have the expertise and experience to help you organize, Struoture
address, and solve the most complex human resources, Unionized .......................... 33%
employee benefits and compensation issues. From plan Nonunion .......................... 67%
design to communication and administration, service is For Profit ............................ 57%
our priorityBand providing you with effective solutions is Not-for-profit ..................... 43%
our only goal.
· For more information about the Health Care Costs Survey
or about 401(k), flexible benefits, or any other human
resource or benefits-related issues, please call one of the
offices listed in this survey.
Florida Employers Offer More
Managed Care Plans Offered by Employers
For the fourth consecutive year, Florida employers
offered more managed care options to employees. In
Indemnity
1998, 64% of Florida employers offered either one or
Only
more HMO plans, and 33% offered a Point of Service
(POS) plan; in total, 97% of 1998 Florida employers 66%
offered a combination of HMO and POS plans as PPO Available
compared to 85% in 1997.
~'98
Indemnity plans sponsored by 26% of Florida employ- HMO '='97
ers in 1995 are offered nov`, by only 16% of employers. Available ='96
Only 10% of employees elected this type of plan. Point-of-
Service
Preferred Provider Organization (PPO) plans were
Available
offered less often than in the years past with only 66%
of employers offering this type of plan compared to
73% in 1997. There continues to be strong employee "' :~Svera"e_ .: " ercen*a-e
of
participation in PPO plans--slightly higher in 1998
than in 1997--but employer sponsorship for these Enrollment by Plan
plans in the past two years has decreased.
For the most part, employees continue to elect an
HMO plan. Forty-eight percent of employees choose Indemnity
either a lov,, option or higher option HMO plan.
29%
As for Point of Service plans, both employer sponsor- PPO
ship and employee participation for the past two years
remains relatively small. HMO I -'97
One of the observations of the survey results is many
more employers are offering choice through multiple HMO II
plan options. Many employers nov,, couple high option
and low option HMOs and PPOs or Point of Service 13%
POS
plans. Choices among managed care plans seem to
result in greater employee satisfaction.
As for the employee population who opts out of a
company plan, that percent is 17%--much the same as Deductible
1996 and 1997. This year our survey included a ques- Distribution(%)
tion regarding the number of employers who offered a
cash incentive to those employees who did not partici-
pate in the health care program. Five percent (5%)
already offer this option to employees, with another ~,gs
1% considering this choice. ,~''97
$100 $150 $20o $250 $300 $400 $500 $500 or
more
3
'Monthly what else is significant?
Average
Costs In 1998, 52% of employers had plans with a $250 or
lower annual deductible. Employers continue to make
Enlployer Pltln ~ minor adjustments in the deductible which primarily
Employee Employee Employee Employee impact indemnity, PPO and POS plans. Employees have
+ One + Children + Family recognized the fact that they can avoid the deductible
Indemnity- '97 $188 $382 $369 $524 to a significant degree by utilizing the in-network
Indemnity-'98 $199 $431 $451 $579 portion of the plan.
PPO-'97 $186 $382 $356 $493 AIId~ WhO dO the employer plsns coverP
PPO - '98 $199 $385 $418 $501
POS-'97 $164 $348 $374 $461 For the first time, in 1998 we asked how many employ-
POS- '98 $171 $336 $342 $454 ers were offering benefits to domestic partners. Fifteen
HMO I- '97 $157 $318 $312 $427 percent (15%) of employers responded affirmatively.
And as for new hires, 53% of employers require them
HMO I - '98 $165 $332 $328 $426
to wait 90 days or more before receiving benefits,
HMO II - z)7 $151 $314 $266 $392 while only 13% offer benefits to new employees on the
HMO II - '98 $159 $326 $316 $417 first day of hire.
1998 Average
AII Plans $179 $362 $371 $475 Speaking of Costs...
Increase Reported 1997 1998 For more than a year, many health care consultants
Indemnity ................................................ 7% 6% predicted the beginning of a rise in costs after a few
PPO .......................................................... 6% 7% years of fairly modest--and even flat--increases. That
POS .......................................................... 4% 4% prediction seems to be coming true. When asked the
HMO ........................................................ 4% 5% percentage change in costs, repondents said they did
indeed rise, on average between 4% and 7%. The actual
Employee Costs blended numbers are misleading; the raw data shows
Employee Employee Employee Employee that some employers have been hit with much higher
+ One + Children + Family (even double digit) increases, while others escaped
Indemnity-'97 $49 $148 $171 $235 with little to none. Possibly, employers who avoided
Indemnity -'98 $52 $172 $169 $242 increases in 1998~with new HIPAA mandates and
mental health parity--will have their turn at experienc-
PPO - '97 $40 $146 $127 $188 lng increasing costs as well.
PPO- '98 $39 $156 $158 $265
POS-'97 $35 $142 $159 $194 #ow have employers responded to these
POS - '98 $66 $171 $173 $235 lll~reasOd~ d~osts?
HMO I -'97 $33 $121 $120 $161 A look at the employee contributions required of
HMO I- '98 $37 $145 $137 $234 health care plans shows that employees themselves
HMO II -'97 $49 $100 $96 $176 received only a modest increase (or none at all) in
HMO II -'98 $29 $117 $111 $211 payroll withholdings for their coverage, but those who
covered dependents experienced a much larger bite
The amounts vary by plan and by the size out of their paycheck. For example:
of the employer, but across all plans,
the average amounts of monthly employee Payroll Costs - HMO II 1997 1998
contributions are as follows: Employee only $49 $29
1997 1998
Employee and family $176 $211
· Employee $42 $45
· Employee + one $131 $152 The cost for the employee actually went down, while
· Employee + children $147 $150 the employee who added family coverage experienced
· Employee + family $178 $237 a large increase.
4
Besides asking more'cpgt-sHaring from employee Health Plan Cost As a
contributions, what else did employers do to control
Percentage
of
costs? Actually, only 36% reported modifying or chang- ruyro.
lng plan design to reduce costs; this figure is probably
low due to the fact that so many employers have // ~
already used this approach in years past. 0 - 5% ' 29%
Looking at the out-of-pocket maximums (table below)
shows where much of the change has taken place. 5.1 -
Out-of-pocket Maximum 1997 199B 7.9%
Under $1,000 ................................... 21% 18% 8 - 9.9% ..96
$1,000- $1,499 ................................ 42% 30% --
$1,500- $1999 ................................. 20% 23%
$2,000 or more ................................ 17% 29% 10% +
So, while employers kept co-pays and per admission
deductibles low, they seemed to be willing to seek
Maximum
additional cost-sharing from those employees who vu,-o,-pocRe.
utilized the plan to a greater degree through a greater
out-of-pocket maximum, particularly in non-network
situations. ~.98
m '97
$5 or $10 physician co-pay ....................... 83% ..96
$100 a day hospital co-pay ....................... 65%
30%
What do these plan costs represent?
When compared to payroll, 81% of employers reported
medical plan costs to be less than or equal to 10% of
payroll. This is a larger percentage than in 1997, when
<$1,000 $1,00o-$1,499 $1,500-$1,999 $2,000 +
only 71% of employers spent 10% or less of payroll on
medical plan costs. This could be interpreted in cwo Plan Changes Designed
ways: either payroll costs have risen higher than
medical plan costs, or the cost-shifting of dependent- to Modify or Redistribute Costs
related costs has had a positive impact on this
comparison. 1996 1997 1998
Increased Deductible 21% 25 % 5 %
Another interesting note in this year's survey con-
Increased Out-of-pocket 9% 23% 5%
cerned office visit co-pay amounts. This year, 42% of
Increased Employee
employers reported offering plans with a $5 co-pay;
42% is a much higher percentage than we would Contributions 38% 56% 21%
expect from our client population, and a significant Increased Employer
increase from 1997 and 1996, Perhaps this anomaly Contributions 20% 42% 18%
can be explained by a different sample group or the Increased Waiting Period 7% 2% 3%
fact that more employers offered high and low option Added HMO Plan 12% 21% 9%
HMOs. Added PPO Plan 5% 14% 2%
Physician Co-pays 1996 1997 1998 Added POS Plan 11% 22% 8%
Added Per-admission
$5 or less ....................... 20% ......... 12% ......... 42% Deductible 4% 3% 5%
$10 ................................. 55% ......... 59% ......... 41% Carved out Mental/Nervous
$15 or more ................... 25% ......... 28% ......... 17% Benefits N/A 3% - 0 -
Added Mail Order Prescription 14% 13% 8%
Other N/A 2 7% 15 %
5
HIPAA .,. How Has This Legislation
Plan Design Options Impacted Employers?
~ Truthfully, most employers do not yet know what
Prescription 92%
Card impact HIPAA will have on themmnot in terms of
potential costs, and not in terms of administration.
El! Assistance 67°/°] Ninety-one percent (91%) report not knowing what the
Program potential costs will be, or they report expecting it to
Wellness 46% have no impact. And yet, of our survey group, we find
Program the following:
· 31% of employers have eliminated preexisting
Vision 64%1 condition exclusions,
Coverage ;_5~"95 · 53% of employers have adopted less
Retiree 42% m '97
~ limited preexisting rules, and
Coverage i m '96
· 35% of employers have eliminated evidence of
Retiree Coverage ~ insurability requirements.
Employer Paid
These changes, taken together, have exposed their
~--- ss°ri plans to adverse selection. We would expect that this
Mental/Nervous
& Alcohol/Drug ~~ :"~;~q may have a negative impact on rates in the next few
· years.
Section
125 PLan Other plan changes resulting from the Mental Health
Parity act also show the following:
Seotion 1 2SFlexible · 36% of employers have elinfinated mental
health dollar maximums only,
I nefit Plans · 21% of employers eliminated mental health
and substance abuse dollar maximums, and
· 39% of employers replaced mentalhealth
dollar maximums with limitations on visits.
~1995 ! AS for the certificates of coverage mandated by HIPAA,
80//0 :~'1997 ~ 40% of employers are producing them internally along
N/A 1% 5% , with their COBRA notification forms. Another 27% of
I ! ! ~ employers have their medical plan administrator
/ · produce them, and 33% are outsourcing this function
Have in place In process of Considering Not consider- with their COBRA or enrollment administrator.
installing one one {cng one
Administration What About Retirees ,,,
Forty-two percent of employers report offering some
form of retiree coverage; of those, 20% actually con-
/ tribute to this coverage and another 19% offer a Medi-
Insurance care HMO. To address the many issues inherent in
Carrier retiree medical coverage, the Balanced Budget Act of
/ 1997 created a new Medicare Part C, commonly known
i 29% !~'9~ as Medicare +Choice. These new programs will be
Administrators i,,'96 available beginning in January, 1999, and offer a signifi-
cant opportunity for employers with retiree medical
'~/! 16%L obligations to lower their FAS 106 liabiliD: More infor-
PPO or HMO~ mation regarding these new options will be released
over the next few months.
6
Administration Term Ufe
Insurance carriers dominate the administration of
plans. Fifty-six (56%) of our respondents use this type ......
of vendor to run their plans, which includes carriers
who have initiated or acquired HMOs.
~ '98
And though carrier-produced materials are still the
predominant communication materials used, we are
beginning to see more and more use of the internet
and intranet to enroll and communicate benefits. In
1998, 16% of employers reported using this medium to .~~ <1%
communicate while 34% continued to use employee
handbooks, 23% used company newsletters and 28%
Multiple of Job Class Flat Base Amount Based
used payroll stuffers. As for enrollment, 73% of em- Base Salary Schedule Amount on Length of
ployers are using carrier-produced enrollment forms, Service
while only 20% are producing their own custom forms.
Carrier enrollment forms ............................. 730/0 u,sa.mt¥
Custom enrollment forms ............................ 20%
Scannable enrollment forms ......................... 1%
PC enrollment ................................................ 3°/0 W 23% - No
Telephonic enrollment ................................... 30/0
~ 77% - YES LONG-TERM SHORT-TERM
~lm DISAB~Lrn' DisABlld'rY
Income Protection Benefits
Remain Popular ,gs- DisabilitYoffered? Plan If yes, Long-Disability?or Short-term
Our survey shows that in 1998, income protection
benefits are still widely used and appreciated. Most ~ 12% - No
commonly offered is life insurance, with 98% of em- ~ LONG-TERM
ployers offering a core level of benefit and 65% offer- ~'~ 88%- YES DI,.~IIiBII. XF~ SHOffT-TE~M
lng the employee the opportunity to purchase more. ~" DiS~lt.n~
The most popular benefit level is a percent of salary
(77%), followed by a flat base amount (17%).
'97 - DisabilitY Plan If yes, Long- or Short-term
Disability plans remain widely used as well. with 77% Offered? DisabilitY?
of employers offering either a short-term or a long-
term plan, or both. Dental Plans
Other Ancillary Programs
Just as life and disability programs have remained
highly utilized as an employee benefit, so has dental. ~:;9~'
Eighty-nine percent (89%) of employers offer at least !61% -..97
one dental program. Most common is the straight as
indemnity plan; however, prepaid and PPO plans
continue to be used due to their low cost.
IndemnitY Prepaid Preferred Provider
7
Jacksonville, Florida
Use of Other Employee Benefit Thomas D. (Tom) Roebig
Programs Still High 904.724.2001
The ability to choose benefits that are appropriate to 9000 Regency Square Boulevard
them continues to be of paramount importance to Jacksonville, FL 32211-8100
employees. Employers--recognizing this need to
enhance employee well-being and productivity by
offering comprehensive, employee-friendly benefits-- Miami, Florida
are offering a wider and more diverse mix of benefit Colin P. D'Arcy · 305-961-5900
selections from which their employees can choose.
1001 BrJokell Bay Drive
In 1998, employers continued to offer additional Miami, FI. 33131
benefits to enhance employee choice. Our survey
respondants included:
group universal life ................................. 32% Tampa, Florida
optional term life .................................... 65% John W. McFadden · 813-636-3000
dependent care spending accounts .......... 360/0 7650 West Courtney Campbell
medical care spending accounts ............. 35% Causeway · Suite 1000
group legal services ............................... 110/0 Tampa, FL 33607-1462
long-term care ........................................ 11%
Additionally, employers are enhancing work environ-
ments by using casual dress days (78%), time-off
"banks" combining sick, vacation and/or personal days
(26%), and by offering benefits to part-time employees
(41%). Forty-six percent of employers are utilizing
some kind of wellness initiative in their employee
benefits program.
Employers who give their employees the power to
choose their own benefits realize increased productiv-
ity, reduced turnover and absenteeism, and improved
morale. Plus, offering employee-friendly programs
greatly enhances a company's public image.
For more information regarding this survey,
please csll one of our local offices.
Aon Consulting
· Agenda Item No.:
AGENDA REQUEST
Date: 11-30-98
Request to be placed on:,
XX Regular Agenda Special Agenda Workshop Agenda
When: 12-8-98
Description of agenda item (who, what, where, how much): Approve the
purchase of five (5) Carryall II utility golf carts to replace existing carts that are
)-14 years old from Club Car Inc. in the amount of $25,337.00
ORDINANCE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO
Recommendation: Recommend Approval
Department Head Signature: '~~~~
Determination of Consistency with Comprehensive Plan:
City Attorney Review/ Recommendation (if applicable):
Budget Director Review (required on all items involving expenditure
Funding alternatives: (if applicable)
Account No. & Description: ~+g-q-~(--~qp_-c~..9~
City
Manager
Review:
Approved for agenda: / NO
Hold Until:.
Agenda Coordinator Review:
Received:
Action: Approved/Disapproved
[IT¥ JIF I]ELRR¥ BER[H
DELRAY BEACH
100 N.W. 1st AVENUE · DELRAY BEACH, FLORIDA 33444 · (561) 243-7000
1993 TO: David T. Harden, City Manager
FROM: ~Robert A. Barcinski, Assistant City Manager
DATE: November 30, 1998
SUBJECT: Agenda Item - City Commission Meeting December 8, 1998
Bid Award - Carryall Utility Carts
ACTION
City Commission is requested to approve the purchase of five (5) Carryall II golf utility
carts from Club Car Inc. to replace existing carts. Two (2) of these vehicles will be
purchased for $4,824.60 each per the terms of our golf cart lease purchase and three (3)
will be purchased for $5,229.20 each from GSA Contract # G.S. 07F-8745D. The total
cost is $25,336.80 with funding to come from the Municipal Golf Course Capital account
#445-4761-572-64.90 (other machinery and equipment).
