01-11-95 Regular
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~ CITY OF DELRAY BEACH. FLORIDA - CITY COMMISSION REGULAR MEETING
JANUARY 11. 1994 - 6:00 P.M./PUBLIC HEARING - 7:00 P.M.
COMMISSION CHAMBERS
The ,City shall furnish appropriate auxiliary aids and services where
necessary to afford an individual with a disability an equal
opportunity to participate in and enjoy the benefits of a service,
program or acti vi ty conducted by the City. Please contact Doug
Randolph at 407/243-7127 at least twenty-four (24) hours prior to the
program or activity in order for the City to reasonably accommodate
your request.
RULES FOR PUBLIC PARTICIPATION
1. PUBLIC COMMENT: The public is encouraged to offer comments with
the order of presentation being as follows: City Staff, public
comments, Commission discussion and official action. City
Commission meetings are business meetings and the right to limit
discussion rests with the Commission. Generally, remarks by an
individual will be limited to three minutes or less (10 minutes
for group presentations). The Mayor or presiding officer has
discretion to adjust the amount of time allocated.
A . Public Hearings: "Any citizen ,is entitled to speak on items
under this section.
B. Comments and Inquiries on Non-Agenda Items from the Public:
Any citizen is entitled to be heard concerning any matter
within the scope of jurisdiction of the Commission under
this section. The Commission may withhold comment or direct
the City Manager to take action on requests or comments.
C. Regular Agenda and First Reading Items: When extraordinary
circumstances or reasons exist and at the discretion of the
Commission, citizens may speak on any official agenda item
under these sections.
2. SIGN IN SHEET: Prior to the start of the Commission Meeting,
individuals wishing to address public hearing or non-agendaed
items should sign in on the sheet located on the right side of
the dais. If you are not able to do so prior to the start of
the meeting, you may still address the Commission on an
appropriate item. The primary purpose of the sign-in sheet is
to assist staff with record keeping. Therefore, when you come
'up to the podium to speak, please complete the sign-in sheet if
you have not already done so.
3. ADDRESSING THE COMMISSION: At the appropriate time, please step
up to the podium and state your name and address for the record.
All comments must be addressed to the Commission as a body and
not to individuals. Any person making impertinent or slanderous
remarks or who becomes boisterous while addressing the
Commission shall be barred by the presiding officer from
speaking further to the Commission unless permission to continue
or again address the Commission is granted by majority vote of
the Commission members present.
City Commission
Regular Meeting
01/11/94
APPELLATE,PROCEDURES
Please be advised that if a person decides to appeal any decision
made by the City Commission with respect to any matter considered at
this meeting or hearing, such person will need a record of these
proceedings, and for this purpose such person may need to ensure that
a verbatim record of the proceedings is made, which record includes
the testimony and evidence upon which the appeal is to be based. The
City does not provide or prepare such record.
AGENDA
1. Roll Call.
2. Invocation.
3. Pledge of Allegiance to the Flag.
4. Agenda Approval.
Action: Motion to Approve.
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5. Approval of Minutes: ~.
Regular Meeting of December 7, 1993
Regular Meeting of December 14, 1993
6. Proclamations:
A. Martin Luther King, Jr. Day - January 17, 1994
B. Teller Appreciation Week - January 24-28, 1994
7. Presentations:
A. David Kovacs - Program for Second Annual Town Hall Meeting
and Annual Report Presentation to be held on January 18,
1994, in the Crest Theater at Old School Square
8. Consent Agenda: City Manager recommends approval.
A. WAIVER OF TENNIS CENTER RENTAL FEE/OLD SCHOOL SOUARE:
,Approve a request from Old School Square to waive the rental
fee of $1,900.00 for use of the Tennis Center on December
17, 1993, during the "All-America" Holiday Weekend/Concert.
B. MEDICAL DIRECTOR AGREEMENT: Approve the Medical Director
Agreement between the City and Randall L. Wolff, M. D. , at a
total annual contract price of $24,000 and for a term ending
on September 30, 1995; with funding from General Fund Fire
Operations - Professional Services (Account No. 001-2315-
526-31.90) in the amount of $22,000 and Parks and Recreation
Tennis Center - Professional Services (Account No. 001-
4124-572-31.90}in the amount of $2,000.
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C. APPROPRIATION OF FUNDS FOR SWAT TEAM EOUIPMENT: Approve the
appropriation of, $17,000.00 from the Federal Forfeiture
Assets Fund (Account No. 115-2112-521-49.90) for the
purchase of SWAT Team equipment.
D. APPOINTMENT OF OUTSIDE COUNSEL: Approve appointment of Kent
Pratt as outside counsel to represent both the City and
Officer Brochu in the case Kirk Cook v. City and Officer
Richard Brochu.
E. TEMPORARY USE AGREEMENTS/PARKING FOR VIRGINIA SLIMS TENNIS
TOURNAMENT: Approve Temporary Use Agreements with Greater
Mount Olive Missionary Baptist Church and Cason Methodist
Church for parking during the Virginia Slims Tennis
Tournament.
F. RESOLUTION NO. 1-94: A resolution expressing strong
opposition to any changes to the Enclaves Annexation
legislation that was passed and adopted at the 1993
Legislative Session as part of the ELMS Committee package.
,G .",.RESOLUTION NO. 2-94 : A ,resolution assessing costs for..
abatement.,action, required to .removenuisances on five (5)
properties throughout the city.
H. RESOLUTION NO. 4-94: A resolution assessing costs for
abatement action required to remove nuisances on ten (10)
properties throughout the city.
I. RESOLUTION NO. 3-94: A resolution authorizing the Community
Redevelopment Agency to acquire Lot 11 and the North 15 ft.
of Lot 12, Block 29, Resubdivision of Blocks 29 and 37,
Delray Beach, to be used as a parking lot in the Peach
Umbrella project.
J. RESOLUTION NO. 5-94: A resolution authorizing the Community
Redevelopment Agency to acquire Lot 12 (less the North 15
feet thereof) and Lot 13, Block 29, Resubdivision of Blocks
29 and 37, Delray Beach, to be used as a parking lot in the
Peach Umbrella project.
K. RESOLUTION NO. 6-94: A resolution authorizing the Community
Redevelopment Agency to acquire_ the South 30 ft. of Lot 6,
Block 28, Town of Linton (Delray), to be used as a parking
lot in the Peach Umbrella project.
L. CHANGE ORDER NO. 3 AND REOUEST FOR FINAL PAYMENT/MEREDITH
ASSOCIATES. LTD.: Approve Change Order No. 3/Final in the
amount of $5,723.00 and final payment in the amount of
$42,885.10 to Meredith Associates, Ltd. for the Wellfield
Rehabilitation, Abandonment, Flowmeter and Monitor Well
Installation project; with funding from 1991 Water and Sewer
Bond Construction - Building (Account No.
447-5171-536-60.31).
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City Commission
Regular Meeting
01/11/94
M. CHANGE ORDER NO. 2 AND REOUEST FOR FINAL PAYMENT/
JOHNSON-DAVIS. INC. : 'Approve a deduct change order in the
amount of $781.24 and a request for final payment in the
amount of $16,125.96 from Johnson-Davis, Inc. for the West
Atlantic Avenue Sewer Main Extension Project; with funding
from Water and Sewer Renewal and Replacement - Manhole
Rehabilitation (Account No. 442-5178-536-61.84).
N. REOUEST FOR FINAL PAYMENT/LAWSON. NOBLE & ASSOCIATES. INC. :
Approve a request for final payment in the amount of
$2,945.80 from Lawson, Noble & Associates, Inc. for the
design of the Street Reconstruction and Utility Improvements
project¡ with funding from Decade of Excellence Bond Issue
Phase I - Street Reconstruction (Account No. 225-3162-541-
61.17).
O. POLICY APPROVAL/CITY ACCEPTANCE OF PRIVATE STREETS AND
DRAINAGE: Approve the proposed policy regarding City
acceptance of private streets and drainage.
P. SETTLEMENT OFFER/MUTUAL FIRE: Reject an offer of settlement
in,the"amount,of....$5,OOO.00 ,from MutuaL Fire & Marine in the
matter of the City vs. Agricultural Insurance, et· al
(Aero-Dri).
Q. AWARD OF BIDS AND CONTRACTS:
1. Contract award - Southwest Street Improvements - Phase I
- Asphalt Construction of Palm Beach in the amount of
$613,341, for reconstructing S.W. 2nd Ave. , S.W. 8th Street,
S.W. 9th Street, S.W. 4th Ave. and S. W. 11th Ave. Funding
sources for the project are: Paving and Drainage Account
Numbers 228-3162-541-61.19 $473,029, 225-3162-541-61.17
$38,578.00, 334-3162-541-61.92 $10,267.00,
228-3162-541-61.92 $27,733.00; Water Utilities Account No.
442-5178-536-61.78 $63,734.00. Also approve attached
Budget Transfer which transfers out of Sanitation Fund to
fund General Construction Fund portion in the amount of
$10,267.00.
2. Contract award - Johnson-Davis, Inc. in the amount of
$88,114.00 for construction for the S.W. 7th Avenue Roadway
,and ,Utility Construction Project, including improvements to
water, sewer and drainage utilities. Funding sources:
Paving and Drainage 334-3162-541-63.10 $35,169.00; Water
Utilities 442-5178-536-61.78 for $25,425.00; Sewer Utilities
442-5178-536-61.84 $27,520.00.
3. Contract award - Lake Shore Drive Bulkhead Replacement
to BK Marine Construction, Inc. , in the amount of
$32,023.00. This project consists of reconstructing the
seawall on Lake Shore Drive which partially collapsed about
eight months ago. Funding source is from Storm Water
Utilities-Account No. 448-5461~538~62.25.
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4 . Purchase award via GSA Contract - One Risograph RC6300
Digital Duplicator in the amount of $17,702; funding to come
from eleven (11) departmental Printing and Binding accounts
and/or Office Supply accounts. Detail account numbers
provided in accompanying backup.
5. Contract award - Pipe Fittings and Accessories - Annual
Contract with various vendors - Estimated Cost of $90,409.62
from the following funding sources: Water Meter Replacement
442-5178-536- 61.81 $31,289; General Operating Supplies
441-5123-536-52.20 $34,558, 441-5141- 536-52.20 $30,112,
441-5143-536-52.20 $10,457, 441-5144-536- 52.20 $13,295;
Irrigation Maintenance 001-4131-572-46.45 $11,430,
001-4511-572-46.45 $541, General Operating 119-4144-572-
52.20 $1,000.
6. Rental Agreements for Tennis Tournament - Diamonette
Party Rental for tents, tables, chairs, etc. , in the amount
of $19,130 funded from the Tennis Center Rentals and Leases
account #001-4124- 572-44.90; and Waste Management Crowd
Pleasers in the amount of $10,500 funded from the Tennis
Center ,.Waste Collection account #001-4124-572-43.30.
7. Contract award,- Fabrication Plus, Inc. - in the amount
of $24,084 forarchi tectural.fencingat the Delray Beach
Tennis Center - Phase II. Funding for this work is
available under the General Construction Fund, Tennis
,Center/Stadium Phase II Account #334-4145-572-63.42.
9. Regular Agenda:
A. REVIEW OF APPEALABLE LAND DEVELOPMENT ACTIONS OF VARIOUS
BOARDS: Consider accepting the actions and decisions made
by the Planning and Zoning Board and the Site Plan Review
and Appearance Board during the period December 13, 1993
through January 7, 1994.
B. WATER SERVICE AGREEMENT/MAHADY: Consider approving a water
service agreement for the Mahady property located on North
Federal Highway.
C. PROPOSED WASTEWATER REUSE PROJECT: Consider Planning and
Zoning Board's findings and recommendations regarding
ratification of the SCRWTD Board action pertaining to the
wastewater reuse program.
D. RESOLUTION NO. 107-93/INTERLOCAL AGREEMENT WITH PALM BEACH
COUNTY: Consider Resolution No. 107-93 which authorizes the
execution of an Interlocal Agreement with Palm Beach County
to provide for the annexation of enclaves pursuant to
Section 171.046, Florida Statutes, and which authorizes the
Mayor to approve minor modifications to the Agreement as may
be required by the Board of County Commissioners. City
Manager recommends approval.
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Regular Meeting
01/11/94
E. AWARD OF CONTRACT/CHAPMAN. COYLE. CHAPMAN: Consider award
of contract to Chapman, Coyle, Chapman in the amount of
$237,750 for architectural services associated with the Gol£
Course Clubhouse project¡ with funding from
445-4763-572-31.30 Municipal Golf Course Clubhouse
Architectural Services.
F. SERVICE AUTHORIZATION NO. 17/HAZEN AND SAWYER: Consider a
service authorization in the amount of $18,910 to the
contract with Hazen and Sawyer for consulting engineering
services for the Basin Drive rehabilitation and Nassau
Street construction of stormwater pump stations; with
funding from Stormwater Utility Fund - Capital Outlay
($8,510 - Basin Drive - Account No. 448-5461-538-62.23;
$10,400 - Nassau Street - Account No. 448-5461-538-62.29) .
City Manager recommends approval.
G. SERVICE AUTHORIZATION NO. 7/DAVID MILLER & ASSOCIATES:
Consider a service authorization in an amount not to exceed
$23,000 to the contract with David Miller & Associatesfor
architectural services associated with the renovation and
.,.expansion. of Fire Station No. 3¡ with funding from Decade of
. Excellence Bond . Issue Phase II - Fire Station No. 3
. Renovations (Account No. 228-2311-522-61.59).
H. SERVICE AUTHORIZATION NO. 8/DAVID MILLER & ASSOCIATES:
Consider a Service Authorization in an amount not to exceed
$11,500 to the contract with David Miller & Associates for
architectural services associated with the renovation and
expansion of Fire Station No. 4¡ with funding from Decade of
Excellence Bond Issue Phase II - Fire Station No. 4
Renovations (Account No. 228-2311-522-61.60). City Manager
recommends approval.
1. APPLICATION FOR ISTEA GRANT/EAST ATLANTIC AVENUE
BEAUTIFICATION PROJECT: Consider applying for the
Intermodel Surface Transportation Efficiency Act (IS TEA}
Grant and delaying the East Atlantic Avenue Beautification
Project until 1995.
J. CHANGE ORDER NO. 1 AND REOUEST FOR FINAL PAYMENT/TIGER
CONSTRUCTION SERVICES. INC.: Consider a deduct change order
.in the amount of $69,814.70 and a request for final payment
in the amount of $12,935.31 from Tiger Construction
Services, Inc. for Water and Sewer for Former Enclave Areas
(Seacrest Subdivision, Del-Raton Park and Homewood Park,
Phase I) ; with funding from 1991 Revenue Bond Construction
(Account No. 447-5175-536-60.31).
K. CHANGE ORDER NO. 1 AND REOUEST FOR FINAL PAYMENT/TIGER
CONSTRUCTION SERVICES. INC. : Consider a change order in the
amount of $9,638.06 and a request for final payment in the
amount of $18,222.56 from Tiger Construction Services, Inc.
for Lakeshore Drive Lift Station and Sanitary Sewer project;
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Regular Meeting
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with funding from 1991 Water and Sewer Enclave
Water/Sanitary Sewer Phase II (Account No. 447-5175-536-
60. 31) .
L. CHANGE ORDER NO. l/SWINTON AVENUE BEAUTIFICATION: Consider
a Change Order to the contract with American Lighting and
Maintenance, Inc., to extend the completion date for Phase I
for 30 days to March 10, 1994. Ci ty Manager recommends
approval.
M. APPOINTMENT TO THE CODE ENFORCEMENT BOARD: Appoint an
alternate member 0 the Code Enforcement Board to fill the
real estate position to a term ending January 14, 1997.
N. APPOINTMENT TO THE SITE PLAN REVIEW AND APPEARANCE BOARD:
Appoint a member (layperson position) to the Site Plan
Review and Appearance Board to fill an unexpired term ending
August 31, 1995.
10. Public Hearings:
A. ORDINANCE NO. 83-93:, .An,.ordinance amending Section 4.4.24,
uOld SchooL Square Historic Arts District u, Subsection (G),
"Supplemental ,District Regulationsu, of the Land Development
Regulations to provide for a parking requirement of six (6)
parking spaces per 1,000 square feet of restaurant floor
area. Parking Management Team and Planning and Zoning Board
recommend approval.
11 . Comments and Inquiries on Non-Agenda Items from the Public -
Immediately following Public Hearings.
A. City Manager's response to prior public comments and
inquiries.
B. From the Public.
12. First Readings:
A. ORDINANCE NO. 85-93: An ordinance amending Chapter 33,
"Police and Fire Departmentsu, Subheading "Pensionsu, of the
Code of Ordinances of the City of Delray Beach, Florida, by
creating new Sections 33.685, "Deferred Retirement Option
Plan"¡ Section 33.687, "Early Retirement Incentive"; and
Section 33.689, "Retirement Benefit Enhancement". If
passed, public hearing January 25, 1994.
B. ORDINANCE NO. 1-94: An ordinance correcting the zoning
classification for a portion of the Public Works complex
located at the southeast corner of S.W. 4th Street and S.W.
4th Avenue from R-1A (Single Family Residential) to CF
(Community Facilities). If passed, public hearing January
25, 1994. Planning and Zoning Board unanimously recommends
approval.
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C. ORDINANCE NO. 2-94: An ordinance rezoning a 1. 35 acre
parcel of land located south of S.E. 4th Street, between the
F.E.C. . Railroad and .S.E. 1st Avenue, from GC (General
Commercial) to SAD (Special Activities District) . If
passed, public hearing January 25, 1994. Planning and
Zoning Board unanimously recommends approval as an interim
measure.
13. Comments and Inquiries on Non-Agenda Items:
A. Commission
B. City Attorney
C. City Manager
D. County and Municipal Issues
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[IT V DF DELIA' BEA[H
100 N.W. 1st AVENUE DELRAY BEACH, FLORIDA 33444 J07~J:? -:':)00
PROCLAMA TIO/\
WHEREAS, January 15, 1929, is the birthday of Dr.
Martin Luther King, Jr¡ and,
WHEREAS, January 17, 1994, will be observed as
Martin Luther King, Jr. Day in honor of the memory and
ideals of Dr. King¡ and,
WHEREAS, Martin Luther King, Jr. labored
tirelessly to obtain equality of opportunity for all
Americans ¡ and,
WHEREAS. Martin Luther King, Jr. was instrumental
in the advancement of equality for all Americans; and,
WHEREAS, January 17th should serve as a reminder
to each of us of the sacrifices made by some Americans in
order to secure the rights of all Americans.
NOW, THEREFORE, I, THOMAS E. LYNCH, Mayor of the
City of Delray Beach, Florida, on behalf of the City
Commission do hereby proclaim January 17, 1994, as
MARTIN LUTHER KING, JR. DAY
in the City of Delray Beach, and urge all citizens to
reflect upon the efforts and sacrifice made by Dr. King on
behalf of all Americans.
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the Official Seal of the City of Delray Beach,
Florida, to be affixed this 11th day of January, 1994.
MAYOR
THOMAS E. LYNCH
SEAL
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[ITY DF DELRAY BEA[H
100 NW. 1st AVENUE DElRA Y BEACH, FlORIDA 33444 407243· '000
PROCLAMA TION
WHEREAS, the Institute of Financial Education,
Palm Beach County Chapter 148 honors all tellers of
financial institutions; and,
WHEREAS, the tellers of financial institutions
have a high degree of responsibility; and,
WHEREAS, tellers are required to maintain a
pleasant and friendly attitude every single day; and,
WHEREAS, tellers not only transact negotiable
instruments, but develop personal and business relationships
with their customers; and,
WHEREAS, tellers are required to explain
complicated policies and regulations, determine customers'
needs, as well as detect and prevent fraud; and,
WHEREAS, tellers are the front line good will
ambassadors for the financial institutions.
NOW, THEREFORE, I, THOMAS E. LYNCH, Mayor of the
City of Delray Beach, Florida, on behalf of the City
Commission, do hereby proclaim January 24 through
January 28, 1994, as
TELLER APPRECIATION WEEK
in Delray Beach, Florida, and urge all citizens, businesses
and organizations to join together in recognizing and
showing appreciation for the service provided by tellers of
financial institutions.
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the Official Seal of the City of Delray Beach,
Florida, to be affixed this 11th day of January, 1994.
MAYOR
THOMAS E. LYNCH
SEAL
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C I T Y COM MIS S ION DOC U MEN TAT ION
TO: DAVID T. HARDEN, CITY MANAGER
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FROM: DAVID J. KOVACS, A.I.C.P.
DIRECTOR OF PLANNING
SUBJECT: MEETING OF JANUARY 11, 1994
PRESENTATION RE TOWN HALL MEETING
ACTION REQUESTED OF THE COMMISSION:
There is no action required. This presentation is for
information purposes only.
B A C K G R 0 U N D:
Next Tuesday, January 18th, the SECOND ANNUAL TOWN HALL MEETING
AND ANNUAL REPORT PRESENTATION will be held at the Crest Theater
in Old School Square. The presentations will commence at 7:00
sharp. This will be an official meeting of the City Commission
and the Planning and Zoning Board.
Attached is a background/information sheet which provides
further details.
The purpose of this brief presentation is to heighten community
awareness of the Town Hall Meeting and the public comment
opportunity.
Attachment:
* Information Sheet
DJK/CCTOWNH
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GENERAL INFORMATION PERTAINING TO THE JANUARY 18th
ANNUAL REPORT, TOWN HALL MEETING
Who: Official Meeting of the City Commission
What: Receipt of Annual Report via presentations & open
forum town meeting comments from the public
Date: Tuesday, January 18, 1994
Time: Call to order at 7:00 p.m., Sharp!
Place: Crest Theater at Old School Square
This meeting is the first of three events which will help shape
the direction the City Commission will take in creating the
budget and activities for the next fiscal year, FY 94/95 (the
budget that begins in October, 1994). The other events are:
* The Planning and Zoning Board Public Hearing on
infrastructure needs (January 24th at 7:00 p.m.), and
* The City Commission goal reviews in April.
The first part of tonight's meeting will be a series of
presentations by the Advisory Boards and City Administration.
These presentations focus on what was accomplished last year (FY
92/93, October 1992 through September 1993).
The second portion of the IDeeting will provide any citizen of
the community an opportunity to present any issues, concerns, or
ideas to the City Commission. Not only will comments be taken,
but some response and/or discussion may be made by the City
Commissioners. At least one hour will be set aside for this
portion of the meeting.
An important aspect of this meeting is that of raising the level
of awareness about what is occurring in Delray Beach. This is
important in several ways.
*First, we have much to be proud of in the community.
*Second, an informed citizen can direct his/her energy to needs'
and concerns more effectively by knowing what is happening and
what resources are available to work with.
*Third, while much has been done, there is more to do. The City
Commission and the Administration need to keep in touch with the
citizens of the community. Participation in the "town hall"
portion of the meeting provides such an opportunity. While,
perhaps, not all items raised in the "town hall" portion can be
addressed immediately, they can raise the level of awareness of
the Administration, Advisory Boards, and City Commission as they
prepare for their work in the coming year.
T:\advanced\ANNUAL5.DOC
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER [J?V(
SUBJECT: AGENDA ITEM i ~A - MEETING OF JANUARY 11. 1994
REOUEST TO WAIVE OLD SCHOOL SOUARE TENNIS CENTER RENTAL
DATE: JANUARY 7, 1994
We have received a request from Old School Square asking that the
rental fee of $1,900.00 for use of the Tennis Center during the "All
America" Holiday Weekend/Concert on December 17, 1993, be forgiven or
waived. As noted in Mr. Gillie's letter, the Holiday Concert was
lightly attended and Old School Square did not recoup its additional
expenses as had been anticipated.
Recommend that the $1,900.00 Tennis Center rental fee for the Old
School Square Holiday Concert on December 17, 1993, be waived.
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RECE\VED
DEe :5 0 \993
C\1Y Mf\N~(,FP'S OH ICt
December 29,1993
C U L T U R A L
ART S C E N T E R Mr. David Harden
City Manager
100 N.W. 1st Avenue
Delray Beach, FI33444
Dear David:
Our "All-America" Holiday Weekend was quite a success. The City, as well
as all the other participants, are to be congratulated for a concerted effort to create
a successful event in a short time.
The Old School Square Holiday Concert, while lightly attended, was a quality
event that we can be proud of. Local car dealerships helped by providing partial
underwriting for the orchestra. Old School Square willingly participated in the
weekend offering financial and staff assistance to insure the success of all the
events, even though this weekend was not included in our current 1993-1994 budget.
We anticipated recouping our additional expenses with the concert. This did not
happen.
Therefore, Old School Square respectfully requests the City to forgive our
Tennis Center rental of $1,900.00 for December 17th,1993.
Please be advised that we learned much useful information by doing the
concert and look forward to sharing this with Parks and Recreation as they plan for
future Tennis Center events. The Parks and Recreation Department deserve much
credit for their valuable assistance in presenting the concert.
Thank you for your consideration.
J e Gillie
irector
Old School Square
cc Bob Barcinski
Old School Square, Inc,
Atlantic Avenue at Swinton
Delray Beach, Florida 33444
(407) 243-7922
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M E M 0 RAN DUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER tJI1
SUBJECT: AGENDA ITEM # ~B - MEETING OF JANUARY 11, 1994
MEDICAL DIRECTOR AGREEMENT
DATE: JANUARY 7, 1994
This item is before the Commission to approve an Agreement with
Randall L. Wolff, M.D., for his service as Medical Director for the
City. A contractual relationship with a Medical Director is
required by Chapter 401, Florida Statutes, for all Emergency
Medical Services systems which employ or use Paramedics to perform
Advanced Life Support procedures.
Our previous agreement was with Dr. Jeffrey Davis, D.O., and
expired on September 30, 1993. Dr. Davis has continued to provide
Medical Director services on a month to month basis until the
present time. As the result of an R.F.Q. (Request for Quotations) ,
interview and negotiation process, staff is now recommending that
the City enter into an agreement with Dr. Wolff at a total annual
fee of $24,000. The term of the contract is for approximately 19
months, ending on September 30, 1995. A detailed staff report is
attached.
Dr. Wolff has extensive experience in emergency medicine and as
Medical Director for multiple agencies, including West Palm Beach
Fire Department, Greenacres City Fire Department, Air Ambulance
Network, Inc. , and Lake Worth Fire Department. A copy of his
Curriculum Vitae is provided in the accompanying backup material.
The source of funding will be shared as follows:
$22,000 from General Fund Fire Operations - Professional
Services (Account No. 001-2315-526-31.90)
$ 2,000 from Parks and Recreation Tennis Center - Professional
Services (Account No. 001-4124-572-31.90)
Recommend approval of the Medical Director Agreement between the
City of Delray Beach and Randall L. Wolff, M.D., a Florida licensed
physician, at a total annual contract price of $24,000 and for a
term ending on September 30, 1995.
ref:agmemo14 JJø,v~~~~
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AGREEMENT
THIS AGREEMENT made and entered into as of the date
last written below, by and between the City of Delray Beach, a
Florida municipality, located in Palm Beach County (hereinafter,
referred to as "CITY") and Randall L. Wolff, M.D., a Florida
licensed physician (hereinafter referred to as "MEDICAL
DIRECTOR") ,
WHEREAS, the City desires to employ a MEDICAL DIRECTOR
for the Emergency Medical Services provided by the Fire and
Emergency Medical Services Department, the Parks and Recreation
Department, and for other administrative purposes and functions;
and,
WHEREAS, the MEDICAL DIRECTOR desires to be employed by
the CITY as an independent contractor to supervise and accept
responsibility for the medical performance of Emergency Medical
Technicians (EMT's) and Paramedics functioning for the Emergency
Medical Services system of the Fire and Emergency Medical
Services Department of the CITY, under the provisions of Chapter
401, Florida Statutes; and Emergency Medical Technicians
functioning for the Parks and Recreation Department.
NOW THEREFORE, in consideration of the mutual promises
and benefits as set forth herein, the CITY and the MEDICAL
DIRECTOR agree as follows:
1- The MEDICAL DIRECTOR agrees to both directly and
indirectly supervise and accept responsibility for the medical
performance of Emergency Medical Technicians and Paramedics
functioning for the Emergency Medical Services System of the
CITY. Such supervision shall be accomplished by, though not
limited to:
a. Direct observation of Paramedics and Emergency
Medical Technicians on rescue calls and at
emergency scenes;
b. Monitoring of radio transmissions to emergency
facilities;
c. Review of rescue incident reports, and the
administration of a local quality assurance review
process; and
d. Conferences and/or meetings in both individual and
group situations.
Medical Director Agreement Page 2
These duties will be performed by the MEDICAL DIRECTOR at his/her
convenience as often as is necessary to insure that proper
medical standards and procedures are being followed. The MEDICAL
DIRECTOR shall provide the Fire Chief written quarterly reports
regarding efficiency and effectiveness and general performance of
the Emergency Medical Services System. said reports shall be due
in the Office of the Fire Chief on January 15th, April 15th, July
15th and October 15th respectively.
2. The MEDICAL DIRECTOR shall be responsible directly
to the Fire Chief of the CITY and to the Director of Parks and
Recreation with reference to EMT's in that department; provided,
however, that nothing herein shall in any way authorize any
limitation or restrictions by the CITY on the professional acts
and advice of the MEDICAL DIRECTOR. It is recognized that the
MEDICAL DIRECTOR is otherwise employed as a physician, and
nothing herein shall limit or otherwise restrict the MEDICAL
DIRECTOR'S right to continue such employment and practice,
consistent with this agreement.
3. The MEDICAL DIRECTOR shall perform all services
required of him pursuant to Chapter 401, Florida Statutes, and
applicable rules of any governmental agency implementing said
Chapter or other established duties required to be performed by
said MEDICAL DIRECTOR, or upon notice from the CITY that such
additional duties have been established by the Florida Department
of Health and Rehabilitative Services. The MEDICAL DIRECTOR may,
subject to the approval by the Fire Chief, utilize the services
of a Physician's Assistant to provide certain adjunct services
and support functions related to the duties of MEDICAL DIRECTOR.
4. The MEDICAL DIRECTOR shall be directly responsible
for the medical performance of Emergency Medical Technicians and
Paramedics functioning for the CITY and shall have full authority
to direct and supervise their medical activities. The MEDICAL
DIRECTOR shall give necessary instructions to and interview and
consult with EMT's and Paramedics and supervise and arrange such
in-service instructional sessions, or promulgate such rules and
directives as may be necessary to assure that all medical
services performed by EMT's and Paramedics are in accordance with
proper medical standards and procedures. In addition, the
MEDICAL DIRECTOR shall participate in Paramedic staff meetings at
a time and date mutually agreeable with the MEDICAL DIRECTOR and
the Fire and Emergency Medical Services Department; provide
sufficient lecture and other materials to insure that quality
pre-hospital emergency medical services are provided by the
ci ty' s Paramedics and EMT' s; review and comment on content and
emphasis on all elements of in-service training and testing
procedures; and shall initiate ~ review of all medical protocols,
and the Memorandum of Understanding pertaining to medical
treatment between the Fire and Parks and Recreation Departments
Medical Director Agreement Page 3
at least every six months to determine their applicability and
appropriateness with respect to the then acceptable emergency
procedures. Recommended revisions of said protocols shall be
furnished to the Fire Chief, and where applicable to the Director
of Parks and Recreation, for implementation.
5. The MEDICAL DIRECTOR will:
a. Assure the continuous availability of at
least one responsible physician, to be designated as an Assistant
Medical Director while performing the duties required of the
Medical Director, and determine the qualifications necessary for
said physician to provide responsible supervision of the
Paramedics and EMT's. In addition, the MEDICAL DIRECTOR will
notify the Delray Beach Fire and Emergency Medical Services
Department and the Parks and Recreation Department whenever
he/she will be unavailable for whatever reason, and will attempt
to provide 24 hour prior notification of such unavailability
except under emergency circumstances. Such notification shall be
given to the Office of the Assistant Fire Chief - Operations, and
the Supervisor of the Beach Patrol.
b. Provide liaison services as required and
requested between the Fire and Emergency Medical Services
Department of the CITY and/or the Parks and Recreation Department
of the CITY, and other departments, divisions, boards and bodies
of the CITY, the County or the State as well as educational,
other governmental, or medical agencies or institutions relating
to the provision of Emergency Medical Services.
c. Retain the ultimate authority to permit or
deny any Paramedic or EMT the utilization of advanced life
support techniques, basic life support, patient assessment, or
patient stabilization procedures.
d. Upon request, the MEDICAL DIRECTOR shall
advise the Fire Chief and/or the Director of Parks and Recreation
on disciplinary recommendations related to medical care.
e. Upon request, participate in the design and
structure of selection procedures for entry level personnel.
f. Upon request, consult with the Fire Chief
regarding promotional testing criteria for incumbent personnel.
g. Upon request, advise the department on an
appropriate manner by which to address incidents in which an
employee of the Fire and Emergency Services Department or the
Parks and Recreation Department, has been, or may have been,
exposed to infectious diseases or hazardous materials.
Medical Director Agreement . Page 4
h. Upon request, maintain data regarding the
status of the aforementioned employees who have been, or may have
been, exposed to infectious diseases or hazardous materials.
i. Meet regularly with the Fire Chief to review
and discuss quality assurance standard's and outcomes consistent
with the provisions of applicable administrative rules and
regulations.
j . Serve as the Fire Department's Physician for
the purpose of providing advice, recommendations and consultation
to the Fire Chief in matters pertaining to occupational safety
and health issues.
6. The CITY agrees to perform and accept the
following duties and responsibilities:
a. The CITY shall meet all applicable standards
and requirements of the state of Florida for certification as an
advanced life support provider, and shall remain so certified by
the State. The CITY shall further insure that its employees,
where applicable, become and remain certified as appropriate
under the laws of the State of Florida.
b. The CITY agrees to participate and agrees to
cause its employees to participate in all applicable county,
regional, state, or national emergency medical system programs
required by law.
c. The CITY shall insure that Paramedics, and
Emergency Medical Technicians participate in educational programs
and activities deemed necessary by the CITY.
7. Because the MEDICAL DIRECTOR may be subjecting
himself to the risk of certain liabilities by entering into this
agreement, the CITY will obtain and pay the annual premium on a
medical malpractice insurance policy insuring the MEDICAL
DIRECTOR against liability arising out of negligent acts or
omissions of the MEDICAL DIRECTOR in the performance of his
duties as MEDICAL DIRECTOR during the term of this Agreement. If
this insurance policy provides coverage on a "claims made" basis,
the CITY shall continue to provide and pay the premium on this
policy for a coverage period ending not less than four (4) years
following termination of employment of the MEDICAL DIRECTOR. The
provisions of this paragraph shall survive termination of this
Agreement, regardless of whether termination is by the MEDICAL
DIRECTOR ,or by the CITY, or by expiration of the term of this
Agreement, until four (4) years after termination.
Nothing is this Agreement shall be construed as
expanding the liability of the MEDICAL DIRECTOR beyond that
provided for in the laws of the State of Florida and such valid
regulations as may be promulgated thereunder.
Medical Director Agreement Page 5
8. The MEDICAL DIRECTOR shall also be covered by the
CITY for administrative acts or decisions under the CITY'S master
errors and omissions policy.
9. The MEDICAL DIRECTOR shall be paid the sum of Two
Thousand Dollars ($2,000.00) per month, for each calendar month
during the term of this Agreement; provided, that if the annual
budget as adopted by the City Commission of Delray Beach for any
fiscal year of the CITY fails to provide sufficient funds to pay
the MEDICAL DIRECTOR as provided herein, this Agreement shall be
deemed terminated immediately upon the adoption of the budget,
without further notice or action by either party. Payment by the
CITY shall be to whomever the MEDICAL DIRECTOR designates in
writing.
All persons employed by the CITY who are subject
to the medical supervision of the MEDICAL DIRECTOR, to include
without limitation Emergency Medical" Technicians and Paramedics,
shall not be considered or construed to be employees of the
MEDICAL DIRECTOR, but rather are and shall be considered and
construed to be solely the employees of the CITY. The CITY shall
pay all wages, worker's compensation, unemployment, and social
security taxes applicable thereto.
10. For the administrative purposes of this Agreement,
the MEDICAL DIRECTOR shall be directly responsible to the Chief
of the Fire and Emergency Medical Services Department of the
CITY. The Fire and Emergency Medical Services Department will
provide administrative and secretarial support to the MEDICAL
DIRECTOR through the Office of the Fire Chief.
11. The Fire and Emergency Medical Services
Department, through the Office of the Fire Chief, and the Parks
and Recreation Department through the off ice of the Director of
Parks and Recreation shall cooperate to the greatest possible
extent in the delivery of competent emergency medical care, and
shall make every effort to comply with all directives and
procedures of the MEDICAL DIRECTOR relating to the quality and
quantity of care rendered by the emergency medical system and
shall also make every effort to see that its employees comply
with the directives, policies and procedures established by the
MEDICAL DIRECTOR.
12. The MEDICAL DIRECTOR shall be a Florida state
licensed physician who is also:
a. ACLS (Advanced Cardiac Life Support) provider
with instructor certification, and is an ACLS affiliate faculty
member of the American Heart Association; or
Medical Director Agreement Page 6
b. A Board-Certified Emergency Physician, or who
has been previously employed or is currently employed as an
Emergency Department Physician; and
c. Maintains official privileges and affiliation
with one or more of the following medical facilities: Bethesda
Memorial Hospital, Delray Community Hospital, Boca Raton
Community Hospital, or John F. Kennedy Hospital.
13. A current copy of all required licenses,
privileges and certifications shall be furnished to the Office of
the Fire Chief at the time of execution of this agreement.
14. The term of this Agreement shall be from the date
herein through September 30, 1995, unless sooner terminated.
This Agreement may be terminated by either the CITY or the
MEDICAL DIRECTOR upon not less than thirty (30) days written
notice to the other party. This Agreement may be amended from
time to time, but only in writing in a form similar to this
Agreement.
In WITNESS WHEREOF, the parties have executed this Agreement
on the day of , 19 , in the City
of Delray Beach, Florida. ----
ATTEST: CITY OF DELRAY BEACH, FLORIDA
City Clerk MAYOR - THOMAS E. LYNCH
WITNESSES:
MEDICAL DIRECTOR
Approved as to form and legal
sufficiency
RANDALL L. WOLFF, M.D.
City Attorney
, 19____
. . ,
Medical Director Agreement Page 7
state of
County of
The foregoing instrument was acknowledged before me
this day of , 1994, by .
who is personally known to me or who has produced
as identification.
Signature of Notary Public-
State of Florida
Print, Type of Stamp Name of
Notary Public
(~/ /
\
. ~
[IT' DF DELRA' BEA[H
FIRE DEPARTMENT
M E M 0 RAN DUM
TO: DAVID T. HARDEN, CITY MANAGER
FROM: KERRY B. KOEN, FIRE CHIEF
DATE: DECEMBER 30, 1993
SUBJECT: RECOMMENDED CONTRACT - MEDICAL DIRECTOR
Pursuant to Chapter 401.265, Florida Statutes, all Emergency
Medical Services systems which employ or utilize Paramedics to
perform Advanced Life Support procedures shall employ or contract
wi th a Medical Director to perform the medical supervisory and
oversight services established and required by Chapter 401. In
addition, local jurisdictions may expand the duties of a Medical
Director to include supervision of Emergency Medical Technicians,
as well as the performance of various administrative duties deemed
necessary by the local jurisdiction.
The City of Delray Beach last solicited proposals for this
service during 1991, resulting in a contract with Dr. Jeffrey
Davis, D.O., which expired on September 30, 1993. Dr. Davis has
continued to provide the previously agreed to contractual services
on a month to month basis until the present time.
This past July, the City of Delray Beach requested quotations
for medical direction and related services through the City's
Purchasing Division. Twenty seven (27) Requests for Quotation
(R. F. Q.) were sent to physicians and medical societies in Palm
Beach and Broward Counties. Seven (7) responses were received by
the City's deadline of August 17, 1993. An initial review of the
materials submitted with the response to the "R.F.Q. II indicated
that a number of the physicians had not fully complied with the
City's documentation requirements. During October, requests for
additional data were sent to each person needing to fulfill these
requirements.
FIRE DEPARTMENT HEADQUARTERS. 101 WEST ATLANTIC AVENUE. DELRAY BEACH, FLORIDA 33444
407/243,7400. FAX 407/265-4660
Page - 2 -
Memorandum
Medical Director Contract
This information was assembled by mid-November and Doctors
Davis, Halperin, Shroff, Tanabe, Wolff and Zappa fully satisfied
the professional certifications and qualifications listed in the
Request for Quotation. Dr. Swartz did not meet the requirement of
having affiliate faculty status with the American Heart
Association. This qualification is highly desirable in that it
affords the City the opportunity to conduct certain Advanced
Cardiac Life Support (ACLS ) training and recertification programs
in-house under the auspices of ACLS faculty. This approach is
more cost effective and efficient when compared to external
program delivery.
Interviews with all seven candidates were scheduled for
December 6, 1993. The interview process included a series of
structured questions by a panel of three Paramedic Officers and
two field Paramedics. The Fire Chief also was present during the
entire process and had the opportunity to ask additional questions
of the physicians as well as to be available to clarify matters
raised by the physicians relative to contractual issues, etc.
Each of the five Paramedics were asked to score the candidates
using a scoring matrix. These scores were tallied following the
interviews and given to the Fire Chief as input to the final
selection process.
PHYSICIAN TOTAL POINTS REQUESTED FEE
Dr. Davis, D.O. 213 $30,504.
Dr. Halperin, D.O. 149 $24,000.
Dr. Shroff, M.D. 151 $20,000.
Dr. Swart z , M.D. 74 $12,000.
Dr. Tanabe, M.D. 103 $24,000.
Dr. Wolff, M.D. 197 $24,000.
Dr. Zappa, M.D. 182 $20,400.
The final selection process considered the points awarded by
the interview board, the requested fee for service, and the
submitted credentials and the experience of the candidates.
On December 14, 1993, I discussed with you the results of the
interview process. Based on this discussion and additional
research performed as part of our final assessment, I was
authorized to negotiate a contract with Dr. Randall Wolff, M.D.
with a fee not to exceed $24,000. annually.
Page - 3 -
Memorandum
Medical Director Contract
The contract proposed to Dr. Wolff satisfies all statutory
requirements and administrative rules of the Department of Health
and Rehabilitative Services, as well as administrative functions
required by the Fire Department, and the additional medical
direction for Emergency Medical Technicians in both the Fire
Department and the Parks and Recreation Department. The term of
the contract is for approximately 19 months, ending on September
30, 1995.
The contract also produces a favorable fee structure for the
City. The total annual fee of $24,000 represents an increase of
$2,000. which is 9% above the amount in effect since 1990.
However, since 1990 the number of City staff to be supervised by
the Medical Director has increased from 86 positions to 144, or a
67% overall increase. A fee structure overview of selected Palm
Beach County jurisdictions is attached for your information in
this regard.
The source of funding is shared between line item
#001-2315-526-31.90 at $22,000. (Fire) and line item
#001-4124-572-31.90 in the amount of $2,000. (Parks & Recreation)
for a total annual contract price of $24,000. It is the
recommendation of both Mr. Weldon and I that the contract be
presented to the City Commission for their consideration on
January 11, 1994.
\t~ K .\,------- "..-,-, ----------
Kerry B. Koen
Fire Chief
KBK/mmh
cc: Mrs. Harty
Mr. Weldon
Mr. Glas
Attachments: 2
Attachment
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Randall L. Wol.ff, M.D.
628 S.E. 5th Street #4
Delray Beach, Florida 33483
(407) 276-5020
(407) 854-2487 Pager
Mr. Ted Glass
Purchasing Officer
City of Delray Beach
Purchasing Division
100 N. w: 1st Avenue
Delray Beach, Florida 33444
August 9, 1993
Dear Sir:
This letter and the enclosed documentation will serve to advise you of my interest in becoming
the Medical Director for the Delray Beach Fire Department.
My Curriculum Vitae reveals that I have extensive experience in emergency medicine and as
Medical Director for multiple agencies! In addition, if one looks closely at my previous work
history, it will be noted that my business relationships are long term. I believe this is due to iny
knowledge and commitment to the field of emergency medicine. My ability to adjust to the
specific needs of the people that I work with, makes me a team player.
Should you desire any further information, please feel free to contact me. Thank you very much
for the opportunity to serve my neighbors in Delray Beach
Sincerely Yours,
I~ÆCLl~~
Rtlndall L. Wolff, M.D.
PHYSICIAN PROFILE
OF
RANDALL L. WOLFF, M.D.
CURRICULUM VITAE
RANDALL L. WOLFF, MD
628 S.E. 5th street, '4
Delray Beach, Florida 33483
(407) 276-5020
DATE OF BIRTH: February 23, 1951
PLACE OF BIRTH: Chicago, Illinois
CITIZENSHIP: United States
EDUCATION:
1973 - 1977 University of Florida
College of Medicine
Gainesville, Florida
Doctor of Medicine
1969 - 1973 University of Illinois
Chicago, Illinois
Bachelor of Science, Biology
1965 - 1969 Niles Township High School North
Skokie, Illinois
POSTGRADUATE
TRAINING:
1977 - 1980 Internal Medicine Residency
University of Florida Medical Center
Gainesville, Florida
1981 - 1982 critical Care Fellowship
Harborview Medical Center
university of Washington
seattle, Washington
Curriculum Vitae - Randall L. Wolff, MD (continued)
PROFESSIONAL
EXPERIENCE:
1980 - 1981 John F. Kennedy Memorial Hospital
Atlantis, Florida
Emergency Department Staff Physician
1982 - Present John F. Kennedy Memorial Hospital
Atlantis, Florida
Emergency Department Staff Physician
1983 - Present Medical Director
West Palm Beach Fire Department
West Palm Beach, Florida
1984 - Present Medical Director
Greenacres City Fire Department
Greenacres, Florida
1985 - Present Medical Director
Air Ambulance Network, Inc.
Miami, Florida
1986 - Present Medical Director
Lake Worth Fire Department
Lake Worth, Florida
1986 - Present Palms West Hospital
Loxahatchee, Florida
Chairman, Department of Emergency
Medicine
BOARD CERTIFICATION: Certified, American Board of
Internal Medicine
Certified, American Board of
Emergency Medicine
2
Curriculum Vitae - Randall L. Wolff, MD (continued)
CERTIFICATION: Affiliate Faculty & Instructor
Advanced Cardiac Life Support
American Heart Association
Advanced Trauma Life Support
PROFESSIONAL President, Palm Beach County
SOCIETIES: EMS Medical Directors Association
National Association of EMS Physicians
PUBLICATIONS:
1980 Wolff, R., Wiseman, S. and Kitchens, C.:
Aeromonas Hydrophila Bacteremia in the
Ambulatory Immunocompromised Host. AIL..
J. Med. 68:238-242
1983
Wolff, R. and Pierson, D.: Diagnostic
Evaluation of the Solitary Pulmonary
Nodule. Respiratory Care 28:297-300
3
· -
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER oJVl
SUBJECT: AGENDA ITEM i ~C - MEETING OF JANUARY 11. 1994
APPROPRIATION OF FUNDS FOR SWAT TEAM EOUIPMENT
DATE: JANUARY 7, 1994
This item is before you to approve the appropriation of $17,000.00
from the Federal Forfeiture Assets Fund for the purchase of SWAT Team
equipment. Acquisition of the equipment outlined in the accompanying
backup will enable the SWAT team to become operational in early 1994.
Recommend approval of the appropriation of $17,000.00 from the Federal
Forfeiture Assets Fund (Account No. 115-2112-521-49.90) for the
purchase of SWAT Team equipment.
~
;
1ð: ("-~/ /y éeLE,¡:!~
. , ,:2.,1/-" ~ (fò
.
Agenda Item No. :
AGENDA REQUEST
Date: 12/10/93
Request to be placed on:
x Regular Agenda Special Agenda Workshop Agenda
When: 01/11/94 (or sooner)
Description of agenda item (who, what, where, how much): Police Department
requests appropriation of $17.000.00 from the Federal Forfeiture Assets Fund to
acquire equipment to have the SWAT Team operational in early 1994.
ORDI~CE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO
Recommendation: Police Chief recommends approval.
Department Head Signature: ~x5.~~-v
Determination of Consistency with Comprehensive Plan:
City Attorney Review/ Recommendation (if applicable):
Budget Director Review (requir~d on all items involving expenditure
of funds):
Funding available: ~ NO (if applicable)
Funding alternatives:
Account ~o. & De~criPtion: 115 2112 521 49.90
...~gø6unt ä"fÞance: ~"l ~
City Manager Review:
Approved for agenda: @/ NO flJ/
Hold Until:
Agenda Coordinator Review: )
Received: )
Action: Approved/Disapproved
DELRAY BEACH
f LOll I D ...
Delray Beach Police Department tdD:II
All-America City
300 West Atlantic Avenue · Delray Beach, Florida 33444-3695 '111 J!
(407) 243-7888 Fax (407) 243-7816
1993
MEMORANDUM
TO: David T. Harden, City Manager
FROM: William H. cochrane~strative Officer
DATE: December 10, 1993
SUBJECT: SWAT EQUIPMENT
As you know, our SWAT Team has been actively training, competing and planning to become
operational in early 1994.
Several meetings have been held to reduce the amount of requested equipment, down to what is
actually needed to be in service by mid-February. The attached list represents only the essential
needs. Several non-essential items were not approved and some items were approved in the
Police/Patrol operating budget.
Funding is requested by the Police Chiefftom the Federal Forfeiture Assets Fund (115 2112 521
49,90), Due to the requested amount being in excess of $10,000, City Commission action is
required, Approval is sought for expenditures up to $17.000.00 for this project.
Your consideration is appreciated.
WHC/ppt
Attachments
cc: Chief Overman
.
, . .
DELRAY BEACH POLICE DEPARTMENT
MEMORANDUM
To: William H. Cochrane
Administrative Officer
From: Sergeant William E. McCollom ~
Training Section
Date: November 11, 1993
Subject: Purchase of Eauioment
---------------------------------------------------------------------------
---------------------------------------------------------------------------
This is the finalized list of equipment and projected cost that was approved by the Chief.
10 - Equipment Bags l1X22X24 $699,95
2 - AR -15 Soft Cases $159.90
2 - Spotting Scopes Leupold $1139.90
2 - Binoculars wI Range Finder 7X50MM $599.90
4 - Lash Headsets wi PIT & Throat Mike $2040,00
2 - SWAT Mirrors $633.92
15 - TKO Rounds (Shok-Ioks) $60.00
24 - Def- Tec Loads Flashbangs $489.60
4 - Def- Tec Bodys Flashbangs $211.20
40 - BDD Uniforms (Shirt and pants) $2240.00
16 - Nomex Gloves $464.00
12 - Beepers $432,00
1 - Pager Callup System $576,00
5 - Tactical Entry Vests NA TOISW AT $5537.00
1 - Ballistic Shield 221X36" $1600.20
TOTAL $16,883.57
cc: Major Richard M. Lincoln
Lieutenant Mark S.Davis
:ITY ATTORNEY'S OFFICE TEL No. 407 278 4755 Jan 07,94 11:52 P.04 c>!\
t;M
£ITY DF DELIAY BEAEH
CITY ATTORNEY'S OFFICE ~II~I "..;\\' 1,,; \\~..~ l " L:]!v\Y ;J::.....:~ }: - :".,,'''' .;...~.,.~
I ,\ ~ .; i '.!: I,\' :\".', ,':'. Wr1tor". D1rACt L1~.
(407) 243-7091
MEMORANDy'~
Date: January 7, 1994
To: city Commission
From: Susan A. Ruby, City Attorney
Subject: Retention of Outside Counsel
Kirk Cook v. City and Officer Rjchard Brochu
.
By copy of this memorandum to David Harden, our office would
request that this item be placed on the January 11, 1994
consent agenda. Our office would request that the City
Commission approve the appointment of Kent Pratt as outside
counsel t.o represent both the Ci ty and Office Brochu in the
above case.
have any questions.
..-
cc: David Harden, Cl~y'Manager
Sharon Morgan
Officer Brochu
~
??D
.
.
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGERzr;v1
SUBJECT: AGENDA ITEM it ~(;: - MEETING OF JANUARY 11. 1994
TEMPORARY USE AGREEMENTS/PARKING FOR THE VIRGINIA SLIMS
TENNIS TOURNAMENT
DATE: JANUARY 7, 1994
This item is before you to approve Temporary Use Agreements with
Greater Mount Olive Missionary Baptist Church and Cason Methodist
Church for parking needed in conjunction with the Virginia Slims
Tennis Tournament. The Tournament Parking Program identifies the need
to use the Greater Mount Olive Missionary Baptist Church parking lot
for tournament staff and volunteers, and the Cason Church parking lot
for box holder parking.
