10-17-95 Special/Workshop
DElRA\ BE.\CH
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CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION b.e:d
AII·America City
SPECIAL/WORKSHOP MEETING - OCTOBER 17, 1995 - 6:00 P.M. 1 ~ II I '
FIRST FLOOR CONFERENCE ROOM ------------------------------------------------------------------
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The City will furnish appropriate auxiliary aids and services
where necessary to afford an individual with a disability an equal
opportunity to participate in and enjoy the benefits of a service,
program, or activity conducted by the City. Please contact Doug
Randolph 243-7127 (voice) , or 243-7199 (TDD) , 24 hours prior to
the program or activity in order for the City to reasonably
accommodate your request. Adaptive listening devices available
for meetings in the Commission Chambers.
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Please be advised that if a person decides to appeal any decision
made by the City Commission with respect to any matter considered
at this meeting, such person will need to ensure that a verbatim
record includes the testimony and evidence upon which the appeal
is based. The City neither provides nor prepares such record.
SPECIAL MEETING AGENDA
l. Appoint a member to the Delray Beach Housing Authority.
2. Resolution No. 75-95 regarding Palm Beach County Schools
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Alison MacGregor Harty
City Clerk
WORKSHOP AGENDA
l. Farmers' Market Task Force - - ownership, vendor rules, and
other matters related to establishment of the Delray Beach
Green Market.
2. Funding recommendations for various benevolent and charita-
ble organizations.
3. Hurricane hardness/preparedness.
4. Architect services for completion of the permanent storage
shed at the Golf Course.
5 . Commission Comments.
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER 1f~(
SUBJECT: VACANCY ON THE DELRAY BEACH HOUSING AUTHORITY
DATE: OCTOBER 12, 1995
Kyle Kuberski has verbally resigned from the Delray Beach Housing
Authority due to his employment in the City of Miami, creating a
vacancy .1~~W__~~t~~,· 't'
Per statute, "No Commissioner of an authority may be an officer or
employee of the City for which the authority is created. Each housing
authority created pursuant to this Chapter shall have at least one
commissioner who shall be a resident who is current in rent in a
housing project or a person of low or very low income who resides
within the housing authority's jurisdiction and is receiving rent
subsidy through a program administered by the authority or public
housing agency that has jurisdiction for the locality served by the
housing authority, which commissioner shall be appointed at the time a
vacancy exists." There is a resident-member currently serving on the
Housing Authority.
The following individuals have submitted applications for
consideration and were contacted to verify continued interest:
Donald Allgrove
Richard Brautigan
David I. Cohen
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Herbert Freese
Leroy Harrison
Fannie Hunt
Robert Hutzler
Rosalind Murray (currently serving on the Education
Board)
Jay Slavin
Kelly P. Whalen
Roland Williams (currently serving on the Education
Board)
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MEMORANDUM: Delray Beach Housing Authority
October 12, 1995
Page 2
According to Florida Statutes, members are appointed by the Mayor and
ratified by the Commission. However, at the City Commission meeting of
June 5, 1991, a consensus was reached wherein each Commissioner would,
on an informal basis and according to the rotation procedure, make a
recommendation to the Mayor as to Housing Authority appointees. For
this appointment, the recommendation will be made by Commissioner
Smith (Seat 111) and the appointment will be made by the Mayor (Seat
115).
Pursuant to Commission direction given at the City Commission meeting
of January 14, 1992, a check for possible code violations and municipal
liens was conducted. None were found.
Recommend appointment of one (1) person to the Delray Beach Housing
Authority with the term ending July 14, 1998.
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CITY OF DELRAY BEACH
BOARD MEMBER APPLICATION
NAME
HOME PHONE ~ th· O'J;Jof!? BUSINESS PHONE 'Þ1(P' 4,?£v
ON WHAT BOARDS ARE YOU INTERESTED IN SERVING ~ Aut~or-l~
Q el \" C\. '\ ß e o..C \.r\ ~ðVj \ \îq
LIST ALL CITY BOARDS ON WHICH YOU ARE CURRENTLY SERVING OR HAVE PREVIOUSLY
SERVED (Please include dates) .
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EDUCATIONAL QUALIFICATIONS ___~f\ ~ ~Gtbf?-t::
LIST ANY RELATED PROFESSIONAL CERTIFICATIONS AND LICENSES WHICH YOU HOLD
J'e~std~ ~ttf6t
GIVE YOUR PRESENT, OR MOST RECENT EMPLOYER, AND POSITION
DESCRIBE EXPERIENCES, SKILLS OR KNOWLEDGE WHICH QUALIFY YOU TO SERVE ON THIS
BOARD: ~
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PLEASE ATTACH A BRIEF RESUME.
I HEREBY CERTIFY THAT ALL THE ABOVE STATEMENTS ARE TRUE, AND I AGREE AND
UNDERST~ THAT ANY MISSTATEMENT OF MATERIAL FACTS CONTAINED IN THIS APPLICA-
TION KAY CAUSE FORFEITURE UPON MY PART OF ANY APPOINTMENT I MAY RECEIVE.
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SIGNATURE / DATE
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ¿9Jt 1
SUBJECT: AGENDA ITEM #SP ~ - MEETING OF OCTOBER 17, 1995
RESOLUTION NO. 75-95
DATE: OCTOBER 13, 1995
This is before the Commission to approve Resolution No. 75-95
requesting deferral of the selection for Superintendent of Palm
Beach County Schools.
The resolution proposes that the City, the Palm Beach County
Municipal League, Inc. , the Board of County Commissioners, the
Palm Beach County School Board, and the private sector work
together to develop criteria for the selection of a superinten-
dent, and to develop recommendations for the reform of the
educational system.
In addition, the resolution proposes that the School Board defer
the hiring of a superintendent for a period of up to one year
while these cooperative efforts are pursued.
Recommend approval of Resolution No. 75-95.
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Ii RESOLUTION NO. 75-95
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Ii A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, PROPOSING THAT THE BOARD OF
if COUNTY COMMISSIONERS, THE PALM BEACH COUNTY SCHOOL
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II BOARD, THE PRIVATE SECTOR AND THE PALM BEACH COUNTY
" MUNICIPAL LEAGUE WORK TOGETHER TO DEVELOP CRITERIA FOR
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,. THE SELECTION OF A SUPERINTENDENT AND TO DEVELOP
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1; RECOMMENDATIONS FOR THE REFORM OF THE EDUCATIONAL
j; SYSTEM IN PALM BEACH COUNTY. ADDITIONALLY, THE CITY
I OF DELRAY BEACH REQUESTS THAT THE PALM BEACH COUNTY
I; SCHOOL BOARD DEFER THE HIRING OF A SUPERINTENDENT FOR
A PERIOD OF UP TO ONE (1) YEAR WHILE SUCH COOPERATIVE
EFFORTS ARE PURSUED¡ PROVIDING AN EFFECTIVE DATE¡ AND
FOR OTHER PURPOSES.
