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05-14-96 Workshop
DELRAY BEACH CITY ~ DELP~Y BEACH, FLORIDA - CITY COMMISSION ~ v. Ail-America City FIRST FLOOR CONFERENCE ROOM The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program or activity conducted by the City. Please contact Doug Randolph at 243-7127 (voice) or 243-7199 (TDD), 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are avail- able for meetings in the Commission Chambers. SPECIAL MEETING AGENDA (1) CONTRACT FOR SALE AND PURCHASE OF PATEL PROPERTY: Authori- zation to close on the property. (2) REQUEST FROM PALM ACTS/CFIARISMA ENTERTAINMENT FOR LATIN AMERICAN FESTIVAL: Consider a request from Palm Acts/ Charisma Entertainment for Latin American Festival on June 1 and 2, 1996. (3) APPROVAL OF ESTIMATED CURRENT TAXABLE VALUE OF FORMER KRAFT BUILDING: (Exhibit A to Economic Incentive Grant Agreement with A.B.C. Carpet). WORKSHOP AGENDA Discussion on possible to the City modifications Hall buil'din~. Golf Course clubhouse alternatives. Municipal expansion Proposal to close S.W. 3rd Street and create a Merritt Park parkin9 area. REMOVED Status from the Task Force. report Dru~ costs for staff of the March 7th Art and Report on support Jazz on the Avenue. (~ Report on the impact of reducin~ false alarm fees. Review of procedures for acquirin9 9arbage carts. Presentation of Beach Area Reclaimed Water System Feasibil- ity Study. (10) Comments and inquiries on non-agenda items. a. City Manager b. City Attorney c. City Commission ****************************************************************** Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. CITY OF DELRII¥ BEACH CITY ATTORNEY'S OFFICE ?" ~ .,~.~ ~,~ ~ ! ~; .~ ; :::.;: ::/: Writer's Direct Line: (407) 243-7091 DI:LRA¥ BEACH Ali. America City MEMORANDUM ~ ~a~ TO: City Commission FROM: Susan A. Ruby, City Attorney SUBJECT: Contract for Sale and Purchase - Patel propcr~y The City Commission approved the purchase of the Patel property located across from Atlantic High School on Seacrest Boulevard at its meeting of March 19, 1996 for $65,000.00. The contract provided an inspection period of 60 days for further testing and evaluation. Attached please find a copy of the testing report which concludes "that there is a low likelihood that soil or groundwater quality has been impacted in excess of STLs established in Chapter 62-770 FAC [Florida Administrative Code] in the vicinity of the test locations." As you might recall, as to the title, there exists an indemnification provision that indemnifies B.P. Oil if they are found liable or are under law required to clean up the property, which runs to successors in title. Pursuant to the contract, the City has until May 18th to notify the seller in writing if the City wants to terminate the agreement. Therefore, our office requests that the issue of whether to proceed to closing on this property be placed on the City Commission Special Meeting agenda of May 14, 1996. The closing, according to the contract, should occur on or before June 17, 1996. Please call me if you have any questions. Attachments ~--© cc: David Harden, City Manager Robert Barcinski, Assistant City Manager Barron Caronite, Engineer I pat~l.sar NUTTING Environmental Property Assessments Contamination Assessments · Remediation E N V ! R O N M E N TA L ~,~o~.to~ Services. Monitoring Wells OF FLORIDA, INC. http://www, gate.net/~nutting/ nutting@gate.net April 19, 1996 ' The City of Delray Beach Environmental Services 434 S Swinton Blvd Delray Beach, FL 33444 Attn: Mr. Kevin Becotte Re: Phase II Environmental Property Assessment Seacrest Property Acquisition 2200-2300 Seacrest Bird Delray Beach, Florida NEF# 747.8 Dear Mr. Becotte: NUTTING ENVIRONMENTAL OF FLORIDA, INC. (NEF) has performed a Phase II Environmental Assessment at the above referenced project in accordance with your authorization of March 25, 1996. This relbort completes NEF's services at the project as set forth in NEF's proposal. The purpose of this assessment was to develop further data regarding recognized environmental conditions noted on the property during a Phase I and Phase II Environmental Property Assessments performed by NEF dated November-December 1995. For further information regarding our company's qualifications, please visit our World Wide Web page at http://www.gate.net/-nutting~ or contact the undersigned at your convenience. Historical summary During the course of NEF's Phase I Environmental Property Assessment of November 1995, NEF personnel noted that the subject parcel had historically been in use as an automobile service and filling station. Phase II Environmental Property Assessment activities were conducted to evaluate soil and groundwater quality in the vicinity of underground storage tanks on site formerly used in the station's operations. NEF concluded in the Phase I1: I 1310 NEPTUNE DRIVE · BOYNTON BEACH, FLORIDA 33426 Boynton Beach (407) 732-7200 · Pompano Beach (954) 782-7200 · Fax (407) 737-9975 "Based on the information generated during this Phase II Environmental Property Assessment, it is NEF's opinion that the is a Iow likelihood of soil or groundwater impact in the vicinity of the test locations in excess of Chapter 62-770 FAC guidelines resulting from the operation of the former gas/service stations. "Based on the results of the soil borings and magnetometer survey performed during the course of this investigation, several USTs have apparently been abandoned in place in the vicinity of the gas/service station. "It is NEF's opinion that these USTs be removed at the client's discretion. Removal of the tanks should be considered prior to building a structure at this location. Prior to removal, the client should consult with an environmental attorney and ERM to determine if the USTs are exempt from Chapter 62-770 regulations." Scope of Work At the request of The City of Delray Beacl~, NE'F conducted supplemental Phase !1 Environmental Property Assessment activities on the subject parcel. The scope of work included performance of split spoon soil borings and the installation and sampling of shallow watertable monitoring wells at locations selected by The City of Delray Beach Environmental Services personnel, implemented as follows: On April 5, 1996, NEF personnel performed a total of seven soil borings to ten feet below land surface using a drill rig driven split spoon sampling device to obtain soil samples at vertical two foot intervals. NEF visually classified and performed field headspace testing on the samples. Field headspace testing was conducted in accordance with procedures outlined in Chapter 62-770 FAC (as currently adopted by the DEP) for the presence of detectable concentrations of Volatile Organics Compounds (VOCs) utilizing a Flame Ionization Detector (FID). An in-line condensable carbon filter was used to obtain filtered readings to correct for the presence of naturally occurring volatile organic compounds. Net VOC readings were calculated by subtracting the filtered reading from the unfiltered reading for each sample. Gasoline and diesel fuel both contain VOCs, which may be detected with a FID if present in sufficient concentrations. [ '[he drilling equipment was decontaminated between each sampling event in accordance with NEF's state approved Comprehensive Quality Assurance Plan #910269G (CQAP). The placement of the soil borings was based on visual observations of the stained soil areas. Please see the attached site map (Figure 1) for the specific locations of the soil borings and field headspace testing results. NUTTING 2 ENVIRONMENTAL OF FLORIDA, INC. On 5, 1996, NEF installed two shallow watertable wells April personnel monitoring (MW-D and MW-E) at locations selected by The City of Deiray Beach Environmental Services personnel. The wells were each installed to a total depth of fifteen feet below land surface using a B-57 mobile drill rig. Each two inch diameter ten foot long well screen (0.010 inch slot, ASTM Thread) was installed to bracket the watertable (from seven feet to fifteen feet), with a five foot PVC riser to the surface. The remaining annulus was packed with 8/20 silica sand'to a ~epth of one foot below land surface. The filter packs were topped with bentonite seals to prevent vertical migration of contaminants. The remaining annular spaces were grouted to the surface. Upon completion of the installation of the wells, the wells were developed until physical parameters stabilized and all traces of PVC shavings were removed. Please see the attached well completion report for further monitoring well construction details. On April 9, 1996, NEF personnel purged and sampled monitoring wells MWoD and MW-E. The wells were sampled in accordance with NEF's CQAP using precleaned teflon bailers. The wells were sampled for laboratory analysis per EPA Methods 602 (volatile organics), 610 (polynuclear aromatic hydrocarbons), FL-PRO, and total and dissolved 239.2 (total lead). NUTTING 3 ENVIRONMENTAL OF FLORIDA, INC. Results Soil Results of field headspace testing of soil samples obtained during the performance of the soil borings did not note the presence of net VOCs in the samples recovered from the soil borings. Please see Table 1 for results of the headspace testing and lithologic logs for each of the soil borings. Groundwater Results of the laboratory analysis of water samples obtained from MW-D and MW-E did not note the presence of petroleum compounds in excess of State Target Levels promulgated in Chapter 62-770 FAC (as currently adopted by the DEP), with the exception of total lead, as follows: Summary of Groundwater Quality Results I I Results Stated in Parts Per Billion (u~/I), except for TRPH, stated in Parts Per Million {m~/L) Well Date 601s/ FL-PRO Total Dissolved 610s Lead Lead MW-D 4-9-96 BDL BDL 27 BDL MW-E 4-9-96 BDL BDL 68 BDL State Target Level Varies 50 50 50 BDL: Below Laboratory Detection Limits. State Target Level: State Guideline f~)r No I~urther Action, with no potable wells within 1/2 mile of the facility, per DEP's NFA and MOP Guidelines, October 1990. Based on this information, it is NEF's opinion that there is a Iow likelihood that a dissolved contaminant plume is present in the vicinity of the test locations. Total lead results for MW-E exceeded the STL established in Chapter 62-770. However, it has been NEF's experience that metals bound to sediment in samples can cause matrix interference, elevating observed concentrations of metals above dissolved concentrations. Analysis for dissolved (filtered) lead returned results below detection limits. Free product was not observed during NEF's assessment activities. Copies of the laboratory analytical results and chain of custody forms are attached. NUTTING ENVIRONMENTAL 4 OF FLORIDA, INC. Conclusions and Recommendations Based on the information generated during this Phase II Environmental Property Assessment, it is NEF's opinion that there is a Iow likelihood that soil or groundwater quality has been impacted in excess of S.TLs e.stablished in Chapter 62-770 FAC in the vicinity of the test locations. NEF appreciates this opportunity to be of service. Should you have any further questions or concerns, please do not hesitate to contact the undersigned at your convenience. Sincerely, ~E NUTTING ENVIRONMENTAL OF FLORIDA, INC. /... Andrew B. Peterson, I~EP,~HM . Senior Project Manager Vice President Attachments: Tables Figures Laboratory Analytical Results SEACRP2.ABP~ap NUTTING 5 ENVIRONMENTAL OF FLORIDA, INC. $OJ~ BORINC. ~ MON~OR WffI~ £OCA~7OJV$ N NG S~CREST AQUISmON o ,o' ;o' ~. ~~ DE~AY BEACH, FLORIDA a~ ~-~- ' s,~ ~ . zo' PRO~%~ NO. 747.8 747~ MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS s~cT: ~c~ ~ # 5P~2- sP~.c~ ~~ OF MAY ~4, ~996 .REQUEST FROM PALM ACTS/CHARISMA ENTERTAINMENT FOR LATIN AMERICAN FESTIVAL DATE: MAY 10, 1996 Attached is a proposal from Palm Acts to hold a Latin American Festival at the tennis center on Saturday and Sunday, June 1 and 2, 1996. There are no name acts scheduled, and this event will necessitate closing the tennis center for two full days. In addition, this is very short notice to plan for such a festival. For these reasons staff recommends that the request be denied. ref: agmemo4 FAX 305 .360 7112 EIECTL'TIVE ~0(11 PALM AcTs 134)1 W. NEWPORT CENTER DRIVE DEERFI'F. TJr) BEACH, FL 33441 PHONE 30~-$70-7676 FAX :305-:360-7112 PLEASE DELIVE~ TO~ ~/WIW ~'~~ TOTAL NUMBER OP P~ES INCLUDIN= COVER~ J did not receive all of the pages, please call Be22¥ Allen ~.