07-18-95 Regular
·
DHRA Y BEACH
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CITY OF DELRAY BEACH. FLORIDA - CITY COMMISSION REGULAR MEETING AII·America Ci;
JULY 18. 1995 - 6:00 P.M./PUBLIC HEARING 7:00 P.M. '1111
COMMISSION CHAMBERS
The City will furnish appropriate auxiliary aids and services where
necessary to afford an· individual with a disability an equal opportunity
to participate in and enjoy the benefits of a service, program or activi-
ty conducted by the City. Please contact Doug Randolph at 243-7127
(voice) or 243-7199 (TDD) , 24 hours prior to the program or activity in
order for the City to reasonably accommodate your request. Adaptive
listening devices are available for meetings in the Commission Chambers.
RULES FOR PUBLIC PARTICIPATION
1. PUBLIC COMMENT: The public is encouraged to offer comments with the
order of presentation being as follows: City Staff, public comments, .
Commission discussion and official action. City Commission meetings are
business meetings and the right to limit discussion rests with the
Commission. Generally, remarks by an individual will be limited to three
minutes or less, (10 minutes for group presentations) . The Mayor or
presiding officer has discretion to adjust the amount of time allocated.
A. Public Hearings: Any citizen is entitled to speak on items
under this section.
B. Comments and Inquiries on Non-Agenda Items from the Public: Any
citizen is entitled to be heard concerning any matter within the
scope of jurisdiction of the Commission under this section. The
Commission may withhold comment or direct the City Manager to take
action on requests or comments.
C. Regular Agenda and First Reading Items: When extraordinary
circumstances or reasons exist and at the discretion of the
Commission, citizens may speak on any official agenda item under
these sections.
2 . SIGN IN SHEET: Prior to the start of the Commission Meeting,
individuals wishing to address public hearing or non-agendaed items
should sign in on the sheet located on the right side of the dais. If
you are not able to do so prior to the start of the meeting, you may
still address the Commission on an appropriate item. The primary purpose
of the sign-in sheet is to assist staff with record keeping. Therefore,
when you come up to the podium to speak, please complete the sign-in
sheet if you have not already done so.
3. ADDRESSING THE COMMISSION: At the appropriate time, please step up
to the podium and state your name and address for the record. All
comments must be addressed to the Commission as a body and not to
individuals. Any person making impertinent or slanderous remarks or who
becomes boisterous while addressing the Commission shall be barred by the
presiding officer from speaking further to the Commission unless
permission to continue or again address the Commission is granted by
majority vote of the Commission member present.
APPELLATE PROCEDURES
Please be advised that if a person decides to appeal any decision made by
the City Commission with respect to any matter considered at this
meeting, such person will need to ensure that a verbatim record includes
the testimony and evidence upon which the appeal is to be based. The
City neither provides nor prepares such record.
AGENDA
1. Roll Call.
2. Invocation.
3. Pledge of Allegiance to the Flag.
4. Agenda Approval.
Action: Motion to Approve.
.
5. Approval of Minutes:
Regular Meeting of June 20, 1995
6. Proclamations:
A. Recognizing and commending the "Frog Alleyiansll
B. Recognizing and commending the Police Explorers
7. Presentations: None
8. Consent Agenda: City Manager recommends approval.
A. FINAL PAYMENT/DIGBY BRIDGES, MARSH & ASSOCIATES: Approve a
request for final payment in the amount of $7,950.00 from Digby
Bridges, Marsh & Associates for consulting services associated
with the construction of the Municipal Golf Course Clubhouse
project; with funding from 445-4763-572-31.30.
B. FINAL PAYMENT/GEE & JENSON: Approve a request for final
payment in the amount of $1,650.00 from Gee & Jenson, Inc. for
their work associated with the City Hall-North Wing Hurricane
Shutter project; with funding from 334-6111-519-62.10.
C. FINAL PAYMENT/SUN ART PAINTING CORPORATION: Approve a request
for final payment in the amount of $10,330.00 from Sun Art
Painting Corporation for the Repainting of the Water Treatment
Plant project; with funding from 441-5143-536-46.10, 441-5122-
536-46.10, and 442-5178-536-46.10.
D. CHANGE ORDER NO. 2 (FINAL) AND FINAL PAYMENT/TEAM LAND
DEVELOPMENT, INC. : Approve Change Order No. 2 (Final) in the
amount of $2,520.00 and final payment in the same amount to
Team Land Development, Inc. to correct a scrivener's error
(transposition of numbers) made in Change Order No. 1 (Final)
-2-
which resulted in Team Land Development being underpaid for
work associated with the 12" Water Main Extension/Barwick Road
and Lake Ida Road project. Funding is available from 440-5179-
536-63.55 and 63.56.
E. DEDUCT CHANGE ORDER NO. 1 AND FINAL PAYMENT/FLORIDA DESIGN
CONTRACTORS, INC. : Approve Change Order No. 1 (final) in the
net deduct amount of $51,623.60 and request for final ·payment
in the amount of $38,246.64 to Florida Design Contractors, Inc.
for the Morikami Park Wellfield Transmission Main; with funding
from 440-5179-536-63.61.
F. DEDUCT CHANGE ORDER NO. 1 AND FINAL PAYMENT/TELCON, INC. :
Approve Change Order No. 1 (final) in the net deduct amount of
$37,705.57 and request for final payment in the amount of
$101,930.27 to Telcon, Inc. for completion of the 2411 Raw Water
Main Phase III (Military Trail to Sherwood. Boulevard) project;
with funding from 440-5179-536-63.61.
G. SETTLEMENT AGREEMENT AND RELEASE/ANTHEM AND ANTHEM HEALTH PLAN .
OF FLORIDA: Approve a Settlement Agreement and Release among
the City, Anthem Life Insurance Company and Anthem Health Plan
of Florida, Inc. concerning premium tax overpayment.
9. Regular Agenda:
A. REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS: Consider
accepting the actions and decisions made by the Site Plan
Review and Appearance Board during the period July 10 through
July 14, 1995
B. PEACH UMBRELLA PLAZA ASSOCIATION PERFECT HARMONY FESTIVAL:
Consider a request from the Peach Umbrella Association for a
temporary use permit, street closures, City staff assistance
and waiver of overtime costs and stage rental fees for the
Perfect Harmony Festival on October 7, 1995.
C. TEMPORARY USE PERMIT/GREATER MOUNT OLIVE MISSIONARY BAPTIST
CHURCH: Consider a request from Greater Mount Olive Missionary
Baptist Church for a temporary use permit, closure of a portion
of S.W. 4th Avenue on July 22, 1995, and waiver of overtime
costs associated with the closure, for a Church-sponsored
mini-carnival (no rides) to be held July 21-23, 1995.
D. CHARITABLE ORGANIZATION DESIGNATION/"HOOP-IT-UP" : Consider
approval of the suggested list of charitable organizations as
the designees for receiving dollars from the "Hoop-It-Up" event
scheduled for October 14-15, 1995.
E. REJECTION OF BIDS/GOLF COURSE RESTROOM FACILITIES: Consider
the rejection of all bids for the Golf Course restroom
facilities, and authorize staff to solicit quotes from other
contractors and negotiate a contract.
F. CHANGE ORDER NO. 11/CHAZ EOUIPMENT COMPANY, INC. : Consider
Change Order No. 11 in the total amount of $55,406.44 to the
-3-
contract with Chaz Equipment Co., Inc. for miscellaneous
quantity adjustments on the Roadway Reconstruction Plan (East
of the Intracoastal) and S.E. 5th Street Improvements, and for
storm drainage repair at Pines of Delray identified during
manhole replacement work authorized by Change Order No. 10;
with funding from 228-3162-541-61.19 and 448-5411-538-34.90.
G. CHANGE ORDER NO. 1 /MOLLOY BROTHERS, INC.: Consider Change
Order No. 1 in the amount of $21,840.00 and an additional 21
days to the contract time with Molloy Brothers, Inc. for the
reconstruction of five sanitary sewer laterals on the south
side of N. E. 2nd Street' that conflict with the existing 60 II
storm drain; with funding from 442-5178-536-63.51.
H. SEACREST PROPERTY ACQUISITION: Provide direction concerning
the proposed joint City, County and School Board project for
the acquisition and construction of a gymnasium on the Seacrest
property, west of Atlantic High School.
I. APPOINTMENTS TO THE EDUCATION BOARD: Appoint four regular .
members to two year terms ending July 31, 1997, and one student
member to a one year term ending July 31, 1996.
J. FY 1995/96 BUDGET PRESENTATION AND ESTABLISHMENT OF PROPOSEQ
MILLAGE RATE:
10. Public Hearings: None
11. Comments and Inquiries on Non-Agenda Items from the Public-
Immediately following Public Hearings.
A. City Manager's response to prior public comments and inquiries.
B. From the Public.
12. First Readings:
A. ORDINANCE NO. 41-95: An ordinance amending Chapter 35 of the
City Code concerning the General Employees Pension Plan. If
passed, public hearing on August 1, 1995.
13. Comments and Inquiries on Non-Agenda Items.
A. City Manager
B. City Attorney
C. City Commission
-4-
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£ITY DF DELRAY BEA£H
p~lRoA Y, B~A,C~
~4'11..~ 100 NW. 1st AVENUE DE LRA Y BEACH. F LOR I DA 33444 305/243· 7000
AJl.America City
" lit! PROCLAMA TION
1993
WHEREAS, the area bounded on the east by S.W.. 3rd
Avenue, on the south by S.W. 4th Street, on the west by S.W.
7th Avenue, and on the north by Atlantic Avenue, has long .been
fondly known as ' Frog Alley' ; and
WHEREAS, 'Frog Alley' came to be known as such due
to the many ponds frequented by bullfrogs and the millions of
little ones that croaked all night. When it rained, many felt
it rained frogs; and
WHEREAS, this tiny community harbored much more
than frogs. It bred a lot of love and caring for one another.
Families clung together and supported each other; there were no
racial barriers; adults were disciplinarians to all the
children; and
WHEREAS, 'Frog Alley' produced a wide range of
professionals, including Teachers, School principals,
Preachers, Ordained Deacons, Lawyers, Builders, Engineers,
Professional Football Players, Coaches and Athletic Directors,
Real Estate Brokers and Real tors, Seamstresses and Tailors and
Recording Artists, to name a few; and
WHEREAS, during the weekend of July 28-30, 1995,
present and former residents of the 'Frog Alley' community will
hold a reunion in Delray Beach, Florida; and
WHEREAS, this reunion will be a coming together to
reminisce over the "good ole days" and to encourage and empower
these fine people to return to their community and become
active citizens, both spiritually and civically.
NOW, THEREFORE, I, THOMAS E. LYNCH, Mayor of the
City of Delray Beach, Florida, on behalf of the City
Commission, do hereby recognize and commend the
'FROG ALLEYIANS'
for their very proud legacy and many achievements, and
challenge them to continue to be role models for their children
and their children's children, and to wish them a very
successful reuniont
IN WITNESS WHEREOF, I have hereunto set my hand and
caused the Official Seal of the City of Delray Beach, Florida,
to be affixed this 18th day of July, 1995.
MAYOR
THOMAS E. LYNCH
SEA L
G A
THE EFFORT ALWAYS MATTERS
-
,- . -,
~ [ITY DF DELRRY BER[H
I
DElRA Y BEACH
f l 0 I 0 ...
...AJIIII 100 N,W, 1st AVENUE DELRAY BEACH, FLORIDA 33444 3051243, 7000
t All-America City
'IW! PROCLAMATION
I
1993 WHEREAS, The Police Explorers, Post #319, is a
t' t program established by the Boy Scouts of America which operates
under the auspices of the Delray Beach Police Department; and
, . WHEREAS, The Police Explorers is composed of young
J men and women who are dedicated to assisting the Police
I Department and their community; and
i '
I j WHEREAS', through training provided by the Police
Department, these young people acquire firsthand knowledge of
traffic control, first aid, dispatching, report preparation, and
i many other facets of Police work and community service; and
WHEREAS, Police Explorers volunteer their time and
fl services at events such as the Delray Affair, the Delray Beach
Winter Championships, functions at Old School Square and
t Î Morikami Park, City parades, and have participated in community
clean up and painting efforts; and
; ~
I ~ WHEREAS, the Explorers have made a very positive
impression upon the community through their hard work,
¡, diligence, perseverance and exceptional pride in the City of
Delray Beach; and
WHEREAS, each year the Explorers enter a
State-wide competition in their areas of expertise in
Police-related matters. This year, The Police Explorers, Post
I #319, placed 1st in 'Search and Arrest' and placed high in
crisis intervention as well as traffic stops, and were rated
10th overall among all Posts participating in State competition;
and
I i WHEREAS, The Police Explorers, Post #319,
represent the highest and best ideals of the Police Department
and the City of Delray Beach.
I NOW, THEREFORE, I, THOMAS E. LYNCH, Mayor of the
City of Delray Beach, Florida, on behalf of the City Commission,
do hereby recognize and commend
THE POLICE EXPLORERS, POST #319
t of Delray Beach, Florida, and urge all of our citizens to
acknowledge the significant contributions made by this group of
. dedicated young people in the highest and best traditions of
t
i community service.
l IN WITNESS WHEREOF, I have hereunto set my hand
and caused the Official Seal of the City of Delray Beach,
Florida, to be affixed this 18th day of July, 1995.
.'
t MAYOR
THOMAS E. LYNCH
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MEMORANDUM
. TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~
SUBJECT: AGENDA ITEM # f!/I - MEETING OF JULY 18, 1995
FINAL PAYMENT/DIGBY BRIDGES, MARSH & ASSOCIATES
DATE: JULY 14, 1995
This is before the Commission to approve a request for final
payment in the amount of $7,950.00 from Digby Bridges, Marsh &
Associates for consulting services associated with the construc-
tion of the Municipal Golf Course Clubhouse project.
The project was essentially completed one month ahead of
schedule. It is anticipated that the minor items remaining will
be completed within the next few days in anticipation of opening
the bar and restaurant to the public the week of July 24, 1995.
Recommend approval of final payment to Digby Bridges, Marsh &
Associates in the amount of $7,950 from Golf Course Clubhouse -
Engineering and Architectural Services (Account No. 445-4763-572-
31.30.).
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5-0
Agenda Item No. '8ff
AGENDA REQUEST
Date: July 12, 1995
Request to be placed on:
X Regular Agenda
Special Agenda
Workshop Agenda When: July 18, 1995
Description of item (who, what, where, how much): Staff request
City Commission approve Final Payment to Digby Bridqes, Marsh &
Associates for consulting services associated with the construction
of the Municipal Golf Course Club House project. The amount of
Final Payment is $7,950.00. Funding is available from Account
#445-4763-572-30.30.
ORDINANCE/RESOLUTION REQUIRED: NOT REQUIRED
Recommendation: Staff recommends City Commission approve Final
Payment to Digby Bridges, Marsh & Associates in the amount of
$7,950.00 for consulting services associated with the construction
of the Munici al Golf Course pro·ect.
Department head signature: k- ( c-
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable):
on all items involving expenditure
(if applicable)
ú.." It- CLIAß HDwst
EW~ s-elJ/¡('~>,>
City Manager Review:
Approved for agenda: tffi1
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
\esd\9318\agreq718
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ENVIRONMENTAL SERVICES DEPARTMENT
MEMORANDUM
To: David T. Harden
City Manager ,
From: José Aguila ~
Construction Manager
Date: July 12, 1995
Subject: AGENDA REQUEST
De1ray Beach Golf Course Project
Project No. 93-18
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Staff request City Commission approve Final Payment to Digby
Bridges, Marsh & Associates in the amount of $7,950.00 for
consulting services associated with the construction of the
Municipal Golf Course Project. Other than minor punch list items,
which he continues to assist the City with, the project is
complete.
It is anticipated that all items, that we know of, will be
completed within the next several days in anticipation of opening
the bar and restaurant to the public on the week of July 24, 1995.
The project was completed one month ahead of schedule.
Funding for this Final Payment is available from Account # 445-
4763-572-31.30.
cc: William Greenwood
File 93-18 (A)
\esd\9318\agmem718
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DIGBY BRIDGES,
MARSH & ASSOCIATES, P.A.
CHARTERED ARCHITECTS . PLANNERS . INTERIOR DESIGNERS
July 5, 1995
Invoice Number 12
Project 9024.00
,
CITY OF DELRAY BEACH
ENVIRONMENTAL SERVICES .
