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09-11-12 Workshop AgendaMEMORANDUM TO: Mayor and City Commissioners FROM: Paul Dorling, AICP, Director of Planning and Zoning THROUGH: City Manager DATE: September 5, 2012 SUBJECT: AGENDA ITEM SP.1 -SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 2012 BEACH RENOURISHMENT FILL EVENT PROJECT ITEM BEFORE COMMISSION The action requested of the City Commission is direction on the upcoming beach renourishment given the lack of appropriated federal funds to reimburse the federal share of the project. BACKGROUND The Plans and Specifications for the project have been completed and both DEP and Army Corps of Engineers permits have been issued. These permits, which are good for a period of ten years, have an anticipated construction date of November, 2012. The City placed the project out for bid for construction this fall and bids were received from three companies. All bids were extremely competitive, and the low bid for the project was submitted by Great Lakes Dredge & Dock, LLC, with a construction cost of $8,820,110. (See Exhibit A). This bid along with anticipated related Engineering and Environmental task costs of $344,721, and required permit monitoring activities of $45,550 brings the anticipated project cost for 2012/2013 to $9,210,381. This project is a reimbursable project with participation from the Federal, State and County governments. The City borrows the funds short term and then seeks reimbursement from our partners. The Federal reimbursement commitment is identified in the LCA (Local Cooperation Agreement-Exhibit B) between the Department of the Army and Palm Beach County (effective for 50 years thru September 23, 2023); the State’s share through DEP Agreement 12PB1 (Exhibit C); and the County share through an interlocal agreement between Palm Beach County and Delray Beach dated October 4, 1994 (Exhibit D). The Federal Share is 56.33% or $5,188,207 and the State and County shares are each 50% of the non-Federal share or $2,011,087 from the State and $2,001,141 from the County (county does not participate in turtle monitoring function). The County is allocating their local share for the project in its upcoming 2012/13 budget and the State funds have been committed via DEP agreement 12PB1 recently approved by the City Commission (June 18, 2012). The Federal funds are subject to yearly appropriations in either the President’s budget or in the Army Corps work program budget. The Federal Share of $5,188,207 for the Delray Beach renourishment project has not been allocated in either the President’s budget or the Army Corps 2012/2013 work program. The City has been successful in securing funding for fill events in the past by getting monies earmarked for our project through Congressional Adds. However, with the current prohibition on legislative earmarks the City’s has been unsuccessful in securing Federal funding. Further, while the City has actively lobbied the Jacksonville branch of the Army Corps for the project’s inclusion in their work plan, the project was not included in the work plan after the work plan was approved by the Atlanta Branch of the Corps. The challenge in remaining in the Army Corps work program as a funded project is in part due to the Army Corps philosophy of prioritizing reimbursable projects lower than Army Corps constructed projects. Additional lobby efforts are underway by Palm Beach and Broward counties to have greater emphasis placed on Reimbursable projects. This language (Exhibit E), which is proposed for inclusion in future WRDA (Water Resources Development Act) bills will place additional emphasis on funding of previously constructed reimbursable projects (constructed by both Broward and Palm Beach County) as well as future maintenance fill projects. While it is noted that Delray Beach has received reimbursements for prior fill events, Federal reimbursement obligations for current pre-project engineering tasks in the amount of $421,327 remain outstanding. Since the City Commission first considered this item at it's August 7th meeting the City's Treasurer has looked into the ability of the City debt structure to accomodate this expenditure. As you can see from the attached debt service schedule, our General Fund debt service will drop some $1,400,000 in fiscal 2014. Therefore if we were not reimbursed for the federal share of this project, the City could finance the project without increasing our debt service costs. We would pay interest only in FY 2013 as is now planned, then begin principle payments of about $600,000 per year for ten years in FY 2014. RECOMMENDATION Provide direction on how to proceed with the beach renourishment project. MEMORANDUM TO: Mayor and City Commissioners FROM: Paul Dorling, AICP, Director of Planning and Zoning THROUGH: City Manager DATE: September 5, 2012 SUBJECT: AGENDA ITEM SP.1A -SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 CONTRACT AWARD /GREAT LAKES DREDGE AND DOCK, LLC. ITEM BEFORE COMMISSION Request for Commission approval/authorization for the Mayor to execute the construction contract with Great Lakes Dock and Dredge LLC for construction of the 2012/13 Beach Renourishment Project in the amount of $8,820,110 P/N 12-070. BACKGROUND This project involves the renourishment of the municipal beach in the City of Delray Beach. The project consists of the hydraulic placement of approximately 1,208,000 cubic yards (923,600 cubic meters) of sand on the beach, obtained from two borrow areas located directly offshore of the project site. The project extends from Florida Department of Environmental Protection (FDEP) beach monument No. R-179 southward approximately 1.9 miles to FDEP monument No. R-188A. On June 19, 2012 at 3:00 PM, bids were received by the City of Delray Beach for the Beach Renourishment Project. Three (3) bids (Exhibit A) were received as follows: The City reviewed the bid proposals submitted by each of the contractors and found no mathematical errors on any of the bids. The City’s consultant, Coastal Planning and Engineering (CPE), has reviewed all bids and has provided a selection recommendation of Great Lakes Dredge and Dock LLC (see Exhibit B) given their experience and lowest bid. Staff is bringing forward the recommendation for Name of Bidder Amount of Bid 1. Great Lakes Dock and Dredge $8,820,110.00 2. Marinex Construction Inc. $8,977,850.00 3. Weeks Marine, Inc. $9,032,010.00 contract award to Great Lakes Dredge and Dock, LLC in the amount of $8,820,110.00 for Commission consideration. FUNDING SOURCE This task is 100% reimbursable from Federal, State and County funding sources. While the State and County funds are currently committed, the Federal share is not. While awaiting reimbursement of the Federal share, that portion of the expenditure can be funded with a line of credit. RECOMMENDATION Staff recommends approval. MEMORANDUM TO: Mayor and City Commissioners FROM: R. Brian Shutt, City Attorney DATE: September 5, 2012 SUBJECT: AGENDA ITEM WS.1 -SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 JOINT MEETING WITH THE CHARTER REVIEW COMMITTEE ITEM BEFORE COMMISSION Presentation of the Charter Review Committee Report and the proposed charter amendments. BACKGROUND The Commission appointed a Charter Review Committee to review the City’s charter and provide recommendations regarding the charter. The attached report and proposed ordinances are the recommendations of the Charter Review Committee. If the Commission is in agreement with the proposed ordinances, they will be brought back to the Commission for formal adoption. MEMORANDUM TO: Mayor and City Commissioners FROM: David T. Harden, City Manager DATE: September 10, 2012 SUBJECT: AGENDA ITEM WS.2 -SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 DELRAY BEACH INNOVATION CORRIDOR UPDATE (ADDENDUM) ITEM BEFORE COMMISSION This item is before Commission to provide an update on the Delray Beach Innovation Corridor. WELCOME TO DELRAY BEACH, PALM BEACH COUNTY, FLORIDA  Execute on a new real estate branding strategy to create economic development, jobs, and demand on Congress Ave. in Delray Beach.  The real estate branding strategy will transform the Corridor by repositioning key properties into catalysts for new investment. THE MISSION  “Delray Beach Innovation Corridor”  Technology, Research, Education, Aspiration, Talent (“TREAT”)  Corporate Headquarters and Regional Offices  Tourist and Destination Demand From I-95  New Food, Lifestyle, Retail & Leisure Uses  Solar-Power & Green Technology Powering the New Mix of Uses THE BRAND THE LOCATION  Reposition the IWA property into the “Delray Beach Innovation Park”.  Main Street Entrance with Specialty Retail Uses/Restaurants  Corporate/Regional Headquarters Office (Germantown Bldg.?)  Technology/Educational Campuses -Adult, STEM, and Children  Multi-Family Units -FAU Med, Young Families & Professionals  Park and Open Space for Community Use (Gazebo, Concerts)  Model of Sustainability and Innovative Land Uses THE VISION THE CONCEPT – “DELRAY BEACH INNOVATION PARK”  The Delray Beach Innovation Corridor (DBIC) has a competitive financial incentive and economic development package in partnership with the Palm Beach County Business Development Board (BDB).  Aesthetic improvements, infrastructure, CRA District, FTZ formation, and accelerated entitlements for new users are in process.  The owners of the former Office Depot property (550,000SF on 42 acres) are working with the City on the new strategic marketing and branding plan to redevelop their property into the “Delray Beach Innovation Park”.  A “green” trolley link and/or transit linkages are being set up between Congress Ave. rail stations, and Downtown Delray for connectivity.  Partnerships with Boca Raton and Boynton along the Congress Avenue corridor are being created as seamless regional draws for new companies and residents.  