BACKGROUND
Five (5) vehicles are being proposed for purchase to replace existing vehicles that are 9-
15 years old. Once the new vehicles are purchased, a transfer of two of the better
remaining vehicles will be transferred to Lakeview Golf Course.
RECOMMENDATION
Staff recommends the approval of five (5) Carryall II Golf Utility carts from Club Car
Inc. as follows:
Two (2) at $4,824.60 each per terms of our golf cart purchase and three (3) at
$5,229.20 per GSA Contract # G.S. 07F-8745D for a total of $25,336.80 with
funding to come from the Municipal Golf Course account # 445-4761-572-64.90
(other machinery and equipment).
cc: Brahm Dubin
U:RANGEL/RAB
Agenda.mem
THE EFFORT ALWAYS MATTERS ~21~...~'. ,~
Golf& Tennis Management, Development& Consultation
INTEROFFICE MEMORANDUM
TO: BOB BARCINSKI ~0J/
FROM: BRAHM DUBIN ~. ".~:: o ;
SUBJECT: UTILITY VEHICLe/ ~z:;~
DATE: 11/19/98
CC: SHARON PAINTER
TOM ARENDT
Attached please find a letter and proposal from Club Car Inc. for five utility
vehicles.
Please note that three vehicles are based on GSA contract prices, which can
be piggybacked. The other two quoted at $4824.60 are discounted based on the
recent purchase of 80 golf cars for Delray Beach Golf Club.
The lease purchase often is based on an interest rate of 5.75%.
As previously mentioned, this item is budgeted for fiscal year 98/99.
I hope that we can proceed with this in the near future.
1300 Park of Commerce · Suite 272 · Delray Beach, FL 33445 · (561) 265-0255 · Fax (561) 265-1843
11/12/98 16:47 ~ 48?2869910 CLUB C~R-E. FL 02
~01 8.E, ~t~ ~tr~t
Stu~, F~lda 34997-57~
T~I Fr~ 1-~8~
No.tuber 12, 1~8
Mr, Pr~m ~bia
~bin ~ ~s~iates
Debay B~ Fla,
D~r Brahm.
Enclo~ is ~ ~rc~ and leas~pu[chase qu~ion for five new Ca~ll vehicles,
spoke with Tom ~endt at t~ay's ~olt'~r deliver, He advised mc of'his utility vehicle
~ds. w~ch are rcfle~ in the quotation. ~1 of the pricins qum~ is bas~ on Club
Car's ~t GSA (Govemmem Sewices Adm.) comract, ~e~orc the city shoutd have
no a~rsion to"pi~y backJnS" this contras. ~e I~purchase qumation is based ~ an
int~st rae of 5,75%, which is As~te's ~rrent muai~i~l rate,
Brahm, pi~se c~l should you have any que~ions, ]f y~'d like to proceed with an order,
pl~. sisn the relevant q~taion ~d r~um ~ [o me by facsimile st 561-286-9glO. And
by the way, the 8oif~ deli~e~ went ~trcmely well, ] appr~iate ~11 o~the ~lp
prov~ by Bm~ ~d the rest o~the
Club ~r E~t Florida
CLUB CAR
IN~EI~DLL4~AND
QUOTATION
® Reference No.
3301 S. E, Slater Street · Stuart, Ftorida 34997-5706 · Telephone (561) 286-9904 · FAX I561) 286-9910
PREPARED FOR: Delray Beach Golf Club DATE OF QUOTE: November 12, 1998
Delray Beech, Florida SALES PERSON: David Kelly
WE ARE PLEASED TO SUBMIT THE FOLLOWING QUOTATION:
UNIT EXTENSION
QUANTITY DESCRIPTION PRICE PRICE
2 1999 Carryall l! Gasoline utility vehicles $4,824.60 $9,649.20
3 1999 Calm/ell II Plus Gasoline utility vehicles $5,229.20 $15,687.60
equipped as follows:
5 Cargo Bed~ Incl. Incl.
5 sets Power Ribbed Tim; Incl. Inc/.
5 Freight end Installation lnd. Ind.
TOTAL COST
Net 30 Days Delray Beach, Florida January 1999 I Club Car Truck
Prices quoted ere those in effeot at Ihs tittle of q[Jolation and are gusrenteed subject to acceplence within /~"' days, Applicabte state or local
taxes not included. All credit tetris rrlu$! be appr~v®~[~by CLUB CAR, INC. prior to delivery. CustolTmr Io .~ubmit required credit information fo~ credit
apl3mvaL Delivery lead time of -~' to ~' wool(s normally required.
ccu
Accepted By: -,,,,,,.--,,, / ,..... _~
Company: By' ~ ............
Title: Tit;e: ~ ~
Date: Thank you for your interest in our products.
Mi~' g~,f111-I J-1/1
1:/t2/9~ 16:48
~lray Beach, Florida
~C~
CI~ ~s p~ fu~ing ~u~, A~s Laming, Inc., p~ses to lea~ ~ ~1~ ~a~
~ CI~ (5) n~ 1~ ~1
~b~ ~ A~ L~, I~.'s ~1 ~ a~l.
~L PAY~
(12 M~y Pa~ ~ Year)
~TE P~R CAR PER ~HTH
48 $11
e~ by ~ pa~es. U~n ~1~ all t~s and ~i~s of ~s ~m~e~, ~e ~uip~nt
~~ p~~ ~ ~ ~C~b ~$1.~.
~~~ ~s~, Mi~ f~s, s~mps or any ~er
~a~ ~ ~ ~ ~ ~ umn ~1~ of
~ a~ q~ mt~ ~ ~1~ for a~~ ~in 15 days.
~y ~ ~ ~ub C~b Car, Inc.
~:
T~: T~e:
~e: Dm:
To: Bob Barcinski
From: Brahm Dubin
Oal~: 11/I 1198
R~: Replacement of Utility Carts
CC: Sharon Painter
Tom Arendt
Presently we have 12 utility vehicles between Lakeview and I~lray Beach Golf Club, as follows:
Condition
Excellent 2 Club Cars Purchased 1998
Average 4 Glub Cars Leased December 4, 1994 as per attached
Poor I Club Car provided free with fleet purchase, December 4, 1994
(Used to push rallge picker)
Junk 1 Club Car 9 years old
J~,ok 3 EZ Go over 15 years old
Junk J Cushman Tractor Approx. 14 years old
Our needs are as follows:
Tom Arendt DBGC 1
Tom Gynn LKVW 1
Range Picker DBGC 1
Irrigafion/GC Asst_ Supenntendent DBGC 1
IxrigationfForman LKVW 1
Common Area DBGC I
GC Maintenance LKVW 2
GC Maintenance DBGC
12
Therefore, we are requesting five utility vehicles. Pleas~ note that we lensed four utility vehicles on
December 5, 1994 for 4 years and intended to receive two new utility vehicles with the current
purchase of our 80 golf car fleet. In addition our budget (as per attached) calls for us to lease five
club cars ~ $452.92/per month.
Therefore, we are requesting that we lease ~s. per budget five additional utility vehicles as soon as
possible_
Agenda Item No.: ~3
AGENDA REQUEST
Date: December 01, 1998
Request to be placed on:
Consent
XX Reg~rl-~r Agenda Special Agenda Workshop Agenda
When: December 08. 1998
Description of agenda item (who, what, where, how much): Bid Award -
Bid #98-63 - Purchase of uniforms for the Police Department. Award to low
bidder, Harrison Uniform Company. at an estimated annual cost of $55~88].35.
ORDINANCE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO
Recommendation: Award to Harrison Uniform Company for the purchase of uniforms
for the Police Department at an estimated annual cost of $55,881.~.
FundinK from account codes:
001-2119-521-52.22 001-2115-521-52.22 001-2113-521-52.22
001-2117-521-52.22 001-2111-521-52.22 001-2121-521-52.22
~Pt~~ ~i~a~ fS ~ ~ :nc ~e~~
City Attorney Review/ Recommendation (if applicable):
Budget Director Review (required on all items involving expenditure
of funds):
Funding available:
Funding alternatives,z-- (if applicable)
Account No. & Description:
Account Balance. ~
Ci~ ' ~'-n .... ~ ......
Approved for agenda:
Hold Until:
Agenda Coordinator Review:
Received:
Action: Approved/Disapproved
MEMORANDUM
TO: David Harden, City Manager
FROM: Jacklyn Rooney, Purchasing Supervisor ~(~'~
THROUGH: Joseph Safford, Finance Director
DATE: December 01, 1998
SUBJECT: DOCUMENTATION - CTIY COMMISSION MEETING
DECEMBER 08, 1998 - BID AWARD - BID//98-63
PURCHASE OF UNIFORMS FOR THE POLICE
DEPARTMENT - ANNUAL CONTRACT
Item Before Commission:
City Commission is requested to approve award to Harrison Uniform Company for the purchase
of uniforms for the Police Department at an estimated annual cost of $55,881.35.
Background:
The City of Delray Beach Police Department has a need for an annual contract for the purchase
of uniforms for the department personnel.
Bids for this contract were received on November 24, 1998, from two (2) vendors all in
accordance with City purchasing procedures. (Bid //98-63). Documentation on file in the
Purchasing Office.) A tabulation of bids is attached for your review.
The Delray Beach Police Department Administrative Services Director has reviewed the bids,
and recommends award to Harrison Uniform Company, per attached memo dated November 30,
1998. Harrison Uniform Company has had this contract for the last three (3) years (Bid//95-48).
Recommendation:
Staff recommends award to Harrison Uniform Company at an estimated annual cost of
$55,881.35. Funding from account codes: 001-2121-521-52.22, 001-2119-521-52.22. 001-2117-
521-52.22, 001-2115-521-52.22, 001-2113-521-52.22, and 001-2111-521-52.22.
Attachments:
Tabulations of Bids
Police Department Memo Dated November 30, 1998
cc: David Junghans, Administrative Services Director
DELRAY BEACH
Delray Beach Police Department ~
(561) 243-7888 Fax (561) 243-7816
1993
MEMORANDUM
TO: Jackie Rooney, Purchasing Supervisor /'~
FROM: David Junghans, Administrative Services Dire
DATE: November 30, 1998
SUBJECT: UNIFORM CONTRACT
The Delray Beach Police Department recommends Harrison's Uniforms for the
uniform bid.
DJ/ppt
TABULATION OF BIDS
BID #98-63
PURCHASE OF UNIFORMS FOR
CITY OF DELRAY BEACH POLICE DEPT.
NOVEMBER 24, 1998
ITEM DESCRIPTION EST. HARRISON J.R. MANNO
# QTY. UNIFORM CO. UNIFORMS INC.
1. LONG SLEEVE 30 27.75 EA. 28.95 EA.
SHIRT - LADY 832.50 868.50
PLAIN, ZIPPER
OFFICER/SUPV.
OVERSIZE 4 27.75 EA. 32.95 EA.
111.00 131.80
2. LONG SLEEVE 200 29.10 EA. 28.95 EA.
SHIRT - MEN 5,820.00 5,790.00
PLAIN, ZIPPER
OFFICER/SUPV.
OVERSIZE 70 29.10 EA. 32.95 EA.
2,037.00 2,306.50
3. SHORT SLEEVE 60 24.65 EA. 25.95 EA.
SHIRT - LADY 1,479.00 1,557.00
OFFICER/SUPV.
OVERSIZE 8 24.65 EA. 28.95 EA.
! 97.20 23 ! .60
4. SHORT SLEEVE 400 24.65 EA. 25.95 EA.
SHIRT - MEN 9,860.00 10,380.00
OFFICER/SUPV.
OVERSIZE 280 24.65 EA. 28.95 EA.
6,902.00 8,106.00
5. PANTS - MALE 300 28.90 EA. 25.95 EA.
OFFICER/SUPV. 8,670.00 7,785.00
OVERSIZE 100 28.90 EA. 28.95 EA.
2,890.00 2,895.00
6. PANTS - FEMALE 45 28.90 EA. 25.95 EA.
OFFICER/SUPV. 1,300.50 I, 167.75
OVERSIZE 6 28.90 EA. 28.95 EA.
173.40 173.70
ITEM DESCRIPTION EST. HARRISON J.R. MANNO
# QTY. UNIFORM CO. UNIFORMS INC.
7. JACKET 25 93.50 EA. * 130.00 EA.
MALE/FEMALE 2,337.50 3,250.00
8. JACKET - 75 28.00 EA. 25.95 EA.
WINDBREAKER 2,100.00 1,946.25
MALE/FEMALE
9. SWEATER 35 42.00 EA. 59.95 EA.
MALE/FEMALE 1,470.00 2,098.25
10. TIE 40 3.00 EA. 6.95 EA.
MALE/FEMALE 120.00 278.00
11. P.E.S. SHIRTS 25 18.25 EA. 21.95 EA.
SHORT SLEEVES 456.25 548.75
MALE/FEMALE
12. C.O.P. SHIRTS 500 18.25 EA. 21.95 EA.
SHORT SLEEVES 9,125.00 10,955.00
MALE/FEMALE
GRAND TOTAL
BID PRICE $55,881.35 $60,489.10
UNIFORM MANUFACTURER ITEM 1, 2, 3, 4, 12 PANTS - HORACE SMALL
- FLYING CROSS SHIRTS - SOUTHEASTERN
ITEM 5, 6, 7, 9, JACKET AND SWEATER -
FECHHEIMER HORRACE SMALL
ITEM 8- DUNBROOKE TIES - SAMUEL BROOME
ITEM 10 - S. BROOME WINDBREAKER - AUBURN
ITEM 11 - SOUTHEASTERN (ORACE SMALL PANTS
10 1/2 OZ.)
COMMENTS/EXCEPTIONS * OPTIONAL ZIP OUT ACKNOWLEDGED
SLEEVE LINER ADDENDUM 1, 2, & 3
AVAILABLE FOR WILL EXTEND SAME
PURCHASE W/JACKET PRICES, TERMS, AND
IN LINE ITEM #7 - CONDITIONS TO
FECHHEIMER OTHER GOVERNMENTAL
#32740 AT $31.50 EA. ENTITIES
ACKNOWLEDGED
ADDENDUM 1, 2, & 3
WILL EXTEND SAME
PRICES, TERMS, AND
CONDITIONS TO
OTHER GOVERNMENTAL
ENTITIES
Agenda Item No.:
AGENDA REQUEST
Date: December 02, 1998
Request to be placed on:
XX P,e~34~.r Agenda Special Agenda Workshop Agenda
When: December 08, 1998
Description of agenda item (who, what, where, how much):
Fun.ding approval for temporary contract employees for MIS Division for
a six-month contract for a total amollnt of
ORDINANCE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO
Recommendation: Approval of six-month contracts with Comtex Information D/B/A
Norrel Information for $43~150~ and RHO Consulting for $35~700 for the positions
of a Senior Programmer/Analyst and Network Engineer for the MIS Department,
Funding from MIS Division's Professional Services account mode
(Budget transfer attached),
Department Head Signature:
Determination of Consistency with Comprehensive Plan:
City Attorney Review/ Recommendation (if applicable):
Budget Director Review (required on all items involving expenditure
Funding available:
Funding alternatives: (if applicable)
Account No. & Description:
Account Balance: ~{q~.<~
City Manager Review:
Approved for agenda: ~ NO ~
Hold Until:
Agenda Coordinator Review:
Received:
Action: Approved/Disapproved
MEMORANDUM
TO: David Harden, City Manager
FROM: Jacklyn Rooney, Purchasing Supervisor
THROUGH: Joseph Safford, Finance Director
DATE: December 02, 1998
SUBJECT: DOCUMENTATION - CTIY COMMISSION MEETING
DECEMBER 08, 1998 - FUNDING APPROVAL
FOR TEMPORARY CONTRACT EMPLOYEES FOR MIS DIVISION
FOR SIX-MONTH CONTRACTS
Item Before Commission:
City Commission is requested to approve additional funding for contract employees for MIS
Division to Comtex Information DBA Norrel Information and RHO Consulting for a total
amount of $78,850.
Background:
The City of Delray Beach MIS Division is currently contracting two temporary positions for the
Y2K programming efforts. The City needs to encumber funding for the six-month contracts for
these two positions (Senior Programmer/Analyst and Network Engineer) using the contract
services of the above two placement firms. These positions were approved by City Manager (see
attached memo dated October 15, 1998).
