The URL can be used to link to this page

06-05 & 08-95 Goal Setting 1995 CITY COMMISSION GOAL-SETTING AGENDA Dav 1 June 5. 1995 I. Introduction/Purpose (David T. Harden) II. Review Progress 1993 Goal-Setting (David T. Harden) III. Common Goals/Priorities from Staff (Robert A. Barcinski} IV. Department Representations - Functions, Policy, Direction, Priorities · Planning & Zoning - Diane Dominguez · Fire Dept. - Chief Rehr · Public Works/Admin. - Robert Barcinski · Parks and Recreation - Joe Weldon · Environmental Services - Bill Greenwood Police Department - Chief Overman · Community Improvement - Lula Butler · Human Resources - Ned Gusty V. Break VI. Boards/Committees/Other Groups · Visions 2005 - Frank McKinney · Youth Council - Lorie Simons · Chamber of Commerce - Bill Woods · Joint Venture - MaIjorie Ferrer · CRA - Kevin Egan · DDA - Michael Listick · Parking Management Team - Chris Brown · Pineapple Grove - Tom Fleming · Old School Square - Joe Gillie · Education Board - Kathy Shabotynskyi · Sister Cities Committee - David Schmidt · SPRAB - John Weaver Dav2 June 8. 1995 VII. Goal-Setting Process · Identify issues and needs · Set goals · Determine strategies to move toward goals · Set priorities Departmental Priorities / Consensus · Need for document imaging, storage and scanning capabilities · Provide resources for the maintenance and upkeep of existing facilities and grounds · Provide resources for radio communication system upgrades - both the Public Works net and Police/Fire net · Development of avenues for increased citizen volunteer participation and involvement in job functions · Continue to provide annual resources to upgrade computer systems to obtain job function efficiencies and provide needed management information · Provide direction in the planning and development of services for young adults (18-30 age group) - -. ~ -. ~~ §] = ø i ~ O 0 u ~ ~ u ._.... ._ -<~~= ~ ~~ ~-<=-oo (:I (:I .... ~ ~ ~ ~ ~ .::: ~zoo Q::¡ ~~ ~o~~ ~ ~::: ~ Q ~ ~ ~ ~ ~Z~OO ~ ~Q ~o;> 00 ~ ~ ~ ~ Q~O~ (:I 2 t:.?" - ~ 0... .~ (:I ~ ~t:3~ ~ - ~ ~ o~ ~ ~ ~ Q ': ~~ 0 ~ ~ ~ ~0\;2 ~ ¡¡: ~ ü ~ ~ ~ -~ ~ =- ~ -< ~ ~ u ~ ~ ;::J o ..<: .. - '" .- ::: E ::: M ._ v, ~ ..... e .~ ~ 15ê ~ g ~ ~:::: "0" 0 ~ Q:) (j g '- -5 r-;- ~ :;: £ co C') M =V).. Æ ~ ~ ¡..; ~-~- ~ ~ ¡,.~~ ~.q~ !::S ..<: .. 0 "'.:: - "<t o:t r.;; =~ EE:Q ~~::: ....... °0 Q::: -C")Cõ ~ "0 .:::; ;:: !2 0 Q) U ~ I: ~ ._ "_ >.::J ctS c: C'j -- ;;.. +-' c: ~ 0 ....... ~- ~ E: ~:::: Ü Q)'¡;: :;:¡ ...... .,.--"!f2I . - kJ >.Q co - U·- V:::;;/ u..¡ =:: Q)«u.. E ~ c U "0 ð £_ _ ~ ~ < .;;: ß'x~-5 ~ ~ ..... - m M " u.. co ._ J... CQ.S:! 0"\ 0 -g s: Æ ~ .E! > .. 1- 0"\ -5 ~ Z iØ' ~ ...- .... 1j~ ~.... ........0.- ~ .. egCi5 0 c:.::: ;> '" 0.._0 u.. .... -'. ..:. ~ .§ @ ~ Õ "" :æ ......... ~ .~ 5.. ..... <~~-- ..'... ....,¡ " "0 '" ...J. .t'M -5:: I-. ~ ',"" "",: ...... 1) " Q '=, :,' ,! M c (j :r: ",<_.. ~ c. '-' . ~ ~ ~~ ::.: ::2 i:. ~ >'- ::: 8 \..J ..... :s '- ::: ~ z ~ ~ .:Þ ~" (/) _ - '0 () (/) (/) t: I-. () t:: ~ >--. '-' ~ E·-;; "'0 () "Ó ~ E ~ ~ ~ 0 (';j ...c .... .... I-. (';j 0 () > 0 ::: (';j I:: I:: t: I:: I:: I:: _ ~ 4- I:: U .... U I-. I-. ..... (/) 0 t: u ::: 0 .- ._ ..c ;;> .- t: I-. 0 0 0 0 0 0 ..:: ~ ~ () (';j I:: ... ~ 0.... 'N (/) .- 0 (';j t: .0 .... ......... ........ ......... - ._ ._ ._ ._ ._._ , ,.." c::: t:: Q) 0 .~ ~ -:= ._ v ..-... ._ 0 ._ .¿;; () 0 . C/J ',= C) ::::: :::::: ::::: ::::: :::::::::::: ...... ~ ¡:; ~ 0 - ~ 0 C/J - t: U .... ;¡¿ 0 b ._ :>-. ::: I:: (/) (/) t: Q 'IJ ._._._._._._ _ r ~ ~.o öJj Q) I-. 4-0 .::3 .- C/) ~ ......... (/) 1::;> .... b (';j ~ .;:: 0 ~ E SSE E E ':: ~ '-I ;> ~ U ~ 0.. ' .... (/) ""' _ 0 .- (/) 1-.......... 4- _ "'-< ..... 0 0.8 C/J ><: :::! () ~ I:: ;>::: :9 b (';j -g U "'0 U I:: ,(/) 0 ~ U 0 '"' r-- r'î 00 r'î ..;- lr) U ~ 6. "'0 ~ r.IJ § ...c ~ .9 ~ ~ 0 ~ .2- (';j :=:: ~ ~ 8 ~ ~ I:: .3 >--. E --D r-: ,....; M r-: r-: -g.. ~ ~ S ~ ~ 'õ ~ E-< ~ U .~ ~ 'õ "'0 .~ ;:¡ ~ ~ ..c ...c ~ ~ '§ "'0 'u-;; ~ ~ - - fA ~ - öJj ~ ~ 2 S I:: I:: E (/) I:: .... .-;; E-< .... "'0 I-. ~ -. ~ -'¡:;';> ~ -0 en ...... (';j KS ¡::: (';j ::: ~ :::! ~ ,~ I:: (/) (';j () 0 (/) - Z .::3 ~ r.;: ~ ;:¡ I:: '"0 ~ I-. :.::: .9 (/) Suo :9 ~ (/) 0 .... ...... ~ ...c..= ~ ......... .- "'0 U ~ ::: (';j 0 öJj.- ...... ~ ..c (/) (';j ...... 0 (/) t: I-. ...... _ _ < ~ ~ ~ "E ~ () ¡,¡. 8 U 2 S ~ ~ 5 '2 .g ~ ~ ~ q u Ë <2 I-. S E ~ ,.., ~ U - ...cu Q C/) >--. ~ 0.. ~ 0 0.. 0 t: U- I-. :>-. "õ' 0 .~..c ,... <2 > ~ ~ ~ ~ ~ 0.. ...... 0 ...c ...... t: 0 0 (/) _ ~ ¡:; .., ~ 1-."'0 t:~"'O:.:::............ I:: ~ () 04-~ ~4- ~ 5.0 2:.::: 0 ~ 0..:9 ~ - ~ (';j ~ ::: ...... 1::._ "'0 ~ ~ I-. ...... 0 (/) () ;> , 0.. 0.. 0 I-. 'IJ (/)._ C/) r"' r~"'.....- - (/) (';j (';j ~ ~ I:: S I:: ~'/J ~!:: - .- "'0 \D ... ~ - ::: !: U ::: (/) _ ~ 0 - 0 -.....: - >--. I-. -' .- (';j ...... t: -' >--. 4- ~ r-- - ¡:;...... ''''., cr' ~ '-' u Q 0 ;> (/) .0 ~... ~ öJj...c t: 0 ~ 0 ...... ...... fA 0 0 "'0 ::: = . ~ r.IJ ',= t: ~ ~ ,.., "'0 () (';j ~;:¡ ~..;; ;:; .S E-< () .;: t: U iß ...... ~ I-. ...c u t: 4- 0 0 :.::: (';j 'õ' ¡;.,. ~ "'0 ~ >--':> ...... ¡:; ~ 1-....... S (';j () 4- "'" (/) 0.. ~ ...... u (';j ...... Q I-. "'0 .- (/) () I-. O ~ t: I ......:::::;;> (';j ~ - . 0.. u . () I-. ...c _.- . (';j ~ ;> I-. (';j..c P-. I:: U .92 öJj" 0:=::-1-. ~;>(';j(/) ~(';j...c 0......0-...c -¡:;o0l-.()öJj c (/)(';j(';j......(';j_ ~ .- ~ .;S () ~ 0 ~ I:: ¡:; b S:! ;:; .... 4-0 CJ () U () 0 M ~ ::: ~ ï: 0 () (/) ¡,¡. :.::: I:: t: ......... ~ - ~ >--. .... ...c ¡:; I-. () 0 -...... ,,, I-. (/) ;> ~ u...... 0 ¡:; .0 ._ . - () _ . - . _ 0 "., -::::: ...... .::: ...... I-. 0.. "'0';: ~ (';j () 0.. () t: "'0 .;: () ...c >--. t: 0 4- .;: = .'.:::. _ (';j ~ (';j ._ c:........ .., ~ (';j 'u- !=: .~ 0 ¡::: .;-;: (';j ...... "'0 ~ ~ I-. 0 ~ U ~ ......:::::.::: 0 o. (';j ._ :::::.'.::: t: rT ):::, ~ ~ ~ ¡::; rj'J ....... \U ....... - "........... .- c: ¡::::,....- (l) ~ - 0 - ~ ....... "';:: 0 ~ ~ u - .JtII, .... () - ::: c/).... . (/) 0.. (';j >--..- (/) .... - I-. :>-. öJj.::I (';j ,"'0 0 ~" ~..., ·u ._ _ ._ U:""J... "1"~ '-'(/) ~ (';j (';j ()uO"......(';j t:-......O:::...... -'......(';j '4- c:........ 0\ ¡:; .::: ~ ~ ~ ~ öJj ~ U è I-. oJ'- ::: ~ ~ I-. .... i2 .8 0 0 "'0 .s.....: ::t U r~ (';j() I-. ~.;: t:"""""' (';j ...... '-' ...c "'0 (';j .- - I-. ...... I-. ¡:; - 1-.., 0 I-. 0 ......... ""'._ _ :::....... - I-. I-. t: .- - ...... .... .- 4- () u'- () - .- ...... 0 .... () .... ""' (/) '"' "'0 U _ 1-....... .... -' 1"1 ... '-' -'... ,..., ,,, - (/) ...,..., -' u...... '- . - - (';j .0 ~ U _ ;> (';j - ::: ~ () ¿ I:: "'0 - .~ ~...c ~:::'u t: U (';j.... Q U (/) 00 () I-. '5 ~ ::: I-. ~ ::: (';j ~ < O"I-.~ (/)~ S g.;:¡ 92 E-<~ og~ 815.8.8 ~ 8~ ~ &.o~ ~¡¡;~Uo..~ U ~ ........- """""" .....- '-' ¡...., ....... ....... H ~ 00 ~ ~ ~ ~ ~ t~ - O· ...... to ,.., ;;0 $: .D ::; C') -.t5 z;:: to to ~ n :;.,.., "';;0 ~ :; ~ >-;¡.. :r >- 0 0::= :;. < :r"O n 't e:;!; n;:: z ~ ::; -¡ 0 ~ ~ ~ Z ~ ,.., "''2' ~ :;.:r: 0 ::s 0 ('t¡ #<~:. C ~ 0 U\ ('t¡ t; 6. & ~ ('t¡ ..... 0 PJ ('t¡ r'; ('t¡ (j = = ('t¡ :::::;:¡ ::s f'C (If ('t¡ ::. c 0::1 'J;"" 0 C 0 :::r Þ ::r - PJ ..., ~ f"t tJ 0 ::r ~ -';' 0 f"t Q.. a g;:.. :?;.. ~ ::;; __ ~ == ~:r; g ~ ~ * g r; Þ 0 ('t¡ f"t n ~ ~ ('t¡ ~ ""0 (Ð ;::' 3 ~ =: :; ~ 3 ~ :l ñ' ~ I1ì Q.. :=. ~ =. ~ 0... 3 f¡; -':r ~ 3 =1 :;''2. 9': ~ ~. 3 n ~ ~ .... ~. ~ g' ~ õ'? :;. ;?;2 :. ~ ~.~ ~ ~ 0 3 :r :r õJ 0;' ~2' to: Õ':r. '2.. ~:r :r ¡:;j-> D ~ § or. § '"r'J ¡:.'"S!.. ("1) ~ to :t: ("1) .:; ("1) ("1) _ _. 0 ("1) <!' ("1) = _..., - - 3 ~;:: ~ -. to = .., ~ .., = -. ("1)' $ :r.., ~ - ..... ~ -. 3 ("1) - 3 ..,. ~ m (;' ;=.,"£: ~ ~ c:: 0. =~' '1 ..... ;:;' "t-... ..., Co) 2. '-< ~ "'0 2 5'!'t "E.. g _. ~:; ~ 'J; ~ g (") ._~ :=.::1 (þ'~ rO p 3 "<.. õ rt'"::r:ij: ~ . (; = <: -.J 0 = - 0. Þ - Q.).-....,...... ..... ~..... .,,- ('t¡ ('JQ c: n n ~ ('t¡ Q.) ::s 0 .. ""0 :r _. =. rJ) 0 _' '" z. ('t¡ 'J; _ ('t¡ N :r. 0.. tJ 0 3 ~ "" ~ 0 :=.:; (ë g ~ ~ ; ~ :::.. 0 ~ ::s 5 þ 0. 0 ~ a rD g- 0 (; (') _::s "0 = PJ tJ g 0 "C' ::s :r 2 ::0 ~ cr' 0. ¿ ::. E5.. 'J; :;;' \f; g ~ ;:;' R :1.. _. ::r ~ Þ ::s g c;.., ". 0 .., :.r,- T ~ .... 5' ~ ~ ~ 3 ~ ~ Q. $E ~ o.::r \0 (") 3 ~ * ~. ::s ~ Þ 1) Þ I"Þ ?- g _. - 'J'J .J:J g ~:.; :¡;:S. ~ ::r 0... = ('0 g. õ:;'-"n~ ~38~~c:' ~;-g::s~gÞ~r'o.Þ::s::; CT]\O§.~ ~:r~~:;;'::; 5..('t¡~3;:; oa~~ E:5S-g=.' ==@~sõ'a, 0. ('t¡ 0 ~ ~ e:. 3 ~ ..., "0 ~ a n ~ õ'" ::s ~ . 6. õ c '< :; N -. g ~ f¡; ~ ~ n:; :r;::; ~ ;:: ;. 3 0 ~ ~ ;:¡ ~ ~ g ~ ~ ~ e; ::s !!.. ~ CI'J Z ::I ~' -:::s cr" 0 "E.. - -. 0 ~ ::s cr" (b (1) ~ ~ g. 0 ~ n... þ (1) (b 0 :: ~ (t¡ "< ~ rt (b ~ -:.r. '"' ~ (t¡ (; '" -1:::1 '"0 ~ ...... ....., :: Õ 0 ~:: :r ~ -. ~ "'8'~ ?( n 3 :=. 0 :!. ~ Q.. @ ::s õ' (1) - 5.. "< g; ? g p.. ~ 3 Q. =. B; .., ., ~ ¡;. 3 n r; ~. ~ 0. ~ =. 0 ....... g ~ ::. õJ ;:¡ 2 r, O~ :r ~ !!. ~ ,.., >- 3 ~ ...., ~ ;!;. ." 'g :r = or. ~ _ ~ ~ : ("1) -,::- '2.. - Eõ' -. ~ ;:; ~ ("1) ¡:: g '" or. :;. ;:::.,< ~. ~ ::I ...... or. ::r' 0 0. :- u' <:: -- -::r' c:: c:: n ~ 0.' OJ::S """'"J::i' (t¡ ;.... .., = ............. - 0 - (t¡ _ _ ~ _. -. 'tJtJ (j ~ a. g. Ë. ~ 0. S (t¡ § ~ g~ ~ ~ ~ ;!;. ~ 3 ~ ~ ç;¡ ~ 0.. ::r' 0... rÞ ~ "< s g õ·:J¿ ~ ~ - g ~ - 0 § - =: ~ g rt~ -J ~ 0 ("1) c.. §. g- ::; "0 ê ~. ~ ("1) ~ ::!j ("1) po ~ ¡¡ 3« ~ s.. r, ("1)3 ~ :;::. 0 CJ; ~ 5. ;!"; = g Q ¡s g' ::; õ' i?' ~ ~ ~ ~ 8 g. = ~ {,IJ::S ::s"'t:j ¡;. ~ '"7 (g !Ð ':< ....., >< ('D g. - ~ {,IJ:r. (t¡ 0.. ;,¡ -s' >< ~ ::I t; ~ -. 2 ;. - ('D -. 8. = cr" 0 ....., 0 ~ 3 ::;- ::s (b (t¡ .., ¡:::a.. - 0.. r;;...., 0 n ::s rr. r; ....., t.:) 0 t.:) 0 -. c:: - (1) =' n "'0 - õ: 0 (t¡ ...,:::1 0 ~ ""'J ,,~:=t' >< 0 ~ cr" 0 8- :;. ""0 ~ - ~ t.:) 0 0.. 0. - 0 - ::s::l "0::-: ~ ~ ::r =. ..., (JQ - ~ 0 8- -. 0 _ ~ 00 8 :ñ ....., ~ -< ~ 0 g ;; ~. ~ ~ :!. S :r _. ;. ë:î.., ~ 0. ~.:: -+¡ ~ _ 0. a:g.. ;. = ('D 0 c:: rJ) õ' t;;' ::I ::I f'''; n "::1 ~ '"0 ('¡) :;. :r ::;. 0 ("1) c.. =!i .'l = '" = (Q ("1) c.. ~ 0 ~ = -.D = :r ~ < ("1) (Q _. = = "0 Õ = ~ ~ 8 ~ ;:: ::r :r t:5 '" = a :>< ¡; g: ~ ~ 2 ~ ~ 8 ê. ~ 5- :: ;. Q ~ g, ~ § ~. ~ ~ ~ ~ ~ 3 ~ ~ ~ ~ š ~ 3 § ~ s.. Ë ~ ~ ~ ~ .;' ~ ; i! a n ~ s.g' ~ ê ~'i;Y ~cr¿i~§ ffg' ~ ~ [ ~ ~.[ ~ ~ ~ g'~~ ~~ê ;. ~~~ ~~.~ ª g'~ §.~~ cr" ;:0 ::r n (;' _" 5' 0 ;,¡ "< c:: ::I ::I 0 ('D I't ""0 -. (JQ ." :-: (/j t.:) rt ::I 3 ...... -.;:1. ~ a :::s ~ ~ 0.. ~ :J"J -. (t¡ g; t'1) 0. ('1¡ -- (JQ c:: _2 (rC¡ :::. 0. ....... -- "'0 - ~] rtI rtI ::::Þ::r' ~::: ~ ~ G:' ~ - ñ' c.. -. :3 ~ PJ - ..., '"9. ::I;,¡ 0 0.rJ) :::1"""- '-"....".- ~ - ..,_0. "'r:r.~ ~ (J'Qr:::r ~........ 0 ~o 0-'<-00 ("1) ("1) :r ...., to ¡:: 0 ~ ,.., 0 '< go 0 ~ .., ~ :r ...., 0 fi < :r '" ("1) ("1) .:' ~.., >- ":J = = 0. ("1) '" ::I c..:;! ~ ~ 3 ~ ===. :::. ¡:: ("1) ~ ¡; 1:: ~ ("1) .., 0 :::. ("1) 0:::' '.,,'" - = [ <;;¡' '*" ~ ~ ¡;; = õ: '" o = ~ 3 \0 = 0 = -. .., = ::; to: 0 3 0 :r e. 'f <; s.. ¡:; ("1) V> ("1) ~. ("1) 2: -. g (b VI :::I 0.. ::s PJ ~ - n 3 ~ ::s (t¡ _ ~ .., § ê ~. :J"J:::I '"0 .., .....,. (rC¡~ ?" ~:=;g~ ~ "0. fD :::I ":ñ..:J"J . MILITARY TRAIL r ~ o. _ . c: § . BARWICK RO ::! z z - · ð? ~ OJ ~ ç CI P r þ ^ ~ ~ . C§ ; rT1 CI ¿Y HOM 000. BL VO () 0 ~ 0-3 III.... ~ þ ~= < co .. ::u e;~ ZI < 0 ~> ZI o ~ ~~ -C . CONGRESS AVENUE S, r a:I n> III ~ ~~ ZI ~ _.~ ~ ~ . S'~ - o -- - ~ -n I . i> ~ . . ~.Q SWINTON . AVENUE ~ ~ . . .. . .. A TlANTJC . OC EAN ~ N - _ _ :=> ~ 00 -.J '?' V>:I"- VJ !'> - ~ s.. ;¡':E ~. ~ (] ~ n:'i':E ~.g >- 8 t!:1:: ~ :-::E::: 8 8 =1' U'J ;:::n ~ g- -¡ ~ "S¡ !2. 3 z:') g n z -¡ n S' 0; ::r: >- >- c- 0; ~ g- >-"S¡ ~ ;;0 ~ o.~ :!.~ ~~ o.~ g ~ ~ ê-~ §:~~ ~"2.~ ~:£ ~ ~ 3 ~.~:::: o.~ [= ~ g.~~ £. ::.g ~g.;::: q g s ~ ~ § ~ ===;..g ~ 9-~ n "'0 ~ o!'t ~ ~ Þ tË ::s _. ('; n ~ ~. ...;. VJ:::l.. F;. ~ 1"1: r:r. I""'t a 0 .-- E;'"' 0'" t;" -.::r (þ ~ ~ 'JJ. o-+¡ --< ~ c:: 0 :::I ::s 0. = 0 (JQ -. ç;¡ :=: (t¡ g ~ FÐ c.., ~ ~ (; - Q' 0.. '"'1 ('1¡ =. õ' 2 - - ('1¡ b ., ~ 2 r- 0 ~ - ::s ~ ~.., 0. 0 - ~ (j q NO> 0 ::.::s ?6 c:: ~ :-. B; 0. ~ E; 0 a :::I ~ .., rr. 0 ;;: (j;'" _ ~ fT) ~ ~ g. 0 ::: Q. @ ~ a :;:::.-2 -j ~ ~ ;. =2.. q. ~ 0. ="'0 "Tj ('1¡ ~ g ::¡. 0" ~ ~ ::s 3 ::: ~ ~ r-'" !Ð ~ :¡ 0 (1ì ..., fT) :::1':<- c q "Q:;;. t'J ::. ~ ~ ::s ~ ~ fT) ::s ~ õ' ~ ~ g g E. ~ ;. õ' õ 0 g :r h § § (;' g- (tì n ~ ~ g::. 0. ('1¡ 0 [~~ ~ ~ "'9. g .....~. c::: Õ' ~ n ~ r §~.:; g :=2 n = ~ ~ ~ ~ ~ "'0 :::I æ .~ fl 5' ,3' ~ :;;'::3 :::I õ: ::. 'JJ ~ 0. :!;. ë: .Ë ~. ê ~ ~ ~ g ~ ~ ~ Þ' õ' ~ ft" Ð; Jg :: ~ ~ 5.;: ~ 03 ;:, cr. r,r; -. 'JJ '" -s' ('b'" ~ _ c: p -' '"J:. Ot¡........ 3 ~ - 0"'" -. í'-J 0 ' c:: 'J1 ::E t'1) ~::S:::l _.., - ... 0 ~ ('p (t1 ::r U'I . 3 ¡:? if ::; ë ~':? ~ .., tT1 '" :r 3 = c...... -¡ :r ~ = 0 9. = ~ ~ 0 = n ("1) =;;" _3 ::; s.. ("1) g. ....c. c.. _. c.. e:.. 0 cr' = ¡; c.. o¿ ("1) 3 '"S!.. u, :¡;. or. :::. ¡:; ~ :r =:? ~ e:::I' g ("1)"0 c.. g' ~ i?']- ~ f¡ Q c..::n~. ~ ¿, . g "S¡ ~ :;, g- ~ ¡;¡"O - '" ~ ~ 'f ~ 3 '" :I:;:;~'''' ~ ~ a '" ::; ~ 3 ~. ~:: ~ or. .., ::: "0 or. '" to: ~ or. ~ '" = = _. ~ ~ ~ :E ("1) c.. CJ; ("1) 0'" .., ('¡ = ;:¡.., g- = ~ c ("1)"0 ;:: -. :r ~.., ~ c.. = 0 :-: ("1) -. § ~ ~ Õ· r:r. ~ TQ g 5. §"" ;; ã' §: = ;. ~ f? ~ 3 :;; C¡;' ==:. õ ~:...: ::. rD' (t' 2: 0 fT) ~ S n ('1¡ ~ ã. a ;!4 a ~ ~ ~"'Cj~' ~ ~ ::s S g 0. ~ 3 =.f.' ? ~ ~ [ [~ g ~ g' g- 0;:;' § §:a 5 t'3 g- ¡;¡; n 15: ~ 0'" ~ Q Ë:,ð s.. S. § ~ ~ g.;î- ~ ::: ("1)3< ~ ~ ;? ~ ¡:? ~ == ~ 1! ~ ~ g e?~ ~ ~ ~ í/);: õ' ~ ~ ~ n ~. ~ '-< Q ~ ; N 8 :r g g; g] 3 ~ ro s:- : rt "'£ s; & ~':o ~ fT) ~ ':=: ~ ~ :r. ~ ~ Õ :: §= ~~ ~ ;J 3 ~ r=; ~:: Jg ~ ~ os (D "': ~ ~ 0.;;' a a ~~ ;';' Jg <: :3 Õ [ ~ ::s =. ~ ~ :; cr' 0 VI g ('1¡ Z 2 § ~ g ,?1 g :::I ::: _0- _ 0.. ..... (t¡ -. - \1/ ~ c: t;; 0 ~ "'0 -. '"0 ....., ('tI (J'Q ". .. -. c -. 0. 'J'; (t¡::S ;:;: c:: n ~ ':/) _.' ~ 0.. '1/ 0 V~ __ ~ þ:I o g.:, e: c.. :;. 5. :;. ~ :r '2.. = ~ ('¡.:¿ -. to: == ~ ~ ¡:; 0 ~ '" ~ = ~:r ~ ~ c.. (Q ::; ::; r, ::; 0 3 ÇT1 ~ (") := ¡:: ("1) õ' 0 = ~ -'''= :::s VJ :r ~ _ ~. ~ a"'O 0 ¡;. ,P 0 (b ~ > -- rt 0. ç;¡ If; n "< trJ g 5' õ" ('1¡ ~ ~ -:::I "'0 tv..~ 0 (j g :=t' =' ~"o ~ §.:=í ~ N ~ ~ i?' ;J~ ["0 CJ; 3 ~ :;. g. ? c..:¡;' < ::n ~ g: ~;;p ~ :;. :. .., ~ ~ c.. ~ f¡ g- >- a 5. n ¡s ~ Õ' ~ 0 õ ::; ...., ri:;'~ §a g~. ~~c.r:::r~~~]('1¡= ~--og~rt õ·~.., 3~~g. g5g~~ 8~~>o~ "2."'~=~3:g. o rt 0.. ::.: PJ @ (C ('1¡ "< ~ =. - :::I ~ .-.. @ c::.,..... ==:::-. 'T:" 0 c:: ::r PJ ;,¡ 0..'-" - ~ 3 :::I 0.. -< ::I - (b ØJ ..... ::r íJQ :::.; a ~ <::: _. fD D~ ~ r.r. ~. _ -. c æ..:!:. 0. ::r ~ ..0: -:3 ::.. 0 0. 3 ('tI g: "'O",,=,:r Z t..? ::. þ:I ('1¡ (J'Q (b (; ::I 2. ('D ('1¡ -- ('þ 2:~ ~o·~ ~~ . g.~~~~~§å: ~~5&~ ~~ ~~@; 5'~~:~§'[;~~~~ ~§:~º[~~. c:: ::.: '7 -. ~ 0 0.. ':/) ~ ""=' ~ 0 "< 0.. C/) C ""'t cr" N'" PJ:=. f1C¡ -. 0.' 'JJ (t¡ <: çr; ... g: ~. n ~ _. PJ to,· 3 n 3 ("1) = =3'" .., = = 3 U'J ~ .., 1:: '" 'J1 O· 0 0 ~ ("1) - c.. ("1) 0 .., >- = -. ::; =.., ~ rë 0 ('t¡ :::~: ~. ~ ,:/, ~ (t¡ -. 0.. 0 :3 c::. @ 1"C ::s:::: 0 ~ ........J ::I """1') ~ ~ r:::r::l -+¡::I < (J'Q 0 :::.' > n ~ þ _ 0 n "< 'J}...... ~ :::I 3 c:: a. rc - rb ::I :E rtI 3 fJQ """"""l.."'O ::I "< c:: _ 0.. ro ::s "< çr¡ @ ~ - ::¡= 0 p.;:r:. . 0 _. 0.. (tI::I (t¡..o þ' ~ ~. - r:: ..::t! ~ \!3 ~ S, \0 E::; 0.. > _..('J::r _ g 0 e _. _ ~ n ~ (C ~ ~ ::; ~ ::: ~ .., ~ p.. :=. ::s ~ ""'t - =t' =. ~!!. 0 VI {JQ ~ ~ 0 ~ g ('D (t¡ ~.~ ::I 0-, 'JJ ~ ~ 8 'JJ :¡ ~ ..'J"J ~ ""'t3 ~ == S. ""'t "'tj ro ~ S? 03 'J'; ~ ~ "2.. ~ g@ 0-. t::::I ~ P D ~ ,.,... > o"Q ~ 0. c:: Õ o - ro 3 ;x \O::r t'1) (t¡ ::s ~ ('t¡ ;+ c:: ~ 'JJ - v.J V.J ::::.. 3 ('þ 0 _ :::I ""'t <:~ ~ (t¡ ~r:::r ~ (t¡n V1 "t-... 'J')~' 0.<::1 ""'t (t¡ =-,-:<o~~ ::n__::r!""""Þ ;; -+¡ ""'t::::.. ro (5; ::I ~ . ~ 'JJ ""'I ~ 'JJ g. t) 0 g, "< S·;a. =.: ('J ,l.. (C 'JJ f1Q . rc ~ "< :;" ...... :i ~ (t¡ cr" -.::r t'1)::S ~ _' C/) - -. :::-: a g ~ ~!"Þ ~ ::r 0::1 0 ::: ~ 0... ":;::r non O-I~""'t V;' g, ~;x ~ ~ (t¡ ~:::I ::s '< ~ ~ § . < CITY COMMISSION GOAL SETTING SESSION ADMINISTRATIVE SERVICES JUNE 5, 1995 . · Administrative Services Department -- Adnunistl <11ive Assistant Building Mainl. Supervisor - I. FUNCTIONAL RESPONSmILITIES ADMINISTRATION (4.5 Employees) · Administrative support, City Manager's Office · Plan, direct, manage Publlc Works Department · Management oversight - Golf Course · Telecommunications and Radio - repair/maintenance · Liaison and administrative support Education Board, Sister Cities Committee, Seacrest Property Task Team, Old School Square, Joint Venture, Chamber of Commerce · Switchboard and internal mail service · Special Events coordination between organizations and City departments · Special projects as assigned PUBLIC WORKS Administration (3 Employees) · Provide overall management and administrative support for the department · Conduct streetllght inspections and coordinate all repair and installation with FP&L · Provide administrative support to the Assistant City Manager · Monitor and assign all after hours call-out for service · Coordinate contract services and construction Street Maintenance (6 Employees) (Approx. 174 mi.) · Pot hole patching, asphalt repair · Utillty cut repair Curb repair and minor construction · Sidewalk repair and minor construction · Special event set up and take down · Grade unpaved roads · Road barricading Traffic Operations (4 Employees) (ApproL 20,000 signs) · Sign making including specialty/special event signs · Sign repair and replacement · Road striping and markings · Banner and ßag hanging and removal · Road barricading set up and take down · Special Events · Streetllght repair and maintenance downtown and parking lot areas · Conduct traffic studies Stormwater Operations (5 Employees) · Catch Basin cleaning and repair · Drain Une cleaning and repair · Swale maintenance · Street sweeping including parldng lots · Special events · Maintenance of the Stormwater Assessment Program · Prepare Stormwater system maps · Minor constnlction projects Parldni Meters (1 Employee) (560 Meters) · Maintenance and repair all parking meters · Collection and deposit parking meter revenues · Special Events Buildini Maintenance (5 Employees) · Provide inspections all City facillties 150,000 + square feet · AIr conditioning system minor maintenance · Oversight for contract janitorial contract cleaning · Perform minor maintenance and repair electrtcal, plumbing, carpentry, painting, roof · Obtain quotes and coordinate repairs outside contract repair · Special events · Generator maintenance · Provide backup assistance telecommunications and radIo repair and maintenance Fleet Maintenance (10 Employees) (330 Veh.) · Repair and maintenance all City vehicles except emergency fire equipment · Provide recommendations and analyses for neet replacement · Provide admlnlstrative support for Assistant City Manager · Prepare all new vehicles for neet use · Rehab and Repower vehicles Special Events · StreetJStormwater Employees 16% time spent · Building Maintenance Employees 11 % time spent . II. GOALS/NEEDS NEXT 1-2 YEARS A. Goals · Conduct architectural overview of roof and air conditioning systems City Buildings - Prepare inventory/Condition report - develop 5 yr. Renewal and Replacement Plan · Complete audit and make corrections to Stormwater Assessment Program · Develop Stormwater Maintenance Master Plan in accordance with NPDES Permit requirements · Complete Stormwater base map update · Develop or acquire computerized Building Maintenance order system · Develop 5-yr. Energy Conservation Improvement Plan · Complete review of Fleet Maintenance functions and provide recommendations for organization and operational changes to try to reduce repair costs by 5% and improve efficiencies. · Investigate feasibility of City assuming maintenance for traffic lights to include cost analysis B. Needs · Computer upgrades for: · Sign making equipment · Upgrades to Public Works Superintendent's PC's to allow capacity to do work scheduling, work order preparation, and cost tracking · Provide computers for key personnel who do not now have computers · Needed equipment for Stonnwater system mapping · Financial resources for bull ding and equlpment repair · Resources to Implement NPDES Permit requlrement · Additional staff resource allocation to meet increasing demands of Boards/Committees · Provide resources for sidewalk construction and streetlight Improvements, per policies approved in April '95 ~ . . DRAFT Presentation to the City Commission by the Community Redevelopment Agency I City of Delray Beach, FL June 5, 1995 . . . -2- ... Redevelopment Planning: West Atlantic Avenue commercial corridor and North Federal Highway area in conjunction with the City. ... Historic Homes: Offices for the CRA, Historic Palm Beach County Preservation Board, Pineapple Grove Main Street, the TED Center, and other organizations. ll. Future CRA Programs (with City Participation) ... The formation of a Community Development Loan Fund (see attached handout). ... The site acquisition and the development of parking for major downtown anchors. ... South County Courthouse Interlocal Agreement revision. We anticipate accelerating the elimination of slum and blight and accelerating economic development and job growth over the next five years. Projects will become larger and capital needs greater. The CRA will need to call upon the City to assist in implementing projects beyond its fiscal reach, but with the understanding that any City assistance would always be repaid by the CRA. It is the CRA's goal that in 22 years the tax base of its district will be robust and slum and blight will be eliminated. I ~ 0; GOALS AND OBJECTIVES CITY OF DELRAY BEACH The following briefly summarizes way in which the Community Redevelopment