434 S. SWINTON AVE.
DELRAY BEACH, FL 33444
Project: DELRAY BEACH GOLF COURSE CLUBHOUSE
For: Phases I, II, III, IV and V
P 0 # 524859
Professional Services June 1, 1995 through June 30, 1995
--------------------------------------------------------
FEE
Phase Fee % Complete Fee Earned
PHASE I 15,900.00 100.0 15,900.00
PHASE II 15,900.00 100.0 15,900.00
PHASE III 86,450.00 100.0 86,450.00
PHASE IV 12,950.00 100.0 12,950.00
PHASE V 31,800.00 100.0 31,800.00
Total Fees 163,000.00 Total Earned 163,000.00
Previous Fee Billing 155,050.00
------------
Current Fee Billing 7,950.00
TOTAL THIS INVOICE 7,950.00
------------
------------
BILLINGS TO DATE
Current Prior Total
Fee 7,950.00 155,050.00 163,000.00
Totals 7,950.00 155,050.00 163,000.00
JUL 0 6 1995
124 N.E. Fifth Avenue. Delray Beach. Florida 33483
407/278-U88 Palm Beach: 736-SH66 Fax: 407/278-iH4!
OtH ".",lmOtUoj''' \K \1...." -\IUI tI~HII 11U\L\ 4,-\-\t U!lUXI)tl
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~
SUBJECT: AGENDA ITEM # g'ß - MEETING OF JULY 18, 1995
FINAL PAYMENT/GEE & JENSON
DATE: JULY 14, 1995
This is before the Commission to approve a request for final
payment from Gee and Jenson for consulting services associated
with the City Hall north wing hurricane shutter project.
The work has been completed by the contractor and is fully
operational. Funding in the amount of $1,650 is available from
Renewal and Replacement - Buildings (Account No. 334-6111-519-
62.10) .
Recommend approval of final payment to Gee and Jenson in the
amount of $1,650.00.
~ on ~~
5-0
Agenda Item No. "8' ß
AGENDA REQUEST
Date: July 10, 1995
Request to be placed on:
X' Regular Agenda
Special Agenda
___ Workshop Agenda When: July 18, 1995
Description of item (who, what, where, how much): Staff request
City Commission approve Final Payment to Gee & Jenson, Inc in the
amount of $1,650.00 for their work associated with the City Hall -
North Winq Hurricane Shutter Proiect. The proiect is complete and
has been accepted by the City as beinq fully operational. Funding
is available from Account No. 334-6111-519-62.10.
ORDINANCE/RESOLUTION REQUIRED: NOT REQUIRED
Recommendation: Staff recommends City Commission approve Final
Payment to Gee & Jenson in the amount of $1,650.00 for consultinq
services on the City Hall - North Wing Hurricane Shutter Project.
Department head signature: '#æ.- .._-_þ?;'l/~s
Determination of Consistency with Comprehensive Plan:
Ci ty Attorney Review/Recommendation (if applicable) :
Budget Director Review (required on all items involving expenditure
of funds): §,
Funding available:, YES/NO (if applicable)
Funding alternative
Account No. & Description
Account Balance
,
City Manager Review: §INO rí~1
Approved for agenda:
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
\esd\9419\agreq718
.
ENVIRONMENTAL SERVICES DEPARTMENT
MEMORANDUM
To: David T. Harden
City Manager
.
From: José AgUila~
constructio~nager
Date: July 10, 1995
Subject: AGENDA REQUEST
North Wing - City Hall Facility
Hurricane Shutters
Project No. 94-19
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Staff request City Commission approve Final Payment to Gee &
Jenson, Inc. in the amount of $1,650.00 for their work associated
with the Hurricane Shutters on the North Wing - City Hall Facility
Project. The work has been completed by the contractor and
accepted by the City .
Funding is available from Account No. 334-6111-519-62.10.
co: William Greenwood
File 94-19 (A)
\esd\9419\agmem7l8
- ~ '7- I? (J.- ')
GEE & JENSON
Engineers-Architects-
Planners, Inc.
PLEASE REMIT TO P.O. Box 24600
West Palm Beach. FL 33416-4600
407/683-3301
JUNE 13, 1995
INVOICE NO. 34071
PROJECT NO. 93-395.10
CITY OF DELRAY BEACH I
100 N.W. 1ST AVENUE
DELRAY BEACH, FL 33444 .
ATTN: CITY ENGINEER
FOR: CITY NORTH WING HURRICANE SHUTTERS - P.O. # 52722~
PROFESSIONAL SERVICES FOR THE PERIOD ENDING MAY 26, 1995
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL FEE 8,250.00
PERCENT COMPLETE 100.00 FEE EARNED /
8,250.00
TOTAL EARNED 8,250.00
PREVIOUS FEE BILLING 6,600.00/
CURRENT FEE BILLING 1,650.00
- - - - - - - - - - - -
AMOUNT DUE THIS INVOICE $ 1,650.00
AA'l BEACH \ ------------
------------
C\T1 Of OE.L, CES OEPARii'J\£Ní \
MENiA~SER~\ \
EN\J\RON r:~\E.'N .
p/o.'(t.\ENi R,-, ~ pþ.':'MEN1' \
~Ril¡\ . ... \
a fINAL PA'fM~N I \
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OT APPRO 5 d-:¡'?-?- 0 \
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P.o.#' -;3l(-øi /1- t) \
Cilt· \
8UPGE.í þ.C - \
tS\GNA1UAE)
WE HEREBY CERTIFY THAT IN THE PERFORMANCE OF THE SERVICES COVERED BY THIS INVOICE. WE HAVE COMPLIED WITH THE FAIR
LABOR STANDARDS ACT OF 1938. AS AMENDED.
I
. -
CITY OF DELRA Y BEACH I
I
PROJECT INVOICING RECAP 1989 CITY HALL ADD. .
.
MAY 1995 SHUTTERS .
PURCHASE ORDER: 527220 SERVICE AUTHORIZATION NO. 10
TOTAL CONTRACT AMOUNT: $8,250.00
AMOUNT PREVIOUSL Y BILLED: $6,600.00
PERCENT AGE COMPLETED: 100%
INVOICE AMOUNT: $1,650.00
INVOICE NUMBER: 34071
AMOUNT REMAINING TO BE INVOICED: $0.00
ì
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER tJJt1
SUBJECT: AGENDA ITEM # g~ - MEETING OF JULY 18, 1995
FINAL PAYMENT/SUN ART PAINTING CORPORATION
DATE: JULY 14, 1995
This is before the Commission to approve a request for final
payment in the amount of $10,330 to Sun Art Painting Corporation
for the Water Treatment Plant painting project. Funding is
available from Water Maintenance - Building (Account No.
441-5143-536-46.10) , Water Treatment and Storage - Building
Maintenance (Account No. 441-5122-536-46.10), and Renewal and
Replacement - Building (Account No. 442-5178-536-46.10) .
Recommend approval of the request for final payment to Sun Art
painting Corporation.
~ 07'7 ~
5-0
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Agema Item No. :
AGI!H}A RlUJJ!Sl'
Date: July 11, 1995
Request to be placed on:
X Regular Ageroa
- - Special Ageroa
Workshop Agema When: July 18, 1995
Description of item (who, what, where, how much) : staff requests City
Camnission to approve final payment to SUn Art Paintirg Corporation for the
Repaintirg of the Water Treatment Plant (94-53. '!he final payment annmt is
$10,330.00. '!he work has been inspected am accepted by City staff. A
Contractor Evaluation form is also attached for your review.
FUrxting is from .Aa:::ount No. 441-5122-536-46.10 (WIP Contractor Services other).
ORDINANCE/RESOllJI'ION RB2UIRED: YES/@JDFAFT A'ITAŒŒD YF13f!!!J
Recon1Inelx1ation: staff R.ecornrneOOs approval of final payment to SUn Art Paintirg
Depn1:Iœnt Head j ,;I jJ f1
Signature: ø~~~?~- / // ~/~ ::- I L----
Determination of Consistency with Comprehensive Plan:
city Attorney Review /Recommerrlation (if applicable)
Budget Director Review rv . ed. on all items involvirg expelñiture of funds):
FUrxting available: NO
FUrxting alternati~ / r' (if appliqù)le) .
Account No. & DescriPtiOn~ 41__, 7! ¿!"/ - r'/ - -.,/ \\;;~) J .' ' . ('
I.ð /./' ('(~/. ...., e-, I / '- . 'i"" ~ ~,. . "
..,Account Balance 1// '. í'.J {7·<,1.1 ¡ _.-':.' J-..~
'J, .\ . . / ,-" r, '0 L r" '
~.' .,~ ¡, \ -'" _ ~""'-I _ I r
City Manager Review: §"': -
Approved, for agema: /NO i" .
Hold Untl.l: '. , ({ ,-
Agema eoc;>rdinator Review: [7 L )
Recel. ved: .
Placed on Agenda: '
Action:
Approved/Disapproved
/agen9453.doc
Memorandum
To: David T. Harden, city Manager
From: Howard Wight, Dep Dir Construction DiV~~
Date: July 11, 1995
Re: Repainting the Water Treatment Plant (94-53)
Request for Final Payment to Sun Art Painting
Corporation
Attached for Commission approval is an agenda request for final
payment to to Sun Art Paintinq corporation for the above
referenced project. The final payment amount is $10,330.00. A
Contractor Evaluation is also attached for your review.
Funding is from Account No. 441-5122-536-46.10 (WTP -Contractor
Services Other).
File: Memo to City Manager
94-53D
A: 9453memo
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. . 9~- crS3 (F)
(407) 842-2455 FMr- t~n=-E-EUMf-)
(407) 881-8358 FAX JUN Z I )~3s
1966 W 9th Street, Suite A
RMem Beach, F1 33404
;'k ~aúttú19 ~.
City of Delray Beach June 27. 1995 I
Attnz Don Haley
100 NW 1st Avenue WTP P~tn~ing P~nj_~~
,
Delray Beach. FL 33444 P. 1aT¥6f2DELRAY BEAC
, EN\(!RONMENTALSERVICES DE?ARïME
Requisition #9: PAYMENT R~V EW
1. Contract Amount - $38.000.00 o APPROVED ~AL PA,(M~:
2. Net change by change order 65.300.00 o NOT APPROVED FINAL PAYMEN-.
3. Revised contract amount $103.300.00 P.O.#: S- 306;1.;z..
4. Total earnings to date $103.300.00 BUDGET ACCT.#· r'lI-:?¡,t2- 53' - Y'.I
(See attached schedule of values)
5. Value of materials stored 00.00 By:
6. Less value of materials stored (SI1JNATURE)
which payment was allowed and
installed - 00.00 /z ~ (PRINT)
7. Less retainage 00.00 nATE: {pZø.,; ~
8. Less total of previous approved ..-.------
requisitions $92.970.00
Net Payment Due - $10.330.00
SUN ART PAINTING CORP.
/~-$
~ BYi Tom Lambert. Vice President
Sworn to and subscribed before me this 27TH day of June .
1995.
My commission expires: ~o~
~~v p(¡~ JANE'TTE GRANBERG
ñ COMMfSSION tI CC 356295
~ EXPIRES MAR 15,1998
T
IC BONDING co., INC.
g-4¡ 0
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER tP<1
SUBJECT: AGENDA ITEM # <g 0 - MEETING OF JULY 18, 1995
CHANGE ORDER NO.2 (FINAL)/TEAM LAND DEVELOPMENT, INC.
DATE: JULY 14, 1995
This is before the Commission to approve Change Order No. 2
(final) in the amount of $2,520.00 and final paYment in the same
amount to Team Land Development, Inc. for the Barwick Road and
Lake Ida Road 12" Water Main Extension project.
Change Order No. 2 is necessary due to a scrivener's error in
transposing a number in the amount of linear feet of piping
required for the proj ect. The correct as-built footage of
installed piping was 4,328 linear feet. When Change Order No.1
(final) and final payment was approved on April 18, 1995, only
4,238 linear feet of piping was accounted for. Hence, 90 linear
feet (at the unit price of $28.00) must be added back to the
contract. The net effect of this change is that rather than a
total net deduct of $27,639.68 for this contract, there is now a
total net deduct of $25,119.68.
Recommend approval of Change Order No. 2 (final) to increase the
final payment by $2,520.00, with funding from 1993 Water and
Sewer Bond - Barwick Road (Account No. 440-5179-536-63.55), and
Water and Sewer Bond - Lake Ida Road (Account No.
440-5179-536-63.56) .
~on~
.5-0
Agenda Item No.
AGENDA REQUEST
Date: July 12, 1995
Request to be placed on:
X Regular Agenda
Special Agenda
Workshop Agenda When: July 18, 1995
Description of item (who, what, where, how much) :
Staff request City commission approval of Change Order #2, Final to
Team Land Development, Inc. for the 12" Water Main Extension, Barwick
Road and Lake Ida Road (Project # 93-75/93-77) in the net add amount
of $2,520.00. It is required due to transposition of numbers for
item #3, "Furnish and Install 12" DIP and Appurtenances". Rather
than the correct as-built footage of 4,328 If of piping installed,
previously approved on April 18, 1995, 4,238 If was accounted for in
Schedule "A" of Change Order #1, Final. Due to this transposition 90
If at the unit price of $28.00 for a total of $2,520.00 must be added
back to the Contract. The net effect of this change is that rather
than a total net deduct of $27,639.68 for this Contract, there is now
a total net deduct of $25,119.68.
Funding is from account number 440-5179-536-63.55 (1993 W/S Bond) for
$1,260.00 and account number 440-5179-536-63.56 (1993 W/S Bond) for
$1,260.00.
A request is also made for approval to make final payment to Team
Land Development, Inc. in the amount of $2,520.00 for this Change
Order increase.
ORDINANCE/RESOLUTION REQUIRED: YE~ DRAFT ATTACHED YE~
Recommendation: Staff requests approval of Change Order #2 and Final
Payment to Team Land Development, Inc. A-
Department head signature: #Æ~_L'~""<-¿ /:/- ¿ If.' .--
/ /
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable):
Budget Director Review (required on all items involving expenditure
of funds):
Funding available:~~NO
Funding alternativesM~ (if apPli~e)
Account No. & Description'}1Ð.Jt JJ3o{,:2.3 41./p- q¡7t¡ .--!7?b- C~, :3 u/fS 1/o\{JI4J~
Account Balance .., II 095'; Kg- ßilW\cie- ~~ J
I
C't MR' . "Po #-00623 lfl.ft>-5l7<¡-Ç~f. -bS_Ç6(cI"3 lA.lr.s; (N~(~
~ y anager ev~ew . @ '* (" tcN~ ~ t-A X:-þ4 ~ ~
Approved. for agenda: /NO ,.) ~ /C£ 11
Hold Unt~l: M ., Iv..,r
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
,
Memorandum
To: David T. Harden, City Manager
From: Howard Wight, Dep Dir Construction DiViJf~
Date: July 11, 1995 j'(1
Re: Change Order No.2, Final - Barwick Road and Lake Ida
Road, 12" Water Main Extension - (Project #93-75/93-77)
Change Order #2, Final to Team Land Development, Inc.
Attached for Commission approval is an agenda request for Change
Order #2, Final to Team Land Development, Inc. for the above
referenced project. This Change Order represents a revision to
previously approved Change Order #1, Final submitted to and
approved by the city commission on April 18, 1995 along with
final payment to the contractor.
The amount of Change Order #2, Final is a net add amount of
$2,520.00. It is required due to a transposition of numbers for
Item #3 "Furnish and Install 12" DIP and Appurtenances". Rather
than the correct as-built footage of 4,328 If of piping
installed, 4,238 If was accounted for in Schedule "A" of Change
Order #1, Final. Because of this transposition 90 lf at the unit
price of $28.00 for a total of $2,520.00 must be added back to
the Contract in order that proper final reconciliation be made
with the contractor.
The net effect of this change is that rather than a total net
deduct of $27,639.68 for this Contract, there is now a total net
deduct of $25,119.68.
Approval is also requested to increase the final payment approved
at the April 18, 1995 meeting by $2,520.00 for this Change Order
increase.
Funding is from Account No. 440-5179-536-63.55 (1993 W/S Bond)
for $1,260.00 and Account No 440-5179-536-63.56 (1993 W/S Bond)
for $1,260.00.