WHEREAS, the quality of education in Palm Beach County is
directly related to the quality of life enjoyed by the citizens of Palm
Beach County, opportunity for our children, the general health and
welfare of our community, the issues of crime and the economic
development of the County¡ and
WHEREAS, there is a lack of public confidence in the ability
of the Palm Beach County School Board to bring about the fundamental
changes necessary to achieve quality education in the County¡ and
WHEREAS, it is the perception of the City of Delray Beach
that the taxpayers of Palm Beach County will not support any increase
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¡ in taxes until there is confidence that changes needed in the
i. educational system will be implemented; and
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!: WHEREAS, the size and growth of Palm Beach County have placed
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I! unique pressures on the management of the Palm Beach County school
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,I system; and
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I WHEREAS, currently proposed legislative and administrative
changes may fundamentally affect the Palm Beach County educational
í system.
i NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
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" CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
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II Section 1. That the City of Delray Beach proposes that the
" Board of County Commissioners, the Palm Beach County School Board, the
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" private sector and the Palm Beach County Municipal League work together
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,I to develop criteria for the selection of a Superintendent and to
I: develop recommendations for the necessary structural reform of the
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" educational system in Palm Beach County, Florida.
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Ii Section 2. That the City of Delray Beach requests that the
I Palm Beach County School Board defer the hirinq of a Superintendent for
! a period of up to one (1) year while such cooperative efforts are
, pursued.
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II PASSED AND ADOPTED in special session on this the 17th day of
October, 1995.
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I: - 2 - Res. No. 75-95
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Farmers' Market Task Force
Progress Report/Discussion Paper
Delray Beach City Commission
Workshop of October 17, 1995
The Delray Beach Farmers' Market Task Force is addressing all components associated with a
downtown Delray Beach Farmers' Market, and intends to submit its report to the City by the
end of October, 1995, in connection with the required Conditional Use Application.
The Task Force seeks direction from the Delray Beach City Commission in connection with
the ownership component.
Background
According to Public Markets and Community Revitalization, published jointly by ULI-Urban
Land Institute and Project for Public Spaces, Inc., "Cities looking to bring consistent activity
to their public spaces are using regularly scheduled markets to transform streets, plazas, and
parking lots into bustling 'people places,' alive with vitality and commerce. ... Other observers
see public markets as an effective way to support local economic development and small
businesses in their own cities. "
For several years, local interests have considered the possibility of locating a Farmers' Market
in downtown Delray Beach.
Beginning in March, 1995, and continuing through June, 1995, Pineapple Grove Main Street,
Inc. (PGMS), has facilitated four public meetings seeking an informational exchange of views,
preferences and concerns from the community. Its Board of Directors, in late June, 1995,
concluded that sufficient community interest exists to warrant continued development of a plan
for a Market, and presentation of the plan to appropriate authorities.
PGMS moved to create a special Task Force to consider the components of operating and
managing a downtown market. Membership of the Task Force consists of the following
individuals, representing the following downtown interests:
Susan Brown, Pineapple Grove Main Street, Inc.
(Ms. Brown will be succeeded this month by Tom Fleming)
Kathy Aguirre and Bill Wood, Chamber of Commerce
Kathi Sumrall, CRA
Rose Sloan, Old School Square
Carolyn Zimmerman, Visions West Atlantic
Diane Dominguez, representing the City as an information resource
Bob Costin and Vie Neal, local merchants in opposition
Chris Reich, Delray Camera Shop, Pineapple Grove merchant
This Task Force is considering, in order, the three principal components associated with a
Farmers' Market: (1) Rules and Regulations (including operating dates and times; permitted
and prohibited vendors and products; vendor leases); (2) Ownership and Management; and (3)
Location. By way of information update and review, a draft of proposed Rules and
Regulations was distributed last month to the City Commission and City Attorney.
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Issue
The matter now under Task Force consideration relates to ownership and management.
One of the following four alternatives! is typically utilized:
1. The market can fit within an existing organizational framework, such as a local
governmental and/or quasi-governmental entity (e.g., City government, redevelopment
agency, downtown partnership, etc.)
2. The organization that plans and develops the market can create a subsidiary corporation
to run it.
3. Several organizations can form a partnership to share resources and responsibility.
4. The people who plan the market can create a single-purpose organization to develop
and manage it.
A fifth alternative is to turn the market over to a private, for profit business entity. The Task
Force, by unanimous consensus, does not favor this alternative.
Proposal
Of the four alternatives listed above, the Task Force's first preference is for the City of Delray
Beach to "own" and manage the Market. The Task Force believes that matters such as
insurance, staffing, marketing and initial funding are best facilitated under this alternative.
Budget Considerations
· Upon inquiry of City staff, the Task Force believes that existing City insurance will
cover the Market at no added cost to the City.
· The marketing budget is one of the two greatest expenses associated with a Farmers'
Market. The targets of promotional efforts include (a) potential vendors and (b) the
consumer public. Perhaps this element is best accomplished, in terms of effectiveness,
efficiency and cost, by a "partnership" arrangement between the City, the Downtown
Joint Venture and/or other downtown interests.
· Staffing is the other major budget element. A smaller market is typically managed by
one part-time (or, at the most, one full-time) manager. Basic management duties can
generally be divided between activities "on site" (e.g., working with vendors and
customers; and supervising maintenance, security and sanitation activities) and "in
office" (clerical work, marketing tasks and support functions).
While the first year or two might require net outlays of funds, a successful, effectively
managed Market will soon generate sufficient vendor fees and revenues to cover and/or exceed
its annual operating costs. A market that does not "pay its own way" should not be continued
beyond a few years.
1 Source: Public Markets and Community Relations, published jointly by ULI-Urban Land Institute, and
Project for Public Spaces, Inc.
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PLANNING AND ZONING DEPARTMENT MEMORANDUM
TO: CITY COMMISSIONERS
CITXL' fUI~I~~ud~
CITY ATTORNEY
FROM: DIANE DOMINGUEZ ~
PLANNING AND ZONING DIR ...
SUBJECT: FARMER'S MARKET
DA TE: SEPTEMBER 28, 1995
As the City liaison to Pineapple Grove Main Street, I have been asked to
distribute the attached draft of vendor rules for the proposed Farmer's
Market. The Farmer's Market Task Force is continuing to meet to
finalize these rules, as well as to determine a location for the proposed
market.
As yet it is undecided who would have "ownership" of the market. There
has been some discussion regarding the possibility of having it operated
by the City. The Task Force would like to discuss this and other matters
related to the market at the Commission's October workshop. Formal
establishment of a Farmer's Market will require conditional use approval.
If you have any questions regarding this matter, please give me a call.
RECEIVED
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CITY CLERK
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DELRA Y BEACH DRAFT
DOWNTOWN GREENMARKET
HOURS OF OPERATION
Saturdays 8:00 a.m. - 1:00 p.m. January - April
(Certain "special sale" and/or promotional dates might be, in the discretion of the Greenmarket
management and subject to the prior approval of applicable authorities, established during the
month(s) of November and/or December in connection with promotional events otherwise
planned by the community.)
SET-UP starts one-half hour before opening time (7:30 a.m.)
CLEAN-UP lasts one hour after closing time (2:00 p.m.)
Vendors may neither arrive before 7:30 a.m. nor stay on premises after clean-up. Selling is
permitted only during hours of operation (8:00 a.m. - 1:00 p.m.).
