03-14-13 Special/Workshop Meeting
CITY COMMISSION
CITY OF DELRAY BEACH, FLORIDA
SPECIAL/WORKSHOP MEETING - THURSDAY, MARCH 14, 2013
6:00 P.M. DELRAY BEACH CITY HALL
The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an
equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City.
Contact the City Manager at 243-7010, 24 hours prior to the program or activity in order for the City to reasonably
accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers.
SPECIAL MEETING AGENDA
Special
Pursuant to Section 3.12 of the Charter of the City of Delray Beach, the Mayor has instructed me to announce a
Meeting
of the City Commission to be held for the following purposes:
MUNICIPAL ELECTION RESULTS:
1. Canvass the returns, and declare the results of the
March 12, 2013 First Nonpartisan and Special Elections.
WAIVER REQUEST/DELRAY BEACH TWILIGHT FESTIVAL:
2. Consider approval
of a waiver request to Land Development Regulations (LDR) Section 4.6.7(F)(3)(f),
Special Event Non-Roadway Banner Signing, to allow sponsor banners to be hung on the
perimeter fencing of the Delray Beach Twilight Festival (bike races) site and to allow
(Quasi-Judicial Hearing)
banners to exceed 20 square feet, from March 22-23, 2013.
PROPOSED CHANGES TO THE RULES FOR PUBLIC PARTICIPATION:
3.
Approve the proposed change to the Rules for Public Participation.
CONTRACT AWARD/PREMIERE BUILDING SERVICES:
4. Approve a contract
award with Premiere Building Services in the amount of $59,739.60 for janitorial services
for the cleaning of various City buildings in addition to requested janitorial services as
needed by departments. Funding is available from various departmental operating budgets.
WORKSHOP AGENDA
1. Police Department Staffing Update
2. Utility Service Line Warranty Program
3. Valet Parking Program Review
rd
4.
Discussion regarding the Conceptual Design of N.E. 3 Avenue
5. Discussion regarding Multi-Space Parking Meters for the Old School Square Garage
6. Commission Comments
Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any
matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and
evidence upon which the appeal is based. The City neither provides nor prepares such record.
MEMORANDUM
TO:Mayor and City Commissioners
FROM:Chevelle D. Nubin, MMC, City Clerk
THROUGH:Douglas E. Smith, Interim City Manager
DATE:March 14, 2013
AGENDA ITEM SP.1 -SPECIAL/WORKSHOP MEETING OF MARCH 14, 2013
SUBJECT:
MUNICIPAL ELECTION 2013 RESULTS
ITEM BEFORE COMMISSION
Presented for your review are the unofficial cumulative totals for the regular, absentee, and provisional
ballots as provided by the Supervisor of Elections for Palm Beach County, indicating the results of the
First Nonpartisan and Special Election held on Tuesday, March 12, 2013.
BACKGROUND
FIRST NONPARTISAN ELECTION
COMMISSION MEMBER SEAT #1 - TWO YEAR TERM
1,064
ALEXANDER CHRISTOPHER
1,583
KURT LEHMANN
3,358
SHELLY PETROLIA
MAYOR SEAT #5 - TWO YEAR TERM
2,958
TOM CARNEY
3,212
CARY GLICKSTEIN
SPECIAL ELECTION
QUESTION #1
5,366
YES
462
NO
QUESTION #2
3,828
YES
2,012
NO
QUESTION #3
3,377
YES
2,413
NO
QUESTION #4
4,313
YES
1,472
NO
QUESTION #5
3,691
YES
2,077
NO
QUESTION #6
3,419
YES
2,229
NO
RECOMMENDATION
To Approve the unofficial cumulative totals for each candidate for Commission Member/Seat #1 and
Mayor/Seat #5; and the six (6) referendum questions, including all of the regular, absentee, and
provisional votes as presented, and that it is hereby declared, based upon the above and foregoing
official results, that Shelly Petrolia is elected as Commission Member/Seat #1 and Cary Glickstein is
th
elected as Mayor/Seat #5 for two year terms commencing on the 28 day of March, 2013, and ending in
accordance with the City Charter; and that all referendum questions were approved.Pursuant to the
Citys Charter, Article V, Section 5.04(C), due to Adam Frankel being unopposed, he is deemed to have
voted for himself and, therefore, elected to Seat #3 for which he qualified.
MEMORANDUM
TO:Mayor and City Commissioners
FROM:Robert A. Barcinski, Assistant City Manager
THROUGH:Douglas E. Smith, Interim City Manager
DATE:March 7, 2013
AGENDA ITEM SP.2 -SPECIAL/WORKSHOP MEETING OF MARCH 14, 2013
SUBJECT:
BANNER WAIVER REQUEST TWILIGHT FESTIVAL
ITEM BEFORE COMMISSION
Commission is requested to consider a waiver to LDRs Section 4.6.7(F)(3)(f) to allow banners to
exceed 20 square feet of similar size that has been allowed in the past on March 22 & 23, 2013 within
the boundaries of the Delray Beach Twilight Festival (bike races) at locations indicated in the request.
BACKGROUND
Attached is an letter and maps received from Chelsea Midlarsky requesting a waiver to LDRs Section
4.6.7(F)(3)(f) to allow banners that exceed the maximum square foot allowance for the Delray Beach
Twilight Festival (bike race and festival).
The locations the waiver is requested for are on the grounds of the Delray Beach Center for the Arts, NE
stnd
1 Street between Swinton Avenue and NE 2 Avenue, Swinton Avenue between Atlantic Avenue and
st
NE 1 Street, at Old School Square Park, and on the event stage. All locations are located within the
event site boundaries.