Solar power and renewable/sustainable energy components are planned which will differentiate and “place-make” DBIC into a spectacular destination. THE KEY INGREDIENTS  Catalyst Project -Working with Former Office Depot Owners (“IWA”)  Facilitating site control for redevelopment into the Delray Beach Innovation Park.  Collaboration is underway on the new concept plan for the property.  Uses Being Targeted for Various Economic Units – South to North  Parcels along Boca/Delray border -restaurant/hospitality/multi-family cluster off I-95.  Corporate office on 7.99 acres cadi-corner to IWA.  Corporate Headquarters on a portion of the IWA property.  Launching the Delray Beach Innovation Park at IWA (powered by a solar farm)  Science and technology innovation  Medical & Healthcare  Community college, or University consortium  Multi-Family Units – Part of IWA Village Plan.  Cultural and Recreational – Public Space and Walking Trails.  Landscape Buffers along industrial frontage and other key stretches on Congress.  Build initial momentum by repositioning IWA & southern I-95 parcels THE IMPLEMENTATION PLAN  Non-Traditional Funding Options  TIF District, FTZ, Enterprise Zone Designations, Potential for CRA  Solar Farm and other green technologies to generate special tax credits  Corporate Headquarters Strategic Fund  “Innovation and Technology Company Development Act” for FL  Science and Technology Innovation tax credits  Medical & Healthcare research & development credits  Educational and IT Vocational Degree Programs with Training Credits for Companies  USDA Funding for Agri-Technology, Logistics, and Innovation Companies  EB-5 Regional Center Funding – Foreign Direct Investment Capital  Aesthetics, Infrastructure & Public Improvements  Landscaping and beautification plan for the Corridor.  Landscape buffers for industrial and “tired” residential areas.  Transportation linkages to rail stations and downtown areas. THE FUNDING & IMPROVEMENTS  The City of Delray Beach and CRA  Vin Nolan – Economic Development Director, City and CRA  David Harden – City Manager  Mayor McDuffie & City Commissioners  The Palm Beach County Business Development Board (BDB)  Kelly Smallridge -President  Sperry Van Ness – National Corporate Real Estate & Advisory Group  David J. Wilk, CRE, MAI – National Director & Professor of Real Estate, UD  Engenuity Engineering  Lisa Tropepe, Gary Raymon, Rachelle Grein  Delray Beach Chamber of Commerce  Community and regional stakeholders THE TEAM VISION  Transform the Congress Avenue Corridor in Delray Beach into the Delray Beach Innovation Corridor (“DBIC”).  Create a catalyst project on the 42 ± acre IWA property that attracts users seeking technology, innovation, co-working space, and lifestyle connectivity.  Capitalize on the DBIC’s I-95 access and visibility to generate new demand for its real estate.  Connect Delray Beach with Boca Raton to brand and “place-make” the area into a nexus of medical, educational and technological innovation. The information listed above has been obtained from sources we believe to be reliable, however, we accept no responsibility for its corrections. Congress Ave. at I-95 City of Delray Beach Palm Beach County, Florida WELCOME TO THE... Conceptual Plan DELRAY BEACH INNOVATION CORRIDOR The information listed above has been obtained from sources we believe to be reliable, however, we accept no responsibility for its corrections. IMPLEMENTATION PLAN  A new strategic marketing and branding plan will reposition the 42 ± acre IWA property into the “Delray Beach Innovation Park”.  The conceptual plan for the IWA property (on right) includes a unique mixture of innovative uses.  A competitive financial incentive and economic development package is being formulated.  Aesthetic and infrastructure improvements, CRA District formation and accelerated entitlements are being planned.  A “green” trolley link and transit linkages are being explored between Congress Ave. Tri-Rail, and downtown Delray Beach.  Solar power and renewable/sustainable energy components will be incorporated to differentiate the DBIC. Congress Ave. at I-95 City of Delray Beach Palm Beach County, Florida (Google Earth Coordinates: 26°13.56"N 80°5'33.69"W) David J. Wilk |CRE, MAI Vincent P. Nolan Jr., CEcD Sperry Van Ness Economic Development Director National Director, Corp. RE & Advisory Services City of Delray Beach & Delray Beach Community One Riverwalk Centre Redevelopment Agency 110 Poplar St., Suite 103 | Wilmington, DE 19801 20 N. Swinton Avenue |Delray Beach, FL 33444 302.540.5959 |david.wilk@svn.com (561) 276.8640 www.valuecreaterealestate.com nolanv@mydelraybeach.com MEMORANDUM TO: Mayor and City Commissioners FROM: David T. Harden, City Manager DATE: September 7, 2012 SUBJECT: AGENDA ITEM WS.4 -SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 COMMUNITY REDEVELOPMENT AGENCY FY 2012-2013 WORK PLAN AND BUDGET ITEM BEFORE COMMISSION Discussion of the proposed CRA Budget and associated Work Plan for FY 2012-2013. The work plan provides a description of the major projects and initiatives that will be addressed during the fiscal year (October 1, 2012 through September 30, 2013). CRA staff will make a presentation reviewing the Budget and various projects included in the Work Plan. Adoption of the budget is scheduled for the September 27, 2012 CRA Board meeting. CRA FY 2012/2013 Budget Presentation City Commission Workshop September 11, 2012 Libby Wesley Plaza Public Art Feature 362 NE 3rd Ave Parking Lot 57 SW 5th Ave Parking Lot SW 12th Ave Improvements SW 12th Ave Private Property Improvements Gateway Feature Under Construction FY 11-12 Completed Infrastructure Projects Hyatt Place Hotel Development Infrastructure Assistance (DIA) $863,238 Eligible site costs $431,619 Reimbursable to be paid over 10 years from TIF revenues Proposed West Atlantic Hotel (Fairfield Inn): • Construction Loan -$1.5 million 3% interest; 5-year term • Land Value Investment (LVI) Program 40-yr land lease • Development Infrastructure Assistance (DIA) $660,00 Eligible Site Costs $330,000 to be paid over 5 years from TIF revenues FY 11-12 Approved Economic Devt Incentives Kanner Pintaluga Law Firm Job Creation Bonus Program Occupying 10,000 sq. ft. office downtown $66,000 over 5 years for creating jobs Proposed FY 2012-2013 CRA Work Plan • Land Acquisition [G/L-5115] Acquire parcels necessary to assemble sites for Redevelopment projects, including parking • SW 9th Ave Parking Lot (Construction)[G/L-5121] $350,000 The project consists of the construction of a pocket park and a 45-space parking lot using pervious pavers, LED lighting and low volume irrigation. • NW 12th Ave Beautification (Construction) [G/L-5130] $600,000 Construction of landscaping & sidewalks for two block area between W. Atlantic Ave. and MLK Dr. Includes construction of alleys and on-street parking, within one block area, between W. Atlantic Ave. and NW 1st St. $250,000 Areawide and Neighborhood Plans West Atlantic Avenue Redevelopment Areawide and Neighborhood Plans Downtown Master Plan • Downtown Tree Grate Replacement [GL-5210] $140,000 The City has identified the need to replace tree grates with flexible paving material along Atlantic Avenue and Pineapple Grove Way to improve pedestrian access along these corridors • SE 1st Street Bypass[GL-5210] $115,000 Conversion to 2-way traffic in conjunction with Federal Hwy. Beautification. Includes installation of mast arm traffic signal at the intersection of S. Swinton Ave. & SW/SW 1st Street. • Federal Hwy Beautification(Construction)[GL-5220] $124,145 Construction to commence Jan. 2013. Funding for this fiscal year represents the required annual payment pursuant to the ILA for this project. Areawide and Neighborhood Plans Downtown Master Plan • Downtown Shuttle/Trolleys [GL-5230] $300,000 Continuation of shuttle service and acquisition of trolleys • Parking Management Plan [GL-5235] $100,000 Funding to assist with implementation of recommendations included in 2010 Parking Master Plan • Fire Headquarters Public Plaza [GL-5237] $230,000 Preliminary plans have been completed and preparation of construction drawings is on-going. Funding for this FY will be for construction • NE 3rd St/Avenue/Alley Improvements [GL-5251] $100,000 Design streetscape improvements (including construction drawings) to improve appearance and pedestrian connections between parking lots and businesses. Includes relocation of existing parking, as necessary • Swinton & Atlantic Intersection (Design) [GL-5253] $80,000 Design to enable the intersection to become more pedestrian and vehicle friendly and improve connectivity between West and East Atlantic Avenue • NE 1st Ave Improvements(Construction)[GL-5254] $275,000 Streetscape improvements consisting of on-street parking, paver brick walkways, decorative street lighting and landscape nodes Areawide and Neighborhood Plans Downtown Master Plan • Village Square [GL-5305 & 5306] $100,000 & $2,700,000 Grant and loan associated with redevelopment of Carver Estates site. • Block 32 Alley [GL-5330] $100,000 Improve alleyway between SW 3rd & SW 4th Streets, between SW 4th & SW 5th Avenues to provide paved access to homes • SW 12th Avenue [GL-5340] $200,000 Property acquisitions and additional improvements to private and CRA –owned properties is on-going Areawide and Neighborhood Plans Southwest Neighborhood Plan • SW 12th Avenue Duplex Renovations [GL-5341] $500,000 The project consists of interior and exterior renovations to five blighted duplexes as well as landscape upgrades • SW 14th Avenue Beautification [GL-5345] $300,000 Funds allocated primarily for acquisition of properties and to continue with improvements to this area. SW 14th Avenue Before SW 14th Avenue After • SW 2nd Street (Construction) [GL-5350] $1,000,000 Construction of SW 2nd Street improvements, Swinton to SW 15th Ave. Areawide and Neighborhood Plans Southwest Neighborhood Plan North Federal Highway Redevelopment • N. Federal Highway Redevelopment Plan Update [GL-5412] $50,000 