The agreements proposed for the 1994 tournament are essentially the
same as those executed for the 1993 tournament, with modifications to
the hours and days of operation.
Recommend approval of the Temporary Use Agreements with Greater Mount
Olive Missionary Baptist Church and Cason Methodist Church for the use
of their parking lots during the Virginia Slims Tennis Tournament.
~
r~
U
eM
C I T Y COM MIS S ION DOC U MEN TAT ION
TO: DAVID T. HARDEN, CITY MANAGER
Q~~~
THROUGH: '-v I J. KOVACS
DIRECTOR OF PLANNING AND ZONING
I'u¿
tu --
FROM: JOHN WALKER, PROJECT COORDINATOR 'L'£ '
SUBJECT: MEETING OF JANUARY 11, 1994
TEMPORARY USE AGREEMENT FOR THE VIRGINIA SLIMS TENNIS
TOURNAMENT
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is that of
approval of a Temporary Use Agreement with Greater Mount
Olive Missionary Baptist Church for parking needed in
conjunction with the Virginia Slims Tennis Tournament.
B A C K G R 0 U N D:
The Virginia Slims Tennis Tournament Parking Program was
initially adopted October 27, 1992. Minor modifications have
been made for the 1994 Tournament, including the addition of one
additional reserved parking (the City lot near Hand's), the
deletion of Cason Cottage as a reserved parking lot, and some
reallocation of reserved parking assignments. A copy of the
revised Parking Program is attached. The Parking Program
identifies the need to use the Mount Olive parking lot for
parking for Tournament staff and volunteers.
The use of this property requires an execution of a Temporary
Use Agreement with the Church. The agreement proposed f or the
1994 Tournament is essentially the same as that executed for the
1993 Tournament. Modifications include the hours and days of
operation.
R E COM MEN D E D ACT ION:
By motion, authorize the Mayor/City Manager to execute a
Temporary Use Agreement with Greater Mount Olive Missionary
Baptist Church for use of their parking lot in conjunction with
the Virginia Slims Tennis Tournament.
Attachments:
* Temporary Use Agreement
* Virginia Slims Tennis Tournament Parking Plan
T:\Advanced\Slims6
'.
, .
TEMPORARY USE AGREEMENT
THIS AGREEMENT, made and entered into this _ day of ,
199 -' by and between GREATER MOUNT OLIVE MISSIONARY BAPTIST CHURCH
hereinafter referred to as "Mount Olive" and the CITY OF DELRAY
BEACH, FLORIDA, hereinafter referred to as "City".
WIT N E SSE T H:
WHEREAS, Mount Olive is the owner of certain real property in
Palm Beach County, Florida, as said property (the "Property") at 40
N.W. 4th Avenue; and
WHEREAS, City has requested the temporary use of the parking lot
areas located on the property in conjunction with its hosting of a
professional tennis tournament; and
WHEREAS, Mount Olive is willing to allow City to use said
parking lot areas for the purposes hereinafter defined.
NOW THEREFORE, in consideration of the sum of Ten Dollars
($10.00) and other good and valuable considerations, receipt and
sufficiency of which is hereby acknowledged, Mount Olive hereby
grants to City and City hereby accepts the use of the premises
hereinafter defined upon the following terms and conditions:
ARTICLE I
BASIC PROVISIONS
Section 1.01 Premises.
The premises subject to this Agreement consists of the area at
Greater Mount Olive Missionary Baptist Church, located at 40 N.W. 4th
Avenue, Delray Beach, Florida.
Section 1.02 Length of Term and Commencement Date.
The term of this agreement shall be for a period of seven ( 7 )
days which shall commence on the 28th day of February, 1994 (the
"Commencement Date") and shall expire on the 6th day of March, 1994.
The term can be automatically extended to the 8th and the 9th day of
March, 1994, in the event of any weather delay of the tournament.
Section 1.03 Rent.
The use of the premises by City shall be on a rent free basis.
1
'.
ARTICLE II
CONSTRUCTION OF PREMISES ,.
Section 2.01 Acceptance of Premises.
City certifies that it has inspected the Premises and accepts
same "as is", in its existing condition as of the Commencement Date
of this Agreement.
Section 2.02 Alterations.
City shall not make or permit any permanent improvements,
additions, modifications or alterations whatsoever to the premises.
ARTICLE III
CONDUCT OF BUSINESS AND USE OF PREMISES BY CITY
Section 3.01 Use of Premises and Hours of Operation.
City shall use the premises solely and exclusively for vehicle
parking in conjunction with the City's hosting of the Virginia Slims
,
Tennis Tournament. The parking spaces located at 40 N.W. 4th Avenue,
Delray Beach shall be reserved for use only by tournament staff and
volunteers. All parking spaces shall be vacated by 6:00 a.m., March
6, 1994, unless a weather delay extends the tournament to the 8th day
of March, 1994, in which case all spaces shall be vacated by the 9th
day of March, 1994. No parking spaces shall be used by the City from
6:00 a.m. to 7:00 p.m. on March 6, 1994.
Section 3.02 Surrender of Premises.
Upon termination or expiration of this Agreement, City, at its
sole cost and expense, shall remove all of its personal property from
the Premises and shall surrender the premises to Mount Olive in the
same condition the Premises were in as of the Commencement Date of
this Agreement, reasonable wear and tear excepted.
Section 3.03 Funerals.
If Mount Olive conducts a funeral service during the term 0 f
this Agreement, the spaces shall not be available for parking use on
the day of the service. The church shall give the City at least a
two day notice of the conflict so it can make other arrangements for
parking.
2
.
ARTICLE IV
REPAIRS AND MAINTENANCE OF PREMISES
Section 4.01 Responsibility of City.
All portions of the Premises shall be kept in good repair and
condition by City. At the end ,of the term of this Agreement, City
shall deliver the premises to Mount Olive in good repair and
condition as specified herein.
ARTICLE V
MISCELLANEOUS
Section 5.01 Entire Agreement.
This Agreement and any Exhibits attached hereto and forming a
part thereof as fully set forth herein, constitute all agreements,
conditions and understandings between Mount Olive and City concerning
the Premises. All representations, either oral or written, shall be
deemed to be merged into this Agreement. Except as herein otherwise
provided, no subsequent alteration, waiver, change or addition to
this Agreement shall be binding upon Mount Olive or City unless
reduced to writing and signed by them.
Section 7.02 Notices.
Any consents, approvals and permissions by Mount Olive shall be
effective and valid only if in writing and any notice by either party
to the other shall be in writing and shall be deemed to be duly given
only if mailed prepaid by certified mail return receipt requested,
addressed:
3
'.
(a) If to Mount Olive at:
Deacon Charles Broadnax
G.M.O.M.B.C.
40 N.W. 4th Avenue
Delray Beach, Florida 33444
(b) If to City at:
City Manager
City of Delray Beach
100 N.W. 1st Avenue
Delray Beach, Florida 33444
Section 5.03 Waiver of Jury Trail.
The parties hereto waive trial by jury in connection with
proceedings or counterclaims brought by either of the parties hereto
against the other in connection with this Agreement.
Section 5.04 Governing Law.
This Agreement shall be governed by and interpreted according to
the laws of the state of Florida and venue shall be in Palm Beach
County, Florida.
Section 5.05 Time of Essence.
Time is of the essence with respect to the performance of every
provision of this Agreement in which time of perfor~ance is a factor.
Section 5.06 Severability.
If any term of this Agreement, or the application thereof to any
person or circumstance, shall to any extent be invalid or
unenforceable, the remainder of this Agreement, or the application of
suc~ term to persons or circumstances other than those as to which it
is invalid or unenforceable, shall not be affected thereby, and each
term of this Agreement, shall be valid and enforceable to the fullest
extent permitted by law.
4
..
· .
IN WITNESS WHEREOF, the parties hereto have duly executed this
Agreement as of the day and year first above written.
WITNESS: GREATER MOUNT OLIVE MISSIONARY
BAPTIST CHURCH
By:(!/d~ ~
S of W tness) Charles Broadn~eacon
/f./f p 111. 577<-A-i "n~ç
( e or print name)
ATTEST: CITY OF DELRAY BEACH, FLORIDA
BY:
City Clerk Thomas Lynch, Mayor
Approved as to Form and
Legal Sufficiency:
City Attorney
5
'.
VIRGINIA SLIMS TENNIS TOURNAMENT
1994 PARKING PROGRAM
This is a description of the parking plan for the 1994 Virginia
Slims Tennis Tournament, which will take place February 28
through March 6. The parking plan addresses reserved parking,
and general admission parking to be provided by the City. The
parking plan is similar overall to last year, with several lots
designated for reserved parking and one remote lot reserved for
general admission parking.
The City's contract requirement to provide parking for the
Tournament calls for 750 reserved spaces to be provided within
1,500 feet of the Stadium. In addition, the City is committed
to provide general admission parking for 2,250 cars.
For the 1993 Tournament, 862 reserved spaces were provided
within the geographic limits set forth in the contract.
Arrangements were made for the use of two remote parking sites
for general admission parking (Lake Ida Park and Congress Park).
Those two sites accommodated a total of 2,400 spaces.
For the 1994 Tournament, Liddun International requested the
following changes in the parking allotment:
* Reduce emphasis on remote parking, if possible, to promote
greater use of the Downtown area.
* Add reserved parking for 200 series ticket holders.
* Modify the mix of reserved parking needs.
In addition to the new request from Liddun, some changes have
occurred in the neighborhood of the Tournament which may affect
parking availability. New parking has or will be constructed in
the area as follows:
- South County Courthouse Annex Parking lot increased to 307
spaces.
- Cason Cottage parking lot increased to 45 spaces.
- Mt. Olive Baptist Church decreased to 70 spaces.
- The Love Apartments may be demolished by the CRA and graded
to accommodate approximately 100 temporary spaces.
These new factors were taken into account in the preparation of
the parking plan for 1994. The plan was prepared, reviewed and
approved by representatives of Liddun, Parks & Recreation,
Police, and Parks & Recreation.
'.
RESERVED PARKING
Reserved parking as requested, provided and used in the 1993
Tournament was reviewed and compared to the new request for
1994 (see attached table). This review indicates that:
* Only about 65% of the provided parking was used.
* The Box Holder parking at Cason Methodist Church had only
about 20% usage, possibly due to the use of a private lot
by the valet parking vendor.
* The lots provided for the media received only about 30%
usage.
* The number of volunteers, umpires, Tournament staff and
vendors were under estimated, resulting in a 30% over use
of lots dedicated to those uses.
A new request for reserved parking was submitted, taking into
account actual usage from 1993 and expected growth in ticket
sales. The request is:
V.I.P. parking (includes handicapped) 75 spaces
Tournament Staff & Vendors 50
Volunteers & Umpires 100
Media 20
Box Holders 500
Series Ticket Holders 200
Total 945
It was determined that Liddun's request for reserved parking
could be honored by reallocating spaces and accommodating
additional reserved space for series ticket holders. Space
assignments were made in the following lots:
space rq'mt location
V.I.P. Parking
(includes handicapped) 98 Tennis Center;
Community Ctr
Tournament Staff, Vendors 150 Lot @ SW 1st/1st;
Volunteers & Umpires Mt. Olive Church
Media 29 Bankers Row
Box Holders 526 City Hall;
Cason Church
Series Ticket Holders 177 Hand's lot
TOTAL 980
'.
Planning Dept. will acquire temporary use agreements with Mt.
Olive Church and Cason Church.
GENERAL ADMISSION PARKING
In 1993, only Lake Ida Park was needed for remote parking.
Counts taken during the Tournament reveled that approximately
250 - 750 cars used this site. Additionally, City estimates of
maximum capacity were incorrect, the Park capacity is about 800
cars.
For 1994, Lake Ida Park will again be used for general admission
parking (800 cars) and served by a shuttle bus to the Tennis
Center. Planning Dept. will secure a temporary use permit for
Lake Ida Park.
In addition to this designated lot, significant open parking is
available throughout the Downtown area. The City will not
install specific Tournament signage to direct people to these
lots, but it is expected that they will be heavily used during
the Tournament. The lots have public parking signs in place.
These include:
* Courthouse Annex, available in the evenings and on weekends
(307 spaces). Planning Dept. has begun the process to
secure permission to use this lot.
* Cason Cottage may be used as a fee lot operated by the
Historic Society or Old School Square (45 spaces).
* The municipal parking spaces in the Downtown area:
Block 77 (Worthing Park) 70
Block 101 (C of C) 70
Block 109 (Ace) 43
Block 117 (Vittorios) 76
Total 259
* The Joint Venture will coordinate a downtown trolley and a
separate parking program in the downtown.
* Private parking efforts will be tolerated throught;>ut the
area.
CITY EMPLOYEE PARKING
For 1994, City employees will again utilize the City Attorney's
block for parking. Parking will be allowed outside the fence
along NW 2nd Ave. and the west half of the block along Martin
Luther King Blvd. In addition, parking is available inside the
fence on the grass areas.
'.
Coordination with construction projects
A review was made of Environmental Services Project Schedules
(July, 1993) for potential conflicts with access to the
Tournament or parking. Only one project (Alleyway Improvement
Project) had potential for conflict. Conflict was avoided by
rescheduling construction of the project until after the
Tournament.
Implementation Responsibilities
PLANNING DEPARTMENT: Coordinate the provision of parking lots
included in the City's parking program and process required
approvals/easements for use of the parking lots.
PUBLIC WORKS: Provide and install traffic controls, barricades
and directional signs.
JOINT VENTURE: Provide the trolley and coordinate a separate
parking program for the downtown.
POLICE DEPARTMENT: Provide traffic control and direction, and
security for parking areas.
T:\advanced\SLIMSI.DOC
.
ADDENDUM
VIRGINIA SLIMS TENNIS TOURNAMENT
1994 PARKING PROGRAM
This addendum updates the Virginia Slims Parking Program as of
December 27, 1993, to account for changes in circumstances
involving various parking areas.
Lot at SW 1st/1st:
The grassed area of this property will be used as the temporary
storage site for two historic houses. Therefor, the available
area for Tournament parking is reduced to the paved areas only.
The number of available spaces is reduced from 80 to 54. In
order to make up the needed spaces, the Cason Cottage parking
lot will be used as additional parking for volunteers, staff,
vendors and umpires.
Cason Cottage:
Cason Cottage will not be used as a fee lot operated by the
Historic Society or Old School Square. As described above, this
lot will be used for Tournament staff and will be operated by
Liddun International.
Mount Olive Baptist Church:
This lot will not be available for Tournament staff parking on
March 6, 1994. On that day, Tournament staff may park at the
South County Courthouse, or at either of the other two lots
reserved for Tournament staff (SW 1st/1st or Cason Cottage).
Cason Methodist Church:
The Church has stipulated that the Tournament may not use the
paved parking lots on the north and west sides of the Church.
Tournament parking will be limited to the unpaved area, and the
paved area south of the Church. In addition, the Church has
stipulated that the City must mow the grassed area.
T:\advanced\SLIMS4.DOC
.
Jf\
[~
C I T Y COM MIS S ION DOC U MEN TAT ION
TO: DAVID T. HARDEN, CITY MANAGER
THROUGH: ~~~
DIRECTOR OF PLANNING AND ZONING
,
.~
~" ,
y j-V. ~--
FROM: JOHN WALKER, PROJECT COORDINATO~ ~ .
SUBJECT: MEETING OF JANUARY 11, 1994
TEMPORARY USE AGREEMENT FOR THE VIRGINIA SLIMS TENNIS
TOURNAMENT
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is that of
approval of a Temporary Use Agreement with Cason Methodist
Church for parking needed in conjunction with the Virginia
Slims Tennis Tournament.
B A C K G R 0 U N D:
The Virginia Slims Tennis Tournament Parking Program was
initially adopted October 27, 1992. Minor modifications have
been made for the 1994 Tournament, including the addition of one
additional reserved parking (the City lot near Hand's), the
deletion of Cason Cottage as a reserved parking lot, and some
reallocation of reserved parking assignments. A copy of the
revised Parking Program is attached. The Parking Program
identifies the need to use the Cason Church parking lot for
parking for Box Holders.
The use of this property requires an execution of a Temporary
Use Agreement with the Church. The agreement proposed for the
1994 Tournament is essentially the same as that executed for the
1993 Tournament. Modifications include the hours and days of
operation.
R E COM MEN D E D ACT ION:
By motion, authorize the Mayor/City Manager to execute a
Temporary Use Agreement with Cason Methodist Church for use of
their parking lot in conjunction with the Virginia Slims Tennis
Tournament.
Attachments:
* Temporary Use Agreement ~
M~OhVi Jiu.-
~* VirgiRia Slime TORRio Toarnamont Parking PlaR ~ ~'î ð<'z-
T:\Advanced\Slims7
'.
TEMPORARY USE AGREEMENT
THIS AGREEMENT, made and entered into this _ day of ,
199_, by and between CASON METHODIST CHURCH hereinafter referred to
as "Cason" and the CITY OF DELRAY BEACH, FLORIDA, hereinafter
referred to as "City".
WIT N E SSE T H:
WHEREAS, Cason is the owner of certain real property in Palm
Beach County, Florida, as said property (the "Property") as depicted
in Exhibit "A" attached hereto and incorporated herein by reference;
and
WHEREAS, City has requested the temporary use of the parking lot
areas located on the property in conjunction with its hosting of a
professional tennis tournament; and
WHEREAS, Cason is willing to allow City to use said parking lot
areas for the purposes hereinafter defined.
NOW THEREFORE, in consideration of the sum of Ten Dollars
($10.00) and other good and valuable considerations, receipt and
sufficiency of which is hereby acknowledged, Cason hereby grants to
City and City hereby accepts the use of the premises hereinafter
defined upon the following terms and conditions:
ARTICLE I
BASIC PROVISIONS
Section 1.01 Premises.
The premises subject to this Agreement consists of the area at
Cason Methodist Church, located at 342 North Swinton Avenue, Delray
Beach, Florida.
Section 1.02 Length of Term and Commencement Date.
The term of this agreement shall be for a period of seven (7)
days which shall commence on the 28th day of February, 1994 (the
"Commencement Date") and shall expire on the 7th day of March, 1994.
The term can be automatically extended to the 8th and the 9th day of
March, 1994, in the event of any weather delay of the tournament.
Section 1.03 Rent.
The use of the premises by City shall be on a rent free basis; hO~~~
t"~e.. c.:,~ ì~ Y't~~cL -to 'yH)W -the.. qr-ø-.ss r....rt<~~ a.v-eA. pr.·o.... i--1:I
C Ð VI1 mt. l"YIev¡t :re.. 1
.
ARTICLE II
CONSTRUCTION OF PREMISES
Section 2.01 Acceptance of Premises.
City certifies that it has inspected the Premises and accepts
same "as is", in its existing condition as of the Commencement Date
of this Agreement.
Section 2.02 Alterations.
City shall not make or permit any permanent improvements,
additions, modifications or alterations whatsoever to the premises.
ARTICLE III
CONDUCT OF BUSINESS AND USE OF PREMISES'BY CITY
Section 3.01 Use of Premises and Hours of Operation.
City shall use the premises solely and exclusively for vehicle
parking in conjunction with the City's hosting of the Virginia Slims
Tennis Tournament. The parking spaces located at 342 North Swinton
Avenue, Delray Beach shall be reserved for use only authorized
tournament spectators. All parking spaces shall be vacated by 6: 00
a.m., March 7, 1994, unless a weather delay extends the tournament to
the 8th day of March, 1994, in which case all spaces shall be vacated
by the 9th day of March, 1994.
Section 3.02 Surrender of Premises.
Upon termination or expiration of this Agreement, City, at its
sole cost and expense, shall remove all of its personal property from
the Premises and shall surrender the premises to Cason in the same
condition the Premises were in as of the Commencement Date of this
Agreement, reasonable wear and tear excepted.
Section 3.03 Funerals.
If Cason conducts a funeral service during the term of this
Agreement, the spaces shall not be available for parking use on the
day of the service. The church shall give the City at least a two
day notice of the conflict so it can make other arrangements for
parking.
2
'.
ARTICLE IV
REPAIRS AND MAINTENANCE OF PREMISES
Section 4.01 Responsibility of City.
All portions of the Premises shall be kept in good repair and
condition by City. At the end of the term of this Agreement, City
shall deliver the premises to Cason in good repair and condition as
specified herein.
ARTICLE V
MISCELLANEOUS
Section 5.01 Entire Agreement.
This Agreement and any Exhibits attached hereto and forming a
part thereof as fully set forth herein, constitute all agreements,
conditions and understandings between Cason and City concerning the
Premises. All representations, either oral or written, shall be
deemed to be merged into this Agreement. Except as herein otherwise
provided, no subsequent alteration, waiver, change or addition to
this Agreement shall be binding upon Cason or City unless reduced to
writing and signed by them.
Section 7.02 Notices.
Any consents, approvals and permissions by Cason shall be
effective and valid only if in writing and any notiçe by either party
to the other shall be in writing and shall be deemed to be duly given
only if mailed prepaid by certified mail return receipt requested,
addressed:
3
.
(a) If to Cason at:
Ms. Linda Snyder ..
,.
Cason Methodist Church
342 North Swinton Avenue
Delray Beach, Florida 33444
(b) If to City at:
City Manager
City of Delray Beach
100 N.W. 1st Avenue
Delray Beach, Florida 33444
Section 5.03 Waiver of Jury Trail.
The parties hereto waive trial by jury in connection with
proceedings or counterclaims brought by either of the parties hereto
against the other in connection with this Agreement.
Section 5.04 Governing Law.
This Agreement shall be governed by and interp~eted according to
the laws of the State of Florida and venue shall be in Palm Beach
County, Florida.
Section 5.05 Time of Essence.
Time is of the essence with respect to the performance of every
provision of this Agreement in which time of performance is a factor.
Section 5.06' Severability.
If any term of this Agreement, or the application thereof to any
person or circumstance, shall to any extent be invalid or
unenforceable, the remainder of this Agreement, or the application of
such term to persons or circumstances other than those as to which it
is invalid or unenforceable, shall not be affected thereby, and each
term of this Agreement, shall be valid and enforceable to the fullest
extent permitted by law.
:
4
'.
IN WITNESS WHEREOF, the parties hereto have duly executed this
Agreement as of the day and year first above written.
WITNESS: CASON METHODIST CHURCH ~
be,R~^dq~'
C ~ (ù v-fJU By:
(Signatur of Witness)
Trustees Chairperson
C-J, rOWtr-L.-<.-
(Type or print name)
ATTEST: CITY OF DELRAY BEACH, FLORIDA
BY:
City Clerk Thomas Lynch, Mayor
Approved as to Fo~ and
Legal Sufficiency:
,
City Attorney
5
.
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·
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER 8JV1
SUBJECT: AGENDA ITEM it r:¡ -C; - MEETING OF JANUARY 11. 1994
RESOLUTION NO. 2-94
DATE: JANUARY 7, 1994
This is a resolution assessing costs for abatement action required to
remove nuisances on five (5 ) properties located within the City. The
resolution sets forth the actual costs incurred and provides the
mechanism to attach liens on these properties in the event the
assessments remain unpaid.
Recommend approval of Resolution No. 2-94 assessing costs for abating
nuisances on five (5) properties located within the City.
~ 6-0
,,'
.
""
.
- -..
RESOLUTION NO. 2-94
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY
BEACH, FLORIDA, PURSUANT TO CHAPTER 100 OF THE CODE OF
ORDINANCES OF THE CITY OF DELRAY BEACH, ASSESSING COSTS
FOR ABATING NUISANCES UPON CERTAIN LAND(S) LOCATED WITHIN
THE CITY OF DELRAY BEACH AND PROVIDING THAT A NOTICE OF
LIEN SHALL ACCOMPANY THE NOTICE OF ASSESSMENT¡ SETTING
OUT ACTUAL COSTS INCURRED BY THE CITY TO ACCOMPLISH SUCH
ABATEMENT AND LEVYING THE COST OF SUCH ABATEMENT OF
NUISANCES; PROVIDING FOR AN EFFECTIVE DATE AND FOR A DUE
DATE AND INTEREST ON ASSESSMENTS; PROVIDING FOR THE
RECORDING OF THIS RESOLUTION, AND DECLARING SAID LEVY TO
BE A LIEN UPON THE SUBJECT PROPERTY FOR UNPAID ASSESS-
MENTS.
WHEREAS, the City Manager or his designated representative has,
pursuant to Chapter 100 of the Code of Ordinances, declared the exis-
tence of a nuisance upon certain lots or parcels of land, described in
the list attached hereto and made a part hereof, for violation of the
provisions of Chapter 100 of the Code of Ordinances; and,
WHEREAS, pursuant to Section 100.20, 100.21 and 100.22 of the
I Code of Ordinances of the City of Delray Beach, the City Manager or his
¡ designated representative has inspected said land(s) and has determined
I that a nuisance existed in accordance with the standards set forth in
I Chapter 100 of the Code of Ordinances, and did furnish the respective
owner(s) of the land(s) described in the attached list with written
I notice of public nuisance pursuant to Sections 100.20, 100.21 and 100.22
of the Code of Ordinances describing the nature of the nuisance(s) and
I sent notice that within ten (10) days from the date of said notice
I forty-two (42) days in the case of violation of Section 100.04 pertain-
ing to seawalls) they must abate said nuisance, or file a written
request for a hearing to review the decision that a nuisance existed
within ten (10) days from the date of said notice, failing which the
City of Delray Beach would proceed to correct this condition by abating
such nuisance, and that the cost thereof would be levied as an assess-
ment against said property; and,
WHEREAS, the property owner(s) named in the list attached
hereto and made a part hereof did fail and neglect to abate the
nuisance(s) existing upon their respective lands or to properly request
a hearing pursuant to Section 100.21 and 100.22 within the time limits
prescribed in said notice and Chapter 100 of the Code of Ordinances, or
if the property owner(s) did request and receive a hearing, said prop-
erty owner(s) failed and/or neglected to abate such nuisance(s) within
the time designated at the hearing wherein a decision was rendered
adverse to the propérty owner(s); and,
>of
·
----.-- .~-_. - '.~-' . -~-'. ^- -. --. '"-''-'--''' .-..--.,---- ---..-. - ..
WHEREAS, the City of Delray Beach, through the City Administra- !
tion or such agents or contractors hired by the City Administration was
therefore required to and did enter upon the land(s) described in the
list attached and made a part hereof and incurred costs in abating the
subject nuisance(s) existing thereon as described in the notice; and,
WHEREAS, the City Manager of the City of Delray Beach has,
pursuant to Chapter 100 of the Code of Ordinances of the City of Delray
Beach, submitted to the City Commission a report of the costs incurred
in abating said nuisance(s) as aforesaid, said report indicating the
costs per parcel of land involved; and,
WHEREAS, the City Commission of the City of Delray Beach,
pursuant to' Chapter 100 of the Code of Ordinances desires to assess the
cost of said nuisance(s) against said property owner(s),
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That assessments in the individual amounts as shown
by the report of the City Manager of the City of Delray Beach, involving
the City's cost of abating the aforesaid nuisances upon the lots or
parcels of land described in said report, a copy of which is attached
hereto and made a part hereof, are hereby levied against the parcel{s)
of land described in said report and in the amount(s) indicated thereon.
Said assessments so levied shall, if not paid within thirty (30) days
after mailing of the notice described in Sec. 3, become a lien upon the
respective lots and parcel(s) of land described in said report of the
same nature and to the same extent as the lien for general city taxes
and shall be collectible in the same manner as¡ mortgages and fore-
closures are under state law.
I Section 2. That such assessments shall be legal, valid and
binding obligations upon the property against which said assessments are
levied.
Section 3. That the City Clerk of the City of Delray Beach is
hereby directed to immediately mail by first class mail to the owner(s)
of the property, as such ownership appears upon the records of the
County Tax Assessor, notice(s) that the City Commission of the City of
Delray Beach on the has levied an
assessment against said property for the cost of abatement of said
nuisance by the City, and that said assessment is due and payable within
thirty (30) days after the mailing date of said notice of assessment,
after which a lien shall be placed on said property, and interest will
accrue at the rate of 8% per annum, plus reasonable attorney's fees and
other costs of collecting said sums. A Notice of Lien shall be mailed,
along with the Notice of Assessment and this resolution.
- 2 - Res. No. 2-94
.,.
- - ---
i Section 4. That this resolution shall become effective thirty
¡ (30) days from the date of adoption and the assessment(s) contained
I herein shall become due and payable thirty (30) days after the mailing
I date of the notice of said assessment(s), after which a lien shall be
placed on said property(s), and interest shall accrue at the rate of
eight (8 ) percent per annum plus, if collection proceedings are
I necessary, the costs of such proceedings including a reasonable
attorney's fee.
I
I Section 5. That in the event that payment has not been
received by the City Clerk within thirty (30) days after the mailing
date of the notice of assessment, the City Clerk is hereby directed to
record a certified copy of this resolution in the public records of Palm
Beach County, Florida, and upon the date and time of recording of the
certified copy of this resolution a lien shall become effective on the
i subject property which shall secure the cost of abatement, interest at
the rate of 8%, and collection costs including a reasonable attorney's
fee.
PASSED AND ADOPTED in regular session on this the day
of , 1993.
MAYOR
ATTEST:
City Clerk
I
i
- 3 - Res. No. 2-94
..,
,
COST OF ABATING NUISANCES UNDER CHAPTER 100
OF THE CODE OF ORDINANCES
PROPERTY DESCRIPTION OWNER ASSESSMENT
S60' OF N140' OF LILLIAN MUNNINGS $ 50.00
W140.6' OF BLK 56, 303 S.W. 2ND AVENUE 70.00 (ADM. COST)
TOWN OF DELRAY, PB 20, DELRAY BEACH, FL 33444 (RECORDING)
P 55, PUBLIC RECORDS,
PALM BEACH COUNTY, FL
(303 SW 2ND AVE)
S40' OF N256' OF E135' DELORES RIGGINS $ 57.50
OF BLK 31, TOWN OF A/K/A DELORES QUINCE 70.00 (ADM. COST)
DELRAY, PB 1, P 3, 6395 SEMINOLE CIRCLE (RECORDING)
PUBLIC RECORDS, PALM LANTANA, FL 33462-2295
BEACH COUNTY, FL
(220 SW 4TH AVE)
LOT 11, BLK 38, RESUB BEULAH HUNTER $ 60.00
OF S 1/2 OF BLK 38 & 248 N.W. 14TH AVENUE 70.00 (ADM. COST)
N 1/2 OF BLK 39, DELRAY BEACH, FL 33444 (RECORDING)
DELRAY BEACH, PB 11,
P 34, PUBLIC RECORDS,
PALM BEACH COUNTY, FL
(121-123 SW 4TH AVE)
LOT 29, BLK 1, SOUTH- ROBERT ASSANTES $ 50.00
RIDGE, PB 13, P 38, FRED WENISCH 70.00 (ADM. COST)
PUBLIC RECORDS, PALM 1228 S.W. 4TH COURT (RECORDING)
BEACH COUNTY, FL BOCA RATON, FL 33432-7131
(321 STERLING AVE)
LOT 17, BLK 23, TOWN BERTHA PRESTON $ 67.50
OF DELRAY, PB 10, P 69, 1001 W. 3RD STREET 70.00 (ADM. COST)
PUBLIC RECORDS, PALM RIVIERA BEACH, FL 33404-7815 (RECORDING)
, BEACH COUNTY, FL
(217 SW 6TH AVE)
VIOLATION IS: SEC. 100.01 LAND TO BE KEPT FREE OF DEBRIS, VEGETATION,
MATTER CONSTITUTING HAZARDS; DECLARED NUISANCE.
94-2MUNN
-4- Res. No. 2-94
"
.
.
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER 8It/'
SUBJECT: AGENDA ITEM # ~H - MEETING OF JANUARY 11. 1994
RESOLUTION NO. 4-94
DATE: JANUARY 7, 1994
This is a resolution assessing costs for abatement action required to
remove nuisances on ten (10) properties located within the City. The
resolution sets forth the actual costs incurred and provides the
mechanism to attach liens on these properties in the event the
assessments remain unpaid.
Recommend approval of Resolution No. 4-94 assessing costs for abating
nuisances on ten (10) properties located within the City.
~ 1- 9'1
'.
."---- ~--
RESOLUTION NO. 4-94
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY
BEACH, FLORIDA, PURSUANT TO CHAPTER 100 OF THE CODE OF
ORDINANCES OF THE CITY OF DELRA Y BEACH, ASSESSING COSTS
FOR ABATING NUISANCES UPON CERTAIN LAND{S) LOCATED WITHIN
THE CITY OF DELRAY BEACH AND PROVIDING THAT A NOTICE OF
LIEN SHALL ACCOMPANY THE NOTICE OF ASSESSMENT¡ SETTING
OUT ACTUAL COSTS INCURRED BY THE CITY TO ACCOMPLISH SUCH
ABATEMENT AND LEVYING THE COST OF SUCH ABATEMENT OF
NUISANCES¡ PROVIDING FOR AN EFFECTIVE DATE AND FOR A DUE
DATE AND INTEREST ON ASSESSMENTS; PROVIDING FOR THE
RECORDING OF THIS RESOLUTION, AND DECLARING SAID LEVY TO
BE A LIEN UPON THE SUBJECT PROPERTY FOR UNPAID ASSESS-
MENTS.
i WHEREAS, the City Manager or his designated representative has,
pursuant to Chapter 100 of the Code of Ordinances, declared the exis-
tence of a nuisance upon certain .lots or parcels of land described in
the list attached hereto and made a part hereof, for violation of the
provisions of Chapter 100 of the Code of Ordinances¡ and,
WHEREAS, pursuant to Section 100.20, 100.21 and 100.22 of the
Code of Ordinances of the City of Delray Beach, the City Manager or his
designated representative has inspected said land(s) and has determined
that a nuisance existed in accordance with the standards set forth in
Chapter 100 of the Code of Ordinances, and did furnish the respective
owner(s) of the land(s) described in the attached list with written
notice of public nuisance pursuant to Sections 100.20, 100.21 and 100.22
of the Code of Ordinances describing the nature of the nuisance(s) and
sent notice that within ten ( 10) days from the date of said notice
forty-two (42) days in the case of violation of Section 100.04 pertain-
ing to seawalls) they must abate said nuisance, or file a written
request for a hearing to review the decision that a nuisance existed
within ten (10) days from the date of said notice, failing which the
City of Delray Beach would proceed to correct this condition by abating
such nuisance, and that the cost thereof would be levied as an assess-
! ment against said property; and,
r
r
WHEREAS, the property owner(s) named in the list attached
hereto and made a part hereof did fail and neglect to abate the
nuisance(s) existing upon their respective lands or to properly request
a hearing pursuant to Section 100.21 and 100.22 within the time limits
prescribed in said notice and Chapter 100 of the Code of Ordinances, or
if the property owner(s) did request and receive a hearing, said prop-
erty owner (s) failed and/or neglected to abate such nuisance (s) within
the time designated at the hearing wherein a decision was rendered
adverse to the property owner(s)¡ and,
'.
.
.'. ,_-. ",___~'__~ n . _._'_' ___ _,. _ '____¥N'¥__ .____>_ ,___.____,.___.__~.'. __~. _
t ,
WHEREAS, the City of Delray Beach, through the City Administra-
tion or such agents or contractors hired by the City Administration was
therefore required to and did enter upon the land(s) described in the
list attached and made a part hereof and incurred costs in abating the
subject nuisance(s) existing thereon as described in the notice; and,
WHEREAS, the City Manager of the City of Delray Beach has,
pursuant to Chapter 100 of the Code of Ordinances of the City of Delray
Beach, submitted to the City Commission a report of the costs incurred
in abating said nuisance(s) as aforesaid, said report indicating the
costs per parcel of land involved; and,
WHEREAS, the City Commission of the City of Delray Beach,
pursuant to Chapter 100 of the Code of Ordinances desires to assess the
cost of said nuisance(s) against said property owner(s),
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
.
Section 1. That assessments in the individual amounts as shown
by the report of the City Manager of the City of Delray Beach, involving
the City's cost of abating the aforesaid nuisances upon the lots or
parcels of land described in said report, a copy of which is attached
hereto and made a part hereof, are hereby levied against the parcel(s)
of land described in said report and in the amount(s) indicated thereon.
Said assessments so levied shall, if not paid wi thin thirty (30) days
after mailing of the notice described in Sec. 3, become a lien upon the
respective lots and parcel ( s) of land described in said report, of the
same nature and to the same extent as the lien for general city taxes
and shall be collectible in the same manner as mortgages and fore-
I closures are under state law.
¡ Section 2. That such assessments shall be legal, valid and
I binding obligations upon the property against which said assessments are
I
I levied.
i Section 3. That the City Clerk of the City of Delray Beach is
hereby directed to immediately mail by first class mail to the owner(s)
I of the property, as such ownership appears upon the records of the
I County Tax Assessor, notice(s) that the City Commission of the City of
I
¡ Delray Beach on the has levied an
assessment against said property for the cost of abatement of said
I nuisance by the City, and that said assessment is due and payable within
, thirty (30) days after the mailing date of said notice of assessment,
after which a lien shall be placed on said property, and interest will
accrue at the rate of 8% per annum, plus reasonable attorney's fees and
other costs of collecting said sums. A Notice of Lien shall be mailed,
along with the Notice of Assessment and this resolution.
- 2 - Res. No. 4-94
'.
_0-_-'- ___.________o_._~ ____~__ - ________ 0
Section 4. That this resolution shall become effective thirty
(30) days from the date of adoption and the assessment(s) contained
herein shall become due and payable thirty (30) days after the mailing
date of the notice of said assessment(s), after which a lien shall be
placed on said property(s), and interest shall accrue at the rate of
eight (8 ) percent per annum plus, if collection proceedings are
necessary, the costs of such proceedings including a reasonable
attorney's fee.
Section 5. That in the event that payment has not been
received by the City Clerk within thirty (30) days after the mailing
date of the notice of assessment, the City Clerk is hereby directed to
record a certified copy of this resolution in the public records of Palm
Beach County, Florida, and upon the date and time of recording of the
certified copy of this resolution a lien shall become effective on the
subject property which shall secure the cost of abatement, interest at
the rate of 8%, and collection costs including a reasonable attorney's
fee.
.
PASSED AND ADOPTED in regular session on this the day
of , 1993.
MAY 0 R
ATTEST:
City Clerk
- 3 - Res. No. 4 - 9 4
\
'.
COST OF ABATING NUISANCES UNDER CHAPTER 100
OF THE CODE OF ORDINANCES
PROPERTY DESCRIPTION OWNER ASSESSMENT
LOTS 8 & 9 (LESS RD DELORES A LIDDY TRUSTEE $ 75.00
R/W), BLK 2, SOPHIA C/O ARNOLD KURZINGER 70.00 (ADM. COST)
FREY ADD., PB 4, P 37, 4426 GLENEAGLES DRIVE (RECORDING)
PUBLIC RECORDS, PALM BOYNTON BEACH, FL 33436-4805
BEACH COUNTY, FL
(911 N FEDERAL HWY)
LOT 39, DELRAY BEACH GERALD J. SOLOMON $ 58.00
ESTATES, PB 21, P 13, 17096 NORTHWAY CIRCLE 70.00 (ADM. COST)
PUBLIC RECORDS, PALM BOCA RATON, FL 33496 (RECORDING)
BEACH COUNTY, FL
(2345 N. FEDERAL HWY)
N50' OF S356.4' OF ADELENE JENKINS $ 50.00
E135' OF BLK 24, TOWN 336 S.W. 5TH AVENUE 70.00 (ADM. COST)
OF DELRAY, PB 1, P 3, DELRAY BEACH, FL 33444 (RECORDING)
PUBLIC RECORDS, PALM
BEACH COUNTY, FL
(322 SW 5TH AVE)
LOT 19, BLK 2, J.D. & EARLINE MONROE $ 50.00
ATLANTIC PARK GARDENS, 32 EARLE STREET 70.00 (ADM. COST)
DELRAY, PB 14, P 56, HARTFORD, CT 06120-1714 (RECORDING)
PUBLIC RECORDS, PALM
BEACH COUNTY, FL
(39 SW 13TH AVE)
LOT 4 (LESS W550' & WILLIAM A & ELIZABETH PERRY $ 52.50
N80.4') CREGO SUB AMEND 38 HIGH AVENUE 70.00 (,ADM. COST)
PL 3, PUBLIC RECORDS, NYACK, NY 10960-2102 (RECORDING)
PALM BEACH COUNTY, FL
(316 N OCEAN BLVD)
LOT 13, BLK 4, NORTH- PATRICIA SISSON GRDN. ET AL $ 60.00
RIDGE, PB 23, P 168, 2019 N.E. 2ND AVENUE 70.00 (ADM. COST)
PUBLIC RECORDS, PALM DELRAY BEACH, FL 33444 (RECORDING)
BEACH COUNTY, FL
(2019 NE 2ND AVE)
LOT 3, BLK 47, TOWN ROBERT G. & PATRICIA ALLEN $ 60.00
OF DELRAY, PB 12, P 81, 206 S.W. 2ND AVENUE 70.00 (ADM. COST)
PUBLIC RECORDS, PALM DELRAY BEACH, FL 33444-3648 (RECORDING)
BEACH COUNTY, FL
(206 SW 2ND AVE)
-4- Res. No. 4-94
'.
· .
W 1/2 OF LOT 7, BLK 30, ALBERT MARTIN & $ 50.00
TOWN OF DELRAY, PB 1, MARYLIN S. BARON 70.00 (ADM. COST)
P 3, PUBLIC RECORDS, P.O. BOX 414002 (RECORDING)
PALM BEACH COUNTY, FL MIAMI, FL 33141-0002
(SW 5TH AVE)
LOT 23, BLK 6, ATLANTIC E & HENRY WILSON $ 50.00
GARDENS, DELRAY, PB 14, P.O. BOX 1676 70.00 (ADM. COST)
P 63, PUBLIC RECORDS, DELRAY BEACH, FL 33447 (RECORDING)
PALM BEACH COUNTY, FL
(142 SW 11TH AVE)
W55' OF LOTS 11 & 12, MARIE QUINCE $ 57.50
BLK 23, TOWN OF DELRAY, 506 S.W. 14TH AVENUE 70.00 (ADM. COST)
PB 10, P 69, PUBLIC DELRAY BEACH, FL 33444 (RECORDING)
RECORDS, PALM BEACH
COUNTY, FL
(SW 3RD ST)
VIOLATION IS: SEC. 100.01 LAND TO BE KEPT FREE OF DEBRIS, VEGETATION,
MATTER CONSTITUTING HAZARDS¡ DECLARED NUISANCE.
94-4LIDD
-5 - Res. No. 4-94
'.
·
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGERV/'!1
SUBJECT: AGENDA ITEM # g L - MEETING OF JANUARY II, 1994
CHANGE ORDER NO. 3 AND REQUEST FOR FINAL PAYMENT/MEREDITH
ASSOCIATES, LTD.
DATE: JANUARY 7, 1994
This item is before the Commission for approval of Change Order No.
3/Final in the amount of $5,723.00 and final payment in the amount
of $42,885.10 to Meredith Associates, Ltd. for the Wellfield
Rehabilitation, Abandonment, Flowmeter and Monitor Well
Installation project.
Change Order No. 3 is for an emergency well abandonment along
Carter Road and replacement of the discharge head on water supply
well PW-l at a cost of $6,000.00. It also includes a net credit of
$277.00 for unit price work originally proposed and not required to
complete the contract, making the net amount of the change order
$5,723.00. The project is complete to the satisfaction of the City
and all required closeout documentation has been received.
Recommend approval of Change Order No. 3/Final in the amount of
$5,723.00 and final payment in the amount of $42,885.10 to Meredith
Associates, Ltd. : with funding from 1991 Water and Sewer Bond
Construction - Building (Account No. 447-5171-536-60.31) .
~
ref:agmemo13
'.
-, ~ ,--)
Agenda Item No.:
AGENDA REQUEST
,
Date: January 5, 1994
Request to be placed on:
~ Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: January 11, 1994
Description of item (who, what, where, how much) : Staff requests City
Commission to approve add Change Order #3 final closeout change Order to
Meredith Associates, Ltd. for the Wellfield Rehabilitation, Abondonment,
Flowmeter and Monitor Well Installation (90-56). Change Order #3 is for well
abandonment along Carter Road and replacement of the discharge head on water
supply well PW-l in an add amount of $6,000.00. It also includes a net credit
of $277.00 for unit price work originally proposed and not required to complete
this contract. Net amount of Change Order #3 is $ 5,723.00. Funding Source
shall be~-5171-536-60.31.
W7
Staff also requests authorization for final payment to Meredith Associates, Ltd
in the amount of $ 42,885.10.
ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO
Recommendation: Staff Recommends approval of Change Order #3 Final incorporating
the above revisions and that final payment be made to the Meredith Associates,
Ltd.
Department ~'*~~ *'
Signature:
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (required on all items involving expenditure of funds):
Funding available: YES/NO
Funding alternatives (if applicable t:.c ~
r Account No. & Des~Ption ¿,¡1.f7 5"'/7/ ~Sb t:'o ~J ~/ w:ï.s- ~p ì?t- 4 t;, .
~~ount Balance ~&IZ2 8u , . ( 11.f
175'IL
City nager Review: '.
Approved for agenda: ~1NO ~1
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
Agen081.doc
.,
Memorandum
To: David T. Harden, city Manager
From:~~lliam H. Greenwood, Director of Environmental Services
Date: January 6, 1994
Re: Wellfield Rehabilitation, Abandonment, Flowmeter, and
. Monitor Well Installation (90-56)
Change Order #3 Final
Attached is an agenda request for Change Order #3 final to
Meredith Associates, Ltd. This agenda request is the closeout
for the Wellfield Rehabilitation Project. change Order #3 is for
a net add amount of $5,723.00.
The scope includes an emergency well abandonment along Carter
Road and replacement of the discharge head on city supply well
PW-1 for a cost of $6,000.00. Also included is a net $277.00
credit for unit price work originally proposed but not required
to complete this Contract.
Attached to the request is a summary letter for the completed
proj ect from Mr Tim Sharp, P. E., proj ect Manager for CH2MHi ll.
The letter recaps the scope of work completed under the Project
and the resulting benefit to the City.
The agenda request is also made for final payment to Meredith
Associates, Ltd in the amount of $ 42,885.10.
Funding Source is ~-5171-536-60.31.
)..1'17
File: Memo to City Manager
90-56D
A:mem09056
.
CITY OF DELRA Y BEACH
CHANGE ORDER TO ORIGINAL CONTRACT
CHANGE NO. 3 PROJECT NO. 90-56 DATE: November 11, 1993
PROJECT TITLE: Well Field Rehabilitation, Abandonment, Flowmeter and Monitor Well Installation
TO CONTRACTOR: Meridith Associates, Ltd.
YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING CHANGES IN THE PLANS AND SPECIFICATIONS
FOR THIS PROJECT AND TO PERFORM THE WORK ACCORDINGLY, SUBJECT TO ALL CONTRACT
STIPULATIONS AND COVENANTS.
JUSTIFICATION: Additional well abandonment of two former City test wells located within the right-of-way of the County's
widening of Carter Road (Jog Road). Further explanation of the work proposed Is Included In the attached memorandum.
Abandonment shall be In accordance with South Florida Water Management District (SFWMD) requirements and shall be
conducted at the current unit prices provided by Meridith Associates In their contract with the City dated and executed July 20,
1992. This change order also Includes replacement of the discharge head on well PW-1 and a deduction for Items Included In
the original scope of work. but not performed due to change in conditions In the field and thereby reducing the number of units
completed.
SUMMARY OF CONTRACT AMOUNT
ORIGINAL CONTRACT AMOUNT $198,383
COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED $103,524
ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $301,907
COST OF CONSTRUCTION CHANGES THIS ORDER $5,723
ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $307,630
PERCENT INCREASE/DECREASE THIS CHANGE ORDER 2%
TOTAL PERCENT INCREASE/DECREASE TO DATE 55%
EXTENSION OF CONTRACT TIME ALLOWED BY THIS CONTRACT 90 CALENDAR DAYS TO SEPTEMBER 29,
1993
CERTIFYING STATEMENT:
(SEAL)
-
TO BE FILLED OUT BY DEPARTMENT INITIATING CHANGE ORDER
Environmental Services 4--f7__-:S/11- 5j b - 6D.1/
DEPARTMENT FUNDS BUDGETED CODL CERTIFIED BY
DElRA Y BEACH, FL
By its City Commission
RECOMMENDED: By:
William H. Greenwood MAYOR
ATTEST:
APPROVED: By:
CITY A HORNEY CITY CLERK
~ .'",. . '1 ., ..
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~)- Engineers
- Planners
ÆE!1llllJ Economists
- Scientists
March 25, 1993
SEF30787.FO
Mr. William Greenwood
Director of Environmental Services
City of Delray Beach
434 South Swinton Avenue
Delray Beach, FL 33444
Dear Mr. Greenwood:
Subject: Summary of Results of the City's Well field Rehabilitation
CmM HILL is pleased to present the results of the rehabilitation of various City water
supply production wells. The purposes of the rehabilitation were to remove encrustments
from the well screen, increase the hydraulic conductivity between the surrounding gravel
pack and native aquifer material, increase the yields of the wells, and reduce the water
<::-:.:;:~~ level drawdown in the wells, thereby allowing the well pump and motor to produce water
more efficiently and at a lower energy cost.
Nine selected wells throughout the City's wellfields were rehabilitated by applying a
specially formulated acid with corrosion inhibitors along with a surfactant to reduce the
surface tension between the organic and inorganic build up on the well screen. These
chemical treatments were followed by agitation of the well screen and surrounding gravel
pack material through a series of aggressive well development processes with compressed
air and water. Because of their ages, many of the wells had to undergo the process twice
to obtain the desired results.
The success of a well rehabilitation program can be demonstrated through a quantitative
test called specific capacity. Specific capacity is the measure of the relationship between
a well's flow rate and the resulting water level drawdown, usually expressed as gallons
per minute per foot (gpm/ft) of drawdown. The goal of a rehabilitation program is to
increase the specific capacity of each well to the extent possible. Depending on age and
condition, some wells will show more improvement than others. In most cases, the
specific capacity of a well will never equal the levels achieved at the time of its
construction.
The rehabilitation efforts increased specific capacities and yields of all of the wells
included in the program, ranging from 17 percent to over 1,000 percent. The total yield
from the nine wells rehabilitated increased by as much as 4,200 gpm or about 6 million
CH2M HILL Deerfield Beach Office BOO Fairwav Drive. Suite 350 305.426.4008
Deerfield Beach" 407.737.6665
Florida 3344 1 Fax 305.698,6010
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Mr. William Greenwood
Page 2
March 25, 1993
SEF30787.FO
gallons per day (mgd), equating to an overall increase of about 40 percent. Table 1
summarizes the increase in apparent yields and specific capacities.
Not only did the yields of the wells improve, but because water level drawdowns in the
wells were reduced, power costs to operate the well pumps were also reduced. The
horsepower used by the pump motors and the resultant electrical costs can be compared
by calculating the total dynamic head (fDH) conditions of each well before and after
rehabilitation. Table 2 summarizes each well's TDH, estimated associated power costs,
and savings as a result of the rehabilitation efforts. The table indicates that over
$100,000 in power costs will be saved annually, with an average per well savings of
about $12,000.
The approximate total cost of rehabilitating these wells was $78,000, which is less than
the total annual power cost savings to be realized by the City this year. Therefore, in
less than 1 year, the City will realize a net gain of about $25,000 as a return for monies
spent on the well rehabilitation.
To minimize power costs, the City should implement a regular well field monitoring and
rehabilitation program. This recommended program will be described in more detail
after we complete the summary and operations and maintenance report included in our
,:'.. scope of work for the well field rehabilitation.
We appreciate the opµortunity to assist the City with improving the performance of its
wellfields and look forward to helping it with the development of future water supplies,
such as the proposed well field in Morikar.1Í Park. If you have any questions or
comments please call me at (407) 737-6665.