RECOMMENDATION
Staff recommends approval of a waiver to allow banners that exceed 20 square feet of similar size that
has been allowed in the past as requested by Ms. Chelsea Midlarsky for the Delray Beach Twilight
Festival events being held on March 22 and 23, 2013.
MEMORANDUM
TO:Mayor and City Commissioners
FROM:R. Brian Shutt, City Attorney
DATE:March 7, 2013
AGENDA ITEM SP.3 -SPECIAL/WORKSHOP MEETING OF MARCH 14, 2013
SUBJECT:
PROPOSED CHANGE TO THE RULES FOR PUBLIC PARTICIPATION
ITEM BEFORE COMMISSION
The item before the Commission is a proposed change to the Rules for Public Participation.
BACKGROUND
At the March 5, 2013 Regular Commission meeting the Commission approved changes to the Rules of
Procedure that govern the Commission. The attached changes were made to the Rules of Public
Participation in order to be consistent with the changes made to the Commissions Rules of Procedure.
RECOMMENDATION
Approve the changes to the Rules of Public Participation.
MEMORANDUM
TO:Mayor and City Commissioners
FROM:David Boyd, Finance Director
Patsy Nadal, Purchasing Manager
THROUGH:Douglas Smith, Interim City Manager
DATE:March 7, 2013
AGENDA ITEM SP.4 - SPECIAL/WORKSHOP MEETING OF MARCH 14, 2013
SUBJECT:
CONTRACT AWARD/ PREMIERE BUILDING SERVICES
ITEM BEFORE COMMISSION
City Commission is requested to award the annual janitorial services contract for the cleaning of various
City buildings in addition to requested janitorial services as needed by departments to Premiere
Building Services the most lowest responsive in the amount of $59,739.60 per year. The contract term is
for one (1) year with two (2) renewal options.
BACKGROUND
Request for proposals were submitted by sixteen (16) vendors for daily janitorial services and other
requested janitorial related department request per RFP Specification #2013-10 group A through D
publicly opened on November 07, 2013. On October 16, 2012 a mandatory pre-bid was held, this
included a complete tour of all buildings to be serviced and the cleaning requirments of each area.
Employees of Premiere Building Services that will be assigned to the City have passed the background
check, also Public Works called the reference list and they received high marks and no one has had any
problems with them.
The one concern is Premiere Building Services appear to be a small company and the bid pricing also
appears to be a little low for the expected work to be performed.
Staff recommends awarding Premiere Building Services the contract. The contract will include a three
(3) month probationary period during which the contractor's performance will be closely scrutinized and
the City may end the contract at the City's discretion. If the contract with Premiere Building Services is
terminated by the City, the work can then be (re)awarded to the 2nd lowest bidder, Image Janitorial
Services, Inc., without interruption of service.
FUNDING SOURCE
Funding is available from various departmental operating budgets FY 2012/2013.
OTHER CONTRACTUAL SERVICE / JANITORIAL SERVICES
RECOMMENDATION
Staff recommends award of annual janitorial services and other requested janitorial services, with a for
City buildings as listed in RFP #2013-10 specifications A through D to Premiere Building Services in
the amount of $59,739.60 per year. The contract term is for one (1) year with two (2) renewal options.
MEMORANDUM
TO:Mayor and City Commissioners
FROM:Anthony W. Strianese, Chief of Police
Sharon L'Herrou, Administrative Officer
THROUGH:Douglas E. Smith, Interim City Manager
DATE:March 7, 2013
AGENDA ITEM WS.1 - SPECIAL/WORKSHOP MEETING OF MARCH 14, 2013
SUBJECT:
POLICE DEPARTMENT STAFFING UPDATE
ITEM BEFORE COMMISSION
The Police Department will provide an update on the current staffing levels and will be available to
answer questions.
BACKGROUND
Questions have been raised regarding Police Department staffing, and Chief Strianese will provide a
status update and be available to the Commission for discussion.
MEMORANDUM
TO:Mayor and City Commissioners
FROM:Richard J. Reade, Sustainability Officer/PIO
THROUGH:Douglas E. Smith, Interim City Manger
DATE:March 7, 2013
AGENDA ITEM WS.2 - SPECIAL/WORKSHOP MEETING OF MARCH 14, 2013
SUBJECT:
UTILITY SERVICE LINE WARRANTY PROGRAM
ITEM BEFORE COMMISSION
Discuss partnering with Utility Service Partners (d/b/a Service Line Warranties of America) in offering
a utility service line warranty program to homeowners as a solution to pay for unanticipated repairs to
water and sewer lines between the home and the point of connection to the City's utility lines.
BACKGROUND
The National League of Cities (NLC) has partnered with Utility Service Partners, Inc. d/b/a Service
Line Warranties of America (SLWA) in offering the NLC's Service Line Warranty Program to member
cities. This Warranty Program is offered to single family, residential homeowners as an affordable,
voluntary solution to pay for unanticipated repairs to water and sewer lines between the home and the
point of connection to the City's utility lines. Please note that multi-family and businesses would not be
eligible to participate in this program at this time. Further, additional details regarding the program are
provided in the attached PowerPoint presentation.
To implement the program within the City of Delray Beach, a marketing agreement would needto be
entered into between the City and the SLWA. Sample agreements are provided for review.
If approved, the proposed agreement would provide theSLWA with a non-exclusive license to use the
Citys name and logo on marketing materials to be sent to residents. In consideration of the City
granting the non-exclusive license, the SLWA will offer the City two (2) options to earn revenue from
this program:
1.Annually pay the City a portion of the revenue from each (water and sewer) warranty subscription in
the City. This option would require the City to enter into a one (1) year term and will renew
automatically unless either party provides a 90 day notice of its intent not to renew the agreement.