Revisit the original plan and assess if additional measures can be taken to upgrade the corridor and promote new development Osceola Park Neighborhood Plan • Osceola Park Alleys [GL-5510] $230,000 Construction of 2 alleys within residential portion of Osceola Park Neighborhood, per adopted Neighborhood Plan. Areawide and Neighborhood Plans • Osceola Business Area Revitalization [GL-5510] $850,000 Combination of streetscape improvements with on-street parking along SE 2nd Avenue, parking lot construction, and alley improvements Seacrest/Del-Ida Neighborhood Plan • NE 2nd Ave/Seacrest Blvd. Beautification [GL-5710] $110,000 In 2011, CRA and City staff worked to obtain MPO grant ($616,262) for construction of improvements. Design work to occur in FY 12/13, with construction scheduled for FY 13/14. Areawide and Neighborhood Plans NW/SW 5th Avenue • Muse House/Harvel Cottage Renovations [GL-6205] $250,000 Construction/conversion of the structures from residential to non-residential uses • Block 19 Alley [G/L-6213 ] $100,000 Construction of alley and upgrades to City-owned parking lot at 114 NW 5th Avenue Muse House (182 NW 5th Ave) Harvel Cottage (186 NW 5th Ave) Redevelopment Projects • Carver Square Neighborhood [GL-6600] $77,500 Funding in FY 12/13 is for additional remediation, testing and legal fees. Economic Development Initiatives • Property Acquisition/Upgrade [GL-7410] $250,000 Potential acquisition/upgrade of property to attract particular office use, arts related business or other use to generate jobs and economic activity • Economic Development Incentives [GL-7415] $360,000 Provision of incentives to attract new business to the CRA district. • Microlending Program[GL-7416] $100,000 The CRA and City are partnering on a program to provide small loans ranging from $2,500 to $25,000 to local businesses primarily located within the CRA and Community Development Block Grant (CDBG) areas. • Arts Warehouse [GL-7440] $200,000 Funding in FY 12/13 is provided for design and planning services as necessary Affordable/Workforce Housing Preliminary Operating Budget for FY 2012-2013 October 1, 2012-September 30, 2013 County County City City Variance FY Taxable Value Millage TIF Millage TIF Year Total_ Prior Yr 2011/12 $1,179,149,327 4.7815 $4,228,018 7.1900 $6,376,396 $10,604,415 0% 2010/11 $1,187,514,519 4.7500 $4,227,392 7.1900 $6,418,010 $10,645,402 (10%) 2009/10 $1,329,775,621 4.3400 $4,474,048 7.3800 $7,405,249 $11,879,297 (9%) 2008/09 $1,600,027,576 3.7811 $4,865,053 6.3900 $8,238,669 $13,103,722 (8%) 2007/08 $1,751,096,851 3.7811 $5,407,701 6.1449 $8,788,390 $14,196,091 (5%) 5 YEAR TOTALS: $23,202,212 $37,226,714 $60,428,926 -2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 1987 1990 1991 1993 1996 1997 1999 2001 2003 2005 2007 2009 2011 2013 Millions Year DBCRA TIF REVENUES 1987-2012 HISTORY County TIF City TIF Total TIF -City TIF, 6,447,690 , 31% County TIF, 4,259,600 , 20% Land Sales, 120,000 , 1% Credit Line, 2,400,000 , 12% Carry Forward Funds, 7,557,308 , 36% All Other Sources, 90,000 , 0% 11,406,345 1,019,662 5,007,035 1,163,808 2,277,748 54.6% 4.9% 24.0% 5.6% 10.9% -2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 Area Wide Redevelopment Projects Community Improvement & Economic Development Administration Debt Service Budget expenses arranged according to 5 Main Areas of Concentration: FY 2012-2013 Budget 8% of Funds allocated to: • Delray Beach Non-Profit Organizations DBCLT $220,000 DB Public Library $308,000 EPOCH (Spady Museum) $92,895 Old School Square $285,000 DBMC $367,700 Creative City Collaborative $310,735 TOTAL $1,584,330 CRA GL# City Project # Project Name CRA Funding 5225 2009-041 Atlantic Ave. Gateway Feature (Public Art Project) $100,000 5253 2012-051 Swinton & Atlantic Intersection $80,000 5254 2012-623 NE 1st Avenue Streetscape Improvements –NE 1stSt/NE 2nd St $275,000 6213 2009-006 Block 19 Alley Improvements $100,000 5330 2011-009 Block 32 Alley $100,000 5130 2010-041 NW 12th Ave – Atlantic/MLK $600,000 5251 2011-024 NE 3rd St/Ave Streetscape (& Alley Improvements) $60,000 5210 2004-006 SE & NE 1st St -One-Way Pair (Conversion) $115,000 5350 2010-039 SW 2nd Street Beautification $1,000,000 5620 2010-027 Bus Shelters $75,000 5237 2011-017 Fire Headquarters Public Plaza $230,000 5520 2013-604 SE 2nd St (Swinton – SE 3rd Ave), SE 2nd Ave & Alleys Blk 87 $650,000 5510 2013-597 Osceola Park Alleys Phase 2 $230,000 5208 2013-550 Downtown Tree Grate Replacement $140,000 5235 2013-594 Block 117 -Garage Study $50,000 5710 2011-067 NE 2nd Ave/Seacrest Beautification $110,000 TOTAL $3,915,000 FY 2012-2013 Budget CRA Funds Allocated For: City of Delray Beach Capital Improvement Projects Clean & Safe Program (Police, landscape maintenance, code enforcement) 1,294,795 Community Improvement (Housing Rehab, Neighborhood Planner, Curb Appeal Program) 107,560 Environmental Services (Project Engineer) 91,750 Int’l Tennis Tournament Sponsor 535,000 Streetscape Maintenance (ongoing landscaping, irrigation for new beautification projects) 23,000 Planning, Parking Management, IT Services 110,000 Total City Services/Programs 2,162,105 FY 2012-2013 Budget CRA Funds Allocated For City Services/Programs 2011-12 2012-13 Personnel 916,458 972,542 Supplies & Materials 9,000 9,500 Equip, Property, & Maintenance 18,751 20,800 Office Space 29,800 37,553 Administrative Operations 134,382 123,413 Total Expenses: 1,108,391 1,163,808 *pending adoption 2011-12 2012-13 Taxable Bonds 1,888,485 1,895,554 Tax Exempt Bonds 219,072 211,900 SFRPC Loan (3%) City National LOC 179,326 0 0 170,294 Total Expenses: 2,286,883 2,277,748 Year Principal Interest Total 2013 1,670,000 437,454 2,107,454 2014-2019 7,840,000 1,152,112 8,992,112 Total 9,510,000 1,589,566 11,099,566 Questions? MEMORANDUM TO: Mayor and City Commissioners FROM: Robert A. Barcinski, Assistant City Manager THROUGH: David T. Harden, City Manager DATE: September 5, 2012 SUBJECT: AGENDA ITEM WS.5 -SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 FINANCIAL REVIEW BOARD RECOMMENDATIONS FOR TENNIS OPERATIONS ITEM BEFORE COMMISSION Taking staff comments into account, City Commission is requested to provide direction on recommendations made by the Financial Review Board for Tennis Operations. BACKGROUND Attached is a copy of the Financial Review Board Recommendations along with staff responses to the recommendations. These were sent to Ms. Morrison and Commission on June 29, 2012. Also, attached is an updated financial analysis of the last five (5) years as well as a five (5) year projection for Tennis Operations and the Tennis Stadium, including capital projections. The financial information is presented as budgeted. In addition, court utilization and programming information is also attached. RECOMMENDATION Provide staff direction for action on each of the FRB recommendations. MEMORANDUM TO: Mayor and City Commissioners FROM: Robert A. Barcinski, Assistant City Manager THROUGH: David T. Harden, City Manager DATE: September 5, 2012 SUBJECT: AGENDA ITEM WS.6 -SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 CO-SPONSOR OF THE ANNUAL BOAT PARADE ITEM BEFORE COMMISSION Commission is requested to consider whether or not the City should be a co-sponsor of this year’s Boat Parade. BACKGROUND Attached is a series of emails between myself and Kathy Biscuiti, with the Boynton Beach CRA, concerning this year’s Boat Parade. Boynton Beach and its CRA are the producers of the Boat Parade. Delray Beach has been a co-sponsor until last year with our Sunrise Kiwanis Club working with Reeve Bright. Since Mr. Bright and the Sunrise Kiwanis are no longer co-sponsors for the event, we were treating this as other events. The estimated City costs would be about $1,500 for Police manning at the bridges. If it is Commission direction to continue to co-sponsor the Boat Parade, then there would not be a charge to the Boynton Beach CRA for staff overtime. RECOMMENDATION Staff recommends consideration of co-sponsoring the Annual Boat Parade. MEMORANDUM TO: Mayor and City Commissioners FROM: R. Brian Shutt, City Attorney DATE: September 6, 2012 SUBJECT: AGENDA ITEM WS.7 -SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 SCHEDULE FOR PUBLIC COMMENTS AT COMMISSION MEETINGS ITEM BEFORE COMMISSION The item before the Commission is discussion regarding a proposed change to the Commission Rules of Procedure. BACKGROUND At the September 4, 2012 City Commission meeting, staff was directed to bring proposed changes forward, for discussion, regarding the Commission’s Rules of Procedure. The proposed change, which is underlined, provides that public comment on non-agenda items shall commence at 6:30 p.m. and if not concluded by 7:00 p.m., shall terminate and resume after the public hearing portion of the agenda. I have attached a copy of the Commission’s Rules of Procedure with the proposed change for discussion and direction. RULES OF PROCEDURE -DELRAY BEACH CITY COMMISSION I. GENERAL PARLIAMENTARY RULES. The general parliamentary procedure to be followed by the City Commission of the City of Delray Beach, Florida, except as otherwise modified by the City Commission or as modified or amended herein, shall be in accordance with the rules of parliamentary procedures entitled “Robert’s Rules of Order”, being the reprint of the 1907 edition. II. LOCAL RULES. A. The following Local Rules of Procedure shall be applicable to the organization and conduct of business, as well as preparation and publication of agendas, of the City Commission of the City of Delray Beach, Florida. To the extent these Local Rules shall modify or conflict with the standard “Robert’s Rules of Order” as adopted above, these Local Rules shall prevail to the extent of their conflict or inconsistency with “Robert’s Rules of Order”. In addition to these local rules, rules for quasi judicial proceedings shall apply to proceedings which require quasi judicial hearings. 