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03-31-94 Organizational/Special · CITY OF DELRAY BEACH. FLORIDA - CITY COMMISSION ANNUAL ORGANIZATIONAL MEETING - MARCH 31. 1994 - 6:00 P.M. COMMISSION CHAMBERS The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a dísability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Please contact Doug Randolph, (407) 243-7127 at least twenty-four (24) hours prior to the program or activity in order for the City to reasonably accommodate your request. APPELLATE PROCEDURES Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, such person will need a record of these proceedings, and for this purpose such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City neither provides nor prepares such record. SPECIAL MEETING AGENDA 1. FINAL PLAT/SABAL LAKES PHASE III: Consider approval of final plat for Sabal Lakes Phase III, located east of Barwick Road, north of Lake Ida Road, directly adjacent to and west of Sabal Lakes Phase II. 2. ACCEPTANCE OF RIGHT-OF-WAY DEED/SABAL LAKES PHASE III: Consider acceptance of right-of-way deed for Sabal Lakes Phase III. ....j. -SE..S HDUEnüu...rn ANNUAL ORGANIZATIONAL MEETING AGENDA ( 1) Roll Call. (2) Pledge of Allegiance to the Flag. (3) Oath of Office to be administered to newly elected Commission Members. (4) Selection of Vice-Mayor (for the term March 31, 1994 through March 30, 1995). De. R-lp~r) (5) Selection of Deputy Vice-Mayor (for the term March 31, 1994 through March 30, 1995). nìe. Et/'nCj-Sluoe..+h · (6) ./ Review and acceptance of regularly scheduled City Commission meeting dates for the period April 1994 through March 1995. ( 7 ) Review and adoption of Rules of Procedure - Delray Beach City Commission (Local Rules). (8 ) Review of City Commission liaison appointments to the various advisory boards and outside agencies. ( 9) Discussion - Goal Setting 1994. (10) Presentation of statements, if desired, by Commission members. . - CITY OF DELRAY BEACH. FLORIDA - CITY COMMISSION SPECIAL MEETING - MARCH 31. 1994 - 6:00 P.M. COMMISSION CHAMBERS AGENDA ADDENDUM . THE SPECIAL MEETING AGENDA IS AMENDED TO INCLUDE: 3 . PARKING LOT USE/NOON TIME KIWANIS: Approve a request from the Noon Time Kiwanis to use the City parking lot at the corner of SE 1st Street and 3rd Avenue during the Delray Affair on 4/9 & 4/10. , . MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER SUBJECT: FINAL PLAT/SABAL LAKES PHASE III DATE: APRIL 1, 1994 This is before the Commission to consider approval of final plat for Sabal Lakes Phase III. The Planning and Zoning Board reviewed the application for final plat approval at its meeting of February 28, 1994, wherein several conditions were to be addressed. Those have been met with one exception¡ that, prior to releasing the plat for recording, a financial guarantee for all public improvements be submitted. Recommend approval of final plat for Sabal Lakes Phase III subject to the condition noted. 6/0 ~ -SP. I . . I () f<.. f1^"\ C I T Y COM MIS S ION DOC U MEN TAT ION TO: DAVID T. HARDEN, CITY MANAGER FROM: DIANE DOMINGUEZ ~lQ~l¡ DIRECTOR OF PLANNING AND ZONING SUBJECT: SPECIAL MEETING OF MARCH 31, 1994 APPROVAL OF FINAL PLAT FOR SABAL LAK PHASE III ACTION REQUESTED OF THE COMMISSION: The action requested of the City Commission is that of approval of the final plat for Saba I Lakes Phase III. The project is a single family development located north of Lake Ida Road along the east side of Barwick Road. B A C K G R 0 U N D: This plat involves Phase III of a four-phase development known as Sabal Lakes. Sabal Lakes is a residential development that will ultimately include 363 single family homes and 114 multi-family units on 120 acres of land. The entire Sabal Lakes development is zoned PRD (Planned Residential Development), which requires the adoption of a Master Development Plan (MDP). The MDP for all of Sabal Lakes was approved in 1988. The original developer was Pulte Homes, who completed Phase I only. Phase II is under construction by another developer, Florida Financial Cooperation. Phase III has been purchased by Albanese Homes, I nc . , and Phase IV is being offered for sale by its owners, Coury Investments. The Phase III plat consists of 138 single family lots (123 zero lot line, 15 conventionally sited), two lakes, a tot lot, and a recreation tract. The plat also includes one of two 5-acre outparcels that were separately owned and were not part of the original Sabal Lakes development. The inclusion of that outparcel, as well as certain changes to the original layout of Phase III, required approval of a modification to the Master Development Plan. That modification was approved by the Planning and Zoning Board on November 8, 1993. The preliminary plat for Phase III was approved by the Planning and Zoning Board on November 15, 1993, subject to numerous conditions. Many of those conditions were required to be addressed prior to the submission of the application for final plat approval. , · City Commission Documentation Final Plat--Sabal Lakes Phase III Page 2 PLANNING AND ZONING BOARD CONSIDERATION: The Planning and Zoning Board reviewed the application for final plat approval of Sabal Lakes Phase III at its meeting of February 28, 1994. Several of the conditions which were to have been addressed by that time remained outstanding. However, given the time frame in which the developers were operating, and the progress that had been made to date, the Board recommended approval of the final plat subject to Conditions 1 through 6 as listed on Page 5 of the attached staff report. Those conditions were to be addressed prior to the City Commission's consideration of the final plat. The developers have fully complied with all but two of those six conditions. One other condition can be removed as it is no longer applicable. The status of each of those three conditions is described below. Condition #3--The letter required from the Phase IV owner acknowledging the responsibility to provide any remaining loop road improvements be submitted. The main road through the Sabal Lakes development is a public right of way called Sabal Lakes Road. It is currently completed from Barwick Road through Phase II of the project. The Master Development Plan calls for the road to be completed through the entire project with the development of Phase III. Completion of the road is to include installation of sidewalks, drainage, street lights, and associated landscaping. Part of the road is to traverse through Phase IV's property, in order to connect with the existing road near the elementary school. As a development plan for Phase IV has not been submitted, it is not known at what points the driveways in that phase would intersect with the road. It is possible that some of the improvements that are installed along the road would have to be removed or relocated with the future development of Phase IV. To avoid that possibility, Phase III had asked to be made responsible at this time for installing only the road itself, and a sidewalk on the northeast side. The developers of Phase IV would be responsible for installing the remaining improvements when that phase is constructed. The Planning and Zoning Board recommended the waivers as requested, conditioned upon the submission of a letter from Phase IV acknowledging their future responsibilities on this item. That letter has not been submitted, and Phase III has now agreed to install all of the improvements at the time that the road itself is built. As the waivers are no longer needed, this condition of approval can be removed. , · City Commission Documentation Final Plat--Sabal Lakes Phase III Page 3 Condition #4--The letter required from the Phase IV owner for the alignment of the roadway to the remaining outparcel. The MDP for Sabal Lakes calls for a future 60' wide public accessway to be provided through Phase IV's property to the two 5-acre outparcels. The accessway is shown as coming from the main loop road (Sabal Lakes Road) , through a portion of Phase IV, and ending up on the northern boundary of both 5-acre tracts (see attached illustration). Now that Phase III is incorporating the eastern 5-acre tract into its development, that accessway will have to be shifted to the west so that it provides access only to the remaining 5-acre parcel. A condition of Phase Ill's approval was the submission of a letter from the owners of Phase IV acknowledging that the accessway would have to be shifted in this manner. Mr. Albanese stated that he has tried for several months to obtain the letter from Phase IV, with no success. Staff has met with the Phase IV owners and has made them aware of the change. There is a possibility that the remaining outparcel will be included in the development of Phase IV, which would make the access issue a moot point. In addition, there are other options which exist for the provision of the access, which can be addressed with the development of Phase IV. Thus, it is appropriate to remove the requirement for a letter regarding this item as a condition of the Phase III final plat. Condition #5--Documents establishing the Master Homeowner's Association be submitted, reviewed, and accepted as adequate by th City Attorney's Office and the Director of Planning. The original plan for Sabal Lakes called for the establishment of an overall Master Homeowner's Association. Those homeowners documents would have spelled out the rights and obligations of each phase with respect to the use of recreational facilities, the maintenance of common areas, and other issues that involve the entire community. Phases I and II have established individual homeowners associations for their own phases, however, the Master Association was never created. Establishment of that association was made a condition of the approval of Phase Ill's preliminary plat. During its consideration of the final plat, the Planning and Zoning Board agreed that due to the difficulties in establishing a Master Homeowner's Association after the construction and sale of so many homes had already occurred, a Maintenance Agreement which outlines the responsibilities of the various phases would be acceptable. Those agreements could be executed by the owners of the undeveloped phases (Phases III and IV) , and by the presidents of the separate homeowners associations for Phases I and II. , . City Commission Documentation Final Plat--Sabal Lakes Phase III Page 4 Mr. Albanese has had an agreement drawn up which is acceptable to the City Attorney and the Planning Department. He has secured all of the necessary signatures except for that of the Phase IV owner. Phase IV's participation in the maintenance agreement can be addressed when plans for that development