Agency and the I City of Delray Beach can jointly partner projects and programs in order to accomplish the goals I and objectives of both the City and the CRA --- to eliminate slum and blight and to stimulate economic development. I. Current CRA Programs The CRA currently funds from its budget the following programs: ¡ * Old School Square Crest Theatre debt service ($43,743 annually) * Municipal Tennis Center ($50,799 annually) * Downtown Joint Venture, the downtown marketing area of the CRA) DDA) and Chamber of Commerce ($50,000 annually) * Pineapple Grove Main Street ($10,000 annually) * Subsidized Loan Program ($100,000 annually) which produces $1,000,000 in loans * Parking: Joint ventures with the City to reconstruct the existing lots behind Hand's and Ace Hardware. Built the 29-space lot at Banker's Rowand the 49- space lot on NW 1st Avenue. Will build two more lots in 1995-96; a 23-space lot on SW 4th Avenue behind the Wideman Building and an 80-space lot on Block 76, fonnerly owned by the Pierce family. I * Affordable Housing: The CRA has provided technical assistance to the non-profit Community Development Corporation, TED Center, and has played an active role in vacant lot acquisition for a joint venture program, newly named the Delray Renaissance Program, whose participants include the City of Delray Beach, Palm Beach County, the Community Development Financing Consortium, the TED Center, the Delray Beach Housing Authority, and the Delray Beach Community Development Corporation. In FY 1995 over 25 homes were constructed. * Land acquisition for redevelopment: Block 85 * Land acquisition for parking: Block 60, Block 76, and Block 29 · DRAFT t GOLD COAST ECONOMIC DEVEWPMENT INITIATIVE A PARTNERSHIP FOR ECONOMIC DEVELOPMENT PALM BEACH COUNTY, FLORIDA A Small Business Lending Program A Pilot Program in Delray Beach, Florida June 5, 1995 · GOLD COAST ECONOMIC DEVELOPMENT INITIATIVE I. Introduction The Gold Coast Economic Development Initiative ("GCEDI") is a proposed program in which Palm Beach County and community redevelopment agencies form local agreements to promote economic development in their distressed areas. The agreements would also include the Community Financing Consortium, Inc., a membership of 16 Palm Beach County lending institutions. The principal incentive tool would be to provide businesses ¡ with first and second mortgage financing for acquisition and development loans and ! business loans. The GCEDI proposes to utilize Delray Beach as a pilot area to test the viability of the program. The purpose of the program is to accelerate redevelopment in t severely distressed areas where access to capital markets is limited. The lending organization, which the partners would create, would be a non-profit, community development loan fund, popularly entitled a, "CDLF." The Delray Beach local initiative would be an agreement between Palm Beach County, the Delray Beach Community Redevelopment Agency ("CRA"), the Center for Technology, Enterprise & Development ("TED Center"), the Community Financing Consortium, Inc. ("Consortium"), the City of Delray Beach ("City"), Pineapple Grove Main Street ("PGMS"), and Visions West Atlantic ("Visions"). A more detailed description of these organizations follows. I ll. Target Area I The Palm Beach County areas to be targeted are those in which a community redevelopment agency exists and one which is defined by the County as a lagging region. Currently in Palm Beach County, there are six redevelopment agencies, including Riviera Beach, Belvedere Westgate, West Palm Beach, Lake Worth, Boynton Beach, Delray Beach, and Boca Raton. I I The pilot program of Delray Beach consists of two downtown geographic areas; one being the West Atlantic Avenue commercial corridor between Interstate 95 and Swinton and the Pineapple Grove Main Street area whose principal commercial corridor is NE 2nd Avenue. These areas lie within the Community Redevelopment Agency's district and within the City's Community Development Block Grant area. Delray Beach is defined by the County as a lagging region. ill. Palm Beach County Community Development Loan Fund The partners, including the County, Cities' redevelopment agencies, community development corporations, and the Consortium would create a non-profit community development loan fund. The entity would be qualified as a 501(c)(3) corporation under the Internal Revenue Code. The organizations that contribute monies to a loan fund I I - 2'- i would be those that qualify to sit on the Board of Directors. The CDLF would be independent of, but associated with, all the founding partners. The CDLF would have its own executive director and support staff. Within the CDLF there would be established local loan pools to which local partners would contribute. For example, a Delray Beach loan pool would còntain contributions from the City of Delray Beach, the Delray Beach CRA, as well as the Consortium and the County. IV. Economic Development Lending Programs The CDLF would provide first and second mortgage loan financing to businesses for acquisition and development of real estate and to businesses for tenant improvements and the purchase of fixtures and equipment. The majority of first mortgage funds would be ! provided by loans from Consortium members to the CDLF and second mortgage funds would be provided by loans to the CDLF from the County and Consortium and by local participants, namely Cities and CRA's. First mortgage loans would be slightly below market rate, at least 50 basis points. The second mortgage loans would be at a below- market rate, at least 150 basis points, but the loan would have to meet an acceptable debt I service coverage ratio. The CDLF would provide both underwriting analysis on first and ! second mortgages and would service the loans. V. Participants in the County-Wide Program i Participants in the County-wide program would be Palm Beach County, cities, i community redevelopment agencies, the Consortium, and local community development I corporations, such as the TED Center. The CDLF Board of Directors would consist of I persons appointed by the participants. A participant is defined as one who pledges monies to the CDLF and one who pledges their consent to the principal and goals of the CDLF. VI. Participants in Local Loan Pools of the CDLF The CDLF will segregate funds in their portfolio according to participation by local , partners. For example, a Delray Beach local pool would consist of monies contributed by the City and CRA as well as the County and the Consortium banks. i The following describes the role each participant in the Delray Beach Pilot Program would take in accomplishing the goals of economic development. Palm Beach County The County, an innovator in economic development programs, particularly noted for its job growth incentive fund, small business incubators, tax abatement, and other programs I I i I r \ -3...: would provide needed moniçs to fund the second mortgage pool of funds. The County's contribution, along with other sources such as the cities and CRA's, could be leveraged with private and public grants. Community Redevelopment Agency of Delray Beach The Delray Beach CRA is a tax increment financing district, created by the City of Delray Beach in 1985 and governed by the State of Florida Statute, Section 163, Part IV. The CRA, in its Redevelopment Plan, states that the elimination of slum and blight can be accomplished through a program of economic development. The CRA, in its desire to accelerate the elimination of slum and blight, stimulate a I healthy business and employment climate, and to stimulate job growth would provide the following under the loan fund program. * Provide funds from its tax increment financing trust fund to the CDLF for the second mortgage pool. * Apply for grant monies from local, County, State, and Federal agencies and private foundations which would be used in the second mortgage loan pool of the CDLF. * Utilize other CRA programs in tandem with the lending program in order to enhance and insure the viability of the economic development initiative. An example of these programs include subsidized interest on second mortgage loans, business assistance grants and loans, site development assistance grants and loans, historic facade easements, and land acquisition projects. * Provide the staff assistance in administering the community development loan fund in its early years. * Provide [mancial assistance to the community development corporations involved in the program. City of Delray Beach The City contributes on many levels towards enhancement of the target area through public works and community improvement projects. Recently the City completed a $5,000,000 tennis stadium and municipal tennis center, landscaping project on Swinton Avenue, West Atlantic Avenue beautification, and many other projects. Under this GCEDI Partnership, the City would provide the following: * Participate in the strategic planning for the establishment of the CDLF. · -4.:... * Provide funds for the junior mortgage revolving fund of the CDLF. * Be a co-applicant with the participants in grant applications. Consortium The non-profit clearing house for 16 lending institutions would be the provider of funds to the CDLF for first mortgage financing acquisition and development loans and business loans. The Consortium will provide the following services for the CDLF in the initial year on a contract basis. * Analyze the credit of a prospective borrower in a prequalification process. * Process a final application for first and second mortgage financing. * Obtain commitments from its member institutions to provide funds to the CDLF.. * Service both senior and junior mortgages. * Be a co-applicant with the participants in grant applications. Center for Technology, Enterprise, & Development The TED Center is a not-for-profit, SOl(c)(3), community development corporation I which operates a small business development center within the target area. The TED Center provides businesses with technical assistance on business matters such as marketing, financing, human resource issues, and others. In addition, the organization operates an "in-wall" and "out-wall" incubator in which businesses are provided office space, secretarial services, and client meeting space. Currently the TED Center has over 24 clients in its program. I Under the community development loan fund program, the TED Center would provide the following services on a contractual basis to the CDLF. * Procure and solicit borrowers. * Provide technical assistance to prospective borrowers, particularly assistance with business plans and loan applications. * Interface on behalf of the client with other business service organizations such as the Minority Business Development Center, the Black Business Investment Corporation, and the Florida Atlantic University Small Business Development Center. -5~ * Interface clients with the other Partners. * Provide a 7-week course to clients on financial management. * Follow up with clients after loan closing and monitor job gro~h. * Be a co-applicant with the participants in grant applications. Pineapple Grove Main Street ("PGMS") The group is a non-profit, 501(c)(3), community development corporation whose goals are to revitalize an area of downtown Delray Beach called Pineapple Grove. The area is , bounded approximately by NE 4th Street, NE 1st Avenue, the FEC Railway, and by an alley just north of East Atlantic Avenue. PGMS would provide marketing services to the program and would assist potential borrowers who either wish to locate in Pineapple Grove or wish to improve their current Pineapple Grove location. PGMS would encourage the use of the technical assistance programs developed by the TED Center among businesses within its boundaries. Visions West Atlantic The Visions group is in its early stages of becoming a community development corporation whose goal is to assist in the redevelopment of the commercial area of West Atlantic Avenue from Interstate 95 to Swinton Avenue. Both the Visions organization, the City, and CRA are preparing a Redevelopment Plan for the area and Visions would assist in its implementation. Visions would take a major role in accelerating the redevelopment process of the area. The organization would provide the following services in the program: * Solicit new businesses to West Atlantic area. * Provide the TED Center services to existing and new businesses for West Atlantic. * Act as a co-applicant with the Partners in securing grants for economic development. VI. Policies & Procedures of the Program Program Organization The participants will enter into an interlocal agreement to create the program outlined above and would establish a non-profit organization entitled, "Community Development Loan Fund," to carry out the purposes of the program. Each participant would appoint · -6.:.- a person to serve on the Board of Directors of the CDLF. Area Eligibility All businesses applying for first and second mortgage financing must be located in Palm Beach County or willing to relocate to Palm Beach County to the target areas designated by the County. Loan Products The program would provide first and second mortgages to borrowers meeting the CDLF's underwriting requirements. In cases where only second mortgage financing is appropriate, the CDLF would provide a junior mortgage either by its member bank or through the junior mortgage revolving fund. Typically, first mortgage terms would range from 10 to 20 years and second mortgage terms from 5 to 10 years. Interest rates for first mortgages would be at least 50 basis points below the market rate and for second mortgages at least 150 basis points below the market rate. Loan Sources The CDLF loan sources would be contributed by the participants. Refer to Exhibit "A" for a suggested breakdown of the level of funding in the local Delray Beach program. CDLF Administration Initially the Consortium would provide the staff necessary to operate the CDLF. Loan Uses The borrowers can use the loan proceeds for the following: acquisition of real estate (land or buildings), development of real estate (rehabilitation or new construction), tenant improvements, furniture, fixtures, and equipment. Uses prohibited under this program include factoring of receivables and working capital. Technical Assistance All businesses will be required to attend a 7-week course on Financial Management Planning Assistance offered by the TED Center, Inc. A certificate of successful completion must be obtained before loan closing. Credit History The program expects that some applicants may have blemishes on their credit history. -7 -' This would not render an applicant ineligible. The 1ED Center could serve as a credit repair consultant on a fee basis. Loan Packaging Requirements by Borrowers All applicants must provide: 1. Request amount and purpose of the loan. 2. Business description including a detailed description of products, services, and manufacturing process. , 3. Current and three years of past income statements and balance sheets and cash flow projections (month by month). Last three years income tax statements (business and personal) would be required. 4. Support information such as project cost estimates, certificates of incorporation, articles and by-laws, partnership agreements, evidence of collateral being offered, list of stockholders, and percentage of stock held by each stockholder and any other relevant information. 5. Personal financial statements of principal(s) borrowers. 6. Evidence that at least one job will be created or maintained for each $10,000 loaned for junior mortgages. 7. Evidence of licensing and insurance. 8. Employer identification number and corporate charter. The staff of the 1ED Center will be available to assist in completing loan applications, preparing cash flow projections, assembling loan documentation, preparing business plans, market analysis, and feasibility studies. After closing, follow up technical assistance by the 1ED Center will be provided on a one-to-one basis to assure the business the best possible opportunities for success. Loan Monitoring The CDLF and the 1ED Center would provide, on a quarterly basis, a report to the partners on loan compliance, job growth, and business operations of each applicant. __~~._.m'_'__~'_'_~_____"'m_·_.___..__.._~ . o . . EXHIBIT" A" Sources of Capital for the Community Development Loan (A Five-Year Projection) Five- Year Participant Contribution Amount Use of Funds Palm Beach County $ 250,000 Second Mortgage Pool Consortium Bank Members 5,000,000 First Mortgage Pool Consortium Bank Members 250,000 Second Mortgage Pool Consortium 150,000 Administration Start-Up City of Delray Beach 250,000 Second Mortgage Pool CRA of Delray Beach 250,000 Second Mortgage Pool TED Center (Administration) 125,000 Financial Consulting Pineapple Grove Main Street 25,000 Marketing Services Grant Sources 500,000 Second Mortgage Pool TOTAL $6,800,000 . 0 . - . EXHIBIT "B" Community Development Loan Fund Participants 1. Delray Beach CRA: Kevin Egan, Chairman Christopher Brown, Executive Director 2. City of Delray Beach: Lula Butler, Director, Community Improvement Dorothy Ellington, Community Improvement I 3. Consortium: Art Fleming, Director Mary Sorge, Vice President, Barnett Bank 4. TED Center: Sam McGhee, Director Sherry Johnson, Administrator 5. Pineapple Grove Main Street: Tom Fleming, Director Susan Brown, Vice President Janet Onnen, Economic Development 6. Palm Beach County: Michael Tarlitz, Economic Development Pam Nolen · · · [ITY DF DELRRY BER[~~ DELRAY BEACH f lOR I 0 " î ÜU '"j V'.' Î So; J;" \' ~ ~.~, ,,:;' . D~,-H':", b~;;CH f'L:'R¡UA33444 . 4'::;?¿';~ )\..td.:) ....... AII·America City , , II t! lYC¡3 CITY COMMISSION GOAL SETTING SESSIONS CITY OF DELRAY BEACH, FLORIDA Goal Setting Sessions of the City Commission of the City of Delray Beach, Florida, will be held on Monday, June 5, 1995, and Thursday, June 8, 1995, at 6:00 p.m., in the second floor training room at the Fire Department, 501 W. Atlantic Avenue. fÙ<Øn 'I!J!ß !ú~ ~A' ~ Alison MacGregor arty City Clerk @ P,'''rea en Re:yc;ec: PaD'"' THE ErcFORT /..\',_v,,[...VS M .L.TìEHS [ff-~ ~- n pr" FiJ' ~1. F ~: ~1 r r rr ryr; ~!'> fr i !" ',f L l [f: ~i ~~ L ~k t· L \ ~?, ~... ~"'~i~ b, ~ ¡ DELRAY BEACH , ". Á ~ -'. -- -- ~, rUf" ì lJ (j '~ MEMORANDUM DATE: June 1, 1995 TO: City Commission FROM: David T. Harden, City Manager:i ',I, ¡ SUBJECT: Goal Setting Session on June 5 & 8. 1995 In this notebook you will find the background materials previously requested by the Commission to assist you in preparing for our Goal Setting Sessions next week. The staff has also added a few additional information items which we felt would be helpful concerning our previous goal setting efforts. After reviewing the material in this notebook and hearing the presentations Monday evening, I expect that you will have the information you need to begin identifying issues and needs which need to be addressed over the next few years. I am requesting that each Commissioner on Tuesday evening, at the City Commission meeting, give me a list of _ your five most important issues or needs. This will then give us a head start for our work on Thursday evening of developing goals and strategies to address our most important issues and needs and then to set priorities. Please call me if you would like to have additional information on anything relating to our Goal Setting Session. DTH/mld - -:-'._;: c::- ~ -'. ~ -. L :: i.' ..u c': . (~ .. . . '. - Reference Material from Previous Goal Setting ProgramsÆfforts MISSION STATEMENT Established: 1988 Affinned: 1990 Still Going: 1993 The Mission of the City of Delray Beach is to create a renaissance that enhances the unique cultural, historical, and natural resources which make this an attractive community to a diverse and balanced population. VISION FROM THE COMPREHENSIVE PLAN A South Florida Renaissance City ... Rebirth ... Revival ... A humanistic revival of culture, literature, and enthusiasm ... An economic revival building on ~ the past for a sound and prosperous future A City set apart in South Florida . t/) I ... =..c 8 I o öJj ... "'0 = ._ .- ~ = :-= t/) 0 I Cij~"" ~;:I~ ',= C3 - Z 8 E ~ ',= Cd .0 ~ 0.. o..~:'= ~ ~ ~..c :>-. ~ ~ 8 0 ~ .- - = ::: (,) öJj j ... ...... ...... - I-< (,) 0 () ... t:.- ~ QQ- ();:I Cd I-< r~ U Cd ~ ~ '2 '2 "'0 ~ 1:) µ,. E '-' 2 = Z (/.);:1;:18 Q2~0~ rn"Ë()t/) _ (,)...s::..c .... t/) U = Cd ._ ::ë "'0 .- :.= EEl-< ... s::: ~ ö.O... () ~ Cd Cd 0 ~ .0880;:1 0.1-< = t/):> =~...o ;:I 0 0.0 0 (,) 1:: .- 0 () - ~ (/.) ..c ~uu ~¡.L¡_ U~ * * rJJ Eo- " o ~ t/) ~ Q s::: "'00 E r~' ... 0 () t/) - t/):>-, .- 0 8 "'0 - ;:I~~~ ~ 0 rJJ .€"8]~:.= 0 §-.,g ~ :-=-Cdo-.Cd .0 -I-< - ~...... ... ..c ()o rJJ :-;: ..c (/.) ... . - öJj :> ~ ~ t/) ö.O t/):> .- ~ ~ ...... U = .- "'0 .- () ~ I-< Q ..c j 0...J 0::c ~ Z;:I .~ N N 0...0.. _-..>.:::: (,)() þooóo; t/) :>..c :>:> wo;;¡;:I .- Z ~ Vl ~ ~ I-< ~ ~ U 8 ~ ~Q]QO~~ g~ _ -.. . o:.=~ .0 ~ .- ~ Cd = -;b = = 0'- 0 Cd ~ (,) 0,- 0 O..c 8 t/) Vl U ... ~ _ .~ (,) ~ (,) (,) (,) Cd 1::: ¡.L¡ (/.) Z < µ,.¡.L¡Z¡.L¡¡.L¡(/.)µ,.< ~ ** ~ cz:: ~ 0 Vl ~ ~ rJJ Co-' ~ U .JIll. ~ t/) ""-0 . 8 ~ (,) 0 O L.. -...() ~ -0..=80.. = ~ ~ 8 ~ U (/.) ,-.9 ~ ...wo;;¡-;:I ~ ...... rJJ ....... ~ ~ ... t/) _-..> ~ ;:I ~ = ö.O;;> = = wo;;¡... t/) ... ~ ;;¡ u -g '-'" Š - t/) = ~ .