File: Memo to City Manager
93-73D
A: 9373memo
"
CITY OF DELRAY BEACH
CHANGE ORDER TO ORIGINAL CONTRACT
CHANGE ORDER #2, Final ROJECT NO. 93-75/93-77 DATE:
PROJECT TITLE: Barwick Road and Lake Ida 12-inch Water Main Extension
TO CONTRACTOR: Team Land Development, Inc.
YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING CHANGES IN THE PLANS AND
SPECIFICATIONS FOR THIS PROJECT AND TO PERFORM THE WORK ACCORDINGLY,
SUBJECT TO ALL CONTRACT STIPULATIONS AND COVENANTS.
JUSTIFICATION:
Correction of Item #3 12" DIP per previous approved Change Order #1
to adjust quantity from 4,238 If to 4,328 1f.
SUMMARY OF CONTRACT AMOUNT
ORIGINAL CONTRACT AMOUNT $257,043.75
COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED $(27,639.68)
ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $229,404.07
COST OF CONSTRUCTION CHANGES THIS ORDER $ 2,520.00
ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $231,924.07
PER CENT INCREASE THIS CHANGE ORDER +1. 0%
TOTAL PER CENT DECREASE TO DATE -9.8%
CERTIFIED STATEMENT: I hereby certify that the supporting cost data
included is, in my considered opinion, accurate.
Team Land Development, Inc.
(Sign & Seal)
TO BE FILLED OUT BY DEPARTMENT INITIATING CHANGE ORDER
Environmental Service Department 440-5179-536-63.55 Water & Sewer Bond
for ($1,260.00)
Environmental Service Department 440-5179-536-63.56 Water & Sewer Bond
for ($1,260.00)
DELRAY BEACH, FLORIDA by its City Commission
RECOMMEND: By
William H. Greenwood, Director Thomas E. Lynch, Mayor
of Environmental Services
ATTEST:
APPROVED: By:
City Attorney City Clerk
.
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER tJIl1
SUBJECT: AGENDA ITEM # ?rE- - MEETING OF JULY 18, 1995
DEDUCT CHANGE ORDER NO. 1 AND FINAL PAYMENT/FLORIDA
DESIGN CONTRACTORS, INC.
DATE: JULY 14, 1995
This is before the Commission to approve Change Order No. 1
(final) in the net deduct amount of $51,623.60 and request for
final payment in the amount of $38,246.64 to Florida Design
Contractors, Inc. for the Morikami Park Wellfield Transmission
Main project.
The Change Order accounts for the final as-built measured
quantity adjustments as compared to the original contract.
Recommend approval of deduct Change Order No. 1 ( final) , and
final payment in the amount of $38,246.64 to Florida Design
Contractors, Inc. , with funding from 1993 Water and Sewer Bond -
Morikami Wells (Account No. 440-5179-536-63.61) .
~ un ~
6-0
Agerrla Item No.:
AGEJÐ\ RÐ)(lI!Sl'
Date: July 11, 1995
Request to be placed on:
X Regular Agerrla
- - Special Agerrla
Workshop Agerrla When: July 18, 1995
Description of item (who, what, where, how l11lch) : staff requests city
Canunission to approve add O'lange order #1, Final to Florida Design Contractors,
Inc. for the Mor:ikami Park Wellfield Transmission Main (94-01). '!he O1arge
order accounts for the final as-b.1ilt measured quantity adjustments as ccxrpared
to the original Contract. Schedule "A" attached specifically references the
adjustments. '!he aI'!K)l]J'lt of O'lange order #1, Final is a net deduct of
$51,623.óO.
Approval is also requested for final payment to Florida Design in the aI'!K)l]J'lt of
$38,246.64.
A Contractor Evaluation fonn is also attached for your review.
F\mding is fran Account No. 440-5179-536-63.61 (1993 W/S Borxi - Mor:ikami
Wellfield).
ORDINANCE/RFSOIlJI'ION REQUIRED: ~ ATrAœID YES@
Recommendation: staff Recommends approval of O'lange order #1, Final ani final
payment to Florida Design.
Department Head ." ~ / / /1--
Signature: ~~:ß='~ J) 7;;¿/.;ø~-
/ I
Detennination of Consistency with Comprehensive Plan:
city Attorney Review/Recommendation (if applicable)
Budget Director Review ~ed on all items involvÍD:J expeOOiture of furx3s):
F\mding available: NO
F\mding alternati vesM ¡f if applicable)
Account No. & Description ()- - 53" ~ b5, I W+$ q / tII~Ý. '" ()~l oM I W £l...I.¿ )
Account Balance 'Po.J:; fiJ~ 7 ~ 8'1. S7tJ, ~V
City Manager Review: ~ ' Jd;rJtv 7ft ')/~ S-
Approved for agerrla: VNO ~
Hold Until:
Agerrla Coordinator Review:
Received:
Placed on Agerrla:
Action:
Approved/Disapproved
/agen9401.doc
Memorandum
To: David T. Harden, City Manager
From: Howard Wight, Dep Dir Construction DiV~
Date: July 11, 1995
Re: Change Order No. 1, Final - Morikami Park Wellfield
Transmission Main - Project 94-01
Attached for Commission approval is an agenda request for Change
Order #1, Final to Florida Design Contractors, Inc. for the above
referenced project. The Change Order accounts for the final
as-built measured quantity adjustments as compared to the
original Contract. Schedule "A" attached to the Change Order
specifically references these adjustments. The amount of Change
Order #1, Final is a net deduct of $51,623.60.
Approval is also requested for final payment to Florida Design in
the amount of $38,246.64 for this project. A Contractor
Evaluation is attached for your review.
Funding is from Account No. 440-5179-536-63.61 (1993 W/S Bond -
Morikami Wellfield).
File: Memo to City Manager
94-01D
A: 9401memo
..
CITY OF DELRAY BEACH
CHANGE ORDER TO ORIGINAL CONTRACT
ŒANGE NO. 1, Final ~NO. 94-01 DATE:
PROJæl' TITLE: Morikami Park Wellfield Water Transmission Main
'ro CX>NTRACroR: Florida Design Contractors, Inc.
YOU ARE HEREBY REQUESTED 'ro MAKE '!HE FOIUMING CHANGES IN '!HE PlANS AND ~.&;J.1'·rCATIOOS FOR
'!HIS PRQJæI' AND 'ro PERFORM '!HE IDRK ACXX>RDINGLY, SUBJæl' 'ro ALL a:NI'RACl' SI'IPUI.ATIOOS AND
CXJVENANTS .
JUSTIFICATION:
Final plus/minus measured as-J:W.lt quantity adjustments per attached Schedule "A"
SUMMARY OF CDNI'RAcr AMJUNl'
ORIGINAL <X>NTRAcr AMJUNl' $434,090.00
CDffi' OF OJNSI'RUCrION æANGES PREVIOUSLY ORDERED $ 0.00
ADJUSTID a:>NI'RAcr AK>UNT PRIOR 'ro '!HIS ŒANGE ORDER $434,090.00
CDffi' OF OJNSI'RUCrION œANGES '!HIS ORDER $-51,623.60
ADJUSTID a:>NI'RAcr AK>UNT mCUJDING '!HIS ŒANGE ORDER $382,466.40
PER CENl' DEX::RFASE '!HIS œANGE ORDER -12 %
'IDI'AL PER CENl' DEX:m'ASE 'ro DATE -12 %
CERl'IFIED SI'ATEMENI': I hereby certify that the suwortirg cost data included is, in JIrf
considered opinion, accurate.
Florida Design Contractors, Inc.
FUrxting Source: 440-5179-536-63.61 1993 WIS Bom - Morikami Wellfield
DEmAY BFAaI, FIDRIDA by its city Conunission
REX:X:M-tEND : By:
William H. Greenwood, Director 'Ihanas E. Lynch, Mayor
of Envirornnental Services
ATl'EST:
APPROVED: By:
City Attorney City Clerk
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. .
30787El.GNl .
GNV
FINAL RECEIPT ~,
-
STATE OF FLORIDA
COUNTY OF Palm Beach ..-.
'rhomas H. clar!{e being first duly sworn. deposes and says as follows:
l. Re is 'PrF'><:: ; ~F'>T'I+ of Fla. Desian Contractors, Inc.
., ' (Title) (Name of Corporarion or Firm)
a Florida corporation which is named in Construction Contracted dated the _ .
day of 1 2 . 19!H be~een said corporation as the CO'N'TR..l"CTOR and the CITY OF
DELR.-'\. Y BEACH. FLORIDA (the CITY) as the OWNER for the construction of: .
MORI£<A¡,v1I PARK WELLFIELD WATER TRANS1'ITSSION MAIN
CITY OF DELRA Y BEACH PROJECT NO: 94-001B
CONSlJLT.-\l'IT PROJECT NO: FLW30ï8í.M2
2. CONTRA,CTOR has fully completed all construction and work under the
Contrac~ and Title to all work. materials and equipment under the Contract
passes to the CITY at the time of final payment. free and clear of all liens,
and all labors. and materialmen and subcontractors have been paid.in full for
performing or furnishing the work, labor or materials under the Contract.
... Receipt by COÏ'l'TRACTOR of the final payment from CITY in the amount
.J.
S., R , ? ¿t ¡:; . aþ all constitute a full release and discharge by CONTR.-'\.crOR
to the CITY of all claims or liens of CONTRACTOR 3.2ainst OWNER
arising OUt of. connected with. or resulting from performance of the
ContraCt,. including full payment for all extra work and material furnished by
the undersigned in the construction of said improvementS.
4. The undersigned funher certifies that all non-exempt taXes imposed by
Chapter 212. Rorida Statutes (Sales and Use Ta.'{ Act), as amended. have
been paid and discharged.
,
\
-
FL W30787.M2 August 30, 1994 6:35
00608E 1 FINAL RECEIPT
"
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER éì70
SUBJECT: AGENDA ITEM # ?JF - MEETING OF JULY 18, 1995
CHANGE ORDER NO. 1 AND FINAL PAYMENT/TELCON, INC.
DATE: JULY 14, 1995
This is before the Commission to consider Change Order No. 1
( final) in the amount of $37,705.57 and final payment in the
amount of $101,930.27 to Telcon, Inc. for the 24" raw water main
Phase III, Military Trail to Sherwood Blvd.
The Change Order accounts for the final as-built measured
quantity adjustments as compared to the original contract.
Recommend approval of Change Order No. 1 ( final) and final
payment in the amount of $101,930.27 to Telcon, Inc. , with
funding from 1993 Water and Sewer Bond - Morikami Wells (Account
No. 440-5179-536-63.61) .
~an ~
6-0
Agerrla Item No.:
AGI!JÐA ~
Date: July 12, 1995
Request to be placed on:
_ X_ Regular Agenda
Special Agenda
Workshop Ag~ When: July 18, 1995 oJv¡
Description of item ( . t, where, how Imlch): staff requests city ,;;1..{ II f?-oµJ ~ !~
Canu11ission to approve a Olange Order #1, Final to Telcon, Inc. for the (i1~
.. . ... 01). '!he Olange Order acca.mts
for the final as-Wilt measured quantity adjusbœnts as canpared to the original ~
Contract. Schedule "A" attached specifically references the adjusbœnts. '!he fþ¡.¡11-o
am:>unt of O1ange Order #1, Final is a net deduct of $37,705.57. )
5.~
Approval is also requested for final payment to næ.idè1 Des.iyrr-in the annmt of ¿aJ~)
$101,930.27. 7~~
A Contractor Evaluation form is also attached for your review.
Funding is from Account No. 440-5179-536-63.61 (1993 W/S Bond - MOrÏkami
Wellfield) .
ORDINANCE/RESOilJI'ION REQUIRED: ~RAFTATrAŒEDYES@
Reca1mne.rx3ation:staff Recammends approval of O1ange Order #1, Final am final
payment to '!'eleen, Inc.
Deparbnent Head ~ ~ IÍ1
Signature: ~.ø¿ -, P'-'--'_n ' :?~.z,1r r Determination of Consistency with CoIrprehensive Plan:
city Attorney Review/Reco1mnendation (if applicable)
Budget Director Review ~ed on all items involviI'g experx:liture of :funjs):
Funding available: NO
Funding alternatives AlIA- (if applicable)
Account No. & Description Pojj 7'337'10 Lfl/{)-5l71-53L-6'3. (I (93 WfS l/VIfJ/l,v¡
. Account Bal~ f /3~b~S-¡ Kif , , Mø/!..{/UJM.f 1.UUç')
C1.ty Manager Rev~....: ~ tfI'1 fI2::::r ~ 11,,;,~
Approved for agenda: '
Hold Until: ,
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
/agen9401.doc
.
Memorandum
To: David T. Harden, City Manager
From: Howard Wight, Dep Dir Construction DiVi~
Date: July 12, 1995
Re: Change Order No. 1, Final - 24" Raw Water Main Ph III -
Military Tr to Sherwood Blvd - Project 94-79
Attached for Commission approval is an agenda request for Change
Order #1, Final to Telcon, Inc. for the above referenced project.
The Change Order accounts for the final as-built measured
quantity adjustments as compared to the original Contract.
Schedule "A" attached to the Change Order specifically references
these adjustments. The amount of Change Order #1, Final is a net
deduct of $37,705.57.
Approval is also requested for final payment to Florida Design in
the amount of $101,930.27 for this project. A Contractor
Evaluation is attached for your review.
Funding is from Account No. 440-5179-536-63.61 (1993 WIS Bond -
Morikami Wellfield) .
File: Memo to City Manager
94-79D
A: 9479memo
.
CITY OF DELRAY BEACH
CHANGE ORDER TO ORIGINAL CONTRACT
OIANGE NO. 1, Final PmJECI' NO. 94-79 DATE:
PmJECI' TITLE: 24" Raw Water Main Ph III - Military Tr to Sherwood Blvd
'ID <DNTRACIOR: Telcon, Inc.
YOU ARE HEREBY ~ 'ID MAKE '!HE FOu..cMING mANGES IN '!HE PlANS AND SPEX:IFICATICNS FOR
'IHIS PmJECI' AND 'ID PERFORM '!HE IDRK Accx)RDINGLY, SUBJæl' 'ID ALL <DNTRACl' STIPUIATICNS AND
CDVENANI'S.
JUSl'IFICATION:
Final plus/minus measured as-built quantity adjustments per attached Schedule "A"
SUMMARY OF <DNTRAcr AMXJNT
ORIGINAL <DNTRAcr AM:>UNT $977,443.00
CDST OF CDNSI'RUCl'ION mANGES PREVIOUSLY ORDERED $ 0.00
ADJUSI'ID <X>NI'RAcr AM:>UNT PRIOR 'ID 'IHIS œANGE ORDER $977,443.00
CDST OF CDNSI'RUCl'ION mANGES 'IHIS ORDER $-37,705.57
ADJUSI'ID <DNTRAcr AIDUN!' INCLUDING 'IHIS CHANGE ORDER $939,737.43
PER CENl' DEX::RFASE 'IHIS mANGE ORDER -3.9%
'IUI'AL PER CENl' DEX::RFASE 'ID DATE -3.9%
CERI'IFIED STATEMENl': I hereby certify that the supporting cost data included is, in Ir¥
considered opinion, accurate.
Telcon, Inc.
Funding Source: 440-5179-536-63.61 1993 W/S Bond - Morikami. Wellfield
DEmAY BEAŒ, FIDRIDA by its City Ccmnission
REX:X:M>1END : By:
William H. Greenwood, Director 'lhanas E. Lynch, Mayor
of Environmental Services
A'ITEST:
APPROVED: By:
City Attorney city Clerk
"
JUl-ll-1995 16:37 TELCON INC. P.03
TELCON, INC.
4341 NW 19TH AVE. PAGE 1 OF2
POMPANO BEACH, FLORIDA 330&4
APPt.ICAT10N AMJ ~TlPlCAt1I FOR ItAYMIN PINAL
~OJICT: I*RWOOD BLVD. MoW WA1EAIIAIN 1tHAII111
JOII NO. tIo4Ot
TO: ENVIRONMENTAL SEJtVICU DEPARTMENT APPLICA"ON NO. OIXICU . FINAL
~ SOI11H SWINTON AVI.
DELRAY lEACH. F1...ONDA »444 PERlOC TO: JULY 11, 111G5
I
ATTENTION: CONTRACt'DATE: JNlUÞ.RY 17, 1.
