05-09-95 Workshop
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CITY OF DELRAY BEACH. FLORIDA - CITY COMMISSION
WORKSHOP MEETING - MAY 9. 1995 - 6:00 P.M.
FIRST FLOOR CONFERENCE ROOM
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The City will furnish appropriate auxiliary aids and services
where necessary to afford an individual with a disability an equal
opportunity to participate in and enjoy the benefits of a service,
program, or activity conducted by the City. Please contact Doug
Randolph 243-7127 (voice), or 243-7199 (TDD), 24 hours prior to
the program or activity in orger for the City to reasonably accom-
modate your request. Adaptive listening devices available for
meetings in the Commission Chambers.
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AGENDA
1. Review minimum monthly retirement benefit.
2. Aquifer Storage Recovery wells feasibility study.
3. Proposed location of Beach Patrol headquarters.
4. East Atlantic Avenue Beautification.
5. Commission Comments.
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Please be advised that if a person decides to appeal any decision
made by the City Commission with respect to any matter considered
at this meeting, such person will need to ensure that a verbatim
record includes the testimony and evidence upon which the appeal
is based. The City neither provides nor prepares such record.
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MEMORANDUM APR 2 6 1995
CifY W " I..... f~ ç
TO: David T. Ha~~ Manager
FROM: Joseph M. Sa -. lnance Dlrector
DATE: April 25, 1995
SUBJECT: Retirement Benefit for Robert A. Evans
Your office, in a memorandum dated April 4, 1995, questioned the
retirement benefit for Robert A. Evans. This employee was in
the General Employee's Pension Plan for 7.3 years (credited
service) and is not receiving any pension from the uniformed
service pension plan.
Please review the attached documentation and research and you
will see that the pension board questioned whether this employee
should receive the $400.00 per month minimum and it was
determined that he should.
If there are any further questions, do not hesitate to contact
this office.
encl: Memorandum from Sherry Muehlberg dated April 24, 1995
entitled "Retirement Benefit for Robert A. Evans. . . "
with attachments
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M E M 0 RAN DUM
TO: Joseph M. Safford, Director of Finance
FROM: Sherry Muehlberg, Administrative Manager~
SUBJECT: Retirement Benefit for Robert A. Evans - Mr. Harden's Memorandum
Dated April 4, 1995
DATE: April 24, 1995
Regarding the attached memorandum from Mr. Harden concerning the monthly
pension benefit approved for Robert A. Evans, I offer the following:
I have attached a copy of the Minutes of the General Employees Pension Board
Meeting of November 13, 1992 in which the minimum monthly pension benefit was
discussed (and approved) along with several other benefit enhancements. The
Minutes reflect the Board's intent to raise the minimum monthly pension
benefit from the (then) $200.00/month to $400.00/month. The establishment of
the minimum monthly pension benefit was regardless of retirement date. The
Ordinance drafted and approved by the City commission stated same (see
attached Ordinance Number 65-92) . This was again restated in the redraft of
the General Employees Pension Ordinance (Ordinance Number 78-93) approved by
the City Commission on December 7, 1993 (attached is a copy of Section 35.098
from that Ordinance).
To further confirm, the fact that Mr. Keating questioned why the $400.00
minimum monthly pension benefit was not applied to Mr. Evans (when his
retirement was first brought to the Board on December 13, 1994) indicates that
the Board's intent ~ to have the minimum monthly apply to all retirees.
The $400.00 minimum monthly pension benefit was not raised because of the date
Mr. Evans retired, but to ensure that it applied to retirees who were
receiving a benefit as a result of partial vesting. Section 35.098 of the
Ordinance stipulates that, "... all employees and designated beneficiaries who
receive plan benefits that are based on or derived from a participant's normal
retirement income,...shall receive benefits based on a minimum monthly normal
retirement income amount of at least $400." Our research indicated that as
the monthly pension benefit for a partially vested employee is derived from
his normal retirement income, the minimum monthly pension benefit of $400.00
applied to partially vested retirees as well.
To address Mr. Harden's specific questions, Robert A. Evans had 7.3 years of
credited service in the General Employees Pension Plan (Mr. Evans' hire date
was June 3, 1987 and his termination date was September 30, 1994) . He is not
receiving a pension benefit under the Police and Firefighters Pension Plan
(although this would not impact any benefit he would be receiving under the
General Employees Pension Plan even if he were).
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[IT' DF DELIR' BER[H
DElRAY BEACH
, lOll lOA
tze.d 100 N.W. 1st AVENUE· DELRAY BEACH, FLORIDA 33444·407/243-7000
flifi!
1993 MEMORANDUM
TO: Joe Safford, Finance Director
1'7 'I
FROM: David T. Harden, City Manager[!v
SUBJECT: Retirement Benefit for Robert A. Evans
DATE: April 4, 1995
I am concerned about the retirement benefit awarded Robert A. Evans as
reported in the attached minutes. My recollection is that it was not
the intent of the Commission or staff to have a minimum $400 a month
pension benefit for future retirees.
How many years of service did Robert A. Evans have in the General
Employees Pension Plan? Is he also receiving a benefit from our Police
& Fire Pension Plan?
I think we may need to revisit this issue with the City Commission. It
would be appropriate to research the minutes from when the $400 minimum
benefit was enacted to see if we could verify what the intent was at the
time.
DTH/mld
@ Printed on Recycled Peper THE EFFORT ALWAYS MATTERS
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MINUTES
GENERAL EMPLOYEES PENSION BOARD
DECEMBER 13, 1994, 10:00 A.M. (MEETING COMMENCED AT 10:05 A.M.)
Members Present: Joseph Safford, Thomas Lynch, Jeffrey Keating, Milena
Walinski and Barry Rubin (Mr. Rubin entered the meeting at
10: 11 a.m.)
Guests Present: Sherry Muehlberg, Doug Randolph, Ned Gusty, Mary Rinaldi
(Sun Bank) and Bill Breda (Sun Bank)
Item 1 Approval of the General Employees Pension Board Minutes of September
8, 1994
Jeffrey Keating requested one change be made in the first paragraph
on Page 5 as follows:
"He continued by stating he would not recommend going øÝ1éf to 70%."
Thomas Lynch motioned for approval of Minutes as amended, seconded
by Joseph Safford. All approved.
NOTE: During this Item, Mayor Lynch was called from the meeting.
He left at 10:06 a.m. and returned at 10:08 a.m.
Item 2 Approval of retirement requests for the following retirees:
A. Robert A. Evans (Police Department)
Age: 76
Monthly Pension Amount: $400.00
Benefit Commenced: October 1, 1994
Benefit Requested: Normal Form Benefit which provides
monthly payments to the retiree for as
long as he lives. Upon the retiree's
death, 100% of the monthly benefit
will continue to his spouse for one
year, with 60% thereafter until the
earlier of her death or remarriage.
