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08-09-94 Special/Workshop IJtlRA) 8EAOi" b8If AII·America City CITY OF DELßAY BEACH. FLORIDA - CITY COMMISSION l' III' SPECIAL/WORKSHOP MEETING - AUGUST 9, 1994 - 6:00 P.M. COMMISSION CHAMBERS The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Please contact Doug Randolph 243-7127 (voice), or 243-7199 (TDD) , at least 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices available for meetings in the Commission Chamber. ( / Please be advised that if a person decides to appeal any decision ~. made by the City Commission with respect to any matter considered at this meeting or hearing, such person will need a record of these proceedings, and for this purpose such person may need to ensure that a verbatim record of the· proceedings is made, which ~ record includes the testimony and evidence upon which the appeal ~.~. is based. The City neither provides nor prepares such record. ~~ ~ :' (t"V oJ~:':05P11 - - . / ¥ - SPECIAL MEETING AGENDA " :~O P'1 : /1 . INTERLOCAL AGREEMENT WITH SOLID WASTE AUTHORITY _ FOR GRANT MANAGEMENT/RECYCLING PROGRAM:. Approve an Interlocal Agreement between the City and the Solid Waste Authority authorizing the submission of a grant application to Florida Department of Environmental Protection for funds designated for the City's Recycling Program. 4-0 /2. THIS ITEM HAS BEEN REMOVED FROM THE AGENDA.;r )3 . RATIFICATION OF POLICE LIEUTENANTS' LABOR AGREEMENT: Approve labor agreement covering the Lieutenants in the Police Department. 4- - 0 4. SERVICE AUTHORIZATION NO. 2 TO DIGBY BRIDGES MARSH & ASSOC. I GOLF COURSE CLUBHOUSE: Approve Service Authorization NO. 2 in the amount of $29,500.00 to Digby Bridges Marsh & Associates for additional services reflecting design changes, with funding from Golf Course Engineering/Architecture (Account No. 445-4763-572.31-30). ~ :3 -/ ()- , ; Special/Workshop Meeting August 9, 1994 Page 2 ~WARD OF BIDS AND CONTRACTS: ~ a. Bid Award - Maintenance of two areas (Homewood, Linton, and medians on Military Trail; and South Federal, ~ Congress and Water Retention Area) - to Luis Cintron's Lawn Maintenance - at an estimated annual cost of ~ $73,155; with funding from Beautification Trust Fund - ~ Repair and Maintenance (Account No. 119-4144-572- lo\~ 46.40). oJ~ CIA! 1'-0 flt&é S/16/9¥ ~ b. Bid Award - Back Hoe Attachment, Concrete Breaker and wheel assembly for Gehl Tractor from Tri-County Equipment Sales - in the amount of $13,423.40. Flotation tires from Boca Tire Company via Florida State Contract No. 863-000-92-1, in the amount of $455.40. The total cost of this purchase is $13,878.80, with funding from Stormwater System Maintenance/Heavy Equipment (Account No. 448-5416- 538-64.25) . 4R ¡f-o ~HaJJ¡ T Alison MacGregor Harty City Clerk ~ Iq~- e>RKSHOP AGEND1\. 1.glllo Nature Conservancy recommendations for the burn at Leon ~ Weekes Environme~reserve. (15 minutes)_ f).v~- ~2. ~~c-; ~;ansportation Feasibility Study. _ ~JI/ ~~inuteS).~~~~-~- prese~n of the concept of a Community Development pr\ District (CDD) to be applied to prope~oposed for l' development as The Anchorage. (30 minutes) ~ . ~hOW-~ ~lt~, 4. FY 199~/95 Budaet: Jk- a. Review of requests for grant/special e~fUnding from outside agencies. ~ -~,8 . ~ b. D' . /d' , f b d . o.f~~·-d 1SCUSS1on 1rect1on 0 u get 1tems to e reV1ewe on August 16, 1994. 5. Commission comments. -¥rUdiu~:-~ a- ~¿fv ~ ~-.ød- ~- . [ITY DF DELIAY BEA[H DELRA Y BEACH f l tJ I r 0 " 1 00 "','1 ',; A '.; E \j '-' E . D=_~A'/ 8~4.C~ ='_':'M :J;" 334":'..1 . 40- ::.1: --.:: b8If All-America City , , III! MEMORANDUM 1993 TO: Mayor and Fellow Commissioners David T. Harden, City Manager FROM:J-A:) Jay Alperin, Vice-Mayor (me DATE: August 8, 1994 First I apologize for not attending this week's workshop. This is the first five days my family has had to vacation together in two years and my 25th anniversary. In reading the backup, I decided I had some comments I wanted presented, even in my absence. Special Meeting Agenda 14. Note this is Service Authorization f2 to Digby Bridges. This should be called a chanae order. The last. Workshop Agenda fl. I am against burning Leon Weekes at the stake: He was a good mayor. As a member of the Nature Conservatory for many years, I agree with all their recommendations. Man has inhibited natural environments so much that we must artificially recreate nature. We learned a lot from the Yellowstone fires of a few years ago. (I was there.) Workshop Agenda 12. I am very disturbed not to be here on the discussion of the Emergency Medical Services Transportation Feasibility Study. Please note that in reading the report, there appears to be many fallacious arguments. Of number one concern is that the committee that did the study all are basically our employees and are Fire Department proponents. This appears to be quite objective! @ P,,"'reo on Reeycleo Paper THE EFFORT ALWAYS MATTERS . . August 8, 1994 Page two I am confident we have the best staff and they are trustworthy. However, I am not confident the system can be as conducive to controlling cost as private industry is. At the initial discussion, I was assured that the conversion would not require new or additional personnel or equipment. I noted immediately five or more positions needed. Also, the present rescue vehicles are capable of transport! Why had we acquired what must have been larger, better equipped and more expensive vehicles in the first place. If not at the expense of local government, at least as a public expense from federal and state grants! Was this a long-term plan without City Commission knowledge? At this time, I am opposed to any expansion of personnel for the Fire Department. This increases the dependence and power of the fire union, immediately after four years of problematic relationships. The concept of running a city like a business may be lost in this department. How successful has the department been in emergency fee collection. Will this require another bureaucracy? The projections for profits leave many questions: Who did that study? Was it based on our EMS calls or private ambulance calls? Were any collection ratios studied? Government is notoriously lower than private industry in succ88sful collections. I fear that under public control the profits may succumb to public pressure, and we will eventually see the adjustment of ad valorem to either subsidize or substitute for a government fee for service structure, for political purposes or public pressure. It also will then be difficult to separate the non-resident use for collection. If all municipalities fall to this philosophy, then it will be much easier for the insurance industry and/or . August 8. 1994 Page three higher government to force lower or even higher emergency rates. The most costly consideration is liability. What will it be for a self-insured municipality. Obviously, there are many concerns that must be answered before any decisions are made. The most logical consideration that must be co-investigated is the privatization of the Fire Department and EMS and AMBULANCE SERVICE. workshop Agenda #3. The CDD appears very ambitious. Extreme caution must be exercised to avoid City commitment to subsidy or insuring success. Workshop Agenda #4. Please no increases! JA:mld , , MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: ~TY MANAGER SUBJECT: AGENDA ITEM # S P- I - MEETING OF AUGUST 9, 1994 SOLID WASTE AUTHORITY INTERLOCAL AGREEMENT FOR GRANT MANAGEMENT/RECYCLING PROGRAM DATE: AUGUST 5, 1994 This is before the Commission to approve Interlocal Agreement with the Solid Waste Authority, authorizing submission of a grant application to the Florida Department of Environmental Protection. Funds applied for and received under this program are designated for the City's recycling program. The original agreement with the Solid Waste Authority will termin- ate September 30, 1994. Grant funds are again available from the State; therefore, the Authority is seeking to renew the portion of the interlocal agreement which authorizes them to submit for, and to administer, grant funds for participating municipalities. The City's grant award is estimated to be between $50,000 and $56,000. Recommend approval of the Interlocal Agreement for Grant Manage- ment between the City and the Solid Waste Authority. ~ Lj-o · MEMORANDUM TO: DAVID HARDEN, CITY MANAGER J LÞ7 FROM: LULA BUTLER, DIRECTOR, COMMUNITY IMPROVEMENT ~ RE: SOLID WASTE AUTHORITY INTERLOCAL AGREEMENT FOR GRANT MANAGEMENT/RECYCLING PROGRAM DATE: AUGUST 3, 1994 ITEM BEFORE THE COMMISSION: Approval of the Interlocal Agreement between the City and the Solid Waste Authority, authorizing the submission of a grant application to the Florida Department of Environmental Protection (DEP). Funds applied for and received under this program are designated for the City's Recycling Program. BACKGROUND: The City has received an annual grant from the Solid Waste Authority to implement its Recycling Program since fiscal year 1989/90. The initial agreement with SWA was executed in May, 1989 and 1S scheduled to terminate September 30, 1994. Grant funds are aga1n available from the State for recycling and education program. Therefore, the Authority is seeking to renew this portion of the interlocal agreement which authorizes them to submit for and administer grant funds for municipalities participating under such interlocal agreements. The City's grant award is estimated to be between $50,000 - $56,000. RECOMMENDATION: Staff 1S recommending City Commission approval of the Interlocal Agreement for Grant Management between the City and the Solid Waste Authority. The agreement has been review and determined acceptable by the City Attorney. LB:DQ Attachment DQ3 SWA.Agr . J '_'L -'::b-' ~4 II)!:, l":':.jCi 1~:~)L1U WH~I~ HUIH~ll r~X NO: 1;429 P02 - . . 1 DRAFT dated 7/22/94. INTERLOCAl AGREEMENT FOR GRANT MANAGEMENT THIS AGREEMENT, made and entered into thi$ _ day of _ , _ by and. between the SOLID WASTE AUTHORITY OF PALM BEACH COUNTY, a dependent special district created pursuant to Chapter 75-473, Laws of Florida. as amended, hereinafter called "Authority" I and the CITY Of DELRA Y BEACH, a municipal corporåtion, chartered and organized in accordance with the laws of the State of Florida. hereinafter called "City", to terminate the Interlocal Agreement for Grant Management entered into between these two parties on or about May 1 7, 1989 and to establi$h a new Interlocal Agreement for Grant Management In accordance with Ctlapter 403, Part IY, Florida Statutes. WIT N E SSE T H: WHEREAS, on or about May 17, 1989, the Authority and the City entered Into an Imerlccal Agreement for the Management of the State of Florida Recycling and Education Grant Program; and WHEREAS, on or about September 30, 1994, the Interlocal Agreement for Grant Management terminates; and WHEREAS, the Authority has been empowered by law and through Interlocal Agreement to carry out the powers, obligations and requirements In Palm Beach County, Florida, prescribed to a ·county" pursuant to the provisions of Chapter 403, Part IV, Florida Statutes; and WHEREAS, the State of Florida (ItState") has established a grant program tor recycling and education projects; and WHEREAS, without making joint application with the Authority, the City would be unable to obtain a grant or would have to provide matching funds to receive any grant benefits. NOW, THEREFORE, for and in consideration of the mutual covenants and promises hereinafter contained to be kept and performed by the parties hereto, and for the mutual benefit of the City and the Authority, it is agreed as follows: 1. CitY agrees to cooperate with the Authority in making a grant application to the State of Florida as defined in Section 2. 2. Grant Management P: \ USERS \ RBcrCLB\ SUZAB1fB\ C'OlI2'RACT\DBLRArG.ILA 1 . JLL-~b-'~4 IU~ l~:~~ ¡U:~UL¡U WRSTE quTHCRIT FHX NO: 1::429 PØ3 - . . . : DRAFT dated 7/22194 . A. The City authorizes the Authority, on behalf of the City and t~8 Authority, to submit to the Florida Department of Environment~1 Protection (DEP) a joint application for a solid waste recycling and education grant for all years in which the grant is available, 8. The City acknowledges and understands that the Authority will subm;t the grant application for the benefit of the City, the unincorporated areas of the county, and the county as a whole, as Is appropriate, and that said application will be made also on behalf of other participating municipalities. C. The City agrees to provide to the Authority all information needed to develop a complete recycling plan and grant application and to comp1v with all reporting requirements prescribed by Florida Statutes and DEP Rules and Regulations, D. The Authority agrees to submit grant applicatIons based on the following guidelines and in accordance with the DEP Rules and Regulations: (1 ) Application for the grant year may be mutually agreed to by the parties to be based sOlely upon a countywide plan for applying the grant funds to benefit the county as a whole, or (2) For municipalities that have entered into Interlocal Agreement~ with the Authority under this grant program and similar to thi$ Interlocal Agreement (hereafter called Participating Cities) and tha~ submit a written plan for a qualifying grant project to th~ Authority 60 days prior to the filing deadline established by DE?, suCh plan will be included in the grant application, providing i~ meets the filing requirements sat out In the DE? Rules ancd Regulations. (3) Application for the grant may be based upon the Authorlty'~ qualifying project plan for the unIncorporated areas of the county. (4) For cities that do not submit a plan for filling the requirements of Section 2D(2) above, the Authority will either Include them In the Authority's plan for the unincorporated areas of the county or will include them in a Qualifying plan to benefit the county as a whole. E. The Authority agrees to distribute funds received under this grant program when appropriate to Participating Cities as follows: Y: \ USBR.S \ ucrC7.B\ SUZANNa\ CON1'RAC:r\DBLRArG..ILA 2 .._,'___.""" _.._,_ ._,.._1'.' ,'_.",\ 1'_' ¡;,..¡~:' 1""'\:J"; .- ¥ --- -' . -- - -' - . DRAFT dated 7/22194 (' ) Funds shall only be distributed on the basis of expenditures approved by DE? (2) Presently, since a joint Grant Program request has been submitted. Grant funds shall be dfstributed by the Authority to Participatin~ Cities or applied by the Authority to unincorporated areas of the County or for the benefit of the County as a whole on the basis of grant application approvals by DEP. That is, if a Participating City's submitted project plan is approved in whole, or in part, or denied total/y, then that Participating City shall receive funds accordingly based on the percentage of its plan that has beer1 approved. (3) If a countywide Grant Program application is submitted in the future, then no funds will be distributed to Participating Cities, but all grant funds received will be applied to benefit the county as a whole based upon such approval as is given by DEP of the· submitted plan. (4) The Authority will distribute grant funds to the City and aU other Participating Cities within thirty (30) days of receipt of grant program funds from the State. (5) For a two-year Grant period (Grant Years 95/96 and 96/97), the City agrees to participate with the Authority in developing a grant application benefiting the entire County. Grant funds during these two years shall be used as a match to construct a second MRF and/or Recycling Transfer Station in the southern portion of the County, F. The City agrees that the Authority will be entitled to deduct and retain for the Authority's account, from any grant funds distributable to the City, 5 % of the grant award to cover Authority administrative costs, and 20% of the amount received for the countYwide education program. G. The City shall maintain accurate records of all expenditures of grant funds and shall make these available to the Authority and DEP as provided in Chapter 17-716.430, F.A.C. or any successor regulation. H. The City agrees not to make separate application for grants under this program or to.take any action which would conflict with or frustrate the intent of this agreement as long as this agreement is in effect. r: \ USERS\REC1'CLB\ SU%ANBB\ COJn'RAC:r\DBLRMG.ILA 3 _ __.__...._.__.__w __. __ - - -' - "-'---.- ., - '- - -' ... . . - - - - . .. . - DRAFT dated 7/221S4 ¡ , L Nothing contained in this agreement shall prohibit the City from makÎJrig' application for grants under other provisions of Chapter 403, Fla. Stat. that are not in conflict herewith. 3. Term I This Agreement shan begin the date herein above and continue through and including September 30, 2000. Notwithstanding termination, any rights o~ duties imposed by law shall remain in effect. This Agreement may be terminated by the mutual written consent of both parties. 4. This Agreement may be modified only by the mutual written consent of bóth parties. 6. In the event of any changes in law that abrogates or modifies any provjslon~ or applications of this Agreement, the parties hereto agree to enter into gqoc faith negotiations and use their best efforts to reach a mutually acceptable modification of this Agreement, 7. All formal notices affecting the provisions of this Agreement shalf be delivereÐ in person or be sent by registered or certified mail to the individual desig.nated below, until such time as either party furnishes the other party written instructions to contact another individual: For the Authority: Solid Waste Authority of Palm Beach County 7501 N. Jog Road West Palm Beach, Florida 33412 Attention: Executive Director For the City: City of Delray Beach 100 N W 1st Avenue De/ray Beach, Florida 33444 Attention: City Manager 8, If any clause, section or provision of this Agreement shall be declared t(¡) ~e unconstitutional, invalid or unenforceable for any cause or reason, or is abrogated or negated by a change in law, the same shall be eliminated from this Agreement, and the remaining portion of this Agreement shall be in full F: \ USERS \ Uc:rCLB\ SUZA1I1lB \ c."Oß'RAC1'\ D1fL.R.U'G.ILA 4 , .--.....-.. .-----.. . -- ..