~ E ~ o ~ ~ ~ ~ "'8 ~8 = 1::: .5 ~ .a ~ ~ ;:1_...,.,., 0;:1 8öJj(,) ........ -- --..> ... ¡.L¡ 8 ~ 0...- 0 Cd 2 ~ wo;;¡(,) ~o'" "'Os::: r_' ~ 2 ö.O ö.O ~. - ~ U < Cd rn - - (,) ... = 0 ~._ t/) N = t/)'- ~ t/) :> ... .- :>-. ~ ~ - þooóo; Cd Cd t/) ~.- ~ Cd s::: ... (.¡;;¡ ~ C': .5 ~ g.~ ~ "2 .~ 5 U ~ ..s z ¿ ~..s::c~<~0-.r- * * o rJJ ;;¡ ~ U ~ o e ~ . e ~-"'O t/) t/) oi:!:ê =~~ç rn .a ö.O 8 ~.~ 0 ~ ~ - Z .-... > s::: "'0 ;:1:>;:1 :>(/.)~o ~ 5 ..s U ».s r~ I ~.- E ~ :> . Cd - ~ t/) (/.) .~ () 8 .#fA Þ :> (,) Cd 1-<"'0 - :> .- ~ .- ~ ~ ~ () 0 Cd 0 I-< j .¡: (,) -æ ,.... ,.... ..,.. Cij o'û I-< 0 U ~;:I~~~~..c08 ~ = ,-...,¡.- N'- ;;> I-< (/.) ¡:; ~ t/) Cd '-" ~.- ~ _-..> 0 . ö.O "'0 () --~~-~~~ C ~- _ t/) 0 ... (,) 0 Cd 0 ..c E ._ >< ..c 1: ö.O 0 < Cd s:::.-;: s::: "'0 ö.O E g¡ . - 0 2 -5 . É 8 ~ 8 æ'ä) 0 0 ~ ~ Q(/.)~<¡.L¡~¡.L¡...Jzu::c ** 1995 CITY COMMISSION GOAL-SETTING AGENDA Day 1 June 5. 1995 I. Introduction/Purpose (David T. Harden) II. Review Progress 1993 Goal-Setting (David T. Harden) III. Common Goals/Priorities from Staff (Robert A. Barcinski} IV. Department Representations - Functions, Policy, Direction, Priorities · Planning & Zoning - Diane Dominguez · Fire Dept. - Chief Rehr · Public Works/ Admin. - Robert Barcinski · Parks and Recreation - Joe Weldon · Environmental Services - Bill Greenwood Police Department - Chief Overman · Community Improvement - Lula Butler · Human Resources - Ned Gusty V. Break VI. Boards/Committees/Other Groups · Visions 2005 - Frank McKinney · Youth Council - Lorie Simons · Chamber of Commerce - Bill Woods · Joint Venture - MaIjorie Ferrer · CRA - Kevin Egan · DDA - Michael Listick · Parking Management Team - Chris Brown · Pineapple Grove - Tom Fleming · Old School Square - Joe Gillie · Education Board - Kathy Shabotynskyi · Sister Cities Committee - David Schmidt · SPRAB - John Weaver Day 2 June 8. 1995 VII. Goal-Setting Process · Identify issues and needs · Set goals · Determine strategies to move toward goals · Set priorities UPDATED STATUS: , . GOAL SETTING 1993 CITY COMMISSION - DELRA Y BEACH Goal Areas & Sub-Categories PUBLIC SAFETY & COMMUNITY RELATIONS * The Community Policing Program * Police Department Enhancements * Haitian Community Relations * Neighborhood Associations * Community Oriented Code Enforcement COMMUNITY AND NEIGHBORHOOD IMPROVEMENT * Neighborhood and Area Plans * Support for Self-Help Programs * Regulation and Protection * Accommodating Infrastructure YOUTH * Establishing a Youth Emphasis * Support for Service Providers ECONOMIC DEVELOPMENT * Enhancing the Employment Scene * Enhancing our Image * Specific Tasks INFRASTRUCTURE, BUILDINGS & FACILITIES * Continuing Focus on the Basics " * Buildings and Facilities Repair and Replacement * Fulfilling Unmet Needs * Roadways FINANCE, COST CONTROL, & REVENUE GENERATION * General Principles * Items of Focus in our "Zero-Based Budget" Approach * "Enterprise" Approach & Revenue EIÍhancement "Above all, we must address the problems of crime and drugs in every way possible... EVERY neighborhood has the problem of crime... lets support every effort to meet this problem... MAD DADS, Citizen Patrols, everything possible." 2 PUBLIC SAFETY & COMMUNITY RELATIONS * The Community Policing Program * Police Department Enhancements * Haitian Community Relations * Neighborhood Associations * Community Oriented Code Enforcement The Community Policing Program: The Community Policing Program has been well received and is effective in deterring drugs and crime. This program is to be continued and expanded. Directions which should be pursued in the expansion of the program include: '" "Cop on the beat"... one-on-one positive contacts. The West Atlantic Beat Detail began on April 23, 1994. This is a Patrol Division initiative that employs all of the philosophical approaches demonstrated in community policing. The eight (8) police officers who are presently working on the West Atlantic Avenue Walking Detail work very closely with residents and business owners along the Avenue in order to promote positive changes. Once again, the precepts of Problem Oriented Policing are used by the officers on this detail. Community Oriented Policing Programs have been established in tlte North West Area (Swinton to 1-95, from Atlantic to Lake Ida) and in tlte South West Area (Swinton to 1-95, Atlantic to Southwest 4th Street). Plans callfor additional programs to be established in thefollowing areas: Beach, South East, Nortlt East, and in Delray Shores. .. '" Continuing support and encouragement for the establishment of more participating neighborhoods in the Community Observer Patrol program. Expansion if Our Volunteer Prozrams - The Police Department has moved further along in our use of volunteers to supplement the Police Department's workforce. This trend will continue as we have expanded our Volunteer Parking Enforcement Specialist Program to a total of 50 ~(Jmmitted volunteers. In addition, our Citizen Observer Patrol has 850 residents who not only patrol within their own neighborhoods but also participate in a roving patrol in areas designated by the Police Department that are experiencing specific problems in order to provide additional police monitoring for both detection and high profile visibility. Approximately nine separate Neighborhood Associations are involved in this program. We have also recently formed a Volunteer Advisory Board that draws its members from the various volunteer groups that operate under the Police Department's auspices. This Board makes policy 3 recommendations to the Police Department and is responsible for making recommendations with respect to recognition of the volunteers as welL '" Continuing educational anti-drug programs in grade, middle, and high schools. The DARE Program continues to be a priority. The Department is working on a ride-along program for Atlantic High School students. The GREAT (Gang Resistance Education And Training) Program is a recently emerging educational initiative that closely resembles the DARE (Drug A wareness Resistance Education) Program presently taught in our schools by police officers. Two (2) of our DARE instructors recently attended a nationwide training session hosted by the Bureau of Alcohol, Tobacco, and Firearms and are now certified. It is our intention to move this additional training program into our schools to educate children in the dangers associated with gang activity. '" Continuing and increasing programs and activities directed to eliminating the drug problem. The following are additional initiatives the Police Department is presently involved in, as well as for the upcoming year: Problem Oriented Policing - Twelve of our officers and supervisors were recently provided training in the Problem Oriented Policing techniques by a i" nationally recognized police trainer. These officers will in turn instruct other members of the Police Department in this technique using a "Train the \t\ ~ Trainer" approach. POP is a process that allows officers to do a problem /y ~ analysis of an existing problem and through innovation,flexibility, latitude, ~ ,(Z~ and support of their supervisors arrive at a long term solution to a problem. J . This technique has been proven to be effective in solving problems and at the f same time, stimulating interest and challenge on the part of the police officers If' involved. . "of /fP{ ~~\\) ~ t" Additional enhancements to this crime fighting effort entail~ assistance from others. To ~t l t this end the Police Chief and City Manager shall: . ~\i4., '" Work with all crime enforcement agencies to enact more demanding action against repeat offenders. MAN UNIT being restructured to target habitual drug offenders. Involved in promoting Evelyn Gort Crime Bill which passed this legislative session which targets career criminals. 4 * Meet with the State Attomeys for the purpose of implementing the Community Judicial System Program here in Delray Beach. We supported this program. However, this program has been abandoned by State Attorney due to non-support of judges. Plan was not devised to deal with perceived discriminatory problems. * Pursue pro-active policing by seeking information from silent observation (frightened majority). This is being done through ongoing community interaction programs. Police Department Enhancements: An opportunity exists to put more officers "on-the-street" through the use of new technologies and by reducing the time required for paperwork processing. To enhance efficiency, the following programs shall be pursued: * The use oflap top computers (a program for the phasing-in of their use shall be submitted in the fiscal year 93/94 budget request -- the program shall contain a training program and performance measures as well as hardware requests.) Project was delayed due to conflicting priorities and other computer needs. Research on this has been completed on various systems. At present, we have received test/demo software from one vendor and are awaitingfurther demonstration software from another highly recommended vendor. The committee expects to make a recommendation within one month. ~ * The "teleserve" program with a plan for education of the public in its use and in its advantages. Already implemented. * Installation and use of the fingerprint analysis system with first exploring the possibility of joint funding and usage with Boca RatonfBoynton Beach. We are presently using Boca Raton's system on afee basis. Requestfunding to work with Boca Raton on a more regular basis. This isfar cheaper than our own system. 5 * The installation of the 800 Megahertz System as soon as it is available Uoint program with the Fire Department). Palm Beach County formed a planning committee to implement a county-wide 800 MHz Radio System which would involve all police andfire departments within the county. In 1994 this plan was abandoned and the County decided to build a system which would accommodate county agencies only. A Municipal Planning Committee was formed to study thefeasibifjty of implementing an 800 MHz system which would accommodate all municipalities not covered by the proposed county system. This committee is active and involved in formulating a planned system. As of this date, there is no estimate of cost available and the committee is in its infant stages. In addition to the technological enhancements, the Department should add citizen involvement, to the extent allowed by law, to internal investigations in order to provide more infonnation to the public as to the process which is followed and the appropriateness of the decisions which are made. Not yet investigated. Haitian Community Relations: The existence of a significant Haitian Community in Delray Beach demands that there be a focused effort to insure a good transition occurs as these immigrants adapt to this host community. However, any ongoing success will depend upon the evolution of strong leadership within the Haitian Community and Haitian individuals becoming a part of any solutions. Thus, the City role should be one of assistance and facilitation. Some of the specific activities of assistance should include: .. * Assisting the Haitian Community with undertaking a census in order to detennine 6\ t'o just how many Haitians live within the City of Delray Beach and, in general, what ~~ /1. their needs may be. ~ ~ ~o¡. No action taken at this time. . * Continuation of previous programs of education as to our laws, customs, ?t standards, and local codes; and add to this program an exposure to available ~~ health programs. A Haitian community relations program and activity has been established using brochures, scheduled meetings with churches and/or neighborhood organizations to educate Haitian immigrants on customs, laws, standards and 6 local codes. Targeted door-to-door campaigns on proper disposal of garbage, trash and vegetation have been very successful and well received.. The Fire Department continues to provide public awareness and education on how and when to access the emergency service system, and self-help injury prevention programs. We are finding the Haitian community has become very knowledgeable ,!bout how and when to access the emergency system. Thefocus will continue to be on the self-help programs. The Police Department has held two classes in conversational Haitian Creole, with more to be scheduled if there is demand.. The Department has created programs and assisted in areas that demographically are predominantly Haitian or have a significant Haitian population. We have identified areas into which we will expand Community Policing and Adopt-A-Neighborhood that are also predominately Haitian. . Establishment, within the Administration, of a contact point through which facilitation, coordination, and assistance programs can be addressed quickly. The Community Development Coordinator serves as contact person within tlte City's administration for facilitation, coordination and assistance programs. Two existing Creole staff persons share in assistance with mitigating language barriers and dissemination of information to neighborhoods with large number of Creole speaking residents. Neighborhood Associations: The existing CitylNeighborhoods communications program is to be enhanced through a more formal, personalized communication among Neighborhood Associations, the Administration, the City Commission and appropriate Advisory Boards. I The Neighborhood Associations program was implemented in fIScal year 93/94. Technical assistance is provided to neighborhood groups in how to organize, ~ identification and resolutron to problems and presenting concerns to Commission. The * Community Improvement Department targets five (5) neighborhoods for new ì associations annually. Approximately 89 Neighborhood Associations have been ~ ~ ~ est~blished and are active; twelve of which we have created and provided technical X aSSIStance to. ~~ The Planning and Zoning Department sends special notices to affected neighborhood 6' ~ associations relative to land use items. We have institutionalized the annual infra- structure needs public hearing held each January. In recent hearings, much of the \f' q\'t public comment was receivedfrom representatives of neighborhood associations. ~ 7 The previously stated role of the City Administration in assisting individual areas to organize Neighborhood Associations is to facilitate communication, and to provide for such neighborhoods to articulate their specific needs with respect to crime control, code enforcement, and infrastructure needs is to be re-institutionalized. However, the City Administration is to serve as a facilitator and coordinator, and is not to actually run neighborhood organizations. Staff is addressing this goal through different coordinated approaches. We are addressing neighborhood problems through Neighborhood Associations with a "Community Oriented Problem Solving" approach, expanding from just police and crime issues. Various departmental resources are involved in the process based on neighborhood needs. Problem solving and recommendations are still initiated by the neighborhoods, but all our resources are pulled in to help facilitate and expedite resolution. In the broad category of community policing, the Patrol Division is essentially crossing over from providing traditional law enforcement services to endeavors more in tune with the overall concept of community policing. The Adopt a Neighborhood Program is based upon the premise of a small, yet representative, number of police officers and supervisors committing their time to specific neighborhoods within the city. This core group then works directly with residents in the adopted neighborhood to identify and eliminate problems that do exist by neighborhood consensus. The adopting officers are involved in community meetings and act as facilitators and advocates on behalf of community residents. We are presently operating in three (3) " adopted neighborhoods" and have identified four (4) additional neighborhoods that will be adopted during the upcoming flScal year. The principles and concepts that we recently learned through Problem Oriented Policing Training will be implemented in this particular program. Community Oriented Code Enforcement: . The Code Enforcement Program has had a significant impact upon the stabilization of conditions throughout the City. However, as with all programs, there is a need to adapt to change; and, as the Code Enforcement Program now is dealing with established residential areas, it needs to develop a more community oriented approach. .. A Community Oriented Code Enforcement Program was impl~mented in flScal year 93/94. Excellent response from community and many cost savings realized. Incorporates our staff "graffiti abatement team," neighborhood clean-up team, tire disposal activity and other nuisance abatement activity. Through collaborative efforts with the neighborhood planning function, there should be a strengthening of Code Enforcement and resident interaction for the betterment of 8 neighborhoods. One benefit of such a program would be to minimize any problems of confusion and resentment of code enforcement efforts. Being accomplished through our Community Oriented Code Enforcement Program. Another collaborative measure would be to include teams comprised of Fire Inspection, Police Officers, and Code Officers working together to address a range of problems -- and to provide alternative solutions in a single effort. Another objective of this team concept is to establish a similar neighborhood rapport as is found in the Community Policing Program. The team code enforcement concept enhances the community oriented approach to code problems by focusing resources. This collaborative approach used by the Police, Code Officers, and Fire Inspectors solves problems more rapidly and is used where applicable. Other approaches include developing programs by which Code Enforcement encourages adherence before fines; and, whereby there is greater sensitivity with respect to relief or assistance for those who cannot afford to comply. This goal is being accomplished through our Community Oriented Code Enforcement Approach - which involves an initial personal contact by a Code Officer to obtain voluntary complianée. Has reduced formal violation notices by about 25%. The number of invoices issued, where the City contracted for abatement of the violation, has been reduced by over 70%. 9 COMMUNITYINEIGHBORHOOD IMPROVEMENT * Neighborhood and Area Plans * Support for Self-Help Programs * Regulation and Protection * Accommodating Infrastructure Neighborhood and Area Plans: The already defined program for preparing neighborhood and redevelopment area plans needs to be better implemented. Neighborhood stabilization and revitalization plans, especially those which call for self-help programs need to move toward implementation. The Planning and Zoning Department has the responsibility to prepare the redevelopment area plans as listed in the Comprehensive Plan. (V\~61 ~ * The West Atlantic redevelopment plan has been completed and is in the ~. approval/adoption phase. * For the Silver Terrace redevelopment plan, changes have been made in the Comprehensive Plan to allow for annexation of the area to the CRA, and creation of incentives to mixed use development. * A development proposal is in process that may eliminate the need for a Lindell/Federal redevelopment plan. * Redevelopment plans for North Federal Highway, Woods of So uth ridge, Osceola Park, and Germantown Road are included in the Department's two- year work program. In addition, the Planning Department provides support and assistance to the CRA, .. Mainstreet Organization and others in developing neighborhood plans. An area which should be explored and used as an implementation tool is the creation of "pocket CRAs." With any such planning area, the provision of affordable, infill housing should be encouraged. The City Attorney has determined that it would be legally possible to create "pocket CRA's." The option was explored for the Silver Terrace area but because it is adjacent to Osceola Park, it was felt it would be better to add it to the existing CRA since Osceola Park also needs redevelopment. The other area suggested for a "pocket CRA" was the Sea crest area, currently being considered for addition to the Atlantic High School campus. It is still an option for that area. 10 Support for Self-Help Programs: The City needs to continue and strengthen such programs as Bootstrap and other CDBG activities which encourage home repair and home ownership. However, instead of creating and/or taking on several new programs, the Administration should network with and provide support to various programs and activities which provide direct delivery of housing services. Some such programs include: * Habitat for Humanity * The T.E.D. Center and its Model Block Program * L.I.S.K. Various programs have been implemented since fIScal year 92/93. Continue to enhance and/or add new programs as funding becomes available. The City funded "Bootstrap" program has been extremely successful especially when targeted and worked in partnership with neighborhood associations. Fire Department personnel continue to support the Habitat for Humanity program through providing labor and technical support on the projects in Delray Beach and Boca Raton. The Fire Department also works with the Palm Beach County Health Department Immunization Coalition to coordinate through a unified approach, community health care and awareness programs such as children's inoculatiolls alld injury prevelltioll programs. This program is ill it's infancy and we expect significant expansion ill the future. Staff has worked to coordinate a unified delivery systemfor all affordable housillg with all local agencies. Meetings have been ongoing over the last eight months. . Some avenues of assistance to be considered include fee reductions and staff help (??). Another is coordination in providing summer temporary help (youth) for clean-up campaigns and for volunteers and/or student interns who can assist in these community based activities. To provide even greater recognition of such efforts, the Administration should add to present awards and recognition programs the encouraging and rewarding of improvement efforts. One such approach might be to establish a program which provides minimal cash awards for home sites, or areas, which are upgraded and add to the overall effort to upgrade seriously deficient areas of the City. Have implemented a program through Neighborhood Associations. Awards givell by the association, not the City. Also use a City notice (door hanger) to thank property owners for doing a good job improving their property and keeping it clean. 