GROWER ELIGIBILITY
1. Be the actual grower and owner of the crops described below:
a. PRODUCE FARMER - Grower who produces fresh fruits, vegetables, and nuts
from seeds, transplants, or cuttings and has sole ownership of the crop, The
grower must be the person responsible for all operations relating to the production
of that crop.
b. PLANT PRODUCER/NURSERYMAN - Grower who produces ornamental
plants from seeds, cuttings, or plants that they have purchased as seedlings and
has sole ownership of the crop. Purchased seedlings must be grown for at
least three weeks on the grower's premises before they can be offered for sale at
the market. The grower must be the person responsible for all operations relating
to the production of that crop.
2. GROWERS PERMIT - Obtain and display a valid permit issued by the Agricultural
Extension Office in the county where the crops are grown. If crops are grown in
different counties, a different permit is required from each county indicating specific
crops grown in that county.
3. MARKET FEES - Must be paid prior to set-up.
4. LICENSES - Must obtain, display, and keep current all applicable state, county and
city licenses including, but not limited to, City of Delray Beach occupational licenses.
. . . .
PRODUCT ELIGIBILITY
1. ITEMS permitted to be sold:
Fresh fruits, vegetables, nuts, trees, plants, cut flowers, plant by-products ( e.g.
dried herbs), honey produced by grower, cheeses produced by farm-raised animals,
jams, jellies, and preserves produced by grower, baked goods, and consumable.
2. PRODUCE including fruits, vegetables, and mushrooms cannot be processed in
any way, except for drying, unless explicitly approved by the Market Management
Board.
3. HANDMADE CRAFTS made from plant materials grown by the seller may be sold.
4. NO reselling of items permitted. Items purchased from another party (except
seedling plants previously mentioned) or bartered for in any way within or outside
the market cannot be sold.
5. NO manufactured, pre-owned, or imported goods may be sold to customers or vendors.
6. ALL plants for sale that fall under the categories listed in Florida Statutes, Chapter
581 are required to be registered with, and inspected by, the Florida Division of
Plant Industry. The Certificate of Inspection must be current and displayed.
.
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SELLER ELIGIBILITY
1. SPECIALTY PROCESSED FOODS should emphasize local agricultural products
and must be prepared in a kitchen licensed by the Palm Beach County Health
Department.
2. BAKERIES located and licensed in the City of Delray Beach may sell their handmade
products.
3. FLORISTS located and licensed in the City of Delray Beach may sell fresh, cut, ·or-
flowers individually, in bunches, or bouquets.
SPECIAL VENDOR CATEGORY
A limited number of spaces will be made available on a rotating basis for:
4. BEVERAGES and SNACK FOODS provided by Delray Beach retail merchants, who
typically sell such items in the ordinary course of such merchant's business, with prior
approval by Market management.
5. RETAIL VENDORS whose business (a) is located within the corporate limits of the City of
Delray Beach, (b) is duly licensed to do business in Delray Beach, and (c) offers for sale as
its principal product(s) anyone or more of those items otherwise permitted to be sold in the
Market.
6. A limited amount of space shall be provided for a "food court", in which duly licensed
Delray Beach business and individuals shall be permitted to sell "snack foods" (not full
meals), soft drinks, bottled water and the like. Such space shall be made available on a
"first-come-first-served" basis and shall be allocated, as and if applicable, on a rotating
basis.
7. A limited amount of space shall likewise be made available to area organizations who might
conduct cooking demonstrations and/or provide to the public health and/or dietary
information.
FEE SCHEDULE
1. RENTAL FEES will be charged to Market Grower/Sellers/Vendors for stall space. Each
stall is approximately 10 feet by 15 feet.
SEASONAL (20 weeks) $275.00 Paid in full two weeks prior to market
opening. First priority stall assignment.
MONTHLY (4 weeks) $ 75.00 Paid in full one week in advance.
Second priority. Option to renew space if
available.
DAILY $ 25.00 Due prior to set-up. First come, first serve
stall assignment.
2. NO reimbursement will be made for Monthly or Seasonal fees paid if the Grower/
Seller/Vendor decides to no longer participate at the Market. In case of illness or
death, reimbursement will be considered by the Market Management Board.
3. MARKET MANAGEMENT reserves the right to assign, limit quantity of, and
relocate stall space rented by any Grower/SellerNendor.
4. ASSIGNED space must be occupied by opening time or said space will be available
another Grower/SellerN endor.
5. SHARING of stall space by anyone other than family members or legal business
partners is not allowed.
6. NO SUBLEASING of stalls is pennitted.
7. GROWERS/SellersNendors must furnish their own tables, carts, chairs, and display
materials.
8. GROWERS/SellersNendors shall post a security deposit in the amount equal to _ % of
of Grower/SellerNendor's rental fee.
OTHER MARKET RULES
· No sale, use, or possession of alcoholic beverages is allowed.
· Distribution of religious or political materials is not allowed.
· No solicitation of Grower/Seller/Vendor is allowed.
· Animals are not allowed.
· Each Grower/Seller/Vendor is required to clean up the selling space used. All waste and
unsold products must be removed from the site at departure. Spills are to be cleaned up
immediately and no dumping in drains.
· Scales used to weigh produce must meet the standards of the Florida De"partment of
Agriculture and Consumer Services. Growers/SellersNendors are responsible for their
own personal liability insurance.
· Growers/SellersNendors are responsible for collecting their own revenue taxes. (e.g.
state).
· All Signage must remain within the limits of the specified selling space and not interfere
with other vendor's displays.
· Growers/SellersN endors shall comply with rules and regulations, as may from time to time
be promulgated by Greenmarket management, with respect to shelters. Such rules and
regulations will address tie-down, style, design and appearance of such shelters. Each
Grower/SellerNendor shall provide his or her shelter at his or her sole cost and expense.
ENFORCEMENT OF RULES
1. THE MARKET MANAGER is responsible for enforcing the Market Rules. Possible
violations will be discussed and resolution attempted. Growers selling purchased produce
or other prohibited items will be asked to remove those items from sale or leave the
Market. Unresolved problems will be referred to the Market Management Board.
Continued violations will result in being banned from the Market with no reimbursement
of fees paid.
2. ANY Grower/SellerNendor challenging another's product legitimacy must file a written
complaint and the Market Manager will attempt resolution. If resolution is not possible,
then the complaint will be referred to the Market Management Board.
Office Use Only
Date Application Received
Saturday Dates Assigtled
Space Assigned
Accepted Rejected
APPLICATION and AFFIDAVIT
for
DELRA Y BEACH GREEN MARKET
Name of Applicant:
5.5. #: FEIN (if applicable):
Phone #: Business Home FAX
Mailing/Street Address:
City/County/Zip Code
Circle Saturdays Desired: November December January
February March April
List Products to be sold:
I have read the regulàtions and policies of the DELRA Y BEACH GREEN MARKET and
hereby agree to abide by said regulations and policies. Further, I agree to sell only such
items as I have listed with my application. I acknowledge those products will be of my own
production at the location described on my application, unless otherwise indicated. I
acknowledge full responsibility for all my activities in the Market and for those assisting
me. I understand that DELRA Y BEACH GREEN MARKET does not carry insurance
policies to cover individual vendors and that I am required to provide my own coverage.
Date:
NAME (Please Print)
SIGNATURE
PLEASE MAIL TmS COMPLETED FORM, COPIES OF APPLICABLE LICENSES,
AND THE REQUIRED FEES TO:
Delray Beach Green Market
1234 Main Street
Any town, USA
Attn: Manager
Please make checks payable to Delray Beach Green Market.