are submitted for review. The agreement as submitted, with the signatures for Phases I through III, should be deemed as meeting this condition of approval. A N A L Y S I S The development of the various phases by different owners has created some unique problems related to maintenance of common areas within the phases, and dedications of easements from one phase to another for access, utilities, roadways, etc. Some of those items are covered in an agreement that was recorded with the original development, however, other issues related to the rights and obligations of each phase had not previously been addressed. The absence of a clear understanding of those obligations led to many of the difficulties that the Phase III developer has encountered. Mr. Albanese has attempted to address those issues, and has secured the cooperation of Phases I and II in the execution of a maintenance agreement. The owners of Phase IV are marketing their property for sale to a developer, and are presumably reluctant to enter into any agreements or to sign anything that they are not legally required to sign. It is appropriate at this time to release Phase III from any additional obligation to secure those commitments as a condition of final plat approval. R E COM MEN D E D ACT ION: By motion, approve the final plat for Sabal Lakes Phase III as submitted, subject to the following condition: * That prior to releasing the plat for recordation, a financial guarantee for all public improvements be submitted. Attachments: * Exhibit showing access road to outparcel * P&Z Staff Report & Documentation of February 28, 1994 T:CCSABAL.DQC . . - "'" ...~. " _I 0'- . ~ - - - .- , .. LANES THI8- Alfn - - -- - tr. ".6.~" - i -- r , -- , -. MI~.2~ ~:DS~~E BUFFER I I PEDE8TRIAN PA TN t (8U."ECT TO ENGINEERING -- Œ[) , .P~ce 1.12 ,,~ '-./ -r- : 90 ( , PHASE 4 1'-'- . / I , / r;\; t::fr[~ - . - ---1,... 1 . Mut. Tf-F AMIL Y '.'-;z--, ~ ' ....- I I Ifþ. Ì' ! (TOWNHOUSE OR DUPLEX) ~~;] -'f. . 1,14- , I I ." 10 ;' . . - i I . - I ~ -- ............... ~ I I NOTE:.CONNECTING ROAD·LOCATION I t :TO BE DETER....t!lED. AT FUTURE -PRm .. 81TE PLAN. -. \ ' , _~~1 EXISTING ,. ASPHAL T BIKEPATH - . NOTE: out PARCEL ACCES' - r TO 8E DEDICATED AT I~' ~ PHASE. APPROYA -_00- i..--- - lee;{ ---- FUJ"U~IN. 25' ~ _ _ 1. · I~_~ LAND P£ IUFf£R · · ,- - · . -- · 0 ..., ;. 0 · I"f . OUT ARCEL - .. b 0 - ~'- · r- - ~ . --- I~'Z~~~(· . . , . . . · I!>I 0 __..-1 å alt IS E... fJrCt& ~ rills 5 -lKtE - - .. 0 I . ~ .. \~t · I . nfrtT tetKl4-1Nt As nlttr ìD ~()If(E --.- /~ I FtÑ D.VrF'AKCEL Pt1t.r 0 F 1?~t"e 3 ,/ -, 2" ( /' CD¿- 2....1 --- . . . - -- .. - --- 0 ~WIßfí : A-œ~a lðlib 1õ OUTfH l~LS - , . " PLANNING ANL ZONING BOAR[ ,0' . CITY OF DELRAY BEACH --- STAFF REPORT --- MEETING DATE: February 28, 1994 AGENDA ITEM: III.B. ITEM: Consideration of Final Plat for Saba1 Lakes Phase III 4 I -- ~ ~ GENERAL DATA: Applicant.......,..".,..Stephan Albanese Construction, Inc. Agent,. .....,......, .....Michael Covelli Caulfield and Wheeler, Inc. Location.,.....,...,..., .East of Barwick Road, North of Lake Ida Road. Directly adjacent to and west of Sabal Lakes Phase II, Property Size...,........37.68 Acres City Land Use Plan....,..Low Density Residential City Zoning........",.,.PRO (Planned Residential Development) Adjacent Zoning,..North: PRO East: PRO West: PRO South: R-1AA (Single Family Residential) Existing Land Use".,.,..Vacant, Proposed Land Use.".....Final subdivision plat for 138 single family residential lots, drainage tracts, roads, and a recreation area. Water Service..,., .......Existing 8" water main in Sabal Lakes Road, in Phases I and II, to be extended through Phases III and IV with this development. Sewer Service,....",....Ex~sting 8" sewer main in Sabal Lakes Road, in Phases I and II, to be extended through the northern portion of Phase II 1. The Southern portion of Phase III is proposed to be served by the creation of an 8" sewer main which will connect to a proposed lift station III. B. on Tract "F." , · I T E M BEFORE THE BOARD: The item before the Board is the certification of the final plat for Sabal Lakes Phase III. The subject property is located east of Barwick Road, north of Lake Ida Road. The proposed final plat contains 37.68 acres. This final plat is being processed pursuant to LDR Section 2.4.5(J), Major Subdivisions. BACKGROUND: The Master Development Plan for Sabal Lakes was approved by the City Commission on April 26, 1988. Sabal Lakes Phase I has been completed and Phase II in currently under construction. In September, 1993, a petition was submitted to modify Phase III of Sabal Lakes. The Planning and Zoning Board approved the modification of Phase III on November 8, 1993. In conjunction with the MOP modification, a preliminary plat was also processed to create a combination of zero lot line and conventional single family lots. The preliminary plat for Sabal Lakes Phase III was approved by the Planning and Zoning Board on November 15, 1993. As a part of the review process for major subdivisions and pursuant to Florida Statues, a final plat is required. The final plat for Sabal Lakes Phase III was submitted on January 12, 1994. This report is based on that final plat. For a more detailed background, please refer to the Sabal Lakes Phase III preliminary plat staff report. P L A T DES C RIP T ION : The Sabal Lakes Phase III final plat contains: * The creation of 138 single family lots; * The addition of five acres from an adjacent out parcel; * The addition of a second lake; * The creation of a recreation tract (Tract F) and a passive park (Tract P); * The reconfiguration of the private roads in the southern portion of the site; and * Changes to lot configurations and sizes. The above items were also included with the preliminary plat for Sabal Lakes Phase III. The final plat for Phase III is consistent with the preliminary plat. " P & Z Staff Repo~~ Sabal Lakes Phase III - Final Plat Page 2 FIN A L P L A T A N A L Y S IS: Pursuant to Section 3.1.1 of the Land Development Regulations, prior to approval of development applications, certain findings must be made in a form which is part of the official record. This may be achieved through information on the application, the staff report, or minutes. Findings shall be made by the Board to approve or deny the development application. Positive findings were made with respect to Comprehensive Plan Policies and the LDR's with the approval of the MOP on November 8, 1993. Those findings are still valid. With the approval of the preliminary plat, requirements of the Master Development Plan, Narrative, and plat were outlined. The following are items of substance which are still outstanding. Phase I Access Road A requirement of the MOP modification approval of November 8th is that the access road through Phase I be changed to an open space/recreation parcel and designed in such a manner that emergency service vehicles may traverse it. SPRAB approved the right-of-way landscaping plans on January 12, 1994. This item simply needs to be shown on the final plat. Out-Parcel Easement A letter from the Phase IV property owner for the alignment of the roadway to the remaining out-parcel was also a condition of the MOP. This letter was required from Phase IV to acknowledge that the out-parcel easement will be contained entirely on Phase IV's property. While this change was made in the Master Plan Narrative, acknowledgement from Phase IV of this situation is still needed. On January 26, 1994 a meeting was held between City staff, the Phase III owner, and a representative of Phase IV. At this meeting the Phase IV representative stated that he had no objection to accommodating the situation. However, the letter has yet to be received. Master Homeowners Association With the approval of the MOP modification, the obligation to organize a Master Homeowners Association was placed upon Phase III. The Master Association documents were to address the sharing of recreational facilities, maintenance of common areas, roads, drainage, landscaping, etc. In lieu of creating a Master Homeowners Association, the Phase III owners have submitted a Cost Sharing Agreement. This agreement proposes to allow for shared maintenance and cost of a particular "landscape easement". However, the easement appears to only apply to the entryway landscaping which is located on Phase IV. The agreement does not guarantee a unified concept or address the other items previously noted. Therefore, the requirement to establish a Master Homeowners Association is still outstanding. . P & Z Staff RepoL~ Sabal Lakes Phase III - Final Plat Page 3 Loop Road Right-of-Way Deed Since the original approval of the MOP and MPN in 1988, the completion of the Sabal Lakes loop road has been a requirement of Phase III. A deed describing the loop road was required as a condition of the preliminary plat. While the Phase III owner submitted the required deed, the Phase IV representative expressed concerns with the loop road's location. The Phase IV representative stated that he was not sure if the road's present location was sufficient and that Phase IV may want to explore a change in the road's location. It is Phase Ill's responsibility to work closely with Phase IV on this issue as completion of the loop road is a requirement of Phase Ill's development. In any event, the resolution of this item will be made a condition of approval. Environmentally Sensitive Areas Pursuant to LDR Section 3.3.3(B), any significant flora or fauna communi ty which is identified pursuant to a biological survey and habitat analysis is to be treated as if it is an environmentally sensitive area. As required, the applicant submitted a habitat assessment for the additional 5 acre parcel. No new information was required on the balance of Phase III since it had previously been reviewed as a part of the original overall master plan. The City Horticulturist has reviewed the assessment of the outparcel, and has identified an area of slash pines, saw palmetto, and downy rose myrtle plants that should be relocated and used with any proposed planting. There is also indicated on the assessment a gopher tortoise burrow located on Phase III property adjacent to the 5 acre tract. While the I burrow appears to be active, no gopher tortoise was seen. , However, if during construction a tortoise is found, the applicant will be required to relocate the tortoise pursuant to State requirements. Boundary Discrepancy During review of the preliminary plat it was brought to the City's attention that approximately 20' of Phase III's property had been platted along with Phase II. The resolution of this issue was to be handled prior to submission of the final plat. However, after