~_~ ovo oou ~iiZ EXE¢['TITE ~002 QUALITY PRODtJ~TI0~J$, INC. · 49 U~#1 ~UITE#18 NORTH PALM BEACH, FLA 3340B (40?)863-6?00 ~RI~ ~RTAINM~T, INg, ~TTENTI~ CHIP HILL~ This ~ettep April i~, 199~ lOJOOam U$i~9 ~O~e headline ac~s~ ~hich 1 eca~ i ~ POOD E) ~IV~L EVENT Clown and Monkey show 40~ chi lapen to entertain t~Peugheut tree festival. SPECIAL ********************************************************** signing M~Y 15, 1996, H~¥ 14 '9S 11:15~H SGCZ~K,p. Isl. P. 1/2 ., LAW ~~, Gout, Co~, ~ ~ ~ P.A. ~D I. COHEN N~ ~ O~I~E · A~ ADM~D IN DI~I~ OF A,~ ~N~v~ May 14, 1996 m TF~,EF~[ ~07327S-4755. Susan A. Ruby, Esquire City Attorney's 200 N.W. F~ Av~ue D~y Beth, Florida 334~ ~: ~C C~t Com~y of Flofi~CiW ofD~y B~ D~ Su~: Thank you for your letter of May I0, 1996, which was accompanied by the May 9, I996 letter from thc Property Appraiser's Office. Our client is willing to acknowledge and accept thc appraised value of $1,750,000.00 for the purpose of calculatiug thc "tax stop" in paragraph 3(c) of the Economic htcentive Grant Agrccmcnt dated April 19, 1996. The Tax Appraiser's office advises us that the millage rate for properties within the City of Delray for 1996 is 24.7011. Applying this rate to the aforementioned appraised value yields a current tax based on the Property Appraiser's estimate of $43,226.93, As contemplated in the Agreement, I have prepa~t and enclose a proposed Exhibit "A" to be attached and incorporated into the Agreement. Ploase advise whether the enclosur~ meets the City's aPProval, Ye~y yom, Edward B. Cohen EBC/dcc cc: Mr. Scott Hayim Mitchell Falber, Esquire 05/14/96 TUE 10:10 [TX/RX NO 6813] MAY 14 ~gG 11: lG;qM SGCZ~K,P.A. ~ ....... The estimated amount of 1996 ad valorem ta~s m serve as thc current ~ax aa cst/matr~ by thc Property Appraiser in ~cordaac~ with para/raph 3(c) of thc A~wmont is S43,226.93. APPROVED AND ACKNOWLED/tED: ABC Car~ct Company of Florida, Inc. By:. CITY OF DELRAY BEACH, FLORIDA By:. M~yor By:, Cit'/Clerk 05/14/96 TU~ lO:lO [TX/RX NO $813] MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM:/~l ii~I CITY MANAGER SUBJECT: AGENDA ITEM # ~ - SPECIAL MEETING OF MAY 14, 1996 ESTIMATED CURRE~f TAXABLE VALUE OF FORMER KRAFT BUILDING (EXHIBIT A TO ECONOMIC INCENTIVE GRANT AGREEMENT WITH A.B.C. CARPETS) DATE: MAY 10, 1996 Pursuant to Section 3.c) of the Economic Incentive Grant Agreement between 'the City and A.B.C. Carpet Company of Florida, Inc., an estimated amount was to be obtained from the Property Appraiser as to the value of the property as it currently exists less any discounts for a period of ten (10) years. The estimated amount sut~itted by the Property Appraiser is $1,750,000.00. The estimated amount is to be included in Exhibit A aux~ become incorporated into the agreement once approved by the parties to the agreement. Therefore, the estimated amount is before the Commission for approval. ref: agmemo5 0S,/10/96 11:32 FAX 407 35S 3963 PBC APPRAISER [~001 ~ (~7} 355-28~ F~: {~ 35S-3963 fY~) Ms. Susan Ruby, Esq. City Attorney - Delray Beach 200 NW 1st Avenue Delray Beach, FL 33444 Re: PC# 12-43-46-19-00-000~1060 Former Kraft Building 777 Congress Avenue, Delray Beach Dear Ms. Ruby: As you have requestedl we have reviewed the above referenced property for the purpose of estimating fee simple market value. The value estimate is based upon the condition of the property as of April 25th, 1996 which was the date of our inspection. Please note that our typical date of valuation is January 1, 1996 and the value. concluded in our present analysis may not correspond to the value estimated for the 1996 tax roll. The scope of our analysis included an income analysis in which we considered the rental rate proposed under the lease between Del Kraft, Inc. and ABC Carpet as well as other market lease indications and the cost of renovating the building as stipulated in the lease. We have also examined recent sales of warehouse buildings in the Boynton and Delray area. Our income analysis utilized a $5.00 per square foot triple net rental rate as stipulated in the initial lease term. An analysis of the increases in the rental rate over the initial ten years of the lease indicated an 'annual increase of between :2% and 3 percent which would equate to a typical CPI increase. Due to the fact that the building is a single tenant type building with good exposure and access, we have utilized a 5% vacancy and collection loss and a 3% management expense. Based on these expenses, we have projected a net operating income (NOI) for the subject of $246,271. The NOI was capitalized at a 10.5% overall rate would indicate a stabilized value of $2,345,430. This would be the indicated value once all the renovations were complete. From this value we have deducted the $615,000 maximum cost for the renovation work. The "as is" value of the subject property as indicated by the income approach would be $1,730,430 or $32.37 per square foot of gross building area. CLkDE~; ,LIIFj, OFFI(:]C · NORTB COUNTY OlqlrlC~ ROYAL PALM BF.,AClt OFFICE · $OtJ"llt COUNI'Y OFFICE 2976 S'[*A'~ Ito~ 15 ~1!88 PCA B~,vo. 11500 O~'~'~.~ B,.vv-, S'm A 501 $. Co~..a~ Au,. Buiz C~u~, FL 3.~[.M) P~t~t Bea~ C,uu)~, FL 3114~10 Ro~,~L P,u~ B~:~J, FL 32511 D~t~.t~ P~,tr~a, Fl, 3.~445 Tp-. (~ff'/} 996-4,890 T~.~ (407) 624-6~22 T~,-. (~7) 7.q0-60OI T~.L- (&OT) 276,1250 F~ (,$07~ 996-J.~i6! F~,~ (~07} 775-5617 F~,Y,~ ((4~71 790-6010 1~ (407} 276-2378 05/10/96 FRI 10:27 [TX/RX NO 6809] 05./10/96 11:33 FAX 407 355 3963 PBC APPRAISER ~002 Ms. Ruby May 9, 1996 Page -2- The next step in our analysis was to analyze the subject based upon sales of warehouse buildings which were considered most comparable in estimating the value of the subject in it's "as is" condition. Some of the factors considered in this analysis was the subject's age, condition, land to building ratio, percentage of office space and location. The seven sales analyzed ranged from $31.25 to $43.40 per square foot of gross building area. While some renovation work is required on the subject even if the existing warehouse use were continued, the bulk of the renovation work is related to converting the existing structure to a retail building. The value indicated by the income analysis falls in the lower end of the range of the sales analyzed. This is to be expected based upon the building, size and present condition. Based upon our analysis of these sales and giving the most consideration to the income approach we have concluded on an "as is" value for the subject of $1,750,000. In our opinion, this is a close approximation of how we would have valued the subject for assessment purposes based on the information available at the present time. Attached with this letter is a summa~ of the sales and the income analysis. Sincere~ _ ;John P~ Analysis ~ Appraisal & JP/cg Affachments CC: Gary Nikolits Tom Barnhart Jeanne Ray 05/10/96 FRI 10:27 [TX/RX NO 6809] 0~/10/06 11:33 FAX 407 355 3963 PBC APPRAISER ~003 COMMERCIAL PROPERTY AP~ISg~L OFFICE !~COM~ DATA SHEET FOR YSA/*. OF 199~ ~ROPERT¥ USE FILE~ ~NC W~ RS:43 TWP:4._~5 $EC:1__9 SUB:0.~O BLK:000 LOT;1060 CIT¥:i_~2 PROP~RTY NAME: ABC CA~PET WHSE CITY: DEL~AY BEACH PROPERTY ADDR: 777 CONGKE$S AVE APPR # 67 OT~RR: RENTAL I.~ITS 0 SQ.FT.~/~EA-II~IIT 0 EST.OROSS INC.$ 0 G~O$~ LEA~.AREA 53,45q ETGM RENT $ 0 LEASABLE AREA 0 LOW RENT $ 0 LEASABLE AREA 0 INCOM~ ~ EXPENSE DATA: DATE: 01/01[95 THRU 1~/31/95 INCOME: ACTUAL $ PER SQ..FT. MARKET $ PER SQ.FT. RENTAL $ 0 $ 0.00 $ 2~7,250 $ OT~$~ +$ 0 $ o.oo $ 0 $ o.oo POT.GR.INC. =$ 0 $ 0,00 $ 267,250 $ ~.00 V - R LOSS - $ 0 0.00%~ 0.00 $ 13,363 ~.00%~. 0.25 E~P.~R. INC.~$ 0 $ O.OO $ 253,888 $ 4.75 EXPENSES: EXp~ EXP% ADMIN. $ 0 0~ $ 0.00 $ 7,glV 3% $ o.14 o~R. $ o o~ $ o.oo $ o 0% $ o.oo ~G~rr. $ o 0%. $ o.oo $ o o% $ o.oo MAINT. $ 0 0% $ 0.00 $ ... 0 0% $ 0.00 ~ESERVE$ $ o 0% $ o.oo $ o 0% $ o.oo ~NSURANCE $ 0 0% $ 0.00 $ 0 0~ $ 0.00 R / E TAX $ 0 0% $ 0,00 $ 0 0% $ 0.00 OTHER $ 0 0% $ 0.00 $ 0 0% $ 0.00 TOTAL EXPENSES $ 0 0% $ 0.00 $ 7,617 3% $ 0.14 NET OPER. INC. $ 0 $ 0.00 $ 246,271 $ 4.61 SALES PRICE $ 0 ACTUAL EGI MULT_ 0.0 ACTUAL OVERALL RATE 0.0% ACTUAL VACANCY RATE MARKET EGI MULT. 0-0 MARKET OVER2%LL RATE 0.0% DATE VERT?I~D: / / WITH~ DATE OF SALE / / GLA PER BLDG CARD BLDG VACANT, KAS NEW ROOF, NEEDS COMPLETE INTERIOR RENOVATION AND NEW ~VAC SYSTEM, RENOVATIONS ESTI~L~TED ~ $~15,000 (EXCLU-DIN~ WORK ALR~A/DY COMPLETE) .wL!~.t NOI $ 246,27% Cap Rate .1050 value by Income .~ 2,345,430 E.Y.B.8__0 PROP.TYPE Less Expenses (615,000) rounded to $1,750,000 $1,730,430 05/10/96 FRI 10:27 [TX/RX NO 6809] 05/10/96 11:34 FAX 407 355 3963 PBC APPRAISER ~004 NAilSlIOU$~ File No. 96- S~BJEC~' PNUPERTY GEA__~._~__ EFFECTIV~ y~ ~UILT 8~, L~:nLDG ~'I0 ~: 1 $ P/SO ~C. ~T3MBER 09 BOOK/PAGE PROPERTY NA~E GROSS BLD~,. ?,/B RATIO PRIC~ ADDITION~J~ PC #'S DAT~ LOCATION SQ. ~. ~ ~U%LT PRTC~/SF Q~-43-4~-21-0A-000.3060 B]70/~99 WA~{~UU~E. 16.~ 2.69:1 $52~,~21 01/05/95 1580 Migh Ridge Roa~ ~¢ 1~4 ~Ouleva£d, in Bo%'n~on B~ach. ~a-43-4~-05-00-000~030 0288/1%83 WA~OU~E-DIXI~ METAL FRODUCTS ~,7%~ ~,95:1 SG%0,O0O 95/~7/9~ 1~7! N~tune Drive 84 1903 430 feec Fast of Con~r~mm ~venue, in Buyn=on Seach. 06-~3-45-05-00-000,70~0 ~8~6/~75 W~E~OURR. 19,~00 3.~:1 SGDO,(]00 U~-a3-%~-05-00-~00-7130 08/21/95 afl~n ~or Dr~v~ a.l 19G9 ~ast ~i~e o~ Thor D~ivc, 100 leek of Ne~um~ Drive, in Bo~on 08-43-~6-05-08-000-0090 ~79e/17~0 W~/%E~OUSE. 17,500 ~.~3:1 $~0,000 So~heas~ end of ~.W. i&~h in ~yn~on 12-q3-~-lS-OO-OOO-~Oa~ 882~/~ CO~GRR$~ PLA~A. 24,~00 3,73:1 $90U.uuo 0'1/~7/~ ]01 Sou~h Congr~ Avellu~ 84 1975 S37.19 ~vc~uc, in D~lxey Ne~t side oK =hu SA! rail=~a, a~prox. ~0 ~uc~ Eas~ O~ Conqxess Ave, ]2-4%-4~ 18-49-D03-00OO 8214/40~ Warehouse. 17.~19 Aven~e, in ~lray 05/10/96 FRI 10:27 [TX/RX NO 8809] ECONOMIC INCENTIVE GRANT AGREEMENT THIS AGREEMENT is made and entered into thiso~tkHu, day of ~h-\\ , 199(~, by and between the City of Delray Beach, a Florida municipal corporation (City) and A.B.C. Carpet Company of Florida,(Grantee). WlTNESSETIt: WttEREAS, the City finds that establishing an Economic Incentive Grant Program through this Agreement on a pilot basis is necessary to enhance economic activity in the City by providing a stronger, more balanced, and stable economy within the City, and finds that the program will improve the prosperity and welfare of the citizens of the City, increase purchasing power and opportunities for gainful employment within the City, will stabilize the tax base of the City, improve real and personal property within the City, and further finds that such purposes are valid municipal purposes under the Constitution of the State of Florida; and, WHEREAS, the City finds that Article VI~I, Section 2(b) of the Florida Constitution provides that a municipality may exercise any power for a municipal purpose except as otherwise provided by law; and, WI-IEREAS, the Municipal Home Rule Powers Act, Section 166.021(4) of the Florida Statutes provides for the exercise of municipal powers for municipal purposes, unless expressly prohibited by law, and removes any limitation on such powers unless expressly prohibited; and, WHEREAS, the City's recent Evaluation and Appraisal Report of the Comprehensive Plan indicates that City emphasis on job creation and economic development within the City is necessary to promote the health, safety and welfare of the citizens of the City; and, WHEREAS, by entering into this Agreement, the City finds that the pilot program reflected in this Agreement will provide valuable information with which to consider whether it will be advantageous to establish a formal Economic Incentive Grant Program to attract other new businesses to the City based on similar business characteristics, property enhancement and job creation as provided by the pilot Grantee; and, WHEREAS, the Grantee's business is expected to create 35 to 50 new jobs; and, WHEREAS, the Grantee plans to rehabilitate a large existing property located within the City of Delray Beach, Florida in an area formally designated as an enterprise zone; and, WHEREAS, the City shall pay for the incentives provided for herein with legally available non-ad valorem revenues only; and, WHEREAS, the City shall not use any ad valorem taxes for such incentives, and does not intend to create any bond, debt or pledge of the full faith and credit of the City; and, WHEREAS, the City finds that the aforementioned municipal purposes constitute paramount municipal purposes. 2 NOW, TltEREFORE, for and in consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. ~. The recitations set forth above are incorporated as if fully set forth herein. 