11 Regulation and Protection: Regulation will remain a mainstay in our efforts toward neighborhood betterment. Areas of needed, or enhanced regulation include: * The establishment of a strategy to deal with residents, or non-residents, who trash our City with items such as bottles, cans, paper, etc. Utilizing existing Code Officers to assist in picking up tires, litter, and graffiti. Also have a partnership with Community Policing to assist in identifying violators. * The continuing problem of overcrowding through an emphasis on enforcement of the present ordinance and developing stronger landlord accountability. Landlord permit program utilized to accomplish this goal The permit allows inspection of facilities. In the preparation and consideration of any new legislation, a summary of personal hardships which should be reviewed and considered as the "downside" to the approach of improvement through regulation. Personal hardships and impacts, both personal and economic, are reviewed and considered in view of the overall needs of the community. A unique approach (to additional regulation) which explores the possibility of programs where individual neighborhoods may enjoy regulations specific to their needs as opposed to City-wide applications e.g. boat screening per neighborhood decision needs to be .. looked into. Creative methods directed at mitigating specific conditions through partnerships with affected neighborhoods have been well received and somewhat successful. Ordinances directed at improving or preserving quality living standards are being drafted and should be considered this year. The long-standing policy of preserving neighborhoods from commercial intrusion or impact is to be retained and applied. The Planning and Zoning Department is the primary watch dog of the policy to protect neighborhoods from commercial impact. This is an ongoing function that occurs in the review of all development requests, including building permits. 13 YOUTH * Establishing a Youth Emphasis * Support for Service Providers Establishing a Youth Emphasis: There is a need to launch a specific program targeted toward identifying and fulfilling the needs of our community youth. This effort needs to be pro-active, needs to seek out new approaches, and needs to involve schools, churches, the City Administration and various groups (types) of youth. Creation ofa Youth Task Team should be considered. Incorporated and reinforced through Visions 2005 policy and goals. New initiatives with Delray Youth Council, MAD DADS Excel Focus 5 program, support and funding of Boys & Girls Club along with identifying funding for Midnight basketball demonstrate our initiatives under this subject. Staff works closely with agency providers operating within the City's jurisdiction. Fire Department personnel participate in the City's newly formed Youth Council. The Fire Department recently established a Fire/Rescue Explorer program which gives youth in the age group 14 to 20 years, the opportunity to be introduced to the FireÆMS service, and an opportunity for community involvement and service. Also, we will be utilizing the PIC program this summer to provide youth employment in office and vehicle maintenance work. One idea which needs to be explored is that of having a Teen Center actually run by teenagers, under the guidance and direction of adult mentors and organizations. Meanwhile, existing programs which accommodate the needs of our youth need to be retained. Programs for youth employment (such as PIC and City Summer Jobs) need to .. be retained and enhanced. We will be working with the newly formed Delray Youth Council regarding a Teen Central. Feedbackfrom the Youth Conference was that we did not necessarily need a dedicated Teen Center, but rather more teen oriented events at existing facilities. Existing youth programs have been retained and expanded. We continue to participate in summer youth employment programs. Support for Service Providers: While new approaches are being explored, as much support as is available, and practical, should be provided to existing responsible programs which work with our youth. These efforts include, but are not limited to: 14 * Kids & Cops; Staff support is provided through the Police Department as well as Parks and Recreation. Parks and Recreation provides monthly transportation for out of town events andfacility utilization for other programs. Funding in the amount of $6,000 is provided annually to supplement donations. * Boys and Girls Club: City assistance was provided in securing the eventual use of Catherine Strong Center for this program. Fiscal year 93/94 we contributed $85,000 and $85,000 infLScalyear 94/95. * The Community Child Care; Support is provided throughfunding. $52,261 infLScalyear 93/94; $51,000 in fiscal year 94/95. Community Development Coordinator also serves on the Board of Directors. * MAD DADS (including consideration of funding one position from CDBG or another appropriate funding source.) Funding is provided both from the CDBG program and the generalfund. $30,456 infLScalyear 93/94; $36,000 infLScalyear 94/95. Staff support is provided by the Community Improvement Department and various departmental staffparticipate in the mentor program, and Midnight basketball as well as other programs undertaken by MAD DADS. Community ... Improvement Department administers tlteir HRS Governor's Drug Free Grant. 15 ECONOMIC DEVELOPMENT c/I " * Enhancing the Employment Scene ~/ tYÍ/'·V * Enhancing of our Image * Specific Tasks ç{\~' . ~ þp-f l~ Enhancing the Employment Scene: çß,ç\ While the primary responsibility for recruitment of industry and businesses which will add to our job base rests with the Chamber of Commerce, the City has a role to play. This role is one of assisting, facilitating, and some direct encouragement and support. Some specific directions and actions to be pursued, by the City Administration, include the following: * In general, promote Delray Beach as a prime location in which to live and work; and encourage job producing firms to locate here and participate in efforts in attracting investment in commercial, residential, and redevelopment ventures. Such efforts would include working with the Chamber of Commerce in developing sales missions targeted at selected industry. Promotion has been pursued through the All America City Award program and the Florida Trend Magazine article. City staff also joins with CRA and Council of 1 00 representatives in meetitzg with businesses interested in relocating to Delray Beach. Nothing has been done toward selecting types of businesses to target. * Encourage and assist the Sister Cities group to become involved in international recruitment and consider financial support for such involvement in the fiscal year ~ 93/94 budget. The Sister Cities Committee does notfeel that they are yet in a position to become involved in International recruitment, andfeel that this is an item they could assist in, but feel the lead should come from another organization, such as the Council of 1 00. * Develop a "familiarization" program for any prime, major employer desiring to locate here. The program would provide for a discussion with the Mayor, Commissioners, City Manager, proponents for applicant; and, would also provide an overview of the review and approval processes which may need to be followed. Being done on an informal basis. No formal program established as of this date. 16 In a direct effort to influence job creation, the City Commission should, as a part of the budget allocation process, request that all non-profit groups given money by the City show how their activity will aid local employment. Not yet incorporated into the application process. To be incorporated into policy revisions. Also, assistance should be considered for those programs that provide job training, especially when providing for our youth who will not be going to college. Not yet incorporated into the application process. To be incorporated into policy revisions. Enhancing Our Image: Over the past years there have been significant strides in improving the image of Delray Beach. This progress is to continue. With respect to the Atlantic Avenue gateway, support needs to be given to the latest efforts in advancing a community generated strategy/plan for that area. Also an "accent" or "greeting piece" should be constructed in the vicinity of Atlantic and West 12th A venue. The West Atlantic redevelopment plan includes a provision to create entry features on Atlantic Avenue east of /-95. A landscape architect has recently been retained to develop plans for relandscaping the green spaces between West 12th Avenue and /-95. .. With respect to our schools, the problem of the wrong image of our schools needs further attention. In addition to our local efforts, there is a continuing need to place positive pressure on the School Board to fulfill its previous commitments, especially with respect to School Site "S". School Site "s" has been approved and is under construction. This school is scheduled to open in August, 1995. Attention and a concerted program needs to be implemented in facing and ending the "Black/White issue" which tends to dominate many City issues. 17 A formal program has not been established but this is an area that all in the City continue to work on. Specific Tasks: Some specific tasks to be pursued which directly support redevelopment and/or enhance the climate for outside investment include: * Support of the c.R.A. Projects for removing the Pierce Tire and Love (duplexes) buildings and replacing them with parking facilities. Support has been provided. The Love property is awaiting court action on valuation which will be held Fall 1995. The CRA has signed a purchase agreement, closing in July 1995 on the Pierce Tire property. * The creation of a middle class neighborhood in proximity to the CBD, thorough revitalization of an adjacent deteriorating area (suggested area is south of the CBD). Relative to the specific task of creating a middle class neighborhood in proximity to the CBD, a redevelopment plan for Osceola Park, just south of the CBD, is included in the Planning Department work program for fiscal 95/96. * The establishment of a Disaster Reconstruction PlanlProgram which draws from lessons learned from Hurricane Andrew. Regarding post disaster reconstruction, a one year "grace period" has been instituted, allowing rebuilding to pre-disaster heights and densities per City , Code. Also working with the County on a County-wide Disaster Reconstruction Plan. 18 INFRASTRUCTURE & BUILDINGS & FACILITIES * Continuing Focus on the Basics * Building and Facilities Repair and Replacement * Fulfilling Unmet Needs * Roadways Continuing Focus on"the Basics: Our previous emphasis and priority on infrastructure projects: stonn drainage, sewer, waters, roads,... replacing old, maintaining what we have, including buildings is to be continued. Roadway and drainage improvements as well as associated water and sewer upgrades and capital building projects programmed in phase I of the Decade of Excellence (D.O.E.) bond are completed. Similar projects funded in phase II of the D.O.E. bond are ongoing with completion anticipated by the end of 1995. Engineering Department has established a Citywide Roadway Condition Atlas for prioritization of additional required improvements to be implemented as annual program fun ding allows. Commission has adopted a Citywide Storm water Master Plan which outlines required drainage improvements to be constructed as funding becomes available. Storm water utility fees were doubled effective October 1, 1994 to accelerate construction of needed drainage improvements. Previous commitments, especially those made to the Barrier Island through Comprehensive Plan policies and programs, are to be honored especially those dealing with flooding and Decade of Excellence drainage/road construction projects. .. D.O.E. roadway/drainage projects on the barrier island have been completed. Additional drainage projects identified in the Storm water Master Plan (included all needed storm water pump stations) are currently in engineering design with construction anticipated to begin this year. Reduction of maintenance costs and water usage at City beautification projects should be achieved by use of automatic sprinkler system timing and sensitivity devices (save dollars and water). 99% of all park areas have been put on computerized irrigation systems. Still looking at implementation of program in medians and at the municipal golf course. Also, our program to reduce chloride levels in the Sanitary Sewer System needs implementation in order to avail ourselves of water reuse programs. 19 Phase I of the Inflow & Infiltration (I&I) program is complete and has resulted in a dramatic reduction of chlorides in our sewage discharge to SCRWTDB. Current levels are well below maximum limits for irrigation. This program is ongoing with dedicated annualfunding. Building and Facilities, Repair and Replacement: The top priority in building and facility repair and replacement is to replace the pool at Pompey Park. In addition there should be a focus on enhancements and restorations at Pompey Park with a focus on air conditioning and roof repairs. Pompey Park pool is currently under construction with anticipated completion to occur in late 1995. Last year all package air conditioning units were replaced. In addition, tlte total roof was replaced on tlte building. The public facilities at Sara Gleason Park should be refurbished and the beach lifeguard station relocated to Sandoway Park. Also, at Sandoway Park, restroom facilities should be provided. A new roof was put on the Sara Gleason Bath House in 1994, and repairs were made to the lifeguard headquarters. City Commission is currently in the site selection process for the new lifeguard station. The poor condition of the existing golf course clubhouse should be corrected through replacement with a functional facility which can accommodate future expansion. Construction of a new clubhouse is underway and is scheduledfor completion by July, . 1995. ~( Plans and a firm agreement for the future use of the Catherine Strong Center need to be finalized through an interlocal agreement with Palm Beach County. ~~. .. .\Þ~ Completed. ~~~ ~ A program to install storm shutters for City buildings on a gradual basis should be included in the five-year schedule and the Capital Improvement Budget for fiscal 93/94. Installation program has been implemented and is ongoing in accordance with tlte Five-year Capital Improvement Plan. J 6Y\ ~ ~I'elet\~ JJ- ~ ~oAAt ~I \b'~ /' f ,;JP otlpM 20 ¡f~ f( P' ~/ Fulfilling Unmet Needs: SIJi< ~ O'PtØ (I~ wøl. ~ . Reassess needs with respect to handball and tennis facilities on both a City-wide and neighborhood basis. In this assessment consider new sports which have a local demand (e.g. handball). Give consideration for Pompey Park as a facility at which facilities should be installed to meet any deficiencies. No action has been taken on this item. The re-use determinations for Carver Middle School need to be completed and programs to serve the southwest area need to be implemented. During these deliberations, consideration should be given to creation of a family-type recreational environment (picnic and play) between the Carver Middle School and the Catherine Strong Center -- to deal with the present deficiency of this type of recreational need. Reuse planning for the facility has been completed.. Program implementation ongoing and is being implemented as dollars for facility renovation are made available. Critical issue at this time is to provide space for Head Start so the Boys and Girls Club can move into Catherine Strong. Funding has been made available for roof repairs, gym repairs, and music room repairs. Full program implementation will take additional School Board funding. Plans for recreational development of the Catherine Strong Center site have not been completed yet because it is still being used by Head Start. The program for expansion of the Municipal Cemetery needs to be firmed-up this year so we do not have to react later when demands are greater. The expansion Master Plan was approved in fIScal year 93/94 and the new road was installed. Phase II - cemetery expansion received approval fIScal year 94/95. This project is scheduledfor bid July 1995. .. The current efforts for including landscaping in the Lake Ida Road improvement project needs to be completed. And, attention needs to be focused upon enhancing the streetscape along Lake Ida Road, west of Congres~ Avenue. Landscape improvements were included in, and approved for the section from Congress to Swinton. These will be completed as part of the road widening project. Land-scaping improvements were installed in the section west of Congress to Military. Two on-going park development programs, each of which fulfills specific needs, need to be implemented. These are: * Pursuit of the Southwest Park within Blood's Grove, and; 21 The Southwest Park area has been acquired, annexed, and rezoned. This site is adjacent to the new elementary school site and will be developed for joint use. '" The Completion of the Leon Weekes Environmental Preserve. Completion of-this project has been delayed due to funding constraints. The first phase of the required Environmental Burn is scheduled to be completed this fIScal year. Phase II burn will take place one (1) year later per environmental requirements. Fundingfor public access to and use of the Preserve has been included in the five year CIP ($50,000 fIScal year 94/95; $50,000 fIScal year 95/96). In order to provide for other recreational needs of City residents and to take advantage of opportunities at Lake Ida Park, a study of the City taking it over should be undertaken. Palm Beach County has leased to the City that portion of Lake Ida Park off Northwest 11th Street. The County was unwilling to allow the City to take over other portions of tlte park, but they have planned significant improvements over tlte next couple of years. Roadways: In addition to current planned roadway projects, provisions should be made to accommodate the widening of Northeast 4th Street easterly to U.S. #1 in conjunction with the scheduled County improvement program of Lake Ida Road. if~ ~ The widening of Northeast 4th Street easterly from Northeast 2nd A venue to U.S. #1 ~. (P was studied by our Traffic Engineer and found to be not necessary. Furthermore, tltis . ~ J"1À'(J1. four laning would require the removal of many mature trees between Northeast 2nd 'b l @ Avenue and the FEC railroad. Tlte City Commission decided to wait and study tlte 'I,)/J J traffic again after the improvements from Northeast 2nd Avenue east to Congress of v~~ Avenue are completed. The programs for widening of Southwest lOth Street and for construction of the 10th A venue Extension are to be pursued with haste. Accommodations should be made for drainage on a phased basis with completion (of drainage) at a later date (if necessary). Projects are currently under construction and are approximately 75% complete including phased drainage improvements as recommended in the storm water master plan. 22 FINANCE, COST CONTROL, & REVENUE GENERATION * General Principles * Items of Focus in our "Zero-Based Budget" Approach * Enterprise Approaches & Revenue Enhancement General Principles: The following "general principles" shall guide financial and cost control programs: * Less bond issues -- more pay as you go. The Capital Improvement Program is designed to continue the development of ~ renewal and replacementfunding, time-phasing of projects according to 1. f/( available funding, and continued use of grant funds to achieve this goal. ThefoM\? cPt ~ ~ water/sewer operations are totally self-sufficientfor the nextfive (5) years ~# without any form of bondfunding, exceptfor possible water re-use projects. .Kt~ r~J * Consolidate as many sinking funds as possible and pay-off while there is a favorable market, interest-wise. The City has taken advantage ofthefavorable markets over the past several years by refunding almost all outstanding issues and reducing net interest costs. * Place responsibility for overrides and change orders (to contractor, architect, engineer, etc.) and have them participate in such increased costs -- set project cost limits which cannot be exceeded. The Engineering Department and the Environmental Service Department are -- doing and excellent job in minimizing change orders. Design documents cannotforesee everything especially under some of the severe time constrains we place on contractors. Factors such as underground conditions, utility conflicts, performance characteristics of the "construction team," weather, material availability, and other elements are part of the normal construction industry whether private or public. Contractors cannot be asked to absorb cost increases that are not their responsibility. Where designers or contractors are responsible, however, we have required them to equitably participate in such increased costs. \. ~ ~. Have the CRA use more of their funds for capital improvements and maintenance ~ costs within their District; thus neeing-up City dollars for similar improvements j '\1 . outside the CRA boundaries. 