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RECEIVED
£IT' DF DELIA' IEA[H OCT - 9 1995
DELRAY BEACH CITY Mð~:" r ...··..c fltFlC::
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All-America City
, III J! MEMORANDUM
1993
DATE: October 9, 1995
TO: David T. Harden, City Manager
FROM: ~obert A. Barcinski, Assistant City Manager
SUBJECT: Benevolent and Charitable Contributions for Fiscal 1996
A committee consisting of Lula Butler, Major Lincoln, Joe Dragon, and myself, reviewed the
requests for City funding for Benevolent and Charitable groups for fiscal year 1996. Our review
was divided into two (2) sections, those groups receiving dollars from the City Commission
Special Events account and those that would receive funds from the Miscellaneous Grants
account General Fund. Our recommendations are contained herein.
I. Special Events Account
The Committee set a policy that if an organization did not submit a request for funding, they
were automatically removed from recommendation. We then reviewed those removed and
looked at their need impact and other funding sources. Added to the original proposal was
funding for Fotofusion $6,000 based on City Commission's commitment and $500 for the Unity
Club. Funding for school patrol trips was reduced to $500 per school, per request. A detailed
summary of our recommendations is attached as Exhibit A.
II. Miscellaneous Grant Account - General Fund
Total funding requests from this source amounted to $320,088 and total funds available in this
account are $192,500. Two program requests, Boys & Girls Club and Pineapple Grove are
recommended at full funding due to previous commitments. Due to the limited resources, i.e.
less than fiscal year 1995 funding, it was the consensus of the committee not to fund new
requests this year. In reviewing these new requests, we did analyze their programs and needs and
are making the following recommendations/referrals.
@ Printed on Recycled Peper THE EFFORT ALWAYS MATTERS WS.~
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David T. Harden
Benevolent & Charitable Contributions
Page Two
Wayside House - This request is being forwarded to Dorothy Ellington for consideration
of HOWP A funding. This program is eligible for this Federal funding source.
Children' s Case Man~~ement Or~anization - This request is eligible for funding from the
Housing Authority and is being referred to them.
The Community Food Pantry - This request was analyzed and was determined to be
offset church expenses related to this program. Weare recommending that other
churches be asked to help support this program.
One program funded in the past, Urban League of Palm Beach County, was recommended for $0
funding. This is due to the fact that this program will receive $12,000 in fiscal year 1996 from
the CDBG program and that the level of service provided in Delray Beach was not significant in
terms of dollars requested. Reports reflect only four (4) families have been served per month
over the last year.
Recommendations for other requests were based on previous years funding, other funding
sources, private contributions, service levels, need and matching dollar requirements.
Increases over fiscal year 1995 funding levels are recommended as follows:
Aid to Victims of Domestic Assault - due to their need and service level provided.
School District of Palm Beach County Child Care Pro~ram - due to matching dollars
provided which will help assist additional children.
The Association for Retarded Citizens - due to their financial need and services provided
to Delray Citizens and matching funds based on City contribution.
A decrease from last years funding level was recommended for Hospice By the Sea due to their
high level of funding sources and large fund balance.
If you have any questions, please contact me.
RAB/mld
cc: Lula Butler, Director of Community Improvement
Major Lincoln, Field Operations - Police Department
Joe Dragon, Assistant Director of Parks & Recreation
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EXHIBIT A
I. Special Events
Proposed Requested Recommended
Organization FY 1996 FY 1996 FY96
Atlantic High School Eagelettes $ 500 -0- -0-
Boat Parade $ 3,000 -0- -0-
Christmas Parade $ 3,000 $ 3,000 $ 3,000
Contingency -0- -0- $ 1,250
Education Expo $ 2,000 $ 2,000 $ 2,000
F otofusion -0- $ 6,000 $ 6,000
Fourth of July Celebration $ 8,000 $ 8,000 $ 8,000
High School Band $ 250 -0- -0-
Hope for Haiti -0- $ 1,250 -0-
MADDADS $ 3,000 -0- -0-
Martin Luther King Celebration $ 300 $ 300 $ 300
Project Graduation $ 500 -0- -0-
Roots Festival $ 2,000 $ 2,000 $ 2,000
Safety Patrol Trips $ 1,500 $ 1,500 $ 1,000
Sister Cities Committee $ 2,000 $ 2,000 $ 2,000
Sunshine Tennis Cup $15,000 $15,000 $15,000
Unity Club -0- $ 3,500 $ 500
TOTAL $41,050 $44,550 $41,050
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EXHIBIT B
General Fund
FY 1995-1996
FY96 FY96
Amount Amount 1995 1994 1993
Agency Requested Recommended Funding Funding Funding
Aid to Victims of Domestic Assault $35,000 $17,800 $15,000 $15,000 $15,000
Alzheimer's Association $10,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000
Boys & Girls Club of Palm Beach Co. $51,200 $51,200 $51,200 $51,150 -0-
Children's Case Management
Organization $26,565 -0- -0- -0- -0-
Community Child Care Center of
Delray Beach $30,000 $30,000 $30,000 $30,000 $30,000
Deaf Service Center $ 7,000 $ 6,000 $ 6,000 $ 6,000 $ 4,000
Drug Abuse Foundation $30,000 $20,000 $20,000 $20,000 $20,000
Hospice by the Sea $15,288 $ 2,500 $ 7,500 $ 7,500 $ 7,500
Mae V olen Senior Center $ 5,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000
Pineapple Grove Main St.
(3 year commitment) $30,000 $30,000 $30,000 -0- -0-
School District of Palm Beach County $32,855 $28,000 $26,970 $30,820 $37,209
The Association of Retarded Citizens
(ARC) $ 5,200 $ 3,000 $ 1,000 -0- -0-
The Community Food Pantry $ 5,000 -0- -0- -0- -0-
Urban League of Palm Beach County $30,000 -0- $15,000 -0- -o-
Wayside House $ 6,980 -0- -0- -0- -0-
TOTAL $320,088 $192,500 $206,670 $164,470 $117,709
City Hall
Storm Hardening Report
Project 95-060
Envìronmental Services Department
October 1995
~/S·3
INTRODUCTION
The following report was developed by the Environmental Services
Department, as a tool, to review the various alternatives available
for consideration for Storm Hardening Measures for the City Hall
Facility. This report follows a study submitted by Gee & Jenson,
consulting engineers, dated April 19, 1995, which concluded that
the existing facility contained several significant design
deficiencies which brought into question the building's ability to
withstand a direct storm event.
BACKGROUND
In December, 1993, the City Commission authorized Gee & Jenson to
begin the Pre-Hurricane Analysis of the City Hall Facility for
purposes of establishing a general feel for the buildings ability
to withstand a storm event. On February 25, 1994, Gee & Jenson
submitted their Pre-Hurricane report concluding that the building
in its current condition had a limited capacity for collateral
storm protection. It further concluded that window shuttering of
the facility was the single most economically effective action the
City could take to increase the storm resistance capacity of the
facility.
Following this phase of the report, the City Commission authorized
City staff to proceed with the storm shuttering of the north wing
and move on to the next phase of the study which included a more
thorough evaluation with some limited destructive testing of the
City Hall facility. In May, 1994, the City Commission authorized
Gee and Jenson to begin their evaluation of Ci tyHal1 for the
purpose of determining its ability to withstand a direct storm hit,
to identify any potential weaknesses, and to provide possible
solutions with their associated cost.