2.Provide the City with a fixed dollar amount (dependent on the total number of residential
households with the City and paid out over a 3 year period) as well as the annual amount as described in
Option #1 above. This option would require a three (3) year commitment from the City and will renew
on an annual basis unless either party provides a 90 day notice of its intent not to renew the agreement.
Within either option, the City may terminate the agreement after providing notice to the SLWA
for breach of the agreement. The agreement also contains standard indemnification and insurance
requirements.
Should the Commission provide direction to proceed with this program, there would be no cost to City
for entering into an agreement with SLWA. The total revenue generated to the City is undetermined at
this time as it will depend on the number of residential households that elect to participate in this
voluntary program. The homeowners cost for the warranty program is expected to range from $5.75 -
$7.75 per month (or $64 per year for water and $88 per year for sewer) for a single utility line span.
A number of communities throughout Florida have partnered with the SLWA to offer this program to
their residents. Staff has spoken with representatives from the City of Greenacres and, outside of some
general promotional/marketing issues, they provided positive comments regarding the program.
Michael P. Madden, General Manager with Utility Service Partners, Inc., is expected to be in attendance
to provide additional information on the Utility Service Line Warranty Program and answer any
questions that the City Commission may have.
RECOMMENDATION
Discuss providing the proposed Utility Service Line Warranty Program to the City's single family,
residential households.
February 4, 2013
Richard Reade
Sustainability Officer / PIO
RE: Marketing Agreement with Utility Service Partners Private Label, Inc. d/b/a
Dear Mr. Reade
:
We have discussed entering into a marketing agreement between the City of Delray
Beach, Florida ) and SLWA.
understanding that, in consideration of the License Fee (as defined below) to be paid by SLWA
1. City hereby grants to SLWA a non-
letterhead and marketing materials to be sent to the Residents from time to time, and to be used
approval, which will not be unreasonably conditioned, delayed, or withheld.
2. As consideration for such license, SLWA will be liable to pay to City, within 30 days of
the end of the final calendar quarter, Fifty Cents ($.50) for each product sold to Residents, and
remaining in effect through the end of the calendar
statement certifying the number of products sold to Residents. This License Fee shall be paid by
SLWA so long as this marketing agreement remains in effect. City will have the right, at its
expense, to conduct an annual audit, upon reasonable notice and during normal business hours,
pertaining to sales to the Residents while this marketing
agreement is in effect and for one year after any termination of this marketing agreement.
3. The term of this marketing agreement will be for one (1) year from the date of the
execution of the acknowledgement below and this agreement will then renew on an annual basis
unless one of the parties gives the other advance written notice of at least 90 days that it does not
intend to renew this marketing agreement. City may terminate this marketing agreement 30 days
after giving notice to SLWA that SLWA is in material breach of this agreement if such breach is
not cured during such 30-day period. SLWA will be permitted to complete any marketing
initiative initiated or planned prior to the effective date of any termination of this marketing
agreement and shall pay the License Fee to the City for the calendar year in which this marketing
conduct an audit as described above, neither party will have any further obligations to the other
and the license described in this letter will terminate.
4. SLWA shall indemnify, hold harmless, and defend City, its elected officials, appointed
officials, and employees from and against any loss, claim, liability, damage, or expense that any
of them may suffer, sustain or become subject to in connection with any third party claim (each a
of or by reason of this marketing agreement, provided that the applicable indemnitee notifies
SLWA of any such Claim within a time that does not prejudice the ability of SLWA to defend
against such Claim. Any indemnitee hereunder may participate in its, his, or her own defense,
but will be responsible for all costs incurred, including reasonable attorneys' fees, in connection
with such participation in such defense.
If City agrees that the foregoing fully and accurately describes the agreement between
City and SLWA, please arrange to have a duly authorized representative of City execute and date
the acknowledgement below in each of the duplicate original versions of this letter and return
one to me in the enclosed self-addressed stamped envelope.
If you have any questions or wish to further discuss this marketing agreement, please do
not hesitate to contact Michael Madden via email at mmadden@utilitysp.net, or by phone at 407-
616-2239.
Very truly yours,
Utility Service Partners Private Label, Inc.
By: ________________________________
Print Name: _ Philip E. Riley, Jr. _________
Title: President & CEO________________
By: ________________________________
Print Name: __ Brad H. Carmichael ________
Title: ___Vice President_________________
Acknowledged and Agreed:
City hereby acknowledges and agrees that the foregoing letter fairly and accurately
describes the agreement between City and SLWA as of the date of this acknowledgement.
City of Delray Beach, Florida:
By: __________________________________ Date: ________________________
Print Name: ____________________________
Title: _________________________________
February 4, 2013
Richard Reade
Sustainability Officer / PIO
RE: Marketing Agreement with Utility Service Partners Private Label, Inc. d/b/a
Dear Mr. Reade
:
We have discussed entering into a marketing agreement between the City of Delray
Beach, Florida ) and SLWA.
understanding that, in consideration of the License Fee (as defined below) to be paid by SLWA
to City, C
1. City hereby grants to SLWA a non-
letterhead and marketing materials to be sent to the Residents from time to time, and to be used
approval, which will not be unreasonably conditioned, delayed, or withheld.