2. Duties of Grantee: a) Grantee shall locate its business within the City of Delray Beach. b) Grantee shall cause the rehabilitation of the property and conversion of the property from its former use to its intended use as a major retail facility, which shall include aesthetic enhancements to the exterior of the property, and the acquisition of necessary fixtures and equipment. The approximate square footage of the building is 53,450 square feet. The anticipated rehabilitation costs will exceed $600,000.00 dollars. c) Grantee anticipates that thirty-five to fifty jobs will be created by the relocation of its business to the City. Grantee warrants that no less then twenty percent of the employees shall be residents of the City of Delray. a) The City shall pay $1.00 per square foot to offset the rehabilitation of the building and the acquisition of necessary equipment and fixtures. The City's 'payment for rehabilitation of the building shall be made at the time of completion of the rehabilitation of the building upon receipt of a certificate of occupancy. b.) The City shall pay to Grantee $100.00 per month for a maximum of 24 months for each full-time employee (36 hours or more per week) and $50.00 per month for a maximum of 24 months for each part; time employee (20-35 hours per week); provided, however, this obligation shall expire 24 months after the date of the commencement of the Grantee's lease term. To qualify as an employee, the employee must be employed for at least three months. After the three month qualifying period, the payments will be made to cover the.initial three month period. The payments will be made monthly, and adjusted monthly to reflect employees employed in the two year period. c) The City shall pay Grantee an amount of money equal to any increases in the ad valorem taxes assessed against the property (for the land and buildings existing on the property at the time of execution of this Agreement, as rehabilitated pursuant to 2(b)) over the current taxable amount estimated by the property appraiser, subject to reasonable approval of the parties, as applicable for the land and buildings existing on the date of the approval-of this Agreement, less any discounts afforded Grantee, for a period of ten (10)-years. The estimated amount shall be obtained within thirty (30) days of the execution of this Agreement and shall be attached as Exhibit A and become incorporated into this Agreement once initialed by the parties to the Agreement. The payment by the City shall be made within thirty (30) days of the City's receipt of a copy of the tax statement from Grantee. d) The City shall pay Grantee an amount of money equal to 50% of the sales tax and municipal utility tax on electrical service for a five (5) year period. The City shall make payment to Grantee within thirty days of City's receipt of a copy of the bill showing the sales and municipal utility tax.. 4. Time ofA~eement. The Grant Agreement shall automatically terminate ten years from the commencement of the Grantee's lease term, or earlier if all conditions are met; provided, however, this Grant Agreement and all obligations thereunder shall terminate immediately if Grantee fails to maintain its business within the City of Delray Beach. 5. Grant Management. The Grantee agrees to cooperate with the City and provide sufficient information to the City in order for the City to assess the effectiveness of this pilot grant program. This obligation does not require the Grantee to divulge trade secrets or other information deemed confidential by law. 6. Mi~liKc~>~. This Agreement may only be modified by mutual written consent by both parties. 4 7. Compliance with Laws. The Grantee shall comply with all applicable laws, ordinances, and rules in the conduct of its business. If any clause, section, or provision of this Agreement shall be declared to be unconstitutional, invalid, or unenforceable for any cause or reason, or is abrogated or negated by a change in law, the remainder of the Agreement shall be in full force and effect. City shall use its best efforts to defend any challenges to this Agreement. 8. Jurisdiction and Venue. Any disputes arising from this Agreement shall be subject to the laws of Florida and venue shall be in Palm Beach County, Florida. 9. Attorneys Fees and Costs. In the event that any action, suit or proceeding is commenced with respect to the legality or enforcement of this Agreement by any person or party other than the parties to this Agreement, each party to this Agreement shall bear their own attorney's fees and costs in defending same; provided, however, if a party to this Agreement brings suit against the other for a breach of this Agreement, the prevailing party shall be paid reasonable attorney's fees and costs. 10. Non-Assignability. This Agreement shall not be assigned. 11. Limitation of Liability_:. In no event shall the City be liable for any amounts in excess of the grant made herein. The parties hereto do not intend to create any rights for third party beneficiaries under this Agreement. 12. General Covenants. Grantor represents that all information provided to the City regarding potential job creation is true and correct to the best of Grantee's knowledge and belief and that all representations made herein were made in good faith. IN WITNESS WHEREOF, the parties have executed this Agreement on the date first written above. Attest!, : / City Clerk' '~ - ~ Approved as to leg~ sufficiency Ci~-~ttorr~y NE:;SES: Il A.B.C. CfAP~E~: P ANY OF (Name printed or typed)"' (Name printed or typed) (Name printed or typed) CORPORATE ACKNOWLEDGMENT State of Florida County of The foregoing instmmem was acknowledged before me this I t~'P~ day of [~c';~ , 1996 by ,J'O-t~,~,cjLt30'~dl3f-~r-t~t~ec (name of officer or agem, title of officer or agent) of ~ Ccxr?'g ~ o-g WL.,~v_ (name of corporation acknowledging), a F'la ~'¢to,.. (state or place of incorporation) corporation, on behalf of the corporation. He/~5' is personally known to me ~"~ prg~t~ed (typ,~denti~on) a~nt~tion. (Name printed economyl .agt 7 The estimated amount of ad valorem taxes referred to in Paragraph 3(c) of the Agreement is ENVIRONMENTAL SERVICES DEPARTMENT MEMORANDUM ~EG ~;q ED },PR 2 9 {996 To~ David T. Harden City Manager C%~Y ~t~"' ~-"~' ~IC~ From: Jos6 Aguila~_ ConstructionWlanager Date: April 26, 1996 Subject: City Hall Envelope Project Project No. 95-60 As you know, the consultant is currently working on the preliminary plans for the City Hall Envelope project, and has raised several questions. First, they are looking for any direction we may offer on any internal modifications to the building. Are there space requirements which need addressing, modifying or evaluating. If so, which are they and to what extent should they become involved. Second, they have suggested that the west wall of the Commission chambers be moved about four feet west, allowing for additional seating area. The downside, in my opinion, is that even though we might obtain around 20 more seats, it will be next to impossible to match the existing seats, plus the carpet would have to be replaced. I agreed to at least ask these questions of you, and convey your feelings to the architect. Please let me know your feeling on these or any other issues regarding this project. Thank you. CC~ William Greenwood File 95-60 (A) esd\9560\ccchamb ~'0~ ' £1T¥ OF DELRI:I¥ BEI:I£H DELRAY BEACH ~ 100 N.W. 1st AVENUE . DELRAY BEACH, FLORIDA 33444 · 407/243-7000 1993 TO: David T. Harden, City Manager FROM: ~]~obert A. Barcinski, Assistant City Manager SUBJECT: Workshop Item # Municipal Golf Course Clubhouse Expansion Project DATE: May 10, 1996 Background In October, 1995 staff advised City Commission on the need for additional storage for the Municipal Golf Course Clubhouse. Commission subsequently authorized Digby Bridges Marsh and Associates to prepare preliminary construction documents and obtain cost estimates for not only the storage area needed, but also for the expansion of the dining facility. This work has been completed and staff is seeking further direction at this time. Project Attached is a detailed memorandum from Jose Aguila outlining the project costs, along with sketches and a letter from the contractor. The project includes the addition of approximately 450 sq. ft. storage space and 1600 sq. ft. to the · dining facility. (Existing non-food storage ~ 150 sq. ft., dining 3200 sq. ft.) The tatal cost estimate to complete both the storage and the expansion at this time, including furniture and other accessories, is approximately $450,000. The estimate for storage only is considerably higher than we anticipated due to the fact that various elements affecting the dining facility would need to be completed at the time storage is built, i.e., to coordinate both elements of the project. Total dollars needed $450,000 18,950 Pre-paid/Encumbered Architect Fees 33,000 Fund Balance $398,000 ~. $400,000 needed = $100,000 needed for storage only THE EFFORT ALWAYS MATTERS ~//'~ 2-~ Pr/nmd on Recy~.t~ed Pe_o~r Workshop Item # Page 2 Financial Analysis/Financing An updated five year pro forma prepared by Mr. Dubin is attached. This is a cash basis review. Also attached is a projected five year income statement. It is estimated that the additional debt service needed to do the complete project over 20 years would be approximately $35,000 per year, which Mr. Dubin included in his pro forma. Based on the pro forma (cash basis) the project could be financially supported. Also included is a five year projected income statement that reflects depreciation. Net profit/book profit, which is net income less principal payments, will be in a negative position, but with depreciation added back in shows a plus cash balance. Short term financing for just the storage or both storage and dining could be considered. If we only do the storage then we should review short term financing options. Current debt service for the golf course is approximately $370,000, of this amount approximately $175,000 is estimated to be distributed to the Clubhouse project; and of this $175,000, $90,000 is relative to the restaurant. The remainder of the debt service is for property acquisition. This analysis in my view, however, would not be complete without viewing the financial condition of the Lakeview course. Mr. Dubin has included a five year pro forma for the course. This pro forma reflects a minimum net profit each year over the next five years. However, it does not include estimates for additional capital outlay needed to complete ADA and code violation corrections to the existing buildings, nor sufficient capital for other needed course improvements, i,e., greens, fairways, etc. We currently have a balance of approximately $75,000 in bond funds for these added capital projects. I estimate that an additional $150,000 - $200,000 will be needed. We are in the process of analyzing the costs to make the needed ADA and code improvements to the existing structures versus new construction, but will not have this analysis completed for about 60 days. If the approximately $200,000 needed was bonded it would add about $18,000 to the debt service for the Lakeview course. Based on Brahm's pro forma the course would about break even. It does not appear that the revenues are sufficient to consider short term financing. This information is provided because any shortfalls that we may experience at Lakeview would need to be made up by the Municipal Course. Workshop Item # Page 3 Staff Recommendations Mr. Dubin feels that, if financially feasible, we should proceed with the full construction project at this time. This would not only provide space for larger functions, but more importantly greater flexibility in planning functions and providing space on a fairly regular basis for golfer use. He feels it is very important to provide this flexibility for the golfers. I feel that at a minimum we should proceed with the storage area. I think this would create some additional space utilization flexibility, but not to the extent that Mr. Dubin feels is needed. RAB:kwg Attachments File:u:graham/golf Doc.:GCExpan. Prj ENVIRONMENTAL SERVICES DEPARTMENT MEMORANDUM To: David T. Harden City Manager From: Jos6 Aguila Construction Manager Date: April 4, 1996 Subject: AGENDA REQUEST Municipal Golf Course Addition Project No. 93-18 On November 7, 1995, the City approved Service Authorization 3 to Digby Bridges, Marsh & Associates for the preparation of construction documents for the addition to the existing Golf Course Clubhouse. The plans were to be prepared so as to provide the City with the option of either constructing the storage area alone, or constructing the storage and the expanded dining area. On April 3, 1996, the original contractor, O'Connor & Taylor submitted their proposal for the