1. Regular meetings of the City Commission shall be held on the first and third Tuesdays of each month, with the exception of the month of December and any Delray Beach municipal election dates, at 6:00 p.m., in City Hall. During the month of December only, the regular City Commission meetings shall occur on the first and second Tuesdays at 6:00 p.m. at City Hall. There shall be no regular City Commission meeting on the date of a Delray Beach municipal election. A meeting that would otherwise have been scheduled for such date shall be held on the Thursday immediately following the election at 6:00 p.m. at City Hall. 2. Workshop meetings of the City Commission shall be held on the second Tuesday of each month at 6:00 p.m. in City Hall, except that there shall be no workshops in the month of December. 3. All regular City Commission meetings shall be held in the City Commission Chambers at City Hall, unless otherwise designated by the City Commission. All workshop City Commission meetings will be held in either the First Floor Conference Room or the Commission Chambers at City Hall, as determined by the City Manager. All meetings of the City Commission shall end by 11:00 p.m. unless extended beyond 11:00 p.m. by a majority vote of the City Commission. Thereafter, the meeting shall end upon the conclusion of each hour (12:00, 1:00, etc.), unless extended by a majority vote of the City Commission for each hour. Any unfinished business shall be considered at a time and place set by the City Commission. 4. There may also be special workshop meetings at such other times as so designated in advance by the City Commission for the purposes of holding joint meetings with City boards, etc., to include receiving annual reports and presentations from the City’s boards, committees, agencies and authorities, or for such other purposes as may be deemed necessary or desirable by the City Commission. 5. Special meetings shall be called at the request of the Mayor in accordance with the provisions of the City Charter and the Code of Ordinances. 6. To the extent compatible with the conduct of business, all workshop meetings shall be held on an informal basis. The applicability of the City’s general rules shall not be strictly applied. Public comments after presentations will be limited to three (3) minutes at the Mayor’s discretion or by consensus of the City Commission. Presentations made at workshop meetings shall be limited to fifteen (15) minutes, unless the Commission, by consensus, agrees to extend the time. 7. Although appropriate members of the City Attorney’s Office and City Administration may place items on either the workshop or the regular agendas, all regular agendas shall be subject to review in advance by the Mayor prior to their publication, except that a majority of the members of the City Commission may request that the City Manager’s office place or remove an item on such regular agendas, and that all such regular agendas shall be further subject to the approval of the City Commission preceding the conduct of business at each such meeting. If the Commission or any of its members wish to place or remove an item on an agenda, or if any member of the Commission has a question or concern about an item, any such request or inquiry shall be directed to the City Manager’s office for disposition as opposed to any Commission member contacting any City officer or employee who is subject to the direction and supervision of the City Manager. 8. With regard to the agenda for regular City Commission meetings, the following shall apply: a. To the extent possible, the City Administration shall group all matters by subject area, and shall place as many as possible on the consent portion of the agenda. b. The agenda format shall be generally as follows: A call to order, invocation, pledge of allegiance, formal approval of the agenda, formal approval of minutes, proclamations and presentations, if any, the consent agenda, the regular agenda, public hearings, public comments and inquiries from the floor concerning items not on the approved agenda, public hearings, first readings of ordinances, followed by items not specifically on the published agenda from the City Manager, the City Attorney, and members of the City Commission. The public comment and inquiry on non-agenda items shall commence by 6:30 p.m. or as soon thereafter as possible, however, it shall not extend beyond 7:00 p.m.. and in the event there are persons who have not been able to comment during the period from 6:30 to 7:00, the public comment on non-agenda items shall resume after the public hearing segment of the agenda. In the event the regular agenda is completed prior to 6:30 p.m. then public comment may commence at that time. The public hearing segment of the agenda shall be duly advertised for and shall commence at 7:00 p.m. or as soon thereafter as possible. c. Any items received during the non-agendaed items section of the regular agenda may, at the discretion of the Commission, be discussed by the City Commission at the time of such presentation, may be directed by the Commission to the City Manager for action or resolution, or may be added to a subsequent workshop agenda if a member of the City Commission so specifically requests. d. (1) Votes taken on ordinances, resolutions and motions shall be by roll call and shall be recorded by the City Clerk. The roll call shall be on a rotating basis and according to the numbered Commission seats, i.e.: Motion A – Order of rotation: Seat 1, Seat 2, Seat 3, Seat 4, Seat 5 Motion B – Order of rotation: Seat 2, Seat 3, Seat 4, Seat 5, Seat 1 Motion C – Order of rotation: Seat 3, Seat 4, Seat 5, Seat 1, Seat 2, etc. (2) There shall be no votes taken on any non-published/non-agendaed items, except upon the declaration of an emergency. The declaration of emergency shall only be determined upon the affirmative vote of no less than four (4) members, or a unanimous vote if only three (3) City Commission members are present and voting on such motion. These rules are not intended to and shall not supersede the procedures and requirements of the City Charter, Code of Ordinances or State Statute with regard to emergency matters for consideration by the City Commission. e. All public input on agendaed or non-agendaed items shall be limited to not more than three (3) minutes per person, subject to an extension of such time upon the formal approval by a majority vote of the City Commission members present and voting on such request for extension of time. f. The Mayor shall have the authority to limit immaterial, unnecessary or redundant presentations or requests. g. Public input on agendaed items, other than those that are specifically set for a formal public hearing, shall be allowed when agreed by consensus of the City Commission. III. CITY BOARD, COMMITTEE, COMMISSION AND AGENDA APPOINTMENTS. A. All appointments to city boards, commissions and committees whose members are not subject to appointment by other entities, and in accordance with any applicable restrictions by State Statute, shall be made in accordance with the following procedures: 1. All vacancies subject to appointment to such city boards, commissions and committees shall be made on a nomination basis by each of the members of the City Commission. This nomination shall be construed to be a Motion to Appoint, which must be seconded by another member of the City Commission then present and voting, and then adopted by an affirmative vote of no less than three (3) votes. A Commissioner may defer an appointment to the next regular meeting. If a Commissioner is not ready to make an appointment at the next regular meeting then the nomination shall rotate to the next appropriate Commissioner. If a Commissioner makes a nomination/motion and this motion either fails for lack of a second or does not receive a sufficient number of affirmative votes, then that Commissioner shall have one additional opportunity to make a secondary nomination for this vacancy at this same meeting or the next successive regular meeting. If that appointment should also fail for lack of a second to the nomination or by not receiving sufficient affirmative votes, then the nomination shall rotate to the next appropriate Commissioner. 2. The rotation system shall be by numbered Commission seat and insofar as possible, each Commission seat shall be assigned an equal number of initial appointments from the date of adoption of these rules, i.e.: Board A – Order of Rotation: Seat 1, Seat 2, Seat 3, Seat 4, Seat 5 Board B – Order of Rotation: Seat 2, Seat 3, Seat 4, Seat 5, Seat 1 Board C – Order of Rotation: Seat 3, Seat 4, Seat 5, Seat 1, Seat 2 3. A separate rotation list shall be established by the City Clerk’s office for each such City board, commission or committee, and the City Clerk’s office shall maintain records of the rotation list, the status of same, and the nominations made by each Commissioner. In the instance where a vacancy is available at a City Commission meeting where the Commissioner who is next on the rotation is absent, then the City Commission shall postpone this appointment to the next regular meeting. Should this Commissioner not be present at the subsequent meeting, then the nomination ability shall pass to the next Commissioner on the rotation system present at that meeting. 4. In the event that an individual, duly nominated and appointed to a board, commission or committee by a Commissioner at a City Commission meeting, is unable to accept or declines the appointment, for whatever reason, then the Commissioner who appointed the individual unable to serve shall have the opportunity to nominate a replacement appointee to fill the vacancy before the nomination ability passes to the next Commissioner on the rotation system. Such replacement appointment shall be made no later than the second regular meeting subsequent to the meeting at which the declined appointment was made. If the replacement appointment is not made within this time frame, then the nomination ability shall pass to the next Commissioner on the rotation system. 