VIA: eNV RONMI!NTAL SER\I1CH DEPARl10IENT ARt;HITEC"S PROJECT NO. ~
CHANGi: 0RœR8 AE'PROVED IN THIS PeRIOD APPLICATION 18 MADe FOR PAYMf:N T Nj sAbwN BELOW.
NO. DATI! ACCITtON8 DEDUCTIONS THE PRESENT S'rATUS Oft THE ACCOUNT POR THe CONTRACT IS AS 1IOL1.0\NS;
ORIGINAL CONtRACT SUM ................................................................... .0",....3.00
NET CHANG! BY CHANGE OROERS ..........................................._...... $0.00
CONTRACT SUM TO OAT!. ..................................................................... SS17,443.00
TOTAL COMPLETED AND STOfŒD TO DATE ....................................... _.737A3
RETAlNAGE:
10.00 '" 0' COMPLETED WORK ..................................... 10.00
0,00 ~ 01' STeRED MAT1:RIALS ..................................... .0.00
TOTAL RlTAlNAGE ........................"....................................................... 10.00
TOTAL EARNED U!SS RETAlNAGE ....................................................... sa8,m.43
CURRENT: S 10.00 10.00 TOTAL PREVIOUS AMOuNTS CERTIFIED ,............................................ $U7.107.11
TOTAL !lOR CURRENT PAYMENT Due ...................................................................... 1SO.1.-.az
~~ous
PffUoos: . .$0.00 .$0.00 BALÅNC! TO FINISH PLUS ReTAINAG! ............................................... 10.00
TOTAL: $ $0.00 $0.00 AMOUNTCEftTIPlm ............................................................................... 110'.910 77
,
l
: , .
SIGNED DATE JULY 11 ,1995
BY: R)r VICE PR&SIDEN1'
CER.TlfleD BY: ENVIRONMENTAL 8mMCI!S DEPARTMENT
. '.
SIGNED t'· ¡ ,"'DATE
BY: ;" ..;........UUl",U",t . ....
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JUL-11-1995 14:24 TELCON INC. P.02
TELCON, INC.
TELEPHONE: 305-879-0507 4341 N.W. 18TH AVENUE
FAX:305-975·7219 POMPANO BEACH, FLORIDA 33064
July 10, 1995
City of Delray Beach I
'Department of Environmental Services
434 South Swinton Avenue ~~
Delray Beach, FL 33444
Attn: Mr. R Howard Wight, Cons~ctjon Manager * I:ì G ¡µ~ùtJ¡.·
Re: 'City of Delray Beach, 24" Watennain, Phase III
l' ié1' J~
P~ject No. 94-!9, Telcon, Inc. Project No. 409
~ (i)D
Dear Mr. Wight ß~
"With reference to the above project, the following revision represents additional work
, performed and 'are submitted for your review.
~) Military Drive and Las Verdes Drive turn lane, plans and specs caned for
1 1/2" type 8-:S r.placement. P.B.C. required 2112" type $-3 replacement.
Rock was reworked and additional asphalt provided. -:)...5. S .,~~'
~ e" sewer replacement at Sutton Place, Forest & Landcaster. plans called
for 35'lF replacement City requested during pre-construction to extend
each replacement by ,5'LF.
t..-é) 3137 Sherwcod Blvd., unmarked sewer lateœl, one (1) hour downtimo &
repair of lateral March 28, 1995. l
, ~
-C~ ." Station -16t+9Ð-unmarked-water serJIce, one {1) hour downtime on
,.. .. March 29. 1995. ' .
.
I E) AprI113, 19~ damaged existing soa forcemaln, unmarked, located at
Lowson and Homewood B~d., s~ours downtime.
F) April 14, 1995, one (1) hour downtime for 24" drainage culvert conflict not
located on plans.
G} Levenng of Sherwood Blvd. prior to overlay, refer to Tetcon, Inc. letter
dated May 22, 1995 (attached).
"
..
JU~-11-1995 14:24 TELCON INC. P,Ø3
Page 2
Telcon. Inc.
July 10, 1995
H) Asphalt replacement 60' x 3' west of Forest on Sherwood Blvd_, refer to
Telcon, Inc. letter dated May 22, 1995 (attached).
I
Cost on the enclosed as follows:
.
A) Las Verdes Drive tum lane:
Ranger Construction: 30.80 ton ~ $45.29 (overun) = $1,394.93 .
Contractqr Fee @ 10% 139.49
Asphalt Total $1,534.42
Rework Rock:
Labor Cone (1) day (Operator & 1 Laborer) = $225.00
Burden 40% 90.00
Labor Total $315.00
Equipment
Grader one (1) day @ $150.00 - $150.00
-
Roller one (1) day @ $58.00 = 58.00
Water truck one (1) day em $40.00 :: 40.00
Equipment Total $248.00
Labor $315.00
Equipment 248.00
Sub Total $563.00
Mark. Up @ 15% 84.45
Sub Total $647.45
Sub Contractor Total \ 1.534.4~
Grand Total $2,181.81
.
B) 8" sewer replacement @ Sutton, Forest and Landcaster, five (5)
I additional feet at each location.
Total Additional Cost = .._-~
/
/'
.,
jUl-11-1995 14:25 TELCON INC. P.04
Page 3
Telcon, Inc.
July 10, 1995
C) 3137 Sherwood Blvd., unmarked sewer lateral one (1) hour downtime. I
Labor: .
Foreman $25.00 Hr. - $25.00
-
Operator $20.00 Hr.@ 2 Ea. = 40.00
.
P. Layer I $20.00 Hr.@ 1 Ea. = 20.00
T.Man , $18.00 Hr.@ 1 Ea. = 18.00
Laborers $15.00 Hr.~ 3 Ea. = 45.00
Sub Total $148.00
Burden 40% = 59.20
Sub Total labor = $207.20
Equipment:
Cat 330L Backhoe $75.00 Hr. = $75.00
Cat 936 Loader $40.00 Hr. := 40.00
Roller $12.00 Hr. - 12.00
-
Broom $5.00 Hr. = 5.00
Cat 425 Comb $13.00 Hr. := 13.00
Ford Diesel P.U. $4.00 Hr. = 4.00
Ford Tractor &
Dump Trailer $40.00 Hr. - 40.00
-
Equipment Sub Total $189.00 Hr.
Labor 207.20
Equipment . 189.00
I
. Overhead 10% 39.62
Mark Up 15% 59.43
.
Total $495.25
D) Station 161 +90 Sherwood Blvd. unmarked water service one (1)
hour downtime, (refer to a-ew cost under Item C).
Total - No Cost -0-
-
. Page 4
T eleen, Inc.
July 10, 1995
E) April 13, 1995 Lawson Blvd. & Homewood Blvd. downtime due to
unmarked forcemain.
I
I
Total Downtime three (3) Hrs.
(Refer to aew cost under Item C). .
.
Crew Cost
labor $207.20 @ 3 Hrs. ::: $621.60
Equipment $189.00 ~ 3 Hrs. :: 567.00
Overhead 10% . - - 118.86
-
Mark Up 15% - 178.29
-
Total $1,485.75
F) April 14, 1995 Conflict w/24" storm sewer on Homewood Blvd.,
one (1) hour downtime. (Refer to crew cost under Item C).
Total $495.25
G) Leveling of Sherwood Blvd. (refer to Telcon, Inc, letter dated
May 27, 1995 and tonage tickets #023378, #023381).
Total Tonage = 42.49 Tons @ 88.00 Ton $3,739.12
H) Asphalt replacement @ Forest Road & Sherwood Blvd.
(Refer to Telcon, Inc. letter dated May 22, 1995).
Total lump '~4m $400.00
I
.
REVISED RECAP:
A) $2,181.87
B) -0-
C) 495.25
D) -0-
E} 1,485.71
F} 495.25
G) 3,739.12
H) 400.00
TOTAL $8,797.20
. o~
EJJtf
[IT' DF DELAA' BEA[H
CITY AnORNEY'S OFFICE 200 NW 1st AVENUE' DELRAY BEACH, FLORIDA 33444
FACSIMILE 407/278-4755 Writer's Direct Line: (407) 243-7091
DELRA Y BEACH
f LOR lOA
b1!td
AII·America City MEMORANDUM
, ~ II J!
DATE: July 10, 1995
1993
TO: City Commission
FROM: Susan A. Ruby, City Attorney
SUBJECT: Settlement Agreement - Anthem and Anthem Health Plan of Florida
Premium Tax Overpayment
This settlement agreement is modified from the agreement the Commission rejected
recently. As you may recall, the previous agreement provided that the City would only
receive $26,631.15 or one-half of the premium taxes paid to the state.
This current agreement provides that the entire "overpayment" of $53,262.30 will be
remitted to the City. One-half of the total amount will be remitted immediately. The
other one-half will be remitted as an adjustment to the City's renewal rates beginning
February 1, 1996.
By copy of this memorandum to David Harden, this office recommends that this
~er be placed on the City Commission consent agenda for approval.
cc: David Harden, City Manager
Joe Safford, Director of Finance
~ C5YJ t~
ð-o
7/18/95
Z5.G.
® Printed on Recycled Paper
. .
.
SETTLEMENT AGREEMENT AND RELEASE
This Settlement Agreement and Release ("Agreement") is made by and among the
CITY OF DELRAY BEACH (the "City"), ANTHEM LIFE INSURANCE COMPANY
("Anthem") and ANTHEM HEALTH PLAN OF FLORIDA, INC. ("AHP").
Recitals
A. An insurance policy known as an ASO Plus Product was issued by Anthem to
City on March 1, 1985 and continued until it was terminated on January 31, 1994.
B. On July 1, 1988, the State of Florida instituted a premium tax for premiums
paid for insurance policies.
C. Anthem charged City the applicable amount for premium taxes beginning on
March 1, 1989.
D. On August 18, 1994, the Florida Department of Revenue issued Technical
Advisement No. (B)8-002 fmding that for the years 1991-1993 City was not liable for
premium tax.
E. Anthem refunded premium tax amounts to City as directed by the Florida
Department of Revenue.
F. City contends that it is also entitled to a refund of premium tax charged by
Anthem for the period from March 1, 1989 to December 31, 1990.
G. Anthem contends that it does not owe a refund to City for the period from
March 1, 1989 to December 31, 1990.
.
H. City and Anthem desire that the dispute presently existing between them shall
be immediately settled and forever set at rest, and that they shall be spared the trouble and
expense of a continued dispute.
Agreement
In consideration of the premises and in consideration of the release contained herein
and of the actions taken pursuant thereto, the parties agree as follows:
1. Contemporaneously with the execution of this Agreement, ANTHEM shall pay
to CITY the total sum of Twenty-Six Thousand Six Hundred Thirty-One Dollars and Fifteen
Cents ($26,631.15), the receipt of which is hereby acknowledged. In addition, AHP and
ANTHEM will adjust the CITY'S renewal rates for policy number 47005 for the policy year
beginning February 1, 1996, by Twenty-Six Thousand Six Hundred Thirty-One Dollars and
Fifteen Cents ($26,631.15).
2. City hereby releases and forever discharges Anthem, all of Anthem's affiliates
and subsidiaries, and the agents, officers, directors, employees, attorneys, predecessors,
successors and assigns of Anthem and all of Anthem's affiliates and subsidiaries, both
individually and in their representative capacities, from any and all claims, demands, rights of
action or liabilities of whatsoever nature, whether known or unknown, which City has or may
have against Anthem, Anthem's affiliates or subsidiaries, or the agents, officers, directors,
employees, attorneys, predecessors, successors or assigns of Anthem or Anthem's affiliates or
subsidiaries, based upon, arising out of, or in any manner connected with City's claim for a
refund of premium taxes from Anthem.
2
"
-
3. City warrants that it has not assigned or transferred to any person or entity the
claims released in the preceding paragraph 2. City also warrants that it is the sole party in
interest with respect to the claims, and that no person or entity owns or has asserted a lien on
or other claim to any amounts paid or to be paid to or on behalf of City by Anthem.
4. The parties acknowledge that this Agreement constitutes the compromise and
settlement of disputed claims, that all parties have denied and do deny any liability for any and
all claims asserted, and that this Agreement and the actions pursuant thereto do not constitute
an acknowledgment or admission on the part of any party of liability for any matter or a
precedent upon which liability may be asserted.
IN WITNESS WHEREOF, City, by its authorized representative, and Anthem and
AHP, by their authorized representative, have executed this Settlement Agreement and Release
effective as of the _ day of ,1995.
ANTHEM LIFE INSURANCE COMPANY CITY OF DELRA Y BEACH, FLORIDA
ANTHEM HEALTH PLAN OF FLORIDA,
INC.
By: By:
Title: Title:
Attest:
City Clerk
Approved as to Form:
City Attorney
anthem.agt
3
"
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~
SUBJECT: AGENDA ITEM # q Ý-t - MEETING OF JULY 18, 1995
REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS
DATE: JULY 14, 1994
Attached is the Report of Appealable Land Use Items for the
period July 10 through July 14, 1995. It informs the Commission
of the various land use actions taken by the designated boards
which may be appealed by the City Commission.
Recommend review of appealable actions for the period stated¡
receive and file the report as appropriate.
..
- 01<,
lf1/
CITY COMMISSION DOCUMENTATION
TO: DAVID T. HARDEN, CITY MANAGER
THRU: DJ~~~~Mf
DEPARTMENT OF PLANNING~N ZONING
ítØ""'~ ~
FROM: JASMIN ALLEN, PLANNER
SUBJECT: MEETING OF JULY 18, 1995
REPORT OF APPEALABLE LAND USE ITEMS
JULY 10. 1995 THRU JULY 14. 1995
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is that of review of appealable
actions which were made by various Boards during the period of July 10, 1995,
through July 14, 1995.
BACKGROUND
This is the method of informing the City Commission of land use actions, taken
by designated Boards, which may be appealed by the City Commission. After
this meeting, the appeal period shall expire (unless the 10 day minimum has not
occurred).
Section 2.4.7(E) of the LDRs applies. In summary, it provides that the City
Commission hears appeals of actions taken by an approving Board. It also
provides that the City Commission may file an appeal. To do so:
1. The item must be raised by a City Commission member.
2. By motion, an action must be taken to place the item on the next
meeting of the Commission as an appealed item.
"
"
City Commission Documentation
Appealable Items Meeting of July 18, 1995
Page 2
PLANNING AND ZONING BOARD
The Planning and Zoning Board did not meet during this period.
SITE PLAN REVIEW AND APPEARANCE BOARD MEETING OF JUL Y 12,
1995
A. Approved (6 to 0), a request for a color change to an existing commercial
building, MacLaren Sign Company, located on the west side of N.E.
6th Avenue between N.E. 3rd Street and N.E. 4th Street.
B. Approved (6 to 0), a request for an elevation change associated with
the replacement of existing railings along the exterior stairwells at Beach
House Condominium, located on the west side of Andrews Avenue
between Lowry Street and Thomas Street.
No other appealable items were considered by the Board. However, the following
agenda items required Board action:
* Approved a flat wall and a free standing business sign for J.D. Byrider at
2626 South Federal Highway.
* Approved flat wall signs as part of the master sign program for Linton
Office Park at 4800 Linton Boulevard.
HISTORIC PRESERVATION BOARD
The Historic Preservation Board did not meet during this period.
RECOMMENDED ACTION.
By motion, receive and file this report.
Attachment: Location Map
. .
LOCATION MAP FOR
CITY COMMISSION MEETING
OF JULY 18. 1995
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RECEIVËD
[IT' DF DELIA' BEA[H JUl 1 2 1995
CITY M~'" ~- -,
DElRAY BEACH
f lOR 0 ...
tr.e.d 100 N.W, 1st AVENUE· DELRAY BEACH, FLORIDA 33444 . 407/243-7000
AII·America City
, III I! MEMORANDUM
1993
TO: David T. Harden, City Manager
FROM: ~obert A. Barcinski, Assistant City Manager
SUBJECT: AGENDA ITEM # CITY COMMISSION MEETING, 7/18/95
SPECIAL EVENT/PEACH UMBRELLA PLAZA ASSOCIATION
PERFECT HARMONY FESTIVAL OCTOBER 7, 1995
DATE: July 13, 1995
ACTION
City Commission is requested to endorse and approve the Perfect Harmony
Festival on October 7, 1995. Approval to include the following:
1. Temporary Use Permit, per LOR's Section 2.4.6 (H) 3 for partial closure of
O( Atlantic Avenue (one lane of traffic on the north and south side of the street
from 2nd avenue to 5th avenue).