requested options (see attached). Since the original contract has not been closed, this can be added via a contract modification, Change Order. The cost of the storage building alone is $128,395.00, requiring a construction period of 10 weeks. Should we desire to add the dining area, the added cost would be $236,377 and a construction period of 16 weeks, for both the dining and storage. The combined cost of both areas would be $364,772.00. There are some added cost to the project which must be considered, particularly with respect to the dining area, those include: Carpeting · Two chandeliers · Seven wall sconces · Wallcovering and borders · Window blinds Window valance and other decorative treatments. The cost of these City purchased and contractor installed items could be in the range of $16,000 to $20,000. Additionally, I would suggest a project contingency of $4,500.00 if we only proceed with the storage, and/or a contingency of $7,500.00 if we do both. These funds would only be used if we find a need should a condition present itself that we could not have reasonably anticipated. The summary of project cost are as follows: PROFESSIONAL FEES $ 18,950.00 TESTING& SURVEY $ 1,000.00 $ 1,000.00 $ 2,000.00 CONSTRUCTION $128,395.00 $236,377.00 $364,722.00 FINISH TREATMENTS $ 0.00$ 20,000.00 $ 20,000.00 CONTINGENCY $ 4,500.00 $ 7,500.00 $ 7,500.00 : $ ?Si00 $2 1$ 77100I Additional elements of the project which affect cost, such as furnishings and other equipment, will be covered by other staff members, by separate memo, I will be happy to meet with you and review any specific line item questions, or any other portion of the proposed work. cc: Bob Barcinski William Greenwood Brahm Dubin File 93-18 (A) esd\9318\co3mem O'CONNOR & TAYLOR, INC. General Contracting · Construction Management April 3, 1996 Mr, Digby Bridges Digby Bridges Marsh & Associates, P, A. ~24 N. E. 5th Avenue Delray Beach, FL 33483 Re: Change Proposal for the Delray Beach Golf Clubhouse Expansion Dear Mr. Bridges: Please find outlined below the Change Order Proposal for con~tmcting the storage building and dining room expansion at the Delray Beach Golf Clubhouse. This Change Proposal is based on the plans and specifications prepared by your office as well as the specific clarifications and exclusions set forth below. The proposed price for the performance of the work is as follows: Storage Building only: $128,395.1R) Dining Room and Storage Building combined: $364,722.00 Dining Room only (constructed 12 months from today's date): $274,759.00 PROJECT SPECIFIC CLARIFICATIONS AND EXCLUSIONS 1. Permit fees are excluded. 2. Carpet and wallcovering material is to be provided by Owner. 3. The following items are applicable to this Change Proposal based on our meeting of Match 29. Additional funds are included to modify the size of the roof hatch access shaft. b') The required temporary partition is extended to the underside of the roof deck for security, sound and climate control, e) Sawcutting and concrete replacement for installation of underground gas piping is included. d) The Cost Proposal includes Addenda No. 1 and 2 of the expansion drawings. e) Window laminate for dining room windows is included. f) Work required to extend the necessary components to the location of the temporary partition is included (sound, air conditioning, sprinklers, ceilings, carpet installation). 3892 Prospect Avenue, Suite 7 · West Palm Beach, FL 33404 · (407) 863-7349 · Fax (407) 863-3674 TOTC::iL P. 02 · APR-OJ-1996 11:44 O'CONNOR & TAYLOR 409 86~J674 P.OJ/05 g) Temporary fencing is included to scparate the construction site from the public rise areas. h) A sidewalk has been added to the east end of the storage building connecting the stairway to the existing driveway. i) A stairway has been added to the west end of ~he storage building in the event storage building is coustructed independent of the dining room addition. j) An additional layer of 15 pound roofing felt has been added to the project specitications. k) A landscaping and irrigation allowance has been added to the pricing, I) Project duration: i) The time required for the construction of the storage building alone will be ten (10) weeks. ii) The time required for the conslruct/on of the storage building and the dining room combined, will be sixteen (16) weeks. Each of these project durationa includcs a two (2) week contingency. Plea,~ let me know if you need any additional information r~garding this Change Proposal. Sincerely, cc: Frank O'Connor, Vi~ President Jos~ Aguila; City of I~lray Beach cnc{osure$ 162/expans · gPR--03--1996 11: -45 0' CONNOR ~ TAYLOR C__~_~.NGE PROPOSAL s~-MMA~y..SHEET J ........... . ' ........ PROJE~ NAMe':'* DE-~RAY GOLF_~LuBHou~PAH~ION) .... ZOTA.~ ..... TOTAC TOTA~ DESCRIPTION '" , ..... NOW NOW ONE YEAR. GENERAL CONDITIONS .......... 13.85~ 7~.~ 21,4181 TESTINe --" ,. '~ ..... ~y Owner ....... DEMOLITION NA 2~ 2;g03 CONCR~"ST~CTURE .... 20.2~ ~,~ 22,959~ RAILIN~S~O~RDS 4,552 ........ NA ....... NA RELOCATE ~ISTIN~-RAiL~NG8 .......... 456 NA NA WOOD-~RU88E8 1,516 ~,7~ ...... *ROU'G-~E~ERIOR CARPENTRY '..T: ': 15.721 20,~7 ....... 30.0B7 FINISH/INTERIOR CARPE~RY NA 11,754 11,754 $HELVE~ ........... ~ ...... NA NA '~A~ ALUM PINEAPPLE CAP ........ NA; 242 ...... ~42 WINDOW5 AND G~ING ..... NA: 3~3~ 3~300 DOORS AND HARDWARE .... 3~9~5 ........ ~A NA DOOR AND HW ~R 826 242 242 LOUV~R~ NA 4~ 484 S ~~;~ 69,220 86.673 100,2~ ~ND~CAPING & .IRR. ' A~WANC ..... 1 ,~- ....... 2,~0 3,000 REL~ATE~A~ TANK B~r~W~e~/~a~ CO. NA NA ROOFING 5,~3~ 34~ 173 34~173 STUCCO 3,2~!' 1,3~ 1 ACOU~ICAL CEILING~ . ._ 59g 3,~ ....... 3,5~ CARP~, VINYL TILE & BA~E ~ ~2' 1,275 1,275 PAi~ING -- "--T 3'133' _ ...... 6.870 .... 7,870 WALLCOVERING IN8TAL~TION 0 1 ~0 1.000 FIRE PROTECTION 2~107 8.123 8,123 ELE~RICAL ..... 14,~9' 36,626 .... ~6.6~ TOTAL CHA~E PRO~SALI 12et395 ' ~3~ 254,40e BID AMOUNT DINING R~OU IN ONE YEAR ~4~7R --- ~ ........ ,,,.,.~,...,.,,.~. ~,....~.'" COV. ',CH ~ PALMS ~'~+18.79 k-~'SLAB lIFT ~I~$LAE STAT1ON EXIT. (1) 81~2Frf- ~i-,,+ ~ @.0' k-~'FtN.FLR. (EXIST.) +18.92' SERV ~+17.00' ~TGRADE A.~:~A~.T PA~ NORTHEAST ELEVATION (SIDE} DELRAY BEAC~H GOLF CLUB 5 YR PRO FORMA 1996/97 1997/98 1998/99 1999/00 2000/01 ROUNDS 91000 91000 91000 91000 91000 INCOME TOTAL Prep dues $420 000 $432 600 $445 578 $458.945 $472.714 $2,229 837 Cart fees $776 000 $799 280 $823 258 $847.956 $873.395 $4,119 889 Green fees $519 000 $534 570 $550 607 $567.125 $584.139 $2,755 441 Range $72 000 $74 160 $76 385 $78.676 $81.037 $382 258 Merchandise $100 000 $103 000 $106 090 $109.273 $112.551 $530 914 Misc inc $30 000 $30 900 $31 827 $32.782 $33.765 $159 274 Food Cater $320 000 $375 000 $410 000 $450.000 $475.000 $2,030 000 Food rest $225 000 $231 750 $238 703 $245.864 $253.239 $1,194 556 Bev Cater $105 000 $125 000 $140 000 $150.000 $160.000 $680 000 Bev rest $90 000 $92 700 $95 481 $98.345 $101.296 $477 822 Interest $22 000 $22 660 $23 340 $24.040 $24.761 $116 801 TOTAL INCOME $2,679,000 $2,821,620 $2,941,269 $3,063,007 $3,171,897 $14,676,792 EXPENSES Admin $443,887 $457,204 $470,920 $485,047 $499,599 $2,356,656 Pro shop $436,054 $447,755 $461,187 $473,601 $486,387 $2,304,983 Cse maint $513,800 $529,214 $545,090 $561,443 $578,286 $2,727,834 Restaurant $712,851 $780,625 $828,721 $877,749 $915,922 $4,115,868 Capital $70,000 $100,000 $145,000 $100,000 $100,000 $515,000 Transfer $22,000 $23,000 $24,000 $25,000 $26,000 $120,000 Debt serv $405,000 $405,000 $405,000 $405,000 $405,000 $2,025,000 TOTAL EXPENSES $2,603,592 $2,742,797 $2,879,918 $2,927,841 $3,011,194 $14,165,341 SURPLUS $75,408 $78,823 $61,351 $135,166 $160,703 $511,451 DELRAY BEACH GOLF CLUB 5 YR PRO FORMA In general terms income and expenses were increased at 3% P.A. Certain line items such as Food & Beverage Catering, Cart lease, and Restaurant expenses that are a function of sales, were handled on an individual basis. DELRAY BEACH GOLF COURSE FUNDS SCHEDULE OF DEBT SERVICE BUDGET FUND 44~i GOLF COURSE 1997 1998 1999 2000 2001 1997 UTILITY TAX ISSUE - PRIN 10,000 10,000 10,000 10,000 10,000 - INT 25,000 25,000 25,000 25,000 25,000 - INT ADJ 330 970 920 1,460 590 35,330 35,970 35,920 36,460 35,590 1994 UTILITY TAX ISSUE - PRIN 0 0 0 0 0 - INT 174,080 174,080 174,080 174,080 174,080 174,080 174,080 174,080 174,080 174,080 1992 UTILITY TAX ISSUE - PRIN 114,870 119,980 126,330 132,740 141,040 - INT 80,720 74,970 68,670 61,720 54,290 195,590 194,950 195,000 194,460 195,330 TOTAL 405,000 405,000 405,000 405,000 405,000 405,000 405,000 405,000 405,000 405,000 TOTAL PRINCIPAL 124,870 129,980 136,330 142,740 151,040 TOTAL INTEREST 280,130 275,020 268,670 262,260 253,960 TOTAL 405,000 405,000 405,000 405,000 405,000 FUND 446 LAKEVIEW G.C. 1995 UTILITY TAX ISSUE - PRIN 50,000 75,000 80,000 80,000 85,000 - INT 125,190 123,190 120,120 116,760 113,320 TOTAL 175,190 198,t90 200,120 196,760 198,320 LAKEVIEW GOLF CLUB 15-Apr-96 5 YR PRO FORMA 1996/97 1997/98 1998/99 1999/00 2000/01 TOTAL INCOME Golf $671,600 .' $704,500 $694,500 $775,500 $811,000 $3,657,100 Restaurant $13,375 $14,375 $15,175 $16,975 $17,900 $78,000 TOTAL INCOME $684,975 $719,075 $709,615 $792,475 $828,900 $3,735,100 EXPENSES Golf Course $196,000 $201,880 $204,295 $213,625 $220,034 $1,035,834 Administration $131,076 $135,008 $133,750 $143,000 $147,290 $690,124 Golf operation $129,060 $156,092 $155,633 $166,125 $171,929 $778,838 TOTAL EXPENSES $456,136 $492,980 $493,678 $522,750 $539,253 $2,504,797 NET INCOME $228,839 $226,095 $215,997 $269,725 $289,648 $1,230,303 CAPITAL G C equip $15,000 $15,000 $17,500 $17,500 $20,000 $85,000 Clubhouse $2,500 $2,500 $2,500 $2,500 $2,500 $12,500 Greens/Tees $0 $0 $50,000 $0 $0 $50,000 Irrigation $0 $0 $200,000 $0 $0 $200,000 Financing ($250,000) ($250,000) Parking $5,000 $0 $0 $0 $0 $5,000 Misc $2,500 $2,500 $2,500 $2,500 $2,500 S12,500 TOTAL $25,000 $20,000 $22,500 $22,500 $25,000 $115,000 NET CASH, Befre $203,839 $206,095 $193,497 $247,225 $264,648 $1,115,303 Debt&City adm chrg Debt service $175,800 $175,800 $175,800 $175,800 $175,800 $879,000 New debt serv $0 $0 .- $23,000 $23,000 $23,000 $69,000 Admin chg $10,000 $11,000 $12,000 $13,000 $14,000 $60,000 NET CASH $18,039 $19,295 ($17,303) $35,425 $51,848 $107,303 LAKEVIEW GOLF CLUB 5YR PRO FORMA · We assumed a 3% P.A. increase for most accounts. · We are projecting to purchase a new fleet of golf carts in 1997/98. · We are planning on' installing a new irrigation system and new greens in the summer of 1999. We will close for approximately 4-5 weeks. DEPARTMENT OF ENVIRONMENTAL SERVICES MEMORANDUM TO: David T. Harden City Manager FROM: Dan Beatty, P.~ City Engineer DATE: May 9, 1996 SUBJECT: Merrit Park Parking Lot Project No. 93-31 Attached is a location map and reduced copy of the site plan for the proposed parking lot. The project consists of the closing of S.W. 3rd Street, mid block between S.W. 2nd Avenue and S.W. 3rd Avenue, and constructing a parking area along the north side of Merrit Park. The parking lot will accommodate 25 spaces. Also attached is a cost estimate for the proposed improvements. Please place this item on the May 14 Commission Workshop for discussion. DB:mm attachment File: Project No. 93-31 (A) PARKG509.DOC ~ll I ,I I J~ .,~ ' ' - ATLANTIC AVE ~- 1, 1-~~ t - ' I s.w. ' ~o "s~. ~ I : ,/--.~ $. W. 5RD ST. LOCATION MAP DELRAY BEACH POLICE DEPARTMENT PROBLEM-SOLVING ACTION PLAN I. ~: Problem Identification Identify a crime or disorder problem that is of a concern to the community and to the police. The concern should involve two or more incidents similar in 1 or more ways. Be as specific about the problem as you can., i.e. include stats (calls-for-service, arrests, etc.), exact address, persons involved, etc. Problem: A group of approximately eight to t,en. black males and black females congregating arou.nd the M~rrit P~k arB.a, specifically SW 3 Street and 2 Avenue. Several members are known dealers of narcotics and involved in other crimes such as robbery,, aggravated assault and aggravated battery. Residents are living in fear for their safety if they a.t.tempt use of the park. Numerous complaints and arrests have been documented alonK with an incre.ase of property crimes to area residents. These factors arc ~1% consis,tent, with transien, t traffic of dru~ users. How does the commur~ty currently respond to the problem? A couote of residents call the police with vague information. For the most part~ most residents are either afraid or apathetic. How do ~e pohce currently respond to hge problem? Police have responded to calls $OF ~rvice lD~ himh orofile oatrolinm, with some arrests. How do other agencies or organizations currently respond to the problem? Agency / Organization Response City, Pa. rk.s ,~one , , ,Code Enforcement ~ut back crees Street Department Newly oared road. , DELRAY BEACH POLICE DEPARTMENT PROBLEM-SOLVING ACTION PLAN 'L[. ~[Ial,V.,~: Problem Investigation Fill in each side of the triangle for you: crime or disorder problem. Who are your victims, offenders, and what are the different parts of your location? 