The Director of Finance is recommending the funding approval for the six-month contracts for
these two positions per attached memo dated December 01, 1998.
Recommendation:
Staff recommends the approval of funding for the six month contracts for the position of Senior
Programmer/Analyst and Network Engineer with Comtex Information DBA Norrel Information
at a total of $43,150 and to RHO Consulting at a total of $35,700 for a total encumbered amount
of $78,850. Funding from MIS Division's Professional Services account code 001-1811-513-
31.90 (Budget Transfer attached).
Attachments:
Memo From Finance Director Dated 12/01/98
Memo From Finance Director Dated 10/15/98
MEMORANDUM
TO: Jackie Rooney
Purchasing
FROM: Josephine,__.
Director of
SUBJECT: Change Order to P.O. #570968 (Comtex Information DBA Norrell Information)
Change Order to P.O. #571633 (RHI Consulting)
DATE: December 1, 1998
We requested and received approval from the City Manager to issue Purchase Orders to cover
the six-month period for each of our contract employees who are currently working in MIS. In
addition to the available salary and benefit monies as a result of the two open positions of
Network Engineer and Senior Programmer/Analyst, the City Manager has agreed to fund the
balance needed ($50,000) from his contingency account.
Attached is a copy of our October 15th memorandum with the City Manager's approval along with
a budget transfer to transfer the available personal services and contingency monies to the Other
Professional Services line item of the MIS budget (001-1811-513-31.90).
Please process Change Orders as follows:
changeorde~' COhtraCt Increase [: Increase
i iye"dOt iEmployee iP.O. Fr°m P,O, To,
570968 Comtex Information Systems R. Borja $8,850.00 $52,000.00
DBA Norrell Information
571633 RHI Consultin~l W. O'Donnell $8,500.00 $44,200.00
~/~c'. ~. David T. Harden, City Manager
't Joseph M. Dirogtor
Date: October 1
Subject: Additional Funding Request- Senior Programmer/Analyst and Network Engineer
As you are aware, the MIS Division has been trying to fall the Senior Programmer/Analyst and
Network Engineer positions for quite a while. This appears to be an industry problem nationwide
due to the Y2K programming efforts. We have temporarily filled these positions using contract
services of placement firms. We will have the ability to retain these individuals a~er they are
retained for 6 months or more if we so desire.
We would like to issue a 6-month purchase order to encumber the pending contracts for these two
positions but there are not sufficient funds at this time. Sherry Muehlberg, Administrative
Mmmger, has documented our dilemma extremely well so her explanation is attached for your
review.
Please approve the additional $49,645 (say $50,000) transfer from the City Manager Contingency
Account. If the contracts are awarded (following a few weeks of trial work assignments), they
would require City Commission approval due to the dollar value involved, but we have no other
acceptable alternative at this point. We simply cannot afford to get behind in this division. All
departments are depending upon this division to stay on their budget timeline.
Please advise this department of your reconunendations.
encl. Memorandum from Sherry Muehlberg~ Administrative Manager dated October 13, 1998
cc: Sherry Muehlberg, Administrative Manager
Richard Zuccaro, MIS Manager
":"-"~'" City of Delray Beach
Budget Transfer Form
(1) Departmental Line Transfer .(2) Date 12/01/98
(3) Interfund/Interdepatt-aental Transfer (4) Batch Number
J.Safford/sam
(5) Requested By:
PROJECT # (6) ACCOUNT NUMBER (7) DESCRIPTION (8) TRANSFER OUT (9) TRANSFER IN
Finance-MI~ 001-1811-513-12.10 Regular Salaries $28,195
001-1811-513-21.10 FICA 2,155
001-1811-513-23.30 Health Insurance 1,530
001-1811-513-23.10 Life Insurance 105
001-6111-519-99.03 City Manager's Contingency 50,000
001-1811-513-31.90 Other Professional Services 81,985
O1 f~O¢ @I
(10) tOTAL
(See attached memorandum) To provide funding for the remainder of two six-month contracts
JU~TI~CATION:
Department Head ' ~/~-' Asst City l~nager
Finance Director ~1'~ ~ } a,~' City Manager
(11) Budget Revision Date (12) Control Number
(13) Period (14) Count
ORIGINAL-BUDGET CANARY-FILE PINK-DEPARTMENT
Agenda Item No.: ~2~ ,5'"'
AGENDA REQUEST
Request to be placed on: Date: December 2, 1998
__ Regular Agenda
__ Special Agenda
__ Workshop Agenda
xxxx. Consent Agenda When: December 8, 1998
Description of item (who, what, where, how much):
CASE# ADDRESS CONTRACTOR TOTAL GRANT AMOUNT
96-004 HR 926 SW 1 lth Ter. Henry Haywood $11,807.25
(Example: Request from Atlantic High School for $2,000 to funds project graduation).
ORDINANCE / RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO
Recommendation: Recommend approval of one Housing Rehabilitation contract award
and grant award through the HOME Investment Partnership program from the 1997
unencumbered balance of Account #118-1923-554.49-19 in the amount of $11,807.25.
Grant amount includes contingency.
(Example: Recommend approval with funding from Special Events Account No.
001-3333-555-44.55).
Department Head Signature:
City Attorney Review/Recommendation (i applic
Budget Director Review (required on all items involving expenditure of funds):
Funding available~~2qO ~1 ~ ' [ a}~'
Funding Altematives: (if applicable)
Account No. & Description:
Account Balance:
City Manager Review:
Approved for agenda: ~/NO
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action · Approved/Disapproved
MEMORANDUM
TO: David Harden, City Manager
FROM: Charles L. Bender III, Community Development Coordinator ~..
THRU: Lula Butler, Community Improvement Director/I/~
DATE: December 2, 1998
SUBJECT: HOME Investment Partnership Rehabilitation Grant Award
ITEM BEFORE THE COMMISSION
This is to request approval for one Housing Rehabilitation Grant Award through the
HOME Investment Partnership program. This request is in accordance with the
Agreement for HOME funds between the City of Delray Beach and Palm Beach County.
BACKGROUND
The grant awards are based on the actual cost of the rehabilitation as determined by the
low bidder plus a 5% contingency. The contingency may be used for change orders. All
unused funds remain with the HOME grant program.
As required by the HOME Agreement between the City of Delray Beach and Palm Beach
County, we will obtain a Promissory Note from the homeowner and record it in the
public records of Palm Beach County.
Inspection of work is done by the Department of Community Improvement's Building
Inspection and Community Development Division. Contracts are executed between the
building contractor and the property owner. The City remains the agent and this office
monitors all work performed by the contractor ensuring compliance according to
specifications and program guidelines. Pay request forms require both contractor and
homeowner's signatures. Grant recipients have met all eligibility requirements as
specified in the approved Policies and Procedures.
The rehabilitation activity will bring the homes to minimum code requirements by
repairing roofs, electric and plumbing systems and correcting other incipient code
violations. Detailed work write-ups and individual case files are available for review at
the Community Development Division Office.
The Bid/Quotation Information sheet has been attached for your reference.
RECOMMENDATION
Staff recommends awarding the bid for one Housing Rehabilitation project to the verified
low bidder and authorizes the award of the grant through the HOME Investment
Partnership program. HOME funds for this award will be charged to the unencumbered
balance brought forward from 1997.
Case Number Address Contractor Grant Amount
96-004 HR 926 SW 1 lth Ter. Henry Haywood $11,807.25
CITY OF DELRAY BEACH COMMUNITY DEVELOPMENT DIVISION
AFFORDABLE HOUSING REHABILITATION PROGRAM
BID/QUOTATION INFORMATION SHEET
BID/QUOTATION #: 99-007 HR
APPLICANT: Sidney and Julia Green
PROJECT ADDRESS: 926 SW llth Terrace
DATE OF BID LETTERS: November 17, 1998
DATE OF BID OPENING: November 30, 1998
NAME OF CONTRACTORS AMOUNT OF BIDS
ABISSET CORPORATION $
WILLIAM HATCHER CONSTRUCTION $
ALPHA SOUTH CONSTRUCTION $
BEST REAL ESTATE, INC.~EDWARD KAPLAN $ No Bid
CRAFTSMAN PLUS, INC. $
DAKOTA CONSTRUCTION, INC. $ 12,929.85
FIRST CHOICE CONTRACTORS
HENRY HAYWOOD $ 11~245.00
FRANK BOUMANS CONSTRUCTION $ 14,119.00
INTERCONTINENTAL CONST. CORP. $
RANDOLPH & DEWDNEY CONSTRUCTION, INC. $
SOUTH FLORIDA CONSTRUCTION $
OASIS CONSTRUCTION $
IN-HOUSE ESTIMATE $ 13,412.00
CONTRACTOR AWARDED CONTRACT: Henry Havwood
BID/CONTRACT AMOUNT: $11,245.00
FUNDING SOURCE: 118-1923-554.49-19 HOME Investment Partnership program
COMMENTS:
u:\white\wwdata\bids\bidinfo.doc
[IT¥ I)F DELRR¥ BERCH
DELRAY BEACH
100 N.W. 1st AVENUE
BEACH,
(561)
243-7OOO
TO: David T. Harden
1993 City Manager
FROM: ~J~obert A. Barcinski
Assistant City Manager
DATE: December 2, 1998
SUBJECT: AGENDA ITEM CITY COMMISSION MEETING
DECEMBER 8, t998 BONUS PAYMENTIBJCE, INC.
ACTION
City Commission is requested to consider approval of a bonus payment in the amount of $21,675 to BJCE,
Inc. for FY 1998. Funding is available in account number 445-4711-572-34.90 ($13,000), 446-4711-572-
34.90 ($5,000) and 001-4124-572-34.90 ($3,000).
BACKGROUND
Attached is a memo from Mr. Dubin requesting a bonus payment for FY 1998. Per the terms of the
agreement originally dated November 1, 1994, Mr. Dubin's firm is eligible to receive up to 15% of the yearly
base fee for accomplishing agreed upon goals and objectives. Attached is a copy of the FY 1998 amended
agreement with a status of goals and objectives accomplished. In addition, Mr. Dubin feels that the bonus
provision should also apply to the tennis center fee. The City Attorney has reviewed the November 1, 1994
agreement, the December 11, 1997 amendment setting forth tennis center management fees thru
September 1999, and the December 9, 1997 bonus amended and has concluded that the contract does not
address a bonus payment for the tennis center operation. Commission may wish to consider a bonus
payment for the tennis center management portion of the contract. Budget performance goals for the tennis
center for FY 1998 are attached and were met.
RECOMMENDATION
Staff recommends consideration of a bonus payment per terms of the contract to BJCE, Inc. for golf course
operations in the amount of $18,000 and an additional award of $3,000 for the tennis center operations.
Funding is available as follows: Municipal Golf Course 445-4711-572-34.90 ($13,000), Lakeview Golf
Course 446-4711-572-34.90 ($5,000) and Tennis Center 001-4124-572-34.90 ($3,000).
RAB/tas
cc: Susan Ruby
Brahm Dubin
Attachments
File:u:sweeney/agenda
Doc.'f20298a.doc
THE EFFORT ALW^¥S M^TTERS
Printed on Recycled Paper
Golf& Tennis Management, Development & Consultation
DEC 0 1 1998
TO: Bob Barcinski CiTY
FROM: Brahm Dubin
DATE: November 30, 1998
RE: Year-End Bonus
The contract between Dubin & Associates and the City of Delray Beach calls for a bonus up to a
maximum of 15% of the base yearly management fee.
Our fees are as follows:
Delray Beach Golf Club/Lakeview Golf Club
10/1/97 - 9/30/98 $124,500
Delray Beach Tennis Center
10/1/97 - 9/30/98 $ 20~000
$144,500
We are proposing that we receive 15% of $144,500 or $21,675 based on our performance of the
past year.
At DBGC through period 12 our Net Income is $159,263 which is approximately $85,000 better
than budget.
For the past 8 years we have shown consistent profits while maintaining exceedingly high
customer satisfaction with very few customer complaints.
Without question DBGC is one of the finest municipal golf courses anywhere.
At Lakeview Golf Club we have increased profitability by marketing the golf course to juniors,
beginners as well as seniors. This year we replanted tees, greens and helped coordinate the
construction of our new clubhouse which will open in December 1998.
Customer satisfaction and profits are at an all time high and course condition is excellent.
Delray Beach Tennis Center has witnessed a rebirth.
Delray Beach Tennis Center hosted the Chris Evert Pro Celebrity Tennis Classic; we won the bid
over the cities of Ft. Worth and New Orleans to host the Davis Cup Finals; and recently finalized
negotiations to host the ATP Tour for the next 10 years.
Our memberships are approaching the maximum and our programs appeal to a wide variety of
tennis players.
Without a doubt Delray Beach Tennis Center is regarded as one of the best municipal tennis
facilities in Florida.
Please find enclosed exhibit B which details 97 - 98 performance bonus measures for both
DBGC and LKVW.
1300 Park of Commerce · Suite 272 · Delray Beach, FL 33445 · (561) 265-0255 · Fax (561) 265-1843
All projects under our control were completed except for the installation of cart paths at DBGC. It
was our decision to delay this project until future years, and do cart paths at Lakeview instead to
coincide with our new clubhouse.
Dubin & Associates is proud of its achievements in the past 12 months and looks forward to
many years working together with the City of Delray Beach to promote Delray Beach as a great
City to visit and especially to live in.
BJCE
EXHIBIT "B"
PERFORMANCE BONUS
FY 97-98
Delray Beach Municipal Golf Course
· · Increase net income by 5% from FY 97.
, · Host Sunrise Kiwanis Club and Rolary Club breakfast on a weekly basis,
and promote use by groups such as the Delray Beach Chamber.
, · Remove and replace with a different species 30 Melaleuca trees
where needed.
, · Increase participation in youth related programs by 5% from FY 97.
, · Increase gross revenue, banquet business by 5% from FY 97.
XX · Complete golf cart path installations by July 98.
, · Complete driving range improvements by July 98.
· · Maintain greens and tees so that there is no more than 1% weed
coverage on green surface.
· · Maintain fairways so that there is no more than 5% weed coverage in
fairway areas.
· · Complete ordering of course replacement equipment by July 1998.
Lakevlew Golf Course
N/^ · Increase retained earnings by 3% if course is not closed for green
regrassing.
H/A · Increase number of rounds played by 5% over FY 97 if greens are not
re-worked.
N/A · Increase merchandise sales by 5%.
× · Complete Clubhouse facility improvements to meet ADA and code
requirements by September '98.
· · Complete regrassing of greens and tees Jif funded) by the end of
September 1998.
, · Complete replacement of scheduled course equipmenl by July 1998.
, · Maintain greens and tees so that there is no more than 1% weed
coverage on green surface.
, · _ Maintain fairways so that there is no more than 5% weed coverage in
fairway areas.
· Completed
N/A Not applicable due to course closing
X Clubhouse will be completed by December 1998
XX It was decided to delay this project until future years
City of Delray Beach, Florida 1997-98 Annual Budget
Program: Tennis Center
The Tennis Center is open from 8:00am to 9:00pm Monday through Friday and 8:00am to 6:30pm Saturday and
Sunday year round. The facility consists of 14 clay and 5 hard courts, a pro shop, lounge area and an 8,200 seat
stadium. Private and group lessons are available from four tennis professionals. Tennis programs include beginner to
advanced classes, Play Tennis America, leagues for men and women, junior clinics, and junior summer camp from the
age of 3 years old to 18 years old.
1996 1997 1998
Performance Measures Actual Actual Projected
Objective: To the Tennis Center through increased marketing efforts in order to maintain annual
promote
memberships.
Annual memberships 381 430 430
Objective: To increase the number of special eYents and tournaments held at the Tennis Center in order to reduce the
operating deficit to less than $50,000.