5. Appointments for vacancies occurring on a board wherein the particular member has, for whatever reason, not fulfilled their entire term of membership on that particular board, commission or committee, shall be to complete the unexpired term only. 6. The City Commission retains the right to waive these requirements by the affirmative vote of no less than four (4) members of the City Commission under circumstances that would be in the best interest of the City (or a unanimous vote if only three members of the City Commission are present and voting on such motion). 7. These rules, when adopted, shall supersede any other general rules or local rules which are inconsistent herewith, to the extent of such inconsistency. IV. CITY MANAGER/CITY ATTORNEY ANNUAL REVIEW. The City Commission shall annually, in the month of May, conduct a performance evaluation and salary review of the City Manager and City Attorney. Approved and adopted by the City Commission of the City of Delray Beach, Florida, at the Annual Organizational Meeting held on March 29, 2012. ATTEST: ____________________________________ Chevelle D. Nubin, MMC City Clerk getting monies earmarked for our project through Co ngressional Adds. However, with the current prohibition on legislative earmarks the City’s has been unsuccessful in securing Federal funding. Further, while the City has actively lobbi ed the Jacksonville branch of the Army Corps for th e project’s inclusion in their work plan, the project was not included in the work plan after the work plan was approved by the Atlanta Branch of the Corps. T he challenge in remaining in the Army Corps work program as a funded project is in part due to the A rmy Corps philosophy of prioritizing reimbursable projects lower than Army Corps constructed projects . Additional lobby efforts are underway by Palm Beach and Broward counties to have greater emphasis placed on Reimbursable projects. This language (Exhibit E), which is proposed for inclusion in fut ure WRDA (Water Resources Development Act) bills will place additional emphasis on funding of previo usly constructed reimbursable projects (constructed by both Broward and Palm Beach County) as well as f uture maintenance fill projects. While it is noted that Delray Beach has received reimbursements for prior fill events, Federal reimbursement obligations for current pre-project engineering tas ks in the amount of $421,327 remain outstanding. Since the City Commission first considered this ite m at it's August 7th meeting the City's Treasurer has looked into the ability of the City debt struct ure to accomodate this expenditure. As you can see from the attached debt service schedule, our Genera l Fund debt service will drop some $1,400,000 in fiscal 2014. Therefore if we were not reimbursed f or the federal share of this project, the City coul d finance the project without increasing our debt ser vice costs. We would pay interest only in FY 2013 as is now planned, then begin principle payments of ab out $600,000 per year for ten years in FY 2014. RECOMMENDATION Provide direction on how to proceed with the beach renourishment project. MEMORANDUM TO:Mayor and City Commissioners FROM:Paul Dorling, AICP, Director of Planning and Z oning THROUGH:City Manager DATE:September 5, 2012 SUBJECT:AGENDA ITEM SP.1A - SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 CONTRACT AWARD / GREAT LAKES DREDGE AND DOCK, LLC. ITEM BEFORE COMMISSION Request for Commission approval/authorization for t he Mayor to execute the construction contract with Great Lakes Dock and Dredge LLC for construction of the 2012/13 Beach Renourishment Project in the amount of $8,820,110 P/N 12-070. BACKGROUND This project involves the renourishment of the muni cipal beach in the City of Delray Beach. The projec t consists of the hydraulic placement of approximatel y 1,208,000 cubic yards (923,600 cubic meters) of sand on the beach, obtained from two borrow areas l ocated directly offshore of the project site. The project extends from Florida Department of Environm ental Protection (FDEP) beach monument No. R- 179 southward approximately 1.9 miles to FDEP monum ent No. R-188A. On June 19, 2012 at 3:00 PM, bids were received by the City of Delray Beach for the Beach Renourishment Project. Three (3) bids (Exhibit A) w ere received as follows: The City reviewed the bid proposals submitted by ea ch of the contractors and found no mathematical errors on any of the bids. The City’s consultant, Coastal Planning and Engineering (CPE ), has reviewed all bids and has provided a selection recommendatio n of Great Lakes Dredge and Dock LLC (see Exhibit B) given their experience and lowest bid. Staff is bringing forward the recommendation for Name of Bidder Amount of Bid 1. Great Lakes Dock and Dredge $8,820,110.00 2. Marinex Construction Inc. $8,977,850.00 3. Weeks Marine, Inc. $9,032,010.00 contract award to Great Lakes Dredge and Dock, LLC in the amount of $8,820,110.00 for Commission consideration . FUNDING SOURCE This task is 100% reimbursable from Federal, State and County funding sources. While the State and County funds are currently committed, the Federal s hare is not. While awaiting reimbursement of the Federal share, that portion of the expenditure can be funded with a line of credit. RECOMMENDATION Staff recommends approval. MEMORANDUM TO:Mayor and City Commissioners FROM:R. Brian Shutt, City Attorney DATE:September 5, 2012 SUBJECT:AGENDA ITEM WS.1 - SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 JOINT MEETING WITH THE CHARTER REVIEW COMMITTEE ITEM BEFORE COMMISSION Presentation of the Charter Review Committee Report and the proposed charter amendments. BACKGROUND The Commission appointed a Charter Review Committee to review the City’s charter and provide recommendations regarding the charter. The attached report and proposed ordinances are the recommendations of the Charter Review Committee. If the Commission is in agreement with the proposed ordinances, they will be brought back to the Commission for formal adoption. MEMORANDUM TO:Mayor and City Commissioners FROM:David T. Harden, City Manager DATE:September 10, 2012 SUBJECT:AGENDA ITEM WS.2 - SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 DELRAY BEACH INNOVATION CORRIDOR UPDATE (ADDENDUM) ITEM BEFORE COMMISSION This item is before Commission to provide an update on the Delray Beach Innovation Corridor. WELCOME TO DELRAY BEACH, PALM BEACH COUNTY, FLORIDA Execute on a new real estate branding strategy to create economic development, jobs, and demand on Congress Ave . in Delray Beach . The real estate branding strategy will transform the Corridor by repositioning key properties into catalysts for new investment . THE MISSION “DelrayABeachAInnovationACorridor” Technology,AResearch,AEducation,A spiration,ATalentA(“TRE T”)AA Corporate Headquarters and Regional Offices Tourist and Destination Demand From I -95 New Food, Lifestyle, Retail & Leisure U ses Solar -Power & Green Technology P owering the N ew M ix of Uses THE BRAND THE LOCATION RepositionAtheAIW ApropertyAintoAtheA“DelrayABeachA InnovationAPark”. Main Street Entrance with Specialty Retail Uses/Restaurants Corporate/Regional Headquarters Office (Germantown Bldg.?) Technology/Educational Campuses - Adult, STEM, and Children Multi -Family Units - FAU Med, Young F amilies & Professionals Park and Open Space for Community Use (Gazebo, Concerts) Model of Sustainability and Innovative Land Uses THE VISION THE CONCEPT – “DELRAY BEACH INNOVATION PARK” The Delray Beach Innovation Corridor (DBIC) has a competitive financial incentive and economic development package in partnership with the Palm Beach County Business Development Board (BDB). Aesthetic improvements, infrastructure, CRA District, FTZ formation, and accelerated entitlements for new users are in process. The owners of the former Office Depot property (550,000SF on 42 acres) are working with the City on the new strategic marketing and branding plan to redevelopAtheirApropertyAintoAtheA“DelrayABeachAInnovationAPark”.  A“green”AtrolleyAlinkAand/orAtransitAlinkagesAareAbeingAsetAupAbetweenACongressA Ave. rail stations, and Downtown Delray for connectivity. Partnerships with Boca Raton and Boynton along the Congress Avenue corridor are being created as seamless regional draws for new companies and residents. Solar power and renewable/sustainable energy components are planned which willAdifferentiateAandA“place -make”ADBICAintoAaAspectacularAdestination.AAA THE KEY INGREDIENTS Catalyst Project - WorkingAwithAFormerAOfficeADepotAOwnersA(“IW ”) Facilitating site control for redevelopment into the Delray Beach Innovation Park. Collaboration is underway on the new concept plan for the property. Uses Being Targeted for Various Economic Units – South to North Parcels along Boca/Delray border - restaurant/hospitality/multi -family cluster off I -95. Corporate office on 7.99 acres cadi -corner to IWA. Corporate Headquarters on a portion of the IWA property. Launching the Delray Beach Innovation Park at IWA (powered by a solar farm) Science and technology innovation Medical & Healthcare Community college, or University consortium Multi -Family Units – Part of IWA Village Plan. Cultural and Recreational – Public Space and Walking Trails. Landscape Buffers along industrial f rontage and other key stretches on Congress. Build initial momentum by repositioning IWA & southern I -95 parcels THE IMPLEMENTATION PLAN Non -Traditional Funding Options TIF District, FTZ, Enterprise Zone Designations, Potential for CRA Solar F arm and other green technologies to generate special tax credits Corporate Headquarters Strategic Fund “InnovationAandATechnologyACompanyADevelopmentA ct”AforAFL Science and Technology Innovation tax credits Medical & Healthcare research & development credits Educational and IT Vocational Degree Programs with Training Credits for Companies USDA Funding for Agri -Technology, Logistics, and Innovation Companies EB -5 Regional Center Funding – Foreign Direct Investment Capital Aesthetics, Infrastructure & Public Improvements Landscaping and beautification plan for the Corridor. LandscapeAbuffersAforAindustrialAandA“tired”AresidentialAareas. Transportation linkages to rail stations and downtown areas. THE FUNDING & IMPROVEMENTS The City of Delray Beach and CRA Vin Nolan – Economic Development Director, City and CRA David Harden – City Manager Mayor McDuffie & City Commissioners The Palm Beach County Business Development Board (BDB) Kelly Smallridge - President Sperry Van Ness – National Corporate Real Estate & Advisory Group David J. Wilk, CRE, MAI – National Director & Professor of Real Estate, UD Engenuity Engineering Lisa Tropepe, Gary Raymon , Rachelle Grein Delray Beach Chamber of Commerce Community and regional stakeholders THE TEAM VISION  Transform the Congress Avenue Corridor in Delray Beach into the Delray Beach Innovation Corridor (“DBIC”).  