2. City staff assistance to apply for the street closure to D.O.T., apply for
tt temporary power with FP&L, use and set up of City stage, police security and
traffic control, barricade installation, trash pick-up and street cleaning.
3. Waiver of staff overtime. Lt..p k> $~t:... I bwl- las+-../..t mE..
µo 4. Use of Tennis Center and waiver of fees.
/'
BACKGROUND
The Peach Umbrella Plaza Association will again be conducting their Perfect
Harmony Festival on October 7, 1995. Activities include a performance by the
FAMU Band, other entertainment, vendor booths, and a historic walking tour.
@ P,inted on Recycled Paper THE EFFORT ALWAYS MATTERS 9.8.
.
We have received a request (letter attached) for partial street closure, City
assistance and a waiver of City fees and overtime. Estimated overtime cost for
this event is approximately $3,000 - $4,000 and will vary depending on the use
of the Tennis Stadium. By contract, all entertainment events in the Stadium
have to be coordinated and conducted through Palm Acts The contract with
Palm Acts does not provide for fee waivers. Peach Umbrella Association will pay
for the port-a-potties, temporary power, and will obtain their approvals for use of
parking areas.
RECOMMENDATION
Consider the request from the Peach Umbrella Association for a temporary use
permit, street closures, City staff assistance and waiver of overtime costs and
stage rental fees.
RAB:kwg
Attachment
File:u:graham/agenda
Doc.:PrftHrmy.Fes
"
JUL-06-95 THU 00:41 F' . <) 1
.
. -
.
July 6. 1995 TOTAL PAGES ).
-
FAX MESSAGE TO ATTEN!'ION OF: Alison, City Clerk
(phone: 407-243-7000)
(fax: 407-243-3774)
FROM: Charlotte G. Durante
(until 3:00pm today - phone: 404-261~3270)
fax: ' 404-261-7828)
(thereafter - phone: 407-265-0200 Office
407-276-6891 Home
fax: 407-265-3536 Office
407-495-8587 Home)
Per our conversation yesterday, attached iethe letter to the Mayor and
c~mrnisSi,~n~~~;~~(~ur requ;~~ .!o;'.Øøa;oolll- '
.r'·i~ ~;/IiiiDfI,,/,'"t1vàl. If you need any
additional informatio~please contact me at one of the above numbers.
Thank you and Mr. Harden for arranging to get this item placed on the
next Commissioner's meeting agenda.
/'1- oil--
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PEACH UMBRELLA PLAZA ASSOCIATION, INC
POST OFFICE BOX 205
DELRAY BEACB, FL 33447
RECEIVED
July 6, 1995 í/~/C¡S
./
Mayor Thomas E. Lynch and Commissioners CITY CLERK
City of Delray Beach
100 N.W. 1st Avenue
Delray Beach, FL 33444
~ear Mayor Lynch and Commissioners:
This letter is to request your consideration and authorization for Peach
Umbrella Plaza Association to hold its annual Perfect Harmony Festival.
The requested date for this event is October 7. 1995. It is being planned
again as part of Heritage Month a~tivities and. this year. as part of
the Centennial celebration too. ' The event will include. as in the past,
food and merchandise vendors but with greater emphasis on featuring items
and food of various ethnic cultures. The festival will also include information
booths, a children's activity area. atage performances and music. This
year the festival ~ommittee is planning to feature two new activities:
1. An early morning ~alkini tour to see and learn about some sites
of historic significance in the African American community. This
tour is being planned and will be narrated by representatives of
a newly formed citizens committee which is currently working to
identify and make records of various sites in the area known as
the Black community. Sites which will be a part of the festival
tour will be those lo~ated in the area of NW 3rd. 4th and 5th Avenue
between W. Atlantic Avenue and -NW 2nd Street. There are a number
of historically significant sites in this area s~ch as Mt Olive
Baptist Church. St. Paul AME Church, the Frances J. Bright site.
the S.D. Spady house. and the Susie Williams house - just to name
a few of several in that small area. Such a tour would be a most
appropriate addition to the festival this year as we celebrate
Heritage Month as well as the City's Centennial year.
2. ïhe nationally renowned FAMU Marching Band is being scheduled for
an evening performance at either the Tennis Stadium or the Atlantic
Community High School football stadium.
The Ferfect Harøony Festival is being planned as a one day activity with
the vendors and stage activities scheduled to open at 11:OOam and close
at 6:00pm. This portion of the festival event will be held along W. Atlantic
Avenue from 2nd to 5th Avenue. The morning walking tour will move along
the streets mentioned above and will begin at 9:00am and ~nd before the
stage activities begin. The FAMU Marching Band performance will be held
at 7:30pm in one of the locations as named above.
The preliminary plans for the festival activities will need. in addition
to the usual support services from the City; stage facility set up on
the vacant lot which ,is owned by the CRA which is located in the 400 block
" --
...'-'....-It:;IICI-~~ IHU ~~:42
P'.03
- .
.
PAGE TWO
PEACH UMBRELLA PLAZA ASSOCIATION. INC
of W. Atlantic Avenue; use of the County Court House front steps and patio
for additional stage activities; use of County Court House parking area;
use of the Mt. Olive Baptist Church parking lot; closing of the outside
east and west bound lanes of W. Atlantic Avenue from 2nd to 5th Avenue;
Police directed traffic and pedestrian crossings; use of a portion of
Tennis facility parking area fronting on W. Atlantic Avenue; possible
use of the Tennis Stadium; possible use of Atlantic Community High School
football stadium; permission fOT pörtable toilets to be set up; permission
for temporary electrical power at vacant lot stage area; permission for
events signs to be installed prior to the event and banner signs on the
day of the event; general permission for an outdoor vending event and
outdoor music and the set up of equipment necessary for such.
Formal arrangements with other åppropriate agencies. such as DOT, FPL,
County Facilities Administrator, CRA, ACHS, etc., for approval of various
other items needed for the festival will not be made until after your
authorization is granted for the festival. The~efore, these are our
preliminary plans on which we would proceed subject to your approval of
this event and its general concept of activities.
Thank you very much for your consideration.
".
.
Founder and President
....f ,.\
,
. . 01{
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I
[IT' DF DELIA' IEA[H
DElRA Y BEACH
! \ 0 It \ \) A
tr.eztI 100 N,W. 1st AVENUE· DELRAY BEACH, FLORIDA 33444 . 407/243-7000
;~ii! MEMORANDUM
1993
TO: David T. Harden, City Manager
FROM: ~obert A. Barcinski, Assistant City Manager
SUBJECT: AGENDA ITEM # CITY COMMISSION MEETING, 7/18/1995
SPECIAL EVENT/MT. OLIVE MISSIONARY BAPTIST CHURCH
DATE: July 13, 1995
ACTION
City Commission is requested to approve, per LOR's Section 2.4.6 (H) (3), the
temporary use permit and closure of S.W. 4th Avenue, from the alley just north of
Atlantic Avenue to N.W. 1st Street, on Saturday, July 22, 1995, and to waive
overtime costs associated with the closure.
BACKGROUND
We have received a request from Reverend L. C. Johnson, Pastor of Mount
Olive Missionary Baptist Church, to close a portion of S.W. 4th Avenue on
Saturday, July 22, 1995. The Church will be conducting a mini carnival, no rides,
beginning at 7:00 p.m. on July 21, 1995, through Sunday evening, July 23, 1995.
Estimated overtime costs are $60.00.
RECOMMENDATION
Consider temporary use permit for street closure and deny the waiver of
overtime costs.
RAB:kwg
File:u:graham/agenda
Doc.:MtOlive.Str
@ Printsd on Recycisd Paps; THE EFFORT ALWAYS MATTERS 9.c,.
..
· .. . §~wh~ d;{t. éJ!ítTE. AS 'UL 11 ì~~è
d;{ i1-1-io na 'L!J !Baþti1-t {!hU'LCh
40 N.W, 4th Ave., Delray Beach, Florida 33444
Phone 276-5196 . Fax 243-9880
JUlY I:, 1995
Ci:y of Dei ray Beach
I f¡~} >JV,; J 5t Avenue
D:;¡nlY Beach, Florida 33444
¡I~~~ ~\' (: (:·rn: ~-:: ~--,~:lc~·~.:
Ti:e Greater Jvft. 0ìíve Iv1íss:onalY bat·tist CIlI!':h, locak'¡ on 4(; J'~\N ¿tit! A·,t;-,,,\.r", " 'I'
:,:-::~ p:oc.:;ss uf (.;tÌtba~!I:g ifS F' t-(;C::ll,,-:H1i<t¡ «uiv;j,;,;s.
Om' fìTS! se\1l~s of activities will begin at 7:00 PM, on Friday July :¿ J ~t and end on SunC:\lY
evening July 23rd. Vle will have two large tents and a !1:Jmber of activity are-as ;i{')W:"¡ rhe
church--;:: mini c<Jr:1ivai, \vithout the rides,
In preparation for our Saturday activity, we woujd like to blo<.;k oif 41.h !wtm¡c, from !'~...v
: St Street, and 4th Avenue, (from 8:00 AM to 5:00 PM) to the aIJey just no..~I; ::it
Atlantic Avenue, This is a one block area which wiH affect about tJlif ¡ c.~;Jerlts
Thank you in advance for your cooperation,
S;ncercly~
,-, ../ I
~ -' / ',1,
"" I' ./ :::.4·:....·~,~ .- (~'\.-'\,- '.
RC'J~rcnd L C. JohnSOt', .Pastor
RECEIVED
.1111 1 1 1995
d~tT, ~wa'td C :John~on, U-:)a~to't ADMINISTRATION
. of(
t'Jt1
[IT' DF DELIA' IEA[H
DELRA Y BEACH
F lOR J () A
twad 100 NW, 1st AVENUE· DELRAY BEACH, FLORIDA 33444 . 407/243-7000
AII·America City
, III I! MEMORANDUM
1993
TO: David T. Harden, City Manager
FROM: ~obert A. Barcinski, Assistant City Manager
SUBJECT: AGENDA ITEM # CITY COMMISSION MEETING, 7/18/95
CHARITABLE ORGANIZATION DESIGNATION/HOOP-IT -UP
DATE: July 13, 1995
ACTION
City Commission is requested to designate twelve charitable organizations which
would receive monies raised by the Hoop-It-Up event, per paragraph 4 (j) of the
Agreement dated February 15, 1995, with Streetball Partners International, Inc.
BACKGROUND
Streetball Partners International, Inc. has begun their planning and promotional
process for the Hoop-It-Up event to be held October 14-15, 1995. As they
proceed with their fund raising and sponsorship efforts, they need the list of
charitable/non-profit groups that would benefit from this event. The
charities/non-profit groups designated will share in the pool of dollars generated
from team fees and special activities, Le., free throws, 3-point shot, dunk, etc.
The groups will share in the pot based on volunteer man-hours contributed. The
estimated total pool of dollars to be shared is between $10,000 - $12,000.
Attached is a list of the events' volunteer requirements. Charities/non-profits
suggested for designation are as follows:
1. Boys and Girls Club - Delray 7. Wayside House
2. Roots Cultural Festival, Inc. 8. Crossroads Club
3. Community Child Care Center 9. M. L. King, Jr. Holiday Committee
4. Child Care Service, P.B. County 10. Delray Beach Elem. Schools (5)
5. Deaf Service Center 11. Delray Beach Playhouse
6. Hospice By The Sea 12. Assoc. for Retarded Citizens
@ Pnnted on Recycled Paper THE EFFORT ALWAYS MATTERS Cf.D.
.
Agenda Item #
Page 2
Charities/non-profit groups suggested are based on their interest, ability to
provide volunteers, and/or needs expressed by potential local sponsors.
Attached is a list of organizations who received assistance in the FY '94- '95
budget, as well as, organizations who did not receive funding but who have been
active in the charitable/non-profit committee.
In addition to the above list we are proposing that Atlantic High School
organizations participate in this event by working with the concessionaire and
share in their profits.
RECOMMENDATION
Consider approval of the suggested designee list for receiving dollars from the
Hoop-It-Up event.
RAB:kwg
Attachments
File:u:graham/agenda
Doc.:HoopltUp.COD
"
Volunteer Requirements
(Based upon a 500 Team Tournament)*
THURSDAY HOW MANY WHEN
Unload Truck 15 TBD
Packet Preparation 15 5pm - 9pm
FRIDA Y
Packet Pick-Up 20 12pm - 8pm
Set-Up 15 9am - 5pm
SATURDAY
Set-Up 4 6am - 9am
Court Monitors 120 8am - 5pm
Water and Ice 12 8am - 5pm
Master Scoreboard 5-8 8am - 5pm
Volunteer HQ 2-4 8am - 5pm
Miscellaneous 10 8am - 5pm
Event Breakdown 6 4pm - 7pm
SUNDAY
Set-Up 4 6am - 9am
Court Monitors 120 8am - 5pm
Water and Ice 12 8am - 5pm
Master Scoreboard 5-7 8am - 5pm
Volunteer HQ 2-4 8am - 5pm
Miscellaneous 10 8am - 5pm
Event Breakdown 6 5am - 9pm
SATURDAY & SUNDAY
Court Supervisors and Referees 18 (Approx. 10 Supervisors and 8 Referees)
(1 supervisor per 5-7 courts and
6-12 referees (Top Gun Divisions»
*Could be higher based on market, PLEASE NOTE A 40% NO-SHOW ON
VOLUNTEERS SHOULD BE PROJECTED.
"
Charitable/Non-Profit Groups
FY '94- '95 Budget
General Fund CDGB
Aid to Victims of Domestic Assault 15,000
Mae V olen Senior Center 3,000
Drug Abuse Foundation 20,000
Hospice By The Sea 7,500
Child Care Service PBC 26,970
Deaf Service Center 6,000
Alzheimer's Disease 1,000
Community Child Care Center 30,000 21,000
Boys and Girls Club 51,200 33,800
The Association for Retarded Citizens 1,000
Florida Trust for Historic Preservation 500
Alpha Time Child Care Center 10,000
Mad Dad's Community Services 4,400 31,650
Chamber of Commerce (Christmas Parade) 3,000
Kiwanis (Boat Parade) 3,000
Delray Beach Schools (Safety Patrol Trips) 1,500
Roots Cultural Festival, Inc. 2,000
Atlantic High School Band 500
Martin Luther King, Jr. Birthday Celebration 300
Sunshine Cup Tennis 10,000
Education BoardÆducation Expo 2,500
Fourth of July Celebration (1/2 Match) 8,000
Sister Cities Program 2,500
Atlantic High Eagle-ettes 500
Atlantic High School Project Graduation 500
.
· .
Charitable/Non-Profit Groups - $0 Funding
FY '94- '95 Participants in Committee Fund Raising Discussions
Crossroads Club
Wayside House
Delray Beach Playhouse
Exchange Club of Delray Beach
Association for Retarded Citizens
Birthline
"
\
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER éJiV(
SUBJECT: AGENDA ITEM # 9S - MEETING OF JULY 18, 1995
REJECTION OF BIDS/GOLF COURSE RESTROOMS
DATE: JULY 14, 1995
This is before the Commission to consider the rejection of all
bids for the two restroom facilities at the Golf Course Clubhouse
and authorize staff to solicit quotes and negotiate a contract
with other contractors.
It was originally estimated that the cost would be under $40,000.
However, bids for the restrooms were as follows: West Construc-
tion, Inc. $75,944; Five Star Construction, Inc. $92,466. (These
figures include demolition of the existing facilities.)
Since one of the existing restroom facilities has been condemned
by the Building Official due to termite damage, the City Attorney
has advised that it would be acceptable to procure construction
services under the emergency purchase provision of our City Code.
Recommend rejection of all bids as they significantly exceeded
the budgeted amount, and authorize staff to solicit quotes from
other contractors and negotiate a contract.
"
Agenda Item No.
AGENDA REQUEST
Date: July 10, 1995
Request to be placed on:
Regular Agenda
Special Agenda
__X__ Workshop Agenda When: July 18, 1995
Description of item (who, what, where, how much): Staff request
City Commission reiect bids received on the Golf Course Restroom
Facilities, Proiect No. 94-30, based on the fact that the bids
exceed the available budqet and therefore must be re-advertised and
possibly modified to meet the budget.