Operating deficit ($94,319) ($86,789) (48,990)
Income producing special events I 4 10
Nuveen Tour Event 0 0 1
City Championship Tournament I I 1
USTA amateur tournaments 8 10 10
Women's Satellite Tournaments 0 2 1
Men's Satellite Tournaments 0 0 I
Staffing Levels 95-96 96-97 97-98
Tennis Director 1 0 0
Staff Assistant I 1 0 0
General Maintenance Worker 1 0 0
FTEs 2.4 0 0
5.4 0 0
,
Revenues
Tennis Memberships $82,703 $88,629 $130,000
Lesson Sales 98,430 138,825 130,000
General Admission 32,740 39,503 49,000
Pro Shop Sales 17,624 22,132 21,500
Tennis Stadium License 12,500 6,000 0
Stadium Rental 10,000 0 30,000
Equipment Rental 1,460 1,080 1,200
Ed Foster Pro Court Donation 10,000 0 0
Concert Revenue 2,000 21,819 0
Miscellaneous 0 637 600
League and Tournament Fees 1,904 28, l 01 20,000
Merchandise Commission 900 1,682 0
46
AMENDMENT TO MUNICIPAL GOLF COURSE
MANAGEMENT AGREEMENT DATED NOVEMBER 4, 1994
THIS AMENDMENT to the Municipal Golf Course Management Agreement
dated November 1, 1994 (original Agreement) is made this //~
day of~, 1997, by and between the CITY OF
DELRAY BEACH (referred to herein as the "City") and BJCE, INC.
(d/b/a Dubin and Associates) (referred to herein as "Dubin") .
WITNESSETH:
WHEREAS, the parties entered into a Management
Agreement dated November 1, 1994, to provide for management
services at the Delray Beach Municipal Golf Course, and have
amended said agreement in 1995 to also provide management
services for the Lakeview Golf Course, and in 1996 for the Tennis
Center.
WHEREAS, the parties desire to amend the Agreement to
provide for a revision to performance measures, Exhibit "B", for
FY 1997/98.
NOW, THEREFORE, the parties hereto agree as follows:
1. The recitations set forth above are incorporated
herein.
2. Exhibit "B" to the original Agreement is modified
in its entirety. Exhibit "B", as modified, is attached hereto
and incorporated herein as if fully set forth herein.
3. Except as expressly modified in writing herein or
as modified by subsequent written amendments, all other terms and
conditions of the original Agreement survive this Amendment and
are binding on the parties. Any reference to golf course, golf
course operations, or the like include all golf courses owned by
the City unless otherwise expressly stated within the original
agreement or amendment (s) thereto.
IN WITNESS WHEREOF, the City and Dubin have set their
hands and seals on the day and year first above written to this
Amendment to the Municipal Golf Course Management Agreement dated
November 4, 1994, and three counterparts, each of which shall
constitute an original document.
WITNESS: ~, BJCE, INC.
O~%DC,%,~ ~. ~ ~A~ ~ Brahm Dubin, President
(Name printed or typed)
CORPORATE ACKNOWLEDGMENT
State of Florida
County of Palm Beach
The foregoing i~strument was acknowled_ged before me this //~
day of /~~ , 1997, by 8~///~/
(name and title of officer or agent) of ~"d~. /A/~ ·
(name of corporation) , a corporation (state or
place of incorporation), on behalf of the corporation. He/She is
person, ally known to me or has produced
(type of ident---~ficatl'--'-on) as identification and did/did not take
an oath.
S~gnature of Notary Public
~ NOTARY PUBLIC STATE OF FLORIDA
St amr~ o f~k~>
city Attorney
BJCE
EXHIBIT "B"
PERFORMANCE BONUS
FY 97-98
Delray Beach Municipal Golf Course
Aerate greens, tees, and fairways (3t least twice during the year.
Host Sunrise Kiwanis Club and Rotary Club breakfast on a weekly basis,
and promote use by arouc~s such as the Delray Beach Chamber.
· Remove and replace with a different species 20 Melaleuca trees.
· Increase participation in youth related programs by 5%.
· Book minimum $300,000 in banquet business.
· Reach a net operating surplus of at least $250,000
· Complete golf cart path installations by July 98.
· Complete driving range improvements by July 98.
Lakeview Golf Course
· Re(3ch (3 net oper(3fing surplus of 2 to 4% of gross revenues.
· Incre(3se number of rounds to 56,500.
· Continue improvements fo tees and greens including leveling, weed
elimination, (3nd gr(3ss qu(31ify.
· Overseed greens in November '97.
· ^er(3te greens, tees, f(3irw(3ys (3f le(3st two times during the ye(3r.
· Increase merchandise sales by 5%.
· Complete Clubhouse f(3cilify improvements to meet ADA and code
requirements by September '98.
AMENDMENT TO MUNICIPAL GOLF COURSE
MANAGEMENT AGREEMENT DATED NOVEMBER 4, 1994
THIS AMENDMENT to the Municipal Golf Course Management Agreement
dated Nov~nber ~, 1994 (original Agreement) is made this ~
day of ~ , 1997, by and between the CITY OF
DELRAY BEACH (referred to herein as the "City") and DUBIN &
ASSOCIATES, INC. (referred to herein as "Dubin").
WITNESSETH:
WHEREAS, the parties entered into a Management
Agreement dated November 1, 1994, to provide for management
services at the Delray Beach Municipal Golf Course, and have
amended said agreement in 1995 to also provide management
services for the Lakeview Golf Course, and in 1996 for the Tennis
Center.
WHEREAS, in August, 1997, the tennis center portion of
the Golf Course Management Agreement was assigned from BJCE, Inc.
to Dubin & Associates, Inc.
WHEREAS, the parties desire to amend the Agreement to
extend the term of management services for the tennis center
through September 30, 1999, and to increase the base fees for the
tennis center management services.
NOW, THEREFORE, the parties hereto agree as follows:
1. The recitations set forth above are incorporated
herein.
2. Dubin shall manage the Delray Beach Tennis Center
from October 1, 1997, through September 30, 1999.
3. The City shall pay Dubin for the performance of
services provided for the tennis center at a base monthly rate of
$1,666.66 for FY 1998 and $1,733.33 for FY 1999.
4. Except as expressly modified in writing herein or
as modified by subsequent written amendments, all other terms and
conditions of the original Agreement survive this Amendment and
are binding on the parties.
IN WITNESS WHEREOF, the City and Dubin have .set their
hands and seals on the day and year first above written to this
Amendment to the Municipal Golf Course Management Agreement dated
November 4, 1994, and three counterparts, each of which shall
constitute an original document.
WITNESS: DUBIN & ASSOCIATES, INC.
-,'~.¢%~ ~,.._. - By:
Brahm Dubin, President
(Name printed or typed)
CORPORATE ACKNOW).~MENT
State of Florida
County of Palm Beach
The foregoing instrument was acknowledged before me this //~
day of ~ , 1997, by
(name and title of officer or agent)
(name of corporation) , a corporation (state or
place of incorporation), on behalf of the corporation. He/She is
personally known to me or has produced
(type of ide~ification) as identification and did/did not take
an oath. ~/~/~ .~.
~ignature of Notary Public
~tate of Florida
[ OFFICIAL NOTARY SEAL
SUSAN L MALONEY
S t am~ ' ~.¥~ ~.~'~ ....
[
Ap~~ ~ A~r~Mayor
.~'"' City Attorney
MUNICIPAL ~OLF COURSE MANA~EMENTA~REEMENT
THIS AGREEMENT is made as of the / day of
~//~~ , 1994 by and between the CITY OF DELRAY BEACH
(hereinafter called "City"), and BJCE, INC. (d/b/a Dubin &
Associates) (hereinafter called "Dubin"), the principal
addresses of each party being those set forth on the signature
page of this Agreement.
NOW THEREFORE, the parties hereto agree as follows:
1. AGREEMENT TO PERFORM WORK: City agrees to
retain Dubin to render certain professional services
(hereinafter the "Work") and to pay for the performance of
such Work on and under the conditions which are set forth in
this Agreement, and Dubin agrees to perform such Work and to
accept in full payment as is set forth in this Agreement.
2. THE WORK: The work shall generally consist of
those services more particularly set forth in Exhibit "A".
3. ADDITIONAL SERVICES: Dubin will not be paid
for reimbursables nor for services in addition to those listed
in Exhibit "A" attached hereto without the prior written
authorization from City which authorization shall be in the
form of a Purchase Order, Work Order, Order to Contractor, or
other similar written instrument ("Change Order"). Dubin
shall keep a separate record of these additional
6. BASE PAYMENT: The City shall pay Dubin for
the performance of work at base monthly rate payable on the
first of the month as follows:
Oct. 94 - Sept. 95 $6,500 per month
Oct. 95 - Sept. 96 $6,750 per month
Oct. 96 - Sept. 97 $7,000 per month
Oct. 97 - Sept. 98 $7,250 per month
Oct. 98 - Sept. 99 $7,500 per month
The City shall also accept and pay reimbursables,
including:
(a) Payroll costs for Dubin's employees who are
working full time at the Delray Beach
Municipal Golf Course,® such payroll costs are
subject to the City Manager's prior approval,
and only such approved costs shall be
reimbursed;
(b) Liability insurance as required by paragraph
13 of this Agreement;
(c) Travel expenses;
(d) Mileage at $.26 per mile;
(e) Production costs;
(f) Telephone, mail, facsimile and miscellaneous
out-of-pocket expenses.
Ail expenses will be itemized and submitted with receipts and
shall be billed at cost on a monthly basis.
7. PERFORMANCE BONUS: In addition to the base
payment, Dubin shall be eligible to receive a yearly fixed
bonus payment per 'Exhibit "B" on or before December 1st of
each year. The performance bonus shall be contingent, upon
accomplishing specific yearly goals and objectives as agreed
to by Dubin and the City Manager. The goals and objectives
will be reestablished on a yearly basis. In any event, the
standard aggregate bonus paid to Dubin in any one year shall
not exceed 15% of the base fee.
8. LICENSED OR REGISTERED PERSONNEL: Ail
services to be rendered by Dubin under this Agreement, which
are required by law to be performed by or under the direction
of a duly licensed or registered professional shall be
rendered in compliance with such requirements.
9. DESIGNATED REPRESENTATIVE: Ail of Dubin's
recommendations, reports and certifications are to be routed
through the City Manager.
10. PERFORMANCE: During the term of this
Agreement, Dubin shall, to the best of his ability, design,
inform, suggest, advise and render all services that might be
requested by City or which may be appropriate in respect to
the Work on a timely basis, as required by City to meet
.project timetable needs. City shall have the right to make
use of same in its business at any time as it may desire
without further payment to Dubin, other than that specifically
stated herein. Ail reports and other documents furnished by
Dubin in the course of or as a result of performing the Work
Agenda Item No:
AGENDA REQUEST
Request to be placed on:
x Regular Agenda Special Agenda Workshop Agenda
When: December 8, 1998
Description ofagendaitem (who, wha~whe~,howmuch): Consider bonus award to BJCE, Inc.
in the amount of $21,000 with funding as follows: Municipal Golf Cohrse
445-4711-572-34.90 ($13,000), Lakeview Golf Course 446-4711-572-34.90
($5,000) and Tennis Center 001-4124-572-34.90 ($3,000).
ORDINANCE/RESOLUTION REQUIRED YES/NO Draft Attached: YES/NO
Recommendation: Recommend approval of bonus for golf course operations and
consideration of approval of bonus for tennis center operations.
Department Head Signature:
Determination of consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable): ~_l f fl_ _t~_ ~,_at~
Budget Director Review (required on all items involving expenditure
of funds): Availa .~/NO ~,t~ A-r'c,~,,s~
_ Funding
Funding alternatives: (if applicable)
Account No. & Description: qq~-q'qll- ~3 7.- Sq .50 044~ ~Mcc. c~,a[ 5~c~
Account Balance: ~ ~2~ Zq Z q% ~q~l[ --~- 3q-~o o~c
City Manager Review: ~i ~ol, I I'~c
Hold until: dr tO ~t q Z~
Agenda Coordinator Review:
Received:
Action: Approved/Disapproved
Agenda Item No:
AGENDA REQUEST
Request to be placed on:
x Regular Agenda Special Agenda Workshop Agenda
When: December 8, 1998
Description ofagendaitem (who, wha~ where, how much): Consider bonus award to BJCE, Inc.
in the amount of $21,000 with funding as follows: Municipal Golf Co6rse
445-4711-572-34.90 ($13,000), Lakeview Golf Course 446-4711-572-34.90
($5,000) and Tennis Center 001-4124-572-34.90 ($3,000).
ORDINANCE/RESOLUTION REQUIRED YES/NO Draft Attached: YES/NO
Recommendation: Recommend approval of bonus for golf course operations and
consideration of approval of bonus for tennis center operations.
Department Head Signature: ~~ ~ ~~__q~'
Determination of consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable): ~
Budget Director Review (required on all items revolving expenditure
of funds):
Funding alternatives: (if applicable)
Account No. & Description: qq,5-q'~ll. ~3
Account Balance: ~ ~Z~Z~Z '
City Manager Review:
Approved for agenda: YES/NO
Hold until:
Agenda Coordinator Review:
Received:
Action: Approved/Disapproved
£1T¥ OF DELll;iV BER£H
100 N.W. 1st AVENUE · DELRAY BEACH, FLORIDA 33444 · (561) 243-7000
All-AmericaCity
David 1. Harden
993 City Manager
FROM: ~,J~ {obert A. Barcinski
Assistant City Manager
DATE: December 1, 1998
SUBJECT: AGENDA ITEM CITYCOMMISSlON MEETING
DECEMBER 8, 1998 APPROVAL/PARKING CONSULTANT AGREEMENT
ACTION
City Commission is requested to approve a Parking Consultant Agreement with Rich and Associates, Inc. in
the amount not to exceed $15,635 including reimbursable to complete a feasibility study for a parking
garage east of the Intracoastal. Funding is available in account #001-1802-512-31.90 Other Professional
Services.
BACKGROUND
At a Commission Workshop on September 8, 1998, City Commission endorsed a strategic action plan to
address parking issues east of the Intracoastal. One element of this plan specified the hiring of a parking
consultant to analyze and update parking needs, feasibility of a parking garage, costs, alternative sites and
financing options.
On October 20, 1998, we advertised for proposals. Five (5) proposals were received on November 12,
1998. An evaluation team made up of Chris Brown, Diane Dominguez, Randal Krejcarek, and myself met
to evaluate and rank the proposals. Firms were evaluated on project experience, project team
qualifications, costs, project time frame and references.
The Committee ranking was as follows:
1. Rich and Associates, Inc.
2. R.Urbitran/Ramp
3. Walker Parking Consultants
4. Chance Management Advisors, Inc.
5. John D. Edwards, P.E.
At their meeting on November 24, 1998 the Parking Management Advisory Board unanimously
recommended to City Commission approval of a consultant agreement with Rich and Associates, Inc. A
copy of their proposal is attached. Other proposals are available in the City Manager's office for review.
RECOMMENDATION
Staff recommends approval of a parking consultant agreement with Rich and Associates, Inc. in an amount
not to exceed $15,635 with funding to come from #001-1802-512-31.90 Other Professional Services.
RAB/tas
Attachments
File:u:$weeney/agenda
Doc:120198a. doc
"~ ~.,.~,e.~P~e, THE EFFORT ALWAYS MATTERS
, Agenda Item No.:
AGENDA REQUEST
Date: 12/01/98
Request to be placed on:,
x Regular Agenda Special Agenda Workshop Agenda
When: 12/08/98
Description of agenda item (who. what, where, how much.): Request award
of a parking consultant agreement with Mich and Associates, inc. in ~ne amongst not Lo
exceed $15,675 for a parking garage ~easlbllicy snudy east o~ the Intracoastal Wa~e~way.
Funding is available in account #001-1802-512-31.90 0ther Professional Services.
RESOLUTION REQUIRED: YES/~ Draft Attached: YES/NO
ORD I N~NCE /
Recommendation: Recommend aopproval.
Determination of Consistency with Comprehensive Plan:
City Attorney Review/ Recommendation (if applicable):
Budget Director Review (required on all items involving expenditure
of funds): ~C~--~%~%,_x~Jv~~'~
Funding available~ $~~0
Funding alternaeiYe : (if applicable)
Account No. & Desq~iption:
City Manager Review:
Approved for agenda:
Hold Until:
Agenda Coordinator Review:
Received:
Action: Approved/Disapproved
DEC 1 '~8 18:08 PAGE.00~
AGREEMENT
THIS AGREEMENT, made and entered into this th day of December, 1998 by and between
The CITY OF DELRAY BEACH, FLORIDA
hereinafter referred to as "City".
and
RICH AND ASSOCIAIES, INC. a Michigan Corporation,
hereinafter referred to as "Consultant"
RECITALS
A. Thc City desires to retain Consultant for professional ConsuIting Services to conduct a Parking Study
east of the intraceastal waterway for the City in accordance with thc Request for Qualifications dated
October 29, 1998.
