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12-12-95 Regular · DElRA" BEACH CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION REGULAR MEETING tzttd i1iifP DECEMBER 12. 1995 6:00 P.M.: PUBLIC HEARING 7:00 P.M. COMMISSION CHAMBERS The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or acti- vity conducted by the City. Please contact Doug Randolph 243-7127 (voice) , or 243-7199 (TDD) , 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. RULES FOR PUBLIC PARTICIPATION 1. PUBLIC COMMENT: The public is encouraged to offer comments with the order of presentation being as follows: City Staff, public comments, Commission discussion and official action. City Commission meetings are business meetings and the right to limit discussion rests with the Commission. Generally, remarks by an individual will be limited to three minutes or less, (10 minutes for group presentations) . The Mayor or presiding officer has discretion to adjust the amount of time allocated. A. Public Hearings: Any citizen is entitled to speak on items under this section. B. Comments and Inquiries on Non-Agenda Items from the Public: Any citizen is entitled to be heard concerning any matter within the scope of jurisdiction of the Commission under this section. The Commission may withhold comment or direct the City Manager to take action on requests or comments. C. Regular Agenda and First Reading Items: When extraordinary circumstances or reasons exist and at the discretion of the Commission, citizens may speak on any official agenda item under these sections. 2 . SIGN IN SHEET: Prior to the start of the Commission Meeting, individuals wishing to address public hearing or non-agendaed items should sign in on the sheet located on the right side of the dais. If you are not able to do so prior to the start of the meeting, you may still address the Commission on an appropriate item. The primary purpose of the sign-in sheet is to assist staff with record keeping. Therefore, when you come up to the podium to speak, please complete the sign-in sheet if you have not already done so. 3. ADDRESSING THE COMMISSION: At the appropriate time, please step up to the podium and state your name and address for the record. All comments must be addressed to the Commission as a body and not to individuals. Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the Commission shall be barred by the presiding officer from speaking further to the Commission unless permission to continue or again address the Commission is granted by majority vote of the Commission member present. . Regular Commission Meeting December 12, 1995 . APPELLATE PROCEDURES Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City will neither provides nor prepares such record. AGENDA 1. Roll Call. 2. Invocation. 3. Pledge of Allegiance to the Flag. 4. Agenda Approval. Action: Motion to Approve. s. Approval of Minutes: None 6. Proclamations: Recognizing and Commending Division Chief Douglas Trawick. Recognizing and Commending Lt. Larry Garito. 7. Presentations: Site Plan Review and Appearance Board Recognition Program. 8. Consent Agenda: City Manager recommends approval. A. AUTHORIZATION TO PROCEED M NITORING STUDY OF THE iEACH NOURISH- MENT PROJECT: Authorize oastal Planning & Engineering, Inc. to proceed with the three-year performance monitoring of the Beach Nourishment Project at a cost not to exceed $35,910; with funding from the Beach Restoration Fund. The entire cost will be reimbursed from Federal, State and County appropriations. B. AGREEMENT WITH ~ALM BEACH COMMUNITY COLLEGE/PARAMEDIC PROGRAM: ~~ Approve an agreement with Palm Beach Community College to oifj; provide clinical experience for City paramedics enrolled in the college's paramedic program. C. AGREEMENT WITH THE PALM BEACH COUNTY~CHOOL BOARD/CARVER MIDDLE SCHOOL BEFORE AND AFTER SCHOOL PROGRAMS: Approve an agreement with the Palm Beach County School Board for before and after school programs for underprivileged children at vCarver Middle School, to be fully funded by the Board. -2- , . Regular Commission Meeting December 12, 1995 D~ CONFIRM THE DATE FOR THE ANNUAL~OWN HALL MEETING: Confirm the ~o~ ~,date January 30, 1996 for the annual Town Hall Meeting to be ~~ q. held at the Crest Theater at Old School Square. ~~ ~ E. RATIFICATION OF APPOINTMENT IDS AND COPS COMMITTEE: Ratify the appointment of Sean Anderson as a representative from the Police Benevolent Association to an unexpired term ending April 22, 1997. F. AMENDED LEASE BETWEEN THE CITY AND THE~EC RAILROAD: Consider the amended lease between the City and the FEC Railroad for six parcels, raising the yearly lease from $5900 to $6000. G. RESOLUTI N 89-95: Adopt a~esolution supporting the Palm Beach County unicipal League's affiti Eradication Program proposed by the County Criminal Justice Commission. H. RESOLUTION NO. 82-95 (~ANDONMENT OF A PORTION OF ALLEY RIGHT- OF-WAY IN BLOCK 85) & ACCEPTANCE OF REPLACEMENT ~ASEMENTS: Approve a resolution vacating and abandoning a portion of the 16' east/west alley right-of-way located in ~ock 85, Town of Delray, based on positive findings and acceptance of a water and sewer easement. 1. REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS: Accept the actions and decisions made by the Site Plan Review and Appearance Board and the Historic Preservation Board during the period December 4 through December 8, 1995. J. AWARD OF BIDS AND CONTRACTS: 1. Bid award to~torola Communications and Electronics, Inc. for Phase II of the two-way-radio system upgrade, in the amount of $51,179 from 334-6112-519-64.90 and 442-5178- 536-61.76. 9. Regular Agenda: A. IMPLEMENTATION OF THE i3TORMWATER MANAGEMENT PROGRAM/NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM -ANPDES} : Consider implementation and augmentation of the Stormwater Management Program in regard to the National Pollutant Discharge Elimina- tion System (NPDES) Stormwater Permitting Program. B. DEMAND FOR JUDGMENT/CHARLIE BROWN, JR. v. CITY OF DELRAY BEACH: Consider a Demand ~r Judgment in the above referenced case as recommended by the ity Attorney. C. CONTRACT ADDITION (C.O. #1) ¿CTEAGUE CONSTRUCTION COMPANY, INC. : Consider Contract Addition (C.O. #1) in the net amount of $63,165 and 19 day extension to McTeague Construction Company, Inc. This included the addition of heat pumps for J76, 500, and miscellaneous Value Engineering items for the ompey Park Pool project for a credit of $13,335. Funding is -3- . . . Regular Commission Meeting December 12, 1995 available from 334-4170-572-63.45 through budget transfer from D. 228-4126-572-63.45.~ & TAYLOR, INC. : Consider Change CHANGE ORDER NO. 2 'CONNOR Order No. 2 to O'Connor & TaYl~, Inc. as part of final reconciliation for the Municipal olf Course proj ect, in the amount of $15,510 from 445-4763-572-62.10. E. FUNDING REOUEST/~LANTIC HIGH SCHOOL VARSITY CHEERLEADERS: Consider a funding request from the Atlantic High School Varsity Cheerleaders to help cover the $10,000 cost of attending the national cheerleading competition in Dallas, Texas in the amount of $500 from 001-1111-511-4810. F'.Cf-G. - fš4 ~ dd~du.rn 10. Public Hearings: None 11. Comments and Inquiries on Non-Agenda Items from the Public- Immediately following Public Hearings. A. City Manager's response to prior public comments and inquiries, B. From the Public. 12. First Readings: None 13. Comments and Inquiries on Non-Agenda Items. A. City Manager B. City Attorney C. Commission -4 - . CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION REGULAR MEETING - DECEMBER 12, 1995 - 6:00 P.M. PUBLIC HEARINGS - 7:00 P.M. COMMISSION CHAMBERS AGENDA ADDENDUM THE REGULAR AGENDA IS AMENDED TO INCLUDE: 9.F. CONTRACT ADDITION (C.O. #2}/JOLLOY BROTHERS, INC. : Consider Contract Addition (C.O. #2 ) to Molloy Brothers, Inc. for the removal and replacement of 161 linear feet of deteriorated 12" sanitary sewer main and two manholes, in the amount of $25,670 from 442 - 51 7 8 - 53 6 - 63 . 51) . 9.G. REOUEST FOR ~PECIAL EVENT PERMIT: Approve a request for a Special Event permit for the Florida Jaycees to hold a carnival in the northwest area of the Delray Beach Mall, from December 27, 1995 through January 7, 1996. . · [),f< ~1 WHEREAS, Douglas Trawick was hired by the City of Delray Beach Fire Department on August 14, 1973, was promoted to Emergency Medical Services Coordinator in 1982 and currently serves as the EMS Division Chief; and WHEREAS, Doug was one of Delray's first EMT's and was in the first group of Paramedics. He has served on many local and state committees, including the Florida Association of EMS Providers and the Palm Beach County Advisory Council and currently serves as Chairman for the State EMS Advisory Council; and WHEREAS, Division Chief Trawick has assisted in the , , establishment of the local EMS ordinances and the Palm Beach County Health Care Public Trauma System, which is now a national model; and WHEREAS, on July 13, 1995, Division Chief Doug Trawick was awarded the "AI Ridgeway Memorial Award" for Administrative Excellence as Emergency Medical Services Administrator of the Year for the State of Florida, NOW, THEREFORE I I, THOMAS E. LYNCH, Mayor of the City of Delray Beach, Florida, on behalf of the City Commission, do hereby commend DIVISION CHIEF DOUGLAS TRAWICK "' in recognition of his many accomplishments and of years dedicated service to his community overseeing the Paramedic Program, providing a high quality of pre-hospital emergency medical services for accidents, health emergencies occurring in residences, places of work, on highways and other public places, IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Delray Beach, Florida, to be affixed this 12th of December, 1995. MAYOR THOMAS E. LYNCH SEAL ~,A· . [ITY DF DElRAY BEA[H "...'-' --;"'""~'--:- FIRE DEPARTMENT ¡ : 'j (:; " t C c· " . (,J! r I R i: :'.1\-1 . ; \ GHLAND BEACH i ¡ h t'; -. t- ,.-~- DELRA Y BEACH f loa J D A bad June 28, 1995 rAmerica Ci, , II J@ Bill Godfrey/Randy Vick A wards Committee 1993 c/o Stuart Fire Rescue Dear Mr. Godfrey, The Delray Beach Fire Department would like to place the name of Douglas R. Trawick in nomination for the Al Ridgway A ward. Doug Trawick has been an employee of the Delray Beach Fire Department for 22 years. He wé\~ one of the department's first EMT's and in the first group of Paramedics. In 1982, he was promoted to serve as the EMS Coordinator and currently serves as the EMS Division Chief. During this time he has been on numerous local and state committees and has served with many professional organizations, Doug was one of the original members of the Florida Association of EMS Providers. He has been a member, :~;.:_; then chairman of the Palm each County Advisory Council. He has helped in the establishment of the local EMS ordinances and the Palm Beach County Health Care Public Trauma System, which is now a national model. Doug has been on both the County and the State grants review team and is now on the State EMS Advisory Council representing the Fire-Administration position. He is currently the Chairman of the State EMS Advisory Council and in the middle of a 2 year term in that position. Doug has demonstrated outstanding commitment and dedication in our internal environment. He is truly a leader in the EMS field, In conclusion, I believe he more than meets the criteria for the Al Ridgway A ward for administrative excellence, ~ßÁ Robert B, Rehr Fire Chief RBR/mmh , , :! r ' . ! I i., I lit· ljfL Fir'\Y BEACH FLORIDA 33444 I ~ !,,: -i . .:., ,:,./, c;I,/;,J,Li,¡'161 . · ,-. 4" ~.- - / . , , PRESS RELEASE For immediate release 7/21/95 The Delray Beach Fire Department is proud to announce that Division Chief Doug Trawick has been awarded the Al Ridgeway Memorial A ward for Administrative Excellence as EMs (Emergency Medical Services) Administrator of the year, for the State of Florida. This award was presented to him by the State of Florida Association of EMS Providers in Orlando, July 13, 1995 at the state meeting of the EMS Advisory Council. Division Chief Trawick has been with the Delray Beach Fire Department for 22 years and is currently the EMS Division Chief overseeing the Paramedic program for the City of Delray Beach. For additional information you may contact Fire Chief Robert Rehr at 243-7410. - 30- - . --"".... --,_..._-,._" - -" -- -,,"-'--'- -_.._-_._~------._-- ._..'-- - ~ . DK eM WHEREAS, Larry Garito was hired by the City of Delray Beach Fire Department on October 1, 1973, and was promoted to Fire Inspector Lieutenant in September 1979; and WHEREAS, since the City of Delray Beach has contracted with the Town of Gulfstream and the Town of Highland Beach to provide Fire Protection and Emergency Medical Services, Larry has assumed responsibility for these areas as part of his zone for fire inspections, often handling difficult situations; and WHEREAS, Larry is also very involved in public education which provides fire and home safety programs for our " . school children and adults as well as hurricane preparedness for all fire department personnel, general city employees, police and Homeowner Associations throughout the City. Through these efforts the Fire Department provides a safer community and a higher quality of life; and WHEREAS , through his efforts, on November 1, 1995, . " Larry Garito was awarded the State of Florida Fire Inspector of the Year award by the Florida State Fire Marshals Association. NOW I THEREFORE, I, THOMAS E. LYNCH , Mayor of the City of Delray Beach, Florida, on behalf of the City Commission, do hereby commend LT. LARRY GARITO ". in recognition of his many accomplishments and years of dedicated service to his community. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Delray Beach, Florida, to be affixed this 12th day of December, 1995. MAYOR THOMAS E. LYNCH SEAL fa ,(3, . . .' -- [IT' DF DELAA' BEA[H /~<;- FIRE DEPARTMENT SERVINC DELRAY BEACH . GULF STREAM . hiGHLAND BEACH DELRAY BEACH F L 0 I IDA ~ '11It September 29, 1995 I (}\I; Peter T Bergel, Deputy Chief Florida Fire Marshals Association c/o Palm Beach Gardens Fire Department 10500 North Military Trail Palm Beach Gardens, FL 33410-8269 Subject: Fire Inspector/Public Educator Awards Dear Chief Bergel: 1 am submitting the name of Lieutenant Larry Garito as my nomination for Fire Inspector /Public Educator of the year. Larry has been with the Department for 22 years, working within the Fire Safety Division for the past 16 years, The City of Delray ßeach Fire Department has contracted with the Town of Gulf Stream and the Town of Highland Beach to provide Fire Protection and Emergency Medical Services to both communities, As a result, Lt. Garito has taken on the expansion areas as part of his zone for tìre safety inspections, The Town of Gulf StreaÎ11 had a history of not having any fire safety inspections for existing buildings. The Town Manager has expressed nothing but praise for Lt Garito's profèssional manner and ability to deal with people in often difficult situations. As a result, the relationship between our Department and the Town has developed into one which sets an example for others to follow, The Town of Highland Beach is predominately high-rise residential buildings which require a great deal of technical knowledge in order to maintain proper fire and life safety in the areas of alarms and voice evacuation, fire sprinkler protection, maintenance of mechanical systems and means of egress. Again, Lt Garito has handled many often difficult situations due to his strong ability to deal with people, ICIRE DEPARTMENT HEADQUARTERS · 501 WES"T ATLAf\JTlC AVENUE · DELRAY BEACH, FLORIDA 33444 407/243-7400 · SUNCOM 928-7400 · FAX 407/243-7461 Pnnlea on Reey/eo Paper . ' . Page 2 - Peter Bergel, Nomination for Fire Inspector/Public Educator of the Year " - ,~-;-- Although a great deal of fire code issues have <'ealt with, we have yet to have one which has req'lired enforcement action to date. In the area of public education, Larry has had such a positive result on the communities we serve that we continue to maintain the same fire loss and injury record as we had 20 years ago when our area had well below one half the population that we serve today. Lt. Garito also has taken on the enormous task of training all fire department personnel, general city employees, police, and countless groups through out the community on all the finite details of hurricane preparedness. Larry has become our resident expert on this subject as well. We constantly receive complements on Larry's outstanding abilities as an educator, public speaker, inspector and all around public relations abilities. Attached is an editorial written by a local news columnist who observed Lt. Garito in action with a group of three year old children. The article well describes Larry's professional abilities as a public educator. You will also note on the enclosed resume, the recognition by the Training Officers of Palm Beach Coúnty. I believe this was the first and only time a fire inspector was recognized as Instructor of the Year. Sincerely, ~.~r~ Fire Chief . ' -- Elario (Larry) A. Garito 2200 South Ocean Blvd. Delray Beach, FL 33483 ~-- EMPLOYMENT Employed with the City of Delray Beach Fire Depat1ment since October I, 1973 (22 years). I-leld the position of Fire Inspector Lieutenant since September, 1979 (16 years). As Fire Inspector, responsibilities include~ routine inspections, plans review, new construction inspection, fire safety and accident prevention education, fire investigation. ADDITIONAL RESPONSIBILITIES Additional responsibilities include member of the City of Delray ßeach Accident Review Board which involves review of accidents of City employees and recommendations for prevention of accidents for all City Depal1ments. Hurricane Preparedness instructor, informing employees and citizens on how. to prepare for a hurricane. Fire Department Safety Officer, responsible for firefighter safety at emergency incidents. EDUCA TION Education includes graduation from Matawan High School, Matawan, New Jersey and received a Fire Science Certificate from Palm Beach Community College, West Palm Beach, FL. MEMBERSHIPS Memberships include Past President and member of the Delray Beach Exchange Club~ Past President and member of the Palm Beach County Fire Marshals Association~ member of the Delray Beach Police Benevolent Association~ member of the Florida Fire Marshals Association~ and member of the International Association of Arson Investigators. AWARDS Awards include Firefighter of the Year presented by the Delray Beach Exchange Club and the Kiwanis Club of Delray Beach~ Citizen of the Month awarded by the Delray Beach Board of Realtors~ Exchangite or the Y ear~ and InstrÜctor of the Year awarded by the Palm Beach County Training Officers. . ();< C1v"l CITY COMMISSION DOCUMENTATION RECEIVED {}fC-l199S TO: DAVID T ~HARDE~NAGER CITY MA"" ,,~...,... f)r' D~U z, DIRE~^-&~ FICE THRU: DEPARTMENT OF PLANNING D ZONING FROM: J~S~LANNER SUBJECT: MEETING OF DECEMBER 12, 1995 SITE PLAN REVIEW AND APPEARANCE BOARD AWARD RECOGNITION PROGRAM BACKGROUND: This year is the fourth annual Site Plan Review and Appearance Board (SPRAB) Award Recognition Program. The awards are given to those property owners and their design teams who have significantly contributed to the beauty of the community through creative design or renovations to existing properties. Eligible projects are those which were approved by the Board, and received a Certificate of Occupancy during the previous fiscal year (October 1, 1994 - September 30, 1995). This year's design categories and recipients include: :i!:i:l:i:i:l:i!!:I!!:i!!!!!!!!!!!!:i!!:i:i!:1!1¡i!!!!f,~!!!!:ill!!¡i!!!!!!!!:I!:i¡i!~¡BIIIIIIIJII_I_II!I!I!!:I!:i!!IIII!:i!l:illlllll!¡¡II:III:iI1~:I!IIIIIIII:I!!!!!1:illlll!:I: The Antilles - Southeast Corner of Venetian Drive and Miramar Drive, o Cary Glickstein (Developer) o David Martin (Architect) o Debora Turner (Landscape Architect) !¡ilii¡¡¡¡!¡¡¡!!¡!¡¡!i!!¡iii¡!i!¡i!¡¡!¡¡¡!li!i!¡iiiiiiii¡¡¡¡¡¡!¡!¡¡¡!I!¡!I¡!¡¡¡!¡!¡!¡!i!¡¡!!¡!¡!IIII¡IIIIIIIf¡t1I1I1I_11~¡!¡!r~II¡¡¡¡¡f¡1i!¡i!I¡¡~¡¡~!¡!!i!¡!i¡i¡!i!!I!!1!¡~I¡¡¡¡!!ii!!i¡!!¡¡¡!i¡¡¡iii De/ray Outpatient Surgery & Laser Center - 4800 Linton Blvd. o HDA International (Developer) o Clifton Thomason (Architect) o Debora Turner (Landscape Architect) 7· , ¡!:!:!¡!!!¡!¡!¡!!!!!!!!!!!!!¡!¡!!!¡!!!!!!!!!¡!¡!!!!!¡¡¡¡¡¡!!¡!¡¡!!!¡!¡¡I!!!!!!!III!¡!!¡!¡¡¡!ff.I¡¡¡¡¡!¡!III¡¡!¡¡I¡!¡!!!!!¡¡[llIilll.I__IIIII¡ir¡!¡!;f,fl¡¡¡111¡¡ríf.!I¡!1!!!¡¡I¡!f!¡II¡¡¡!!!¡¡¡!I¡I!¡¡!I!¡¡r~¡¡¡¡¡I!¡I¡¡I!¡¡1!I!II¡ Backdraft Barbeque - 2515 North Federal Highway o Richard Brochu (Owner) !¡!¡!!!!!!!!!!¡!!¡!!!!!!!!!¡!¡!¡!!!!!!¡!!!¡!¡!¡!¡!!¡!¡I!¡¡!¡¡¡¡¡¡¡¡!!!¡¡¡!¡¡¡!!¡!!!¡¡¡!!¡¡!¡!iill!¡!!¡!¡!¡¡¡!¡¡¡¡¡¡¡!¡!¡¡¡¡¡¡¡¡¡¡¡!¡!¡¡!¡¡¡¡¡¡¡lllIllIllllj¡!¡!¡¡¡¡!!!¡!¡¡¡¡¡!~!¡¡¡¡¡!¡!l¡!¡¡¡¡¡!!¡¡¡i¡¡!¡¡!I!¡!¡¡¡¡¡¡¡!¡!¡¡!¡¡¡!¡¡¡!!!!!¡¡¡!¡!¡¡!¡!¡!!¡¡¡!¡!¡!!¡¡¡!¡¡¡!!!¡¡¡¡¡¡¡¡!¡¡¡!¡!¡!¡!¡!!¡!¡!!!¡!!!¡ The Irish Cottage Pub - 2713 North Federal Highway a John Reilly (Owner) !~¡¡i¡i¡¡¡!!!~~i¡!¡¡'ji~~~¡¡!!~'!i¡~!~~~~~~~lj~¡!!¡¡!!!!!i¡!i1J1:!!!I!¡!!J1:!!!!!!!!!¡¡!~rt¡!!!¡~!I.RI_III!I~1¡'~lr~il!!!!!!~!!!!llfff¡!!!!¡I!~!!!!!~I~~~~~~~!I¡i~~!~~~!~!¡!fll¡!!I¡I~!!!!¡!!!¡! Pineapple Grill - 800 Palm Trail o Charles Tobias (Owner) Speedway Service Center - 200 N.E. 6th Avenue o Mark Pollis (Owner) a Mark Marsh (Architect) ¡¡¡¡¡¡¡¡¡I¡¡¡¡¡¡¡¡¡¡~¡~/¡~¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡~¡i¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡/¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡1¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡~¡¡¡¡¡¡I¡¡¡¡¡¡IRIIIIIIIII¡l~I¡¡¡¡~!¡¡¡¡¡¡¡¡¡¡~!¡I¡I¡¡¡!¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡ j¡¡¡¡¡l~¡¡¡¡!¡1¡¡¡¡¡¡¡¡¡¡~¡¡f¡¡¡¡¡¡¡¡~¡¡¡¡¡¡¡¡!¡¡¡¡~¡¡¡¡¡¡¡¡¡¡¡¡¡i.¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡ Surles Office Building - 140 N,E. 4th Avenue a Leonard Surles (Owner) o Ted Bessette (Architect) The Award Recognition Program will be conducted by Dick Sheremeta, Chairman of the Site Plan Review and Appearance Board. The presentation will include a slide show with commentary. Mr. Sheremeta will present a framed certificate to each of this year's recipients for their outstanding contribution to the City of Delray Beach. . . .. £IT' DF DELRA' IEA£H DELRAY BEACH f lOR I () A tKftd 100 N,W, 1 st AVENUE, DELRAY BEACH, FLORIDA 33444 ' 407/243-7000 ;¡iir FOR IMMEDIATE RELEASE P.R, 29-95 DESIGN AWARDS ANNOUNCED 1993 DELRA Y BEACH, FLORIDA (November 28, 1995) -- The City of Delray Beach Site Plan Review and Appearance Board (SPRAB) has announced the winners of this year's annual design awards. The awards will be presented at the City Commission meeting of December 12, 1995 at 6:00 P.M. The SPRAB awards are given to property owners and developers who significantly contribute to the beauty of the city through creative design or renovation. The projects which were eligible for the awards must have been approved by the Site Plan Review and Appearance Board and received a certificate of occupancy during the previous fiscal year, On the back of this release is a complete list of this year's winning projects and the design professionals who will be receiving awards. For more information, can Senior Planner Janet Meeks at 243-7049, - 30- @ Printed on Recycled ParJer THE EFFORT ALWAYS MATTERS 1·A· . ' 1995 SPRAB AWARD WINNERS . . . EXTERIOR RENOVATIONS: RESIDENTIAL DEVELOPMENT: BackDraft Barbeque The Antilles Richard Brochu (Owner) Cary Glickstein (Owner) 1026 S. Dixie Highway Ironwood Group, Inc. Delray Beach, FL 33483 P.O. Box 651 (407) 272-7905 Delray Beach, FL 33447 SIGNAGE: (407) 279-8952 David Martin (Architect) The Irish Cottage Pub David Martin Architect 100 N.E, 5th Avenue, Suite B-1 John Reilly (Owner) Delray Beach, FL 33483 619 Allen Avenue (407) 243-4654 Delray Beach, FL 33483 (407) 243-9696 Debora Turner (Landscape Architect) Jerry Turner & Associates of Florida REDEVELOPMENT: 277 S.E. 5th Avenue Delray Beach, FL 33483 Pineapple Grille (407) 276-0453 Charles Tobias (Owner) COMMERCIAL DEVELOPMENT: 191 S.E.1stCircle Boynton Beach, FL 33435 Delray Outpatient Surgery & Laser Center (407) 738-9540 Cecilia Leal (Owner) Speedway Service Center HDA International Sanctuary Centre - Suite 100-0 Mark Pollis (Owner) 4800 N. Federal Highway Emro Marketing Company Boca Raton, FL 33431 3148 Meridian Way N" Suite 5 (407) 391-2297 Palm Beach Gardens, FL 33410 (407) 694-6730 Clifton Thomason (Architect) AlE Technologies, Inc. Mark Marsh (Architect) 3555 Timmons Lane, Suite 1550 Digby Bridges, Marsh & Associates Houston, TX 77027 124 N.E. 5th Avenue (713) 961-1563 Delray Beach, FL 33483 (407) 278-1388 Debora Turner (Landscape Architect) Jerry Turner & Associates of Florida ARCHITECTURE: 277 S,E. 5th Avenue Surles Commercial Building Delray Beach, FL 33483 (407) 276-0453 Leonard Surles (Owner) 313 S.E. 2nd Avenue Delray Beach, FL 33444 (407) 278-4995 Ted Bessette (Architect) Bessette Associates 1300 N. Federal Highway, Suite 109 Boca Raton, FL 33432 (407) 395-8111 · O/( v~VJ CITY COMMISSION DOCUMENTATION TO: David T. Harden, City Manager THROUGH: Di~~~nning and Zoning FROM: John Walker, Project coordinato¿- tu~ SUBJECT: MEETING OF DECEMBER 12. 