1. (~.)U~tiOn Who are the offenders? Source of Informagon ~oliee records. Answer Group known as "Block 48". Most have been identified as ~gyeniles and _ younR adults who live within walkinR distance of the park area. 2. Q%les~on Why do they ~tav in ~his area? Source of Informa~on Answer LarRe shade gre¢$ provide a comfortable area to stand in. ThrouRh streets provide eas~ acces~abilit~ to main thorou~hfaresl customers can drive through without difficulty. Area is not well limhted and creates "hidden areas". Close to their ~eM~dences. }{akin~ a lot of money sellinm drums... Question When do they conRregate? Source ofLniorma~on Police recordq~ . Answer Not limited to any specific hours. Most prpminant durin~ afternoon and e.veninR hours. . . 4. Question How are they creating a problem? Sou~ceofLrtforlxlago~ Police records and citizen complaints. Answer The area of con~re~ation is usually at a corner of the park area. Several ~ouths will con,re&ate while, several others patrol on bicycle on the lookqut for police and potential customers. ~; least one of the bicyclists is designated as a "runner" to retrieve the n!rcotics from a central area away from the park. Of the youths standing on the corner, some act as security while one will control the money and another will hold the narcotics. 2 Continued on back of page... DELRAY BEACH POLICE DEPARTMENT PROBLEM-SOLVING ACTION PLAN ~. ~0~ ~o are ~he v~c~ms7 ~ce of ~o~a~ ~wer Local residents have a fear of walkin~ do~ the street, playing in the park, or usin~ their o~ front ~ards. C.it~ employees (Parks, ~intenance, etc.) who are _.assigned to actively work in the area. Police officers who enforce the laws have _become victims of esculating violence. ~cside residents who get pe~iCs to use the park for athletics. 2. ~O~ Can the park be beCter desi&nated ~o ~ke it more appealing for use by residen:s- ~ce o[~orma~on Con~q~ Joe ~eldon. of Parks & Rec~ Co discuss possibilities. ~wer A meeCinA with DSMG .and Park~ & Rgc~ aloha with .other interested parties .~ discuss oroblem. 3. Que6tioB Can enforcement of local laws & trackin~ criminals in system be coordinated? Source of Information Answer Detective Goldman and Crimes A~ainst Persons Unit have initiated a Career Criminal Unit and procedures for trackin~ criminals are in place. Code Enforcement of all residential codes will assist in brin~in~ propertie~.uP in value. 4. Question Source of Information Answer 3 DELRAY BEACH POLICE DEPARTMENT PROBLEM-SOLVING ACTION PLAN 1. Q~s~ion Who can assist in up~rad, in~ the location? ~otlrce of L~forl~atio~ Parks an,d Recreaction/Joe Weldon. Answer Meetings with Joe Weldon have determined the park's design is inferior, but necessary because of the la.ck of baseball fields in the City,. Park's use is designed for use by people outside the neighborhood. 2. Q~esfio~ what can be done to imnrove comunitv involvement? Source of In/ormafion Jennifer Hofmeister. ~dRswer A mee~inm with Ms. Hormeister found her to be enthusiastic about a "Merrit Park Homeowners Association". Submeouent meetin~m with MABD DADS found the~ eager _,~o assist, 3. Qu~tion What type of park changes.? Source of Information Answer , Closing off Third Street apd exRanding park will improve parking. , Additions of a tot lpt and uodated bathroom facilities. 4. Q~esfio~ How can these changes be done? Source of Information Answer Meetings with Joe Weldon, 5enn~.fer Hofmeister and David Harden have resulted in positiv~ resp0~ses and a desire to move forward on the pro.~ect. 4 DELRAY BEACH POLICE DEPARTMENT PROBLEM-SOLVING ACTION PLAN or whatcould ',ou contx, ol ormfluence each sideo~thetdan e? Guardians Guardians Guardians Victi ms Offenders Locations 1. Police Dept. 1. Police Dept. 1. DSMG 2. Parks & Rec. 2. Probation 2. Police D,ept. 3. Code Enforcement 3. State Att. Off. 3..,,P, arks & Rec. 4. 4. 3uv. Parents 4. , City ManaKer 5. 5. 5. , ~ity Finance 6. 6. 6. 7. 7. 7. 8. 8. 8. 9. 9. 9. THE CRIME TRIANGLE Victims ~L.Offenders ~L Residents ~. City Employees Locations 2, ~cement 3. Police Del)t. 4. City Finance 5. City Manager 5 DELRAY BEACH POLICE DEPARTMENT PROBLEM-SOLVING ACTION PLAN *~TI. Responses' Devising Tailored Strategies for Addressing the Problem. How could the guardians for each side of the triangle help to change or control each side of the triangle? Be creative, don't worry about why things won't work later. Devise strategies that have your guardians for your victims helping you to change the victimization of your victims. Guardian Proposed Action 1. Police Dept. Open a line of communication between victims and police. 2. Parks & Rec. Devise a workabl,e p,lan to make the park appealing/useable to reside: 3. Code Enforcement Systematically brin~in~ bo. uses up to code & br£n~ res. values up. 4. 5. 6. 7. Devise strategies that have your guardians for your offenders helping you to limit the offending of the offenders. Gu~dian Pmpo~d Action 1. PO~ce DePt. Con~in~e high prp,file oatrol & arresg when possible. 2. P~ob~tion ~aintain cooperation w/probation officers & closely monitor offender 3. State Att. Off. ~%atain cooneration for a~aressive nrosecution. 4. Juv. Parents 0pen a line of communication between parents & police. Attempt 5. more control of juvenile actions. 6. ~., Devise strategies that have your guardians for the location helping you with your location. Guardian Proposed Action 1. DSMG Devi~e a means of curtailinK the flow of traff.ic while improvin~ a'ccessability to park. 3. Parks & Rec. Devise a plan to improve the park. ~ 6 DELRAY BEACH POLICE DEPARTMENT PROBLEM-SOLVING ACTION PLAN Which two sides of the c~me t~angle should you focus on to make an impact? Implement Strategies. Stratefv When and How Implemented Formation'of 1. Neighborhood 0r~. Begin ~mm~diatelv with meetings with MADD DADS. 2. Metric Park Reds~n. Begin immediately with City Hall and Parks & Rec. cooperation. 3, Career Crim Fol-ue ~in immediately with identification of perps & compile sep. files. 4. Probation & Parole After completion of files, maintain contact for follow up on ~a. perp 5. City Employee Assist. Promote employee involvement b~ encoura~in~ radio dispatch on trim 6. Police DeoartmenC ~oatin~¢ high erofile ~atrol & continued ID of perpetrators. ?. Community Assoc. Assist in ~rovidin~ a meetint area & coordinating comm. activities 8. involving park usage. IV. Assessment: Measure Effectiveness What are the best ways to measure impact of these strategies on the problem? What are the results? Measure Results 1. Hg~e 0vners Assoc. Monitor growth and involvement. 2. Redesign ,, Promote community input and approval. 3. Police Function Monitor arrests~ FIRst alon~ with conviction an~ sentencing. 4. City Employee Assist. Monitor number of calls from other city a~encies. 5. 7 / Delray Beach Police Department NI4M~micaC~ (407) 243-7888 Fax (407) 243-7816 1993 MEMORANDUM TO: Mayor and City Commissioners City Manager David T. Harden ,/ FROM: Major Richard M. Lincoln- on behalf of the ~ Drug Task Force of the City of Delray Beach DATE; May 6, 1996 SUBJECT: , .U~. DAT~ ON ACTIVITY In 1991 the City of Delray Beach brought together a cross-section of people with varying backgrounds and experience to examine and discuss the overall issue of substance abuse within our city. The members of this group, which became known as the "Drug Task Force" of the City of Delray Beach included representatives from a number of organizations and interests from throughout our community. Over a period of time this group has evolved to its present participants, who are as follows: Mayor Jay Alperin - City Commission Major Richard Lincoln - Police Department Lieutenant Scott Lunsford - Police Department Legal Advisor Eric Hightower - Police Department Alton Taylor - Executive Director of the Drug Abuse Foundation Chuck Ridley - Executive Director of MAD DADS Father Thomas Shepherd - St. Matthew's Episcopal Church Janice Alger - PBSO Substance Abuse Awareness Program Dana Santino - PBSO Substance Abuse Awareness Program Mr. S. Bruce McDonald - Palm Beach County Center of Excellence Mary Montgomery - HRS Pat Archer - Crossroads Club Terry Jones - Florida Prevention Association The Drug Task Force meetings are generally held on the third Friday of each month at 10:00 a.m. at the Police Department. Presentations are made during these meetings by various organizations' and individuals relating to the overall issue of substance abuse and education. The meetings aro open and guests regularly attend. SUBJECT: UPDATE ON ACTIVITY May 6, 1996 Page 2 In order to maintain focus, an overall goal and associated objectives were developed by the Drug Task Force to serve as a framework for on-going initiatives. The purpose of this report is to briefly identify activities, both on-going and completed, that the Drag Task Force has been involved in. Overall Goal: TO REDUCE THE NUMBER OF INDIVIDUALS INVOLVED IN SUBSTANCE ABUSE. Objective #1: Education in prevention and intervention targeting children and families. · Partnership with Excel Focus Five. This program focuses on fourth and filth grade students at Pine Grove School. Those involved in this partnership include the Drug Task Force, Pine Grove School, and MAD DADS. It involves family education and parent training. · Discovery Center at the Drug Abuse Foundation. This is an educational partnership between the Drug Task Force and the Drug Abuse Foundation operating as an after-school program targeting children in grades one through five. At the present time there are 30 children being served by this program and a parent participation level of 97%. Community Education Program in cooperation with the Drug Abuse Foundation. This partnership assists local businesses in establishing drug-free workplaces by offering technical assistance to the business owners. At the present time 10 local businesses have been assisted in establishing drug-free workplaces and over 70 presentations have been made in the south county area encouraging additional participation. · Working partnership with the Crossroads Club and other local recovery initiatives operating within Delray Beach to keep clients on the road to recovery. Crossroads Club is a non-profit meeting facility providing space for twelve step recovery groups as well as their Living Skills Program of seminars that support and enhance the recovery process. After hosting presentations from Total Recovery and Narcotics Anonymous the Drug Task Force was able to arrange for support group meetings held by Narcotics Anonymous at St. Matthew's Episcopal Church. This was possible due to Drug Task Force involvement of Mr. Ridley and Father Shepherd. · Affiliation with "Partnership for a Drug-Free America". In addition to coordinating our annual drug rally at the tennis center with the Red Ribbon Campaign, we have periodic visits from representatives in order to share information about similar initiatives in the West Palm Beach area offering networking opportunities. A strong alliance exists between the ''Partnership for a Drug-Free America" and the Drug Task Force due to the board representation of Mr. Alton Taylor. · Partnership with the Delray Full Service Center. In addition to working with some of the already established programs housed in the Delray Full Service Center, we would hope that the opportunity could exist for housing the proposed position of "Outreach Coordinator/Drug Court Services". This position will be discussed further in the May 14th workshop session. SUBJECT: UPDATE ON ACTIVITY May 6, 1996 Page 3 · Partnership with "Centerline", a referral directory that guides individuals to appropriate caregivers depending upon the problem. · Partnership with Delray clergy. The Drug Task Force has been able to interact with the clergy association offering educational information to the community through local churches as yet another means of addressing the problem of substance abuse in our city. Objective #2: Provide treatment upon demand - acknowledging that a delay in obtaining care for substance abuse problems has negative implications for the individual, the family, and the community. It is critical that treatment be obtained at the earliest possible time. · Saturday Drug Court: Through the guidance of now retired Judge Edward Rogers and