B. Consultant submitted a Statement of Qualifications on November 5, 1998 to the City that contains
certain facts about the consultant,. Scope of Services and 'rime Schedule, which are incorporated herein
by reference.
NOW, THEREFORE, the parties agree as follows:
1. BASIC SERVICES OF CONSULTANT: The basic services of the Consultant will consist of those
task items outlined in Section 3, the Project Work Plan submitted in the Consultant's November 5,
1998 Projo, t Proposal and the city's request for qualifications dated October 29, 1908, which shall
become part of this agreement.
2. EXTRA SERVICES OF CONSULTANT:
a) Additions to the services provided by the Consultant as requested by the City shall be considered
an increase in basic services and the Consultant and City shall negotiate compensation to complete
the additional services.
b) Consultant shall submit a proposal for extra services including: description of services to be
performed, mason for the extra services, s~:hedule for completion and not-to-exceed Time &
Matcrials amount for these services. Each approved request for extra services shall be billed
separately. Payment for c-xtra services will not be made unless the work is approved by the City in
writing with a not-to-exceed amount, prior to the work being performed.
3. COMPENSATION: Compensation for the services described in Paragraphs 1 and 2 above, shall be
paid to Consultant by the City as follows:
a) F~es for professional services to complete the Downtown Parking Study as defined in Section 4
of thc Consultants submittal, shall not exceed the sum of Eleven Thousand, Seven Htmdred and Sixty
($11,760) Dollars_
b) In addition to the professional services fee will be the actual cost of reimbursed expenses
incurred in travel, lodging, communications, shipping, printing, etc.. Reimbursed Expenses have
been estimated not to exceed Three Thousand, Eight Hundred and Seventy Five ($3,875) Dollars.
This estimate includes the cost of six persontrips to Delray Beach, ten copies of the preliminary
Date 12/01/98 I Rich and Ak-n0clates. Inc.
Project # 9925
DEC ! '~98 !8.:06 PAGE.003
AGREEMENT
report and ten copies of the fmaI report. Reimbursables above the estimate shall bt: made only if
prior approval has been obtained by the City.
c) One half(50%) of the fee, including any reimbursable expenses incurred to date, will be billed
upon submittal of the preliminary report. The remaining one half (50%), including any reimbursable
expenses incurred to date, will be billed upon submittal of the final report and recommendations.
Payment of invoices submitted by the Consultant will be made by the City within (30) calendar days
of receipt by City.
d) Consultants will provide City with a detailed breakdown of expenses and services if requested by
the City_ All reimbursable expenses will be billed at co~ with no mark-up.
4. SERVICES TO BE PROVIDED BY THE CITY:
a) The services to be provided by the City shall include, but not necessarily be limited to, the
following:
- All existing planning & parking studie~ conducted by consultants or City
· Land use square footage by City block
· Any legal or financial information concerning past financial and bond covenants, including city
ordinances on parking (if necessary)
· The City will also provide the consultant or make available to them, existing revenue & expense
information, and info,marion on collection methods.
TIME OF COMPLETION: The Consultant shall complete the study in accordance with the
schedule agreed upon between the Consultant and the City. The schedule is dependent on meeting
date availability, timely production of documents and timely review by the City of information
provided by the Consultant and completion of information required by the Consultant.
6. OWNERSHIP OF DOC-qJMENTS: All documents prepared by Consultant pursuant to this
Agreement shall become the property of the City upon full and complete compensation to Consultant
for services herein. Consultant may retain copies of said original documents for office file, for use
consistent with the City's ownership of said work product_
7. ACCOUNTING RECORDS OF CONSULTANTS: Project records of Consultant's services and
expenses and records between City and Consultant shall be kept on a generally recognized
accounting basis shall be available to City or its authorized representative at any mutually
convenient time during the term of this Agreement and for one (I) year's time thereafter.
8. TERMINATION Olr AGREEMENT:
a) This agreement may be terminated by City upon failure by Consultant to satisfactorily perform
the terms and conditions of this Agreement if Consultant does not satisfactorily perform within
fit%eh (15) days of receipt of written notice from City specifying the manner in which Consultant
has failed to satisfactorily perform. In the event Of such term ination, Consultant shall not be entitled
to further compensation from City work performed or costs sustained following the date of such
termination, but shall be entitled to compenmtion for satisfactory work performed or costs sustained
prior to such date.
b) In the event that City should determine to cancel, suspend or abandon all or any part of the work
described herein, it shall give written notice to Consultant who shall immediately terminate all work,
within thirty (30) days of the date of cancellation, suspension or abandonment. The City shall pay
Date 12/01/98 2 Rich and Az.v~iatc~. Inc.
P~jcct # 9925
DEC ! ~8 18o:07 PAGE.004
AGREEMENT
Consultant for services rendered,, up to the time of cancellation, suspension or abandonment,
provided that such services are to the City's satisfaction.
9. AS$1G~: The Consultant shall not assign, convey or transfer any interest in this Agreement.
I0. INDEPENDENT CONTRACTOR: The parties intend that Consultant shall be an independent
contractor in performing the services provided by this Agreemem. Consultant is not to be considered
an agent or employee of City for any purpose, and the officers, employees and agents of Consul~amts
are not entitled to any of the benefits that City provides for City employees including, but not limited
to, Worker's Compensation Insurance and withholdings for taxes. Consultant shall fill out necessary
IRS forms as may be necessary as an independent contractor.
I 1. NONWAIVER OF BREACH: Any waiver by either party of a breach of a provision of this
Agreement shall not operate or be construed as a waiver or any other breach of such provision or
waiver of any breach of ally provision of this Agreement.
SEVERABIL1TY: If any provision of this Agreement is determined to be invalid or illegal for any
mason, then that provision shall be deemed to be deleted and such deletion shall in no way effect,
impair or invalidate any other provision of this Agreement and the remaining provision shall remain
in full force.
13 DISPUTES: Any disput~ arising herein shall be adjudicated by a Court of Competent Jurisdiction
with venue in Palm Beach County, Florida.
TN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first
above written_
APPROVED AS TO CONTENT: CITY OF Dt':LRA,Y BEACH, FLORIDA
By:
Its:
RICH AND /~;SOCIATES, INC.
By:
Its:
D~ 12/01,98 3 Ricl~ and Associa~'s, Inc.
To: Parking Management Advisory Board Members
From: i~ Robert A. Barcinski, Assistant City Manager
Date: 11/23/98
Re: Selection Parking Consultant/Parking Garage East of The Intracoastal
The staff evaluation committee made up of Chds Brown, Diane Dominguez, Randal
Krejcarek and myself met this morning and ranked the firms based on our evaluations. The
ranking is as follows:
1) Rich and Assoc. Inc.
2) R. Urbitran/Ramp
3) Walker parking Consultants
4) Chance Management Advisors, Inc.
5) John D. Edwards, P.E.
The evaluation was very dose between #1 and #2. Rich and Associates, Inc. edged out R.
Urbitran/Ramp because of the following:
· They appeared from their proposal to have an excellent grasp of the project
· They provided a detailed project schedule
· They previously have done work for the CRA and were highly rated and
· Cost
The board is requested to make a selectJon recommendations for City Commission action.
Our intent is to take this to City Commission for action at their 12/8/98 meeting.
RAB:ags
cc: Chds Brown
Diane Dominguez
Randal Krejcarek
File:allen/asmemos
Doc: pmgt112398
DEC ! 'gB ~-~:05 · PAGE.00!
~c~ A~O ASSOCL~TES, ~C. FAX CO~R SHEET
Parking Consultants ~ ~
242~0 ~ahs~r Road Suite 2
e-mail: par~in~RichAssoc.com ( M~i~ ~ ~r~)
bttp :/www.~atkiasDesi~n. ~om
Job Numb~
Orlando. Florida Tampa, Florida F-] Original not being sent Ori ~g~inal to follow via
Phone: 407-667-g990 Phone: g13-879-O987 ,1~ U.S. Mail
Fax: 407-667-g98g Fax: g13-g75-5724 ,rl__l Overnight
[--7] Other
If you encounter any problems with this transmission please ~II~ 24g-353-50gO
12/01/98 TUE 17'06 FAX 407 278 4755 DEL BCH CTY ATTY ~ PURCHASING ~001
R E (3 E _
DEC O 11998
I:lT¥ OF DELRI:I¥ BEi:II:H .....
CITY ATTORNEY'S OFFICE
TELEPHONE 561/Z~3-7090 · FACSIMILE 561/278-4755
DEL~Y BEACH
~ ~ FAX T~NSMITTAL LETTER
DATE: December 1, 1998
TO: Bob Barcinski, Assistant City Manager
FROM' Susan A. Ruby, City Attorney
PAGES: 5
CITY ATTORNEY'S OFFICE
CITY OF DELRAY BEACH, FLORIDA
IF ANY OF THE PAGES ARE NOT CLEARLY RECEIVED, PLEASE
CALL (561) 243-7090 IMMEDIATELY.
COMMENTS:
I have reviewed the attached contract. Please find my comments.
SAR:ci
12/01/98 TUE 17:0,6 FAX ~07 278 4755 DEL BCH CTY ATTY *~ PURCHASING ~002
~ I-.zhser P~na~l ..~u~ 2, ~OUth~kl MI 480~
Robe,t Barcinski From-- J~n Revell
561.243.7166 Pa~ea= 4
561.243.-f011 ~ Nmtember 30,
Drait Cont. s-a~ ~-~ Ric.~ ganneu
lin Illdnl nnlll~ 11111 I'111 I1 fl Il#il II{lllll l~i~lll[I.'ltl I I1[11111(-I IIIIIII l' IIII IIIlll fllllllrl lllflflrlfl nllflll I1!
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12/01/98 TUE 17:07 FAX.407 278 4755 DEL BCH CTY ATTY ~,. PURCHASING ~003
AGREEMENT
TITIS AGREEMENT, made and entered into thL~ th day of I)e~mber, 199g by nad bctxvec~
TI~ CITY OF DELRAY BEACH, FLORIDA
~ ...... I,,.,,% .... A ...... ~ =~ .-aL.5. -
aqd
Itt Ii HII~FI I~ATIrll Ill [11- "1' Ilflllllllrll
~CITA~
P~kMg Study, for ~e Ci~ m ~cord~cc with th~ Request for ~lifi~fi~
B. C~ul~t su~i~ a Stat~ent of O~lifications ~ Novem~r 5. l~g m ~e Ci~ ~ co~
c~i, fa~ ~t ~e ~~t. ~ of ~i~ ~ Time ~h~le_~
NOW. T~FO~. ~ ~ics a~ ~ follows:
1. BASIC SZR~C~S OF CONS~Tk~
· o~ ta~ {~s oudm~ in ~fion 3. ~¢ ~o~ect Work PI~ submi~ in ~ Co~u~fs
N~c~ 5, 1~8 Proj~t Proposal, ' ~ .' ~ _ -'.
~_ ZX~ SERVICES OF CONSULT~T ' ~ e -
a) Add~ to ~c ~i~s provid~ by the Consulter as r~ue~ by ~e Ci~ s~ll ~ ~ns~dered
~e ~difio~ ~ices.
b) Consn~1 $~11 submit a pro~sal ~r ~xtra ~ices {n¢l~ng~
~ffo~, r~on f~ ~e cx~a ~s, ~hedule for ~pl~n
M~fi~s ~nt f~ ~ese se~ices. Each approved ~u~t fm c~ ~i~s $~ll ~ billed
sedately_ Paym~n~ for e~ra $c~ie~ will not ~ m~e ~l~s ~ ~k
~ifing with a not-t~xce~d ~o~t, ~ior ~ the work being
3. CO~~TION
~e Ci~ ~ follo~s:
a) Fe~ for ~f~s{o~l ~ices to complete the Do~n~n P~k~g S~y ~ ~fm~ ~ '~tion 4
of~ ~nsul~ts ~mi~l, s~ll ~t ex~d the sum of El~ ~o~ ~en ~ ~ S~
h) In additinn to ~ prof¢~m~l $<~ic~ fcc will ~ ~co~ of ~im~ e~ ~ m
travel, l~gmg, ~mmunications, ahipping, printing, crc.. ~imb~d ~~ ~ve ~n e~im~ed
not to ~ ~ ~nd, Eight Hundred and ~en~ Five (~,~7~) ~il~.
inclu~ the co~ of six ~tri~ to ~lray ~h, ~ copies of ~ p~lim~ ~~d mn
12/01/98 TUE 17:27 FAX.407 278 4755 DEL BCH CTY ATTY ~ PURCHASING ~004
AGREEMENT
c) One half (50%) of~ fcc, including auy ,eimbursable cr40em~ i~icuned to da~c, will be billed
upon submiztal or,he preliminary report_ The remaining one half (5095), i~cluding any r~imbms~ble
expenses incurred to dam, will b~ billed upon ~ubmiRal of tl~ final report and rccommoadatioas.
Payment of invoi~ submi~xl by thc Consultant will be made by the Cio] wlmin (30) c~lend~ days
of receipt by CiF.
d) Consultants will provide City with a detailed breakdown of expenses and senficcs ifr~luc~vd by
the City. All r¢imbursabl~ c~penses will be billed at co~ with no mark-up.
4. SERVICES TO BI~ PROVIDEI) BY THE CITY
a} Thr srrvicrs to be provided by thc City ~all include, buz not n~ily br limited to, thc
f°ll°Wm~ ~
*L~d usc squarr footage by City block
* Any legal or financial information concerning past financial and bond co, emmt% including city
ordinances on parking (if necessary)
, The City will also provide thc consultant or make available to lhem, revenue & cxtx'nse
information, a~d information on collection methods
$_ 'rlM~ OF COlltlPL~TION
Thc Consullam sl~all eraJ~r~r~ complcu: the study in accordance with schedule agreed upon
between the Consultant ~md the CiW Thc gehedule ix d~nclent on m~ing date availabilil¥, timely
production of documents and timel~ review by the City of information provided by thc Consultant
and compl~ion of information required by the Consultant.
6. OWNRRSIHI' OF
Ail documents prepared by Consultan~ pursuam to this Agre. cment sluR! become thc property of the
City upon full and complete compensation to Consultant for services herein. Consulgant may retain
copies of said original documents for office file, for use consisUmt with the City's ownership of said
work product_
-i ACCOUNTING RECORIIS OF CONSULTANTS
Project ~ecords of ConsuRam's services and expenses and records ber~tccn City and Consultant shall
be k~pt on a g~nerally recognized accoanting basis shall he a~zilabl~ tO City or ir~ ~mthorizgxl
representative at any mutually convenient time during the term of this Agreement and for oar (
yem's time ~re. aftcr.
$_ ~ATION OF
a) This agreemc~at may be terminated by City upon failure by Congultant ta satisfactorily pexform
~he terms and conditions of this Agreement if Consultant does not satisfactorily po~'orm within
ffl~een (15) da]cs of receipt of w~iRen notice from City specifying the manner in which Consultant
has failed to satisfactorily perform. ~q~hc event of such termination, Consultant shall not be entitled
to further compensauon from City~woi~k performed or costs sustained following thc da~ of such
Igrmination, but shall be entitled to compensation for satisfactory work pedormed or costs sustained
prior to such dart_
l~e 11/30/97 ~
12/01/98 TUE 17:08.FAX.407 278 4755 DEL BCH CTY ATTY ~ PURCHASING ~005
' ' ' AGREEMENT
b) In the event that Ci~ should determine ~4suspend or abandon all or any pmrt of the work
described hcr~in, it sh~ll give written notice to Consultant who shall imm~din~ly t~rminate ~11 work
~e Consult~t ~11 not ~si~, convey or tr~sier uny ~n~ m m~ A~.
10 ~EPtNDE~ CO~CTOR
~i~ ~is A~r~t. Consular is not to be consi~ ~ ag~t or ~pl~ ofCi~ f~
pu~. and t~ offi~s, employes ~d agents of Consul~ ~e not ~fl~ to
that Ci~ pm~s for Cit~ employee~ including, ~t not limi~ m. Work. s
Ins~~dwithholding~for~=s-~~~ ~~
11_ NO~~R OF
~y waiv~ by ei~tr ~ of a brach ora provisiou of~ia A~mem ~11
~ns~u~ ~ a w~vcr or ~y ~h~ ~e~h of s~h ~isi~ o~ ~ver ~ ~y ~h of~Y ~viaion
12
~viion ~all k ~ to k deleted ~d such ~lcti~ sh~l ~ no way effec~ im~ir or
~ ~SS ~EOF, ~c ~i~ hcr~o have cx~t~ ~is ~m~t as of
~ove wrium.