2. As consideration for such license, SLWA will be liable to pay to City, within 30 days of
the end of the final calendar quarter, Fifty Cents ($.50) for each product sold to Residents, and
remaining in effect through the end of the calendar ith a
statement certifying the number of products sold to Residents. This License Fee shall be paid by
SLWA so long as this marketing agreement remains in effect. City will have the right, at its
expense, to conduct an annual audit, upon reasonable notice and during normal business hours,
pertaining to sales to the Residents while this marketing
agreement is in effect and for one year after any termination of this marketing agreement. In
addition, so long as this marketing agreement remains in effect on the following dates, SLWA
agrees to pay City an additional brand license fee of $9,545.20, payable as follows: $4,772.60
by May 1, 2013; $2,386.30 by May 1, 2014; and $2,386.30 by May 1,2015; pending approval of
materials for each Fall and Spring Campaign.
3. The term of this marketing agreement will be for three years from the date of the
execution of the acknowledgement below and this agreement will then renew on an annual basis
unless one of the parties gives the other advance written notice of at least 90 days that it does not
intend to renew this marketing agreement. City may terminate this marketing agreement 30 days
after giving notice to SLWA that SLWA is in material breach of this agreement if such breach is
not cured during such 30-day period. SLWA will be permitted to complete any marketing
initiative initiated or planned prior to the effective date of any termination of this marketing
agreement and shall pay the License Fee to the City for the calendar year in which this marketing
agreement is terminated afte
conduct an audit as described above, neither party will have any further obligations to the other
and the license described in this letter will terminate.
4. SLWA shall indemnify, hold harmless, and defend City, its elected officials, appointed
officials, and employees from and against any loss, claim, liability, damage, or expense that any
of them may suffer, sustain or become subject to in connection with any third party claim (each a
of or by reason of this marketing agreement, provided that the applicable indemnitee notifies
SLWA of any such Claim within a time that does not prejudice the ability of SLWA to defend
against such Claim. Any indemnitee hereunder may participate in its, his, or her own defense,
but will be responsible for all costs incurred, including reasonable attorneys' fees, in connection
with such participation in such defense.
If City agrees that the foregoing fully and accurately describes the agreement between
City and SLWA, please arrange to have a duly authorized representative of City execute and date
the acknowledgement below in each of the duplicate original versions of this letter and return
one to me in the enclosed self-addressed stamped envelope.
If you have any questions or wish to further discuss this marketing agreement, please do
not hesitate to contact Michael Madden via email at mmadden@utilitysp.net, or by phone at 407-
616-2239.
Very truly yours,
Utility Service Partners Private Label, Inc.
By: ________________________________
Print Name: _ Philip E. Riley, Jr. _________
Title: President & CEO________________
By: ________________________________
Print Name: __ Brad H. Carmichael ________
Title: ___Vice President_________________
Acknowledged and Agreed:
City hereby acknowledges and agrees that the foregoing letter fairly and accurately
describes the agreement between City and SLWA as of the date of this acknowledgement.
City of Delray Beach, Florida:
By: __________________________________ Date: ________________________
Print Name: ____________________________
Title: _________________________________
HOME SERVICE CONTRACT COVER PAGE
WATER
OUTSIDE SERVICE LINE
PROVIDER:
Utility Service Partners Private Label, Inc. d.b.a.:
Service Line Warranties Of America
11 Grandview Circle, Suite 100
Canonsburg, PA 15317-9840
Website: www.slwofa.com
Phone: 866-922-9006
CONTRACT HOLDER:
[Name]
Account No.: To be assigned
Confirmation No.: To be assigned
Dear [Name],
Thank you for enrolling in the Service Line Warranties of AmericOutside Line Service Program. This
Home Service Contract is for your Outside Water Line only and is subject to the enclosed TERMS &
CONDITIONS.
In addition to our enclosed standard Terms & Conditions, the fol or
negotiated on your behalf by your city. These additions supersede any provision to the contrary in the Terms and
Conditions;
Obligations of SLWA under this Home Service Contract are backed
and are not guaranteed by a service contract reimbursement insurance policy. THIS IS NOT A
CONTRACT OF INSURANCE.
You may not assign or transfer this Home Service Contract to ano
you decide to move or sell the home for which this Home Service ntract is employed, you have the
right to assign this Home Service Contract to the subsequent ret
the date the home is sold or transferred, provided, however that
to exceed $40. Please note,
listing period.
Certain items and events are not covered by this contract. Pleas
the following page of this document.
If this Home Service Contract was issued on or after July 1, 2011, the established
not subject to regulation by the Florida Department of Insurance
the Service Program for nonpayment within thirty (30) days of th
If the contract is canceled by SLWA for any reason other than
for fraud or misrepresentation, a return of premium shall be bas
premium, less any claims paid on your account.
This contract begins at noon local time, thirty (30) calendar days after the enrollment date, unless otherwise noted
or disclosed, and continues thereafter so long as you make timely p
per occurrence.
Should you need to file a claim, please contact our emergency hot line at 1-866-922-9006. Representatives are
available to take your call 24 hours a day, seven days a week, i
We hope that you never experience an emergency, but if you do, w
Thank you again for your business.
Service Line Warranties of America
Enclosed: FL Outside WATER Line Terms & Conditions
TERMS AND CONDITIONS OF THE
OUTSIDE WATER SERVICE LINE PROGRAM ("SERVICE PROGRAM")
This Home Service Contract covers the consumer-owned portion of the primary water service line from a public or
municipal water system up to the internal point of entry to your single-family home, (including a primary water line
which may be buried or embedded in a concrete slab under your ho or repair for the broken or
leaking line serving your residential home
This Home Service Contract is limited to $4,000 per line repair
sidewalk cutting is required to repair the line, an additional a
and up to $500 for public sidewalk repair. Determination of how a covered water line is to be serviced, repaired or
replaced is entirely within the discretion of SLWA based on its professional judgement.