'fS \f '<f>~~ oJ' 23 Exceptfor Decade of Excellence projects and the attendant maintenance of beautification areas, the City has been in constant contact with the CRA regarding capital outlay in their areas. However, we have not sought their participation in every project within their boundaries. ... Continue to develop an unrestricted surplus in the General Fund equaling 7%- 10% of the annual budget (excludes Highland Beach). Goal has been achieved based'upon current budget levels. ... Support staff needs as long as staff can perform equal or better than the private sector. Variousfunctional areas are reviewed yearly to determine ifit would be more cost effective to turn over to the private sector. Functions reviewed to date include utility billing, meter reading, payroll services, and street sweeping. In these areas it has been determined that City staff are providing a higher level of service at a lower cost. This type analysis is ongoing with different areas selected year to year. ... Use ad-hoc citizen groups to act as a "financial advisor" to the City Commission on various items on a case-by-case basis. The Finance Department instituted an Insurance Committee to review our present health, life, workers compensation, and disability plans. Although this group did not consist of citizens, it did include representatives of all the City unions. This Committee was largely responsible for the change in our health plan from a self-insured PPO plan to afully insured HMO/PPO plan at a . savings of over $500,000 in increase in the second year. This contract introduced the managed care concept as well as preventative care and was needed to motivate participants to use health care dollars more carefully and more wisely. This year, the Chamber of Commerce has established a committee to review and comment on the City's capital needs and Capital Improvement Program. ... Evaluate Public Works (infrastructure - Master Plans) proposals as to how to best pay for them with consideration of citizen involvement in selection of the most appropriate method of financing, including additional bonds. The Finance Department prepares the Capital Improvement Plan which consists of listing all projects contemplated by the departments of the City. This 24 plan is developed to includeforecasts offunding sources to include internal funding, grants, and externalfundingfrom notes and bonds. This cash flow format is presented in a balanced worksheet and projects that cannot be funded are presented on "unfunded" worksheets. This department utilizes professional contacts to determine the most appropriatefunding methodology. These contacts could befinancial advisors, bond underwriters, bankers, lease entities, and other municipal or County financial personnel. Items of Focus in "Zero-Base Budget" Approach: The following items are to be specifically addressed during the fiscal 93/94 budget preparation process: * Determine if the addition of Community Service Officers can pay for themselves through better traffic control and resultant fines. Due to volunteer program, Community Service Officers are being utilized in other areas. Have received approximately $45,000 value in volunteer services. * Review of the legal department activities to determine if it's less expensive to farm-out more; also, to do less settlements. Internal procedures have been modified since goal set. Analysis is being performed on case-by-case basis. Settlements have decreased since goal set. Cost effectiveness as well as success factors being reviewed individually. Ongoing goal. * The cost of the Code Enforcement Division should be carried by violators, not the --- tax payer. Current revenues accountfor about 15% of the expense. Code Enforcement has however reduced expenses for nuisance abatement issues by about $200,000 annually. Revenues collected on landlord permits have doubled over the last two years and we have significantly increased nuisance abatement liens andfines. * Needs and approaches to maintaining the streets cape landscaping which has been installed in recent years. 25 These needs are being met through a combination of private sector and City staff. Additional parks maintenance staffwere added in theflScal year 94/95 budget. * Needs and approaches to maintaining the landscaping of public (City) land and our municipal parks. These needs are being met through a combination of private sector and City staff. Additional parks maintenance staff were added in tlteflScal year 94/95 budget. * Set-up financial costs for attacking crime, code enforcement, sidewalks, etc. and begin to specify in budgets an amount for neighborhoods, including both '-(' residential and commercial areas. 1e,.v I S 110Tl (Ft~ ~ (! l . S ~ø'f:f(1' No formal action taken. I bv.' ~ ~ir1' * Enhance the Five-Year Capital Expenditure Program. The Finance Department has enhanced the Five-Year Capital Expenditure Program to a cash flow format showing sources and uses offunds. This process involves the Planning and Zoning Board, all City department heads, and the City Manager. Projects are now identified individually and their funding sources identified. * Establishment of new approach to employee evaluations and its relationship to merit awards. . Completed. New evaluationform was implemented inflScal year 94/95. * Plans to install and coordinate Compact Disk storage and Computerized Assisted Recall for Police and the City Clerk. In 1993, tlte City Clerk's office acquired micrographic equipment to assist with the storage of records and implemented a PC-based indexing system to aid in the retrieval of same. We are investigating the possibility of upgrading to optical disk storage via scanning. For the past two years the Police Department has been looking for a more efficient way to store and retrieve archived records. In May 1995 we selected tlte Canofile 510 from Canon which is a real-time storage and retrieval system. 26 As documents are received in Records, they are scanned into the system, stored on optical disk and immediately available. The system is due to be delivered ill June 1995. We will begin scanning current documents as they are received and begin working on the ten (10) year back log of reports. * Consideration of an Internal Auditor function as an independent third party which reports to the City Commission. The function of the Internal Auditor would be to address cost efficiency and perfonnance of operations. No action taken at this time. Enterprise Approaches & Revenue Enhancements: There is a need to insert more creativity and enterprise approaches in order to enhance the City's revenue forecast. One item which demands top priority is to have the TeIll1is Center be a profitable undertaking. Lessons learned and experience gained in this effort should be transferred and applied to other public and cultural facilities in order to make 1 them as self-sufficient as possible. ~~;¡t/ Sin~e 1993, the Tennis Center operating los~ has been . reduced from ~265,552 to a . r-JcJ projected $157,261 for }zscaI1995. Staff contmues to strive toward makmg the Center (' ~tì 0..,1., self-supporting. /~/' '# f; 0.:1 '" It is appropriate to have employees contribute cost savings and/or profit making ideas and ol)" reward such ideas through a bonus and/or incentive programs. ~ An Employee Suggestion Awards program was implemented in September, 1993. .. VISIONS 2005 UPDATE Youth Involvement: Program/Section Completion Date Facilitator A (I )(5) 1994~ 1995 Butler The Delray Beach Youth Council was formerly organized in April, 1995, in response to Visions 2005 goal statements. The Council through a planning process held over a two day Youth Conference, established as one of their goals, to provide input and sponsorship of organized youth activities that would promote activities commonly enjoyed by all youth, rotating the use of facilities so that all area youth will have an opportunity to participate. The Council will be developing this list of proposed activities during the months of September and October, 1995. It is anticipated that the City, through Parks and Recreation willfund some of the activities; others will be sponsored by the Youth Council. A second goal of the Youth Council is to establish a central and centered location for information and interaction by area youth. The Teen Central location should provide information on jobs, planned youth activities, community outreach projects and a safe place to interact with other youth. This project is proposed within their work plan for fiscal year 1995/1996. A (2), B (2) 1994-1995 WeldonIBarcinski Clearly each of these activities requires the input and participation of the youth of our community. In the past we developed a Teen Council at Atlantic High School of 20-25 students representing the various civic clubs. The Teen Council's purpose was for their Board of Directors to plan and supervise their own activities with our help and support, utilizing our recreation facilities. Although they planned and conducted several dances " and utilized our recreation centers on Friday and Saturday nights, overall it was not successful and we need to do a better job. We would like to continue the Teen Council concept utilizing the Youth Council and students from the various high schools. It is important to get the youth input and support to identify and promote those programs in which they would like to participate. Brainstorming sessions will be held with the teenagers and our staff to determine diverse and alternate programs in which they would like to participate. It is important to get the teenage perspective and cooperation in establishing a youth facility where all youth would feel welcome. These various activities, including the youth facility, will be targeted over the next 1-6 years. Music, drama, and arts and crafts programs have been addressed in part over the last year by Old School Square. Programs sponsored by Old School Square include: 2 1) Educational Tours - to date have have had over 2,000 students this year who toured the site. Focus was on the historic preservation, the military miniatures, an the current exhibit. (No charge to students.) 2) Mentor Program - six (6) week program for 25 sixth graders from Carver Middle School. Students learn art, theater, dance, and historic preservation. (No charge - grant funds.) 3) Performances: Crest Theatre - Over 2,000 students from Carver and Spady attended Ballet Florida, Peter & the Wolf, and Bits & Pieces Puppet Theatre's Peter Rabbit. (No charge - private support paid.) 4) Kids Fest - Held on the grounds of Old School Square -. provided 100 free tickets for migrant children and their families for theatre show with lunch from McDonalds. (No cost to families - private and corporate support.) 5) Bookfest - Held on the grounds of Old School Square. Kids activities surrounding reading and literature. (No admission for children.) 6) International Student Tours - Three (3) tours for international students (Germany, Japan, France). Site visit and tour. (No charge.) 7) Heart of the City. Art show for all students in the Delray area. Cosponsored by Sun Sentinel and Delray Community Hospital. The contest is open to all children in the area to submit art celebrating the Centennial. Cash prizes to the winners by "people's choice" vote. Exhibit: June 15 through August 30. (No charge to enter.) Other arts and crafts activities are being provided by the City Parks and Recreation Department as an element of their after school and summer care programs. Volunteers come in to play the piano or guitar for the children's enjoyment as well as to provide music appreciation. A professional drama volunteer teaches the children drama and theater by involving them in skits which they perform on the Community Center stage. A (3) 1994-1995 Cross Departmental The Community Improvement staff provided technical assistance to MAD DADS, Inc. in seeking funding to continue and enhance the Excel Focus 5 program which is directed at Haitian 5th grade students attending Pine Grove Elementary School. We were successful in getting a grant through HRS's Drug and Drop Out Prevention program to fund a part time program coordinator and two (2) play leaders. The program operates year round at the Delray Full Service Center and has 25 students participating. MAD DADS is also involved in middle schools in-house suspension programs and has developed its own male mentor program directed at boys 8 to 16 years old. All of these activities are directed at children considered "at risk. " (Also see comments under Youth Involvement section C (1).) 3 A (4) 1994-1995 Dominguez A group of planning staff members are in the process of reviewing ordinances and preparing changes to facilitate the establishment of privately owned and operated recreational facilities. A (6) 1994-1995 Weldon Over the last eight ye.ars many improvements have been made to our facilities in the area of renovations and maintenance. This is an ongoing program subject to the operation and capital improvements budgets. B (1) 1994-1995 Weldon Mayor Lynch and Joe Weldon met with Bill Graham of the school Board to determine how best to utilize the schools to disseminate information to school age youth. Additionally, Joe Weldon identified a newspaper called "Spike" that is published and marketed solely by teenagers for teenagers in Palm Beach County. He has talked with their editor who indicated they will publish our press releases concerning youth programs and activities. Over 200 teenagers work on this paper county-wide and 90,000 issues are published yearly on a bi-monthly basis and distributed to libraries, municipal buildings, recreation sites, movie theaters, etc. Joe Weldon will work with Nancy King to publicize our press releases through public access TV, church bulletins, and neighborhood calendars. Once the Mayor establishes a Youth Commission we will work closely with that agency on recreation and cultural activities. These activities will be implemented over the next 1-5 years. B (2) 1994-1995 See comments under section A (2). B (3) Chamber/CRA/Joint Venture B (4) Ongoing Weldon We probably have the model Interlocal Agreement for cooperation between schools and .. municipalities in Palm Beach County. An Interlocal Agreement has been in place for over ten years and our cooperation with the school system in Delray has been excellent. The high school extensively uses our baseball fields at Miller Park, our tennis courts at the Tennis Center, and new this year, our golf course for their high school varsity and reserve competition. Under the Decade of Excellence Bond Issue, approximately $200,000 was spent lighting the multi-purpose field at the high schooL This multi-purpose field and lighting will be used by the high school for their competitions and by the Parks and Recreation Department for adult leagues in softball, flag football, and possibly lacrosse. Atlantic High School has also set aside over $40,000 for the renovation of the multi- purpose field at the high school which is scheduled for the spring of 1995. We have also worked extensively with Carver Middle School in providing After School Programs and evening activities such as the midnight basketball leagues. Around 1987 the City and Carver Middle School jointly developed their multi-purpose field to include baseball, soccer and a fitness trail. As mutual needs continue, this is an ongoing program. 4 With the new Carver Community Middle School and its extensive indoor and outdoor facilities, we have been able to expand our after school program, adult evening programs, and youth athletic programs. B (5) 1994- I 995 Dominguez The needs assessment will be coordinated with the Youth Council which was only recently formed. rhe outco~e of the assessment can be included as amendments to the Comprehensive Plan if appropriate. Those amendments will be subject to the twice-a-year statutory limitations, which means they may not occur until next year. B (6) 1994- 1995 Dominguez Public transportation planning is under the jurisdiction of Palm Beach County, with limited input from the City. The City may be developing an in-town shuttle in the coming years, at which time this policy could be addressed in more depth. Delray Beach is unique in that it is the only City in Palm Beach County which has an agreement with the School Board to bus children directly from their schools to the Community Center. A very important aspect of this bussing is that we also provide rides homefor some 80-100 children on a daily basis. Without this benefit many of the children who gain the most from our programs would be unable to participate. C (1) (2) (5), A (3) 1994-1995 Weldon/Cross Departmental With this year's budget request of approximately $159,000, we have received the following in grants since 1988 from the Children's Service Council of Palm Beach County for our After School Program: $ 115,000 for 1988-1989 $ 136,815 for 1989-1990 $ 154,701 for 1990-1991 $ 171,019 for 1991-1992 $ 170,930 for 1992-1993 $ 172,421 for 1993-1994 $ 159,605 for 1994-1995 oS 268.224 for 1995-1996 (pending) Total $1,348,715 This program targets "latchkey children," or those children who would otherwise go home to an unsupervised household. Over 300 children are enrolled in this program at Pompey Park, Carver Middle School, and the Community Center, and receive instruction in sports (golf, tennis, gymnastics), cultural activities, recreation programs and academic services. This program is being expanded this year with our Elementary After School Program implemented at the New Carver Middle School, which brings our total sites to four (4) with an expected enrollment of nearly 400 children. A new program started this year at the New Carver School is a Before School Program which targets the middle school age youth. This is in response to the growing problem of 6th-8th graders, 11-14 years of age, who are 5 dropped off at school sometimes several hours before school starts by parents who have to go to work. Additionally, we are applying for a grant through the School Board to provide a structured, supervised recreational and educational activities program for 90 at-risk middle school age students from the City of Delray Beach. We intend to contact various civic groups within the City to fund and support several programs for these children. Most of our youth athletic leagues, such as baseball and soccer, are parent-driven organizations that raise funds through sponsors and entry fees to provide equipment and supplies for their children's activitif!s. However, some are not as fortunate as others, and we think our energies would be better spent in helping those organizations raise funds to operate their youth sports. If they agree, we would like to work with the Chamber of Commerce in soliciting sponsors to fund and pay for uniforms and sports equipment. This is an ongoing effort over the next ten years. The increased request for CSC funds will: 1) provide for partial funding for the elementary school age after school program at the Carver Community Middle School, 2) implement a tutorial program for 120 participants at Pine Grove and Spady Elementary Schools, and 3) allow for expansion of 30 additional summer campers at Carver Recreation and Pompey Park. e (3) (4) 1994-1995 Butler, King Program not yet developed, scheduledfor staff planning meeting in July, 1995. D 1994-1995 Weldon See comments under section B (1). D (1) Harden To be scheduledfor discussion at a Commission work session. . D (2) Barcinski Being addressed by the newly established Youth Council. D (3) Dominguez See comments under section B (5). D (4) Barcinski Not programmed for fiscal year 1994/1995. D (5) Batler To be addressed by the newly established Youth Council. E (1) 1994-1995 Weldon 6 Through the resources of the Parks and Recreation Department, this activity can be implemented immediately. Again, we would like to work with the Mayor's Youth Commission and other youth groups to implement this program. E (2) (3) Joint Venture E (4) 1994-1995 Butler The Community Improvement Department is currently administering on behalf of MAD DADS, Inc. a Drug Prevention Grant awarded by HRS for the Excel Focus 5 program. This program is targeted to students attending Pine Grove Elementary School who are Haitian. Additionally, we were successful in getting teenaged Haitian students to participate in the Delay Beach Youth Council. 