Create a catalyst project on the 42 ± acre IWA property that attracts users seeking technology, innovation, co -working space, and lifestyle connectivity.  Capitalize on the DBIC’s I -95 access and visibility to generate new demand for its real estate.  Connect Delray Beach with Boca Raton to brand and “place -make” the area into a nexus of medical, educational and technological innovation. The information listed above has been obtained from sources we believe to be reliable, however, we accept no responsibility f or its corrections :A Congress Ave. at I -95 City of Delray Beach Palm Beach County, Florida WELCOME TO THE... ConceptualAPlan DELR YABE CHA INNOV TIONA CORRIDOR The information listed above has been obtained from sources we believe to be reliable, however, we accept no responsibility f or its corrections :A IMPLEMENTATION PLAN  A new strategic marketing and branding plan will reposition the 42 ± acre IWA property into the “Delray Beach Innovation Park”.  The conceptual plan for the IWA property (on right) includes a unique mixture of innovative uses.  A competitive financial incentive and economic development package is being formulated.  Aesthetic and infrastructure improvements, CRA District formation and accelerated entitlements are being planned.  A “green” trolley link and transit linkages are being explored between Congress Ave. Tri -Rail, and downtown Delray Beach.  Solar power and renewable/sustainable energy components will be incorporated to differentiate the DBIC. Congress Ave. at I -95 City of Delray Beach Palm Beach County, Florida (GoogleAEarthACoordinates.A26°13:56'NAA80°5"33:69'W) David J. Wilk |CRE, MAI Vincent P. Nolan Jr., CEcD Sperry Van Ness Economic Development Director National Director, Corp. RE & Advisory Services City of Delray Beach & Delray Beach Community One Riverwalk Centre Redevelopment Agency 110 Poplar St., Suite 103 | Wilmington, DE 19801 20 N. Swinton Avenue |Delray Beach, FL 33444 302.540.5959 |david.wilk@svn.com (561) 276.8640 www.valuecreaterealestate.com nolanv@mydelraybeach.com MEMORANDUM TO:Mayor and City Commissioners FROM:David T. Harden, City Manager DATE:September 7, 2012 SUBJECT:AGENDA ITEM WS.4 - SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 COMMUNITY REDEVELOPMENT AGENCY FY 2012 -2013 WORK PLAN AND BUDGET ITEM BEFORE COMMISSION Discussion of the proposed CRA Budget and associate d Work Plan for FY 2012-2013. The work plan provides a description of the major projects and in itiatives that will be addressed during the fiscal year (October 1, 2012 through September 30, 2013). CRA staff will make a presentation reviewing the Bu dget and various projects included in the Work Plan. Adoption of the budget is scheduled for the S eptember 27, 2012 CRA Board meeting. CRA FY 2012/2013 Budget Presentation City Commission Workshop September 11, 2012 Libby Wesley Plaza Public Art Feature 362 NE 3 rd Ave Parking Lot 57 SW 5 th Ave Parking Lot SW 12 th Ave Improvements SW 12 th Ave Private Property Improvements Gateway Feature Under Construction FY 11 -12 Completed Infrastructure Projects Hyatt Place Hotel Development Infrastructure Assistance (DIA) $863,238 Eligible site c osts $431,619 Reimbursable to be paid over 10 years from TIF revenues Proposed West Atlantic Hotel (Fairfield Inn): •Construction Loan - $1.5 million 3% interest; 5 -year term •Land Value Investment (LVI) Program 40 -yr land lease •Development Infrastructure Assistance (DIA) $660,00 Eligible Site Costs $330,000 to be paid over 5 years from TIF revenues FY 11 -12 Approved Economic Devt Incentives Kanner Pintaluga Law Firm Job Creation Bonus Program Occupying 10,000 sq. ft. office downtown $66,000 over 5 years for creating jobs Proposed FY 2012 -2013 CRA Work Plan • Land Acquisition [G/L -5115] Acquire parcels necessary to assemble sites for Redevelopment projects, including parking •SW 9 th Ave Parking Lot (Construction)[G/L -5121] $350,000 The project consists of the construction of a pocket park and a 45 -space parking lot using pervious pavers, LED lighting and low volume irrigation. •NW 12th Ave Beautification (Construction) [G/L -5130] $600,000 Construction of landscaping & sidewalks for two block area between W . Atlantic Ave . and MLK Dr . Includes construction of alleys and on -street parking, within one block area, between W . Atlantic Ave . and NW 1 st St . $250,000 Areawide and Neighborhood Plans West Atlantic Avenue Redevelopment Areawide and Neighborhood Plans Downtown Master Plan •Downtown Tree Grate Replacement [GL -5210] $140,000 The City has identified the need to replace tree grates with flexible paving material along Atlantic Avenue and Pineapple Grove Way to improve pedestrian access along these corridors •SE 1 st Street Bypass [GL -5210] $115,000 Conversion to 2 -way traffic in conjunction with Federal Hwy. Beautification. Includes installation of mast arm traffic signal at the intersection of S. Swinton Ave. & SW/SW 1 st Street. •Federal Hwy Beautification(Construction)[GL -5220] $124,145 Construction to commence Jan. 2013. Funding for this fiscal year represents the required annual payment pursuant to the ILA for this project. Areawide and Neighborhood Plans Downtown Master Plan •Downtown Shuttle/Trolleys [GL -5230 ] $300,000 Continuation of shuttle service and acquisition of trolleys •Parking Management Plan [GL -5235] $100,000 Funding to assist with implementation of recommendations included in 2010 Parking Master Plan •Fire Headquarters Public Plaza [GL -5237] $230,000 Preliminary plans have been completed and preparation of construction drawings is on -going . Funding for this FY will be for construction • NE 3 rd St/Avenue/Alley Improvements [GL -5251] $100,000 Design streetscape improvements (including construction drawings) to improve appearance and pedestrian connections between parking lots and businesses. Includes relocation of existing parking, as necessary •Swinton & Atlantic Intersection (Design) [GL -5253 ] $80 ,000 Design to enable the intersection to become more pedestrian and vehicle friendly and improve connectivity between West and East Atlantic Avenue •NE 1 st Ave Improvements(Construction)[GL -5254] $275,000 Streetscape improvements consisting of on -street parking, paver brick walkways, decorative street lighting and landscape nodes Areawide and Neighborhood Plans Downtown Master Plan • Village Square [GL -5305 & 5306] $100,000 & $2,700,000 Grant and loan associated with redevelopment of Carver Estates site. • Block 32 Alley [GL -5330] $100,000 Improve alleyway between SW 3 rd & SW 4 th Streets, between SW 4 th & SW 5 th Avenues to provide paved access to homes •SW 12 th Avenue [GL -5340] $200,000 Property acquisitions and additional improvements to private and CRA –owned properties is on -going Areawide and Neighborhood Plans Southwest Neighborhood Plan •SW 12 th Avenue Duplex Renovations [GL -5341] $500,000 The project consists of interior and exterior renovations to five blighted duplexes as well as landscape upgrades •SW 14 th Avenue Beautification [GL -5345] $300,000 Funds allocated primarily for acquisition of properties and to continue with improvements to this area. SW 14 th Avenue Before SW 14 th Avenue After •SW 2 nd Street (Construction) [GL -5350] $1,000,000 Construction of SW 2 nd Street improvements, Swinton to SW 15 th Ave. Areawide and Neighborhood Plans Southwest Neighborhood Plan North Federal Highway Redevelopment • N. Federal Highway Redevelopment Plan Update [GL -5412] $50,000 Revisit the original plan and assess if additional measures can be taken to upgrade the corridor and promote new development Osceola Park Neighborhood Plan •Osceola Park Alleys [GL -5510] $230,000 Construction of 2 alleys within residential portion of Osceola Park Neighborhood, per adopted Neighborhood Plan. Areawide and Neighborhood Plans •Osceola Business Area Revitalization [GL -5510] $850,000 C ombination of streetscape improvements with on -street parking along SE 2nd Avenue, parking lot construction, and alley improvements Seacrest/Del -Ida Neighborhood Plan •NE 2 nd Ave/Seacrest Blvd. Beautification [GL -5710 ] $110,000 In 2011, CRA and City staff worked to obtain MPO grant ($616,262) for construction of improvements. Design work to occur in FY 12/13, with construction scheduled for FY 13/14. Areawide and Neighborhood Plans NW/SW 5th Avenue •Muse House/Harvel Cottage Renovations [GL -6205] $250,000 Construction/conversion of the structures from residential to non -residential uses •Block 19 Alley [G/L -6213 ] $100,000 Construction of alley and upgrades to City -owned parking lot at 114 NW 5 th Avenue Muse House (182 NW 5 th Ave) Harvel Cottage (186 NW 5 th Ave) Redevelopment Projects •Carver Square Neighborhood [GL -6600] $77,500 Funding in FY 12/13 is for additional remediation, testing and legal fees. Economic Development Initiatives •Property Acquisition/Upgrade [GL -7410] $250,000 