ORDINANCE/RESOLUTION REQUIRED: NOT REQUIRED
Recommendation: Staff recommends City Commission reiect bids
received on the Golf Course Restroom Facilities proiect pending
possible modifications (if necessary), and re-advertisement at a
future date.
Department head signature: /f¿Jd~~ 7/(0 !rŠ-
Determination of Consistency wi th Comprehensive Plan:
Ci ty Attorney Review/Recommendation (if applicable) :
Budget Director Review (required on all items involving expenditure
of funds):
Funding available: YES/NO
Funding alternatives (if applicable)
Account No. & Description
Account Balance
City Manager Review:?-' , ,.,' ," , .'
Approved. for agenda: ÑÊS /NO ;l,qîl-'-~''";-<\ -(/r.'C¡} L~ {~~ C<- b-f' ,~~ o"J ,:J..tt
Hold Untl.l: C7 --r-t,~ \.....:--- ! -r- .-< t . ~. ~ ,\
/~vL'\....t~l)'fZ;-r\-= ~, , 'l''-''l.c¿' <'," 1-'«<' t, t -.\
(" .' t t 0 '-----r---
Agenda Coordinator Review: ~*l:;t::; '- (- C:L-\-' ..¿~~,,~-:±\, -¿:t.J>r\. (¿.:::1=-",,\""'-I-- ,
Received:
Placed on Agenda:
Action:
Approved/Disapproved
\esd\9430\agreq71B
ENVIRONMENTAL SERVICES DEPARTMENT RECEIVED
MEMORANDUM JUL 1 1 1995
To: David T. Harden
City Manager CITY MÞ":" - -~'':' f1FFICE
From: José Aguila ~
Construction anager
Date: July 10, 1995
Subject: AGENDA REQUEST
Golf Course Restrooms
Project No. 94-30
. . . . . . . . . . . . . . . . . · · · · · · · · · · . . . . . .
On June 29, 1995 the City received two (2) bids for construction of
the two Golf Course Restrooms to replace the existing facilities.
The budget prepared by the consultant indicated that these
restrooms should be in the area of $12,000.00 each. I felt that
due to the location and other factors, the cost could be in the
range of $18,000.00 to $20,000.00 each for a total construction
cost of under $40,000.00.
The bids received were as follows:
West Construction, Inc. . . · · · · · · · · · · $75,944.00
Five Star Construction, Inc. · · · · · · · · · · $92,466.00
These bids are completely out of line and beyond our budget,
therefore I would recommend that the City Commission reject the
submitted bids and allow staff to seek other means to secure a
contractor at a more reasonable cost to the City.
I have already begun to meet with other contractors to see what can
be done to get these two buildings constructed within our budget.
I have completed the Asbestos survey for both facilities, which
indicate no Asbestos in either facility, and I am in the process of
securing quotes for demolition in two phases since one of the
buildings has been condemned by the Building Official.
cc: Robert Barcinski
William Greenwood
File 94-30 (A)
\esd\9430\bidrejct
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PROPOSAL
(BID FORM)
,
Proposal of WEST CONSTRUCTION, INC.
(Contractor)
319-A Wickline Boulevard, Lantana, FL 33462-3162 j
(Address)
.
to furnish and deliver all materials and, to do and perform all
work in accordance with the Contract Documents for the Project
entitled:
PROJECT NAME: Delray Beach Golf Course
Restroom Facilities
CITY OF DELRAY BEACH PROJECT NO: 94-30
CONSULTANT PROJECT NO: 94-904
:',
To: Purchasing Officer
( ..-- city of Delray Beach, Florida
100 N.W. 1st, Avenue
Delray Beach, Florida 33444
1. The undersigned Bidder proposes and agrees, if this Bid is
accepted, to enter into an Agreement with the CITY in the
form included in the Contract Documents to complete all
Work as specified or indicated in the Contract Documents
for the Contract Price and within the Contract Time
indicated in this Bid and in accordance with the Contract
Document.
2. Bidder accepts all of the terms and conditions of the
Instructions -to Bidders, including without limitation
those dealing with the disposition of Bid Security. This
Bid will remain open for sixty (60) days after the day of
Bid opening. Bidder will sign and deliver to the CITY the
Agreement and submit the Contract Security, Insurance
certificates and other documents required by the Contract
Documents within fifteen days after the date of OWNER'S
Notice of Tentative Award. If Bidder should fail to sign
the Agreement and deliver it to the CITY along with the
Contraqt Security, Insurance Certificates and other docu-
ments within said perj~d, the CITY shall have the power to
rescind said award and also retain for the CITY the Bid
Security accompanying the proposal which shall become
(, forfeited as liquidated damages.
. .
, .
.
P-1 -1ft.D7f! .
·
3. In submitting this Bid, Bidder represents, as more fully
set forth in the Agreement, that:
,
a. Bidder has examined copies of all the Contract
Documents and of the following addenda:
¡
Number Date Number Date
1 June 14, 1995 .
? Junø lh, lQQ~
receipt of all of which is hereby acknowledged and
also copies of the Advertisement for Bids and the
Instructions to Bidders;
b. Bidder has examined the site and locality where the
Work is to be performed, the legal requirements
(federal, state and local laws, ordinances, rules and
regulations) and the conditions affecting cost,
progress or performance of the Work and has made such
independent investigations as Bidder deems necessary.
~-, c. ThlS Bid is genuine and not made in the interest of
or on behalf of any undisclosed person, firm or
corporation and is not submitted in conformity with
any agreement or rules of any group, association,
organization or corporation; Bidder has not directly
or indirectly induced or solicited any other Bidder
to submit a false or sham Bid; Bidder has not solic-
ited or induced any person, firm or a corporation to
refrain from bidding; and Bidder has not sought by
collusion to obtain for himself any advantage over
any other Bidder or over the CITY; no official of the
CITY or any person in the employ of the CITY is
directly or indirectly interested in said bid or in
the supplies of work to which it relates, or in any
person of the profits thereof.
[Remainder of this page left blank intentionally]
-, ~\\'
, '" - . \'.
\}'
P-2 ~'
.
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4. Bidder will complete the Work for the following prices:
SCHEDULE OF BID PRICES
,
Bid
It'em
No. Description Lump Sum I
.
l. Restroom Facilities $ 75,944.00
r
.
"
,
Total Evaluated Bid $ 75,944.00
Bid Item 1 (in numbers)
Total Evaluated Bid
Bid Item 1 (in words) SEVENTY FIVE THOUSAND NINE HUNDRED
FORTY FOUR Dollars
AND NO/IOO
Cents " ~
C) P-3.1 -
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¡
.
"
PROPOSAL
(BID FORM) ,
Proposal of FIVE STAR CONSTRUCTION INC.
(Contractor)
I
12431 Summer Sprinq~ Drivp Rnyn~nn Rp~rh. Fl . ~14~7
(Address) .
to furnish and deliver all materials and to do and perform all
work in accordance with the Contract Documents for the project
entitled:
PROJECT NAME: Delray Beach Golf Course
Restroom Facilities
CITY OF DELRAY BEACH PROJECT NO: 94-30
CONSULTANT PROJECT NO: 94-904
To: Purchasing Officer
city of Delray Beach, Florida
'-, 100 N.W. 1st Avenue
Delray Beach, Florida 33444
1. The undersigned Bidder proposes and agrees, if this Bid is
accepted, to enter into an Agreement with the CITY in the
form included in the Contract Documents to complete all
Work as specified or indicated in the Contract Documents
for the Contract Price and within the Contract Time
indicated in this Bid and in accordance with the Contract
Document.
2. Bidder accepts all of the terms and conditions of the
Instructions -to Bidders, including without limitation
those dealing with the disposition of Bid Security. This
Bid will remain open for sixty (60) days after the day of
Bid opening. Bidder will sign and deliver to the CITY the
Agreement and submit the Contract Security, Insurance
certificates and other documents required by the Contract
Documents within fifteen days after the date of OWNER'S
Notice of Tentative Award. If Bidder should fail to sign
. the Agreement and deliver it to the CITY along with the
contraqt Security, Insurance Certificates and other docu-
ments within said perj~d, the CITY shall have the power to
rescind said award and also retain for the CITY the Bid
Security accompanying the proposal which shall become
\y - forfeited as liquidated damages.
I
.
P-l
. .
.
-
3 . In submitting this Bid, Bidder represents, as more fully
set forth in the Agreement, that:
.
a. Bidder has examined copies of all the Contract
Documents and of the following addenda:
Number Date Number Date I
1 6-14-95 .
2 n-ln-QC;
,
receipt of all of which is hereby acknowledged and
also copies of the Advertisement for Bids and the
Instructions to Bidders;
b. Bidder has examined the site and locality where the
Work is to be performed, the legal requirements
(federal, state and local laws, ordinances, rules and
regulations) and the conditions affecting cost,
progress or performance of the Work and has made such
independent investigations as Bidder deems necessary.
,--. c. This Bid is genuine and not made in the interest of
I
or on behalf of any undisclosed person, firm or
corporation and is not submitted in conformity with
any agreement or rules of any group, association,
organization or corporation; Bidder has not directly
or indirectly induced or solicited any other Bidder
to submit a false or sham Bid; Bidder has not solic-
ited or induced any person, firm or a corporation to
refrain from bidding; and Bidder has not sought by
collusion to obtain for himself any advantage over
any other Bidder or over the CITY; no official of the
CITY or any person in the employ of the CITY is
directly or indirectly interested in said bid or in
the supplies of work to which it relates, or in any
person of the profits thereof.
[Remainder of this page left blank intentionally]
c-:¡ -
.
P-2
.,
,.'\ .
'-
4. Bidder will complete the Work for the fOllowing prices:
SCHEDULE OF BID PRICES .
Bid
It'em
No. Description ~Sum
1- Restroom Facilities $ 92,466.00
\
.
(--
'.
.
Total Evaluated Bid $ 92,466.00
. Bid Item 1 (in numbers)
Total Evaluated Bid Nine~y Two T~ousand Four Hundred and Sixty Si
Bid Item 1 (~n words
Dollars,
-0 -
, ' . - -
Cents ---
\ .-
n .-
# -,
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. .
"
·
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM, ~ CITY MANAGER 9F - MEETING OF JULY 18, 1995
SUBJECT: AGENDA ITEM #
CHANGE ORDER NO. 11/CHAZ EQUIPMENT COMPANY, INC.
DATE: JULY 14, 1995
This is before the Commission to consider Change Order No. 11 in
the net add amount of $55,406.44 to the contract with Chaz
Equipment Company, Inc. for the Roadway Reconstruction Plan
(Projects East of the Intracoastal) , and S.E. 5th Street (Utility
and Pavement Improvements) . The Change Order lS for miscellane-
ous plus/minus as-built quantity adjustments and for storm
drainage repair needs identified during manhole replacement work
at The Pines of Delray.
Funding in the amount of $51,406.44 is available from Decade of
Excellence Street Reconstruction Phase II (Account No. 228-3162-
541-61.19) , and $4,000.00 from Stormwater Utility Flood Control -
Other Contractual Service (Account No. 448-5411-538-34.90) .
Recommend approval of Change Order No. 11 with Chaz Equipment
Company, Inc.
Agerrla Item No.:
AGIH)A ~.ær
Date: July 12, 1995
Request to be placed on:
X Regular Agerrla
- - Special Agerrla
Workshop Agerrla When: July 18, 1995
Description of item (who, what, where, hCM much) : staff requests City
Cc:mmission to approve add Olange Order #11 to O1az ~pnent Co., Inc. far the
Roadway Reconstruction Plan (Projects East of the Intracoastal Waterway) ¡SE 5th
st (Pavetœnt am utility Improvements( (Proj Nos 92-02 am 93-15). ~e order
#11 is for miscellaneous plus/minus as-roilt quantity adjustments am far storm
drainage repair at pines of Delray identified durirg manhole replacement work
(per O1an;}e Order #10) at that location. ~es are as referenced per Schedule
itA" attached to O1an;}e Order #ll. Olange Order #11 is far a net add of
$55,406.44.
Funding Sources is available from 228-3162-541-61.19 (OOE street Reconstruction
Ph II far $51,406.44; arñ 442 !::ï170 ::;36 61.84 R&R MèuJllvlð ~ilitation fO'f¡>dA'fvV?:f1.I.-
$4,000.00. 41f~-Ç/{'1-73!f- 3'f. <to 5~ wA-1\-~ fiç'(1t1 oftJtt~L I t'''-~~ 7
ORDINANCEjRE9)UJl'IOO REQUIRED: ~ ATJ'AŒED YF8:t)
Recx:mren:jatioo: staff Rec:cmmeOOs ~l of C!Jange Order #11. ¡f1L,
Department Head Signature: /),J#i~'é~_J )¡;:'/~[ j
city Attorney Review/Recommendation (if applicable)
Budget Director Review (~ed on all items involvirg experrliture of furx)s}:
Funding available: NO
Funding alternatives '1A- (if applicable)
Aa:xJunt No. & Descript~on ~- "?I t, ';)- 9I/-~/.19 (ÍJtr.~, PII~ CIf,tJI'Mt ~ R~ JIj
Acc:ow1t Balance -$ ?3~ S-;ùJ i ;?-'j I'
"+/:2. 51?t ~b 61. fr( b/JIí'J. I £'e,v-t TC& IVl.ffvtr~a Ilt:~)
. . I
C~ty Manager Rev~ew: 11~ 79, "5?ý ;:Uø , '~
Approved for agerrla: (!!jJNO tll1 ~ ?k '17
Hold Until: ¡ ¥l.ff,..9f/I->3f'- "Pf-'ð{S"rd-M- w~
I Ra'f) {('~L/
Agenda Coordinator Review: Cf/q >110 v,) (J~ ofè/J¡4'r1 tV? _ ,
Received: c,,~~
Placed on Agenda:
Action:
Approved/Disapproved
/agen9233.doc
"
Memorandum
To: David T. Harden, city Manager
From: Howard Wight, Dep Dir of Construction DiViS~
Date: July 12, 1995
Re: Roadway Reconstruction Plan (Projects East of the
Intracoastal Waterway)¡SE 5th st (Pavement and utility
Improvements) - (92-02, 93-15)
Change Order #11 to Chaz Equipment Co., Inc.
Attached is an agenda request for Commission approval of Change
Order #11 to Chaz Equipment Co. , Inc. on the above referenced
project. Changes reflect miscellaneous plus/minus as-built
quantity adjustments based on field measurements reflect a net
add of $51,406.44.
Also included in Change Order #11 is a contract addition for the
removal and replacement of 84 If of existing 18- CMP and
associated surface restoration at the Pines of De1ray. This pipe
was identified while trying to discharge dewatering in
conjunction with the sanitary manhole replacement on Juniper Dr.
(Change Order #10). Water was not flowing through the existing
drainage piping. Upon further investigation it was revealed that
the pipe was crushed creating a blockage. It appeared that this
pipe had been in this condition for quite some time as no
settlement was evident on the surface above. Replacing the pipe
and eliminating the blockage should also help to alleviate the
flooding that has occurred previously on Juniper Dr. The amount
for the pipe replacement and associated surface restoration is
$4,000.00.
All of the changes above are referenced per Schedule "A" attached
to Change Order #ll. Total amount of Change Order #11 is
$55,406.44.
Funding for Change Order #11 is from 228-3162-541-61.19 (DOE
Street Reconstruction Ph II for $51,506.44¡ and
44j 51'78 :;JG ð1. 04 R&R !fanRole RehaÐili~ation for $4,000.00.
Lflf ' 9fJ( --738- 3lf·~{) S'7z~ w~/ F¿¿¡¿IJ C~[/ e>71feL oIt~l\/C) ft>AJ~~
CC : Dick Hasko, P.E., Deputy Director of Public utilities
C. Danvers Beatty, P.E., City Engineer
William H. Greenwood, Director of Environmental Services
.~ : A:MEM9302.DOC
..
CITY OF DELRAY BEACH
CHANGE ORDER TO ORIGINAL CONTRACT
æANGE NO. 11, Final ~NO. 92-02, 93-15 DATE:
PROJæl' TITLE: Roadway :Reconstruction Plan (Projects Fast of Intracoastal Waterway)
SE 5th street (Pavement ani utility I1tprovements)
'IO CDNTRACIDR: 01az EkJuipment Co., Inc.