-. - ...... . - -.......... - - - . .. - . , : DRAFT dated 7/22/94 force and effect and be valid as if such invalid portions thereof had not been incorporated herein. 9. The prior Interlocal Agreement for the Management of the State of Florida Recycling and Education Grant Program dated May 17, 1989. entered into by the parties hereto shall terminate on the date of execution of this Agreement, and neither party shall have any further rights, duties or obligations arising therefrom after the date of termination. F: \ USKRS\RScrCLZ\SUZANH'B\ CONTRACX\DKLltA%'G.ILA 5 , . , I Agenda I tem No.: 'AGENDA REQUEST Date: 8/3/94 Request to be placed on:' Regular Agenda X Special Agenda Workshop Agenda When: 8/9/94 Uescription of agenda item (who, what, where, how much): Interlocal Agreement for Grant Management/Recycling Program with Solid Waste Authority ORDINANCEI RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO Recommendation: Approval Department Head Siqnature: ~~~~ ____ -- Determination of Consistency ~ith Comprehensive Plan: City Attorney Review/ Recommendation (if applicable): Budget Director Review (required on all iteas involving expenditure of funds) : Funding available: YES/ NO Funding alternatives: (if applicable) Account No. & Description: Account Balance: City Manager Review: Nœia~ lIpproved for aqenda: ~ NO Hold Until: Agenda Coordinator Review: Received: Action: Approved/Disapproved . · ßItS~ MEMORANDUM TO: Mayor and City Commissioners FROM: Edward J. Gusty, Interim Director of Human Resources ~. SUBJECT: Request For Approval of Labor Agreement DATE: August 4, 1994 The attached labor agreement covering the Lieutenants in the Police Department is offered for your review and approval. This agreement essentially provides the same terms and conditions as already approved in the Police Benevolent Association contract covering the Police Officers and Sergeants. The major changes provide for a 0 to 5% Performance Appraisal Increase for eligible employees on their review date, as well as, a 3% salary range adjustment. We would respectfully request your approval of this agreement. cc: David T. Harden, City Manager Susan Ruby, City Attorney Richard Overman, Police Chief 4/0 V SP3 CONTRACT Ending April 30, 1995 [LIEUTENANTS] City of Delray Beach, Palm Beach County/Police Benevolent Association PREAMBLE This Agreement is entered into by the employer, the City of Delray Beach, Florida, a Florida municipal corporation, hereinafter referred to as "City", and the Police Benevolent Association, hereinafter referred to as the "P.B.A.", for the purpose of promoting harmonious relations between the City and the bargaining unit represented by the P.B.A. , hereinafter referred to as "members" or "employees", to establish an orderly and peaceful procedure for settling differences which might arise and to set forth the basis and full agreement between the parties concerning rates of pay, wages, hours of work, and other conditions of employment. The terms, provisions, and conditions of this Agreement shall have no retroactive effect, but shall only commence upon the effective date of this Agreement unless a specific article or provision of this Agreement provides otherwise. 1994 Delray Beach/PBA - Lt. . ARTICLE 1 RECOGNITION Section 1 The City of Delray Beach recognizes the Police Benevolent Association (the P.B.A. ) as the certified bargaining agent for all employees in the bargaining unit for all matters relating to wages, hours, and terms and conditions of employment. Section 2 The bargaining unit represented by the P.B.A. under this Agreement shall include all sworn employees of the Police Department within the rank of lieutenant. Excluded from the bargaining unit shall be all non-sworn employees of the Police Department, the Chief of Police, majors, captains, sergeants, officers, and employees assigned to Internal Affairs. Section 3 Terms and conditions of the City of Delray Beach contract with the Palm Beach County Police Benevolent Association for patrol officers and sergeants effective October 1, 1993 and ending September 30, 1996, as it existed at the date of City Commission approval, shall be incorporated herein except for the following articles: Article 1, Recognition; Article 9, Hours of Work and Overtime; Article 10, Wages; Article 24, Seniority; and Article 41, Duration, Modifications and Termination. 1994 Delray Beach/PBA - Lt. . The parties agree to incorporate the revised Articles 9, 10, 24 and 41 which are attached hereto. 1994 Delray Beach/PBA - Lt. . ARTICLE 9 HOURS OF WORK AND OVERTIME Section 1 The normal working hours per day for regular full-time employees shall be eight (8) hours which includes one-half (1/2) hour for paid meal period. The normal working hours per day for regular fUll-time employees assigned non-shift work (including the Investigative Division, Community POlicing Division, Lieutenants Trainer, Special Operations and Professional Standards Unit) shall be nine (9 ) hours which includes one hour for an unpaid meal period. However, the hours of work scheduled may, as required by the Police Chief, be extended beyond the eight (8) hours Or nine ( 9 ) hours, respectively, to the extent necessary to include any additional time scheduled for meal periods. Any additional meal time beyond the one-half (1/2) hour scheduled for eight (8) hours employees for meal periods shall be non-compensated time. Section 2 It is recognized and understood that deviations from the foregoing normal sChedules of work will be necessary and will unavoidably result from several causes, SUch as but not limited to: rotation of Shifts, vacation, leaves of absence, weekend and hOliday duty, absenteeism, employee requests, temporary 1994 Delray Beach/PBA _ Lt. . shortage of personnel, and emergencies. No such deviation shall be considered a violation of this contract. Section 3 For all employees the scheduled work day shall be broken down into fifteen ( 15) minute segments. An employee shall be noted as late for work if he/she does not report ready for work at his/her work station at his/her starting time. rf an employee reports for work late, eight ( 8 ) minutes or more after the scheduled time, he/she shall be docked in major segments of one-quarter (1/4) of an hour. Section 4 The City agrees to pay overtime at the rate of time-and- a-half based on a 14-day work cycle. This work cycle shall coincide with the bi-weekly pay periods. Overtime compensation will be computed at the end of each 14-day work cycle with compensation for same being on the following paycheck. In the computation of such overtime compensation, employees shall receive credited hours for any vacation days or holidays which may occur within the pay cycle. Section 5 A. Both parties hereto agree, and the P.B.A. acknow- ledges, that the City has declared members of the bargaining unit to be "7(k)" employees for purposes of application of the Fair Labor Standards Act. Forms acknowledging this fact for 1994 Delray Beach/PBA - Lt. . each individual employee shall be provided by the City for acknowledgment by the employee. Employees will be compensated at the rate of time-and-a-half based on an eighty (80) hour 14-day work cycle, which includes the one-half (1/2) hour paid meal time per day but excludes any additional time scheduled for meal periods for eight ( 8 ) hour employees, for hours actually worked or otherwise credited above the eighty (80) hours worked during the 14-day work cycle. Employees working less than the normal scheduled shift during a 14-day work cycle who are called in to work during hours other than their normal schedule, shall receive overtime at straight time rates for those hours until the eighty (80) hours worked per 14-day work cycle has been exceeded. B. An employee who performs two ( 2 ) or more different kinds of work for which different straight time hourly rates are established, shall be pa i d during the overtime hours at a rate not less than one and one-half times the non-overtime rate established for the type of work that the employee is per- forming during such overtime hours. C. If an employee covered by this Agreement is called out to work outside his/her normal working hours, he/she shall receive a minimum of three ( 3 ) hours pay at time and one-half ( 1 1/2) his/her regular rate of pay. 1994 Delray Beach/PBA - Lt. . . Section 6 Credit towards overtime shall not be accrued until an employee has worked eight ( 8 ) or more minutes beyond his/her normal schedule for the day. Once that eight ( 8) or more minutes has been worked, he/she shall accrue overtime credit for that fifteen (15) minute segment and subsequently for any additional fifteen (15) minute segments, computed in a like manner. 1994 Delray Beach/PBA - Lt. . · ARTICLE 10 WAGES Section 1 It is agreed between the parties that for the duration of this agreement the salaries of bargaining unit employees upon execution of this Agreement, shall be as follows: Lieutenant - Salary range - $35,414.00 (minimum) to $55,562.00 ( maximum) . Section 2 During the term of this agreement, employees of the bargaining unit shall be eligible to receive an individual per- formance increase being in the range of 0% through 5% inclusive, payable retroactively to the anniversary date of the bargaining unit member. Such individual performance increases shall be received on the same City-wide terms, conditions, and subject to the limitations applicable to other City employees, excepting: 1. Said individual performance increases shall be granted pursuant to the Police Department's employee performance evaluation criteria and forms as deter- mined by the City; and 2. Employees shall also be eligible to receive incentive increases in accord with City Policy. 3. The performance increase shall be paid as of the employees anniversary date as determined by the City. 1994 Delray Beach/PBA - Lt. The City-wide procedures on individual performance increases may be changed from time to time and when such changes are made, they shall be applicable to the employees in the bargain- ing unit. The City agrees to not change such published employee performance evaluation criteria for non-probationary employees during the term of the evaluation period without providing prior notice to the affected employees. The parties agree that although the City will ,not adjust the ratings received by employees on their evaluation sheets, it will be necessary to adjust the actual percentage of the individual performance increase that said employee receives, under a methodology determined solely by the City, in order to assure that the total amounts granted during the course of the contract year of individual performance increases for the entire Police Department do not exceed the funds budgeted for this purpose. 1994 Delray Beach/PBA - Lt. . ARTICLE 24 SENIORITY Section 1 The City agrees that seniority shall consist of continuous accumulation of paid service with the Department. It shall be computed from the date of employment with the Department. Seniority shall accumulate during all approved leaves of absence of thirty (30) days or less and during approved leaves of absence of less than one ( 1 ) year when such leaves are due to job related illness or injury. Section 2 Subject to the approval of the Police Chief and City Manager, the choice of vacation periods shall be as follows: Vacation periods shall be chosen on the basis of seniority. Seniority for the choice of vacation shall be calculated based on the beginning date of an employee's most recent period of continuous paid service with the Police Department. If more than one employee started with the Police Department on the same date, then seniority for those employees shall be established based on the date they filed an appli- cation for employment. If more than one employee filed an application for employment on the same date, seniority for those employees shall be based on the alphabetical order of their last names. 1994 Delray Beach/PBA - Lt. . Section 3 In the event of layoff for any reason, the employees shall be laid off in the inverse order of seniority in their classi- fication only. Employees who are affected by a layoff and have received satisfactory performance evaluations during the year preceding the layoff, shall have the opportunity to bump. Employees shall be recalled from layoff in the inverse order of layoff (last out, first back) if said employees to be recalled are physically qualified to perform the work available at the time of recall. The City further agrees that no new employees in a particular classification will be hired for one ( 1 ) year or until all employees in that particular classification on layoff have been given the opportunity to return to work, whichever comes first, in accordance with the provisions of this article. "Recall" from layoff shall mean notifying a laid off employee to return to work by registered mail sent to the last address listed with the Department as his home address or by giving a laid off employee personal notice to return to work. If the affected employee has not responded to recall within three (3 ) work days of the return receipt date on the recall notice or if the recall notice is returned by the Post Office to the city due to inability to locate the addressee, or if the affected employee has not responded to personal notice recall within three ( 3 ) work days, then that employee shall be considered to have refused recall. 1994 Delray Beach/PBA - Lt. . ARTICLE 41 DURATION, MODIFICATION, AND TERMINATION This Agreement shall be effective from May 1, 1994 and continue through April 30, 1995. 1994 Delray Beach/PBA - Lt. ARTICLE 44 EXECUTION OF AGREEMENT In executing this Agreement, the Chairman of the Labor Committee, Police Benevolent Association, and bargaining representative of the P.B.A. represent that they have made the bargaining unit employees aware of their responsibilities individually and collectively under this agreement at a regularly scheduled meeting of the organization and that by an affirmative vote of a majority of the membership present and voting, the individuals executing this agreement have been authorized by the membership to take such action. Dated this day of , 1994. ATTEST: CITY OF DELRAY BEACH, FLORIDA By: City Clerk City Manager Approved as to form and legal sufficiency: City Attorney Dated this day of , 1994. ATTEST: POLICE BENEVOLENT ASSOCIATION By: Chairman, Labor Committee 1994 Delray Beach/PBA - Lt. . ....::::'--.:.',r::'-'~::~l~¡ :::::::.I'::;:::C::'::::; ::'::.::c ~-=,-=I --~ ,-.--, '-'::' :-.... h'-M ENVIRONMENTAL SERVICES DEPARTMENT MEMORANDUM To: David T. Harden city Manager I/~ From: william H. Creenwood Þ·V& 8'/~ç¡/t:tf Director of Environmental Services Date; May 10, 1994 sUbject: Agenda Request., Delray Beach Golf Course Clubhouse Service Authorization #2, Digby Bridges, Marsh & Associates Project Number 93-18 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . staff requests city Commission consideration of Service Authorization #2 (see attachment A) to the contract with Digby Bridges, Marsh & Associates, in the amount of $29,500.00. This is for additional compensation to cover plan revisions following review of project and complianoe with established budget. The proj@ct Request for Qualifications (RFQ), (see attachment B), indicated that the consultant was to provide a design which provided approximately 15,000 square feet, including accommodations for a banquet facility of approximately 300 people. Additi~nally, Service Authorization #1 (see attachment C), directed the consultant to provide the city with a plan for the new Golf Course Clubhouse of ± 15,000 square feet, including banquet facility for 300 persons. Beginning on January 25, 19~4 City staff and the consultant have met we~kly to review the progress of the plan which was further defined to meet the requirements of the city commission and the practical operational needs of the operator. At these meetings, variQus issues were raised by the consultant which have had an impact on the cost of the proj ect. SOIne of these were not anticipated in the beginning, such as: A. The consultant anticipated keeping the existing site elevations as is, however after surveys were provided and topographic data became ~vailable, it was evident that the site drainage was ÌY1adequate and needed additional work. This represented over $100,000.00 in additional cost. B. The pro-shop was to have remained at the current size, however this was enlarged to meet the real needs of the sales area. c. Separate toilet facilities became necessary for the golfers vs. the banquet patrons, thus increasing the cost of plumbing and finishes. ~~6l~) Sf/Ii- . .jcr-'-~';'::j-""'31":': ~'il~r~;==~l;,;I~ ~~~:.::~ _=_ - >-1'._,_~ .__ _ ~_.__ D. The cost of new china. and cutlery for 300 patrons ·....as not indicated as part of the original budget, but is now included. These cû~~ents, and others, which in the opinion of City staff make for 4 better product, clearly have had an impact on the overall cost of the project. Detailed minutes of these weekly meetings have been kept, and are available for review. Following numerous reviews¡ and adjustments made to the plan, the consultant was able to determine the cost, and on April 20, 1994 the consultant presented his first detailed cost estimate in the amount of $2,542,458.00. This was in excess of the established budget of $2,200,000.00. The copsultant met with city staff and then with City Commission and was directed to make whatever revisions required to come within the budget, while maintaining as much as possible the required areas and seating capacity. Following this meeting the consultant has met with staff and changes were made to the plan which still provides the basic requirements of the program, while reducing the cost of the project to be within the required budget. The current estimate is at $2,192,074.00 (see attachment D). This figure includes the additional $29,500.00 for Service Authorization #2, but is indicated at $34,000.00 since it was done prior to our final negotiated price and will be adjusted accordingly. The City Attorney has made reference to sèction II, paragraph D (see attachment E), as sufficient cause to require the consultant to make necessary changes at no cost to the city, unless directed by the City. In this case, the city participated in the final space allocations which contributed to the final product affecting the budqet. The consultant developed the additional cost for Service Authorization #2 by requesting from his consulting engineers cost to revise their work to comply with the revised plan. This tota.lled over $55,000.00, however based on the percentage of completion by the various firms, he was able to cut that figure back to $34,000.00. Staff has reviewed the proposed amount for this work and also reviewed the contract, section II, paragraph D, and have been able to reach a new negotidted price of $29,500.00 for the additional work and finds that this request is justified. Attachments cc: José Aguila File: 93-18 (D) \ESD\9318\aa2mem I 1 '-ir:' __ ~1 ~ -r--::c .',' c~ I:':: ~ " ::::~~ ~ "';:~j ~,=c'~ -"-' ....:.,-_,'- I' _.'