7 Neighborhood Revitalization: A Dominguez The Planning and Zoning Department recently commissioned a study on housing needs in the City, which will assist us in deciding upon the best use for the remaining available vacant residential land. The Department regularly works with residential developers to ensure that they add;ess the policies in the Comprehensive Plan which call for increased housing for families. We are seeing the build-out of the Sabal Lakes development, which is a family oriented community, and are working to have family oriented developments occur on the Bloods property, the Lee property (16 acres west of Barwick Road), and the Sned/Tate property (north of Temple Sinai). Several apartment projects that were recently approved will be similarly geared toward young adults and families. B 1994-1995 Butler Ongoing efforts through the Community Oriented Code Enforcement Program and team work with the Community Police Division. We work in partnership with neighborhood associations to identify problem units and target the same for compliance. C (1 )(2) Dominguez Planning and Zoning staff is continually working to maintain flexibility in applying tlte zoning code to projects that implement the goals and objectives of the Comprehensive Plan and Visions 2005. We encourage tlte use of the PRD zoning district for residential projects, as it allows more flexibility than conventional single family districts. We support the use of waivers and adjustments when it results in more choices and a better community for the residents and the City. C (3) (4) 1994-1995 Butler/Dominguez Staff has implemented an administrative procedure that requires both a review and approval by the Historic Preservation Planner prior to demolition of any building that is 50 years or older. All of the City's affordable housing programs are directed at Home ownership opportunities through various Federal, State and local programs. - C (5) Dominguez The City has a number of mixed use zoning districts, including the CBD, OSSHAD, and RO districts. The GC zoning district also allows a mix of residential and commercial uses, subject to certain restrictions. Mixed use developments are encouraged in all of these districts. The recently completed Redevelopment Plan for West Atlantic Avenue promotes the development of a mixed use, pedestrian oriented community. C (6)(7) 1994-1995 Butler Community Improvement staff has coordinated the delivery of affordable housing with all housing providers operating within the City of Delray Beach under a new initiative entitled "Delray Beach Renaissance." This new coordinated approach to the delivery of affordable housing was presented to the City Commission in February, 1995 and is scheduledfor implementation effective October, 1995. 8 C (8) 1994-1995 Butler/Greenwood Staff has completed the development of and is actively distributing brochures on utility services, garbage . collection, recycling, animal control and other housing code requirements in Creole, French, Spanish, and English. Efforts are targeted to specific neighborhoods in partnership with neighborhood associations. The Welcome Wagon .idea is supported by staff but has not been developed. We have worked with the Seacrest Neighborhood Association in a pilot program where the BOA visits and greets each new homeowner. The activity has been well received. We will be implementing this concept with other neighborhood associations. D (1) (2) (5) 1994-1995 Butler Ongoing activity. City's Neighborhood Specialist is lead person. Activity is coordinated with Community Police, MAD DADS, Public Works Department and individual neighborhood associations. Within the Police Department, Community Policing, as well as crime prevention have an ongoing mission of developing neighborhood associations. The Police Department's Strategic Long Range Plan calls for the development of the "Adopt-a-Neighborhood" Program which will help organize the City into neighborhood associations for the purpose of working on crime prevention. We hope to have a good start on this in fiscal 1994-1995. D (3) CRA D (4) CRAlDominguez No action has been taken as of yet on this item. E (1), F 1994-1995 Butler Brochure on neighborhood organizations has been created and is distributed to targeted areas in need of organizing. Program to appoint a Code liaison person in process. Goal established to have all active associations appoint a liaison by September 30,1995. E (2) 1994-1995 Butler/Overman Ongoing. Neighborhood events are published in "News for Neighborhoods" and by utilizing special targeted mailings on specific issues. Citywide awards program not yet developed. We have created a door hanger notice that acknowledges the property owners efforts in good maintenance. This is done through our Community Oriented Code Enforcement Program. E (3) 1994-1995 Butler Ongoing activity. F 1994-1995 Butler See comments under section E (1). 9 G (1) Barcinski Not programmed for fiscal year 1994/1995. G (2) 1994-1995 Butler This program will be developed through the Youth Council. No formal discussion on this subject at this time, anticipate formalizing program during 1996. G (3) 1994-1995 Butler MAD DADS is the lead organization for this program. Some discussion and planning has occurred; expect program to be formalized by October, 1995. Community Improvement staff is working with them on this issue. The same will be discussed and considered by the Youth Council. G (4) Harden To be scheduledfor a Commission work session. 10 Economic Development/Redevelopment: A CRA/Overman Continuing efforts - the Police Department is preparing to survey a random sample of the City's population to determine perception and establish a baseline. B (1) Harden/Overman This is a continuing effort through the Police Department and the Public Information Office. B (2) 1994-1995 CRA/Overman We are currently working on this through our Community Policing efforts and our West Atlantic Avenue Walking Beat. Working as a member of the Delray Merchants Association toward this goal. This is ongoing. B (3), F (4) 1994-1995 CRAlDominguez !tfucll of what occurs regarding the above listed policies will depend upon economic conditions and activity in the private sector. However, staff can take steps to facilitate hotel/motel development in the downtown and other areas of the City. In the time since the Visions 2005 plan was adopted, Planning and Zoning staff drafted and successfully processed amendments to the Comprehensive Plan and the Land Development Regulations that preserve nonconforming residential uses, including hotel and resort facilities, in the event of a disaster such as a hurricane. Planning and Zoning staff is preparing another text amendment that will allow hotels/motels in the RM zoning districts as a conditional use. That amendment will be completely processed by August or September. Regarding Policy F (4), a plan has been approved to expand the Holiday Inn Camino Real and add conference facilities, however, they have not moved forward with the construction. The Owner's representative has requested an additional extension of the site plan approval, which we will be taking before SPRAB. B (4) Joint Venture .. C Human Resources Private Industry Council job training opportunities need to be more closely identified with available local job market positions. A program needs to be developed linking support staff from the Human Resources Department, the Private Industry Council staff and supported by the Chamber of Commerce interests to develop such a program. D Human Resources Human Resources has participated during the past year with Staff Representatives of PIC Compact Private Sector Initiative Program. This program provides unsubsidized jobs for youth, both full and part time, as well as, during the summer and year round. 11 These positions are designed for private sector employment experience with scheduled time for workshop training. The City contributes by providing training facilities and Human Resources staff are available to assist in the training and workshop programs. E (1) CRA E (2) Dominguez The CBD zone allows a mix of residential and commercial uses. In order to better promote the development of apartments in the downtown area, the CBD regulations will be amended to allow higher densities (30 units per acre). Prior to implementing the change, the City and the CRA are working together on an application for a Traffic Concurrency Exception Area (TCEA), which will exempt the CBD district and the West Atlantic Avenue Redevelopment Area from traffic concurrency. The Comprehensive Plan amendment for adoption of the TCEA will include several policies for the promotion of mixed use development downtown, as a means of reducing vehicle trips. E (3) Barcinski Not programmedfor fiscal year 1994/1995. E (4) (5) Chamber Increased occupational license fees have been identified as a pote/ltial funding source. E (6) CRAlDominguez No action has been taken as of yet on this item. F (1) Joint Venture/OSS F (2) (3) (4) Joint Venture/Chamber See comments under section B (3). F (5) Completed F (6) 1994-1995 CRAlDominguez The Planning and Zoning Department has completed the Redevelopment Plan for West Atlantic Avenue, which was prepared in close cooperation with Visions West Atlantic. The plan will be forwarded to the City Commission for adoption in June. G (1) (2) Chamber G (3) (4) 1994-1995 (3 only) Barcinski Improve street lighting and signage - downtown lighting upgrades scheduled to be completed by Florida Power & Light Company by May 30,1995. Staffworking on signage improvement plan with Joint Venture. G (5) (6) CRA 12 H 1994-19'95 CRA/OvennanIDominguez Ongoing. I CRA . - '" 13 Crime Prevention: A City Nothing programmedfor fiscal year 1994/1995. B 1994-1995 Barcinski Audit not completed. . . C 1994-1995 Butler/Overman The Community Improvement Director is working with volunteers in organizing the Delray Beach Youth Council. Special efforts were directed at religious organizations and other organizations. We will continue to utilize creative strategies designed to increase participation from these organizations. The Youth Council is now organized and functioning. The Police Department is working on this through ongoing Citizen Police Academies and Citizens Observer Patrol Program. Also working closely with MAD DADS and the Delray Merchants Association. The Citizen Observer Patrol has added a significant new program: the Roving Patrol. While the Citizen Observer Patrol still patrols their own areas of concern, a group of volunteers has been formed who are eager to help elsewhere. These units are placed in areas where the shift commander, through crime analysis, determines the greatest need. Elements of the Citizen Observer Patrol and the Citizens Police Academy have been formed into the Volunteer Parking Enforcement. This group, with additional training, is working on the parking problems in the City. D (1) 1994-1995 Butler/Overman Ongoing activity. Coordinated efforts between Community Policing and the Community Improvement Department directed at building trust, increased visibility within residential neighborhoods and partnerships with associations are in process. This is a priority activity for both departments. Enhanced activity is anticipated with new community police officers coming on line and the expansion of the "Adopt-a-Neighborhood Program" sponsored by Police in partnership with Community Improvement staff. Our entire thrust is building bridges into the community. Police currently are involved in Community Policing outreach as well as MAD DADS, the Delray Merchants Association, numerous homeowners associations, membership in Kiwanis, Rotary, Lions Clubs, as well as board membership on community assistance organizations and on church boards. D (2) Chamber/Overman Not programmed for fiscal year 1994/1995. 14 D (3) City City staff and officials continually stress that staff/City cannot solve our crime problem. Every resident must take responsibility. D (4) Barcinski/Ovennan Plans to include a police officer as a school resources officer at the Delray Full Service Center have fallen through due to lack of support from the School Police and the retirement of a supporter at the Center. We are still exploring options available to us in th is area. D (5) Barcinski/Citizen Will be addressed through the Youth Council when it becomes fully functional. E Barcinski Not programmed for fiscal year 1994/1995. F(1)(3) Ovennan Ongoing. Over the past year, the number of youth in the Police Explorers program has expanded from 14 to 20. Further recruiting efforts are planned. Over the past year the number of persons in the Citizen Observer Patrol has expanded from about 700+ to 900+ (the count fluctuates seasonally). The number of COP zones/groups/neighborhoods, from an original of six (6) went to 14 last year and upon completion of training will be 22. F (2) Ovennan/Butler Through MAD DADS, street patrols within residential neighborhoods where a significant drug problem has been identified, are organized. Participation in these street patrols include community police officers, residents and other MAD DAD volunteers. This is an on-going activity that has been very successful and well supported by residents living in the affected neighborhoods. MAD DADS is planning to increase the number of patrols to at least two (2) per week on a regular basis. . Community Improvement staff is working cooperatively with the Police Department to identify and promote organizations and neighborhood association involvement in the Citizen Police Academy to increase knowledge and awareness to laws and enhance the relationship between residents and police. G (1) 1994-1995 Barcinski The Delray Full Service Center was approved by the School Board in 1994 and has been operating under the concept proposed by the Education Board. One of the main services offered is the housing of various social service agencies to maximize the availability and access of these services to the neighborhoods where they are most needed. The Center houses job training programs operated by the Private Industry Council (PIC), cooking and sewing classes, health services, adult education (day and evening), child care and an alternative school program. There are several components of the Full Service Center 15 planned for implementation in 1995/1996 providing capital dol/ars are made available for building renovations. The Deputy Director of Parks and Recreation, Community Improvement Director, and the Fire Chief are members of the Full Service Center's Advisory Board. G (2) 1994-1995 analysis BarcinskiIW eldon No action taken yet. G (3) (6) 1994-1995 Overman Currently working on this concept, should have something developed last part of 1995. G (4) Overman A waiting guidance from F.D.L.E. G (5) Drug Task Force The City fosters a Drug Court Program. Currently, the Drug Court meets three (3) Saturdays a month and is administered by our Police Legal Advisor, Eric Hightower, among others. The average patient load is three per session. Three (3) volunteer clerks rotate one session per month to assist the City's Police Legal Advisor. Presently, Eric is securing two local officers to be certified as process servers to serve papers on the patients within the community to provide notice to appear in court. As of this date, Eric has committed around 50 to 55 people to the Drug Abuse Foundation. Additionally, he has secured publicity for the court in the Sun Sentinel, Delray Times, Delray News, The Palm Beach Post, and News for Neighborhoods. Also, Public Service Announcements are occurring on FOXY 1040 and WDBF 1420 AM. We have tried to secure Federal Funding for the Court. Unfortunately the funding only applies to "Criminal Drug Court," not "Civil Drug Court" i.e., the patient must be under criminal sanctions to receive treatment. G (7) Drug Task Force No "Treatment on Demand" program is in place at this time other than the Saturday Drug Court program as outlined above in G (5). G (8) 1994-1995 Butler/OvermanIW eldon Staff is continuing its efforts directed at identifying various grants opportunities in partnership with MAD DADS in the area of crime and drug prevention. We successfully applied for and received a $24,000 HRS Drug Prevention grant this year to continue the MAD DADS Excel Focus 5 program that services Haitian youth. The Police Department is also aggressively pursuing various grants. G (9) State - Ruby/Daley F.S. 39.0476 and 39.054(5), passed in 1994, provide for court ordered parenting classes. 16 G (10) State - RubylDaley There is no law which specifically addresses the issue regarding the goal of sentencing violators to community service in the locale of the offense. However, based on current law, a judge can order a juvenile to perform community service where the crime is committed. There is no current law requiring uniforms for those performing community service. H (1) State - RubylDaley Regarding community based prosecutions, our Police Legal Advisor, Eric Hightower, sent a letter to the Chief Judge and the Stale Attorney, asking the status of community based prosecutions, but never received a written response. He was told by their Public Information Officer that community based prosecution would not take place at this time due to "logistical problems." H (2) (3) State - RubylDaley The Evelyn Gort Bill was passed by the Legislature this year and provides for the following which reflect increased penalties: A. Habitual Offenders 1. Life felonylfirst degree felony - Life imprisonment/Release date - 15 years 2. Second degree felony - 30 years/Release date - 10 years 3. Third degree felony - 15 years/Release date - 5 years B. Violent Habitual Offenders 1. Life felonylfirst degree felony - Life (No early release) 2. Second degree felony - 40 years/Release date - 30 years 3. Third degree felony - 15 years/Release date - 10 years 1(1) (2) 1994-1995 Overman Ongoing in conjunction with recruiting and Citizens Police Academies. 1(3) Ruby ~ Curfew ordinances from Orlando and Miami are currently under review by the Court of Appeals. Once these cases are decided, we can decide whether to proceed with an ordinance relating to curfews. 1(4) 1994-1995 Barcinski No action taken yet. 1(5) Harden Effects of such policies in other Cities is being investigated. J 1994-1995 Harden Working on this through an ongoing professional PIO Program. 17 K No action taken yet. Harden ',~ 18 Public EducationlPublic Schools: A (1) (4) & B (9) BarcinskilEd Board Working on this item. A (2) (3) BarcinskilEd Board Not scheduledfor ac(io.n in fiscal year 1994/1995. B (1) BarcinskilEd Board - School Board Capital Program includes $2 million for restroom and cafeteria expansion. - Through City created task team City has committed to acquire and develop site on Sea crest with School Board and County funding to develop site for a new field house. - Working to lobby School Boardfor commitment. B (2) BarcinskilEd Board Not scheduled for action in fiscal year 1994/1995. B (3) BarcinskilEd Board - Lobbying ongoing to obtain equitable funding. - Ed. Board will meet this summer / goal-setting session - SAC's will be involved. - Have supported COP's for Delray Beach Schools - Trying to establish annualjoint meeting between City Commission and School Board - Ed. Board does not think it is their responsibility to dictate job requirements for School Board administrators B (4) BarcinskilEd Board DOlle. B (5) BarcinskilEd Board Not scheduled for action in fiscal year 1994/1995. B (6) BarcinskilEd Board Incorporated into the Annual State of Schools Program. Teacher as well as parent awards were given at the May meeting. B (7) (8) BarcinskilEd Board Not scheduledfor action in fiscal year 1994/1995. C BarcinskilEd Board Worked extensively this past year on boundary change recommendations primarily affecting elementary school boundaries. Also worked with School Board Compliance Committee. One Education Board member was also a member of the Compliance Committee. Working to get an Education Board member appointed to the newly created Boundary Advisory Committee. This is an ongoing item of concern. 19 D BarcinskiŒd Board City and Education Board have been very active in this area. (Also part of"L'~ E BarcinskiŒd Board - $3 million construction program to begin 1995. - EEOC analysis of program andfacility equality in progress. - Commitment from S.c!rool Board to develop Arts Magnet Program. F BarcinskiŒd Board Noted in Sharing for Excellence document. Plan amended to reflect this need. G (I -5) BarcinskiŒd Board Not scheduled for action in fiscal year 1994/1995. G (6) (14) BarcinskiŒd Board No formal action taken. G (7-13) BarcinskiŒd Board Not scheduled for action in fiscal year 1994/1995. G (15) BarcinskiŒd Board Not scheduledfor action in fiscal year 1995/1995. H,G No formal action yet taken. Need information from School Board staff. I, J BarcinskiŒd Board Not scheduled for action in fiscal year 1994/1995. K See "Economic Development/Redevelopment" Section, Item C. . L BarcinskiŒd Board Ongoing. Trying to establish frame work and time for joint meeting. 