YOU ARE HEREBY REQUESTED 'IO MAKE '!HE FOLI.£:MING CHANGES IN '!HE PIANS AND SPE.X::IFICATIONS FOR
'!HIS PROJæl' AND 'IO PERFORM '!HE IDRK ACC:X::>RDINGLY, SUB:J'æI' 'It> ALL roNIRACr STIPUIATIONS AND
00VENANl'S .
JUSITFICATION:
1. Final plus/minus measured as-l:uilt quantity adjusbnents per attached Schedule "A" for
the Original Contract thru O1ange Order #9.
SUbtotal $ 51,406.44
2. Revision to scope of Olange Order #10 (appd 7/11/18) to add renDVal/replac::ement of 84
If of existing crushed 18" CMP adjacent to the sanitary manhole being replaced. Price
also includes restoration of pavement base and final graciÏ.nJ at pipe trench.
SUbtotal $ 4,000.00
Total $ 55,406.44
Oumge order #11
O1a.z EìJuipnent Co., Inc.
Project No. 92-02, 93-15
Page 2
SUMMARY OF roNTRACl' AMJUNI'
ORIGINAL 00NI'RACl' AMJUNI' $1,349,381.45
a:>sr OF <X>NSTRUCl'ION aIANGFS PREVIOUSLY ORDERED $ 541,253.50
ADJUSI'ED 00NI'RACl' AMJUNI' PRIOR'IO '!HIS œANGE ORDER $1,920,734.95
CX>ST OF <X>NSTRUCl'ION æ:ANGES '!HIS ORDER $ 55,406.44
DJUSI'ED 00NI'RACl' AMJUNI' INCWDING '!HIS œANGE ORDER $1,976,141.39
PER CENT INCRFASE '!HIS mANGE ORDER 4.1%
'IUl'AL PER CENI' INCREASE 'IO DATE 46.4%
CERI'IFIED STATEMENI': I hereby certify that the suwortirg cost data included is, in my
considered opinion, accurate; that the prices quoted. are fair an:i
reasonable.
for 01az Equipnent Co., Inc.
( SEAL)
'IO BE FILLED our BY DEPARIMENl' INITIATING œANGE ORDER
F\JrKlin;J Sources: 228-3162-541-61.19 DOE street ~ction Ph II far $51,406.44
442-5178-536-61.84 R&R Manhole Rehabilitation for $ 4,000.00
DE:I.RAY BFAŒ, FIDRIDA
By its City Commission
REX:X:MIDID : By:
William H. Greenwood, Director 'lhanas E. Lynch, Mayor
of Envirornœntal Services
A'ITFSl' :
APPROVED: By:
City Attorney City Clerk
A:co109202
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER fJ?t1
SUBJECT: AGENDA ITEM # CfG- - MEETING OF JULY 18. 1995
CHANGE ORDER NO. l/MOLLOY BROTHERS, INC.
DATE: JULY 14, 1995
This is before the Commission to consider Change Order No. 1 in
the amount of $21,840.00 and an additional twenty-one (21 ) days
to the contract with Molloy Brothers, Inc. for the drainage
projects (N .E. 2nd Street, Beverly Drive, S.W. 4th Avenue/1st
Street, and Eagle Drive) . This Change Order is for recon-
struction of five sanitary sewer laterals on the south side of
N.E. 2nd Street that conflict with the existing 60 inch storm
drain.
Recommend approval of Change Order No. 1 to Molloy Brothers, Inc.
Funding is available from Water and Sewer Renewal and Replacement
- Sewer Mains (Account No. 442-5178-536-63.51), through budget
transfer from 61.84.
.
Agenda Item No.: c¡r;.
AGENDA REOUEST
Date: July 13, 1995
Request to be placed on:
__X__ Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: July 18, 1995
Description of item (who, what, where, how much): Staff requests city
Commission to approve Change Order #1 to Molloy Brothers, Inc. for the Drainage
projects (N.E. 2nd st., Beverly Dr., S.W. 4th Ave/S.W. 1st, and Eagle Dr.)
(Project 93-13,93-38). Change Order #1 is for reconstruction of five sanitary
sewer laterals on the south side of N.E. 2nd st that conflict with the existing
60-inch storm drain. Work is to be constructed per the unit prices per Schedule
"A" attached to Change Order #I. The amount of Change Order #1 is $21,840.00
and an additional twenty-one (21) calendar days to the Contract time.
Funding Source is 442-5178-536-63.51 W/S R&R Sewer Mains from 442-5178-536-61.84
w/s R&R Manhole Rehabilitation (per attached budget transfer) for $21,840.00.
ORDINANCE/RESOLUTION REQUIRED: YE~ DRAFT ATTACHED YES@
Recommendation: Staff Recommends approval of Change Order #1.
Department Head f/Aø..~.._,!J ?/tý~ f/Lt-
Signature:
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (required on all items involving expenditure of funds):
Funding available:~NO
Funding alternatives AIJÆ (~ applicable)
Account No. & Description '-IV;;' - 5l7~- 55(. .-(,3.5:( w+ç, 'K.;Iê. fl?klef2.. ~~)
Account Balance 't>D-:/I:- t;?1.. 7?~ q 8:'133 Ill' '-'~
'8u¡)h:J ïf#IS'f'á€.. íf.TT*1W &:2/1 R'{tJ.,..., :~ .-
City Manager Review: -illf~~
Approved for agenda: (!!J/NO ~~Q. ~~/~
Hold Until:
Agenda Coordinator Review: ~~. ø1
Received:
Placed on Agenda:
Action:
Approved/Disapproved
/agen065.doc
, .
DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: DAVID T. HARDEN
CITY MANAGER
THROUGH: WILLIAM GREENWOOD ~
DIRECTOR OF ENVIRONMENTAL SERVICES
FROM: KEVIN BECOTTE ~
ASSISTANT CITY ENG EER
DATE: JULY 12, 1995
REFERENCE: CONTRACT ADDITION
DRAINAGE PROJECTS (NE 2nd St., Beverly Dr., SW4th Ave./lst St., & Eagle Dr.)
PROJECT NOS. 93-13 & 93-38
----------------------------------------------------------------------
Enclosed is an Agenda Request and contract addition for review at the regular Commission Meeting on July 18,
1995, requesting approval of the referenced project. Included with tlùs contract addition is the following:
NE 2nd Street - Tlùs project includes installing 48-inch drainage pipe (in the center ofNE 2nd Street)
parallel to existing 60-inch drainage pipe (located along the south side of NE 2nd Street). Upon
installation of the proposed pipe it was discovered that five existing sewer laterals had been constructed
through the existing 60-inch pipe, impeding flow and not allowing proper clearance of the proposed 48-
inch pipe. Due to tlùs unforeseen, irregular sewer lateral design, it is necessary to reconstruct five
existing sewer laterals on the south side ofNE 2nd Street to alleviate the impediment of the existing 60-
inch pipe and enable clearance of each pipe. Tlùs construction consists of installing a single sanitary line
on the south side ofNE 2nd Street, connecting the five laterals. The completion oftlùs line will allow
for a single crossing, with the proper clearance, of the existing 60-inch and proposed 48-inch pipes, and
the connection into a proposed sanitary sewer manhole on the north side ofNE 2nd Street.
Molloy Brothers, Inc. has submitted a price, in the amount of $21,840.00, to complete the proposed work, as
indicated on the enclosed contract addition (e.O. #1).
The funding source for tlùs contract addition is as follows: (Budget Transfer Form enclosed.)
Portion of Project Fundin2 Source Account Number Amount
NE 2nd Street (SS) W&S R&R-Sewer Mains 442-5178-536-63.51 $21,840.00
Enclosures
cc: Joseph Safford, Finance Director
Richard Hasko, P.E., Deputy Dir. ESD, Public Utilities
C. Danvers Beatty, P.E., City Engineer
Howard Wight, Deputy Dir. of C¡t~.t.
File: Project Nos. 93-13 (A) & 93-38 (A)
CITY OF DELRAY BEACH
CHANGE ORDER TO ORIGINAL CONTRACT
CHANGE NO. 1 PROJECT NO. 93-13,93-38 DATE:
PROJECT TITLE: Drainage Projects (N.E. 2nd st., Beverly Dr., S.W 4th Ave/S.W 1st st, and
Eagle Dr
TO CONTRACTOR: Molloy Brothers, Inc.
YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING CHANGES IN THE PLANS AND SPECIFICATIONS FOR
THIS PROJECT AND TO PERFORM THE WORK ACCORDINGLY, SUBJECT TO ALL CONTRACT STIPULATIONS AND
COVENANTS.
JUSTIFICATION:
Construct sanitary sewer conflict modifications on N.E. 2nd st as directed by the
City Engineer. Payment to be per attached Schedule "A" unit prices based on as-built
field measured quantities.
SUMMARY OF CONTRACT AMOUNT
ORIGINAL CONTRACT AMOUNT $ 273,577.00
COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED $ 0.00
ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $ 273,577.00
COST OF CONSTRUCTION CHANGES THIS ORDER $ 21,840.00
ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $ 295,417.00
PER CENT INCREASE THIS CHANGE ORDER 7 %
-
TOTAL PER CENT INCREASE TO DATE 7 %
-
Contract extended twenty-one (21) calendar days for this work
CERTIFIED STATEMENT: I hereby certify that the supporting cost data included is, in my
considered opinion, accurate
for Molloy Brothers, Inc.
TO BE FILLED OUT BY DEPARTMENT INITIATING CHANGE ORDER
Funding Source 442-5178-536-63.51 W/S R&R- Sewer Mains
DELRAY BEACH, FLORIDA by its City Commission
RECOMMEND: By:
William H. Greenwood, Director Thomas E. Lynch, Mayor
of Environmental Services
ATTEST:
APPROVED: By:
City Attorney City Clerk
'.
. SCHEDULE "A"
CHANGE ORDER III
~¡j~Þ~~~:~I\WJji~t~~~~;~~~~~[:;~"f~~Ð:~~~j~~~~;~:=~~
Contractor: Molloy Bros., Inc. 800 N.W. 27th Ave Ft. Laud. FI. 33311
"
2 J Box Core & Tie Inl ! I! !
Item No. i I I; I ~
18 i8" PVC Sanitary Sewer I 192 ILF I $ 46.00 I . $ 8,640.00
.
.
-
"
. ~
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[IT' DF DELIA' BEA[H
DELRAY BEACH
f lOR I ) A
tr.e.d 100 NW, 1st AVENUE· DELRAY BEACH, FLORIDA 33444·407/243-7000
AII·America City
, III I! MEMORANDUM
1993
TO: David T. Harden, City Manager
FROM: 'Ø Rober! A. Barcinski, Assistant City Manager
SUBJECT: AGENDA ITEM # CITY COMMISSION MEETING, 7/18/95
SEACREST PROPERTY ACQUISITION/GYMNASIUM
DATE: July 13, 1995
ACTION
City Commission is requested to provide staff direction concerning the proposed
joint City, County, and School Board project, for the acquisition and construction
of a gymnasium on the Seacrest Property, west of Atlantic High School.
BACKGROUND
In June City Commission amended their proposal for this project. The amended
proposal stated that the City would proceed, with County support, to acquire and
provide minor improvements to the site in question, if the School Board
committed, in writing, to fund the balance of the project (approximately $1.3
million) by the fiscal year beginning July 1997, complete all construction plans
and specifications prior to that date, and proceed with construction at the start of
the School Board fiscal year 1997-98.
The School Board met on June 21, 1995, and again on June 28, 1995,
concerning the City's proposal. Based on my discussions with School Board
staff, the committment made by the Board is as follows:
1. Provide a $100,000 cash contribution at this time.
2. Provide a cash contribution from any savings that may be realized from
the cafeteria project when completed in approximately 1 1/2 to 2 years
(estimated savings $200,000).
@ Print9d on RecycJ9d Paper THE EFFORT ALWAYS MATTERS 9.H.
.
Agenda Item #
Page 2
3. Contribute any private grant funding that might be received for this project
(estimated $400,000).
4. Provide in-kind planning services as listed on the attached sheet
(estimated $ +70,000).
5. Provide balance of funding needed in FY '97- '98 if a bond issue or sales
tax proposal for school construction passes.
Attached is a letter the Mayor received from Mr. Zabik on July 11, 1995, and a
copy of a fax I received from Mr. Hernandez of the School Board staff. Although
these documents do not specifically state the above, my discussions with Mr.
Hernandez, Ms. Shetler and Mr. Hayes have verified this counter proposal. The
School Board felt that this was the best they could do considering their limited
resources and many needs. Mr. Hayes has been assigned as the Board liaison
to discuss this proposal with you.
The preliminary cost estimate for this project is $2.0 million dollars. The
breakdown is as follows:
Acquisition $ 400,000
Demolition 50,000
Site Work/Parking Landscaping 300,000
Building Construction 1,000,000
Planning & Architectural Fees 120,000
Contingency 130.000
$ 2,000,000
The original cost sharing proposal is as follows:
City $ 300,000
County 400,000
School Board 1.300.000
$ 2,000,000
The City's Right of First Refusal on the two parcels in question expires on August
2, 1995.
The County is also awaiting our decision in view of their bond proposal to fund
$1.9 million for a joint City/County facility. Under this proposal, however, the
High School would only obtain limited use of the facility. Options available to
Commission include:
1. Acceptance of the School Board proposal.
2. Reject the proposal with no further action.
.,
-
.
Agenda Item #
Page 3
3. Reject the School Board proposal and proceed with the development
of a separate project with the County, utilizing County bond funds.
4. Proceed with the property development as proposed by the School
Board and seek additional funding from the County, with the stipulation
that if the School Board obtain additional funding for the project with
bond funds or sales tax, that they would repay the County.
RECOMMENDATION
Staff recommends option 3 or 4.
RAB:kwg
Attachment
File:u:grahamlagenda
Doc.: Seacrest. Opt
.
F~:or., p ..Rt;~~~';·-': ~'~RL:=':'Tl:tTE Ü7.1.3.î'?'35 04:12 P. 1
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. . . ,
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¡ T R A N S M I T T A L
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TO: BoL &I? CLr0'I\I'
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FAX: 2¿¡3-7/16
~ FROM: . _ A. II ¡j éf:.~~ 11 ;vtJ C-z
DATE: 7/¡';¡ (r~-
1 ,
Pages(including this cover sheet):
,
.
SCHOOl. BARD Speoial Instructions: 4í¿A>YT-C /I..f, /f;r"rß~r
OF , __ßðp.E~"rl" - .J>ctoQ. '- f),·,r/~I(,7.
PALM BEA¢H ouNtv
FlORlb ' ,
COlÂj r,(l L..1i 4 r I' ¡) "..¡ ~.....Cf: 'lJA NC' "t1 '- f
PLANNI 0 _... ~;IV K,IV./) ~æ'V"f' C'êJ
AND
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WESi PAL B AbH,
FLORIDA 33 06-58':)
407.434 Q20
FAX: 407-4 4-8187 If you tU'lVO eny probloms with this transmiuiol"l, p'ü8se coli (4071 434·8020.
.
FRClt" ~'I_qtHj!HI3 PEq'_E';TO'E 07.13.1995 04: 1:: P. ::
I ì
I
!