Thomas Lynch motioned for approval (see note below) , seconded by
Joseph Safford. All approved.
NOTE: On the Agenda, Mr. Evans I monthly pension benefit was
ref lected as $247.22. Upon query by Mr. Keating as to whether or
not the minimum monthly pension benefit of $400.00 applied in this
case and subsequent research on the part of the Finance Department,
it was confirmed that the minimum monthly pension benefit of $400.00
should apply to Mr. Evans' benefit. Mayor Lynch's motion was to
approve the correct monthly benefit (whether it was $247.22 or
$400.00).
')
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MEMORANDUM
TO: David T. Harden
City Manager __~
FROM: Joseph M. Sáf.f..9..F, ._
Director of Fina ce
Secretary, Gener~ Employees Pension Board
SUBJECT: General Employees Pension Plan--5% Cost of Living Increase/
Minimum Monthly Pension Benefit for Retirees
DATE: November 30, 1992
The General Employees Pension Board, at their meeting of November i3, i992 ,
approved a 5% cost of living increase to all General Employees Pension Plan
retirees to be effective January 1, 1993 for all retirees (and
beneficiaries of retirees) who retired prior to January 1 , 1993.
Additionally, the Board approved a minimum retirement income of at least
$400.00 per month. For those retirees currently drawing a pension benefit
of less than $400.00 per month, the 5% cost of living increase would be
applied to their current benefit and, if the monthly benefit was still less
than $400.00, then their monthly pension benefit would be increased to the
minimum $400.00.
As the Board is not obligated to review or grant cost of living increases
on a regular basis, they felt a one-time increase was more appropriate than
a per-year increase. Additionally, the Board felt that the 5% increase was
fair as the current City employees are receiving no cost of living
increase, but are eligible to receive a merit increase ranging from 0% to
5% with a budgeted (funded) increase of 3%.
The City Attorney drafted the ordinance for the changes outlined above for
first reading and approval by the City Commission at their meeting of
December i, i992 .
The last cost of living increase/minimum monthly pension benefit granted to
the General Employees Pension Plan retirees was effective March 1, 1986.
/sam
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J 6ENER~L EMPLOYEES PENSION FUND RETIREE:
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NORMAL/EARLY
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RETIREE DATE OF RETIREMENT SERVICE FIN~L MD. ORIGINAL CURRENT PROOF APPROVED
.BENEFICIARY BIRTH DATE YEARS COMP BENEFIT BENEFIT BIRTH MINUTES
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1 ·ADAMS! ADRIENNEf 2/3170 411 /89 33.4170 $2,000.40 $1,424.53 $1,424.53 N/A YES(ó/12/89)
2 'AILSTOCK, ROBERT 4/3/29 5.11/89 12.2500 $2,b78.48 $820.26 $820.26 NO YES(6/12.189)
,) ANKt4EY I R I CHARD 6/11/20 10.11/84 10.0830 $1,341.95 $346.09 $355.90 YES YES(10/9/B4)
4 ARNAU! ELIZABETH 4/12/23 2/1/90 15.5000 $4,896.37 $1,978.76 $1,978.76 YES -.:rs ~'
5 AXELROD, CHARLES 12/22/23 111191 10.2500 $3,485.04 $B93.08 $893.08 YES ".::!$ ?t::> 'ì 1
6 BARR! HAROLD 9/21/22 10/1/84 10.5000 $1,187.98 $132.78 5342.21 YES YESlI0/9.184)
., B06NAR, FLORENCE. 12/15/10 811/74 11. 8333 $bb5.62 5244.81 $146.88 NIA YES (8/22/7 4)
I
8 BOWERS. RICHARD 1!15J22 2/1.184 22.7500 $1,290.48 $733.92 $764.50 tW YES(1/26/B4}
9 BRAUNSTEIN, LEAH 11/1/17 3/1/87 10.5830 $1,715.08 $453.80 5453.80 YES YES(3113/S7)
10 BRA~~ŒR, J. 9/29/20 7/ 1/80 16.2500 51,902.10 5757.39 $843.23 YES YES (7/10/8(1)
1t E:ROOKS, FLOYD 4/14/24 8/J/86 24.1670 $1,638.07 $989.64 $989.64 YES YES (9111/86)
"
12 BYlRT! SADIEf N/A 7/1 17 4 5679.70 $278.92 $206.40 NIA YES(7/16.1B4}
J3 BYRD. EULA. 2/8/28 12116/B3 $1!546.47 $969.71 $607..04 ~m YES (1/ 18/84)
14 CARTEE, WADE 11/6/13 1/1/79 16.9170 $1.488.96 $629.65 $719.00 YES YES (12/26/78)
15 CARTER, CARL 10/20/13 2/1/77 14.9170 $807.49 $301.17 $355.88 NO YESt1J26f77)
16 CHARLOW, WILLIE ¡On/l3 6/1/83 10.0000 $1,119.47 $320.35 $3~7.97 YES YES(S.l19/83)
,"1 COLVJN! JACQUELINE 7/9/17 8/1/80 18.4170 $1,121.48 $516.36 5574.02 YES YES(7.110/BO)
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18 COOK. ARTHUR 4.17/09 2/11 6S 16.8330 $402.00 $51. 31 $200.00 NO YESW22l6S) :
19 *"COWDREY, HARlE 6.123.120 4/1/88 1~1.1670 $1,811.85 $687.07 $687.07 YES YES (2/ 17/88)
20 CUSTER, KATHLEEN 3.12/11 4.11/73 16.0000 $499.27 S36. 67 $200.00 YES YES (4/l0/73\
21 DANIELS, WARRH¡ 12/22/21 1/1181 17.1670 $1,234.59 $423.85 $662.17 NO YES(12/11/801
~''1 DAVIDSON, NORMA 9/16/19 1.127/91 10.0000 $1,936.27 $484.07 $484.07 YES .~ r:;()Ø~1 :
u.