This Home Service Contract covers only the home listed on the cover p. You may not assign or transfer this Home
Service Contract to another person or to another home or propert
To initiate a service call under this Service Program, you must -922-9006 (assistance
is available 24 hours per day, 7 days a week) before any work is performed. All work must be performed by an
authorized SLWA contractor. Any ex
liability for reimbursement on work performed by a non-SLWA contractor exceed $500. If a permit or line location is
required, we will secure proper permitting before work will commence; any repair will conform to applicable
plumbing/excavating codes.
Please note that our approved contractors must have safe and clear access to, and safe working conditions at and around the work ar
This Home Service Contract starts thirty (30) days after the enrollment date noted on the cover pa
noted or disclosed, and continues thereafter so long as you make
canceled for nonpayment. Your account must be in good, current standing to receive any service or repair under this
program.
THIS HOME SERVICE CONTRACT EXCLUDES THE FOLLOWING:
a)any shared water line that provides service to multiple properties, detached houses, secondary
buildings or branch lines including water systems for sprinklers, pools, hot tubs, and/or
outdoor systems, whether known or unknown;repair of meters, meter vaults, repair or
replacement of curb valves or curb boxes;
b)service lines owned by any utility or connected to a commercial facility or a mobile home, or the
cost of repairing or replacing a meter(s) that is not being relo
replacing your water supply line;
c)updating and/or moving lines where the flow of water is not disrupted, in order to meet code,
law, or ordinances or to satisfy directives of the water utility company or others;
d)damage to a water line that is caused directly or indirectly by you, a third party
disasters, acts of God, or by any insurable causes;
e)Any damage/cleanup to the inside of the home, including personal property, or
tile, dry wall, paint, plaster or wallpaper etc.). Restoration caping
services, such as replacing trees, sod or shrubs or repairing pr
surfaces, walkways leading to the home, or structures on your pr
After a water line is repaired, SLWA will provide basic site restoration service to the affected
trenches, mounding (to allow for settling), raking and seeding (weather excluding sod. If slab cutting within
the foundation walls is necessary to repair a broken water line, the resulting trench will be filled with gravel and covered
with asphalt or cement as appropriate. Debris will be removed from the work area.
You have thirty (30) days from the date you enroll in the Servic
payment you have made. After 30 days, you may cancel the Service
pro rata share of any amount you paid, less 1) any costs paid towards a claim filed on your account and 2) a $6.00
processing fee. SLWA will not pay any refund which is less than $6.00, unless re
SLWA may modify the Service Program by giving you thirty (30) da
any other reason. If SLWA cancels the program for reasons other reimbursed the pro rata
share of any amount you paid for any portion of the Service Prog
IMPORTANT: Please retain this document for your records. The cover letter and these Terms and Conditions are the
official copy of your Home Service Contract.
Service Line Warranties of America
is a private brand name owned and operated by
UTILITY SERVICE PARTNERS PRIVATE LABEL, INC.
11 Grandview Circle, Suite 100
Canonsburg, PA 15317-9840
Phone: 866-922-9006
Web Site: www.slwofa.com
SLWA FL Version 3.0 Outside Water Service Line
This Contract has a cover page plus this page
Rev 11/12
HOME SERVICE CONTRACT COVER PAGE
SANITARYSEWER
OUTSIDE LINE
PROVIDER:
Utility Service Partners Private Label, Inc. d.b.a.:
Service Line Warranties Of America
11 Grandview Circle, Suite 100
Canonsburg, PA 15317-9840
Website: www.slwofa.com
Phone: 866-922-9006
CONTRACT HOLDER:
[Name]
Account No.: To be assigned
Confirmation No.: To be assigned
Dear [Name],
Thank you for enrolling in the Service Line Warranties of AmericOutside Line Service Program.
This Home Service Contract is for your Outside Sanitary Sewer Line only and is subject to the enclosed TERMS &
CONDITIONS.
In addition to our enclosed standard Terms & Conditions, the folState Law or
negotiated on your behalf by your city. These additions supersede any provisions to the contrary in the Terms and
Conditions;
Obligations of SLWA under this Home Service Contract are backed
and are not guaranteed by a service contract reimbursement insurance policy.
CONTRACT OF INSURANCE.
You may not assign or transfer this Home Service Contract to ano
you decide to move or sell the home for which this Home Service Contract is employed, you have the
right to assign this Home Service Contract to the subsequent ret
the date the home is sold or transferred, provided, however thate not
to exceed $40. Please note,
listing period.
Certain items and events are not covered by this contract. Pleas
the following page of this document.
If this Home Service Contract was issued on or after July 1, 2011,
not subject to regulation by the Florida Department of Insurance
and may terminate
the Service Program for nonpayment within thirty (30) days of th
If the contract is canceled by SLWA for any reason other than
for fraud or misrepresentation, a return of premium shall be based upon 100 percent of unear
premium, less any claims paid on your account.
This contract begins at noon local time, thirty (30) calendar days after the enrollment date, unless otherwise noted
or disclosed, and continues thereafter so long as you make timely payments.
per occurrence.
Should you need to file a claim, please contact our emergency ho 1-866-922-9006. Representatives are
available to take your call 24 hours a day, seven days a week, including holidays.
We hope that you never experience an emergency, but if you do, w
Thank you again for your business.