Sincerely,
CH2M HILL
~?:~
Project Manager
set/loo12385.DFB
Enclosures
cc: George Abou-JaoudelDelray Beach
Howard Wight/Del ray Beach
Don Haley/Delray Beach
Jerry Bahn/CH2M HILL
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Table 1
Comparison of Current and Previous SpeeUIC Capacities
Current Previous SpeeUIC Previous Change in Percent
SpeeiflC Capacity Current Yield Capacity Yield1 Yield Increase
PWNo. (gpmlft) (gpm) (gpmlft) (gpm) (gpm) (%)
3 15.0 825 9.5 522 303 58
5 33.1 850 28.4 729 121 17
6 78.3 1,000 6.0 77 923 1,200
8 23.0 725 13.3 419 306 73
9 24.7 650 4.2 110 540 490
13 12.8 450 9.5 334 116 35
21 44.7 950 10.2 217 733 338
25 26.7 900 10.4 350 550 157
26 18.1 825 5.0 228 597 262
Totals (gpm) - 7,175 - 2,986 4,189 -
Totals (mgd) - 10.34 - 4.30 6.03 -
I Previous yield reflects the yield of the well that would be realized if the drawdown were the same as the current yield, but
at the previous specific capacity value.
PW = production well
gpm = gallons per minute
gpm/ft = gallons per minute per foot of drawdown
....\,.,,'....: mgd = million gallons per day
lOO12386.DFB
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Table 2
Comparison of Estimated Power Costs
City of Delray Beach Wellfield Rehabilitation
Specific Cost Per Annual Cost
Q Capacity roH Input Hour Cost Savings
PW No. (gpm) (gpm/ft) (ft) (lIP) ($) ($) ($)
3 825 9.5 121. 8 37 3.06 21,467
........... .............
2.07 14,478
::i:ijj:j¡i·::j:j·:::::::::::::~:~r~:::::,::i:::j:j:j:,:::::::ígj~:!·I:j::::j:::::::j:j:::j::::::~~~~º:¡:·
4.29
.. . . .....'.........................
PW = City production well
Q = Production well yield based on flowmeter reading on March 19, 1993
gpm = gallons per minute
TDH = total dynamic head = system head plus distance to pumping water level
HP = horsepower
lOO12387.DFB ì
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M E M 0 RAN DUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER~1
SUBJECT: AGENDA ITEM # gM - MEETING OF JANUARY 11, 1994
CHANGE ORDER NO. 2 AND REQUEST FOR FINAL PAYMENT/JOHNSON-
DAVIS, INC.
DATE: January 7, 1994
This item is before the Commission for approval of deduct Change
Order No. 2/Final in the amount of $781.24 and final payment in the
amount of $16,125.96 to Johnson-Davis, Inc. for the West Atlantic
Avenue sewer main extension project.
The project is complete to the satisfaction of the City and all
required closeout documentation has been received.
Recommend approval of deduct Change Order No. 2/Final in the amount
of $781.24 and final payment in the amount of $16,125.96 to
Johnson-Davis, Inc.; with funding from Water and Sewer Renewal and
Replacement - Manhole Rehabilitation (Account No. 442-5178-536-
61.84) .
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Agenda Item No.:
AGENDA REQUEST
Date: December 22. 1993
Request to be placed on:
~ Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: January 1L 1994
Description of item (who, what, where, how much): Staff requests City Commission
approye of deduct Chanae Order #2/final to Johnson Dayis. Inc. . in the amount of
S 781. 24 and final payment in the amount of S 16.125.96. This pro;ect is
complete to the satisfaction of the City and all required closeout documentation
has been received
Attached is Chanae Order #2 with documentation and Contractor performance
evaluation form.
ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO
Recommendation: Staff recommends approval of deduct Chanae Order #2 and final
payment in the amount of S 16.125.96 to Johnson-Davis. Inc.
Department Head Signature:~ ~~ß~~ß ;/¡/~Ø'
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (required on all items involving expenditure of funds):
Funding available: ~NO
Funding alternatives (if :œl
l. Account No. & Descrltion ~~ S"'/7'l .~~ 6/.29- fAl t-: - J¡ltrlflrx-e
(lh& Account Balance as'~. is''2-
City Manager Review:
Approved for agenda: §/NO [?v!
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
/agenda.kt
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DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: DAVID T. HARDEN
CITY MANAGER ø~ø
FROM: WILLIAM H. GREENWOOD
DIRECTOR OF ENVIRONMENTAL SERVICES
DATE: JANUARY 5, 1993
SUBJECT: WEST ATLANTIC AVENUE SEWER MAIN EXTENSION
CHANGE ORDER #2/FINAL AND FINAL PAYMENT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Staff request city commission approve deduct Change Order
#2/final in the amount of $ 781.24 and final payment in the
amount of $ 16, 125.96 to Johnson-Davis, Inc. for the sewer main
extension on West Atlantic Avenue, City project No. 92-28.
The credit will cover allowance items which were not required and
thus not fully used. The proj ect is complete and all
documentation, as-builts and proj ect data has been reviewed to
staff satisfaction.
Attached is all associated documentation for this request.
Funding is available from Account # 442-5178-536-61.84, Water and
Sewer Renewal and Replacement, Water Distribution Improvements.
WG:JA:kt
Attachments
File: 92-28 (D)
JADH9228.kt
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CITY OF DELRAT BEACH
CHANGE ORDER TO ORIGINAL COHTRAC'r
CHANGE NO. 2/Final PROJEc.T NO. 92-28 DATE:
PROJECT TITLE: West Atlantic Avenue Sewer Main Extension
TO CONTRACTOR: Johnson-Davis. Inc.
YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING CHANGES IN THE PLANS AND SPECIFICATIONS FOR
THIS PROJECT AND TO PERFORM THE WORK ACCORDINGLY, SUBJECT TO ALL CONTRACT STIPULATIONS AND
COVENANTS.
JUSTIFICATION:
This deduct change order will credit the contract amount $ 781.24 for allowance work not
required on the project. See attached supporting data.
SUMMARY OF CONTRACT AMOUNT
ORIGINAL CONTRACT AMOUNT S 93.500.00
COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED 17.072.00
ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER 110.572.00
COST OF CONSTRUCTION CHANGES THIS ORDER (781.24)
ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER 109.790.76
PER CENT DECREASE THIS CHANGE ORDER 0.71 %
TOTAL PER CENT INCREASE TO DATE 17.42 %
EXTENSION OF CONTRACT TIME ALLOWED BY THIS CONTRACT -0- CALENDAR DAYS TO N/A
Date
CERTIFIED STATEMENT: I hereby certify that the supporting cost data included is, in my
considered opinion, accurate; that the prices quoted are fair and
reasonable and in proper ratio to the cost of the original work
contracted for under benefit competitive bidding.
JOHNSON DAVIS, INC. SIGNATURE (CONSULTING ARCHITECT OR ENGINEER)
(SEAL)
TO BE FILLED OUT BY DEPARTMENT INITIATING CHANGE ORDER
Environmental Services Depart. 442--5178-536-61.84
DEPARTMENT FUNDS BUDGETED CODE CERTIFIED BY
DELRAY BEACH, FLORIDA
By its City Commission
RECOMMEND: By:
PROJECT MANAGER MAYOR
ATTEST:
APPROVED: By:
CITY ATTORNEY CITY CLERK
.J-D
-JCHNBCN-CA VIS INC.
Conltadot B~"'0
604 HILLBRA TH DRIVE
December 22, LANTANA, fLORIDA 33462 ~ "J~v'
1993 305·588·1170 '\. . ,~:
~ 1, ~~ <
~.\)'"
Mr. Jose Aquila ~ .\~
'\ '.~'
Assistant Construction Manager ,<,<";; .
,.~~'v
City of Delray Beach ~\.:>
Environmental Services Division
434 S. Swinton Avenue
Delray Beach, Florida 33444
Re: INVOICE NO. J-D 93-56
WEST ATLANTIC SEWER MAIN EXTENSION Estimate No. 2 Final
The following ~s a cost summary for work completed thru December 22,
1993 on the above referenced project. "
ORIGINAL CONTRACT AMOUNT $93,500.00
CHANGE ORDER #1 - ADD 17,072.00
CHANGE ORDER #2 (781.24)
ADJUSTED CONTRACT AMOUNT $109,790.76
I
TOTAL COMPLETED TO-DATE $109,790.76
PREVIOUS PAYMENTS 93,664.80
TOTAL DUE $ 16,125.96
,
TOTAL DUE J-D 93-56 $ 16,125.96
Estimate NO. 2 Final
Thank You
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JOHNSON·DAVIS INC.
HEAVY CONSTRUCTION <if~ UNDERGROUND UTILITIES
604 HILLBRATH DRIVE
LANTANA, FLORIDA 33462 ~O:J~
407·586,1170
December 16, 1993 , '\ .~
~~ ~\~<;\
~ (.'~~'
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Mr. Jose Aquila ~~
Assistant Construction Manager \(~
r\~'
City of Delray Beach ~.'>
Environmental Services Division
434 S. Swinton Avenue
Delray Beach, Florida 33444
RE: WEST ATLANTIC SEWER MAIN EXTENSION
Dear Jose:
At the request of Mr. Bob Phillips we respectfully submit the following
itemized breakdown of allowance items and additional compensation
required.
CONTRACT AMOUNT/ ACTUAL OR NET
ITEM # ITEM CONTRACT ALLOWANCE EXTRA CHANGE
1 3 Video Allowance 500.00 130.89 (369.11)
14A Utility Conflict Allowance 3,500.00 2,500.00 (1,000.00)
15 Density Test Allowance 1,000.00 1,138.37 + 138.37
4 Thermo Allowance 1,500.00 705.60 (794.40)
2 Asphalt 1,243.90 1,243.90
(781.24)
Please process paper work reducing our contract by $781.24. Please contact
our office immediately if we may be of assistance.
Sincej(
¿. Joh
President
SJJ/pmc
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WEST ATLANTIC AVENUE SEWER MAIN EXTENSION
ITEM 13 - Video Allowance
Contract Allowance - $500.00
Actual Invoice 111.30 (copy enclosed)
12% Overhead 13.36
5% Profit 6.23
TOTAL $130.89
ITEM 14A - Utility Conflict Allowance
Contract Allowance - $3,500.00
The following represents additional cost incurred by Johnson-
Davis to construct sanitary laterals due to revised location.
Existing utilities parallel ing sanitary mainline construction
to the north. severly slowed construction.
Estimated Labor & Equipment To Install Short Laterals
1 Hr. @ 250.00 Each 250.00
Actual Labor & Equipment To Install 6" Laterals In Asphalt
And Under Existing Util ities
3 Hrs. @ 250.00 Each 750.00
Additional Labor - 500.00 Each @ 5 Laterals.......$2.500.00
TOTAL ALLOWANCE $2.500.00
ITEM 15 - DENSITY TEST ALLOWANCE
Contract Allowance - $1.000.00
Actual Invoices 968.00 (copies inclosed)
12% Overhead 116.16
5% Profit 54.21
TOTAL $1.138.37
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ITEM 4 - THERMO ALLOWANCE
Contract Allowance - $1,500.00
Actual Invoice 600.00
12% Overhead 72.00
5% Profit 33.60
TOTAL $ 705.60
ITEM 2 - ASPHALT PATCH
The enclosed detail was received after Change Order was
finalized. In preparation of the Change Order Johnson-Davis
I nc. estimated a 611 cut back on each side. The additional
611 cut back required on each side adds additional asphalt at
the subcontractors unit price of $8.50/SY.
1120 LF x 1 I Wide/9 124.44 SY @ 8.50 1,057.74
12% Overhead 126.93
5% Profit 59.23
TOTAL ADDITIONAL ASPHALT $1,243.90
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER t1l'Il
SUBJECT: AGENDA ITEM # 1JN - MEETING OF JANUARY 1l, 1994
REQUEST FOR FINAL PAYMENT/LAWSON, NOBLE & ASSOCIATES,
INC.
DATE: JANUARY 7, 1994
This item is before the Commission to approve a request for final
payment in the amount of $2,945.80 for Service Authorization No. 2
from Lawson, Noble & Associates, Inc. for the design of the Street
Reconstruction and Utility Improvements Project.
The project design consisted of pavement, drainage, water and sewer
upgrades of several streets in the Northwest and Northeast areas of
the City. Total design cost was $93,442.70, of which $90,496.90
was previously paid, leaving a balance of $2,945.80 as final
payment. The designs were completed in substantial conformance to
project scope.
Recommend approval of final payment in the amount of $2,945.80 to
Lawson, Noble & Associates, Inc. ; with funding from Decade of
Excellence Bond Issue Phase I - Street Reconstruction (Account No.
225-3162-541-61.17) .
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Agenda Item No.:
AGENDA REQUEST
Date: January 3, 1994
Request to be placed on:
~ Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: January 11, 1994
Description of item (who, what, where, how much): Staff requests approval of
final pavrnent to ~wson. Noble and Associates. Inc. for the des ion of the Street
Reconstruction and Utilitv Improvements. Pro;ect No. 92-006 in the amount of
52.945.80. Total des ion cost for this pro;ect was 593.442.70 of which
590.496.90 was previouslv paid. The pro;ect des ion consisted of pavement.
drainaoe. water and sewer uporades of several streets in the Northwest and
Northeast area of the Cit . The fundin source for the ro'ect desi n is Decade
of Excellence account no. 228 3162 S41-ðl.1!.
ORDINANCE/RESOLUTION REQUIRED: YES~ DRAFT ATTACHED YES/NO
Recommendation: Staff recommends final pavrnent to Lowson. Noble and Associates.
Inc. in the amount of 52.945.80 to closeout Pro;ect No. 92-006.
Total des ion cost 593.442.70.
Department Head Si9nature,~.ø~p~.....ß /ø¡
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (~red on all items involving expenditure of funds):
Funding available: NO
Funding alternatives (if applicable)
Account No. & Description 22-S' 3/rbL!;'f-J ~/, I;) ):Q:: PtJX-~ ~ .
r¡;, Account Balance 11 ~/~S? '
~tt;~anager Review:
Approved for agenda: @/NO {flU¡
Hold Until: !
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
AG206D22.MRM
DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: DAVID T. HARDEN
CITY MANAGER 'A/~
FROM: WILLIAM GREENWOOD#/E;J
DIRECTOR OF ENVIRONMENTAL SERVICES
DATE: January 3, 1994
SUBJECT: Street Reconstruction and Utility Improvements
project No. 92-06
------------------------------------------------------------------
Attached is an Agenda Request and an Invoice for POI 507760 for the
regular Commission Meeting on January 11, 1994, requesting final
payment for Service Authorization No. 2 to Lawson, Noble &
Associates, Inc. The contract amount was $93,442.70 of which
$90,496.90 has previosly been paid, leaving a balance of $2,945.80
as final payment.
The Service Authorization for the project consisted of pavement,
water, sewer, and drainage designs which were completed in
substantial conformance to project scope.
The funding source for this project is Decade of Excellence, Phase
II Street Reconstruction account no. ~~8 31ð2 5qi-bl.19 for
$2,945.80. 2~ 3>1"2.. S't-J '-I. 7 .
~
Please place this item on the agenda for commission approval.
RH : kb
Attachments
cc: Ted Glas, Purchasing Officer
File: Project No. 92-06 (D)
Memos to City Manager
AR92-06.LNA
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LAWSON, NOBLE & ASSOCIATES, INC. ~~~ ~~
420 Columbia Drive ~ ~ ¡\~\
West Palm Beach, FL 33409 , ~~
~ ~ ~:J.
407/684-6686 ~ ~~~
<8
INVOICE ~~ Page 1
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City of Delray Beach Attention: Ralph Hayden
434 South Swinton Avenue
Delray Beach, FL 33444-0000
I Project No: 92-006 Date: December 14. 1993
Pu~chase Order No: 50'7'/60 Contractor Job: 9213105
Task Order No: 2
I City Expense Code: 225-3162-541-61.17 Invoice # 15766
I Description of Services under Task Order # 2
j Period Ending: December 10. 1993
I ----------------------------------------------------------------
I Labor
Class Employee Name Rate Hours Amount
] ----- -------------- ---- ----- --------
Phase III - Final Design
I ProJ . Engineer Rick Elsner 54.8" 2'7.0 1479.13'"
Draftsperson Carol Harrop 33.00 56.0 1848.00
Reimbursable Expenses
j 8lueline Prints 24x36 148 ea @ $ 1 .37 202.76
I -------
Total Services $ 3530.63
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I COST SUMMARY
-------------
I
] Contract Amount $ 93,442.70
I Amount Earned this period 3.530.63/
J Amount Previously Earned 90.496.90
I TOT AL DU E 'J:~-·I-~tì'~-"-..--·-'~-·-'~-'-'" $(=;~:;=~:~ r'~
\ CITY OF DELRA '{ BE¡\C~·! ---------
---------
E.NVIRONMENT At. SE.HV~CEG 0¿f fJrr:.'Ci rj"
.PAYMENT rr,Zvlc'J'J
~ ~;': i"r,'::iF~~rr
J APPROVED ' ':'l! ..:~.,_.~""
[J "'J"" . "·:;,,,'\\lED ' ,-1,';",_ n.' ",iWIH
.-: 11.:." \ i~·..t"'~ . \..... q
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M E M 0 RAN DUM
TO: MAYOR AND CITY C,MMISSIONERS
FROM: CITY MANAGER ~
SUBJECT: AGENDA ITEM # ~O - MEETING OF JANUARY 11, 1994
PROPOSED POLICY REGARDING CITY ACCEPTANCE OF PRIVATE
STREETS AND DRAINAGE
DATE: JANUARY 6, 1994
Attached is a proposed revised policy for City acceptance of
private streets and drainage for maintenance purposes. This item
was originally reviewed by the City Commission some time ago and
was sent back to staff to make revisions in an effort to reduce the
costs to the homeowners associations.
A request for City acceptance would be initiated by a homeowners or
condominium association and they would be responsible for costs to
review street and drainage conditions as well as any costs for
required improvements.
The proposed policy was discussed at the January 4, 1994 work
session, and the majority consensus was to approve the proposed
policy as presented.
Staff recommends approval of the proposed policy.
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cxn 01' DBLDY BDCK
DJVJ:BOIIIIJI)ftA!. SBRVXCBS DBPUTKDI'.!
CXTY KAXHTBNANCB OP PRXVATB STREBTS , DRAINAGB
A policy governing procedures and requirements for City acceptance of
maintenance responsibility for private roadways/drainage systems.
August 4, 1993
(Revfaed Dec.œr 21, 1993)
,
section I. Initiation of Request
section II. preliminary Staff Review
section III. General Submittal Requirements
Section IV. Final Staff Review
Section V. city Commission Approval
Figure 1 Required Documentation Checklist
.
.
I. Initiation of Request
A. Any Homeowners I Association having ownership and primary
responsibility for maintenance of a roadway/storm drainage
system and desirous of transferring that maintenance
responsibility to the City, shall submit in writing to the
City Manager a request for the City to assume maintenance
t, of the roadway/storm drainage system. Requests may be
submitted for roadways only, drainage systems only or
combined roadway and drainage systems.
B. The request shall be signed by an officer of the
Association and shall be accompanied by a resolution by the
Association authorizing the request.
C. The request shall specify the name, address and day time
telephone number of the individual(s) that City staff will
contact for information and notification.
D. The request shall identify the limits of roadway/drainage
system for which transfer of maintenance responsibility is
being sought (subdivision name; plat name, street names).
E. Open water body elements of surface water management
systems (canals, lakes, etc. ) will not be considered for
City maintenance or ownership.
II. preliminary staff Review
A. City' staff will conduct field inspections and review
available City records regarding the roadway/drainage
system in question. within thirty (30) 'days of receipt of
a written request, staff will notify the Association, in
writing, of the documentation and materials required to be
submitted to the City by the Association for detailed
review of the request. In general, necessary documentation
wi¡l ~onsist of items listed in Section III hereafter. The
checklist on Figure 1 will be used by staff to identify
documentation "on file" in City records, "required of
applicant" for submittal, or "not required" for evaluation
of the request. Submittal data required from the
Association will be determined from Figure 1.
Page 1
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III. General SUb.ittal Require.ents
A. Materials and documentation required for final evaluation
of the roadway/drainage system by staff will generally
consist of the following:
1. A report of inspection of the roadway/drainage
., system prepared and certified by a professional
engineer registered in the state of Florida. This
report shall contain, as a minimum:
a. A description of the roadway/drainage system
stating the age of the facilities, maintenance
that has been performed since the construction of
the facility and an opinion of the overall
condition of the facility and its level of
conformance with City of Delray Beach
Construction standards for similar facilities.
b. Results of material thickness and density testing
of roadway surface and base courses as determined
from core samples and density tests taken at
maximum 200 feet intervals alternating across the
roadway typical section.
2. Copy of the record plat of the subdivision or
condominium documents, as applicable, obtainable from
Palm Beach County Official Records, Palm Beach County
Courthouse.
3. ' One set of "as-built" drawings of the facilities to
include:
a. Locations, dimensions and materials of storm
drainage pipes and structures, including sizes of
pipes.
b. Typical section of roadway including dimensions
, and cross slopes of pavement, lanes, swales,
sidewalks, curbs & gutters and stabilized
shoulders as applicable.
c. Horizontal geometry of roadway centerline.
d. All utility easements adjacent to or crossing
roadways.
e. All pavement markings and traffic signage.
Page 2
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4. A copy of all available construction permits for
construction of the roadway/drainage system, i.e. Palm
Beach County, Lake Worth Drainage District, South
Florida Water Management District, Florida Department
of Environmental Protection (fka Department of
Environmental Regulation), u.S. Army Corps of
Engineers, etc. for verification of permit
., requirements pertaining to systems operation and
maintenance.
B. General requirement items listed in Section A may be waived
or additional items required by City staff upon preliminary
review of the written request. Items required from the
Association will be identified on the checklist on
Figure 1-
C. The package of required documentation shall be submitted to
the City by the Association within ninety (gO) days of
issuance of the written staff response detailing the
specific content of the package as determined by
preliminary staff review.
IV. pinal Staff Review
A. Upon receipt of required documentation as listed for the
application on Figure 1, City staff will review all
submitted materials for compliance with city construction
standards for roadway/drainage systems.
B. Within thirty (30) days of receipt of a submittal package,
staff will provide a written statement of findings to the
Association. This statement shall identify any
requirements necessary for remedial construction or
maintenance and shall list all final legal documentation
(i.e., easements, right-of-way deeds, etc.) required of the
Association to accommodate City acceptance of the
roadway/drainage system.
C. Any remedial work required to upgrade the roadway/drainage
system to a satisfactory condition as determined by staff
evaluation shall be performed by the Association at its
expense.
D. All legal documentation necessary to accommodate City
acceptance of the roadway/drainage system shall be prepared
by the Association at its expense and shall be reviewed by
the City Attorney prior to placement on an agenda for City
commission approval.
Page 3
.
.
v. city commi..ion Approval
A. Upon issuance of a staff statement of findings, staff will
place the request on the next available City Commission
agenda for consideration. staff may recommend that
Commission accept maintenance of the roadway/drainage
system, accept maintenance contingent upon the
~ Association's documented completion of any necessary
remedial work to upgrade the subject system to acceptable
conditions, or reject the request.
B. Staff recommendations shall be specified in the statement
of findings provided to the Association.
. C. The Association, at its discretion, may rebut or seek
relief from any requirements contained in the staff
statement of findings in the forum of the City Commission
meeting.
D. The City's responsibility for maintenance of any
roadway/drainage system acquired under this policy shall
become effective upon official acceptance by the City
Commission.
,
Page 4
.
PIGURB 1
REQUIRED DOCUMENTATION CHECKLIST
Req'd of Not
On File ADDlicant Rea'd
certi f i'ed engineering report [ ] [ ] [ ]
containing:
A description of the [ ] [ ] [ ]
roadway/drainage system.
Age of the facilities. [ ] [ ] [ ]
Maintenance performed since [ ] [ ] [ ]
construction.
opinion of overall system [ ] [ ] [ ]
condition.
Level of conformance with city [] [] []
Construction Standards.
Results of material thickness and [ ] [ ] [ ]
density testing of roadway
surface and base courses as
determined from core samples and
density tests taken at maximum
200 feet intervals alternating
across 'the roadway typical
section.
Copy of the record plat of the [] [ ] []
subdivision or condominium documents,
as applicable.
One set of "as-built" drawings of the [ ] [ ] [ ]
facilities to include:
Locations, dimensions and [ ] [ ] [ ]
materials of storm drainage pipes
and structures, including sizes
of pipes.
Typical section of roadway [ ] [ ] [ ]
including dimensions and cross
slopes of pavement, lanes,
swales, sidewalks, curbs &
gutters and stabilized shoulders
as applicable.
1.1
.
.
I'XGURB 1
REQUIRED DOCUMENTATION CHECKLIST
Req'd of Not
On File Applicant Rea'd
"
Horizontal geometry of roadway [ ] [ ] [ ]
centerline.
All utility easements adjacent to or [ ] [ ] [ ]
crossing roadways.
All pavement markings and traffic [ ] [ ] [ ]
signage.
A copy of all available construction [ ] [] [ ]
permits for construction of the
roadway/drainage system.
Additional documentation:
1. [ ] [ ] [ ]
2. [ ] [ ] [ ]
3. [] [ ] [ ]
4. . [ ] [ ] [ ]
5. [ ] [ ] [ ]
6. [] [ ] []
The package of required documentation identified above must be
submitted to the city by the Association within ninety (gO) days of
issuance of the written staff response.
1.2
'.
.
. . . . v¿¡ r~
.
MEMORANDUM
TO: David T. Harden, City Manager
FROM: William H. Greenwood, Environmental Services Director~~
" ,
SUBJECT: PROPOSED POLICY, "CITY MAINTENANCE OF PRIVATE STREETS
AND DRAINAGE"
DATE: December 22, 1993
Attached, for ' your review, is the revised policy for City
maintenance of private streets and drainage. This revision
incorporates the suggestions and comments made at our December
17, 1993 meeting.
The cost estimates for homeowner and condominium associations
will vary dramatically depending on the actual condition of the
facilities. Minimum costs for a small project with a fairly new
system (ten years of age or newer), would be as follows:
0 Roadway Testing (1000 ft. divided by 200
ft./test = five (5 ) test @ $150): $750 to $1,500
This is assuming the road and/or drainage
system is in good condition and all data
is readily available.
0 Survey of road and/or drainage system for
easement or rights-of-way: $650 to $1,300
0 Easement or Rights-of-Way description by
surveyor: $600 to $1,200
0 Title search to determine clear title: $ 75 to $ ISO
Total $2,075 to $4,150
Larger projects with similar circumstances will be directly
proportioned. However, if remedial corrective action is required
or data is not available, the costs will escalate accordingly
(Le. Tropic Harbour storm sewer system).
WHG:cl
cc: Richard Corwin, Public Works Director
Attachment
·
{~K
ttj1
[IT' DF DELRR' HEREM
CITY ATTORNEY'S OFFICE 2DD NW 1st AVENUE' DELRAY BEACH, FLORIDA 33444
FACSIMILE 4D7i278-4755 Wr~t_r·. D~r_ct L~n_
(407) 243-705a1
MEMORANDUM
Date: January 6, 1993
To: City Commission
From: Susan A. Ruby, City Attorney
Subject: Aqenda Item - city of Delray vs. Agricultural
Insurance, et ale - Offer of Settlement from Mutual
Fire
Previously John Strickland of Mutual Fire contacted the
attorneys representing the City in the Aero-Dri case indicating
that if a demand was made he would be able to get approval for
a disbursement of as much as $250,000.00 for the City in the
above stated case. The City Commission authorized us to make a
demand of $300,000.00. The demand of $300,000.00 was
communicated to Mr. Strickland, however, notwithstanding,
Mutual Fire & Marine has made an offer of settlement in the
amount o£~5,000.00. According to Mr. Pullitiero, the Court in
charge of Mutual Fire's rehabilitation has spent all the money
allocated for distribution this year. No further distributions
will be authorized until December 30, 1994. Our outside
counsel, Steven Berger from Wolpe, Leibowitz, Berger & Brotman
does not recommend acceptance of this $5,000.00 offer. Our
office concurs in their recommendation and would recommend the
City reject the $5,000.00 offer.
By copy of this memorandum to David Harden, City Manager, our
office requests that this rejection of a $5,000.00 offer be
placed on the City Commission's January 11, 1994 Consent
~
SAR:ds
cc: Steven Berger, Wolpe, Leibowitz, Berger & Brotman
Brad Trushin, Wolpe, Leibowitz, Berger & Brotman
\~lison MacGregor Harty, City Clerk
~
5-0
8P
.
.
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER (}/All
SUBJECT: AGENDA ITEM i g'Q - MEETING OF JANUARY 11. 1994
AWARD OF BIDS AND CONTRACTS
DATE: JANUARY 7, 1994
This item is before you to approve the award of the following bids and
contracts:
1. Contract award - Southwest Street Improvements - Phase I -
Asphalt Construction of Palm Beach in the amount of $613,341, for
reconstructing S.W. 2nd Ave., S.W. 8th Street, S.W. 9th Street,
S.W. 4th Ave. and S.W. 11th Ave. Funding sources for the project
are: Paving and Drainage Account Numbers 228-3162-541-61.19
$473,029, 225-3162-541-61.17 $38,578.00, 334-3162-541-61.92
$10,267.00, 228-3162-541-61.92 $27,733.00; Water Utilities
Account No. 442-5178-536-61.78 $63,734.00. Also approve
attached Budget Transfer which transfers out of Sanitation Fund
to fund General Construction Fund portion in the amount of
$10,267.00.
2 . Contract award - JOhnson-Davis, Inc. in the amount of $88,114.00
for construction for the S.W. 7th Avenue Roadway and Utility
Construction Project, including improvements to water, sewer and
drainage utilities. Funding sources: Paving and Drainage
334-3162-541-63.10 $35,169.00; Water Utilities 442-5178-536-61.78
for $25,425.00; Sewer Utilities 442-5178-536-61.84 $27,520.00.
3. Contract award - Lake Shore Drive Bulkhead Replacement to BK
Marine Construction, Inc. , in the amount of $32,023.00. This
project consists of reconstructing the seawall on Lake Shore
Drive which partially collapsed about eight months ago. Funding
source is from Storm Water Utilities Account No.
448-5461-538-62.25.
4. Purchase award via GSA Contract - One Risograph RC6300 Digital
Duplicator in the amount of $17,702; funding to come from eleven
( 11 ) departmental Printing and Binding accounts and/or Office
Supply accounts. Detail account numbers provided in accompanying
backup.
'.
. .
5 . Contract award - Pipe Fittings and Accessories - Annual Contract
with various vendors - Estimated Cost of $90,409.62 from the
following funding sources: Water Meter Replacement 442-5178-536-
61.81 $31,289; General Operating Supplies 441-5123-536-52.20
$34,558, 441-5141- 536-52.20 $30,112, 441-5143-536-52.20
$10,457, 441-5144-536- 52.20 $13,295; Irrigation Maintenance
001-4131-572-46.45 $11,430, 001-4511-572-46.45 $541, General
Operating 119-4144-572- 52.20 $1,000.
6. Rental Agreements for Tennis Tournament - Diamonette Party Rental
for tents, tables, chairs, etc. , in the amount of $19,130 funded
from the Tennis Center Rentals and Leases account #001-4124-
572-44.90; and Waste Management Crowd Pleasers in the amount of
$10,500 funded from the Tennis Center Waste Collection account
#001-4124-572-43.30.
7. Contract award - Fabrication Plus, Inc. - in the amount of
$24,084 for architectural fencing at the Delray Beach Tennis
Center - Phase II. Funding for this work is available under the
General Construction Fund, Tennis Center/Stadium Phase II Account
#334-4145-572-63.42.
Recommend approval of the award of the above bids and contracts with
funding as indicated.
"
.
, , Agenda Item No.:
AGENDA REOUEST
Date: December 22, 1993
Request to be placed on:
~ Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: January 11, 1994
Description of item (who, what, where, how much): Staff requests award of the
construction contract for the Southwest Street Improvements - Phase I (proiect
No. 92-05\ to Asphalt Construction of Palm Beach. as thev were the lowest
responsible responsive bidder. with their bid of S613.341.00. This proiect
consists of reconstructina the followina streets in the southwest area of the
City: S.W. 2nd Ave.. S.W. 8th Street. S.W. 9th street. s.w. 4th Ave. and S . W .
11th Ave. The fund in sources for the ro'ect are: .t~ '33
pavin & Draina 228-3162-541- 1.1 for 473 029.00 Zz.1? 3/b'Z,S'ff
2 5-3162-541-61.17 for 38 578.00
334-3162-541-61.92 for -68 000. OQ
Water utilities 442-5178-536-61.78 for 63 734.00 ~
Jk,sr>: 1W"1\.6ve! "J"rT7'tUfe'O 6~{)~ 1<Rt- ~t+Ic.H ,fI'T"1 ~f77'ff1()'" r//)'1b ~7!
ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO 71J ~~. ~.~ o~
,101 ~~ ~ ¡AD, .
Recommendation: Staff recommends award of the Southwest Street Improvements
(proiect No. 92-05\ to Asphalt Construction of Palm Beach for their bid in the
amount of S613.341.00
Department Head Signature:~ 4V4~ Vff;¡I
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (required on all items involving expenditure of funds):
Funding available: YES/NO
Funding alternatives (if applicable)
. Account No. & Description Z7R' 3/6~ ~ ~/9 ~Ri~-=~~ ~6ð-f/~
~ Account Balance 7.2..õ '?Þ/" I /7 ~ ØI z - A '3&'¡. ~
'th't '3?Þ\.f ~/'l.. S'fI '(.'2 t;'eu.~r--SW ~ ~ _ /0,"Zk 7
Ci Y Manager Review: ¥'f2. SI'8 $'31.'/ JR ~¡(s t..-HL- Wnr-"kTIt.I{l~l'f\oJtI I~ O~O
@ 22S;J(é2.. ~ '=-/. ~ Z-]Joe f1:hr- sw "I- Jlt'1IC:. '7
Approved !or agenda' 1N0Ø'1Vl 61 (0 -?733
Hold Unt~l: ' ~
Agenda Coordinator Review: ~
Received: 17,/0 I/J
Placed on Agenda:
Action: If ? ~lÞJ V-
~1"
Approved/Disapproved
AG205D01.MRM
.
.
DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: DAVID T. HARDEN
CITY MANAGER ~
FROM: WILLIAM H. GREENWOOD~
DIRECTOR OF ENVIRONMENTAL SERVICES
DATE: JANUARY 5, 1994
SUBJECT: SOUTHWEST STREET IMPROVEMENTS PHASE I
PROJECT #92-05
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Attached is an agenda request, location sketch and bid tabulation
for approval of the street reconstruction contract with Asphalt
Construction of Palm Beach, Inc. They are the lowest responsible
responsive bidder. The total bid amount is $ 613,341.00. The
Engineer's estimate for this project is $ 700,000.00. A copy of
the estimate is enclosed.
This is a Decade of Excellence project and is for the
reconstruction of the following streets:
s. W.~ Avenue between S. W. 4th Street and S. W. 1st Street
S. W. '-"cf Avenue between S. W. 8th Court and S. W. 8th Street
S. W. 9th Street between S. W. 6th Avenue and S. W. 4th Avenue
S. W. 8th Street between S. W. 12th Avenue and S. W. 10th Avenue
S. W. 11th Avenue between S. W. 10th Street and S. W. 8th Street
The improvements include reconstructing the roadways, drainage,
upgrading water mains and swale grading. Funding for this
project will be as follows:
Decade of Excellence Street Reconstruction, Phase II - Acct. No. 228-3162-541-61.19 $ 473,029.00
Decade of Excellence Street Reconstruction, Phase I - Acct. No. 225-3162-541-61.17 $ 38,578.00
Water and Sewer Renewal and Replacement,
Water Distribution Improvements - Acct. No. 442-5178-536-61.78 $ 63,734.00
1 of 2
~QI
.
.
. .
S. W. 4th Avenue, at the entrance to Miller Field, is not a part
of the Decade of Excellence Bond, however, it is is in such poor
condition staff recommends it be reconstructed at this time.
S. W. 4th Avenue was bid with this project and the bid price of
$ 38,000.00 is included in the total bid price. Funding for
S. W. 4th Avenue will be as follows:
General Construction FI.I1d, S. W. 4th Avenue
Road I rrprovements - Acct. No. 334-3162-541-61.92 $ 38,000.00
This account is funded by a budget transfer from the following
accounts:
General Sanitation FI.I1d, Bad Debt Expense - Acct. No. 19111-581-91.34 $ 10,267.00
Decade of Excellence, Project Reserve - Acct. No. 228-6111-581-99.01 $ 27,733.00
Please place this contract on the Commission Agenda for January
11, 1994 for approval.
WG:kt
Encl.
cc: Joe Safford, Finance Director
Ted Glas, Purchasing Officer
File: Memos to City Manager
Project 92-05 (D)
WGDH9205.KT
2 of 2
'.
Now:mbcr '1!J, 1993
SOlJIl IWEST STRI!ET IMPROVEMENTS - PI lASE I
. . PN: 92-05
DID TABUlATION
~.....".,. ....,......, ·,,·..,,·"'··rr··11 .".. ,.. 1
1. Traffic Maintenance L.S. 1 $14,000,00 $14,000.00 $32,230,00 $32,230.00 $9,930.00 $9,930,00
2. Dearing & grubbing L.S. 1 38,000.00 38,000,00 67,100.00 67,100.00 60,698.00 60,698,00
3. Swale Grading L.S. 1 16,357.00 16,357.00 65,994.00 65,994.00 46,283.00 46,283.00
4. I" Type $oUI overlay TONS 80 55,00 4,400.00 63.00 5,040.00 50.60 4,048.00
5. IV." Type $oIII asphalt S.Y. 16,000 13.40 214,400.00 1150 184,000.00 19.87 317,920.00
6. 6" Concrete Driveway S.Y. 3,000 18.30 54,900,00 20.00 60,000.00 21.74 65,220.00
7. Concrete Sidewalk S.F. 35,000 2.40 84,000.00 1.80 63,000.00 1.60 56,000.00
8. Sod S.Y. 14,500 1.65 23,925.00 1.70 24,650.00 3.05 44,225.00
9. 4" Double Yellow Stripe S.F. 800 1.12 896.00 1.20 960.00 1.40 1,120,00
10. 12" White Crosswalk Stripe L.P. 825 1.00 825.00 2.40 1,980.00 150 1,23750
11. 24" White Stop Bar Ea. 20 20,00 400.00 61.00 1,220.00 100.00 2,000,00
12. Concrete Inlet Apron Ea. 14 175.00 2,450.00 245.00 3,430.00 200.00 2,800,00
13. Type 'P' inlet Ea. 2 962.00 1,924.00 1,213.00 2,426.00 985.00 1,970.00
14. Type 'c inlet Ea. 5 825.00 4,125.00 1,038.00 5,190.00 850.00 4,250,00
15. Type 'c Conflict Inlet Ea. 7 2,215,00 15,505,00 1,761.00 12,327.00 2,270.00 15,890,00
16. 4' Dia. Shallow MH Ea. 4 1,102,00 4,408.00 1,221.00 4,884.00 1,125.00 4,500,00
17. 5' Dia. Shallow MH Ea. 2 1,596.00 3,192,00 1,500.00 3,000.00 1,650.00 3,300.00
18. Connect to Existing Drainage MH Ea. 3 435,00 1,305.00 1,586.00 4,758.00 500.00 1,500.00
19. Adjust Valve Box Ea. 5 135.00 675.00 183.00 915.00 150,00 750.00
20. Adjust Manhole Top Ea. 10 280,00 2,800.00 366.00 3,660.00 300.00 3,000,00
21. 15" RCP L.F. 210 31.75 6,66750 21.00 4,410.00 3250 6,825,00
22. 18" RCP L.F. 100 27,00 2,700.00 2050 2,050.00 2750 2,750,00
23. 24" RCP L.F. 1,350 2650 35,775.00 2450 33,075.00 27.00 36,450,00
24. 30" RCP L.F. 50 3150 1,575.00 3550 1,775.00 3250 1,625.00
25. 8" DIP Water Main L.P. 700 24.00 16,800.00 18.80 13,160.00 2450 17,150.00
26. 8" Gate Valve Ea. 3 440.00 1,320.00 542.00 1,626.00 450.00 1,350.00
27. 3" Jumper Connection Ea. 1 736.00 736.00 856.00 856.00 750.00 750.00
28. 24" X 8" Tapping Sleeve Ea. 1 4,500.00 4,500.00 5,541.00 5,541.00 4,600.00 4,600.00
29. Fire Hydrant Assembly Ea. 2 1,600.00 3,200.00 1,789.00 3,578.00 1,650.00 3,300.00
30. Fill & Flush Connection Ea. 1 688.00 688.00 957,00 957.00 700,00 700.00
31. Sample Tap Ea. 2 220.00 440.00 213.00 426.00 220.00 440.00
32. I" Single SelVice Ea. 21 350.00 7,350.00 302.00 6,342.00 360.00 7,560.00
33. Sanitary Sewer SelVice Conflicts Ea. 20 435.00 8,700,00 427.00 8,540.00 455.00 9,100.00
34. Utility Allowance L.S. 1 20,000,00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00
35. Testing Allowance L.S. 1 8,500,00 8,500.00 8,500.00 8,500.00 8,500.00 8,500.00
36. Video Allowance L.S, 1 1,500,00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00
37. Indemnification L.S. 1 10.00 10.00 10.00 10.00 10.00 10.00
38. Type 'F curb & Gutter L.F. 650 5.65 3,67250 9.00 5,850.00 7.60 4,940.00
39. Header curb L.F. 75 6,00 450.00 9.00 675.00 7.60 570.00
40. Case II delineators Ea. 3 90.00 270.00 244.00 732,00 170.00 510.00
.::::>:. .: ':':'. ,,::: :..:::::,.:;: $613,341.(J() :.:...'...\......<..:,. : $666,361.00 '. ·$175,271.50
.......,'.. ,,:, ", .
TIYfAL P & D $549,607.00 S605,201.00 $709,97150
TIYfAL WATER $63,734.00 $61,026.00 $64,950,00
.
!
,
.
October S, 1993
SOUTHWEST STREET IMPROVEMENTS - PHASE I
PN: 92-05
ESTIMATE
......-...................................'."'..... .. ...........,',..........'...'-.........,.... ,.............., ......'.'..-......,..'......-'.. ................... .........,......,...,....,...,.,..
:Îiw.i}/»>··············'··· ..... »».)..>...»..>..:.:. ..·...ÊŠíßÎÅ1iiû»: ····:....}:../·.If..JNi'T:·..······················ ..,...,
.'. -. . ..... .................... ......................."......... ................_-..-.-....-..-......... ....,.."."....... ......,.--.,, ,.......................
............ .... .................. .............................,........ ........................-...-.--.-........ ....................... ..... ..-.......'...,-.......................
.'.......... .. .........................................,..,..".,....... '.............--....-.-.................... ".".,...,..............-.... ,-.,..,.....,."..,..,..,.,...,..,..,..
............ .. ........................ ..............,..,."..,..'..... ................-.......- ................ ..,...............-....-..--.. .......,.-.,.."...".,...,..,..,..,..
.'.......... ....... ...,.................,.,....,........... ......................................,..,....,......,..,. ...............-....---.-....-............. ,......".,.,.........-.-... ......,......-.,..,..,..,.......".....
:~::.þ~9N......:.·... :··.):.:··.nn/.).:.n..~ :::::::::..:i:.:··QY.~n ..··...·.·...·....·:....ijïÎÛt:é n:···:.:··.:.:n......n:.:·..··.fØt~....
1. Traffic Maintenance LS. 1 $25,000.00 $25,000.00
2. aearing & grubbing L.S. 1 32,000.00 32,000.00
3. Swale Grading L.S. 1 40,000.00 40,000.00
4. I" Type S-III overlay TONS 80 45.00 3,600.00
5. 1%" Type S-III asphalt S.Y. 13,800 14.00 193,200.00
6. 6" Concrete Driveway S.Y. 3,000 25.00 75,000.00
7. Concrete Sidewalk S.P. 35,000 250 87,500.00
8. Sod S.Y. 12,000 250 30,000.00
9. 4" Double Yellow Stripe L.P. 800 150 1,200.00
10. 12" White Crosswalk Stripe L.P. 825 2.00 1,650.00
11. 24" White Stop Bar Ea. 20 50.00 1,000.00
12. Concrete Inlet Apron Ea. 14 100.00 1,400.00
13. Type 'P' inlet Ea. 2 1,500.00 3,000.00
14. Type 'C' inlet Ea. 5 1,250.00 6,250.00
15. Type 'c' Conflict Inlet Ea. 7 1,500.00 10,500.00
16. 4' Dia. Shallow MH Ea. 4 1,600.00 6,400.00
17. 5' Dia. Shallow MH Ea. 2 2,000.00 4,000.00
18. Connect to Existing Drainage MH Ea. 3 800.00 2,400.00
19. Adjust Valve Box Ea. 5 200.00 1,000.00
20. Adjust Manhole Top Ea. 10 350.00 3,500.00
21. 15" RCP L.P. 210 40.00 8,400.00
22. 18" RCP L.P. 100 45.00 4,500.00
23. 24" RCP L.F. 1,350 50.00 67,500.00
24. 30" RCP LF. 50 65.00 3,250.00
25. 8" DIP Water Main L.F. 700 35.00 24,500.00
26. 8" Gate Valve Ea. 3 700.00 2,100.00
27. 3" Jumper Connection Ea. 1 1,800.00 1,800.00
28. 24" X 8" Tapping Sleeve Ea. 1 7,000.00 7,000.00
29. Fire Hydrant Assembly Ea. 2 1,700.00 3,400.00
30. Pill & flush Connection Ea. 1 1,000.00 1,000.00
31. Sample Tap Ea. 2 250.00 500.00
32. I" Single Service Ea. 21 450.00 9,450.00
33. Sanitary Sewer Service Conflicts Ea. 20 400.00 8,000.00
34. Utility Allowance L.S. 1 20,000.00 20,000.00
35. Testing Allowance L.S. 1 8,500.00 8,500.00
36. Video Allowance L.S. 1 1,500.00 1,500.00
TOTAL ESI1MATI! 5700.000.00
TOTAL P &: D $612,250.00
TOTAL WATER $87,750.00
9205-PH1.ESf
'.
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.
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City of Defray Beach
. Departmental Budget Transfer
(1) Departmental Une Transfer (2) Date January 5, 1994
(3) Interfundllnterdepartmental Transfer (4) Batch Number
(5) Requested By: Joseph Safford, Director of Finance
(6) ACCOUNT NUMBER (7) DESCRIPTION (8) TRANSFER OUT (9) TRANSFER IN
433-3711-534-49.20 Bad Debt Expense 10,267
433-9111-581-91.34 Transfer to Gen Const . 10,267
334-0000-381-43.00 Transfer from Sanitat on 10,267
334-3162-541-61.92 S. W. 4th Avenue 10,267
228-6111-581-99.01 Project Reserve 27,733
228-3162-541-61.92 S.W.4th Avenue 27,733
.-
/~ev¡
(10) TOTAL 67
JUSTIFICATION:
created account for road
improvements at S.W. 4th Avenue.
De 1/1./1'1 Asst City Manager
.
~ Budget Offi r City Manager
\1~ q
(11) Budget Revision Date (12) Control Number
(13) Period (14) Count
ORIGINAL-BUDGET CANARY-FILE PINK-DEPARTMENT
.
.
.
DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: David T. Harden
city Manager ~
FROM: William H. Greenwood ~
Director of Environmental Services
DATE: January 3, 1994
SUBJECT: S.W. 7th Avenue Roadway and Utility Construction
Project No. 92-34
Attached is an agenda request and bid tabulation for the
regular Commission meeting on January 11, 1994, requesting
award of the construction contract for the referenced
project to Johnson Davis, Inc. of Lantana. They are the
lowest responsible responsive bidder and the proposed
contract amount is $88,114.00.
This project consists of constructing S.W. 7th Avenue
Roadway, south of S.W. 3rd Street, including improvements to
water, sewer and drainage utilities.
The funding source for paving and drainage is account no.
334-3162-541-63.10 (General Capital Improvement Fund, Street
Resurfacing/ Reconstruction) for $35,169.00.
The funding source for water is account no.
442-5178-536-61.78 (Water and Sewer R & R, Water
Distribution Improvements) for $25,425.00.
The funding source for sewer is account no.
442-5178-536-61.84 (Water and Sewer R & R, Manhole
Rehabilitation R & R) for $27,520.00.
Please place this item on the agenda for Commission
approval.
WHG:RU:mm
attachment
cc: Ted Glas, Purchasing Officer
File: Project No. 92-34 (D)
Memos to city Manager
WHG234D.MRM
ð'Q.:L
.
·
Agenda Item No.:
AGENDA REQUEST
Date: December 22, 1993
Request to be placed on:
--X-- Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: January 11, 1994
Description of item (who, what, where, how much): Staff reauests award of the
construction contract for the S.W. 7th Avenue Roadwav and Utili tv Construction
CProiect No. 92-34) to Johnson-Davis. Inc. of Lantana. as they were the lowest
responsible responsive bidder. with their bid of 588.114.00. This proiect
consists of constructina S.W. 7th Avenue Roadwav. south of S.W. 3rd Street.
includina improvements to water. sewer and drainaae utilities.
Fundina sources for the proiect are:
pavina and Drainaae 334-3162-541-63.10 for 535.169.00
Water utilities 442-5178-536-61.78 for 525.425.00
Sewer utilities 442-5178-536-61.84 for 527.520.00
ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO
Recommendation: staff recommends award of the S.W. 7th Avenue Roadwav and
utility Construction CProiect No. 92-34) to Johnson-Davis. Inc. of Lantana for
their bid in the amount of 588.114.00.
Department Head Signature: d/4Âo __~ <I;, /er if
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (required on all items involving expenditure of funds):
Funding available: <î!)/NO
Funding alternatives (if applicable)
Account No. & DescriPtion:~~~~~i/O tßJr;.~h-::;~~~OOO
C Account Balance ,g fA) -fA) ~ .I~ Dy.o
fj';l't,'t . 'I'n-sr7iJs.J(. þ¡,Ji"'t 1.1,& A./l. - ~ANHo<eR.lh1O ~,I?S2..
, Lty Manager RevLew:
Approved for agenda: ~NO ~
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
AG234D22.MRM
'.
. S.W 7fH AVENUE
ROADWAY AND UTILITY CONSTRUCfION
PROJECf NO. 92-34
BID TABULATION
1]"."... .,',.,.,.,.,......'...".... .,.....
........ ." .... ,.., ....-..-....., ....... ......., ...... ,"-.. ....... ... ..........- ..