".~ DEZE~RN, WILLIAM I/S/25 2/1/87 13.0000 $2,395.70 $778.57 $778.57 YES YES(3/13/B7) I
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24 DICAHPLI, MARY 9/14/23 1111179 20.0000 $97B.40 S360.05 $405.66 YES YESII0/~.ln9)
..." DOBARD, FLORAf 12/16/16 9/30175 $726.29 $191.61 $200.00 ilIA YES (11/20175) I
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26 DOOLEY, FRANK 2.15/21 7/1/85 25.2500 $1.380.81 $B71. 63 $883.25 YES YES(8/19/85)
27 ~ DORCH, EUGENE 12/31/22 1/1/85 15.5830 $1,643.91 $640.46 $655.40 YES YES(1/4.185)
28 ïÐLLIOTT, BLADYSf 3/12.129 5/27/77 $1,702.92 $533.04 $372.06 N/A YES (116178) I
29 ERRI60, ROBERT 1/11/13 12/1/79 10.0000 $1,487.08 5377 . 29 $424.45 YES YES{11/28179) ,
30 FRANCIS, FRANK 5/23/24 3/1187 12.5830 $2,542.54 $799.78 $799.7B YES YES(3/13/B7)
31 GARRETT, ROLMID 11/B/19 12/1/84 22.1670 51,350.68 $771.26 $790.54 NO YES(l1I1S/841 ,
32 BEORGE, JOHN 12/5/21 SI1/87 13.3330 $2,362.31 $787.45 $7B7.45 YES YES (8/20.187) I
33 GODFREY, KATHRYK 8/25/12 11/1/78 10.0000 $775.94 $194.00 $222.45 YES YES (10127/78) ,
?-4 GREEN, E"~A KAtf 9/30/29 MIA IJ.7S00 $1,589.71 S466.95 $280.17 N/A YES (6/12/89) ,
<" GROVER, KATHERINEf 7/24/27 4/1.189 28.7000 $1,486.51 $1,068.35 $1,068.35 NIA YESI6/12/89) I
,.,J
36 HANKERSON, THERKAN 3/1/25 8/1188 10.4J70 $1!390.02 $391. 67 $391.67 YES YES (BI1B/B8) \
37 HARP, DOROTHY f NIA 12/1/74 13.0000 5829.24 $269.49 $198.0B N/A YES (4/ 10175) !
38 HARVEL, MARBARETt 6/14/18 9.13077 $1!79B.16 HB3.21 $338.73 N/A YES (9/16/77) I
39 HOWARD, JACQUELYN. 4/1/32 4/1/87 22.4170 $3,098.32 $1,554.45 $1,036.31 NIA YES(3/13/87~
40 , HYCH! J W 1/31/26 2/l/87 13.8333 $1,263.32 $414.96 $414.96 YES YES (3/13/B7 9/
41 JOHNSON, DEWEY A. 1/10/24 1/1191 12.3330 $2,998.44 $924.48 $924.48 YES ~5S¡30!c" \
42 JOHNSON, LOUIS 4/24/20 6/1/86 18.0000 $1,878.23 $845.28 $845.28 YES YES (9/11/86) I
43 JONES, WALTER 5/24/24 2/l/85 12.9170 $1,389.67 $507.26 $518.25 YES YESt5/16/8S) \
44 JONES, WILLIAM 3/30/22 12/1182 14.1670 $1.251.84 $504.22 $536.99 YES YES(1/18/84) \
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GENERAL EMPLOYEES PENSION FUND RETIREES
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NDRMUEARL Y
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RETIREE DATE OF RETIREMENT SERVICE FINAL MO. ORIGINAL CURRENT PROOF APPRO\'ED
¡BENEFICIARY BIRTH DATE YEARS COMP SENEF IT BENEFIT BIRTH MINUTES
--------------------------------------------------------------------------------------------------.
45 KHNE, HUGH 1/22/19 1/1182 12.7500 $1,787.73 $569.80 $617.28 YES ~s&o(<),
46 KNUDSON, JOHN E. 2/12/24 12/1/89 10.0000 $2,599.12 $659.74 $659.74 YES YES (2112/90)
47 LANG, WILL1E C. 6/22/34 2/1/90 29.2500 $2,196.46 $1,251.49 $1,251.49 YES YES(2112/90)
48 LAPOINTE, JOHN 5/13119 12/1/80 10.0000 $1,231.13 $307.80 $340.12 YES YES\11/19/BO!
49 LASTER, BARFIELD 6/9/25 10/1/89 18.0000 $1,782.76 $802.26 $902.26 YES YES(2/12.190)
50 HANN, FITZHUBH 10/8122 1/1185 11.1670 $1,497.06 $417.98 $427.73 YES YES\1/~5)
51 MARRIOTT, J 11/9/20 10/1/81 11.3330 $3,145.32 $B12.34 $B84.10 YES ~ ~(r;t
~") MHESON, BYRON 12/27/30 10/1/B9 30.0000 $2,B37.90 $1,995.47 $1,995.47 YES YES \2/12/90)
¡,..IL
~., IIEBBERS, WAYNE 5f23125 b/l/85 10.5000 $2,357.85 $blB.~8 $629.30 YES YES\5/16/B5)
\01.,)
54 MITCHELL, GEORGE 11/6/12 12/1/77 20.1:.670 $B18.74 $423.05 $492.85 NO YES \ 11 f301771
~~ MIZE, WILLIA/'I 10127/14 4/1177 20.0000 $898.71 $449.40 $529.54 YES YES (6/61771
~I.j
56 MONTFORT, RILEY 4/30/26 8/l/98 14.0000 $1,624.62 $56B.68 $568.68 YES YES(8/18/B8)
57 MORREALE, SAL 4/26/22 6f 1189 10.0000 $2,637.43 $659.40 $659,40 YES YES\6/12/B9)
58 "ORR IS, ELI SAH 517/21 10/1/83 30.0000 $1,319.33 $989.40 $1,037.22 YES YES\1(127/83)
59 NICOLLS, PAUL 10/18/09 10/1/74 45.8333 $1,243.44 $932.70 $1,145.67 YES YES 18/22174)
60 NIEVES, EUFEIIIO 9/3/17 7/1/79 10.0000 $875.73 $218.90 $248.09 YES YES (8/1179)
61 NIXON, CARROLL. 7/3/19 10/31179 $929.10 $280.69 $200.00 N/A YESnO/31179}
62 ODOM, IIARY 6. 11/11/297/1l88 ~I,433.97 $186.79 $296.79 N/A YESIS/IB/B8)ff
6} ORR, BERNIE 8/27/19 111/75 21.0000 $759.99 $264.70 $323.82 YES YES (3/1 1/7 6)
64 DUTRAM, EMILY' 7/11/24 12/1/B4 16.2500 $1,351.68 $471. 01 $471.01 IliA YES (3/22/85)
65 PEARCE, MARION 12/14/24 1/1/B5 23.2500 $I,736.BO $1,009.52 $1,033.08 YES YES (12112/B4)
66 PENDERGRASS, ETHEL. 3/24/30 3/1/90 18.6670 $3,063.23 $1,324.88 $1,324.88 N/A N/A
L~ PETERS, OLAN 12/4/19 1/ 1/ BO 23.3330 $1.676.36 $977.B9 $1,09B.50 YES YES (12/14179)
".'
t,8 POWELL, JOSEPH 2/6125 4/1 1 B5 17.3330 $1,407.43 $/;,09.95 $b21.13 YES YES (bf 16/85)
69 RAMSEY, MARJORIE. 1/13/20 1/1/84 15.9170 $1.417.65 $564.10 $58B.54 N/A YES(1/18/B4)
70 REID, ROY 9/19/18 4/1/BO 10.7500 $1.939.03 $521. 16 $5B2.83 YES YES (3/24/80)
71 RICKER, RAYIIOND 3/19/15 5/1/84 12.0830 $1,950.58 $5B9.17 $610.77 YES YESIB/19/B5)
"I") RODDICK, GORDON S/1/06 7/1/69 21.5000 $750.00 $85.78 $200.00 YES YESfbl26/69)
u..