.....:...t .......,=,=' r'_··':'1 r-_'<1 ._': -- _. -'. ~- ATTACHMENT A , DIGBY BRIDGES, ~~RSH & ASSOCIATES, P.A. CONSULTING SERVICE AUTHORIZATION DATE: .January 20, 1994 SERVICE AUTHORIZATION NO. 2 FOR CONSULTING SERVICES CITY P.O. NO. CITY EXPENSE CODE 445-4763-572-31.30 PROJECT NO. 93-18 (CITY) 90-24 Digby Bridges, Marsh & Associates, P.A. TITLE: CITY OF DELRAY BEACH PUBLIC GOLF COURSE CLUBHOUSE This Service Authorization, when executed, shall be incorporated in and shall become an integral part of the Agreements dated January 20, 1994, between the City of Delray Beach and Digby Bridges, Marsh & Associates, P.A.¡ as well as Service Authorization #1 dated 1/25/94. t. PROJECT DESCRIPTIQN Provide necessary revisions to plans as disc\¡ssed on 3 May 1994 at city commission meeting in order to comply with established budget and building size, including a reduction of seating capacity to a 250 seat banquet facility. II. SCOPE OF SERVICES Same as Service Authorization #1 dated 25 January 1994. III. BUDGET Compensation for services described above and in addition to those listed in Service Authorization #1 shall be in the lump sum of $ 2~J5.90.00. IV. COMPLETION DATE A. It is the purpose and intent of the city to have the Golt Course Club House complete and in operation by July 15, 1995. The completion date for the plans, contract documents and permit applications is May 23rd, 1994. Tim(~ is of the essence for the completion of architectural and construction portions of the project. I This service authorization is approved contingent upon the city's acceptance of and satisfaction with the completion of the services rendered in the previous phase or as encompassed by the previous service authorization. If the City in its sole discretion is unsatisfied with the services provided in the previous phase or service authorization, the City may terminate the contract without incurring any further liability. The CONSULTANT may not commence work on any service authorization approved by the city to be included as part of the contract without a further notice to proceed. Approved by: DIGBY BRIDGES, MARSH & ASSOC., CITY OF DELRAY BEACH: P.A. Date - Date Thomas E. Lynch Mayor Attest: __ BEFORE ME, the foregoing instrument, this c¡ -J. h. day of ('(Vj'-( , 1994 was acknowledged by ~--- _.._- D"~ 61'~ ,.\~~ Approved as to Legal on b f of he Corporation Sufficiency and Form and said person executed the same free and voluntarily for the purpose there- in expressed. , witness my hand and seal in the County and state aforesaid this _. q day of __ m6~ , 1994. ~ Notary Public Iþ{~ state of Florida My Commission Expires: ;.:.....-'......................-... ,...-... T~ ~.'J:¡.. ,- --........ Æ""";¡¡ e66~ '~B/dV :S3I/Id)(; ~~:" ": ¡ , 119J.9II~ ~ , NOI9S'~WOO 1.W -..:~...:~;r 1;S3N NNV ;31 ."..~,\~':.,.. . t...~~,.I'\!ÇWW.-.:A . ATTACHMENT B CITY OF DELRAY BEACH, FLORIDA REQUEST FOR QUALIFICATIONS RFQ #94-09 Tha City of Delray Beach, Florida, in compliance with Section 287.055, Florida statutes, and Chapter 36 of the city Code of Ordinance hereby makes public announcement that the City desires to engage the professional services of an architectural firm. The tasks include furnishing plans and specifications as follows: Golf Course Club House. The City desires to have designed and built an approximately 1.5,000 square foot golf course club house at it's municipal golf course. Architectural services are required for complete plans, specifications and contract documents, to include club house building, banquet ånd restaurant facilities, interior design, site, parking, lighting, landscaplng and associated facilities. Banquet and restaurant facilities will be required to accommodate approximately 300 people. The project will include the phases of plan development, namely preliminary design and consultation, final design, contract documents, permits, bidd~ng, award and construction administration and inspection, subject to the City's specific needs. Firms shall supply a certificate of existing insurance for general and professional liability, and indicate the amounts of coverage. The City shall require this insurance in the amount of $1,000,000.00. The time frame to complete contract documents, bidding, award and construction is critical. It is the city's intent to have the Golf Course Club House comple~ed and operational no later than Deoember 1, 1994. To be considered qualified for this project firms will have to have previous experience in club hou~e and/or resturant banquet facilities and interior design. Drawings of previous work may be required for presentation to the City Commission. The firm must also be able to meet the prn~ect design and construction schedule. Selected firms will be r~quired to enter into a fixed price contract with the city, and must have a certified interior designer as part of their design tCdm. The submittal package shall include ~F 254 and 255 which shall include t..he names, and qualification of the individuals who will be assigned to the project and their background in the design of similar club house facilities, ref~rences, and a list of all similar projects. In~erested firms shall submi t tour (4) copies of their qualifications paokage plus one set of site plans (and elevations) of a recently completed golf course club house and/or resturant/banquet facility if available. The qualifications ~ should include credentials of the firms current personnel, ability to perform, business stability and references. Qualification packages should be submitted to the Purchasing Pivision, city Hall, 100 N.W. First Avenue, Delray Beach, Florida, 33444 on or before 5:00 p.m., November 23, 1993. , -"'- - - ~ ~ ·-'ATTACHMENT C DIGEY BRIDGES, MARSH & ASSOCIATES, P.A. CONSULTING SERVICE AUTHORIZATION PATE: January 20, 1994 SERVICE AUTHORIZATION NO. 1 FOR CONSULTING SERVICES CITY P.O. NO. CITY EXPENSE CoDE 445-4763-512-31.30 PROJECT NO. 9)-18 (CITy)_____ Digby Bridge~, }íarsh S: Associates, P.A. TITLE: CITY <.)'1" DELH,AY BEACH GOLF COURSE CLUB HOUSE This Service Authorization, when executed, shall be incorporat- ed in and shall become an integral part of the A·greement dated January 20, 1994, between the city of Delray Beach and Digby Bridges, Marsh and Assoc., P.A. I. EROJECT PESCRIPTION Preparation of site plans, construction documents, obtaining related approvals, assistance in bidding, and construction administration services for the design and construction of a ~15 000 sq, ft. golf course clubhouse. The club house ~hall include a 300 seat banquet facility, pro shop, locker room and related facilities. The club house will be located at the City's Municipal Golf Course. II. âCOPE OF S~RVJCES A. The services the consultant ~hall provide, shall include all planning, design, construction administration and coordination services necessary for the construct.ion of t.he Delray Beach Golf Course Club House. B. Demolition plan of the existing clubhouse and renovation of existing bag storage and proshcp building and related parking area. C. The services to bH provided shall includD the following phases as listed in the Agreement for Architectural services: Phase I - Master Plan/Schematic Design Phase Phase II - Design Development Phase Phase III - Construction Document Phase Phase IV - Bidding/l1egotiation Phase Phase V - Construction Contract Administration Phase Phase VI - Resident project Representative (RPR) r-, Serv ice Pha~e. Not í nc 1 uded at th is t il1l~- D. In addi tiol1 to the ~,J()rk outl ined. in the phases the following shall also apply: 1 , - 1. In add it ion to the components 1 isted in Phases I through V the architect shall be responsible for preparation of landscaping plans (to include xeriscapi.ng), irrlgat ion plans, interior design I civil engineering, structural ~ngineering, mechanical engineering, plumbing engiDeering, fire protection plans, electrical engineering (including proviEion for emergency electrical service plugs) food serv i::::e d.nd laundry service plans. 2. The design of the club house facility shall accommodate the èxisting city utilities and golf course facilities and provide concrete vaults, submersible pumps and r.evised electrical service and piping as ~equired. 3. Design and construction sche.dule shall be submitted to the City on Primavera computer software 2nd clearly display the critical path. All approval8, meeting dates and major events shall be identified. Schedule shall be submi~ted to the city on January 31, 1994. 4. Final construçtion documents shall be completed on Auto Cadd Version 12. 5. The consul tan.t (al1d contractor when construct ion begins) shall attend weekly progress meetings at the city to monitor the status of design and/CJr construction and coordinate activities. Meeting~ shall be hel~ 011 Thursday at 2:00 p.rn, The meetings shall commence on February 4, 1994 and shall continue each Thursday until project is completed. This schedule shall be adhered to unless altered by the City. 6. Consultant shall provide all services necessary to obtain approvals required, which may include, but not necessarily be limited to the following: Florida Department of Health and Rehabilitative Services South Florida Water Management District Palm Beach County Department of Environmental Resource Management Lake Worth Drainage District City of Delray Beach site Plan Review and Appearance Board city of Delray Beach Department of Environmental services city of Delray Beach Building Department - City of Delray Beach City Commission The consultant shall furnish all materials an:i make presentat.Lons to these governing bodies a,-; required to obtain all necessary approvals. 2 , "':'~=;'-:'_.'='---.:.-~~'- :::':~~::'<~=::" _....~ --- -- . ·ì. Con::;~lt,'\nt shall coordinate and provide for all 1 11.:' i 1 i.ty services and re.locations as required. tIt i 1i ty coordination and services )l1ay include: Blectric power Telephone Cable TV/multi media Water (I~cluding raw water mains & wells) Sewer Gas Landacdpe Irrigation city shall pay ~osts to relocate utilities. E. Soil testing shall be provided by the Consultant (up to four standard penetration tests.) In the event of PQor soil conditiong the city will pay for additional soil testing, reports and recommendations when authorized by the city Manager. F. Architectural Renderings III. EH.illGET compensation for the services shall be as follows: A. Method ¡ - Lump Sum (See VIr ß.l of Agreement) - Phase I $ 15,900 Phase II 15,900 Phase III 86¡45L_. (I Ÿ '1';'0 -1' 'I.- t 'Yí~.' ,(".' Phase IV 12,950( ('ö . Phase V -.--2.L800 / <+4-7- Total not to exceed $163,000 B. Method II time charges/not to exceed bUdgeted amount (see VIr A.2 of Agreement). 1. All expenses associated with the preparation and reproduction of drawings and specifications for the development of plans and contract document~ shall be at the consultant·s expense. The city shall pay reimbursable expenses for plan review, permitting application cost I bidding and printing cost associated with plu.y\ review sets, permitting sets, bid sets, anù construction documents sets. ReimbursablA expenses shall not exceed $15,000.00 as per paragraph VII. 2. b of the standard agreement. These reimbursable exp~nses include consultants travel cost. 2. Architectural re.ndering $ 2,000, - Consultant shall prepare and deliver tQ th,; City a colored, three dimensional, fr0n:erj rendering no later than April 22, 1994. 3 , ..;,=~"·-:::''':¡3~'-3'L-t ::·L.l{i,::E~'r,·~i:3 =E~'ï --.- - __ __ _ .. - - lV. COMPLETION DA'J:ß A. It is the purpose and intent of the city to have the Golf Course Club House complete ahd in operation by December 15, 1994. The completion date fer the plans, contract documents and permit applications is April 22, 1994. Time is of the essence for the completion of architectural and construction portions of the project. This service authorization is approved contingent upon the city's acceptance of and satisf~ction with the completion of the services rendered in the previous phase or as encompasBed by the previous service authorization. If the City in its sole discretion is unsatisfied with the services provided in the previous phase or service authorization, the city may terminate the contract without incurring any further liability, The CONSU~TANT may not commence work on any service authorization approved by the City to be included as part of the c0ntract without a further notlce to proceed. Approved by: DIGBY BRIDGES, MARSH & CITY OF DELRAY BEACH: ASSOC., P.A. I _ Date I 2L/-0#-__- ...... Attest: ~ ~ ~~, BEFORE ME, the foregoing tI {/ instrument, this d- I ~ ._~___. day of ~J~ ,1994 ~ Appr~v~d as to Legal was acknowledg d by R/6f}1:: i!d/J.f/5 ~~£:. ~ ~Fo.rm on beh,;lf of the Co por tion _~_.__..~__ _.' and sa~d person executed the ~~ G.e'f.~ same free and vOluntarily for the purpose there-in expressed. witness my hand and seal in the County and State af~said this ~/~)r day,Qf ~ f'fJ4JJj~ ' 199}.'i ./ Notary Public . ~ .Y',':l¡/' State of Florida ~tZ"/élÇ:/~/.¿x.~£ My . '"" ssia ~~ / , ¡.r ~ M't' C( ~~=i~< ~ k~'~ -~ -- -,-=- ~ 4 ~~ ;:; ~ ; iEEc : f ,:~ ~'EPT ..-.~ -.- _ - -', - 4 ~'_ _'"'; 0__ - , - - ...-- - - ~- DELRAY REACH GOLF CLUB (-lOUSE CONSTRUCTION ßUDGET ESTIMATE ATTACHMENT D DEMOI.JTfONS Demolition And Asbestos Abatement $35,000 . BU ILDINGS Clubhouse 11,644 sf $90,00 $1,047,960 Pros hop and Store 1,599 sf $90,00 $143,910 Porte Cochere 1,613 sf $25.00 $40,325 Covered Porches 1,194 sf $25.00 $29,850 , Breezeway 328 sf $15.00 $4,920 $1,266,965 .--.....-.-----.-- 16.378 sf SITEWORKS As per Bill of Quantitíes with rt:ductiol1S $276,609 FURNITURE, FITTINGS and EQUIPMENT Furniture, Carpeting, Wall Covering (CCD items) $200,000 , Kitchen and Bar Equipment $150,000 China, Glassware, Cutlery $20,000 $370,000 ,.....------ ~- Add: $1,948,574 Contingency Allowance $30,000 $1,978,574 PROFESSIONAL Ii'EES Professional Fees $163,000 Professional Fees for Changes $34,000 Reimbursabtes $15,000 Architectural Rendering $1,500 $213,500 CONSTRUCTION BUDGßT ESTIMATE $2,192,074 ------------ ---- --_.- .-- - , , . _. ..- --. - .. - - "- - - ~ -, - - ~ -. - - - - -. - _. - '........ .~../ ATTACHMENT E II. 9 EN f'Bil~:-.12.!..0" T .~iL. 0 F_ÇQNS ULTð.liT A. Tt"1e relationship of. the CONSULTANT to the CITY will be that of a professional CONSULTANT, and the CONSUL- TANT will provide the professional and technical services required under this AGREEMENT in accordance wi th e.cceptable professional practices and ethical standards. No employer/employee relationships shall be deemed to be established and the CONSULTANT, its agents, subcontractors, and employees shall be independent contractors at all times. B. Professional and Technical Services. It shall be the responsiJ:>ility of the CONSULTANT to work with the CITY and apprise i.t of solutions to problems and th~ approach or technique to þe used towards accomplish- ment of the CITY'S objectives as set forth in SERVICE AUTHORIZATIONS, which will be made a part of this AGREEMENT UPQ~ execution by both parties. ,.., The scope of services to be provided shall be covered '-. in detail in SERVICE AUTHORIZATIONS. + D. The City has established a budget for each project awarded to CONSULTANT. The CONSULTANT shall be ~ responsible for providinq, at no additional cost to the city, new designs, drawings, specificatiohS, reports and other applicable services if the budget for the entire project is exceeded during and up to cc..'rnpletion of the design phase of the project; however, nothing contained herein shall req\.1ire the CONSULTANT to bear additional costs if the additional costs are a result of a change in the scope of services directed by the city., E. The CONSULTANT shall be responsible for the profes- sional quality, technical accuracy, timely comple- tion, compliance with regulations and rules, a nd the coordination with all appropriate agencies of all designs, drawings, specifications, reports and other services furnished by the CONSULTANT under this AGREEMENT. If the CITY determines there are any errors, omissions or other deficiencies in the CONSULTANT'S designs, drawings, specifications, reports and other services, the CONSULTANT aha 11, without additional çompensation, correct or revise said errors or omissions to the satisfaction of the CITY. F. Approval by the CITY of drawings, designs, specifica- tions, reports and incidental professional services 3 , ~~=1~- ;.'~ J-'73 '~~ E¡..~:~ ~ ;' ;EE~' I . ;i3 ~;E~' T . ~ ~ ~. , ........ =:: r- ....:...'........ -.lU,_l .__ = -'- - - . _-0- Agenda Item No. S?.f AGENDA REQU_EST Dat.e: May 10, 1994 Request to be placed on: X Regular Agenda -- -- special Agenda -~- Workshop Agenda When: May 17, 1994 Description of item (who, what, where, how much): $taff request City Commission çonsider 3ðditioD~1 compensation in the form of Service Au~horization #2 ~Q_the contract with Digby-~ridges, Marsh & Associates in. the amount of ~29,500.00. This is to cover additional services reflectina design changes in order to com~ with the established budqet for the Delray Beach Golf Course Clubho.Y.ü.. project. Funding is availabLe in account number 445- 4763-572-31. 30. ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO Recommendation: ~f recommends approval of Service Authorization i2 in the amount of $29,500.00. ~ t Department head signature: W4' D,., ~·~~s;I~N(/ Determination of Consistency with Comprehensive Plan:~____ .