~RO~ AS TO CON~NT: CItY OF DEl~Y B~CH, FLO~DA
Its:
R/CH AND ~SSOCIATE~o I~VC.
Poo ' 3~)lald
[IT¥ JIF I]ELHI:I¥ BEfl[H
~ ME~t~,~OA~D~ BEACH, FLOFIIDA :33444 · (56'1)243-7000
llI-Americagity
993
FROM: Robert A. Barcinski, Assistant City Manager ~
SUBJECT: AGENDA ITEM - CITY COMMISSION MEETING DECEMBER 8~
1008 APPROVAL SPECIAL EVENT - FOTOFtJSION '99
DATE: December 4, 1998
Action
City Commission is requested to endorse FotoFusion '99 to be held January 19th
through January 23, 1999 to waive rental fees for use of City facilities, to
authorize staff to make and install event signs and Photographic Center
directional signs, to waive any costs associated in making and installing the
signs, provide staff assistance in hanging banners, to allow the use of parking
spaces on NE 2nd Avenue for a Pepsi truck and a Budweiser truck to assist in the
hospitality program, and to allow two (2) photo opportunities.
Background
Attached is a letter from Fatima NeJame, Executive Director of Palm Beach
Photographic Center requesting the City to endorse the event, waive rental fees
for use of facilities, to make and install signs waiving any charges for cost, to
hang banners, and to allow them to place a Pepsi and Budweiser truck on NE
2nd Avenue to be used for the event.
City facilities that will be used during the event include Commission Chambers,
the first floor conference room, the Mahogany Room and Banyan Orchid Room
at the Civic Center. The estimated rental charges for these facilities would be
approximately $400.00.
The request also includes event and directional signage. Four (4) event signs
4'x4' and six (6) directional signs for the center have been requested. The
estimated material cost for these signs is $250.00. They have also requested that
City staff install event banners at the intersections on Atlantic Avenue from
Swinton to A-1-A and in the CRA parking lot between N.E. 1st and 2nd
Avenues. Banners can be hung utilizing regular time.
THE EFFORT ALWAYS MATTERS
Printedon Recycled Paper
Subject: AGENDA ITEM - CITY COMMISSION MEETING DECEMBER 8,1998
APPROVAL SPECIAL EVENT - FOTOFUSION '99
Date: December 4, 1998
Page: Two (2)
! have included a copy of their proposed '99 budget, '98 actuals and a copy of the
event schedule. The City agreed to contribute $10,000.00 this year to the event.
Recommendation
Staff recommends approval of the request from Palm Beach Photographic Center
to endorse the event, prepare signs, provide staff support for banner hanging,
waive rental fees and costs to make requested signage, and to allow the use of
City right of way to place the Pepsi and Budweiser trucks and for the photo
opportunities.
RAB:tas
Attachments
File:u:sweeney/agenda
Doc:fotofusi.099
'PALM
MISSION STATEM£NT:
A nonprofit visual arts
organization dedicated to
the enrichment of life
through exhibitions, MI'. David T. Harden
community programs, City Manager
workshops and educational
activities that promote the City of Delray Beach
art of photography and
digital imaging. 100 N.W. 1st Avenue
Delray Beach, Florida 33~.n.n.
BOARD OF DmECTORS:
Jay Alperin
Phil Arvidson Dear David:
Fred Frankel
Michael Greene
mchard Machek Palm Beach Photographic Centre is proud to present FOTOFusion'99, our 4th year of the
Janice McVay
Trudi Mitchell 5-day illuminating festival that transforms downtown Delray Beach into the photography
Arthur NeJame and digital imaging capital of the world. The dates for FOTOFusion are January 19, 20,
Fatima NeJame
Jim Norman 21, 22 and 23.
Floyd Segel
Sandy Simon
Ken Wa~ters Last year, participants for FOTOFusion totaled 43,436 originating from 28 different
Dr. Richard Zakia
countries with thousands viewing the exhibitions and over 250,000 community members
ADWSOR¥ BOARH: who benefited and experienced FOTOFusion through Art and Jazz on the Avenue, sidewalk
Robert Brantley
Skip Cohen cafes, galleries, the Library, City Hall and other exhibition locations. Hotel room reserva-
Arnold Drapkin
Congressman Mark A. Foley tions for 1998 alone totalled over 2,000 room nights.
Marjorie Margolis
Commissioner Mary McCarty
gave Metz We are grateful for your support and we could not have reached this success in three short
Timothy Morrissey
Arthur Steinman years without the never-ending support from the City of Delray Beach.
Keith Thompson
MusEuM 8( 6^LLERY: We are pleased to announce some exciting additions to FOTOFusion'99 that will increase
world-Class Exhibitions the tourism impact numbers, not to mention national media coverage and state awareness
Open Year-Round
of FOTOFusion taking place in Delray Beach. Leonard Nimoy will be coming to
CULTURAL SUPPORT 6~OUP: FOTOFusion on January 19th as our Celebrity Spokesperson. His photographic images
INFOCUS Annual Membership
will be one of the free FOTOFusion exhibitions open to the community and he will moder-
p~oc~s: ate a Gallery Walk with proceeds to benefit the Centre's programs for at-risk and abused
Photography Workshops
Digital Imaging Workshops children, some of the from Delray Beach. Additionally, The Palm Beach Post is printing a
FOTOCamp for Kids full-color "Time magazine styled" FOTOFusion'99 Tabloid which will be the official event
Family FOTOFun Sundays
FOTOBasics and location guide. The Guide will be published in the Sunday, January 17 newspaper as
Project I See
FOTOExpose well as distributed at area hotels, restaurants and retail locations. The reader distribution
Interactive School Tours for the Guide is 534,000 throughout south Florida! We are also pleased to have AK Media/
FOTOInsights
FOTOFriends FL donate (30) billboards throughout Dada, Broward and Palm Beach counties to promote
Picture My World
Holiday FOTOFun FOTOFusion.
ANNU^L FEST~V^LS:
FOTOFusion Enclosed is a full press kit which details and highlights new events for '99 for your review.
FOTOFunfest This year we are proud to offer.
FOTODelray
SS NO,THE*ST ~Ng AVENUE 100 world renowned photographers, digital imaging artists, Pulitzer Prize winners, mu-
DEL~AY BEACH, FL
56~.:~76.9797 seum curators and picture editors, "A virtual gathering of eagles that happens nowhere else
FAX: S6~.~-76.~93~ in the world;
WEB S~TE:
WWW.WORKSHOP.ORG
E-MA~L:
PB PHOTO~TE.NET
(156) seminars, field trips, darkroom demos, computer workshops, panels, web presentations, master lectures
and slide presentations;
(26) major presentations and slide shows advertised to the community
(18) world-class museum exhibitions free to the community
(10) photo ops (at least!)
(5) Fuse and Schmooze activities ... a different social networking party every night.
In order to insure FOTOFusion'99 success, we respectfully request the following considerations from the City
of Delray Beach:
1. Endorsement of the event
2. Waving of rental fees
3. Produce and install event signage
4. Produce and install directional signage
5. Install FOTOFusion banners (provided by the Centre) at all Atlantic Avenue intersections from
Swinton to A1A and at the parking lot across the street from the Centre.
6. Permit one Pepsi and one Budweiser Truck to park along N.E. 2nd Avenue during the 5 days so that
they may assist us in offering a hospitality suite service to the 293 FOTOFusion volunteers and the
sale of beverages (with proper permits) to the community where proceeds will go directly to expand
ing our year-round children's educational programming such as Project I See, with the Juvenile Court
Administration and Arts-in-Communities with MAD DADS.
7. Permit (2) photo-ops along N.E. 2nd Avenue and Atlantic Avenue of the Brazilian Somba Team
Dancers and Flamingo Dance Team to promote Delray Beach during FOTOFusion.
On behalf of Palm Beach Photographic Centre's board of directors, we thank you for your continued support.
Sincerely,
PALM BEACH PHOTOGRAPHIC CENTRE
Executive Director
Enclosure
cc: Bob Barcinsky
FotoFusion '98 Actual
EXPENSES
Guest Photographers & Picture Editors 56,405
airfare 15,580
hotel 225 nights at 105 24,675
196 nights at 85 16,150
Exhibitions 8,365
Rising Star Awards 1,000
Marketing 75,859
print advertising 28,880
free events flyer 1,350
direct mail brochure 23,625
postage 9,800
banners 860
billboards 5,950
T-shirts 4,500
other 894
Ground transportation 496
Equipment/furniture rental 300
Space Rental 5,780
Refreshments 16,200
hospitality suite 2,800
Fusion Schmooze 2,500
Awards banquet 9,000
other 1,900
Personnel 52,000
administrative 18,000
curatorial 12,000
marketing 22,000
Other festival expenses 41,560
phone, electric, office supplies, insurance, rent
TOTAL EXPENSES $257,965
INCOME
Admissions 141,680
Gala dinner 6,300
Corporate Support and Grants 99,500
Canon 15,000
Kodak 35,000
Tiffen 5,000
Print File 2,000
Brown Distributing 2,500
Time Inc 5,000
Tourist Development Council 23,000
City of Delray Beach 6,000
Florida Arts Council 6,000
TOTAL INCOME $247,480
In Kind Donations 267,000
artists fees 7,500
advertising 218,000
equipment and supplies 29,000
other 12,500
FOTOfusion '99 Proposed Budget
EXPENSES
Guest photographers and picture editors 61,300
airfare 20,800
hotel 26,250
hotel 14,250
Exhibitions 7,000
Rising Star Award 2,000
Marketing 86,400
print advertising 30,000
direct mail brochure 32,000
free events brochure 1,400
postage 14,000
T-shirts 2,000
30 billboards (production only) 4,000
other 3,000
Ground transportation 1,000
Equipment/furniture rental 2,000
Space Rental 5,000
Refreshments 12,000
hospitality suite 1,000
Awards banquet 7,000
other receptions 4,000
Personnel 60,000
administrative 28,000
curatorial 14,000
marketing 18,000
Other festival expenses 40,000
phone, electric, office supplies, insurance, rent
TOTAL EXPENSES $276,700
INCOME
Admissions 155,000
Gala dinner 5,000
Corporate Support and Grants 116,700
Canon 15,000
Kodak 35,000
Print File 2,000
Time Inc 5,000
Tourist Development Council 35,000
Florida Arts Council 2,500
City of Delray Beach 10,000
Other Income 12,200
TOTAL INCOME $276,700
[ITY OF DELAI:IY BEI:IgH
DELRAY BEACH
100 N.W. 1st AVENUE · DELRAY BEACH, FLORIDA 33444 · (561)243-7000
NI-AmericaCity
® TO: David T. Harden, City Manager
993 FROM: R~>bert A. Barcinski, Assistant City Manager
SUBJECT: AGENDA ITEM - DECEMBER $, 1998 SPECIAL EVENT REQUEST -
DOWNTOWN DELRA¥ ART FESTIVAL
DATE: December 1, 1998
Action
City Commission is requested to endorse the 10th Annual Downtown Art Festival
sponsored by Howard Alan Events, Ltd. to be held January 9-10, 1999, to grant a
temporary use permit per LDR's section 2.4.6(H) for use of city right-of-way, to
authorize staff to apply for the FDOT street closure permit, to authorize staff support for
security and barricading the street, and to permit an event sign to be erected on Atlantic
Avenue just east of 1-95 one week prior to the event.
Background
Howard Alan Events, LTD. will again be conducting the 10th Annual Downtown Arts
Festival. This year again, a portion of the proceeds will be given to the Joint Venture.
Mr. Alan is requesting closure of Atlantic Avenue, from NE/SE 7th Avenue east to
Salina. He is also requesting security service from the Police Department and Public
Works assistance to barricade the street. The estimated overtime cost for City services
and barricade rental is approximately $7,500. Mr. Alan will pay for these costs as well
as provide for trash removal, clean up, and porta lets. Signage per LDR's section
4.6.7(D)(3)(j)(i) can be installed one week prior to the event and must be under 20 square
feet.
Recommendation
Staff recommends endorsement of the event, granting of the temporary use permit,
providing staff assistance, as requested and allowing the event sign to be installed with
all overtime and barricade costs to be paid by the vendor.
RAB:tas
cc: Marjorie Fetter
File:u:sweeney/agenda
Doc:1OthJest.art
THE EFFORT ALWAYS MATTERS ¢. ~)
&ent By: HOWARD ALAN EVENTS; 9544723~91; Deo~1-98 16:2~; Page 2/5
TO: MARJOR1E FERRER, JOINT VENTURE
FROM: HOWARD ALAN, EVENT COORDINATOR
RE: 10th Annual Downtown Dclray Beach Festival of the ga'is
DATE: JANUARY 9 .- 10, 1999
Dear Marjorie,
This is our tenth year ibr this nationally ranked, juried art fair. Once again, we will be prepared to
continue the event west of the lntercoastal Waterway. We rcspectthlly request a street closure
for this event_ Thc strects to be closed would begin at Atlantic Ave. west of 7th Ave. to 50 feet
before thc Intcrcoastal Waterway, then over the bridge 50 feet east of the bridge and continuing
on East Atlantic Ave. to Salena.
Thc following side streets adjacent to Atlantic Ave. would be blocked:
West of Bridlle
Atlantic Ave.
Palm Square
East of Brid~e
Venetian
Gleason
Palm Ave.
Bronson
East of Brid~e. North of Atlantic Ave.
Sea Brccz~ Ave.
Andrews
Atlantic Ave_ at A- 1-A would be accessible to local traffic for Holiday Inn traffic and Bostons
parking on Salena. Set up will begin on Saturday, January 9, 1999 at 4:00
Sent,By~ HOWARD ALAN EVENTS; 9544723891; De0-1-98 16:23; Page 3/5
Marjorie. if you can advise Mr. Baminski that Howard Alan Events will be responsible
necessitated costs included, but not limited to the fbllowing:
Barricades - Traffic cones
Off-duty Police Detail
Port-O-Lets, Dumpsters, Waste Receptacles
Clean up crew
One Million Dollar Liability Insurance
SJgnage
On-site supervision
Any other logistic requirements
If there are any additional questions, please do not hesitate to contact me.
Yours Truly,
Howm'd Alan
President
Howard Alan Events, l,td.
cc: Robcrt Barcinski
Enclosure
[ITY OF DELRI:IY BEI:I[H
CITY ATTORNEY'S OFFICE
TELEPHONE 561/243-7090 · FACSIMILE 561/278-4755
Writer's l)ircc! I,inc: 561 '243-7091
DELRAY BEACH
Ali.America City M E M ORA N D U M
1~,,,~''''! DATE: December3, 1998
1993 TO: City Commission
FROM: Brian Shutt, Assistant City Attorney
SUBJECT: Hollis v. City of Delray Beach
The Plaintiff; Ronte Hollis, through her mother, filed suit alleging negligence as a result of
an accident which occurred on June 5, 1997 while Ronte was in the City's Afterschool
Program at Pompey Park. At the end of the day, when the children were told to line up at
the very back of the room Ronte ran under a table in the back of the room, which was
previously used for a rummage sale earlier that week. Ronte caught her backpack and
finger on the metal underside of the table. This resulted in the amputation of the middle
finger tip on her lett hand Ronte was eight years old when the accident occurred.
The Plaintiff's mother, through their attorney, has offered to settle this case with the City
for $36,000.00, $26,000.00 of which is to paid in an annuity that will provide annual
payments to Ronte between the ages of 18 and 21 and a lump suni payment when she
reaches the age of 25. The remaining $10,000.00 is payable upon settlement. The
settlement includes all attorney's tees and costs. If the Commission accepts this offer, the
City Attorney's Office will obtain a complete release of all claims. Our office
recommends acceptance of this offer. The City's Risk Manager, Frank Babin, and Steve
Hanz~nan, adjuster for Gallagher Bassett, concur in our recommendation.