20 Government Coordination/Involvement: A Harden Ongoing. City staff continually seeks to foster and encourage citizen involvement in addressing community issues. B BarcinskilMacGregor- Harty While no formal program has been developed, efforts to better acquaint citizens with local government include: Development of"A Citizen's Guide to Advisory Boards and Committees" (in conjunction with Nancy King); Increased advertising regarding board openings via local newspaper, posting of notices at public facilities, and publication in "News for Neighborhoods;" Training sessions for newly appointed board members; Publicize changes to the voter registration process brought about by the enactment of the Ntional Voter Registration Act (NVRA), making the procedure more accessible to the general public; and Increased efforts to involve registered voters to assist in the electoral process by serving as poll workers. C Harden On June 21, 1994 the City Commission accepted the Visions 2005 Policy Statement in concept, with the understanding that specific issues requiring Commission direction or action would be brought to the Commission on an individual basis. City staff is meeting quarterly with Visions 2005 leaders to review progress on implementing the Policy Statement. D (1) Harden/Butler Increase circulation of newsletter for neighborhoods and fund the same for newly organized neighborhood organizations. Current newsletter is sent to approximately 86 organized associations. Community Improvement staff and MAD DADS staff do further disseminations through monthly meetings with associations. We currently develop and fund flyers and other notices for six (6) associations monthly. These services may be enhanced as we bring new associations on line. D (2) Harden/Butler The water bills are not conducive to providing notice of Commission Meetings, but we have utilized this method to notify residents of other information. The most recent · 21 example is of the Alarm Registration requirement. Staff will continue to use this method for disseminating information when suitable. D (3) 1994-1995 ButlerlDominguez Informational signage has been established at the Tennis Center. Additional signs will be considered within the passive parks on West Atlantic Avenue, immediately east of 1-95. D (4) (5) (6) Harden No action taken. E Harden No action taken. F (1) (2) Weldon/Chamber/J. Venture Joe Weldon has worked with the Tourist Development Board to promote our new Tennis Center and will work with the Chamber of Commerce and Tourist Development Board to promote Delray's other tourist attractions such as our beach. This is an ongoing program over the next ten years. F (3) Chamber F (4) Barcinski Not scheduledfor fiscal year 1994/1995. However, working with the Police Department and Fire Department to find a suitable solution. F (5) Chamber F (6) Harden To be scheduledfor a Commission work session. G Harden No action taken. ,. H Barcinski Not scheduledfor fiscal year 1994/1995. 1(1) MacGregor- Harty With the adoption of Ordinance No. 98-94 on January 3, 1995, Education Board membership expanded to provide for two student members (Sacasha Brown and Ethan C. Hansen appointed February 21, 1995). In addition, Alyson Alperin appointed as student representative to Kids and Cops Committee March 4, 1995. Youth representatives likewise appointed to Pompey Park Advisory Committee (Jessie Gaskins & Sam Brown) September 27,1994. 1(2) Harden This item will be pursued when the Youth Council is fully developed. 22 I (3) Butler The first City-wide Youth Conference was held on March 31 and April 1, establishing the Delray Beach Youth Council. The Council has discussed hosting an annual conference to encourage increasing the number of youth participating and as a means of getting new and creative ideas on youth issues. 1(4) - - Barcinski Not scheduled for fiscal year 1994/1995. However being handled through the newly formed Youth Council. I (5) Harden No action taken. ] Possible action item in 1998/1999. 23 Human Resources: A (1) (2) (3) Chamber/Joint VenturelDelray Merchants Association! Pineapple Grove "Main Street" A (4) 1994-1995 Weldon Joe Weldon has met with our youth leagues in the past to provide a better mix of youth in utilizing our athletic facilities. One improvement has been the agreement between the two Little Leagues to schedule each other's teams over the season's competition. He has already talked to the presidents of each organization and a meeting will be scheduled in the near future to again discuss this topic. The two Little League organizations continue to schedule inter-league play; no expansion of scheduling at this time. A (5) Weldon A (6) CRA A (7) Joint Venture B(1),D,E ChamberNisions 2005 Steering Committee/ Cross Departmental B (2) Barcinski Not programmed in fiscal year 1994/1995. B (3) 1994-1995 Dominguez/Commission The Redevelopment Plan has been completed and will be presented to the City Commission for adoption in June. Planning and Zoning staff will prepare land use plan amendments, " zoning changes, and LDR amendments to implement the plan following its adoption. B (4) 1994-1995 Barcinski Not programmed in fiscal year 1994/1995. C (1) Butler The Community Improvement department utilizes existing Creole speaking Code Enforcement Officers to provide technical assistance to Haitian immigrants. Efforts are coordinated through the Haitian Catholic Church, neighborhood associations, door-to- door contact and other speaking opportunities that occur throughout the year. C (2) (3) 1994-1995 Butler/Overman We are currently well connected with the immigrant community and will continue to work for better relations and understanding. 24 C (4) (5) Barcinski Not programmed in fiscal year 1994/1995. D,E See section B (1). F Harden No action taken. PLANNING AND ZONING DEPARTMENT MEMORANDUM TO: David T. Harden, City Manager THRU: Diane Dominguez, Planning Director FROM: John Walker, Pròject Coordinator DATE: May IS, 1995 RE: INFRASTRUCTURE PUBLIC HEARING This is a report of the resolution of public comments received at the annual infrastructure public hearing held on January 23,1995. Included is a description of each public comment and the current status of the staff response. ~: Lillian Feldman, 2500 Juniper Dr., #202, 33445 United Property Owners Concern: (a) Pavement breaks on north side Linton Blvd. near Homewood Blvd. (b) Sidewalk on Homewood Blvd. between Linton and Lowson has weeds growing through it. ~: (a) Linton Blvd. is a County road. A letter was sent to the County in April to investigate and repair pavement breaks. (b) Sidewalks were inspected for weeds and found in good condition. **************************************************************** ~: Ilene Cooper, 2600 Riviera Dr. 33445 Concern: (a) Lake Ida Rd between Military and Congress should be widened. (b) Lake Ida Rd. needs clean-up and beautification between Congress and Military. ~: (a) This segment of Lake Ida Rd. was removed from County Five Year program at the request of adjacent residents. In order to reactivate, homeowners associations should submit fonnal request to City, to be forwardeß to County. (b) Staff met with Mrs. Cooper and Jay Slavin to discuss beautification improvements completed in this road segment and limitations for further improvements. Chatelaine homeowners association (HOA) was contacted to discuss options for improving that portion of right of way. Currently, staff is waiting to hear from HOA. ***************************************************************** ~: Alice Finst, 707 Place Travant, Chatelaine Homeowners Assoc. Concern : All roads in Chatelaine need resurfacing. Status: Roads were reinspected and found to be in good condition ("A" on the road rating system). Therefore, no work is required. ******************************************************************* ~: Lloyd Powell, 799 N.W. 37th Ave To: David 1. Harden Re: Infrastructure Public Hearing Page 2 Concern: (a) Sidewalks and additiona1 street lights needed throughout the neighborhood. (b) Potholes exist in many streets in the neighborhood. (c) Additional street lights needed on Lake Ida Rd., lights are on south side only, needed on north near sidewalk. (d) City needs comprehensive survey of sidewalk needs. ~: (a) Sidewalks wi!l be prioritized as to need and installed pursuant to City policy adopted 4/12/95. A letter outlining the policy wiIJ be sent to Mr. Powell. FPL has been requested to perfonn a street light survey. The results wiIJ be analyzed and a letter sent to Mr. Powell outlining the City street light policy adopted 4/12/95. (b) Streets in the neighborhood are rated good ("A" or"B" on the rating scale). Minor pavement problems have been added to the Public Works repair schedule for completion in the next 30 days. (c) Subject will be discussed with County after road widening project complete. (d) The City's current policy regarding sidewalks is to include sidewalk construction in all major projects inv01ving roadways, and to prioritize requests for sidewalks and implement pursuant to the policy adopted 4/12/95. ***************************************************************** Person: June Carr, 110 Wi1son Dr., Silver Terrace Concern: Discussed parameters of Silver Terrace Redevelopment Plan, focused on October, 1995 deadline Status: Annexation to CRA and RFP is in the works. Water & Sewer, Streets & Drainage is budgeted for FY 95/95. ************************************************************** Ih Person: Leroy Geathers, 1401 SW 4 St., Carver Park Homeowners Assoc. Concern: Submitted map to iIJustrate the following: (a) Street closure suggested, SW I ih Ave at SW ih St. (traffic and crime problems). (b) "Children Playing" signs needed in neighborhood. (c) Drainage problems exist throughout Carver Park. (d) Additional street lights needed on west side of Carver Park. (e) Need for a park in the neighborhood where street is closed. ~: Community Improvement is working with the homeowners association to develop a proposal for street closure. ~: (a) Community Improvement is working with the homeowners association to develop a proposal for (b) Issues of the legality and liability of "Children Playing" signs are under review. A fmal decision is expected in May. (c) Drainage problems in Carver Park are identified in the Stonnwater Master Plan and projects are scheduled in FY 1999 through 2003. (d) FPL has been requested to perfonn a street light survey. The results will be analyzed and a letter sent to Mr. Geathers outlining the street light policy adopted 4/12/95. (e) Community Improvement is working with the homeowners association to develop a proposal for street closure. **************************************************************** ~: Debra Dowd, 7 NE 16th Ct., Seacrest Homeowners Assoc. To: David T. Harden Re: Infrastructure Public Hearing Page 3 Concern : Low income housing should not be allowed in the neighborhood. Status: The homes in question are not subsidized by the City and cannot be prohibited as long as they meet City standards. Staff has met with the executive board of the Seacrest homeowners association to explain the City and County housing programs, their target areas and scopes. ......................*.*****.***..***.**..*..**....****..**.* . . ~: Margaret Jenkins, 104 NW 9th Ave. Concern: Traffic signal needed on Lake Ida Rd. at NW lOth Ave. ~: Signal will be installed with road widening project. ..*..*.**.***..****.******..**********.*.*...*.**.*.*********.. ~: Vera Scott, 909 SW 11th Terr., Delray Beach Heights Concern: (a) Sidewalk needed on SW 10th Ave south of Wallace Dr. (b) Sidewalks on SW 11th Terr are in need of repair. (c) Are sidewalks included in SW 10th St widening? (d) Street lighting on SW 10th St is inadequate, particularly from SW 10th Ave to SW lih Ave. Status: (a) Sidewalk request will be prioritized as to need and installed pursuant to the policy adopted 4/12/95. A letter outlining the policy will be sent to Mrs. Scott. (b) Public Works will inspect the area by 5/30/95 and add any sidewalks in need of repair to the work schedule. A letter will be sent to Mrs. Scott after the inspection. (c) Sidewalks are included in the SW lOth St widening project. (d) Street lighting will be relamped to give more light as the road widening project continues. ****.*****.*.....*********.*.....**..*****.*****...***.**.***.*** ~: Aleta Riley, 65 Palm Square Concern: Drainage problems exist on Marine Way since the development of the Brandy's parking lot. ~: Recent flooding problems on Marine Way are generally the result of high tides. Runofffrom other properties may contribute to problems, however, there are currently no capital improvement projects which address sheet flow of water onto Marine Way. ..*.************..*****.*....*******..*..**********..*.*.******** ~: Eric Saroka, 2200 S. Ocean Blvd. Concern: The lights in the parking lot at Ralph Buick are directed outward instead of downward so light shines into building on SR AlA. ~: The lights at Ralph Buick have been adjusted to eliminate adverse impacts to residential units. .*****...**********...**********..*.***.**..*********.*.**........ ~: Ella Williams, 197 Ambrose Dr., Sudan To: David T. Harden Re: Infrastructure Public Hearing Page 4 Concern: (a) Potholes in streets. (b) Sidewalks and street lights are needed. (c) Illegal dumping problems. ~: (a) Roads will be resurfaced this year. (b) Sidewalk request wilJ be prioritized as to need and installed pursuant to the policy adopted 4/12/95. A letter outlining the policy will be sent to Mrs. Williams. FPL is scheduled to install street lights in May. (c) Code enforœment inspected the area and found most dumping was related to tree and fill remova] from an adjacent property. The situation is being monitored weekly, although no substantial illegal dumping problems have been found. ******************************************************************* ~: Thomas Mook, 341 Ross Dr., Sudan Concern : Streets in subdivision need to be resurfaced. Status: Streets will be resurfaced this year (overlay and leveling course). ************************************************************ ~: Fred Williams, 197 Ambrose Dr., Sudan Concern : (a) Problem exists with ilJegal dumping in the area, particularly on Davis Rd. south of barricade, need "No Dumping" signs and enforcement. (b) Speed limit signs needed for the neighborhood. Status: (a) Code enforcement inspected the area and found most dumping was related to tree and fill removal from an adjacent property. The situation is being monitored weekly, although no substantial illegal dumping problems have been found. (b) Speed limit, crimewatch, no dumping and stop signs have been installed. ******************************************************************* ~: Edward Langford, 241 Ross Dr., Sudan Concern: (a) Additional street lights needed for the subdivision. (b) Median on Poinsetta is overgrown, needs maintenance or removal of bushes for traffic visibility. (c) Homeless camping in the area. (d) Crime Watch signs needed. ~: (a) FPL is scheduled to install street lights in May. (b) Maintenance has been completed on the Poinsetta median. (c) Police officers have met with residents and the problem of homeless camping has been eliminated. (d) Crime watch signs have been installed. ************************************************************** ~: Jim O'Neil, Delray Acura, 655 NE 6th Ave. Concern: (a) Street lighting on N. Federal Hwy is inadequate. (b) Prostitutes work the area openly. To: David T. Harden Re: Infrastructure Public Hearing Page 5 (c) Additional "One- Way" signs needed on N. Federal. (d) Abandoned Miller Dodge building needs upgrading through landscape code compliance. ~: N. Federal area has a redevelopment plan slated to be done by CRA/City in 1995/96. Many of the enclaves were recently annexed, so are now under City control. Lighting is under control of FDOT. (a) Street lights have been repaired. A request was sent to FPL in February to install brighter street lights. Currently waiting for FPL cost estimate. (b) Problems with prostitution have been eliminated, but will continue to be monitored. (c) FDOT wilLre\liew request for additional one-way signs and upgrade as needed. (3/1 0/95) (d) Nuisances are abated through Code Enforcement on a regular basis. A fmal solution will occur with redevelopment of the property. ................................................................. ~: Cecil Mullenix, 50 East Rd., Barr Terrace Concern: Submitted letter: (a) Drainage (flooding) problem exists at the development entrance on E. Atlantic Ave. (b) Northeast corner of the Atlantic Ave. bridge needs beautification (landscaping). (c) Bench on Atlantic Ave near Barr Terrace needs repair. ~: (a) Drainage and watermain improvements are currently in design, to be implemented next fiscal year as part of the East Atlantic Beautification Project. (b) The area was recently regraded as a result of a major utility line break. Installation of additional landscaping is not practical given the number of utility lines in this area and the need for maintenance access. (c) A new bench has been installed. ......****.*..****.**..****....*.......*..******..*.*.*..**..*... £lliQn: Derek Hanley, 828 NE 1st. Ct. Concern: NE 7th Ave and NE I sl Ct need resurfacing. ~: Plans being completed for resurfacing, along with upgrading of lift station, water main, seawall and drainage system. ****.**********.******.****...*....****....***...*..******. ~: Joseph Kamarata, 764 Avocet Rd., Tropic Palms Concern : (a) Sidewalks and curbs needed throughout the neighborhood. (b) 4-way stop sign needed at Carl Bolter Dr/Avocet. (c) Additional street lights needed throughout the neighborhood (in 1994 there were 59 auto break-ins and 19 stolen vehicles). (d) Drainage problem exists at Eagle/Avocet. (e) Too many newsracks exist in the area. (f) Water main upgrades needed throughout the neighborhood. Status: (a) Sidewalk request will be prioritized as to need and installed pursuant to the policy adopted 4/12/95. A letter will be sent to Mr. Kamarata outlining the policy. Curbing would interfere with effective swale drainage. (b) A 4-way stop sign will not be installed at Carl Bolter Dr.! Avocet Rd. due to the lack of necessary warrants and motorist safety. Contractor has been approved to install brick speed humps to reduce speeding problem. To: David T. Harden Re: Infrastructure Public Hearing Page 6 (c) FPL has been requested to perform a street light survey in the area. The results will be analyzed and a letter sent to Mr. Kamarata outlining the City policy adopted 4/12/95. (d) Drainage project to correct drainage problem will start construction in March. (e) Newsracks in the area were inspected for compliance with the City ordinance. One newsrack not in compliance was removed, all others are permissible under the ordinance. (f) Water main upgrades have been designed and permitted for Eagle Cr and Albatross Rd in conjunction with paving and drainage improvements. Project is awaiting funding. **************************f************************************* ~: Andre Stevens, 50 East Rd., #II-B Concern: (a) Problems related to the approvaljrocess for Palm Trail Plaza and Landscape Code compliance. (b) 4-way stop signs needed at SE 4 Ave/SE 4th St. ~: (a) Items are related to the approval of an addition to the restaurant. Planning Director, Chief Building Official and Community Improvement Director met with property owner. All issues related to the approval process were resolved and the Certificate of Occupancy was issued. (b) There is currently a 4-way stop at SE 4th St/3Td Ave. An additional4-way stop is not warranted and would create a traffic hazard for cars turning off Federal Hwy. *****..*..**.**.***..*.********.*....*****.**..******...***..*** ~: Ms. Alex Spear, 900 Bond Way Concern: (a) 4-way stop signs needed, to reduce speeding. Car dealers use Bond Way as test area and as short cut. (b) N. Federal neighborhood is run down, needs citizen input into redevelopment plan. (c) Landscape codes not being enforced for multi family residences. ~: (a) A 4-way stop is not warranted to reduce speeding. Alternatives speed control measures will be investigated after a speed study is completed. A letter will be sent to Ms. Spear with the results of the speed study and alternatives. (b) The North Federal Redevelopment Plan, to be done by the CRA (FY 95/96), will include extensive public input. (c) All existing multi family developments will be required to meet the minimum landscape ... requirements. Courtesy notices have been sent to property owners identifying the improvements needed. Due to the number of properties involved, the systematic process of issuing and processing violation notices will take approximately another year. .************************************************************ ~: Sandy Almy, 1103 Vista Del Mar Dr., South, BPOA Concern: Drainage problem on NE 8th St. at Andrews Ave. ~: Drainage improvements are scheduled for this fiscal year. ***.********.****.**.***************************.**********.