7~ ROLLE, NORI'IAN 1113/26 B/1/89 34.0000 $1,859.91 $1,472.28 $1,472.88 YES YES (2/12/90)
.OJ
74 SCHULT, PATTI 3.13/21 4/1/79 19.4170 $763.75 $317.15 1359.97 NO YES 13/28/19)
75 scon, NORBERT 4/9/21 1/11 B8 15.5000 $3,292.05 $1,275.65 $1,275.65 YES YES(l/S/BB)
76 SEARCY, WILLIAM 3/20/31 3J1l87 17.3330 $1,728.79 $602.45 fb02.45 YES YES (8l20/87)
77 SII1110NS, WILLIE 4/30/25 11/1/89 10.6670 $1,965.02 $524.07 $524.07 YES YESI2/12/90}
78 SlmH, liILLIAI1 1/11/36 2/1/86 20.7500 $2,270.89 $588.99 $589.97 YES YES(1I31/86)
79 TEIIPLE, LEROY 11/20/19 3/1/82 20.3330 $1,164.18 $591. 69 $639.03 YES ~~3q1:v
BO THAYER, CARRIE I1AY. N/A 8/1/79 14.6670 $1,182.64 $446.33 $303.06 N/A YESt8/IB/88)
81 THOI1AS, I1ARIA 5/4/19 6/1 !78 18.1670 $811. 11 $368.43 $425.54 YES YES 15/24.178)
B2 TYSOtI, ALBERT 9/19/28 10/1/B8 33.0830 $2,095.17 $1,571.40 $1,571.40 YES YES (11/3/88)
83 liARD, MURICE 2/16/26 3/1/86 20.8333 $l,85B.20 $967.90 $967.90 YES YES(5/21/l6)
84 WEBER, THOMS 12/27/20 2ll/81 18.7500 $2,618.99 $1,227.56 $1,352.36 YES ~~~~I
8S WEI?S, LULA BELL 5/1/27 5/1/89 14.2500 $I,9B4.93 $707.09 $707.09 YES YES(6112/B9)
B6 WHITE! EDWARD 12/27120 2/1/81 14.2500 $1,077.96 $384.04 $443.57 YES YES(S/24/78)
B7 WORTHING, HALLIE 4112/13 611/74 19.0B30 $1,027.31 $490. OS $605.21 YES YES(6118174)
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MINUTES
GENERAL EMPLOYEES PENSION BOARD
NOVEMBER 13, 1992, 9:00 A.M. (MEETING COMMENCED AT 9:04 A.M.)
Members Present: Joseph Safford, Leroy Croft, Nanc::y Roti, Thomas Lynch and
Jeffrey Keating
Guests Present: Sherry Muehlberg
Joseph Safford advised the Board that three items had been added to today's
agenda:
Item 2: Rollover penalties and mandatory withholding
Item 3: Discussion of John Tyson
Item 4: Approval of an invoice from Kruse, O'Connor and Ling in the amount
of $5,539.00
Thomas Lynch motioned to amend the agenda, seconded by Nancy Rot i. All
members approved.
Item 1: Review information and calculations provided by Kruse, O'Connor and
Ling as they effect the City's contributions to the General
Employees Pension Plan in the following areas:
A. Actuarial Funding Method
B. Actuarial Assumptions
C. Method of Computing the Actuarial Value of Assets
D. Proposed Benefit Enhancements
Mr. Safford referenced the Board to the table entitled "Retirement
Plan for Employees of the City of Delray Beach" as contained in
steve Palmquist's letter of October 16, 1992. By changing the
method of calculating the City's contribution to the Aggregate
Method ( Item 2 on the table) , the City's contribution would be
decreased to $470,130 from the current contribution of $729,442.
Item 3 on the table reflects the City's contribution using the
Aggregate Method and including three proposed benefit changes: (a)
a one-time increase for current retirees, (b) vesting of 50% after 5
years and 100% after 10 years, and (c) a minimum lump sum death
benefit of $10,000 instead of the current $5,000.
Mr. Safford advised that General Employees Pension Plan retirees
had been given a 2% cost-of-living increase up to 1986. Any cost-
of-living increase subsequently approved by the Board would apply
since 1986, so it would only effect the years 1986 through 1992.
Mr. Safford stated that the previous cost-of-living increase was a
one-time benefit increase given to both the General Employees and
the Police and Firefighters Pension Plans as approved by the City
Commission. He further advised that a large number of General
Employees Pension Plan retirees are earning under $400 per month in
pension benefits.
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MINUTES
GENERAL EMPLOYEES PENSION BOARD
NOVEMBER 13, 1992, 9:00 A.M. Page 2
Mayor Lynch stated that he thought this to be a very heavy expense
for a one-time benefit increase. Mr. Safford referred the Board to
Item 4(c) in the table stating that if the Board chose this option,
it would include all benefit increases and still net a savings to
the City in its required contribution. Mayor Lynch suggested we
seek the City Attorney's opinion on whether this type of change
would require approval of the I.B.F.O. Mr. Safford stated that if
we were estimating a fixed cost-of-living increase, then this would
be a benefit increase for both current and future retirees and,
thus, would require I.B.F.O. approval. However, this is just a
one-time increase and, as such, would not require union approval.
Mr. Keating expressed his concern over not under funding the payout
of benefits as investment returns (as seen in the 1980's) will
probably not be seen again for many years. Eventually, we will use
up this excess funding.
Mayor Lynch voiced his opposition to a five year vesting, but he was
in favor of increasing the lump sum death benefit to $10,000. Mr.
Keating advised that he has no problem with the vesting issue.
Mayor Lynch asked if the Board were going to have a five year review
of retirees and cost-of-living increases. Mr. Safford advised that
the Board could agree on a specific time frame in which to review
retiree benefits for possible cost-of-living increases in the
future.
Mayor Lynch asked if the Board were considering a 2% per year cost-
of-living increase for each year since 1986 (2% for each year from
1986 to 1992 would be a 12% increase) . Mr. Safford suggested a one-
time benefit increase of perhaps 5%. Mr. Keating recommended that
the benefit increase not exceed 6%.