995 AUTHORIZATION TO PROCEED - THREE YEAR PERFORMANCE MONITORING STUDY OF THE BEACH NOU~SHMENTPROJECT ** CONSENT AGENDA ** ACTION REQUESTED OF THE CITY COMMISSION: The action requested of the City Commission is that of approval of an authorization to proceed with the three year performance monitoring project of the beach nourishment project. BACKGROUND: Annual monitoring of the beach nourishment project is required by our permits from the Florida Department of Environmental Protection to assess the performance of the project. The information gathered is also used to set parameters of design and timing for future maintenance nourishments. Work in this task includes beach, dune, and offshore profiles; borrow area surveys; analysis of volume and shoreline changes; analysis of sand grain size; and dune accretion evaluation. This item is covered in our contract with Coastal Planning & Engineering, Inc. Funds are available in the Beach Restoration Fund, The entire cost will be reimbursed from Federal, State and County appropriations. RECOMMENDED ACTION: By motion, authorize and direct the City Manager to authorize Coastal Planning & Engineering, Inc. to proceed with the Three Year Beach Performance Monitoring Study at a cost not to exceed $35,910. as requested in their attached correspondence. Attachment: * Letter from CPE S:\adv\beach\survey3 fA· , . .' COASTAL & OCEAN ENGINEERING COASTAL SURVEYS COASTAL PLANNING & ENGINEERING. INC. BIOLOGICAL STUDIES GEOTECHNICAL SERVICES BOCA RATON: 2481 N,W, BOCA RATON BOULEVARD, BOCA RATON, FL 33431 (407) 391-8102 TELEFAX: (407) 391-9116 JACKSONVILLE: 1542 KINGSLEY AVENUE, SUITE 142E. ORANGE PARK, FL 32073 (904) 264-5039 TELEFAX: (904) 264-5039 TOMS RIVER: 250 WASHINGTON STREET, SUITE B, TOMS RIVER, NJ 08753 (908) 244-3366 TELEFAX: (908) 244-3664 November 3, 1995 Mr. John Walker Project Coordinator City of Delray Beach 100 N.W, 1st Avenue Delray Beach, FL 33444 Re: Proposal for 36 Month Monitoring Study - 1992 Renourishment Dear John: The third anniversary of the construction of the 1992 renourishment project is coming up in December. The Department of Natural Resources pennit requires that topographic and hydrographic surveys of the beach fIll and borrow area be taken annually to monitor the perfonnance of the renourishment project, The infonnation will also be useful in future design considerations of the beach project and in keeping the City infonned as to the condition of the beach, The following proposed monitoring study will meet the DNR permit requirements: 1. Beach, Dune and Offshore Proflles ~ Proflles from R-175 through R-192 will be surveyed in accordance with the permit requirements, These proflles will be surveyed from the dune to the 30 foot depth contour. Proflles will be surveyed with CPE's sled to provide the best possible accuracy and repeatability with future monitoring surveys. The dune in the vicinity of the public beach will also be surveyed. Dune proflles will include intennediate lines at 5OO-foot spacing along the public beach in the dune area. This will provide a more accurate assessment of accretion rates. 2, Sand Grain Size Analysis Surface sand samples will be collected at 4-foot contour intervals from + 12 feet to -20 feet along four DNR prof1le lines. All samples will be subjected to sieve analysis, The mean grain size will be computed and compared to post-construction data. The change in grain size will be assessed. 3. Volumetric and Shoreline Analysis The data obtained from the prof11e surveys will be reduced, plotted and compared to the 1992 post-construction and December 1994 surveys. Volume changes will be computed, mean high water shoreline recession or accretion will be computed and plotted. . John Walker November 3, 1995 Page 2 4, Dune Evaluation The change in the volume of sand in the dune will be computed based on the profile comparisons, The quantity of accretion will be determined for the three years after construction of the 1992 renourishment. The change in the dune profile will also be evaluated, 5, Borrow Area Surveys Hydrographic surveys of the 1992 dredged borrow areas will be conducted using DGPS positioning and fathometer survey methods, Line spacing between survey track lines will be 200 feet. Bathymetric charts will be computer-generated to meet state requirements and a comparison to the March 1995 borrow area survey will be conducted to determine infilling rates. We had requested a waiver of this last year which was denied. I recommend, that we conduct the survey this year and, in the absence of any major changes, request a waiver again. 6, Report A report will be prepared summarizing the results of the study. We will provide copies of the report to the City as well as the Department of Natural Resources to meet the permit requirements. Additional copies will also be made available to the Corps of Engineers and the ~ Department of Environmental Protection. The total cost of this monitoring study is $35,910. A cost breakdown is attached. Please approve this proposal at your earliest convenience. If there are any questions, please call me. Very truly yours, COASTAL PLANNING & ENGINEERING, INC. ?C" ~ /?/ Kim E. Beachler, P,E. Vice President db03:00295prp.304 cc: Elizabeth McCarthy Tom Campbell Jeff Andrews ~ìt(!';1EUWIE)D) 'NOV '7 \99:1 If.lANN~NG&;ZONtNG1 ~ COASTAL PLANNING & ENGINEERING, ING. , DEATAILED HOURLY COST BREAKDOWN DELRAY BEACH RENOURISHMENT 3 YR. MONITORING BEACH PROFILES COASTAL PLANNING & ENGINEERING, INC, OCT. 31, 1995 1. TWO /3) YR. POST ..cONSTRUCTION PROFILES PERSONNEL (HOURS) EQUIPMENT (DAYS) TOTAL COAST OC, LEVEL BRONCO PE CIH ST ST STATION SLED PROG, BOAT & ROD ON BCH A. BEACH PROFILES 1. ADMIN, & SUPERVISION 6 4 2. SURVEY RECON, 4 4 3, DUNE PROFILES 16 32 2 4. BEACH PROFILES 24 48 2 2 5, SLED PROFILES A. MOBlOEMOB 4 4 10 B, FIELD 16 16 32 2 2 2 2 2 TOTAL HOURS 6 24 64 126 2 2 2 2 4 4 RATE 38.51 24.95 14.54 11.41 120 100 250 400 50 100 MULTIPLIER 2,75 2,75 2,75 2,75 1 1 1 1 1 1 SUB-TOTALS 635.415 1646,7 2559.04 3953,565 240 200 500 800 200 400 SUB-TOTAL $11,135 2. SAND SAMPLE & ANALYSIS (3 YR. POST..cONSTRUCTION ) NOTE: INCLUDES SAMPLES FROM PROFILE LINES R177, R180, R184 AND T187 (TOTAL SAMPLES 54) ~ PERSONNEL (HOURS) EQUIPMENT (DAYS) COAST OC, PE ST GEOL. EC FAiH PROG, BOAT LAB --- A. SAND ANALYSIS 1. COLLECT SAND SAMPLES 8 8 1 1 1 2, LAB ANALYSIS 4 54 3, COMPUTATIONS I ANALYSIS 2 8 4 8 TOTAL HOURS 2 20 12 8 1 1 1 54 RATE 38.51 11.41 13.49 35 100 250 400 50 MULnPLlER 2,75 2,75 2.75 1 1 1 1 1 SUB-TOTALS 211.805 627.55 445.17 280 100 250 400 2700 JOB TOTAL $5,015 . ' 3 DATA REDUCTION & ANALYSIS (3 YR. POST-CONSTRUCTION) PERSONNEL (HOURS) CE PE E ET EC -- A. PROFILE VOLUME & SHORELINE 1, SURVEY DATA REDUCTION 8 20 12 2, VOLUMES COMPS, & PLOTTIN 4 8 16 8 3, DATA ANALYSIS 1 8 8 -..---- TOTAL HOURS 1 12 24 36 20 RATE 50,11 38,51 21.12 14,03 35 MULTIPLIER 2.75 2.75 2.75 2,75 1 SUB-TOTALS 137,8025 1270.83 1393,92 1388.97 700 SUB-TOTAL $4,892 4. DATA EVALUATION & REPORT ( 3 YR. POST -CONSTRUCTION) PERSONNEL (HOURS) CE PE E ET D WP .- - B. DUNE EVALUATION 1, SURVEY DATA REDUCTION 2 4 12 2, VOLUMES COMPS, & PLOTTIN 2 4 8 4 3, DATA ANALYSIS 0 4 8 4 TOTAL HOURS 0 4 12 12 20 4 RATE 50.11 38.51 21.12 14,03 15.45 35 MULTIPLIER 2,75 2,75 2,75 2.75 2,75 1 SUB-TOTALS 0 423,61 696,96 462,99 849.75 140 SUB-TOTAL $2,573 PERSONNEL (HOURS) CE PE E CIH D C WP -- C. REPORT 1, WRITING 2 16 24 16 2, DRAFTING 16 3. WORD PROCESSING 16 16 4, REPRODUCTION 4 -------- TOTAL HOURS 2 16 24 16 16 20 16 RATE 50.11 38.51 21.12 24,95 15.45 15.16 25 MULTIPLIER 2.75 2,75 2.75 2.75 2,75 2,75 1 SUB-TOTALS 275.605 1694.44 1393,92 1097,8 679,8 833,8 400 SUB·TOTAL $6,375 JOB TOTAL $29,989 . ~ 5. BORROW AREA SURVEY ( 3 YR. POST -CONSTRUCTION) PERSONNEL (HOURS) EQUIPMENT (DAYS) FATH- COASTOC, PE CIH ST1 ST2 D DGPS OMETER PROG, BOAT ...------- A. SHORE CONTROL SURVEY 1, MOBlRESEARCH/PLAN 2 2 2 2, CAL. OOPS 2 2 B. BATHEMETRIC SURVEY 1. MOBlRESEARCH/PLAN 1 4 2 2 2, SET TIDE GAUGE 2 2 3. HYDROGRAPHIC SURVEY 8 8 8 1 1 1 1 4. DEMOB 2 2 C. DATA ANALYSIS 1, DATA REDUCTION 2 6 12 4 2, BATHYMETRIC CHART 4 6 8 3. DATA CONVERSIONS 2 2 -- .-- TOTAL HOURS 3 28 38 16 12 1 1 1 1 RATE 38,51 24.95 14.54 11.41 15.45 400 100 250 400 MULTIPLIER 2,75 2.75 2,75 2.75 2,75 1 1 1 1 SUB-TOTALS 317.7075 1921,15 1519.43 502,04 509.85 400 100 250 400 SUB TOTAL $5,920 JOB TOTAL $35,910 ~ . ' · f"''¡/ L.A \ RECEIVED tïv1 [IT' DF DELHA' BEA[H DEC - 4 1995 CITY M~~" ~-..,'.. , , rH::r:/r,r: CITY ATTORNEY'S OFFICE 2Cti-¡ ~.~\\ }q A\'[,:<l~E . UELR:\Y BEACH. FI,ORtOA 3J-,-t~~ F/\<'S\~~:11.r: ~t!)):= -7.:\."'; Writer's Direct Line: (407) 243-7091 DElRA Y BEACH F lOR I D A ~ AII·America City MEMORANDUM , III I! DATE: December 1, 1995 1993 TO: City Commission FROM: Susan A, Ruby, City Attorney SUBJECT: Paramedic Clinical Agreement The attached agreement is between the City and Palm Beach Community College to provide clinical experiences within the City for paramedics enrolled in the colleges paramedic program. The Agreement is for one year and may be renewed for an additional year upon mutual consent of the parties, By copy of this memorandum to David Harden, our office at the behest of Fire Chief Rehr, requests that this Agreement be placed on the City Commission December 12, 1995 agenda for Commission approval. Attachment cc: David Harden, City Manager Chief Robert Rehr, Delray Beach Fire Department Alison MacGregor Harty, City Clerk ~ an ~ / ¿;¿.f¡:J/9.s- clinic.sar ¡.f3. ® Printed on Recvcled Paper , ' . " . . AGREEMENT THIS AGREEMENT, made and entered into by and between the DISTRICT BOARD OF TRUSTEES OF THE PALM BEACH COMMUNITY COLLEGE, a public corporation 4200 Congress Avenue under the laws of the State of Florida, whose address is Lake Worth. Florida 33461 , hereinafter referred to as "THE BOARD" and the. CITY OF DELRAY BEACH, FLORIDA, a Florida municipal corporation whose address is 100 N,W. 1st Avenue, Delray Beach, Florida 33444, hereinafter referred to as "CITY", WIT N E SSE T H: WHEREAS, the CITY and the BOARD desire to provide educational and training opportunities for students desiring to be educated in the field of paramedics; and, WHEREAS, the parties hereto desire to enter into a contractual arrangement providing for the education and training of students in the Paramedic Program. NOW, THEREFORE, it is agreed between the parties hereto as follows: 1. The BOARD, through its facilities at the Palm Beach Community College, agrees to establish a program to educate and train students in the paramedic field, 2. The CITY agrees to not commence any training programs in the paramedic field which is similar to the program conducted by the BOARD while this agreement is in effect, unless the BOARD consents to the program, 3, The BOARD shall place the program in its Allied Health Division, 4, Control of the program shall rest with the President of the Palm Beach Community College with the assistance of the Chairperson of the Allied Health Division. The . ' mees BOARD -ttftf:Î:-.... ¥-itgfee' to establish an Advisory Committee which will counsel the President and Division Chairperson responsible for the program. 5. This agreement shall continue for one (1) year from the date hereof unless sooner terminated as hereinafter provided. The parties may renew the agreement at the end of one (1) year by the mutual consent of the parties hereto. In the event that either party desires to terminate the arrangement prior to the expiration of the one (1) year period, the party requesting termination shall provide written notice to the other party. Such termination shall not be effected until all enrolled students have the opportunity to complete their prescribed program. The BOARD shall not accept new enrollees after receipt of notice of termination, 6, FURTHER, THE BOARD agrees to: a. Accept eligible students in the program as regular enrollees of the Palm Beach Community College, subject to the rules and regulations of the College. b. Select a qualified faculty to teach the program, c, Provide a college approved course of study. d. Consult with the designated CITY staff in order to select clinical experiences for the program's students. A list of students and their dates of attendance will be provided to the CITY by the College. e. Provide supervision for students participating in clinical experiences at the CITY. f, Adhere to the policy and procedures. established by the CITY, including the Exposure Control Plan for Bloodboume Pathogens and all related OSHA and Infection Control Policies. 2 , g. Cooperate with CITY staff in all matters pertaining to this program. 7. FURTHER, CITY agrees to: a. Provide the necessary facilities for clinical experiences in order to permit proper paramedic instruction, b. Cooperate in the assignment of students to the CITY. Assignment shall be made under the supervision of the College faculty. c, Provide liaison between the designated CITY administrator and the Chairperson of Allied Health Division. d. Provide suitable area at the CITY for student conferences and group training programs related to the paramedic program. e, Cooperate in obtaining guest lecturers from the staff of CITY following receipt of a reasonable request from the Allied Health Division. f. Provide all health examinations and immunizations required by the CITY other than the basic physical examination and initial immunization which are required of each student upon enrollment with the College. g. Cooperate with the College staff in all matters pertaining to this program, 8. FURTHER, BOTH PARTIES agree to: 1. Require that each paramedic student at his/her own expense provide the following: a. Uniforms, b. Meals. c. Laundry Service. d. Transportation. 3 , ' . e. Physical Examination and Immunizations. f. Hospital and Medical Care, g, School Accident Insurance or evidence of such insurance protection. h, Professional Liability Insurance coverage of not less than $1,000,000 per occurrence and $3,000,000 aggregate. Proof of insurance will be provided to CITY at the commencement of the program for each student involved in the program. 9. This Agreement contains the entire understanding of the parties relating to the subject matter hereof superseding all prior communications between the parties whether oral or written, and this Agreement may not be altered, amended, modified or otherwise changed nor may any of the terms hereof be waived, except by a written instrument executed by both parties. The failure of a party to seek redress for violation of or to insist on strict performance of any of the covenants of this Agreement shall not be construed as a waiver or relinquishment for the future of any covenant, term, condition or election by the same shall continue and remain in full force and effect. 10, Any notice require under this Agreement shall be sent via U.S. Mail, return receipt requested, to: As to BOARD: Palm Beach Community College 4200 Congress Avenue Lake Worth, Florida 33461 Attn: Jan S. Bussell As to CITY: City of Delray Beach, Florida Attn: City Manager 100 N.W. 1st Avenue Delray Beach, Florida 33444 4 . " - . IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year above first written. DISTRICT BOARD OF TRUSTEES OF ATTEST: PALM BEACH OMMUNIT COLLEGE ~~17 By: Secre ry . (SEAL) ATTEST: CITY OF DELRA Y BEACH, FLORIDA By: City Clerk Thomas Lynch, Mayor Approved as to Form: City Attorney medic.agt 5 . . MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGERtf1t( SUBJECT: AGENDA ITEM # f· C· - MEETING OF DECEMBER 12, 1995 AGREEMENT WITH THE PALM BEACH COUNTY SCHOOL BOARD/ CARVER MIDDLE SCHOOL BEFORE AND AFTER SCHOOL PROGRAMS DATE: DECEMBER 8, 1995 This is before the Commission to approve an agreement with the Palm Beach County School Board for before and after school programs for underprivileged children at Carver Middle School. Total estimated program costs for the 1995-96 school year are projected at $130,500, and will be fully funded by the School Board. Recommend approval of the agreement with the Palm Beach County School Board for before and after school programs at Carver Middle School. . . Agenda Item No.: f·e· AGENDA REQUEST Date: December 1, 1995 Request to be placed on: X Regular Agenda Special Agenda Workshop Agenda When: December 12, 1995 Description of agenda item (who, what, where, how much): Request approval of Agreement with the School Board for before and after school programs at Carver Middle School to be fully funded by the School Board in the amount of $130,500. ORDINANCE/ RESOLUTION REQUIRED: YES.@ Draft Attached: YES/NO Recommendation: Approval. Department Head Signature: Determination of Consistency City Attorney Review/ Recommendation (if applicable): " Budget Director Review (required on all items involving expenditure of funds): Funding available: YES/ NO Funding alternatives: (if applicable) Account No. & Description: Account Balance: . City Manager Review: Approved for agenda: @/ NO ~I Hold Until: Agenda Coordinator Review: Received: Action: Approved/Disapproved . . £IT' DF DELIA' BEA£H CITY ATTORNEY'S OFFICE 2\1() :,W lst ¡\,/E;,,[][ . DELRAY BEACH, FLORIDA 33444 FACS! \11 ¡ E HJ72 7S4 755 Writer's Direct Line: (407) 243-7090 DELRA Y BEACH f LOR D A ......... AlI,America City MEMORANDUM " III! DATE: November 30, 1995 1993 TO: Joe Dragon, Assistant Director of Parks and Recreation FROM: David N. To1ces, Assistant City Attorn~ SUBJECT: Carver Agreement Attached is the revised Carver Agreement. Please review the Agreement and place it on the December 12, 1995 City Commission agenda. Please call if you have any questions. DNT:ci Attachment cc: Joe Weldon, Director of Parks and Recreation Alison MacGregor Harty, City Clerk carver .dnt ® Printed on ,Secycio¡f Paper . · AGREEMENT THIS AGREEMENT made and entered into this _ day of , 19_ by and between the CITY OF DELRA Y BEACH, FLORIDA, a Florida municipal corporation (hereinafter referred to as "City"), and the SCHOOL BOARD OF PALM BEACH COUNTY, FLORIDA, a corporate body politic pursuant to the Constitution of the State of Florida (hereinafter referred to as "School Board"), WIT N E SSE T H: WHEREAS, it is the intent of the Local Government Comprehensive Planning and Plan Development Regulation Act, F.S. 163.3161(4), to encourage and ensure cooperation between and among the local government entities to provide for the coordination of development activities of units of local government; and WHEREAS, the School Board is the controlling body of the public schools of Palm Beach County, Florida, and does own and operate schools in the City of Delray Beach; and WHEREAS, the City is authorized to enter into agreements with other governmental entities to provide services for its citizens; and WHEREAS, there are school programs which at the present time provide needs for underprivileged elementary school children with respect to tutoring, recreation, and counseling; and WHEREAS, School Board and City desire to provide a similar structured before and after school program for middle school students; and , . WHEREAS, the years during which a child is in middle school are those years during which children may be drawn into crime and violence, and the proposed program will be an effort to provide the underprivileged children with a positive alternative; and WHEREAS, such a program will include academic tutoring, recreation and counseling components. NOW, THEREFORE, in consideration of the mutual premises, covenants and agreements contained herein, the parties hereby covenant and agree as follows: 1. The School Board shall permit a before and after school program to be held at Carver Middle School to serve needy students during the 1995-1996 school year. 2, In accordance with School Board requirements, in order to qualify for the program, each child must be eligible for and receiving free/reduced breakfast and/or lunch at the school. 3. The parties agree that children who would be unsupervised before or after school would receive priority. 4. Transportation to and from the school to activities shall be provided by both the City and the School Board, 5, The School Board shall appoint a Site Director who shall have responsibility for the program at Carver Middle School. The Site Director shall report to the City's representative, as well as the School Board's representative. 2 . . 6. As part of the program, medical services shall be provided by the Delray Beach Branch of the Palm Beach County Health Department, which shall include: physicals, dental services, eye exams and glasses, counseling, and crisis intervention. 7, The School Board agrees to provide tutoring services at the Carver Community Middle School on a rotating schedule that will provide opportunities for instruction by state certified teachers in English, math, social studies and science. Additional tutoring will be provided for ESOL students, and the media center and computer lab at Carver Middle will be made available for studying, research, and individualized projects, 8, Personnel for the After School Program shall be hired through the City of Delray Beach Parks and Recreation Department. The staffing ratio shall be no more than 15 to 1. 9. The City of Delray Beach will be the fiscal agent for all aspects of the program. The City shall set up separate accounts, and a monthly budget update will be reviewed by both the school principal and the City's representative. Auditing services shall be provided by both the City and Palm Beach District Schools. Payments totaling $130,500 shall be paid by June 30, 1996 in monthly installments starting September 1, 1995, $120,000 will come from Safe School funds, and $10,500 from County Recreation funds administered by the School District. 10. The attached Exhibit "A" provides the budget requirements for the program: 11. This Agreement contains the entire understanding of the parties relating to the subject matter hereof superseding all prior communications between the parties whether oral or written, and this Agreement may not be altered, amended, modified or otherwise changed nor may any of the terms hereof be waived, except by a written instrument executed by both parties. 3 . . The failure of a party to seek redress for violation of or to insist on strict perfonnance of any of the covenants of this Agreement shall not be construed as a waiver or relinquishment for the future of any covenant, tenn, condition or election by the same shall continue and remain in full force and effect. 12, All notices submitted or required by this Agreement shall be sent by registered or certified mail and addressed to the parties as follows: To the City: City of Delray Beach 100 N,W. 1st Avenue Delray Beach, Florida 33444 To School Board: School Police Department 3330 Forest Hill Blvd" Suite B-121 West Palm Beach, Florida 33406-5869 or to such other addresses as either party may designate in writing, 13. The validity, construction and effect of this Agreement shall be governed by the laws of the State of Florida, Any claim, objection or dispute arising out of the tenns of this Agreement shall be litigated in the Fifteenth Judicial Circuit in and for Palm Beach County, Florida. 14, This Agreement shall be recorded in the Public Records of Palm Beach County, Florida. 15, This Agreement may be cancelled be either party given a thirty (30) day notice of the same. 4 . . IN WITNESS WHEREOF, the parties have caused this agreement and one counterpart, both of which shall constitute originals, to be executed by its proper officers hereto duly authorized on the year and date first above written. CITY OF DELRA Y BEACH PALM BEACH COUNTY SCHOOL BOARD By: By: Thomas Lynch, Mayor ATTEST: ATTEST: Alison MacGregor Harty City Clerk Approved as to Form: Approved as to Form: City Attorney School Board Attorney carveL3b>t 5 . . - - Sheet1 CARVER COMMUNITY MIDDLE SCHOOL ------.--- DELRAY BEACH PARKS AND RECREATION DEPARTMENT --------.--- EXPENDITURES ----.--.--... 001-4105-572 ~SOÑNi~L~r~oörl .r= - i-:=--+::=·~::1==t =--- 1 Each Ree. Sup. II 7 A.M. to 9 A.M. ~_==± i 10 Hourslweek x 40 weeks x $9.61 ~3,844 --~ 2 Each Rec. Le~d. 1117 A.M. to,9 A.M. ' I, I , __-+ 10 Houlõiweek x 40 w:"'ks x $7.52 x 2 * i $6.014 .=-~ ~! ~fter1:i5~~~~;:J~~~:~h:-- ·~I --- Þ$9.61:=-:: _____,_.J b 6 Each Rec. Leader 113P.M.-6:30 P.M·--~---l ! -------J 17.5 Hourslweek x 40 weeks x $6.82 x 6 i ! $28,645 I_ i c 1 Each Bus Driver/Rec. Su .13 P.M.-7 P.M. I I __________L____+ 20 Hourslweek x 40 weeks_~_j!3.7~___-'_______L__~~~~,r~,L-_,_______ I , i ==:=J. I ¡ -+ --13:'1oT I ¡ Total Salaries:--J---'-'-¡-$55,090 ¡------- ----'---'1 _r I -1---------~-..---r--- 21,101 FICA 0.016~ $4,214 ----------'E-· ------..---.-".- -1,------,-.1..------- 24.10 WORKERS COMPENSATION $3,124 I I ' I I i I -~-~~-=~'-=-J ,_ TOTAL PERSONAL SERVICE~ $62,428 ~--- OPE::-~~t:PPLl~:~:::::::t P~I~~:~~~ ~~$!~.~._~- $7j --- I] I i I __~~_~~_O !__ qther Pro!.ess~onal Services ._L__,__, __ I _ '_ -=.::=1__ SecUri~~ou-r~ x 40.we¡kS x 15 ~ººº- _____ 34.90 Other Contractual Service I I +- -I -,---------.J Golf Lessons $2.50 x 90 x6hrs I ' ¡________-+-~_135_q L___.__ i Tennis Lessons $15 x 4hrs x 40 ¡ r I $2,4001 ,___,,___.. I Tutorial Teachers $15 x 12 hrs x 36 wks I I $6480 i _ ' Arts and Crafts classes ±----f' I ,-------=t- ~/Wk x 6 wks @.r!15 per h~ì~~~ ____'-___, $1 ,080+____ ______-t-___~puterlab I i I ______,_____+___ 2 hrslwk x 6 wks @ $!?"per hour x ..§..groups 1- ! $1,080 ¡ TV/Radio Production " _______'__-¡-____ 2 hrslwkx 6 wks $15 er hour ì 6 groups $1.080j_____ - -L ¡Creative Writing ~ J ______.J_.,__14 hrslwk x 30 wks @ $15 per hour=-___ I==- I $1,800 1--- ------__~~~~()_L_ _ -tªrus Transportation I 1 j! I __,______+__~~u_=~ 4ò'mi!es/~ x 1 äÕ~J1---¡--------~~---'- ==____-1_,_~L..~OO~==~~-------- ------------:------------~, i C ! I i I -,~~ºI_, IOther insurance costs ----r-----T~_~==.=~_=r-_=__=__=:=l--'~-== __,__,__u¡______,___JJ?.!!~lnsuran~~ 150/month x 10 months ¡ I $1,500 i t . ,- -- . -.._.____~_____..___.__,...,__..._-....-- __n ---1 --. ....-.._.. -__ _ .._ ..._____....___.*__. _._ '..___..__ __.."