the preliminary plat approval the City Attorney's Office stated Phase III could not be held accountable for errors on Phase II's plat. Thus the processing of Phase Ill's plat could not be delayed. Recent statements have been made that Phase II and Phase III have come to an agreement concerning the boundary discrepancy. No formal request to the City to correct this situation has been made. If, in fact, the affected parties have come to an agreement, the appropriate land use procedures should be followed. Phase III should indicate the new boundaries on the final plat and Phase II should replat the lots in question and process any requests for setback adjustments that may be needed. P & Z Staff Repo~_ Sabal Lakes Phase III - Final Plat Page 4 Improvements Alonq Loop Road throuqh Phase IV As the developer of Phase III is required to complete the loop road, he is also required to provide the improvements associated with the loop road (drainage, landscaping, sidewalks). Along with the final plat the applicant has submitted a request to defer the construction of sidewalks and street lights on the west/south side of the loop road and to provide minimal xeriscape landscaping along the loop road without any irrigation. The basis for the waiver requests involves the uncertainty of future development on Phase IV. At this time there is no plan for that phase. Any improvements made along the road are subject to future removal or relocation depending upon Phase IV's development. At its meeting of January 12, 1994 SPRAB reviewed the sidewalk and landscape deferrals. The Board also considered the issue of improvements along the loop road. SPRAB recommended deferral of the provision for a sidewalk, landscaping, and streetlights on the south/west side of the loop road. SPRAB also recommended deferral of the provision for landscaping on the north/east side of the loop road, other than providing bahia sod. As these are right-of-way improvements within a PRD, it is also appropriate for this Board to comment on the deferral request. The City Engineer has no objection to accommodating a sidewalk and street lights only on the north side of the loop road at the present time. The City Horticulturist is opposed to waiving the provision of landscaping and irrigation on both sides due to the need to present a fully developed right-of-way and opportunity for the plantings to survive and mature. Any deferrals that are approved will also require notification from Phase IV that they agree to provide the balance of the improvements along the loop road. T E C H N I C A L I T EMS . . While a revised final plat has not been submitted, the final plat as submitted is adequate. Technical comments that were transmi t ted to the applicant are minor and easily correctable. These include changes to the dedication statement, additional notes on the engineering plans, and other agency permits. ASS E SSM E NT: Technically speaking, the Sabal Lakes Phase III final plat is ready for approval. However, there remain other substantial issues that must be finalized. Items of substance are discussed under the analysis section of this report and the applicant will be required to sufficiently address these items prior to the plat being scheduled for City Commission action. Until the issues of the outparcel easement, Master Homeowners Association, and loop road right-of-way deed are finalized, the processing of the Sabal Lakes Phase III should not move beyond this Board's consideration. The plat has been placed before the Board at this time at the request of the applicant who states that in order keep on their development time schedule this item must be heard at the March meeting. , P & Z Staff Repo~~ Sabal Lakes Phase III - Final Plat Page 5 ALTERNATIVE ACTIONS: 1- Continue with direction. . Act on the waiver request at this time. 3. By motion, transmit a finding that the final plat for Sabal Lakes Phase III is consistent with the preliminary plat approval, subject to the condition that prior to scheduling the final plat for City Commission action: 1- The following technical items be addressed: a. Make all necessary changes to the dedication statement; b. Make all necessary changes to the engineering plans; c. Provision of all other agency permits (HRS, SFWMD, LWDD); 2. A mitigation plan for relocating the gopher tortoise burrow be submitted, reviewed, and approved if a tortoise is found during construction. 3. The letter required from the Phase IV owner acknowledging the responsibility to provide any remaining loop road improvements be submitted. 4. The letter required from the Phase IV owner for the alignment of the roadway to the remaining outparcel be submitted. 5. Documents establishing the Master Homeowners Association be submitted, reviewed, and accepted as adequate by the City Attorney's Office and Director of Planning. 6. An executed deed describing the required right-of-way for the loop road extension and transferring ownership to the City be recorded. 4. Deny the final plat submission as it is not complete nor consistent with the preliminary plat approval. R E COM MEN D A T ION . . Waivers: a. By motion, Approve the request to waive the requirement to provide a sidewalk on the south/west side of the loop road through Phase IV, provided that Phase IV agrees to the installation concurrent with Phase IV development. , P & Z Staff Repo~~ Sabal Lakes Phase III - Final Plat Page 6 b. By motion, Approve the request to waive the requirement to provide street lights on the south side of the loop road through Phase IV, provided that Phase IV agrees to the installation concurrent with Phase IV development. c. By motion, Approve the request to waive the requirement to provide landscaping and irrigation on the south/west side of the loop road through Phase IV, with the exception of a requirement to provide bahia sod on the north side. Final Plat: Board's Discretion Attachments * Waiver Request, Location Map, & Reduced Plat TISABAL3FP.DOC , ALBANBSB HOMES, XNC. 1015 DBL HARBOOR DRIVB DELRAY BEACH, FLORIDA 33483 (407) 735-0220 December 21, 1993 Engineering Dept. city of Delray Beach Delray Beach, FL Re: Sabal Lakes Dear Sirs: With reference to the Sabal Lakes loop road through Phase IV of the said development, we ~ectfully request waivers with re- spect to the following: 1- Sidewalks: We would like to limit construction of sidewalks solely to the North side of the loop road. This will provide adequate facilities for anticipated usage prior to the development of Phase IV. The additional expense of putting a sidewalk on the South side seems to be unwarranted. Moreover, sidewalks are often significantly damaged during construction and to install an unnecessary one at the present time before develop- ment of Phase IV would be wasteful. 2. Streetscape: The installation of an irrigation system to support a streetscape without knowledge of future development plans would similarly be wasteful. It is proposed that minimal Xeriscaping along the loop road without irrigation be permitted. 3. Street Liqhting: We will cooperate with FPL in order to provide adequate lighting on the loop road, preferably solely on the North side thereof. Thank you for your consideration of the foregoing. 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ROAD ~ .1,/ ~ \ A\-"£NV I W0f4T11!SOIl I~ -@A'~ ~L JRY ~ ~ ;¡ >-- ..........r ~ \ I - - f- NlQ.LW - t:;: ~ "- - - - - >- \ - \I- ~ - _ æ _ ¡.. ~\L ..,'" I /) I. I \ J SABLE LAKES -I., _ >-V'- ,. / 1 I II T I PHASE III - _ ?'Y If I II I 1 I , . ~ . - I!~i / , ·T- .- i ~u..... s II;~ / /\ .... ...... I .: .... \ 0> · ...""' .. 11 :Iåi \ . G ; 01 .. : ¡ ! ~ ... \ 1 GO \ · · \ ... ~ - ;. ::) ~ :J ...., ....... Þ<t VQ .... )..Q: -0 ~..J zl..&.. :>~ ::::]~ · -z I® ..::> - :\SCJ I .... i -u 1 þ.lLOO II ZJ: I I® J :JU ::<t .... j.. :.JW þt_. .... I® ii ..&J~ It _ I :1):£ ®I ~ ..... I I .......J .... ..~. J ....K40 . : I :J<t . ...."CO I JþM./lOw I® » Q.n I~ ~ I X .I :I:' L ~ -- I - utj ..VI J .....IUG . I ~<t ....-. I® ~ 1 I <tW(J@ I® ¡ ::) c:Q G .... r I :5 ~- · · . ...... þ- . : I I >-l J í IÞ_- I' .ù<tlJ · I@ w · ~ ZQ:::® .. · ::) ..J (. ) ~ ..... ~ W ! . I -Q ...... I) .ÞÞM <tl..&.. ® .Ie ®I I 1: ->- ~ XI- ® I :J- I ,I ZU i 11 . ~ ~ ..., ... .. .. .. ., t· ~ JI , I I -.."if - .tfiI I .Inn .0' J . .4L..-. I ... .rn<t -!!.."'- æ.."_ I ~;; , ~: I I ., III ~ I : _- as- .. I ... , ... , o II . ~~ _o~_ ....1l. .JI''' I ! . - I .:o:n. ~ ... : . ¡ " . ...~ ,OCll' I i -_ <I.... . 't- ; ~ ¡,,- 03U Y1dNn W-o E Þ!~ III ! ~ß ""',,,. - -< c:: ...... t: ~. r ~7 .. n ^ I; i' 5 ~ D 'I ¡ P5 tJ: 1- 1~r"1 J . 1> oJ I ¡;¡ n I :;r. ~ ]> ï . X '41¡, tJ: M ]> n :x: n CJ. c. z· -f~ ",-< - -.,i ï' c. ~t ... ~ ~. ]>; - - t - t -, è~ .. I. . In ¡ - I!, ~ ;r I: . \ I. ~ ¡,i 'i ~ . '" , , . ~J , . I . ~I ;~:j; I , ~ I ... I ~ , .. ¡ " : ~, ; ./ , · MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER SUBJECT: RIGHT-OF-WAY DEED/SABAL LAKES PHASE III DATE: APRIL 1, 1994 This is before the Commission to consider acceptance of right-of-way deed for Sabal Lakes Phase III. The Master Development Plan which was approved in 1988 provides for a public road known as Sabal Lakes Road as the main accessway through all of Sabal Lakes with the development of Phase III. In order to complete the road, it must be extended through a portion of Phase IV's property. The deed from the owners of Phase IV provides the right-of-way necessary for the completion of the road as shown on the Master Development Plan. Acceptance of the deed ensures that the road will be available for public access. Recommend acceptance of the right-of-way deed for the completion of Sabal Lakes Road through Phase IV. 6/0 V SP.é) . " · e~/ t0J C I T Y COM MIS S ION DOC U MEN TAT ION TO: DAVID T. HARDEN, CITY MANAGER FROM: DIANE DOMINGUEZ.