~ .------------- -~.- ------ City Attorney Review/Recommendation (if applicable) :_ ~~_.- -~-- - - -- ~---------- Budget Director Review (required on all items involving expenditure of funds): Funding available:~NO Funding alternatives,.-.-_~_ ____ __ (if applicable.) ~'V Account No. & DescriptJ.on L.N..' £¡-/.(, <;-s 7 L 3L 3D _ Account Sa lance tI 2,.1 J-s 09..1: S-? ?f", ~_ _ City Manager Review: Approved for agenda: YES I tJO Hold Until: Agenda Coordinator Review: Received: Placed on Agenda: _._~ Action: Approved/Disapproved \esd\931B\agraq517 :J ¿ :XX' O~JO Arf'fl.Ð vw - "R.. "'PS lò·~ \SS. et? I ) Uss. ~t 1(1, IQ't:\f3 , Z, (~DI 17~- s-~/ -- . . , MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: ~y MANAGER SUBJECT: AGENDA ITEM #SP5 - MEETING OF AUGUST 9, 1994 AWARD OF BIDS AND CONTRACTS DATE: AUGUST 5, 1994 This is before the Commission to approve the award of the following bids and contracts: l. Bid Award - Maintenance of two areas - Homewood, Linton and At\0> Medians on ~ilitary Trail j a?-d S.outh Federal, C~ngress and \IX 1,\/0 Water Retentlon Area - to LU1s C1ntron's Lawn Malntenance - at an estimated cost of $73,155, with funding from Beautifi- cation Trust Fund - Repair and Maintenance (Account No. 119-4144-572.46-40) . 2. Bid Award - Back Hoe Attachment, Concrete Breaker and wheel ~~ assembly for Gehl Tractor from Tri-County Equipment Sales - ~~y~ D in the amount of $13,423.40. Flotation tires from Boca Tire ~/ Company via Florida State Contract No. 863-000-92-1, in the amount of $455.40. The total cost of this purchase is $13,878.80, with funding from Stormwater System Maintenance/ Heavy Equipment (Account No. 448-5416-538-64.25) . . · <-r / I \¿.''7 tj~ 1 ' M E M 0 RAN DUM TO: David T. Harden, City Manager THROUGH: Joseph M. saf~írector of Finance FROM: Jacklyn Rooney, Buyer ~ DATE: August 01, 1994 SUBJECT: DOCUMENTATION - CITY COMMISSION MEETING - AUGUST 16, 1994 - BID AWARD - BID #94-60 LANDSCAPE MAINTENANCE - TWO AREAS Item Before Commission: The City Commission is requested to award the bid for the Landscape Maintenance of two areas (#1 - Homewood, Linton, and Medians on Military, #2 - South Federal, Congress and Water Retention Area) to Luis Cintron's Lawn Service, at an estimated annual cost of $73,155. Backqr-ound: Bids were received on July 12, 1994, from SlX (6) vendors all l.n accordance with City purchasing procedures. (Bid #94-60. Documentation on file in the Purchasing Office.) A tabulation of bids is attached for your review. The Director of Parks and Recreation has reviewed the bids and recommends award to the fourth low bidde r, Luis Cintron's Lawn Service, per attached memo. The low bidder received poor references, the second and thi r-d low bidder's companies are ru n by the same person who cu r r'ently has a contract with the City, and his performance, past and present, is not satisfactory. Recommendation: Staff recommends award to Luis Cintron's Lawn Maintenance, at an estimated annual cost of $73,155. Funding from the department's operating expense budget. Attachments: Tabulation of Bids Memo from Parks and Recreation cc: Ray Eubank SP.!f A . 9 "', ---..,-. 'r"'_, -- \-\o..~ 3. ~ \....DO"" f'(ùol..=t.;ë:.p TC CJ8 V)!V'\~~.>~.~ - bi vi: ~ ~ l\-N"'¡ Ii¥~\~\~ I~ ~"'ÐÞ5 ~ ~<. [ITY DF DELAAY BEA[H û ~ N\bR... ~ ()4.\ "Tip¿J. . ~'l }'2Slíi 100 N,W 1st AVENUE . DE I_RA Y BEACH, F LOR IDA 33444 . 407/243-7000 bad t AI ___CIty I , ~ II~! \, 1993 MEMORANDUM I TO: Joe Safford Finance Director FROM: Joe Weldon Director of Parks and Recreation SUBJECT: Landscape Maintenance Bid 194-60 DATE: July 26, 1994 Attached please find the spreadsheet for the landscape maintenance of beautification areas within the City. A total of 7 bidders bid on the areas with the apparent low bidder being BLC Lawn and Maintenance in the amount of $56,243. However, Mr. Eubank checked his references and discovered he was dismissed from the School Board for poor performance and used subcontractors for the U.S. Postal Service. The next lowest bidders, West Side Lawn and Tare Landscaping, bid $59,985 and $61,425, respectively. Both these companies are owned by the same person, Leroy Temple. Mr. Temple currently has the landscape maintenance contracts on South Federal Highway and Congress Avenue and Water Retention Area through his company, Tare Landscaping. He was awarded these contracts in 1992. I reluctantly recommended they be renewed in 1993. We have one more option to renew for an additional year which I do not recommend. I and the Parks Superintendent have had numerous discussions with Mr. Temple concerning maintenance deficiencies, and Parks Maintenance is constantly reducing his bill for work not completed. I recommend the bid be awarded to Luis Cintron Lawn Maintenance in the amount of $73,155, and charged to account 1119-4144-572-46.40. f.l) Printed un Recycled Paper THE EFFORT ALWAYS MATTERS '. -2- Mr. Cintron currently has the maintenance contract for West Atlantic Avenue and George Bush Boulevard and is doing satisfactory work. \ Parks and Recreation Attachment I cc: David Harden City Manager Ray Eubank Parks Superintendent JW: cp Ref:jslsmain '. · M E M n '" (.~ 1\1 n U ~¡ '~ t TO:: ..J()f:> l~I:" 1. d on, Dj r'PC'hn- "f F""\I<<:" ;')1')"1 f"f:"I," :"¡·d··j on , . ..,.., u < ,>. t \ ,.,.. L. .", , FROM:: I:~ay Eub,,'nk '! P a ,"I<~" (:'up ("," .¡ Th:.nd ':>T(~ ,.I, ,I,.' ... .. \., , OA n:::: July ~~~ ~~j 'J 1?94 SUBJECT: B:i.d :1\:<)4....60 \...;" nd <"c ¡,) p :.~ Maintf:~nanc:l.':~ ... T \.\1 0 (··""Pd":, < A'" f."i:' :I~ :1 .... I-h) 1'$':.' $1 t\ (\(i '! L:i, nton,! Mf~d i i·) '\Ï~:) OÏi M:i 1 :i, 'I.: d Y /' A,.. f.~¡~ ~I:'? .- 8out:h F I.'!.,r, (,~,.. d :I. 'I Conl,j'( \:.,~:;.,:. <:Inl:! t},:\t;I'::'ï' ¡;: (?t (:~nt:i on A)" I'~<~ ) I 1 ~<JDU 1. d ], :i. I< c·:~ to '" €~r.: I]!')')c:~nd I...u:i,';; C:i. nt:r' un 1":"1),1\1 ì"Î di, n t: i,:,~ n ¡" n"': ':':' J Inc. "I'D'" the 1.·\ nd ~5C apt:> I')(:,:i n'l::pn.:) ne (,' b :i,d :I\:(,~'¡I'" (:,(/1 ,. (::I] t:hnl..l.c¡h ¡:¡\ C l...<:1l.<.ln t~è' i nt(::~n," nl:: c;·~ lAl <:) ~;; low bid I: ']f')t POD}" p ~" f" f /'))' I" d n r: E' r (.:.~ \} 'f. (.-.~".' J (:~ fr ClI') p '" (·"v:i ou ~;, f~I"P 1 nYI':>r s.. ,J ;:) I') c:~ f,; f:: è' ton 1'1"01" the::' U.ß.. 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"' .. ::r CD CD ::I' ::I' ..0 ::r ::I' ::I' ..0 ....n ~ ~ ~ . ~ ~ ~ ::s -I n .. .... .... . '" ~ ~ ::s ::s 'JO. . . . M E M 0 RAN DUM ~ TO: DAVID T. HARDEN, CITY MANAGER THROUGH: ~MILENA WALINSKI, ASST. FINANCE DIRECTOR FROM: JANICE SLAZYK, BUY~ DATE: AUGUST 5, 1994 SUBJECT: DOCUMENTATION - CITY COMMISSION MEETING- AUGUST 5, 1994 - AWARD ADDITIONAL ATTACHMENTS - FOR GEHL TRACTOR ITEMS BEFORE COMMISSION: The City Commission is requested to award the purchase of Gehl attachment to two vendors Tri-County Equipment Sales and Boca Tire Company for a total cost of $13,878.80. BACKGROUND INFORMATION: The Public Works Department would like to purchase additional attachments for the Gehl Tractor. These attachments are needed especially during Hurricane Season and are built specifically for the Gehl Tractor awned by the City. Items to be purchased from Tri-County Equipment Sales as follows: 1. Backhoe Attachment $6,650.00 ..., Concrete Breaker 6,370.00 ..:... -=1" Wheel Assembly 403.40 "-' . ----------- Total Cast $13,423.40 The above are demo units from Tri-County Equipment Sales located in Pompano Beach, Florida, with a one year warranty from date of delivery. The flotation tires to be purchased from Boca Tire Company via Florida State Contract #863-000-92-1 as fallows: 1. Flotation Tires #202201 $357. 4 III 2. Valve Stems #TR-500 14.00 -=1" Installation 51l1.0ø "_" .: 4. On site service 34.1210 ------------ $455.40 RECOMMENDATION: The Purchasing Office recommends awarding the purchase of the Gehl Tractor attachments to Tri-County Equipment Sales at a total cost of $13,423.40 and the Flotation Tires from It' Boca Tire at a total cost of $455.40. Grand total of the two purchases is $13,878.8121. Attachments: Memorandum from Public Works Quote & letter from Tri County Equipment Sales cc: Richard Corwin, Public Works sf 5'13 . MEMORANDUM TO: Janice Slazyk Buyer/Purchasing FROM: Scott Solomon Superintendent of Stree~c THRU: Richard Corwin Deputy Director of Pub~ orks , SUBJECT: PURCHASE ADDITIONAL ITEMS FOR THE GEHL TRACTOR DATE: August 5, 1994 The Public Works Department is requesting attachments for the Gehl tractor to assist in their day to day tasks. These items are: backhoe attachment, concrete breaker and wheel assemblies with flotation tires. The backhoe attachment will assist crews in easements and "hard-to-get" places where drainage is a problem or a repair is needed. Currently, we borrow from other departments and at times wait until it is available for our use or the item is taken back due to an emergency, leaving the crews at a stand still. This piece of equipment costs $7,934.00 with a municipal discount of $734.00 and a demo discount of $675.00. We can purchase the attachment for $6,325.00 plus $125.00 in-bound freight for a total of $6,450.00. The concrete breaker will allow the crews to break up concrete or asphalt that needs to be replaced. The cost for this piece of equipment is $7,497.00 less municipal discount of $750.00 and a demo discount of $500.00 bringing the total cost to $6,247.00 EluS in-bound freight of $123.00.00 for a total cost of 6,370.00. This division does not own an air compressor or jackhammer so again we are forced to borrow from other divisions. Also needed are wheel assemblies and flotation tires. The tires that are presently on the tractor are made of a hard rubber and are not made for running off hard surfaces. We are constantly working off the roadway with this machine and it gets stuck in the soft sand. Purchase of the backhoe, concrete breaker and wheel assemblies are from Tri-County Equipment Sales at at total of $13,423.40. The breakdown is as follows: '. ' '- . Backhoe Attachments - $6,650.00 Concrete Attachments - 6,370.00 Wheel Assemblies - 403.40 Total $13,423.40 Purchase of the flotation tires and valve stems to be from Boca Tire via Florida State Contract #863-000-92-1. The breakdown is as follows: Flotation Tires = $89.35 each - $357.40 10.00 x 16 .5 (Qty: 4) Valve Stems = $3.50 each - $14.00 (Qty: 4) Installation = $12.50 each - $50.00 mounting on rims (4 each) Service to our facility - $34.00 Total: $455.40 The total cost for these items are $13,878.80. Funding will be from the Stormwater System Maintenance/Heavy Equipment account #448-5416-538-64.25. If you have any questions, please call me at extension 7339. .xS~Þc/J¿,~~~ Scott Solomon SS/lm REF: SSJSPIGT.DOC File: Memos to Purchasing "I' I . . ~ ~ ~ þjHt. I ~ ;: ~ ~~~ cn~ * , ).. ~ - "' ~ 0 g ~ ~t c~ ~ ~ I ~ ~ '~ ~ ~ ,~è, ~ ~ ~ > ~ ~ ~ z " ~, tr , (;::" co: G'f j _ 8 '-.\ _ ïr ~ ' \'" .. ~'\ \ ~ ~ I'µ , ~ ~ c,\ . --.J . I\JJ G) .. ~ ~ t t ã (; '¿ - . d \, . /, __1 ¡ . I ¡ I ·ì I ! I . ~ r I '. ~Æ ~~ . l ~ "- tÐ[ =I: ~ -- , ~ v\ <5'" . -..,.. ~ <::::) ~ @ g- o ~ ~~ ~ ~~ . ~ ~l ~ ~ OJ - j' f¥ J::: ('I 't- ~.~ ..c: <i!. 0' ~ . CJ .~ ~ ~ " ¡ . _# " ~ 9 S - , ~. , ¡ I . I I . I J I t .¡ , I , 'r . , I , . . TRI-COUNTY EQUIPMENT SALES & SERVICE 1910 N. W. 16th Street, Pompano Beach, Florida 33069. Phone (305) 972-0076 JAN SLAZYK JULY 1,1994 CITY OF DELRAY BEACH PURCHASING DEPT. 100 N.W. 1ST AVE. DELRA Y B¡:ACH, FL 33444 TO ALL CONCERNED: THE PURPOSE OF THIS LETTER, ALONG WITH A COPY OF THE 1ST FEW PAGES OF THE GEHL COMPANY, UNITED STATES DEALER AND SERVICE AGREEMENT, IS TO SUPPORT THE STATEMENT THAT, GLEMARA, INC. DOING BUSINESS AS, TRI-COUNTY EQUIPMENT SALES & SERVICE, IN POMPANO BEACH, FL. IS A BONAFIDE DEALER FOR GEHL CO., WITH A DESIGNATED AREA OF RESPONSIBILITY BEING SOUTH FLORIDA, AND THAT TRI-COUNTY EQUIPMENT IS THE SOLE SOURCE FOR GEHL CONSTRUCTION DIVISION; WHOLEGOODS, ATTACHMENTS AND PARTS. PLEASE CALL YOUR ATTENTION TO A. APPOINTMENT PART 1. AREA OF PRIMARY RESPONSIBILITY. TRI-COUNTY HAS BEEN SUPPORTING SOUTH FLORIDA IN DADE, MONROE, BROWARD, PALM BEACH AND MARTIN COUNTIES SINCE 1988. IF THERE ARE ANY FURTHER QUESTIONS OR THE NEED FOR FURTHER , DOCUMENTATION PLEASE CALL ME AT 1-80C>-675-5934. THANK YOU. VERY TRULY, ~i?~ GLENN R. HAUSER GENERAL MANAGER TIC EQUIP. / '. ·__.,..,__..__.,;,'"".v'.'.,'" - . - .. . "'. .- _.... -.,-." . --. - . "'-'-- ,. .." ., ,........- TRI·COUNTV EQUIPMENT SALES & SfSRVICE 1910 N. W. 16th 5t,"t, Pompano Beach, Florida 3:SOe9. PhOM (305) 912-0070 QUOTATION . CITY OF DELRAY MAY 25.1994 434 S. SWINTON AV. DElRA Y BEACH, FL 33444 QUANTITY DESCRIPTION AMOUNT 1 GEHL MODEL HB 500 BREAKER 7,189.00 COMPLETE WITH BACKPLATE, HOSES, COUPLER & MOIL POINT & ASSEMBLY 308.00 MUNICIPAL DISCOUNT <750.OQ> '. $6.747.00 DEMO UNIT DISCOUNT < 500.00> ,;.:t. $6,257.00 / INBOUND FREIGHT 123.00 $G,Ug.OO -.c,3ìO.vJ .. THIS PR.ODUCT TO BE INSTALLED BY TRI-COUNTY EQUIPMENT COMPANY. TECHNICIAN ~MILlAR WITH THE PROPER INSTALLATION ON GEHL MODEL SL4625SK SERVICEIl NST AlLA TION DELIVERED TO DELRA Y BEACH, FLORIDA / , .... .. ... ~ . , ;. ,'.." '..-- ~ . TRI-COUNTY EQUIPMENT SALES & SERVICE 1810 N. W. 16th StrMt, POmpano BeaCh, Florida 33Oð9 . Phone (3œJ .72-0076 QUOTATION . ~ ' CITY OF= OELRA Y MAY 25, 1994 4348. SWlNTONAV. DELRAY BEACH FL 3U44 ATT: SCOTT o' OUANn1Y DESCRIPTION AMOUNT 1 GEHL MODEL 9HD BACKHOE 6,71~.OO AlTACHMENT 12" POWER DIG BUCKET 330.00 / HOOK KIT 28.00 SET -UP & INSTALlATION 200.00 "- LOADER HALF MOUNTING 128.00 " BACKHOE HALF MOUNTING 500.00 COMPLETING HYDRAULICS KIT .M.QQ .,) ",., / 7,934.00 .' MUNICIPAL DISCOUNT <734.00> 7,200.00 DEMO DISCOUNT . <615,00> 6,525.00 INBOUND FREIGHT 125.00 $6,650.00 /' THIS PRODUCT TO BE INSTALLED BY TRI - COUNTY EQUIPMENT COMPANY. TECHNICIAN FAMILIAR WITH THE PROPER INSTALLATION ON GEHL MODEL SL4626SX SERVICEIINSTALLATION DELIVERED TO DELRAY BEACH, FL. . '. - , '. -''-'- ....: ·CEHL. BACKHOE A IT ACHMENTS STANDARD eQUIPMENT INCLUDES: .- Adjuatable Swing Speed Control Units Pre-Aaembled Fold Down StablUzers In-Une Hydraulic Filter With Steel Grouser Pads Circuit ReUefa Mechanical Boom Look Quick-Attach Onto Gehl Loaders BH8MD BHgMO Max. Digging Depth - 8'2- Max. Digging Depth· 9'r Max. Loading Height. 6'2" Max. Loading Height - 7'4- BH9HD BH11 HD MilA. ßiuuillU Ottpllt . ,.'4- Max. ulgglng Uopth - , 1'8- Max. Loadin9 Height . 6'5- Max. Loading Height. 8'10· S8leCt Budctr .-.... F.O.B, Madison. South Dakota Tenns Per Curront Tef'I'M & Dlacount5 Schedule AeItrIllCl ~ Stock ~ SuggeI\td No. No. Wl in UIs. Utt Pnc. .'. J'. 43Z9M69 BH8MO ..Sl301CY15 SERIES ONLY· FRAME MOUNT· SEAT IN 802281 1270 $5.597.00 (Requires Auxiliary Hydra\Í1CI en Non-$X MocIeI&) Backhoe Hydraulics and Hook ICiI . Required on 301M5 Series (F'1eId Installation Requitld): 58M52 SL351~15 (Hydraulic Kit with Hooks) 802370 13 76.00 58M52 Sl361~15 (Hydraulic Kit) 802373 11 76.00 4329'-169 BH8MD· SL.372S13825 SERIES ONLy· FRAME MOUNT- SEAT IN 805943 1270 5.597.00 -....... (Requires AuXIliary HydraulicsCII Non-SX Models) , 5169M78 BH9HD· 4610115, 56/6625 SERIES ONL Y·FRAME MOUNT·SEAT IN 803703 1645 6,714.00 , ðLeOZð must be equpped wllh åuw4:J and ellnet W4IlV ,.Clary installed OR 804718 field instaIed completing kits prior to mounting. (Field units (562G'25) prior to January 1, 1994, Older .',i a' ' 804720 and 804718 field instaled kits.) / .* 5169M78 BH9HO . 452514625 MODElS ONl.. Y . FRAMI: MOUNT . S~ T IN 806294 1606 6.714.00 Requires Hook Kit 21 M56 SL4525 Señal'8562 & Prior. Sl4625 Serial '17247 & Plior 806349 15 28.00 ~ 21M56 Sl4S25 Serial '85~8607 Sl4625 Serial '17248·18145 800350 1S 28.00 (Newer UMs' None Required) .-..... Components for ftold conversi0n3 tor 9HD F'tame MoUnüf'lg ~ 451.cé25 (Requires auxiliary hydraulics on Non-SX units): '*' 98M56 Lóader Half Moul\ting 806297 25 128.00 .~ 385MZZ 6ackhoe Half Mounting 806295 210 500.00 *' 26M18 ContJIeting Hydraulics Kit 606296 15 34.00 131MZ6 Sl4610115 Backhoe Hydraulics And Hook Kit . Field Only 802498 20 178.00 7Z5M32 Vertical Stabiliziers . Replaces Slandard Stabilizers 0 Field Only 803704 280 916.00 47M74 Flat Pads For Front Stabilizers. 1 Pair. (Optional) 800714 40 62,00 "- "I 5$6SM36 SH 11 HD . Slß625 ONL Y . FRAME NOUNT . SEAT IN 803S86 2085 6,968.00 ·0 , 7l5M32 Vertical StabiliZers· Replaces Standard Stabilizers· Field Only 803704 255 916.00 ---- . 47M?4 Flat Pads For Front Stabilizer. t Pair (Optional) 600714 40 62.00 Effective Date: January 3. 1994 (Rev. 1)4194 SkId Loaders . Page ~ n':_"aJ'_ .. - . _..~...._----..... ., , ,. - "..-----"".......,.....~ ...... ."",~.,... '610;;» "'P,.tf.. ~\Ø'( ( P .e04'·- . CiEHL (&ckhoes Cont.) 'Or Reltr"'" ~on SIook ~" ~*' '.. . 1'10. No. WI. 10 Lbi. LislPlÍCi BAOKHOES "HO' MODELS . lOAD ARM MOUNT . SEAT OUT 5169M78 BH9HD . Sl5625 ONL V eo6056 ·1745 $ 6,714.00 (RequiIVS Auxl1iary Hydndcs on Non-SX ModeI$) (Ann Mooot BH9HO Not Reconmended for SI.4625 and WìII ~ Fit onto 6625) 7Z5M32 Vertical Stabilizers· Replaces S:andard Stabiizers - FJeld Only 805124 255 916.00 ..1M7" . Rat Pads For Front Stabilizer. 1 Parr (OptionaO 800714 40 62.00 ,,-. . BACKHOES °MD' MODELS -LOAD ARM MOUNT· SEAT OUT 43Z9M69 SH8MD . SL452S14625 806389 1270 5,597.00 4721M8Z BHOMO . Sl5625 IK)483O 1385 6.140,00 4727MSZ SH9MO . SL452S14625 805810 1385 6,140.00 5122M81 BH9MD . SL.5625 WITH VERTICAl 5T ABllfZERS 806166 1385 6,653.00 5122M81 BH9MO . Sl4625 WITH VERllCAL STABILIZERS 806167 1385 6.653,00 NOTE: I.oId Arm Mount· Seat Out ModtIs .,.. .t!Q! available for the 31/3825 and 662S. I ",-.. Componenta To Convert Field Inventory BH9MD from a 5625 '......,f ." to 462.5 . (FaeId InstaUation 0nIy): '. gaMSS 4625 Loader Half Mounting Kit 804940 SO 128.00 '. S85MZZ 4625 Backhoe Half MounIìrv Kit 805811 280 500.00 . 26M18 4625 Hydraulic Completion Kit 804~¡ 9 34.00 32M34 4625 Cot4Hr Kit sod 5 42.00 ,/ Components To Convert Field Inventory BH9MD lrom a ~ ~ . (FiekllnstaUa6on Only): 98M56 5625 Loader Half Mounti~ Kit 804870 60 128.00 38SMZZ 5625 Backhoe Half MotJnq Kit 8Q4833 205 500.00 BACKHOE BUCKETS ,r--, 'HD' Buckets ~- 254M1Z )2' Power Dig Bucket 604961 120 330.00 274M12 '·'8' Power Dig Bucket 804962 145 356.00 3ZSM69 / 24' Power Dig Bucket 804963 170 391.00 393M47 36' Power Dig Bucket 804964 235 511.00 'MD' Buckets 254M1Z 12' Power Dig Bucket 804837 125 330.00 274M12 1 S' Power Dig Bucket 804838 150 356.00 - gZ5M69 24' Power Dig Bucket 804839 175 397.00 - , ~" " E:ffllctlve Date: January 3, 1994' (Rev. 1 )4Ji14 Skid Loadtl'$· Page 21 r.