Mr. Keating motioned to approve a one-time benefit increase of 6% to
all retirees with a minimum monthly benefit of $400. Nancy Roti
seconded the motion. Mayor Lynch recommended the motion be amended
to a one-time benefit increase of 5% so as not to give the
connotation that the Board is providing a cost-of-living increase on
a certain percentage per year since the last increase. Mr. Keating
amended his motion to approve a one-time benefit increase of 5% to
~.!11 retirees with a minimum monthly benefit of $400. Nancy Roti
seconded the amended motion. All members approved.
Mayor Lynch motioned to change the lump sum death benefit from
$5,000 to $10,000. Mr. Keating seconded the motion. All members
approved.
Mr. Keating motioned to change the vesting from 100% at 10 years to
50% at 5 years with 10% for each additional year up to a maximum of
100% at 10 years. Nancy Roti seconded the motion. All members
approved.
MINUTES
GENERAL EMPLOYEES PENSION BOARD
NOVEMBER 13, 1992, 9:00 A.M. Page 3
Mr. Keating and Mayor Lynch both advised that they would like to see
the issue of I.C.M.A. brought before the city Commission. Mr.
Safford advised that we will request the City Manager to bring this
before the City Commission.
,
Mr. Keating motioned to change the method of calculating the City's
contribution to the Aggregate Cost Method. Mayor Lynch seconded the
motion. All members approved.
Mr. Safford motioned to change the actuarial assumptions for the
rates of investment earnings and salary increases to:
a. Rate of Investment Earnings to 7.25% (from 8.00%)
b. Salary Increases to 5.00% (from 7.00%)
This motion was seconded by Mayor Lynch. All members approved.
Mr. Keating suggested that we advise Kruse to use 3.5% as the
inflation rate.
Item 2: Rollover penalties and mandatory withholding
Mr. Safford advised that effective January 1, 1993, the Internal
Revenue Service regulations were amended to require a mandatory 20%
income tax withholding on all lump-sum pension contributions
refunds. There is an additional 10% mandatory early withdrawal
penalty also withheld if the participant withdrawing the
contributions is under age 59 1/2. In order to avoid these
mandatory withholdings, a participant can roll his contributions
over to either an I.R.A. or to their new employers pension plan, if
their plan permits roll overs. Mr. Safford requested the Board to
consider adding language to our current pension ordinance so that
our Plan does not permit rollovers due to the complexity of
administering this type of transaction.
Mr. Keating motioned to amend the current pension ordinance language
to state that the City's General Employees Pension Plan does not
provide for voluntary rollovers of other pension plans. This motion
was seconded by Mayor Lynch. All members approved.
Item 3: Discussion of John Tyson
Although this issue requires no action on the part of the Board at
this time, Mr. Safford wished to advise the Board of the following
concerning a pending retirement. He advised that Board that he met
with John Tyson to settle a Workers' Compensation claim. A
"settlement" was worked out with Mr. Tyson which was mutually
beneficial to both the City and Mr. Tyson. The "settlement"
provided him with estimated Social security benefits of $660.00 and
estimated pension benefits of $504.40. Mr. Tyson signed this
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11 ORDINANCE NO. 65-92
Ii AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
:1 DELRAY BEACH. FLORIDA. AMENDING CHAPTER 35, "EMPLOYEE
POLICIES AND BENEFITS", SUBHEADING "RETIREMENT PLAN" .
I OF THE CODE OF ORDINANCES OF THE CITY OF DELRAY BEACH.
I FLORIDA, BY AMENDING SECTION 35.098. "SUPPLEMENTAL
RETIREMENT INCOME FOR EMPLOYEES WHO RETIRED PRIOR TO
1 FEBRUARY 1. 1986", BY RENAMING SECTION 35.098.
PROVIDING AN INCREASE IN THE MINIMUM MONTHLY RETIREMENT
BENEFITS, PROVIDING FOR CERTAIN COST OF LIVING
INCREASES IN THE RETIREMENT BENEFITS; PROVIDING A
REPEALER CLAUSE. A SAVING CLAUSE. AND AN EFFECTIVE
DATE.
\ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
I CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:'
Section 1 . That Section 35.098. "Supplemental Retirement
I Income for Employees Who Retired Prior to February 1, 1986". of the Code
of Ordinances of the City of Delray Beach. Florida. is hereby amended to
read as follows:
Section 35.098 SlipplemeRtoal RetoifemeRto lReeme Fef
Bmpleyees Wfte Reto :i:!:eà Pfief Te FebfliafY iï 1986.
II Supplemental Retirement Income and Minimum Benefits.
Bmpleyees wfte fetoh"eà pfief toe Febf1:lafY iï 1986ï
sftaH feeeive aR iRefease iR toae'Í:f feto'Í:femeato 'Í:Reeme
I eale1:l1atoeà iR aeeefàaRee w'Í:toa See~ 35~99~fAt toafeli~a fBt
eÊ to a 'Í:S slibeaaptoef eq1:lal toe t:we pefeeRt: fí!%} Êef eaea
yeaf Êfem tofte àate eÊ t:ae empleyeeLs fet:'Í:femeRto tafe1:l~a
I Febf1:lafY í!8ï 1986- Hewevefï all empleyees wae fet'Í:feà
pfief te Mafea iï 1986ï sftall feee'Í:ve fetifemeat 'Í:aeeme
ì eÊ at least $í!99 þef meatft~ 'l'ae s1:IþþlemeRt aaà m'Í:a'Í:m1:lm
I fet'Í:femeat iaeeme þfeviàeà ia ta'Í:s seet'Í:ea sftall be pa'Í:à
be~iaaia~-Mafea-iï-i986.
¡ Effective as of January 1. 1993. emDloyees or
I beneficiaries of emplovees who retired Drior to January
I 1. 1991. shall have the monthlv amount of retirement
I income increased by five Dercent (5% ) over the gross
amount they were receiving in December of 1990.
I Provided. however. that all emDlovees regardless of
I retirement date shall receive a minimum monthly
I retirement amount of at least 5400.
I Section 2. That all ordinances or parts of ordinances in
I conflict herewith be and the same are hereby repealed.
I
Section 3. That should any section or provision of this
ordinance or any portion thereof. any paragraph. sentence or word be
declared by a court of competent jurisdiction to be invalid, such
decision shall not affect the validity of the remainder hereof as a
whole or part thereof other than the part declared to be invalid.
Section 4. That this ordinance shall become effective
immediately after its passage on second and final reading and shall be
I applicable to retirees as set forth in Section 1 of this ordinance.