In November, 1994, the consulting engineers submitted a report to
the City detailing their findings· and conclusions which were
presented to the City Commission in February, 1995. This report
listed design and construction weaknesses in many areas of the
building, including the roof diaphragm; shear chords; undersized
roof joists; exterior steel column attachment and undersized
exterior framing studs. The report concluded that based on these
structural deficiencies, the City Hall Facility, was "in certain
jeopardy and high risk of collapse well before the upper range of
a Category Two (110mph) hurricane."
A series of remedial modifications were recommended with a
projected cost of $175,000 to $200,000, but no real assurance was
given as to what level of security the City would enjoy should
these modifications be implemented. It was staffis opinion that
these modifications should not be implemented at this time in view
of their limited benefit versus the cost and that other
alternatives should be studied. It was, however, recommended that
the consultant proceed with the final phase of his investigation
which included a report on specific protection measures of the City
Clerk's records and the MIS computer area. Since that time, the
window opening for the MIS area has been closed, thus affording a
better level of protection from water damage to the computer
equipment.
At the June 13, 1995, City Commission Workshop meeting, C~ty staff
made a final report on the consultant's findings, including those
modifications required for the City Clerk and MIS, adding another
$60,000 cost to the earlier figure, bringing the total estimate
cost to around $275,000.
At this meeting, it was the cónsensus of the City Commission and
staff that other alternatives should be studied. A number of items
were discussed including window treatments, construction of a
second story above the north wing, partial demolition of City hall
and re-construction, and a complete envelope around the existing
building, among others. Also, staff was to investigate the cost
associated with relocating the MIS computer equipment to the north
wing, thus affording the equipment more protection. It was agreed
that staff would study these issues and report to the Manager and,
if appropriate, the City Commission. This report represents those
investigations.
OPTIONS
Several options were identified for consideration on how best to
deal with the consultant's report on the facility, including:
A) Implement Gee & Jensons report findings.
B) Provide window treatments such as a film to the interior
of the existing windows, reglazing and/or shutters.
C) Construct a second story addition to the existing north
wing and demolish the existing second story of City Hall.
D) Construct a new exterior envelope (walls) and roof next
to and around the existing City Hall.
ANALYSIS
Option A, Implement Gee & Jenson Report
This option would require implementation of structural stiffening
measures to the roof diaphragm and shear chords, roof joists,
exterior columns, and framing system. Additionally, the
construction of a secure "vault" area around MIS and the City Clerk
records room would be included in this option.
In order to introduce these elements, the occupants of City Hall
would be inconvenienced, and at times portions of the building
would have to be vacated. Walls and ceiling spaces would have to
be exposed, and new structural elements would have to be attached.
Portions of the roof would have to be exposed to the weather, and
damage to the interior of the building would be unavoidable.
It has been the opinion of staff that the implementation of these
structural strengthening measures offers minimal comfort level as
to its ability to withstand a minimal hurricane, and the cost and
inconvenience is too great. Cost associated with this work,
according to the report by Gee & Jenson, would be $232,400, which
does not take into account other project costs for design, bidding
and other contractual services.
Total est~mated cost, Option A . . . . . . $235,000 to $255,000
Option B, Provide various window treatments
Several alternates have been studied regarding window treatment
including:
- surface applied, interior window film,
- reglazing with a Polycarbonate plastic member,
- reglazing with a laminate composite system,
- exterior mounted roll down or accordion shutters,
- any combination of the above.
The application of a seven mil thick film, to the interior of the
existing glazing system, would prevent a certain amount of glass
shattering in the event that airborne items hit the glass; however,
this will not prevent the glass from breaking or water from
penetrating the building. This option offers little advantage and
could cost as much as $35,000 to $45,000 to install.
Reglazing the building with a high impact Polycarbonate plastic
member would offer a higher level of impact resistance but given
enough force, would still crack and allow the intrusion of rain and
wind. It is questionable whether this plastic would remain clear
and not yellow and scratch over time. The cost for this option
could be in the $75,000 to $85,000 range. A stronger plastic which
could be used and offer a much higher level of security is "Lexan",
but the cost for material only is around $45 per square foot or
over $200,000, not including installation.
A new product has been identified made by DuPont called SentryGlas,
which offers several advantages. The product is a composite of an
abrasion resistant coating film over a polyester film over a
Polyvinyl layer over glass. This product has been tested by Dade
County and has passed the required impact missile test for
hurricane protection. To implement this option, all existing glass
would have to be replaced and a new SentryGlas system installed.
The advantage of this system is that additional storm shutters
would not be required. The City would merely replace any broken
panels, if necessary, after the storm. Total cost for this option
would be around $175,000 which includes a new curtain wall system
in the lobby area.
Exterior shutters, such as accordion or roll down shutters or storm
panels, could be used for window protection; however, several
problems arise from these systems, including the amount of labor
required to put panels in place in anticipation of a storm, or the
effect the roll downs would have on the building elevation should
we choose this system. The cost of these systems would vary from
$90,000 to $145,000.
Finally any combination of the above systems could be implemented,
such as installing shutters on the lower level and reglazing on the
second floor.
It is important to note that the five options listed above only
provide a limited level of safety to the window areas of the
building. The structural integrity of the building, which has been
brought into question, still remains. If the report is accurate,
there is a potential for other collateral damage to the walls and
roof of the building and having the windows protected would be of
little value.
Total estimated cost, Option B . . . . . . . $35,000 to $175,000
option C, Construct second story over north wing
The 1989 north wing addition to City Hall was designed and
constructed to receive a second floor of approximately 15,000
square feet. The existing roof slab would become the new second
floor, and the majority of the work could occur without any
significant disruption of work on the first level. Once this work
is complete, those areas of the existing City Hall second floor
could relocate, and the 1982 addition could be demolished.
This option would require some general site work modification and
some new work to the main lobby and chambers but would allow for a
future addition around and above the Commission Chambers.
Some drawbacks for this option should be considered, including what
effect demolition would have on the Commission Chambers and the
operation of City Hall. This option would also entail the
relocation of the MIS computers to the north wing, which could cost
anywhere from $150,000 to $200.000 alone.
The construction of a second story to the north wing plus
demolition and relocation could cost in the range of $2,500,000 to
$3,000,000, but once completed, provide the City with a facility
capable of withstanding up to a category 4 storm.
Total estimated cost, Option C . . . . $2,500,000 to $3,000,000
Option D, New exterior envelope
At the June 13, 1995, Workshop meeting, a suggestion was made that
we might consider construction of a new exterior "skin" and roof
around the existing two story portion of the City Hall Facility.
This option has many positive elements worthy of consideration.
By constructing a new skin, the majority of the work would take
place on the exterior of the building with minimal impact on the
daily operation of City Hall. This would be a concrete block and
poured-in-place concrete wall and a new trussed roof system. A new
sloped barrel tile roof would be provided, and all of the existing
roof mounted mechanical equipment would be either relocated or
deleted.
New concealed roll down shutters would be incorporated into the new
wall, thus allowing for full window protection of City Hall. The
aesthetic appearance of City Hall would remain essentially intact,
including the sill, jamb, and head banding around the windows which
currently exist. Also, the existing decorative cornice brackets
around the soffit would be removed and reused.