~16~~~i;f~~:::::::::::::::¡¡JJ: ,}::i}(! <~if~iY:"Ohri$On ' Da"'is/tnéfAsphétfCOr-.šfrœt: t6rf<Sull¡"'briBfôS~.Jrx:t
,. Maintenance of traffic L.S. 1 $5,000.00 $5,000.00 $5,845.00 $5,845.00 $5 000.00 $5.000.00
2. Clearing and Grubbing L.S. 1 5,000.00 5,000.00 1,500.00 1,500.00 8,400.0 8,400.00
3. Grading L.S. 1 5,000.00 5,000.00 3,000.00 3,000.00 5 400.00 5.400.00
4. 12" Stabil ized Subgrade S. Y. 900 2.00 1,800.00 3.00 2,700.00 3.50 3,150.00
5. 8" Limerock Base S.Y. 866 4.00 3,464.00 8.00 6,928.00 5.25 4,546.50
6. 1-1/2" Type S-III Asphalt S.Y. 835 4.00 3,340.00 3.90 3,256.50 5.00 4,175.00
7. Stabilized Shoulder S.Y. 505 3.00 1,515.00 3.00 1,515.00 3.50 1,767.50
8. 15" RCP L.F. 20 10.00 200.00 11.00 220.00 20.00 400.00
9. Type 'c' inlet Ea. 1 1,500.00 1.500.00 1,650.00 1.650.00 1,500.00 1.500.00
10. Concrete Apron for Exist. Inlet Ea. 2 300.00 600.00 150.00 300.00 350.00 700.00
11. Modify Inlet Top w/ MH Top Ea. 1 750.00 750.00 825.00 825.00 900.00 900.00
12. Connect to Existing Drainage Ea. 1 700.00 700.00 750.00 750.00 500.00 500.00
13. Concrete Header Curb L.F. 110 8.00 880.00 6.50 715.00 9.00 990.00
14. Sod S.Y. 820 2.00 1,640.00 1.95 1,599.00 1.50 1,230.00
15. Combination Street/Stop Sign Ea. 1 200.00 200.00 250.00 250.00 350.00 350.00
16. 24" \Jhite Stop Bar Ea. 1 250.00 250.00 250.00 250.00 450.00 450.00
17. 4" Double Yellow Striping L.F. 40 3.00 120.00 7.50 300.00 9.00 360.00
18. Case II Reflector Ea. 3 200.00 600.00 100.00 300.00 135.00 405.00
19. 6" Thick Concrete Driveway Ea. 2 600.00 1,200.00 500.00 1,000.00 500.00 1 000.00
20. Clean and Flush Exist. Drainage L.S. 1 500.00 500.00 750.00 750.00 500.00 500.00
21. 8" PVC 0' - 6' Cut L.F. 80 8.00 640.00 9.00 720.00 11.00 880.00
22. 8" PVC 6' - 8' Cut L.F. 370 9.00 3,330.00 10.00 3,700.00 17.00 6,290.00
23. 8" PVC 8' - 10' Cut L.F. 265 10.00 2,650.00 11.00 2,915.00 24.00 6,360.00
24. 4' Dia. MH 0' - 6' Cut Ea. 1 3,500.00 3,500.00 3,850.00 3,850.00 1,300.00 1,300.00
25. 4' Dia. MH 6' - 8' Cut Ea. 1 5,500.00 5 500.00 6,000.00 6,000.00 1,600.00 1 600.00
26. Single Sanitary Service Ea. 6 500.00 3,000.00 550.00 3,300.00 450.0C 2,700.00
27. Double Sanitary Service Ea. 6 750.00 4,500.00 800.00 4,800.00 650.00 3 900.00
28. 8" DIP - \1M L.F. 740 10.00 7,400.00 11.00 8,140.00 15.00 11,100.00
29. 6" X 6" Tapping Sleeve Ea. 1 3,800.00 3,800.00 4,180.00 4,180.00 1,900.00 1 900.00
30. 6" Gate Valve Ea. 1 450.00 450.00 500.00 500.00 550.00 550.00
31. 8" Gate Valve Ea. 1 600.00 600.00 650.00 650.00 650.00 650.00
32. Fire Hydrant Assembly Ea. 1 2,000.00 2,000.00 2,150.00 2,150.00 1,850.00 1,850.00
33. Blow-Off Assembly Ea. 1 600.00 600.00 700.00 700.00 450.00 450.00
34. Sample Point Ea. 2 225.00 450.00 250.00 500.00 150.00 300.00
35. Single \Jater Service Ea. 11 375.00 4,125.00 412.00 4 532.00 350.00 3,850.00
36. Double \Jater Service Ea. 3 500.00 1,500.00 550.00 1,650.00 450.00 1,350.00
37. Fill & Flush Connection Ea. 1 1,500.00 1,500.00 1,650.00 1,650.00 850.00 850.00
38. Remove Exist. Sanitary Sewer L.S. 1 1,500.00 1,500.00 1,650.00 1,650.00 3,200.00 3,200.00
39. Remove Exist. Water Mains L.S. 1 100.00 100.00 500.00 500.00 300.00 300.00
40. Utility Allowance L.S. 1 5,000.00 5,000.00 5,000.00 5,000.00 5,000.OC 5,000.00
41. Testing Allowance L.S. 1 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00
42. Video Allowance L.S. 1 500.00 500.00 500.00 500.00 500.00 500.00
43. Indermification L.S. 1 10.00 10.00 10.00 10.00 10.00 10.00
":,, "':>"'>""", "'/">"", ",,,"':",,' "S88, 1 14.0",·. . '" <··$92.450.5C .".:..:/.>. $97,81ft.OC
,.,',', D."" ..·.$35.169.0r·" ""'$34,563.5 "":S42.634.0C
// "'.: 2U!n-rA. "\TER ,·",$25.425.0C$28,052.0IJ I <S26.050.0IJ
,>. """"" '$27.520.0C ""$29,835.0:<.<"; . $29,130.00
1
.
I
. S.W TI1I AVENUE
ROADWAY AND UTILITY CONSTRUCfION
PROJECT NO. 92-34
BID TABULATION
~"'·Il'····"··'·'·'··'·····"·'·'··· 'I
..".. ,. ............. .............., . . ... .-.... '...... ......... .
No~utlh~i~I>ëhåZEqûiPnentx<.~~~;~~::~t~,n ·····MaÔ~cOO{.lnê/ ........
1. Maintenance of traffic L.S. 1 $2,000.00 $2 000.00 $2,500.00 $2,500.00 $10,000.00 $10 000.00
2. Clearing and Grubbing L.S. 1 200.00 200.00 2,000.00 2,000.00 10.000.00 10 000.00
3. Grading L.S. 1 1,800.00 1 800.00 3.000.00 3,000.00 6.000.00 6 000.00
4. 12" Stabil fled Subgrade S. Y. 900 5.40 4,860.00 3.50 3,150.00 2.50 2 250.00
5. 8" Limerock Base S.Y. 866 7.00 6 062.00 7.50 6495.00 8.00 6928.00
6. 1-1/2" Type S-III Asphalt S.Y. 835 6.00 5 010.00 8.00 6,680.00 5.35 4 467.25
7. Stabilized Shoulder S.Y. 505 3.25 1 641.25 3.00 1,515.00 2.50 1 262.50
8. 15" RCP L.F. 20 32.50 650.00 28.00 560.00 59.20 1 184.00
9. Type 'C' inlet Ea. 1 1,850.00 1 850.00 2,000.00 2,000.00 1,460.00 1 460.00
10. Concrete Apron for Exist. Inlet Ea. 2 200.00 400.00 400.00 800.00 120.00 240.00
11. Modify Inlet Top wI MH Top Ea. 1 870.00 870.00 1 000.00 1 000.00 360.00 360.00
12. Connect to Existing Drainage Ea. 1 995.00 995.00 500.00 500.00 360.00 360.00
13. Concrete Header Curb L.F. 110 9.00 990.00 15.00 1 650.00 13.20 1 452.00
14. Sod S.Y. 820 3.00 2 460.00 1.50 1 230.00 1.60 1 312.00
15. Combination Street/Stop Sign Ea. 1 225.50 225.50 300.00 300.00 240.00 240.00
16. 24" \Jhite Stop Bar Ea. 1 305.00 305.00 60.00 60.00 550.00 550.00
17. 4" Double Yellow Striping L.F. 40 7.65 306.00 2.00 80.00 4.00 160.00
18. Case II Reflector Ea. 3 125.00 375.00 150.00 450.00 75.00 225.00
19. 6" Thick Concrete Driveway Ea. 2 390.00 780.00 450.00 900.00 910.00 1.820.00
20. Clean and Flush Exist. Drainage L.S. 1 1 265.00 1 265.00 800.00 800.00 1,220.00 1,220.00
21. 8" PVC 0' - 6' Cut L.F. 80 18.00 1,440.00 25.00 2 000.00 25.75 2,060.00
22. 8" PVC 6' - 8' Cut L.F. 370 20.25 7.492.50 26.00 9,620.00 26.75 9,897.50
23. 8" PVC 8' - 10' Cut L.F. 265 21.50 5 697.50 27.00 7 155.00 41.75 11 063.75
24. 4' Dia. MH 0' - 6' Cut Ea. 1 2,100.00 2,100.00 1 000.00 1,000.00 1 088.00 1,088.00
25. 4' Dia. MH 6' - 8' Cut Ea. 1 2 520.00 2 520.00 1 200.00 1 200.00 1.726.00 1.726.00
26. Single Sanitary Service Ea. 6 675.00 4,050.00 800.00 4,800.00 493.00 2,958.00
27. Double Sanitary Service Ea. 6 995.00 5 970.00 850.00 5 100.00 565.00 3,390.00
28. 8" DIP - \JM L.F. 740 20.30 15,022.00 20.00 14 800.00 29.80 22.052.00
29. 6" X 6" Tapping Sleeve Ea. 1 1 405.00 1.405.00 1 000.00 1 000.00 2 000.00 2.000.00
30. 6" Gate Valve Ea. 1 365.00 365.00 250.00 250.00 358.00 358.00
31. 8" Gate Valve Ea. 1 490.00 490.00 350.00 350.00 467.00 467.00
32. Fire Hydrant Assembly Ea. 1 1,635.00 1,635.00 1,200.00 1,200.00 1,820.00 1,820.00
33. Blow-Off Assenbly Ea. 1 285.00 285.00 200.00 200.00 365.00 365.00
34. Sa~le Point Ea. 2 180.00 360.00 200.00 400.00 140.00 280.00
35. Single \Jater Service Ea. 11 535.00 5,885.00 600.00 6 600.00 345.00 3.795.00
36. Double \Jater Service Ea. 3 765.00 2,295.00 650.00 1,950.00 538.00 1,614.00
37. Fill & Flush Connection Ea. 1 1 472.00 1,472.00 300.00 300.00 360.00 360.00
38. Remove Exist. Sanitary Sewer L.S. 1 1,600.00 1,600.00 10,000.00 10,000.00 620.00 620.00
39. Remove Exist. \Jater Mains L.S. 1 200.00 200.00 10.000.00 10,000.00 210.00 210.00
40. Utility Allowance L.S. 1 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00
41. Testing Allowance L.S. 1 1200.00 1.200.00 1.200.00 1,200.00 1200.00 1.200.00
42. Video Allowance L.S. 1 500.00 500.00 500.00 500.00 500.00 500.00
43. Indemnification L.S. 1 10.00 10.00 10.00 10.00 10.00 10.00
....' SF ".'.. .....'.........'.. ,.'S100.038.75dS120,30S.0{J .....'. .·'·.··....···.~124,325.0{J
Ii. t' n ,....$33.954.75>S36.580~OO '.....' ..,...,.. >$52.400.75
I><>....}$, 32,314.0 ·'·····S39.950.0{J> ..,., .·....S36.221.0U
I»» 'U'I\L> .........." ......' $33,770.00< ....... ···.·...$43, 775.00} .'...'...... .. $35,703.25
9254.BID
2
. . '
Agenda Item No.:
AGENDA REQUEST
Date: December 22, 1994
Request to be placed on:
~ Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: January 11, 1994
Description of item (who, what, where, how much): Staff reauests award of the
construction contract for Lake Shore Drive Bulkhead Replacement (Proiect No.
93-33) to BK Marine Construction. Inc. . as thev were the lowest responsible
responsive bidder. with their bid of $32.023.00. This proiect consists of the
replacement of the canal bulkhead on Lake Shore Drive usina an aluminum sheet
pile wall. The fundina source for this proiect is from Storm Water Utilities
account number 448-5461-538-62.25.
ORDINANCE/RESOLUTION REQUIRED: YES~ DRAFT ATTACHED YES/NO
Recommendation: Staff recommends award of Lake Shore Bulkhead Replacement
(proiect No. 93-33) to BK Marine Construction. Inc. for their bid in the amount
of $32.023.00.
Department Head Signature'~ ~~ -__~ ~~,'
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (required on all items involving expenditure of funds):
Funding available: @)NO
Funding alternatives (if applicable)
Account No. & Description ~ Sy.¿./ ,,,"30- ,;J..=l" ~~~è
~I ~ccount Balance :1/ '3Z-b2.
\¡.~c.¡- .
City Manager Review:
Approved for agenda: @/NO l)f/\/1
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
AG333D20.MRM
"
·
DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: DAVID T. HARDEN
CITY MANAGER ~
FROM: WILLIAM GREENWOOD ø.
DIRECTOR OF ENVIRONMENTAL SERVICES
DATE: January 3, 1994
SUBJECT: Lake Shore Drive Bulkhead Replacement
Project No. 93-33
------------------------------------------------------------------
Attached is an Agenda Request and bid tabulation for the regular
Commission Meeting on January 11, 1994, requesting award of the
construction contract for the referenced project to BK Marine
Construction, Inc. They are the lowest responsible responsive
bidder and the proposed contract amount is $32,023.00.
This project consists of reconstructing the seawall on Lake Shore
Drive which partially collapsed about eight months ago.
The funding source for this project is the storm Water utility,
Bulkhead account no. 448-5461-538-62.25 for $32,023.00
Please place this item on the agenda for commission approval.
RH: kb
Attachments
cc: Ted Glas, Purchasing Officer
File: Project No. 93-33 (D)
Memos to city Manager
AR93-33.LSB
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MEMORANDUM
TO: David T. Harden, City Manager
THROUGH: Robert A. Barcinski, Assistant City Manager
FROM: Ted Glas, Purchasing Officer I/~
DATE: January 3,1994
SUBJECT: DOCUMENTATION - CITY CO~ISSION MEETING -
JANUARY 11, 1994 - PURC SE AWARD
RISOGRAPH RC6300 DIGITAþ DUPLICATOR
ACTION:
The City Commission is requested¡to approve the purchase of one (1)
Risograph RC6300 Digital Duplica~or from Max Davis Associates at a
total cost of $17,702.
Background:
Funding for this equipment witl come from various department's
operating line item accounts fori printing and forms. Allocation is
based on budget levels to the t~tal of all printing budgets ,taking
into account those items which cannot be printed in house.
The Risograph RC6300 Digital tuplicator will be used for many
applications in lieu of outsidt printing firms at a substantial
savings. Also, the duplicator i more cost efficient to use than a
copy machine when making more th n 50 copies. (Note attached sheet
for additional benefits.)
An analysis of our past years pri*ting costs and cost of copying forms
was analyzed to determine what ittms could be printed or copied on the
Risograph and estimated savings. .Not all documents were reviewed but
the sampling indicates that we 40uld save conservatively $8,000 to
$10,000 per year on printing and 40pying costs.
The machine will be placed in Citi Hall for use by all departments.
Risograph digital duplicators aJte available via GSA Contract No.
GS-00F-6044A from Max Davis Assqciates the South Florida Risograph
dealer. Purchase includes base Jmachine with auto document feeder,
console, sorter, 2 extra print c ,linders (two additional colors) and
key counter.
8Q4
.
Agenda Item No.:
AGENDA REQUEST
Date: January 3. 1994
Request to be placed on:
XX Regular Agenda Special Agenda Workshop Agenda
When: January 11. 1994
Descriptlon of agenda item (who, what, where, how much): Purchase Award -
One (1) Risograph RC6300 Digital Duplicator
ORDINANCE/ RESOLUTION REQUIRED: Y2S/NO Draft Attached: YES/NO
Recommendation: Award to Max Davis Associates via GSA Contract No.
GS-OOF-6044A at a total cost of $17.702.
4j&r )
/?~A ..& . f!'~ '/4;;"
Department Head Signature:
Determination of Consistency with Comprehensive Plan:
City Attorney Review/ Recommendation (if applicable):
Budget Director Review (required on all items involving expenditure
of funds) :
Funding available: YES/ NO
Funding alternatives: (if applicable)
I Account No. & Description: ~C ~T1"1td1I2Ð
Þ ~ Account Balance: ~ 17 80'0
\ ~\'11> ,
I City Manager Review:
Approved for agenda: §/ NO r;rJ
Hold Until:
Agenda Coordinator Review:
Received:
Action: Approved/Disapproved
f ~ WILL. ~lh MA-~ ~u~~~ 70 -:Pf'1>VlOE- hiLL. ~,.JL>I¡...I S.
~Is. Pr{l..é ~ -ti ~-.
Numerous City staff members from various departments have been
involved in the evaluation of this equipment and have recommended this
purchase.
Recommendation:
Staff recommends award to Max Davis Associates for the cost of
$17,702., via GSA Contract No. GS-00F-6044A. Delivery time is three
(3) weeks or less.
Attachments:
GSA Pricing
Benefits of Risograph
.
.
Key Benefits of the Risograph Digital Printing System
* Economy - Cost per copy as low as 1/3 of a cent. Overall
average is 1/2 cent per copy.
* Speed- At 130 copies per minute, the Risograph is faster than
most any copier on the market, 1,000 impressions can be
printed in about eight minutes.
* Flexibility - Handles paper weights from 14 lb.
newsprint or to 110 lb. card stock. Prints all sizes
from 4" x 6" postcards to 11" x 1711. Also reproduces
envelopes and NCR carbonless forms with ease!
* Color - The Risograph has the capability to print in up
to nine different colors. with bright warm red, reflex
blue, process blue, green, yellow, brown, , purple and
black, you can bring your copy to life.
* Convenience - As easy to use as a copier, anyone can
operate it without extensive training. No need to wait
days for a commercial print shop.
* Reliability and Durability - Because of our unique
patented technology, the Rosigraph as far fewer
maintenance problems than a photocopiers, And we offer
a 10 million copy performance warranty which covers parts
and labor.
* Quality - Digital scanner at 400 dots per inch allows for
excellent reproduction of originals.
* No heat process - This reduces jamming and maintenance
problems.
* No toner or developer
* No drums to replace
* No fuser lubricant
* Editing capability (optional)
* Programmable automatic document feeder (optioi¡al)
* Computer interface capability (optional)
* Two-up mode - reduces paper and copy costs
* Environmental friendliness - inks are water-based and non-
toxic. The systems has no harmful vapors or toxic chemicals.
Its also handles recycled paper.
.
-,. --- -" -& -.
- . ._ ___._~.__..'_" _~_""~~C._·,,, .'~'_" ..'. _.' . .~" "'~_. - - -- -
, .
Risograph RC6300 Digital Duplicator
Specifications
Automatic Idle
60-130 copies per minute
400 x 400 dots per inch
256 Halftone Gradations
Booktop
4 Preset Reduction Modes
3 Preset Enlargement Modes
Two-up Copy
Colors
11 x 17 Capability
Flexibility to use different paper stock
envelopes, index cards, 60 ;b. vellum,
N CR, parchment, construction paper
Computer Interface Optional
. ',~
·
GSA CONTRACT NUMBER GS-OOF-6044A
Risograph 6300 $10,272.00
(Base Unit)
With Automatic Docwnent Feeder $11~396.00 ./
Console $ 181.00 ,/
Computer Interface Option $ 4,995.00
TM2400 Sorter $ 3,995.00 v
Print Cylinder $ 633.00 each / ~ ZlE:.llfr4(!.o(r>tS
, .
Key Counter $ 864.00/
(30 keys)
Off Iißf~ Accessorig
MBM 10 Bin Sorter $ 2,595.00
Job Separator $ 550.00
ìM/~Z~ 0
111/~ ¿;-/!~U- '-'1' tdë~_
[IT' DF DELHA' BEA[H
lOD èJ,W, 1st AVENUE . DELRAY BEACH. ;CLORIDA 33444 . 407/243,7000
tIa:I:II
ANmericaClty
, III J!
1993
MEMORANDUM
TO: David T. Harden, City Manager
FROM: Robert A. Barcinski, Assistant City Manager ~
SUBJECT: RISOGRAPH DIGITAL DUPLICATOR
DATE: September 20, 1993
ACTION REQUESTED
Consider approval of Risograph RC6300 Digital Duplicator with
recommended accessories from Max Davis Corporation.
RESEARCH
- Site visit at Max Davis with approximately 15 staff members.
General presentation on machine, capital costs, operating
costs, machine operations and capabilities, and computer
interface.
- Cost saving analysis (data attached). Cost analysis performed
by Max Davis representative on printing jobs sent out this
last year. Note: We did not get input from Parks and
Recreation, Fire, or Golf Course. Analysis was a general
sampling and did not include many in-house forms being
produced on copy machines.
Max Davis analysis approximately $6,000 year savings. Staff
estimate approximately $8,000-$10,000 year savings
(conservative).
REFERENCE CHECKS
- Village of Palm Springs
- City of Greenacres
- School Board, i . e. , Atlantic/Plumosa
References cite ease of operation - cost savings. None have
bought computer interface equipment but machine is set up to
attach computer when, and if, needed.
t2\",.....,. " THE EFFORT A LWA YS /VI ATTERS -----------
Risograph Digital Duplicator
Page 2
RECOMMENDED PURCHASE WITH OPTIONS
Base Risograph 6300 with Auto Doc. Feeder $11,396
Console 181
TM 2400 On-Line Sorter 3,995
2 Extra Color Print Cylinders (Blue/Red) 1,266
Key Counter 864
$17,702
Option eliminate sorter - -3,995
$13,707
Can add options later.
SET UP/OPERATIONS LOCATION
- PIO Office - Central Location - Prime Operator Nancy King
or
- Warehouse - less desirable - Prime Operator Warehouse
Storekeeper
Only use for 100 or more copies
ATTACHMENTS TO MEMO
- Information Risograph 6300
- Information Risograph 5800
- Cost Savings Analysis
- Cost Per Copy Analysis
RAB:kwg
.
~ .
RISOGRAPH 6300
COST PER COpy ANALYSIS
Churches, Private Schools, Government
AVERAGE RISOGRAPH
RUN LENGTH MASTERS INK SERVICE TOTAL
20 .016 .00604 .0025 .0245
30 .0107 .00437 .0025 .0175
40 .008 .00354 .0025 .0140
50 .008 .00304 .0025 .0135
60 .0053 .0027 .0025 .010
70 .0046 .00246 .0025 .0095
80 .0040 .00229 .0025 .0087
90 .0035 .00215 .0025 .0081
100 .0032 .00204 .0025 .0077
125 .0025 .00184 .0025 .0068
150 .0021 .00170 .0025 .006
200 .0016 .00154 .0025 .0056
300 .0010 .00137 .0025 .0048
400 .0008 .00129 .0025 .0045
500 .0006 .00124 .0025 .0043
1,000 .00032 .00124 .0025 .0040
The breakdown of the cost per copy on the Risograph assumes:
Masters: $129.00 per box of 400
Ink: $ 65.00 per box of 2 tubes
Maintenance: .0025
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·
Funding Breakdown
for
Risograph
47-10 Personnel --------------------------$1 1500 001 131/ SI2.. if 7 /0
Finance -------------------------- 300 001 151/ 5"/3 '17 10
Police - Administrative ------------ 6000 tXJ( 2/11 5"2/ '17 /0
Fire - Operations ------------------ 500 Cð/ 231S sz.6 '17/0
Fire - Safety ---------------------- 1000 CDI 23/7 5"22... If-) / a
Planning & Zoning ------------------ 2500 60 ( 2..$11 SI ~- 1f-7 /0
Park & Rec Admin ------------------- 500 OO( if 11/ 5")2 If) /'0
Utility Billing -------------------- 1000 .qe// SilL 53' I¡-)/b
Golf Course Pro Shop --------------- 2000 4454713 571...17 II[)
Golf Course Restaurant -------------~ 1000 445'" 471S" 572... 'i--7 If)
Water & Sewer - Admin --------------x 500 L¡1.f/ Slll S,3£ lf7/0
51-10 Community Improvement -------------- 1000 COf ?-7// S2.lf S/./f)
$ 17,800
'.
M E M 0 RAN DUM
TO: David T. Harden, City Manager
THROUGH: Robert A. Barcinski, Assistant City Manager~
THROUGH: Ted Glas, Purchasing Officer~ff
FROM: Jacklyn Rooney, Buyer 3£
DATE: January 03, 1994
SUBJECT: DOCUMENTATION - CITY COMMISSION MEETING -
JANUARY 11, 1994 - BID AWARD - BID #94-08
PIPE FITTINGS & ACCESSORIES - ANNUAL CONTRACT
Item Before City Commission:
The City commission is requested to make multiple awards to vendors as
listed below for the purchase of pipe fittings and accessories, at an
estimated annual cost of $90,409.62.
Backç¡round:
The Water & Sewer Network Division has need of an annual contract for pipe
fittings and accessories with funding from their operating expense budget.
These items are inventoried in the Purchasing Warehouse for immediate
availability in case of an emergency.
Bids for this contract were received on December 08, 1993 from twelve (12)
vendors, all in accordance with City purchasing procedures (Bid #94-08.
Documentation on file in the Purchasing Office) . A tabulation of bids is
attached for your review.
The Water/Sewer Network Superintendent has reviewed the bids, and
recommends multiple awards to low bidders, per attached memo and
highlighted tab sheet:
Vendor Estimated Annual Cost
Melrose Supply & Sales Corp. $ 16,154.12
D & S Industrial Plastics Inc. 2,365.30
Sunstate Meter & Supply Inc. 50,228.65
Industrial Plastics Technology of Orlando 211.78
Hughes Supply Inc. 4,159.43
Southeastern Municipal Supply 6,482.36
A & B Pipe and Supply Company 10,016.95
Boynton Pump and Irrigation Supply 271.03
Sav-On Utility Supplies Inc. 520.00
Total $ 90,409.62
Recommendation:
Staff recommends multiple awards to vendors as stated above, at an
estimated annual cost of $90,409.62.
Attachments:
Memo Dated December 28, 1993 from Environmental Services
Tabulation of Bids
cc William Greenwood
Mike Offie
Leon Slydell ?GS
Agenda I tem No. :
AGENDA REQUEST
Date: January 03, 1994
Request to be placed on:
X Regular Agenda Special Agenda Workshop Agenda
When: January 11, 1994
Description of agenda item (who, what, where, how much):
Award of Bid 94-08 Pipe Fittings and Accessories - Annual Contract -
Estimated Annual Cost of $90,409.62
ORDINANCE/ RESOLUTION REQUIRED: Y2S/NO Draft Attached: YES/NO
Recommendation: Multiple awards to various vendors at an estimated annual
amount of $gO,40g.62
/ ;y(,,/
a t ?~ .I.J-A.ø4l-~ ~.....,<....Æ:) ,/~~¥
Department Head ignature: -
-----
Determination of Consistency with Comprehensive Plan:
City Attorney Review/ Recommendation (if applicable):
Budget Director Review (required on all items involving expenditure.
of funds):
Funding available: ~NO
Funding alternatives: (if app.licabl~ #
,~ ~ Account No. & Desc~~ption~ l/¥2.srJfl' 53-' ~/. aJ ()..)~ ILI~ 9>L. '31,2.81
Account Balance: - f'l-I .5"1 W S31;. ~J.o t;fiN c,Peq,.Ti--.r;SZÞPLIt-$ 3'1·~
~ lþf¡ $7 S3b.sL.ZO~. (?~1¡t\IS.súfRll'S 3tf )12-
City Manager Review: 'H-t S"'f$ S.3l:, .$"~.:20 ...... ..,
Approved for agenda: y.., SI'f-Y. S~ S~.2o .. IO/~
/ NO /3/ z,~
Hold Until: ()ð11f13/ ..s?¿ ~ Cfj I~~T~ ~"Î1Nï; II ~3D
Agenda Coordinator Review: ~ 'fsll S'7¿ Yo' ~ ~ I sy-¡
//t¡ 'f/'ff Sl¿ S'.z..2.D ~. ~fV<t1 ~ kI'Þ
Received: / --'
Action: Approved/Disapproved I!.?UL
-
...,-¡: -:p¡ ~,.Js ~r: t>~ ~PE' Ii ror-1.,J ON ",..¡ Þ}5 ~ '13.s,S. ~t:T"
\'t1Ë. I,¡ J. N7S tF ~ ~~ ~I'l-~.
\ì. 6f1:a.S WILL ß~ A..{f}tE ,rrrõ ~SÉ.~
(~ ~(~~ ðU'~)' ?5.fJ r'C I J. 9 '-f
.
M E M 0 RAN DUM
TO: Ted Glas, Purchasing Officer /'
THRU: William Greenwood, Director of Environmental servicestØØ /0'1l1.3
FROM: Mike Offie, Superintendent of Water/Sewer Network~ '1.~J,'f' f,
DATE: December 28, 1993
SUBJECT: Bid Review Committee Meeting - Bid # 94-08
Pipe Fittings and Accessories - Annual Contract
On December 28, 1993, a meeting was held with Leon Slydell, Storekeeper
II, and Jacklyn Rooney, Buyer, and myself to review the bids received.
I concur with the recommendation to make multiple awards to the low
responsive bidders as outlined on the attached Tabultion of Bids and the
award recommendation prepared by Purchasing. Awards were made by group
totals with the exception of group #23 which is to be awarded individually
per item in order to receive more competitive bids. This group contains
miscellaneous items which are not supplied by all vendors.
Total estimated annual cost is $90,409.62.
.
'.
. .
BID /194-08
Pipe Fittings and Accessories
Annual Contract
~roup /1 Description: Recommended Award To: Reason: Award Amount:
1. Irrigation Systems Melrose Supply & Sales Low Bidder $ 11 ,351. 08
2. Adaptors D & S Industrial Low Bidder 242.80
Plastics, Inc.
3. Bends D & S Industsrial Low Bidder 650.57
Plastics Inc.
4. Pipe Fitting, Sunstate Meter & Low Bidder 18,525.01
Brass, Cooper Supply
5. Bushings D & S Industrial Low Bidder 384.20
Plastics, Inc.
6. Caps, PVC Industrial Plastics Low Bidder 211.78
Technology of Fla.
7. Clamps Hughes Supply Inc. Low Bidder 1,378.15
8. Couplings D & S Industrial Low Bidder 287.16
Plastics, Inc.
9. Elbows Southeastern Municipal Low Bidder 75.25
10. Ells D & S Industrial Low Bidder 327.65
Plastics
11. Nipples D & S Industrial Low Bidder 417.42
Plastics
. 12. Pipe, Iron, Southeastern Municipal Low Bidder 4,387.81
~ Copper, Galv. Supply
13. Pipe, PVC, Melrose Supply & Sales Low Bidder 4,684.42
Plastic, Poly
14. Couplings Hughes Supply, Inc. Low Bidder 2,781.28
15. Inserts Suns tate Meter & Supply Low Bidder 654.78
16. Gaskets, Glands A & B Pipe And Supply Co. Low Bidder 312.57
17. Plugs Melrose Supply & Sales Low Bidder 118.62
18. Risers Sunstate Meter & Supply Low Bidder 31,048.86
'.
.
Group It Description ~ecommend Award To: Reason: Award Amount:
19. Service Saddles Southeastern Municipal Low Bidder $ 1,695.30
Supply
20. Tees Boynton Pump and Low Bidder 271. 03
Irrigation Supply
21. Valves A & B Pipe And Supply Low Bidder 9,704.38
Company
22. nyn Branch Sav-On Utility Supplies Low Bidder 520.00
Inc.
23. Plumbing Misc. - To be awarded individually by item.
11233 Key Curb Stop 3' Southeastern Municipal Low Bidder 180.00
1t234 NO BIDS RECEIVED Will quote this
item when needed.
#235 Utility Probe
Rod Southeastern Municipal Low Bidder 144.00
#236 Linestop Fitting NO AWARD - Received three
304 6" Saddle bids and brand's
Hydra Stop bidded are not
what specified.
Ford and JCM
> can riót be used.
Will quote this
item when needed.
112 3 7 WYE PVC SDR D & S Industrial Low Bidder 55.50
35 DWV 4n Plastics, Inc.
.
. It238 WYE Double NO AWARD - Will quote this
PVC DWV TPS item when needed.
No award as the
size (6") was
not stated in bid
specs.
TOTAL BID AWARD AMOUNT $ 90,409.62
Melrose Supply & Sales Corp. $ 16,154.12
D & S Industrial' Plastics Inc. 2,365.30
Sunstate Meter & Supply Inc. 50,228.65
Industrial Plastics Technology of Orl. 211. 78
Hughes Supply Inc. 4,159.43
Southeastern Municipal Supply 6,482.36
A & B Pipe And Supply Company 10,016.95
Boyntoñ'Pump and Irrigation Supply 271.03
Sav-On Utility Supplies Inc. 520.00
--$"-§Õ:¡Õ§:-62
'.
.
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MEMORANDUM
TO: David T. Harden, City Manager
THROUGH: Robert A. Barcinski, Assistant City Manager~
FROM: Ted Glas, Purchasing Officer cÇ~
DATE: January 5, 1994
SUBJECT: DOCUMENTATION - CITY COMMISSION MEETING -
JANUARY 11, 1994 - CONTRACT AWARDS
TENTS & CROWD PLEASERS FOR VIRGINIA SLIMS
ACTION
The City Connnission is requested to award contracts for tents and
accessories, and for crowd pleasers (trailer restrooms) to vendors
listed below.
Background
Various items are needed for the Virginia Slims Tennis Tournament as
listed on attached memo from the Director of Parks and Recreation.
Only two items on the list require City Connnission approval, the tents
and the crowd pleasers.
Bids for the tents and accessories were received on December 14, 1993,
all in accordance with City purchasing procedures. (Bid 1194-13 .
Documentation on file in the Purchasing Office.) A tabulation of bids
is attached for your review.
The Director of Parks & Recreation reconnnends the award for tents
to Diamonette Party Rental for $19,130. (Excluding plywood floors
on court area and in VIP tent)
The only known source for crowd pleasers (trailer restrooms) is Waste
Management of Palm Beach. Their quotation to the City is the same as
for last year's tournament at $10,500. per attached quotation.
The Director of Parks & Recreation reconnnends the award for crowd
pleasers to Waste Management of Palm Beach for $10,500.
Recommendation
The Purchasing Officer concurs with the reconnnendations as listed
above.
Attachments:
Memo from Director of Parks & Recreation
Tabulation of Bids 1194-13
Quotation on Crowd Pleasers
c: Joe Weldon
10..0
· .
Agenda Item No.:
AGENDA REQUEST
Date: January 4, 1994
Request to be placed on:
X Regular Agenda Special Agenda Workshop Agenda
When:
Description of agenda item (who, what, where, how much): Reruest approval
for items necessar for 1994 Vir inia Slims Tournament in the amount 0 $19,130 from
Diamonette for tents, tables, chairs, etc. from account 24-572-44.90.
A-lso ReNt,,! of t-IA.>C (~) C/--owd P/ft/Sf'Y,s ~ 1~,S6;?J Ac¿f;¡j oo!-I/,Z'¡-572-Y3.30
ORDINANCE/ RESOLUTION REQUIRED: YES~ Draft Attached: YES/NO
Recommenda tion , "$;roval.
e A/ t s - J 4' AJ -p , Y4 Þ II / -.!J /3.
!:owJ P~as/:; - sie ~Þ~:::Nt of All., 'if'4Ch - $ Jq SDtL
Department Head Signature: ~
Determination of Consistency Çomprehensive Plan:
City Attorney Review! Recommendation (if applicable):
Budget Director Review (required on all items involving expenditure
of funds): 43. 3D bJ ~ 1/, /¿,lJD
Funding available: ~ NO 12l27/~3 L¡t/. 90 b-€~/ 37,411
Funding alternatives: A.J/A (if appl icable)
~ Account No. & Description: D/~
~ Account Balance: AJ/~
City Manager Review:
Approved for agenda: ~} NO ~/1
Hold Until; ~I V/v
Agenda Coordinator Review:
Received:
Action: Approved/Disapproved
'.
. , . .
[IT' DF DELIAY BEAEM
100 N,W 1st AVEr,¡UE .. DELHA Y BtõACH, HORIDA 33444 .. 407/243,70"10
MEMORANDUM
TO: Ted Glas, Purchasing Officer
FROM: Joe Weldon, Director of Parks and Recreation
SUBJECT: Bid Tabulations for 1994 Virginia Slims Tournament
DATE: January 4, 1994
Attàched please find the bid tabulations for items necessary for the
Virginia Slims Tournament. These items include tents, flooring,
chairs, tables, etc. We only received one responsive bid from
Diamonette in the amount of $28,090. Included in this amount at $790
is a 20' by 40' tent which is new this year and is to house the
volunteers (ushers, ball persons, etc.). This tent will be installed
between City Hall and the Community Center. Last year the volunteers
were assigned to the Mahogany Room in the Community Center which made
security impossible and created excessive wear and tear on the Mahogany
Room. Included in the bid was a price of $3,960 to install the plywood
sheeting on the court area. I would like to have this deleted as
Public Works will install the plywood. Additionally, I checked with
Diamonet te who indicated a plywood floor on furring strips would be
fine for the 100' X 50' VIP tent, and Public Works also indicated they
would install same. I recommend we purchase the plywood and strips for
about $2,800 and delete the $5,000 rental charge for the floor. I
. recommend that Bid 194-13 be awarded to Diamonette in the amount of
$19,130. The following, for your and the City Manager's information,
is a breakdown of the other costs for the Tournament for which we
received quotations:
Tents, chairs, tables, etc. (1001-4124-572-44.90) $19,130.00
Light towers for parking lots (1001-4124-572-44.90) 1,944.00
Barricades and signs (1001-4124-572-44.90) 711. 80
Rental ticket trailer (1001-4124-572-44.90) 1,228.00
2 crowd p~easers (1001-4124-572-43.30) 10,500.00
Purchase of carpeting (1001-4124-572-64.10) 3,619.00
Purchase of plywood, furring strips(001-4124-572-64.10) 2.800.00
$39,932.80
Please place this on the next agenda for City Commission consideration.
Joe and Recreation
cc: id Harden, City Manager
Ref:tgbidvas
THE EFFORT ALWAYS MATTERS
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DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: DAVID T. HARDEN
CITY MANAGER
FROM: WILLIAM H. GREENWOOD ~~
DIRECTOR OF ENVIRONMENTAL SERVICES
DATE: JANUARY 6, 1994
SUBJECT: DELRAY BEACH TENNIS CENTER - PHASE II
ARCHITECTURAL FENCING
- - - - - - - - - - - - - - - - - - ~ - - - - - - - - - - - - - -
The Architectural fencing contract at the Delray Beach Tennis
Center has not yet been awarded. On January 4, 1994 the City
received two bids and after staff review we have found
Fabrication Plus, Inc. to be the lowest, responsive and
responsible bidder for the work.
Attached please find sketches indicating the location of this
fence and the submitted bids for your review.
staff recommends award of this bid to Fabrication Plus, Inc. in
the amount of $ 24,084.00.
Funding for this work is available under General Construction
Fund, Tennis Center Phase II, Account # 334-4145-572-63.42.
WG:kt
Attachments
cc: Ralph E. Hayden, P.E., City Engineer
Jose Aguila, Assistant Construction
File: 93-42 (D)
WGDH9342-KT
gG.7
.
.
Agenda Item No.:
AGENDA REOUEST
Date: Januarv 5, 1994
Request to be placed on:
~ Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: Januarv 1L 1994
Description of item (who, what, where, how much): Staff reauests Citv Commission
award contract to Fabrication Plus, Inc. in the amount of S 24,084.00 for
Fencina at the Delrav Beach Tennis Center - Phase II. This work
three ( 3) areas of permanent fencina reauired for securitv and
at the Tennis Center site.
this work is available under Decade of Excellence Account
-572-63.42 Pro ect 93-42.
ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO
Recommendation: Staff recommends approval to Fabrication Plus , Inc. in the
amount of S 24,084.00 for Architectural fencina at the Delrav Beach Tennis site.
Department Head Signature: ¡(¡) 6 t/t. ("tj
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (required on all items involving expenditure of funds):
Funding available: @/NO
Funding alternatives ) - ~¿J cm..~.1L
~ Account No. & Description
, ,,~'t Account Balance if
City Manager Review:
Approved for agenda: YES/NO
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
WGDH9342.KT
.
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I
I PROPOSAL
(BID FORM)
Proposal of ~r" c ~-t I D ()~ PJus} Jnc.
I (Contractor)
J 0 I f\,J.W. d-C)t-h a. u-e . r:i: . illucJerdaJ-e} 1=-L ~J/
I (Address)
.
to furnish and deliver all materials and to do and perform all
work in accordance with the Contract Documents for the Project
entitled:
PROJECT NAME: Delray Be~ch Tennis Centre
I
CITY OF DELRAY BEACH PROJECT NO: 93-42
¡ CONSULTANT PROJECT NO: 9302
I ·To: Purchasing Officer
City of Delray Beach, Florida
100 N.W. 1st Avenue
¡ Delray Beach, Florida 33444
1. The undersigned Bidder proposes and agrees, if this Bid is
accepted, to enter into an Agreement with the CITY in the
, form included in the Contract Documents to complete all
¡
. I: ,:-:: Work as specified or indicated in the Contract Documents
for the Contract Price and within the Contract Time
I indicated in this Bid and in accordance with the Contract
Document.
I 2. Bidder accepts all of the terms and conditions of the
Instructions to Bidders. This Bid will remain open for
sixty (60) days after the day of Bid opening. Bidder will
sign and deliver to the CITY the Agreement and submit the
I Ins~rance Certificates and other documents required by the
Contract Documents within fifteen days after the date of
OWNER'S Notice of Tentative Award. If Bidder should fail
\ to sign the Agreement and deliver it to the CITY along
\ with the Contract Security, Insurance Certificates and
I
other documents within said period, the CITY shall have
I the power to rescind said award.
- ,
!
P-l I
. . . .. . -. ..
. ' ' .
...alv .........
, (305) &23-7571'
¡ .. . ~
I FAX: 3IJ5/760-TJA4
101 N.W. 20TH. AVE
.WATS FT. LAUDERDALE, FL
1-800-531-9996 33m. .
..... OF CUS1tII M.UIIIIUII1'ffl1IJtJUØ
PROPOSAL I CONTRACT SUBMITTED: DATE: 1-3-94 Peg" 1 of-L.
-
NAME Construction Analysts Quan. QUOTE # F1025-330 JOB #
STREET 351 S. Cypress Rd. JOB NAME Delray tennis Center
pompano
CITY Bch. STATE FL ZIP 33060 STREET
John Robbins Delray
ATTENTION: CITY Beach STATE .FL ZIP
305-946-1629 fR~POSAL/CONTRACT FAX 305-784-9927
* TO SPEC***
We propose to fabricate and install the following aluminum
products for your project:
, .
A) Approximately 191' of 6' high fence .
Top cap/rail: 1 1/2" X 2" X 1/8"
Bottom rail: 1 1/2" X 2" X 1/8"
Pickets: 1" square X .062
Posts: 2" X 4" X 1/8"
Vertical & Horizontal: 1" square X .062
Inside Verticals: 1" square X .062
B) 5 - 6' X 6' Gates / 2 sections 3' X 6'
Top cap/rail: 1 1/2" X 2" X 1/8"
Bottom rail: 1 1/2" X 2" X 1/8"
Pickets: 1" square X .062
Posts: . 2" X 4" X 1/8"
Side rails: 1 1/2" X 2" X 1/8"
Vertical & Horizontals: 1" square X .062
.
This proposal Is subject to acœptanc:8 wilhln r at the option 0I1he undersigned.
TERMS:
-
..
ACCEPTANCE OF PROPOSAL I
Tille 10 !he above equipmenr and the ownership IheIeof. shall remain Ihe property of FabricaIIons Plus œIiI such lime as the canlraCt price shaD have
been luUy paid in accordanC8 with the I8rmS and conditions of this Agreement
The Above price.. specUlcaUons Md condlUons are .......ctory Md are .....by 8CCepted. W. have carafuIIy rad the terms Md condlllons
on the rever.. .Id. and you a... authorized to do the wodt .s .pecifled. Payment WUI be made .. outlined above.
SIgnalUnt i
Date Accepted, Tille I
.
....... .
. ' , .
w"'-#"..ny.
(305) 523-7571
. ..
, 'JJ5/7(1J-¡7244
FAX~· 101 N.W. 20TH. AVE
WArs FT. LAUDERDALE, FL
1-800-531-9996 R OFCJSJOIIAUMNJllMOtJCJCTS 333ll
PROPOSAL I CONTRACT SUBMITTED: DATE: 1-3-94 Pagll 2 of-Æ-
NAME Construction Analysts Quan. QUOTE # F1025-330 JOB I
STREET JOB NAME Delray Tennis Center
CITY STATE ZIP STREET
ATTENTION: John Robbins CITY STATE ZIP
PROPOSAL/CONTRACT
C) 2 - 3' X 6' Gates
'llop capl rail: 1 1/21i X 2" X 1/a"
Bottom rail: 1 1/2" X 2" X 1/a"
Pickets: 1" square X .062
Posts: 2" X 4" X 1/a"
Side Rails: 1 1/2" X 2" X 1/a"
Vertical & Horizontal: 1" square X .062
TOTAL COST: $24,Oa4.00
OPTIONAL: Lockbox available for. gates. ADD $150.00 per box
to total
. 1I7D!S :
II a,gJ---1Dg (if œqu:f.nd) DOt f..1,+ 1D quote.
12 U hue plating is œqu1red for aøy JaIICID, tbexe w:Ul be 8D eddit1anal c:bør&e. XL st:eel is eacoœtered
= coring, 8D addit10aal c:baqe 1dll be edded.
13 Owner G.C. _t DOt::1fy P.P.C. 5 clays prior to f1Da1 field --.... -ts for fabr.f.cat::l.oa.
14 B.S.P. c:oloaI: Staadard 1Ibite, b1ac:It or bi::óaw.a.
15 DWI ~oposal _t œa.e ... .t,.--'-t/~1Þit to my ot:ber m.tteD œntract.
16 AU sipedœntracts_t f....1url. pI.. and spec:s for tile pmject.
n ~ 0J:der:s _t be af.&øed by both p8rtiea pr.1or to dI8OJt1aa.
18 G.C/owners 8bBl1 pmri.de e1eet:r.f.c -.I water for c:or1Dg/M-f11f.. wbI!œ needed 011 tb:is pmject.
This proposal Is subject toaccepcanœ within
~RMS: To be negotiated prior to
contract signing BV:
. .
ACCEPTANCE OF PROPOSAL I 0
Title 10 the above equipment and the ownership thereof. shall remain the properly of Fabricallons Plus until such dme as the contnICI price shall have
been fully paid In acc:ardance with the terms and conditions 01 this Agreement
Th. Abov. prtc.., .peclflCIIUon. .nd condition. .,. ....,ectory .nd .,. heN'" accepted. We have c...""Iy reed the term. .nd condlllon.
on the rev.,.. ald. .nd you a,. authorized to do the wortc .. .pecUled. Payment wUI be m.8 .. outlined above.
Signature
Date Accepled Title
.
. .' -
1
--
1
-
~
1 PROPOSAL
-
1 (BID FORM)
, - Proposal of DIXIE METAL PRODUCTS, INC.
l (Contractor)
2251 S.W. 36TH ST., FT. LAUDERDALE, FL 33312
--
(Address)
l to furnish and deliver all materials and to do and perform all
work in accordance with the Contract Documents for the Project
l entitled:
Delray Beach Tennis centre
' - PROJECT NAME:
l
, ,
CITY OF DELRAY BEACH PROJECT NO: 93-42
-] CONSULTANT PROJECT NO: 9302
-J . To: Purchasing Officer
City of Delray Beach, Florida
. 100 N.W. 1st Avenue
-J Delray Beach, Florida 33444
1. The undersigned Bidder proposes and agrees, if this Bid Is
accepted, to enter into an Agreement with the CITY in the
~J form included in the Contract Documents to complete all
Work as specified or indicated in the Contract Documents
,- for the Contract Price and within the Contract Time
.
l indicated in this Bid and in accordance with the Contract
Document.
2. Bidder accepts all of the terms and conditions of the
l Instructions to Bidders. This Bid will remain open for
sixty (60) days after the day of Bid opening. Bidder will
sign and deliver to the CITY the Agreement and submit the
~J Insurance Certificates and other documents required by the
Con~ract Documents within fifteen days after the date of
OWNER'S Notice of Tentative Award. If Bidder should fail
l to sign the Agreement and deliver it to the CITY along
with the Contract Security, Insurance Certificates and
other documents within said period, the CITY shall have
the power to rescind said award.
l
- .
l
I
:- P-l ¡
.
. '\'
,. ."
.
IêÞJ DIXIE METAL PRODUCTS, INC. ,
2251 S. W. 36th STREET, fORT LAUDERDALE, flORIDA 33312 -.:=&1-=-"':':'_
MIAMI PHONE 944-0982 fORT LAUDERDALE PHONE 587-7191 WEST PALM BEACH PHONE 659-3966
QUOTATION
We propose to furnish (and, or install if indicated) the following materials as listed, all F.O.B. jobsite. Terms: Net 30 days. All
orders subject to acceptance by Credit Department. We cannot be responsible for delayed installation or delivery due to
strikes, delays of carriers or other causes beyond our control. All quotations are made for prompt acceptance. All prices
are subject to review and revision after 30 days. or if delivery delays are requested.
NOVEMBER 20, 1993
THE CITY OF DELRAY BEACH RE: DELRAY TENNIS CENTER
C/O DIGBY BRIDGES & MARSH ARCHITECTS PHASE II
PURCHASING OFFICER - CITY HALL CONTRACT 7 ARCHITECTURAL FENCE
100 N.W. 1ST AVENUE
DELRAY BEACH, FL 33444 (RE-BIDDING)
WE PROPOSE TO FURNISH THE FOLLOWING BASED UPON PLANS DATED 11/10/93
AND ADDENDA #1, DATED 11-24-93.
.
PAGE# ITEM' DESCRIPTION QUANTITY DELV/INST
A-7.2' 1 PLATE BASE FOR MESSAGE BOARD (GALV.) 4 REQ DELV
A-7.2 2 PLATE BACKING FOR NEW E.W.C. (GALV.) 2 REQ DEL V
A-7.1 3 ORNAMENTAL FENCE & GATE, EAST CLUBHOUSE
(EPOXY FINISH - WHITE) 26 1. F . INST
A-7.1 4 ORNAMENTAL FENCE & GATE, WEST CLUBHOUSE
(EPOXY FINISH - WHITE) 25 1. F . INST
A-7.1 5 ORNAMENTAL FENCED GATES RECREATION CENTER
(EPOXY FINISH - WHITE) 140 L.F. INST
BASE BID................$52.795.oo
ALTERNATE NO. 1........ .$41,950.00
ALTERNATE NO. 2.........$28,425.00
OUR ESTIMATE FOR TIME REQUIRES APPROXIMATELY 77 CALENDAR
DAYS FROM CONTRACT AWARD TO SUBSTANTIAL COMPLETION.
NOTES:
A. PRICE INCLUDES 6% SALES TAX
B. PRICE SUBJECT TO REVIEW AFTER 30 DAYS
C. LICENSE, PERMIT AND FEES ARE EXCLUDED
-1-
T""",o:! tiIInrt "''''nrlitinnc:: nn Røll"'ro:!p ~Irfp 1
'.
. .
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER tIJv1
SUBJECT: AGENDA ITEM it qA - MEETING OF JANUARY 11. 1994
REPORT OF APPEALABLE LAND USE ITEMS
DATE: JANUARY 7, 1994
This item is before you for acceptance of the report of decisions made
by the various development related boards during the period December
13, 1993 through January 7, 1994. The following actions were
considered during this reporting period:
Planning and Zoning Board:
1. Approved (5-0), with conditions, a Master plan modification
for the Clearbrook Park Subdivision, located on the west
side of Homewood Boulevard, south of Atlantic Avenue.
2 . Approved (5-0) , with conditions, the Preliminary Plat for
the Onnen Subdivision, located at the southeast corner of NE
1st Street and NE 2nd Avenue.
3. Approved (4-0), with conditions, the Preliminary Plat for
the Groves of Delray, located on the east side of SW 10th
Avenue ( extended) , north of Linton Boulevard.
Site Plan Review and Appearance Board:
A. Approved (6-0) a color change for the Bi-Io Grocery and
Laundromat, located at the southwest corner of 9th Avenue
and Atlantic Avenue. Tabled (6-0) elevations for the
grocery store building.
B. Approved, with conditions, the Site Plan (6-0), Landscape
Plan (6-0), and Elevations (6-0) for 101 SE 1st Street,
located at the northeast corner of SE 1st Street and SE 1st
Avenue, to establish an office use in an existing single
family structure.
A detailed staff report is attached as backup material for this item.
'.
-' ,
i;'~)
[Î)¡
C I T Y COM MIS S ION DOC U MEN TAT ION
TO: DAVID T. HARDEN, CITY MANAGER
THRU: ~~~~7PAL PLANNER
~F ;r~O;ING
FROM: JEE ~, ASSISTANT PLANNER
SUBJECT: MEETING OF JANUARY 11, 1994
REPORT OF APPEALABLE LAND USE ITEMS
DECEMBER 13, 1993 THRU JANUARY 7, 1994
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is review of
appealable actions which were made by various Boards during
the period of December 13, 1993, through January 7, 1994.
BACKGROUND:
This is the method of informing the City Commission of land use
actions, taken by designated Boards, which may be appealed by the
City Commission. After this meeting, the appeal period shall
expire (unless the 10 day minimum has not occurred).
Section 2.4.7(E) of the LDRs applies. In summary, it provides
that the City Commission hears appeals of actions taken by an
approving Board. It also provides that the City Commission may
file an appeal. To do so:
l. The item must be raised by a City Commission member.
2. By motion, an action must be taken to place the item on
the next meeting of the Commission as an appealed item.
'.
·
city Commission Documentation
Appealable Items - Meeting of January 11, 1994
Page 2
PLANNING AND ZONING BOARD REGULAR MEETING OF DECEMBER 20, 1993
1. Approved (5-0), with conditions, a Master Plan
modification for the Clearbrook Park Subdivision,
located on the west side of Homewood Boulevard, south
of Atlantic Avenue.
