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10-09-12 Workshop MinutesWORKSHOP MEETING OCTOBER 9, 2012 A Workshop Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Nelson S. McDuffie in the first Floor Conference Room at City Hall at 6:00 p.m., on Tuesday, October 9, 2012. Roll call showed: Present- Commissioner Thomas F. Carney, Jr. Commissioner Alson Jacquet Commissioner Adam Frankel Commissioner Angeleta E. Gray Mayor Nelson S. McDuffie Absent - None Also present were - David T. Harden, City Manager Brian Shutt, City Attorney Chevelle D. Nubin, City Clerk Mayor McDuffie called the workshop meeting to order and announced that it had been called for the purpose of considering the following Items. WORKSHOP MEETING AGENDA 1. Drug Task Force Presentation Ms. Suzanne Spencer, Chair of Drug Task Force, provided background information and conducted a presentation highlighting their mission, vision, values and spoke regarding Florida Association of Recovery Residences (FARR) and National Association of Recovery Residences (NARR) standards. She asked Commission for direction on where the Drug Task Force's focus should be. Mr. Jacquet thanked Ms. Spencer for the presentation and stated Delray Beach prides itself on being very inclusive. He stated the city would like to continue to provide assistance to those who need it. He asked Ms. Spencer how the Commission can assist them with what they are trying to do. Mr. Carney also thanked Ms. Spencer for the presentation and asked about standardized recovery residences and if there are any state regulations. Mrs. Gray thanked leis. Spencer for the presentation and stated she feels staff and Code Enforcement has been doing a great job. She feels this item should go back to staff for staff to work on. Mr. Frankel thanked Ms. Spencer for the presentation. Mayor McDuffie thanked leis. Spencer for the presentation as well and spoke regarding Delray Beach and recovery. 2. Possible Tennis Stadium Upgrades Mr. Mark Baron stated 1\11. David T. Harden, City Manager, asked him to speak. regarding the Tennis Stadium. He discussed his background and possible changes to the stadium. He highlighted the attributes of a multi - purpose stadium as well as economic impact. He also discussed retractable roofs, skyboxes, necessary steps that would need to be taken i.e. with the county and state and what might possibly attract promoters. Mr. Frankel thanked Mr. Baron and stated the Commission often gets critiqued regarding naming rights but it is an outdated facility. He stated it is sixty years old and needs to be redone. He mentioned the ATP Tournament in London and stated he is in full support of the upgrades to the Tennis Stadium. Mr. Baron spoke regarding an upcoming event to be televised for 52 hours and spoke regarding the "Hawkeye" system. Mrs. Gray thanked Mr. Baron for the presentation and stated one of the Commission's goals is for Delray Beach to be a sports destination. She feels the Tennis Center can be an anchor and is worth the investment. She stated she is in full support of the upgrades and would like to see staff bring in someone who knows what can be done to change the stadium. Mr. Carney echoed comments by Mr. Frankel and Mrs. Gray and asked if maybe the recommendations as suggested by Mr. Baron are "band aids ". He asked if the city is better off simply starting fresh. Mr. Baron stated the present facility will be torn down and it will cost approximately $35 -$55 million to build a new one. Mr. Jacquet asked about the control of the stadium and the adjacent Community Center. He stated the city is missing the multi -use factor and he is in support of the changes to the stadium. Mr. Baron stated the new stadium should be designed with 100 events per year in mind_ Mayor McDuffie stated the stadium is not losing money -it is actually close to breaking even. He mentioned different stadiums and asked about seating capacity. He thanked Mr. Baron for the presentation. 