Another advantage for this optionl other than obtaining a facility
capable of withstanding a category 4 storm, is the provision of a
new roof. The existing roof is a constant problem with leaks and
other high maintenance concerns. With the application of a new
roof, we would be able to attach each individual roof tile, thus
reducing the potential for tiles becoming airborne during a storm.
The majority of the existing roof top air conditioning units are
quite old and are in need of replacement in the near future and
will need to be relocated with this option. Over the past year or
so, the City has been reviewing a proposal from Florida Power &
Light to replace the existing air conditioning systems for both
City Hall and the Community Center with a Thermal Energy Storage
System. This would require a chilled water plant and condensing
unit to be constructed somewhere between the two buildings,
probably between the emergency generator building and City Hall and
would be walled in an area about 30 feet by 30 feet. The FPL
proposal indicates that the payback period to the City, after
rebates and other considerations, would be in about f our years.
The net cost to the City for the chilled water system, according to
FPL, would be around $180,000 to $200,000.
Attached to this report are drawings and detailed cost estimates
showing this building envelope option.
Total estimated cost, Option D . . . . $1,500,000 to $1,750,000
CONCLUSION
Even if Gee & Jenson's original report dated April 19, 1995, is
regarded as somewhat conservative, it is apparent that the City
Hall Facility is in question as to its ability to serve the
expected needs of the citizens following a severe hurricane. This
building will become the focus of post storm operations and
stability, and, as such, it must remain standing and operational
following the storm.
Of the several options discussed, staff recommends OptionD, the
construction of a new building envelope. This option clearly
resolves a number of current problems, as well as providing the
citizens with the necessary level of security expected of City
Hall.
Cost Estimate
( option "D" )
HURRICANE PROTECTION, CITY HALL Sheet 1 of 4
CITY OP DBLRAY BEACH
Estimator: Dennis Crampton & Associates, Clermont, Florida
pre11minary Design Stage Cost Opinion, 6th October 1995
ESTIMATE SUMMARY
01 GENERAL REQUIREMENTS $100,000
02 SITB WOlUt $93,760
03 CONCRETE $30,750
04 MASONRY $109,500
05 METALS $76,800
06 WOOD & PLASTICS $56,275
07 THERMAL & MOISTURE PROTECTION $79,580
08 DOORS & WINDOWS $161,450
09 FINISHES $54,593
10 SPECIALTIES $10,000
11 EQUIPMENT $0
12 FURlfI8HtNGS $0
13 SPECIAL CONSTRUCTION $0
14 CONVEYING SYSTEMS $0
15A PLUMBING $0
15B FIRE SPRINKLER SYSTEM 'S,OOO
15C HEATING, VENTILATING & AIR CONDITIONING $15,000
16 ELECTRICAL $50,000
SUB-TOTAL $842,708
+ CONTINGEHCY, 15' $126,406
SUB-TOTAL $969,114
+ GENERAL CONTRACTOR'S PROFIT, 10\ $96,911
ESTIMATE TOTAL $1,066,025
HURRICANE PROTECTION, CITY HALL Sheet 2 of 4
CITY OF DBLRAY BBACH
_:stimator: Dennis Cralftpton & Associates, Clermont, Florida
Preliminary Design Stage Cost Opinion, 6th October 1995
system
)ystem # Descr1ption Quant Unit Un1t Cost Total Total
01 GBNBRAL REQUIRBMENTS
Supervision, temporary facilities,
bonds, insurance, etc 1 LS 100,000.00 $100,000
Tot.al, 01 $100,000
02 SITE WORK
Excavation for new wall footing
3' wide x 31 d.ep, including
export & backfill 470 LIP $8.00 '3,760
Demolition . trash removal 1 LS $50,000 $50,000
Replace landscaping & irrigation 1. LS $40,000.00 $40,000
Total, 02 $93,760
a 3 CONCRETE
Contlnuou. wall footing, 36/1 wide
][ 24t1 deep w/(6) #5 470 LF $25.00 $1.1,750
Column footings for TS 6 x 6 &
TS 8 x 8 columns including
breaking & removing existing
concrete floor in building 6 EA $500.00 $3,000
CIP concrete beams:
8" x 12t1 at top of walls w/(4) '5,
C1etail A/AS 470 LF $25.00 $11,750
Main entrance:
12/1 x 3611 50 LF $35.00 '1,750
12" z 541' 50 LF '50.00 $2,500
Total, 03 $30,750
04 MASONRY
81t CMU exter10r wall, grouted
& reinforced 11,000 SF $8.00 $88,000
PC h.ader., 81t x 811 500 LF '12.00 $6,000
W1nctow jambs 950 LF $10.00 '9,500
Shutter s11ls SOO LF $12.00 $6,000
Total, o. $109,500
HURRICANE PROTECTION, CITY HALL Sheet 3 of 4
CITY or DBLRAY BEACH
Esti.ator: Dennis Crampton & Associates, Clermont, Plorida
Prelim1nary Design Stage Cost Opinion, 6th October 1995
System
System '# Descript10n Quant Unit Unit Cost Total Total
05 METALS
Connections to eX1sting bU11ding
frame, 1/A6:
At top of CMU walls - 1/4" x 2"
x 12" long plates welded to
existing steel beam, including
cutting exist1ng wall panel 120 EA '20.00 $2,400
At 2nd floor - drill existing
concrete beam & install 12"
long 1/2" d1a. anchor rods
in epoxy grout 240 EA $15.00 $3,600
Miscellaneous shear connections 1 LS $50,000.00 $50,000
Structural steel framing, B/A7:
W14/24 beam at eave w/welded
connections to existing steel
beams 200 LF $25.00 '5,000
W24/74 at 2nd floor 50 LF $75.00 $3,750
6 x ~ x 1/2 ledger L 150 LF $20.00 $3,000
3/4" bolts .poxy drilled into
existing concrete beam 12" OC 150 EA $15.00 $2,250
TS 8 x 8 x 1/4 columns 13' high 2 EA $500.00 $1,000
TS 6 x 6 x 1/4 columns 26' high 4 EA $650.00 $2,600
TS 4 x 4 columns 13' high 16 EA 1200.00 $3,200
Total, OS $76,800
06 WOOD & PLASTICS
Roof framing for upper roof:
5:1.2 wood roof trusses 24" OC
including hlp trusses 13,000 SF $2.25 $29,250
5/8" plywood roof sheathing 13,000 SF $1.20 $15,600
Fascia detail, A/AS 470 LF $15.00 $7,050
2nd floor - 3/4," plywood wall
sheathing & studs 24 OC 2,500 SF $1.75 $4,375
Total, 06 $56,275
07 THERMAL & MOISTURE PROTECTION
Concrete tile roofing 130 SQ $250.00 '32,500
Eave fl.shing 470 LF '4.00 $1,880
Standlng seam metal roofing
including metal framing (above
existing low roof) 17 SQ $600.00 $10,200
Repairs to existing roof 1 LS $20,000.00 $20,000
Remove existing roofing inclu41ng
temporary protection 1 LS $15,000.00 i15,000
Total, 07 $79,580
dURRICANE PROTECTION, CITY HALL Sheet 4 of 4
CITY OF DELRAY BEACH
~atimator: Denn1s Crampton & Associates, c~ermont, Florida
Prel1m1nary Design Stage Cost Opinion, 6th Octoþer 1995
System
3ys tam ". Description Quant Unit Unit Cost Total Total
08 DOORS & WINDOWS
Motor operated color coated
aluminum roll åown hurricane
shutters:
E. & W. elevations, 8/0 x 8/0 Sl EA '2,000.00 '102,000
w. elevation, 12/0 x 3/0 9 EA '1,000.00 $9,000
E. entrance, 4/0 x 10/0 6 EA $1,500.00 $9,000
E. entrance, 10/0 x 10/0 1 EA $3,000.00 $3,000
Grout1ng 1 LS $15,000.00 $15,000
Window pans 67 EA $350.00 $23,450
Total, 08 $161,450
J9 FI1I18HBB
Stucco on CMU walls 1,250 BY $30.00 '37,500
Stucco on plywood walls 225 SY $30.00 $6,750
Pa1nt stucco 1,475 SY $4.50 $6,638
Pa1nt wood eave 470 LF $1.50 $705
Restore interior finishes after
installing new steel columns 6 EA $500.00 $3,000
Total, 09 $54,593
10 SPECIALTIBS
S1gnag. 1 LS $10,000.00 $10,000
Total, 10 $10,000
15A FIRE SPRINNKLER SYSTEM
Relocate riser 1 loS $5,000.00 $5,000
Total, 10 '5,000
lSC HVAC
Miscellaneous mechanical work 1 LS $15,000.00 $15,000
Total, lSC '15,000
16 ELECTRICAL
Connection. to hurricane shutters
& miscel1aneous electrical work 1 LS $50,000.00 $50,000
Total, 16 $50,000
Sub-total, all traåes $842,708 $842,708
FPL Proposal
( Chiller )
THERMAL ENERGY STORAGE SYSTEM PROPOSAL
FOR
DELRAY BEACH CITY HALL - DELRAY BEACH
PRESEN'l'ED BY:
FLORIDA POWER AND LIGHT COMPANY
BARRY P. PITTS, P.E.