2. Approved (5-0), with conditions, the Preliminary Plat
for the Onnen Subdivision, located at the southeast
corner of NE lst Street and NE 2nd Avenue.
3. Approved (4-0), with conditions, the Preliminary Plat
for the Groves of Delray, located on the east side of
SW lOth Avenue (extended), north of Linton Boulevard.
Additionally the Board considered the following items which will
be forwarded to the City Commission for final action:
* Recommended to the Commission approval of an
Abandonment of a 16 foot alley right-of-way located in
Block 84, Town of Delray, associated with the Onnen
Subdivision (former Ocean City Lumber Block).
* Recommended to the Commission approval of the Final
Plat for the Clearbrook Park Subdivision, located on
the west side of Homewood Boulevard, south of Atlantic
Avenue.
* Recommended to the Commission approval of a Rezoning
from GC (General Commercial) to SAD (Special
Activities District) for a parcel of land located on
the south side of SE 4th Street on the west side of
the F.E.C. Railroad right-of-way (S.S.B. Properties).
* Recommended to the Commission approval of a City
Initiated Rezoning from R-1A (Single Family
Residential) to CF (Community Facilities) for a parcel
of land located on the southeast corner of SW 4th
Street and SW 4th Avenue (Public Works Complex).
* Recommended to the Commission approval of right-of-way
Abandonments for portions of Strickland Road, SW 12th
Avenue, and SW 12th Street, associated with the Groves
of Delray.
SITE PLAN REVIEW AND APPEARANCE BOARD MEETING OF DECEMBER 15,
1993
A. Approved (6-0) a color change for the Bi-Io Grocery
and Laundromat, located at the southwest corner of 9th
Avenue and Atlantic Avenue. Tabled (6-0) elevations
for the grocery store building.
'.
·
City Commission Documentation
Appealable Items - Meeting of January 11, 1994
Page 3
B. Approved, with conditions, the Site Plan (6-0),
Landscape Plan (6-0), and Elevations (6-0) for 101 SE
1st Street, located at the northeast corner of SE 1st
Street and SE 1st Avenue, to establish an office use
in an existing single family structure.
Additionally, the Board considered the following non-appealable
item:
* Approved free-standing signs for Rite Aid Pharmacy and
Winn-Dixie at Linton Square, located at the northeast
corner of Linton Boulevard and Congress Avenue.
HISTORIC PRESERVATION BOARD
The Historic Preservation Board did not meet during this time
period.
RECOMMENDED ACTION:
By motion, receive and file this report.
Attachment: Location Map
'.
.
LOCATION MAP FOR
CITY COMMISSION MEETING
OF JANUARY 11, 1994
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CITY LIMns ------- S.P .RAB. : P .&2. :
I UILE ~ A. - BI-LO GROCERY " LAUNDROMAT 1. - CLEARBROOK PARK
I B. - 101 S.E. 1st STREET 2. - ONNEN SUBDMSION
SCALE 3. - GROVES Of" DELRAY
N
-
CITY Of" DElRAY BEACH. Fl
PlANNING DEPAImIENT
.
.
.
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER Pfv1
SUBJECT: AGENDA ITEM i '1 ß - MEETING OF JANUARY 11. 1994
WATER SERVICE AGREEMENT/THOMAS O. MAHADY
DATE: JANUARY 7, 1994
This item is before you to consider approval of a water service
agreement without an annexation petition clause, and without the
clause which requires development to be consistent with the City of
Delray Beach's development standards. The request is by Thomas Mahady
for property located at 2725 N. Federal Highway. Construction has
commenced on the property.
A year ago Mr. Mahady processed development plans through the County,
including multiple variance requests, and proceeded to work with the
Health Unit in obtaining a well permit. Inquiries by City
Administration to the County Building Department and the Health Unit
resulted in issuance of a "stop work" order and reprocessing of a
concurrency application. A part of this reprocessing is the reissuing
of a well permit.
The Health Unit took the position that it may be obligated to issue a
permit since wording of applicable regulations only refers to "exist-
ing" buildings when a "private water supply system" is referenced and
where there is a reference to new "construction", the term "private
water supply system" does not exist.
Given these circumstances, there are four possible courses of action
outlined in the attached memorandum. Preference is Option #2¡ but if
there is no agreement, proceed with Option #3 with a caveat that the
agreement be entered only upon the City Manager's determination that a
well permit would otherwise be issued. In addition, direction to
staff is requested on the issues outlined in the backup material.
Recommend consideration of a Water Service Agreement with Thomas
Mahady for property located at 2725 North Federal Highway.
~5-0
.
{-~/
{'VI
C I T Y COM MIS S ION DOC U MEN TAT ION
TO: Q:;DR~ MANAGER
FROM: D J. KOVACS, DIRECTOR
DEPARTMENT OF PLANNING AND ZONING
SUBJECT: MEETING OF JANUARY 11, 1994
REQUEST FOR WATER SERVICE, MAHADY , 2725 N. FEDERAL
HIGHWAY
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is that of
approval of a water service agreement without an annexation
petition clause, and without the clause which requires
development to be consistent with the City of Delray
Beach's development standards.
The request is by Thomas Mahady for property located at
2725 N. Federal Highway. Construction has commenced on the
property.
B A C K G R 0 U N D:
A year ago Mr. Mahady processed development plans, including
multiple variance requests, through the County. He also sought
water service from the City, but when informed that it was the
City's policy to require annexation as a condition of granting
water service, Mr. Mahady proceeded to work with the Health Unit
in obtaining a well permit.
Upon witnessing the commencement of construction (November,
1993), the City Administration made inquiries to the County
Building Department and the Health Unit. These inquiries
resulted in issuance of a "stop work" order and re-processing of
a concurrency application. A part of this re-processing is the
re-issuing of a well permit.
In order to understand the Health Unit's position, the City
Manager, City Attorney, and Director of Planning met with the
Director and his staff. During the course of the meeting, the
Health Unit took the position that it may be obligated to issue
a permit since wording of applicable regulations only refers to
"existing" buildings when a "private water supply system" is
referenced and where there is a reference to new "construction",
the term "private water supply system" does not exist. It was
generally acknowledge that this apparent "glitch" should be
corrected.
.
I
City Commission Documentation
Request for Water Service, Mahady, 2725 North Federal Highway
Page 2
ALTERNATIVE COURSES OF ACTION
Given the above circumstances, the following courses of action
are available to the City Commission with respect to the
disposition of the request.
1. Deny water service as the request is inconsistent with City
policy which requires annexation as a condition of
issuance. The apparent implication is that the Health Unit
will issue a well permit.
2. Seek an agreement from Mr. Mahady in which he agrees to
annexation upon issuance of the Certificate of Occupancy
i.e. continue construction under County jurisdiction and
then annex to the City. If this option is taken, the
Commission should address whether or not the annexation
processing fee ($1,000) is to be waived. [Note: Quite some
time ago, Mr. Mahady was offered a free annexation with GC
zoning when we were attempting to annex eligible properties
along N. Federal. He rejected the offer at that time.)
3. Approve the water service agreement as requested, i.e.
without an annexation clause and without the compliance
with City development standards clause. The implications
of this action is that the construction will continue, the
out-of-city surcharge will apply; and, unless, there are
further changes in annexation legislation (or Mr. Mahady
petitions) the property will remain under County
jurisdiction.
4. Deny the water service agreement request, as submitted, and
direct the Administration to pursue all avenues including
formal appeals and/or litigation to require connection to
the municipal water system and to consummate annexation of
the property.
IN ADDITION TO THE ABOVE OPTIONS which pertain to the Mahady
request, the City Commission should consider direction to the
Administration to pursue the following:
A. A formal hearing before the (County) Environmental
Appeal Board at which the policy of finding water
"unavailable" when tied to annexation is reconsidered;
AND,
B. Petitioning the Board of County Commissioners to
modify their Unified Development Code, Article 7, to
remove the glitches identified in the Background
portion of this documentation.
.
I
City Commission Documentation
Request for Water Service, Mahady, 2725 North Federal Highway
Page 3
PLANNING AND ZONING BOARD CONSIDERATION:
The Planning and Zoning Board has not reviewed the Mahady water
service request nor the policy items which are addressed herein.
However, pursuit of the policy items, as suggested, is
consistent with direction and policy of our Comprehensive Plan
(Land Use Element B-3.2).
R E COM MEN D E D ACT ION:
Preference is Option #2; but if there is no agreement, proceed
with Option #3 with a caveat that the agreement be entered only
upon the City Manager's determination that a well permit would
otherwise be issued.
In a separate action, provide direction to the Administration to
seek a hearing regarding the Environmental Appeal Board po Ii cy
re water service agreements and annexations; and, to seek
changes to the County UDC which would remove the glitches in
Article 7.
NOTE: The submitted water service agreement has been improperly
executed by Mr. Mahady. If approval is granted by the City
Commission, a newly executed agreement will be required.
Attachment:
* Location map
* Water service agreement
DJK/CCMAHADY
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.
Thomas O. Mahady
3025 N. Old Dixie Hwy
Boynton Beach, Fl , 33483
December 22, 1993
To the City Manager of Delray Beach:
I , Thomas Mahady, submit to you a water service agreement for your
approval. I have read and removed segments of the agreement which
I do not agree with.
I have been a registered voter and tax paying resident of Palm
Beach County for more than twenty years. I am content with my
elected Palm Beach County representatives. I am a firm believer in
less government, not more. I am dealing in good faith with Delray
Beach, as the water main is in close proximity to the project
described in the agreement. I agree to paragraphs one through six
(I-G), 7A only, eight through twelve (8-12), and fourteen (14) . I
hope that we can reach an amiable agreement and close this matter
ln a timely manner.
~e:-1!dJ-
Thomas O. Mahady
"
.
J
AGREEMENT FOR WATER SERVICE
This agreement. made on this _ day of/l> C t: M "e ~~, 19 'I") ,
by and between 7Îtc.. m rH j"11'f1!tJ-/)Y ,
hereinafter called the CUSTOt-lER, and the CITY OF DELRAY BEACH, a
municipal corporation of the State of Florida, hereinafter called
the CITY.
WITNESSETH, that the CUSTOMER, his heirs and assigns, for and
in consideration of the privilege of receiving water service from
the Municipal Water System, agrees to the following:
1. The CUSTOMER agrees to pay all costs of engineering,
materials, labor, supervision, inspection, tes~ing in order to
install, the total length of extension necessary, in the professional
opinion of the Director ,of Environmental Services, to provide
service to the CUSTOMER'S premises. The CUSTOMER shall be
responsible for the installation and conformance with all applicable
codes, rules, standards and regulations of all service lines, and
connections on the CUSTOMER'S premises. The CITY shall have the
option to perform the necessary work or the CITY may have such work
performed by outside forces in which case the CUSTOMER shall pay in
advance all estimated costs thereof. In the event the CITY has such
work ~erformed, the CUSTOMER shall remit such advance funds and any
additional funds as may be necessary to pay for ~he actual completed
project for the extension of services.
.
2. Any main extension made under this agreement shall be used
only by the CUSTOMER, unless permission is granted by the CITY for
other party or parties to so connect. If the CITY requires upsizing
or increased capacity beyond what is determined to be adequate by
the Director of Environmental Services in size andlor capacity, a
~o-rata refund will be made directly to the CUSTOMER by the CITY to
compensate these additional costs. The CITY may also require
alternative bids to document the increased sizes or capacity to
establish these cost differences. The CUSTOMER acknowledges that
its right tÇ' receive any refund pursuant to this paragraph is
subordinate to any and all requirements concerning the City's
outstanding water and sewer revenue bonds.
.
3. . Title to all mains, extensions and other facilities
extending from the CITY water distribution system to and including
the meter to service t.he CUSTŒ<!ER shall be vested to the CITY
exclusively. .
4. The CUSTŒ4ER agrees to pay all charges, deposits, and
ra ':es for senrice and eq'..li;:c:-:e!1t: in connect.ion with water service
outside ,:te CIIY limits'a;;:~=able under CITY'S ordinances and rate
schedules ~hioh are now ap;:l~=able or as may be changed from time to
time.
S. Any rights-of-way or easements necessary shall be provided
by the CUS'!'OHEF..
6. It is understood by the CUSTOl-lER, and shall be binding
upon the CUSTOMER, his transferees, grantees, heirs, successors and
assigns, that all r"ater to be furnished, supplied, and sold under
this agreement is made available from a surplus. If a surplus does
not. exist at the time of CUSTOMER'S actual request for commencement
of service, as determined by the CITY'S Environmental Services
Director, then the CITY 'Ili thout liability may refuse to ini t.iate
service to the subject premises.
- e CUSTONER further aarees in consideration ¡; +- Ie
privilege of rec er service fro ..L .l, that t.he '"
execucion of this agreemen- ¡. .:.-..:~:.-:¡¡", i'! voluntary pet.itien for ~.
annexat:io 0 Section lìl..,}-i'; of the rIü!.i.J¿¡ ~.~~,,¡; cr
s I_l':-:C~~ s f~ 0 r
more,should any other general law, special act, or 1 w
be enacte provides for voluntary or consen nexation,
this agreement sha be considered a on and request for
annexa~ion under such other remises shall be subject to
annexation at the optio e CITY a e they are eligible
under anyone re of the above-reference oncerning
annex The legal description of the subject premises
ows:
L (~í .2S, µeL.44ydek/,t h j-/.YTcS' ¡') f!co¡ftJ/,A/,(; To 7/1'Ý.:' P.-(.I'17" //k':.-f<.F
I tv- ,?fJ)7' l5oo/r,;)./ /?J/~-e. 13 J~,1-< IC /?p.r-r>};1 H ó;=/};~Þ1 Pe/}(71- CO<:.(Æ17/-/'"
7());(>TJ-/-eR ¿vIr/-!' 7¡4/e -)oOT¡-! S-'7'.Jú Fe.~í 01:: THe W<!5'7/tJ/ee7
OF Á v;- / /l J1c,-, lÎú S-C'./ ¿fA. /9cc:.o.,ç/)/~J.>- / () Tite,. /i /IT 1/rræ O~ Æ(Jc(\t1D-eð
,//J f}/1T BO{Jk~71 j/¡9J:;r(;9, fl,J5L¡c.!pec()¡f'ls or !/¡J..Þ/ ßé?/lc.:.f/C.~7(¡Nry
/--¿ö/?J/J/} / ¿of' f'cC: /?~c· Y3 C)' eC ~
OMER acknowledges that this covenant for annexati
intended to is hereby made a covenant run eland
hereinabove describe . is a robe recorded in the
public records of Palm B , °da, and that the CUSTOMER
and all s ransferees, grantees, uccessors and
of CUSTOMER shall be bound by this annexation agre
7a. It is understood by the CUSTOMER that the CUSTOMER by
signing this agreement is hereby providing written consent to the
Stormwater Management Assessment levied by the City pursuant to its
ordinance and Florida Statutes, Chapter 197. This consent is a
written covenant running \-lith the land. This agreement shall be
recorded in the Public Records of Palm Beach County, Florida. The
CUSTOMER and all subsequent transferees, grantees, heirs, successors
and assigns of CUSTOMER shall be bound by this written cortsent to
the Stormwater Management Assessment.
8. It is hereby agreed that the CITY shall have no liability
t"J for the termination of water service to the premises, if the City
~ Commission shall determine that it is appropriate to protect the
. public health, safety and welfare of the property or inhabitants in
the City of Delray Beach, so long as the premises remain outside of
\ the CITY limits. In the event the City Commission makes such a
determination, the CITY shall be and is hereby authorized to
discontinue water service to the premises upon ninety (90) days
notice given by the CITY.
In the event that the City Commission of the CITY determines that it
is necessary to permanently discontinue water service to the above
property, then the CITY shall execute a recordable release of this
annexation agreement which shall be recorded at the expense of the
CUSTOMER. .
9. In addition to the limitation of the CITY'S liability
under paragraph 8 above, it is agreed the CITY shall have no
liability in the event there is a reduction, impairment or
termination in water service to be provided under this agreement due
to any prohibitions, restrictions, limitations or requirements of
local, regional, state or federal agencies or other agencies having
jurisdiction over such matters. Also, the CITY shall have no
liability in the event there is a reduction, impairment or
termination of water service due to acts of God, accidents, strikes,
boycotts, blackouts, fire, earthquakes, other causa1tties or other
circumstances beyond the CITY'S reasonable control.
10. The CUSTOMER hereby agrees to indemnify, defend and hold
harmless the City of Delray Beach, Florida, its Mayor, members of
City Commission, officers, employees, and agents (both in their
individual and official capacities) from and against all claims,
damages, lawsuits and expenses, including reasonable attorneys' fees
(whether or not incurred on appeal or in connection with
post-judgment collection) and costs arising out of or resulting from
the CUSTOMER I S obligations under or performance pursuant to this
agreement.
yo-, __ ~ ~ I', ""'\ 1.... ~ t!1 ""'\
,
~11. No prior or present agreements or represent~tions shall be
binding ,upon any of the parties hereto unless incorporated in this
agreement. No modification or change in this agreement shall be
valid or binding upon the parties unless in writing executed by the
parties to be bound thereby.'
12. The water use granted by this Agreement is for the
quantity of ~ tap(s) located on the property described in
p~ragraph 7, above. The water shall be in conjunction with
LOJ1<'I,1¡~1¡?c/rI '- use as depicted upon the plan known as
,rJ;rJ///JI'f y ß.I- /n.,- and approved by the
Delray Beach Citý Manager on Any
water furnished under this agreement shall not be used for
irrigation purposes unless such use is specifically and separately
approved by the Director of Environmental Services.
13. As an expressed condition of this Agreement, MER
er agrees to abide by all ordinances of th ~ch are in
the time of development, redeve , or renovation on
the site ch pertain to Ian and development matters.
Such matters inc ut are ~mited to signage, landscaping,
architectural review an 1, and the CITY'S formal site plan
review and approval no development requirements
of the CITY s be imposed which ve the effect of
diminishi ounty development standard or re . In such
cas e CITY requirement shall be subservient an her
on of waiver or variance shall be required.
14. Water service, pursuant to this Agreement, must be
activated within two years of the date of this Agreement or said
Agreement shall be void. This Agreement shall also become void upon
annexation to the City of Delray Beach.
Rev. 09/04/92
.
.
,
IN WITNESS WHEREOF the parties hereto have this agreement the day
and year first written.
WITNESS:
As to Customer Customer
ATTEST: CITY OF DELRAY BEACH
City Clerk ~~1t~d~
~
LEGAL DESCRIPTION APPROVED
BY PLANNING DEPARTMENT
FORM APPROVED BY CITY ATTORNEY
STATE OF
COUNTY OF
The foregoing instrument was acknowledged tefore me this ,
.
of , 19 _by who
(name of person acknowledged)
is personally known to me or has produced
(type of identification)
as identification and whò did (did not) take an oath.
signature of Person Taking
Acknowledgement
Name of Acknowledger, Typed,
Printed or Stamped
- Title or Rank
Ser ial N:..:.rr.ber, if 3.-:-.".i'
\Not:ary Seal)
I
-
STATE OF RjJ;}~ i1 íJ UL
COUNTY OF
The foregoing instrument was aCknowledged before me this ~,
of flHffAher, 19 ßbY ri~r11Cl~
(name & title of officer or agent I of -:--._ _~ .
(name of corporation acknowledging), a
¡ (state or place of incorporation)
corporation, on behalf of the corporation.~e is personally ,-' .~..
known to me or has produced fZ A- ../) r I' ~ as
(type' of identific lon)
identification and who did I ~id no;&;¡;;;~_ -M
Signature of Person Takin~
Ac owlèdgement
.
M ~ot~ ~t:Hi~ SIS'er.'ìiatl:: Number, if âñy--·----
'1 ommi3:'cn E"-',- r b.
'-1.dTh".vr, '.,:.3& 22. 1994
. oyrQ'rfQ'ö~'ð.':r-y Seal)
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this _____,
of , 19 _ by
(City Manager) and by (City Clerk) on
.
behalf of the City of Delray Beach, Floriàa, a Florida municipal
corporation. Saià pers~ns are personally known to me or have
produced as identification and did (did
(type of iàentif ication)
not) take an oath.
Signature of Person Taking
':>.cknowleågement
Name of Acknowledger, Typed,
Printed or Stamped
Title or Rank
Serial Nli.TfDer. if any
,
·
>
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER í~
SUBJECT: AGENDA ITEM it qc - MEETING OF JANUARY 11. 1994
APPROVAL OF WASTEWATER REUSE PROJECT PROPOSAL
DATE: JANUARY 7, 1994
This item is before the Commission to consider and accept the Planning
and Zoning Board's findings and recommendations regarding the proposed
Wastewater Reuse Project.
An earlier proposal for reuse of effluent from the wastewater
treatment plant was previously reviewed by the Planning and Zoning
Board. Several questions were raised which were reviewed by the
consultants and the SCRWTD staff with resulting clarifications and
changes made to the proposed program. The attached material outlines
the earlier issues and the responses, along with the modified program.
The Planning and Zoning Board, acting as Local Planning Agency,
formally reviewed this item on December 20, 1993. Two actions were
taken: (1) A finding was made that the proposed project is consistent
with the Comprehensive Plan in that it implements and furthers Policy
A-4.7 of the Conservation Element, and Policies A-1.2 and B-2.1 of the
Public Facilities Element; and (2 ) that provisions for funding should
not involve an increase in utility rates, but should be financed
within the existing revenue program. The Board also noted that prior
to constructing the project, it is to be added to the Five-Year
Schedule of Improvements, and to do so within the current revenue
projections may require reallocation of funds and/or reprioritization
of currently planned projects and improvements.
Recommend accepting the findings of the Planning and Zoning Board
pertaining to the wastewater reuse program, with the caveat that
formal ratification of the project and approval of the construction
component will be predicated upon an acceptable financing program
which will minimize if not eliminate any increase in the municipal
sewer utility rate.
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C I T Y COM MIS S ION DOC U MEN TAT ION
TO: D T. HARDEN, CITY MANAGER
FROM:
SUBJECT: MEETING OF JANUARY 11, 1994
P&Z BOARD DETERMINATIONS AND RECOMMENDATIONS RE THE
WASTEWATER REUSE PROJECT PROPOSAL
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is that of
acceptance and consideration of findings and
recommendations made by the Planning and Zoning Board
regarding the proposed Wastewater Reuse Project.
This item is placed before the City Commission, by the
Planning and Zoning Board.) acting as the Local Planning
Agency, pursuant to its duty to review proposed capital
improvement projects and to make findings relative to
consistency with the Comprehensive Plan [F.S.
163.3177(3)(b)].
B A C K G R 0 U N D:
As part of the governing body of the SCRWT facility,
Commissioners have been exposed to a proposal for the reuse of
effluent from the wastewater treatment plant. An early proposal
(September, 1993) was reviewed by the Planning and Zoning Board
and several questions were raised. Those questions were
reviewed by the consultants and the SCRWT staff with resulting
clarifications and changes made to the proposed program.
Attached is the Planning and Zoning Board background material
which outlines the earlier issues and the responses, along with
the modified program.
The SCRWT Board has endorsed the program, as modified, and that
action is to be ratified by the City Commission. Prior to
ratification, referral was made to the Planning and Zoning
Board.
PLANNING AND ZONING BOARD CONSIDERATION:
The Planning and Zoning Board formally reviewed this item at its
meeting of December 20, 1993. The Board took two actions. They
were:
.
City Commission Documentation
P&Z Board Determinations & Recomendations
Re the Wastewater Reuse Project Proposal
Page 2
( 1) Made a finding that the proposed project is consistent with
the Comprehensive Plan in that it implements and furthers
Policy A-4.7 of the Conservation Element, and Policies
A-I.2 and B-2.1 of the Public Facilities Element.
(2) However, provisions for funding should not involve an
increase in utility rates i.e. the Board felt that the
program should be financed within the existing revenue
program (consistency with general City Commission direction
pertaining to further capital improvement
funding/financing). The Board also noted that prior to
constructing the project, it is to be added to the
Five-Year Schedule of Improvements and to do so within the
current revenue projections may require re-allocation of
funds and/or re-prioritization of currently planned
projects/improvements. Thus, any action of ratification
should include a caveat about financing.
R E COM MEN D E D ACT ION:
By motion, ratify the SCRWT Board action pertaining to the
waste water reuse program with the caveat that approval of the
construction component will be predicated upon an acceptable
financing program which will not result in an increase in the
municipal sewer utility'" rate.
Attachment:
* P&Z Staff Report & Documentation of December 20, 1993
DJK/CCREUSE.DOC
'.
PLANNING AND ZONING BOARD MEMORANDUM STAFF REPORT
MEETING OF: DECEMBER 20, 1993
AGENDA ITEM: V.A Reconsideration of Position Regarding
Proposed Wastewater Reuse Project
I T E M B E FOR E THE BOA R D:
The item before the Board is that of reconsidering a
previous recommendation pertaining to a proposed project of
wastewater reuse. The reconsideration is based upon the
receipt of new information.
B A C K G R 0 U N D:
This subject was discussed at the Board's Worksession of
September 30th and scheduled to be formally considered by the
Board on October 18, 1993. The staff report for that meeting
contained the following recommended action:
"That the Board recommend to City Commission that no
capital improvements for wastewater effluent reuse be
authorized until the canal recharge alternate is fully
investigated and a long term course of action is
determined."
Prior to consideration of that recommendation by the Board, the
Executive Director of the South Central Regional Wastewater
Treatment and Disposal Board requested an opportunity to
reassess the project and provide additional information.
Accordingly, the item did not go before the Board for formal
consideration.
Attached is additional information prepared by Brown and
Caldwell. It is responsive to the Planning Staff's previous
critique.
A N A L Y S I S:
Each of the previously raised concerns are responded in such a
manner that a finding of consistency with the Comprehensive Plan
can be made on the basis of progress in fulfill Policy A-4.7 of
the Conservation Element, and Policies A-1.2 and B-2.1 of the
Public Facilities Element. Those policies read as follows:
V.A.
'.
P&Z ~ \ff Report
V.A. econsideration of Position Regarding Proposed Wastewater
Reuse 'roject
Page
Conservation Element:
Policy A-4.7 The City shall continue its present policy of
requiring a water source, other than City water, for
irrigation purposes in geographically defined areas of the
city. The City shall also pursue the use of discharge
water, from the Regional Wastewater Treatment Plant, for
irrigation purposes. This program shall be explored through
the joint efforts of the District Board and the Cities of
Boynton Beach . and Delray Beach. This item is in the
Regional Board FY 92/93 work program.
Public Facilities Element:
Policy A-l. 2 Even though current standards for ocean
discharge of effluent are being met, the use of ocean
discharge may not, in the long term, be an acceptable method
of disposal of effluent. A program for the reuse of
effluent from the Regional Wastewater Treatment Plant shall
be presented to the Regional Board by June 1, 1993. (See
Policy B-2.1 Conservation Element Policy A-4.7 and see
Intergovernmental Coordination Element for related
policies) .
~olicy B-2.1 The alternative of enhancing the water supply
thro.gh the recycling of discharge from the Wastewater
'l:reatment Plant ( WWTP) , after tertiary treatment, and then
used either as a source of potable water, and/or irrigation
water, and/or aquifer recharge shall be explored through
technical studies.
However, it will be necessary to include the construction aspect
of the project to the Five-Year Schedule of Capital Improvements
within an identified fund (funding source) . On subject of
funding, the Administration has been operating on an assumption
of not increasing water and sewer rates, but rather working
within existing bond and capital cash flow capacities.
Specifics about funding (inclusion in present funding structure
or participation in a bond based on a rate increase) would be
addressed in the Plan Amendment. Inclusion in the C.I.P. can be
considered in Plan Amendment 94-1.
'.
P&Z Staff Report
V.A. Reconsideration of Position Regarding Proposed Wastewater
Reuse Project "A
Page 3 l/ '.
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R E COM MEN D E D
By motion, find that the proposed pro j ect is co istent with
the Comprehensive Plan in that it implements nd furthers
Policy A-4.7 of the Conservation Element, and Pol ies A-1.2 and
B-2.1 of the Public Facilities Element. Howev~visions for
funding must be addressed in Plan Amendment 94-1.
Attachments: L- MDD\f\\~ B l'
~~~ Þ\CHO\\.\
* P&Z Staff Report of October 18, 1993 TIS'G
* Request letter of October 18, 1993 from Bob Hegel re
Continuation/Reconsideration
* Brown and Caldwell letter of December 13, 1993
Report prepared by: David J. Kovacs, 12/14/9~~
Reviewed by John Walker on: 12/15/93
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DJK\PZREUSE
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PLANNING AND ZONING BOARD MEMORANDUM STAFF REPORT
.
MEETING OF: October 18, 1993
AGENDA ITEM: V.G. WASTEWATER EFFLUENT REUSE
I T E M BEFORE THE BOA R DI
The item before the Board is that of making a recommendation
to the City Commission concerning plans of the South Central
Regional Wastewater Treatment Board to proceed with Phase I
of a project to reuse wastewater effluent for irrigation.
SAC X G R 0 U N Dc
South Central Regional Wastewater Treatment Board has completed a
feasibility study to analyze possible methods of effluent
disposal as an alternate to ocean outfall. Additional background
on the reason for the study, as well as Comprehensive Plan
direction and additional detail on study results are in the
attached report.
( The feasibility study's recommended action plan consists of two
parts:
1. That the Board proceed with Phase I of a program to reuse
effluent for irrigation by large users such as golf courses.
Phase I consists of treating 4 MGD of effluent to an advanced
level and providing the effluent to five golf courses for
irrigation (Hunters Run, Country Club of Florida, Delray Dunes,
Quail Ridge, and Pine Tree). The cost of Phase I is
estimated at $7,200,000. This would produce an increase in
Delray Beach utility rates of 3.2'.
2. That the Board further investigate canal recharge as an
alternative method of effluent disposal.
At the present time, contracts are being negotiated by the
Wastewater Treatment Plant staff with golf courses in Phase I.
Once these contracts are complete (estimated to be December,
1993), the Board intents to authorize their engineers to proceed
with design of Phase I.
A N A L Y S I 5:
The South Central Regional Wastewater Treatment Facility Board is
proceeding toward Phase I of a program to dispose of wastewater
,- effluent by irrigation. If fully implemented, this program will
( cost an estimated $35,730,000 over fifteen years. Utility rates
'-- must rise to cover these costs.
'.
P&Z Staff Report
V.B. Wastewater Effluent Reuse
Page 2
, ,
The program will require an extensive pipeline transmission
system following main streets (lake Ida Rd, SW 10th St, etc.).
Major improvements are planned for a number of these streets in
the immediate future.
At the present time there is no legislative or regulatory
requirement to implement wastewater effluent reuse. However, the
probability of such regulation in the future is high. It appears
that there is no pressure to proceed immediately to
implementation.
An alternative to reuse wastewater effluent by recharging the
aquifer through the canal system would potentially dispose of
more effluent at less cost than irrigation ($32,647,000).
Additional investigation is required into the effects of this
alternate on the canal system and permitting issues, but it
appears feasible.
The Board should be commended for proceeding with studies and
plans to address wastewater effluent reuse in anticipation of
legislation and regulation. However, the current legislative and
fiscal climate, coupled with the impact on City infrastructure by
reuse pipelines, do not assure that the proposed irrigation
C. alternative will proceed to full implementation.
-
- .
RECOMMENDED ACT I 0 NI
:
By motion, recommend to the City Commission that no capital
improvements for wastewater effluent reuse be authorized until
the canal recharge alternate is fully investigated and a long
term course of action is determined.
Attachments:
* Report: Wastewater Effluent Reuse
Report prepared by: John Walker
Reviewed by DJK on:
T:\Advanced\EFFL3
C
'.
WASTEWATER EFFLUENT REUSE
PURPOSE: Review of the status of programs to reuse wastewater
effluent from the Regional Wastewater Treatment Plant.
COMPREHENSIVE PLAN DIRECTIONs
The Comprehensive Plan calls for programs and activities to reduce
water consumption, minimize waste, and protect water resources to
mitigate against future water shortages. The Plan also seeks to
mitigate against the adverse impacts of point source pollution. One
of the target areas of these efforts is the reuse of effluent from
the Regional Wastewater Treatment Plant. The objectives of the
Comprehensive Plan relative to these target areas are expressed
through the following policies.
Conservation Element, policy A-4.7
Policy A-4. 7 The City shall continue its present policy of
requiring a water source, other than City water, for irrigation
purposes in geographically defined areas of the City. The City
shall also pursue the use of discharge water, from the Regional
Wastewater Treatment Plant, for irrigation purposes. This
l program shall be explored through the joint efforts of the
- District Board and the Cities of Boynton Beach and Delray
Beach. This item is in the Regional Board FY 92/93 work
program.
Public Facilities Element, Policies A-1.2 and B-3.1
Policy A-1.2 Even though current standards for ocean discharge
of effluent are being met, the use of ocean discharge may not,
in the long term, be an acceptable method of disposal of
effluent. A program for the reuse of effluent from the
Regional Wastewater Treatment Plant shall be presented to the
Regional Board by June I, 1993. (See Policy B-2.1 Conservation
Element Policy A-4.7).
Policy B-2.1 The alternative of enhancing the water supply
through the recycling of discharge from the Wastewater
Treatment Plant (WWTP), after tertiary treatment, and then used
either as a source of potable water, and/or irrigation water,
and/or aquifer recharge shall be explored through technical
studies.
,,- .
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PLANT HISTORY I
The Regional Wastewater Treatment Plant is owned by the Cities of
De1ray Beach and Boynton Beach, and is operated by the South Central
Wastewater Treatment Facility Board. The facility serves an area
comprising the Delray Beach, Boynton Beach, GUlfstream, Briny
Breezes, Highland Beach and the Village of Golf.
The plant was constructed in 1979 as a 12 MOO plant and expanded
1987, doubling the capacity to 24 MGD. ThIs design capacity Is
established by its secondary treatment capacity. In 1991, the Odor
Abatement Project was completed.
Ultimate disposal of discharges from the plant Is by ocean outfall
for sewage effluent. The ocean outfall line Is located at Atlantic
Ave., with the outfall approximately one mile offshore.
WASTEWATER MASTER PLAN UPDATE - RECLAIMED WATER SYSTEM,
The 1989-90 drought focussed increased attention on effluent
disposal practices by wastewater treatment plants and led to
additional regulatory review by Florida Department of Environmental
Regulation and South Florida Water Management District. DurIng
(- permitting of the odor abatement project, conditions were added
requiring the Wastewater Treatment Plant Master Plan to be updated
to address reclaimed water. In addition, use of the ocean outfall
came under increased scrutiny.
The consultant firm of Camp, Dresser & McKee completed an update to
the Wastewater Master Plan in July, 1991, as part of an extension of
the operating permit. In that study, the feasibility of
implementing a reclaimed water system was addressed.
South Florida Water Management District has designated most of its
jurisdictional area, including the Wastewater Treatment Plant
service area, a critical water supply problem area. State
regulations require the establishment of mandatory reuse programs in
such areas, unless reuse is not technically, economically, or
environmentally feasible. As a result, the Board has identified the
need to be proactive and address past water shortages, increasing
water demands, and the promotion of reclaimed water.
, --
(
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Page 2
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RECLAIMED WATER REUSE:
In 1992, the State established new rules for water reuse, setting
criteria for the establishment of reclaimed water programs. The
consulting firm of Brown and Caldwell completed a Reclaimed Water
System Feasibility Study in June, 1993 in accordance with these new
rules. This study analyzes the possible methods of effluent
disposal, including irrigation, infiltration, well injection, and
canal discharge.
The study found that infiltration and well injection of treated
effluent are too expensive for further consideration. Two
alternatives, which compare favorably in cost are Public Access
Urban Reuse (irrigation), and Canal Recharge.
Canal recharge puts treated effluent into the ground water system
through surface water bodies. One method Is to pipe the effluent
west to discharge into wetlands just west of the Turnpike. The
other method is to pipe effluent directly to canals via pump
stations. The canal recharge alternative requires additional
investigation regarding the impacts on the canal system, integration
into the South Florida Water Management District Regional plan, and
permitting issues. If investigation results are favorable, this
alternative has the potential to reuse 24 MGD of effluent, or the
- , entire capacity of the Wastewater Treatment Plant. The total cost
( of direct canal recharge over about 15 years is estimated at
$32,647,000. Wetland canal recharge, over 15 years, carries a
significantly higher cost, at $71,244,000.
The other feasible alternative is public access urban reuse. This
involves piping treated effluent to large irrigation users to
replace the need for withdrawals from wells or surface water
sources. The most obvious of these users are golf courses. If
fully implemented, this al ternati ve has the potential to reuse 18
MGD of effluent. The total cost of publ ic access urban reuse is
estimated at $35,730,000 over about 15 years.
The feasibility study's recommended action plan consists of two
parts: A pilot program using public access urban reuse, and further
investigation regarding canal recharge. The proposed pilot program
(Phase I) will treat 4 million gpd of effluent to an advanced level
of treatment for irrigation of golf courses located between
Congress Ave. and Military Tr., and between the Wastewater Treatment
Plant and Boynton Beach Blvd. If this method is fully implemented,
future phases of piping would extend from Hypoluxo Rd. south to the
south City Limit of Delray Beach, and east of Military Tr. to SR
AlA. The cost of construction in Phase I is $7,200,000. The impact
on city of Delray Beach utility rates for this phase is an increase
of 3.2\.
(
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Page 3
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Several issues relating to public access urban reuse remain
problematic. Currently, there is no legislative or regulatory
requirement for water reuse, although the probability for such
regulation in the near future is high. Therefor, the impetus is low
for irrigation users to accept the higher costs of implementing
reuse water over well or surface sources. The Board is planning to
introduce legislation which would require water reuse for large
water users. Similarly, the impetus is low for the City to impose
higher costs on taxpayers without the the requirement to modify the
current system. At this time, water reuse is expected to be a "hard
sell".
In a related issue, the public access urban reuse alternative
requires a large pipeline transmission system. In Delray Beach,
these proposed pipelines follow main streets (Lake Ida Rd., S.W.
10th Ave., etc.). On a number of these streets, the City plans
significant road reconstruction in the immediate future. The cost
and timing of installing additional 8" to 24" pipelines has not been
considered in these road projects. Finally, it will be difficult to
defend implementing a $7.2 million pilot program for public access
urban reuse while still investigating the canal recharge
alternative. It would seem logical to commit to one alternative
before embarking on large capital improvements.
(- PROGRAM STATUS:
Contracts with the golf courses in the pilot program are being
negotiated and should be in place by December, 1993, according to
Bob Hagel, Executive Director of the Board. Currently, the pilot
project calls for irrigating the following golf courses with
reclaimed water: Hunters Run, Country Club of Florida, Delray Dunes,
Quail Ridge, and Pine Tree. Once the contracts are complete, the
Board will authorize Brown & Caldwell to begin preliminary design of
the pilot program.
CONCLUSIONS AND RECOMMENDATIONS:
* Currently, the Wastewater Treatment Facility Board is
proceeding toward a pilot project for Public Access Urban Reuse
(golf course irrigation). The legislative and fiscal climate,
coupled with the impact on City infrastructure projects by
required reuse pipelines, do not assure that the irrigation
alternative will proceed beyond a pilot program. Therefor, it
is recommended that no capital improvements be made until a
long-term course of action is determined.
* Effluent pumped from the ocean outfall has never exceeded State
standards for ocean discharge. The ocean outfall will not be
completely abandoned, even when reclaimed water is fully
, implemented. This structure must remain to dispose of excess
( ,wastewater effluent, particularly in the rainy season.
T:\Advanced\EFFL2.DOC
Page 4
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SOUTH CENTRAL REGIONAL WASTEWATER "ì
t, It.
TREATMENT AND DISPOSAL BOARD
T.,......~~I Sjl
1801 North Congress Avenue · Delray Beach, Florida 33445
ROBERT J. HAGEL 272-7061 734,2577
Eucut~ DÎr«tor Fax: (407) 265·2357
October 18, 1993
Mr. David Kovacs
Director of Planning
City of Delray Beach
100 N.W. 1st Avenue
Delray Beach, FL 334-4-4-
Dear Mr. Kovacs,
As Mi'. Federspiel and myself discussed with you on Friday,
Oct.ober 15 t.h , the implementation of SCRWT&DB Water Reuse
Program is very complex due t.o the rnul t.iplici ty of
governmental entjties involved in t.his process. Since the
r--. Brown & Caldwell Feasibility Study was complet.ed in June of
,
I this year t.he Florida DEP and South Florida Water Management
'.. --
Dist.rict. have been meeting to develop definitive policy
st.atement.s , and draft proposal legislation to cont.rol reuse
water in the St.ate.
Hopefully within a short period of time we will have more
info1TIation to answer the questions raised in your staff's
report on reuse water. It is with this thought in mind, that
since the SCRWT&DB is not taking any action at our next
meeting that. t.he Delray Planning & Zoning Board hold any
recommendation t~ the Commission at this time.
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cc: R. Federspiel .,
( OCT 18 1995
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PLANNING & ZONING
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B R 0 W N AND
C A L D W E L L
December 13, 1993
South Central Regional Wastewater
Treatment and Disposal Board
1801 North Congress Avenue
Delray Beach, Florida 33445 21/7574-0412.1
Subject: Reclaimed Water System Feasibility Study
Dear Board Members:
We have reviewed the analysis and staff repon provided by the City of Delray Beach Planning
and Zoning Board regarding the referenced study. The staff report and analysis is appreciated
by Brown and Caldwell; however, there are some clarifications and additional information which
may impact the Recommended Action. This additional infonnation is presented below as
responses to the four major items of analyses.
Subsequent to the staff report. a meeting of the Reuse Advisory Committee was conducted to
review the findings of the Feasibility Study and to recommend any necessary Board action. The
findings and recommendations of the Committee are also presented in this documenl
Response to Staff Report
Item Number 1
Analysis: The South Central Regional Wastewater Treatment Facility Board is
proceeding toward Phase I of a program to dispose of wastewater effluent
by irrigation. If fully implemented, this program will cost an estimated
$35,730,000 over 15 years. Utility rates must rise to cover these costs.
Response: The Reclaimed Water System Feasibility Study evaluated three levels of public
access urban reuse: maximum. median, and minimal. It was recommended
that only Phase I of the minimaIlevel of reuse be implemented, with additional
investigation of canal recharge. The implementation of future phases (canal
recharge or pubJic access reuse) would be dependent on regulatory action or
customer demand. Based on the current regulatory environment, and the
demand for reclaimed water. only Phase I, with a total construction cost of
approximately $7,200,000, is considered feasible.
Envitonmentæ Engnee-ing Ñtd Consuti1g . Ana¥ica/ Senoces
201 EAST PINE STlUT. SUITE 1300. OIUNDO. Fl 32'01.2729
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South Centtal Regional Wastewater
Treatment and Disposal Board
December 13, 1993
Page 2
If canal recharge is found to be feasible, the infrastructure (Le., transmission
system and treatment processes) required for Phase I (minimal level pubJic
access reuse) would be incorporated into the canal 'recharge system and the
combined system would provide water for both purposes. The total cost for the
combined system (Phase I public access reuse and direct canal recharge) is
estimated to be $34,500,000.
Under the proposed Phase I system, utility rate increases will be required;
however, the proposed user charges ($0.20 to 0.28 per 1,000 gallons) will
mitigate these increases. If additional phases of the reclaimed water system are
determined to be feasible, it is anticipated that market conditions (i.e. sever
drought) would support a significantly higher user charge, thus minimizing or
eliminating the financial impact to the City.
Item Number 2
Analysis: The program will require an extensive pipeline transmission system
following main streets (Lake Ida Road, SW 10th Street, etc.). Major
improvements are planned for a number of these streets in the immediate
future.
Response: Although the Feasibility Study investigated the alternatives in significant detail,
it was not intended to be a master plan. Service areas I and 2 of the minimal
level reuse alternative designate general transmission main locations; however,
a master plan, corridor analysis, or preliminary design will be needed to
identify the least costly, lowest impact transmission main route. Once a master
plan or similar document is developed, infrastructure improvements can be
coordinated for reuse system implementation.
It is important to note that the entire minimal level reuse system is located west
of 1-95. This area offers the greatest reuse potential without impacting the
highly developed areas between AlA and 1-95. .
Item Number 3
Analysis: At the present time there is no legislative or regulatory requirement to
implement wastewater ernuent reuse. However, the probability of such
regulation in the future is high. It appears that there is no pressure to
proceed immediately to implementation.
.
South Central Regional Wastewater
Treatment and Disposal Board
December 13, 1993
Page 3
Response: There are two main issues to consider regarding implementation of the
recommended alternative: regulatory requirements and reclaimed water revenue
impact.
First. Chapter 17-40.40 I (5). FAC states that" A reasonable amount of reuse of
reclaimed water from domestic wastewater treatment facilities shall be required
within designated critical water supply problem areas unless such reuse is not
economically. environmentally. or technically feasible." The Feasibility Study
was developed and submitted to the FDEP to satisfy a condition for issuance
of a construction permit for the expansion of the effluent pumping station.
Since the Study identified a feasible level of reuse (minimal) and established
an implementation schedule; by submission of the Study. the SCRWTDB has
indicated to the FDEP that reuse is feasible and that the recommended
alternative will be implemented.
The recommendation can be changed if subsequent analysis or infonnation
detennines that reuse is not feasible. It is important to understand the
regulatory impact associated with the implementation of reuse. Both the South
Florida Water Management District (SFWMD). through consumptive use
permitting, and the FDEP. through anti-degradation policy and wastewater
permitting. can link these permitting issues to implementation of reuse. In
addition, if proposed rule changes are adopted. the SFWMD will be able to
require CUP holders. who also operate wastewater treatment facilities. to reuse
up to 100 percent of their effluent A proactive reuse· policy can enhance the
permittabiJiry of future projects and lessen regulatory involvement in
establishing future reclaimed water requirements.
Second. a reclaimed water price of $0.20 to $0.28 per 1.000 gallons has been
tentatively negotiated with potential customers. A key point in the negotiations
was that the FDEP was not forcing SCRWTDB to implement reuse. Since
reuse is not currently mandated. reclaimed water can be treated like a
commodity and a pricing structure developed. Once the FDEP specifically
mandates the implementation of reuse. the current negotiating position is
jeopardized and there will be no incentive for potential customers to accept a
. charge for the reclaimed water. Since Phase I user fees can generate annual
revenue of approximately $325,000, elimination of this revenue source wiU
adversely impact the utility rates for both Delray Beach and Boynton Beach
customers.
,
South Central Regional Wastewater
Treatment and Disposal Board
December 13, 1993
Page 4
In conclusion, it is the lack of immediate regulatory pressure that is enabling
us to negotiate a price for reclaimed water.
Item Number 4
Analysis: An alternative to reuse wastewater emuent by recharging the aquifer
through the canal system would potentially dispose of more emuent at less
cost than irrigation ($32,647,000). Additional investigation is required into
the effects of this alternate on the canal system and permitting issues, but
it appears feasible.
Response: We agree than that canal recharge, especially direct discharge, appears to have
significant benefits. It is intended to investigate this alternative in greater
,detail, and in fact, a preliminary investigation has been conducted. The
preliminary investigation documented the impacts of integrating the Phase I
public access and canal recharge systems. The total cost of the combined
system is approximately $34,500,000 and provides both public access and canal
recharge components. Water quality, user charges and institutional issues are
major constraints which must be addressed before canal recharge can become
viable. Based on our preliminary investigations, it appears that full-scale
implementation of this alternative would need to be as a second phase of a
reclaimed water system (i.e. the horizon for implementation is 5+ years in the
future). Consequently, implementation of a Phase I reclaimed water system
wi1l be required prior to a canal recharge system.
Based on the above discussion, we believe it is prudent and in the best interest of both the Cities
of Delray Beach and Boynton Beach to proceed with implementation of Phase I of the minimal
level public access reclaimed water system. This system should not be considered a pilot
program since it will provide 4 MOD of reclaimed water (approximately 25 percent of the current
flow) for public access reuse, and is a good faith effon to balance economic, environmental
enhancement, and regulatory issues. By waiting for specific regulatory mandates, the currently
negotiated user fees (approximately $325,000 per year) are jeopardized. Elimination of these fees
will resuJt in the need for additional City funding.
Reuse Advisorv Committee Meeting
On November 1, 1993, a Reuse Advisory Committee Meeting was conducted at the South Central
Regional Wastewater Treatment Facility. In attendance were representatives from both the Cities
of Boynton and Delray Beach, as well as Robert Hagel, Robert Federspiel, and Brown and
Caldwell personnel. The purpose of the meeting was to present the findings of both the
.
South Central Regional Wastewater
Treatment and Disposal Board
December 13, 1993
Page 5
Reclaimed Water Feasibility Study and Brown and Caldwell preliminary investigations regarding
canal recharge. to discuss pertinent issues, and to recommend an action regarding implementation
of a reclaimed water program. The information presented at the meeting, as well as the
recommendations of the committee are summarized in the following paragraphs.
The Feasibility Study evaluated four major methods of using reclaimed water (public access
urban reuse, canal recharge. infiltration systems and shallow well injection). and recommended
the following:
"Implementation of the Phase I of the minimal level public access urban alternative and further
investigations related to canal recharge".
It was noted that canal recharge was not recommended for implementation, only additional
investigation. Although canal recharge can potentially offer some advantages over a public
access system, there are also a number of significant uncertainties such as permittab, ility the
availability of a revenue source. and the costs associated with pilot and full-scale testing. It was
for those reasons that further investigation was recommended in lieu of implementation.
Preliminary investigation of canal recharge did not eliminate any of these uncertainties; and
consequently, at this time funher investigations are not warranted. It is recommended. however,
that the situation be monitored for changes in regulatory policy or the availability of funding
opportuni ties.
The Feasibility Study recommendation, Phase I Reclaimed Water System. will supply five local
golf courses with reclaimed water and will also allow for future expansions (either additional
users or canal recharge) as market or regulatory forces dictate. Using an average reclaimed water
price of $0.24 per 1.000 gallons, a cash flow chan was presented comparing Phase I Reclaimed
Water System costs to Canal Recharge system costs. The cash flow chart. which is attached,
shows the impact of receiving revenue for the reclaimed water. The cost, revenue and net cost
of the Phase I Reclaimed Water System is summarize below.
Item Cost Over 20- Year Period
Capital and O&M cost $14,450,000
Revenue $(8.000,000)
Net Cost $ 6,450.000
Following this presentation and related discussion. the Committee unanimously recommended
implementation of the Phase I Reclaimed Water System. It was also determined the name
I
South Central Regional Wastewater
Treatment and Disposal Board
December 13, 1993
Page 6
implies that additional phases are planned; consequently, the project was re-named to the
"Northeast Quadrant Reclaimed Water System".
We hope the infonnation presented is this document clarifies some of the issues regarding the
implementation of a reclaimed water program. If you have any questions or would like to
discuss these issues in greater detail, please contract me.
Very truly yours,
BROWN AND CALDWELL
C. Zachary Fu
Vice President
CZF:cjw
cc: Robert J. Hagel, P.E., Executive Director
Robert W. Federspiel, P.A., Spinner, Dittman, Federspiel, & Dowling
Richard D. Wilson, P.E., Brown and Caldwell
I
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER [rÎ
SUBJECT: AGENDA ITEM ~ 9l> - MEETING OF JANUARY 11. 1994
RESOLUTION NO. 107-93/INTERLOCAL AGREEMENT WITH PALM BEACH
COUNTY REGARDING ANNEXATION OF CERTAIN ENCLAVES
DATE: JANUARY 7, 1994
At the December 14, 1993 regular meeting, the Mayor suggested that
this item be continued as negotiations with the property owner were
still in process. The proposal currently before the City Commission
is similar to that which was previously prepared; however, it DOES NOT
include the Delray Swap Shop properties (#505, 506, & 507 as shown on
the Exhibit). The Swap Shop properties are proposed to be annexed on
a voluntary basis through the formal ordinance adoption process along
with an annexation agreement. If such an agreement cannot be reached,
a separate (later) action could be pursued to annex that property
under the ELMS-III legislative authority.
This resolution authorizes the execution of an Interlocal Agreement
with Palm Beach County to provide for the annexation of Enclaves
pursuant to Section 171.046, Florida Statutes.