the support of the Palm Beach County Board of Commissioners, the City of Delray Beach now has a Saturday Drug Court whereby individuals from our community who are in need receive immediate placement in a treatment program at the Drug Abuse Foundation following an evaluation and assessment. The ensuing partnership with PBSO Substance Abuse Awareness Program allows for the individual to be placed in a treatment program at the Drug Abuse Foundation immediately following a dependency heating. Under normal circumstances, an individual in need can often wait up to three (3) weeks for placement in a treatment program. Police Legal Advisor Eric Hightower trained under Judge Rogers and by Administrative Order acts as the Magistrate for our Saturday Drug Court in Delray Beach. Since its inception in April of 19~4 there have been a total of 85 referrals from our Drug Court. The issue of a case manager fully dedicated to identifying those with substance abuse problems and beginning the referrals for treatment as well as maintaining after-treatment contact to avoid the return to substance abuse is critical. This will be further discussed in the workshop presentation. · The Drug Task Force has identified that there is a significant problem regarding the disproportionate number of beds available for detox between the south county area and the remainder of Palm Beach County. There are only four (4) beds specifically dedicated to detox for the entire south county area while there are 40 beds similarly dedicating for this purpose in the north and central county areas. This lack of available beds causes tremendous hardships on clients' families and law enforcement officers who are oftentimes forced to obtain a medical clearance from a hospital prior to transport to the Palm Beach County Jail for short term detention. This can often effectively remove a police officer from his duties within the city for periods up to six (6) hours to deal with an intoxicated individual. In identifying this problem, the Drug Task Force is working toward obtaining the funding and approval for additional beds in the south county area that will better serve members of our community. This process remains on-going and involves the City, HRS, South County Mental Health, and the Drug Abuse Foundation. Objective #3: Increase access to out of school activities and programs for both middle and elementary school children. SUBJECT: UPDATE ON ACTIVITY May 6, 1996 Page 4 · The Drug Task Force believes that a problem exists in that funds allocated for after-school programs should follow the children across geographical boundaries. It seems that funding for after-school programs in other communities is not necessarily serving the children it was intended for in that a child from Delray Beach attending school outside of the community will return to Delray Beach after school; however, the funding identified to support the after- school program for that child remains outside of our community. This is an issue that will require further and closer examination. Objective ~4: Ensure that children and families living in at-risk areas have access to programs and facilities to improve family life. The Drug Task Force has identified that there is a serious problem with a lack of residential treatment facilities for those in need under 18 years of age with substance abuse problems. While there seems to be adequate out-patient treatment available, the only juvenile residential facilities that exist are very limited in number and are located in the West Palm Beach area. This issue will require further examination and recommendations. RML/ppt Drug Abuse Foundation of Palm Beach County, Inc. SIEMENS-EVERT SERVICE CAMPUS ° 400 S. SW]NTON AVE. · DELRAY BEACH ° FL 3~??, · 407/278-0000 · 407/732-0800 OFFICERS April 18, 1996 OF THE BOARD DA~ GEWARTOWSKIt D.D.S. President Mr. Eric D. Hightower Police Legal Advisor DR. Et~ Nmvsosm Delray Beach Police Department Vice President 300 W. Atlantic Avenue CONSTAnC~ CAUr~O Delray Beach, FL 33444 Secretary/Treasurer Dear Mr. Hightower: LEOPOLD TRIFARI~ M.D. Past President Enclosed please find a copy of the proposed job description for thc position we discussed at our last Drug Task Force meeting. Also outlined in this letter below is a summary budget for the position: UFE DIRECTOR8 L~o. M. W~s Expenses: R~c-~t,a~ S.~s Salary $21,000.00 Fringe Benefits $3,965.00 Mileage $1,000.00 Staff Development/Training $250.00 Clinical Supplies/Comm. Education $2,000.00 DIRECTORS General Expenses $1,285.00 TOTAL EXPENSES $30,000.00 EKn£sx G. Smo~ LORENZ~ BRooKs Revenue: St~ McMAs~R Funding from City of Delray Beach $15,000.00 LEnnm) Jo,nsoN Funding from Drug Abuse Foundation $15,000.00 W~L~-[~ J. WOOD TOTAL FUNDING $30,000.00 ~E~TO M, M~us T.OMAS E. Sm~P~m~ Please let me know it'there is any addition information you require regarding this matter. Respectfully, ALTON TAYLOR Executive Director D~~~ of Palm Beach County, Inc. M. [,~cut~ve Directg~ & CEO Drug Abuse Foundation o/Palm Beach Coun.ty, Inc. 400 South Swinton Ave. Office of Personnel Services Delray Beach, FL 33444 Employee Job Description JOB TITLE Outreach Coordinator - Drug Court Services CLAS.~IFICATION 220-03 Center GROUP/DEPARTMENT Treatment Group UNIT/PROGRAM Assessment Center SUPERVISOR Rita Piltz SHIFT/HOURS Tues.-Fri. 10:00 am to 7:00 pm, and Sat. 9:00 am to 6:00 pm This is a professional direct outreach position in a licensed substance abuse Treatment and Prevention agency. This direct care staff provides outreach assessment-related services consistent with facilitating individuals' access to Foundation Services. This outreach position provides services to assist clients with accessing civil court services to compel loved ones or significant others to seek treatment. This position also provides community education to generally inform the community on how to access intervention for substance- abuse related problems. This position provides support services, including ensuring that each eligible client receives court liaison, managed care, social support and tracking/follow-up services. This position is expected to conduct these services in a professional manner and consistent with Foundation policies and procedures. This position is expected to carry out support service functions and related documentation in a thorough, accurate, and timely manner consistent with program standards and Foundation policy. The tasks described below are general descriptions of the duties to be performed. They may be expanded or changed, and presented in writing, as the needs of the position vary. Nothing in the "General Job Responsibilities" section shall be construed as limiting the general overview of the responsibilities as broadly outlined in the "Nature of Position" section. It is the responsibility of this position to carry out the following: 1. Marehman Act Support Services: To provide assistance with accessing substance-abuse services as provided for under the provision of the Marchman Act. This position will assist individuals in obtaining, properly completing and filing the appropriate paperwork to access services on behalf of a significant other through the Marchman Act program. This position will coordinate and participate in activities designed to educate the community on the provision of the Marchman Act and how this act might assist them in accessing intervention services on behalf of a significant other. 2. Facilitating Service Access: This position will be responsible for facilitating access to Foundation services on behalf of any member of the community who requests such assistance, and will work specifically with Marchman Act clients to facilitate such access. Office of Personnel Services Employee Job Description - Outreach Coordinator 220-03 Outreach Coordinator .lob Description Page 2 3. Community Liaison Services: This position will act as a community liaison for the Foundation and Marchman Act Services. Additionally, this position will man a community liaison office at Old Carver School or at some other similar location. 4. Court Reporting Services: This position will provide all required court reporting on cases processed through the Marchman Act. 5. Follow-Up Services: This position will provide limited follow-up services on all clients processed through the Marehman Act program to determine their current status and to facilitate access to substance-abuse services for continuing care needs. This position will complete a monthly tracking form on Marchman Act clients for a period of time after they have successfully completed treatment. 6. Ensure that service delivery is consistent with Foundation policy and program procedures. 7. Attend a minimum of 16 hours of staff development/training as required. 8. Document delivery of DAF services in a professional and timely manner and maintain clinical record keeping as stated in Foundation policy and program procedures. 9. Attend/participate in all scheduled staff meetings and general staff meetings. 10. Read and adhere to all stated procedures in the Unified Program Standards and Policy Manuals. 11. Attend/participate in at least one workshop and/or training available in the community on a yearly basis. 12. Participate in community service activities, including but not limited to: a.) Informational presentations to community groups; and b.) Program promotion and/or presentations in the The items listed below are intended to call your attention to certain key general administrative requirements and conditions of this position. These descriptions are intended to serve as a pre-orientation on certain items that will assist you in successfully fulfilling the terms of your employment here at the Foundation. The items do not represent a complete list of administrative issues concerning your employment, and may be expanded or changed and presented in writing as the needs of the position vary. 1. Policy and Procedure: You will receive, or have at your disposal, three (3) important policy manuals. These manuals are the Foundation's Policy Manual, the Personnel Policy Handbook, and your program or department's Operational Standards Manuals. Each of these Office ol Personnet Services Employee Job Description - Outreach Coordinator 220-03 Outreach Coordinator Job Description Page 3 documents are provided to assist you in understanding the values, goals, objectives, standards and official position of the Foundation on a variety of issues concerning your work and your employment at the Foundation. As a condition of employment at the Foundation, you are required to read and follow these policies. 2. Confidentiality: During the course of your employment, you will receive copies of the Foundation's policy on confidentiality, and you will be involved with at least one training on the subject during your orientation period. Because of the work we do, and the state and federal laws outlining confidentiality standards, you will be required to strictly abide by Foundation policy governing this issue. Violation of confidentiality standards will result in disciplinary action up to and including dismissal. 3. Documentation Standards: Because the Foundation is a public agency, we are required to comply with specific regulatory and contractual requirements relative to essential documentation standards. These standards provide for thorough, accurate and timely completion of required documentation. Compliance with these standards will be strictly enforced. Falsifying any records at the Foundation, clinical or administrative, will result in disciplinary action up to and including termination. You are required to familiarize yourself with the Foundation's documentation standards. 4. Community Services: Because of the commHnity support upon which our agency depends, all staffwill be required to participate in certain limited community activities. Generally, these activities will be limited to presentations on substance abuse, promoting drug-flee living and/or educating the community about the services we provide. These activities are coordinated by the Office of Community Relations. When selected to participate in such activities, consideration for workload issues will be reviewed, but you may be expected to participate at some level. The Office of Community Relations will properly prepare you to participate if called upon. 5. Professional Conduct: We believe that it is important for employees to conduct themselves in a professional manner at all times. As a result, we have identified strict standards for professional conduct and conflicts of interest issues, and have included them in the Personnel Handbook. These standards will be strictly enforced. 