~ ENGINEER/SPEC~IST
FPL W PALM BEACH OFFICE
(407) 640-2558
FEBRUARY 18, 1994
,
DELRAY B~]I.C"J:f CiTY RALL - NEW TES SYSTEM - EXECUTiVE ~T1MMARY
SCOPE: This proposal will discuss the benefits and energy
savings for converting the City's existing DX air conditioning
system to a new central chiller plant combined with a new Thermal
Energy Storage (TES) system. The proposed TES/chiller system
would upgrade the existing 15 year old air conditioning system to
a high efficiency system and allow cooling energy to be stored
off peak when there is no demand charge and using this stored
cooling energy during peak times -when there is a demand charge of
$ 8.10 per KW plus tax and other governmental fees (approximately
$8.70 per KW total here).
The proposed TES system would reduce this Building's electric
bills, provide for a 20 year HVAC equipment life and qualify for
a substantial FPL rebate.
BENEFiTS: The benefits of this new TES/chiller system compared to
the existing air-cooled DX system include:
1. GOOD PAYBACK: 4.0 Years
2. GOOD ELECTRIC SAVINGS: $40,000 Annually
3. ESTIMATED $5,000 ANNUAL MAINTENANCE SAVINGS
4. IMMEDIATE POSITIVE CASH FLOW (IF FINANCED)
5. VERY GOOD RATE OF RETURN: 400 % (IF FINANCED)
6. FPL REBATE OF OVER $ 49,000
7 . 20 + YEAR TES EQUIPMENT LIFE
THE NEW TES/CSiLLER SYSTEM CONSiST OF THE FOLLOWiNG:
l. TWO NEW 80 TON CHILLERS AND PIPING AT CENTRAL CHILLER PLANT
2. TWO NEW 80+ TON EVAPORATIVE CONDENSERS
3 . ICE STORAGE TANKS (1,275 TON HOURS)
4. NECESSARY PIPING TO BUILDING AIR HANDLERS
5. CONVERSION OF EXISTING AIR HANDLERS TO CHILLED WATER
.' -
FPL TJŒ1UOL ENERGY STORAGE REB1TE PROGRAM REotJ1:~S:
The FPL TES Program pays incentives for removing cooling tonnage
from on-peak hours to off-peak hours. For each ton of cooling
removed to off-peak hours, FPL will pay $280 per ton. For this
proposal, this building would be removing approximately 175 tons
from on-peak hours and would therefore qualify for a $49,000
rebate.
The City would also be eligible for a $2,500 cash payment for a
feasibility study performed by a Professional Engineer with no
obligation to install the TES system. The feasibility study cost
would be deducted from the above $49,000 rebate only if the TES
system is actually installed. (A feasibility study is not
required for the FPL rebate, but may be helpful for the City in
determining the merits of this proposal) .
EST:rMATED PROJECT COST ANALYSIS AND PAYBACK:
EST~TED JOB COST (PROPOSED TES) $ 281,700.00
LESS ESTIMATED NEEDED REPAIRS
ON EXZSTmG HVAC: SYSTEM ( 52,500.00 )
~SS FPL REB1TE (TES) ( 49.000.00 )
NET JOB COS'l' (TES) $ 180,200.00
ESTIMATED ANNUAL ELEC'l'RZCAL SAVZHGS: $ 40,140
(~rom a computer s~u~at10n)
ESTI:MJlTED ANNUAL MAINTENANCE SAVI:NGS: S 5.000
TOTAL SAVINGS: $ 45,140
PAYBACK: $ 180,200 / $ 45,140 = 4.0 YEARS
RATE OF RE'l'tJRN (IRR.): 400 % (IF FINANCED)
.,
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[IT' DF DELRA' IEA[H
DELRA Y BEACH
f lOR 0 A
bftd 100 N.W, 1st AVENUE· DELRAY BEACH, FLORIDA 33444·407/243-7000
AII·AmericaCity
, 'lilLo, MEMORANDUM
David T. Harden, City Manager
1993 FROM: 1<fJD Robert A. Barcinski, Assistant City Manager
DATE: October 12, 1995
SUBJECT: CITY COMMISSION WORKSHOP OCTOBER 17t 1995
STORAGE SHED MUNICIPAL GOLF COURSE
We had previously advised City Commission of the need to add storage to
the Municipal Golf Course Clubhouse (see attached).
The estimated cost for the 440 sq. Ft. addition is $35,000-$45,000. The
estimate for the architect fee to design this section is now $3,000,
plus $300 for reimbursables.
After discussion of my September 18th memorandum, Commissioner Alperin
asked how much the architect would charge to design the entire expansion
area, i. e. , storage and added dining area. The fee, per attached, is
$16,500. This is the fee through construction. Approximately $15 t 000
would provide architect serv ices through bid documents for the entire
expansion.
Commissioner Ellingsworth also asked what the cost would be to build the
entire expansion area now. The estimate attached is $250,000-$275,000.
The expansion area would provide approximately 330 total seats with a
dance floor and 374 seats without a dance floor. Current seating is
approximately 220 with a dance floor, 250 without a dance floor. I will
be able to provide estimates on Monday on the number of functions turned
down because of current seating capacity since August 1, 1995.