~_Jl._ _.I. .... - - " u""L..-t:.1TH"K H £'-, or:: -~ --L. UU Nl ..- .::...,:;:, -" r;¿: ":no r r 1-'.02 TRI-COUNTY EQUIPMENT SALES & SERVice 1910 N, W, 16th Street, Pompano Beach, Flori~1iI 33Oe9. ~hone (305) 972-0076 QUOTATION ~ ~~~ CITY OF DELRA Y JULY 27,1994 ATTENTION: JAN SLAZVK 434 S. SWINTON AVE. DELRAyaEACH FI.. 33444 QUANTITY DESCRIPTION UNIT AMOUNT 4 ea. FLOTATION TIRE -10.00 X 16.5 $ 165.00 $ 66000 4 ea. 12249B-WHEEL ASSEMBLY. 100.85 403.40 10 X 16.5 4 ea. 079155-VALVE STEMS, METALLIC 6.30 25.20 $1088.60 MUNICIPAL DISCOUNT <129.60> $ 959.00 THIS PRODUCT TO BE DELIVERED BY TRI-COUNTY EQUIPMENT COMPANY TO DELRAY BEACH, FLORIDA. PRICE INCLUDES MOUNTING rlRES ON RIMS, BY, /Jl~i?~ I '. . . ...___..,..,......... 4'''.. .-.",,"'."~" fItJ........··~.... .....W·,. ." , . . r-·.- -"0 OEHL (SlA526-4625 Cont.) ,/, ~ DtIeripIon Slack ~" ~ted -- No. No. Wt. Í\ U. liat Prioe COMPLETING WHEEL AND TIRE SETS (One AeqtiJed To Con1II* Base Una) 887M81 Flotation 11re Set . 10.00 X 18.5 &-Ply . 62- Width 804926 . 320 $1,153.00 -* 881M81 Rotation lirelNarrow TIaCk . 10.00 X 16.5 6.py· 00' WJd1h 806172 . 320 1,153.00 1Z2'7t.m Wide Flotation Tire Set - 12.00 X 18.5 6-Pty - 64' Width 808277 380 1.335.00 645M26 ChevIon Tue Set ·7.00 X 1S 8-PIy . 57.s· Width 804928 240 838.00 181ZM27 Solid IUÞer in Set· 6.60 X 16· S6" WIdth aocg27 700 2.351.00 1179M64 Extra Wide Lug Ti", Set· 29 X 12,5 X 15 6-P1y 804930 350 1,532.00 ,,-. . AnACHMENTS FOR &452514626 Oriy (Sl452SI4625 BudceIs WIll NOT At Onto SL451C14S1G-16) Heaped 47ZM47 DirVConstruction B&dcør «l Wide 10.0 Cu. FI. 806159 =m 611.00 :: 560MZS _ Bucket 60' Wide 12.0 cu. A. 804933 330 739.00 47ZM~7 Dir\lCons1rucfon Budœt 65" Wide 10.8 cu. Ft 804932 320 611.00 6Z2M14 Dic1lConstNcton Bucket With Teeth 65' Wide 10.8 Cu. Ft 804931 345 782,00 S14M36 light Material Bucket 65' Wtdt 14.7 Cu. Fl 604934 415 668,00 61GMZS UØUty Bucket 65' Wide 19.0 Cu. Ft. eœm 410 804.00 S93M67 Dic1lContWcb Bucket 68' WIde 14.0 Cu. Ft. 804364 450 771.00 8Z3M68 PioduceISncM Buckel 72" WIde 20.0 Cu. Ft. aosm 280 784,00 1389M85 IncIustriII Grapple & ÐucRt ~e 60' Wide 12.0 Cu. Ft. 806351 785 1.eos.00 (Includes Hoses tOO CoupIefI) , .~ 715M33 IndustIW Bucket 60" WIde 12.0 Cu. Ft. 804936 645.- 929.00 625M24 Industrial Grappl. ~(For Use On 804936 Bucket) 804960 140 812.00 .. '. 6Z9MZ7 Pallet Fork ~ .. 2-36' Tines 804937 240 ,791.00 , , 715U32 Pallet Folk Complete \Wt 2-42' Tf18S 804444 255 916.00 479M71 U1ì1ìty Fork . 60' WIde, 8 Tines 804951 220 623,00 559MZ2 UtilitV Grapple (For Use Only With 804951 FOlk Only) p820 195 726.00 / . ~ ,/ / ......-.. <.. I:lIective Dew; J..nu.~ 3. 1994 Skid Loadera . Page 9 Printed In U.S.A. .. , . . . . ., . ' - ~ -' .... . .. . .. ~ - - ~. CiEHL (Skid loader Attachm~t List Cont.) Rel6rlnca Ot$ç"*«l $lock AþptOXlftlal$ ~ttd No. N(, Wttn LIU. vet PfIOt POST HOLE AUGERS . LOWE Drive Units 1Z18M71 1200 - 301tY.c010 Series 804289 205 ' $ 1.323.00 1Z1ØM71 1200· S12513825 Ø06810 205 . 1.323.00 1218M11 1200·452514625 805817 205 . 1.323.00 1121M12 1650·4010 8042eO 370 1.456.00 11Z1M12 1860· 45261.46~S 804201 370 1,430.00 1'(92M26 2350 - 562SI6625 806303 430 1.938.00 194MZ4 Q" Augtr Augeri ... deIigned with heat- 803S55 85 252.00 233M31 12' AI.IQ&' treated Wa and centelpOint. 803556 100 303.00 ~r6 . 32~ 18' Auger Effective digging depth approximately 803557 140 427.00 1 . 367"'29 24'Auger 48' and haw a 2.56' lW1CI shaft. 803699 185 477.00 51M59 14' Auger Extension 803S58 30 67.00 65M46 24'AugerExtension TBA 50 85.00 , , HVORAUUC BREAKERS 8784M93 ~ht BRH91 - Sl.562516625 Series· Call For Pricing and ~1S 705 11.409,00 AvaiIabi~ty Add CompIelíng Tool: 261 MZ3 21' Moil Point 8OS409 25 339.00 261 MZ3 29' In Une ChIsel 805410 25 339.00 : Jl' 5458M53 GehI HB500 - SL462515625/6625 806145 600 7,089,00 8898M12 G.hI HB760 . Sl5625I6625 806146 900 11,556.00 , , fit 237M1ô Moil Point - 2.38' X 22' 806230 '.1 25 308.00 237M16 Chisel Tool· 2.38' X 22' 806231 / ,¿, 25 308.00 237M16 Blunt Point . 2.~ X 22' 806232 . 25 306.00 ~: 651 M42 Aaphalt Cut&ef·1n tine 806233 26 846.00 VIBRATORV COMPACTOR ROLLER - M.eW. MnM85 ATS 40 (Smooth Drum) - SL461014615 805149 ~ 1465 7,105.00 5524M73 ATS 40 (Smooth DnMn) . SL45251462515625/6625 805147 1465 7,149.00 5795MZ2 A TP 40 (Padded 0nIn) - SL461014615 805550 1665 7,526.00 5828M9Z ATP 4~tPadded DRIn)' $L45251462SJ5625/6ô25 805551 1665 7.570.00 COMBI~TION (FOUR-IN-ONE) BUCKET - (Less Teeth) 17Z4MZ1 65' - 11 Cu. Fl. Capacity· 451 IY4610 804810 585 2,213.00 1724M21 as' . 11 Cu. Ft Capacity· 4625 805840 585 2.213,00 16Z6M42 73' -17.5 Cu. Ft. Capacity - 562516625 804814 640 2.346.00 U3M22 Set 01 T eelh - (Four-In-One Buckets Only) 804816 20 166.00 TSA . To Be Announced . ~,c.cUv. o&..~ J.I\Ua.ry $, 1994 Skid loaders - Þago 2t Printed In U,S.A. <, //('{- J ) , (, r~.. -.c, '/ - £ITY OF DELAAY BEAEH 100 N W. 1st AVENUE . DELRAY BEACH, FLORIDA 33444 . 407/243-7000 ....... Al-AlølcaClty , ~ III! 1993 MEMORANDUM TO: David Harden, City Manager FROM: Joe Weldon, Director of Parks and Recreation SUBJECT: Background Information on Leon Weekes Prescribed Burn DATE: July 28, 1994 Leon Weekes is an 11 acre environmental preserve inhabited primarily by native Florida scrub pineland. Leon Weekes Preserve was a joint acquisition of Palm Beach County and the City of Delray Beach in 1988 and, by Agreement, the City of Delray Beach is responsible for its operation and maintenance. In 1992 a master plan for the site was completed by Florida Atlantic University with a central element being that a prescribed burn be conducted to protect the integrity of the scrub community by removing undergrowth, open new areas of sand to allow herbaceous plants to germinate and grow, and allow regeneration of sand pines which relies on the heat of the fire to germinate and release seeds. Fire is an important ecological factor in the maintenance of scrub and the prescribed burn is an essential part 0 f the maintenance of vegetation and allows the present colony to maintain itself. It should be pointed out that a prescribed burn is conducted under controlled circumstances and decreases the chance of a damaging wildfire occurring naturally. Attached is an agreement with the Nature Conservancy and background information to conduct the burn at Leon Weekes. Essentially, the Agreement calls for the Nature Conservancy to conduct the first burn at a price of $8,527 with the City providing a 16' swath and fire break around the preserve at an estimat of $7,150. The Nature Conservancy indicated the preserve would require a second burn, but estimates the cost of the second burn to be significantly lower than the first. As a ws 1 @ THE EFFORT ALWAYS MATTERS , -2- comparison, I have attached a quote from a private firm, Forest Resources Management, for $17,560, including perimeter and interior fire breaks. Forest Resources Management proposes to do the burn at one time. Of the two agencies, I feel much more comfortable with the Nature Conservancy which is a non-profit organization committed to protecting the environment and has been in business since 1951. At the August 9th workshop meeting I would like to show a short video about the prescribed burn process and request Mr. Babb of the Nature Conservancy to discuss the burn and the public information campaign that is vitally important to keep our citizens informed. If they concur, I will ask City Commission to review and give consensus on an agreement with the Nature Conservancy. ~~ Parks and Recreation Attachments cc: Kay Brennan Dept. of Environmental Resource Management Pamela Post Recreation Superintendent JW: cp Ref:backburn '. The II NatUre conservancy@ Lake Wales Ridge Program May 23, 1994 Mr .Joe Weldon Director of Parks and Recreation City of Delray Beach 100 NW 1 st Avenue Delray Beach, FL 33444 Dear Joe: At long last I have completed the proposal for the Weekes Preserve burn and have had the necessary review by our legal department. I apologize for the delay but I have been tied up with training workshops for essentially the last month. Please review the attached Memorandum of Understanding and budget and let me know what you think, My attorney asks that Delray complete section A. Note in section C.3 I have allowed a burn window of December 1, '994 to February 28, 1995 to complete the burn. With the narrow wind limits we have prescribed, it may be difficult to catch conditions only in December as we had discussed. The price I have quoted to conduct this burn reflects the high level of sensitivity I am placing on conducting a very safe burn that meets the resource objectives of a very difficult site. It is essential that appropriate numbers of skilled people and the right equipment is on site. With adequate planning, people, and equipment, I am absolutely convinced this burn can be done safely and efficiently. My next step will be to complete a detailed burn plan for the site. This will require consultation with the Fire Department, the Division of Forestry, and the Division of Parks and Recreation, and probably another site visit. I intend to have this completed by August 31, 1994. I would also be glad to meet with your city commission if you would like (July or August would work for me). Please let me know if you have any questions. I look forward to seeing you again this summer. Sincerely, tff::-s~ RECEIVED MAY 2 5 19911; Geo frey Ba~b Florida Fire Manager 225 E. Stuart Avenue . Lake Wales, FL 33853 . 813 678-1551 . FAX 813 678-0257 rccyclt'd "ape' . . MEMORANDUM OF UNDERSTANDING By and Between CITY OF DELRAY BEACH - And - THE NATURE CONSERVANCY THIS AGREEMENT made and entered into this day of May, 1994 by and between the CITY OF DELRAY BEACH, a political subdivision of the State of Florida (hereinafter the "City") with an address c/o Department of Parks and Recreation, 50 NW 1st Ave., Delray Beach, FL 33444 and THE NATURE CONSERVANCY, a nonprofit District of Columbia corporation exempt from Federal taxation under section 501(c) (3) of the Internal Revenue Code, with an address at 2699 Lee Road, suite 500, winter Park, Florida 32789 (hereinafter the "Conservancy"). W I T,N E SSE T H: WHEREAS, the Conservancy's mission is to preserve plants, animals and natural communities that represent the diversity of life on Earth by protecting the lands and water they need to survive; and WHEREAS, the Conservancy owns and manages the largest private system of nature sanctuaries in the world, including over 25,000 acres in the State of Florida; and WHEREAS, the Conservancy has expertise in certain land management and habitat restoration practices such as prescribed 'burning; and WHEREAS, the City is the owner of the Leon M. Weekes Environmental Preserve (the "Preserve") in Palm Beach County, Florida, more particularly described in Exhibit "A" attached hereto and made a part thereof; and WHEREAS, the city desires to conduct a prescribed burn at the Preserve, and the Conservancy currently has the experience, personnel and equipment capable of performing prescribed burning; and WHEREAS, the City has requested that the Conservancy conduct the prescribed burn at the Preserve; and WHEREAS, in furtherance hereof, the city and the Conservancy desire to enter into this Agreement for the purpose of reflecting in this Agreement their working relationship and respective rights and obligations concerning matters contained herein. . NOW, THEREFORE, in consideration of the foregoing and of the mutual covenants hereinafter contained, and for other good and valuable consideration, the parties hereto agree as follows: A. Authority: The City has the authority to enter into this Agreement with the Conservancy pursuant to . B. The City Aqrees: l. To provide the Conservancy with access to the Preserve to allow the Conservancy to perform prescribed burn(s) in an amount not to exceed eleven ( 11) acres of the Preserve in the area outlined in Exhibit "B" attached hereto and made a part hereof. 2 . To establish firebreaks and trails in a location, and in the manner, as directed by the Conservancy prior to the prescribed burn(s). 3. To consult with Conservancy as necessary prior to, during and after the prescribed burn(s) with respect to planning the prescribed burn(s), preparatory work, emergency conditions, etc. 4. To obtain and be responsible for all necessary permits for the prescribed burn(s) as the owner of the Preserve. 5. To not make or participate in any claim or institute or participate in any suit or action against the Conservancy, its employees, agents, or assigns, and the City shall indemnify the Conservancy and hold it harmless against any loss or damage from any claim arising out of damage to the city's property arising out of the prescribed burn(s) . The city further agrees to indemnify the Conservancy against any third party claim for injury to persons or property which may arise out of, or be in any way caused by, the prescribed burn(s) . 6. To develop a public information plan including notification of all appropriate parties, including neighboring landowners potentially impacted by a prescribed burn, and holding any appropriate meetings necessary to adequately notify the public. 7. To provide the Conservancy, within thirty (30) days af~8SZ-=r execution of this Agreement by the City, $..8 ,..o.:;r.Q-:"OO to &t>,z-}Ií4. cover the Conservancy's actual expenses for conducting ~ the prescribed burn(s) pursuant to this Agreement. -2- (E:\GLORIA\PROJECTS\DELRAY.BCH\WEEKES.MOU] . C. The Conservancy Aqrees: 1. To prepare the Prescribed Burn Plan for the prescribed burn(s) at the Preserve in consultation with the City. 2. To consult with, and advise, the city on the location of all necessary fire breaks and trails to be prepared by the City prior to the prescribed burn(s) . 3. To perform prescribed burn(s) at the Preserve in an amount not to exceed eleven (11) acres, in the location set forth in Exhibit "B". The prescribed burn(s) shall be completed in the period between December 1, 1994 and February 28, 1995, depending on proper weather and fuel conditions to safely and efficiently complete the prescribed burn(s) . The decision as to the exact date of the prescribed burn(s) shall be in the sole discretion of the Conservancy. 4. To furnish One (1) certified Florida prescribed burn manager and at least five (5) trained fire crew members which shall be either Conservancy staff or volunteers and the equipment necessary to conduct the prescribed burn(s) in accordance herewith. 5. To coordinate the logistics of the prescribed burn(s) with, and secure cooperation of, other government agencies, including, but not limited to, the City Fire Department, that may be needed for the successful completion of the prescribed burn(s) . D. The City and Conservancy Agree: l- In the performance of this Agreement, employees or agents of the Conservancy and the city are not to be considered employees or agents of the other organization. 2. This Agreement constitutes the full, complete, and entire Agreement between the parties hereto. No modification or amendment of this Agreement shall be binding on either party unless such modification or amendment shall be in writing executed in duplicate by both parties hereto, attached to this Agreement, and incorporated in and by reference made a part of this Agreement. 3. Any notice required by this Agreement shall be sent certified mail, return receipt requested, or by private courier delivery to the parties at the addresses set out above, and shall be deemed to have been given on the day deposited in the U.S. mails or with the appropriate courier. -3- [E:\GLORJA\PROJECTS\DELRAY.BCH\UEEKES.MOU] . 4 . Each party hereto has in effect, and shall continue l.n effect for the term of this Agreement, all appropriate worker's compensation, general liability and property insurance coverage taking into account the activities of each organization set forth herein. IN WITNESS WHEREOF, the City and the Conservancy have made and entered into this Agreement on the date hereinafter first written. THE NATURE CONSERVANCY WITNESSES: By: John R. Flicker, Vice President Date: CITY OF DELRAY BEACH By: Title: Date: (B,\QLORIA\PROJmcTS\DBLaAY.BCS\WEEKES.NOUJ -4- [E:\GLORIA\PROJECTS\DELRAY.BCH\UEEKES.MOU] . ./~ EXIDBIT A DESCRIPTrON THAT POHTLON OF l.,OTS 2, 7 ANI) 10, LYING WEST Of '\'!~I'; l"l.,C) I~ 1 [),\ f.A S T COI\ ST R.'\ r r. I\or, D , P: TIi F. SOI)1'I{ t::^ S T 0lJAIlTf.H (,C:: I: 1.' ,; \ í\ F' MODEL U,::~.' COI'\P¡\NY' S SUßDIV1SION OF S t::C T ¡ n \1 29, :". -,....' :'! S I! ~ :' 46 SOUTH, MNGE 43 L::AST, ACCORDING TO TIII~ PI,I\ T 1'1 i r';'í{ ¡,~() I.' AS RECORDED IN Pl..,AT BOOK 6, P,\GE 50, Of T¡i E lJ U ß l.., I C k~~üRDS 01" PALM BEACH COUNTY, Fl..,ORI DA, M,SO DESCRIBED AS: Tli^T PORTiON Ot·' LOTS 7,8 AND 9, LYING WEST ul" 'l'i II'; 1". l';,C, AA 1 L ROA D , SECTION 29, TOWNSHIP 46 SOUTH, I\A N G ¡.: 4.1 I::I\ST, I\CCO RD I NG TO THf. Pl..,AT TH f.R ImF AS RF.cOR rH:n IN PI.AT nOOK 1 ' , PAGE 4. o F TH E 1'lJ n L I C RF.CORDS OF' P^I.M BF'J\CH COUNTY. n,o R ¡ nA . rJf.SS THE NORTI! 27:2.61 F E f.'' RUNNING ^LONG TIi t:: !"l..,1) I~ l DA r':,\ST COAST RJ, 1 L ROA D WiTH A LINI:; DAAWN PARI\LLF:l.., TO Tilt:: SUII'['II r.OlJN ()^ R Y OF' LOT 2 AS RECORD"D IN PLAT BOOK (1,' PAGE SO OR THE SOUTH n< ¡(IN DA R Y OF' LOT 7 I\S RECORDED IN PLAT 130nK I, PAC):: II. OF TH E I) U B L 1 C RECORDS ()r~ PALM UF'.J\CH COUNTY, 1,'1...0 ( í ; i" . METES AND BOUNDS DESeR I PTION . , ^ i'^ RC P.I. Of L.A N !) LYING HI SECT' ION 29, '!'OWNS! I I P 46 SOUTH, AA NG f. 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I - I . \ . -1 ",:. ..... ~- T.. 7 ¿ ,"( , \' '..-", \ ~ 2-L \ . ,\ - ,p B t'_ '-.. po~_ ,. ~ . ~ I- 2'- Q . '\ ~ \: -"-'r . ., ,\ /I" I \0- \1]\:' :,""... '\ 1\.. ~ '1...\ --/ LA-~,' _3'..,J . I' __ .~_~. "''\1, _ ~._ - I' r.;-' Jr ~~, 'U~ . .; - ~ , tD '. ., - \ , " , í ~ -... , . ~ ..I , ' ~ ! r i c: I ,{' I w..""_ I -·-tv;;·, . .--. - ' - ., .i 0 I 1/ '~l ~ -- ~ t I UJ~ I' C l £ '"') ~ I ; tª'!!: II . ~I~ x -H- . ¡ ~õ_ _, ..___' -L . .- _ . (. 