Potential acquisition/upgrade of property to attract particular office use, arts related business or other use to generate jobs and economic activity •Economic Development Incentives [GL -7415] $360,000 Provision of incentives to attract new business to the CRA district . •Microlending Program [GL -7416] $100,000 The CRA and City are partnering on a program to provide small loans ranging from $2 ,500 to $25 ,000 to local businesses primarily located within the CRA and Community Development Block Grant (CDBG) areas . •Arts Warehouse [GL -7440] $200,000 Funding in FY 12/13 is provided for design and planning services as necessary Affordable/Workforce Housing Preliminary Operating Budget for FY 2012 -2013 October 1, 2012 -September 30, 2013 County County City City Variance FY Taxable Value Millage TIF Millage TIF Year Total_ Prior Yr 2011/12 $1,179,149,327 4.7815 $4,228,018 7.1900 $6,376,396 $10,604,415 0% 2010/11 $1,187,514,519 4.7500 $4,227,392 7.1900 $6,418,010 $10,645,402 (10%) 2009/10 $1,329,775,621 4.3400 $4,474,048 7.3800 $7,405,249 $11,879,297 (9%) 2008/09 $1,600,027,576 3.7811 $4,865,053 6.3900 $8,238,669 $13,103,722 (8%) 2007/08 $1,751,096,851 3.7811 $5,407,701 6.1449 $8,788,390 $14,196,091 (5%) 5 YEAR TOTALS: $23,202,212 $37,226,714 $60,428,926 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 1987 1990 1991 1993 1996 1997 1999 2001 2003 2005 2007 2009 2011 2013 M i l l i o n s Year DBCRA TIF REVENUES 1987 -2012 HISTORY County TIF City TIF Total TIF - City TIF, 6,447,690 , 31% County TIF, 4,259,600 , 20% Land Sales, 120,000 , 1% Credit Line, 2,400,000 , 12% Carry Forward Funds, 7,557,308 , 36% All Other Sources, 90,000 , 0% 11,406,345 1,019,662 5,007,035 1,163,808 2,277,748 54.6%4.9%24.0%5.6%10.9% - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 Area Wide Redevelopment Projects Community Improvement & Economic Development Administration Debt Service Budget expenses arranged according to 5 Main Areas of Concentration: FY 2012 -2013 Budget 8% of Funds allocated to: •Delray Beach Non -Profit Organizations DBCLT $220,000 DB Public Library $308,000 EPOCH (Spady Museum) $92,895 Old School Square $285,000 DBMC $367,700 Creative City Collaborative $310,735 TOTAL $1,584,330 CRA GL# City Project # Project Name CRA Funding 5225 2009 -041 Atlantic Ave. Gateway Feature (Public Art Project) $100,000 5253 2012 -051 Swinton & Atlantic Intersection $80,000 5254 2012 -623 NE 1 st Avenue Streetscape Improvements –NE 1 st St/NE 2 nd St $275,000 6213 2009 -006 Block 19 Alley Improvements $100,000 5330 2011 -009 Block 32 Alley $100,000 5130 2010 -041 NW 12 th Ave – Atlantic/MLK $600,000 5251 2011 -024 NE 3 rd St/ Ave Streetscape (& Alley Improvements) $60,000 5210 2004 -006 SE & NE 1 st St - One -Way Pair (Conversion) $115,000 5350 2010 -039 SW 2 nd Street Beautification $1,000,000 5620 2010 -027 Bus Shelters $75,000 5237 2011 -017 Fire Headquarters Public Plaza $230,000 5520 2013 -604 SE 2 nd St (Swinton – SE 3 rd Ave), SE 2 nd Ave & Alleys Blk 87 $650,000 5510 2013 -597 Osceola Park Alleys Phase 2 $230,000 5208 2013 -550 Downtown Tree Grate Replacement $140,000 5235 2013 -594 Block 117 - Garage Study $50,000 5710 2011 -067 NE 2 nd Ave/Seacrest Beautification $110,000 TOTAL $3,915,000 FY 2012 -2013 Budget CRA Funds A llocated For: City of Delray Beach Capital Improvement Projects Clean & Safe Program (Police, landscape maintenance, code enforcement ) 1,294,795 Community Improvement (Housing Rehab, Neighborhood Planner, Curb Appeal Program) 107,560 Environmental Services (Project Engineer) 91,750 Int’l Tennis Tournament Sponsor 535,000 Streetscape Maintenance (ongoing landscaping, irrigation for new beautification projects) 23,000 Planning, Parking Management, IT Services 110,000 Total City Services/Programs 2,162,105 FY 2012 -2013 Budget CRA Funds Allocated For City Services/Programs 2011 -12 2012 -13 Personnel 916,458 972,542 Supplies & Materials 9,000 9,500 Equip, Property, & Maintenance 18,751 20,800 Office Space 29,800 37,553 Administrative Operations 134,382 123,413 Total Expenses: 1,108,391 1,163,808 *pending adoption 2011 -12 2012 -13 Taxable Bonds 1,888,485 1,895,554 Tax Exempt Bonds 219,072 211,900 SFRPC Loan (3%) City National LOC 179,326 0 0 170,294 Total Expenses: 2,286,883 2,277,748 Year Principal Interest Total 2013 1,670,000 437,454 2,107,454 2014 -2019 7,840,000 1,152,112 8,992,112 Total 9,510,000 1,589,566 11,099,566 Questions? MEMORANDUM TO:Mayor and City Commissioners FROM:Robert A. Barcinski, Assistant City Manager THROUGH:David T. Harden, City Manager DATE:September 5, 2012 SUBJECT:AGENDA ITEM WS.5 - SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 FINANCIAL REVIEW BOARD RECOMMENDATIONS FOR TENNIS O PERATIONS ITEM BEFORE COMMISSION Taking staff comments into account, City Commission is requested to provide direction on recommendations made by the Financial Review Board for Tennis Operations. BACKGROUND Attached is a copy of the Financial Review Board Re commendations along with staff responses to the recommendations. These were sent to Ms. Morrison an d Commission on June 29, 2012. Also, attached is an updated financial analysis of the last five (5) years as well as a five (5) year projection for Tennis Operations and the Tennis Sta dium, including capital projections. The financial information is presented as budgeted. In addition, court utilization and programming information is al so attached. RECOMMENDATION Provide staff direction for action on each of the F RB recommendations. MEMORANDUM TO:Mayor and City Commissioners FROM:Robert A. Barcinski, Assistant City Manager THROUGH:David T. Harden, City Manager DATE:September 5, 2012 SUBJECT:AGENDA ITEM WS.6 - SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 CO -SPONSOR OF THE ANNUAL BOAT PARADE ITEM BEFORE COMMISSION Commission is requested to consider whether or not the City should be a co-sponsor of this year’s Boat Parade. BACKGROUND Attached is a series of emails between myself and K athy Biscuiti, with the Boynton Beach CRA, concerning this year’s Boat Parade. Boynton Beach and its CRA are the pr oducers of the Boat Parade. Delray Beach has been a co-sponsor until last year with our Sunrise Kiwanis Cl ub working with Reeve Bright. Since Mr. Bright and the Sunrise Kiwanis are no lon ger co-sponsors for the event, we were treating this as other events. The estimated City costs would be about $1,500 for Police manning at the bridges. If it is Commission direction to continue to co-sponsor the Boat Parade, then there would not be a charge to the Boynton Beach CRA for staff overtime. RECOMMENDATION Staff recommends consideration of co-sponsoring the Annual Boat Parade. MEMORANDUM TO:Mayor and City Commissioners FROM:R. Brian Shutt, City Attorney DATE:September 6, 2012 SUBJECT:AGENDA ITEM WS.7 - SPECIAL/WORKSHOP MEETING OF SEPTEMBER 11, 2012 SCHEDULE FOR PUBLIC COMMENTS AT COMMISSION MEETINGS ITEM BEFORE COMMISSION The item before the Commission is discussion regard ing a proposed change to the Commission Rules of Procedure. BACKGROUND At the September 4, 2012 City Commission meeting, s taff was directed to bring proposed changes forward, for discussion, regarding the Commission’s Rules of Procedure. The proposed change, which is underlined, provides that public comment on non-agenda items shall commence at 6:30 p.m. and if not concluded by 7:00 p.m., shall terminate and res ume after the public hearing portion of the agenda. I have attached a copy of the Commission’s Rules of Procedure with the proposed change for d iscussion and direction. RULES OF PROCEDURE - DELRAY BEACH CITY COMMISSION I. GENERAL PARLIAMENTARY RULES . The general parliamentary procedure to be followed by the City Commission of the City of Delray Beach, Florida, except as otherwise modified by the City Commission or as modified or amended herein, shall be in accordance with the rul es of parliamentary procedures entitled “Robert’s Rules of Order”, being the reprint of the 19 07 edition. II. LOCAL RULES . A. The following Local Rules of Procedure shall be appl icable to the organization and conduct of business, as well as preparation and publi cation of agendas, of the City Commission of the City of Delray Beach, Florida. To the extent these Local Rules shall modify or conflict with the standard “Robert’s Rules o f Order” as adopted above, these Local Rules shall prevail to the extent of their co nflict or inconsistency with “Robert’s Rules of Order”. In addition to these local rules, ru les for quasi judicial proceedings shall apply to proceedings which require quasi judicial hear ings. 1. Regular meetings of the City Commission shall be he ld on the first and third Tuesdays of each month, with the exception of the mo nth of December and any Delray Beach municipal election dates, at 6:00 p.m., in City Hall. During the month of December only, the regular City Commission meeti ngs shall occur on the first and second Tuesdays at 6:00 p.m. at City Hall. There sha ll be no regular City Commission meeting on the date of a Delray Beach mun icipal election. A meeting that would otherwise have been scheduled for such date shall be held on the Thursday immediately following the election at 6:00 p.m. at C ity Hall. 2. Workshop meetings of the City Commission shall be h eld on the second Tuesday of each month at 6:00 p.m. in City Hall, except that t here shall be no workshops in the month of December. 3. All regular City Commission meetings shall be held i n the City Commission Chambers at City Hall, unless otherwise designated by the City Commission. All workshop City Commission meetings will be held in ei ther the First Floor Conference Room or the Commission Chambers at City Hall, as determined by the City Manager. All meetings of the City Commission shall end by 11:00 p.m. unless extended beyond 11:00 p.m. by a majority vote of the C ity Commission. Thereafter, the meeting shall end upon the conclusion of each ho ur (12:00, 1:00, etc.), unless extended by a majority vote of the City Commission fo r each hour. Any unfinished business shall be considered at a time and place set by the City Commission. 