~!Al ~~~ DIRECTOR OF PLANN G & ZO I SUBJECT: SPECIAL MEETING OF MARCH 31, 1994 RIGHT-OF-WAY DEED - SABAL LAKES PHASE III ACTION REQUESTED OF THE COMMISSION: The action requested of the City Commission is that of acceptance of a Right-of-Way Deed. The project is Sabal Lakes Phase III, which is located north of Lake Ida Road, east of Barwick Road. B A C K G R 0 U N D: This item is related to the final plat for Sabal Lakes Phase III. Sabal Lakes is a Planned Residential Development which is subject to a Master Development Plan that was approved in 1988. That plan provides for a public road known as Sabal Lakes Road as the main accessway through the development. Sabal Lakes Road is partially completed, providing access through Phases I and II. The owners of Phase III have submitted for final plat approval. The Master Development Plan calls for the completion of the roadway through all of Sabal Lakes with the development of Phase III. In order to complete the road, it must be extended through a portion of Phase IV's property, to connect with the existing road at a point near the elementary school. The attached deed from the owners of Phase IV provides the right-of-way necessary for the completion of the road as shown on the Master Development Plan. Acceptance· of the deed ensures that the road will be available for public access. PLANNING AND ZONING BOARD CONSIDERATION: The Planning and Zoning Board formally reviewed the final plat for Sabal Lakes Phase III at its meeting of February 28, 1994. A condition of that approval was the submission of a right-of-way deed for the completion of the road through Phase IV's property. The submission of the executed deed satisfies that condition. , · City Commission Documentation Right-of-Way Deed - Sabal Lakes Phase III Page 2 R E COM MEN D E D ACT ION: By motion, accept the Right-of-Way deed for the completion of Sabal Lakes Road through Phase IV. Attachment: * Right-of-Way Deed and Exhibit , . , . . -' RIGHT-OF-WAY DEED .J.i THIS INDENTURE made this ~ if day of ~.-Á , 19;'1..' b¿/t;~";I.~ ~~~oI~~~~l~~]E "~:~f~MIAHI' FL as part~ of t e f rst pa t and 33156 V 1/ ¿ Ac.~ , as party f the second part. WIT N E SSE T H : That said part \I of the first part, for and in consideration of the sun{ of One Dollar ($1.00) and other valuable considerations paid, receipt of which is hereby acknowledged, do ~ hereby grant, remise, release, quit claim and convey unto the party of the second part, its successors and assigns, all right, title, interest, claim and demand which the part ~ of the first part h~in and to the following-d cribed land, situate, lying and being in the County of Palm Beach, State of Florida, to-wit: 'sAJ¿ ..........." I A-tJA C#£y ¥HIDiJ 1/' THIS Deed is made for the purpose of giving and granting to the party of the second part, its successors and assigns, a right-of-way and easement in and to said lands for public highway or street purposes; and is made, executed and delivered with the express understanding and condition that should the same ever be discontinued or abandoned as a public highway or street, the title to same shall thereupon revert to and revest in the part ;!- of the first part or assigns. That this right-of-way shall be subject only to those easements, restrictions, and reservation of record. That the part ~ of the first part agree to provide for the release of any a d all mortgages or liens encumbering this right-of-way. The part~ of the first part also agree to erect no building or effec any other kind of construction or improvements upon the above-described property. Part ~ of the first part do e$ hereby fully warrant the tit e to said land and will defend the same against the lawful claims of all persons claimed by, through or under , that it has good right and lawful authority to grantor , ~ grant the above-described right-of-way and that the same is unencumbered. Where the context of this Right-of-Way Deed allows or permits, the same shall include the successors or assigns of the parties. TO HAVE AND TO HOLD THE SAME, together with all and singular the appurtenances thereto belonging or in anywise incident or appertaining, and all the estate, right, title, interest, and claim whatsoever of the said part & of the first part, in law or in equity to the only proper u e, benefit, and behoof of the said party of the second part, its successors and assigns. IN WITNESS WHEREOF, said part ~ of the first part ha~' hereunto set -tI, ~ I'" hand nd seal the date first above written. Signed, sealed and delivered PART~OF THE FIRST PART Mh~^e:: " C O~o/ r", 1.I~~1 ",1"r¡...J, 1./ ~ I rfi,þ 0... ~ '- L 1m f ltJ fllir J.u~ ( SEAL ) Av..", 2.. 00("".G.l{)~ ~: NrJ (~~ printe~d) a,,~..,~ntcdt.~t\ typed) , N ~J/L L W %:;¡1 $0 R...:.., ~ <I I'#r .. U L~E.I~IA f> --rhoMAS (Address) m ë1: or t~) ~",.1~ An '(\ .i. ~6) .(t c;. '- () S"é 1"\ (Name printed or t~) þ~ t/.~ C-l"", I l ), RG.lf'\\ A.p ~ihoMCvS (Name prin or t~) (j Q ...-fJ.lr (Address) ø~~ )£1~~ )//PCrA//Á- ~ ~~.{f (Name ¡r;inted or t~) STAT OF 'Fk.ÐRI,ø4 COUNTY OF ~A-DI.. The foregoing instrument was acknowledged before me this ~~ day of M A'A.c. '"' , \.9~4 by AMF:L TA mIRY, MARY ANN RRT.I. AND PATRICIA c. IAWRF.NCF. (name of person aCknowledged), who is personally known to me er has pred11ced '. " . , ( ~ype of identification) as id-aRti f icat.i~n and who did f4-id' , ~) take an oath. ~ Signature of Pe on Taking Acknowledgment . , ..;' Af\O ~. ~A<á~()~~f) , - '-..~ . ,_. . :..... . ~- ~ ....-. ; .) Name of Acknowledger Typed, r- ~ ~-.. ~ . - j , : ! ~f¡\IJ&I.s sflf. ~~~ LAACk .)" .- , . MY COMMISSION IXPIUS JUNlII, ,.... .,i &ðNDID tHRlI AGENt'S NotARY B&OKiIAot Title or Rank (!,~ OôlO.:J1C,¿, Serial Number, if any STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of , by (name of officer or agent, title of officer or agent), of (name of corporation acknowledging), a (state or place of incorporation) corporation, on behalf of the corporation. He/She is personally known to me or has produced identification (type of identification) as identification and (did/did not) take an oath. Signature of Person Taking Acknowledgment Name of Acknowledger Typed, Printed or Stamped Title or Rank Serial Number, if any Prepared by: dghtwd,agt " , I PROPOSED PLAT SABAL lÞJ(ES PLAT 'niREE ~ - ~ GRAPHIC SCALE b &0 0 30 &0 121 E' ~ ~ , ( DC puT ) POINT or .CURVA"TVRE '8 g .- A - eaoo'oo' R . 25.00' tt L . .H.2T ¡~ $OO'54'oo·W ~J 87.82' i I k1 g ~ .8 .L ~~ ¡¡ ß ... ~E >'I~ ~- CD . BARWIO< ROAD (80' R/W'J 1IO'l1., y:--¡.produc~ion. of thl. .t.tch ar. not v.lid unl... ..al.d wlth an .&bo...d .urv.yor'. ..al. 2. Land. .hovn h.r.on ar. not ab.~rac~.d for .ivht.-of-Way. I.....nt.. Own.r.hip. or oth.r In.~ru.ant. of ..cord. J. ".rinv. .hoyn h.r.on ar. r.l.~ive ~o ~h. r.cord plat ba..d on the Sou~h rlvht-of-vay 11ne of lanyan Creet Road bearinv S 19' 06' 00' I. C. Dat. .hovn bereon va. co.pilad froe tba In.truaant of aacord and doe. not con.titute a boundary .\!rVlY .. .ucb. DESClUrrlOM , A parcel of l.nd lyinv ln 'ec~lon 12. ~ovn.hlp C6 South. ..nve 42 la.~, 'ala le.ch County. 'lorida. bain9 ~r. particularly de.crlbad a. follow.. OOKKENCIHG a~ ~h. ln~er..ctlon of the la.t rivht-of-vay llne of 'arvlct Aoad and ~b. South r19ht-of-way llne of .anyan Cr..t Road. a. .hovn on 'JAIAL LAXIS 'HASI OWl'. accordinv to the pla~ th.reof. ae recordad in 'lat look '0. 'av.. 1.. and 119 of the Publlc .ecord. of '.1. I.ach County. 'lorlda, th.nc. S 19- D.' 00' I alon9 .aid South r19ht-of-vay 11n.. a di.tanc. of J07.02 fea~ to ~ha POINT 0' .IGIHHINC, th.nca continuin9 I 19' 06' 00' I. . di.tanca of lJO.OO faat to a point of curva~ure, th.nce Southve.terly alon9 the .rc of a curv. to tha l.ft havinv a radiu. of 25.00 fe.t. a c.ntral anvla of 90' DO' 00'. an arc l.nvth of '9.27 fa.t to a point of tangency, thanc. . 00· 5C' 00' N. a dl.tanc. of 17.'2 feat to a point of curvature, thence louthea.terly alon9 the arc of a curve to the left havlnv a radiu. of 2'0.00 feet. a c.ntral anvle of 10' 10' lZ·. an arc lenvth of '6'.10 feet to a point of tanvancYI thanc. S 79' 1" lZ' I, a dlotance of 50.59 feet, thence I 15' 0" 50' W. a di.t.nce of 59.00 f..t, thenc. S 00' 40' ZOo W, a di.t.nce of 1.11 fe.t, thance H 79' 16' 12' W. . di.t.nce of 49.10 feet to . poin~ of curvature, th.nca Horthve.terly alon9 the arc of a curve to the ri9ht havinv . r.diu. of 340.00 f..t, a central anvle of 10' 10' 12', an arc lenvth of 475.74 f..t to a polnt of tan9.ncYI thence ~ 00' 54' 00' I. a dlatanc. of .7.'J f.et to a point of curvatur., th.nc. Horthvaoterly alonv the arc of a curv. to the 1.ft havlnv a radiu. of 25.00 fe.t. . central anvl. of 90' DO' 00'. .n .rc 1.nv~h of J9.27 fe.t to the POlIl~ 0' '&GIJIHIIIG. ..id 1an4. .itu.t. in th. City of D.lr.y ".ch. ,.la I.ach Coun~y. 'lorid.. lubj.c~ to I.....nt.. aa.triction.. ....rv.tion.. Cov.nant.. .nd .iVht.-of-W.y of ..cord. C£RTIJ'1CA"n. I bar.by c.rtify that the attached Sketch of De.cription of th. h.r.on d..cribad property i. true and correct to the ba.t of .y knovl.dge and bal1ef a. pr.pared und.r ay direction on o.clmbar 2.. 199'. I furthar cartify tha~ thi. 'ketch of o..cription ..et. the Hlnl.ua ~echnical Standard. .et forth in Chapter 61G17-6 adopt.d by tha 'lorida So.rd of Land Surveyor.. pur.uan~ to ~472.0Z7. David P. Llndlay. '.L.I. .av. Land Surveyor .5005 Itata of 'lorida .., II£'MIONS 12/211/93 CAULFIELD" WHEELER. INC DAY[ U 1J111... w. '_lie ,... 114.. SuiI. IIIO-A SCALt AS SHOVeN IIOCA ....tON. FlOlUOA ~JJ I DIIK.-v DPL 1407) U2-1»' acD.rr DPl ] fUI.1K. ( SASAl LAKE PHASE 1 V LOOP ROAD P/Æ. .œ NO. 2290 EXTtNSlON SKETCH or DESCRIPTION EXHIBIT -TI"A"W ~ ;¡¡reI CITY OF DELRAY BEACH. FLORIDA - CITY COMMISSION 1ŸŸ J SPECIAL MEETING - MARCH 31. 1994 - 6:00 P.M. COMMISSION CHAMBERS AGENDA ADDENDUM . THE SPECIAL MEETING AGENDA IS AMENDED TO INCLUDE: 3 . PARKING LOT USE/NOON TIME KIWANIS: Approve a request from the Noon Time Kiwanis to use the City parking lot at the corner of SE 1st Street and 3rd Avenue during the Delray Affair on 4/9 & 4/10. ~ . . - . ~~ ~ ðlJ 99'1 [IT' DF DELIA' BEA[H DELRA Y BEACH F LOR I D A 100 N.W. 1st AVENUE . DELRAY BEACH, FLORIDA 33444 . 407/243,7000 ........ AII·America City , III I! MEMORANDUM 1993 TO: David T. Harden, City Manager FROM: ~Robert A. Barcinski, Assistant City Manager SUBJECT: AGENDA ITEM SP/3 CITY COMMISSION MEETING APRIL 5, 1994, APPROVAL OF REQUEST KIWANIS CLUB - PARKING LOT USE DATE: March 30, 1994 Action City Commission is requested to consider approval of a request received from the Noon Time Kiwanis to utilize the City parking lot at the corner of S. E. 1st Street and 3rd Avenue during the Delray Affair on April 9th and lOth, and use of temporary signage. Background Attached is a letter from Joseph Fischer, Kiwanis Chairman for the 1994 Delray Affair, requesting use of this parking lot. The intent is to charge for use as a fund-raising event for the club. City code does not prohibit or allow for this type use, however, use of City property needs to be approved by Commission. Recommendation Consider approval of the request by the Kiwanis Club to utilize the parking lot at the corner of S. E. lst Street and 3rd Avenue and approval to put up signage displaying the parking charge and their club sign. RAB:mld Attachment @ Printed on Recycled Paper THE EFFORT ALWAYS MATTERS . . . Kiwanis Club - I ;' OF DELRAY BEACH P.o. Box 122 Delray Beach, Florida 33447-0122 March 28, 1994 VIA HAND DELIVERY Mr. Bob Barcinski Assistant City Manager Delray Beach, Florida Re: The possible use of a city parking lot located on the s.w. corner of S.E. 3rd Avenue and S.E. 1st Street for the Delray Affair. Dear Mr. Barcinski: This year, as we did for the previous 2 years, the Kiwanians are raising charity funds by renting out parking spaces near the festivities, We will be tending the lots on Saturday and Sunday of the event only, If it is possible we would like to add this lot to the ones we currently use which would assist us in generating the much needed funds for our local charities and scholarship programs. The parking lot itself would have members of the club present throughout both of these days. Additionally, temporary signs would be posted early on each respective morning, This effort will benefit the Kiwanians and the city both by having an organized effort assisting with the parking while helping a civic minded organization raise funds that get returned to the community. The city will further benefit by having the presence of our members working the lots. Please let me know if this contribution by the city is possible. Thank you for your attention to this matter. I may be reached at (407) 737-4377. Sincerely, ~d~ Joseph A. Fischer Kiwanis Chairman - Delray Mfair 1994 , WHERE THE CHARITY DOLLARS YOU HELPED THE KIWANIS OF DELRAY RAISE GO Each year the contributions we generate through such events as the Delray Affair allow us to donate these proceeds dollar for dollar back to the community. We currently support about 26 different charitable organizations, scholarship and annual award presentations. Examples include the following: Scholarships Boys & Girls Citizenship services · Policeman of the Year · Fireman of the Year · Holiday Food Baskets Spiritual Aims · Church Youth of the Month (12 per year) Youth Services · Circle K, College Level · Key Club, High School · Builders Club, Middle School Major Emphasis: "Young Children Priority One" Many Special Projects These are just a few. Our club secretary, Bill Hurd would be happy to provide you with an exhaustive list. . M E M 0 RAN DUM TO: Mayor and City Commissioners THRU: David T. Harden, City Manager tpt/ FROM: Alison MacGregor Harty, City Clerk SUBJECT: City Commission Meeting Dates DATE: March 25, 1994 Listed below are the regularly scheduled City Commission meeting dates for the period April 1994 through March 1995. The only deviation from the normal schedule is the change to the regular meeting date for the second Tuesday in March, 1995. Since this is the date of the municipal election, the regular meeting will be held on the Wednesday immediately following election day (per Local Rules). All regularly scheduled City Commission meetings shall commence at 6:00 p.m. A conflict has been identified with respect to the workshop meeting scheduled for Tuesday, September 6, 1994. The religious observance of Rosh Hashanah falls on this date, and Commission direction is requested as to the possible rescheduling of the September workshop meeting. April 5, 1994 - Workshop Meeting April 12, 1994 - Regular Meeting April 26, 1994 - Regular Meeting May 3, 1994 - Workshop Meeting May 10, 1994 - Regular Meeting May 24, 1994 - Regular Meeting June 7, 1994 - Workshop Meeting June 14, 1994 - Regular Meeting June 28, 1994 - Regular Meeting July 5, 1994 - Workshop Meeting July 12, 1994 - Regular Meeting July 26, 1994 - Regular Meeting August 2, 1994 - Workshop Meeting August 9, 1994 - Regular Meeting August 23, 1994 - Regular Meeting . To: Mayor and City Commissioners Re: City Commission Meeting Dates March 25, 1994 - Page Two September 6, 1994* - Workshop Meeting (Rosh Hashanah falls on 9/6/94) September 13, 1994 - Regular Meeting September 27, 1994 - Regular Meeting October 4, 1994 - Workshop Meeting October 11, 1994 - Regular Meeting October 25, 1994 - Regular Meeting November 1, 1994 - Workshop Meeting November 8, 1994 - Regular Meeting November 22, 1994 - Regular Meeting December 6, 1994 - Regular Meeting December 13, 1994 - Regular Meeting January 3, 1995 - Workshop Meeting January 10, 1995 - Regular Meeting January 24, 1995 - Regular Meeting February 7, 1995 - Workshop Meeting February 14, 1995 - Regular Meeting February 28, 1995 - Regular Meeting March 7, 1995 - Workshop Meeting March 14, 1995 - MUNICIPAL ELECTION DAY March 15, 1995 - Regular Meeting (Wednesday) March 28, 1995 - Regular Meeting March 30, 1995 - Annual Organizational Meeting The action requested of the Commission is to review and approve the regularly scheduled meeting dates for the period April 1994 through March 1995, subject to any modifications the Commission may deem appropriate. AMH/m cc: Assistant City Manager City Attorney Department Heads ref:mtgdates . , M E M 0 RAN DUM TO: Mayor and City Commissioners THRU: David T. Harden, City Manager FROM: Alison MacGregor Harty, City Clerk SUBJECT: Rules of Procedure - City Commission (Local Rules) DATE: April 5, 1994 Attached for your review and use are the Rules of Procedure for the City Commission as they were reviewed and amended at the organization meeting on March 31, 1994. ( LJ" lØ~ÞÆ "¡) , / . . ~ AHM/bg 0/ Attachment RULES OF PROCEDURE - DELRAY BEACH CITY COMMISSION 1. GENERAL PARLIAMENTARY RULES. The general parliamentary procedure to be followed by the City Commission of the City of Delray Beach, Florida, except as otherwise modified by the City Commission or as modified or amended herein, shall be in accordance with the rules of parliamentary procedures entitled "Roberts Rules of Order" , being the reprint of the 1907 edition. II. LOCAL RULES. A. The following Local Rules of Procedure shall be applicable to the organization and conduct of business, as well as preparation and publication of agendas, of the City Commission of the City of Delray Beach, Florida. To the extent these Local Rules shall modify or conflict with the standard "Roberts Rules of Order" as adopted above, these Local Rules shall prevail to the extent of their conflict or inconsistency with "Roberts Rules of Order". 1. Regular meetings of the City Commission shall be held on the first and third Tuesdays of each month, with the exceptions of the month of December alld any Delray Beach municipal election dates, at 6:00 p.m., in City Hall. During the month of December only, the regular City Commission meetings shall occur on the first and second Tuesdays at 6:00 p.m. at City Hall. There shall be no regular City Commission meeting on the date of a Delray Beach municipal election; rather, a meeting that would otherwise been scheduled for such date shall be held on the Wednesday immediately following the election date at 6:00 p.m. at City Hall. 2. Workshop meetings of the City Commission shall be held on the second Tuesday of each month, except that there shall be no workshops in the month of December, at 6:00 p.m. in City Hall. Workshop meetings on the ~TUeSdaY of the month shall be at the option of e City Commission. l:JLAK:+h 3 . All regular City Commission meetings shall be held in the City Commission Chambers at City Hall, unless otherwise designated by the City Commission. All workshop City Commission meetings will be held in either the First Floor Conference Room or Commission Chambers at City Hall, as designated by the City Manager. dui,t/\ ,w~~ , Rules of Procedure Delray Beach City Commission Page Two 4 . There may also be special workshop meetings at such other times as so designated in advance by the City Commission for the purposes of holding joint meetings with City boards, etc. , to include receiving annual reports and presentations from the City's boards, committees, agencies and authorities, or for such other purposes as may be deemed necessary or desi~able by the Commission. S. Special meetings shall be called at the request of the Mayor in accordance with the provisions of the City Charter and the Code of Ordinances. 6. To the extent compatible with the conduct of business, all workshop meetings shall be held on an informal basis. The applicability of the City's general rules shall not be strictly applied. Public comments after presentations will be limited to two (2) minutes at the discretion of the Mayor or by consensus of the Commission. 7 . Although appropriate members of the City Attorney's Office and City Administration may place items on either the workshop or the regular agendas, all regular agendas shall be subject to review in advance by the Mayor prior to their publication, excepting that a majority of the members of the City Commission may request that the City Manager's Office place or remove an item on such regular agendas, and that all such regular agendas shall be further subject to the approval of the City Commission preceding the conduct of business at each such meeting. 8. With regard to the agenda for regular City Commission meetings, the following shall apply: a. To the extent possible, the City Administration shall group all matters by subject area, and shall place as many as possible on the consent portion of the agenda. b. The agenda format shall be generally as follows: A call to order, invocation, pledge of allegiance, formal approval of the agenda, formal approval of minutes, proclamations and presentations, if any, the consent agenda, the regular agenda, public hearings, public comments and inquiries from the floor concerning items not on the approved agenda, f·irst readings of ordinances, followed by items not specifically on the published . Rules of Procedure Delray Beach City Commission Page Three agenda from members of the City Commission, the City Attorney and the City Manager. The public hearing segment of the agenda shall be duly advertised for and shall commence at 7: 00 p.m. or .£ihortly therc.J.ftc£. vi ~:=n tL.<~I.