. I
II
II
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,i
II PASSED AND ADOPTED in regular session on second and final
reading on this the Rth day of npr'pmnpT' . 1992.
;, ~~
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II ATTEST:
(] L'11&7'-1ìJr:d\~)f¡1ir J/();i¡
II
;1 City Cl k
II First Reading December 1, 1992
Second Reading December 8, 1992
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- 2 - Ord. No. 65-92
.
Sec. 35.l02~ of this subchapter so that the aggregate of those
reduced amounts will be equal to the remaining asset value.
(2) Forfeitures. Forfeitures shall not be used to
increase the benefits that any employee would otherwise receive
under the plan at any time prior to the termination of the plan or
the complete discontinuance of contributions to the plan~ but shall
be anticipated in determining the costs under the plan. Likewise,
any dividends under any contract issued in accordance with division
(.I.:J:) of this section shall not be used to increase the benefits
that any employee would otherwise receive under the plan.
(3) Benefits nonforfeitable if plan is terminated or
contributions permanently discontinued. Any provisions of the plan
to the contrary notwithstanding, in the event that the plan is
terminated or contributions to the trust are completely
discontinued, the rights of each participant in the plan to
benefits accrued to the date of termination or discontinuance, to
the extent then funded, shall be non~orfeitable and those benefits
shall be determined and distributed as provided in Sec. 35.102-é-·
('80 Code, Sec. 18-119)
section 35.098 SUPPLEMENTAL RETIREMENT INCOME AND MINIMUM
BENEFITS.
Effective as of January 1, 1993, all employees or
beneficiaries of employees who were receivinq benefits under the
plan rotired prior to January 1, 1991, shall have the monthly
amount of retirement income increased by five percent (5%) over the
gross amount they were receiving in December of 1990. Provided,
however, that all employees and designated beneficiaries who
receive plan benefits that are based on or derived from a
participant's normal retirement income. regardless of the
participant's retirement date~ shall receive benefits based on a
minimum monthly normal retirement income amount of at least $400.
(Ord. No. 48-86, passed 8/12/86; Am. Ord. No. 65-92, passed
12/8/92)
section 35.099 PARTICIPANT TO FURNISH REQUIRED INFORMATION.
(A) Each participant will furnish to the Retirement Committee
such information as the Committee considers necessary or desirable
for the purpose of administering the plan, and the provisions of
the plan respecting any payments thereunder are conditional upon
the participant's furnishing promptly such .any: true, full, ànd
complete information as the Committee may request.
34
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MAY -- 4 f995
CiTY ~/1t:':,<~~, :,-,(,
MEMORANDUM ---. .-.-. ...... .
TO: David T. Harden
c~ty Manager ~
FROM: R1chard C. Hasko, P.E.
Deputy Director of Public utilities
SUBJECT: AQUIFER STORAGE AND RECOVERY WELLS
REPORT OF FINDINGS OF FEASIBILITY
STUDY; PN 93-055
DATE: May 3, 1995
We are in receipt of the engineering study prepared for the
City by CH2M Hill, Inc. evaluating the feasibility of
implementing Aquifer Storage and Recovery (ASR) technology
for expansion of potable water storage facilities. Primary
planning elements considered in this analysis are as
follows:
o Hydrogeologic characteristics
o Regulatory Agency requirements
o Water quality issues
o Construction requirements
o Water Distribution System capacity
o Environmental concerns
o Neighborhood Impacts
Four potential sites were evaluated on the foregoing
considerations, located as follows (see attached Figure I):
1. Germantown Rd./Crosswinds Parcel
2. Municipal Golfcourse/Homewood Blvd.
3. North reservoir/City Attorney's Block
4. N.E. 3rd Ave. @ 19th st.
(previous elevated tank site)
All four sites compare favorably regarding technical
requirements of the proj ect, however, the North Reservoir
and Municipal Golfcourse sites appear to be most
economically feasible due to their proximity to existing
facilities necessary to development of an ASR Well eg.,
large capacity potable water mains and raw water mains. The
N.E. 3rd Ave. and Germantown Road sites would require
lengthy main extensions which would increase project costs.
N~~2'
.
Findings of the feasibility study reveal no significant
technical, regulatory or operational impediments to
implementation of the proj ect . Preliminary cost estimates
previously presented anticipated a $1.5 Million capital cost
per well, or total $3.0 Million. This represented a net
equivalent cost of a 0.5 MG ground storage tank at the N.E.
3rd Ave. site, and a net $1.1 Million savings over the cost
of a 2.0 MG ground storage tank on the Germantown Rd. site.
Current costs for the ASR facilities as stated in the study
total $2.3 million, with $1. 05 Million estimated for the
North Reservoir site and $1. 3 Million for the Golfcourse
site. While the accuracy of these figures will improve with
final design, they represent a potential $1.9 Million
savings over the Water Distribution Master Plan ground
storage proposals while manifolding available potable water
supplies 50 to 75 times.
Funding in the amount of $1.36 Million is currently
available in the 1993 Water & Sewer Bond for construction of
one ASR well, in lieu of the N.E. Storage Tank. We are
recommending implementation of the first ASR well at the
North Reservoir site. This will provide additional storage
in the Northeast quadrant of the city and, in conjunction
with our planned pump capacity upgrades at that facility,
will provide for adequate fire flows to meet the
requirements of the Water Distribution System Master Plan
under Level of Service II Median Requirements
recommendations.
We will present the feasibility study findings and
recommendations to City Commission at the May 9 Workshop
Meeting and request direction to proceed with the
engineering design of the first ASR well. The feasibility
study in final form will be transmitted under separate cover
prior to May 9.
RCH: jem
c: William H. Greenwood
Joseph Safford
f: 93-05SD
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Agenda :Item NO.Ai J rÞ.
AGENDA REOUEST
Date: 05/02/95
Request to be placed on:
XX Regular Agenda
Special Agenda
Workshop Agenda When: 05/09/95
Description of item (who, what, where, how much): Presentation to City
commission regarding resultant findings from the feasibility study
evaluating the implementation of Aquifer storage and Recovery technology
in lieu of traditional ground storage methods for storage of potable
water for distribution to customers. staff requests Commission direction
as to how to proceed with ASR proposal.
ORDINANCE/RESOLUTION REQUIRED: JJ'/12 DRAFT ATTACHED JJ,/NO
Recommendation: Staff recommends implementation of ASR proposal and
requests direction to proceed Wi~eSign stage. .