By copy of this memo to David Harden, City Manager, our office requests that this matter
be placed on the December 8, 1998 City Commission agenda. Please call if you have any
questions.
cc: David ttarden, City Manager
Alison Harty, City Clerk
hollcom.rbs
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY I~h2~IAGER~/~
SUBJECT: AGENDA ITEM # q F - MEETING OF DECEMBER 8, 1998
CONTRACT AWARD TO DELTA PETROLEUM AND INDUSTRIAL,
INC./MUNICIPAL GOLF COURSE AND POLICE DEPARTMENT FUEL
TANK SITES
DATE: DECEMBER 8, 1998
This is before the Commission to consider a contract award to
Delta Petroleum and Industrial, Inc., in the amount of
$53,733.00 to ensure that the Municipal Golf Course and Police
Department fuel tank sites meet the Palm Beach County Department
of Environmental Resources Management requirements which are due
to be corrected by December 31, 1998, or under contract.
Funding is available in the Golf Course Account 445-4761-572-
63.90 Other Improvements ($27,438), and in the General Fund
Capital Account 334-6112-519-62.10 R & R Building ($26,250).
Recommend approval of the contract award with Delta Petroleum
and Industrial, Inc., for improvements at the Municipal Golf
Course and Police Department gas tank sites.
MEMORANDUM
TO: DAVID T. HARDEN, CITY MANAGER
FROM: ~ROBERT A. BARCINSKI, ASSISTANT CITY MANAGER
SUBJECT: AGENDA ITEM # ~ - MEETING OF DECEMBER 8, 1998
BID AWARD - DELTA PETROLEUM COMPANY
DATE: DECEMBER 8, 1998
Action
City Commission is requested to approve a bid award to Delta
Petroleum and Industrial, Inc. in the amount of $53,733.00 to
ensure that the gas tank sites at the Police Department and the
Municipal Golf Course meet the Palm Beach County Department of
Environmental Resources Management requirements which are due to
be corrected by December 31, 1998, or under contract. Funding
is available in the Golf Course Account 445-4761-572-63.90 -
Other Improvements ($27,483) and in the General Fund Capital
334-6112-519-62.10 R & R Buildings ($26,250).
Backqround
We were notified by Palm Beach County DERM that our gas tank
systems at the Police Department and the Municipal Golf Course
do not meet rule requirements that are required to be completed
by December 31, 1998, or under contract.
The work required to be completed at the Golf Course includes:
1. Upgrading of the dispenser liner and manifold piping to meet
secondary containment requirements
2. Secondary containment for the submersible turbine pump
3. Line tightness test
4. Flow restricter test
5. Provide interstitial monitoring equipment for the
underground storage tank
In addition because of the size of the site and work involved,
Mr. DeCarlois is recommending all secondary containment
requirements requested to be done by the year 2009 be done at
this time, I concur.
The work required to be completed or under contract at the
Police Department site by 12/31/98 is as follows:
1. Upgrade dispenser liner to meet secondary containment
requirement
2. Provide secondary containment for the submersible
turbine pump
3. Provide a spill bucket for the diesel port
4. Provide interstitial monitoring for the underground storage
tank
5. Perform the annual test to the flow restricter
6. Perform the annual line tightness test
Quotes were also received from Glasgow Equipment.
Recommendation
Staff Recommends award of the bid to Delta Petroleum in the
amount of $53,733.00 to perform work needed to bring the gas
tank sites at the Municipal Golf Course and Police Department
into compliance for 12/31/98. Funding is available in account
445-4761-572-63.90 Other Improvements Municipal Golf Course and
in 334-6112-519-62.10 General Fund Capitol R & R. Buildings.
Agenda Item No: ~,~
AGENDA REQUEST
Request to be placed on:
x Regular Agenda Special Agenda Workshop Agenda
When: z 2/08/98
Description of agenda item (who, what, where, how much): Approve a bid award to Delta Petroleum
and Industrial, Inc. in the amount of $53,733 to complete fuel tank repairs at the Municipal
Golf Course site and at the Police Department to meet DERM requirements. Funding is available
in account 445-4761-572-63.90 Municipal Golf Course and account 334-6112-519-62.10 General Fund
Capital Projects.
ORDINANCE/RESOLUTION REQUIRED YES/NO Draft Attached: YES/NO
Recommendation: Recommend approval.
Department Head Signature:
Determination of consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable):
Budget Director Review (required on all items involving expenditure
of funds):
Funding Available: ~qO
Funding alternatives: ,
Account No. & Description:/.~
Account Balance:
Approved for agenda: E~NO ~l
Hold until: .
Agenda Coordinator Review:
J:3d-
Received:
Action: Approv~isapprov~
MEMORANDUM
TO: Ro~ A. Barcinski, A~istant Ci~ Manager
FROM: Paul H. DeCarolis, Indust~al Pmtreatment Ins~or
SUBJECT: FOLLOWING ARE BIDS FOR THE- MUNICIPAL GOLF COURS~
POLICE DEPARTMENT
DATE: D~m~r 8,1998
This memo is in response to the above reference subject. After contacting
four petroleum companies, the only companies that could respond were
Delta Petroleum and Glasgow Equipment. The other two companies that
did not respond were Lutz Petroleum, Darly Randolth (954) 971-5222 and
Waldron Enterprise, Dave Biegler (954) 523-2030.
The following is a breakdown of the two bids by the Petroleum
Companies.
· Delta Petroleum, for the Golf Course, the total pdce for all the work to
be done is $27,483.00. This work will make the Golf Course compliant
with all the rules including year 2009, double wall piping. The reason to
do the piping now, is because it is such a small site and everything will
be exposed. The site will need to be out of service for Five to Eight
working days. Pete Delderfield, owner of Delta Petroleum said he will
provide a skid tank at no charge and will transfer product from the
underground to the tank, so the golf carts can still fuel up.
· Delta Petroleum, for the Police Department, the total price for all the
work to be done is $26,250.00. This work will make the Police
Department compliant with all the rules except for the year 2009,
double wall piping. That can be done later, because of the work
involved. The site will also need to be out of service Five to Eight
working days. The Police Department can use Public Works if the site
is still available. I recommed we do the Police Site first. If needed
Delta Petroleum can put a skid tank there also.
The other bid was from Glasgow Equipment Service for the Golf Course
was $ 42,145 and for the Police Department was $39,578.
Enclosed, is the Quotation and Contract of both bidders and the original
will follow, when I receive it from them. Also, is a letter from DERM,
which explains what work needs to be done. In the letter from DERM
they explain that if we have a contract signed or show intention that we
are going to comply with the rule, then we will have an additional ninety
days to complete the work.
Please notify me when I can contact the company to organize the start
of the work and notify DERM that we are in the process of completing
the upgrades.
As always I am available, if you have any questions.
/pd
Eric: Attachments
cc: David T. Harden, City Manager
Richard Hasko, Director of ESi:)
Brahm Dubin, Municipal Golf Course
Erin Dougherty, Municipal Golf Course
Hoyt Owens, Deputy Director Public Works
rt' Gurumo, Compliance Manager
M E M B E R QUOTATION AND CONTRACT I~[~'~
~ E~PMENT ~ 4829 Southern Blvd.
W~t P~m ~nch, Flo~da 3~15
Pho~: (~1) 68~5970 Page
F~: (~1) 689-5014 Date: Dec. 04
TO:city of Delsey Beach Refe~en~olice Station
200 S.W. 6th St. Fuel
Delray Beach, FL 33444
Attention:
Paul OecarolXs
We ~e p~a~ to submit t~ gu0tafioa, b~d 0a 0u~ ~tetpretatio~ of y~z teguit~ents, as
Break out and saw cuC a soction of the concTete slab over each
underground storage cank. Excava[o to the top of the tank, remove the
S.T.P. pumpEng u~[t and [nstall an Environ tank containment sump on
each tank. Reroute the existing fuel lines and electric into the
sump. Re£nstaL[ the STP un£t. Redo the fil! pipe and locking cap.
Remove the dispenser on the fuel island - saw cut a port[on of the
island to accept an unde~pump containment pan for the duo-2 dispenser.
Rep[pa the fuel Zjne and the e[ectr[cal conduit into the pan;
reconcreEe the island and instal! and [ag to the fuel island.
Furnish and instal[ 1-Incon TS-lOO1/25-P tank level conso[e with
printer and scaJd system comp[ate ~ith 2-TSP-LC2 [[qu[d [eva[ probes.
System also includes sump senso~ and all hard.are to comp[eta the
insta[Jat~on.
Ut£Z[ze the existing conduit runs to adapt the new system replacing
the old leak-x.
~nstal[ Z - 42" round manhole over the sump on each tank, ~epour the
slab. Check out the tank level ~yetem for p~opeF opera[lea. Proposal
includes the necessary t~ainin@ of personnel on the new Incon
inventory control console and a certified line test on the fuel
p~p[ng.
For The Sum Total Of= $26,250.00
T~enty Slx Thousand Two Hundred Fifty and 00/~00
PAYMENT TERMS; 20~ do~n, balance upon completion
ACCEPTANCE: Thi~ propoal, wfleq aCclOtl¢ 1~/ the Purchaser.
~ ~, It II eXD~ly ~d th~ ~here a~ no Otomi~.
~, ~ u~et~nd~ngl. Omi or wren, not ~ied I~ ~ S~es Rep:e~t~e
Sisnature ~Sm-ture of Officer ~ -
Print name of si~riature and title Title Date
Date Sales MSt, Crzdit Mst.
'M E M 0 E R QUOTATION AND CONTRACT ~1~ ~
~tl~ EtLmmENT IN~ 4827 Sou~rn Blvd.
West P~ ~ach, ~orida 3M15
Phone: (~I) 683-5970 Pa~ x of ~
F~: (~1) 6~-~14
Date: eec. 07, ~998
TO: City of Delray B~ach Referenm ~C5[
~ · ~tation
200 s~w. ~th St. Fuel Facility
Del~a~ 8~ach, FL 33444
Attention:
Paul Oocaroli~
We ate pl~a~d to aubmit this quotation, baaed on our interpretation of your requ~ement~, as renews:
Break out and saw cut a section of the concrete slab over each
underground storage tank. Excavate to the top of the tanks remove the
S.T.P. pumping unit and install an Environ tank containment sump on
each tank. Reroute the existing fuel lines and electric into the
sump. Reinstall the STP unit. Redo the fill pipe and locking cap.
Remove the dispenser on the fuel island - saw cut a portion of the
island to accept an underpump containment pan flor the duo-2 product
dispenser. Saw cut the concrete slab running to the tank sump and
replace the 2 existing product lines with double wall fiberglass
lines. Repine the fuel line and the electrical conduit into the pan.
Reconcrete the island and tank slab. Reinstall the diapense¥ and check
system for proper operation.
Furnish and install 1-Incon TS-1001/25-P tank level console with
printer and scald system complete with 2-TSP-LC2 liquid level probes.
5¥stem also includes sump sensor and all hardware to complete the
installation.
Utilize the existing conduit runs to adapt the new system replacing
the old leak-x.
Install i - 42" round manhole over the sump on each tank, repour the
slab. Check out the tank level system for proper operation. Proposal
includes the necessaTy training of personnel on the new lncon
inventory control console and a certified line test on the fuel
piping.
For The Sum Total Of: $27,483.00
Twenty 5even Thousand Four Hundred Eighty-Three and 00/100
PAYMENTTERMS: 20~ down, balance upon completion
ACCEPTANCE: This proposal, when accepted by the P~rchls~r,
m~ ~. It ~ e~pre~fy ~ that ~ere
~r~men~, or u~e~ndlngl, oral or ~en. not ~ified in ~11 ~S RepCe~t~e
Company Name
Print name of s/grmture and t/tie Title Date
Date Sales Mgr. Credit Mgr.
~2/03/1998 ~0:01 ~427402 GL~SGON EQUIPTMEHT P~GE
D-~868
QUOTATK~N N~.
QUOTATION & CONTRACT
for or Servk;e
GLASGOW EQUIPMENT SERVICE, INC.
P.O. BOX 1O087
Riviera BMmh, ~ 3341g-0087
F't m 84 -72 · (56 )
CT['Y OF DF..LK~y BEAC~ ~RE: 9~ UPGRADES
2OO S,W. 6TH STREET
DELRAY BEACH, ~A 33444 TWO SITES
ATTN.: MR. PAUL DECAROLIS
IN IM~P(W~ TO ¥OU~ IN(WM., WE ~MIIT THE FOLLOWIN~ OUOTArlON:
POLIC~ STATION
FU~SH AND INSTALL ONE DI~ Lrm~ AND TWO Pn~G ~UMI~S ON TWO RX~ST~O
STORAGE TANKS, HqCLUDING SAWCUT AND BREAKOUT CONCRETE UNDER DISPENSER AND OVER TANKS.
EXCAVATE DOWN TO TANKS. LOCKOUTrFAGOUT ELECTRICAL SOURC~ PURGa PRODUCT L/NES. DISCONNECT
AND SET ASIDE DISPENSF. R AND STP'S, INSTALL DISPI~NSER PAN AT ISLAND AND TWO PIPING SUMPS ON TANKS
(INCLUDI~$ ALL FI'ITINGS), INSTALL FILL, VENT, AND I91ONITORIN~ ~. RECONNECT DISPENSER AND STP'S.
RF, CO~CT PRODUCT PIPING, PRESSUa~ TEST I~PIN~ AND TANKS, BACKFILL EXCAVATIONS, SL~ MANHOLES
CHECKOUT SYSTE~,. ALL INSPECTIONS
GOLF COURSE SIT~:
IRJRNISH AND INSTALL ONE DISPENSER IJN]~ AND TWO PIFINO SUMPS ON TWO EX/STING UNDERGROUND
STORAGE TANKS, INCLUDIN~ SAWCUT AND BREAKOUT CONCRETE UNDER DISl~Jq~R AND OVER TANKS,
EXCAVATE DOWN TO TANKS. LOCKOUT/TAGOUT IR.ECTRICAL SOURCE, PURGE AND REPLACE SINGL~WALL
Pll~ WITH NEW DOUBLEWALL PIPE, DISCONNECT AND SET ASIDE DISPENSER AND STP'S, INSTALL DISPENSF~
PAN AT ISLAND AND TWO PlPING SUMPS ON TANKS (INCLUDES ALL Fr/TINGS), IN~TALL FILL VENT, AND
MONITORING RISi~P~, RECONNECT DISPENSER AND STP'S, PRESSURE TEST PRIMARY AND SECONDARY PIPING
AND TANKS. BACKFILL EXCAVATIONS, SE~ MANHOLES AND SPILL CONT~ MANH~ OVER RISERS,
POUR CONCRETE AROUND lVlAN/tOLES, STARTUP AND CHECKOUT SYSTEM, ALL INSPECTIONS
BID PRICE ..................................................................................................................... $ 32,320.00
AL~ATES:
· TO REPLACE EXISTING DISPENSER WITH REMANUFACTURED DISPENSER, 12~CLUDING UL.LISTING, HOSES,
NOT~a F$, STAINLESS STEEL LOWER DOORS, INSTALLED, ADD PER SITE ...... $ 2,601.25
· TO REPLACE EXISTING DISPENSER WITH NEW DISPENSEK INCLUDING UL-LISTING, HOSES, NOZZLES,
STAINLESS STEEL LOWER DOORS. INSTALLED, ADD PER SITE ......................... $ 2,995.00
· TO FURNISH AND INSTALL TANK MONITORING SYSTEA~ ADD PER SITE ..... $ 9,825.0O
PAYMENT TERMS: BALANCE DUE UPON COMPLETION OF JOB, NET 10 DAYS FROM INVOICE DATE
CONDITIONS AND CLARIFICATIONS:
-DISPENSER PRICES THE SAME FOR EITHER SITE
-EXISTING TANK MONTTORING SYSTEM CANNOT BE UPGRADED AND MUST BE P, EPLACt~
-UNDERGROUND TANKS MUST BE AT LEAST 65% FULL OR BETTER AT TIME OF TANK TESTING
-FUEL SUPPLY OR CLEANUP OF SOIL OR GROUND WATER NOT INCLUDED
-PRICE fNCLUDES ELEC'f~CAL DISCONNECT/RECONNECT. NO UPGRADES INCLUDED
-TANK MONITORING SYSTEM PRICE BASED ON USING EXISTING WIRING AND CONDUIT. IF ANY ADDITIONAL
WIRING, CONDUIT, OR PANEL WORK IS NEEDED, IT WILL BE CHARGED ON A TIME AND MATERIALS BASIS
-NOT RESPONSIBLE FOR UNFORESEEN OR UNDERGROUND OBSTRUCTIONS
-PRZCE INCLUDES ENG~G DRAWINGS BY PROFESSIONAL ENG~ FER_MIT APPLICATIONS AND
SUBIVlTrTAL$, MANDATORY SOIL SCREENING AND TESTING. CLOSURE REPORT BY PROFESSIONAL GEOLOGIST
-PEBbflT FEES ARE NOT INCLUDED. NO UNUSUAL ~ INCLUDED (I.E. APPEARANCE BOARDS. GROWTH
MANAGEMENT. ETC.)