Sincerely,
Service Line Warranties of America
Enclosed: FL Outside SANITARY SEWER Line Terms & Conditions
TERMS AND CONDITIONS OF THE
OUTSIDE SANITARY SEWER LINE PROGRAM ("SERVICE PROGRAM")
This Home Service Contract covers the primary sanitary sewer line from the point of entry at your home (including a
primary sanitary sewer line which may be buried or embedded in a single-family home) to the
point of public or municipal sewer responsibility (typically their to restore
flow to the primary sanitary sewer line serving your residential
This Home Service Contract is limited to $4,000 per line repair
public street or public sidewalk cutting is required to repair the line, an
for public street repair and up to $500 for public sidewalk repaDetermination of how a covered sanitary sewer line
claim is to be serviced, repaired or replaced is entirely within the discretion of SLWA based on its professional
judgment. Please note that this Home Service Contract does not cover repai
local regulatory requirements or utility directives for matters unrelated to the ability of the line to maintain an
unimpeded flow, such as failed smoke or dye tests, or ground or
This Home Service Contract covers only the home listed on the cover page. You may not assign or transfer this Home
Service Contract to another person or to another home or propert
To initiate a service call under this Service Program, you must 66-922-9006 (assistance
is available 24 hours per day, 7 days a week) before any work is performed. All work must be performed by an
authorized SLWA contractor.
liability for reimbursement on work performed by a non-SLWA contractor exceed $500. If a permit or line location is
required, proper permitting will be secured before work will commence; any repair will conform to applicable
plumbing/excavating codes. Please note that our approved contractors must have safe and clear access to, and safe working conditions at
and around the work area.
This Home Service Contract starts thirty (30) days after the enr
noted or disclosed, and continues thereafter so long as you make timely p
canceled for nonpayment. Your account must be in good, current standing to receive any service or repair under this
program.
THIS HOME SERVICE CONTRACT EXCLUDES THE FOLLOWING:
a)updating and/or moving lines where the flow of sewage is not imp
law, or ordinances or to satisfy directives of the sewer utility
inflow and infiltration issues (failed smoke or dye tests, ground water infiltration into the line);
b)mandated separation of storm and sanitary drain lines;
c)any shared sewer line that provides service to multiple properti, detached houses, secondary
buildings or branch lines, whether known or unknown; commercial properties, mobile homes,
primary sanitary lines that are over 6 inches in diameter, lift
or grinder pumps or storm sewer lines;
d)damage to a sewer line that is caused directly or indirectly by you, a third party, natural
disasters, acts of God, or by any insurable causes;
e)Any damage/cleanup to the inside of the home, including personalreplacement
of any floor covering or affected area (e.g. carpet, hard wood, marble, ceramic
tile, dry wall, paint, plaster or wallpaper etc.). Restoration landscaping
services, such as replacing trees, sod or shrubs or repairing private paved and/or concrete
surfaces, walkways leading to the home, or structures on your property.
After a sewer line is repaired, SLWA will provide basic site restoration service to the affected
trenches, mounding (to allow for settling), raking and seeding (weather excluding sod. If slab cutting within
the foundation walls is necessary to repair a broken sewer line, the resulting trench will be filled with gravel and covered
with concrete. Debris will be removed from the work area.
You have thirty (30) days from the date you enroll in the Service Program to cancel and receive a full refund of an
payment you have made. After 30 days, you may cancel the Service
pro rata share of any amount you paid, less 1) any costs paid towards a claim filed on your account and 2) a $6.00
processing fee. SLWA will not pay any refund which is less than $6.00, unless
Pro
any other reason. If SLWA cancels the program for reasons other
share of any amount you paid for any portion of the Service Program period subject to can
IMPORTANT: Please retain this document for your records. The cover letter and these Terms and
Conditions are the official copy of your Home Service Contract.
Service Line Warranties of America
is a private brand name owned and operated by
UTILITY SERVICE PARTNERS PRIVATE LABEL, INC.
11 Grandview Circle, Suite 100
Canonsburg, PA 15317-9840
Phone: 866-922-9006 Web Site: www.slwofa.com
SLWA FL Version 3.0 Outside Sanitary Sewer Line
This Contract has a cover page plus this page
Rev 11/12
NEWS RELEASE
Utility Line Protection Program
Now Available To Residents
Contact:
Hayley Martin
Service Line Warranties of America
724-749-1042 Office
724-579-5890 Cell
hmartin@utilitysp.net
October 10, 2012 - The City of Greenacres is informing residents about a new, optional program
available to homeowners that provides low cost, worry-free warranty protection for sewer lines. The
program is provided through the National League of Cities (NLC) and administered by Service Line
Warranties of America (SLWA).
The NLC Service Line Warranty program offers citizens an affordable way to avoid the
unexpected and often large expense involved with a sewer line br When a line breaks, the cost to
This new program will offer warranty protection
to help cover the costs of a break.
Many citizens are unaware that they are responsible for the seweir
houses to the point of utility connection. If these lines break or leak, repairs can be very expensive
said Samuel J. Ferreri, Greenacres Mayor.
to participate in this program for several reasons including that it is offered at no
cost to the city and it serves to educate our homeowners on their service line respon
saving them money on repairs stated Mayor Samuel J. Ferreri. He continued, SLWA has a perfect
Better Business Bureau Rating and only uses local contractors who are familiar with our permitting
codes. This program could improve both water conservation and ground pollution, too, because we
believe that residents will be more apt to quickly report any issues wit
City of Greenacres residents will see offers in their mailboxes soon. The cost for citizens who
choose to purchase the warranty protection is $7.25 per month, and will cover sewer line repairs up to
$4,000 plus an additional allowance of $4,000 for public street cutting, if needed. The program is
offered at no cost to the City of Greenacres, and no public funds are used to promote the program.