DEPARTMEN'r READ SIGNATURE: ~ ~ .~ '3(':>('(5
Determination of consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (required on all items involving expenditure of
funds): tJlA .- STt-<.DY Af'/,R¡)¡/ft cJ Alt...ý JA;:r:;..#tv
Funding available YES/NO
N'I/f ç/ç(,)-
Funding alternatives (if applicable)
Account No. , Description "';/,4-
Account Balance ~,4
City Manager Review:
Approved for agenda: @/NO tt1
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
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BEGIN CITY'S PRESENTATION
-
CITY OF DELRAY BEACH
ENVIRONMENTAL SERVICES DEPARTMENT
AQUIFER STORAGE AND RECOVERY TECHNOLOGY
AS AN ALTERNATIVE TO
TRADITIONAL ABOVE GROUND STORAGE
FOR
SOUTHWEST AND NORTHEAST
ABOVE GROUND STORAGE FACILITIES
1.0 PROPOSAL
A. Implement "Aquifer storage and
Recovery Technology" in lieu of
"Traditional Above Ground storage. II
B. Advantages of ASR
0 Emergency supply 0 Land Requirements
0 Cost 0 Peak Demand
C. Potential Cost savings
0 s.w. Facility
Master Plan - $2,600,000
Proposed ASR - ~1, 500, OOOl
Potential savinqs- $1,100,000
0 N.E. Facility (currently Being
Designed)
Master Plan - $1,600,000
Proposed ASR J1,soo,000l
Potential Cost savings $ 100,000
Design Cost to Date Jl00,OOOl
Net savings $ 0
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3.0 PLAN
A. Significantly increase storage capacity
for the city, while reducing costs. \.\
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I $ 4 , 200 ~I 000
II 0 2.5 Million Gal. storage <I
or 120 Million Gal' storage <I $3.000.000
Sub Total $1,200,000
' .
\ Design Cost to Date 100.000
\'
Potential Cost savings $1,100,000
0 2.5 Million Gallons Above
Ground' storage = $1,700,000/million gal.
0 120+ Million Gallons ASR
Wells - $2S,000/million gal.
-
B. Emergency Water Supply
0 Supplemental Emergency Water Supply
(1) 120+ Million Gallons va 2.5 Million
Gallons
(2) 17 Days Emergency Water Supply at
7.2 mgd.. vs 8 hours at 7.2 mgd.
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BEGIN CH2M HILL PRESENTATION
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Table 3
Opinion of Cost Estimate
Item Description Estimated Cost
North Storage Reservoir Site
(1995 - 1997)
Test ASR Well $600,000
Surface Facilities1 $300,000
Engineering and Pennitting $325,000
Total Costs for N. Storage Reservoir ASR $1,225,000
Municipal Golf Course
(1998 - 2000)2
ASR Well (Including Surface Facilities) $1,000,000
Engineering and Pennitting $350,000
Total Costs for Golf Course ASR $1,350,000
Grand Total 52,575,000
1 Includes piping, mechanical, electrical, I&C and chlorine feed facilities.
2 (1995-1997) Indicates years proposed for completion of project.
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~ ,
~ CITY COMMISSION I;) I
Dekay iìL()~'~'J ~
considers
Ingraham
site plan
Move could add
space for lifeguards
BY MATT I.mNsoN
STAFF WRITER
The Delray Beach City Com-
mission voted to pursue Anchor
Park as the location for the
new beach patrol headquarters,
and then quickly changed their
minds at Tuesday night's work-
shop meeting.
They first voted 3-2, with
Mayor Tom Lynch and Com-
missioner David Randolph dis-
senting, to build the
headquarters at the county-
owned park, but shortly after
voted 4-1, with Commissioner
Ken Ellingsworth dissenting,
that a proposal given to them
Tuesday by a resident deserved
enough merit to be considered
during the next week.
They will finalize the vote on
the new headquarters at next
Tuesday's commission meeting.
The new proposal, written by
retired developer Robert Neff,
suggests moving Ingraham Ave-
nue between Gleason Street and
AlA about 45 feet north. He
believes it would create twice as
much parking than currently
exists, and half of that addi-
tional space could be used to
build the beach patrol station.
Architect David Miller, who
analyzed the five proposed
beach patrol headquarter sites
for the city, said Neff's pro-
posal would create more park-
mg, but would be more
expensive than Anchor Park.
Though Anchor Park is
owned by the county, and the
city's lease is up in 2008, city
commissioners believe that
'there will be no problem in ex-
tending the lease.
The Anchor Park site fin-
ished either first or second
when considering cost, o~ra-
tions and management 0 the
sites in Miller's analysis.
Commissioners also voted to
delay the East Atlantic Avenue
Beautification Plan until next
sumrnerbecause of merchants'
concerns that it would hurt
their holiday season. 0
¿. ,".z· ¿'(-/l{~'<:/
. ~-~ r~, \ \::
. ì
4'/24 TO: Plann~ng --,Please evaluate this idea.
Thanks! ~DTH/ mid MAY - ~ 1995
300 (' ¡ T\/ r, /î Í' _~ ..:,
S.Oceat1' Blvd.
Delray !ll~ ë1 c ¡. FL 33483
Apr i ~ ]_~_'_'''~_:~''-' j ~
~h
r: ¡.::. r: (= ¡ \/ r=~, I
Delray Beach City Commission - .J - , . 1 J
Delray Beach, Florida . r'"l 2 4
./ iI, f , IY95
, 1~1i Y ~~', 'lA" , '
. C"""" uc.h ::; OI-FlCE
Dear Commissioners: ;;
.,
;.r '- - -"" .. II
.....--._ ..' h_. _¿
. ...-...1-....
Please consider saving $650,000 for Delray Beach taxpayers
and also provide a great Ocean Boulevard location for the
beach patrol building.
By moving INGRAHAM AVE North 45 feet (Gleason to Ocean Blvd. )
you double the amount of parking spaces.
If you use 50% of the increased parking space for the
beach patrol building, you have created a great site for
this activity and have increased beach parking by 50% at
this location.
Other creative uses of this pJ:"opeJ:"ty can be achieved by closing
or creating one-way traffic on IngJ:"aham Avenue as theJ:"e is a
surplus of east-west cross streets in this section of the city.
Sincerely yours,
/....
/ ' ;'
I .1 I
. ... I"" J,.. \ ,'1
/
Robert H. Neff
Ohio-FloJ:"ida developeJ:" retiJ:"ed
~T""" .' , 0
J 1! t ~ ~ ' : '. ~....
~ ll:, '" -" '" is j]]
APR 2·1 1993
PLANNING & ZONING
f
-
"
.
~ "
MEMORANDUM
TO: Diane Dominguez, Director
:I ux:
. 1£.; v~
FROM: John Walker, Project coordina~or, ~ t
DATE: May 5, 1995
SUBJECT: SUGGESTION FROM ROBERT NEFF CONCERNING INGRAHAM AVE.