Given legislative changes, we are able to proceed with the annexation
of eight (8) separate enclaves consisting of eighteen (18) parcels in
thirteen (13) different ownerships. The attached information shows
all of our annexation areas and identifies those which are eligible
for annexation under the ELMS-III legislation. All of these parcels
are located along North Federal Highway. Please note that three very
small parcels remain in the County's jurisdiction since there is no
Delray Beach boundary to their north.
Also attached is the draft Intergovernmental Agreement. A similar
Agreement has been entered into by the County and the Town of Jupiter
with the BOCC action occurring on November 16. Riviera Beach has a
similar agreement pending BOCC consideration.
Upon approval of the Intergovernmental Agreement by the County, it
will be necessary to process individual small scale amendments to the
Comprehensive Plan and to affix zoning (GC) to the individual parcels.
Recommend approval of Resolution No. 107-93, authorizing the execution
of an Interlocal Agreement with Palm Beach County, and authorizing the
Mayor to approve minor modifications to the Agreement as may be
required by the Board of County Commissioners.
~s-o
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RESOLUTION NO. 107-93
A RESOLUTION OF THE CITY OF DELRAY BEACH, FLORIDA,
AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT
WITH PALM BEACH COUNTY PROVIDÍNG FOR THE ANNEXATION
OF ENCLAVES PURSUANT TO SECTION 171.046, FLORIDA
STATUTES.
WHEREAS, Section 163.01 Fla. Stat., (1991), known as the "Florida
Interlocal Cooperation Act of196"'9;" authorizes local governments to
make the most efficient use of their powers by enabling them to
cooperate with other localities on a basis of mutual advantage and
thereby to provide services and facilities that will harmonize
geographic, economic, population and other factors influencing the needs
and developments of local communities;
WHEREAS, the Florida Interlocal Cooperation Act of 1969 permits
public agencies as defined therein to enter into interlocal agreements
with each other jointly exercise any power, privilege, or authority
which such agencies share in common and which each might exercise
separately;
WHEREAS, Section 18 of Chapter 93-206, Laws of Florida, created
Section 171.046, Fla. Stat., which provides for the annexation of
certain enclaves pursuant to interlocal agreements between a munici-
pality and the county which has jurisdiction over such enclaves;
WHEREAS, Section 171.046, Fla. Stat. ,limits annexation by such
interlocal agreements to enclaves of ten (10) acres or less in size;
WHEREAS, Section 171.031(13)(a) and (b), Fla. Stat., as amended by
Chapter 93-206, Laws of Florida, defines enclaves--as developed or
improved property bounded on all sides by a single municipality, or
bounded by a single municipality and by a natural or man-made obstacle
that allows passage of vehicular traffic to that unincorporated area
only through the municipality;
WHEREAS, Palm Beach County and the City of Delray Beach have
determined that it is appropriate and will promote efficient provision
of governmental services for the City to annex certain enclaves;
WHEREAS, the County and the City have determined that the parcels
to be annexed pursuant to this interlocal agreement are improved,
property based upon the availability of water and sewer systems; the
availability and access to public right-of-way; that the lots have
previously been cleared; and that the lots have been subdivided as shown
on recorded or unrecorded plats;
,
----
WHEREAS, it has been determined by the City that the parcels to be
annexed via this interlocal agreement meet the requirements set out in
Section 171.031(13)(a) and (b), Fla. Stat. and 171. 046, as such enclaves
--
are developed or improved, are less than ten (10) acres and size, and
are completely surrounded by the City or are surrounded by the City and
a natural or man-made obstacle that allows passage of vehicular traffic
to the enclaves only through the City; and
WHEREAS, the enclaves identified herein are within the City's
future annexation area as set forth in the adopted Comprehensive Plan
for the City of Delray Beach.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA THAT:
Section 1. The Mayor is hereby authorized and directed to execute
an interlocal agreement (attached hereto and incorporated herein as
Exhibit "A") with Palm Beach County on behalf of the City of Delray
Beach.
Section 2. Upon execution of the interlocal agreement, the City
Clerk is hereby directed dnd authorized to transmit sufficient copies of
same to the appropriate offices of Palm Beach County for Palm Beach
County's consideration of execution of the Intergovernmental Agreement
and thereafter the execution thereof.
Section 3. This Resolution
ATTE~~
0tJl1~ Clerk
2 Res. No. 107-93
'.
INTERLOCAL AGREEMENT
Interlocal Agreement between PALM BEACH COUNTY, a political
subdivision of the State of Florida and the CITY OF DELRAY BEACH
providing for annexation of enclaves pursuant to Section
171.046, Fla. Stat..
THIS' INTERLOCAL AGREEMENT is made this day of
, 199" between the CITY OF DELRAY BEACH, a
municipality located in Palm Beach County, Florida, hereinafter
referred to as "CITY" and PALM BEACH COUNTY, a political
subdivision of the State of Florida, hereinafter referred to as
"COUNTY" , each one constituting a public agency as defined in
Part I of Chapter 163, Florida Statutes.
WHEREAS, Section 163.01, Florida Statutes (1991), known as
the "Florida Interlocal Cooperation Act of 1969" authorizes
local governments to make the most efficient use of their powers
by enabling them to cooperate with other localities on a basis
of mutual advantage and thereby to provide services and
facilities that will harmonize geographic, economic, population
and other factors influencing the needs and development of local
communities; and
WHEREAS, The Florida Interlocal Cooperation Act of 1969
permits public agencies as defined therein to enter into
Interlocal Agreements with each other to jointly exercise any
power, privilege, or authority which such agencies share in
common and which each might exercise separately; and
WHEREAS, Section 18 of Chapter 93-206 of the Laws of
Florida created Section 171.046, Fla. Stat., providing for
annexation of certain enclaves by entering iAto an Interlocal
Agreement between the Municipality and the County having
jurisdiction over such enclave; and
WHEREAS, Section 171.046, Fla. Stat., limits annexation by
Interlocal Agreement to enclaves of ten (10) acres or less in
size; and
WHEREAS, Section 171.031( 13} (a) and (b), Fla. Stat., as
amended by Chapter 93-206, Laws of Florida, defi~enclaves as
developed or improved property bounded on all sides by a single
municipality, or bounded by a single municipality and by a
natural or manmade obstacle that allows passage of vehicular
traffic to that unincorporated area only through the
municipality; and
WHEREAS, the County and the City have determined that it is
appropriate and will promote efficient provision of governmental
services for the City to annex certain enclaves; and
I
WHEREAS, the County and the City have determined that the
parcels to be annexed pursuant to this Interlocal Agreement are
improved properties based upon the availability of water and
sewer systems; the availability and access to a public
right-of-way; that' the lots have previously been cleared; and
that the lots have been subdivided in recorded or unrecorded
plats; and
WHEREAS, it has been determined by the City and by the
County that the parcels to be annexed via this Interlocal
Agreement meet the requirements set out in Section
l7l.031( 13} (a) and (b) and 171.046, Fla. Stat., as such enclaves
are developed or are improved, are less than ten (10) acres in
size and are completely surrounded by the city or are surrounded
by the City and a natural or manmade obstacle that allows
passage of vehicular traffic to the enclaves only through the
City; and
WHEREAS, the enclaves identified for annexation in this
Interlocal Agreement are in the City's future annexation areas
set forth in the adopted Comprehensive Plan of the City of
Delray Beach; and
WHEREAS, the County and the City agree that the parcels to
be annexed via this Interlocal Agreement are subject to the Land
Use Atlas of the Palm Beach County Comprehensive Plan and County
zoning and subdivision regulations until the City adopts a
comprehensive plan amendment to formally include said parcels in
its adopted Comprehensive Plan and to formally affix a zoning
designation thereto.
NOW THEREFORE, in consideration of the mutual
representations, terms, and covenants hereinafter set forth, the
parties hereby agree as follows:
Section 1. Purpose
The purpose of this Agreement is to allow annexation by the
City of certain unincorporated enclaves which are identified in
Exhibit A which 1s attached hereto and made a part hereof.
Section 2. Definitions
The following definitions shall apply to this Agreement:
l. The term "enclave" shall be defined as set forth in
Section 17l.031(13)(a) and (b) , Fla. Stat. as adopted by the
Legislature in Chapter 93-206, Section 15, Laws of Florida.
"Act" means Part I of Chapter 163, Florida Statutes.
"Agreement" means this Interlocal Agreement, including any
amendments or supplements hereto, executed and delivered in
accordance with the terms thereof.
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Section 3. Annexation
The unincorporated enclaves identified in Exhibit "A",
which is attached hereto and made a part hereof, are hereby
annexed into and are included in the corporate boundaries of the
City of Delray Beach.
Section 4. Effective Date
This Agreement shall take effec·t upon execution by both
parties.
Section 5. Filing
Upon execution by both parties, a copy of this Agreement
shall be filed with the Clerk of the Circuit Court in and for
Palm Beach County.
Section 6. Notification
The City hereby acknowledges that, it has/will prior to
consideration of this Agreement by the Board of County
Commissioners, provide written notice to all owners of real
property located in the enclaves identified in Exhibit "A" whose
names and addresses are known by reference to the latest
published ad valorem tax records of the Palm County Property
Appraiser. The written notice, shall describe the purpose of
the Interlocal Agreement and shall state the date, time and
place of the meetings of the Board of County Commissioners of
Palm Beach County where this Interlocal Agreement shall be
considered for adoption.
Section 7. Captions
The captions and section designations herein set forth are
for convenience only and shall have no substantive meaning.
Section 9. Severability
In the event that any section, paragraph, sentence, clause,
or provision hereof be held by a court of competent jurisdiction
to be invalid, such shall not affect the remaining portions of
this Agreement and the same shall remain in full force and
effect.
Section 10. Entirety of Agreement
This Agreement represents the entire understanding between
the parties, and supersedes all other negotiations,
representations, or agreement, either written or oral, relating
to this Agreement.
- 3 -
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PALM BEACH COUNTY
ATTEST: &ii ATTEST:
~.
AmN& City Clerk
~iL:: Approved as to Form:
~~~City Attorney County Attorney
DJK/ILA.DOC
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C I T Y COM MIS S ION DOC U MEN TAT ION
TO: ~D T. HARDEN, CITY MANAGER
. o-0J ~ÙOlbL
FROM: ID J. KOVACS, A.I.C.P.
DIRECTOR OF PLANNING
SUBJECT: MEETING OF JANUARY 11, 1994
INTERGOVERNMENTAL AGREEMENT WITH PALM BEACH COUNTY RE
ANNEXATION OF CERTAIN ENCLAVES
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is that of
approval of an Interlocal Agreement through which certain
enclaves along North Federal Highway will be annexed into
the City of Delray Beach.
Action by the Board of County Commissioners is also
required to consummate this item.
B A C K G R 0 U N D:
This item was first scheduled before the Commission on November
23, 1993, but was deferred in order that discussions could be
held with the owner of the Delray Swap Shop property. Those
discussions have progressed to the point where it is expected
that a proposed Annexation Agreement (for that property) will be
before the City Commission at its meeting of January 25th.
Please refer to the Documentation of November 23, 1993, for
information about the legislative authority for these
annexations, the definition of "enclave", the chart showing
eligible properties and their land use & zoning, and subsequent
actions which will be required.
CHANGES TO PREVIOUS PROPOSAL
The proposal currently before the City Commission is similar to
that which was previously prepared; however, it DOES NOT include
the Delray Swap Shop properties (#505, 506, & 507 as shown on
the Exhibi t) . The Swap Shop properties are proposed to be
annexed on a voluntary basis through the formal ordinance
adoption process along with an annexation agreement. If such an
agreement cannot be reached, a separate (later) action could be
pursued to annex that property under the ELMS-III legislative
authority.
City Commission Documentat10n
Intergovernmental Agreement with Palm Beach County re Annexation
of certain Enclaves
Page 2
R E COM MEN D E D ACT ION:
The Administration recommends proceeding with the ELMS-III,
Enclave Annexation of the balance of the eligible enclaves in
order to have a timely resolution of the subject. There will be
a significant period of time prior to consideration of the
City's request by the Board of County Commissioners; thus, it is
desired to proceed with the Intergovernmental Agreement at this
time.
By Resolution (attached) approve the Intergovernmental Agreement
with additional direction that the Mayor may entertain and
approve minor modifications to the Agreement as may be
- - __ - - - ___ - .-'I - __ __ - ___ ~ __ _.-I '-__ .&..1....- ,"___...1 _~ '"'____.&..__ "",___.: __.1 _____
·
City Commission Documentation
Intergovernmental Agreement with Palm Beach County re Annexation
of certain Enclaves
Page 2
R E COM MEN D E D ACT ION:
The Administration recommends proceeding with the ELMS-III,
Enclave Annexation of the balance of the eligible enclaves in
order to have a timely resolution of the subject. There will be
a significant period of time prior to consideration of the
City's request by the Board of County Commissioners; thus, it is
desired to proceed with the Intergovernmental Agreement at this
time.
By Resolution (attached) approve the Intergovernmental Agreement
with additional direction that the Mayor may entertain and
approve minor modifications to the Agreement as may be
requested, or required, by the Board of County Commissioners.
Attachments:
* Location Map and listing of properties to be annexed
* Approving Resolution
* Intergovernmental Agreement
Attachment:
* P&Z Staff Report & Documentation of
DJK\CCELMAX
N. FEDERAL UNINCORPORATED ENCLAVES
PROPOSED FOR ANNEXATION
21.2
20.2
20.1
24
8) LEGEND
-
0 ENCLAVES TO BE ANNEXED.
~
ENCLAVES TO BE
ANNEXED BY AGREEt.tENT.
0 ~
UNICORPORATED COUNTY,
NOT MEETING THE DEfINITION
OF" "ENCLAVE" .
l1li
CITY OF'
BOYNTON BEACH.
@ ® ENCLAVE NOS. 1-8
706 - LOT NUMBER
, - ADDRE~S NUMBER
70B
[> 50~ [> [> [> [> [> [> [> N
707 I [> [> [>[>[>[>[>[>[>[>
j> [> [> [> [> [> 150~ [> [> [> [> I 500 FEET I
[>[>[>[>[>[>[>[>[>[>[>[> I
706 , [>[>[>[>[>[>[>[>[> - SCALE -
CITY OF D(LRAY BEACt-\. FLORIDA
[> [> [> [> PLANNING DEPARTMENT
JAN - 94 DJH
ENCLAVE NO. PROPERTY CONTROL # PROPERTY OWNER
AND LEGAL DESCRIPTION
1 00-43-46-04-08-000-0010 Smith, R.I. & Darleen M.
Delray Beach Estates 610 S.E. 2nd Avenue
Lot I Pompano Beach, FL 33060
2 00-43-46-04-08-000-0050 Compagno, J. & Lucille
Delray Beach Estates !t Merkle Et. AI.
Lot 5 110 E. Atlantic Avenue, #400
Delray Beach, FL 33444
2 00-43-46-04-08-000-0051 Altmix, Don R.
Delray Beach Estates 2300 N. Old Dixie Highway
Lot 5.1 Delray Beach, FL 33483
3 00-43-46-04-08-000-0130 Bland, V.C. & Christine
Delray Beach Estates 3 Harbour Drive N.
Lot 13 Ocean Ridge, FL 33435
4 00-43-46-04-08-000-0142 Schwerin T.M. & Juliette M.
Delray Beach Estates 2612 N. Federal Highway
Lot 14.2 Delray Beach, FL 33483
4 00-43-46-04-08-000-0160 Schwerin, Thomas M.
Delray Beach Estates 2612 N. Federal Highway
Lot 16 Delray Beach, FL 33483
5 00-43-46-04-08-000-0300 Catapane, Richard C & Dorothy M
Delray Beach Estates 2433 Timber Creek Circle
Lot 30 Boca Raton, FL 33431
5 00-43-46-04-08-000-0310 Panagos, Richard E.
Delray Beach Estates 2605 N. Federal Highway
Lot 31 Delray Beach, FL 33483
5 00-43-46-04-08-000-0320 O'Brien, Suter & O'Brien Inc.
Delray Beach Estates 2601 N. Federal Highway
Lot 32 Delray Beach, FL 33483
6 00-43-46-04-08-000-0370 Merchel, Mary F.
Delray Beach Estates 245 Lake Eden Way
Lot 37 Delray Beach, FL 33444
6 00-43-46-04-08-000-0371 Bushley, Edgar J. Jr.
Delray Beach Estates 2401 N. Federal Highway
Lot 37.1 Delray Beach, FL 33483
6 00-43-46-04-08-000-0380 Merchel, Mary F.
Delray Beach Estates 245 Lake Eden Way
Lot 38 Delray Beach, FL 33444
'.
·
ENCLAVE NO. PROPERTY CONTROL * PROPERTY OWNER
AND LOCATION
7 00-43-46-04-08-000-0400 Solomon, Gerald J.
Delray Beach Estates 17096 Northway Court
Lot 40 Boca Raton, FL 33496
8 OG-43-46-04-00-000-5040 Carr, Casy T. & Elaine M.
North of the Flea Market 2740 s.w. lIth Court
Parcel 504 Boynton Beach, FL 33426
8 00-43-46-04-00-000-5041 Carr J.Y. & Marilyn B.
North of the Flea Market 3654 S. Federal Highway
Parcel 504.1 P.o. Box 524
Boynton Beach, FL 33425
pd/dbe.doc
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C I T Y COM MIS S ION DOC U MEN TAT ION
TO: D T. HARDEN, CITY MANAGER
FROM: D~~~E~ì~
DEPARTMENT OF PLANNING AND ZONING
SUBJECT: MEETING OF NOVEMBER 23, 1993
ANNEXATION OF SMALL ENCLAVES, NORTH FEDERAL HIGHWAY
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is that of
approval of an Interlocal Agreement through which certain
enclaves along North Federal Highway will be annexed into
the City of Delray Beach.
The Board of County Commissioner's action is also required
in order to consummate this item.
B A C K G R 0 U N D:
The City of Delray Beach has established an annexation program
in its Comprehensive Plan. As much of the annexation that could
be effectively implemented under the previous annexation law
(i.e. prior to the ELMS-III legislation) has been accomplished.
With the passage of the ELMS-III legislation in the last session
of the State Legislature, the opportunity to annex enclaves of
10 acres or less in size through an Intergovernmental Agreement
with the County was provided. Specifically the codified
language is as follows:
Section 171.045, Florida Statue.. Annexation of Enclave.
( 1) The Legislature recognizes that enclaves can create
significant problems in planning, growth management, and
service delivery, and therefore declares that it is the
policy of the State to eliminate enclaves.
(2 ) In order to expedite the annexation of enclaves of 10
acres or less into the most. appropriat.e incorporated
jurisdiction, based upon existing or proposed service
provision arrangements, a municipality may:
(a) Annex an enclave by an int.erlocal agreement with
the County having jurisdict.ion of the enclave; or
'.
city Commission Documentation
Annexation of Small Enclaves, North Federal Highway
Page 2
(b) Annex an enclave with fewer than 25 registered
voters by municipal ordinance, when the annexation is
approved in a referendum by at least 60 percent of the
registered voters who reside in the enclave.
( 3 ) This section does not apply to undeveloped or
unimproved real property.
Also, a definition of "enclave" is provided in the new statute,
as follows:
Section 171.031(13) "Enclave" mean.:
(a) Any unincorporated improved or developed area
that is enclosed within and bounded on all sides by a
single municipality; or,
(b) Any unincorporated improved or developed area
that is enclosed within and bounded by a single
municipality, and a natural or manmade obstacle that
allows the passage of vehicular traffic to that
unincorporated area only through the municipality.
Given the above legislative changes, we are able to proceed with
the annexation of eight (8) separate enclaves consisting of 18
parcels in thirteen (13) different ownerships.
The attached information shows all of our annexation areas and
identifies those which are eligible for annexation under the
ELMS-III legislation. All of these parcels are located along
North Federal Highway. Please note that three very small
parcels remain in the County's jurisdiction since there is no
Delray Beach boundary to their north.
Also attached is the approving Resolution and the
Intergovernmental Agreement. A similar Intergovernmental
Agreement has been enter into by the County and the Town of
Jupiter with the BOCC action occurring on November 16th. Rivera
Beach has a similar agreement pending BOCC consideration.
Next Step.: Upon approval of the Intergovernmental Agreement by
the County, it will be necessary to process individual small
scale amendments to the Comprehensive Plan and to affix zoning
(GC) to the individual parcels. The.e action. will require
public notice, specific notice to property owners, public
hearing before the Planning and Zoning Board, and enactment, by
Ordinance, of the City Commission.
'.
city Commission Documentation
Annexation of Small Enclaves, North Federal Highway
Page 3
PLANNING AND ZONING BOARD CONSIDERATION:
The Planning and Zoning Board has not formally reviewed this
specific action, nor is a formal review required since
proceeding is clearly consistent with and furthers the
Comprehensive Plan. The Board, though, has reviewed this
specific program in its review and endorsement of the City's
Population Tracking System Report (June, 1993).
R E COM MEN D E D ACT ION:
By Resolution, approve the Intergovernmental Agreement with
additional direction that the Mayor may entertain and approve
minor modifications to the Agreement as may be requested, or
required, by the Board of County Commissioners.
Attachments:
* Location map and listing of eligible properties
* Approving Resolution (by others)
* Intergovernmental Agreement (by others)
DJ1t\CCENCL
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-- N. FEDERAL UNINCORPORATED COUNTY POCKETS --
701 - LOT NUMBER .
I - ADDRESS NUMBER - COUNTY POCKET
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ENCLAVE NO. PROPERTY CONTROL f PROPERTY OWNER
AND LEGAL DESCRIPTION
1 00-43-46-04-08-000-0010 Smith, R.I. , Darleen M.
Delray Beach Estates 610 S.E. 2nd Avenue
Lot 1 Pompano Beach, FL 33060
2 00-43-46-04-08-000-0050 Compagno, J. , Lucille
Delray Beach Estates , Merkle Et. AI.
Lot 5 110 E. Atlantic Avenue, '400
Delray Beach, FL 33444
2 00-43-46-04-08-000-0051 Altmix, Don R.
Delray Beach Estates 2300 N. O¡d Dixie Highway
Lot 5.1 Delray Beach, FL 33483
3 00-43-46-04-08-000-0130 Bland, V.C. , Christine
Delray Beach Estates 3 Harbour Drive N.
Lot 13 Ocean Ridge, FL 33435
4 00-43-46-04-08-000-0142 Schwerin T.M. , Juliette M.
Delray Beach Estates 2612 N. Federal Highway
Lot 14.2 Delray Beach, FL 33483
4 00-43-46-04-08-000-0160 Schwerin, Thomas M.
Delray Beach Estates 2612 N. Federal Highway
Lot 16 Delray Beach, FL 33483
5 00-43-46-04-08-000-0300 Catapane, Richard C , Dorothy M
Delray Beach Estates 2433 Timber Creek Circle
Lot 30 Boca Raton, FL 33431
5 00-43-46-04~08-000-0310 Panagos, Richard E.
Delray Beach Estates 2605 N. Federal Highway
Lot 31 Delray Beach, FL 33483
5 00-43-46-04-08-000-0320 O'Brien, Suter' O'Brien Inc.
Delray Beach Estates 2601 N. Federal Highway
Lot 32 Delray Beach, FL 33483
6 00-43-46-04-08-000-0370 Merchel, Mary F.
Delray Beach Estates 245 Lake Eden Way
Lot 37 Delray Beach, FL 33444
6 00-43-46-04-08-000-0371 Bushley, Edga~ J. Jr.
Delray Beach Estates 2401 N. Federal Highway
Lot 37.1 Delray Beach, FL 33483
6 00-43-46-04-08-000-0380 Merchel, Mary F.
Delray Beach Estates 245 Lake Eden Way
Lot 38 Delray Beach, FL 33444
---
.
ENCLAVE NO. PROPERTY CONTROL . PROPERTY OWNER
AND LOCATION
7 00-43-46-04-08-000-0400 Solomon, Gerald J.
Delray Beach Estates 17096 Northway Court
Lot 40 Boca Raton, FL 33496
8 00-43-46-04-00-000-5040 Carr, Casy T. & Elaine M.
North of the Flea Market 2740 S.W. 11th Court
Parcel 504 Boynton Beach, FL 33426
8 00-43-46-04-00-000-5041 Carr J.Y. & Marilyn B.
North of the Flea Market 3654 S. Federal Highway
Parcel 504.1 P.O. Box 524
Boynton Beach, FL 33425
8 ,00-43-46-04-00-000-5050 Drive-In Theatres of FL Inc
Flea Market-Parcel 505 3291 W. Sunrise Blvd.
Ft. Lauderdale, FL 33311
8 00-43-46-04-00-000-5060 Drive-In Theatres of FL Inc
Flea Market-Parcel 506 3291 W. Sunrise Blvd.
Ft. Lauderdale, FL 33311
8 00-43-46-04-00-000-5070 Drive-In Theatres of FL Inc
Flea Market-Parcel 507 3291 W. Sunrise Blvd.
Ft. Lauderdale, FL 33311
pc/caE.COC
- 2 -
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.
ANNEXATION AREAS
The adjacent map describes all unincorporated land located
within the City of Delray Beach's Planning and Service Area.
These areas are designated for annexation according to Objective
B-3, of the Future Land Use Element of the City's Comprehensive
Plan.
Objective B-3 subdivides the designated properties into the
following "annexation areas":
#1 North Federal Highway
#2 Southeast of Linton and Military Trail
#3 Southwest of Linton and Military Trail
#4 East of Military Trail, north and south of Atlantic Avenue
#5 West of Military Trail, north and south of Atlantic Avenue
(less Country Club Acres and High Point of Delray West)
#6 East of Military Trail, north of Lake Ida Road
#7 High Point of Delray West, west of Military Trail
#8 Country Club Acres, west of Military Trail
#9 The Hardrives Holdings off Congress Avenue
The Projected Annexation Schedule (page 8-5), slates formal
annexation procedures to begin by the year 1995, for all
annexation areas (less areas 16 and '9).
.
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- ANN£XAT1OH AREAS AS DESICNATED IN 1)01( FV1'URE
LAND USE E\.ÐINET (POUCY 8-~ oç TIC crrrs
COUPREHENSN£ .
CITY OF DElRAY BEACH, Fl
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[IT' DF DELIA' BEA[H
100 N,W, 1st AVENUE . DELRAY BEACH, FLORIDA 33444 . 407/243-7000
MEMORANDUM
TO: David T. Harden, City Manager
FROM: ~obert A. Barcinski, Assistant City Manager
SUBJECT: AGENDA ITEM #9£ CITY COMMISSION MEETING 01/11/94
APPROVAL OF CONTRACT AND SERVICE AUTHORIZATION #1
CHAPMAN COYLE CHAPMAN - GOLF COURSE CLUBHOUSE
DATE: January 7, 1994
ACTION
City Commission is requested to consider award of Standard
Architectural Services contract and Service Authorization #1
with Chapman Coyle and Chapman, for architectural services for
the Golf Course Clubhouse project, in the amount of $237,750
($211,750 base fee, $26,000 reimbursables). Funding from
account code 445-4763-572-31.30 Municipal Golf Course Clubhouse
Architectural Services.
BACKGROUND
The architect is to provide site plans, construction documents,
all related approvals, bid assistance, and construction
administration services for the design and construction of a
Golf Course Clubhouse, which includes a 300 seat dining
facility, pro shop, locker room and other related facilities.
Services include Master Plan/Schematic Design Phase, Design
Development Phase, Construction Document Phase,
Bidding/Negotiation Phase and the Construction Contract
Administration Phase. Not included at this time is the Resident
Project Representative (Inspection). We may choose to do this
in-house or issue another service authorization. This decision
will be made as we get closer to the bid phase.
~~~
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THE EFFORT ALWAYS MATTERS
'.
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Agenda Item # Chapman Coyle Chapman
Golf Course Clubhouse Contract
Page 2
Staff has been negotiating with Barry Coyle since Christmas. We
feel that we have reached a point where further negotiation is
not possible. The original submittal was for a price of
$329,750 which included $57,000 for reimbursables. Through
negotiations we have reduced the fee to $237,750 which includes
$26,000 for reimbursables. The architect has indicated that
this is the best they can do. The base fee of $211,750 includes
the fee for the interior designer and food service consultant.
Attached is a copy of the Service Authorization as well as
additional information.
Commission options include:
1. Approval of contract and service authorization;
2. Direction to staff to continue negotiations; or,
3. Direction to staff to break off negotiations and to begin
negotiations with the 2nd ranked firm, Digby Bridges, Marsh
and Associates.
Although the contract price is somewhat higher than staff
anticipated, it does fall within reasonable expectations for
this firm, based on their experience and location.
RECOMMENDATION
Either approve the Contract and Service Authorization, or break
off negotiations and begin negotiations with the second ranked
firm.
RAB:kwg
cc: William Greenwood
Brahm Dubin
Attachment
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JAN-06-'94 12:44 lD:CHAP COYLE CHAP AlA TEL NO:404-509-9864 ~738 P02
A~ JAN 0 6 199,1
<, .v
CHt\PMAN CoYLE CHAPMAN
ARCHITECT!>
January 6, 1994
Mr. Robert A. Barclnski
Assistant City Manager
100 NW 1st Avenue
Delray Beaoh, Florida 33444
Re: Munlolpal Golf Course Clubhouse
City of Delray Beach. Florida
CCCA Project No. 93000.31
Dear Bob:
Please find enolosed a revised Sohedule of Fees, Out of Town Site Visits/Meetings and Project
Reimbursables for the City's new clubhouse facility. This revised Information Is In response to
my oonversation with you. Bill Greenwood and Brahm Dubin as well as subsequent individual
discussion with our team members. These fees are based on a proposed budgeted scope of
work as follows:
Clubhouse 15,000 sf @ $100/sf = $1,500,000
Kitchen Equipment = $150,000
InterIor Fixtures
Furnishings & Accessories (FF&A) = $250,000
Site Work = $250.000
Total = $2,150,000
A change In scope or inoreases In the budget would be subject to possible fee adjustments.
Please note also that any contingency will eIther have to oome out of or be added to this budget
number. Five percent (5%) would be customary. The fees also assume the City will authorize
the additional expense of a Resident Project Representative for the duration Of the construction
phase of the project.
I hope this Information will meet with the City's approval. We are looking forward to the January
21 st design charrette.
I
I Sincerely,
~~~
Hugh Barrett ,oyla, A
Principal
HBC:bs
Enclosures: Revised Schedules & Project Reimbursables
cc: File
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·
JAN-06-'94 12:44 lD:CHAP COYLE CHAP AlA TEL NO:404-509-9864 t:t738 P03
Municipal Golf Course Clubhouse
City of Delray Beach
January 6, 1994
REVISED SCHEDULE OF FEES
Landscape and Masterplanning Architecture $12,500.00
Civil Engineering & Topographical Surveying $8,000.00
Interior Design $25/000.00
Structural Engineering $15,000.00
Mechanical, Plumbing & Fire Protection Engineering $15,000.00
Electrical EngineerIng $6.000.00
Food Service $7.000,00
Architectural Services $1 04.000.00 ~ +
I I
/
Profit at 10% (Architectural Services Only) $10,400.00
Sub-Contractual ProcurIng and Management at 10% $8,850.00
Total $2j1,75Ø.OO
Statements of Probable Construction Costs (Included in Architectural
Through Construction Documents Phase Services Above)
(Does not include detailed cost estimates.)
Scheduling Consultant (through Design Phases only) (Included In Architectural
Services Above)
Hardware Consultant (Included In Architectural
Services Above)
ResIdent Project Representative $55.00/hour plus
(as required by City) Construction Administration
ReImbursable Expenses
'.
l JAN-06-'94 12:45 lD:CHAP CIYLE CHAP AlA TEL NO:404-509-9864 j::j738 P04
Municipal Gelf Course Clubhouse
City of De/ray Beach
January 6, 1994
REVISED SCHEDULE OF OUT OF TOWN MEETINGS/SITE VISITS
NUMBERS REPRESENT PERSON DAYS
PROGRAM DESIGN CONSTRUCTION CONSTRUCTION
SCHEMATIC DEVELOPMENT DOCUMENTS ADMINISTRATION
DISCIPLINE OESIGN PHASE PHASE I PHASE PHASE
ARCHITECT 3 2 3 9
MECHANICAL 0 1 0 4
PLUMBING
ELECTRICAL 0 1 0 2
STRUCTURAL 0 1 0 2
FOOD SERVICE 0 1 0 1
TOTAL
PERSON DAYS 3 6 3 18
GRAND TOTAL
PERSON DAYS 30
A PERSON DAY IS DEFINED AS A SAME DAY VISIT BY ONE PERSON.
.
JAN-06-'94 12:45 ID:CHAP COYLE CHAP AlA TEL NO:404-509-9864 tt738 P0~1 -.-.'-
Munloipal Golf Course Clubhouse
City of Delray Beach
January 6. 1994
REVISED PROJECT REIMBURSABLES
Out-of-town Travel Expenses:
30 visits during the oourse of the project $8,000.00 estimate
ThIs figure is based on the ourrent (through
February, 1994) Value Jet or Delta matohlng airfare
Atlanta to West Palm Beach (Delta only) or Ft. Lauderdale
(Delta & Value Jet) of $178.00. Expenses also Inolude mileage,
rental car, meal allowance and airport parking fees.
NOTE: Increases in airfare will Incur additional expense cost to City,
Reimbursable Project Expenses Through Construotlon Doouments Phase:
Includes:
Local Sub-consultant Travel Expenses
Reproduction Costs including CADD Plots
Faoslmlle & Courier Charges
Long Distance Telephone Charges
Supplies & Materials
One set of mylars and five sets of prints
to the City at the end of each project phase $24,000.00 estimate
.
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CHAPMAN, COYLE, CHAPMAN & ASSOCIATES ARCHITECTS AlA, INC.
CONSULTING SERVICE AUTHORIZATION
DATE: January 11, 1994
SERVICE AUTHORIZATION NO. 1 FOR CONSULTING SERVICES
CITY P.O. NO. CITY EXPENSE CODE 445-4763-572-31.30
PROJECT NO. 93-18 (CITY) Chapman, Coyle & Chapman
& Assoc. Architects AlA, Inc.
TITLE: CITY OF DELRAY BEACH GOLF COURSE CLUB HOUSE
This Service Authorization, when executed, shall be incorporat-
ed in and shall become an integral part of the Contract.
I. PROJECT DESCRIPTION
Preparation of site plans, construction documents,
obtaining related approvals, assistance in bidding, and
construction administration services for the design and
construction of a golf course clubhouse. The club house
shall include a 300 seat banquet facility, pro shop,
locker room and related facilities. The club house will
be located at the City's Municipal Golf Course.
II. SCOPE OF SERVICES
A. The services the consultant shall provide shall
include all planning, design, construction
administration and coordination services necessary
for the construction of the Delray Beach Golf Course
Club House.
B. The services to be provided shall include the
following phases as listed in the Agreement for
Architectural services:
Phase I - Master Plan/Schematic Design Phase
Phase II - Design Development Phase
Phase III - Construction Document Phase
Phase IV - Bidding/Negotiation Phase
Phase V - Construction Contract Administration
Phase
Phase VI - Resident Project Representative (RPR)
Service Phase. Not included at this
time.
1
.
C. In addition to the work outlined in the phases the
following shall also apply:
1. In addition to the components listed in Phases I
through V the architect shall be responsible for
preparation of landscaping plans (to include
xeriscaping) , irrigation plans, interior design,
civil engineering, surveying, structural
engineering, mechanical engineering, plumbing
engineering, electrical engineering, food service
and laundry service plans.
2. The design of the club house facility shall
accommodate the existing City utilities and golf
course facilities and provide concrete vaults,
submersible pumps and revised electrical service
and piping as required.
3. Design and construction schedule shall be
submitted to the city on Primavera computer
software and clearly display the critical path.
All approvals, meeting dates and major events
shall be identified. Schedule shall be submitted
to the City on January 31, 1994.
4. Final construction documents shall be completed on
Auto Cadd Version 12.
5. The consultant or their designated representative
(and contractor when construction begins) shall
attend weekly progress meetings at the city to
monitor the status of design and/or construction
and coordinate activities. Meetings shall be held
on Friday at 2:00 p.m. The meetings shall
commence on February 4, 1994 and shall continue
each Friday until project is completed. This
schedule shall be adhered to unless altered by the
City.
6. Consultant shall provide all services necessary to
obtain approvals required, which may include, but
not necessarily be limited to the following:
Florida Department of Health and Rehabilitative
Services
South Florida Water Management District
Palm Beach County Department of Environmental
Resource Management
Lake Worth Drainage District
city of Delray Beach site Plan Review and
Appearance Board
City of Delray Beach Department of Environmental
Services
City of Delray Beach Building Department
city of Delray Beach city Commission
2
·
The consultant shall furnish all materials and
make presentations to these governing bodies as
required to obtain all necessary approvals.
7. Consultant shall coordinate and provide for all
utility services and relocations as required.
utility coordination and services may include:
Electric power
Telephone
Cable TV/multi media
Water {Including raw water mains & wells}
Sewer
Gas
Landscape Irrigation
City shall pay costs to obtain and relocate
utilities.
D. Surveying and soil testing shall be provided by the
Consultant.
III. BUDGET
Compensation for the services shall be as follows:
A. Method I - Lump Sum {See VII A.1 of Agreement}
Phase I $ 31,800
Phase II 42,300
Phase III 84,700
Phase IV 10,600
Phase V 42,350
Total not to exceed $211,750
B. Method II time charges/not to exceed budgeted
amount (see VII A.2 of Agreement).
1. All expenses associated with the preparation
and reproduction of drawings and specifications
for the development of plans and contract
documents shall be at the consultant's expense.
The City shall pay reimbursable expenses for
plan review, permitting application cost,
bidding and printing cost associated with plan
review sets, permitting sets, bid sets, and
construction documents sets. Reimbursable
expenses shall not exceed $26,000.00 as per
paragraph VII. 2 . b of the standard agreement.
These reimbursable expenses include consultants
travel cost.
3
.
IV. COMPLETION DATE
A. It is the purpose and intent of the City to have the
Golf Course club House complete and in operation by
December 15, 1994. The completion date for the
plans, contract documents and permit applications is
April 15, 1994. Time is of the essence for the
completion of architectural and construction portions
of the project.
This service authorization is approved contingent upon the
City's acceptance of and satisfaction with the completion of
the services rendered in the previous phase or as
encompassed by the previous service authorization. If the
City in its sole discretion is unsatisfied with the services
provided in the previous phase or service authorization, the
city may terminate the contract without incurring any
further liability. The CONSULTANT may not commence work on
any service authorization approved by the City to be
included as part of the contract without a further notice to
proceed.
Approved by: CHAPMAN, COYLE, CHAPMAN &
CITY OF DELRAY BEACH: ASSOC. ARCHITECTS AlA, INC.
Date Date
By
Thomas E. Lynch (Print or Type)
Mayor Title:
(Corporate Seal)
witness
witness
Attest:
BEFORE ME, the foregoing
instrument, this
day of , 1994
Approved as to Legal was acknowledged by
Sufficiency and Form on behalf of the Corporation
, and said person executed the
same free and voluntarily
for the purpose there-in
expressed.
witness my hand and seal in
the County and State
aforesaid this day of
, 1991.
Notary Public
State of Florida
My Commission Expires:
CSA318-1.MRM
4
.
.
CHAPMAN, COYLE, CHAPMAN & ASSOCIATES ARCHITECTS AlA, INC.
CONSULTING SERVICE AUTHORIZATION
DATE: January 11, 1994 -t [~ ~~~
SERVICE AUTHORIZATION NO. 1 FOR C "--- - .
CITY P.O. NO. CITY EXPEl ¡1ffJrAiD/f
PROJECT NO. 93-18 (CITY)~Jr-
& (lrrt1e#~£~
TITLE: CITY OF DELRAY BEACH GOLJ
This Service Authorization, whe ß ¡L- f) r/f- P"?" ~~ ;-
ed in and shall become an inteç L {/ ¿;/ !
I. PROJECT DESCRIPTION q &:
Preparation of site plë
obtaining related approvals, as~~___
construction administration services for the u~__
construction of a golf course clubhouse. The club house
shall include a 300 seat banquet facility, pro shop,
locker room and related facilities. The club house will
be located at the City's Municipal Golf Course.
II. SCOPE OF SERVICES
A. The services the consultant shall provide shall
include all planning, design, construction
administration and coordination services necessary
for the construction of the Delray Beach Golf Course
Club House.
B. The services to be provided shall include the
following phases as listed in the Agreement for
Architectural services:
Phase I - Master Plan/Schematic Design Phase
Phase II - Design Development Phase
Phase III - Construction Document Phase
Phase IV - Bidding/Negotiation Phase
Phase V - Construction Contract Administration
Phase
Phase VI - Resident Project Representative (RPR)
Service Phase. Not included at this
time.
1
.
·
C. In addition to the work outlined in the phases the
following shall also apply:
1- In addition to the components listed in Phases I
through V the architect shall be responsible for
preparation of landscaping plans (to include
xeriscaping), irrigation plans, interior design,
civil engineering, surveying, structural
engineering, mechanical engineering, plumbing
engineering, electrical engineering, food service
and laundry service plans.
2. The design of the club house facility shall
accommodate the existing City utilities and golf
course facilities and provide concrete vaults,
submersible pumps and revised electrical service
and piping as required.
3. Design and construction schedule shall be
submitted to the city on Primavera computer
software and clearly display the critical path.
All approvals, meeting dates and major events
shall be identified. Schedule shall be submitted
to the City on January 31, 1994.
4. Final construction documents shall be completed on
Auto Cadd Version 12.
5. The consultant or their designated representative
(and contractor when construction begins) shall
attend weekly progress meetings at the city to
monitor the status of design and/or construction
and coordinate activities. Meetings shall be held
on Friday at 2:00 p.m. The meetings shall
commence on February 4, 1994 and shall continue
each Friday until project is completed. This
schedule shall be adhered to unless altered by the
city.
6. Consultant shall provide all services necessary to
obtain approvals required, which may include, but
not necessarily be limited to the following:
Florida Department of Health and Rehabilitative
Services
South Florida Water Management District
Palm Beach County Department of Environmental
Resource Management
Lake Worth Drainage District
City of Delray Beach site Plan Review and
Appearance Board
City of Delray Beach Department of Environmental
Services
City of Delray Beach Building Department
City of Delray Beach city Commission
2
The consultant shall furnish all materials and
make presentations to these governing bodies as
required to obtain all necessary approvals.
7. Consultant shall coordinate and provide for all
utility services and relocations as required.
utility coordination and services may include:
Electric power
Telephone
Cable TV/multi media
Water (Including raw water mains & wells)
Sewer
Gas
Landscape Irrigation
City shall pay costs to obtain and relocate
utilities.
D. Surveying and soil testing shall be provided by the
Consultant.
III. BUDGET
Compensation for the services shall be as follows:
A. Method I - Lump Sum (See VII A.l of Agreement)
Phase I $ 31,800
Phase II 42,300
Phase III 84,700
Phase IV 10,600
Phase V 42.350
Total not to exceed $211,750
B. Method II time charges/not to exceed budgeted
amount (see VII A.2 of Agreement).
1. All expenses associated with the preparation
and reproduction of drawings and specifications
for the development of plans and contract
documents shall be at the consultant's expense.
The City shall pay reimbursable expenses for
plan review , permitting application cost,
bidding and printing cost associated with plan
review sets , permitting sets, bid sets, and
construction documents sets. Reimbursable
expenses shall not exceed $26,000.00 as per
paragraph VII. 2 . b of the standard agreement.
These reimbursable expenses include consultants
travel cost.
3
IV. COMPLETION DATE
A. It is the purpose and intent of the city to have the
Golf Course Club House complete and in operation by
December 15, 1994. The completion date for the
plans, contract documents and permit applications is
April 15, 1994. Time is of the essence for the
completion of architectural and construction portions
of the project.
This service authorization is approved contingent upon the
City's acceptance of and satisfaction with the completion of
the services rendered in the previous phase or as
encompassed by the previous service authorization. If the
City in its sole discretion is unsatisfied with the services
provided in the previous phase or service authorization, the
City may terminate the contract without incurring any
further liability. The CONSULTANT may not commence work on
any service authorization approved by the city to be
included as part of the contract without a further notice to
proceed.
Approved by: CHAPMAN, COYLE, CHAPMAN &
CITY OF DELRAY BEACH: ASSOC. ARCHITECTS AlA, INC.
Date Date
By
Thomas E. Lynch (Print or Type)
Mayor Title:
(Corporate Seal)
Witness
Witness
Attest:
BEFORE ME, the foregoing
instrument, this
day of , 1994
Approved as to Legal was acknowledged by
Sufficiency and Form on behalf of the Corporation
, and said person executed the
same free and voluntarily
for the purpose there-in
expressed.
Witness my hand and seal in
the County and State
aforesaid this day of
, 1991.
Notary Public
State of Florida
My Commission Expires:
CSA318-1.MRM
4
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.
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M E M 0 RAN DUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ffl1
SUBJECT: AGENDA ITEM # 9 F - MEETING OF JANUARY 11, 1994
SERVICE AUTHORIZATION NO. 17/HAZEN AND SAWYER
DATE: JANUARY 6, 1994
This item is before the Commission to consider approval of Service
Authorization No. 17 in the amount of $18,910.00 to the contract
with Hazen and Sawyer for consulting engineering services for the
design, contract administration and construction management of the
Basin Drive rehabilitation and Nassau Street construction of
stormwater pump stations.
Staff has reviewed the preliminary design report completed in
October, 1993, and is recommending that we proceed with the final
design for the two pump stations. The preliminary report estimated
the fees for the scope of services to be provided under this
authorization at $17,030.00. The increased fee of $18,910.00 is
based upon higher engineering/surveying costs than those initially
estimated because the project has been divided into smaller
sections.
Recommend approval of Service Authorization No. 17 with Hazen and
Sawyer in the total amount of $18,910.00 for consulting engineering
services for the Basin Drive rehabilitation and Nassau Street
construction of stormwater pump stations, with funding as follows:
Stormwater Utility Fund - Capital Outlay ($8,510 - Basin Drive -
Account No. 448-5461-538-62.23; $10,400 - Nassau Street - Account
No. 448-5461-538-62.29) .
5-0
ref:agmem020
'.
.
.
Agenda Item No.:
AGENDA REOUEST
Date: December 10. 1993
Request to be placed on:
--X-- Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: December 14. 1993
how Staff reauests approval of
for consultina enaineerina
mana ement for
proiect No. 93-070
Contract Amount:
stormwater Utili tv. Basin Drive 448-5461-538-62.23 S 8.510
Stormwater Utili tv. Nassau Street 448-5461-538-62.29 10.400
TOTAL AMOUNT S 18.910
ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO
Recommendation:
and Sa er
the Basi
Department Head Signature:\~
Determination of Consistency with comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review ~ired ~l ~emþ involving expenditure of funds):
Funding available. Y /NO ,z. 'Zk 93
Funding alternatives (if applicable)
Account No. & Description
Account Balance
City Manager Review:
Approved for age~a:!~'lNO ~~
Hold Until: I II '1 if
(
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
DB9370.kt
.
DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: DAVID T. HARDEN
CITY MANAGER
FROM: RALPH E. HAYDEN, P.E.~ -:r::n/_
CITY MANAGER ~
DATE: DECEMBER 10, 1993
SUBJECT: BASIN DRIVE AND NASSAU STREET PUMP STATIONS AND
DRAINAGE IMPROVEMENTS, PROJECT 93-70
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Preliminary design for the Barrier Island Stormwater Pump
stations has been completed on October of 1993. Engineering
staff has reviewed this report and recommend that we proceed with
the final design for the Basin Drive and Nassau street (also
called the Bay street or Venetian Drive) pump stations. The
Basin Drive pump station is in deteriorated condition and needs
immediate attention. The Nassau street pump station is required
to relieve a persistent drainage problem that has existed on
Nassau street, Venetian Drive and Gleason streets.
Hazen and Sawyer has prepared Service Authorization No. 17 for
engineering design for these pump stations. This Service
Authorization is for the following services.
Phase III - Final Design Phase
Phase IV - Baidding/Negotiation Phase
Phase V - Construction Administration
The total fee for these services if $ 18,910.00 which is in line
with the fees estimated in the preliminary design report which is
as follows:
. . $
BaS1n Dr1ve ................................ 7,982.00
Bay Street (Nassau Street) ................. 9.048.00
TOTAL ................................. $ 1 7 . 03 0 . 00
Attached is a letter from Hazen and Sawyer discussing their
increase in fees.
1 of 2
.
Funding for this work is as follows:
stormwater utility, Basin Drive 448-5461-538-62.23 $ 8,510.00
Stormwater utility Nassau street 448-5461-538-62.29 10.400.00
TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S 18.910.00
Staff recommends approval of Service Authorization No. 17.
Attached is an agenda request, copy of the Service Authorization
and a sketch plan indicating the location of the pump stations.
Funds are available in this years Capital Improvement budget to
fund the Basin Drive rehabilitation, and if funds become
available staff recommends we proceed with Nassau Street pump
station.
REH:kt
cc: Joe Safford
File: 93-70 (D)
DB9370-kt
t;aaae M. l.;nlDam
4148-000
4148LOO5.BCA
New York, NY . Annonk, NY . Upper Saddle River, NJ . Raleigh, NC . Cha~otte, NC . RIchmond, VA . Hollywood, FL . Boca Raton, FL . Fort Pierce, FL . Juptter, FL . Miami, FL . Bogota, D.E, Colombia
,<'
'.
·DEC 9 '93 16:47 FROM HAZEN SAWYER-BOCA PAGE.002
CtTYOF OELRAY BEACH
CONSULT1NG SERVICE AUnfORIZATlON
DATE: SeDtember 16. 1993
SERVICE AUTHORIZA TtON NO. 17 FOR CONSUL flNG SERVICES
CITY P.O. NO. CITY EXPENSE CODE:
PROJECT NO. (CITY) (HAZEN AND SAWYER, P .C.)
TITLE: Basin Drive and Venetian Drive (Nassau Street) PumD Stations & Drainaae
ImDrgvements
This Service Authorization, when executed, shall be incorporated in and shall become an integral
part of the contract dated as if writtBn there in full.
I. PROJECT DESCRIPTION
B.Pin Drive and Venetian Drive (Nassau Street)
This Service Authorization is for the provision of design, permitting, bidding and
construction management services for two stormwater pump stations, and associated
drainage improvements. Specifically, the improvements include:
Basin Drive: Rehabilitation of an existing stormwater pump station to include one axial
flow submersible pump, modifications to existing underground housing and construction
of new outfall.
Venetian Drive (Nassau Street): Construction of a new stormwater pump station to
include one axial flow submersible pump. new underground pump housing and new
outfall.
,
Work is assumed to be limited to City road right of ways or existing drainage/utility
easements.
II. SCOPE 0' SERVIÇES
A. P"" I - S.tudv and ReDort Phase . Not AaDllcable III this Time
.. Phase II . p.,limln8ry ~lan Ph_ · Not ADølicable lit this Time
.
PROSC122.BCA:12--09-9S
Page 1 of 5
.
'DE"C 9 '93 16:48 FROM HAZEN SAWYER-BOCA PAGE.ØØ3
C. Ph_III... Flnel Deslon Ph_ ... Provide surveylna. fln81 deslan. constructton
documents. .nd permlttlna .rVices.
CONSULTANT shall provide final design phase services in accordance with Article
III.C of the Contract.
CONsULTANT shall produce the final design drawings on standard 4-mll, 22-inch
by 34-inch mylar sheets. CONSULTANT shall prepare all drawings utilizing a
CAD system. CONSULTANT shall furnish, with the drawings, one set of CAD
drawings flies on IBM PC-AT fonnatted, magnetic media compatible with
AUTOCAD Version 10 (or later) for use by CITY.
Services shall include preparation of detailed flnal opinion of probable construction
cost based upon the completed final design drawings and specifications as
approved by CITY. The estimate shall reflect changes in scope incorporated
during design reviews with CITY staff.
CONSULTANT shall be responsible for the coordination with CITY staff and
departments, and for the activities of the sub-consultants. Part of this fUnction Is
to monitor progress of all staff associated with the project and to identify critical
areas of concern which fall behind schedule. CONSULTANT will maintain a
detailed proj~ct schedule and take steps when necessary to Insure the project
stays on schedule. CONSULTANT shall submit monthly project status reports to
CITY.
CONSULTANT shall prepare and submit, on behalf of CITY, construction permit
applications to the following regulatory agencføs:
. South Florida Water Management District
Associated pennit application fees shall be detennlned by CONSULTANT and paid
by CITY. Any design of additionaJ water quality treatment facilities required by
SFWMO will be considered additional services.