6. Drug-Free Workplace: We are a drug-flee workplace, and as result, we have instituted a drug-free workplace program which includes employee chug testing. Simply stated, we will not tolerate employees using mood altering chemicals in the workplace, or reporting to work under the influence of mood altering chemicals except where provided for under the Drug- Free Workplace policy. Please familiarize yourself with this policy. 7. Probationary Period: For the first six (6) months of your employment, you are considered to be in a probationary status. During this time, you have a chance to familiarize yourself with your specific job responsibilities, and with Foundation policy and procedures. Upon successful completion of all mandatory background checks, drug testing, and your Office of Personnel Services Employee Job Description - Outreach Coordinator 220-03 Outreach Coordinator Job Description Page 4 performance evaluation, you are then considered to be in regular status, and may take advantage of all benefits as outlined in the Personnel Handbook. 8. Chain of Command: Throughout the employee orientation process, you will receive most of the documents listed in this section, or will be given directions as to where essential documents are located. However, whenever you have a question, or a request for Foundation information, please go to your immediate Supervisor. If your Supervisor is unavailable, contact the next in command. This position requires the following knowledge, abilities and skills: 1. Demonstrated ability to screen, assess, and diagnosis social services and clinical needs. 2. Knowledge of the disease concept of chemical dependence; i.e., symptoms of abuse and effects on individuals, families, etc. 3. Knowledge of theories of personality and human development. 4. Demonstrated ability to sustain a professional, helping relationship with individuals, families and groups. 5. Demonstrated ability to document all clinical activities in a professional and timely manner. 6. Demonstrated ability to utilize clinical supervision as an opportunity for examining own issues/values. 7. Demonstrated ability to work well with others in the facilitation of all clinical and program functions. 8. Demonstrated ability to maintain a professional and confidential disposition when dealing with sensitive Foundation business. 9. Demonstrated ability to document and maintain client records. 10. Demonstrated ability to communicate effectively, both verbally and in writing. 11. Demonstrated ability to work well with others. 12. Demonstrated ability to execute the policies of the Foundation and directives of the Executive Director, even when such policies and directives do not reflect individual wishes. 13. Ability to represent the Foundation to the public in a manner consistent with the policies of the Foundation and directives of the Executive Director. Office of Personnel Services Employee Job Description - Outreach Coordinator 220-03 Outreach Coordinator Job Description Page 5 14. Demonstrated ability to reflect a positive, creative, and supportive attitude regarding the resolution of problematic issues as they are presented to the Foundation. 15. Ability to establish and maintain effective working relationships with administrative officials, associates and the general public. 16. General computer and typing skills preferred. 17. Knowledge of basic counseling and communication skills. 18. Demonstrated ability to establish and sustain a professional relationship with individuals and treatment groups of varying degrees of recovery. 19. Knowledge and understanding of the principles and concepts of 12 Step Program. Bachelor's Degree in the areas of Counseling, Psychology, Social Work or Mental Health. CAP will be considered. Minimum of 1 year of clinically-supervised experience in counseling/therapy, and/or 2 years' experience in social work. I hereby understand and acknowledge the job description as outlined in this document, and agree to its terms and conditions. I further acknowledge that my background meets the experience and training as required by this position. Signature of Employee Date Personnel Manager Date outreach, new Office of Personnel Services Employee Job Description - Outreach Coordinator [lTV (IF DELHI:IV BEI:I[H MEMORANDUM 1993 TO: David T. Harden, City Manager FROM: /~°bert A. Barcinski, Assistant City Manager SUBJECT: Total Costs Art ond Jazz on the Avenue / 03-07-96 DATE: April 26, 1996 Per City Commission's request, a summary of City costs for the 3/7/96 Art and Jazz on the Avenue, which includes the street closure, are as follows: Parks ond Recreation Stage set ups and removal 34 regular hours $ 460 Large and small stage Stage rental if charged $1855 Police Security 64 regular hours/reassignments $1,140 Public Works Barricade and sign set up and 114 regular hours $1,900 removal and signage 12 OT hours $ 300 TOTAL $5,655 The main impact due to the street closure was in Public Works. Without the street closure these costs would have been reduced by approximately $1,800, with no overtime costs. RAB:kwg cc: Bill Wood Marjorie Ferrer File:u:graham/asmemos Doc. :Art&Jazz. TC THE EFFORT ALWAYS MATTERS ~//"'~ ~ aPR CITY CLERK CITY M/' ........ MEMORANDUM TO: MIKE WRIGHT, DIRECTOR SUPPORT SERVICES FROM: MARLO A. DAHL, POLICE INFORMATION SPECIALIST 'ALARM ENFORCEMENT UNIT SUBJECT: AMMENDED FLAT FEE RATE OF $25.00 DATE: APRIL 18, 1996 Since the inception of the flat rate of $25.00 we have seen a significant decrease in complaints from those who have been invoiced for Excessive False Alarms. From July 1995 through December 1995, the Police Department billed approximately 640 people for Excessive False Alarms. Of those billed an estimated 13% mailed in written complaints requiring a response by the Police Department. This does not include many verbal complaints that were responded to over the phone or in person. In comparison, from January 1996 through February 1996 the Police Department billed 23 people. Of those billed, less than 1% mailed in written complaints. This shows complaints have decreased significantly. Please keep in mind that this is a new year and the amount of people we are billing is going to increase every month. As the number of complaints seem to be decreasing, the number of false alarms seem to be as well The chart below depicts the number of false alarm calls for the months of January and February 1995, as compared to January and February 1996. FALSE ALARMS REQUIRING A POLICE RESPONSE cc: Cpt. Schroeder R EC,~..'; v ~ .... APR 2 4 1996 lily OF DELRR¥ BER[H ....... FIRE DEPARTMENT s~-Rv,~,,~o DELRAY BEACH · GULF STREAM * HIGHLAND BEACH DELRAY BEACH 1993 TO: DAVID HARDEN, CITY .~AGER THRU' ROBERTRE CHIEF FROM: MICHAEL CATO, DIVISION CHIEF DATE: APRII. 23, 1996 SUBJECT: EFFECT OF CHANGES TO FALSE ALARM ORDINANCE This memo is addressing the request of the City Commission inquiry for a 6 month report on the effects of the false alarm ordinance with changes occurring October 24, 1995. "['he current status of false alarm billing throug~ja January 1996 is a total of $7,300 billed with $2,650 tmcollect~;d. $1,250 of the uncollected amount was billed just this week and $900 of the outstanding uncollected balance was to the Ci,.w Police Station alarm system, leaving only $550 remaining uncollected for more than 30 days. I believe that the success of the false alarm ordinance is due to the ability to require corrective action, when equip]nent malfimction is the cause of the thlse alarm. This portion of the ordinance has resulted in corrective action promptly in almost every case cited. I do not expect any sibmificant problems due to the reduction of fees to $25, even though the change was a result of problems from bm'glar alarm billing (Police Department). liRE I)EP,,~R TMEI,il i![::/-,i)()ijA,[? IE RS ,, 5(-)1 WEST A[LANTIC AVENUE · DELRAY BEACH, FLORIDA 33444 4()7/'245 7400 · SUNCOM 928-7400 ,, FAX 407/243-7461 F'~;-~/eo' ~p,'~ Recyled Paper TO: David T. Harden, City Manager FROM: Richard C. Hasko, P.E., Deputy Director ofP.U. ~ SUBJECT: BARRIER ISLAND REUSE PROPOSAL PN 95-043 DATE: May 8, 1996 Professional Engineering Consultants, Inc. has completed the feasibility study for the Beach Area Reclaimed Water System and will be available to present their findings to City Commission at the May 14, workshop meeting. In summary, the Barrier Island Reuse Proposal considers the construction of an effluent reuse treatment facility on a site to accommodate the redirection of effluent from the South Central Regional Wastewater Treatment and Disposal Board (SCRWTD) Ocean Ouffa/l line on Atlantic Avenue to the facility for treatment and distribution to an effluent reuse system to be constructed on the Barrier Island. Initial (Phase I) customers for the proposed 2 MGD facility would be the Gulf Str..eam)Little Club and St. Andrews Golf Courses to the north. Consecutive phasing of the transmission/distribution system would make irrigation connections available to residents. As shown on Table 4.6 (attached), the total system cost is estimated at $6.5 Million or approximately $3.25/gallon. Also attached are excerpted pages from the Study's introduction and cost analysis sections. Copies of the Study will be available at the meeting for City Commissioners. Subsequent to P.E.C.'s presentation we would request City Commission input and direction as to project viability and funding. Please place this item on the May 14, workshop agenda for consideration. RCH:cl cc: W. Greenwood J. Safford File TABLE COST-EFFECTIVE ALTERNATIVE ANALYSIS FOR THE BEACH AREA RECLAIMI~ WATER SYSTEM Intl. P.S.- None $150,000 15 hp / day $6,855 $90,240 $240,240 Re-u'eatment RT-20 Site 1 $1,925,000 n/a n/a n/a $1,925,000 2 RT-50 Site 3 $1,9'21,000 n/a n/a n/a $1,921,000 I F~lter Air B/W None n/a 5 hp/d $2,285 $30,100 $30,100 ~ Re~y01o None n/a Ihp / day $450 $6,000 $6,000 Transmission None $1,021,185 $0. I0 / fl $2,565 $:33,800 $:33,800 La~ral and None $1,710,500 $0.10 / t~ $3,170 $41,730 $41,730 Service 0.5 MO OST None $250,0(X) by GC by OC by GC by GC RT O Site 3 Total Cost Estimate $5,247,685 $101,762 $1,340,140 RT O Site 3 with 25 % Contin~eney $6,559,606 $7,899,746 I scncs pre~ent · f~ctor that the initial year'~ O&M co~t i~ multiplied by ~o ~s to obtain ~ pr~ent worth O&M co~t. The ge~pwf w~ u~ed beeau~e the f~¢tor ~ocounts for the inflation of price~ of m~teri&h ~nd ~upplie~ that ~re related to O&M costs. The v~lue~ ~sociatod with the pre~¢nt worth ~m~ly~i~ are ~s follow~: (1) Interest l~te = 9%, f2) Inflation Rate -- $% per year, (3) Pr~ent Worth Life -- 20 years, (4) gespwf -- ~3.16424. Note 2 - C~pital construction cost e~timates do not include building costs for the Life Guard Station. F:\.. A001H.RPT -36- DB-I 1/I .0 (02/13/96) II CHAPTER 1 INTRODUCTION 1.1 Background The City of Delray Beach is served by the South Central Regional Wastewater Treatment and Disposal Board (SCRWTDB) which was founded in 1974 through an interlocal agreement between the Cities of Delray Beach and Boynton Beach to provide regional treatment and disposal of wastewater. The South Central Regional Wastewater Treatment Facilities (SCRWWTF) presently has a treatment capacity of 24 mgd and provides secondary treatment with flow equalization and disposal by ocean outfall. In 1989, FDEP added a condition to the construction permit for an odor control system for the SCRWWTF which required the SCRWTDB to update the Master Plan for the service area to address reclaimed water. Shortly after Master Plan Update, the South Florida Water Management District (SFWMD) designated most of their jurisdictional area, including the SCRWTDB service area, as a critical water supply problem area. This designation requires a mandatory reuse program under the directive of Chapter 62-40.401, FAC, unless such reuse is not technically, economically or environmentally feasible. Additionally, The Florida Department of Environmental Protection (FDEP) has implemented a comprehensive reuse program that includes anti-degradation policy for surface waters: requirements of the evaluation of reuse feasibility: and the promulgation of regulations governing the reuse of reclaimed water under Chapter 62-610, FAC. To satisfy these regulatory requirements and goals, the SCRWTDB retained Brown and Caldwell (BC) Consulting Engineers to prepare a Reclaimed Water System Feasibility Study. The June 1993, SCRWTDB Reclaimed Water System Feasibility Study recommended reuse distribution to local golf courses as the initial phase of construction. This initial phase will reuse approximately 4.0 mgd at local golf courses and will involve construction additions and modifications to the SCRWWTF and about 5 miles of irrigation pipeline with an estimated project cost of $9,000,000 ($2.25/gal.). Brown & Caldwell was recently directed by the SCRWTDB to proceed with the preliminary design ($279,000) of these improvements. The Cities of Delray Beach and Boynton Beach are expected to approve bond issues to pay for the project with each entity splitting the project cost of $9,000,000. While the City of Defray Beach may have to increase monthly utility bills about 3 percent to pay for its share, none of the reuse will actually occur within the City of Delray Beach. The City of Delray Beach, with the understanding its interlocal responsibility to the SCRWTDB, considered other means to achieve reuse within its city limits which may be cost effective to implement because of the City's geographic or hydraulic (outfall) location. As the ocean outfall pipeline from the SCRWWTF passes through the Delray Beach downtown area along Atlantic Avenue and through the beach area, the City concluded that a reclaimed water system may be feasible along State Road A1A between the Intracoastal Waterway and the beach. To determine the feasibility of this reclaimed water system, the City of Delray Beach retained Professional Engineering Consultants, Inc. (PEC) under its contin,ing consulting services contract. F:\...