Mr. Robert Neff suggested that additional parking could be
gained in the Ingraham Ave. parking lot by moving the road 45'
north. Although the specific suggestion would not result in
additional parking, a site visit shows there is a possibility to
more than double the existing parking.
There is a condominium on the south side of Ingraham Ave. which
takes access from Gleason St. into a parking garage. There are
no driveways on Ingraham Ave. For the block from AlA to
Gleason, the only access points are to the City parking lot.
Ingraham Ave. parking lot provides 49 parking spaces, single
loaded. The total distance from the south side of Ingraham Ave.
to the north side of the parking lot is approximately 70 I. A
double loaded parking lot requires 64' or less.
Ingraham Ave. could be closed as a street, and the road and
parking lot could be rebuilt as a double loaded parking lot,
with driveways on AlA and Gleason, located approximately 25'
north of the existing Ingraham Ave. This would net approximately
108 spaces, an increase of 59 spaces. There would also be room
for additional landscaping to buffer the adjacent properties.
In addition, a portion of this property could be the location
for the new lifeguard headquarters.
T:\advanced\INGRAHAM
.
-
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-
[IT' DF DELIR' IER[H
DElRAY BEACH
f lOR 0 ...
bad 100 N.W. 1st AVENUE· DELRAY BEACH, FLORIDA 33444·407/243-7000
All-America City
~ I II I,! MEMORANDUM
1993
TO: Honorable Mayor and Commissioners
FROM: ~obert A. Barcinski, Acting City Manager
SUBJECT: Workshop Agenda - May 9, 1995
East Atlantic Avenue Beautification Project
DATE: May 8, 1995
We have now reached a point where we need to review the current project
milestones and schedule to make a determination whether we should
proceed as planned or delay the project so construction would not begin
until 1996, after the Delray Affair.
Attached is a summary of the current schedule and milestones with an
optional schedule which involves a delay. As you can see, the existing
schedule is very tight and leaves little room for error, slippage or bad
weather.
We have received written confirmation from Joe Yesbeck, Florida
Department of Transportation District Director of Planning and Programs,
that a delay will not jeopardize our receipt of ISTEA funding of
$1,050,000. A delay also will not affect arbitrage. In addition, we
have received verbal communication that we can postpone the bid for up
to 90 days without having to resubmit bid approval to Tallahassee.
Based on the above, staff is proposing an optional schedule for
consideration which would stretch out bid, bid review, and award
milestones to start construction in April of 1996. This delay would
allow us to proceed under a more normal construction schedule versus an
accelerated schedule which probably will cost more. It should be noted
that costs exceeding project estimates would be the City's
responsibility.
Staff is therefore requesting consideration of the optional schedule.
RAB/mld
Attachment
@ Printed on Recycled Paper THE EFFORT ALWAYS MATTERS \..ý5 4
-
.
.'
East Atlantic Avenue
Beautification project
Current Schedule/Status
- Submit bid package to Fort Lauderdale DOT for review------ 5/9
- Fort Lauderdale review if all ok to Tallahassee----------- 5/12
- Tallahassee review if ok authorize City to bid------------ 5/19
- Advertise for bid----------------------------------------- 5/21
- Open bids------------------------------------------------- 6/12
- Submit bids to FOOT for approval-------------------------- 6/12
(Need to be approved by LAP and FHWA---------------------- 6/13
- Commission award (if FHWA approve)------------------------ 6/13
(If delay in FHWA approval)------------------------------- 6/20
- Notice to proceed to contractor--------------------------- 6/26
- Earliest contract start date------------------------------- 7/3
- Substantial Completion date - fast tract alternate------- 10/26
- Final Completion date - fast tract alternate------------- 11/26
- Substantial Completion date - regular tract--------------- 12/2
- Final Completion date - regular tract------------------- 1/2/96
oÐtional Schedule
- Submit bid package to Fort Lauderdale DOT for review------- 5/9
- Fort Lauderdale review if all ok to Tallahassee----------- 5/12
- Tallahassee review if ok authorize City to bid------------ 5/19
- Delay advertising until----------------------------------- 8/13
Authorization to advertise from F.H.W.A. is valid
for 90 days per Joe Yesbeck with D.O.T.
- Advertise for a minimum of five weeks open bids----------- 9/19
- Contract allows 90 days to issue Notice of Tentative
Award, which could be as late as------------------------- 12/19
.
.
.'
- Award base bid contract (160 days to sub)----------------- 1/16
(190 days to final)
- Conduct preconstruct ion meeting and authorize procurement
of materials and precasting of structures------------------ 2/1
- Issue Notice to Proceed----------------------------------- 4/15
- Substantial completion------------------------------------ 9/25
- Final completion----------------------------------------- 10/25
Additional Information
- I.S.T.E.A. funding will not be affected (see attached letter
from D.O.T.)
- Accelerated alternate bid schedule will likely drive prices
higher than anticipated - additional amount required for
accelerated schedule will be City's responsibility.
- Per Joe Safford there is no arbitrage impact on the decade
portion of funding if project is delayed.
.
.
.'
East Atlantic Avenue Beautification
current project Estimate
city of Delray contribution
Anticipated D.O.E. Funding
F.P.L. Relocation Contract $103,000
Leadership Cable Relocation Contract 8,190
Direct Construction Cost 814.711
Subtotal $955,901
utilities Funding
8" Watermain Replacement $128,695
Total city contribution $1,054,596
Total l.S.T.E.A. contribution $1,050,000
Total Estimated Cost $2.104.596
. ' .
~
. '
TO: 40'7 243 '7314 MAY 8, 1995 11 : 56AM #901 P.02
FLORIDA DEPARTMENT OF TRANSPORTATION
1..4WTON C8J1J«¡ S400 WEST COMMEaCIALIOULEVABD ' BEN G. WA1"N;
OOVUN'OIc I'ORT LAUDERDALE. FLORIDA WONG1 U:CK :'¡'4RV
(105) m.cm
DIVISION OF
PLANNING AND IROORAMS
May 8, 1995
Mr. C. Danvers Beatty, P.E.
City Engineer
434 South Swinton Avenue
Delray Beach Florida 33344
Dear Mr. Beatty:
Re: WPI No. 4118678 !
i
State Project No. 93030-3506
East Atlantic Avenue Beautification Project
As requested, this is to confirm that in the event that the subject project is
delayed until 1996, we will move the ISTEA Enhancement Funds of $1,060,000 to
our 1996/96 fiscal year. No additional requirements would be necessary to
continue the Local Agency Program certification of the City of Delray Beach.
Please let me know if I can be of any further assistance.
Sincerely,
-<kJk.
Joseph M. Yesbeck, P.E.
District Director
Planning And Programs
cc: Mike DeRosa
Beatrjz Caicedo
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