..._.. _,_ ____ __ ! j artici ants insurance 90 x $1.44 i ; $130 ¡ . - . - -- .. r 51.10; 51.901 , 52.101 I I 5220i $15,422 I I I $900 --- - ~-==~r-='=t-- ,-- ! ! I $1,000 I I 52.42: Snacks for Afterschool Program I ! i i . SO/day x 140 days x 90 participants I '$6,300 ___t____-!other days snacks are donated \ I ! I I ¡ ! ¡ : I '" I ' _~J9~ :Youth Basketball i --J $6,500 j I ì \ I ¡TOTAL OPI~TING !OSTS I ¡TOTAL PROGRAM COSTS I Page 2 , . 'ìl/ l/ ~ tX/ CITY COMMISSION DOCUMENTATION TO: DAVID T, HARDEN, CITY MANAGER ~~ ~" FROM: D E OMINGU . DIR~~ DEPARTMENT OF PLANNIN AND ONING SUBJECT: MEETING OF DECEMBER 12. 1995 ESTABLISHING A DATE FOR THE ANNUAL TOWN HALL MEETING ACTION REQUESTED OF THE COMMISSION: The action requested of the City Commission is that of settina a date for the fourth annual Town Hall Meeting. BACKGROUND: The Planning and Zoning Department is in the process of coordinating the fourth annual Town Hall Meeting, to be held at the Crest Theater at Old School Square in January. As in previous years, the meeting will consist of presentations by advisory board members and the City administration, input from the public, and remarks by the Mayor and Commissioners. The purpose of the meeting is to report on the accomplishments of the past year, assess the level of progress made toward achieving goals, and provide additional opportunities for public input and interaction. The previous Town Hall meeting was held on the last Tuesday in January. Given the schedule for this January's Commission meetings, the last Tuesday (January 30th) again appears to be the most appropriate date. RECOMMENDED ACTION: By motion, designate a date in January 1996 for the fourth annual Town Hall Meeting. m ð Vfid) 10 í? Eq ú.../Iì;e I7r¡ &l /J.IÏ- ItS 9 l1li-, S:/PLANNIIDOCUMElREPORTS/CC96.DOC {bnt:£m d;:r/£ o-ß /30/96 !H70 (!omßlnE. w/'//) Pcf-2 Znlbr~~ ¡;¿J;/I~ hM;ðnc¡ - 5-d ff)· . , · MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER t~l SUBJECT: RATIFICATION OF APPOINTMENT/KIDS AND COPS COMMITTEE DATE: DECEMBER 6, 1995 Jeffrey Miller, representative from the Police Benevolent Association, has resigned from serving on the Kids and Cops Committee creating a vacancy to an unexpired term ending April 22, 1997. Sean Anderson, Police Officer, has submitted an application and resume for consideration. Recommend ratification of the appointment of Sean Anderson to the Kids and Cops Committee as the representative from the Police Benevolent Association. mil. doc ~cm ~ /~/~qs- g',£ , ' . . <, /--' i .tc (~ /".',\ CITY OF DELRAY BEACH BOARD MEMBER APPLICATION NAME SeAf\) AN o~,..; HOME ADDRESS (S~reet, City, Zip Code) (LEGAL RESIDENCEr---- - ,- h E"-L Fe.. City, Zi HOME PHONE . BUSINESS PHONE '1"'~a~3- .,&-~, -- ON WHAT BOARDS ARE YOU INTERESTED IN SERVING ~10 5 A-uD COP~ . LIST ALL CITY BOARDS ON WHICH YOU ARE CURRENTLY SERVING OR HAVE PREVIOUSLY SERVED (Please include dates) - EDUCATIONAL QUALIFICATIONS ßSo ,Y\ ~ "ctö"";G - FSu IC,C¡O .) ßS'" (.z;..." , "-'lJ '" ,J 1" _/ - F S L-{ /C,'jO / Ft-(.,oz 'ò/t "{t7'l It: {'1:""r ¡.., FI ~ L.4M.J ErV,t:.~)~rc"""ti-.v1 V¿C¡<::1l f<.'7!!' ¡c¡qi> -) f.ec:~&:...->+ LIST ANY RELATED PROFESSIONAL CERTIFICATIONS AND LICENSES WHICH YOU HOLD p.:>L.o.c,.... Vr:~l(·(.~ C e~"Lh ~'C..4 ~c,"'; .I A-n u.'u.s A 0 vA 1W',-'~'1> ..,....~A'IV''''-·.. ('{)<.' ~S C·~ .. GIVE YOUR PRESENT, OR MOST RECENT EMPLOYER, AND POSITION Dez.-2~y ß.."Y\-CH R.~,(cÇ D~ P~rr L~+- - R)L .c..:: Or- FI (,-:-R.. DESCRIBE EXPERIENCES, SKILLS OR KNOWLEDGE WHICH QUALIFY YOU TO SERVE ON THIS BOARD :::r:: A....·, A {)ç.(..\( ."" () .-,; ç, ( ts"'I'è t...ù dO ìM..5. PA-/2't1 ('. PA hs-n i .'\..> hf'.~ "- 1/:;' !. ,~)D CC P S. (?I?o i:.''<! ~'.-, r:"t:J .~ 7îf,-~ pit 5.T -1./ Ill·;-y¡....f?~\ .; Æo...·. . I ,1.) ,S ~/..l.C h}, ·h-+ rt-r.r D ='l ,~,qt p, ... II.. ':- bt~"t. P,éYt$c=- ~,~ ~ TìYtC fT'...=b f2.t: '-I ~ ~ r<-, ~ F Co .f> 'Ht...7l.. PLEASE ATTACH A BRIEF RESUME. I HEREBY CERTIFY THAT ALL THE ABOVE STATEMENTS ARE TRUE, AND I AGREE AND UNDERSTAND THAT ANY MISSTATEMENT OF MATERIAL FACTS CONTAINED IN THIS APPLICA- TION MAY CAUSE FORFEITURE UPON MY PART OF ANY APPOINTMENT I MAY RECEIVE. ~~Z, ~~'-,- I :2 <3 " c¡ $' ...--' -SI ATU E DATE 4/90 . ' . . . SEAN ANDRE ANDERSON ~ ..~ ~ - --- PROFESSIONAL OBJECTIVE To obtain a Management intensive position within an organization valuing experience and knowledge in Security, Personnel Interaction and Community Relations. SUMMARY OF QUALIFICATIONS Offering extensive training and practical experience in: Positions of leadership and guidance... Communications and proactive relations... Law enforcement and security.., Personnel supervision and motivation... Marketing, promotions and business administration... Outstanding communication and interpersonal skills; rapidly develops rapport, trust and calming influence in all situations with individuals of all ages, races, ethnic backgrounds... Excellent organizational and analytical skills... Highly motivated, self-reliant and dedicated to professional standards, procedures and career... EDUCATION / PROFESSIONAL TRAINING 1991 BROWARD COMMUNlìY COLLEGE I BROWARD POLICE ACADEMY Davie, Florida Certificate of Compliance - Florida Law Enforcement Standards (698 hours) Certificate of Achievement - Academic Honors 1990 FLORIDA STATE UNIVERSlìY Tallahassee, Rorida Bachelor of Science - Marketing 1 Communications Bachelor of Science - Criminology Cumulative G.P,A.; 3.01 1988 FLORIDA STATE UNIVERSlìY Tallahassee, Florida Associate of Arts - Liberal Arts PROFESSIONAL EXPERIENCE 1 0/90 DELRA Y BEACH POLICE DEPARTMENT Delray Beach, Rorida to Police Officer Present Full responsibility for protection of life and property through prevention, detection and investigation of crimes, maintaining law and order, community involvement and enforcing city ordinance and state statutes in sea-side community of 50,000 full time residents and seasonal population of up to 100,000... Provide security and safety of visitors for major events including Virginia Slims Tennis Tournament and Delray Affair (300,000 people visiting during 3-day event)... Interact with youth of community through -Kids & Cops·, -DARE", Explorer, DUI Task Force programs.., Additional responsibilities (part-time) inclucle Dispatcher - Police Department Communication Center with responsibility for management of computer tracking of police units in their performance of duty assignments... 07/94 ALL COUNìY TRAFFIC SCHOOL INC. Davie, Florida to Instructor Present Responsible for instructing driver inprovement training in a class room setting to adults of all ages... , ' . ----- . . SEAN ANDRE ANDERSON Page 2 08/89 PALM BEACH COUNTY SHERIFFS OFFICE West Palm Beach. Florida to Internship 1 2/89 Internship position through FSU acquiring "hands-on" knowledge of Marine patrol, Aviation. Evidence, Communications. Records. Training, Traffic, Road Patrol, Warrants, K- 9, Detective Bureau, Crime Scene, Crime Lab. Organized Crime Bureau, Special Operations Unit and Tactical Operations areas of law enforcement agency encompassing 3600 square miles of primarily residential/industrial development including exclusive private estates... Participated in the execution of search warrants, arrests, surveillance and routine patrol activities.,. FLORIDA STATE UNIVERSITY Tallahassee. Florida 05/90 Administrative Assistant to Internship Director: School of Criminology to Responsible for tracking and reporting on progress of student participants in FSU 07/90 Criminology Department internship program.., Provided information and assistance to student appHcants to aide in program acceptance, 08/88 Student Ambassador: Visitor Information Center to Fulfilled obligations of University Host including visitor services, interaction with 05/90 prospective Students and their families, and welcoming of special guests of University President...Host / Speaker for numerous conferences; large and small... Entertained foreign dignitaries, top educatOrs. corporate executives... 08/88 Judicial Officer: JUSTICE of University Lower Court to Appointed by FSU Chief Judicial Officer to hear cases involving violations of student 08/89 conduct code in cooperation with other Justices.,. Determined guilt or innocence, administered appropriate sentences.,. 01/88 Judicial Officer: CHIEF JUSTICE of University Residence Hall Judicial Board to Elected by peers to serve in position requiring supervision of 12 Justices... Assured 05/88 fairness of trials and supervised all hearings / trials. 08/87 Judicial Officer: JUSTICE of University Residence Hall Judicial Board to Heard cases involving code violations, determined guilt or innocence, recommended 08/88 proper sanctions... 08/87 Student Assistant: Kellum Hall-- Resident Student Life to Assumed responsibility for 65 male residents within dormitory environment; managed all 04/88 problem situations, maintained order, coordinated activities, and BSSlJ'ed conformance to conduct codes while promoting an atmosphere conducive to learning. maturing. and enjoyment.. . AWARDS / COMMENDATIONS Co-Employee of the Month - May 1995 Officer of the Month - January 1995 Patrol Division Commendations - 10 Performance Recognitions - 20 ADDITIONAL INFORMATION Listing of additional professional certifications / training courses available upon request. State of Florida -- Real Estate Sales Person License (inactive status) Driver Training Associates - Driver Improvement Instructor NAUI Scuba Certification Florida Chauffeur's License / Florida Motorcycle License Willing to travel or relocate . . . MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER~ SUBJECT: AGENDA ITEM # ~,F - MEETING OF DECEMBER 12, 1995 AMENDED LEASE BETWEEN THE CITY AND THE FEC RAILROAD DATE: DECEMBER 8, 1995 This is before the Commission to consider the amended lease between the City and the FEC Railroad for six parcels being leased for parking, roadway, sidewalk, and beautification. The current lease has been amended to increase the rental by $100 to $6000 per year, and includes the stipulation that the railway have the right to enter the property for the purpose of inspec- tion and to ensure the City's compliance with the terms and conditions of the lease. All other terms and conditions of the Agreement remain unchanged. The last price increase was prior to 1991. Recommend approval of the amended lease with the FEC Railroad for the six parcels leased by the City. ~ FLORIDA EAST COAST RAILWAY COMPANY ONE MALAGA STREET, p, O. BOX 1048, ST. AUGUSTINE, FWRlDA 82085·1048 November 28, 1995 File: 317-3-1 DELRAY BEACH: Lease of6 Parcels for Parking, Roadway, Sidewalk, Beautification MP 316 + 3857'± Mr. David T. Harden, Manager City of Delray Beach 100 N.W. 1st Avenue Delray Beach, FL 33444-2698 Dear Mr. Harden: As part of the Railway's ongoing Lease review and revision program, rentals for Railway's property are periodically amended to reflect a fair return on the current market value of property. Additionally, new terms and conditions are added to reflect the changing needs of the customer and the Railway. Accordingly, your Lease has been amended to include a new rental charge and provision as set forth below: 1. The base rental will be increased to $6,000.00 annually, plus Florida Sales and Use Tax, effective January 9, 1996, and Lessee will thereafter be billed accordingly. 2. Railway shall have the right, at reasonable times during the term of this lease, upon prior notice to Lessee and accompanied by a representative of Lessee (except in cases of emergency) to enter the leased property, including any building or structure that may at any time be on the leased property, for the purpose of examining and inspecting the condition of the leased property and to ensure Lessee's compliance with the terms and conditions of this lease. All other terms and conditions of the Agreement will remain unchanged and in full force and effect Kindly acknowledge your acceptance of this amendment by endorsing and returning one executed original to the undersigned prior to the effective date. Your prompt handling and return is requested. Sincerely yours, 7$,;1 ß~ M. O. Bagley a ger MOB/ver Industrial Development and Real Estate AMENDMENT TO AGREEMENT ACKNOWLEDGED AND ACCEPTED: This day of 19 By: Print Name and Title: cc: Mr. D. A. Smith Mr. R. 1. Jones , , · '~ TO HAVE AND TO HOLD the hereby leased property: For the term of one ( 1 ) year from the effective date hereof subject to renewal as provided in paragraph liD" hereof, or until terminated as hereinafter provided. LESSEE COVENANTS TO PAY RENTAL AS FOLLOWS: An annual rental of $5,900.00, plus Florida Sales and Use Tax, payable in cash upon the execution and delivery of this Lease, and if renewed, the same amount in cash in advance for each and every year thereafter until terminated. All rentals for initial and renewal terms are payable in cash on the date specified, in advance, without oeal oe written demand. Lessee heeeby expeessly waiving such demand. LESSEE AND RAILWAY COVENANT AS FOLLOWS: - A. In the event of termination of this lease by Railway before the expiration of the initial or any renewal teems, any rental paid in advance unearned shall be returned to Lessee, less any amounts owing to Railway undee this lease. B. That none of the peovisions hereof shall be waived oe modified, except by Railway, or by mutual agreement, in writing, and no alleged veebal or written inducement prior to execution nor:- subsequent verbal waiver, or modification, shall be binding under any circumstances. Fuethee, that this lease constitutes the entir:-e undeestanding of the parties and that neither the failure of the Railway to enforce each and every provision, nor any course of conducê-s¥ the Railway shall be considered as a waiver of these provisiOns . C. Either party may, in its discretion, for; any reason whatsoever, terminate this lease at any time by ~he giving of notice to the other party as hereinafter provided. If this lease is for a term of one or more years, then 30 days prior notice i0 writing of the intention of the party to terminate this lease shall be given to the other party. If this lease is for any term less than one year, then 10 days prioe notice in writing of the intention of the party to terminate this lease shall be given to the other party; PROVI DED, HOWEVER, Railway may, at its option, terminate this lease for any default or breach of lessee by giving 2 days notice in writing of such termination to the lessee. Any notice of termination shall be delivered to the other party by placing such notice in the United States mail with sufficient postage directed to the other party's post office address, either as last furnished to the terminating party or as otherwise known to it. D. If Lessee holds over and remains in possession of the hereby leased property after the expiration of the term specified i,n this lease, or any renewals of such term, this lease shall be considered as renewed for one ( I ) year, subject to the same terms and conditions as herein contained in this lease. That Lessee shall have no expecta- tion of renewal and that the term of this lease is only for the time Page 2 · [IT' DF DELIA' IEA[H DElRAY BEACH f \ 0 II: I [) A tI.ftd 100 N,W. 1st AVENUE, DELRAY BEACH, FLORIDA 33444 . 407/243-7000 AII·America City , III I! 1993 The following land parcels are presently leased from F,E.C. Railroad and are budgeted in the Public Works accounts as indicated, 001-3113-541-44.10 STREETS MAINTENANCE PARCEL B ROADWAY (RAILROAD AVENUE) PARCEL E-F BEAUTIFICATION ALONG RAILROAD PARCEL C SIDEW ALK S.E, 3RD A VENUE 001-3151-545-44,10 PARKING FACILITIES PARCEL A PARKING LOT PARCEL D PARKING LOT 12/8/95/sdl @ Print9d on Recycled Paper THE EFFORT ALWAYS MATTERS , ' --J l -.JTIC l I (' ,. 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'1P,f~~::' ) "Ii- kl.~ 1 > "'Ì"~.;.. "fl, )\ ", \ ..,. ·:....1 ¡~..~ ¡ .~~ 'r , ~~".,~,,~ ~ . l¡'c ", >i':\':. '. ,'1.; \. f7' :¡,~. ðlDC~ S¡ 9' no/oS /6775 .¡- ~s. 2 ) ".;';í~ ,. pi' "', I .'" . "2. ':~\'¿!~:::\I -:. .", ì" - .j....'..,,) > . ^', " . '\ > /\ .;." ~ \ .. " I e- I' ~fi .~ 4 (5 1&7 .1 " Ô' - !:> > . 'Q;! \' .,; ~ » 14 ~ ~ " :H( b 1 ~ CX) ,.10' rl ¡ \)) l\ \l ~ \ . '~ ß I' =' 5\, . :'" -? J....-' ''"'; __'15 Paved X~/'n<? "'801 ... r '" (' ~ ( . , ' /b .' L.... II.. .) ----'- \ /ô73::.'..L3/,) A-'- N.V'J. ::> ,; /' /' . I /67<'3 5 ~ 3ð.O 'É 35'.,;,", I \S'A '., . - - - --. - ~- :"'", 7"~ '\ .l . ~ . , ,', I '.~ I~_..- . · MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER m( SUBJECT: AGENDA ITEM # 5'·G. - MEETING OF DECEMBER 12. 1995 RESOLUTION 89-95 DATE: DECEMBER 8, 1995 This is before the Commission to adopt Resolution No. 89-95 supporting the Palm Beach County Graffiti Eradication Program prepared by the Criminal Justice Commission. The Municipal League is endorsing a policy of zero tolerance, and requesting the Criminal Justice Commission to coordinate the implementation of the program. The outline of the Program is attached to the resolution. The only direct effect on us is that some graffiti in Delray Beach may be reported to the Graffiti Hotline. The report would then be relayed to us for action. While the Program is certainly a step forward, in our experience, starting steps 6-10 thirty days after the initial report is not compatible with the stated objective of "eradicationll. Our objective is to have graffiti removed within one week. Recommend adoption of Resolution No. 89-95. ~ðn ~ , --~--- .--_. .. -- ¡ I I Section 3 : The Criminal Justice Commission is hereby I requested to coordinate the implementation of the program using I resources available for this purpose as a pilot project and it is I further respectfully requested that a copy of the status report be , , provided to the City of Delray Beach, Florida. ¡ Section 4: This Resolution shall take effect immediately ¡ i upon adoption. I I I PASSED AND ADOPTED in regular session on this 12th day of I I December, 1995. I ~~ ! ¡ ATTEST: ()1/Nrn'i[)J~ /t;,1"r hh-ॠ: City Clerk t , I , I \ -2- Res. No. 89-95 . , 12/e7/1995 11:19 4e7-355-4941 PBC CRIM JUST COMM PAGE 02 ~ ii' ¡. ~ ~ I: n §' ; ÞO-' . (þ =' ~ ~......... t--' ~ '-J ~ ~ ~ =-. to ~ ~ n ~ (J1 (C ~ ~ n ~ ~ °n~ 0 § g Z CO '''. 00· = L. 5' ~ ~ - - .- ......~:L ..... , !L/~II!~~~ !!:!~ q~/-j~~-4~41 . 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I DI i ::I I. Co ~tD Co J".tj lJ.rJ ty ~-r ~t;-o.Ç:" ~Cti 1./]J:tJ 0./]8 CtD ~~~~ ~~ð. Cites ,,~ '),\olJ.J . " ~ =0 QWQ ~~Ž œa ~>8 ~ ~ ~ 3·1 08- ~~~ 1'\11 ~ Cš R t8 ª<O ~. ...... 0= tn~§ a'a 0 tDl ' '¡; ~,.. .. .~:;:;~ bf~:'~ };ri": ..t;.. . ~ .: ~¡·..f·J., '" õ-o.o-<¡.8 :r~ ~1~~} .. ",,' ;;;,: -.'~"". ':l~ ~¥.{~~ ~ ,,~? - 0 ·-(¿':ttl:,J,t, ~ '.~ ,J' . "1';- - .. : ~; -- ,\.,' ';:-;~'-J'.j: a ,';:7 i:,~~~~: .;.; ':: ¡ :~,:-,~:",,:, ;. - . -- ., -- -" -- .... · I"""""ØflJ · · .' , MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER [~ 1 SUBJECT: AGENDA ITEM # ~~. - MEETING OF DECEMBER 12, 1995 REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS DATE: DECEMBER 8, 1995 Attached is the Report of Appealable Land Use Items for the period December 4 through December 8, 1995. It informs the Commission of the various land use actions taken by the designated boards which may be appealed by the City Commission. Recommend review of appealable actions for the period stated; receive and file the report as appropriate. , ' · ~~1 CITY COMMISSION DOCUMENTATION TO: DAVID T. HARDEN, CITY MANAGER THRU: .~TOR DEPARTMENT OF PLA N G AND ZONING íæorn.h ~ FROM: JASMIN ALLEN, PLANNER SUBJECT: MEETING OF DECEMBER 12,1995 * CONSENT AGENDA* REPORT OF APPEALABLE LAND USE ITEMS DECEMBER 4. 1995 THRU DECEMBER 8. 1995 ACTION REQUESTED OF THE COMMISSION: The action requested of the City Commission is that of review of appealable actions which were made by various Boards during the period of December 4, 1995, through December 8,1995. BACKGROUND This is the method of informing the City Commission of land use actions, taken by designated Boards, which may be appealed by the City Commission. After this meeting, the appeal period shall expire (unless the 10 day minimum has not occurred), Section 2.4.7(E) of the LDRs applies. In summary, it provides that the City Commission hears appeals of actions taken by an approving Board. It also provides that the City Commission may file an appeal. To do so: 1. The item must be raised by a City Commission member. 2. By motion, an action must be taken to place the item on the next meeting of the Commission as an appealed item. , ' City Commission Documentation Appealable Items Meeting of December 12, 1995 Page 2 PLANNING AND ZONING BOARD No Regular Meeting was held during this period, SITE PLAN REVIEW AND APPEARANCE BOARD MEETING OF DECEMBER 6. 1995 A. Approved (5 to 0), the elevation plan for the Historic F.E.C. Train Station at the Ocean City Lumber site, located on the east side of N,E. 2nd Avenue, between Atlantic Avenue and N.E. 1st Street. B. Approved (6 to 0) a request to change the previously approved elevations for a proposed restaurant at Grove Square (aka Block 85 Redevelopment), located at the southeast corner of Atlantic Avenue and S.E. 2nd Avenue. C. Approved (5 to 0), the site plan and landscape plan for the CRA/Peach Umbrella Parking Lot, a proposed 23 space public parking lot to be located on the west side of S.W. 4th Avenue, south of Atlantic Avenue. D. Approved (6 to 0), the site plan, and landscape plan associated with the construction of a 7,475 square foot video store (Video Avenue) on a outparcel at the South Delray Shopping Center, which is located at the northeast corner of Lindell Boulevard and Federal Highway. The Board recommended approval of the proposed elevations despite the incompatibility in architectural style with the South Delray Shopping Center. The architectural elevation plan will be forwarded to the City Commission for final action. Other non-appealable items which were considered by the Board, . Approved (4 to 1), two flat wall business signs for Gracie Lawrence Gallery, Inc. located at 411 East Atlantic Avenue. HISTORIC PRESERV A TION BOARD MEETING OF DECEMBER 6, ~ 1. Approved (7 to 0) with conditions and excluding the proposed pool cabana requests for a Certificate of Appropriateness, site plan, . ' City Commission Documentation Appealable Items Meeting of December 12, 1995 Page 3 landscape plan and the architectural design elements associated with the restoration of a three unit apartment building, a single family residence and the addition of a second single family residence for Sloan Hammock Rental Compound, located on the west side of S.E. 7th Avenue, south of S.E. 1st Street. The requests seek to reactivate an expired site plan which was previously approved in October 1993. Additionally, the Board considered the following non-appealable item. Approved (7 to 0), a variance request to reduce the side setback from 15 feet to 10 feet to allow a 238 square foot addition to the existing triplex building. 2. Approved (7 to 0) with conditions, requests for Certificate of Appropriateness and site plan associated with the conversion of a single family structure to an architect's office for Ames International Design, located at the northeast corner of the intersections of N.E. 2nd Avenue, N.E. 6th Street and Dixie Boulevard. Additionally, the Board approved the architectural design elements on a 4 to 3 vote for the proposed exterior colors and on a 7 to 0 vote for a proposed exterior stairway. The landscape plan was tabled. The Board also approved on a 7 to 0 vote several waivers namely; · A request to permit parking in the front yard. · A request not to provide the 5 feet right-of-way dedication for N.E. 2nd Avenue and N.E. 6th Street. · A request to permit a 20' two-way aisle (24' is required) for the parking area on the north side of the property and a 12'drive aisle for parallel parking areas. · The use of a gravel surface for eight (8) parking spaces, 3. Approved on a 5 to 2 vote, a Certificate of Appropriateness to allow the demolition of a contributing commercial building located at 35 N.E. 1st Avenue to allow the expansion of the Block 76 parking lot. RECOMMENDED ACTION. By motion, receive and file this report. Attachment: Location Map , LOCATION MAP FOR CITY COMMISSION MEETING OF DECEMBER 12, 1995 L-30 CANAL c --------------~------- ~ ¡ ¡ '" ...J c: _J 5 III ...J ¡ ¡¡: II<: t- r------------ ¡ c ! < 0 LAKE IDA ROAD II<: ¡ , '" ! u ! ~ ! < I III !'--.-.- j .,----- ~ r------'-- , -_.__, .. '-,_-_-_-.."r", , , ~-, I I·'· , I ' , , I I L,_,_,_, ,_-_,_______-_,.1 ¡ B , !'1 r·,.... , -_,.I ¡ ATLANTIC AVENUE ...'-, ¡ ¡ ~ ~ ,.--,-,..; < < ¡ OIl .. ¡ C II<: ~ ~ ¡ ~ VI ¡ '" ...J ~ ::;) 0 LOWSON BOULEVARD m S.W. 10TH TREET c z i < '" '" g :2 U 0 :r ¡:;: Z < I=! < ,..'-' 1..--- >- ~ G ~ ...J >- < II<: Z ~ < U ::::; I') :i I '" ._-------_._---_._-_._---_._---------------------- L-38 CANAL ~.f>.~.~.E3.: H.f> .R: City LIMITS ---,-----'. A. - OCEAN CITY LUMBER 1. - SLOAN HAMMOCK RENTAL COMPOUND B. - GROVE SQUARE 2. - AMES INTERNATIONAL DESIGN I MILE I (BLOCK 85 REDEVELOPMENT) 3. - 35 S.E. 1ST AVENUE , C. - C.R.A/PEACH UMBRELLA SCALE PARKING LOT D. - VIDEO AVENUE N - CITY OF DELRAY BEACH, FL PlANNING DEPARTMENT - - DIGITAL BASE MAP SYSTEM -- . . - MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER f~1 SUBJECT: AGENDA ITEM # F·r· - MEETING OF DECEMBER 12, 1995 AWARD OF BIDS AND CONTRACTS DATE: DECEMBER 8, 1995 This is before the Commission to approve the award of the follow- ing bid: Bid award to Motorola Communications and Electronics, Inc. for Phase II of the two-way radio system upgrade, in the amount of $51,179 from 334-6112-519-64.90 and 442-5178-536-61.76. . . . Agenda Item No. ¡~ ¡. AGENDA REQUEST Date: 12/6/95 Request to be placed on: _ Workshop Agenda When: 12/12/95 XX Regular Agenda _ Special Agenda Description of item (who, what, where, how much): Staff requests Commission approval of the award of bid to Motorola Communications and Electronics, Inc. in the amount of$51,179 for Phase II of the Two-Way Radio System Upgrade Project. Funding is available from General Fund Other Machinery and Equipment Account No. 334-6112-519-64.90 - $25,737 and Water and Sewer R&R Account No. 442-5178-536-61.76 - $25,442 (pending a budget transfer). ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATIACHED YES/NO Recommendation: Staff recommends approval of the award of bid. DEPARTMENT HEAD SIGNATURE: ~fi:~ __,,>_2 /'¡~5 Determination of Consistency with Comprehensive Plan: City Attorney ReviewIRecommendation (if applicable): Budget Director Review (required on all items involving expenditure of funds): Funding availabl~TO , Fundingalternat~' ~a~ G I.I\(,~[ /Î^,.;fy FwM -ONwv 4. Account No. & De!cription~2.- S/ . fL.f/\JU t-V\ G(WLS;. , ~+ óí Account Balanœ ;2. <;¡1!@,. !$M r /i.~ ~ 2-5/ .(01- W S ~Q, .' City Manager Review: APproved- 0: agenda~ 7b l,r "lS j h.fff w.p ~ Hold Until: : C::;YIIV tyfV{- \ I 't\ r Agenda Coordinator Review: Received: Placed on Agenda: Action: ApprovedJDisapproved . I MEMORANDUM TO: David T. Harden, City Manager FROM: WHHam H. Greenwood. Env;<onmental SeNke, Directo' 4tJø SUBJECT: A WARD OF BID - PHASE II TWO- WAY RADIO SYSTEM UPGRADES DATE: December 6, 1995 Phase II of the Two-Way Radio System Upgrade includes the following: · Purchase and installation of a second base station; utilizing the second radio frequency. · Assignment of one frequency for use by Environmental Services and Public Works and the second frequency to be used by Community Improvement, Parks and Recreation and Utility Billing. · Retrofitting of existing mobile radios with private line and second frequency capabilities. · Replacement of older radios which cannot be retrofitted. These proposed changes will increase the transmission range of our current radio system and provide a back up channel for Channel I. The new desk sets will have a F1/F2 capability which will allow them to operate on either channel. A detailed summary from Motorola is attached as backup material for this item. The proposed cost allocations (prorated) by departments is as follows: Base Station & Mobile & Portable Total Department Antenna Equipment C.QS! ESD $ 5,766 $14,592 $20,358 PW 2,071 5,230 7,301 C,I. 1,594 4,050 5,644 P&R 3,622 9,170 12,792 UTB .1A3..4 3.650 5.084 $14,487 $36,692 $51,179 ESD's and UTB's share of the costs for this project is funded from Water and Sewer R&R Account No. 442-5178-536-61.76 (pending processing of the attached budget transfer). The remainder will be funded from General Fund Other Machinery and Equipment Account No. 334-6112-519-64.90. I am requesting that this item be placed on the City Commission agenda of December 12, 1995, for consideration of the award of bid to Motorola Communications and Electronics, Inc. in the amount of $51,179 for Phase II of the Two-Way Radio System Upgrade Project. WHG:c1 Attachments 9·"[ .1 OCT 09'95 08: 06PM t10TOROLA FT LAUDERDALE P, 10/12 , Pg.3 Phase \I MOBILE AND PORTABLE EQUIPMBNT SECTION 2 The mobile and portable upgrades are broken out by department. If PTTID is required in a mobile than the proposed unit is a Maxtrac 300. The Maxtrac 300 proposed will included 46 watts, multi frequency, PL. PTTJD capability and a gain antenna. If a option 5 watt speaker is needed it would be 45.00 extra. Environmental Services 14 Maxtrac 300 packages @!20.00 2280.00 ' ! C (' ! 14 Installation. programming and PTTIO upgrade @ 210.00 2800.00 ( ,¡ t 4 Units modified with 2nd freq.. PL and PTTID f., / ¡ 278.00 1112.00 " 13 Older portable units modified for 2nd fraq. and PL with no PTTID @280.00 3640,00 j I' 17 Older mobile units modified for 2nd fraq. and PL (, with no PTTID @280.00 4760.00 ., f ILf/sq-z. Public Works 4 Existing Maxtrac 300 mobiles modified with second freq., PL and PTT1D@270 1080.00 .' 7 Older portable units modified for 2nd Ireq. and PL with no PTTID@280.00 1960.00 3 Maxtrac 300 mobile packages @520.00 1560.00 3 Installations, programmings and PTTID upgrade @21 0.00 630.00 tS,Z30 , ' - ÇU:;T 09 ' 95 08:07PM MOTOROLA FT LAUDERDALE P.11/12 PO 4 Phase II Community Improvement Frequency one only. 11 HT1000 portables modified for PL and pn1D @ 190.00 ( These units must be HT1000) 2090.00 14 Older portables modified for 2nd freq., PL with no PTTID@ 140.00 1960.00 :{ C{,Z<;!D Parks and Recreation Dept. Frequency one 10 Maxtrac 300 mobile package @ 520.00 5200.00 .f ,. . 10 Installation/removals, programming and PTT 10 @ 210 2100.00 , 1, 11 Add PL to 11 HT90 portables leave on channel one no PTT ID @ 170.00 1870.00 1C?,l7éJ -, Utility Billing 5 Maxtrac 300 mobne packages@520.00 2600.00 .- 5 Installations, programming and PTTID upgrade@ 210,00 1050.00 Prices valid for 45 days. -f 3;-5 D None: non PL units woutdn't fuction on this system. Total of mobile and portable section 2 36692.00 . . MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER SUBJECT: AGENDA ITEM # 1Æ· - MEETING OF DECEMBER 12, 1995 IMPLEMENTATION OF THE STORMWATER MANAGEMENT PROGRAMS/ NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES ) DATE: DECEMBER 8, 1995 This is before the Commission to review financial and other considerations connected with the implementation of the Storm- water Management Programs with respect to the National Pollutant Discharge Elimination System (NPDES) Stormwater Permitting Program, being administered by the Environmental Protection Agency. The concern of municipalities in Palm Beach County in regard to the NPDES Stormwater Permitting Program is the cost and the inherent problems of duplication between Federal and State regulations as they affect municipalities. The EPA prepared guidelines for the preparation of the permit applications. They require a comprehensive permit application detailing existing stormwater facilities and programs. Their estimated cost to a medium municipality such as Palm Beach County for preparation and filing the application was to be $49,249. Palm Beach County's expenses in this preparation now total approximately $1 million. CH2M Hill, an expert on NPDES, using the EPA affordability criteria, estimates Palm Beach County's cost of implementation at approximately $555 million. The NPDES requires nine stormwater management programs; seven of which are already covered by State programs and requirements. The remaining two programs fall within municipality responsibilities. The proposed NPDES program will require municipalities to duplicate and exceed efforts of existing State and Federal programs. This EPA administered program is an unfunded Federal mandate which requires duplicate documentation of State and Federal programs, and transfers additional responsibilities and costs to the local level. The Palm Beach County Municipal League is pursuing a position of deregulation or elimination of this mandate. Federal dollars for implementation are needed or deregulation should occur, particularly considering that the State of Florida has current effective programs in place for improving the quality of discharges into its receiving waters. Please review the financial and other considerations connected with the implementation of the NPDES Program, . · '!'" ,,..... - -. - . - = ...l::·"7"-~';';:-7:,.:....l =I.~'~:; J=::::::: f ~~ ~,'~~T ..;.:.~ ;::'~=.: - - - - - -- --- -- -- A. Implementation and Augmentation of Storm Water Management 1. ProiTams OJ)eration and maintenance Task 1, Inspections and maintenance on a yearly basis Equipment required Grade all $180,000 T, V. /Closed circuit 150,000 Vac Con 180,000 Computer and Program 30.000 Subtotal Equipment Cost $540,000 Personnel 7 Total Supervisor $ 32,980 Staff Asst. II 26,190 Equipment Tech, II - 2 each 56,270 Equipment Tech. I . 1 each 24,730 Street Maint. Worker I ~ 1 each 23,620 Equipment Operator 23,620 Equipment Replacement 51 ,000 Fuel Maintenance 20,000 Misc. 20,000 Uniforms/shoes 2,000 ToolslEquip. 10,000 Subtotal PersonneJ Cost $290,410 Total First Year $830,410 Expenditures Annual Cost Approx. $320,000 Task La To be completed by Storm Water Tech, Task 2.a, Information to be provided by Operations and Maintenance crew and compi1ed by Stormwater Tech. Task 2,b, Summary of debris/Operations and Maintenance to be compiled by Storm water Tech. Task 2c. To be included in report by Stormwater Tech. 1 , , ~._": -~""_":t- I ":'..i.~ ~: '''_-:¡. :~::..::.:- ~ ;L-:; L;~t-' i -,.~..... ï._~~ ~ 1::. _ ,_. = -- -.;... . --- - - Task 3. To be conducted On an as needed basis, where iIIega! connections are suspected by Stormwater crew currently funded using smoke detection method (cost minima1). Task 4, In·house Stormwater crew. Task 5. Require oW'tiers of private storm water systems to provide a report on an annua.J basis from a registered engineer that the system is clean and functioning as designed, Commission to pass means of enforcement. Task 6, Being completed by Stormwater Tech. 2, Control of discharges from area of new development Task l.a, Refer to Stormwater, Master Plan Task l.b, To be included in yearly report by Stormwater Tech, Task 2. Completed TaskJ. Will be included as part of inspections currently being conducted by Engineering, Task 4. Require as part of the permit re\iew process a plan for erosion contra] measures, Task 5, For private developments, developers will be advised during the review process that they will be required to provide an annual report as outlined in Section A.I.H. Public systems will be incorporated as part of the annual operations and maintenance. Task 6. To be coordinated by Stormwater Tech Task 7. The City currently has a guideline for acceptance of private systems, Task 8. The City currently has a 25% open space re,quirement, but no incentive procedures. Task 9, Adopt ordinance referring to State water quality standards 2 · . ...lC~-~"'::-~3:4 ~.<;~ ! r..!::::::¡:: : I.~:;: :I::='T ..::: ¿ ¡::;>=~: "",=:,- -, = .::=- . ' --- -- - - - - -- City of Delray Beach, specifically, 1.) Enforcement ofL.D.R. is currently being implemented regarding stoffi1\\'ater management systems. 3. Overation and maintenance of public streets. roads and hi~wavs. Task 1. Currently being implemented v.ith existing personnel and equipment Task 2. Provide copy of Operations and Maintenance schedule and proposed s\\'ale construction for the fiscal year, Superintendent of Streets. Task 3. Will be incorporated as standard practice for municipal projects, Task 3a. Program currently exists, Task 4. Wil1 be conducted annually by proposed Operatìons and ~faintenance crew, Task 5, Log will be maintained by Operations and Maintenance crew Task 6. Program currently exists. City of Del ray Beach, specificalJy I.) As outlined in the Master Plan to be funded from Stormwatei Utility Fee 2) As outlined in the Capital Improvement Plan 3.) Current!y being done. 4. Ensure flood controJ proiects complv with State storm\\'ater quality requirements Task la, Will be conducted by Operations and Maintenance crew and developed by City Engineer and Public Works Director. Task 1.b. Will be provided, Task 2. Program/procedures are currently implemented, Task 3, Included as part of development requirements, 3 , ' --i~~ -.;.'4-..:,-; ":;14 tt L~ 1 t 4¿t:.~' I r -E~: DE~'-:- -Ll"': ¡ ,_':: _'t:. _ :_':: ~- _..:.- . - - City of Del ray Beach, specifically, 1.) CUlTently implemented as part of project review, 6. Control ofpol1utants relates to application of pesticides, herbicides and fertilizers. Task 1. All municipal appJicators of pesticides and herbicides are trained and certified regarding the proper application. Task 2. City has existing standard operating procedure for storage and mi>..-rure of pesticides, herbicides and fertilizers We are current]y inspected semi-annual!y by the Florida Department of Agriculture. Task 3. All contractors are required to provide evidence of proper certification and are kept on file 'With the city, Task 4,a WilJ be incorporated into the monthly news Jetter to residents by the city Task 4.b. Copy v.ill be provided to EP A 7,a. illicit dischar.,ges and improper dìsDosal - inspections, ordinances and enforcement measures. Task 1, This is currently being performed by our Building Department. Task 2, All enforcement actions are kept on iì]e in the Building Depal1ment Ciry of Del ray Specifically 1.) \Ve are currently operating within the guidelines of the Palm Beach County Wellfield Protection Ordinance. 7.b, Illicit dischar.ges and improper disposal - field screening Task 1. Will be conducted by storrnwater tech, Task 2. Stonnwater Tech. Task 3, Stormwater Tech. 7 ,c, Illicit discharges and improper disposal - investigation of suspected illicit and/or improper disRosal. Task 1. A standard operating procedure will be developed for the investigation ofi jjcit discharges by the director of Public Works and the City Engineer. 4 . ' - t:. i":. .I. li:::'::.r-. 1':' LJ=...... -..-- '- .I...'=-_ ,_"= - """t._ ,-.;:.-_ -'.......,. - - - - - - Task 2. Summaries of investigations will be provided in the annual report. Task 3. A periodic training course will be implemented by the Human Resources Department to identify and report illic,it dis.charges. City of Delray Beach 1, Program currently exists and has been in operation for 5 years, 7,d. Il1ìcit dischar~es and improper disposal - spiH prevention and response Task 1. Persons dealing with hazardous material are currently trained for City of Del ray Beach standard operating procedures. Task 2. Currently done Task 3,a.Hazardous material emergency response team is currently operating witrun the firm depar1ment. Task 3b This v.riIl be included 'with the annuaJ report. Task 4. This operation is currently under the control of Palm Beach County Environmental resource Management and will continue to be, Task 5. Notification and containment procedures for hazardous spills are implemented by the City of Del ray Beach hazardous material team. Task 6. The City will adhere to the Palm Beach County Wellfield Ordinance 7.e. Illicit Discharges and Improper Disposal - Public Notification Task I,a.WiIl be included in the monthly news letter by the City. Task 1 b. Articles in the news letter will inform the public what to look for, Task I.e. Copies of the monthly news letters \\lill be included with the annual report Task 2. A log for citizen complaints and the results will be kept by the stann water tech Task 3, Log will be included "'..ith the annuat repot1 7,g. Illicit dischan!es and improper disposa1 - Limitation of San1taTv Sewer Seepage. Task 1. Proper authority will be advised of"ioIatìons Task 2, Is currently identified and mapped. Task 3, Appropriate agency will be informed if violations are identified, City of Del ray Beach, specifically. 1. Program is currently undeN.·ay. 5 , ~C~-2~3-7::4 E;·~i;:: ~ ;~=:P I r·)I~ :'IEF- "':¡.:..J F'D'= Ii:::': .:'.= ':-~ -- -- 8,a.) Industrial and high risk runoff· Identification of Priorities and Procedures for inspections, Task 1.a, Completed Task l.b. Completed Task 2,a. Will be computed by storm water tech. Task 2,b, Inspection log will be kept by storm water tech, Task 2,ç, List has been compiled and is included in Part II of the application. 8.b.) Industrial and hi.gh risk runoff - monitoring fOf high risk industries, Task 1. Palm Beach County D.E.P, Task 2, Palm Beach County D.E.P. Task 3, Palm Beach County D.E.P. 9.a,) Construction Site Runoff· site planning- and Stmctura] and Non Structural Controls Task 1.. Will be implemented as part of the review process for site deveJoprnent Task 2.a. Will be reviewed at the technical Advisory Committee level. Task 2b, Documentation of reviews wiU be kept on file and provided in the annual report. Task 3,a Will be evaluated on a case by case basis as new technologies evolve Task 3b, Acceptable technologies will be adopted where City of Del ray Beach, specifically City of Delray Beach Specifically 1,) See 9.a.b. 2,) See 9.a.b. 6 . . i- ~ 1 -,. " / /i£--"~V',\..- , .,,- Palm Beach County MUNICIPAL LEAGUE P.O. BOX 1989, GOVERNMENTAL CENTER, WEST PALM BEACH, FLORIDA 33402 (407)355-4484 May 2, 1995 Honorable Bob Graham 524 Hart Senate Office Building Washington, D.C. 20510 Dear Senator Graham: On behalf of the cities in Palm Beach County I have previously brought to your attention the concern of municipalities in Palm Beach County, Florida, in regards to the National Pollutant Discharge Elimination System (NPDES) Stormwater Permitting Program- -its associated costs and the inherent problems of duplication between Federal and State regulations as they affect the municipalities. The Northern Palm Beach County Water Control District is lead agent for Palm Beach County in this program which consists of thirty- three cities, five special districts, the Florida Department of Transportation and Palm Beach County. As lead agent, Northern supports the efforts of the Municipal League to garner your support in reevaluating this particular Federal program. The costs of the program inxelation to the real benefits is an issue of concern. Northern Palm Beach County Water Control District, as lead agent, made a funding application in the amount of $2.2 million to cover a portion of the üaxt part of this requi~'?d; b'~i: tmfunded program. This request was carried forward by Congressman Alcee Hastings' staff to the Appropriations Committee staff. We were later told that Federal monies would not be available. Therefore, we are pursuing our next reasonable position of deregulation or elimination of this unfunded Federal mandate. Provided below is background and a synopsis of our concerns. The Water Quality Act of 1987 added Section 402 (p) to the Clean Water Act. This section set forth a new permitting process for municipal storm sewer systems. It established a phased program for cities and counties based on population thresholds for obtaining an NPDES permit. It set a new standard of permit compliance, known as "Maximum Extent Practical" which emphasizes . . , Senator Bob Graham May 2, 1995 Page 2 establishing Best Management Practices to control pollutants in stormwater discharges. On November 16, 1990, the United States Environmental Protection Agency (EPA) issued final regulations covering permit application requirements for cities and counties with a separate storm sewer system serving a population of 100,000 or more. The regulations required a comprehensive permit application detailing existing stormwater facilities and programs. The cost of preparing the application and implementing future programs was placed upon the applicant. The Clean Water Act did not provide,EPA with any mechanism to fund or cost share stormwater programs. In setting forth the regulations, EPA estimated the cost to a medium municipality such as Palm Beach County for preparation and filing the application to be $49,249. EPA then prepared guidelines for the preparation of the Part I and Part II Permit Applications. To prepare the permit application according to these guidelines, Palm Beach, County's expenses have now totaled approximately $1 Million. At this time, EPA does not have a cost estimate to implement this program, but we can be assured that it will be high. The regulations attempt to establish an upper compliance limit as "Maximum Extent Practical", but this term is nebulous and thus the cost exposure is not definable. At a widely attended seminar on NPDES, a national engineering firm, CH2M Hill, an expert on NPDES, provided cost guidance by stating that an affordable criteria used by EPA to evaluate wastewater improvements is approximately 2% of the city or county gross income. This same affordability criteria may be used by EPA for the NPDES. For Palm Beach County, this would represent approximately $555 Million. without assistance provided by the federal government for implementation and compliance, the cost to the local governments and taxpayers would be staggering. I In the State of Florida and in Palm Beach c~nty, - many of the programs that are proposed by EPA i~ the NPDES permit process have been in existence for many years. As docume¡¡ted in the 3.ppl':'=ation process to EPA, the cost of the current rather aggressive storm- water management programs within Palm Beach County is estimated at $120 Million a year. The NPDES requires nine stormwater management programs addressing the following: Operational Maintenance of Stormwater Facilities; New Development or Significant Redevelop- ment; Maintenance of Public Roads and Highway Facilities; Flood Control Projects; Municipal Waste Facilities; Application of Herbicides, Pesticides and Fertilizers; Illicit Discharges; Monitoring High Risk Industries; and Inspection of Construction Activities. Seven of the nine stormwater programs are covered by State programs and requirements. The remaining two programs fall within the local government (municipalities) responsibilities. These programs include the operation and maintenance of the stormwater facilities and the operation and maintenance of public . . , Senator Bob Graham May 2, 199s Page 3 roads. The proposed NPDES Program will require municipalities to duplicate and exceed efforts of existing State and Federal . Programs. It will also require many of the municipalities to document in detail the activities being performed by these agencies within municipal boundaries. The NPDES program requires Annual Summary Reports and monitoring with all backup documentation to be kept by each municipality. Additionally, EPA is using its program to transfer to the munici- palities, tbe inspections of NPDES Industrial permits issued by EPA. This will require increasing staff and costs at the local level. The State of Florida has implemented a number of stormwater management programs to improve on the quality of discharge to receiving water bodies. These programs include Surface Water Improvement and Management Plans (SWIM) (i.e. Lake Okeechobee), Local Comprehensive Plans required for drainage and water quality level of services, Public Facility Reports for Special Districts, and stormwater management rules and regulations established by the Regional Water Management Districts. The Florida Department of Environmental Protection Agency and the Regional Water Management Districts administer Florida's stormwater programs. In the NPDES program, agricultural areas are exempt. However, in Palm Beach County, agricultural areas are not. Agricultural areas that are discharging into State Water Conservation Areas and the Everglades are required by the State to implement best management practices and the State is providing additional regional stormwater treatment areas. Palm Beach County through regional water management district taxes and the State of Florida are actively pursuing watèr quality enhancement measures for the Everglades. { The stormwater management goals associated with_ the-EPÀ program are admirable. However, we feel the program is an unfunded Federal mandate which requires duplicate documentation of State émd F$deral Programs, and transfers additional responsibilities and costs to the local level. Federal dollars for implementation are needéd or deregulation should occur, particularly considering that the State of Florida has current effective programs in place for improving the quality of discharges into its receiving waters. It is our understanding that you serve on the Transportation and Infrastructure Subcommittee of the Environment and Public Works Committee. We are hopeful that further discussions can be accomplished with you and your staff. We are prepared to answer any questions you may have and we are available to supply you with additional information as necessary. . . 1 . Senator Bob Graham May 2, 1995 Page 4 : At the request of Valerie Wagner of your staff, I have brought this matter to the attention of Mr. Estus Whitfield of Governor Chiles' . . . '. . Office. In fact, he and I had a lengthy discussion regarding this program when I was in Tallahassee April 6, 1995. Be is going to speak with FDEP and the South Florida Water Management District regarding this matter to see if some duplication, as outlined above, could be eliminated. When I hear back from Mr. Whitfield I will relate our mutual concerns to you. Your support in this crucial matter would be greatly appreciated. We will begin similar efforts in the Bouse once we mutually agree on a future direction. , :~/ ~~<- t ack L. Bor'nÍD1an Executive Director JLB/drh bcc: Tom McCarthy, President, Palm Beach County Municipal League Alan D. Wertepny, Project Manager, Mock, Roos & Associates, Inc. Peter L. Pimentel, Executive Director, Northern Palm Beach County WCD .. ~ . ( - ~- - .,., ¡ . . I SEI? 28 >95 13: 20 NPBCWD P.l/2 , . (¡ c ¿ {'l/P,,- t·, 1 í¡..{ ';10 It...... ~ '-.d ('..etc; c..í- ~' (a... '( ........." (l (ft'i Si UNITED STATES ENVIRONMENTAL PROTECTION AGENCY ~~,r- REGION .. )45 COURTI.ANO STI'.£ET, N.I. A TLANT A. CEOItCIA ]O~5 September IS, 1995 - -' - ._--- -- .._. .- CBRIllIl....D MAIL RETURN RECEIPT REOUESTED REF: 4WM-WPEB , I Mr. Peter L. Pimentel Executive Diæctor Northern Palm Beach County Water Control District I 357 Hiatt Drive _~Ì', ~ " , \ Pabn Beach Gardens, Florida 33418 "r. .- ;-., , -::"}:.,~ w_ -0:---;"- .-....' 0;,Ji-·JJ.,·j· - RE: Intent to Issue . --- ' ~ "'. ..