ßj ¡J{li , 7J~J../..Y bl¿. c. Any items received during the non-agendaed items section of the regular agenda may, at the discretion of the Commission, be discussed by the City Commission at the time of such presentation, may be directed by the Commission to the City Manager for action or resolution, or may be added to a subsequent workshop agenda if a member of the City Commission so specifically requests. d. There shall be no votes taken on any non- pUblished/non-agendaed items, except upon the declaration of an emergency. The declaration of emergency shall only be determined upon the affirmative vote of no less than four (4) members, or a unanimous vote if only three (3) City Commission members are present and voting on such motion. These rules are not intended to and shall not supersede the procedures and requirements of the City Charter, Code of Ordinances or State Statute with regard to emergency matters for consideration by the City Commission. e. All public input on agendaed or non-agendaed items shall be limited to not more than three (3) minutes per person, subject to an extension of such time upon the formal approval by a majority vote of the City Commission members present and voting on such request for extension of time. f. The Mayor shall have the authority to limit immaterial, unnecessary or redundant presentations or requests. g. Public input on agendaed items, other than those that are specifically set for a formal public hearing, shall be at the specific request of individual City Commission members. . Rules of Procedure Delray Beach City Commission Page Four III. CITY BOARD, COMMITTEE, COMMISSION AND AGENDA APPOINTMENTS. A. All appointments to city boards, commissions and committees whose members are not subject to appointment by other entities, and in accordance with any applicable restrictions by State Statute, shall be made in accordance with the following procedures: 1. All vacancies subject to appointment to such city boards, commissions and committees shall be made on a nomination basis by each of the members of the City Commission. This nomination shall be construed to be a Motion to Appoint, which must be seconded by another member of the City Commission then present and voting, and then adopted by an affirmative vote of no less than three (3 ) votes. If a Commissioner makes a nomination/motion and this motion either fails for lack of a second or does not receive a sufficient number of affirmative votes, then that Commissioner shall have one additional opportunity to make a secondary nomination for this vacancy at this same meeting or the next successive regular meeting. If that appointment should also fail for lack of a second to the nomination or by not receiving sufficient affirmative votes, then the nomination shall rotate to the next appropriate Commissioner. 2. The rotation system shall be by numbered Commission seat and insofar as possible, each Commission seat shall be assigned an equal number of initial appointments from the date of adoption of these Rules, i.e. : Board A -- Order of rotation: Seat 1 , Seat 2, Seat 3, Seat 4, Seat 5 Board B -- Order of rotation: Seat 2, Seat 3, Seat 4, Seat 5, Seat 1, Seat 2, etc. Board C -- Order of rotation: Seat 3, Seat 4, Seat 5, Seat 1, Seat 2, Seat 3, etc. . . Rules of Procedure Delray Beach City Commission Page Five 3. A separate rotation list shall be established by the City Clerk's Office for each such City board, commission or committee, and the City Clerk's Office shall maintain records of the rotation list, the status of same, and the nominations made by each Commissioner. In the instance where a vacancy is available at a City Commission meeting where the Commissioner who is next on the rotation is absent, then the City· Commission shall postpone to the next regular meeting this appointment. Should this Commissioner not be present at this subsequent meeting, then the nomination ability shall pass to the next Commissioner on the rotation system present at that meeting. 4 . Appointments for vacancies occurring on a board wherein the particular member has, for whatever reason, not fulfilled their entire term of membership on that particular board, commission or committee, shall be to complete the unexpired term only. 5. The City Commission retains the right to waive these requirements by the affirmative vote of no less than four ( 4 ) members of the City Commission under circumstances that would be in the best interest of the City (or a unanimous vote if only three members of the City Commission are present and voting on such motion) . 6 . These rules, when adopted, shall supersede any other general rules or local rules which are inconsistent herewith, to the extent of such inconsistency. Approved and adopted by the City Commission of the City of Delray Beach, Florida, by a vote of 5-0, at the Annual Organizational Meeting held on March 31, 1994. ATTEST: Alison MacGregor Harty City Clerk ref:rules . , .. ; ~¡;;:t M E M 0 RAN DUM rAv TO: Mayor and City Commissioners THRU: David T. Harden, City Managert ~)t I FROM: Alison MacGregor Harty, City Clerk SUBJECT: Rules of Procedure - City Commission (Local Rules) DATE: March 25, 1994 Attached for your review are the Rules of Procedure for the City Commission as they are proposed for adoption at the organizational meeting on March 31, 1994. The action requested is formal adoption of the Rules of Procedure (Local Rules) of the Delray Beach City Commission for the ensuing year. AMH / m Attachment , , RULES OF PROCEDURE - DELRAY BEACH CITY COMMISSION I. GENERAL PARLIAMENTARY RULES. The general parliamentary procedure to be followed by the City Commission of the City of Delray Beach, Florida, except as otherwise modified by the City Commission or as modified or amended herein, shall be in accordance with the rules of parliamentary procedures entitled "Roberts Rules of Order", being the reprint of the 1907 edition. II. LOCAL RULES. A. The following Local Rules of Procedure shall be applicable to the organization and conduct of business, as well as preparation and publication of agendas, of the City Commission of the City of Delray Beach, Florida. To the extent these Local Rules shall modify or conflict with the standard "Roberts Rules of Order" as adopted above, these Local Rules shall prevail to the extent of their conflict or inconsistency with "Roberts Rules of Order". 1. Regular meetings of the City Commission shall be FIRST AN D -7 held on the I!ít!!l\;UUÙ and r",.u.lh Tuesdays of each -rH /RD month, with the exceptions of the month of December and any Delray Beach municipal election dates, at 6:00 p.m., in City Hall. During the month of December only, the regular City Commission meetings shall occur on the first and second Tuesdays at 6:00 p.m. at City Hall. There shall be no regular City Commission meeting on the date of a Delray Beach municipal election; rather, a meeting that would otherwise been scheduled for such date shall be held on the Wednesday immediately following the election date at 6:00 p.m. at City Hall. 2. Workshop meetings of the City Commission shall be $e.coND _7 held on the fì"r!:r't Tuesday of each month, except that there shall be no workshops in the month of December, at 6:00 p.m. in City Hall. Workshop meetings on the third Tuesday of the month shall be at the option of the City Commission. 3. All regular City Commission meetings shall be held in the City Commission Chambers at City Hall, unless otherwise designated by the City Commission. All workshop City Commission meetings a· -'"7 WILt.. rnuÜl be heldAi1{THEfue First Floor Conference Room 0,( cIlAt16'l16S at City Hall, ~nle~sASothcrwi£e designated by the MA^,~GE.R -""/ City Co: ~~-R;nn. , Rules of Procedure Delray Beach City Commission Page Two 4 . There may also be special workshop meetings at such other times as so designated in advance by the City Commission for the purposes of holding joint meetings with City boards, etc. , to include receiving annual reports and presentations from the City's boards, committees, agencies and authorities, or for such other purposes as may be deemed necessary or desirable by the Commission. 5. Special meetings shall be called at the request of the Mayor in accordance with the provisions of the City Charter and the Code of Ordinances. 6. To the extent compatible with the conduct of business, all workshop meetings shall be held on an info~að basis. The applicability of the CitY's~Ug€Aeral rules shall ~ot ~e strictly AþD -7 applied.\~ ~~~ ~ .b;.-twðé,:J.)~~ "ð~ . 7 . A~ approprlate members of the City Attorney's Office and City Administration may place items on either the workshop or the regular agendas, all regular agendas shall be subject to review in advance by the Mayor prior to their publication, excepting that a majority of the members of the City Commission may request that the City Manager's Office place or remove an item on such regular agendas, and that all such regular agendas shall be further subject to the approval of the City Commission preceding the conduct of business at each such meeting. 8. with regard to the agenda for regular City Commission meetings, the following shall apply: a. To the extent possible, the City Administration shall group all matters by subject area, and shall place as many as possible on the consent portion of the agenda. b. The agenda format shall be generally as follows: A call to order, invocation, pledge of allegiance, formal approval of the agenda, formal approval of minutes, proclamations and presentations, if any, the consent agenda, the regular agenda, public hearings, public comments and inquiries from the floor concerning items not on the approved agenda, first readings of ordinances, followed by items not specifically on the published . Rules of Procedure Delray Beach City Commission Page Three agenda from members of the City Commission, the City Attorney and the City Manager. The public hearing segment of the agenda shall be duly advertised for and shall commence at ---=:::::=-- 7 : 00 p. m. tÞ<.J .~ . c. Any items received during the non-agendaed items section of the regular agenda may, at the discretion of the Commission, be discussed by the City Commission at the time of such presentation, may be directed by the Commission to the City Manager for action or resolution, or may be added to a subsequent workshop agenda if a member of the City Commission so specifically requests. d. There shall be no votes taken on any non- pUblished/non-agendaed items, except upon the declaration of an emergency. The declaration of emergency shall only be determined upon the affirmative vote of no less than four (4) members, or a unanimous vote if only three (3) City Commission members are present and voting on such motion. These rules are not intended to and shall not supersede the procedures and requirements of the City Charter, Code of Ordinances or State Statute with regard to emergency matters for consideration by the City Commission. e. All public input on agendaed or non-agendaed __;:> items shall be M1 í.::-Ily limited to not more than three (3) minutes per person, subject to an extension of such time upon the formal approval by a majority vote of the City Commission members present and voting on such request for extension of time. f. The Mayor shall have the authority to limit immaterial, unnecessary or redundant presentations or requests. g. Public input on agendaed items, other than those that are specifically set for a formal public hearing, shall be at the specific request of individual City Commission members. . . Rules of Procedure Delray Beach City Commission Page Four III. CITY BOARD, COMMITTEE, COMMISSION AND AGENDA APPOINTMENTS. A. All appointments to city boards, commissions and committees whose members are not subject to appointment by other entities, and in accordance with any applicable restrictions by State Statute, shall be made in accordance with the following procedures: 1. All vacancies subject to appointment to such city boards, commissions and committees shall be made on a nomination basis by each of the members of the City Commission. This nomination shall be construed to be a Motion to Appoint, which must be seconded by another member of the City Commission then present and voting, and then adopted by an affirmative vote of no less than three ( 3) votes. If a Commissioner makes a nomination/motion and this motion either fails for lack of a second or does not receive a sufficient number of affirmative votes, then that Commissioner shall have one additional opportunity to make a secondary nomination for this vacancy at this same meeting or the next successive regular meeting. If that appointment should also fail for lack of a second to the nomination or by not receiving sufficient affirmative votes, then the nomination shall rotate to the next appropriate Commissioner. 