We are pleased to work with the City of Greenacres to offer homeowners an affordable Service
Line Warranty program said Brad Carmichael, Vice President of Business Development for Service Line
Warranties of America. We think Greenacres residents will be pleased with our features and benefits,
including a 24-hour repair hotline and the use of local, certified technicians. This keeps dollars in the
Service Line Warranties of America is the brand used by the Utility Service P
of companies.
most trusted sources of utility line warranties, serving residentomers since 1996. After a decade
in business, SLWA has an A+ rating with the Better Business Bure SLWA is proud to partner with NLC
to deliver this program. The National League of Cites is dedicated to helping city leader
communities, and serves as a resource and advocate for 19,000 cities, towns an
more than 218 million Americans.
For questions regarding this news release, please contact Hayley-749-1042 or
hmartin@utilitysp.net. To learn more about SLWA please visit www.SLWofA.com.
###
MEMORANDUM
TO:Mayor and City Commissioners
FROM:Scott Aronson, Parking Facilities Manager
Victor Majtenyi, Interim Director Environmental Services
THROUGH:Douglas E. Smith, Interim City Manager
DATE:March 6, 2013
AGENDA ITEM WS.3 - SPECIAL/WORKSHOP MEETING OF MARCH 14, 2013
SUBJECT:
VALET PARKING PROGRAM REVIEW
ITEM BEFORE COMMISSION
The item before the City Commission is to provide direction to staff regarding Valet Parking program
improvements.
BACKGROUND
The valet parking program, preceding my tenure by several years, was started in approximately 1996.
My understanding of the history is, after a test with City Limits proved successful, the City
Commission, with input from the Parking Committee, established valet queues in five locations (First
block of East Atlantic Avenue between Swinton and 1st Avenues; the 200 block of East Atlantic
Avenue; NE 2nd Avenue +/-150 feet north of Atlantic Avenue in front of the Ocean City Lumber
Property; North side of the 400 block of East Atlantic Avenue; and East Atlantic Avenue at SR A1A in
front of the Sarah Gleason facilities). The City solicited bids for a parking company to operate valet
queues in the downtown area. Due to inconsistencies in the responses, the bid was thrown out. Valet
Parking License Agreements were awarded to nearby restaurants, resulting in the program as it
functions today. The program was well crafted as licenses are between the restaurants and the City
based on the portability of valet companies. The licensee was responsible for securing private parking
lots, off hours from the evening use when needed by the valet to store cars, and for hiring valet
operators to manage the queues. Comprehensive insurance policy requirements providing general
liability, garage keepers legal liability and workers compensation are also required and must name the
licensee, City and parking lot owner as additional insured. The greatest successes of the program is the
increase in usable parking as the private lots leased by licensees were lying dormant. The valets' use of
these lots also resulted in a reduction in vehicles being towed from private property as property owners
no longer towed illegally parked vehicles to prevent frivolous lawsuits from slip and falls.
Shortly after my arrival in 2001, Sopra Restaurant, located at 110 East Atlantic Avenue, was the first
request for a valet queue I processed. It was clear from the Parking Management Advisory Board and
City Commission that additional queues on East Atlantic Avenue would not be supported given the
occasional traffic tie-ups resulting from the valet operations; the fact that queues were established on the
preceding and succeeding blocks; and the desire to maintain a portion of "prime" parking spaces along
the avenue for visitors.
The Parking and Transportation Study, completed by Kimley Horn in 2010, briefly addressed the valet
program noting several deficiencies, including but not limited to reevaluating valet queue locations,
creating uniformity among queues, improving public access and awareness, and exploring other
program options. The final recommendation from the consultant was to embark on an exclusive Valet
Parking study, estimated at +/- $18,000. Upon completion of the study, staff presented options for
amending the program, which included advertising an RFQ or RFP to obtain an single company to
operate the valet queues under several scenarios including operating the valet program in-house to better
control signage, valet stands, pricing, etc. At both the PMAB and City Commission meetings current
licensees spoke convincing the board members and Commissioners that the program was operating
well. Subsequently,staff brought forward several modifications to the agreements specifying signage
lettering, uniform standards, and capped prices at $10, allowing an additional $5.00 fee for patrons
parking in excess of 4 hours.
For perspective, the 100 block of East Atlantic Avenue has approximately 13,000 square feet of
restaurant, (Salt 7, Park Tavern, and Prime Steakhouse). Applying the requisite 12 spaces per 1,000 sq.
ft. of total floor area, a total of 156 parking spaces would be required for this block alone. Within that
same area, there are four valet queues, comprised of a total of 19 valet queue spaces, (32 East - 8 spaces,
Prime Steakhouse - 2 spaces, Tramonti - 3 spaces, and 75 Main - 6 spaces). Leased parking spaces for
these queues totals 184, per information provided with the agreements (70 at Library Lot, 40 at
Federspiel Garage, 20 east/west alley adjacent to the south side OSS Park, and 54 spaces behind 55 SE
2nd Avenue, respectively).
Additionally, there are 9,789 square feet of sidewalk cafes in this area. While sidewalk cafes do not
require parking, an additional demand of 118 spaces is realized.
Recognizing the income potential, several property owners within the core area have started charging a
$5 fee for parking in their lots during weekends and evenings. While staff understands the desire to
maintain inexpensive parking to attract visitors, the $10 price cap imposed on valet parking has diluted
the value of the amenity creating a disproportionate number of cars to spaces available. Once free on-
street and surface lot parking is no longer available, visitors' options are limited to paying $5 with a
short walk to their destination, or paying the $10 valet fee which, in addition to providing convenience
to their destination, places their cars under the protection of the valet. While there has always been a
divide among drivers appreciating valet parking and those refusing to valet park when avoidable, the
congestion now experienced in our downtown core area, especially in season, has narrowed that divide
and is overburdening the valet queues with their limited supply of parking spaces.