'I ~ - - - I)' ? I , I -. l,'-_ I ~_ I I," I - ' ---~ - .. . ., --- ", . - - .~ .~- -.- I . \- 'í \ , . ,r ..... \ . - . I" 4~\ : i /; 'f -\ . - ... 4. . . , - \ -, - - t ' \ . r ., r 0 ' áJ t" \ ~ ~ - '\S "1. '"ì:.:'" I~ Í\'~ . I '-! '. --'.. _ t, , I \ - \ . , . . " '< \--- . .. I -(~ '-...-- . I . . S \ \ ~. ~ \.~: ',2. ~ , .. , \ -, .' \ - I L __ -_.- "''t , '.' r 4, ~C' /:r... " -ì - I h. - _ . '. PROPOSED BUDGET PRESCRIBED BURN AT LEON M. WEEKES ENVIRONMENTAL PRESERVE PREPARED FOR: city of Delray Beach Department of Parks and Rcreation 50 NW 1st Ave Delray Beach, FL 33444 PREPARED BY: The Nature Conservancy 225 East Stuart Ave Lake Wales, FL 33853 (813) 678-1551 (813) 678-0257 fax DATE: 10 MAY, 1994 PERSONNEL Fire Planner $15/hr x 10 hr = 150 Prescribed Burn Manager $20/hr x 10 hr = 200 Crew Boss $15/hr x 10 hr = 150 Crew Member(s) $10/hr x 10 hr x 6 = 600 1100 TRAVEL Travel time for crew = 570 Lodging and meals (2 nights) = 400 Mileage (2 vehicles x 350 mi x 35 cents/mi) = 245 1215 EQUIPMENT Purchase of hose, fittings, foam solution, etc = 5000 ADMINISTRATION Insurance = 100 Overhead x 15% = 1112 1212 GRAND TOTAL $8527 NOTE: This is estimate for initial burn. Second burn should be substantially less due planning and equipment costs covered in first burn. Budget for second burn will be submitted after an evaluation of the first. . FORESTRY and ENVIRONMENTAL CONSUL TANTS April 23, 1993 Mt". Joe Weldon 50 NW 1st Ave. Delray Beach, FL 33444 RE: Prescribed Burn - Leon M. Weekes Environmental Preserve Revised Dear Joe: Thank you for contacting Forest Resources Management. Pursuant to our on site inspection, we are pleased to submit this Letter of Proposal to carry out the services for the above referenced project. The scope of services and fees are outlined within. I. PROJECT DESCRIPTION - Consulting Forestry serVlces to install firebreaks, meet with officials and conduct a prescribed burn on the above referenced property. II. PROJECT SCOPE A. Install perimeter and interior firebreaks as outlined in the Master Plan for the Leon M. Weekes Environmental Preserve. This will include utilizing a bulldozer blade to clear heavy shrub and trees. The firelanes should be 10 to 15 feet in width for safety. After construction of the firebreaks through utilization of a bulldozer blade, fire officials will inspect the lanes to determine if further vegetation modification or removal lS necessary to insure a safe burn. One suggestion is to roller chop the vegetation for a width of 10 to 15 feet inside the firebreak. This chopped vegetation will result in lower flame intensity along the perimeters. i',' "\ " ..,",;'-. " pc' (' c- " ~,~.. ¡ , '.! P.O. Box 9272 . Fort Myers, Florida 33902 . FAX (813) 332·3875 . (813) 332-7121 ----~._-------_._-~.-._~-_.-- _. -,,'- --" _..__._.__.._.-.-----_.-~----- -~_.~~--_._--_._-._-- .---- URBAN FORESTRY DEVELOPMENT FOREST MANAGEMENT · Tree Appraisals · Development SuitabilIty Studies · Managemenl Plans · Insect and Disease Dlagnuses · Environmental Assessments · Tree Planting · Tree Canopy Analyses · Wetland Del inealion · Timber Appraisals · Street Tree Surveys · Tree Protection Dunng Conslrucliorl · Timber Sales · Hazaróous Tree Assessmenls · PrOlected Species Assessments · TImber Cruising · Urban Tree Management Plans · Mitigation Design & Planting · Prescribed Burnlnq · Tree Inv-en10ries · Habitat Managemf!nl · Exotic Vegetation Conlrni . · Forest Management Plan Proposal April 23, 1993 B. Conduct education workshops with homeowners, media representatives, fire departments, and other interested groups prior to burning to advise these groups as to the reasons and merits of burning. These workshops will help reduce adverse reaction to the burn, particul ad y regarding smoke complaints. C. Carry out the prescribed burn. This will involve coordination with the Florida Division of Forestry and Delray Beach Tice Department. Since roads, homes, a railroad, and other urban structures surround the property, smoke management will be the overriding concern. Forest Resources Management, Inc. will meet with fire officials prior to the burn to discuss a method of burning with the least downwind smoke impact. Depending upon the methodology agreed upon, the burn may require two days. It is specifically understood by all parties that the serv~ces to be furnished under this proposal do not include any outside or additional services. Proposals for any additional serv~ces will be prepared and provided to you, the client, for approval. I I 1. METHOD OF COMPENSATION A. Fees - The total Fee, including reimbursable expenses, for the services described above ~n II above ~s as follows: 1. Firelanes to include chopping: $2000.00 per day to include bulldozer and professional foresters. It is estimated that two to three days will be required to properly install clean, wide breaks. Not to exceed 3 days or $6000.00. 2 . Meetings, workshops, etc. shall be billed at a rate of $80.00 per hour, not to exceed 32 hours or $2560,00. 3 . Prescribed burn: $3500.00 per day to include two or three foresters from FRM, a four wheel drive truck, a three, wheel ATC with water and necessary hand tools. It is understood by FRM that the Florida Division of Forestry as well as the Delray Beach Fire Department will provide stand-by Page 2 Forest Management Plan Proposal April 23, 1993 equipment. Any partial days which result in extinguishing of the burn or are due to failure of standy manpower or equipment to appear will be billed at $2000.00. Total fee not to exceed $9000.00. 4. Therefore, a total not to exceed figure, for all of the above, is $17,560.00. B. Billinq - Invoices are sent as services are rendered and are payable on receipt. Accounts delinquent for 30 days or more shall be charged a 1.5% per month service charge. IV. SUPPLEMENTAL CONDITIONS A. Client's Responsibility - The client shall be responsible for providing us with lawful right of entry to the subject parcel for a time period that 1.S mutually acceptable. B. Time Frame - Forest Resources Management, Inc. can complete the listed scope of services as specified in the management plan. c. Termination - The Client reserves the right to terminate this agreement at any time with or without cause, by written notification, but shall be bound to pay all fees accrued and unpaid as outl ined herein. Forest Resources Management, Inc. reserves the right to terminate this agreement for cause by written notification, D. Fee for Termination Or Suspension of Services - Forest Resources Management, Inc. will rely upon this agreement to obtain services of others and to make conunitments in this office to accomplish the tasks set out in Section II. Should our services be terminated or suspended for any reason prior to completion, we shall be compensated for all work performed at the date of termination or suspension at the hourly rates outlined in the Fe~ Schedule plus incurred reimbursable expenses. Page 3 . Forest Management Plan Proposal April 23, 1993 E. Additional Services - If during the progress of the project, the client wishes us to provide additional services not described in Section II, either by written or verbal communication, we will be compensated for our time and expenses to complete the additional ser-vices at the rates listed in the Fee Schedule. l. Fee Schedule - Consulting fees for cl ient- authorized additional services are based on the time required to perform those services plus any sub-contractor fees and shall accrue according to the "Fee Schedule" enclosed. 2 . Reimbursable Expenses - Costs incurred by this office on behalf o·f the client for printing, reproduction, aerial photographs, communication, travel, and postage are reimbursable expenses and sha 11 accrue according to the "Fee Schedule" enclosed. 3. Escalation - All hourly rates and fees listed in the Fee Schedule shall be binding for a period of six months from the date of this pr-oposal. V. Insurance Forest Resources Management, Inc. carries a liability insurance policy, workman's compensation, and automobile insurance certificates. Proof of insurance is available for any of these policies upon request. VI. Acceptance Fee and scope of work are subject to change if this proposal is not accepted within sixty days. We trust this propos¡:¡l meets with your approval. If so, please sign this agreement while keeping a copy for your files. Acceptance of this proposal constitutes a contract and authorization to prQceed. To initiate our work, please return a signed copy of ,this proposal for our files and a pre-payment of $2000.00 (one dày) to cover project start-up. Page 4 , · Forest Management Plan Proposal April 23, 1993 Thank you for the opportunity of providing this Proposal. We are looking forward to working with you. Sincerely, FOREST RESOURCES MANAGEMENT, INC. C~¡J /he ~L-- Eric H. Hoyer President EHH:sjs Enclosures Accepted by: Tit.le: Date: Page 5 <, . .~ ~. . Forest Management Plan Proposal April 23, 1993 FEE SCHEDULE Consultant Fees Principal Consultant $SO.OO/hour Urban Forester $70.00jhour Senior Forester $65.00jhour Environmental Technician $50.00jhour Forestry Technician $35.00jhour Special Consultants Cost + 10% Expert Witness Double hourly rate Reimbursable Expenses Secretarial Services $30.00jhour Office Copies $0.25 each Highway Travel $O.29jmile 4WD Travel $0.38/mìle Post,age Cost Printing and Graphics Cost + 50% LonØ-Distance Telephone Calls Cost + 25% Facsimile Use $1.00/page Rental Equipment Cost + 10% Application Fees Cost Page 6 . 06/23/94 15: 14 2: 813 678 025? L I,) THe (11 ~... ,,¡" MEMORANDUM TO: Joe Weldon ! FROM: Geoffrey Babb DATE: 23 June 1994 I , SUBJECT: Justification for Fire ih Leon Weekes Preserve Here is the justification for fire I'm tþrdY in providing. Look it over and let me know if it is what you n~ed. r fit is OK r'll mail YOU a clean copy for distribution. I lOok forward to coming down again this summer. > - ,._~ To , ! . 06/23/94 15: 14 2: 8136780257' L I,J THe 02 -"' JUSTIFICATION FOR PRESC~BED FIRE AT LEON M. WEEKES ENVIRONME ,æAL PRESERVE Prepared by: Geoffrey Babb, Regional: Fire Manager, The Nature Conservancy, 225 E. stuart Ave., Lake !Wales, FL 33853 The primary management goal of the LeQn M. Weekes Environmental Preserve involves the maintenance the ecological integrity of the Scrub communi ty. Fi re is an importan~ ecological factor in the maintenance of Scrub. Periodic burning ~s necessary to rejuvenate vegetation by removing old, senescent 9~owth, create open areas of sand to allow herbaceous plants to ger inate and grow, and allow regeneration of sand pine which relies ~n the' heat of fire to open its oones and release seeds. Wildlife!benefits from openings in the vegetatioh, inoreased food sourles in the form of new vegetation and increased acorn product ion, and by providing a mosaic of habitats. Fire is also very important to the perp~tuation of the rare plants and animals found on the preserve. !Of the thirteen rare and endangered plant species found on ,the site, nine are fire dependent and four are fire tolerant. Gopher tortoises are also favored by fire. Burning makes food acc~ssible, travel easier, and provides open sites for burrow excavatibn. The Florida Scrub Jay also requires periodic fire to maintaitn oak scrub in a 3-6 foot stage that allows detection of predatozrs and provides open areas for caohing acorns. An extremely hazardous situation exit$ at the Weekes Preserve. Very high fuel loads have developed in þn area that experiences a great deal of traffic and illegal activ~ty. Within the Scrub is a campsite, fire pit and skate board ram~. This activity increases the potential for a wildfire to start an~ threaten the homes to the west of the preserve. A carefully condupted prescribed burn, done in conjunction with the Delray Beach Fir. Department, would greatly reduoe the chance of a wildfire. Mechanical treatments inoluding mowing! and roller chopping are sometimes used for management of vegetatiion and fuels. Meohanical treatment may be a valuable techniq~e in some cases but is generally more destructive to soils ~nd wildlife. Mowing is effective but may indiscriminately kill. or maim gopher tortoises. Roller ohopping and web plowing have a~so been found to destroy gopher tortoise burrows. Soil disturba~ce also occurs and native plant species may be negatively impacte«. Fire is preferred over mechanical mainipulation of vegetation beoause it 1) reduces ground litter, 2) quickly release nutrients to the soil, and 3) does not disturbsoi 1 and wildlife to the extent of other techniques, Chemical treatment is not an option beo.use of the number of rare and endangered plants on the site. . . -,-.- . - -, I Leon M. Weekes Environmental Preserve Page 39 . I MANAGEMENT 1. I IA. MAINTENANCE OF NATURAL CONDITION Tomaintain natural conditions on the site the trash that has accumulated over the I past years must be removed, the endangered species must be managed, and the exotic organisms must be removed and managed. For some of these items, controlled burning seems to be the only solution, The following discussion address some of the specific I points of maintenance in more detail. As described in the Interlocal Agreement, the following discussion assumes that I befo~e. any devel¡oP.f.T1~~~¡S:.~.fg~_~e taken to mai~W~por!~~~ ..ïr¡..~~tl!:ml, OJ> c?ndlt~o.n. _Abcord¡~ng'tc;:the â.a,,}¡..,jo/;' "c¡,¡,'a, è,~~~gW~~''hiall)!Ë.I.L~~:~., _~t:þ~gijv~J11ì a,prescnbed urn."", ' I (1 B'~:¡S UGdESTED"SEQ UENßg'OfrE.vie~TS<i">if~\'J!¡~· , . ,', ,,' ';'~~~ljh'¡'j~t"" ~¡¡#*'I",,,.,,.,,.,,.\, '''';''¡;,\¡,.1i!£ ,;,1tt<1'.,~:.h:I""Jr .,' ," .' '''',' ,"~; '.,. ., . '.. .,... ," ' . , Based on all the data that we have gathered, we feel that the following sequence I would best serve the needs of all situations on the site. STEP I. REMOVE TRASH. I STEP 2. RECHECK AND PROVIDE FOR ACTIVE TORTOISE BURROWS IN WESTERN FIRE LANE. I STEP 3. CLEAR FIRE LANE. STEP 4. EDUCATE RESIDENTS ON NEED FOR BURNING. I STEP 5. REMOVE EXOTICS. STEP 6. BURN THE SCRUB. I STEP 7. FENCE THE PARCEL AND PUT UP "No TRESPASSING" SIGNS. I STEP 8. ESTABLISH TRAILS AND ENTRANCE KIOSK. STEP 9. BEGIN TO PREPARE SITE-SPECIFIC EDUCATIONAL MATERIALS FOR I TRAILS. STEP I O. COORDINATE WITH LOCAL SCHOOLS FOR ENVIRONMENTAL EDUCATION USAGE. I I I I I . · I· Leon M. Weekes Environmental Preserve Page -10 I I C. MANAGEMENT OF RARE AND ENDANGERED SPECIES I This section contains.a discussion of endangered. threatened, rare species and species of special concern, with recommendations on how the species might be managed I or protected. (James, 1961: Austin et aI., 1979, 1980; Muller et aI., 1989; Wood, 199 I). Burning of the LMWEP is an essential part of maintenance of the vegetation., Scrub I communities exist because of periodic burning, and retention of the comnlunity requires it to be burned. This burning takes placeâtro'hg intervåls,typically betw~en 20 and 70 years. Since it has been perhaps 50 years sinceJhe,'s9.uthernportionòfthe LMWEP haS I burned, that area is now approaching the time for burning. Burning has occurred more recently in the northern part of the propel1y as indicated by the youth of the pine trees. There is a long protocol (see Section 1II-3) to be considered in burning Scrub communities. Since much of this protocol is beyond the scope of this study, we will address only those I items that bear di rectly on the biological aspects of the site. There are two animals (one threatened and one ofsp,efial concern)aQd ith,if!~~,f,1~ I plants that are endangered, threatened or rare (endemic) 011. the LMWEP..AII of these organisms thrive during the fìrst few years after a bum occurs in scrub. As time passes after bums, they all begin to be either stressed or to actually decline. Enough time has now elapsed since the LMWEP was last burned that the populations of these organisms are I being negatively affected. ANIMALS I Aphelocoma coerulescens (Threatened). SC;RUB)Ay., In 1985 there was a small group (4-5 individuals) living in this vicinity an'dïcÍngingšbùih into nOl1hern Boca Raton. I In recent years a single individual has been seen in the area. Presumably the remaining members of what was probably a family have either emigrated elsewhere or died. Undoubtedly the cause of this decline in the Scrub Jay has been the maturation and increased fragmentation of the Scrub communities in the area. Based on the available data, I the Scrub Jay population in the area seems to be inviable and this animal should not drive the management plans for the LMWEP. I Gopherus polyphemus (Species of Special Concern). GOPHER TORTorSE., No complete survey was made in 1985, but seven dens were found; three were active. Since that time it has been learned that nine animals from off-site have been moved to the \ LMWEP on two occasions after 1989 when the propeny was purchased. Within the Scrub food has long since become limiting for this animal. The only reason that the current gopher tortoise population levels exists (ca. 20 animals) is because of the abundance of food available outside the LMWEP. Grass and other herbaceous plants in yards and the railroad right of way have thus far maintained the surviving animals, We do not believe that any habitat manipulation will allow the site to maintain additional animals from outside the LMWEP. Additionally, the population levels at present seem to equal or exceed those recommended for a parcel this size by the Florida Game and Fresh Water Fish Commission. Maximum = 2/acre (T. Stice, pers. comm., July 1992). The Weekes preserve was surveyed for gopher tortoise (Gopherus polvphemus) using line transects every 30 feet, the entire length of the preserve, the transects were laid out in an east - west direction. All burrows located on the transect and to the north or south of each transect line were mapped. Burrows were judged active if the soil at the mouth had recently been disturbed by a tortoise, inactive if the soil were undisturbed but the burrow - - f Leon M. Weekes Environmental Preserve Page 41 I appeared to be maintained, and old if the mouth had been washed in or covered with debris (Auffenberg and Franz, 1982; Cox et al., 1987). I Twenty-five active, 27 inactive and 21 old burrows were found on the preserve. Most of the burrows found were located along the perimeter of the preserve, in close I proximity to grassy areas were they can feed. Many of the burrows were located in either saw palmetto (Serenoa repens) or oak (Quercus spp.) and tallow wood (Ximenia americana) thickets. When we apply the standard correction factor of 0.61, developed by I Auffenberg and Franz (1982), to the number of active and inactive burrows we find this preserve is presently supporting 32 of gopher tortoises. Auffenburg and Franz (1982) found tortoise populations average 1.43/ha, but may I be much higher in ecotonal zones or altered areas. In general, dune scrub areas contain higher densities (x= 1.19/ha) than inland ones (x= 0.37/ha); this difference is possibly related to the generally higher light intensities in the generally more open seaside I communities (Auffenburg and Franz, 1982). Even taking into consideration that much of the preserve could be considered an ecotone (transition zone), because the majority of the area is Sand Pine Scrub and is supporting too many tortoises at present. No more gopher I tortoises shall be relocated to the site to prevent overcrowding and possible introduction of the upper respiratory tract disease (Mycoplasma agassizü). Prescribed burning will allow the present colony to maintaiiI itself. Additional I animals must not be brought from outside areas for two reasons: 1). There is a potentially lethal respiratory disease in these animals that is encouraged in dense colonies. This disease does not now seem to be present. Introduction of animals from outside would put I the current animals at risk because of over-crowding and possible introduction of the disease. 