2. The rotation system shall be by numbered Commission seat and insofar as possible, each Commission seat shall be assigned an equal number of initial appointments from the date of adoption of these Rules, i.e.: Board A -- Order of rotation: Seat 1, Seat 2, Seat 3, Seat 4, Seat 5 Board B -- Order of rotation: Seat 2, Seat 3, Seat 4, Seat 5, Seat 1, Seat 2, etc. Board C -- Order of rotation: Seat 3, Seat 4, Seat 5, Seat 1, Seat 2, Seat 3, etc. . Rules of Procedure Delray Beach City Commission Page Five 3. A separate rotation list shall be established by the City Clerk's Office for each such City board, commission or committee, and the City Clerk's Office shall maintain records of the rotation list, the status of same, and the nominations made by each Commissioner. In the instance where a vacancy is available at a City Commission meeting where the Commissioner who is next on the rotation is absent, then the City Commission shall postpone to the next regular meeting this appointment. Should this Commissioner not be present at this subsequent meeting, then the nomination ability shall pass to the next Commissioner on the rotation system present at that meeting. 4. Appointments for vacancies occurring on a board wherein the particular member has, for whatever reason, not fulfilled their entire term of membership on that particular board, commission or committee, shall be to complete the unexpired term only. 5. The City Commission retains the right to waive these requirements by the affirmative vote of no less than four ( 4) members of the City Commission under circumstances that would be in the best interest of the City (or a unanimous vote if only three members of the City Commission are present and voting on such motion) . 6. These rules, when adopted, shall supersede any other general rules or local rules which are inconsistent herewith, to the extent of such inconsistency. Approved and adopted by the City Commission of the City of Delray -7 Beach, Florida, by a vote of 5-0 , at the Annual Organizational Meeting held on March 31, 1994. ATTEST: Alison MacGregor Harty City Clerk ref:rules . MEMORANDUM TO: Mayor and City Commissioners THRU: David T. Harden, City Manageró'101 FROM: Alison MacGregor Harty, City Clerk SUBJECT: Rules of Procedure - City Commission (Local Rules) DATE: March 25, 1994 Attached for your review are the Rules of Procedure for the City Commission as they are proposed for adoption at the organizational meeting on March 31, 1994. The action requested is formal adoption of the Rules of Procedure (Local Rules) of the Delray Beach City Commission for the ensuing year. cÞJ~~ AMH / m c1 ~V jJJJ¡IIU Attachment uP , RULES OF PROCEDURE - DELRAY BEACH CITY COMMISSION 1. GENERAL PARLIAMENTARY RULES. The general parliamentary procedure to be followed by the City Commission of the City of Delray Beach, Florida, except as otherwise modified by the City Commission or as modified or amended herein, shall be in accordance with the rules of parliamentary procedures entitled "Roberts Rules of Order" , being the reprint of the 1907 edition. II. LOCAL RULES. A. The following Local Rules of Procedure shall be applicable to the organization and conduct of business, as well as preparation and publication of agendas, of the City Commission of the City of Delray Beach, Florida. To the extent these Local Rules shall modify or conflict with the standard "Roberts Rules of Order" as adopted above, these Local Rules shall prevail to the extent of their conflict or inconsistency with "Roberts Rules of Order". 1. Regular meetings of the City Commission shall be held on the second and fourth Tuesdays of each month, with the exceptions of the month of December and any Delray Beach municipal election dates, at 6:00 p.m., in City Hall. During the month of December only, the regular City Commission meetings shall occur on the first and second Tuesdays at 6:00 p.m. at City Hall. There shall be no regular City Commission meeting on the date of a Delray Beach municipal election; rather, a meeting that would otherwise been scheduled for such date shall be held on the Wednesday immediately following the election date at 6:00 p.m. at City Hall. 2. Workshop meetings of the City Commission shall be held on the first Tuesday of each month, except that there shall be no workshops in the month of December, at 6:00 p.m. in City Hall. Workshop meetings on the third Tuesday of the month shall be at the option of the City Commission. 3. All regular City Commission meetings shall be held in the City Commission Chambers at City Hall, unless otherwise designated by the City Commission. All workshop City Commission meetings shall be held in the First Floor Conference Room at City Hall, unless otherwise designated by the City Commission. " Rules of Procedure Delray Beach City Commission Page Two 4. There may also be special workshop meetings at such other times as so designated in advance by the City Commission for the purposes of holding joint meetings with City boards, etc. , to include receiving annual reports and presentations from the City's boards, committees, agencies and authorities, or for such other purposes as may be deemed necessary or desirable by the Commission. 5. Special meetings shall be called at the request of the Mayor in accordance with the provisions of the City Charter and the Code of Ordinances. 6. To the extent compatible with the conduct of business, all workshop meetings shall be held on an informal basis. The applicability of the City's general rules shall not be strictly applied. 7. Although appropriate members of the City Attorney's Office and City Administration may place items on either the workshop or the regular agendas, all regular agendas shall be subject to review in advance by the Mayor prior to their publication, excepting that a majority of the members of the City Commission may request that the City Manager's Office place or remove an item on such regular agendas, and that all such regular agendas shall be further subject to the approval of the City Commission preceding the conduct of business at each such meeting. 8. With regard to the agenda for regular City Commission meetings, the following shall apply: a. To the extent possible, the City Administration shall group all matters by subject area, and shall place as many as possible on the consent portion of the agenda. b. The agenda format shall be generally as follows: A call to order, invocation, pledge of allegiance, formal approval of the agenda, formal approval of minutes, proclamations and presentations, if any, the consent agenda, the regular agenda, public hearings, public comments and inquiries from the floor concerning items not on the approved agenda, first readings of ordinances, followed by items not specifically on the published , Rules of Procedure Delray Beach City Commission Page Three agenda from members of the City Commission, the City Attorney and the City Manager. The public hearing segment of the agenda shall be duly advertised for and shall commence at 7:00 p.m. c. Any items received during the non-agendaed items section of the regular agenda may, at the discretion of the Commission, be discussed by the City Commission at the time of such presentation, may be directed by the Commission to the City Manager for action or resolution, or may be added to a subsequent workshop agenda if a member of the City Commission so specifically requests. d. There shall be no votes taken on any non- published/non-agendaed items, except upon the declaration of an emergency. The declaration of emergency shall only be determined upon the affirmative vote of no less than four (4) members, or a unanimous vote if only three (3) City Commission members are present and voting on such motion. These rules are not intended to and shall not supersede the procedures and requirements of the City Charter, Code of Ordinances or State Statute with regard to emergency matters for consideration by the City Commission. e. All public input on agendaed or non-agendaed items shall be strictly limited to not more than three (3) minutes per person, subject to an extension of such time upon the formal approval by a majority vote of the City Commission members present and voting on such request for extension of time. f. The Mayor shall have the authority to limit immaterial, unnecessary or redundant presentations or requests. g. Public input on agendaed items, other than those that are specifically set for a formal public hearing, shall be at the specific request of individual City Commission members. " Rules of Procedure Delray Beach City Commission Page Four III. CITY BOARD, COMMITTEE, COMMISSION AND AGENDA APPOINTMENTS. A. All appointments to city boards, commissions and committees whose members are not subject to appointment by other entities, and in accordance with any applicable restrictions by State Statute, shall be made in accordance with the following procedures: 1. All vacancies subject to appointment to such city boards, commissions and committees shall be made on a nomination basis by each of the members of the City Commission. This nomination shall be construed to be a Motion to Appoint, which must be seconded by another member of the City Commission then present and voting, and then adopted by an affirmative vote of no less than three ( 3) votes. If a Commissioner makes a nomination/motion and this motion either fails for lack of a second or does not receive a sufficient number of affirmative votes, then that Commissioner shall have one additional opportunity to make a secondary nomination for this vacancy at this same meeting or the next successive regular meeting. If that appointment should also fail for lack of a second to the nomination or by not receiving sufficient affirmative votes, then the nomination shall rotate to the next appropriate Commissioner. 