THANIC YOU PAUL FOR CALLING GLASGOW! PLEASE CALL WiTH ANY QUESTIONS YOU MAY HAVE.
November 30, 1998
Department of Environmental
Resources Management
3323 Belvedere Road, Building 502 Mr. Paul H. DeCarolis
West Palm Beach, FL 35406~ 1548 City of Delray Beach
(561) 2:33-2400 200 Southwest 6th Street
FAX: (561) 2:33-2414 Delray Beach, FL 33444
Suncom: 274-2400
www. co.palm-beach.fl.us Dear Mr. DeCarolis:
SUBJECT: DECEMBER 1998 DEADLINES FOR UNDERGROUND TANKS
Palm Beach County Department of Environmental Resources Management staff
has reviewed the facility files in response to your request for information
~u~ ~e~,ct~ co,~nty concerning the underground fuel tanks at the Delray Police Department and City
m,a~a or cou~,ty Golf Course. Staff also reviewed the Public Works file and that information is
Commissioners
included in these comments. These requirements are either in effect now or will be
Maude Ford Lee. Chair after December 31, 1998. Most of them became part of the Storage Tank Rule in
Warren H. Newell, Vice Chairman ] 992,
Karen T. Marcus
Police Department: There are two underground fuel tanks registered; a 1,000
Carol A. Roberts gallon generator tank and a 10,000 gallon gasoline tank. Both are registered as
Mary McCarty being doublewall fiberglass tanks with singlewall fiberglass piping in a trench
containment (the trench containment has not been verified). There is a Veeder-
Burt Aaronson Root TLS-250 installed which is designed for use as an automatic tank gauge
Tony Masilotti (ATG) only. Monitoring is listed as monitor wells and a flow restrictor on the
gasoline product line.
Rule 62-761.600(1)(h), Florida Administrative Code, requires that any component
County /kdministrator of a storage tank system with secondary containment must have interstitial
Robert Weisman monitoring. Underground generator tanks are currently exempt from the leak
detection requirements, so only the gasoline tank requires an interstitial release
detection method. By design, the TLS-250 cannot perform this function.
Therefore, another method of interstitial monitoring for the gasoline tank must be
used.
The presence of trench containment for the piping has not been verified nor could
it's integrity be tested even if it were installed, making it difficult for any interstitial
leak detection method to be reliable in this instance. Because of this uncertainty, it
would be acceptable to use the in-line flow restrictor as the method of leak
"An Equal Opportunity
~fsi~a~u, ~c~on ~,~oy~- detection for the gasoline piping, as long as it is tested annually as required under
the rule. A change in registration to designate the gasoline piping as singlewall
would accomplish this.
~ printed on recycled paper
Mr. Paul H. DeCarolis
Page 2
November 30 1998
Golf Course: There are two doublewall fiberglass underground tanks registered; a 2,500 gallon
gasoline and a 1,000 gallon diesel tank, both with singlewall fiberglass piping. Leak detection is
listed as monitor wells and interstitial monitoring for the doublewall tanks. Records indicate a
Pollulert alarm system has been installed. If there are interstitial probes in both tanks connected
to the Pollulert system, that would meet the monitoring requirement for the tanks. In-line flow
restrictors attached to the product lines would meet the leak detection requirements for
pressurized singlewall piping. If it is suction piping, removing the foot valves and installing
vertical check valves directly beneath the dispensing pumps would fulfill the requirements.
Continued use of monitoring wells as leak detection for the piping requires a Site Suitability
Determination be made. A copy of the Guidelines for Site S, itability Determinations for
External Monitoring, February, 1998, is included with this letter.
Other upgrades required for this facility, if not already performed, are the installation of dispenser
pans and protection of metallic swing joints from corrosion (by adding cathodic protection or
isolating from soil contact).
Public Works: There are three underground fuel tanks registered; two 5,000 gallon gasoline and
one 5,000 gallon diesel. They are registered as unprotected singlewall steel tanks with doublewall
fiberglass piping. These tanks are required to be removed by December 31, 1998.
The Florida Department of Environmental Protection will allow those facilities, which have a
contract to replace their tanks signed by December 31, 1998, an additional ninety days to
complete the work. If there is no signed contract or no intention to replace those tanks, then they
must, at a minimum, be properly taken out of service by December 31, 1998.
I hope this answers all your questions. If you have any questions concerning this letter, please
contact me at (561) 233-2508.
Sincerely, ~ ~.~0~.~ ~
Bruce Wayne, Environmental Program Supervisor
Resources Protection
BW:
cc: Mr. Robert Barcinski, Assistant City Manager
City of Delray Beach
enclosure
-- MEMORANDUM~ NO~.! n ~ 1998
TO: Robert A. Barcinski, Assistant City Manager
FROM: Paul H. DeCarolis, Industrial Pretreatment Inspector
SUBJECT: REVISED WORK FOR FUEL TANKS- MUNICIPAL GOLF COURSE/
POLICE DEPARTMENT
DATE: November 02,1998
This memo is in response to a new rule (62-761) that took effect on
Storage Tank Systems on July 13,1998 that effects the City of Delray
Beach. After, meeting with Phillip Norton, Environmentalist of the
Department of Environmental Resource Division and re-inspected the
above reference sites on October 19, 1998, and speaking with Bruce
Wayne (Tanks Supervisor), the following work will need to be completed in
addition to my memo of August 21, 1998 and August 24,1998 on the
above sites (See Attachments). The reason DERM did not notify us about
the additional work on our inspection of August 18,1998 was they were
unaware of all the new changes of the rule at the time of the inspection.
The followim] work will need to be comtfleted bv December 31. t998
for the Golf Course;
· Dispenser liner for the fuel pump and all manifold piping, shall be
upgraded with secondary containment.
· An annual line tightness test for small diameter piping in contact with
soil.
· Submersible Turbine pump needs secondary containment.
· The flow restficter (Red Jacket) needs annual test.
· Interstitial Monitoring for the Underground Storage Tank. Because of
the model of the tank it has to be done by electronic sensing
equipment.
The followino work will need to be done before December 31.1998 for
the Police Department:
· Dispenser liner for the fuel pump and all manifold piping, shall be
upgraded with secondary containment.
· An annual line tightness test for small diameter piping in contact with
soil.
· Submersible Turbine pump needs secondary containment.
· The flow restricter (Red Jacket) needs annual test.
· Interstitial Monitoring for the Underground Storage Tank. Because of
the model of the tank it has to be done by electronic sensing
equipment.
· Need a spill Bucket for the Diesel Port.
Bruce Wayne, Tanks Supervisor, will send a letter, which will coincide
with my memo.
As always I am available, if you have any questions or would like my help
in resolving these issues.
/pd
Enc: Attachments
cc: David T. Harden, City Manager
Richard Hasko, Director of ESD
Brahm Dubin, Municipal Golf Course
Erin Dougherty, Municipal Golf Course
Hoyt Owens, Deputy Director Public Works
n' Gurumo, Compliance Manager
MEMORANDUM
TO: Robert A. Barcinski, Assistant City Manager
FROM: Paul H. DeCarolis, Industrial Pretreatment Inspector -~ ~'~
SUBJECT: FUEL TANKS- POLICE DEPARTMENT
DATE: August 24,1998
This memo is in response to a follow-up inspection, I requested after reviewing
the new Flodda Administrative Code Chapter 62-761 which Govems Storage
Tank Systems. After, meeting with Phillip Norton, Environmentalist of the
Department of Environmental Resource Division, we conducted a thorough
Inspection of the tanks in question. The above reference tanks are Double
Walled Fiberglass according to State Records. I contacted The City Engineer
Department to see if any plans exist and I was told they have no plans on the
tank installation. I was told that Digby Bddges Architect firm was the Architect
that did the planning of the tanks. I contacted Mark Marsh, of Digby Bddges
and he look into see if he has any plans on the system. On August 21, 1998,
Mark called and said the have no record, because they purge there plans after
six years. Since they are Doubled Walled Fiberglass according to State
Records, they meet all EPNDERM requirements and there is no deadline to
replace the under ground storage tanks in question. The following is breakdown
of the inspection and time table that corrections need to corrected by.
The following correcticn needs to take place ~'efcre Cecember 22. 1398.
· Dispenser Liner for the Fuel Pump.
· The Submersible Turbine Pump for the Diesel needs secondary
containment.
· Need a spill bucket for the Diesel Port.
The ~:otlowing work will need to take place scmetime in the year 2009.
· Install an Inspection Port for the trench liner for the manifold piping.
· If we can not find the trench liner for the manifold piping we will have to
install secondary containment for all piping.
· The reason why we need an inspection port is according to state records,
the piping is Doubled Wall Fiberglass and if we can inspect the pipe, then we do
not have to install secondary containment for all piping. Enclosed is the Flodda
Administrative Code, Chapter 62-761 that Governs Storage Tank Systems, that
pertain to the time table for Under Ground Storage Tanks and Integral Piping.
As always I am available for any questions regarding this memorandum.
/pal
Enc: Attachments
cc: David T. Harden, City Manager
Richard Hasko, Director of ESD
Hoyt Owens, Deputy Director Public Works
n' Gurumo, Compliance Manager
MEMORANDUM
IV O V 0 2 1998
TO: Robe~A. Bar~nski, Assi~antC~Manager
FROM: Paul H. DeCarolis, Indust~al Pretmatment Ins~or
SUBJECT: FUEL TANKS- MUNICIPAL GOLF COURSE
DATE: August 21,1998
This memo is in response to your memo on August 18, 1998 regarding the
above referenced subje~. After, m~ting with Phillip Notion,
Environmentalist of the Depa~ment of Environmental Resource Division,
and showing him the Building Plans for the above referen~ tanks, which
show that they are double walled Xe~es Fiberglass Tanks. Sin~ they
are doubled walled, they meet all EPNDERM requirements and there is
no deadline to replace the under ground storage tanks in question. The
only requirement that needs to take pla~ is adding a Dispenser Liner for
the fuel pump and all manifold piping, shall be upgraded with seconda~
containment. The installation of the Dispenser liner has to be completed
by Cecamber 22, '~ 9~8 and the deadline for seconda~ containment of all
manifold piping is sometime in the year 2009. Enclosed is the Florida
Administrative Code, Chapter 62-761 that Governs Storage Tank
Systems, that pe~ain to the time table for Under Ground Storage Tanks
and Integral Piping.
As always I am available for any questions regarding this memorandum.
/pd
Enc: Attachments
cc: David T. Harden, City Manager
Richard Hasko, Director of ESD
Brahm Dubin, Municipal Golf Course
Erin Dougherty, Municipal Golf Course
Hoyt Owens, Deputy Director Public Works
n' Gurumo, Compliance Manager
[lTV OF DELRrI¥ BERTH
CITY ATTORNEY'S OFFICE ~°° ~'" ~ ^"~' ~'^"'"~"~"' ~-°"~^
TELEPHONE 561/243-7090 · FACSIMILE 561/278-4755
Writer's Direct Line: (56 I) 243-7090
DELRAY BEACH
Ali.America City MEMORANDUM
1993
TO: City Commission
David T. Harden, City Manager
FROM: Jay T. Jambeck, Assistant City Attorney ~l
SUBJECT: Fee for Maintenance of Improvements within Right-of-way
Finance has requested that the fee for maintenance of improvements within the
right-of-way, authorized by Section 52.39(H) of the Delray Beach City Code, be
increased from $5.00 per month per parcel adjacent to the right-of-way to $7.50 per
month per parcel adjacent to the right-of-way.
The attached ordinance reflects the requested fee increase and clarifies that the
$7.50 fee is to be paid on a per month basis.
Attachment
cc: Alison MacGregor Harty, City Clerk
Joseph M. Safford, Finance Director
Susan Ruby, City Attorney
Barbara Schooler, Utilities Customer Services Manager
Joe Weldon, Parks & Recreation Director
ORDINANCE NO. 52-98
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AMENDING CHAPTER 52,
"WATER" , SECTION 52 . 39, "OTHER FEES" , SUBSECTION
52 . 39 (H) , "FEE FOR MAINTENANCE OF IMPROVEMENTS
WITHIN RIGHT-OF-WAY", OF THE CODE OF ORDINANCES OF
THE CITY OF DELRAY BEACH, TO PROVIDE FOR AN
INCREASED FEE TO COVER THE ACTUAL COST OF WATER
CONSUMPTION; PROVIDING A SAVING CLAUSE, A GENERAL
REPEALER CLAUSE, AND AN EFFECTIVE DATE.
WHEREAS, the City Commission has determined that the actual
cost of water consumption paid by the City for providing water to
maintain right-of-way improvements located along the swale areas of
Swinton Avenue exceeds the funds received by the City in order to
maintain such improvements; and
WHEREAS, Subsection 52.39(H) currently provides for only a
$5.00 per month fee per parcel adjoining the improvement to cover the
cost of providing water to such improvements within the right-of-way;
and
WHEREAS, the City Commission has determined that a fee of
$7.50 per month per parcel adjoining the improvement would allow the
City to recoup its costs and adequately fund the maintenance of an
irrigation system along with the cost of water required in connection
with such irrigation system.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That Title V, "Public Works", Chapter 52,
"Water", Section 52.39, "Other Fees", Subsection 52.39(H), "Fee for
Maintenance of Improvements Within Right-of-Way", of the Code of
Ordinances of the City of Delray Beach, Florida, is hereby amended to
read as follows:
Section 52.39 OTHER FEES.
(H) Fee for Maintenance of Improvements Within
Right-of-Way. In the event the City places landscaping improvements
and irrigation systems to maintain the landscaping improvements
within the right-of-way, the City Commission may impose a fee to
cover the cost of providing water to maintain the improvements and to
provide for the cost of installing and maintaining a sprinkler or
other irrigation system. The City Commission may authorize the
payment of a fee to be collected monthly and to be included on the
monthly water bill for property owners whose property adjoins the
right-of-way in which the City installed the landscaping
improvements. The fee shall be $7.50 ~/99 per month per parcel
located adjacent to the right-of-way.
Section 2. That should any section or provision of this
ordinance or any portion thereof, any paragraph, sentence, or word be
declared by a court of competent jurisdiction to be invalid, such
decision shall not affect the validity of the remainder hereof as a
whole or part thereof other than the part declared to be invalid.
Section 3. That all ordinances or parts of ordinances in
conflict herewith be, and the same are hereby repealed.
Section 4. That this ordinance shall become effective
immediately upon its passage on second and final reading.
PASSED AND ADOPTED in regular session on second and final
reading on this the day of , 1999.
MAYOR
ATTEST:
City Clerk
First Reading
Second Reading
- 2 - Ord. No. 52-98
To: David T. Harden, City Manager
Al
From: Joseph M. ~ ~c~~ce Director
Date: November 11, 1998
Subject: Swinton Avenue Swale Irrigation Charges
As per your instructions, we have analyzed the water consumption versus water billings for the
swale areas on Swinton Avenue. The analysis shows that we average $447.00 per month in usage
or $5,364.00 on an annual basis. We currently bill $295.00 per month to adjacent property owners
or $3,540.00 on an annual basis. This results in a shortfall of $152.00 per month or $1,824 per
year.
Ordinance No. 60-94, dated August 16th, 1994 (attached) was issued to provide for a fee to those
property owners who adjoin the fight-of-way in which the City provided landscaping
improvements. Section 1.(I) establishes a fee of $5.00 per parcel to cover the cost of'the following:
1. cover the cost of providing water to maintain the improvements
2. provide for. the cost of installing and maintaining a sprinkler or other imgation system
In order to cover the actual cost of'water consumption alone, we would need to increase the $5.00
per month charge to $7,50 per month per parcel that adjoins the Swinton Avenue improvements.
Please review the attached and determine if you would like to amend this ordinance to allow for
this increase.
end. Ordinance No. 60-94 dated August 16, 1994
cc: Barbara Schooler, Utilities Customer Services Manager
Joe Weldon, Parks & Recreation Director