¡ , ,: :-..' . . , ¡, . Palm Beach County· Municipal Sepaxate Storm Sewer System Q'';':'G' i' ·':'/L-v,;",_. .:0, ~, - ......... NPDES Number FLSOOOO18 - ? I Dear Mr. Pimentel: The Environmental Protet..1ion Agency (BPA), Region IV, intends to issue a National Pollutant Discharge Elimination System (NPDES) permit in accordance with the Federal Clean Water Act to the referenced syst,em in the near future. The enclosed draft MS4 NPDPS Permit, dated September 7, 1995, shows the proposed conditions to be incorpomted as part of the final MS4 NPDES Pennit. ParticuJar attention should be given to the Stonn Water Management Program elements, scbedu1e of compliance, and the monitoring program requirements. EP A solicits your comments on this draft permit. Specifically, we request your-t' determination of applO¡1¡-iatc dates for accomplishing the development and implementation of the Storm Water Management Program activities identified in Part m of the permit. omments relative to this draft permit should be submitted to EP A on or before ember 18, 1995 Comments made during this time period may be incorporated into the draft permit pnor to public notice, After this date, EPA will proceed with the permitting process, includiDg requesting state certification and publicly noticing the draft permit. At the time of public notice, a copy of the notice will be sent to you. At that time you will have an additional opportunity to comment on or object to any aspects of the draft permit. , SEP 28 '95 13: 2Ø NPBCWD P.2/2 , - 2 - If you have any questions concerning the enclosed conditions or the proceduTeS associated with BPA Region IV's MS4 NPDES permitting program, please contact me at the above address or by calling (404) 347-3012. extension 2978. Sincerely, ~~~~ Caroline O. Bjimofor Environmental Engineer Pennits Section Water Permits and Enforcement Branch Water Management Division Enclosures (2) (1) Draft NPDPS Permit (2) Fact Sheet with Appendices cc: (with enclosures) Mr. Eric LiviDgston Florida Department of Environmental Protection , ' . , PERMIT NO. FLSOOOO18 Major MS4 UNITED STATES ENVIRONMENTAL PROTECTION AGENCY REGION IV AUTHORIZATION TO DISCHARGE UNDER THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM In compliance with the provisions of the Clean Water Act, .:.): ,S.C. 1251 et seq" as amended by the Water Quality Act of 1987. P .L. 1~"",¡~I¡i;i¡j;¡¡,:Act'" Palm Beach County - Municipal Separate :~¡¡¡~¡,:;·':::.:~~wer Syst ::,:,::. Permittees: Palm Beach County Town of Lake Clarke Sho ':::\,::,¡¡; :: . of South Bay City of Atlantis Town of Lake Park ·"¡¡m,:. own of South Palm Beach City of Belle Glade City of Lake ..... h :'\.. age of Tequesta City of Boca Raton Town of Lan ~:::::\H':,::.. ". ty of West Palm Beach City of Boynton Beach Town of ::: ·::\H1i::::.. Aane Improvement District Town of Cloud Lake Town of Mang ·:::~:...,.,,"¡::·::¡H¡i:· Indian Trail City of Delray Beach V'..:.. e of North '.;::.' Beach Water Control District Town of Golfview ':':':':':1-. Ocean ":. North Palm Beach Heights City of Greenacres .¡¡¡¡!( ity..::::,.,::. okee Water Control District Town of Gulf Stream ·:1%......:..··:::·:·· <.:.... Beach Northern Palm Beach County Town of Haverhill .: ;.:..... of P .'.:.' Beach Gardens Water Control District Town of Highlan ..:.::..:.:.:.:.;. .:::.::;.:: f Palm Beach Shores South Indian River Town of Juno . .:: ..',. '·¡¡i¡¡¡i,. ViII '.' e of Palm Springs Water Control District Town of Jupi '::;11;;: :¡¡¡i¡i: City of Riviera Beach Florida Department of Town of Jupiter' '::.;... Col.::::: ,Village of Royal Palm Beach Transportation - District 4 are authorized to':¡¡¡¡¡\'¡¡¡¡[~ge, in accordance with the approved Stonn Water Management Program(s), effluent limitations, monitoring requirements, and other provisions as set forth in Parts I, II, ill, IV, V, VI, VII, and vm herein, from all portions of the Municipal Separate Storm Sewer System Owned or Operated by any Permittee listed above, to waters of the United States and all tributaries thereto. This pennit shall become effective on This penn it and the authorization to discharge under the National Pollutö.nt Discharge Elimination System shall expire at midnight, on Date Issued Robert F. 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"'1Ø.l:o~·ë III" ~ 5~ C 0....>-.- CI ~ w! ø ~~~~-- ~c .~ c ~ OC- 0 "'Z ::g,.,æ~ f~ c~~~~ :IE. "0 eII~ ,.. ~ oCt; z~ In I ~ 1:: ... >- a C! ~ ~ ,.._ III ~ ~ti ê ~ 16!~ ã ~ 5U1 (:) ~~ ¡ 0 ... III ~ Q :: ::: ~ , (:) ~ .;~ ..) 0 . ;;: ~., ..E:: I-.&. -. h ill g ---;' ~ ~ ö CI ~ ~ i ~ ~ t ~ ~ - - ~ Eq;-- ~ Þ- """ c...) ",..' UI _ <:"I , i< ~ '1 w . . NPDES PenniJ No. FLSOOOO18 1. Structural Controls and Storm Water Collection System OperaJion: (continUed) ---,._- --.-.--..- ,- Additionally, to satisfy the requirements of this section, the permittees shall - b.,// -, ~Plement the Storm Water Management Programs identified in Part ill.A.!. , pages ~ - 27 of this permit. _, I ~ - " ----.--- 2. Areas of New Development and Significant Redevelopment: A comprehensive master planning process (or,equivalent) shall be implemented 'to reduce, to the MEP, the discharge of pollutants from MS4s, which receive discharges from areas of new development and significant redevelopment, after construction is completed. The master planning process shall limit the increases in the discharge of pollutants in storm water as a result of new development, and shall reduce the discharge of pollutants in storm water from redeveloped areas, and shall not cause or contribute to violations of State surface water quality standards of the receiving stream. a. To satisfy the requirements of this section, the permittees shall implement the Storm Water Management Programs identified in Part m.A.2. on pages 28 - A of this permit. --~- 3. Roadways: Public streets, roads, and highways shall be operated and maintained in a manner to reduce, to the MEP, the discharge of pollutants and not cause or contribute to violations of State surface water quality standards of the receiving stream. a. The permittees shall develop and implement standard road repair practices to reduce the pollutants in storm water runoff from areas associated with road repair and maintenance. The program developed shall include practices such as limiting the amount of soil disturbance to the immediate area under repair and scheduling potential pollutani-causing routine repair work during dry seasons, when possible. The program shall establish procedures that address spill prevention, material management practices, and good housekeeping measures at all municipal equipment yards & maintenance shops that support road maintenance activities. b. Additionally, to satisfy the requirements of this section, the permittees shall implement the Storm Water Management Programs identified in Part ill.A.3. on pages .12.. - .19- of this permit. 4. Flood Control Projects: Water quality impacts on receiving water shall be assessed for all flood management projects identified. The feasibility of retrofitting existing structural flood control devices to provide additional pollutant removal from storm water shall be evaluated. a. To satisfy the requirements of this section, the permittees shall implement the Storm Water Management Programs identified in Part m.A.4. on pages 40 - 42 of this permit. Palm Beach County & Co-applicants - DRAFI' 09/07/95 PART 11 - Page 14 . I NPDES Pennü No. FLSOOOO18 5. Municipal waste treatment, storage, or disposaljacilities not covered by an NPDES storm water permit: The permittees shall implement a program to identify measures to monitor and reduce pollutants in storm water discharges from facilities that handle municipal waste, including sewage sludge. a. To satisfy the requirements of this section, the permittees shall develop and' implement a program to reduce pollutants in the storm water discharges from . municipally-operated solid waste transfer stations, maintenance and storage yards for waste transportation fleets and equipment, publicly owned treatment works (POTWs), and sludge application and/or disposal sites which are not covered by NPDES storm water permits. The initial phase of the program developed shall contain procedures to evaluate, inspect, and monitor these sites. Based upon the evaluations, inspections and monitoring performed, priorities and procedures for implementing control measures for pollutant reduction at these sites shall be developed. Monitoring methodology used during the initial investigative period may be relaxed from standard protocol and may be based on experience gained during actual field activities. The goal of this investigative portion is to actively identify areas within these sites with poorer quality discharges during storm events, so that those areas will be given priority when implementing control measures. 6, Pesticide, Herbicide. and Fertilizer Application: Each permittee shall implement controls to reduce, to the MEP, the discharge of pollutants related to the storage and application of pesticides, herbicides, and fertilizers applied, by employees or contractors, to public right of ways, parks, and other municipal property and shall not cause or contribute to violations of State surface water quality standards of the receiving stream. Permittees with jurisdiction over lands shall implement programs to encourage the reduction of the discharge of pollutants related to application and distribution of pesticides, herbicides, and fertilizers. a. All pesticide applicators must have a State license under Florida Law and be subject to all regulations in the pesticide application law. Each municipality must comply will all label instructions, record keeping and storage techniques required by the State. To satisfy the requirements of this section, the permittees shall implement the Storm Water Management Programs identified in Part ill.A.6. on page 44 of this permit. 7. Rlicit Discharges and Improper Disposal: The permittees shall implement an ongoing program to detect and eliminate (or require the discharger to the MS4 to eliminate) illicit discharges and improper disposal into the storm sewer system. . a. Inspection, Ordinances I and Enforcement Me~ures: Non-storm water discharges to the MS4 shall be effectively prohibited by the permittees through the use of inspections, ordinances, and enforcement. The permittees, however, may allow the following non-storm water discharges to the MS4 where they are not identified as a source of pollutants to waters of the United States: Palm Beach County & Co-applicants - DRAFr 09/07/95 PART n - Page 15 . NPDES Permit No. FLSOOOO18 · water line flushing; · landscape irrigation; · diverted stream flows; · rising ground waters; · uncontaminated ground water infIltration (as defined at 40 CFR 35.2005(20» to separate storm sewers; · uncontaminated pumped ground water; · discharges from potable water sources; · foundation drains; · air conditioning condensate; · irrigation water; · springs; · water from crawl space pumps; · footing drains; · lawn watering; · individual residential car washing; · flows from riparian habitats and wetlands; · dechJorinated swimming pool discharges; · street wash waters; and · discharges or flows from emergency fire fIghting activities. To satisfy the requirements of this section, the permittee(s) identified in Part m.A.7.a. on pages 45 - ~ of the permit shall: (1) Identify those of the non-storm water discharges listed under Part II.A.7.a. (above), as well as any other non-storm water discharges, which will be allowed to be discharged to the MS4. Describe any conditions to be placed on these allowable discharges. (2) Enforce ordinances which prohibit illicit connections and illegal dumping into the MS4. The permittees shall develop an inspection program to uncover illicit connections. The program shall include a schedule for inspections and an allocation of staff and resources. A description of the enforcement procedures shall be detailed within the program developed. Because the potential for illicit discharges and . improper disposal is generally higher for areas of older development, areas with many automobile-related industries, and areas with significant numbers of heavy industrial facilities, the permittees shall consider the specific land use and age of development when determining inspection priorities and inspection schedules for this program component. Facility inspections may be carried out in conjunction with other municipal programs (e.g. pretreatment inspections of industrial users, health inspections, fire inspections, etc.). The permittees shall maintain an internal log documenting the inspections performed. Palm Beach County & Co-appUcants - DRAFT 09/07/95 PART H - Page 16 . . I NPDES Pennil No. FLSOOOO18 b. Dry Weather Field Screening Program: The permittees shall continue ongoing efforts to detect the presence of illicit connections and improper discharges to the MS4. (1) To satisfy the requirements of this section, the permittees shall implement a dry weather field screening program to locate and eliminate illicit discharges and improper disposal into the MS4. This program shall include the dry weather screening activities identified in Table II.A.7.b. The minimum level of.effort for the field screening program shall be based upon a 0.50-mile grid system, with each grid area containing at least one field screening location. In industrial and heavy commercial areas, the minimum level of effort shall be based upon a O.2S-mile grid system, with each grid area containing at least one field screening, location. Under this program, all grid areas of the MS4 must be Screened once during the permit term. Some grid areas may require more than one field screening location or a more frequent inspection schedule. In lieu of the grid system, the permittees may choose to field screen at all outfalls. Follow-up activities to eliminate illicit discharges and improper disposal may be prioritized on the basis of magnitude and nature of the suspected discharge; sensitivity of the receiving water; and/or other relevant f~rs. Screening methodology may be modified based on experience gained during actual field screening activities. While 'performing field screening activities, the permittees shall collect information on outfalls and portions of the MS4 which are not mapped, and this updated information shall be entered into the database system on an ongoing basis. An internal log . documenting the results of all field screening performed shall be maintained. . Palm Beach County & Co-appüconts - DRAFI' 09/07/95 PART II - Page 17 . . NPDES PenniJ No. FLSOOOO18 Table II.A.7.b. . ,... ...... .- ..'. . <HH .'.,.'... '., .'., '" ,.'.."'"...,/H· FREQUENCY OF GRID MAPCOVERÏNG AREA SERVED FIELD SCREENING . ".'...'. ',' BY MS4 ' .' . . . , ,.....,.. _.., ..d__ >:".".,' ." or .H'.'... ,..':..,:, ....- ..- '. ...., .' '-'" ...... .,..... . ALL OUTFALLS(regardless ofske) > O.25-mile Grid or Industrial Land Use All Major Outfalls Once I 3 years O.25-mile Grid or Heavy Commercial Land Use AllOutfalls Once I 3 years o .sO-mile Grid or All Other Land Uses AllOutfalls Once I 5 years 1/3 of the Outfalls or 1/3 of the Grid Areas Entire MS4 System Screened During Permit Years Three, Four, & Five with the Entire MS4 Screened Once I 5 years \ Palm Beach County & Co-opplicants - DRAFT 09/07/95 PART II - Page 18 , , . NPDES Pennit No. FLSOOOO18 .c~, Investigation of Suspected ILUcits and/or Improper Disposal: The permittees shall .. r I develop and implement standard procedures to be followed to investigate portions of r ,J'". \\ t ...t"... . J K.,'r' the MS4 that. based on the results of the field screen or other appropriate information, " ';. I), ~. ¡ì indicate a reasonable potential of containing illicit discharges or other sources of non- '[." ..ì' r h ~ \. storm water. Notification to EPA-of any illicit connection shall be an element of the :'\" i J , ~ .. \ ,~ þ.. 'J ( investigative standard procedures. ',! -k ~ ., . J ~ _ t. .1'. (1) To satisfy the requirements of this section. the permittees, identified in Part m.A.7.c. on pages ~ -...8.., shall develop and implement standard investigative procedures to identify and terminate the source of the illicit connection or discharge in accordance with the schedule provided. The procedures developed shall require proper training for the field personnel involved in identifying conditions that may indicate the presence of illicit discharges. Upon the verification of responsible parties. the standard procedures developed shall require the immediate cessation of improper disposal practices and the elimination of the illicit connection as expeditiously as. possible. Where the elimination ofan illicit connection or the submittal of an NPDES application to EPA is not possible within a specified time frame determined by the permittee, the standard procedures developed shall require - that the responsible parties submit for approval a written compliance sc;hedule for the removal of the discharge. In the interim. the permittees shall require the operator of the illicit discharge to take all reasonable and prudent measures to minimize the discharge of pollutants to the MS4. (2) To satisfy the requirements of this section, FDOT shall develop and implement standard investigative proced\1res to identify the source of the illicit connection or discharge to the FDOT MS4, in accordance with the schedule provided in Part ill.A. 7 .c. on page ...8.. of this permit. Upon the identification of resPQnsible parties, the standard procedures developed shall require the timely reporting of water quality violations to Florida Department of Environmental"Protection (FDEP) and EP A. Until such time that the illicit connection has been eliminated or the responsible parties have submitted an NPDES application for the discharge to EPA, FDOT shall require the operator of the illicit discharge to take all reasonable and prudent measures to minimi7.e the discharge of pollutants to the MS4. Where measures to minimize the discharge are not taken, the developed procedures shall consider the termination of the connecting entity's FDOT drainage connection permit. d. Spill Prevention and Response: The pennittees shall implement procedures to prevent, contain, and respond to spills that may discharge into the MS4. l~, (1) To satisfy the requirements of this section, the permittees shall adopt FDOT's . Emergency Operations Procedures, or a comparable plan and procedures which effectively mitigate potential pollutant discharges to surface waters. These documents shall be adopted in accordance with the schedule provided in Part ID.A.7.d. on page ~ of this permit. Palm Beach County & Co~pUcants - DRAFI' 09/07/95 PART II - Page 19 . . . NPDES Pennit No. FLSOOOO18 e. Publie Notification: The permittees shall develop and implement a program to promote, publicize, and faciJitate public reporting of iUicit discharges of water quality impacts associated with discharges from the MS4. (1) To satisfy the requirements of this section, the permittees shall develop and implement programs to facilitate public reporting of illicit discharges and improper disposal of materials into the MS4 in accordance with the schedule provided in Part m.A.7.e. on page 2Q.. of this permit. The program shall inform the public about what to look for and how to report incidents. The program shall also enhance public awareness of the problems associated with illicit discharges and may include programs such as educating school students, using inserts in utility bills, and public service announcements in newspaper, on television, or on radio. f. Oils, Toxies, and Household HaztlTdous Waste Control: The permittees shall effectively prohibit the discharge or disposal of used motor vehicle fluids, household hazardous wastes, grass clippings, leaf litter, and animal wastes into the MS4. (1) To satisfy the requirements of this section, the permittees shall implement the Storm Water Management Programs identified in Part m.A.7.f. on page ~ of this permit. g. Limitation of Sanitary Sewer Seepage: The permittees shall prevent (or require the operator of the sanitary sewer to eliminate) unpermitted discharges of dry and wet weather overflows from sanitary sewers into the MS4. Each permittee shall eliminate the infiltration of seepage from sanitary sewers into the MS4, (1) To satisfy the requirements of this section, the permittees shall implement the Storm Water Management Programs identified in Part m.A.7.g. on pages...a. - ~ of this permit. 8. Industrial and High Risk Runoff: The permittees shall develop and implement a program to identify and control pollutants, to the MEP, in storm water discharges to the MS4 from the municipallandfill(s); hazardous waste treatment,· storage, disposal and recovery facilities; facilities that are subject to EPCRA Title m, Section 313; and any other industrial or commercial discharge the permittees determine is contributing a substantial pollutant loading to the MS4 and shall not cause or contribute to violations of State surface water quality standards of the receiving stream. I To satisfy the two (2) requirements of this section, the permittees shall: a. Identify priorities and procedures for inspections: Identify all targeted facilities and determine priority sites in accordance with the schedule provided in Part m.A.8.a. on pages ..2£. and 63 of this permit. Inspection schedules and procedures for the identified facilities shall be developed and implemented. Palm Beach County· & Co-appücants - DRAFI' 09/07/95 PART II - Page 20 , . , NPDES Permit No. FLSOOOO18 Also, the permittees shall provide a listing in each ANNUAL REPORT of additionally identified industrial facilities which discharge storm water into the MS4 which have not been previously reported. The industrial storm water discharges that must be included in this inventory fall into the eleven (11) classes of industrial activities as defined in the November 1990 regulations under 40 CFR 122.26(b)(14), b. Monitoring/or High Risk Industries: Develop and implement a monitoring (or self monitoring) program for facilities identified under this section in accordance with the schedule provided in Part ill.A.S.b. on page M. of this permit. The monitoring program shall include the collection of quantitative data on the following constituents: · any pollutants limited in an existing NPDES permit for an identified facility; · oil and grease; · chemical oxygen demand (COD); · pH; · biochemical oxygen demand, five-day (BODj); · total suspended solids (TSS); · total phosphorous; · total Kjeldahl nitrogen (TKN); · nitrate plus nitrite nitrogen; and · any information on discharges required under 40 CFR 122.21(g)(7)(iii) and (iv). Data collected by the industrial facility to satisfy the monitoring requirements of an NPDES or State q.ischarge permit may be used to satisfy this requirement. Permittees may require the industrial facility to conduct self- monitoring to satisfy this requirement. , 9." Construction Site Runoff: The permittees shall develop and implement a program to reduce the discharge of pollutants from construction sites to the MEP, and shall not cause or contribute to violations of State surface water quality standards of the receiving stream. a. Site Planning and Non-structural &: Structural Best Management Practices: The permittees shall require the use and maintenance of appropriate structural and non-structural best management practices to reduce pollutants discharged to the MS4 during the time of construction. (1) To satisfy the requirements of this section, the permittees shall implement the Storm Water Management Ptograms identified in Part ill.A.9.a. on pages 65 -.1.Q.. of this permit. Palm Beach County & Co-appliamts - DRAFI' 09/07/95 PART II - Page 21 . NPDES Pennit No. FLSOOOO18 b. Inspection and Enforcement: The permittees shall develop and implement a program for inspecting construction sites and for enforcing the requirement for control measures. (1) To satisfy the requirements of this section. the permittees shall implement the Storm Water Management Programs identified in Part m.A.9.b. on pages.1L - 74 of this permit. c. Site Operator Training: The permittees shall conduct appropriate education and training measures for construction site operators and those associated with the implementation of proper sediment & erosion control measures at construction sites. (1) To satisfy the requirements of this section. the permittees shall implement the Storm Water Management Program(s) identified in Part ID.A.9.c. on page..12 of this permit. B. Area-specific Stonn Water Mana2ement Program Requirements. Reserved pending additional requirements which may be included as a result of State Certification of the pennit. (See Section 401 of the CWA.) C. Deadlines for Program Comnliance. Except as provided in Part m. compliance with the s~nn W:;iter_ management program shall be required 90 days from the effective date of the permit. ..---~--. .....- -_._--~" -., .- ---~..- -.-..---.--- ---------> .. D. Roles and Responsibilities of Pennittees. The Storm Water Management Program, together with any attached interagency agreements or interagency agreements developed subsequent to the effective date of the permit, shall clearly identify the roles and responsibilities of each permittee. Following the effective date of the permit, interagency agreements developed and implemented must be included in the ANNUAL REPORT covering the permit year in which the agreement became effective, . E. !