01-20-94 Special
CITY OF DELRAY BEACH. FLORIDA - CITY COMMISSION
SPECIAL MEETING - JANUARY 20. 1994 - 1:00 P.M.
CITY MANAGER'S CONFERENCE ROOM
AGE N D A
Please be advised that if a person decides to appeal any decision
made by the City Commission with respect to any matter considered at
this meeting or hearing, such persons will need a record of these
proceedings, and for this purpose such persons may need to ensure
that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be
based. The City will neither provide nor prepare such record.
Pursuant to Section 3.07 of the Charter qf the City of Delray Beach,
Florida, Mayor Thomas E. Lynch has instructed me to advise you of a
Special Meeting of the City Commission to be held on Thursday,
January 20, 1994, at 1:00 p.m. in the City Manager's Conference
Room.
This meeting has been called for the following purpose:
1. AWARD OF CONTRACT AND SERVICE AUTHORIZATION NO. l/DIGBY
BRIDGES. MARSH AND ASSOCIATES: Consider award of Consultant
Contract and Service Authorization No. 1 to Digby Bridges,
Marsh and Associates, in the amount of $180,000.00 (includes
$17,000.00 for reimbursables) for architectural services
associated with the Golf Course Clubhouse project; with funding
from Municipal Golf Course Clubhouse Architectural Services
(Account No. 445-4763-572-31.30).
~~~ftr¿tr
City Clerk
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The City shall furnish appropriate auxiliary aids and services where
necessary to afford an individual with a disability an equal oppor-
tunity to participate in and enjoy the benefits of a service,
program, or activity conducted by the City. Please contact Doug
Randolph, ( 407) 243-7127 at least twenty-four (24) hours prior to
the program or activity in order for the City to reasonably
accommodate your request.
·
DIGBY BRIDGES, MARSH & ASSOCIATES, P.A.
CONSULTING SERVICE AUTHORIZATION
DATE: January 20, 1994
SERVICE AUTHORIZATION NO. 1 FOR CONSULTING SERVICES
CITY P.O. NO. CITY EXPENSE CODE 445-4763-572-31.30
PROJECT NO. 93-18 (CITY) Digby Bridges, Marsh &
Associates, P.A.
TITLE: CITY OF DELRAY BEACH GOLF COURSE CLUB HOUSE
This Service Authorization, when executed, shall be incorporat-
ed in and shall become an integral part of the Agreement
dated January 20, 1994, between the City of Delray Beach and
Digby Bridges, Marsh and Assoc., P.A.
I. PROJECT DESCRIPTION
Preparation of site plans, construction documents,
obtaining related approvals, assistance in bidding, and
construction administration services for the design and
construction of a +15,000 sq. ft. golf course clubhouse.
The club house shall include a 300 seat banquet
facility, pro shop, locker room and related facilities.
The club house will be located at the City's Municipal
Golf Course.
II. SCOPE OF SERVICES
A. The services the consultant shall provide, shall
include all planning, design, construction
administration and coordination services necessary
for the construction of the Delray Beach Golf Course
Club House.
B. Demolition plan of the existing clubhouse and
renovation of existing bag storage and proshop
building and related parking area.
C. The services to be provided shall include the
following phases as listed in the Agreement for
Architectural services:
Phase I - Master Plan/Schematic Design Phase
Phase II - Design Development Phase
Phase III - Construction Document Phase
Phase IV - Bidding/Negotiation Phase
Phase V - Construction Contract Administration
Phase
Phase VI - Resident Project Representative (RPR)
Service Phase. Not included at this
time.
D. In addition to the work outlined in the phases the
following shall also apply:
1
·
1. In addition to the components listed in Phases I
through V the architect shall be responsible for
preparation of landscaping plans (to include
xeriscaping), irrigation plans, interior design,
civil engineering, structural engineering,
mechanical engineering, plumbing engineering, fire
protection plans, electrical engineering
(including provision for emergency electrical
service plugs) food service and laundry service
plans.
2. The design of the club house facility shall
accommodate the existing City utilities and golf
course facilities and provide concrete vaults,
submersible pumps and revised electrical service
and piping as required.
3. Design and construction schedule shall be
submitted to the City on Primavera computer
software and clearly display the critical path.
All approvals, meeting dates and major events
shall be identified. Schedule shall be submitted
to the city on January 31, 1994.