3. joint Meeting with the Downtown Development Authoritv(DDA) Mr. Carney stated he reviewed budgets for the Downtown Development Authority (DDA) and the Delray Beach Marketing Cooperative (DBMC) and there seems to be an overlap regarding marketing and funds, etc. Mr. Jacquet stated he would like to hear a brief historical perspective on each organization. Marjorie Ferrer, Executive Director of the Downtown Development Authority, gave an overview of the history of the DDA from 1971 to date. She introduced her board members that were present: Seabron Smith, Diane Franco, David Cook, Albert Richwagen, Laura Simon and Gail Lee McDermott who transcribes the DDA minutes. Mrs. Ferrer conducted a PowerPoint presentation highlighting the DDA mission, goals and objectives. Mrs. Gray thanked Mrs. Ferrer for the presentation and asked if the DDA contributes financially to Clean and Safe. Mrs. Ferrer stated their contribution is on the back end: they assist with removing gum, etc. in the downtown area. She asked about the website and if the list from two years ago regarding the duties of the DDA and DBMC. Mrs. Gray inquired about what is being done for the West Atlantic Avenue Merchants and what are fund solicited for. Mr. Carney stated he feels the DDA administrative costs are higher than other development authorities and expenditures are being made that he cannot account for. Mr. Jacquet asked about the Resolution that started the DDA and Mt. Roy Simon provided an 2 October 9, 2012 overview. Mr. Jacquet asked why did the DDA and the DBMC split in 2010; and how different is the work of the DDA from the DBMC regarding the downtown. Ms. Ferrer stated the purpose of the DDA is to be the point person for the merchants and to keep them in business. Mr. Jacquet asked about the millage rate and the number of DDA staff. Mr. Frankel stated the successes of the city can be attributed to the DDA and DBMC. He stated he may not agree with the DDA's reason for pulling out but he respects it. He spoke regarding the DDA administrative costs. Mr. Frankel stated he serves as a Liaison to the DDA and feels certain decisions are made for personal reasons. Mrs. Gray asked the board to explain why the DDA pulled out and Mr. Smith stated it was a business decision. Mr. Carney asked Mt. Smith a question regarding taxing districts. Mr. Jacquet stated the DDA has the authority to decide what they will and will not do. Discussion ensued between Commission and the DDA members. Mayor McDuffie commented regarding the DDA and the DBMC. 4. joint Meeting with the Delray Beach Marketing Cooperative (DBMC Ms. Sarah Martin provided the history of the DBMC and showed a map of how the DBMC and DDA differ as far as boundaries. She conducted a PowerPoint and gave their mission and stated they utilize the "Arts for Economic" Calculator regarding dollars and economic impact. Ms. Martin spoke about Call to Action Marketing and stated they have reorganized staff. She explained their functions and partners. Mr. Frankel stated he applauds what the DBMC has done in terms of national awards and gave suggestions regarding the relocation of events. Mr. Jacquet thanked the DBMC for the work they have done and are doing. He encouraged the DBMC and DDA to work together: he stated this is about the city of Delray Beach. He urged Ms. Martin to continue doing what they are doing. Mrs. Gray thanked the DBMC as well and stated every organization has its mission and goals. She asked what will DBMC do to not duplicate services or efforts moving forward. She also asked if DBMC will do anything from West Atlantic Avenue to Military Trail Mayor McDuffie thanked Commissioner Jacquet for his comments and stated he will leave in a couple of months and he does not want to leave it with people at odds with one another. He stated the success of Delray Beach is the effort of everyone involved. 5. Discussion regarding the Chamber of Commerce Relocation Mr. Brian Shutt, City Attorney, presented this item and asked for Commission direction. Nit. Frankel stated the Chamber needs to be updated and relocated. He stated he thinks the location in the garage is better. Mrs. Gray stated the Chamber should be relocated and asked when this agreement was going forth six years ago who was going to be responsible for the maintaining the building. The City Attorney stated any appraisal we receive would be for the land value. Mrs. Gray stated she does not feel the Chamber needs to be in the garage. In addition, she October 9, 2012 asked what is the financial responsibility of the Chamber. Mr. Scott Porten discussed why the agreement was initially proposed and talked about residue value and TIFF dollars. Ms. Diane Colonna, Executive Director of the Community Redevelopment Agency, stated the Chamber appraisal was valued at $1 million. She stated the land adds a lot to redevelopment and puts it back on the tax rolls. Mr. Carney stated moving the