&gal Authoritv. To the extent allowed by law, each permittee shall ensure legal authority to control discharges to and from those portions of the Municipal Separate Storm Sewer System (MS4) over which it has jurisdiction. This legal authority may be a combination of statute, ordinance, permit, contract, order or inter-jurisdictional agreements between permittees with adequate existing legal authority to accomplish items 1 - 6 below. This legal authority for FDOT may be a combination of State statutes administered and enforced by sister agencies within the State of Florida government system which have adequate existing legal authority to accomplish the following items 1 - 6: 1. Control the contribution of pollutants to the MS4 by Storm Water Discharges Associated with Industrial Activity and the quality of storm water discharged from sites of industrial activity; Palm Beach County & Co-applicants - DRAFI' 09/07/95 PART II - Page 22 , . , NPDES Pennit No. FLSOOOO18 2. Prohibit illicit discharges to the MS4; 3. Control the discharge of spills and the dumping or disposal of materials other than storm water (e.g, industrial and commercial wastes, trash, used motor vehicle fluids, leaf litter, grass clippings, animal wastes, etc.) into the MS4; 4. Control through interagency or inter-jurisdictional agreements among permittees the contribution of pollutants from one portion of the MS4 to another; 5. Require compliance with conditions in ordinances, permits, contracts or orders; and 6. Carry out all inspection, surveillance and monitoring procedures necessary to determine compliance with permit conditions. F. Storm Water Mana2ement Program Resources. if Each permittee shall provide adequate finances to implement their activities under the Storm Water Management Program. Each permittee shall also have a source of funding for implementing all other requirements included within this NPDES storm water permit. G. Storm Water Management Program Review and Modification. 1. Program Review: Each permittee shall participate in an annual review of the current Storm Water Management Program (SWMP) in conjunction with preparation of the ANNUAL REPORT required under Part V.C. of the permit. 2, Program Modification: The permittee(s) may modify the SWMP during the life of the permit in accordance with the following procedures: a. Modifications adding (but not subtracting nor replacing) components, controls, or requirements to the approved SWMP may be made by the permittee(s) at any time. A description of the modification shall be included within the subsequent ANNUAL REPORT. b. Modifications replacing an ineffective or unfeasible BMP specifically identified in the SWMP with an alternate BMP may be made by the permittee(s) at any time. A description of the replacement BMP shall be included in the subsequent ANNUAL REPORT along with the following information: (1) an analysis of why the former BMP was ineffective or infeasible (including cost prohibitive); (2) expectations on the effectiveness of the replacement BMP; and (3) an analysis of why the replacement BMP is expected to achieve the goals of the BMP which was replaced. P~ Beach County & Co-applicants - DRAFI' 09/07/95 PART II - Page 23 . . I , , ~ t ! \ t') ,,') -~ ,r ,..:; _ ,. '. ' , /'''---0' ~ , '~(.., t,' _.<: ,.,~. -'-.u ~ ~--X.A / ~~ CL'~'-(- I.. ....- L.. j, -- J - - ...... -.. .~-' .. / NPDES Permit No. FLSII/HJ(J18 c. Modifications to adjust the schedule for maintenance activities or the frequency of inspections or monitoring identified in the SWMP may be made ~ the Dermittee(s) on an annual h:l~i~ The permittees must include in the subsequent ANNUAL REPORT a description of the schedule adjustment along with the following information: " (1) . an analysis of why the former schedule was ineffective or infeasible; (2) expectations on the effectiveness of the replacement schedule; and (3) an analysis, if applicable, of why the replacement schedule will ensure the optimization of equipment use. d~ Modifications subtracting components, controls, or requirements of the SWMP may not be made by the permittee(s) UNLESS it can be clearly demonstrated that with the elimination of this component, the SWMP will continue to achieve a reduction in pollutants to the MEP and shall not cause or contribute to violations of State surface water quality standards of the receiving stream. In the case where this type of modification is appropriate, the permittee(s) may make the required modification and shall include in the subsequent ANNUAL REPORT, a description of the component which has been eliminated along with the following information: (1) an analysis of why the component was ineffective or infeasible, and (2) a detailed explanation of why, with the elimination of this component, the SWMP will continue to achieve a reduction in pollutants to the MEP and shall not cause or contribute to violations of State surface water quality standards of the receiving stream, e. Modifications included within the ANNUAL REPORT shall be signed in accordance with Part VI.H. by all directly affected permittees, and shall include a certification that all affected permittees were given an opportunity to comment on proposed changes. 3, Transfer of Ownership, Operational Authority, or Responsibility for Storm Water Management Program Implementation: The permittee(s) shall implement the SWMP on all new areas added to their portion of the Municipal Separate Storm Sewer System (or for which they become responsible for implementation of storm water quality controls) as expeditiously as practicable. Implementation of the program in any new area shall consider the plans in the SWMP of the previous MS4 ownership, Prior to land annexation, the permittee shall include a schedule for extending the SWMP to the annexed areas. 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'00' ~ ~ t'iS ..... èd s:: .s ,,,= '-'~ == rn·.... Q) C+-; s:: -<z ~ ë:8~f o¡:: M .::: Q)Q)¡:¡ cQ) OD -< ~ S -0 0 .~ 0 p.. 0 ~ :::t Q) C U - '.... Q) M ~ .::: - èd Q).D Ã,..¡::: p.. ,.., foooJ ê- _ _;::s '¡:: - s:: """" == ¡:¡s::,Sp.. uO 0 ;¡i¡ ~ ..... Q)..... rn ë: '.... c...... U -0 S:::: Q) '.... tij ["""' C Q) U -0 U -< ......... t'iS OD..s t'iS s:: ~ > .~ ,.., t'iS 0 ~ ..... í' " ..... C 0 Q) .;:J Q) 1:: 0èd- "'Ót'iS-o ~ a\ ã) S Õ '> ~ '> 8 ~ ~MU 88- 8~ o 02B p.,o p.,~ ~ . t'iS g. C 00. U ~ ..... Q) èd . · CI( e1v/) [ITY DF DELAAY BEA[H CITY ATTORNEY'S OFFICE 200 NW Is! AVENUE· DELRAY BEACH, FLORIDA 33444 FACSIMILE 407/278-4755 Writer's Direct Line: (407) 243-7090 DELRA Y BEACH F lOR I [} A .... AII·America City MEMORANDUM , ~ II r! DATE: December 6, 1995 1993 TO: City Commission FROM: David N. Tolees, Assistant City AtlOrne# SUBJECT: Demand for Judgment Charlie Brown v, City of Delray Beach The City Attorney's Office received the attached Demand for Judgment in the above- referenced case. Section 768.79, Florida Statutes, provides for the filing of a demand for judgment by the Plaintiff in an effort to settle the case. If the judgment obtained by the Plaintiff is at least 25 % more than the amount of the offer, the Plaintiff is entitled to attorney's fees and costs incurred from the date the offer is served, The Plaintiff's demand is for $375,000.00. This case involves a 1987 hit and run automobile accident in which the Plaintiff was injured. The Plaintiff claims in his lawsuit that the City's failure to retain evidence accumulated during its investigation caused him to lose his cause of action against the anonymous automobile driver, The City denies any liability, At this time it would be appropriate for the City Commission to consider the demand for judgment in order that the City Attorney may respond, Please call if you have any questions. DNT:jw Vlld;m 12 cIuy cc: David Harden, City Manager 5-6 Alison MacGregor Harty, City Clerk Lee Graham, Risk Manager brown.dnt @ Printed on Recycled Paper 9-8, , ' · ~ - IN THE CIRCUIT COURT OF THE 15TH JUDICIAL CIRCUIT IN AND FOR PALM BEACH COUNTY, FLORIDA CASE NO. CL 90-6904 AI CHARLIE BROWN, JR., Plaintiff, vs. CITY OF DELRAY BEACH, a municipal corporation, Defendant. / DEMAND FOR JUDGMENT PURSUANT TO RULE 1.442 AND FLORIDA STATUTE §768.79 The Plaintiff, CHARLIE BROWN, JR., makes the following Demand for Judgment pursuant to Rule 1.442 and Florida Statute §768.79 to the Defendant, CITY OF DELRAY BEACH, as follows: 1. The action will be dismissed with prejudice as to both parties. 2. The parties will exchange General Releases. 3. The Defendant, CITY OF DELRAY BEACH, shall pay to the Plaintiff, , CHARLIE BROWN, JR., the total sum of Three Hundred Seventy Five Thousand ($375,000.00) Dollars which is inclusive of costs and attorney's fees incurred by the Plaintiff to date and is the total amount of this demand. I HEREBY CERTIFY that a copy of the foregoing was served by mail upon David N. Tolces, Esquire, City of Delray Beach, 200 NW First Avenue, Delray Beach, Florida 33444 and Kent S. Pratt, Esquire, Gaunt, Pratt, et al., 1401 Forum Way, Suite 500, West Palm 2 I . - Beach, Florida 33401, this 1st day of December, 1995. ARTHUR B. D'ALMEIDA, PA Attorneys for Plaintiff 105 East Palmetto Park Road Boca Ra ,Fl a 432 407 /36 ~6 4 3 . ' . MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER f/Þ'1 SUBJECT: AGENDA ITEM # C¡·C, - MEETING OF DECEMBER 12, 1995 CONTRACT ADDITION (C.O. #l}/McTEAGUE CONSTRUCTION COMPANY, INC. DATE: DECEMBER 8, 1995 This is before the Commission to consider Contract Addition (C.O. #1) in the net amount of $63,165 to McTeague Construction Company, Inc. This included the addition of heat pumps for $76,500 and miscellaneous Value Engineering items for the Pompey Park Pool project for a credit of $13,335. In addition, the contractor requests a 19 day rain-delay extension which will extend the contract time to Substantial Completion to January 4, 1996. Recommend approval of Contract Addition (C.O. No. 1) to McTeague Construction Company, Inc. in the amount of $63,165, with funding from the General Construction Fund (Account No. 334-4170-572- 63.45), through budget transfer from Decade of Excellence Phase II Pompey Pool (Account No. 228-4126-572-63.45) . ~ 5-0 . , . Agenda Item No. 9<~C AGENDA REQUEST Date: December 4, 1995 Request to be placed on: X Regular Agenda Special Agenda Workshop Agenda When: December 12, 1995 Description of item (who, what, where, how much) : Staff request City Commission approve Change Order #1 to MeTe ague Construction Company, Inc. in the amount of $63,165.00 for the addition of the Heat Pumps (alternate #4), and other miscellaneous Value Engineering items for the Pompey Park Pool Project. Additionally, Staff request approval of a Nineteen (19) day contract extension due to rain delay. Funding is available from the General Construction Fund, Account #334-4170-572-63.45. ORDINANCE/RESOLUTION REQUIRED: Not required. Recommendation: Staff recommends approval of Change Order #1 to McTeague Construction, Inc. , in the amount of $63,165.00 and a Nineteen day contract extension for the Porn e Park Pool Pro'ect. Department head signature: Determination of Consistency with Comprehensive Plan: City Attorney Review/Recommendation (if applicable) : Budget Director Review (required on all items involving expenditure of funds) : Gì Funding available: YE NO Funding alternatives (if apPliC~ ~Account No. & DeSCriPtiOn~;f~~C: j;ü¿Ph1L. \ PO¡µ{ ~ccount BalanceÎÞ¡ 9;() fXt' / , . JD ~ fû OvUlí1U'vf- City Manager Review: ~ bt/ Approved for agenda: YE ¥NO 1 374--4i10~'77),.b3-4-S- Hold Until: ~ Agenda Coordinator Review: ' Received: Placed on Agenda: Action: Approved/Disapproved \esd\9356\agrq1212 . ' . ENVIRONMENTAL SERVICES DEPARTMENT MEMORANDUM To: David T. Harden City Manager From: José Agui1æ Constructio anager Date: December 4, 1995 Subject: AGENDA REOUEST Pompey Park Pool & Bath House Project No. 93-56 Attached is an Agenda Request for City Commission review and approval of Change Order #1 to cover the addition of the Pool Heat Pumps (Add Alternate #4) in the amount of $76,500.00 and miscellaneous credits to the project for Value Engineering items in the amount of$13,335.00. The total add for Change Order #1 is $63.165.00. Additionally, the contractor has made two (2) requests for additional rain delay days due to the unusually severe amount of rain in the past several months. His request was for a total of thirty-nine (39) days which after review was adjusted to a total of nineteen (19) days. This contract adjustment will extend the contract time to Substantial Completion from December 16,1995 to January 4, 1996. I have attached for review all available information relevant to this request. cc: William Greenwood File 93-56 (A) esd\9356\agmm1212 . ' · CITY OF DELRAY BEAœ CHANGE ORDER TO ORIGINAL CONTRACT CHANGE ORDER NO. One PROJECT NO. 93-56 DATE: December 4, 1995 PROJECT TITLE: Pompey Park Pool & Bath House TO CONTRACTOR: McTeague Construction Company, Inc. YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING CHANGES IN THE PLANS AND SPECIFICATIONS FOR THIS PROJECT AND TO PERFORM THE WORK ACCORDINGLY, SUBJECT TO ALL CONTRACT STIPULATIONS AND COVENANTS. JUSTIFICATION: Provide and install all necessary components as listed in the Construction Documents related to Add Alternate #4, specifically those associated with the provision of the Heat Pumps for the Pool on the referenced project. Additionally, provide the necessary credits to the City on those items identified in record correspondence regarding "Value Engineering". SUMMARY OF CONTRACT AMOUNT ORIGINAL CONTRACT AMOUNT 1,030,780.00 COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED 0.00 ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER 1,030,780.00 COST OF CONSTRUCTION CHANGES THIS ORDER 63,165.00 ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER 1,093,945.00 PER CENT INCREASE THIS CHANGE ORDER 6.12 % TOTAL PER CENT INCREASE TO DATE 6.12 % EXTENSION OF CONTRACT TIME ALLOWED BY THIS CHANGE 19 CALENDAR DAYS TO 1/4/96 date CERTIFIED STATEMENT: I hereby certify that the supporting cost data included is, in my considered opinion, accurate; that the prices quoted are fair and reasonable and in proper ratio to the cost of the original work contracted for under benefit of competitive bidding. CONTRACTOR SIGNATURE (ARCHITECT) (sign & seal) TO BE FILLED OUT BY DEPARTMENT INITIATING CHANGE ORDER Environmental Services 334-4170-572-63.45. DEPARTMENT FUNDS BUDGETED CODE CERTIFIED BY DELRAY BEACH, FLORIDA By its City commission RECOMMEND: By: ENGINEER/DIRECTOR MAYOR ATTEST: APPROVED: By: CITY ATTORNEY CITY CLERK esd\9356\co1 I' . - [ITY DF DELRAY BEA[H ENVIRONMENTAL SERVICES DEPARTMENT 434 SOUTH SWINTON AVENUE. DELRAY BEACH. FLORIDA 33444 407'243-7300 . TELECOPIER: 407/243-7060 september 25, 1995 Mr. Michael McTeague McTeague Construction Company, Inc. 314 N.E. 3rd. street Boynton Beach, Florida 33435 Re: Pompey Park Pool & Bath House Project No. 93-56 Dear Mike: This notice will serve as your authorization to proceed with add alternate #4 for the Geo-Thermal Heat Pumps and Pool Blanket for the referenced project. Over the next several days I will prepare a Change Order to cover the cost of these pumps as well the other Value Engineered items covered in my memo dated June 6, 1995. The figure for this Change Order will be $63,165.00, based on the following: - Alternate #4 . . . . . . . · · · · · · · . $76,500.00 - Value Engineering Savings · · · · · · · ($13,335.00) - Total Change Order #1 . . · · · · · · · . $63,165.00 I would like to take this opportunity to add for rain days to this Change Order since this also requires City Commission action. We should therefore try and reach some agreement on the number of days to be added. T 1 f r- t:.- ~ .......... ,....., __ ^ I '''' .... " ," 1\ n .. ---- - - ..... . I . L. __ I~ 1- V r-. I ".-" L.IJ \I"""" 'J ,~. j-Jt." I \ C r\ ~ . ' Please contact my office at your earliest convenience to discuss these items. Sincerely, José Aguila, Construction Manager cc: Bill Greenwood Carey Moulton ~ Joe Weldon File 93-56 (A) \esd\9356\pumpauth . ßID '? J1cl-Ac, E (=J. ~,eJ~ \e) --.....:è ~_ __ ---- D. Schedule of Alternates: 1. Alternate No. 1 - Aluminum Louvers (ADD/DEDUCT) : Provide aluminum louvers as speci d in Section 10200 in lieu of wood louvers cified in Section 06200. 2. Alternate No. 2 - Aspha hingle Roofing (DE- DUCT) : Provide asphal ingle roofing as speci- fied in Section 07 lieu of standing seam metal roofing sp fied in Section 07410. 3. Alternate No. - Finishes Downgrade (DEDUCT): Provide the lowing finish downgrades: a. Floor g - provide epoxy paint coated floor as specified in Section 09900 in lieu of fluid applied floor coating as specified in Section 09675. b. Wall covering - provide epoxy painted wall surfaces as specified in Section 09900 in lieu of ceramic tile as specified in Section 93_00. - 4 . Alternate No. 4 - Geo-Thermal Heat Pumps and Pool Blanket (ADD): Provide two (2) GAC S-12 and one (1) GAC H-7 heating/cooling units for the main and wading pools including 4 in. well, well pumps for each pool, val ves, piping and electrical per con- struction plans including start-up and training of maintenance personnel. Provide insulated pool blanket system (McBall Heat Save V) including double stainless steel storage reel for the main and wadin pools. .- - or Pavers (DEDUCT) : Provide 5. Alternaee floor finish specified in lieu of concrete pavers specified in Section 02515. 6. Alternate No. 6 - Pool Deck Toppi ADD} : Pro- vide cementitious pattern toppi specified in Section 03555 over exterior deck concrete slab. 7. Alternate No. 7 - Time 0 ompletion (ADD/DEDUCT) : - Substantially complete e Project in 170 calendar days in lieu of 235 c endar days as stated in the Agreement. 8. Alternate No. 8 - quipment Service Agreement (ADD) : Provide er with 24 month pool equipment service agree from the pool equipment Install- er. 1.06 ALTERATION A. These Spe fications will generally not describe exist- ing pro ts or standards of execution, nor will they enumer e products which are not a part of new con- struc on. The existing product is its own specifi- cat' n and standard for strength, appearance and other 94186 01015-3 - , ' -.... -....-,;..- ..;.-.~ =1.':" ¡ r-.E.='-~ ~ h;." ~I;~; O..ll pal M~P, 17 'SS G:::.;18 C Ú YÌ~ (,l (~ -\--on- rYD'rOS~ Q ~ ~ d -itíY~ -~,",----,,------.,~,,-~--- ..--...-------- --_.~-- -' ...-._..__...."-".~.---- - The U,¿'!dersiqned Bidder agrees to do all e work and furnish all ma~erial~ oalled far by the Bi nq Documents, in the manner prescribed therein and to e standards of al.ity and ~fQrm~nce established y the Contract WIlen~s for the lump su:m. . tad in the pr:Lce spaces her . proviàed. Lwnp sum l.ce 5hall inclu.ds n imp 1 ntation of all applicable ety requirements. . BASE BID ð":?"d . 1"1 . J'1 éT . o-?<: Y-!,4UÖ4V/ ô;.- . ..- /,1 o.;¡~ ¿!Ô~. ClQ ($ L;' <>'"' . J s',rl -0. ) . ALTERNATE BIDS Tha follQwing below a.re for alternate bið. 1~ems as O~O15 o~ the cont::'act Documents; ALTEMATE NO. /100 Collars ) . Asphåit Shinqle Roofinq ~\.vt> /100 Dollars ($ - .:;~ ¿?~.ð (;) ) . - Finishes Downc;rade (DEDUCT) )., ~ d1' o?"'.) ,.ð ð /100 Dollars ($ - Y ,~~,ðO ) . ALTERNATE NO. 4 - Geo-Thermal Heat Pumps and Pool Blanket (~D1): ~~'.J"",,^ ~ -l." 6 ,¡ 'SA II. d 41V-C:- 'n-...µ..d-~ ~-" ~ ~": -- n:' ¿:) \ 1100 DoJ..lare: ($ 4- ~6 7(" Sõ¿J. ) . ,. /' P-3 , . _L:O'''' ._I"'.r- '.' .'J ~I. ". ;.! ~ . . '~..' [. ,-:·.¡'c:;N C:o_t: .", [ITY DF DELHAY BEA[H JUN G ß \9S5 ,.. \ Dc;-"t h'tect"~Gi ",' ATC I VI ' ENVIRONMENTAL SERVICES DEPARTMENT 434 SOUTH SWINTON AVENUE. DELRAY BEACH, FLORIDA 33444 407'243-7300 . TElECOPIER: 407'243·7060 June 6, 1995 Mr. Michael McTeague McTeague Construction Company, Inc. 314 N.E. 3rd. Street Boynton Beach, Florida 33435 Re: Pompey Park Pool & Bath House Project No. 93-56 Dear Mike: Following the award of contract, we have been evaluating a series of Value Engineering items with the idea of reducing the cost of the pro j ect, while maintaining the design quality and long term maintenance of the facility. Following is the result of these considerations. Items 2, 4, 5, 6, 7, 8, 10, 11, 12, 13, 15, 16, 17, 19, 20, 21, 22, 23, 26, and 27 are not acceptable to the City. The following items are acceptable to the city and are described as follows: Item 1 - Water reducing admix deletion · · · · · · $3,300 Item 3 - Overhead door change from one 30' to two 15' doors with a crank operation; hood deletion and mill finish . . . . . . · · · · · · · · · · · · $3,525 Item 9 - Use sch 80 PVC in pool equip room · · · · $1,350 Item 14 - Delete flow meter · · · · · · · · · · · · $ 800 Item 18 - Use PVC vs. cast iron · · · · · · · · · · $2,200 Item 24 - Substitute pool blanket & reel · · · · · · $2,160 Total project savings . . . · · · · · · · · · · · .413,335) T ¡--Œ E =:=t)P.T A LWA YS M A TiERS , ' ^ - . ' v::- He.. 1:.. ~""'N\.f? 1$ 1"'.'",,0" ,- Item 25 will be an added cost to the project if funding is identified prior to project completion. I will keep you informed. As far as the savings, for now, we will keep them in abeyance pending other project considerations which may require available funding. I would like to thank you and your sub-contractors for taking the time to assist the City in identifying the potential savings. Sincerely, ~'- José Aguila, Construction Manager cc: Carey Moulton, Gee & Jenson ~ File 93-56 (A) \esct\9356\vefin . . . . . MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER tJJ-« SUBJECT: AGENDA ITEM # q,j). - MEETING OF DECEMBER 12, 1995 CHANGE ORDER NO. 2/0'CONNOR & TAYLOR, INC. DATE: DECEMBER 8, 1995 This is before the Commission to consider Change Order No. 2 to O'Connor & Taylor, Inc. in the amount of $15,510 as part of the final reconciliation for the Municipal Golf Course Clubhouse project. The extra charges include items related to the interior design package, additional electrical items and fire sprinkler heads. There were miscellaneous additions, changes and credits associ- ated with the project. Recommend approval of Change Order No. 2 to O'Connor & Taylor, Inc, in the amount of $15,510 from the Municipal Golf Course Fund - Buildings (Account No. 445-4763-572-62.10) . ~ 3&;;2 (~/l. ~ 1- ~õJ ð'f;~ ~) . , cJK V1 ENVIRONMENTAL SERVICES DEPARTMENT MEMORANDUM To: David T. Harden City Manager From: José Aguila~ Construction anager Date: December 7, 1995 Subject: Delray Beach Municipal Golf Course Golf Course Clubhouse Change Order #2 - Justification Project No. 93-18 Attached is a listing of all the items identified in attachment "A" as presented as part of Change Order #2 request. The item numbers are those used on the attachment by O'Connor & Taylor, the general contractor. I have provided some brief description of each item and identified the cause of each using the following code: A City requested items B Design changes, additions or modifications C Unforeseen field conditions I will be available at the next City Commission meeting to answer any questions which may come up. Please let me know if you require any additional information. cc: William Greenwood File 93-18 (A) esd\9318\co2mem2 . ' . . CITY OF DELRA Y BEACH MUNICIPAL GOLF COURSE PROJECT PROJECT NO. 93-18 CHANGE ORDER #2 - JUSTIFICATION December 7,1995 lItem Description Cause Cost I 1 Change order #1 was approved by the City Commission on Dec, 13, 1994 to cover the cost of additional paved parking area on the north side of the parking lot. A $16,095.00 2 During the course of the job, the City found it necessary to move the temporary toilet trailer. The work was done by the general contractor and the City was billed separately A $ 3,679.00 3.a.1 Once the project was nearing completion, the facility user felt that the service galley was unsightly and requested additional doors be placed to separate the public from the service area A $ 3,500.00 3.a.2 After the pro-shop was open for public use, a need for additional storage shelves became apparent. As requested, the contractor provided and installed the additional shelves. A $ 1.311.00 3.a.3 Addendum #5 was issued too late in the bidding period and had to be negotiated after the project was awarded. This cost reflects a 50/50 split between the City and the contractor. B $ 2,388.00 3.a.4 This item covers seven branch circuits not shown on the contract drawing necessary for the exhaust fans, and an additional four prong fire alarm communication device required by the Fire Department B.A $ 715.00 3.a.5 The interior design bid documents were incomplete for bidding purposes, Once the plans were made available to the contractor. additional charges were identified to comply with the plans. B $ 2,773.00 3.a.6 The wall areas around the receiving dock at the kitchen was to be a drywall area. The City felt that the walls would be better protected if the same wall material was used as the kitchen walls. The material is a cleanable plastic sheet. B $ 1,218.00 3.a.7 The painted wall finish in the entry, lobby and cupola area was to have been finished by a painter under the interior design budget. The designer was happy with the work by the contractors painter, and she felt he could do the work within the established budget for that item. This was not an added cost to the overall project. B $ 6,900.00 3.a.8 Once the project was near completion, it was felt that the existing irrigation pump building, located just east of the new clubhouse was in need of painting. A $ 690.00 . ' · Municipal Golf Course Change Order #2 - Justification Page 2 3.a.9 The original plan was to use canal water for landscape irrigation It was later determined that this would be a long term maintenance problem, and it was decided that use of City water would be better. This change reflects the modification, resulting in a credit to the City A $ -110.00 3.a.1O In order to access the upper portion of the roof, one would have to step on a portion of the roof shingles. These shingles are very brittle and would crack if walked on. It was necessary to provide another material which would allow traffic. Copper was selected as the best alternative. B $ 345.00 3,a.ll The mechanical engineer failed to provide three necessary