4. Final construction documents shall be completed on
Auto Cadd Version 12.
5. The consultant (and contractor when construction
begins) shall attend weekly progress meetings at
the City to monitor the status of design and/or
construction and coordinate activities. Meetings
shall be held on Thursday at 2:00 p.m. The
meetings shall commence on February 4, 1994 and
shall continue each Thursday until project is
completed. This schedule shall be adhered to
unless altered by the city.
6. Consultant shall provide all services necessary to
obtain approvals required, which may include, but
not necessarily be limited to the fOllowing:
Florida Department of Health and Rehabilitative
Services
South Florida Water Management District
Palm Beach County Department of Environmental
Resource Management
Lake Worth Drainage District
city of Delray Beach site Plan Review and
Appearance Board
City of Delray Beach Department of Environmental
Services
city of Delray Beach Building Department
City of Delray Beach City commission
The consultant shall furnish all materials and
make presentations to these governing bodies as
required to obtain all necessary approvals.
2
7. Consultant shall coordinate and provide for all
utility services and relocations as required.
utility coordination and services may include:
Electric power
Telephone
Cable TV/multi media
Water (Including raw water mains & wells)
Sewer
Gas
Landscape Irrigation
city shall pay costs to relocate utilities.
E. Soil testing shall be provided by the Consultant (up
to four standard penetration tests.) In the event of
poor soil conditions the City will pay for additional
soil testing, reports and recommendations when
authorized by the city Manager.
F. Architectural Renderings
III. BUDGET
Compensation for the services shall be as follows:
A. Method I - Lump Sum (See VII A.1 of Agreement)
Phase I $ 15,900
Phase II 15,900
Phase III 86,450
Phase IV 12,950
Phase V 31.800
Total not to exceed $163,000
B. Method II time charges/not to exceed budgeted
amount (see VII A.2 of Agreement).
1. All expenses associated with the preparation
and reproduction of drawings and specifications
for the development of plans and contract
documents shall be at the consultant's expense.
The City shall pay reimbursable expenses for
plan review, permitting application cost,
bidding and printing cost associated with plan
review sets , permitting sets, bid sets, and
construction documents sets. Reimbursable
expenses shall not exceed $15,000.00 as per
paragraph VII. 2. b of the standard agreement.
These reimbursable expenses include consultants
travel cost.
2. Architectural rendering $ 2,000.
Consultant shall prepare and deliver to the
City a colored, three dimensional, framed
rendering no later than April 22, 1994.
3
IV. COMPLETION DATE
A. It is the purpose and intent of the city to have the
Golf Course Club House complete and in operation by
December 15, 1994. The completion date for the
plans, contract documents and permit applications is
April 22, 1994. Time is of the essence for the
completion of architectural and construction portions
of the project.
This service authorization is approved contingent upon the
City's acceptance of and satisfaction with the completion of
the services rendered in the previous phase or as
encompassed by the previous service authorization. If the
City in its sole discretion is unsatisfied with the services
provided in the previous phase or service authorization, the
City may terminate the contract without incurring any
further liability. The CONSULTANT may not commence work on
any service authorization approved by the City to be
included as part of the contract without a further notice to
proceed.
Approved by: DIGBY BRIDGES, MARSH &
CITY OF DELRAY BEACH: ASSOC., P.A.
Date Date
By
Thomas E. Lynch (Print or Type)
Mayor Title:
(Corporate Seal)
Witness
Witness
Attest:
BEFORE ME, the foregoing
instrument, this
day of , 1994
Approved as to Legal was aCknowledged by
SUfficiency and Form on behalf of the corporation
, and said person executed the
same free and voluntarily
for the purpose there-in
expressed.
witness my hand and seal in
the County and state
aforesaid this day of
, 1991.
Notary Public
state of Florida
My Commission Expires:
CSA318-1.MRM
4
·
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER rØ-
AGENDA ITEM #.sP. I . ~
SUBJECT: - MEETING OF JANUARY ~. 1994
AWARD OF CONTRACT AND SERVICE AUTHORIZATION NO. 11 DIGBY
BRIDGES. MARSH AND ASSOCIATES:
DATE: JANUARY 21, 1994
This item is before the Commission to award the Consultant Contract
and Service Authorization No. 1 to Digby Bridges, Marsh and
Associates for architectural services to include all planning,
design, construction administration and coordination services
necessary for the construction of the Delray Beach Golf Course
Clubhouse.