*******. ~: Jackson Langford, 812 NE I't Ct. Concern: Confirmed paving schedule for NE 7th Ave and NE 1 ,t Ct. To: David T. Harden Re: Infrastructure Public Hearing Page 7 Status: N/A ~: Mike Petroski, 906 SE 4th Ave., Osceola Park Concern: (a) Requested a wall along the east side ofFEC R.R. ITom SE 9th St to SE 4th St. to reduce crime. RR will lease property to neighborhood association, City should build wall. (b) Neighborhood would like to propose street closures (location not specified, but looking at SE 4th Ave, SE 3rd Ave SE 2nd Ave) to reduce short cutting. (c) Drainage problem exists at SE 3rd Ave/SE 4th St. (d) Bikepath on SE 10th St (SE 3rd Ave to Federal Hwy) needs repair. (e) Shade trees needed at Currie Commons. ~: (a) Community Improvement is working with the homeowners association on the subject of a wall. (b) Community Improvement has worked with the homeowners association to develop a street closure proposal. The proposal was discussed at DSMG; action was deferred until the completion of the redevelopment plan for Osceola Park. (c) A survey has been completed for S.E. 4th St. ITom FEC RR to Federal Hwy to evaluate existing conditions and prepare recommendations for enhancing drainage in this area. (d) Repairs will be made to the sidewalk within 90 days. (e) Currie Commons has shade trees. There are no areas for additional trees that would not interfere with the baseball and soccer fields. ***************************************************************** ~: Chuck Ridley, 137 SW 12th Ave., Carver Park Concern: (a) Streets cape similar to Swinton needed along SW 12th Ave. south of Atlantic Ave. to buffer traffic. SW 12th Ave has become a collector road for the area. (b) Water pressure problems exist, particularly in the northwest section. .s.ta1.Y.s : (a) Streetscape improvements may be possible through an "Adopt-a-tree" program. This will require some organization of the neighborhood and further discussion with the neighborhood group. The proposed Urban Forester program requested in the FY 95/96 budget could also be a vehicle for streetscape improvements in this area. (b) A water pressure study was completed for the Carver Park area which found no consistent low pressure areas in the main system. There are severe short term pressure drops on the customer side of some meters. The homeowner has responsibility for maintenance on the customer side of the meter. Public Utilities has identified a number of required water main upgrades and interconnections, to improve water pressure and fire protection in this area of the City, which have been included in budget requests. ************************************************************* ~: Regina Paoletti, owner of Paoletti's Restaurant, 815 N Federal Hwy. Concern: Abandoned gas station on George Bush Blvd is an eyesore. ~: Environmental clean up in process. May not be able to do anything during clean up. Code Enforcement is monitoring the site for nuisance abatement efforts. ************************************************************** ~: Claudia Echols, 160 Marine Way To: David 1. Harden Re: Infrastructure Public Hearing Page 8 Concern: Drainage problem on SE 7Ù1 Ave. Submitted letter. ~: Currently working on sanitary sewer. A drainage inlet should be installed and connected to the existing system at S.E. 7Ù1 Ave/2nd St. The project is currently unfunded. *********************************************************** ~: Paula Jackson, 7]7 Heron Dr., Tropic Palms . . Concern: (a) Drainage problems on Albatross Rd, and at Curlew/ Lindell (b) Association planning to build newsrack shelters. Traffic using newsracks near Lakes of Delray Apts. on Lindell are causing swale to be eroded; a paved pull-off is needed. (c) A new park should be developed on residential lot at Heron/Curlew - City to buy land, neighbors to provide playground equipment and labor. Alternate site is adjacent to Leon Weekes Preserve (2 Jots planned for parking for Preserve). (d) Sidewalks needed throughout Tropic Palms. ~: (a) Plans are complete for a drainage project on Albatross. Project is currently pending funding. (b) A paved pull-off can be installed, however, it will be up to the homeowners association to fund the work. (c) The potential for a new park at Heron/Curlew will be investigated. (3/21/95) (d) Sidewalk request wi] be prioritized as to need and installed pursuant to the policy adopted 4/12/95. A letter wi] be sent to Mrs. Jackson outlining the policy. ******************************************************************** ~: Gaspar Gonzalez, 514 Enfield Rd. Concern: (a) "Children Playing" signs needed throughout neighborhood. (b) Additional street lights needed. ~: (a) Issues of the legality and liability of "Children Playing" signs are under review. A final decision is expected in May. (b) FPL has been requested to perfonn a street light survey. The results will be analyzed and a letter sent to Mr. Gonzalez outlining the street light policy adopted 4/12/95. ************************************************************** " ~: Gloria Elliott, 345 S. Swinton Ave. Concern : (a) Intersection ofSwinton/SE 4Ù1 St has poor visibility, causing accidents. Trees and cars parked on sidewalk block view. (b) More street lights needed on 4Ù1 St. Curbing on east side Swinton just north and south of SE 4Ù1 St needed to reduce destruction of swales and irrigation by U- turning and stopping vehicles. ~: (a) The sight problem is minimal. Right of way is posted for no parking and Police are notified when offenders seen. (b) FPL has be.en requested to perfonn a street light survey. The results will be analyzed and a letter sent to Mrs. Elliott outlining the City policy adopted 4/12/95. (c) Generally, curbing would interfere with the swale drainage system along Swinton. ************************************************************ To: David T. Harden Re: Infrastructure Public Hearing Page 9 ~: Michael Weiner, 9 NE 2nd St. Concern: (a) If 1-95 ramps at Atlantic are scheduled for redesign, City should be involved early even though construction not scheduled until FY 97/98. (b) Regrading of Downtown By-pass needed to eliminate dips. (c) Traffic islands and signage needed on Swinton at Atlantic Ave to encourage use of the By-pass. ~: (a) The City receives progress plans from FOOT for the 1-95 widening project for comment. Staff wi]] be requesting that acceleration and deceleration Ianes on the ramps be induded as part of the project. (b) Dips at the intersections along the by-pass are to accommodate cross drainage and would require extensive drainage modifications in the area to remove. The City Engineer will be requested to estimate the cost. (c) Right of way on Swinton Ave is not sufficient to provide islands without creating a traffic hazard *********************************************************** ~: Kevin Scanlon, 48 Marine Way Concern: (a) A comprehensive plan for drainage and other problems in the area is needed to prevent repeated tearing up of road. (b) Marine Way crumbling along the east edge caused by equipment doing drainage sliplining two years ago. ~: (a) The City has adopted master plans for drainage, water and sewer which will improve project coordination. (b) Pavement problems on Marine Way result from tidal effects on the basde material. Complete road reconstruction including a geotextile membrane would be required to prevent further deterioration. A related issue is that the ownership of Marine Way is unclear. The City is currently investigating to detennine the ownership and the City's responsibilities. ******************************************************** th ~: Dudley Remos, 35 SE 7 Ave. Concern: (a) SE 2nd St (Swinton to Federal) needs resurfacing. (b) SE 2nd Ave needs resurfacing. . (c) Street lights needed on the Atlantic Ave bridge. . (d) Sight obstructions on At SE 2nd StlSE 2nd Ave (poles, signs, etc). (e) Drainage problem at SE 2nd StlSE 2nd Ave. .st.a.tm : (a) S.E. 2nd St and S.E. 2nd Ave have been reviewed by the road rating system as "0". Reconstruction will be prioritized and scheduled for implementation by FY 96/97. (b) SE 2nd Ave requires complete reconstruction due to structural failures; work will be scheduled for implementation by FY 96/97. (c) Letter from FDOT stating that they would share in cost of lighting, but will not design or install. City is reviewing the feasibility of including lights in the East Atlantic Beautification Project. The possibility of installing solar powered lighting is also under review. (d) Sight obstruction is minor. Power poles and railroad appliances in the area are necessary for railroad crossing operation. (e) Drainage improvements will be included with (a) above. **************************************************************** ~: Derek Hernandez, 202 SE 4th Ave., Osceola Park To: David T. Harden Re: Infrastructure Public Hearing Page 10 Concern: Problem of cars running stop sign at SE 2nd St/SE 4th Ave. Status: The intersection problem has been referred to the traffic and community policing units for action and monitoring. ..*********..**************************************************** ~: Carolyn Zimmerman, :212 SE 4th Ave, Osceola Park Concern: (a) Water pressure in northwest section needs to be improved. (b) New and reworked swales should be surfaced in gravel or mulch, not sod. Trash truck digs gauges in swale. (c) Code Enforcement should use volunteers similar to COP program to cite trash dumping. ~: (a) Water lines and services are undersized. Utilities will do pressure checks on services as requested, resident may be able to improve pressure with upgrade of size of service line. Funds are set aside to upgrade main lines as roads are reconstructed. (b) Grass swales insure proper drainage and improve water quality. (c) Staff is working toward the use of volunteers to aid in code enforcement efforts. *******.******************************************************* ~: John Fernia, 125 NE lOth St., Seacrest Homeowners Assoc. Concern: Low cost housing (NE lOth St, Swinton to NE 3rd Ave) should not be allowed in the neighborhood. ~: The homes in question are not subsidized by the City and cannot be prohibited as long as they meet City standards. Staff has met with the executive board of the Seacrest homeowners association to explain the City and County housing programs, their target areas and scopes. ******************************************************************* TELEPHONE CALLS ~: Joe O'Donnell, 1910 S. Ocean Blvd, #206, 265-7289 Concern: Drainage problem, ponding in driveway of condo. Wants to meet with inspector. ~: Public Works will review this concern and provide a response by 5/30/95. ........**.*...*...*..*...*.****.......*...****......*...** ~: Archie Nelson, 330 Washington Concern: Drainage problem, ponding in driveway. ~: Driveway ponding is the result of poor swale drainage and an inadequate stonn sewer system. Plans are in development to install additional drainage in the Northwest section. .....**********.*******************.******************************** ~: John Franklin, 790 Andrews Ave., Landings of Delray, 276-0076, mobile 270-5239 To: David T. Harden Re: Infrastructure Public Hearing Page 11 Concern: Drainage problem at Andrews/NE 8th St. ~: Plans are underway to implement drainage improvements this fiscal year. ******************************************************************* ~: Joint Venture Concern: Left turn lane needed, westbound on Atlantic A ve at Swinton Ave. ~: The existing street design was recommended by the Atlantic A venue task force and approved by City Commission. Signage has been installed to prohibit left turns for west bound traffic on Atlantic at Swinton. ******************************************************************** ~: Carolyn Patten Concern: Drainage problem on Tamarind Rd. Drain south of Tamarind on Seagate backs up. ~: A check valve will be installed on the outfall to the Intracoastal as part of the Seasage Pump Station project this fiscal year. ******************************************************************* LETTERS ~: Delray Kawasaki Concern : Additional street lights needed on N. Federal. Status: FPL is currently upgrading street lights on N. Federal from 16,000 to 22,000 lumens. Staff is also waiting for cost estimates to be received from FPL to add additional light; request was made in February to FPL. ************************************************************** ~: Sandee Strong Concern: (a) Continue to enforce landscape codes, but give consideration on time to comply. (b) Fix up aesthetics of Arrow Trailer Park. ~: (a) Staff works with each property owner in the implementation of minimum landscape improvements. giving individuals additional time as needed. (b) Police, Code Enforcement and the Chief Building Official have been coordinating mitigation efforts in Arrow Trailer Park. Recently, substandard trailers were condemned. Meetings have been held with the park owner. The police are addressing drug activity and prostitution and have largely eliminated both. ************************************************************** ~: Martha Barrett, 54 Marine Way Concern: Street flooding on Marine Way. Asphalt crumbling on east side ofroad. To: David 1. Harden Re: Infrastructure Public Hearing Page 12 Status: Flooding problems on Marine Way are generally the result of high tides. Runoff from other properties may contribute to problems, however, there are currently no capital improvement projects which address sheet flow of water onto Marine Way. Pavement problems result from the effect of tidal action on the road's base material. Complete reconstruction, including a geotextile membrane, would be required to prevent further deterioration. A related issue is that the ownership of Marine Way is unclear. The City is currently investigating to detennine the ownership and the City's responsibilities. ......**.*****.*..****************.****.*.................... . - ~: Stewart Cottman, PO Box 1047 Concern : Parking lot at Pineapple Grove Shops (NE 2nd Ave) needs to be reworked with angled parking and one- way traffic flows. Status: The parking lot was redesigned and improved in 1994 to provide two-way traffic circulation, eliminate unsafe conditions, and provide for landscaping. The lot now confonns to City standards for parking lots. ....*.***..**.*.*............*.....................*....*.*..* ~: Arthur Taylor, 700 N. Federal Hwy, O.c. Taylor Motors Concern: (a) Encourage utilization of underdeveloped properties on N. Federal, such as vacant Miller Dodge. (b) Relax landscaping and height restrictions on N. Federal. ~: (a) A redevelopment plan for N. Federal Hwy. will be completed in FY 95/96 by the CRA. (b) Relaxation of landscape requirements along N. Federal Hwy. is not recommended. Since the implementation of minimum improvements, the appearance of this corridor has significantly improved, primarily in screening parking and storage areas and dumpsters. .***.......................................................... ~: Juan Gavilan, 2222 N. Federal Hwy, JAHA Chicken Concern: (a) Encourage revitalization ofN. Federal Hwy. (b) More street lighting needed. (c) Increased Police patrols needed on N. Federal. Status: (a) A redevelopment plan for N. Federal Hwy. will be completed in FY 95/96 by the CRA. (b) FPL is currently upgrading street lighting on N. Federal from 16,000 to 22,000 lumens. A request was sent to FPL in February regarding additional street lights. Staff is currently waiting for FPL's cost estimate. (c) Police will focus additional patrol units in this area whenever possible. .............................................................. ~: Gail Isaksen, Little Mennaid Restaurant Concern: Submitted copy of a letter to FDOT requesting a study of street lighting on N. Federal Hwy. Status: A request was sent to FPL in February to install brighter street lights. Staff is currently waiting for FPL's cost estimate. .............................................................. To: David T. Harden Re: Infrastructure Public Hearing Page 13 ADDITIONAL COMMENTS FROM THE TOWN HALL MEETING JANUARY 31,1995 ~: Carolyn Zimmerman Concern: A farmers Market in Delray Beach is a good idea. City and residents should support the Ag Reserve. The Courthouse is not helping redevelopment in the City; the front entrance (Atlantic Ave) should be opened. County should pay for additional parking. ~: The fanners market has become a project of the Pineapple Grove Mainstreet Organization. They have selected a site and are working with City staff to establish the market by October, 1995. Mary McCarty stated at the meeting that the County is looking at opening the front entrance to the Courthouse, and will investigate cost of parking. City and CRA staff have met with the County regarding the front entrance of the Courthouse. One of the issues is cost; a resolution is still pending. ************************************************************** ~: Virginia Snyder Concern: Complained about crime; thinks people are not reporting crimes and drug deals. Thinks the Police Dept. is biased. Status: N/A ************************************************************** ~: Fredda Weinberg Concern: Computer not working in Delray Estates. Having trouble fmding out about employment opportunities with the City. Wants more cooperation from the City. Status: N/A ************************************************************** ~: Clay Wideman . Concern: A traffic signal and turn lane are needed at Atlantic Ave/SW 4th Ave. City Commissioners should be more visible in minority neighborhoods. S1!l1ill : Letters were sent to FDOT and the County in October, 1994 and January, 1995 requesting an investigation of the situation. Responses have not yet been received. ************************************************************** ~: Kyle Kuberski Concern: City needs to be more inviting to business and employment; streamline approval processes, assist small business. Status: N/A ************************************************************** To: David 1. Harden Re: Infrastructure Public Hearing Page 14 Person: Jean Beer Concern: Supports Ag Reserve and waiving impact fees for eastern development to prevent sprawl. Suggested time limits on building permitsto prevent half-built structures for long periods. Status: Building Official is working on rule changes to help with timely completion of projects. ************************************************************** . . ~: Kathy Shabatinski Concern: Lake Ida Rd. needs more turn lanes. Traffic signal at Lake Ida RdlRainberry Lakes should be retimed. Traffic signal at Atlantic A ve/Hamlet should be flashing in off-peak hours. Left turn signal not needed at NE 4th A ve/NE 2nd St.; intersection should be beautified. Suggested putting all utilities underground. Suggested renovation, including lighting, for Library parking lot. Barwick Rd. should be beautified. A comprehensive parking plan is needed (include Hertz lot and W. Atlantic). Spotlights needed on City entrance signs. Newspaper racks should be charged a sign fee, money collected could be used to enclose and beautify. ~: Necessary turn lanes are included in the road widening project for the segment of Lake Ida Rd. from Congress to Swinton. Turn lanes would be included in a widening project for the segment from Congress to Military, however, such a project was removed from the County's five year program at the request ofresidents. Reinstatement of the project would require a request to the County Commission by the residents in that road segment. Public Works will contact the County to review the timing and operation of the traffic signals at Lake Ida RdlRainberry Lakes, and at Atlantic A ve/Hamlet Dr. Public Works will contact the County to review the need for a left turn arrow at NE 4th StINE 2nd Ave. Staff will investigate the feasibility of adding beautification to the intersection as part of the Lake Ida Rd. widening Project. Mayor Lynch stated that cost of putting utilities underground is usually prohibitive. Beautification for Barwick Rd is under contract. A comprehensive parking plan for the Atlantic Ave. corridor is within the scope of the Parking Management Team (PMT). The PMT is already investigating potential parking sites on East Atlantic, and will be asked to study the entire corridor. The Library parking lot will be restriped this summer; FPL is in the process of upgrading lighting for the lot; parking lot renovation has ben requested for inclusion in the five year capital improvement plan. Staff is working on permitting from FDOT for spotlights on the City entrance signs; in addition, a powersource for each location is under investigation, final answers should be available in 60 days. Regarding sign fees for news racks, staff will seek the City Attorney's opinion on the legal issues involved; an opinion can be expected within 60 days. *************************************************************** ~: Keith Humphries .- Concern: There is a problem with jet skiers using Lake Ida Park at Ith St; should be directed to County's Lake Ida Park. Status: There is no way to address this concern, since both areas are public parks. ************************************************************** ~: Ben Bryant, MADDADS Concern: Age group 18-24 being neglected. Midnight basketball is successful, but funds are running out. Program needs continued support. Status: Midnight Basketball is currently in session, funded from the Parks Department operating budget.