NC jumper ducts on the bidding document, thus once identified as necessary, the contractor installed them. B $ 1,472.00 3.a.12 The specifications provided by the interior designer at bid time indicated that the wall covering would be in yards. What was actually purchased by the City, and installed by the general contractor was a "roll" paper. This resulted in double the installation labor and therefore the cost was passed on to the City. B $ 1,150.00 3.a.13 The City requested that a pair of doors be added between the service galley area and the corridor leading to the main dining room to shield the view of the public. A $ 2.484.00 3.a.14 A number of additional electrical outlets were provided, some at the request of the City, and some which were missed by the design consultant, but necessary for the project. A,B $ 2,553.00 3.a.15 The City, under separate contract, was responsible for the old clubhouse demolition and debris removal. Some material was left behind and was removed from site by the general contractor. A $ 1,200.00 3.a.16 Because the City was responsible for the demolition. a tempo- rary fence was necessary. Once completed. additional fencing was required--according to the plans--and the City had to share in that cost A $ 850.00 3.b.l After installation of the fire sprinkler system per the approved plans, the Fire Department upon inspection required that the con- tractor add nine additional heads. This work was done to get final permit sign off. C $ 1,242.00 3.b.2 This item again reflects a number of added electrical receptacles and other items both missed in the plans by the design team. as well as some added by the end user. A,B,C $ 3,874.00 , Municipal Golf Course Change Order #2 - Justification Page 3 3.b.3 The kitchen equipment was purchased by the City under separate contract including the kitchen hood. Choice Kitchen contracted with another sub to install the hood. this sub apparently walked on the roof tiles and broke some of them. The roofer under the GC had to make the necessary repairs but failed to notify the City before the kitchen equipment supplier was paid. This charge should have been passed on to Choice Kitchen. There were other items the City was aware of and received the proper credits from Choice. C $ 300.00 3.bA The bid documents provided for a deduct alternate for the double outlookers from the trusses. The City accepted this deduct alternate. The architect failed to consider how the attachment of a single outlooker would work. necessitating longer members. This cost reflect this added material. B $ 1.888.00 3.b.5 The general contractor had a certain number of exterior wood signs in his contract. The end used requested two additional signs be added on the site. A $ 1,143.00 3.b.6 According to the wallpaper installer. the borders should come to the site trimmed for installation. The interior designer failed to order them trimmed requiring manual trimming of all border material prior to installation. B $ 2,024.00 3.b.7 The detail provided by the design team was not strong enough to support the total weight of the dumpster enclosure doors. A modified hinge and connection detail was necessary. which the contractor installed. B $ 600.00 SUMMARY OF CHARGES: Total additional charges $40.510.00 (exclusive of item 1 and 2) Contingency per contract $25.000.00 Total for Change Order #2 $15.510.00 CODES USED FOR CAUSE COLUMN A City requested items $13.464.00 B Design changes/additions $18.604.00 C Construction unforeseen conditions $ 1.542.00 $33.610.00 Item 3 .a. 7 added no cost to the budget $ 6.900.00 Grand Total cost in excess of the contract $40.510.00 esd\9318\co2decr . · ENVIRONMENTAL SERVICES DEPARTMENT MEMORANDUM To: David T. Harden City Manager From: Jose Agui1iID: Constructibu_· anager Date: November 22, 1995 Subject: AGENDA REOUEST Delray Beach Municipal Golf Course Project Project No. 93-18 Attached is information relative Change Order #2 for the Municipal Golf Course Project . The project has been completed and as part of final reconciliation, there are several items which resulted in additional cost to the City. Even though this Change Order represents a final reconciliation, the project will not be closed out until the final retain age is paid. The extra charges include items related to the interior design package, additional electrical items, fire sprinkler heads required by the fire marshal and others. The total amount for Change Order #2 is $ 15,510.00. Funding is available from the Municipal Golf Course Fund, Buildings Account No. 445-4763-572-62.10. cc: William Greenwood File 93-18 (A) esd\93I 8\co2mem , CITY OF DELRAY BEAœ œANGE ORDER ro ORIGINAL CONTRACT œANGE ORDER RO. 2 PROJECT NO. 93-18 DATE: November 21, 1995 PROJECT TITLE: Delray Beach Municipal Golf Course Clubhouse ro CONTRACTOR: O'Connor & Taylor, Inc. YOU ARE HEREBY REQUESTED ro HAlŒ 'nIB FOLLOWING œAHGES IN THE PLANS AND SPECIFICATIONS FOR THIS PROJECT AND ro PERFORM THE WORK ACCORDINGLY, SUBJECT ro ALL CONTRACT STIPUlATIONS AND OOVEHAHTS. JUSTIFICATION: Provide and install miscellaneous items as detailed on attachment "A", dated september 13, 1995. All conditions associated with base contract will be applicable to this work. SUMMARY OF OOHTRACT AMOUNT ORIGINAL CONTRACT AMOUNT $1,574,225.00 COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED $ 16,095.00 ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $1,590,320.00 COST OF CONSTRUCTION CHANGES THIS ORDER $ 15,510.00 ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $1,605,830.00 PER CENT INCREASE THIS CHANGE ORDER 0.98% TOTAL PER CENT INCREASE TO DATE 2.00% EXTENSION OF CONTRACT TIME ALLOWED BY THIS CHANGE, -º-CALENDAR DAYS TO 8/11/95 date CERTIFIED STATEMENT: I hereby certify that the supporting cost data included is, in my considered opinion, accurate; that the prices quoted are fair and reasonable and in proper ratio to the cost of the original work contracted for under benefit competitive bidding. CONTRACTOR SIGNATURE (ARCHITECT) (sign & seal) TO BE FILLED OUT BY DEPARTMENT INITIATING CHANGE ORDER Environmental Services 445-4763-572-62.10. DEPARTMENT FUNDS BUDGETED CODE CERTIFIED BY DELRAY BEACH, FLORIDA By its City Commission RECOMMEND: By: ESD DIRECTOR MAYOR ATTEST: APPROVED: By: CITY ATTORNEY CITY CLERK esd\9318\co2 . ATTAC:/lf'liNT A I) AC I~ j o f 4 O'CONNOR & TAYLOR, INC. . General Contracting · Construction Management S{' Jt~mh('r 1], 1995 1\11'. Jose A~uila, Cons'mdion Mana~~r ('it)' of Delra)' B~ach "LH S, Swinton A v~nu~ I h.-Iray Beach, Florida 33444 Ih': Delray Beach Golf Course Cluhhouse Contract Close-Out 1)(' a I' .I oS{': I am writin~ this letter '0 provide a single source summary for the additional cost items on lilt' ahoVl' rd'('renced pruject. The items outlined helow arc comprehensive; includin~ (:lIst items l'Clvel"ed hy prior Chan~e Or"ders, cos' items 1)I"eviously approved and cost items whit'h have no' heen here'ofore suhmitted for formal approval. I. C'IIAN(;E ORDERS: Only one Chan~e Order that was issued during the cOllrse of the joh was for the parking lot I"evisions. This Change Order was approved in the amount of $16,H95; and has heen paid through the normal Application process. 2. SEPARATE INVOICE: Additional work was performed and invoiced hy via separatl' invoice (outside of the Contrad Amount). This worl\ was for the relcH:ation of the golf fOllrse rest rooms. The amollnt of the invoke was $3,679. J, CONTINGENCY: The halanl'C of the additional work which was appruved ami performed dllring tlw t.'Clllrse of the pruject was intended to he dJarged against the fontingency line item in the Contract. It was our IInderstanding that any cost in eXfess of the contin~elH:J' wOllld he hilled out via a linal Chall~e Onll~r. a. I-reviously Approved Contingenq Cost: Outlil\l~d helow is a hrid' desrription of the item, the date of documentation and the fost of cadI item. (I.) Extra Douhle Doors April 13th l~e{IUest $ 3,5HH (2.) Additional Sheh'in~ AI)I'il 6th nequest $ 1,311 (3,) Addendum No, 5 April 20th Request $ 2,.~NN (4,) Misc. Elel'. Changes Fehruary 20th I~ecluest $ 715 (5.) I D J}ntwin~ Chan~es MalTh 20th Recluest $ 2,77.\ ((I.) Additional FI~P Board I\larch 20th Ih~C uest $ 1,21 N (7.) Copula Finishes I\lardl 5th net lIt~st $ (1,900 (N.) Paint Pump Buildin~ (Inc. Contradm"s OH&P)l\lan~h INth Minutes $ ()90 (9.) Irrig. Credit/Water Meter Char~{' 3Xl)2 Prospect Avenue, SIIilC 7 . Wesl Pall11 Bcach, 1"1,33,104 . (407) X6\-7349 . Fax (407) X61-\Ú7-1 I' ^T'f'ACIJ~H:N'r A PACE ') of 4 "- I\lay HUh Minutes $ ( I It») (W.) Copper Walkway on I~oof (I~evised Pricing, Induding Contradors OIl&P) May ISth Minutes $ 345 ( II.) AIC .J umper Dnds May HUh Minutes $ 1,"'72 (12.) Wallcovel'Ìng (Roll Goods vs, Yanl (;oods) May ISth Minntes $ 1,150 (13.) Douhle Doors (cD 127 & 12(, May 18th Minutes $ 2,484 (14.) Electrical Misc. Changes Ma)' 18th Minntes $ 2,553 (15.) lIaul and Disposal (Owner Landsnlping and Demo Dehris) May 18th I\linutes $ 1,200 (1(,.) (hnH~r Portion nf Cnnst. F(~I\l'e Oft. Meeting Minutes $ 850 Total of Previonsly Dncumel1h~d ('hanges $29,439 h, Itemized helel\\' arc a few additional cost items whidl were not previously outlined in terms of lahor and materials. I. Fire S¡ninkler Chan1?;cs: Fourteen ( 14) Request for Change wcre suhmitted hy the Fire SI)rinlder Suhcontractor. These fourteen (14) I~equest for Change wel'e lu'eviously transmitted hy O'Connor & Taylm', Inc. to the I)roject Engineer I'm' review. No response was given. Ilaving reviewed the fonrteen (14) Change Retluest, we feel that then' wel'e three (3) legitimatc Change I~CtlUcsts suhmitted ~IS follows: a. Two (2) sprinkler heads added to Port Cachere area per Fire !Vlarshall. $ 270 h. FOIII' (4) sprinkler heads relocated in lohhy area sheet rod" ('(~iling per Fire I\larshall re(IUest. $ 450 c. Thrt,(, (3) sprinkler heads rdocated nn the South exterior covered porch area per Fire Marshalll·etluest. $ 360 Suhtotal $ 1,080 Contractors OH&P 162 Total $ 1,242 2. Miscellaneous Electrical Chan1?;es: as follows a. I~l'l'l'plade fut" Idtdll'n pl'Ình' " $ X5 h. neceptade for TV ami cahlt· Iwx $ IOJ ('. Low(~r eight (8) junction hoxes $ JOO d. Misœllaneous kitchen equipment worl( $ ()OO ('. Acid haloll to lire alarm syst('m $ 554 . ' A TTA CII ~I EN' ' A PACE :3 of 4 f. Add receptacle at soda machines $ 6M g. Switcll changing room lights $ 65 h. I{eccptade/cash register and lighting @ Pro Shop $ 130 i. I{eceptacle (q! trophy case $ 6() .I. Three way switches in Pro Shop $ 225 Ie AUU No.2 heat strip hookup $ 59M I. Time clock to site light pole $ 175 m. Install Owner fixtures $ 400 Suhtotal $ 3,369 ('ontmctors OIl&P 505 Total Elect .-ical $ 3,M74 3. I{epait- of roof tile damaged hy Choice Kitchen Equilnnent Suhwntractm' (Aho Ait·). (No !\,Iark-up). $ 300 4. Additionallumher re(luired duc to C)'press outlooker structural detail; cypress outlooker required to he provided at four (4) lineal fœt vs. two (2) lineal feet as indicated on plan. 32() outlool\Crs x 2 lineal n. = 640 lineal feet 640 lineal ft. x $2.95 per lineal ft. = $ 1,88M 5. Two (2) addit ional exterior wood signs 2 @ $497 each = $ 994 Contractors OH&P @ 15% 149 Total Additional Signage Cost $ I, 143 6. Trim all wallcovering hoarders which were not shipped precut; per industry standard. $1,7()0 ('ont!lldors 011&1' 264 Total $ 2,02'" 7. Ih'pair/Replacement of Dumpster Cate lIinges $ (100 Total of New Documented I{eqllests $11 ,071 SlII\II\IAI{\': I. PH'vioIlSI)' )Ol'IIIIWllkd ('hallg(' I{(·(t ('sh $21)"BI) 2. Newly Documellted Change nC(IUests 11,071 3. Total of "Contingency" Change n(~quests $40,510 -t Less Project Contingency ( 25,000) 5, Change l{e(IUest No, 2 Ammlllt $15,5 W , ' ATTACHNENT A PAGE 4 of 4 A h~r ('eviewing the ahove cnst summary and the endosed documentation, please let me know how you would like to format the final Change I~equest and Application for" Payment. I apologize for not having provided ~IOU with this information sooner and I thank you for your patiem'c in the dos(~-out of tlU' prnjed. Sinrerely, J.E. TayIOl", III Pn'sident \'(: : John Collier Ifl21.10SEiJ J , ' , P.!32 r--- - ~ ¡Irnpoznl . ....-.---.-- .-. . ------- " 1577 S.W. 1st WAY, BAY 11 E \ !' Southern Coast Enterplises DEERFIELD BEACH, FL 33441 305426·3312 COMMERCIAL & RESIDENTIAL' STATE LICENSED & INSURED 800-585-5132 I , ST. LIC, #CCC05045I I: !I 11 " :1 . .. 'I PROPOSAL SUBMITTED TO PHONE DATE ~I !. O'CONNOR AND TAYl.OR, INC. 407 -B63-7319 /107-863- 361l.JrAX 5-15-95 " r -.! srnEET JOB NAMr " 3892 PROSPCcr AVE fnc. DELMY ßEAC~~ GOLF COURSE CLUBHOUSE '--ë;~TATê'AND liP CODE JOB l OCA nON ---- ..... WEST PALM ßEAQ.LELJ3Q69_ HOMfWOOr) .BLYD~....Qr:Lß6~LßEAO,L..£L. ..... - ., .. .- -- ---....-, --.-- ---... ..------..- ....-----... ~ ....-. ~ . We hereby P'OPOSfl 10 ¡, . . , !j .' , : CHA:t'{çm ORDER :1 :1 , .' INSTAlLATION OF 24 OZ COPPER WALKWAY (24"X80") PRICE ,.....,......."....,.,..." $600,00 / ; ~ II o\) 'I :: :1 ¥'~ I! I I " I . : I I --- --- Any unpaid balance shall bear interest at 1.5% per month after 30 days from due date. In the event it shall be 1 necessary to employ an attorney to collect any sum of money due hereunder, Owner or Builder agreos to pay all costs or collection including a reasonable attorney's fee. All invoices are payable COD, ! We assume no responSibility for damage caÜsed by act of God. or any act beyond our conlrol. ¡ The terms and conditions printed on the back hereol, are referred to and made a part 01 thIs proposal Accepted by Buyer SOUTHERN COAST ENTERPRISES I' ,I this day of 199 .' By By (ìAcu~A<J f1M).~~ By - .0- _...._~...... - ----_...._-- -_....--- ---..--- AS AUT~<?.~IZEO REP_'3§~§!i~~IIV~", -, .-- -.-----------.--..---.-.......--.--.......---- .._._. - .... ... MAY-15-1995 14:53 96% P.02 , ,.. Southern Coast Enterprises lS77 S.W, 1st Way. Bay HE Deerfidd Beach, Florida 33064 ücmstd (305)426-3312 DATE INVOICE # /nsllrtd lie. #CCC 050451 7/25/95 2269 BILL TO: O'CONNOR AND TAYLOR 3892 PROSPECT AVE #7 WEST PALM BEACH, FL. 33404 > DESCRIPTION AMOUNT RE: THE DELRA Y COUNTRY CLUB ADDITIONAL CHARGE FOR THE REPLACEMENT OF CRACKED SUPRADUR 900.00 SHINGLES (j 5~ I ~ flficÛc taM¡. ../0 I L ri' - JL") i c.x:- ,rv"'-w -;; yvúf¡\fit,tL WC7c-tfr -=> '-I('ðD0 7l 3 "'I...~ <f ¡¿v; 6¿Øf. &t'j~ ~ ff (.,.cÞ T::\ ~, I.,. íf lY Q b {¿'~'-J< --\ú:¡.td.<-~, ¡,~. ,~L 2~~\: ~s,¡.. (Jlw 01 '0 . ~ "Z.'~:~"., n I J ~ 1), ¡ _ '2..t) -------~ .'J (..IV'"" S ./ r / , GltlA ' t ,~i ()\, ¡ ( \.. ~/ \ ~_/. / '::.--,~ THANK YOU FOR YOUR BUSINESS - TOTAL .-- - , . . Superior !fire Sprink{ers, Inc. 'if Fire Protection Systems 222 JUPiter Street Jupiter) FCoriáa. 33458 (407) 575-9001 FAX (407) 575-0634 rf~rrnrm~ April 28, 1995 qi MAY 02 1995 !L: Ui¡ '.! O'CONNOR & TAYLOR DL::! \:J[5u crGG ATTN: Joe Taylor ~~.s~~_~..~....~._____~~__~__ 3892 Prospect Ave, #7 West Palm Beach, FL 33404 RE: DELRAY GOLF CLUBHOUSE - CHANGE ORDER #6 Dear Joe, The total cost indicated below is for work involving the relocation of sprinkler heads in exterior covered porch, as requested by the fire inspector. Attached is a work order for the details of the work performed. GRAND TOTAL $ 360.00 Please issue a Change Order in the amount of $360.00. Thank you for your immediate attention to this matter. Sincerely, j)~ 'R~b~f,- Dave Ruble Vice President DBGC.~c6 -. --- tßpndeá - lnsureá . . . " - Superior !fire SprinK.{ersl Inc. 'flf Fire Protection Systems 222 JUPiter Street Jupiter) FCoridå. 33458 (407) 575-9001 FAX (407) 575-0634 April 28, 1995 O'CONNOR & TAYLOR ATTN: Joe Taylor 3892 Prospect Ave. #7 West Palm Beach, FL 33404 RE: DELRAY GOLF CLUBHOUSE - CHANGE ORDER #9 Dear Joe, The total cost indicated below is for work involving four ( 4 ) sprinkler heads relocated in lobby area sheetrock ceilings to provide additional floor coverage. Attached is a work order for a further explanation of the details of the work performed, GRAND TOTAL $ 450.00 Please issue a Change Order in the amount of $450.00, Thank you for your immediate attention to this matter. Sincerely, ~JJ:& ~d~ Dave Ruble Vice President DBGC.co9 ffr?(;!~nD m\ l' .; . ,~II: ._.t I ~ .. , . 'I ! !¡ ! ~ MAYO 2 1995 :J : L .__._ 'U! IL,il ":J\':ïL:JU U L:::J~ ---...--- - ---- - - ------------- - - tJ30mfeá - In.sureá . - - - - . - . Superior ~ire SprinK{ersl Inc. 'if Fire Protection Systems 222 JUPiter Street Jupiter) FCoriáa. 33458 (407) 575-9001 FAX (407) 575-0634 April 28, 1995 O'CONNOR & TAYLOR ATTN: Joe Taylor 3892 Prospect Ave. #7 West Palm Beach, FL 33404 RE: DELRAY GOLF CLUBHOUSE - CHANGE ORDER #10 Dear Joe, The total cost indicated below is for work involving two (2 ) sprinkler heads added to attic protection in area designated "Porte Cochere". Attached is a work order for a further explanation of the details of the work performed. GRAND TOTAL $ 270.00 Please issue a Change Order in the amount of $270.00. Thank you for your immediate attention to this matter. Sincerely, ~~ ~/~ Dave Ruble Vice President DBCC.colO ~- .. -IF! ~ ,- ---., ¡ ili N,JJ,y :} 2 1995 If '-ILJl~ :--~u ... _.. -. ... - . . ..~...-..._------ tßonáeá - lnsureá . . MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER&7vÎ SUBJECT: AGENDA ITEM # c¡,'p, - MEETING OF DECEMBER 5, 1995 CHANGE ORDER NO. 2/0'CONNOR & TAYLOR, INC. DATE: DECEMBER 1, 1995 This is before the Commission to consider Change Order No. 2 to O'Connor & Taylor, Inc. in the amount of $15,510 as part of the final reconciliation for the Municipal Golf Course Clubhouse project. The extra charges include items related to the interior design package, additional electrical items and fire sprinkler heads. There were miscellaneous additions, changes and credits associ- ated with the project. Recommend approval of Change Order No. 2 to O'Connor & Taylor, Inc, in the amount of $15,510 from the Municipal Golf Course Fund - Buildings (Account No. 445-4763-572-62.10) . (!omm¡,ss/on ¿u;:;ncls d ~ftn lEi) b I:-fl1-K-t>ow n 'I- t;t¡;/¡:;/ll1-V7o/? ot O!JHJ9&s/ who ns Þét:; foe- I¥ whoSf3:. l=éSfMS' b ¡'h ~.I ~. fb.s rp::;n &:J ~ 1..:2/1;;if 95 . . Agenda Item No. C¡.F AGENDA REQUEST Date: November 20, 1995 Request to be placed on: X Regular Agenda Special Agenda Workshop Agenda When: December 5, 1995 Description of item (who, what, where, how much) : Staff request City commission approve Change Order #2 in the amount of $15,510.00 to O'Connor & Taylor, Inc" to cover miscellaneous additions I changes and credi ts associated with the Municipal Golf Course Project (see attached descriptions) . The Project number is 93-18. Funding is available from the Municipal Golf Course Fund, Buildings Account No. 445-4763-572-62.10. ORDINANCE/RESOLUTION REQUIRED: Not required Recommendation: Staff recommends approval of Change Order #2 to the Contract with O'Connor & Taylor, Inc. , in the amount of $15,510.00 for miscellaneous end of contract adjustments associated with the Munici al Golf Course Pro·ect. Determination of Consistency with Comprehensive Plan: City Attorney Review/Recommendation (if applicable) : Budget Director Review (required on all items involving expenditure of funds): Funding available~/NO Funding alternatives ,.J),4 ~f applicable} Account No. & DescriptionlflfÇ-L{7c:'3-57'd-- b2,/D 6rJLF CfM.,4r$E 6LJ?) Account Balance #t{.Ç/~' k .; . r;;¡:t;c r I f ''¡.Ptf "'s" City Manager Review: §>NO [l7/t'1 Approved for agenda: Hold Until: Agenda Coordinator Review: Received: Placed on Agenda: Action: Approved/Disapproved \esd\forms\agreq125 . . ENVIRONMENTAL SERVICES DEPARTMENT MEMORANDUM To: David T. Harden City Manager From: Jose AgUil~ Constructi _ anager Date: November 22, 1995 Subject: AGENDA REOUEST Delray Beach Municipal Golf Course Project Project No. 93-18 Attached is information relative Change Order #2 for the Municipal Golf Course Project . The project has been completed and as part of final reconciliation, there are several items which resulted in additional cost to the City. Even though this Change Order represents a final reconciliation, the project will not be closed out until the final retainage is paid. The extra charges include items related to the interior design package, additional electrical items, fire sprinkler heads required by the fire marshal and others. The total amount for Change Order #2 is $ 15,510.00. Funding is available ITom the Municipal Golf Course Fund, Buildings Account No. 445-4763-572-62.10. cc: William Greenwood File 93-18 (A) esd\93I 8\co2mem . · CITY OF DELRAY BEAœ CHANGE ORDER TO ORIGINAL CONTRACT CHANGE ORDER NO. 2 PROJECT NO. 93-18 DATE: November 21, 1995 PROJECT TITLE: Delray Beach Municipal Golf Course Clubhouse TO CONTRACTOR: O'COnnor & Taylor, Inc. YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING œANGES IN THE PLANS AND SPECIFICATIONS FOR THIS PROJECT AND TO PERFORM THE WORK ACCORDINGLY, SUBJECT TO ALL CONTRACT STIPULATIONS AND COVENANTS. JUSTIFICATION: Provide and install miscellaneous items as detailed on attachment "A", dated September 13, 1995. All conditions associated with base contract will be applicable to this work. SUMMARY OF CONTRACT AMOUNT ORIGINAL CONTRACT AMOUNT $1,574,225.00 COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED $ 16,095.00 ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $1,590,320.00 COST OF CONSTRUCTION CHANGES THIS ORDER $ 15,510.00 ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $1,605,830.00 PER CENT INCREASE THIS CHANGE ORDER 0.98% TOTAL PER CENT INCREASE TO DATE 2.00% EXTENSION OF CONTRACT TIME ALLOWED BY THIS CHANGE, -º-CALENDAR DAYS TO 8/11/95 date CERTIFIED STATEMENT: I hereby certify that the supporting cost data included is, in my considered opinion, accurate; that the pr ices quoted are fair and reasonable and in proper ratio to the cost of the original work contracted for under benefit competitive bidding. CONTRACTOR SIGNATURE (ARCHITECT) (sign & seal) TO BE FILLED OUT BY DEPARTMENT INITIATING CHANGE ORDER Environmental Services 445-4763-572-62.10. DEPARTMENT FUNDS BUDGETED CODE CERTIFIED BY DELRAY BEACH, FLORIDA By its City Commission RECOMMEND: By: ESD DIRECTOR MAYOR ATTEST: APPROVED: By: CITY ATTORNEY CITY CLERK esd\9318\co2 , . . A TT kCHMENT A PAGE 1 of 4 O'CONNOR & TAYLOR, INC. General Contracting · Construction Management September 13, 1995 Mr. Jose Aguila, Construction Manager City of Delray Beach 434 S. Swinton A venue Delray Beach, Florida 33444 Re: Delray Beach Golf Course Clubhouse Contract Close-Out Dear Jose: I am writing this letter to provide a single source summary for the additional cost items on the above referenced project. The items outlined below are comprehensive; including cost items covered by prior Change Orders, cost items previously approved and cost items which have not been heretofore submitted for formal approval. 1. CHANGE ORDERS: Only one Change Order that was issued during the course of the job was for the parking lot revisions. This Change Order was approved in the amount of $16,095; and has been paid through the normal Application process. 2. SEPARATE INVOICE: Additional work was performed and invoiced by via separate invoice (outside of the Contract Amount). This work was for the relocation of the golf course restrooms. The amount of the invoice was $3,679. 3. CONTINGENCY: The balance of the additional work which was approved and performed during the course of the project was intended to be charged against the contingency line item in the Contract. It was our understanding that any cost in excess of the contingency would be billed out via a final Change Order. a. Previouslv Approved Contine:encv Cost: Outlined below is a brief description of the item, the date of documentation and the cost of each item. (1.) Extra Double Doors April 13th Request $ 3,500 (2.) Additional Shelving April 6th Request $ 1,311 (3.) Addendum No.5 April 20th Request $ 2,388 (4.) Misc. Elec. Changes February 20th Request $ 715 (5.) ID Drawing Changes March 20th Request $ 2,773 (6.) Additional FRP Board March 20th Request $ 1,218 (7.) Copula Finishes March 5th Request $ 6,900 (8.) Paint Pump Building (Inc. Contractors OH&P)March 18th Minutes $ 690 (9.) Irrig. CreditlWater Meter Charge 3892 Prospect Avenue, Suite 7 . West Palm Beach, FL 33404 · (407) 863-7349 · Fax (407) 863-3674 · , ATTACHMENT A PAGE 2 of 4 May 18th Minutes $ ( 110) (10.) Copper Walkway on Roof (Revised Pricing, Including Contractors OH&P) May 18th Minutes $ 345 (11.) AlC Jumper Ducts May 18th Minutes $ 1,472 (12.) Wallcovering (Roll Goods vs. Yard Goods) May 18th Minutes $ 1,150 (13.) Double Doors @ 127 & 126 May 18th Minutes $ 2,484 (14.) Electrical Misc. Changes May 18th Minutes $ 2,553 (15.) Haul and Disposal (Owner Landscaping and Demo Debris) May 18th Minutes $ 1,200 (16.) Owner Portion of Con st. Fence Oct. Meeting Minutes $ 850 Total of Previously Documented Changes $29,439 b. Itemized below are a few additional cost items which were not previously outlined in terms of labor and materials. 