\00IR.RPT -1- Bi3-1 I/I .0 (02/13/96) 1.2 Scope and Objectives The City of Delray Beach retained PEC under its continuing consulting services contract to study the feasibility of a reclaimed water system in the Beach Area of Delray Beach. This study evaluates re-treatment, storage and distribution alternatives for a specific study area and therefore does not follow the specific requirements of FDEP's Guidelines _for Pret~aration o_f Reuse Feasibili~_ S_~_ ies or _ _ _ ..... f~ Applicants having Rest~onsibilitv for Wastewater Management. The basic concept of the Beach's Area Reclaimed Water System is to withdraw secondary treated wastewater from the 30-inch diameter outfall passing along Atlantic Avenue, re-treating the secondary effluent to FDEP standards for reclaimed water systems and storing and distributing the reclaimed water to irrigation users along State Road A1A. The scope of the study includes an evaluation of system configuration alternatives, site specific re-treatment alternatives, and storage/transmission system alternatives. Also included in the scope of study is a summary of funding alternatives for the recommended system alternative and other implementation considerations. i F:L..\0OIH.RPT -2- DB-III1.0 (02113/96) case' irrigation demand, assuming all potential users irrigated during the same six (6) hour period (assume between the hours of midnight and 6 a.m.). Similarly, the average daily irrigation demand for the three (3) golf courses was peaked by a factor of 2 to represent the need to fill the golf courses storage tank during a twelve (12) hour period (assume between the hours of 6 a.m. and 6 p.m., while residential irrigation demand is at its lowest). The various segments of the Reclaimed Water Transmission Main, indicated on Figure 4.5.1 through Figure 4.5.8 and described in Table 4.5.2, were sized according to acceptable pressure losses over the segment lengths for the given instantaneous irrigation demands. No attempt has been made to specifically size the lateral piping required within each of the 16 sections of the Reclaimed Water Service Area. It is assumed that, generally, four-inch, six-inch, and eight-inch laterals will be sufficient to distribute reclaimed water throughout these sections. 4.8.4 Cost Analysis The following Cost Estimates for the proposed Beach Area Reclaimed Water System are based on the cost data present~ in Table 4.5.3 and Table 4.5.4. Table 4.5.3 is a listing of the basic installed unit costs applied to the various pipe sizes and configurations of the transmission main alignment indicated on Figure 4.5.1. through Figure 4.5.8. Note that these-basic installed costs include fittings, isolation valves, air relief valves, basic trenching and surfac~ restoration, and minor, traffic control. Table 4.5.4 is a list of 'Add-On" unit prices which have been applied as existing surface conditions warrant. For example, ifa particular section of the alignment required a 16-inch pipe to be installed under a section of sidewalk; a basic unit price of $31/LF from Table 4.5.3 would apply, in addition to an #Add~On~ unit cost of $10/LF from Table 4.5.4 (for sidewalk removal and replacement), for a total installed cost of $41/LF. Table 4.5.2 is a summary table of the Reclaimed Water Transmission Mains alignment. This table lists the pipe lengths, sizes, and surface conditions encountered within each of the pipe segments described. Since no detailed evaluation of hydraulics and specific pipe alignments for lateral distribution piping into each of the 16 sections of the service area have been made, a cost analysis of the lateral piping was performed in the following manner. The total cost of providing reclaimed water to a typical residential street was calculated utilizing the cost data listed in Tables 4.5.3 and 4.5.4. Included in this cost was installation of a six-inch reclaimed water lateral, double and single reclaimed service connections as applicable, concrete driveway restoration, minor asphalt road restoration, and sod replacement. This total cost was then divided by the number of homes serviced on this typical street to determine a typical cost home (or Equivalent Residential Connection (ERC)). This ERC was per calculated to be $1,400, which compares well with actual ERC costs ($1,100) realized in new subdivisions within the existing Altamonte Springs Reclaimed Water System. For multi-family, public, sites that require a connection, a cost and commercial metered metered ERC of F:~.. A001 H.RPT -27- DB-1111.0 (~2/I 3/96) $3, I00 was applied to incorporate the average cost of a reclaimed water meter. For those sections directly adjacent to the reclaimed water transmission mains proposed alignment (namely Sections 2, 10 and 12), a direct cost for either a double or single long service connection (with or without a meter as applicable) was applied. 4.S.5 Cost Summary Based on the cost data presented above, the estimated consU'uction cost for the Reclaimed Water Transmission Mains is approximately $1,123,000 (see Cost Estimate, Table 4.5.5), while the estimated construction cost of all lateral piping and service connections for all sixteen (16) sections and golf courses is approximately $2,070,000 (see Cost Estimate, Table 4.5.6). Therefore the total estimated construction cost of a Reclaimed Water Distribution System within the described service area is approximately $3,193,000. The costs in this report are based on preliminary analysis of available data and limited field evaluation, no field measurements have been performed. The information is preliminary only and does not include legal, administrative, engineering, permitting or land acquisition costs. 4.6 Screening of System Alternatives The screening of the various alternatives involves evaluation of costs and annual capita] operation and maintenance costs based on a 20-year life cycle cost effective analysis. The following Table 4.6 summarizes the various components of the Beach Area Reclaimed Water System sub-alternatives under each component. ~n some cases, alternatives are and the various not presented because of the restrictive nature of the component; such as the transmission main alignment and lateral pipelines. The comparisons presented in Table 4.6 indicate that Re-treatment Site No. 3 is more cost effective than Site No. 1 by a net savings of $ 92,500. However, this cost difference is within the cost estimating tolerafice of preliminary estimating (+/- 15%) and does not reflect the real worth.or red estate value of the properties involved, nor the value of the property as a location for a Life Guard Station. 4.7 Recommendations The recommended reclaimed water program for the Beach Area is a phased construction approach in which the re-treatment facility, transmission system and remote storage tank would be constructed initially and the remaining laterals and service connections to residential services would be completed in a subsequent construction project. The estimated construction cost of the completed system equated to an engineering index is about $3.25/gallon of reclaimed water. This same index without the second phase lateral construction would be about $2.39/gallon of reclaimed water. As a 'rule-of-thumb" for secondary effluent disposal, the construction cost of rapid inf'dtration basins is about $2.00/gallon. As a comparison, the estimated construction cost of the Phase ! Reclaimed Water System for the SCRWTDB as recommended by Brown and Caldwell will cost about $ 9,000,000 and wiU irrigate about 4.0 MGD at local golf courses ($2.25/gallon). F: [...\001H.RPT -28- DB-! I/1.0 TABLE 4.5.1 POTENTIAL IRRIGATION DEMANDS OF RECL~ WATER SERVICE AREA I 602,640 13.8 375,696 53,671 214,683 149 2 798,312 18.3 497,681 71,097 284,389 197 3 l, 116,767 25.6 696,211 99,459 397,835 276 4 511,209 I 1.7 318,696 45,528 182,112 126 5 825,422 18.9 514,58'2 73,512 294,047 204 6 646,304 14.8 40'2,916 57,559 230,238 160 7 990,624 22.7 617,572 88,225 352,898 245 8 614,928 14.1 383,356 54,765 219,061 152 9 684,316 15.7 426,614 60,945 243,779 169 l0 545,079 12.5 339,811 48,544 194,178 I l 949,158 21.8 591,721 84,532 338,126 235 12 872,201 20.0 543,744 77,678 310,711 216 13 1,08 1,241 24.8 674,064 96,295 385,179 267 14 610,545 14.0 380,624 54,375 217,499 151 15 164,099 3.8 102,30'2 14,615 58,458 41 ! 6 265,294 6. l 165,389 23,627 94,508 66 Gulf Stream I l0 2,987,163 426,738 853,475 593 Littlo Club 33 896,149 128,021 256,043 178 St. Androws 20 543,121 77,589 155,177 108 TOTALS 421.9 I 1,457,412 1,636,773 Refer to Figur~ 4.5.1 through Figur~ 4.5.8 for the Io~ation ~nd boundaries of the. respective secllons. Irrigation demands are bated on 14neh per week over the net per~o~ area. Peak Factor of 4 utilized for peak demand of Sec~one I through 16. Peak Factor of 2 utilized for peak demand of golf coupes. F:\...\001 H.RPT -29- DB-I I/I .0 (02/13/96} TABLE 4.5.2 ALIGNIVIF~NT SUMMARY 1 S.R. AIA from Dei-I-hven 5,350' 8" Om~ shoulder. Approximately 360 L.F. of asphalt Drive to proposed crossings, appmxhmtely 340 L.F. driveway crossings, Retreatment Facility approximately 3,300 L.F. sod rmtoration. S.R. AIA from proposed 2,400'* 16' Primarily grass shoulder. Approximately 700 L.F. of Retrmtment Facility to south 2,400'* 12" sidewalk, approximately 120 L.F. of asphalt crossings, side of Atlantic Avenue. approximately 200 L.F. of driveway crossings, approxinmely 1,400 L.F. sod restoration. S.R. A1A from south side of 4,600 16' Primarily grass shoulder. Approximately 670 L.F. of Atlantic Avenue to north side sidewalk, approximately 440 L.F. of asphalt crossings, of George Bush Blvd. spproximately 360 L.F. of driveway crossings. Two (2) jack and bores (Atlantic Avenue approximately 120 L.F., George Bush Blvd. approximately 100 L.F.). Approximately 1,300 L.F. sod restoration. 4 S.R. A1A from north side of 4,700 12" Grass shoulder. Potential conflict with existing trees along George Bush Blvd. to Sea S,000* 12' shoulder for approximately 4,500 L.F., approximately 280 Road. $,000' 10' LF. of driveway crossings, approximately 200 L.F. of asphalt crossings. Approximately 1,000 L.F. sod restoration. S S.R. AIA from Sea Road to 900 6" Primarily grass shoulder. Approximately 180 L.F. of northern termini of mains. 1,700' 6" asphalt crossings, approximately 20 L.F. driveway 1,700' 4" crossings. Approximately 2,400 L.F. sod restoration. 6 Sea Road from S.R. A1A to 1,400' 10' Grass shoulder. Approximately 150 L.F. of asphalt golf course storage site. 1,400' 8" crossings. Approximately 1,200 L.F. of sod restoration. TOTAL LENGTH OF 36,:550' RECLAIMED TRANSMISSION MAINS PIPING * Installed in parallel. Refer to Figure 4.5.1 through Figure 4.5. S for locatio,~ of pipe segments. F:\...\0OIH.RFr -30- DB-II/I.0 (02/13/96) TABLE 4.5.3 UNIT PRICES UTILIZED FOR BASIC PIPE INSTALLATION 4" $16/LF 6" $17/LF 8" $18/LF 10" $19/LF 12" $23/LF 16" $31/LF 6" and 4" parallel $27/LF 10" and 8" parallel $31/LF 12" and 10" parallel $36/LF 16" and 12" parallel $47/LF Prices Include: 1. Isolation valve(s) at approximately 1,000 feet spacing 2. Air relief structure(s) at approximately 4,000 feet spacing 3. Basic trench stabilization 4. Basic surface restoration 5. Minor traffic control 6. Fittings F:\...~01 fl.iUVT -31- DB-I 1[I .0 (02/13/96)