D. Ph_ IV - 81ddlnøJNeaotlatlon ".... ... ProYlde blddlna and contract
neaotlatlon services.
The CONSULTANT shall provide BiddinglNegotiation Phase Services In
accordance with Article III.D of the Contract.
CITY will utilize standard procurement procedures for the formal advertising and
receipt of bids.
CONSULTANT Will fUmish 20 copies of final drawings and specifications for the
City's use.
CONSULTANT will provide document mailing and pre-bid services, such as
preparation of advertisements for publication by the cm, distribution ot planholder
lists, issuing of addenda, answering technical questions during the bidding period,
PROSC122.SCA: 12-09-93
p~ 2 cf 5
.
DE"C 9 '93 16:49 FROM HAZEN SAWYER-BOCA PAGE.ØØ4
attending the bid opening, evaluating bids, and maldng a recommendation tor
award.
CONSULTANT will prepare 10 copies of conformed contract documents for
execution by Contractor and review executed Contract Documents and bonds
before forwarding to the CITY for execution.
E. Ph.. V . Conatruetlon Ph_ - Provide conatrvctlon manaaement ..rvlcea.
CONSULTANT shall provide Construction Phase services in accordance with
Article litE of the Contract.
CONSULTANT shall provide part timø resident project representation through its
Resident Engineer and Engineering Inspectors in accordance with Article "'.F of
the Contract. Part time resident project representation shall not exceed 30 hours.
The CITY will provide material and soil testing and inspection services as required
to assure compliance with the construction documents. Also, CITY will utilize the
services of a concrete testing laboratory to perform concrete tests as detailed in
the construction speclflcations and deemed necessary by CONSULTANT.
CONSULTANT shall not be responsible for the means, methods and accuracy of
materiaf testing subcontractors.
F. Ph..., VI . R_ldent Proleet .FleDre8fmtatlw Services Ph... - Not ADDllcable
IUbII..III1\@.
III DATA AND SERVICES TO BE PROVIDED BY THE CITY
CITY shall provide Data and other services in accordance with Article IV of the Contract.
IV COMPENSA11ON
ScoDe of Work .E!.u.(1)
Final Design Phase $ 12,000
Bidding Negotiation Phase 2,406
Construction Phase 3,504
Surveying 1,000
TOTAL 18,&1 0
Notes:
(1) Compensation refers to lump sum amount tor the task. Billing will be in aççordance with the
Engineering Agreement.
Additional services, if neC88Sary, will be provided on a time and materials basis upon written
approval from the CITY.
PROSC122.BCA:12-09--gs
P.". 8 of 5
.
'DEC 9 '93 16:49 FROM HAZEN SAWYER-BOCA PAGE.00S
IV TIM! Opr PI!RfORIt,'ANCE
The completion dates for this work will be as follows (starting at written Notice to Proceed).
Time oer Phase Cumulative Phase
Phase '" a weeks 8 weeks
Phase IV a weeks 16 weeks
Phase V 15 weeks 31 weeks
PROSC122,BCA:12-09-93
P.4 '" 5
.
DEC 9 '93 16:50 FROM HAZEN SAWYER-BOCA PAGE.00S
This Service Authorization Is approved contingent upon the CITY'S acceptance of and
satisfaction of the completion of the services rendered in the previous phase whereas
encompassed by the previous Service Authorization. If the CITY in its sole discretion is
unsatisfied with the services provided in the previous phase or Service Authorization, the CITY
may terminate the contract without Incurring any further liability. The consultant may not
commence work on any ServIce Authorization approved by the CITY to be Included as part of the
contract without any further notice to proceed.
Approved by:
CITY OF DELRAY BEACH HAZEN AND SAWYER, P.C.
Date: Date:
By:
Thomas E. Lynch Saade M. Chibanl, P.E.
Mayor Senior Associate
Witness
Attest:
Approved as to Legal Witness
Sufficiency and Form
STATE OF Florida
COUNTY OF Palm Beach
The foregoing instrument was acknowledged before me this _ day of -' 1993 by
Saade M. Chlbani. Senior Associate {name of officer or agent, title of officer or agent, 01 Hazen
and Sawyer. P .C. (name of corporation acknowledging), a New York (state or place of
Incorporation) corporation, on behatf of the corporation. HelShe (Is personally known to me) or
has produced Identification)" Florida Driver's License (type of Identification)
(as Identification) and (did/did not) take an oath.
Signature of Person TakIng
Acknowledgement
Name of Acknowledger Typed.
Printed or Stamped
PROSC122.BCA: 12-09-93
Page 5 at 5
.
DtC 9 '93 16:5121 FROM HAZEN SAWYER-BOCA PAGE. 1211217
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. .
M E M 0 RAN DUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER g¡v1
SUBJECT: AGENDA ITEM # c¡ G - MEETING OF JANUARY II, 1994
SERVICE AUTHORIZATION NO. 7/DAVID MILLER & ASSOCIATES
DATE: JANUARY 5, 1994
This item is before the Commission to consider approval of Service
Authorization No. 7 to the contract with David Miller & Associates
in an amount not to exceed $23,000 for architectural services
associated with the renovation and expansion of Fire Station No. 3 .
On September 28, 1993, the City Commission approved a service
authorization with David Miller & Associates in the amount of
$1,000 for architectural services necessary to prepare preliminary
floor and site plans for modifications to Fire Station No. 3,
including privatization and increase of sleeping quarter areas, the
addition and improvement of bathroom and shower facilities, and
providing decontamination, storage and physical training
facilities. Those tasks have been accomplished and staff is now
recommending we proceed to the next phase of the project.
The scope of services to be provided under this authorization
includes design development, preparation of construction documents,
bidding assistance and construction administration.
Recommend approval of Service Authorization No. 7 with David Miller
& Associates in an amount not to exceed $23,000.00; with funding
from Decade of Excellence Bond Issue Phase II - Fire Station No. 3
Renovations (Account #228-2311-522-61.59).
~
ref:agmemol8
'.
.
Agenda Item No.:
AGENDA REOUEST
Date: January 4,1994
Request to be placed on:
~ Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: January 11, 1994
Description of item (who, what, where, how much): Staff reQUests Citv Commission
approval for David Miller and Associates for Service Authorization No. 7 for
desian development. construction documents. biddina assistance and construction
administration for renovation and expansion of Fire Station No. 3. This service
authorization will abide bv the terms of the previouslv approved aareement for
architectural services. between the Citv and David Miller and Associates. dated
October 22. 1991. Consultant fees for this pro;ect are not to exceed S23.000
and a fundina source is available under account #228-2311-522-61.59.
ORDINANCE/RESOLUTION REQUIRED: YES~ DRAFT ATTACHED YES/NO
Recommendation: Staff recommends approval for David Miller and Associates to
proceed with Service Authorization No. 7 for desian development. construction
documents. biddina and construction for Fire Station No. 3.
Department Head Signature: Ø@~~'I- __~J #Æç/
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (required on all items involving expenditure of funds):
Funding available: YES/NO
Funding alternatives (if apPlicable~ ~
Account No. & Descrltion ~ :J.311 S~blS9 ~e- PH ~ - ~V'A~ I;.s. 3
~~ t.. Account Balance :rJ~
\ ~~.* .
1ty Manager Rev1ew:
Approved for agenda: @/NO t~)
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
AG361D16.MRM
.
.
DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: David T. Harden
City Manager ~
FROM: William H. Greenwood ¡;/;2:4 -
Director of Environmental Services
DATE: January 4, 1994
SUBJECT: RENOVATIONS AND EXPANSION FIRE STATION #3
PROJECT NO. 93-61
Staff requests City commission approval for Service
Authorization No. 7 for David Miller and Associates for
renovations and expansion of Fire station No. 3. Service
Authorization No. 7 will allow the consultant to
proceed with design development, construction documents,
bidding and construction administration. Previously the
City commission approved Service Authorization No. 5 for
verification of programmatic data and preparation of
preliminary floor plans and site plan. The consultant has
completed this task to the satisfaction of staff. I have
attached a copy of the preliminary plan and estimated cost
of implementation for your review. I have also attached a
copy of the signed Service Authorization No. 7 for your
review and acceptance.
Fees for this work will be a not to exceed amount of $23,000
and funding is available under account #228-2311-522-61.59
(Decade of Excellence Fire station #3) . The anticipated
schedule for this work is for the construction documents to
be ready for bidding around April 1, 1994 with construction
to begin in early June of 1994.
WHG: mm
attachments
cc: Ralph E. Hayden, P.E., City Engineer
Jose Aguila, Asst. Construction Manager
Chief Koen, Fire Department
File: Project No. 93-61 (D)
WHGAGD16.MRM
.
MEMORANDUM
TO: David T. Harden, City Manager
FROM: William H. Greenwood, Environmental Services Director~~
.
.
SUBJECT: SERVICE AUTHORIZATION NO. 7/DAVID MILLER & ASSOCIATES
RENOVATIONS AND EXPANSION - FIRE STATION NO. 3
DATE: December 28, 1993
At the September 28, 1993, regular meeting, the City Commission
approved Service Authorization No. S in the amount of $1,000 to
the contract with David Miller and Associates for architectural
services necessary to prepare preliminary floor and site plans
for modifications to Fire Station No. 3 . Those modifications
included privitization and increase of sleeping quarter areas,
the addition and improvement of bathroom and shower facilities,
and providing decontamination, storage and physical training
facilities. .
.
Those tasks have been accomplished and staff is now recommending
we proceed to the next phase of this project. This is a service
authorization in the amount not to exceed $23,000 to the contract
with David Miller and Associates for architectural services
associated with renovations and expansion of Fire Station No. 3
located on Linton Boulevard.
The scope of service provided under this authorization includes
preparation of construction documents, bidding and construction
assistance services.
It is anticipated that the construction documents will be ready
for bidding around April 1, 1993; with construction to begin in
early June, 1994. A Statement of probable Construction Cost i's
included in the backup material for your information.
Funding is available from Decade of Excellence Bond Issue Phase
II - Fire Station No. 3 Renovations (Account No.
228-2311-522-61.59).
Recommend Service Authorization No. 7, to the contract with David
Miller and Associates, be placed on the City Commission ~genda of
January 11, 1994.
WHG:cl
cc;: Ralph E. Hayden, City Engineer
Jose Aguila, Asst. Construction Manager
Kerry Koen, Fire Chief
File: Project No. 93-61 (D)
.
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-.......-
DAVID MILLER & ASSOCIATES
CITY OF DELRAY BEACH
CONSULTING SERVICE AUTHORIZATION
DATE:
SERVICE AUTHORIZATION NO. 1- FOR CONSULTING SERVICES
CITY P.O. NO. CITY EXPENSE CODE 22823115226159
PROJECT NO. 93-61 (CITY) 93-902B (DAVID MILLER & ASSOC.)
TITLE: Fire station No. 3 Renovation and Expansion
This Service Authorization, when executed, shall be incorporated in
and shall become an integral part of the Contract, dated October
22. 1991 between the citv of Delray Beach and David Miller &
Associates.
I. PROJECT DESCRIPTION
Renovation and expansion of existing Fire station No. 3
located on Linton Boulevard. Scope of services authorization
includes preparation of construction documents as well as
assistance during bidding and construction. The preliminery
plans prepared and dated December 13, 1993 serve as the basis
for phases II and III.
II. SCOPE OF SERVICES
The following scope of servioes is developed in accordance
with the Standard Agreement ¡or Architectural Services. site
civil engineering services are included (water and sewer line
redesign and offsite improvements are not included).
Phase I Not included in this Service Authorization; provided
under a previous service authorization.
Phases II through V - Included in this Service Authorization
III. BUDGET
Architectural fees as follows::
Phase I - N/A work completed
Phase II & III - For a lump sum fee of $15,000.00
Phase I~ - On an hourly basis not to exceed $2,000.00 without
prior written authorization. ,
Phase V - On an 'hourly basis not to exceed $4,000.00 witho\lt
I prior written authorization. Note: This phase will not
: include full time project representation.
Reimbursable Expenses - Not to exceed $2000.00 without prior
written authorization.
Payment shall be in accordance with Article VII A.2.
I
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IV. COMPLETION DATE
Completion of construction documents within ninety (90 ) days
of formal acceptance of service authorization.
This service authorization is approved contingent upon the city's
acceptance of and satisfaction with the completion of the services
rendered in the previous phase or as encompassed' by the previous
service authorization. If the City in its sole -discretion is
unsatisfied with the services provided in the previous phase or
service authorization, the City may terminate the contract without
incurring any further liability. The CONSULTANT may not commence
work on any service authorization approved by the City to be
included as part of the contract without a further notice to
proceed.
Approved by:
Date
.A.I.A.
Attest:
STATE OF, FLORIDA
.
COUNTY OF, PALM BEACH Y
Tne foreg9ing instrument was acknowledged before me this ~
day of hL-,~ by of
and Assocliates, sole proprietor on behalf of David Miller and
Associates, a sole proprietorship. He, is personally known to me
R. Miller and did not take an oath.
....~.$2omm!JpfiièttÆ SfÄ~ires :
¡ ~ \ CHERYL A. BYERLY
: .: My Commission Expires
\~ '~¡ July 19, 1996
... OF~.·· Comm. No. CC 216160
.,.."
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EXHIBIT B
David Miller , Associates, Hourly Rates
Hourly Hourly Raw
Raw salary Salary Rate
Rates Times 3.00
Multiplier
Employer Category
J
'Professionals --Engineers, Architects, Planners
Architects:
Principal Architect $30.00 $90.00
Project Manager $25.00 $75.00
Architect I $21. 33 $65.00
Architect II $19.33 $55.00
"- Office Support
I
Included as a part of the overhead multiplier to the basic
professional rates.
Engineers:
Structural * $ 80.00
str~ctural Designer * $ 55.00
Structural Draftsman * $ 45.00
MEP Engineer * $ 50.00
MEPDraftsman \ * $ 25.00
civil Engineer * $ 75.00
civil Draftsman * $ 40.00,
* Engineering fees on an hourly basis are passed through based
upon their standard billing rates, and their office support is
included as a part of these rates.
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City of Delray Beach Fire station No. 3 -
Project #93-61 Addition & Renovation
December 13, 1993 DM & A #93-902
STATEMENT OF PROBABLE CONSTRUCTION COST
ITEM ESTIMATED COST
- .'" '.~ .
site
Fence and Gates $ 2,500
Landscape 1,500
Lighting 1,000
Curb 1,000
Paving 2,500
Sidewalk 1,000
Fill/Site Preparation 3.000
Sub-Total $ 12,500
'Building
New @ 181 cl - 2,400 s.f* $ 96,000
New @ la' cl - l,600 s.f. 96,000
Renovation - 2,000 s.f. 60,000 .
Shutters 6,000
Apparatus room ventilation 5.000
Sub-Total $ 263,000
Exterior Renovation
Infill, paint & stucco $ 7.500
@ existing
Sub-Total $ 7,500
Contingency ( 5%) $ 14.000
Grand Total $ 297,000
'NOTE: The above costs are estimates only and have been assembled
with out the benefit of bids or quotes from contractors or
suppliers. Bid alternates can be utilized for any additional work
(if under budget) .
* assumes pre-engineered metal building. (30' x 80 I)
fire3 estimates
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M E M 0 RAN DUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER t'M
SUBJECT: AGENDA ITEM # qH - MEETING OF JANUARY 11, 1994
SERVICE AUTHORIZATION NO. 8/DAVID MILLER & ASSOCIATES
1';,
DATE: JANUARY 6, 1994
This item is before the Commission to consider approval of Service
Authorization No. 8 to the contract with David Miller & Associates
in an amount not to exceed $11,500 for architectural services
associated with the renovation and expansion of Fire Station No. 4 .
On September 28, 1993, the City Commission approved a service
authorization with David Miller & Associates in the amount of
$800.00 for architectural services necessary to prepare preliminary
floor and site plans for modifications to Fire Station No. 4,
including privatization and increase of sleeping quarter areas, the
addition and improvement of bathroom and shower facilities, and
providing decontamination, storage and physical training
facilities. Those tasks have been accomplished and staff is now
recommending we proceed to the next phase of the project.
The scope of services to be provided under this authorization
includes design development, preparation of construction documents,
bidding assistance and construction administration.
Recommend approval of Service Authorization No. 8 with David Miller
& Associates in an amount not to exceed $11,500.00; with funding
from Decade of Excellence Bond Issue Phase II - Fire Station No. 4
Renovations (Account #228-2311-522-61.60).
~
ref:agmemo21
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Agenda Item No.:
AGENDA REOUEST
Date: January 4, 1994
Request to be placed on:
~ Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: January 11, 1994
Description of item (who, what, where, how much): Staff requests Citv Commission
approval for David Miller and Associates for Service Authorization No. S for
desian development. construction documents. biddina assistance and construction
administration for renovation and expansion of Fire Station No. 4. This service
authorization will abide bv the terms of the previouslv approved aareement for
architectural services. between the Citv and David Miller and Associates. dated
October 22. 1991. Consultant fees for this pro;ect are not to exceed 511, 500
and a fundina source is available under account #22S-2311-522-61.~.~
ORDINANCE/RESOLUTION REQUIRED: YESe DRAFT ATTACHED YES/NO
Recommendation: Staff recommends approval for David Miller and Associates to
proceed with Service Authorization No. S for desian development. construction
documents. biddina and construction for Fire station No. 4.
Department Head Signature: øØ-e,...-eG- _Þ ~~9'
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (~ired on all items involving expenditure of funds):
Funding available: E VNO
Funding alternatives (if applicable) ~
Account No. & Description PZ'::L3/J S-~6('h() 1bE1ñr~~~ ~S
~cco~nt Balance 'I 'aCt,2.f::()
~v · ¡'!''f .
City Manager Review:
Approved for agenda: ~O ZM
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
AG362D16.MRM
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DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: David T. Harden
City Manager ~
FROM: William H. Greenwood ~ -
Director of Environmental Services
DATE: January 4, 1994
SUBJECT: RENOVATIONS AND EXPANSION FIRE STATION #4
PROJECT NO. 93-62
Staff requests City commission approval for Service
Authorization No. 8 for David Miller and Associates for
renovations and expansion of Fire station No. 4. Service
Authorization No. 8 will allow the consultant to proceed
with design development, construction documents, bidding and
construction administration. previously the city commission
approved Service Authorization No. 6 for verification of
programmatic data and preparation of preliminary floor plans
and site plan. The consultant has completed this task to
the satisfaction of staff. I have attached a copy of the
preliminary plan and estimated cost of implementation for
your review. I have also attached a copy of the signed
Service Authorization No. 8 for your review and acceptance.
Fees for this work will be a not to exceed amount of $11,500
and funding is available under account #228-2311-522-61.60
(Fire station #4) . The anticipated schedule for this work
is for the construction documents to be ready for bidding
around April 1, 1994 with construction to begin in early
June of 1994.
WHG: mm
attachments
cc: Ralph E. Hayden, P.E., City Engineer
Jose Aguila, Asst. Construction Manager
File: Project No. 93-62 (D)
WHGS4D16.MRM
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MEMORANDUM
TO: David T. Harden, City Manager
FROM: William H. Greenwood, Environmental Services Director~)?~
SUBJECT: SERVICE AUTHORIZATION NO. 8/DAVID MILLER & ASSOCIATES
RENOVATIONS AND EXPANSION - FIRE STATION NO. 4
DATE: December 28, 1993
At the September 28, 1993, regular meeting, the City Commission
approved Service Authorization No. 6 in the amount of $800 to the
contract with David Miller and Associates for architectural
services necessary to prepare preliminary floor and site plans
for modifications to Fire Station No. 4. Those modifications
included privatization and increase of sleeping quarter areas,
the addition and improvement of bathroom and shower facilities,
and providing decontamination, storage and physical training
facilities.
Those tasks have been accomplished and staff is now recommending
we proceed to the next phase of this project. This is a service
authorization in the amount not to exceed $11,500 to the contract
with David Miller and Associates for architectural services
associated with renovations and expansion of Fire Station No. 4
located on Lake Ida Road.
The scope of service provided under this authorization includes
preparation of construction documents, bidding and construction
assistance services.
It is anticipated that the construction documents will be ready
for bidding around April 1, 1993; with construction to begin in
early June, 1994. A Statement of Probable Construction Cost is
included in the backup material for your information.
Funding is available from Decade of Excellence Bond Issue Phase
II - Fire Station No. 4 Renovations (Account No.
228-2311-522-61.60).
Recommend Service Authorization No. 8, to the contract with David
Miller and Associates, be placed on the City Commission agenda of
January 11, 1994.
WHG:cl
cc: Ralph E. Hayden, City Engineer
Jose Aguila, Asst. Construction Manager
Kerry Koen, Fire Chief
File: Project No. 93-62 ( D)
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DAVID MILLER & ASSOCIATES
CITY OF DELRAY BEACH
CONSULTING SERVICE AUTHORIZATION
DATE: ¡
SERVICE AUTHORIZATION NO. -ª- FOR CONSULTING SERVICES
CITY P.O. NO. CITY EXPENSE CODE 2282311526160
PROJECT NO. 93-62 (CITY) 93-903B (DAVID MILLER & ASSOC.)
TITLE: Fire station No. 4 Renovation and Expansion
This Service Authorization, when executed, shall be'incorporated in
and shall become an integral part of the Contract, dated October
22. 1991 between the city of Delray Beach and David Miller &
Associates.
I. PROJECT DESCRIPTION
Renovation and expansion of existing Fire Station No. 4.
located on Lake Ida Road. Scope of services authorization
includes preparation of construction documents as well as
assistance during bidding and construction. The preliminery
plans prepared and dated December 13, 1993 serve as the basis
for phases II and III.
II. SCOP~ OF SERVICES
The following scope of services is developed in accordance
with the Standard Agreement for Architectural Services. Site
civil engineering services are included (water and sewer line
redesign and offsite improvements are not included).
Phase I Not included in this Service Authorization; provided
under a previous service authorization.
- -'.. ...-
Phases II through V - Included in this Service Authorization
III. BUDGET
Architectural fees as follows::
Phase I - N/A work completed
Phase II & III - For a lump sum fee of $7,500.00
Phase IV - On an hourly basis not to exceed $1,000.00 without
prior written authorization.
Phase V - On an hourly basis not to exceed $1,500.00 without
prior written authorization. Note: This phase will not
include full time project representation.
Reimbursable Expenses - Not to exceed $l500.00 without prior
written authorization.
Payment shall be in accordance with Article.VII A.2.
IV. COMPLETION DATE
complètion of construction documents within ninety (90) days
of formal acceptance of service authorization.
J
This service authorization is approved contingent upon the city's
acceptance of and satisfaction with the completion of the services
rendered in the previous phase or as encompassed by the previous
service authorization. If the city in its sole discretion is
unsatisfied with the services provided in the previous phase or
service authorization, the city may terminate the contract without
incurring any further liability. The CONSULTANT may not commence
work on any service authorization approved by the City to be
included as part of the contract without a further notice to
proceed.
Approved by:
Date
~~
W~~dÆH~~¡L-
Attest: Wltness
STATE OF FLORIDA
- ,·,·-COUNTY OF PALM BEACH·
The foregoing instrument was acknowledged before me thiS/\{
day of ~,l:lli by of
and Associates, sole proprietor on behalf of David Mil),er and
Associates, a sole proprietorship. He is personally kl10wn to me
as David R. Miller and did not take an oath.
.:;:J1·~~.;fomm&~oo. ~ires:
f !!!III... \ CHERYL A. B YERl Y
i. ¡ My CommissIon Expires
\ : July 19. 1996
";'~OIf~(f-!."'· Comm. No. CC 216180
·......4·
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EXHIBIT B
David Miller , Associates, Hourly Rates
Hourly Hourly Raw
Raw Salary Salary Rate
Rates Times 3.00
MUltiplier
Employer Category
Professionals --Engineers, Architects, Planners
Architects:
I
Principal Architect $30.00 $90.00
Project Manager $25.00 $75.00
Architect I $21. 33 $65.00
Architect II $19.33 $55.00
Office Support
Included as a part of the overhead multiplier to the basic
professional rates.
Engineers:
Structural * $ 80.00
Structural Designer * $ 55.00
Structural Draftsman * $ 45.00
MEP Engineer * $ 50.00
MEP Draftsman * $ 25.00
civil Engineer * $ 75.00
civil Draftsman * $ 40.00
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City of Delray Beach Fire Station No. 4 -
Project #93-62 Addition & Renovation
December 13, 1993 DM & A #93-903
STATEMENT OF PROBABLE CONSTRUCTION COST
ITEM ESTIMATED COST
0""'.
site
Curb and Asphalt $ 2,500
Sidewalks 1,000 í.
Fill/Site Preparation 3,000
Lighting 1,000
Landscape/Irrigation 1.000
Sub-Total $ 8,500
Building
New @ lO' cl - l,lOO s.f $ 66,000
Renovation - 300 s.f. 9,000
Shutters 5,000
Apparatus room ventilation 5.000
Sub-Total $ 85,000
contingency ( 5%) $ 4.500
Grand Total $ 98,000
NOTE: The above costs are estimates only and have been assembled
with out the benefit of bids or quotes from contractors or
suppliers. Bid alternates will be utilized for any additional work
(if under budget)
fire4 estimates
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~
SUBJECT: AGENDA ITEM # 9 - MEETING OF JANUARY 11. 1994
APPLICATION FOR ISTEA GRANT/EAST ATLANTIC AVENUE
DATE: JANUARY 7, 1994
This item is before you to approve completing the application process
for the Intermodel Surface Transportation Efficiency Act (ISTEA)
Grant, and delaying the East Atlantic beautification project until the
summer of 1995. Last year the City applied for a $900 thousand grant
to provide funding for beautification improvements to East Atlantic
Avenue. The East Atlantic project ranked number one out of all the
applicants.
Some restrictions on the grant would make money for construction
unavailable until July 1, 1995. This would delay the planned April
1994 construction. However, other issues have developed which make
delaying the project a year adviseable. The Florida Department of
Transportation is now unwilling to allow deviations from their
landscape standards without an official variance from F.D.O.T. in
Tallahassee. The process for obtaining these variances could be
lengthy.
Since the construction is already being delayed by the variance
process, making our 1994 window for construction impossible, Community
Improvement feels it would be appropriate to take advantage of the
additional money that is available through ISTEA. It was also the
consensus of the East Atlantic Avenue Task Team members to delay the
project, with construction now anticipated between April and September
1995.
The East Atlantic Avenue Task Team and Staff recommend that the City
complete the application process for the ISTEA grant with the
understanding that the East Atlantic Beautification Project would be
delayed until April 1995.
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. Agenda I tem No.:
'AGENDA REQUEST
Date: 1/6/94
Request to be placed on:'
X Regular Agenda Special Agenda Workshop Agenda
When: 1/11/94
Description of agenda item (who, what, where, how much):
Consider applying for the ISTEA Grant and delay the
E Atlantic Ave Proiect until 1995
ORDINANCE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO
Recommendation: Commission Action
\
A
Department Head Signature. ~ i~ -~ :
Determination of Consistency with Compre~ensive Plan:
City Attorney Review/ Recommendation (if applicable):
Budget Director Review (required on all iteas involving expenditure
of funds):
Funding available: YES/ NO
Funding alternatives: (if applicable)
Account No. & Description:
Account Balance:
City Manager Review:
Approved for agenda: '@, NO tJÞ]
Hold Until:
Agenda Coordinator Review:
Received:
Action: Approved/Disapproved
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·
M E M 0 RAN DUM
TO: DAVID HARDEN, CITY MANAGER
COMMUNITY IMPROVEMENT ~
FROM: LULA BUTLER, DIRECTOR,
RE: EAST ATLANTIC AVENUE BEAUTIFICATION - ISTEA GRANT ....., -.
DATE: JANUARY 3, 1994
ITEM BEFORE THE COMMISSION
- -
Status of the East Atlantic Avenue Beautification Project with respect to
the ISTEA Grant and consideration of the delay of the project from April
1994 to April 1995.
BACKGROUND
Last year the City applied for a $900 thousand grant available through the
Intermodal Surface Transportation Efficiency Act (ISTEA) to provide funding
for beautification improvements to East Atlantic Avenue. We were recently
notified that we were ranked number one out of all the applicants. Some
restrictions on the grant, however, would make money for construction
unavailable until July 1, 1995.
Initially it was felt that the City might not want to accept the Grant since
it would impact the schedule for construction which was identified as being
between April and September 1994. Other issues have developed which make
delaying the project a year more probable.
Certain elements of the project design require variances from Florida
Department of Transportation. In preliminary conversations with F.D.O.T.
they had indicated some flexibility in design parameters would be permitted.
Now they are unwilling to allow deviations from their standards without an
official variance from F.D.O.T. in Tallahassee.
The variance process can be lengthy. Although we have already directed our
Consultants, Gee & Jenson to prepare documentation needed for F.D.O.T.
review, the Variance Committee will not meet until February 3, 1994 at which
time they will vote to forward the request to Tallahassee. Once in
Tallahassee the City could be waiting until May before we get an answer.
After the approval from F.D.O.T. preparing the final bid documents and the
bid process would delay any possible construction to the beginning of
September, carrying construction into the season, which we don't want.
Although funding in the amount of one million dollars was allocated through
the Decade of Excellence Bond, project cost estimates exceed funding
allocated due to extensive drainage and electrical improvements needed.
1
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Since we are already being delayed by the variance process making our 1994
window for construction impossiblet we would like to take advantage of the
additional money that is available though ISTEA.
A special meeting of the East Atlantic Avenue task Team was held on December
16t 1993 to discuss this mattert meeting summary attached. It was the
consensus of the Task Team members to delay the project one year with
construction now anticipated between April and September 1995.
RECOMMENDATION ,
The East Atlantic Avenue Task Team and Staff recommend that the City apply
for the ISTEA Grant with the understanding that the East Atlantic Avenue
Beautification Project would be delayed until April 1995.
2
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MEETING SUMMARY
EAST ATLANTIC AVENUE BEAUTIFICATION TASK TEAM
DECEMBER 16, 1993
3:00 P.M. PLANNING & ZONING CONFERENCE ROOM
MEMBERS PRESENT: Sandra Almy, Suzie Simms, Monty Helm.
MEMBERS ABSENT: Dorothy Brockmiller, Gayle Brown, Majorie Ferrer, Frank
Wheat, Patrick Lynch.
STAFF PRESENT: Ralph Hayden, Jose Aguila, Nancy Davila.
The purpose of the meeting was to bring the Task Team Members up to date on
the latest developments with the Florida Department of Transportation with
respect to both the Intermodal Surface Transportation Efficiency Act (ISTEA)
Grant and the approval of the project plans.
Last year the City applied for $900 thousand dollar grant through the
ISTEA which showcased beautification improvements to East Atlantic Avenue.
We were surprised to learn that our project had been ranked number one.
Jose Aguila and Nancy Davila met with F.D.O.T. to discuss the grant process
and to find out any limitations or conditions that might apply. The entire
process is very complex, but the impact to Delray Beach can be simplified by
saying the funds are available only for certain beautification elements and
money for construction will not be available until after July 1, 1995.
At first we felt the grant funds would not coincide with the schedule
proposed for the project. The Task team had settled on beginning
construction shortly after the Delray Affair and being completed at the end
of September of 1994. It's hard to turn down that amount of money, however,
and other issues have developed which impact the scheduling of the project
and which makes the thought of delaying the project an entire year more of a
reality.
The day after Jose met with F.D.O.T. about the Grant, he and Gee & Jensen
met with the F.D.O.T. Variance Committee to discuss the project design. As
you may recall, the initial feedback from D.O.T. was that they would allow
some flexibility in the design parameters as long as the City was willing to
sign a maintenance agreement. This was an acceptable arrangement since we
have historically signed such agreements whenever we have made improvements
within D.O.T. rights-of-way.
Unfortunately, the Variance Committee required that we apply for official
variances from certain guidelines that have been recently established by
D.O.T. This requires that our application go to Tallahassee for final
approval which could takes three to four months.
1
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Considering that the variance process has now delayed the project from
starting in mid April as planned, we would not want to begin construction
in July and have it drag into the season. For this reason coupled with the
ability to qualify for the $900 thousand in funding, the Task Team was
polled to see if they agreed that the project should be delayed until April
of 1995.
Although all members were not present, all that were agreed to delaying the
project until April 1995 and Dorothy Brockmiller told me over the phone that "
she also agreed to the delay.
One very positive aspect to this situation is that the additional grant
funding will allow us to target more dollars directly at beautification
elements. The conceptual plan had to balance the available funds between
drainage improvements and beautification. Even though the projected costs
were approaching 1.2 million, the beautification portion didn't represent
$900 thousand. Gee & Jensen was asked to review their cost estimates and
add to the beautification elements.
Additional beautification was identified at A-I-A and East Atlantic Avenue.
The Task Team asked that the Consultants take a look at the possibility of
carrying the paverblocks and landscape treatments around the corners onto
the intersecting streets such as was done on the balance of East Atlantic
Avenue.
Since the meeting, Marjorie Ferrer contacted me and indicated she felt it
made sense to wait, but she is concerned about the events planned for 1995
which marks the 100th anniversary of Delray Beach. Whichever decision is
made, she needs to know so she can plan the activities for the next two
years.
The consensus of the Task Team to delay the project until Spring 1995 in
order to qualify for the ISTEA Grant will be forwarded to the City
Commission for their action at the January II, 1994 meeting.
cc: David Harden, City Manager
Lula Butler, Director, Community Improvement
Joe Weldon, Director, Parks & Recreation
Richard Stauginger, Gee & Jensen
2
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER tJ/'Vi
SUBJECT: AGENDA ITEM i CJJ - MEETING OF JANUARY 11. 1994
CHANGE ORDER NO. 1 AND REOUEST FOR FINAL PAYMENT/
TIGER CONSTRUCTION SERVICES. INC.
DATE: JANUARY 7, 1994
This item is before the Commission for approval of deduct Change Order
No. l/Final in the amount of $69,814.70 and a request for final
payment in the amount of $12,935.31 from Tiger Construction Services,
Inc. for Water and Sewer for Former Enclave Areas - Seacrest
Subdivision, Del-Raton Park and Homewood Park, Phase I.
The change order represents final plus/minus as-built quantity
adjustments based on actual field measured quantities extended at the
contract unit prices.
The project is complete to the satisfaction of the City and all
required closeout documentation has been received.
Recommend approval of deduct Change Order No. l/Final in the amount of
$69,814.70 and final payment in the amount of $12,935.31 to Tiger
Construction Services, Inc. ¡ with funding from 1991 Revenue Bond
Construction (Account No. 447-5175-536-60.31).
~
Agenda Item No.:
AGENDA REOUEST
Date: January 5, 1994
Request to be placed on:
--X-- Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: January 11, 1994
Description of item (who, what, where, how much) : Staff requests City
Commission to approve~change Order #1 final closeout Change Order to Tiger~
Construction Services, Inc. for Water and Sewer for the Former Enclave Areas
Seacrest Subdivision, Del Raton Park and Homewood Park, Phase I (92-08). Change
Order #1 is for final plus/minus as-built quantity adjustments based on actual
field measured quantities extended at the Contract unit prices. Amount of
Change Order #1 is -$ 69,814.70. Funding Source shall be 447-5175-536-60.31.
Staff also requests authorization for final payment to Tiger Construction
Services, Inc. in the amount of $ 12,935.31.
ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO
Recommendation: Staff Recommends approval of change Order #1 Final incorporating
the above revisions and that final payment be made to the Tiger Construction
Services, Inc.
Department ~ ~ /7j,;." *
Signature: .k--
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (required on all items involving expenditure of funds):
Funding available: ~NO
Funding alternatives ~I
Account No. & Descr~~on
r I ~ccount Balance 7'(;
~t~ Manager Review' ~
Approved for agenda: ~/NO zø
Hold until: '
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
Agen081.doc
.
Memorandum
To: David T. Harden, City Manager
From: William H. Greenwood, Director of Environmental serv~~
Date: January 6, 1994
Re: Water and Sewer for the Former Enclave Areas: Seacrest
SUbdivision, Del Raton Park and Homewood Park (92-08)
Change Order #1 Final
Attached is an agenda request for Change Order #1 final to Tiger
Construction Services, Inc. This agenda request is for Water and
Sewer to the Former Enclave areas above(92-0S). Change Order #1
is for a net deduct amount of $69,814.70. It represents
miscellaneous changes and the final plus/minus as-built quantity
adjustments for Del Raton Park and Homewood Park.
Seacrest Subdivision was deleted from this Contract. We
identified storm drainage and easement problems in this area.
The water and sewer improvements will be constructed at a later
time along with the remedial storm drainage improvements. The
DIP sanitary main had already been purchased by Tiger when the
work was deleted. This pipe was paid for under this Contract and
delivered to the City (Item 7D, Schedule A).
The agenda request is also made for final payment to Tiger
Construction in the amount of $12,935.31.
Funding Source is 447-5175-536-60.31.
File: Memo to city Manager
92-08D
A:mem09208
.
CITY OF DBLRAY BEACH
CBAIlGB ORDER TO ORIGINAL CONTRACT
CHANGE NO. 1, Final PROJECT NO. 92-08 DATE:
PROJECT TITLE: provision of Water and Sewer for the Former Enclave Areas:
Seacrest Subdivision, Del Raton Park and Homewood Park, Phase I
TO CONTRACTOR: Tiger Construction Services, Inc.
YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING CHANGES IN THE PLANS AND SPECIFICATIONS FOR
THIS PROJECT AND TO PERFORM THE WORK ACCORDINGLY, SUBJECT TO ALL CONTRACT STIPULATIONS AND
COVENANTS.
JUSTIFICATION:
Construct miscellaneous changes to project per attached schedule "A".
SUMMARY OF CONTRACT AMOUNT
ORIGINAL CONTRACT AMOUNT $ 345,370.00
COST OF CONSTRUCTION CHANGES PREVIOUSLY ORDERED $ .00
ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $ 345,370.00
COST OF CONSTRUCTION CHANGES THIS ORDER (DEDUCT) $ - 69,814.70
ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $ 275,555.70
PER CENT DECREASE THIS CHANGE ORDER -20.2 ,
TOTAL PER CENT DECREASE TO DATE -20.2 ,
CERTIFIED STATEMENT: I hereby certify that the supporting cost data included is, in my
considered opinion, accurate; that the prices quoted are fair and
reasonable.
~~~~ Inc.
? for Tiger~' truction Services,
(S )
¿,/
TO BE FILLED OUT BY DEPARTMENT INITIATING CHANGE ORDER
Environmental Services Department 447-5175-536-60.31
FUNDS BUDGETED CODE
DELRAY BEACH, FLORIDA
By its City Commission
RECOMMEND: By:
William H. Greenwood Thomas E. Lynch, Mayor
Director of Environmental Services
ATTEST:
APPROVED: By:
CITY ATTORNEY CITY CLERK
¡
.
Project No. 92-0S Schedule "A"
Water and Sewer for Former Enclaves
Seacrest Subdivision, Del Raton Park and
Homewood Park
Change Order #1, Final
-------------------------------------.----------------------------------------------------------------------
ITEM ITEM DESCRIPTION Cont As-built +/- C.O Unit Total
NO Qty Qty #1 Qty Price
.-----------------------------------------------------------------------------------------------------------
Seacrest Subdivision
1 Site Mobilization 1 0.40 -0.6 ls 1000.00 -600.00
2 S-inch DIP water main 0 0 o If 0.00 0.00
3A S-inch gate valve and box 0 0 o ea 0.00 0.00
38 6-inch tapping sleeve and valve 1 0 -1 ea 950.00 -950.00
4A 1-inch water service 0 0 o ea 0.00 0.00
48 1 1/2" water service 0 0 o ea 0.00 0.00
5 Fire hydrants 1 0 -1 ea 1100.00 -1100.00
6 Terminal blowoffs 0 0 o ea 0.00 0.00
7A S-inch PVC sanitary sewer (0-6) 1S0 0 -1S0 l f 22.00 -3960.00
78 S-inch PVC sanitary sewer (6-S) 135 0 -135 l f 30.00 -4050.00
7C S-inch PVC sanitary sewer (S-10) 15 0 -15 l f 70.00 -1050.00
*7D S-inch DIP sanitary sewer (0-6) 250 -250 If 30.00 -4200.00
7E 10-inch PVC sanitary sewer (0-6) 0 0 o If 0.00 0.00
7F 10-inch PVC santitary sewer (0-6) 0 0 o If 0.00 0.00
7G 10-inch DIP santitary sewer (0-6) 0 0 o If 0.00 0.00
SA Sanitary manholes (0-6) 1 0 -1 ea 1000.00 -1000.00
S8 Sanitary manholes (6-S) 1 0 -1 ea 1200.00 -1200.00
8C Sanitary manholes (S-10) 1 0 -1 ea 1700.00 -1700.00
9A Single sewer service connections 6 0 -6 ea 675.00 -4050.00
98 Double sewer service connections 8 0 -S ea 790.00 -6320.00
10 Concrete sidewalks 200 0 -200 sf 2.50 -500.00
11 Concrete driveways 0 0 o sf 0.00 0.00
12 Asphal t driveways 0 0 o sf 0.00 0.00
13 Television survey 5S0 0 -5S0 If 1.00 -5S0.00
14 Extra fittings 1 0 -1 tn 2500.00 -2500.00
15 Permanent pavement repair 640 0 -640 If 6.00 -3840.00
Deliver material (7A above) to CD8 yard 0 1 1 l f 450.00 450.00
-----------------------
Subtotal Seacrest Subdivision -37150.00
Homewood Park
1 Site Mobilization 1 1 o ls 2000.00 0.00
2 S-inch DIP water main 1640 1620 -20 l f 18.00 -360.00
3A 8-inch gate valve and box 13 6 -7 ea 525.00 -3675.00
38 6-inch tapping sleeve and valve 2 1 -1 ea 950.00 -950.00
4A '-inch water service 40 26 -14 ea 250.00 -3500.00
48 1 1/2" water service 10 2 -S ea 500.00 -4000.00
5 Fire hydrants 7 6 -1 ea 1100.00 -1100.00
6 Terminal blowoffs 0 0 o ea 0.00 0.00
7A S-inch PVC sanitary sewer (0-6) 675 560 -115 If 25.00 -2S75.00
78 8-inch PVC sanitary sewer (6-S) 300 246 -54 If 31. 00 -1674.00
7C 8-inch PVC sanitary sewer (8-10) 210 0 -210 If 40.00 -8400.00
7D 8-inch DIP sanitary sewer (0-6) 250 240 -10 l f 22.00 -220.00
7E 10-inch PVC sanitary sewer (0-6) 640 587.5 -52.5 If 26.00 -1365.00
7F 10-inch PVC santitary sewer (0-6) 550 464 -86 If 36.00 -3096.00
7G 10-inch DIP santitary sewer (0-6) 30 20 -10 l f 25.00 -250.00
SA Sanitary manholes (0-6) 7 6 -1 ea 1100.00 -1100.00
88 Sanitary manholes (6-S) 6 6 o ea 1300.00 0.00
8C Sanitary manholes (8-10) 1 1 o ea 1800.00 0.00
9A Single sewer service connections 30 24 -6 ea 325.00 -1950.00
98 Double sewer service connections 10 6 -4 ea 490.00 -1960.00
.
10 Concrete sidewaLks 200 0 -200 sf 2.50 -500.00
11 Concrete driveways 2500 1800 -700 sf 3.00 -2100.00
12 AsphaLt driveways 0 0 o sf 0.00 0.00
13 Television survey 2665 2100 -565 If 0.30 -170.00
14 Extra fittings 2 1.75 -0.25 tn 2500.00 -625.00
15 Permanent pavement repair 2800 2220 -580 If 6.00 -3480.00
8" x 8" tapping sLeeve and vaLve 0 1 1 Ls 2585.00 2585.00
8" x 6" tapping sleeve and valve 0 1 1 ls 1955.00 1955.00
ReLocate water main tie-in 0 1 1 ls 975 .00 975 . 00
Add'l sanitary services on 8" & 10" main 0 1 1 ls 1425.00 1425.00
Precast manhoLe structures for deleted segments 0 1 1 ls 700.00 700.00
Density testing 0 1 1 ls 400.00 400.00
Add'L cLeanouts on san sewer services 0 1 1 Ls 1340.00 1340.00
Pavement overlay 0 1 1 ls 9382.50 9382.50
-----------------------
Subtotal Homewood Subdivision -24587.50
Del Raton Park
1 Site Mobilization 1 1 o Ls 1500.00 0.00
2 8-inch DIP water main 1200 1063 -137 l f 18.00 -2466.00
3A 8-inch gate vaLve and box 12 10 -2 ea 525.00 -1050.00
3B 6-inch tapping sleeve and valve 0 0 o ea 0.00 0.00
loA 1-inch water service 20 7 -13 ea 250.00 -3250.00
loB 1 1/2" water service 15 9 -6 ea 300.00 -1800.00
5 Fire hydrants 3 3 o ea 1100.00 0.00
6 TerminaL blowoffs 4 4 o ea 500.00 0.00
7A 8-inch PVC sanitary sewer (0-6) 325 0 -325 If 22.00 -7150.00
7B 8-inch PVC sanitary sewer (6-8) 210 387 177 L f 27.00 4779.00
7C 8-inch PVC sanitary sewer (8-10) 550 622.9 72.9 If 38.00 2770.20
7D 8-inch DIP sanitary sewer (0-6) 0 0 o L f 0.00 0.00
7E 10-inch PVC sanitary sewer (0-6) 0 0 o If 0.00 0.00
7F 10-inch PVC santitary sewer (0-6) 0 0 o Lf 0.00 0.00
7G 10-inch DIP santitary sewer (0-6) 0 0 o If 0.00 0.00
8A Sanitary manhoLes (0-6) 2 0 -2 ea 1000.00 -2000.00
8B Sanitary manhoLes (6-8) 1 2 1 ea 1100.00 1100.00
8C Sanitary manhoLes (8-10) 1 2 1 ea 1600.00 1600.00
9A Single sewer service connections 10 2 -8 ea 250.00 -2000.00
9B DoubLe sewer service connections 20 12 -8 ea 325.00 -2600.00
10 Concrete sidewaLks 500 50 -450 sf 2.50 -1125.00
11 Concrete driveways 0 0 o sf 0.00 0.00
12 AsphaLt driveways 1000 0 -1000 sf 1.50 -1500.00
13 Television survey 1080 1010 -70 L f 0.50 -35.00
14 Extra fittings 1 0 -1 tn 2500.00 -2500.00
15 Permanent pavement repair 1300 1300 o Lf 3.00 0.00
1 Asphalt paving @ Frederick Blvd intersection 0 1 1 ls 2799.60 2799.60
-----------------------
Subtotal DeL Raton subdivision -14427.20
AdditionaL misc. items
1 Add'L TS&V/service at WTP 0 1 1 Ls 5500.00 5500.00
1 ReLoc exist irr serv @ Tennis Center 0 1 1 ls 850.00 850.00
-----------------------
Subtotal MisceLLaneous 6350.00
-----------
Total net deduct Change Order #1 FinaL -69814.70
-----------
-----------
'.
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
CITY MANAGERfJr/Ì
FROM:
SUBJECT: AGENDA ITEM i qK - MEETING OF JANUARY 11. 1994
CHANGE ORDER NO. 1 AND REOUEST FOR FINAL PAYMENT/
TIGER CONSTRUCTION SERVICES. INC.
DATE: JANUARY 7, 1994
This item is before the Commission for approval of add Change Order
No. l/Final in the amount of $9,638.06 and final payment in the amount
of $18,222.56 to Tiger Construction Services, Inc. for the Lakeshore
Drive Lift Station and Sanitary Sewer project.
Change Order No. l/Final is for final plus/minus as-built quantity
adjustments based on actual field measured quantities extended at the
contract unit prices.
The project is complete to the satisfaction of the City and all
required closeout documentation has been received.
Recommend approval of add Change Order No. l/Final in the amount of
$9,638.06 and final payment in the amount of $18,222.56 to Tiger
Construction Services, Inc. ; with funding from 1991 Water and Sewer
Enclave Water/Sanitary Sewer Phase II (Account No. 447-5175-536-
60.31).
~ 5-0
.
Agenda Item No.:
AGENDA REOUEST
Date: January 5, 1994
Request to be placed on:
~ Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: January 11, 1994
Description of item (who, what, where, how much) : Staff requests City
Commission to approve add Change Order #1 final closeout Change Order to Tiger
Construction Services, Inc. for Lakeshore Drive Lift Station and Sanitary ~
(92-30). Change Order #1 is for final plus/minus as-built quantity adjustments
based on actual field measured quantities extended at the Contract unit prices.
Amount of Change Order #1 is $ 9,638.06. Funding Source shall be 447-5175-536-60.31.
Staff also requests authorization for final payment to Tiger Construction
Services, Inc. in the amount of $ 18,222.56.
ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO
Recommendation: Staff Recommends approval of Change Order #1 Final incorporating
the above revisions and that final payment be made to the Tiger Construction
Services, Inc.
D~partment ~ L? tÞf,{ t---
S~gnature: ~ ~,." .A__
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable)
Budget Director Review (required on all items involving expenditure of funds):
Funding available: YES/NO
Funding al ternati ves (if lPliCable) u./(/~ I 'Ç /9¡J~
J;1c Account No. & Description fjl-~ .>12, S J.i. bO 3/ /9'?f "" ENCLhI'" ~ ~j
,t1 9, Account Balance ~ b)'f: 73~ .!.. ~~ PH 11' f
c~ty Manager Review: \
Approved for agenda: ~/NO ~
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
Agen081.doc
.
·
Memorandum
To: David T. Harden, City Manager
From: William H. Greenwood, Director of Environmental services~
Date: January 6, 1994
Re: Lakeshore Drive Lift station and Sanitary Sewer (92-30)
Change Order #1 Final
Attached is an agenda request for closeout Change Order #1 to
Tiger Construction Services, Inc. for Lakeshore Dr Lift station
and sanitary Sewer (92-30). Change Order #1 is for a net add
amount of $9,638.06. It represents miscellaneous changes and the
final plus/minus as-built quantity adjustments for the Project as
per Schedule "A" attachment to the Change Order.
The agenda request is also made for final payment to Tiger
Construction in the amount of $18,222.56.
Funding Source is 447-5175-536-60.31.
File: Memo to City Manager
92-30D
A:mem09230
'.
. 01-06-94 04:54PM FROM CH2M HILL
P02
e?-2O-'T.!14 IiNiI~It-G ŒPT 1158 Fe2 J'Ff-I IS 94 16:æ
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_ __ . -.t.øu. ._..eII
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110 CXII'I'UØIOA. 'i4I4I- aoa..nnUB ...1..., 11UII.
101 All IIIDt UQalIIID 'lO KMI .,. JØHLQllaH ~ .II ... fLUI NID lna¡,:tOAtICIM I'aII
.1. IlØlJIœ .. 10 dØOØ I'D .... AOCJQaDXJ1G1t, lUaØœ 'lO &W. OOØMC'I ,.,¡PœA'IZOII AID
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.nwu..,~ oJ' __..IMI .....ßI!t
ORIGZIA%. CIOIIftaCPI AII.OVft · 111,710.00
GOlf . ODII....... QIallP~1 PMV:EOUI¡'Y oaDaUD · 0.00
ADtr7UØQD OwItIIMR aøouor ..z.ea 'ZO .,.Z. allUlGl aMIIa · 125.71\3.00
œn or ~.bdJOI1011 GIWI8.' 'ØØ. OIDD (ÞDUCI) · .,gl.O'
ANV.nD CXØIIIACt uaaø IllaLUDDCI all CDlUB -- · 131,148.0'
III .. ø___ I'll' ~. GlaD ,.. ,
101M na aIR n--'. 10 .. 'J.t ,
GD'I%tlaD ......... J: ~ "~1ty that the 'Q1IOñ1nO ...-.: cia'. L..I..... L-, 11\.
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'i.~
to&' OIIaMlUJ,l ZnCh
to .. J'u.LU QUI' II DI.U'ØIIß' ¡IXmI\'UIIG ØIU'. OlD.
.D.,J.~OMIIIftbal .....£.CI.. Dapan...nt 447-ll1~-·3.-.0.Jl
I'UllDI .wønMD DOÞa
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. D...-v ..., rz,oalD~
If Lt. al~f o.-.L..ton
UCODaJ) I Brl
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O¡n- A~ Olft CILIM
.
.