The fundil1g source for architectural fees in the amount of $180,000
is Municipà.l Golf Course Club House Engineering/Architectural
Services (Account No. 445-4763-572-31.30).
Recommend approval of Consultant Contract and Service Authorization
No. 1 to Digby Bridges, Marsh and Associates in the amount of
$180,000.
~
·
DEPARTMENT OF ENVIRONMENTAL SERVICES
M E M 0 RAN DUM
TO: Robert A. Barcinski
Asst. City Manager
...~.~ I
FROM: Ralph E. Hayden, P . E. "/ ,'-.J...J-.
City Engineer \~_,J\!
DATE: January 19, 1994
SUBJECT: GOLF COURSE CLUB HOUSE, SERVICE AUTHORIZATION AND
CONSULTANT CONTRACT, PROJECT NO. 93-18
Attached is Service Authorization No. 1 and Consultant Contract
for Digby Bridges, Marsh and Assoè. , P.A. for the referenced
project. The architectural fees have been revised as follows:
Phase I, Master Plan/Schematic Design Phase $15,900
Phase II, Design Development Phase 15,900
Phase 'III, Construction Document Phase 86,450
(Cost estimating portion of fee proposal reduced
$1,000 as per my negotiations with the consultant.)
Phase IV, Bidding/Negotiation Phase 12,950
(Interior designers portion fee proposal increased
$5,000 to include their detailed review of bids for
compatibility, bi~ alternates and "or equal" bid
submissions for the interior portion of the
contract. )
Phase V, Construction Contract Administration Phase 31,800
Total Architects Fee 163,000
Architectural Rendering 2,000
Reimbursable Expenses 15,000
(Prints, specifications, etc. )
Total expenses requested this service authorization $180,000
RH:mm
File: Project No. 93-18 (A)
RH318119.MRM
.
.
DIGBY BRIDGES, MARSH & ASSOCIATES, P.A.
CONSULTING SERVICE AUTHORIZATION
DATE: January 20, 1994
SERVICE AUTHORIZATION NO. 1 FOR CONSULTING SERVICES
CITY P.O. NO. CITY EXPENSE CODE 445-4763-572-31.30
PROJECT NO. 93-18 (CITY) Digby Bridges, Marsh &
Associates, P.A.
TITLE: CITY OF DELRAY BEACH GOLF COURSE CLUB HOUSE
This Service Authorization, when executed, shall be incorporat-
ed in and shall become an inte~ral part of the Contract.
I. PROJECT DESCRIPTION
Preparation of site plans, construction documents,
obtaining related approvals, assistance in bidding, and
construction administration services for the design and
construction of a +15,000 sq. ft. golf course clubhouse.
The club house shall include a 300 seat banquet
facility, pro shop, locker room and related facilities.
The club house will be located at the City's Municipal
Golf Course.
II. SCOPE OF SERVICES
A. The services the consultant shall provide, shall
include all planning, design, construction
administration and coordination services necessary
for the construction of the Delray Beach Golf Course
Club House.
B. Demolition plan of the existing clubhouse and
renovation of existing bag storage and proshop
building and related parking area.
C. The services to be provided shall include the
following phases as listed in the Agreement for
Architectural services:
Phase I - Master Plan/Schematic Design Phase
Phase II - Design Development Phase
Phase III - Construction Document Phase
Phase IV - Bidding/Negotiation Phase
Phase V - Construction Contract Administration
Phase
Phase VI - Resident Project Representative (RPR)
Service Phase. Not included at this
time.
1
·
D. In addition to the work outlined in the phases the
following shall also apply:
1. In addition to the components listed in Phases I
through V the architect shall be responsible for
preparation of landscaping plans (to include
xeriscaping), irrigation plans, interior design,
civil engineering, surveying, structural
engineering, mechanical engineering, plumbing
engineering, electrical engineering (including
provision for emergency electrical service plugs)
food service and laundry service plans.
2. The design of the club house facility shall
accommodate the existing City utilities and golf
course facilities and provide concrete vaults,
submersible pumps and revised electrical service
and piping as required.
3 . Design and constrùction schedule shall be
submitted to the City on Primavera computer
software and clearly display the critical path.
All approvals, meeting dates and major events
shall be identified. Schedule shall be submitted
to the City on January 31, 1994.
4. Final construction documents shall be completed on
Auto Cadd Version 12.