Chamber to the city's space pays for itself. He stated the city and the Chamber are better off with how this is structured and he supports this. Mr. Jacquet stated this move frees up a prime piece of real estate. He stated he has a concern with the Chamber moving into the garage as far as utilizing tax dollars to assist with the move. Mr. Shutt explained the impact on bonds and selling to a private entity. Mr. Jacquet asked if the Chamber looked at any other locations or just this one spot. Mrs. Gray asked what will the Chamber contribute. Mr. Porten stated the Chamber will contribute $250,000. Mayor McDuffie stated that all that has been asked for tonight is direction to staff. He stated we are looking at economic development. He stated the Chamber needs to have a better space. It was the consensus of the Commission to have staff move forward and gather more information. G. Direction regarding the Old School Square Garage Retail Space Mr. Brian Shutt, City Attorney, presented this item stating the appraisal is $2,000,060. He discussed parking permits and asked if Commission wants to increase the asking price. He stated the taxable line of credit is $2.4 million. Nit. Frankel stated he thinks the value that we can get is closer to what the city owes. Mrs. Gray asked if we have any offers for the property. Mr. Shutt discussed the Letters of Intent. Mr. Jacquet stated he feels the price should be higher. Mrs. Gray stated she agrees with a higher price and asked what is the process we use regarding proposals. Mr. Carney inquired about the status of the current tenant. The City Attorney stated the current tenant will remain there until January 2015. Mr. Carney stated he wants to get a tenant in the space that will add to the city's tax base. Mayor McDuffie stated the numbers are rising fast. It was the consensus of the Commission to market this. 7. Consider Bid Proposal for the Fed Cup Semi - Finals Mr. Robert Barcinski, Assistant City Manager, stated the USTA is accepting bids for the Fed Cup and stated the city has commitments regarding the Davis Cup but the numbers will need to be amended. 4 October 9, 2012 He stated staff wants to know if Commission would like for them to prepare a bid package. Mr. Frankel stated he supports this. Mrs. Gray stated she too supports this. Mr. Carney stated the estimated economic impact is $1 million and he is not opposed to this. Mr. Jacquet asked how much does the city spend to put into this. Commission stated they would like to move ahead with this. 8. Discussion regar State and Federal Lobbying Services Mr. Barcinski presented this item and stated staff is looking for direction from Commission. The City Attorney stated this is not so much as an RFP versus an agreement. Mr. Jacquet commented regarding the lobbying firm and asked were they the only ones who responded to us. He asked why are we following Boca Raton. He asked about the options: one issue lobbying or general lobbying services. Mr. Carney spoke regarding one issue lobbying and stated something has to be done sooner rather than later as far as getting legislation into Tallahassee. The City Attorney provided background information. Mr. Jacquet asked about Option 1 and stated he feels there is no real choice because only one firm has been presented. He stated Commission should have a clear choice and he cannot move forward with this. Mr. Frankel stated he chooses Option 1. Mrs. Gray agrees that it should have been sent out as an RFP. She stated more people should be able to submit a proposal and feels we have more than one issue regarding lobbying services. Mr. Jacquet stated he will not make a decision based on rush timing and for the sake of transparency would like clear choices. The City Attorney asked if we can fund other firms without an RFP and bring those back to the Commission. Commission asked staff bring this item back to the next meeting. Mayor McDuffie adjourned the Workshop Meeting at 10:10 p.m. City Clerk October 9, 2012 The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the Workshop Meeting of the City Commission held on Tuesday, October 9, 2012, which Minutes were formally approved and adopted by the City Commission on November 20, 2012. City Clerk NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become the official Minutes only after review and approval, which may involve amendments, additions or deletions to the Minutes as set forth above. 6 October 9, 2012