2). As the vegetation began to mature after burning, the available food would become limited. Additional animals would be forced to emigrate, become diseased, or I starve under those conditions. There is currently no other proper habitat where these animals can emigrate. PLANTS I Of the thirteen rare and endangered species on the site, nine (9) are fire dependent and four (4) are fire tolerant. I FIRE DEP_ENDENT SPECIES: Asclepias curtissii (Endangered). CURTIS'S MILKWEED. For this species to I survive, the individual plants must be in direct or almost direct sunlight. This may most economically be achieved by periodic burning of the vegetation on the LMWEP (Menges, 1989). I Asimina reticulata (Endemic). PAWPAW. For this species to survive, the individual plants must be in direct or almost direct sunlight. This may most economically I be achieved by periodic burning of the vegetation on the LMWEP. Chamaesyce cumulicola (Under Review, C2). SCRUB SPURGE. At present this species survives only along the eastern margin of the LMWEP near the FEC Railroad right I of way. The species will continue reproducing in this area as long as the margins of this right of way are mowed. Probably there is a seed bank in the soil within the Scrub of the preserve. After fire in the preserve, this seed bank will likely germinate and allow more I individual plants to grow. I I Leon M. \Veekes Environmental Preserve Page 5 I I" 3. PRESCRIBED BURN PROTOCOL I In the following protocol, we have provided responses to some of the points listed below. Those aspects that have not been addressed must be resolved by the City/County personnel closer to the time targeted for the prescribed burn. To address these points now I would be counterproductive,since the conditions wi] almost certainly change before a bum is planned. I 3A. PROBLEMS WITH BURNING IN AN URBAN AREA 3A-1. FEASIBILITY STUDY I The following information is a combination ofaconversationwith Nann Masencup, Forest Area Supervisor, Florida Division of Forestry (DOE) during an on site I visit to the LMWEP and a telephone conversation with Mike Greenstein, Palm Beach County Forester with the Florida Division of Forestry. This study was based upon house proximity and smoke vectors across the urban area, I Mr. Masencup felt that the site could be burned provided that there were no contraindications from the utility companies due to the utility easement at the western boundary of the preserve, the utility poles' proximity to the proposed burn area, and the I heavy equipment necessary to clear the fìre lane. UTI LITIES I Of particular concern is buried "Light Net", or fiber optics cable used by telephone and other communications companies. The FEC railroad easement may also contain buried fiber optics cable. Of the cables on the utility poles, the telephone cables may have heat I sensitive housing; therefore, Southem Bell needs to be contacted on this matter. As part ofa feasibility study, the engineering departments of each of the following I utilities were contacted, and asked of the location of any underground lines that would pose a problem with heavy equipment to clear a fìre lane. The subject of a possible future bum was discussed with the utilities using aerial lines. Contact names are available upon request. To date, 24 JUN 92, information on the various utilities is as follows: I WATER: Water and sewer lines are located under or along Albatross Rd. Two manholes are located just East of Curlew and just NOl1h of A1barross, thereby posing no I problem. DeIray Beach Water Department, 243-7322. GAS: The gas main runs along the east side of Albatross Road, 8 feet East of the I right-of-way line. No lines are located in the rear of the propeny. Florida Public Utilities, 838-1752. ELECTRI CITY: Aerial lines and transformers are located at least 20 feet high on the I utility poles from Lindell, north to Curlew, then they are underground. This should pose no problem provided that proper precautions are taken and underground cables are located. Florida Power & Light Co., 278-3311. I CABLE TV: Aerial'Jines are located above the phone lines on the utility poles at about 18 to 20 feet high, north to the townhouse condos just north of Curlew. They go I underground just west of the southeast corner pole. If the burn were to start at a fìre lane I . I' Leon M. \Veekes Environll1ent;tI Preserve P;lgc .'12 I (16 ft) away from the utility poles, no problems were anticipated, The cable is heat sensitive, however and they asked to be contacted prior to a bum, George i\1arcy, Leadership Cable, 272-2521. I TELEPHONE: Aerial lines are lowest on the utility pole, at about 18 to 20 high. No problems were anticipated if the bum began 15 ft. from the utility poles: however, they I asked to be informed when a burn is planned so that they could be prepared for any possib1e problems. A diagram of the site and proposed fire lane was sent to: Teresa Korn, Southern Bell, 326 Fern St., West Palm Beach, FL 3340 I. I TELECOMMUNICATIONS: Along the railroad easement are signs warning of buried tìbre optics cable by SPRINT Sprint was not contacted because heavy equipment used in clearing a tìre lane should not be necessary on the east side of the preserve. To avoid I potential problems it is advisable to contact Sprint and have underground cables marked prior to any digging or uprooting of exotic plants. I PROXIMITY TO HOMES After the fire lane is cleared, the radiant heat from a prescribed burn should not pose I a problem to the houses. Prior to the burn, the certitìed prescribed burn manager and the City of Del ray Beach should review any fencing or other possible combustibles in back yards (paint, fuel in utility sheds, straw archery targets, etc,), and notify individuals and owners accordingly. Planted greenery that could be a good fuel source should also be I checked. All homes and businesses within a 1/4 mile radius should be individually contacted I and worked with, explaining how it would benefit them. Benefits include keeping the area natural and beautiful, as well as reducing the risk ofa wildfìre. If a wildfìre should occur due to a lightning strike or a careless match, for example, the homes in particular would be in serious trouble. The DOF crews and equipment that fìght wildfires are based in I Loxahatchee. At 50 mph max, it could easily take 45 minutes to an hour before they reached the preserve in Oelray Beach. Control of the wildfìre would be up to the local fire departments and their resources. I Since the homes are located less than 300 feet from the preserve, the DOF could not conduct the burn. An independent certifìed prescribed burn manager would be needed. I Mike Greenstein, Palm Beach County Forester, has a list of state certified burners. 3A-2. SMOKE AND TIMING FACTORS I Smoke is always a major concem. It will not only affect the housing development bordering the preserve, but the ash will be of concern to the automobile dealerships east of Dixie Hwy and along Federal Hwy. Smoke could affect visibility on major thoroughfares I such as Dixie and Federal Highways, A smoke management plan should be part of the burning plan, Management strategies include avoidance, emission reduction, and dispersal. Any or all three may be used to minimize any adverse impacts of smoke, I A "backing fìre", a fire set to spread into (against) the wind, is best suited for this site. It is the safes! and easiest Iype of prescribed fire to use, provided that the wind speed and direction are steady. It normally results in little scorch .Backing fìres produce less I smoke and consume dead fuels more completely than other burn methods. While slower and more expensive (it may last most of the day), backing fìres produce fewer pollutants and restrict visibility less (Wade, 1989). I I . I Leon M. Weekes Environmental Preserve Page 53 I Timing can aid in the planning of smoke dispersal and site impackSillce ,the coastal currents tend t I to move inland after the water heats up, it would be best to start!åt5um 'at about 9 a.m. (the earliest I allowed time for open burning according to Chapter 51-2.006 of Florida's Forest Fire Laws - 1991), before this is prominent. By starting a "backing burn" along the west side of the preserve, it will have moved away from the houses before the coastal breezes build up, at around 10 to 10:30 I a.m. A light breeze is preferable to carry the smoke straight up. This light easterly wind will help to minimize the smoke and ash east of the preserve, including Federal Highway, and limit the amount of smoke blown into the western residential area. The object is to have just enough I unstable air to have the smoke go straight up. A late Mayor early June bum may be best suited forthÍs site. Typically, Mother Nature I caused seasonal bums just prior to the start of the summer rain cycle, when the thunderstorms began. The advantage to this is that there is active, green growth on the plants, a higher humidity level, and thus a lower risk of a crown fire. This is attheend,9f thec~st0!ll<l1)'burn seasqn.oC.,..,,, November to mid-June. A winter fire tends to be drier, and may result irÌ agreatëidevaStation and:r~ I longer plant recovery time. Fire as a management tool reduces ground litter, quick1y releases nutrients bound in plant materials, and stimulates new growth in many herbaceous plants that are important food sources for wildlife. In this way summer fires have been shown tobe beIW.ficialto/ I gopher tortoises (Cox, et al., 1987).l]¡eprescribed bùrii manager woüIddèterminèifit'N.,oµldbe necessary to roller-chop the understóry' toTèaúÆflãmëheì~1ïfWhiêh'èôutâ~reštilfìñ"ãëroWn fire. Stands of saw palmettos under pine trees make a hotter fire. Their density is another factor to be I addressed by the burn manager, to minimize pine tree loss. r In consideration of conducting a single bum, or a two-section burn,it is mandatorythata··'" burn in two sections b~a~ste:~~y~þ~gJi!~~"t.1,~,~on.ftist'ß1e.91~~~1&rtfo.Ii:ofthe '.. 'I I preserve would be reVltahzed, whiJé~servmg anear'Dysee<howœ.;f.W1tb-regard. ~,thegopher tortoise and other animal populations, a postbum food sourœwould be more reàdi1yävailable while the burned area recovers. While a late spring burn, i8'preferable;.~ése.g(een burris tend to be I more smoky than winter burns. Srilokewoutd'be reduced·bYburnin~sttìã1let·šêCti.ot1~"'In.."'· addition, methods for estimating and controlling the amount ofsmoke'gêñ'êtäted'Iìâyê'been developed, and a recent experimental summer bum conducted in southeast Florida occurred without smoke or fire threat to nearby urbanized areas (Cox, et at, 1987). There is a risk, - however, that public opinion may prevent the second burn. This can be minimized by public awareness programs. A postburn analysis and plant recovery during the following several months should drive planning of the second bum. II A weekday bum would be preferable to a weekend day burn, since fewer people would be home or outdoors recreating. The nearest schools are about one and two miles northwest of the II preserve respectively. No hospitals are located in a two mile radius. The site is less than one mile from the Atlantic coast. II 3A-3. STEPS FOR BURN PREPARATION J .) Move or remove any sensitive plants or animals in the path of the fire lane or fenceline, as I they are likely to be lost to heavy clearing equipment. Gopher tortoise burrows located in the fire lane may be marked so they can be avoided by the heavy equipment and reopened by hand if the burrow entrance is collapsed. Alternatively the tortoises living in these burrows may be II temporarily penned during the clearing of the fire lane. II . , I· Leon M. \Veekes Environment,,1 Pre~erve Page 5~ I 2.) Clear and define the boundaries of the preserve. The fire lane and fel1celine will need to be bulldozed or root raked. Be sure that any underground utilities are located, and that appropriate care is taken in those areas. Where necessary, contact utilities to clear I overhead lines. 3.) Erect a fence to defìne boundaries. 4.) Begin community education programs and sales campaign, In discussing the burn I with the local fìre department, a brushfìre training program could be planned and given for the City of Delray ßeach or Palm ßeach County Fi re Departments by the Di vision of Forestry or the County. 5.) To maintain the fìre lane, it should be disked about every 6-12 months. While this I loosens the soil, it may retard the building of gopher burrows in the påth of heavy vehicles and in this way, help to protect them. I 3A-4. BURN ALTERNATIVES If for some reason part or none of the preserve can be burned, the alternative is to mechanically clear some of the understory, including the raking out of pine needle debris, a I major source of fue!. Unfortunately, there is little information on the long term effects of mechanical clearing. Labor costs would also be high, I 3A-5. COMMUNITY NOTIFICATION AND EDUCATION All residents in the proximity will need to be contacted, Homeowners I Associations, Fire Depal1111ent meetings and the possible use of a video should be arranged. Perhaps the media could get involved with general information on the difference I between wildfìres and controlled or prescribed bums. There are advantages to an informed public. It may avoid some of the panic that occurred with wildfìres in Jupiter in the spring of 1992, and at the same time help people to realize that juSt because they see smoke does I not mean that their house wil1 burn down. A balance must be achieved between an educated local public in support ofa prescribed burn, and advertising to the general public that may fuel a complaint syndrome. I Persona I con tacts: Mr. Norm Masencup, Forest Area Supervisor (DOF), phone 793-0110 I Mr. Mike Greenstein, Palm Beach County Forester (DOF), phone 355-40 II. I 3A-6. LEGAL ASPECTS Permission must be obtained from Palm Beach County Fire Depat1ment and the specifìcation for a controlled burn within certain feet, yards, miles of residential. I commercial, hospital and school sites must be ascertained. "Needs for a written prescribed burning plan, documentation of deviations frolll the plan, I and good judgement cannot be overemphasized." (Wade, 1989). A list is needed stating any legal requirements that might apply, and what the prescribed burner must do to comply. Ultimately, it is the person who lights the fìre who is liable for any damages from I the burn. His liability in turn is protected by following all applicable statutes, regulations, and agency procedures that should be followed. The City or County is responsible for any land clearing or plot preparation. I I " ,~ , ~ . . Lake Wales Ridge Program The. 225 East Stuart A venue Lake Wales, Florida 33859 Nature 813/678-1551 conservancy Fax: 813/678-0257 December 21, 1993 Mr. Joe Weldon Director of Parks and Recreation City of Delray Beach 100 NW 1st Ave Delray Beach, FL 33444 Dear Joe: My apologies for being late with this letter. The Nature Conservancy is interested in working with Delray Beach to develop a burn plan and prescription for the Leon Weekes Environmental Preserve. The site contains fire prone vegetation and from an ecological standpoint fire is necessary for the perpetuation of the scrub. From a safety perspective, it can be said the site will burn sometime in the future and it is better to burn it under controlled conditions than not. While fire should be applied to the site in the near future, it ." is not urgent it be burned immediately. Because of the preserves " location and proximity to smoke sensitive areas, the planning process will be more involved than a site in a rural area. I propose a process that involves: 1- Further familiarization of the site and the development of a prescription and burn plan. I estimate 1 day in the field and a day of office time to write the plan. 2. Field time with you and/or Ray to discuss location of the proposed trail through the preserve. 3 . A meeting with the fire department to discuss their comfort and involvement with the planning process and the actual burn. 4. Development of a public information plan. I see this as the parks department's responsibility but I can contribute as much as we see fit. 5. Prepare the site for the burn. 6. Conduct the burn. I think we are realistically looking at the winter of 94-95 as out, target window to burn. RECEIVED DEC 2 ? 