5. The consultant (and contractor when construction
begins) shall attend weekly progress meetings at
the City to monitor the status of design and/or
construction and coordinate activities. Meetings
shall be held on Thursday at· 2:00 p.m. The
meetings shall commence on February 4, 1994 and
shall continue each Thursday until project is
completed. This schedule shall be adhered to
unless altered by the city.
6. Consultant shall provide all services necessary to
obtain approvals required, which may include, but
not necessarily be limited to the following:
Florida Department of Health and Rehabilitative
Services
South Florida Water Management District
Palm Beach County Department of Environmental
Resource Management
Lake Worth Drainage District
city of Delray Beach site Plan Review and
Appearance Board
City of Delray Beach Department of Environmental
Services
City of Delray Beach Building Department
City of Delray Beach City Commission
2
·
The consultant shall furnish all materials and
make presentations to these governing bodies as
required to obtain all necessary approvals.
7. Consultant shall coordinate and provide for all
utility services and relocations as required.
utility coordination and services may include:
Electric power
Telephone
Cable TV/multi media
Water (Including raw water mains & wells)
Sewer
Gas
Landscape Irrigation
city shall pay costs to relocate utilities.
E. surveying and soil test~ng shall be provided by the
Consultant.
F. Architectural Renderings
III. BUDGET
Compensation for the services shall be as follows:
A. Method I - Lump Sum (See VII A.1 of Agreement)
Phase I $ 15,900
Phase II 15,900
Phase III 86,450
Phase IV 12,950
Phase V 31.800
Total not to exceed $163,000
B. Architectural rendering $ 2,000
C. Method II time charges/not to exceed budgeted
amount (see VII A.2 of Agreement).
1. All expenses associated with the preparation
and reproduction of drawings and specifications
for the development of plans and contract
documents shall be at the consultant's expense.
The City shall pay reimbursable expenses for
plan review, permitting application cost,
bidding and printing cost associated with plan
review sets, permitting sets, bid sets, and
construction documents sets. Reimbursable
expenses shall not exceed $15,000.00 as per
paragraph VII. 2. b of the standard agreement.
These reimbursable expenses include consultants
travel cost.
3
IV. COMPLETION DATE
A. It is the purpose and intent of the City to have the
Golf Course Club House complete and in operation by
December 15, 1994. The completion date for the
plans, contract documents and permit applications is
April 22, 1994. Time is of the essence for the
completion of architectural and construction portions
of the project.
This service authorization is approved contingent upon the
city's acceptance of and satisfaction with the completion of
the services rendered in the previous phase or as
encompassed by the previous service authorization. If the
City in its sole discretion is unsatisfied with the services
provided in the previous phase or service authorization, the
City may terminate the contract without incurring any
further liability. The CONSULTANT may not commence work on
any service authorization approved by the City to be
included as part of the contract without a further notice to
proceed.
Approved by: DIGBY BRIDGES, MARSH &
CITY OF DELRAY BEACH: ASSOC., P.A.
Date Date
By
Thomas E. Lynch (Print or Type)
Mayor Title:
(Corporate Seal)
witness
witness
Attest:
BEFORE ME, the foregoing
instrument, this
day of , 1994
Approved as to Legal was acknowledged by
Sufficiency and Form on behalf of the Corporation
, and said person executed the
same free and voluntarily
for the purpose there-in
expressed.
witness my hand and seal in
the County and State
aforesaid this day of
, 1991.
Notary Public
State of Florida
My Commission Expires:
CSA318-1.MRM
4
TENTATIVE
SCHEDULE OF EVENTS
GOLF COURSE CLUB HOUSE
CONTRACT FOR ARCHITECTURAL FIRM
Proposals to city Jan. 14, 1994
Contract Negotiated for Commission Approval Jan. 17, 1994
Contract Approval & Award by City Jan. 19, 1994
(special Meeting)
Agreements Signed by All Parties Jan. 20, 1994
Design Development & Preliminary Costing Feb. 17, 1994
Presentation to city commission Feb. 22, 1994
Presentation of Bid Documents Feb. 23, 1994
Bidding Documents Ready for Advertising April 22, 1994
(no later than)
Advert:i.se April 24, 1994
Bid In May 24, 1994
Bid Award (Special Meeting) June 7, 1994
Start Construction June 20, 1994
Substantial Completion Jan. 16, 1995
sl:1/14/94
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