2 . The rotation system shall be by numbered Commission seat and insofar as possible, each Commission seat shall be assigned an equal number of initial appointments from the date of adoption of these Rules, Le. : Board A -- Order of rotation: Seat 1, Seat 2, Seat 3, Seat 4, Seat 5 Board B -- Order of rotation: Seat 2, Seat 3, Seat 4, Seat 5, Seat 1, Seat 2, etc. Board C -- Order of rotation: Seat 3, Seat 4, Seat 5, Seat 1, Seat 2, Seat 3, etc. , I Rules of Procedure Delray Beach City Commission Page Five 3. A separate rotation list shall be established by the City Clerk's Office for each such City board, commission or committee, and the City Clerk's Office shall maintain records of the rotation list, the status of same, and the nominations made by each Commissioner. In the instance where a vacancy is available at a City Commission meeting where the Commissioner who is next on the rotation is absent, then the City Commission shall postpone to the next regular meeting this appointment. Should this Commissioner not be present at this subsequent meeting, then the nomination ability shall pass to the next Commissioner on the rotation system present at that meeting. 4 . Appointments for vacancies occurring on a board wherein the particular member has, for whatever reason, not fulfilled their entire term of membership on that particular board, commission or committee, shall be to complete the unexpired term only. 5. The City Commission retains the right to waive these requirements by the affirmative vote of no less than four (4 ) members of the City Commission under circumstances that would be in the best interest of the City (or a unanimous vote if only three members of the City Commission are present and voting on such motion) . 6. These rules, when adopted, shall supersede any other general rules or local rules which are inconsistent herewith, to the extent of such inconsistency. Approved and adopted by the City Commission of the City of Delray Beach, Florida, by a vote of , at the Annual Organizational Meeting held on March 31, 1994. ATTEST: Alison MacGregor Harty City Clerk ref:rules , , M E M 0 RAN DUM TO: Mayor and City Commissioners ,. , THRU: David T. Harden, City Manager FROM: Alison MacGregor Harty, City Clerk SUBJECT: City Commission Liaison Assignments DATE: March 25, 1994 Attached is a list of current Commission liaison assignments to the various advisory boards, committees and outside agencies, together with an outline of when and where the boards hold their meetings. Please note that the South County Council of Governments has been deleted from the list. Ms. Elaine Roberts, former Council Secretary, has advised that this organization is no longer meeting. Commissioner Ellingsworth had been the designated liaison, with Mr. Randolph as alternate. The liaison assignments are presented for your review. The action requested is formal assignment of the various Commission liaison positions. AMH/m Attachment cc: Anita Barba, Executive Assistant , · CITY COMMISSION LIAISON ASSIGNMENTS Below is a list of Commission liaison assignments to the various advisory boards and committees, and outside agencies, as modified and approved by the City Commission at last year's organizational meeting. Board Liaison Alternate Board of Adjustment Dr. Alperin Mr. Randolph 1st & 3rd Thursdays at 5:30 p.m. in the Commission Chambers (as needed) Board of Construction Mr. Randolph Dr. Alperin Appeals - Quarterly on 1st Wednesday of month at 5:00 p.m. in Commission Chambers (as needed) Civil Service Board Mr. Ellingsworth Mr. Randolph Meets as needed Code Enforcement Board Mayor and Commissioners to 2nd & 4th Tuesdays attend on an alternating basis at 1:30 p.m. in as available Commission Chambers Site Plan Review and Appearance Board Mr. Ellingsworth Dr. Alperin Alternating Wednesdays at 6:30 p.m. in Commission Chambers Community Redevelopment Mr. Randolph Mayor Lynch Agency - 2nd & 4th Thursdays at 6:00 p.m. in 1st Floor Conference Room/City Hall Parking Management Mrs. Smith Mr. Ellingsworth Team - 1st and 3rd Thursdays at 5:00 p.m. in 1st Floor Conference Room/City Hall Downtown Development Authority Mrs. Smith Mayor Lynch 3rd Wednesday at 12:00 Noon at Chamber of Commerce, 64 S.E. 5th Avenue , Education Board Dr. Alperin Mr. Randolph 1st & 3rd Mondays at 5:30 p.m. in 1st Floor Conference Room Delray Beach Housing Authority Mayor Lynch Mr. Randolph 3rd Wednesday of the month at 5:00 p.m. at 770 S.W. 12th Terrace Historic Preservation Board Dr. Alperin Mr. Ellingsworth 1st & 3rd Wednesdays at 6:00 p.m. in 1st Floor Conference Room Kids and Cops Dr. Alperin Mrs. Smith 1st Wednesday at 7:00 p.m. at Police Department Public Employees Relations Corrunission (PERC) Mr. Ellingsworth Mr. Randolph Quarterly; times are arranged; meets in Corrunission Chambers Planning and Zoning Board Mrs. Smith Dr. Alperin Work session 2nd Monday at 6:00 p.m. in Planning Conference Room Regular meeting 3rd Monday at 6:00 p.m. in Corrunission Chambers Planning session 3rd Thursday or Monday (as arranged) at 6:00 p.m. in Planning Conference Room Police & Fire Board of Trustees Mayor Lynch is a sitting 3rd Wednesday 2-4:00 p.m. in member; no liaison Police Chief's Conference Room necessary General Employees Retirement Mayor Lynch is a sitting Corrunittee member; no liaison Meets as needed necessary , Outside Agency Appointments: Agency Liaison ( 1 ) Palm Beach County Municipal League Mayor Lynch, with Governmental Center Dr. Alperin as 301 North Olive Avenue alternate P.O. Box 1989 1 {( . l. fie "."i' West Palm Beach, FL 33402 . . :1" "/ r Contact: Jack Horniman Executive Director 407/355-4484 Meets on the 4th Wednesday of the month at 10:30 a.m.; location varies (2 ) Palm Beach County Beaches and Shores Council Dr. Alperin; no P.B.C. Engineering Department alternate 5th Floor Conference Room 160 Australian Avenue West Palm Beach, FL 407/355-4011 Contact: John Walker (city staff) 243-7321 Meets the 2nd Monday of the month at 1:30 p.m. at the above location ( 3) Metropolitan Planning Organization Mr. Ellingsworth, of Palm Beach County with Mr. Randolph 160 Australian Avenue, Suite 201 P.O. Box 21229 West Palm Beach, FL 33416-1229 Contact: Randy M. Whitfield, P.E. Director 407/684-4170 or Ralph Hayden (city staff) City Engineer 243-7323 Meets on 3rd Thursday of the month at 9:00 a.m. at Governmental Center - 12th Floor, 301 North Olive Avenue, WPB . M E M 0 RAN DUM TO: Mayor and City Commissioners THRU: David T. Harden, City Managert~ FROM: Alison MacGregor Harty, City Clerk SUBJECT: City Commission Liaison Assignments DATE: March 25, 1994 Attached is a list of current Commission liaison assignments to the various advisory boards, committees and outside agencies, together with an outline of when and where the boards hold their meetings. please note that the South County Council of Governments has been deleted from the list. Ms. Elaine Roberts, former Council Secretary, has advised that this organization is no longer meeting. Commissioner Ellingsworth had been the designated liaison, with Mr. Randolph as alternate. The liaison assignments are presented for your review. The action requested is formal assignment of the various Commission liaison positions. AMH/m Attachment cc: Anita Barba, Executive Assistant '. CITY COMMISSION LIAISON ASSIGNMENTS Below is a list of Commission liaison assignments to the various advisory boards and committees, and outside agencies, as modified and approved by the City Commission at last year's organizational meeting. Board Liaison Alternate Board of Adjustment Dr. Alperin Mr. Randolph 1st & 3rd Thursdays at 5:30 p.m. in the Commission Chambers (as needed) Board of Construction Mr. Randolph Dr. Alperin Appeals - Quarterly on 1st Wednesday of month at 5:00 p.m. in Commission Chambers (as needed) Civil Service Board Mr. Ellingsworth Mr. Randolph Meets as needed Code Enforcement Board Mayor and Commissioners to 2nd & 4th Tuesdays attend on an alternating basis at 1:30 p.m. in as available Commission Chambers Site Plan Review and Appearance Board Mr. Ellingsworth Dr. Alperin Alternating Wednesdays at 6:30 p.m. in Commission Chambers Community Redevelopment Mr. Randolph Mayor Lynch Agency - 2nd & 4th Thursdays at 6:00 p.m. in 1st Floor Conference Room/City Hall Parking Management Mrs. Smith Mr. Ellingsworth Team - 1st and 3rd Thursdays at 5:00 p.m. in 1st Floor Conference Room/City Hall Downtown Development Authority Mrs. Smith Mayor Lynch 3rd Wednesday at 12:00 Noon at Chamber of Commerce, 64 S.E. 5th Avenue , Education Board Dr. Alperin Mr. Randolph 1st & 3rd Mondays at 5:30 p.m. in 1st Floor Conference Room Delray Beach Housing Authority Mayor Lynch Mr. Randolph 3rd Wednesday of the month at 5:00 p.m. at 770 S.W. 12th Terrace Historic Preservation Board Dr. Alperin Mr. Ellingsworth 1st & 3rd Wednesdays at 6:00 p.m. in 1st Floor Conference Room Kids and Cops Dr. Alperin Mrs. Smith 1st Wednesday at 7:00 p.m. at Police Department Public Employees Relations Commission (PERC) Mr. Ellingsworth Mr. Randolph Quarterly; times are arranged; meets in Commission Chambers Planning and Zoning Board Mrs. Smith Dr. Alperin Work session 2nd Monday at 6:00 p.m. in Planning Conference Room Regular meeting 3rd Monday at 6:00 p.m. in Commission Chambers Planning session 3rd Thursday or Monday (as arranged) at 6:00 p.m. in Planning Conference Room Police & Fire Board of Trustees Mayor Lynch is a sitting 3rd Wednesday 2-4:00 p.m. in member; no liaison Police Chief's Conference Room necessary General Employees Retirement Mayor Lynch is a sitting Committee member; no liaison Meets as needed necessary . . - Outside Agency Appointments: Agency Liaison (1) Palm Beach County Municipal League Mayor Lynch, with Governmental Center Dr. Alperin as 301 North Olive Avenue alternate P.O. Box 1989 West Palm Beach, FL 33402 Contact: Jack Horniman Executive Director 407/355-4484 Meets on the 4th Wednesday of the month at 10:30 a.m.; location varies (2 ) Palm Beach County Beaches and Shores Council Dr. Alperin; no P.B.C. Engineering Department alternate 5th Floor Conference Room 160 Australian Avenue West Palm Beach, FL 407/355-4011 Contact: John Walker (city staff) 243-7321 Meets the 2nd Monday of the month at 1:30 p.m. at the above location ( 3) Metropolitan Planning Organization Mr. Ellingsworth, of Palm Beach County with Mr. Randolph 160 Australian Avenue, Suite 201 P.O. Box 21229 West Palm Beach, FL 33416-1229 Contact: Randy M. Whitfield, P.E. Director 407/684-4170 or Ralph Hayden (city staff) City Engineer 243-7323 Meets on 3rd Thursday of the month at 9:00 a.m. at Governmental Center - 12th Floor, 301 North Olive Avenue, WPB .