Atlantic High School
Pelm Beach County School District Funds
and In-Kind Services for the Seacrest Property
1, Direct oash contribution by School District . . . . . , . . . .. $ 1 00,000
2. Pot$htlþl cash oontribution by the School District
from a~tlcip8ted cost 9~wing$ on cafeteria
re,nóvaiiöns . . . . . . . , , . . . . . . . . . . . . . . . . . . . . . . . . $200,000
In-kind Services provided by
Pelm Beach County School District Conìmunity
1. Plar1nlne Charette ~ . ... , . ... . ... ... .. . . I . . ... . . . .. . . . . . ... .. .. .. .. $ 6,000
2. Development of concept drawing to site plan . . . . . . . . . . $1 0,000
3. Permltdng & Governmental Agency Approvals . . . , . . . . . , $'0,000
4. Siddíng Coordination
5. qon~ra¢t Administration
6, ~roj~ct Management . . . . . . . . . '. . . . . . . . . I . . , . . . . . $60,000
School District Improvements
on the Seacrest Property for Student/Facility
Overflow Parking - (Prior to Field House Construction)
The ¡;:~O~I District will participate with the City end County on preparation of the
SEtae e t r'oøerty for Student/Citizen use on the following activities:
1. OerllDlltion
¡ ,
2. $Ite: Orþding
3, Construotion of e Temporary Parking Area
Hi\o'a \wp61 \doþ\hs\lnklnd,ath
I , t
- ,
M E M 0 R AND U M
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER~
SUBJECT: AGENDA ITEM # q :r.. - MEETING OF JULY 18. 1995
APPOINTMENTS TO THE EDUCATION BOARD
DATE: JULY 13, 1995
The terms for Rosalind Murray, Roland Williams and Sacasha Brown
will expire on July 31, 1995. There are additional vacancies due
to the automatic removal of two members for non-attendance. Both
Ms, Murray and Mr. Williams were initially appointed to fill
unexpired terms on November 1, 1994. They are eligible and wish to
be considered for reappointment. Neither of the two members
removed for non-attendance have requested consideration for
reappointment at this time. The term is for two years, beginning
August 1, 1995, and ending July 31, 1997. Ms. Brown, student
member, was appointed on February 21, 1995, and has not served a
full term. She is very interested in continuing her service on the
Education Board. The term for the student member is for one year,
from August 1, 1995, to July 31, 1996. Attendance records are
attached..
Members of the Education Board must be residents of the city, or
have a child or children attending Delray Beach public schools, or
own property in the city and/or own or operate a business within
the city. It is the intent that the membership of the Education
Board shall include individuals who have a background in business,
real estate and/or education.
Applications have been received from the following:
Sacasha Brown (incumbent, student member)
David I. Cohen
Agartha Gragg (daughter attends Atlantic High School)
Mickey Green
Adele S. King
Rosalind Murray (incumbent)
Marilyn Schneider
Roland Williams (incumbent)
Other than Ms. Brown, there are no applications on file for a
student member at this time.
A check for code violations and/or property liens has been
conducted. None were found.
The appointments will be made by Mayor Lynch (Seat #5), Mrs. Smith
(Seat # 1 ) Dr. Alperin (Seat #2 ), Mr. Ellingsworth (Seat #3) , and
Mr. Randolph (Seat #4).
Recommend appointment of four regular members to the Education
Board to terms ending July 31, 1997, and one student member to a
term ending July 31, 1996.
- -
EDUCATION BOARD 1995
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Thomas F. Fleming,III . PIP PPPP PIE pIA AlA P
Kathleen Shabotynskyj PIE PPPP PIP pIp PIp A
Lawrence A. Siegel PIA PAPA PIP r signe
Denise H. May PIp PPPP PIP pIP pIP P
Robert Hayes resi ned
Jounice J. Hill-Parke resi :;ned
Janet Onnen Alp PPAP pIA AlA AlA P
Rosalind Murray pIp PPPA AlA pIp pIp A
Roland Williams pIp PEPP Alp AlA pIA P
Sacasha Brown (appnt 2 1/95) PIp pIp pIp P
Ethan Hansen (appnt 21 ~5) PIA pIp pIp P
Laure Or love Appt. 5/9 P
'.
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M E M 0 R A N DUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER p¡<1
SUBJECT: AGENDA ITEM # 9 ~ - MEETING OF JULY 18. 1995
FY 1995/96 BUDGET PRESENTATION AND ESTABLISHMENT OF
PROPOSED MILLAGE RATE
DATE: JULY 13, 1995
Staff is continuing work on the FY 1995/96 budget. Background
information will be provided either prior to or at the July 18th
regular meeting.
ref:agmemo5
.
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CERTIFICATION OF TAXABLE VALUE 1
DR-420
SECTION I R.O 1 186
0 Year
County To DELRAYBEACH
(Name 01 Taxing Authority)
(1) Current Year Taxable Value of Real Property for Operating Purposes $ 2.353.342.115
(2) Current Year Taxable Value of Personal Property for Operating Purposes $ 104.457,451
(3) Current Year Taxable Value of Centrally Assessed Property for Operating Purposes $ 1~
(4) Current Year Gross Taxable Value for Operating Purposes (1) + (2) + (3) $ ~S48,988,139
(5) Current Year Net New Taxable Value (New Construction + Additions + Rehabilitative $ 50,422.206
Improvements Increasing Assessed Value By At Least 100% + Annexations - Deletions) ~498,S",S33
(6) Current Year Adjusted Taxable Value (4) - (5) $
(7) Prior Year Final Gross Taxable Value $ 2,468,533,38S
(From Prior Year Applicable Form DR-403 Series)
I do hereby certify the values shown herein to be correct to the best of my knowledge and . Witness my hand and official
signature at WEST1ALM BEACH , Florida, this the 1ST ,19---9S
.......................
. . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . .
TAXING AUTHORITY: If this portion of the form is not completed in FULL your Authority will be denied TRIM certification
and possibly lose its millage levy privilege for the tax year. If any line is inapplicable, enter NIA or -0-.
SECTION II
(8) Prior Year Operating Millage Levy $ per $1,000
(9) Prior Year Ad Valorem Proceeds (7) x (8) $
(10) Current Year Rolled-Back Rate (9) + (6) $ per $1.000
(11) Current Year Proposed Operating Millage Rate $ per $1,000
(12) Check one (1) TYPE of Taxing Authority:
DCounty D Municipality D Independent c=J Dependent D Municipal Service I I Multi-County
Special District Special District Taxing Unit
(13) IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE.
(14) Current Year Millage Levy for VOTED DEBT SERVICE $ per $1,000
(15) Current Year OTHER VOTED MILLAGE $ per $1,000
I DEPENDENT SPECIAL DISTRICTS SKIP lines (16) through (22) I
(16) Enter Total Prior Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts $
& MSTU's levying a millage. (The sum of Line (9) from each District's Form DR-420)
(17) Total Prior Year Proceeds: (9) + (16) $
¡ (18) The Current Year Aggregate Rolled-back Rate: (17) + (6) $ per $1,000
(19) Current Year Aggregate Rolled-back Taxes: (4) x (18) $
(20) Enter Total of all non-voted Ad Valorem Taxes proposed to be levied by the Principal $
Taxing Authority, all Dependent Districts, & MSTU's if any. Line (11) x Line (4)
(21) Current Year Proposed Aggregate Millage Rate: (20) + (4) $ per $1,000
(22) Current Year Proposed Rate as a PERCENT CHANGE of Rolled-back Rate: O,i,
(line 21 + Line 18) - 1.00] x 100
Date. Time and Place of the first Public Budget Hearing:
I do hereby certify the millages and rates shown herein to be correct to the best of my knowledge and belief, FURTHER,
I certify that all millages comply with the provisions of Section 200.071 or 200.081, F.S. WITNESS my hand and official
signature at , Florida, this the day of ,19_.
Signature and Title ot Chle' Admlnl.tratlve Oltlcer Add,... 01 Phy.lcaI Location
Mailing Addre.. Name of Contact Per.on
City State Zip Phon. Number Fax Number
SEE INSTRUCTIONS ON REVERSE SIDE
I "
· OK.
RECEIVED f1Jt1
[ITY DF DELRAY BEACH JUt , 1 1995
CITY Ml','" - -~'"
, , nr:FICE
CITY ATTORNEY'S OFFICE Writer's Direct Line: (407) 243-7091
200 NW 1st AVENUE' DELRAY BEACH, FLORIDA 33444
FACSIMILE 407/278-4755
DELRA Y BEACH
, L 0 . IDA MEMORANDUM
b1!td
AII·America City
" III! DATE: July 10, 1995
1993 TO: City Commission
FROM: Susan A. Ruby, City Attorney
SUBJECT: Ordinance - Amendment to the General Employees Pension Plan
The attached ordinance modifies the General Employee Pension Plan in the following
respects:
1. The tenn "credited service" is modified to include an exception for the Unifonn
Services Employment and Reemployment Act of 1994, to comply with Federal Law.
2. Subsection (k) of Section 35.097 regarding commencement of benefits which was
later detennined not to be required by Federal Law is repealed.
3. The ordinance clarifies that the minimum monthly nonnal retirement of $400 a
month applies to participants with ten or more years of credited service.
4. Section 35.105(c)(3) is modified to clarify the General Employees Pension
Committee's authority to invest funds.
5. Deletes outdated reference to "Trustees". As with most City pension plans, the
investments will be handled based on the recommendations of professional
investment advisors, rather than a corporate trustee. This change also provides that
the funds will be invested according to policies adopted by the Committee and
approved by the City Commission.
By copy of this memorandum to David Harden, City Manager, our office requests that
'nance be placed on the City Commission July 18, 1995 agenda for first reading.
S i
Attachme
cc: David Harden, City Manager
Alison MacGregor Harty, City Clerk
Joe Safford, Director of Finance
® PonIed on Recycled Paper 1;(. A-.
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ORDINANCE NO. 41-95
AN ORDINANCE" OF THE CITY COMMISSION OF THE CITY OF
DELRA Y BEACH, FLORIDA, AMENDING CHAPTER 35, "EMPLOYEE
POLICIES AND BENEFITS", "RETIREMENT PLAN", OF THE CODE OF
ORDINANCES OF THE CITY OF DELRA Y BEACH, FLORIDA, BY
AMENDING SUBSECTION (C), "CREDITED SERVICE", OF SECTION
35.089, "DEFINITIONS II ; REPEALING SUBSECTION (K),
"COMMENCEMENT OF BENEFITS" , OF SECTION 35.097,
"RETIREMENT INCOME; BASIS, AMOUNT AND PAYMENT";
AMENDING SECTION 35.098, "SUPPLEMENTAL RETIREMENT
INCOME AND MINIMUM BENEFITS"; AMENDING SECTION 35.105,
"ADMINISTRATION BY RETIREMENT COMMITIEE"; CLARIFYING
THE INVESTMENT AUTHORITY OF THE RETIREMENT COMMITIEE;
AMENDING SECTION 35.106, "TRUST FUND AND TRUSTEE" ;
PROVIDING A SAVINGS CLAUSE; PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
DELRA Y BEACH, FLORIDA, AS FOLLOWS:
Section 1. That Subsection (C), "Credited Service", of Section 35.089, "Definitions", of the
Code of Ordinances of the City of Delray Beach, Florida, is hereby amended to read as follows:
Section 35.089 DEFINITIONS.
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(C) "Credited service" means the period of continuous City employment from the employee's most
recent date of hire to the date of termination of City employment up to a maximum of thirty (30) years, except
as otherwise provided in Sec. 35.093 of this subchapter. and the Unifonned Services Employment and
ReeI11Ployment Ria-hts Act of 1994 as amended from time to time. Credited service shall include all periods of
paid leave, and unpaid leave up to and including thirty (30) days in any calendar year. Unpaid leave in excess
of thirty (30) days in any calendar year shall be excluded from credited service. except as otherwise reQJlired by
the Unifonned Services Employment and Reemployment Ria-hts Act of 1994. as amended from time to time.
Section 2. That Subsection (K), "Commencement of Benefits", of Section 35.097, "Retirement
Income; Basis, Amount and Payment", of the Code of Ordinances of the City of Delray Beach, Florida, is
hereby repealed, and the subsequent subsections of Section 35.097 are relettered accordingly.
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(C) Action by Committee.
(1) A majority of the members of the Committee shall constitute a quorum for the transaction
of business and shall have full power to act hereunder.
(2) Committee meetings shall be noticed and open to the public. Meetings shall be conducted
in accordance with rules adopted by the Committee, or by Roberts Rules of Order if the Committee has not
adopted rules. Minutes of all meetings of the Committee and a record of any action taken by the Committee
shall be kept in written fonn and such record shall be kept by the secretary appointed by the Committee.
Official Committee action shan be by majority vote of a quorum of the Committee.
(3) The Committee may invest and reinvest the assets of the retirement trust fund in any
investment in which assets of the Florida Retirement System may be invested pursuant to Section 215.47.
Florida Statutes. as that statute may be amended from time to time. or in accordance with written investment
policies adopted by the Committee and approved by the City Commission. The committee may retain such
professional consultants. advisors and investment mana¡ers as it deems advisable to can:y out its responsibilities
under this section.shall gi':e to the tnlstee any oFEler, direetioFl, eonseÐt, or advice, requÍi'ed under the terms of
tIle trust agreemeÐt, and the trustee shall be entitled to rely on any Îfl5trument deliver'8d to it and sigæd by the
!eretary ar any autharizeà Hleæèer of the Committee as e'¡idencing the aetioR of tIle COImmttee.
(4) A member of the Committee may not vote or decide upon any matter relating solely to
that member, or vote in any case in which the member's individual right or claim to any benefit under the plan
is involved. If a Committee member is required to abstain and the remaining members of the Committee are
unable to decide the matter, the City Commission may appoint a temporary substitute member to the
Committee.
(D)~ The Committee shall have the authority to make those rules and regulatiòns and to take any
action as may be necessary to carry out the provisions of the plan and will, subject to the provisions of the plan,
decide any questions arising in the administration, interpretation, and application of the plan, which decisions
shall be conclusive and binding on all parties. The Committee may delegate administrative, clerical,
professional and other plan-related functions as it deems necessary and prudent.
(E) In order to effectuate the purposes of the plan, the Committee shall have the power to construe
the plan, to supply any omissions therein, to reconcile and correct any errors or inconsistencies, and to make
equitable adjustments for any mistakes or errors made in the administration of the plan.
3 ORD NO. 41-95
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(B) A Trust Fund will be created and maintained for the purpose of the plan, and Tru~t Fund assets
shall will be invested in accordance with investment policies adopted by the Committee and approved by the
Cicy Commission or the tmstee, ','lith the CofI1fftÏUee's approval. All contributions will be paid into the Trust
Fund, and all plan benefits under the plan will be paid from the Trust Fund.
eBG) Any person having any claim under the plan will look solely to the assets of the Trust Fund for
satisfaction. In no event will the city or any of its officials, employees, Commissioners, or agents be liable in
their individual capacities to any person whomsoever, under the provisions of the plan or of the trust agreement.
(C);)) The Trust Fund will be used and applied only in accordance with the provisions of the plan, to
provide the benefits thereof, artd no part of the corpus or income of the Trust Fund will be used for, or diverted
to, purposes other than for the exclusive benefit of participants and other persons entitled to plan benefits,
except to the extent provided in Sec. 35.096 and Sec. 35.109 of this subchapter with respect to expenses of
administration and tennination of the plan, respectively.
Section 6. That should any section or provision of this ordinance or any portion thereof, any
paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid such decision shall
not affect the validity of the remainder hereof as a whole part thereof other than the part declared to be invalid.
Section 7. That this ordinance shall take effect ten (10) days after second and final reading.
PASSED AND ADOPTED in regular session on second and final reading on this the day of
,1995.
MAYOR
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Attest:
City Clerk
First Reading:
Second Reading:
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5 ORD. NO. 41-95
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ñ)œ0IrJJr.~1~)iUSE, O'CONNOR AND LING I~C. 'ORT LAUOEROALE O..ICE
WEST BROWARD "'RO,ESSIONAL. BUIL.DING
¡I 1Í~ 7320 GRI,F"lN ROAD. SUITE 200
UN 2,6 1995 \r. 'ORT L.AUDEROAL.E, 'L.ORIDA 33314
TEL., (30S) 791' S888
.JG[5~5'~25ü UL:f'~ and ~ 'AX (30S) 791' 8208
---------...... ------ --..----- NORTH ¡CENTRAL 'LORroA O,F"lCe:
101 SOUTHEAST SECOND "'L.ACE, SUITE 201
GAINESVII.L.E. 'I.ORIDA 3260'
TEl., (904) 375' 3800
,...X (904) 338' 1 5 I 3
REPI.Y TO ,-ORT L.AUOEROAL.E
June 21, 1995
James W. Linn, Esq.
Lewis, Longman & Walker, P.A.
Attorneys-At-Law
215 South Monroe Street, Suite 702
Tallahassee, Florida 32302
Re: Delray Beach General Employees Retirement Plan
Dear Jim:
We have reviewed the change in the proposed ordinance attached to your letter of June 15th. In our
opinion, this change will have negligible actuarial impact on the Plan.
Please contact us if there are any questions.
Sincerely yours,
p. .~
)J\;;~ ,vLU~
J. Stephen Palmquist ) -
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JSP/or
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