1. Fire Sprinkler Chane:es: Fourteen (14) Request for Change were submitted by the Fire Sprinkler Subcontractor. These fourteen (14) Request for Change were previously transmitted by O'Connor & Taylor, Inc. to the Project Engineer for review. No response was given. Having reviewed the fourteen (14) Change Request, we feel that there were three (3) legitimate Change Requests submitted as follows: a. Two (2) sprinkler heads added to Port Cachere area per Fire Marshall. $ 270 b. Four (4) sprinkler heads relocated in lobby area sheet rock ceiling per Fire Marshall request. $ 450 c. Three (3) sprinkler heads relocated on the South exterior covered porch area per Fire Marshall request. $ 360 Subtotal $ 1,080 Contractors OH&P 162 Total $ 1,242 2. Miscellaneous Electrical Chane:es: as follows a. Receptacle for kitchen printer $ 85 b. Receptacle for TV and cable box $ 103 c. Lower eight (8) junction boxes $ 300 d. Miscellaneous kitchen equipment work $ 600 e. Add halon to fire alarm system $ 554 · ATTACHMENT A PAGE 3 of 4 f. Add receptacle at soda machines $ 68 g. Switch changing room lights $ 65 h. Receptacle/cash register and lighting @ Pro Shop $ 130 i. Receptacle @ trophy case $ 66 j. Three way switches in Pro Shop $ 225 k. AHU No.2 heat strip hookup $ 598 I. Time clock to site light pole $ 175 m. Install Owner fixtures $ 400 Subtotal $ 3,369 Contractors OH&P 505 Total Electrical $ 3,874 3. Repair of roof tile damaged by Choice Kitchen Equipment Subcontractor (Aho Air). (No Mark-up). $ 300 4. Additional lumber required due to cypress outlooker structural detail; cypress outlooker required to be provided at four (4) lineal feet vs. two (2) lineal feet as indicated on plan. 320 outlookers x 2 lineal ft. = 640 lineal feet 640 lineal ft. x $2.95 per lineal ft. = $ 1,888 5. Two (2) additional exterior wood signs 2 @ $497 each = $ 994 Contractors OH&P @ 15% 149 Total Additional Signage Cost $ 1,143 6. Trim all wallcovering boarders which were not shipped precut; per industry standard. $1,760 Contractors OH&P 264 Total $ 2,024 7. RepairlReplacement of Dumpster Gate Hinges $ 600 Total of New Documented Requests $11,071 SUMMARY: 1. Previously Documented Change Requests $29,439 2. Newly Documented Change Requests 11.071 3. Total of "Contingency" Change Requests $40,510 4. Less Project Contingency (25.000) 5. Change Request No.2 Amount $15,510 . . ATTACHMENT A PAGE 4 of 4 After reviewing the above cost summary and the enclosed documentation, please let me know how you would like to format the final Change Request and Application for Payment. I apologize for not having provided you with this information sooner and I thank you for your patience in the close-out of the project. Sincerely, cc: John Collier 162/JOSE913 ....._. P.Ø2 rr·--------· - - :Jrnposnl - .. ...._._4.___.__. ._. . -.-----.-- , I, 1577 S.W. 1st WAY, BAY 11 E \ I Southern Coast Enterprises DEERFIELD BEACH, FL 33441 ~ 305-426-3312 , COMMERCIAL & RESIDENTIAL' STATE LICENSED & INSURED 800-585-5132 I I ST. LIC. #CCC050451 I' 11 1\ " :1 . '- ~I 'I PROPOSAL SUBMITTED TO PHONE DATE !' O'CONNOR AND TAYl.OR, INC. 407-863-7319/107-863- 36/ J. r AX 5-15-95 , -.! srnEET JOB NAMf. " 3892. PRospccr AVE IOe. DFLRAY ßEAC~~ GOLF COURSE CLUBHOUSE ·--'·C.i~TA'TËÃND liP CODE JOB LOCATION .------.-- .. ."' WEST PALM ßEAClLELJ3Q69__ HOMfWOO[).BLYD__....Œ:J..BßLßEAO.L£L__ ...... - .... .- - --- -----.--.. -.--..--..----.. -.......------... ._._...~-..._._._. -. ....-. ;1 We hereby p,oP<>SG 10 i. , , !¡ .' , : CHANGE ORDER :1 " , " INSTAlLATION OF 24 OZ COPPER WALKWAY (24"X80") PRICE ........",...,........".., $600,00 / ; ;t- 'I o\) 'I :: :1 ¥'~ I ~ ¡ , , . 1 " , --- -- Any unpaid balance shall bear interest at 1,5% per month after 30 days from due date. In the event it shall be I necessary to employ an attorney to collect any sum of money due hereunder, Owner or Builder agreos to pay all costs or collection including a reasonable attorney's fee. All invoices are payable COD, ! We assume no responsibility (or damage caÜsed by act of God. or any act beyond our control. ! The terms and conditions printed on the back hereof, are referred to and made a part ollhl$ proposal. , Accepted by Buyer SOUTHERN COAST ENTERPRISES " ,I this day of 199 " By By(ìÁLu~A<1 f.wJ'{t.~ By - --. -, ~--"~. ___'___44'___~ __._~~__________ ___ AS AI¿II:!9..~IZED R§£!3§~§.!:IJ~IIV~.. -, u_ -~-----------_.__..._--_._..._-_..__......_.._- -.-..-. - ... MRY-15-1995 14:53 96% P.02 . ' Southern Coast Enterprises 1 '577 S.w. 1st Way. Bay lIE Deerfield Beach, Florida 33064 LiCmltd (30'5)426-3312 DATE INVOICE # InJlmd Lie. #CCC 0'504'51 7/25/95 2269 BILL TO: O'CONNOR AND TAYLOR 3892 PROSPECT AVE #7 WEST PALM BEACH, FL. 33404 > AMOUNT RE: THE DELRAY COUNTRY CLUB ADDITIONAL CHARGE FOR THE REPLACEMENT OF CRACKED SUPRADUR 900,00 SHINGLES (2 ?~ i ~ I7tcÛ.C ~I/¡ ~ I L rí: .- ~") i . ''ì}'''''''' -;. y VÚf¡t( ~ W'7c4Jfr . -=> '1r ()X> '7 l ()L- 3 .tIAl~ f iW1 6fß1 ~~ ~ .1f c,.cÞ .. ~, íf T:;') í) J-. a ~ . ~ w ' lJI u( V ~ \¿/.;ft~ /' \~,UL 26 '995~\ .' . h {)lw\~ ;6," ~.. \\~c=,:r~ .", ~? . II d! l~ '")_h&~ __ ~~-_.--_. n,,}~ =t ' If...- '2...\j ---- , I"J (,.iV'" is ./ ....j , G I tu * fð i () \(. ¡ \. 0/ - / \, / '''=.--'-~ THANK YOU FOR YOUR BUSINESS TOTAL . ' . . . Superior ~fire Sprinf((ersJ Inc. 'if Fire Protection Systems 222 JUPiter Street Jupiter) FforUfa. 33458 (407) 575-9001 FAX (407) 575-0634 rr~f?nfVIL~ April 28, 1995 r:! MAY 02 1995 il i O'CONNOR & TAYLOR U~ '.' L:J ~[5u [j'ë:;O ATTN: Joe Taylor ~~~~Ñ~._8&~~~..~.~~·_-~~~--- 3892 Prospect Ave, #7 West Palm Beach, FL 33404 RE: DELRAY GOLF CLUBHOUSE - CHANGE ORDER #6 Dear Joe, The total cost indicated below is for work involving the relocation of sprinkler heads in exterior covered porch, as requested by the fire inspector. Attached is a work order for the details of the work performed. GRAND TOTAL $ 360.00 Please issue a Change Order in the amount of $360.00. Thank you for your immediate attention to this matter. Sincerely, j)~'R~btv Dave Ruble Vice President DSCC.cab -,- 13gnáeá - Insureá , ' . " . - Superior :Tire Sprinklers! Inc. ,if Fire Protection Systems 222 ]upiœr Street ]Uþiœr) Fforida. 33458 (407) 575-9001 FAX (407) 575-0634 April 28, 1995 O'CONNOR & TAYLOR ATTN: Joe Taylor 3892 Prospect Ave. #7 West Palm Beach, FL 33404 RE: DELRAY GOLF CLUBHOUSE - CHANGE ORDER #9 Dear Joe, The total cost indicated below is for work involving four ( 4 ) sprinkler heads relocated in lobby area sheetrock ceilings to provide additional floor coverage. Attached is a work order for a further explanation of the details of the work performed, GRAND TOTAL $ 450.00 Please issue a Change Order in the amount of $450.00. Thank you for your immediate attention to this matter, Sincerely, ;)bJJ£' 1(~~ Dave Ruble Vice President DBGC,co9 r P(¡i)r?~1 ,-~-- Pi ¡ MAY 0 2 1995 ! \ \ \ L .-_.-~ L.:J@ \ U L~ I..::) L.::1U U .---~----------------------- --- 130ndeá - Insureá . ' . - Superior !fire Sprink.{ers, Inc. 'il Fire ProtectWn Systems 222 JUPiter Street Jupiter} Fforida. 33458 (407) 575-9001 FAX (407) 575-0634 April 28, 1995 O'CONNOR & TAYLOR ATTN: Joe Taylor 3892 Prospect Ave. #7 West Palm Beach, FL 33404 RE: DELRAY GOLF CLUBHOUSE - CHANGE ORDER #10 Dear Joe, The total cost indicated below is for work involving two (2 ) sprinkler heads added to attic protection in area designated "Porte Cochere". Attached is a work order for a further explanation of the details of the work performed, GRAND TOTAL $ 270.00 Please issue a Change Order in the amount of $270.00, Thank you for your immediate attention to this matter. Sincerely, ~~ ~-L. Dave Ruble Vice President DBGC.calQ ~' "'n¡?!~ -----...., ¡ n V ~ q :1 i 1¡! Mfl,,;" 1995 II JLb -'"'~ -" - ....:J --, _.- -. - - ~ - ... .>,...~..._------ 130ndeá - Insureá - . . MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER ,Af01 SUBJECT: AGENDA ITEM # C¡.6 - MEETING OF DECEMBER 12, 1995 FUNDING REOUEST/ATLANTIC HIGH SCHOOL VARS ITY CHEER- LEADERS DATE: DECEMBER 8, 1995 This is before the Commission to consider a funding request from the Atlantic High School Varsity Cheerleaders to help cover the $10,000 cost of attending the national cheerleading competition in Dallas, Texas. The squad competed in a National Cheerleaders' Association camp and were awarded a bid to the Dallas competition. They have been holding various fundraisers to cover the costs for travel, hotels, meals, registration and competition fees, uniforms, etc. for the 14 team members and two coaches. Recommend consideration of the funding request from the Atlantic High School Varsity Cheerleaders to help cover the cost of attending the national cheerleading competition in Dallas, Texas. The uncommitted balance in the Commission Special Events (Account No. 001-1111-511-48.10) is $750. I recommend a grant of $500 in response to this request. <$ 600 ~}~~ & ~ ~ cØ '¡~SõO ~~ - j -c) . . MON 15:27 FAX 407 243 1532 ATLANTIC H,S. 141 002 12/04/95 - . Atlantiv Community High School Varsity Cheerleaders 2501 Seacrest Blvd. Delray Bea(:h. FL 33444 Leanne leGro, Head Coach (407) 243-1505 David T. Harden, Cit)i Manager 100 NW 1st Avenue Delray Beach, FL :B444 Dear Mr. Harden: I am writing this Jetter to ask for your assistance and support. The Atlantic CommuDit~' High School Varsity Cheerleaders have qualified to attend national cheerJeading compctition in Dallas, Texas, this December. This is the first time in the history of tbe 8chool that a checrleading squad has aChieyed this honor, The squad attended and competcd in a National Cheerleaders Association camp this summer, and were awardcd ét bid to the competition. as well as superior ratings in all evaluation categories. The team, which consists or l(one) male and 13 (lhirteen) fcm<'l.le mcmbers, have been holding various Í\mdrilisers Î1\ ¡In effon to ruise the approximately $10,000.00 needed to covCt the cost of attending the cornpetitìon. These monies include travel, botels, meals, registration & competition fees, unifOtttls, etc, for t1\e 14 team members Clnd two coaches. Our fundrai~ing effons have been added to 25+ practice bours per week already SpCTlt in preparation for regular season games, pcp rallics and events, It has recently COl'ne to my attent1(,n that tl\C City of DelTay allocßles funds to deserving groups or students fTom the DelTa)' area. As this is the first time in the history of the school that any cheerleading team has bees é\sked to eompetc in any tournament, Icl alone a nalional one, { can't think of a more deserving group. Although we have been working hard to raise all the monies needed for our trip, il would be a huge hclp lo the team if lhc city could allocate funds to suppon our efforts. Any assistance you could provide in tlùs arca would bc greatly appreciated, The opportunity to compete at the national level is one thai does not come along on a rcgular basis. and ít would be a shame if our YOW1g people couldn't participate due to lack of funds. Not to mention the wonderful image a 1\Blionally competitivc team portrays for our city. Ifthcre is anything I can do to help obtain this request, or any further information I can providc, feel free to call me at (407) 243-1505 (days) Ot (407) 737.0545 (cvenings). 'rhank you ror your lime, and support Sincerely, \. ,(' .,? :j)i a '0-)-< (,L.._..._,,-__ ,,-). /..- ,_ '. L:> (, _J ',_, ....., Leanne S. LcGro Head Coach CITY OF DELRAY BEACH. FLORIDA - CITY COMMISSION REGULAR MEETING - DECEMBER 12, 1995 - 6:00 P.M. PUBLIC HEARINGS - 7:00 P.M. COMMISSION CHAMBERS AGENDA ADDENDUM THE REGULAR AGENDA IS AMENDED TO INCLUDE: ~9.F. CONTRACT ADDITION (C.O. #2}/MOLLOY BROTHERS, INC. : Consider Contract Addition (C.O. #2) to Molloy Brothers, Inc. for the \ ,/0 removal and replacement of 161 linear feet of deteriorated 1211 sanitary sewer main and two manholes, in the amount of $25,670 from 442-5178-536-63.51). 9.G. REOUEST FOR SPECIAL EVENT PERMIT: Approve a request for a Special Event permit for the Florida Jaycees to hold a carnival in the northwest area of the Delray Beach Mall, from December 27, 1995 through January 7, 1996. I' MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER{1'7U( SUBJECT: AGENDA ITEM # 9F - MEETING OF DECEMBER 12, 1995 CONTRACT ADDITION (C.O. #2)/MOLLOY BROTHERS, INC. DATE: DECEMBER 11, 1995 This is before the Commission to consider Contract Addition (C.O. #2) to Molloy Brothers, Inc. for the removal and replacement of 161 linear feet of deteriorated 12" sanitary sewer main and two man- holes on s.w. 2nd Street between S.W. 1st Avenue and Swinton Ave- nue. This is in addition to the Atlantic Avenue/Miramar Drive Stormwater Pump Station project. The Commission previously approved a Contract Addition (C.O. #1) to replace the sewer line segment immediately west of the segment now being requested. Several sinkholes had developed over the first line segment due to the deteriorated condition of the line. After completing construction on the first segment, we attempted to clean the sand and silt out of the downstream line, only to discover the line was so badly deteriorated that we could not clean it. Thus we are requesting this second Contract Addition for Molloy Brothers. Funding in the amount of $25,670 is available from Renewal and Replacement - Sewer Mains (Account No. 442-5178-536-63.51) . Recommend approval of Contract Addition (C.O. #2) to Molloy Brothers, Inc. . . DEP ARTMENT OF ENVIRONMENTAL SERVICES MEMORANDUM TO: David T. Harden City Manager FROM: Howaro WIy/L Dep. Dir. of t IOn DATE: December 8, 1995 SUBJECT: Atlantic AvenuelMiramar Drive Stonnwater Pump Station (95-30) Agenda Request of Additional Change Order #2 Staff requests the City Commission to consider approval of additional Change Order #2 to Molloy Brothers, Inc, for the Atlantic Avenue/Miramar Drive Stonnwater Pump Station (project 95-30), Change Order #2 is for the removal and replacement of an existing of 161 If of deteriorated 12" sanitary sewer main and two (2) manholes on S.W. 2nd Street between S,W. 1st Avenue and Swinton Avenue. This segment of pipe was identified as needing replaced when Molloy was repairing the segment immediately to the west per Contract Addition (C.O. #1) previously approved and the pipe was clean of sand and silt fÌ"om infiltration. The price fÌ"om Molloy includes all labor equipment and materials to replace the piping, dewatering, by-pass pumping, traffic maintenance and surface restoration to a like or better condition, The amount of Change Order #2 is $25,670.00. Funding Source is R&R Sewer Mains 442-5178-536-63.51, CC: Dan Beatty, P.E., City Engineer Memos to City Manager mem09530.doc . . . CITY OF DELRA Y BEACH CHANGE ORDER TO ORIGINAL CONTRACT CHANGE NO. 2 PROJECT NO, 95-30 DA1E: PROJEer TITLE: Atlantic Avenue / Miramar Drive Stonnwater Pump Station TO CONTRAerOR: Molloy Brothers, Inc. YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING CHANGES IN THE PLANS AND SPECIFICATIONS FOR TInS PROJEer AND TO PERFORM THE WORK ACCORDINGLY, SUBJEer TO ALL CONTRAer STIPULATIONS AND COVENANTS, JUSTIFICATION: Remove and Replace 168 if of existing deteriorated 12" VCP on S.W. 2nd St ûom Swinton Ave. and S.W 1st Ave. with new 12" C-9OQ pipe. Work to be done in accordance with the schedule of items below. All other incidental work required to complete the work is included in the items below: 1) Mobilization and Traffic Maintenance 1 LS x $1,600.00 = $ 1,600,00 2) Manhole (10' depth) 1 EA x $2,450,00 = $ 2,450.00 3) Drop Manhole (10' depth) 1 EA x $2,950.00 = $ 2,950.00 4) Rem Exist 12" VCPlInst 12" C-900 161 LF x $ 75.00 = $12,075.00 5) Service Lateral Replacement 2 EA x $ 500.00 = $ 1,000,00 6) Roadway Restoration 215 SY x $ 23.00 = $ 4,945.00 7) Swale Grading / Sprinkler Repair 1 LS x $ 650.00 = $ 650.00 Total $25,670.00 SUMMARY OF CONTRAer AMOUNT ORIGINAL CONTRAer AMOUNT $727,955.00 COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED $ 22,800,00 ADJUSTED CONTRAer AMOUNT PRIOR TO THIS CHANGE ORDER $750,755.00 COST OF CONSTRUCTION CHANGES THIS ORDER $ 25,670.00 ADJUSTED CONTRAer AMOUNT INCLUDING THIS CHANGE ORDER $776,425.00 PER CENT INCREASE THIS CHANGE ORDER 3.5 % TOTAL PER CENT INCREASE TO DA1E 6,6 % TIME EXTENSION: Q Calendar Days CERlil'l1ill STA1EMENT: I hereby certify that the supporting cost data included is, in my considered opinion, accurate, Molloy Brothers, Inc. FWlding Source: 442-5178-536-63,51 (R & R - Sewer Mains) DELLRA Y BEACH, FLORIDA by its City Commission RECOMMEND: By: William H, Greenwood, Director Thomas E, Lynch, Mayor of Environmental Services AITEST: APPROVED: By: City Attorney City Clerk . . . ( ( . w > <C NOT TO SCAl.£ r- if) ~ . 5 . if) s. W. f2~N,~~ ,.. /~ ¡ \- \ } / ',- --- r ~ -~" -~' I ¡ l . " i j :1:\ 1..- w > « PROJEC"' CD I 'z C.O. 0 r- z 5 if) ,¿;&- CITY of DELRAY BEACH ~r:a Emergency Replacement I Sketch ~ ENVIRONYENTAL SERVICES DEPARTMENT LOCATION #1 4:U sotrm !I'IDftON j.VEHOE. UUU,y BACH. ~ :ss444 . - Agenda Item No. : AGENDA REQUEST Date: December 8, 1995 Request to be p~aced on: X Regular Agenda -- Special Agenda Workshop Agenda When: December 12, 1995 Description of item (who, what, where, how much) : Staff requests City Commission to approve add Contract Addition (C.O. #2) to Molloy Brothers, Inc. for the Atlantic Ave / Miramar Drive Storrnwater Pump Station - (95-30). C. O. #2 is for removal and replacement of 161 If of existing deteriorated 12" sanitary sewer main and two (2) manholes on S.W 2nd St between S. W. 1st Ave and Swinton Ave. This segment of pipe was identified as needing replaced when Molloy was repairing the segment immediately to the west per Contract Addition (C.' O. #1) previously approved and the pipe was cleaned of sand and silt from infiltration. The price from Molloy includes all labor equipment and material to replace the piping, dewatering, by-pass pumping, traffic maintenance and surface restoration to a like or better condition. The amount of C. O. #2 is $25,670.00. Funding Source is R&R Sewer Mains 442- 5178-536-63.51. ORD:INANCE/RESOLtJ'TION REQUIRED: YES.(§ DRAFT ATTACHED YE@97 Recommendation: Staff Recommends a C· #2) Department Head Signature: Determination of Consistency City Attorney Review/Recommendation (if applicable) : Budqet Director Review (required on al~ items involvinq expenditure of funds): Funding available: ~NO Funding alternatives "i/A (if ay>liCable) Account No. & Description Wd" 5178"- 5?G-c:''J r:;¡ ('fJ+C;. 72.-t'. 5"€"toJer2- /'^fI-lfIIS) Account Balance f"J.Lf7 .1t¡3.~ ' , I ~ /';)-/III'f" Ci ty Manaqer Review: Approved for agenda: YES/NO Hold Until: Aqenda Coordinator Review: Received: Placed on Agenda: Action: Approved/Disapproved /agen9530.doc . . . CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION REGULAR MEETING - DECEMBER 12, 1995 - 6:00 P.M, PUBLIC HEARINGS - 7:00 P.M. COMMISSION CHAMBERS AGENDA ADDENDUM THE REGULAR AGENDA IS AMENDED TO INCLUDE: 9.F. CONTRACT ADDITION (C.O. #2}/MOLLOY BROTHERS, INC. : Consider Contract Addition (C.O. #2) to Molloy Brothers, Inc. for the removal and replacement of 161 linear feet of deteriorated 12" sanitary sewer main and two manholes, in the amount of $25,670 from 442-5178-536-63.51}. ¿ REQUEST FOR SPECIAL EVENT PERMIT, Approve a request for a Special Event permit for the Florida Jaycees to hold a , 0 carnival in the northwest area of the Delray Beach Mall, from 6/ December 27, 1995 through January 7, 1996. . ' . L¡j< V1.11 MEMORANDUM TO: DAVID T. HARDEN - CITY MANAGER FROM: LULA BUTLER - DIRECTOR, COMMUNITY IMPROVEMENT SUBJECT: REQUEST TO HOLD A CARNIVAL - DELRA Y BEACH MALL DATE: DECEMBER 11, 1995 ITEM BEFORE THE COMMISSION: Consideration of a request from the Florida Jaycees to hold a Carnival at the outparcel of the Delray Beach Mall, (comer of Linton Boulevard and Federal Highway) from December 27, 1995 through January 7, 1996. Hildebrand's Amusement is the company providing the service, This action is before the Commission pursuant to Section 2.4.6 (H) of the LDR's, BACKGROUND: Written authorization from the General Manager of the mall is attached along with a site plan indicating the location of the carnival and associated parking. Proposed hours of operation are: Monday through Thursday: 5:00 PM to 1O:00PM Friday: 5:00 PM to 11:00PM Saturday: 12:00 noon to 11 :OOPM Sunday: 12:00 noon to 1O:00PM The non-profit organization has requested a waiver to any fees required. Staff will document the Jaycees participation in the fundraiser and if eligible, the 70% waiver to permit fees will be granted, pursuant to City Commission policy. The required investigation of the applicants business reputation, permits and approved inspections from the health department and normal building requirements will be met. We would also require the hiring of off-duty police as mandated by the police department for security, RECOMMENDATION: Staffis recommending positive consideration of the Jaycees request along with the requirement to hire off-duty police for security as directed by staff. CARNIV AL96 1 qG . · . M I NOL jR¡:ok. F R.-'<; PAGE 02 _.,-, ¡~ ...,~ ¡r Florida ¡ '.." ì I I I To Whom It May Cancer": Tne Junior Cha~~r of Commerce/J.ycees would like to hold our .nnuøl Holiday Carnival again this year at the Oelray Beach Mallon December 27. to January 7, 1996. with the Carnival Comøany arriving on Monday, Oecember 25th to set up and the Carnival will open on ~.dn.eday Night The Carnival will name ~~ insured for one million dolla~.. .. ten mi1- lion .ggr.gate, the City of Delray Beach. Florida, tn. D.l,.~y Beach Mall and the Jaycee~ and each will reeiev. a copy of the 1neurance. The Carnival is owned by Hildebrand's Midway of Fun, IncorþQrated: They ",ill L Will provide insurance. 2. will p~ovide p~rtable toilet~. 3. Will provide trash elean-up and ,..mQval daily. 4. Will nave off duty pOlice during carnival hour.. 5. Will provide promotion at the event. 4.. will þrovide 5ecurity for the p~operty when net op.n. 7. No stakes are driven into your parking lot. S. Canvas tarps are plaoed under ride. so oil does not ruin grass or asphalt. " S tee 1 trailer legs nave wooden blocks under them. 10. Any canva$ on game booths are fir. retardant, with oer- tificates_ 1l. All ride~ will be inspected by State and local i",peot- tors before the 5how opens. Sinc.,.ely; Øk·(~¿~ !ton 80....n Junior Chamber of Commerce/3aycees , · .,... FAX PAG£ 0.) f 0 '1 '" rr¡ !:' r 2 U) .:0 ~» t,.,., -< .. ~ CO ~~ ~2 ~ » r r ~ ~;;{J ~ ~ f'T1 ~ ~;; - r- I I , t r'1 I NOL ;,A, :+:1 FAX PAGE 04 S êU 'Ol ô..A'.:] -..... .. - -- "] - - - ~ t,~~~ ~"'-----'-"-~-rn c:I ~. r* tJ'. ,.,' ,..'__.__,_.____,.' --1 ~ -......,......-..~...._... ..'._.~.. ,.~. ...\...... ..,.,.... ...-...,........,........-.,#,._-~,......,.....- . k~("\ r · \l¡ COCO . ~ C;+Q,::"o;.)Od·· ~ i .~ ! t J .,.., CO 3 3 ø - )) - . '" 3 ~ - . - ' ("I - " .0- !J-. !J. -t- ~ ~ f ""'\ j ~ (0 - - .., '" :.:c.. t . I" co Sa ~ , r - p $t ~ 3 ~ I 10 ! r I , t r ¡ ) 1 ~ , ~ /-t-- (j)~ ! B ~ "'t- ~X ~X ~.\1fJ\ P ~ W f;: -...........,-............., . e::. ~+~ r -- £ - := ___t___ ___.. _____ ~-aW'Q0 .......- ..., - . .'.... ',...",'~,,~....._-----..~.... ë-nA 'ðl ''(J) ~ N - , ' M I HOl fA! :+:1 FRX PAr%: 05 -..._______'__4.._'_·______.... j.,__ ... -- -- _ _ ____ ·.n··.. -.- --.-.. ,-'. ..--. ... - - ~._._.__ ---.i.. .,..... .....'...-..---.- ,--'~. ---.......- .....-.". M..... CERTIFICATE OF INSURANCE "tVl OAT! (MMIOO"'VI (,/:?1/9:'i I'ItOOUCiR fHiSCERTlFìëATE is 'ŠSUEÒ-AS A MATTiR OF INFORMATION NLV AND HAAS . ÞlllKERSON [NSUR~H(;( CONFERS NO RIGHTS UPON TI* CERrlFICATI HOLDER. THIS CERTIFICATE HAAS MtL.,ÞEPSÐN WUHl.Pt~O r·J\.1 . DOES NOT AMEND. eXTEND OR ALTER THE COVeRAGE AFFORDED BY THE POUCIES BElOW. ~300 SIfAMNEE MISSION PA~ (WA\' ---....-.. I SHAMMU. MI9S1[)~, ItS E;620~. COMPANIES AFFORDING COVERAGE f~T~~~NV A CJGNn } tlSm'AHtl COMf'flHV INtUJIID f~T~:~NV B HILOE9RANOS MIOWAY or F IJt4 {Nt f~T~~~NY C 20(,0 'Œ un AVUWf; t~T~~~NV D ,O.PANO BEACH FL 330~O f~W~:NY E ".- u. _.__ '''...--'.-'- ,.... '--__·__.~r CO\ÆRAClE' THIS 18 TO CERTIFY THAT THIi POI-I(:1ES Of INSIJIIANCE LISTED 8ELOW HAVE 8EEN ISSUED TO THE INSURiD NAMED A80VE 'Oft TH~ POLICY 1'1"100 I NOtCATiD. NOTWITHSTANDING ANY REQUIREMENT, nllM OR CONCITION OF ANY çQNTRACT OR OTHER OOCUMlNT WITH RESPECT TO WHICH ,.,..1$ CEftrtFlcATE MAY Be ISSUED 0" MAY PERTAIN. THE INSURANCE AFFORDED I!V THE POLICIES DESCRIBED H!REIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POliCIES, LIMITS SHOWN MAY H,WE eEEN REDUCED BY PA.lD CLAIMS. :co TV,., 0. INBURANCf POUC:Y NUMIER !'OLICY I~~ICTIVE POLICV UP'"A T1( \ L~ L1ft DATE ~MMI )OIYY DATE (MMiODIYVI , GENE""L uaR.lT:Y ~ ., ..' ~;,.,-- .,----...., '-",r7TJTi ~J ~ 4f, . GENEflAL AOOAEG. TE · X COMM£IICIAL OEIWt".L L:AiltLITY I'I\OOIJCTS'COM~IOP AGG, · ~OOO()OO ¡ CLAIMS MADf )( OCCUlt lEllSONAl .. ADII, INJURY · JOOOOOO OWNEA'$ Ii CONTIIACTOR'S ""'DT, EliCH OCCI)IIMNCE , 1000000 - ~AI! DA_ (Any 9n. ,.., , '0000 '-leD. EXPENSE IAIW _....-.. . ..._." ·_..·n·,.._. -...-."... , AU?OMOIIU lIAa.UTV COMIINID BlNOLE · ANY AUTO LIMIT IILL OWNED IIVTO' 1001. Y INJUI'I" ICHICII.!UD AUTOS ¡!>Of I"'<eo~. · MIRfP AVTOS BOOll V INJ"I'IY II''' '.Q ~I · NON,OWNetl "I.ITO& I3AMG£ LlA"~ITY · PROPERTY OAUAG( ..",',...-... ...---.-,,-..... . ; Elicae UAll\.l'fV IACH OCCUIIIIIENCI · UMtllfLLA f~A.t AOClR(OAfE · OTIIEI'I THAN UMlAElLt. FOAM ,'....-.--,...-.....--. "_+0.. _ .___ ' -- STATUTDIIY LIMIT' WOfIKIII" COMPilll....TION -.,.". EACH "CCIPINT · AND OIlUIISI -POI.ICY LIMIT , IM'LOYeIlB·u.~nY DlSJA$r -EACH ENI'\,OVEr , 0TttI1I . , 5""""TU" .1AIlVAIT "., QIlftOMI, fhulClJ1t em or DEUtAY lOCI! FLORIDA .... Y IIAOII llAu., I I ..--- "''''-...-.. ---. DlICIIIPTION 0' OI'lMTiOHtILOCATIOIII/WHlCl.UI8t'IÇI"l ITIMB Any Carnival Liability In&\Jfance made 8 part of the Policy includes as an additional insured with respect to an occurrence taking place 8t a Carnival site /11 The Fair or Exhibition Association, sponsoring organization or committee (2) The owner or I....e thereof end (3) A munioipality ~~~~t.ing, t~~~.!n.:'~~ ì~~P.ermission to operate a Carnival. ~ .In,, ClltTFICATE HOLPIR CANCEI.LA TION em or DlLMT 114CIJ SHOUL() ANY 01' THE ABOVE DESCRIBED POLICIES 8E CANCELLED II~FOIII! 1141 100 .... 1" .VllÐI EXPIRATJON OAn 'tHEREOF, HI! ISSUING COMPANY Will ENDIAVOR TO JlJ.Uy llACIf. J'LOItM 'I) MAIL " DAYS WRITTEN NOTICf oro THE C~TIf'ICAn HOLDER NAMED TO ntl LEFT. BUT FAILuRe TO MAIL SUCH NOTICE SHA~l IMPOSt NO OBLIGATION OR lIABIL TV OF ANY' KIND UPON 1HE COMPANY, ITS AGENTS OR l'IiPRESENTATIVfS, -_....' "---."-'-- ~ ___~_'~::-~".' 9 ¡g¡ ACORD 26·8 (7/901 CACORD CORPORATION 19!J0 . '