Projecrt 92-30 Schdule "A"
lakeshore Dr lift Station and Sanitary Sewer
Change Order #1 Final
-----------------------------------------------------------------------------------------------------------------------
ITEM ITEM DESCRIPTION Contract As-built +/- C. Unit
NO Qty Qty #1 QTY Price TOTAL
-----------------------------------------------------------------------------------------------------------------------
A Plus/Minus As-built Qty Adjustments
1 Survey, layout and As-Quilts 1 1 o ls 800.00 0.00
2 Trench Safety System 400 400 o ls 1.00 0.00
3 Manholes (0-6) 6 6 o ls 1000.00 0.00
4 Additional Standard Manhole 6 5 -1 ls 100.00 -100.00
5 Fiberglass Manhole liner 1 1 o ls 500.00 0.00
6 Connection to Existing Manholes 2 2 o ls 900.00 0.00
7 6" Sanitary Sewer Service 500 421 -79 If 7.00 -550.00
8 Service connections-cleanouts complete 15 29 14 ea 100.00 1400.00
9 Finishing Grading and Grass by Sodding 2000 3000 1000 ea 0.40 400.00
10 lift Station Complete 1 1 o ea 55000.00 0.00
11 Polyethylene Wrap Encasement for all piping and fittings 1100 0 -1100 l f 0.40 -440.00
12 8" PVC Sanitary Sewer (6-8) 235 750 515 If 32.00 16480.00
13 8" PVC Sanitary Sewer (0-6) 1100 550 -550 If 26.00 -14300.00
14 4" DIP Force main 1100 1045 -55 If 15.00 -825.00
Material credit for PVC in lieu of DIP force main 0 1045 1045 If -2.20 -2299.00
15 Wye fittings or connections (8 x 6) 10 18 8 ls 75.00 600.00
16 FPl Allowance 1 0 -1 sy 1000.00 -1000.00
Realign Playhouse Rd to allow for lS 0 1 1 ls 2300.00 2300.00
Relocate Valve Vault 0 1 1 ls 2000.00 2000.00
Addditional asphalt leveling at low area of cul-de-sac 0 1 1 ls 480.00 480.00
Relocate wet well 0 1 1 ls 2284.57 2284.57
RTU radio telymmetry relocation 0 1 1 ls 2694.49 2694.49
Miscellaneous changes 0 1 1 ls 513.00 513.00
-----------------------
$9,638.06
------------
------------
.
·
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~
SUBJECT: AGENDA ITEM it: CfL - MEETING OF JANUARY 11. 1994
CHANGE ORDER NO. l/SWINTON AVENUE BEAUTIFICATION
DATE: JANUARY 7, 1994
Change Order No. 1 is before the Commission to approve an increase in
the American Lighting & Maintenance Inc. , contract of 30 days for the
Swinton Avenue Beautification Project Phase 1. The revised date for
substantial completion of Phase I, including provisions for liquidated
damages, would be established as March 10, 1994. This delay is
requested because the trees in the new landscaping on either side of
the road will be too close together to allow passage of the historic
houses which are to be moved up Swinton Avenue some time between
January 24 and February 4 1994.
Recommend approval of Change Order No. 1 to extend the contract with
American Lighting & Maintenance Inc. , for 30 days.
~
.
,
. Agenda I tem No.:
'AGENDA REQUEST
Date: 1/7/94
Request to be placed on:'
X
Regular Agenda Special Agenda , Workshop Agenda
When: 1/11/94
Description of agenda item (who, what, where, how much):
Swinton Ave Beautification - Chan~e Order #1
Proiect #92-42
ORDINANCE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO
Recommenda t ion: Approve Change Order
\
~e:.--' ð~,r .
Department Head Signature: "..····_.·..A...__ -=
/
Determination of Consistency with Comprehensive Plan:
City Attorney Review/ Recommendation (if applicable):
Budget Director Review (required on all iteas involving expenditure
of funds):
Funding available: YES/ NO
Funding alternatives: (if applicable)
Account No. & Description:
Account Balance:
City Manager Review:
Approved for agenda: {3/ NO í7v'\
Hold Until:
Agenda Coordinator Review:
Received:
Action: Approved/Disapproved
'.
MEMORANDUM
TO: DAVID HARDEN, CITY MANAGER
THROUGH: LULA BUTLER, DIRECTOR, COMMUNITY IMPROVEMENT ~
FROM: NANCY DAVILA, HORTICULTURIST/SPECIAL PROJECTS COORDINATOR ~
RE: SWINTON AVENUE BEAUTIFICATION - CHANGE ORDER # 1
DATE: JANUARY 3, 1994
ITEM BEFORE THE COMMISSION
- -
Consideration of Change Order # 1 for Swinton Avenue Beautification Project
No. 92-42 to American Lighting & Maintenance, Inc., to provide an increase
in the contract time of 30 days for Phase I and an increase of $75.30 per
day for maintenance of traffic barricades in Phase I, not to exceed thirty
days.
BACKGROUND
Per the contract, work on Phase One will be substantially completed within
60 calendar days after the issuance of the Notice to Proceed. The Notice to
Proceed was issued on December 13, 1993 and Phase One was to be
substantially completed by February 11, 1994. The contract also provided
for liquidated damages for delay, that the Contractor was to pay the City,
in the amount of $1,000 for each day that work continued beyond the time
specified for substantial completion in Phase One.
Due to the relocation of three historic houses scheduled to be moved onto
Swinton Avenue, it is necessary to delay the installation of proposed trees
and ground covers since the houses require a minimum of 38 feet clear width.
The Contractor will be expected to complete all work within Phase One with
the exception of the installation of the trees, palms and shrubs so that the
area is presentable for the Virginia Slims Tournament. The nodes will be
protected by traffic barricades until the trees can be installed. The
Contractor is seeking an additional $75.30 per day, up to a maximum of
thirty days, to provide these barricades. The cost to the City would be
$2,259.00 if the barricades were needed the entire thirty days. Contingency
funds are available in D.O.E. Act # 228-4141-572-61.48.
RECOMMENDATION
Staff recommends that the City Commission approve Change Order # 1 to
American Lighting and Maintenance, Inc., Project No. 92-42, to allow a 30
day extension of the contract time for Phase One and to allow an increase to
the contract price of $75.30 per day, up to thirty days, for the maintenance
of traffic barricades to protect the curbed nodes. The revised date for
substantial completion of Phase One, including provisions for liquidated
damages would be established as March 10, 1994.
.
,
. .. ,
.
AMERICAN LIGHTING MAINTENANCE, INC.
1750 N. FLORIDA MANGO ROAD, SUITE 402 WEST PALM BEACH, FLORIDA 33409
January 10, 1994 PHONE (407) 689-4854 FAX (407) 689-5322
. ,~t ./1/
Mr. Jim Reynolds (;/'/ ' I
City of Delray Beach Engineering
434 South Swinton Avenue
...~. Delray Beach, Florida 33444
Re: Swinton Avenue Beautification
<' Project No. 92-42
Jí..
;,\ Dear Jim,
Pursuant to the attached Change Order No. 1 for the above referenced project, please
include the following supporting cost data:
Additional Traffic Maintenance, Phase I only, for an additional thirty (30) days.
1. 75 Barricades at $0.66 per day = $49.50
2. 2 Laborers at $8/per hr. x 1 hr = 16.00
SUB-TOT¿tL $65.50
15% Overhead & Profit 9.80
Per Day Total $75.30
Maximum of thirty (30) days at $75.30 = $2,259.00
Sincerely,
AMERICAN LIGHTING MAINTENANCE, INC.
>/<=/.// ~) .
Howard L. Searcy, Jr.
General Construction Manager
HLS: pjn
cc: file
Russell E. White, Vice President, A.L.M.L
.
l .
. -
i
. CI~Y OF DELRAY BEACH
CHAHGE ORDER' ~O ORIGINAL COlf.l!RAC~
\
1 92-42 DATE& January 10, 1994
CHANGE NO. PROJECT NO.
PROJECT TITLE. Swinton Avenue Beautification
TO CONTRACTOR I American Lighting Maintenance, Inc.
YOU ARE HEREBY REQUESTED TO MAKE THE FOLLOWING CHANGES IN THE PLANS AND SPECIFICATIONS FOR
THIS PROJECT AND TO PERFORM THE WORK ACCORDINGLY, SUBJECT TO ALL CONTRACT STIPULATIONS AND
COVENANTS.
'"
JUSTIFICATION &
)
Three historic houses are scheduled t.o be moved down Swinton Avenue. The 38 foot
clear width required necessitates delaying the instal~ation of the palms, trees,
and shrubs within the planting nodes, otherwise they would be in the path åf the
house.
This change order involves a 30 day extension for substantial completion of Phase I.
SUMMARY OF CONTRACT AMOUNT
ORIGINAL CONTRACT AMOUNT $413,765.00
COST OF CONSTRUCTION CHANGES PREV~OUSLY ORDERED .00
ADJUSTED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $413,765.00.
COST OF CONSTRUCTION CHANGES THIS ORDER 2,259.00
ADJUSTED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $416,024.00
PER CENT INCREASE/DECREASE THIS CHANGE ORDER 0.5% ,
TOTAL PER CENT INCREASE/DECREASE TO DATE 0.5% !II
EXTENSION OF CONTRACT TIME ALLOWED BY THIS CONTRACT 30 CALENDAR DAYS T03/10/94
For substantial completion of Phase 'I. Date
CERTIFIED STATEMENT& I hereby certify that the supporting cost data included is, in my
, George C. Turenne, Pres.. considered opinion, accurate; that the prices quoted are fair and
reasonable and in proper ratio to the cost of the original work
t'~ ~~ntracted for under benefit competitive bidding.
C ~OR. SIGNATURE (CONSULTING ARCHITECT OR ENGINEER)
(SEAL .
TO BE BILLED OUT BY DEPARTMENT INITIATING CHANGE ORDER
. DEPARTMENT FUNDS BUDGETED CODE CERTIFIED BY
DELRAY BEACH, FLORIDA
By ~ts City Commision
RECOMMEND & Bya .
PROJECT MANAGER MAYOR
ATTEST a
. APPROVED & Bya
CITY ATTORNEY CITY CLERK
COTOe.XT
, . , .: I,
.
.
¡.M-eJltO CITY OF OELRAY BEAC~t3
TO: David Harden DATE: 1/7 /94
FROM: Lula Butler
SUBJ: Swinton Ave Beautification Project #92-42
We are still waiting for the executed
copy of the contract from the contractor.
We anticipate there being per diem
charges for the barricades. He has
not been responsive, but expect to
have the executed contract Monday,
Jan. 10th.
/dq
Attachment
Lb~
-.
DElRA Y BEACH
~'_*';ì
AIUmeric. city
" III!
1993
.
. '.
M E M 0 RAN DUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER é~Î
SUBJECT: AGENDA ITEM # c¡ .M - MEETING OF JANUARY 11, 1994
APPOINTMENT TO THE CODE ENFORCEMENT BOARD
DATE: JANUARY 6, 1994
This item was postponed from the Special Meeting of January 4, 1994.
The appointment is for an alternate member (real estate person) to the
Code Enforcement Board to a term ending January 14, 1997.
All members must be residents of the City. The requirement is that,
when possible, regular and alternate members shall include an
architect, a businessperson, an engineer, a general contractor, a
subcontractor and a real estate broker. The City's code further
provides that the realtor shall be licensed under the laws of the
state licensing real estate brokers as either a broker or a
salesperson, or shall possess similar qualifications under the laws of
other states, or shall have actual experience deemed by the Commission
to be equivalent to licensing.
The following individuals have applied for the real estate position
and have been contacted to verify their continued interest:
Adele Siktar King
Richard LiCastri
Chris Stray (has also applied for SPRAB)
Other laypersons have also applied as follows:
Norma Bannoura (has also applied for SPRAB)
Richard Brautigan (has also applied for SPRAB)
David Cohen (has also applied for SPRAB)
Rosalind Murray (has also applied for SPRAB)
Joann K. Peart
Sidney Soloway
Anthony Veltri
Horace Waldman
Stanley Watsky
Pursuant to Commission direction, a check for code violations and
municipal liens has been conducted. Ms. Bannoura has one ( 1 )
outstanding code violation, a copy of which is attached to her
application.
Based upon the rotation system, the appointment will be made by Mayor
Lynch.
Recommend appointment of an alternate member (real estate person) to
the Code Enforcement Board to a term ending January 14, 1997.
ref:agmemo1 ~j; ~þ tþ-/tI'I
~ 5-0
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The following is a compliation of attached applications for
both the Code Enforcement Board and the Site Plan Review and
Appearance Board:
Donald Allgrove
Patty Miller Andrews
John Baccari
Norma Bannoura
Robin Bird
David Bodker
Fred Bonardi
Richard Brautigan
Ralph Cantin
David I. Cohen
Kenneth J. Damian
Mark David
Michael Eisenrod
Gary P. Eliopoulos
Sharon Fowler
Daniel P. Hess
Richard Kheel
Adele S. King
Harriet Lerman
Richard LiCastri
Mark Little
Dolores McCurdy
Rosalind Murray
Steven Neubarth
Joann K. Peart
Joseph Pike
Robert Puzey
Mildred Scherer
Thuy Shutt
Lawrence Siegel
Desiree Snyder
Sid Soloway
William Stone
Chris Stray
Anthony Veltri
Horace Waldman
Stanley Watsky
William Wilsher
app.doc
"
M E M 0 RAN DUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~
SUBJECT: AGENDA ITEM # ~ AI - MEETING OF JANUARY 11, 1994
APPOINTMENT TO THE SITE PLAN REVIEW AND APPEARANCE BOARD
DATE: JANUARY 5, 1994
Dr. L. Thomas LaSalle has resigned from the Site plan Review and
Appearance Board, thereby creating a vacancy for a layperson
position. Dr. LaSalle's unexpired term runs through August 3l,
1995. In order to qualify for appointment, a person shall either
be a resident of or own property in the City, and/or own a business
within the City.
The following individuals have submitted applications for review
and consideration:
Donald Allgrove
Patty Miller Andrews
John Baccari
Norma Bannoura (also applied for Code Enforcement)
Robin Bird (currently serving as an alternate on the
Board of Adjustment)
David Bodker
Fred Bonardi (currently serving as an alternate on
the Board of Adjustment)
Richard Brautigan (also applied for Code Enforcement)
Ralph Cantin
David I. Cohen (also applied for Code Enforcement)
Kenneth J. Damian
Mark David
Michael Eisenrod (currently serving as a regular member
on the Board of Adjustment)
Gary P. Eliopoulos
Sharon Fowler
Daniel P. Hess (currently serving on the Board of
Construction Appeals)
Richard Kheel
Harriet Lerman
Mark Little (currently serving on the Board of
Construction Appeals)
Dolores McCurdy
Rosalind Murray (also applied for Code Enforcement)
Steven Neubarth
Joseph Pike (currently serving on the Board of
Construction Appeals)
~/~d1ith ~
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Appointment to Site Plan Review and Appearance Board
City Commission Regular Meeting - January 11, 1994
Page Two
Robert Puzey (currently serving as a regular member
on the Board of Adjustment)
Mildred Scherer
Thuy Shutt
Lawrence Siegel
Desiree Snyder
William Stone
Chris Stray (also applied for Code Enforcement)
William Wilshir
Pursuant to Commission direction, a check for code violations and
municipal liens has been conducted. Norma Bannoura has one ( I)
outstanding violation, a copy of which is attached to her
application.
Based upon the rotation system, the appointment will be made by
Mayor Lynch.
Recommend appointment of a member to the Site Plan Review and
Appearance Board (layperson position) to fill an unexpired term
ending August 31, 1995.
ref:agmem02
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December 20, 1993
Dear Mayor and City Commissioners:
It is with regret that I must resign from the Site Plan Review and Appearance
Board due to health problems.
I have enjoyed my service on the Board.
Sincerely, ~
~<---, ?/ / ,.-
ry',Ä,~ '> /'L--r
\/ :/
Leon "Tom" LaSalle
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER Ð/1
SUBJECT: AGENDA ITEM i ~ . - MEETING OF JANUARY 11. 1994
ORDINANCE NO. 83-93
DATE: JANUARY 7, 1994
This is second reading of an ordinance which amends Section 4.4.24,
"Old School Square Historic Arts District" , Subsection (G),
"Supplemental District Regulations", of the Land Development
Regulations to provide for a parking requirement of six (6 ) parking
spaces per 1,000 square feet of restaurant floor area.
During consideration of changes to the parking requirements in the
Central Business District, the Parking Management Team recommended
that the same requirements be applied to the Old School Square
Historic Arts District. This ordinance implements that recommen-
dation. The Planning and Zoning Board reviewed this item on November
29, 1993, and found it to be consistent with the Comprehensive Plan.
Ordinance No. 83-93 was passed on first reading on December 7, 1993,
by a 5 to 0 vote.
Recommend approval of Ordinance No. 83-93 on second and final reading.
~ 6-0
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. C I T Y COM MIS S ION DOC U MEN TAT ION
TO: (/ ~4 T. HARDEN, CITY MANAGER
\ ~~;~ ~ ~U4~
FROM: ~VID J. KOVACS, DIRECTOR
DEPARTMENT OF PLANNING AND ZONING
SUBJECT: MEETING OF DECEMBER 7, 1993
RESTAURANT PARKING REQUIREMENTS IN OS SHAD
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is that of
approval of an Ordinance on first reading. The ordinance
will establish parking requirements for restaurants in the
OSSHAD zone district.
.
B A C K G R 0 U N D:
This subject is a companion to ordinances adopted by the City
Commission in November. During consideration of changes to
restaurant parking requirements in the CBD zone district, the
Parking Management Team recommended that the same requirement
(6 spaces per 1,000 sq. ft. of floor area be applied in the
OSSHAD district. Currently, restaurants must meet the 12/1,000
requirement.
PLANNING AND ZONING BOARD CONSIDERATION:
The Planning and Zoning Board formally reviewed this item at a
special meeting held on Monday, November 29th and found it
consistent with and furthering the Comprehensive Plan.
R E COM MEN D E D ACT ION:
By motion, adoption of the enacting ordinance on first reading.
Attachment:
* Ordinance by others
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ORDINANCE NO. 83-93
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AMENDING, CHAPTER 4, "ZONING
REGULATIONS" OF THE LAND DEVELOPMENT REGULATIONS OF
THE CODE OF ORDINANCES OF THE CITY OF DELRAY BEACH,
FLORIDA, BY AMENDING SECTION 4.4.24, "OLD SCHOOL
SQUARE HISTORIC ARTS DISTRICT" PARAGRAPH G "SUPPLE-
MENTAL DISTRICT REGULATIONS", TO P.ROVIDE FOR A
PARKING REQUIREMENT OF 6 PARKING SPACES PER ONE
THOUSAND SQUARE FEET OF RESTAURANT FLOOR AREA;
PROVIDING A SAVING CLAUSE, A GENERAL REPEALER
CLAUSE, AND AN EFFECTIVE DATE.
WHEREAS, pursuant to Section 1.1.6 of the City of Delray Beach
Land Development Regulations, the Planning and Zoning Board reviewed the
proposed revisions contained in this ordinance at its meeting of
November 29, 1993, and forwarded this revision to the City Commission
with a recommendation of approval; and,
WHEREAS, pursuant to Florida Statute Section 163.3174( 1) (c),
the Planning and Zoning Board, sitting as the Local Planning Agency, has
determined that this ordinance is consistent with the objectives and
policies of the City of Delray Beach Comprehensive Plan.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That Chapter 4, "Zoning Regulations", Article 4.4,
"Base Zoning District", Sectíon 4.4.24, "Old School Square Historic Arts
District", Subsection 4.4.24(G), "Supplemental District Regulations", of
the Land Development Regulation of the Code of Ordinances of the City of
Delray Beach, Florida, be, and the same is hereby amended to read as
follows:
( 4 ) Parking Requirements
(a) All non-residential uses, with the
exception of restaurants shall provide one parking
space per 300 square feet of total new floor-area or
existing floor area being converted to non-
residential use. This requirement may be reduced to
one parking space per 400 square feet of total floor
area, or by at least one space where there is a mix
of residential and non-residential use in the same
structure.
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(b) Restaurants shall provide six spaces per
one thousand square feet of total new or existinq
floor area beinq converted to restaurant use.
Section 2 . That should any section or provision of this
ordinance or any portion thereof, any paragraph, sentence, or word be
declared by a Court of competent jurisdiction to be invalid, such
decision shall not affect the validity of the remainder hereof as a
whole or part thereof other than the part declared to be invalid.
Section 3 . That all ordinances or parts of ordinances in
conflict herewith be and the same are hereby repealed.
Section 4. That this ordinance shall become effective ten
( 10 ) days from its passage on second and final reading.
PASSED AND ADOPTED in regular session on second and final
reading on this the day of , 1993.
MAY 0 R
ATTEST:
City Clerk
First Reading
Second Reading
2 ORD. NO. 83-93
I
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I ORDINANCE NO. 83-93
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AMENDING, CHAPTER 4, "ZONING
j REGULATIONS" OF THE LAND DEVELOPMENT REGULATIONS OF
THE CODE OF ORDINANCES OF THE CITY OF DELRAY BEACH,
FLORIDA, BY AMENDING SECTION 4.4.24, "OLD SCHOOL
SQUARE HISTORIC ARTS DISTRICT" PARAGRAPH G "SUPPLE-
MENTAL DISTRICT REGULATIONS", TO PROVIDE FOR A
PARKING REQUIREMENT OF 6 PARKING SPACES PER ONE
THOUSAND SQUARE FEET OF RESTAURANT FLOOR AREA;
PROVIDING A SAVING CLAUSE, A GENERAL REPEALER
CLAUSE, AND AN EFFECTIVE DATE. .
WHEREAS, pursuant to Section 1.1.6 of the City of Delray Beach
Land Development Regulations, the Planning and Zoning Board reviewed the
proposed revisions contained in this ordinance at its meeting of
November 29, 1993, and forwarded this revision to the City Commission
with a recommendation of approval; and,
WHEREAS, pursuant to Florida Statute Section 163.3174(I)(c),:
the Planning and Zoning Board, sitting as the Local Planning Agency, has'
determined that this ordinance is consistent with the objectives and
policies of the City of Delray Beach Comprehensive Plan.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
: Section 1. That Chapter 4, "Zoning Regulations", Article 4.4,1
"Base Zoning District", Section 4.4.24, "Old School Square Historic Arts
District", Subsection 4.4.24(G), "Supplemental District Regulations", of
the Land Development Regulation of the Code of Ordinances of the City of
Delray Beach, Florida, be, and the same is hereby amended to read as
follows:
(4) Parkinq Requirements
(a) All non-residential uses, wi th the
exception of restaurants shall provide one parking
space per 300 square feet of total new floor-area or
existing floor area being converted to non-
residential use. This requirement may be reduced to
one parking space per 400 square feet of total floor
area, or by at least one space where there is a mix
of residential and non-residential use in the same
structure.
, . . .
~
(b) Restaurants shall provide six spaces p~r
one thousand square feet of total new or existing
floor area beinq converted to restaurant use.
Section 2. That should any section or provision of this
ordinance or any portion thereof, any paragraph, sentence, or word be
declared by a Court of competent jurisdiction to be invalid, such
decision shall not affect the validity of the remainder hereof as a
whole or part thereof other than the part declared to be invalid.
Section 3. That all ordinances or parts of ordinances in
conflict herewith be ~nd the same are hereby repealed.
Section 4. That this ordinance shall become effective ten
(10) days from its passage on second and final reading.
PASSED AND ADOPTED in regular session on second and final
reading on this the 11M day of .:Hrí}ú..Hh.( , 199~.~
~~~ !
ATTEST:
~ 'Il))Ak'r /J() ù¥
City Clerk
First Reading [)£(!£m8E.e- -¡; /993
Second Reading ;JÎfnuAA¡ Iii' /99'1
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2 ORD. NO. 83-93
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~\
SUBJECT: AGENDA ITEM i J~A - MEETING OF JANUARY 11. 1994
ORDINANCE NO. 85-93
DATE: JANUARY 7, 1994
This is first reading of an ordinance amending Chapter 33, "Police and
Fire Departments", Subheading "Pensions", of the Code of Ordinances by
creating new Sections 33.685, "Deferred Retirement Option Plan" ;
33.687, "Early Retirement Incentive", and 33.689, "Retirement Benefit
Enhancement". The ordinance has been revised by the City Attorney to
reflect comments made by various persons to the original draft. .
The creation of the Deferred Retirement Option Plan, the Early
Retirement Incentive and the Retirement Benefit Enhancement is in
accordance with the Agreement recently approved by the City
Commission.
Recommend approval of Ordinance No. 85-93 on first reading. If passed
public hearing January 25, 1994.
~ 5-0
fMJ¿ //0.5/91
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[ITY DF DELRAY BEA[H
G[TY ATTORNEY'S OFFICE ' " J . \ :.. L : ~..... ( ~.:.. ;- ~ .... . - - -
. ., .'1:', ; Wr~t_r'_ D~r_ct~L~n_
(407) :a43-70iP:L
MEMORANDUM
Date: January 6, 1994
To: City Commissioners
From: Susan A. Ruby, City Attorney
Subject: Police and Fire Pension Ordinance
Attached please find Ordinance No. 85-93 which was revised on .
12\27\93 to reflect comments made by various persons to the
original draft. This Ordinance is before you now for
consideration on first reading. If you have any questions
please call. By copy of this memorandum to David Harden, City
Manager and Alison MacGregor Harty, City Clerk, our office
requests that this draft of Ordinance No. 85-93 be placed on
th~ Commission Regular Aqenda.of January 11, 1993.
'{
SAR: / "--""
Attachments
, .
ORDINANCE NO. 85-93
~
AN ORDINANCE OF THE CITY CO}UnSSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AHENDING CHAPTER 33, "POLICE
AND FIRE DEPARTI1ENTS", SUBHEADING "PENSIONS", OF THE
CODE OF ORDINANCES OF THE CITY OF DELRAY BEACH,
FLORIDA, BY CREATING A NEW SECTION 33.685, "DEFERRED
RETIREMENT OPTION PLAN"; CREATING A NE\'.' SECTION 33.687 f
"EhRLY RETIREMENT INCENTIVE"; CREATING A NEW SECTION
33.689, IIRETIREMENT BENEFIT ENHANCEI1ENT"; PROVIDING A
VALIDITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Delray Beach, in conjunction with the
Board of Trustees of the City of Delray Beach Police and Fire-
fighter Retiremen~ System, desire~ to provide additional benefits .
and retirement options for ~embers of' the City of Delray Beach
Police and Firefighter Retirement System; and
WHEREAS, the Board of Trustees at the City of Delray Beach
Police and Firefighter Retirement System, and the members of said
'-
system, ~ indicated their acceptance and approval of the
enhanced benefits and retirement options contained herein: and
WHEREAS, the Board of Trustees of the city of Delray Beach
Police and Firefighter Retirement System and a majority of the
members of said system have approved the placement of insurance
premium tax revenues received by the City pursuant to Chapters
175 and 185, Florida statutes, in the existing pension fund for
the exclusive use of plan members and beneficiaries and not for
any other purpose;
NOH, THEREFORE, BE IT ORDAIHED BY THE CITY COIl11ISSION OF
THE CITY OF DELRAY BEACH, ?LORI DJ.. , ;'.5 E'OLLOWS:
Section 1. Tha~ a new Section 33.685, "Deferred Retirement
Option Plan", is created to read as follows:
.
.
Section 33.685. Deferred Retirement option Plan.
(A) Effective January 1, 1994, any employee with at least
/
twenty (20) but not more than thirty (30) years of continuous
service as a member of the System ffiay elect to participate 'in
the Deferred Rc-ri"rement Option Plan ~n accordance with this
section.
( 13 ) An employee's election to participate in the Deferred
Retirement Option Plan must be made in writing and shall become
effective tbir:-,y ( :1 l) ) days following the date it is received by
the Bü¿ŒÖ 0':" r~)':"l: r; :~(~8r: , ,-.. '\- cn a later date specified by the .
\.1...
employee.
(C) An employee who elects to participate in the Deferred
Retirement Option Plan may participate in such plan for a maximum
of sixty continuous (60) months. If upon the effective date of
the empl~_~ IS election tfiere are less than sixty (60) months
--- ._~ .~~--
before the employee attains thirty (30 ) years of continuous
service, the employee may participate in the Deferred Retirement·
option Plan only until thirty (30) years of service is attained.
(D) An employee's continuous service and accrued benefit
under the System shall be determined on the effective date of
the employee I 5 election to participate in the Deferred Retirement
option Plan. An e¡nployee who elects to participate in the
Deferred Retirement Option Plan shall not accrue any additional
continuous service or benefits under the System, except for
additional benefits pr-ovideè. under the retirement benefit:
enhancement:, :.: applic2.ble, while participating in the Deferred
..,
....
,
Retirement Option Plan. No amounts shall be paid to an employee
from the system while the employee is a participant in the
Deferred Retirement option Plan. /
(E) A Deferred Retirement Option Plan account shall 'be
established for eqch employee who elects to participate in the
Deferred Retirement Option PlAn in accordance with this section.
During the period of the employee's participation in the Deferred
Retirement Option Plan, the employee's normal retirement benefit,
calculated in accordance with Section 33.62(B) based on average
monthly earnings and continuous service as of the effective dôte .
of the employee's election to participate ln the Deterred
Retirement Option Plan, shall be paid into the employee's
Deferred Retirement Option Plan account. The employee's Deferred
Retirement Option Plan account shall be invested by the Board of
Trustees~ credited with interest equal to the overall net rate
--,--
of return on Retirement Fund assets during the period the
employee partioipates in the Deferred Retirement Option Plan.
(F) At the conclusion of the employee1s participation in
the Deferred Retirement Option Plan, and as a condition of
participating in such Plan, the employee will retire and
:
terminate City employment. The employee will thereafter receive
a normal retirement benefit calculated in accordance with section
33.62 (B) based on average monthly earnings and continuous service
as of the effective date of the employee's election tc
participate in the Deferred Retirement Option Plan. The
employee's Deferred Retirement option Plan account will
3
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thereafter be distributed to the employee in a cash lump sum,
unless the employee elects an alternative distribution as
/
described below.
(1) Payments in approximate2.y equal quartel"l y Or
annual installments over a period desig~ated by the employee,
not to exceed the life expect~ncy of the employee or the joint
life expectancy of the employee and the employee's designated
beneficiary. In the event that the employee dies before all
installments have been paid, the rer.:aining balance in the
er;:ployee's Deferred Retirement Option Plãr. account. shall be pd.lÖ .
In an immediate cash lump sum to the employee IS àesisnateJ.
beneficiary.
(2) The purchase of a non-forfeitable fixed annuity
payable in such form as the employee may elect. Elections under
this subpa~raph (2) shall be in writing and shall be made in
.--------
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such time or manner as the Board of Trustees shall determine.
If the annuity form selected is not a qualified joint and fifty
percent survivor annuity with the employee's spouse as the
beneficiary, the annuity payable to the employee and thereafter
to the employee's beneficiary shall be subject to the incidental
death benefit rule as described in Section 401(a)9G of the
Internal Revenue Code and applicable regulations.
(G) Notwithstanding the provisions of the foregoing
paragraph (F) I if an employee dies before distribution of thE
employee's Deferred Retirement option Plan account commences,
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the account balance shall be paid to the employee's beneficiary
in such optional form as the beneficiary may select.
/
(H) Except as otherwise provided in this section
distribution of an employee's Deferred Retirement Option Plan
account shall begin as soon as administratively practicable
following the employee's termination of employment. An employee
may, in accordance with such procedures as the Board of Trustees
may prescribe, elect to defer distribution of the Deferred
Retirement Option Plan account until the first day of any month
.
coincident with or following the employee's termination of city
employment; provided, however, distribution shall be made before
the distribution date elected by the employee to the extent
necessary to comply with the Internal Revenue Code and
regulations thereunder. Any amounts in an employee's Deferred
Retireme~~tion Plan account shall continue to be invested by
'- ----
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the Board of Trustees and shall be credited with the net
investment return on the Fund until the balance of the Deferred .
Retirement Option Plan account is fully distributed to the
employee or the employee's beneficiary.
(I) In no event shall the provisions of this section
operate so as to allow the distribution of an employee's Deferred
Retirement Option Plan account to begin later than April 1
following the later of the calendar year in which the employee
terminates city employment or attains age seventy and one-half
(70\) .
5
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(J) Notwithstanding any other provision of this Seotion,
all distributions from employee Deferred Retirement Option Plan
,
accounts shall conform to applicable provisions of the Internal
Revenue Code and regulations issued thereunder.
(K) Nutwithstanding any provision of this Section to the
contrary, an employee or beneficiary receiving distributions from
a Deferred Retirement option plan account may elect, at the time
and in the manner prescribed by the Board of Trustees, to have
any portion of an eligible rollover distribution paid directly
.
from the Deferred Re~irement Option Plan account to an eligible
retirement plan specified by the employee/beneficiary in a direc';,
rollover. The following definitions apply to the terms used in
this paragraph:
(l) "Eligible rollover distribution" means any
distribut!..--Q.Q.. of all or any portion of the balance to the credit
--. "-....
---
of the distributee under the Deferred Retirement Option Plan,
except that an eligible rollover distribution does not include .
any distribution that is one of a series of substantially equal
periodic payments (not less frequently than annually) made for
the life (or life expectancy) of the distributee or the joint
lives (or joint life expectancies) of the distributee and the
distributee's designated beneficiary, or for a specified period
of ten (10) years or more, any distribution to the extent such
distribution is required under Section 401(A)9 of the Internal
Revenue Coàe, and the portion of any distribution that is not
incluàible in gross income.
6
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(2) If Eligible retirement plan" means an individual
retirement account described in section 408(a) of the Internal
,
Revenue Code, an individual retirement annuity described in
Section 408 (b) of the Internal Revenue Code, an annuity plëm
described in section 403(a} of the Internal Revenue Code, or a
qualified trust described in section 401{a} of the Internal
Revenue Code, that accepts the distributee's eligible rollover
distribution. However, in the case of an eligible rollover
distribution to the surviving spouse, an e1 igible retirement plan
is individual retirement account or individual retirement .
an
annuity.
(3) "Distributee" means an employee or former
employee. In addition the employee's or former employee's
surviving spouse is a distributee with regard to the interest of
the spous~_____
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(4) "Direct rolloverlt means a payment by the Deferred
Retirement Option Plan to the eligible retirement plan specified .
by the distributee. The direct rollover may be accomplished by
any reasonable means determined by the Board of Trustees.
Section 2. That a new section 33.687, "Early Retirement
Incentive", is created to read as follows:
section 33.687. Early Retirement Incentive.
(A) Effecti va January 1, 1994 an early retirement incentive
shall be provided to employees in accordance with this section.
The availability of the early retirement incentive in any
calendar year shall be determined by the city.
7
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hire as a city pOlice officer or firefighter was twenty-five (25)
or more years prior to the benefit adjustment date. The benefits
,
payable under the System to all eligible retirees shall be
adjusted each October 1 based on the amount of insurance premium
tax revenues received by the City for the preceding plan year
pursuant to Chapters l75 and'185, Florida Statutes. A minimum
benefit increase of one percent (1%) per year will be provided,
regardless of the amount of premium tax revenues received by the
City. To the extent total annual premium tax revenues exceed
$504,922, the annual one percent (l~) ~inirnurn adjustment will be .
increased in increments of one-tenth of one percent, based on the
actuary' s determination that the amount of the excess premium tax
revenues is sufficient to fund the benefit increase on an
actuarially sound basis. The maximum amount of the total annual
benefit increase shall not exceed four percent (4%), regardless
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of the amount of premium tax revenues received by the City. The
annual benefit adjustment provided under this Section shall be
compounded annually (Le. , the increase shall be based on the
benefits received by plan members at the end of the preceding
plan year).
section 4. That should any section or provision of this
ordinance or any portion thereof, any paragraph, sentence or word
be declared by a court of competent jurisdiction to be invalid,
such decision shall operate to invalidate the remainder hereof.
Section 5. That this ordinance shal~ becc~e effective ten
( 10) days after its passage on seconà anå final =eading.
9
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PASSED AND ADOPTED in regular session on second and final
reading this of , 1993.
/
MAYOR
ATTEST:
city Clerk
.
lcin;t. Reading
St?cond Reading
2I272blnhp
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGERb'M
SUBJECT: AGENDA ITEM it: I~ f3 - MEETING OF JANUARY 11. 1994
ORDINANCE NO. 1-94:
DATE: JANUARY 7, 1994
This is first reading of an ordinance correcting the zoning
classification for a portion of the Public Works complex located at
the S.E. corner of S.W. 4th Street and S.W. 4th Avenue from R-1A
(Single Family Residential) to CF (Community Facilities).
A study by the Planning and Zoning staff in June 1993 compared the
Future Land Use Map, the Zoning Map, and the actual land uses to
identify incorrect use classifications. One of the corrective actions
initiated by the City Commission on October 26, 1993, involved this
portion of the Public Works complex.
The existing residential zoning is inconsistent with the Community
Facilities land use designation. Likewise, residential zoning is
inappropriate given the existing uses on the property (public
facilities). The Planning and Zoning Board formally reviewed this
item at its meeting of December 20, 1993. A public hearing was held
and no one from the public had any objections. The Board unanimously
recommended approval of the rezoning from R-1A to CF.
Recommend approval of Ordinance No. 1-94 on first reading. If passed,
a public hearing will be held on January 25, 1994.
~ 5-0
·
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER [1Jv1
SUBJECT: AGENDA ITEM # J ~ e - MEETING OF JANUARY 11. 1994
ORDINANCE NO. 2-94
DATE: JANUARY 7 I 1994
This is first reading of an ordinance rezoning a 1. 35 acre parcel of
land from General Commercial (GC) to Special Activities District
( SAD) . The subject property is located south of S.E. 4th Street,
between the FEC Railroad and S.E. 1st Avenue.
A detailed staff report is attached which reviews the background and
various issues concerning this item.
At the December 20, 1993 meeting, the Planning and Zoning Board
unanimously recommended approval of the SAD request on an interim
basis until a new zoning district is created which is more appropriate
for properties within the CBD industrial areas, or until the overall
situation is otherwise resolved. The recommendation included a
condition that if approved at first reading, prior to second reading a
site development plan depicting landscape upgrades and related
improvements will be processed through, and approved by the Planning
and Zoning Board.
Recommend approval of Ordinance No. 2-94 on first reading as an
interim measure, and based upon positive findings with respect to the
Comprehensive Plan. If passed, public hearing on January 25, 1994.
~ 5-'"ð
tJ;
,. VJv]
C I T Y COM MIS S ION DOC U MEN TAT ION
TO: D~VID~HARDEN' ,CI:V MANAGER
THRU: ~ Ò \?du"YttU¡' (
P~L P ANNE . )
FROM: PAUL DORLING, OR PLANNER
SUBJECT: MEETING OF JANUARY 11, 1994
FIRST READING OF AN ORDINANCE REZONING PROPERTY
LOCATED SOUTH OF S.E. 4TH ST. , BETWEEN THE FEC
RAILROAD AND S.E. 1ST. AVENUE FROM GENERAL COMMERCIAL
(GC) TO SPECIAL ACTIVITIES DISTRICT (SAD).
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is that of
approval on first reading of an ordinance rezoning property
from General Commercial (GC) to Special Activities District
( SAD) .
The property is located south of S.E. 4th St. between the
FEC railroad and S.E. 1st Avenue.
B A C K G R 0 U N D:
The 1. 75 acre site contains 4 warehouse buildings, constructed
in 1972 under the C - 2 (General Commercial) zoning designation.
Since that time the property was rezoned to SC (Specialized
Commercial) and finally to GC with the adoption of the LDR's in
199O. Both the C-2 zoning and SC, via an overlay zone relating
to the FEC corridor, allowed industrial type uses on this
property. The current General Commercial (GC) zoning
designation allows retail uses.
The existing buildings are currently 60% leased with industrial
uses established under the previous zoning categories. These
uses are considered non-conforming under the current General
Commercial (GC) zoning district. The owners are experiencing
difficulty in leasing to retail type uses given the site's
location and building type.
This property is within the portion of the FEC corridor
currently under review by the CBD Industrial Land Use Committee.
This committee is charged with recommending solutions to the
disposition of industrial uses within the downtown railroad
corridor. While the committee's final recommendations are
several months away the general direction is to accommodate
industrial uses within the rail corridor through one of the
following two approaches:
.
* Rezoning all applicable railroad corridor properties
to CBD thereby allowing all CBD permitted and
conditional uses. In addition, the boundaries of the
CBD special geographic area [Section 4.4.13(H)] which
allows additional industrial type uses would be
expanded to include this property and others with
similar characteristics, and additional uses for the
special area would be permitted. .
* Create a new zoning district for the railroad corridor
which would allow certain industrial type uses.
The applicant has asked for relief to be granted on a temporary
basis; that is, that certain uses be permitted in the bays via
the SAD zoning until such time that an appropriate zoning
designation is determined for properties within the rail
corridor. The SAD request includes a combination of permitted
uses within the CBD district and the industrial type uses within
the CBD special geographical area (see Exhibit A) . If a SAD
zoning designation is applied, a City initiated rezoning of the
property to CBD or the specially created zoning district would
occur upon completion of the CBD Industrial Land Use Committee's
work.
Pursuant to Section 4.4.25(C)(1) concurrent with processing of
an SAD rezoning application, a complete site and development
plan shall be processed. The applicant has chosen an
alternative processing schedule, pursuant to Section
4.4.25(C) (2), which allows the SAD proposal to proceed to first
reading without a site plan. If approved on first reading,
prior to second reading a site and development plan depicting
landscape upgrades and related improvements will be processed
through, and approved by the Planning and Zoning Board.
PLANNING AND ZONING BOARD CONSIDERATION:
The Planning and Zoning Board originally considered the item at
its September 20, 1993 meeting, at which time the petition was
continued to October 18, 1993 and subsequently to the December
20, 1993 meeting. These continuances were given to allow the
CBD Industrial Land Use Committee time to formulate the general
direction for the downtown rail corridor industrial uses.
On December 20, 1993 the Planning and Zoning Board unanimously
recommended approval (5-0) of the SAD request on an interim
basis until a new zoning district is created which is more
appropriate for properties within the CBD industrial areas, or
until the . overall situation is otherwise resolved. The
recommendation included a condition that if approved at first
reading, prior to second reading a site development plan
depicting landscape upgrades and related improvements will be
processed through, and approved by the Planning and Zoning
Board. This site development plan is to include a minimum of
the following;
.
* Enhancement of the existing landscaping along 1st
Avenue
* Installation of a 6' perimeter landscape strip along
the south property line with trees and shrubs
* Upgrading of the elevations including repainting,
repair and or replacement of broken windows and garage
doors.
* Possible installation of rolling gates at entrances
along 1st Avenue (not a mandatory requirement)
* An overall unified sign package i.e. master sign
program.
R E COM MEN D E D ACT ION:
By motion,
Approve on first reading an ordinance changing the zoning from
GC to SAD on an interim basis until a new zoning district is
created which is more appropriate for properties within the CBD
industrial areas, or until the overall situation is otherwise
resolved, based upon positive findings with respect to Sections
3.1.1, Section 3.3.2, and Section 2.4.5 (D)(5), and policies of
the Comprehensive Plan.
y:saber
Attachment:
* Exhibit A (Proposed SAD uses)
* Ordinance (by Others)
.
,-
Exhibit A
PROPOSED SAD USES
(1) All uses allowed as such within the GC District [Section
4.4.9 (B)(1)&(2)] as follows;
(B)(l) General retail uses including, but not limited
to:
* Antiques, arts and crafts, automotive parts,
baked goods, books, carpet and floor
covering, cheeses, beer, wine, liquor,
confectionaries, cosmetics, meats, draperies
and slipcovers, medicines and prescriptions,
electrical fixtures and supplies, fabrics,
fish, flowers and plants, fruits and
vegetables, food, garden supplies, gifts,
glassware, hardware and paints, home
furnishings, ice cream, lawn care equipment,
leather goods, luggage, medical and surgical
equipment, music and musical instruments,
nautical supplies, office furniture equipment
and supplies, pets and pet supplies,
photographic equipment and supplies, sewing
supplies, sporting goods, toys, wearing
apparel and accessories, appliances,
bicycles, business machines, jewelry.
(B)(2) Business and Professional uses including, but not
limited to:
* Interior decorating, medical and dental
clinics, medical and dental laboratories,
photographic studios, printing and
publishing, professional offices,
(2) Automobile brokerage, including vehicle display within an
enclosed structure, but excluding any preparation,
service, or repair work.
(3) Services and Facilities including, but not limited to:
* Auctions, barber and beauty shops and salons,
caterers, dry cleaning limi ted to on-si te
processing for customer pickup only, dry
cleaning and laundry pickup stations, laundromats
limited to self-service facilities, pet grooming,
.
restaurants excluding drive-in and drive-through,
outdoor cafes, tailoring, tobacconist, vocational
schools limited to arts and crafts, business,
beauty, dancing, driving, gymnastics,
photography, modeling, and karate-judo, and
small item repair.
* Galleries, broadcast studios, butcher shops,
cocktail lounges, exercise facilities e.g. gyms
and clubs, museums, libraries, newsstands,
commercial or public parking lots and parking
garages.
(4 ) Warehouses for storage of merchandise when accessory to
and located on the same parcel of land as the primary
commercial use;
(5) Sign shops, woodworking shops, upholstery shops, custom
fiberglass shops, cabinet shops, and perfume processing;
(6) Storage;
(7 ) Canvas awning construction and sales.
(8 ) Contractor's offices;
(9 ) Dry cleaning plants
(10) Sheet metal fabrication
(11) Marble Fabrication and Storage
(12) Mirror and glass contractor
.
.
CITY RTTORNEY'S OFFICE TEL No. 407 278 4755 Jan 07,94 12:03 P.02
ORDINANCE NO. 2-94
AN ORDINANC~ OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, ZONING AND PLACING LAND WHICH
IS PRESENTLY ZONED GC (GENERAL COMMERCIAL) DISTRICT,
IN SAD (SPECIAL ACTIVITIES) DISTRICT I BEING A 1.35
ACRE PARCEL OF LAND LOCATED SOUTH OF S.E. 4TH STREET
BETWEEN THE FEC RAILROAD AND S. E. 1ST AVENUE AND
AMENDING "ZONJ.NG MAP OF DELRAY BEACH, FLORIDA,
1993"; PROVIDING A SAVINGS CLAUSE, A GENERAL
REP~AL~R CLAUSE AND AN EFFECTIVE DATE.
WHEREAS, the property hereinafter described shown on the Zoning
District Map of the Cityof Delray Beach, Florida, dated September 14,
1993, as being zoned GC (General commercial) District; and .
WHEREAS, the property owner petitioned the City for a rezoning of
the proeprty described herein; and
WHEREAS, the Planning and Zoning Board, at the meeting held on
December 20, 1993 recommended rezoning and placing land presently zoned
GC (General commercial) District, in SAD (Special Activities) District
with certa~~expressed conditions; and,
.....~
WHEREAS, it is appropriate that the Zoning District Map of the
City of Delray Beach, Florida, dated September 14, 1993 be corrected to
reflect the proper zoning classification. .
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF DELRAY aEACH, FLORIDA, AS FOLLOWS:
.
section 1. That the following described property in the City
of Delray Beach, Florida, is hereby rezoned and placed in the SAD
(Special Activities) District:
A parcel of land in that part of Lot 1, Block 1,
section 21, Township 46 South, Range 43 East, Palm
Beach County, Florida, as recorded in Plat Book 1,
.
CITY ATTORNEY'S OFFICE TEL No. 407 278 4755 Jan 07,94 12:03 P.03
page 128, Palm Beach County Records said parcel
being more particularly described as follows: From
the northwest corner of said Lot 1, run thence East
on the North Line of said Lot 1, a distance of
428.30 feet to the Intersection with the Westerly
right of way line of the F.E.C. Railway; thence run
southwesterly on said right of way 11ne, a distance
of 25.26 feet to the Intersection with the southerly
right of way line of S.E. 4th Street, said inter-
section being the point of beginning; thence
continue southwesterly along the said westerly right
of way line of the F.E.C. Rai-lway, a distance of
643.26 feet to an intersection with the South line
of said Lot 1, Block 1 ; thence Westerly along said
South line, a distance of 113.78 feet; thence
Northerly, parallel with the West 11ne of SaId Lot .
1, Block 1, a distance of 496.66 teet; thence
Easterly parallel with the said North line of Lot 1,
Block 1, a distance of 161.63 feet; thence North-
easterly parallel with the said Westerly right of
way line of the F.E.C. Railway, a dlstance of 141.46
feet to an intersection with the said Southerly
rlght of way line of S.E. 4th Street; thence
E~terly, along said southerly right of way line, a
, 20.00 feet the point of beginning
distance of to
a/k/a 415-415 S .IL 1st Avenue, Delray Beach,
Florida.
located of 4th .
Th1s property 1s South S.E. Street
between the FEC Railroad and 5.E. 1st Avenue;
containing a 1.35 acre parcel of land, more or less.
Section 2. 'J'hat the uses permitted for the subject property
described in Section 1, above, are hereby limited to the following uses:
( l) General retail uses including, but not limited to:
Antiques, arts and crafts, automotive parts, baked
goodS, books, carpet and tloor coverIng, cheeses,
beer, wine, liquor, confe~tionarie8, cosmetics,
meats, draperies and slipcovers, medicines and
prescriptions, electrical fixtures anå supplies,
fabrics, fish, flowers and plants, fruits and
vegetables, food, garden supplies, glftsj
gla!isware, hardware and paints, home furnishings,
2 ORD. NO. 2-94
.
CITY ATTORNEY'S OFFICE TEL No. 407 278 4755 Jan 07,94 12:04 P.04
, .
ice cream, lawn care equipment, leather goods, ' ~ .. ..."
luggage, medical and surgical equipment, music and
musical instruments, nautical sQPplies, office
furniture equipment and supplies, pets and pet
supplies, photographic equipment and supplies,
sewing supplies, sporting 9~od5, toys, wearing
apparel anà accessories, appliances, bicycles,
Þus1ness machines, jewelry.
( 2 ) Business and Professional uses including, but not
limited to:
Interior decorating, medical and dental clinics,
medical and dental laboratories, photographic
studios, printing and publishing, professional
offices, .
( 3 ) Automobile brokerage, including vehicle display within an
enclosed structure, but excluding any preparation, servIce, 01-
repair work.
( 4 ) Services and Facilities including, but not limited to:
'4uctions, barber and beauty shops and salons, caterers, dry
......
cleaning limited to on-site processi~g for customer pickup
only, dry cleaning and laundry pickup stations, laundromats
limited to self-service facilities, pet grooming,
restaurants excluding drive-in and drive-through, outdoor
cafes, tailoring, tobacconist, vocational schools limited to
arts and crafts, business, beauty, dancing, driving,
gymnastics, photography, modeling, and karate-judo, and
small item repair.
Galleries, broadcast studios, butcher shops, cocktail
lounges, exercise faci~ities e.g. gyms and clubs, museums,
libraries, newsstands, commercial or public parking lots and
parking garages.
( 5 ) Warehouses tor storage of merchandise when accessory to and
located on the same parce 1 or lanà as the primary commercial
use;
( 6 ) Sign shops, woodworking shops, upholstery shops, custom
fiberglass shops, cabinet shops, and perfume processing;
( 7 ) Storage;
( 8 ) Canvas awning construction and sales;
3 ORD. NO. 2-94
CITY RTTORNEY'S OFFICE TEL No. 407 278 4755 Jan 07,94 12:05 P.05
( 9 ) Contractor's offices;
(10) Dry cleaning plants;
( 11) Sheet metal fabrication;
I
(12) Marble fabrication and storage;
(13) Mirror and glass contractor.
Section 3. 'l'ha t the Plannin9 Director of said City shall,
upon the effective date of this ordinance change the Zoning Map of
Delray Beach, Florida, 1993, to conform with the provjsion~ of Section
1, hereof.
Section 4. That all ordinances or parts ot ordinances in
conflict herewith be, and the same are ~ereby repealed. .
section 5. That should any section or provision of this
ordinance or any portion thereof, any paragraph, ~{dnt.ençc, or wOl'd be
declared by a court of competent jurisdiction to be invalid, ~uch
decision shall not affect the validity of the remainder hereof as a
whole or part thereof other than the part declared to be invalid.
'-
Sec1:1on 6. That this ordinance shall become effective ten
(10) days after its passage on second and final reading.
PASSED AND ADOPTED in regular session on second ð'1d final
'reading on this the day of , 1994.
MAY 0 R
ATTEST:
City Clerk
First Reading
Second Readinq
ub. ord
4 ORD. NO. 2';'94