Staff is recommending that at a minimum we proceed with the architect
design and construction of the storage area through change order with
O'Connor and Taylor at this time. There is a need for the storage andt
quite frankly, the temporary shed installed is not very compatible.
Proceeding with the construction of the storage shed as recommended will
save dollars and bidding time.
Staff is seeking direction.
RAB:mmd
cc: Brahm Dubin
Jose Aguilla
Attachment - site plans DBMGCl
@ Printed on Recycled Paper THE EFFORT ALWAYS MATTERS WS. 1
ENVIRONMENTAL SERVICES DEPARTMENT
MEMORANDUM
To: Robert Barcinski
Assistant city Manager
From: José Aguila, RA~
Construction Man r
Date: October 12, 1995
Subject: De1ray Beach Golf Course Clubhouse
Proposed Addition
Project No. 93-18
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attached is a copy of Digby's proposal to design the additional
dining area and storage facilities at the Municipal Golf Course.
Also, I have attached seven copies of the proposed plan for your
review and comment.
For budget purposes you can figure a cost of $100 per square foot
to construct, then add fees and other project costs and you
probably would need around $250,000.00 to $275,000.00. Also note
that we have not closed-out the contract with O'Connor & Taylor and
we owe them around $25,000.00.
Please let me know if you wish me to discuss these items at the
upcoming workshop meeting, I will be there anyway.
cc: william Greenwood
File 93-18 (A)
\esd\9318\dingadd
.
DIGBY BRIDGES,
MARSH & ASSOCIATES, P.A.
CHARTERED ARCHITECTS . PLANNERS . INTERIOR DESIGNERS
11 October 1995
Mr. Jose Aguila
City Project Coordinator
City of Delray Beach
100 NW 1st Avenue
Delray Beach, FL 33444
RE: City of Delray Beach, Golf Course Clubhouse Expansion
Dear Jose,
Further to our telephone conversation we are pleased to submit to you a proposal for the
expansion of the above project.
Project Description:
The addition of the following:
- Dining area + 1,700 sq.ft.
- Storage area + 440 sq. ft.
- Mechanical Room + 200 sQ.ft.
2,340 sq.ft.
plus a screened wall area for AIC compressor.
Architect to provide full service, which includes the following:
Preliminary Design
Design Development
Contract Documents
Architectural Construction Inspections
Post Construction Services
The above includes all the electrical, AIC, plumbing, fire protection, control system expansion,
and limited landscaping design.
All the above for a fixed fee of $16,500.00 (Sixteen Thousand Five Hundred Dollars).
124 N.E. Fifth Avenue, Delray Beach. Florida 33483
407/278-1388 Palm Beach: 736-5866 Fax: 407/278-7841
OCB tAll00087~ MM tAllOOO9OIO DBMA tMCIJOOI!O<I
To be billed in accordance with the work complete, with a maximum percentage for each
section.
Preliminary Design (Sketch Design) 15%
Design Development 15%
Contract Documents 55%
Architectural/ Construction Inspections 15%
INTERIOR DESIGN:
Architect to ::Œsist in th~ interior design and purchasing of items.
A maximum upset fee of $1,500.00 (One Thousand Five Hundred Dollars) to be billed on an
hourly rate in accordance with the rates set out below.
Principal $115.00
Design $ 90.00
Sr. Draftsman $ 50.00
Jr. Draftsman $ 40.00
There would also be the following exclusions and the normal reimbursables:
Land Surveying
Civil Engineering
Soil Testing
Local Government Review (above normal)
As we have also mentioned to you, we feel that it would be preferable to find a method by
which to select O'Connor and Taylor as the Contractor.
We enclose very preliminary plans to give you a idea on the expansion.
Kind regards,
Yours sincerely,
DIGBY BRIDGES, MARSH & ASSOCIATES, P.A.
Ùo\&J
Digby Bridges, AIA,RIBA,NCARB
.
I !D7# '
zQ"1
[IT' DF DELRA' BEA[H
DElRAY BEACH
f L 0 It . 0 A
be.d 100 N.W, 1s\ AVENUE· DELRAY BEACH, FLORIDA 33444· 407í243-7000
All-America City
" II I! MEMORANDUM
1993
TO: Mayor and City Commissioners
FROM: PRobert A. Barcinski, Assistant City Manager
SUBJECT: ADDITIONAL STORAGE NEEDS· MUNICIPAL GOLF COURSE CLUBHOUSE
DATE: September 18,1995
The original plans for the Muncipal Golf Course Clubhouse included approximately 160 square feet
of storage for items such as chairs, tables, dance floor and other accessories. Storage capabilities
other than food storage were based on the assumption that the three rooms, Le., multi-purpose
room, grill room, and banquet room, would be set up and left in a certain configuration. Last spring
as walls were going up and needs were realized by the course manager and staff, it was brought
to our attention by Mr. Dubin that he did not feel we had enough storage room to accommodate
the furniture speced, and have the flexibility to set up and take down rooms based on operational
needs. We reviewed different options last spring and decided to make adjustments in the type of
furniture purchased to try to alleviate this problem.
However, after about 45 days of operation, it is evident that additional storage is needed to afford
the greatest amount of flexibility for scheduling events. Mr. Harden and I have reviewed the
situation and concur with Mr. Dubin that more storage is needed. Right now one of the rooms is
utilized for storage, depending on the event, and does not allow the use of all three rooms at the
same time. Mr. Dubin estimates his minimum needs to be approximately 200 square feet of
additional storage space.
The original site plan had made allowances for expansion of the dining area and additional
permanent storage, approximately 380 square feet (see attached).
It is the City Manager's recommendation that we authorize Digby Bridges to proceed with design
work for the permanent storage and obtain pricing through contract change with the original
contractor. The estimated architect fee is $3850 plus $300 for reimbursibles and approximately
$35,000 - $45,000 construction cost. The approximate balance left in the bond fund is $48,000.
~ PrintArl (")n QAr'\h"I¡;:¡,.rl Pø........ THE EFFORT ALWAYS MATTERS
It is the intent of the City Manager to direct Digby to proceed with the design work and obtain
pricing from the contractor, unless City Commission objects.
In the interim we have authorized Mr. Dubin to acquire and install a 12' x 16' air conditioned shed,
to be placed just east of the dining room, in the grass area, as an interim measure. Total cost for
the shed and set up is approximately $2,500.
If you have any questions, please call me.
RAB:kwg
cc: David T. Harden
Digby Bridges
Jose Aguilla
Brahm Dubin
Joe Safford
File:u:grahamlgolf
Doc. :Storage.Add
__....:....._....__~.__~___"'_~..._"............_-.._____........_.__ ..__,__...._..-...-...'_.-C~.._. - '_,'. -.' .__....., _. _ _.. -- ..-.-,~.._. <'_-¥"'__-._,_.~__._____,......___
JOB iJ...l-r1f A \2;ek.~ (-"l> l::>ho~~
CITY OF DElRAY BEACH \
DEPARTMENT OF ENVIRONMENTAL SERVICES SHEET NO. \ OF \
Engineering Division CALCULATED BY ò-ß DATE q. \ ì . C\ t:)
434 South Swinton
DELRAY BEACH, FLORIDA 33444 CHECKED BY DATE
(407) 243-7322 FAX (407) 243-7314 .
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