4. There may also be special workshop meetings at such other times as so designated in advance by the City Commission for the purposes of holding joint meetings with City boards, etc., to include receiving annual report s and presentations from the City’s boards, committees, agencies and authorities, or for such other purposes as may be deemed necessary or desirable by the City Commission. 5. Special meetings shall be called at the request of t he Mayor in accordance with the provisions of the City Charter and the Code of Ordinances. 6. To the extent compatible with the conduct of busines s, all workshop meetings shall be held on an informal basis. The applicability of t he City’s general rules shall not be strictly applied. Public comments after presentatio ns will be limited to three (3) minutes at the Mayor’s discretion or by consensus of the Ci ty Commission. Presentations made at workshop meetings shall be lim ited to fifteen (15) minutes, unless the Commission, by consensus, agrees to extend the tim e. 7. Although appropriate members of the City Attorney’s Office and City Administration may place items on either the worksho p or the regular agendas, all regular agendas shall be subject to review in advanc e by the Mayor prior to their publication, except that a majority of the members of the City Commission may request that the City Manager’s office place or rem ove an item on such regular agendas, and that all such regular agendas shall be fu rther subject to the approval of the City Commission preceding the conduct of business at each s uch meeting. If the Commission or any of its members wish to pla ce or remove an item on an agenda, or if any member of the Commission has a que stion or concern about an item, any such request or inquiry shall be directed t o the City Manager’s office for disposition as opposed to any Commission member conta cting any City officer or employee who is subject to the direction and supervision of th e City Manager. 8. With regard to the agenda for regular City Commissio n meetings, the following shall apply: a. To the extent possible, the City Administration shal l group all matters by subject area, and shall place as many as possible on the consent porti on of the agenda. b. The agenda format shall be generally as follows: A call to order, invocation, pledge of allegiance, formal approval of the agenda, formal approval of minutes, proclamations and presentations, if any, the consent agenda, the regular agenda, public hearings, public comments and inquiries from the floor concer ning items not on the approved agenda, public hearings, first readings of ordinances, followed by items not specifically on the published a genda from the City Manager, the City Attorney, and members of the City Commission. The public comment and inquiry on non-agenda items shall commenc e by 6:30 p.m. or as soon thereafter as possible, however, it shall not extend beyond 7:00 p.m.. and in the event there are persons who have not been able to comment during the period from 6:30 to 7:00, the public comment on non-agenda items shall resume after the public hearing segment of the agenda. In the event th e regular agenda is completed prior to 6:30 p.m. then public comment may commence at that time. The public hearing segment of the agenda shall be dul y advertised for and shall commence at 7:00 p.m. or as soon thereafter as possible. c. Any items received during the non-agendaed items sectio n of the regular agenda may, at the discretion of the Commission, be discusse d by the City Commission at the time of such presentation, may be directed by the Commission to the City Manager for action or resolution, or may be added to a subsequent workshop agenda if a member of the City Commission so specifically requ ests. d. (1) Votes taken on ordinances, resolutions and motio ns shall be by roll call and shall be recorded by the City Clerk. The roll call s hall be on a rotating basis and according to the numbered Commission seats, i.e.: Motion A – Order of rotation: Seat 1, Seat 2, Seat 3, Seat 4, Seat 5 Motion B – Order of rotation: Seat 2, Seat 3, Seat 4, Seat 5, Seat 1 Motion C – Order of rotation: Seat 3, Seat 4, Seat 5, Seat 1, Seat 2, etc. (2) There shall be no votes taken on any non-published/no n-agendaed items, except upon the declaration of an emergency. The dec laration of emergency shall only be determined upon the affirmative vote o f no less than four (4) members, or a unanimous vote if only three (3) City Commission members are present and voting on such motion. These rules are not intended to and shall not supersede the procedures and requirements of the City Charter, Code of Ordinances or State Statute with regard to eme rgency matters for consideration by the City Commission. e. All public input on agendaed or non-agendaed items sha ll be limited to not more than three (3) minutes per person, subject to an ex tension of such time upon the formal approval by a majority vote of the City Comm ission members present and voting on such request for extension of time. f. The Mayor shall have the authority to limit immater ial, unnecessary or redundant presentations or requests. g. Public input on agendaed items, other than those th at are specifically set for a formal public hearing, shall be allowed when agreed b y consensus of the City Commission. III. CITY BOARD, COMMITTEE, COMMISSION AND AGENDA APPOINTMENTS . A. All appointments to city boards, commissions and comm ittees whose members are not subject to appointment by other entities, and in ac cordance with any applicable restrictions by State Statute, shall be made in accordance w ith the following procedures: 1. All vacancies subject to appointment to such city b oards, commissions and committees shall be made on a nomination basis by ea ch of the members of the City Commission. This nomination shall be construed to b e a Motion to Appoint, which must be seconded by another member of the City Commis sion then present and voting, and then adopted by an affirmative vote of no less than three (3) votes. A Commissioner may defer an appointment to the next re gular meeting. If a Commissioner is not ready to make an appointment at the next regular meeting then the nomination shall rotate to the next appropriate Commis sioner. If a Commissioner makes a nomination/motion and this motion either fails for lack of a second or does not receive a sufficient number of affirmative votes, then that Commissioner shall have one additional opportunity to make a secondary nomination for this vacancy at this same meeting or the next successive regular meeting. If that appointment should also fail for l ack of a second to the nomination or by not receiving sufficient affirmative votes, t hen the nomination shall rotate to the next appropriate Commissioner. 2. The rotation system shall be by numbered Commission seat and insofar as possible, each Commission seat shall be assigned an equal numb er of initial appointments from the date of adoption of these rules, i.e.: Board A – Order of Rotation: Seat 1, Seat 2, Seat 3, Seat 4, Seat 5 Board B – Order of Rotation: Seat 2, Seat 3, Seat 4, Seat 5, Seat 1 Board C – Order of Rotation: Seat 3, Seat 4, Seat 5, Seat 1, Seat 2 3. A separate rotation list shall be established by the City Clerk’s office for each such City board, commission or committee, and the City Cl erk’s office shall maintain records of the rotation list, the status of same, an d the nominations made by each Commissioner. In the instance where a vacancy is a vailable at a City Commission meeting where the Commissioner who is next on the ro tation is absent, then the City Commission shall postpone this appointment to the n ext regular meeting. Should this Commissioner not be present at the subsequent meeting, then the nomination ability shall pass to the next Commissioner on the rotation system present at that meeting. 4. In the event that an individual, duly nominated and app ointed to a board, commission or committee by a Commissioner at a City Commission meeting, is unable to accept or declines the appointment, for wh atever reason, then the Commissioner who appointed the individual unable to s erve shall have the opportunity to nominate a replacement appointee to fill the vacancy before the nomination ability passes to the next Commissioner on the rotation system. Such replacement appointment shall be made no later than the second regular meeting subsequent to the meeting at which the declined appo intment was made. If the replacement appointment is not made within this time frame, then the nomination ability shall pass to the next Commissioner on the rotation s ystem. 5. Appointments for vacancies occurring on a board whe rein the particular member has, for whatever reason, not fulfilled their entire term of membership on that particular board, commission or committee, shall be to complete the unexpired term only. 6. The City Commission retains the right to waive these requir ements by the affirmative vote of no less than four (4) members of the City C ommission under circumstances that would be in the best interest of the City (or a unanimous vote if only three members of the City Commission are present and voting on such motion). 7. These rules, when adopted, shall supersede any other g eneral rules or local rules which are inconsistent herewith, to the extent of such incon sistency. IV. CITY MANAGER/CITY ATTORNEY ANNUAL REVIEW. The City Commission shall annually, in the month o f May, conduct a performance evaluation and salary review of the City Manager and City Att orney. Approved and adopted by the City Commission of the Cit y of Delray Beach, Florida, at the Annual Organizational Meeting held on March 29, 2012. ATTEST: ____________________________________ Chevelle D. Nubin, MMC City Clerk