Alternatives and solutions will be discussed subsequent to a brief power point presentation at the
meeting (a copy of the presentation will be provided prior to the meeting, along with additional
information on the valet parking topic).
RECOMMENDATION
Staff is seeking City Commissions direction.
MEMORANDUM
TO:Mayor and City Commissioners
FROM:Randal L. Krejcarek, P.E., LEED AP, GISP, City Engineer
Victor Majtenyi, Interin Environmental Services Director
THROUGH:Douglas E. Smith, Interim City Manager
DATE:March 7, 2013
AGENDA ITEM WS.4 - SPECIAL/WORKSHOP MEETING OF MARCH 14, 2013
SUBJECT:
DISCUSSION REGARDING THE CONCEPTUAL DESIGN OF N.E. 3RD AVENUE
ITEM BEFORE COMMISSION
rd
The item before the Commission is a discussion regarding the Conceptual Design of N.E. 3Avenue.
BACKGROUND
Staff will review the proposed conceptual design for N.E. 3rd Avenue from N.E. 3rd Street to N.E. 4th
Street; N.E. 3rd Street from the FEC RR Tracks to just short of Pineapple Grove Way; and the alley
known as "Artists Alley".
MEMORANDUM
TO:Mayor and City Commissioners
FROM:Scott Aronson, Parking Facilities Manager
Victor Majteyni, Interim Director of Environmental Services
THROUGH:Douglas E. Smith, Interim City Manager
DATE:March 7, 2013
AGENDA ITEM WS.5 - SPECIAL/WORKSHOP MEETING OF MARCH 14, 2013
SUBJECT:
DISCUSSION REGARDING MULTI-SPACE PARKING METERS FOR THE OLD
SCHOOL SQUARE GARAGE
ITEM BEFORE COMMISSION
The item before the City Commission is to provide direction to staff to move forward with the purchase
and installation of Digital Payment Technologies multi-space parking meters in the Old School Square
Garage for weekend collection.
BACKGROUND
In 2009, in an effort to defray costs of the operation and maintenance of the Federspiel and Old School
Square parking garages, a $5.00 flat fee was established for parking in the garages on Thursday, Friday
and Saturday evenings after 5:00 PM. Given the economic challenges presented, a low budget system of
attendants collecting fees and issuing sequentially numbered tickets to customers as they entered was
initiated. Given the success of the program and in consideration of the parking study, staff is
recommending automation of the system.
While the parking study recommended a gated entry/exit, ticket dispensing system, staff has concerns
over the $1.2 million estimated cost and the creation of choke points at entrances and exits of the
garages causing back-up of traffic in and around the facilities. Therefore, staff recommends the
installation of pay stations, strategically placed throughout the facility. Digital Payment Technologies',
(DPT) multi-space parking meters have been used in the beach parking lots since 2008. The meters are
capable of being configured for Pay-by-Space, where patrons type the space number they are parked at
or our current Pay & Display system, where patrons are required to place a receipt on the dashboard of
the vehicle while parked. DPT has recently launched License Plate Recognition technology, where
patrons enter their license plate numbers in the machine to identify paid from unpaid vehicles. Staff is
working with DPT to advance the technology to maintain License Plate data-bases to use in the
management of employee parking programs, where employee license plate numbers would be stored in
the system memory, only allowing access in predetermined areas.
The proposed installation provides one (1) pay station at each elevator landing at a cost of $104,774.00
(per quote by Harrington Resources, Inc., as official distributor of DPT). The Community
Redevelopment Agency, at its January 24, 2013 meeting, approved funding a majority of the estimated
cost, up to $75,000 which remains from the Parking Study line item in its budget. Benefits to the pay
stations are:
Familiarity with equipment for repairs and maintenance
Cost efficiency in maintaining one set of parts
Familiarity for customers
Credit card and paper currency acceptance providing customer convenience
Text messaging, or other communication to customers (prior to expiration) with the convenience to
extend time when paid by credit card.
Pay-by-phone is another option, although customer convenience fees may apply
It is noted, Staff met with an agent from Core Slab, the manufacturer of the pre-stressed structural
components of the facility and have received approval for installing the meters with no damage to the
structure.
FUNDING SOURCE
The CRA will provide $75,000 with the remaining $29,744 paid from the In-Lieu of Parking Fund.
RECOMMENDATION
Staff seeks direction form the City Commission to move forward with the installation of Digital
Payment Technologies Multi-Space meters, in the OSS Garage, as noted in the preceding staff report.
Harrington Resources, Inc. / Parker Systems
Quote
12938 MALLORY CIR. #102
DateQuote #
ORLANDO, FL 32828
01/23/20132013-1007
(407)482-8006
lynda@parkersystemsplace.com
Exp. Date
http://parkersystemsplace.com
Address
Scott Aronson
City of Delray Beach
434 S. Swinton Avenue
Delray Beach, FL 33444
ActivityQuantityRateAmount
• Luke II-502A (38 Key, 120 V AC, Card, Bill, Printer)1012,807.00128,070.00
• Communication Option: GPRS/GSM (Includes modem and kit)10890.008,900.00
• Match Service Key - Maintenance10.000.00
• Bill Stacker - 1000 Note, with lock *****SPARES******10485.004,850.00
• DISCOUNT ON EQUIPMENT - 30%-142,546.00-42,546.00
• Misc -Installation, Set up and testing10300.003,000.00
SubTotal$102,274.00
Shipping$2,500.00
Total$104,774.00
Accepted ByAccepted Date