1983 Recycled Paper '. - " p December 21, 1993 Page 2 This isn't intended to be an all inclusive list, but a starting point. I'm sure we will come up with more detail as we go. This is not a simple process that has a cook book procedure to follow. Fire in urban areas is becoming more and more a fact of life for land managers. The old days of dropping matches from a horse are long gone. Prescribed fire in settings such as the Leon Weekes Preserve represent significant challenges that cannot be avoided. My hat is off to you (enclosed) for taking on this challenge. I am confident that the effort expended on this process will be to the benefit of many other managers with similar challenges. I suggest you give me a call after the first of the year and we can schedule a date for me to return to Delray Beach to scope out a work plan in more detail. If it meets your needs at this time, I would rather not discuss a total price to accomplish this project. Personnel may be available from the city fire department or the county that can help with the burn. This would influence how big of crew The Nature Conservancy needs to supply. I do, however, need to account for my time in consultation and planning as well as mileage to and from Delray Beach. My fee will be $200.00 a day and the mileage will have to be billed on a per trip basis. This should allow both parties some flexibility and the ability to assess options as we go. What do you think? I've included some information that I hope is useful to you. Have a happy holiday and I look forward to seeing you after the first of the year. Sincerely, ~ Ge::tt; ~abb . Florida Fire Manager encl; . · ¡ I · I i I Å WCaril1,~ aI/aI11C-rCS,,/all( )1/1111"1//1, II C/C\\ 111,,1//1,/ \/(/1/\ ,I /'1/11/ ,/I I ,"I',: Pond, Pcnnsylvania. A good hot fire Incinerates dead vegelation, returning 'It's Ilot ,dw;I)''' cnullgl1 1,/ ~I'I ,1~ld. 1.IIId ,llld 1.,1, II nutrients to the soil, and fatally burn,> mvadmg shruhs ,dol1L': say" lill' "I·lllu,~I"1 I~IIII \111'1'> I III,'" Iii t (! III i ,I and trees, A few weeks after the fire, the deeply rooted duCt: fire to !Ill''''' ITII'.,V'.,tl'llh 11.'1.' ,~IIlll~ III I.h,' 1111' Ii' native grasses emerge phoenix like, more robust than things we Illlped III prc'>I'I\,' I before i\ IlIll'-lill](' ~lllIII"'llllll1l'1 11'1111 .\1.'11'1\ II,IIII!!I' II Burnll1g lor cClIloglcal purpose" II's ,\ ClIlllTpt still Illr.'stry ;1 lid I It' \;111 \ , \ 1 \ l' 1.... (111l (I", III. ',.1111 , foreign to many land managers But !llorc and !llurl' (.IHlSITV;II1Cy',> lilT \¡LiILI,~''lll'llI ;llld I~('" ,11111 I'I'!!~I,IIII stewards are lighting up their lands, prompted by a gmw- hased at the l;1I1 TlIl1hns ",'''1';11111 "1,/11.'11 III I ;1I1.1I1.1"l'\ i ing appreciation of fire as a critical clement In ecosystems, Flolllla, The prllgl,ul1 S[il'll;III="~ III 11~111,1~ j1ll"'IIII'ld I as important as sunshine and rain fire-hurnillg ulllkr ,1 pll'lkll'llllllll'd -,1'1 .,I'IIII,IIII"Ii" 10 restore ,lIld m,lllllalll 11(';111111' C«),-\,>II'llh II 1,1]1\' "1111 FIRE HAS SWEPT NORTH AMER/CA lor thousands 01 such programl)pl'J;lled h) ;\ PII\,II.' ,~I"lll'I;1 !Ill'> 11>111111' years, from the prairies of the Great Plains 10 the pme bar- Myers eSlimail's Ih;1l al k;I,>1 1111,I)l)l1 ,1.11'> III 1,\I'd rens of the Northeast and the flatwuod:> of Florida, Some uwned h)' the CI1IlSerV;lIlC\' \',l>uld h"llclll 11(1)11 ,I 1"~lll.ll blazes were set by Native Americans fur hunting or to regi me of Ii re I I is IIlIS"-il>1I IS 1'1 '.,(',' 111,11 Ih,·,,- ,¡I lei IIlhl'l ease travel: some were sparked by lightlling Whatever thc 1·IIT-dcl1l'mkllt Llllel,> g"1 1111' hUllll1l,~ ,hn 11\'1'l1 1,1 I III' cause, there has hl'en so much fire ill thcse ecosystcms II)r end, he ;llld hh l'lllk;lglll'" l1\dd \\l'l'L-I'lIH~ 1\'(1)·L,IIIIlh III su mallY centuries th,n, through the I'roces~ of l¡aluLt! l'coll>glct! hUII1IIIg 11\1' III 1111,'1' 1III1l'~:I \1':11 Il>l ,,);111 11\'"1 selection, the speCies that grow there not only tolerate Nature COIlSerVaIK\' pICSn\T'., ;lml Irl>111 1\11;11. ,>1,11,' ,\I1e1 fire, they demand it. federal agenclc:>, Parlll'lp;1I11S stud, lilT 1\1';1Ihn I: II' Only after burning will the wiregrass of the southeast behavIor and smokc m,IIl;lgl'lIICIlI. Thl'l I";IITI h,\\\ I\! ~I,III coastal plain flower profusely, The cones of the scrubbv fires, how to PUI thcl11 ()U' ;lIld 1\·h;11 "Iie-. I hUII¡III,~ 1111I pck pine of eastern North America and the lodgepole have 011 Il>eal Il,)r;\ ;lIlll 1.11111.1 11\11/1 111l'~" 11;1111111,~ "., pine and giant sequoia of the West open to release seeds '.,lOllS come ,lc;ldle l>1 !Ill' k;lI.Ic'ls :11111 lI('I\ 111\'1111'\1-', II Ihl only after intense heating, It is hecause of fire that call conduct sale- ;1I1d cllnll\" hUllh III I \:I!I.'I\ ,d \\ .'-..1, bluestI'm, lndiangrass and sWitchgras:> predominate in the tellls acros~ thl' eOUnlr\ tallgrass prairie, and pilch pllles in the pille bush region or Over the last l'lght \l':ll'. 111l1r.' IILIII ')I)l) Pl'l'I,k Ii.I\l' upstate New York. Without a regular pattern of bUlllmg, C01ll111ctl'l1 till' \\'l>lksI1l1p'-, ;lllllIlIg 1111'111 1\111 1',1111'1 ~IIII ,I competing specIes displace these fire-adapted plants and professor 111 10lestrv and \\'Idllll' 11Llll;lgl'II1I'111 ,II I!I, the animals that depend on them University 01 M;lSSaeI1llsell,- [':nl'''>I111 l1<'g;1I1 slu,!l111,~ I~ FlwHc trce By clilllillu{/I'g /I/I'Ud/lI,~ 'tJ<'1 1<". j\J \" I ,/,<,<1 I",' I/<,//! 11'1"1. and mCllnWin IIcu/thy ccO,YStCll¡, , 8 H A r U R f CO H S f R V A Hey . _'> E f' -, I: .\1 B I: R i (J CI () IJ J-_ 1< I <J I) ¡ . ",0" I ~~ ~ ..\ )1(lIliI,~['" l'¡iI~[' iI( 1,lii ',I ()',', ; , iI, , ( I) I J \ (. I \. (III ( '. " PUll rie l'/e,,'I\'l I'{'II,"/" : II t'" (till hl'))(',! rl I'!!I 11I,iil,'( þ víolct Å (ill" illl "",~ I¡', I II, ! iI \ ..., I í ¡II i'll' ¡'\ E, J(I!!¡" vcgc/(IlIOll thill IIII,~II( ,1",,1, II"·,, \ /1 ) I r "i (ill ¡ ) I { II i'l (,lid hI' l'\I'0'III,~ ¡Ill ",iI I,! '1111/ I ( i J f it' I \\ 1''I II ,'I!,I!,I ,( ( It, IIlll I ohllil ii, II \ 11\ ... '\·'·,11 I,!:' '11'1, \,/.11, " ,I ccologi,t /(011 ,\1\ ,'I, --~----"- --""----~~~---~-- THE ANATOMY OF A PRESC Ecologists try to find a natural firebreak, such as a creek 0), from which they set a downwind backfire (3), This creates the blackline (2) at which the head fires (set in successive ignitions, 5, 6 and 7) will stop, Crew members patrol a handline (4) to ensure that the burn is contained, 20 N A r U R f CO H 5 f II V A Hey . _'\ r PI 1- \1 /J r R I () { r () /J ¡:~' I q 'J . . .. - ·¡"':~"""~-"ÏI-~1'!~n.~::::'~~.---:~~~~~~~~-~~-=~~~~~ prescribed fire as a graduate student in the late 1960s and fire, Hamilton looks for an mr tempn~1lU¡T Ixt\\'lTn ..fUC I now serves as an instructor at both Conservancy and gov- and 80° F, relative 11l\lllldlt)' pi ],5 Il)5U pnll'l1\ Cllld ernment fire-training programs, "While federal courses windspeeds of 5 to 15 mill's pel· hUlIl ··YUlI W~\I11 CI gUlld tend to be stronger in areas such as fire suppression and strong consistent wind," says Hamillun, "Llghl and V~ltl- fire organization," he says, "what's unique about the able winds are the worst. One secone! you'n' lighting ~¡ Conservancy program is its emphasis on the ecological backfire, and the nexl thing yuu knuw [h,1l sucker SI~lrlS application of prescribed fire." to act like a headfire," "., Early in the morning Oil the clay of a bUill, ¡-Lllnilton BOB HAMILTON COMPLETED THE FIRST Nature sets a test fire, It's not much higger thall a campfire, hut II Conservancy fire workshop in 1985, A compact, energetic tells him how things wil1 go 011 a big scale, Crew members man with an easy grin, Hamilton is now a fastidious fire often have to stand around for several hours at tlw test boss, He works things out on paper with equations site while the day warms up and the fuel dries out and the designed to predict various aspects of fire behavior, such fire begins to behave as it should, and you ean hear them as intensity and rate of spread. He studies maps. He takes mutter the old military joke, "Hurry up and wait. " detailed notes, He makes decisions slowly and carefully The six members of the team are dressed in bright yeI- and directs his crew with a firm hand. low flame-resistant jumpsuits and hard hats that stand out There is a lot at stake. The 30,000-acre Tallgrass vibrantly against the sere grasses, They seem a little Prairie Preserve is the largest stretch of tallgrass remaining uncomfortable in all this fancy gear ("Makes me feel like a in the New World and one of the Conservancy's "Last big sunflower," says one), Most grew up on ranches Great Places," To restore the ecosystem there, managers where families burned pasture each spnng to improve for- I are reintroducing the key elements that originally shaped age for cattle. They know what to expect from a fire that and sustained the prairie: bison and fire. In mid-October, moves through the grassland, Well-trained and \Vell- a herd of 300 bison will be released onto 5,000 acres of equipped (with three spray rigs, including a monster the preserve, In preparation, Hamilton and his staff are 1,000-gallon sprayer on a four-wheel-drive truck), they rejuvenating the prairie by burning it piece by piece, not only conduct planned burns on the preserve and sur- including the 6,000-acre chunk known as unit six, rounding ranchlands but also ¡¡ct as a rur¡¡i fire deparl- "\\That interests me in a burn like this is where the rub- ment for neighborhood wildfires, ber meets the road," Hamilton says, "Getting people and The job of burning most prescribed units starts with equipment to the right place at the right time," "bIacklining," setting a slow-burning backfire on the It is no easy task. Prescribed burning deals with a con- downwind side of the unit to seal in the head fire. Perched stelIation of factors-diverse topography, different types on a small all-terrain vehicle, Bob Hamilton lays down a of vegetation and the vagaries of weather, Unit six has fire line at 20 miles per hour with a drip torch (a tool that rolling prairie hills set about with wooded islands of post squirts jets of flame), while the crew hovers around its oak and blackjack oak and, in its remote southwest cor- margins holding the line. Some of them wear six-gallon ner, a gully, The differences are not merely scenic-there backpack pumps that weigh close to 50 pounds; others are differences between the behavior of grass fires and carry "flappers" (rubber mats on the end of wooden timber fires, between flat land fires and gully fires, and poles), ready to pounce on any escapes, these differences can mean bad news if a fire boss doesn't It is dirty work. Smoke sca]ds your throat, your eyes know them, In the woods, a surface fire can quickly tear, your nose runs, Mike, who's overseeing the mop-up "crown," or jump, into the upper canopy. In a gully, fire on this stretch, sees a l1aming oak leaf 110at across the line creates its own wind, counter to prevailing winds, ;md can and smothers it with a l1apper. He and other crew mem- scoot across fire lines. Getting the heavy equipment of fire bers keep in close contact with hand-held radios, suppression to these trouble spots can be a nightmare, Once the fire has burned a safety zone of 150 or 200 The bottom drops out of this land in the springtime; even feet, Hamilton turns the corner and heads up the eastem the crests of prairie swells are swampy, and a backhoe flank of unít six, ignitmg the grass on the windward side, trailing a 300-gallon spray rig can wallow deep in muddy By mid-afternoon, the headfire is cooking, A wall of l1ame hollows. and rolling heat warps the horizon, Overhead white piles Then there is weather, waiting for the precise window of smoke go up hundreds of feet, and ¡¡gainst this ¡¡rc of conditions-the right temperature, relative humidity, black twisters of smoke, The fire burns late into the night fuel moisture and, especially, winds of a certain speed and By morning, where a sea of grass had stood knee-high, consistent direction-that will generate the right sort of there is only black ash. SEPTEMBER/OCTOBeR I Y9J . NATURE CONSERVANCY 2 I _. ..._~_._-_.,~~- - .....~____._.........~k.L_I.."...<..._,.._. FOR MOST OF THIS COUNTRY'S HISTORY, fire was seen it," says Bill Patterson, Mo~,t of the big burns take place as inherently evil, "a source of intolerable biological waste there, at Tallgrass, Niobrara or the Samuel Ordway !'raillc and of physical entropy," writes fire historian Stephen in South Dakota, But now Conservancy stall memhers .UL' Pyne, The practice of suppressing all forest and rangeland burning in all parts of the cLJuntry-at as many as I ï5 dll~ fires started in earnest after 1910, when forest fires burned ferent sites each year. 5 million acres and killed 79 firefighters. In 1935 the U .S, Many of these burns arc designed tc destroy exollc Forest Service launched the "10 a.m. poJicy," an effort to plants or clear out trees and shrubs that threaten rare extinguish a11 natural fires by the morning following the plants. At the Pilot Serpentine Preserve in northern day of the outbreak. Maryland, a 32~acre expanse of rare prairie gr~lsse~ ;lIld It was not until the 1940s that land managers began to flowers that sits atop an unusual outcropping uf serpcll~ use prescribed fire-and then only to reduce the hazards tine rock, Conservancy staff members tried burning a few of fuel buildup and as a tool for silviculture and game acres one day last spring, They hoped to destroy woody management. Fire suppression was still the rule, promot- species that are shutting out the prairtelikc openings ed by Smokey Bear with his slogan "Remember, Only You where the rare serpentine aster grows, Can Prevent Forest Fires," But the fuels in these pille and ceeLlr thickets alT dinl~ Smokey was considered the most popular symbol in cult to burn except under Idea! conditions, On this Wll1e1~ the country in the 1960s, better known than the less day following a wet spell, !alIen needles made ~1 thick President. But by then ecologists had begun to challenge moist duff in which the fIre could only creep anel smolder. the notion that fire could do no good. Their research "In some ways these small flT es arc more ddlicult than the showed that fire. breaks down the matter that organisms big prairie burns," says Ron Myers. "The fuels ,liT have garnered from sunlight, releasing the stored chemi- tricky-and so arc the seltings" cal energy into air, water and soil, and it drives off Burns in urban enviromnents can aflect state and pn~ unwanted flora and fauna. Also, burning acts as a natural vate land holdings, so they oftcn require rmlSSlve leals 01 catalyst for diversity, Most fires skip and jump across the cooperation and coordination, "Out there on the prairie landscape, leaving large areas untouched; the resulting you have the luxury of being surrounded by ranchers who mosaic of burned and unburned patches creates varied are used to fire and in some cases don't mind if their land habitats, burns right along with the Conservane y's,' says Myers, t\ In the 1960s and 1970s, a series of conferences orga- fire boss can use streams and other natural features as nized by the Tall Timbers Research Station focused atten- firebreaks and doesn't have to worry much about smoke. tion on the beneficial aspects of prescribed fire in a variety Compare this with the Albany Pine Bush Preserve in : of ecosystems. As fire ecology replaced protection as the upstate New York, which is horde red hy houses, nursing defining concern of research, subtle strands in the web of homes, two major interstate highways and a regional air~ fire, flora and fauna began to emerge. For instance, port. On one occasion last year, the fire crew there had 10 ; Kirtland's warbler, an endangered songbird that lives in shut down a burn when smoke threatened to shrouel an ( ( Michigan, was found to breed only in dense stands of jack ( I office complex. j: ¡ i pine. The caterpillar of the Karner blue butterfly revealed Over the years, the Conservancy's fire program has ; I its habit of feeding exclusively on wild lupine, a plant that strived to set clear goals for the use uf fire at preserves 1', grows up after fire burns out lower vegetation in the pine and to monitor whether these goals arc bemg met. "ThIS 1 bush region. clarity of focus is often missing from other fire manage- I The government's use of prescribed fire for ecological ment programs," says Norm Christensen, clean of the purposes began in the 1960s, partly at the prompting of Schoo] of Environment at Duke University, discussing the ; the Leopold report, says Doug Erskine of the National Conservancy's methods, "The Conservancy's approach ¡. Park Service, This 1963 study, headed by the zoologist A, includes a data col1ection program that helps it estabhsh ( Starker Leopold, urged the maintenance of naturalness in what kind of fire best suits the species or habitat it's trying : i I, managing public lands, "The report opened up our eyes," to preserve, says Erskine, "made us realize that putting out all fires by The Conservancy also seeks to work with other groups ¡- 10 a.m. was not a good policy." to develop ecologically sound burn regimes [or fire- The Nature Conservancy began burning its dependent lands, public and private. In Alabama, the r l' prairielands in the Midwest in the 19705, "The practice Conservancy recently joined with the U,S, forest Service j reflected a gradual shift in policy among land managers in a plan to bum a 60-acre site owned by a paper compa- <, ,. from just preserving a piece of land to actively managing ny. The site supports a stand of old-growth ¡ong!c.af pine, j: ¡ Ii 22 NA7UR. (ONSfRVAN(Y . SEPTEMBER/OCTOBER 1993 Ii 1 ,-...-..-o.a...,j....:ü.~-__.¡¡..._<..:-.."".....".__,M.....w:!Il.~"L~')j.i1':;;-,~~.::t~:::.:¡;¡;,:~,¡,i::.:~¡,~\.)o¡, ",;; . ;~~ . ---.... -- I .. ., ".., , :::~ ;<:;~: ~ Trees c¡( Long Pond, P('nnsylvonio, sn\llld,' (III" (I I OlllliJlkd hill II I ¡/:I I,'.·. :',% {he pho('nix, ecosyslcl11s ((HI risc I ('11('\\'('d fllllll (I 11111I I (I ,\.;\d fll (\ tI\/I"\ :'1 ...~.. ,~.;.. :..: '::7. ,;.". ,"/1'/ .~:~ a species lhalthnves on periodic fire, Earlier this year, the comes Irom hUlllIllg dUIIII,l!, IIIl' II~IIIII~¡[ III. '1',1',01\ \\ IllII '}' .;:: ~. Conservancy's South Carolina chapter and the state state off1Clals heslt,\le III ~<.'l ¡[WII lamI, ~lIìla:'l 101 1e,II "I , Wildlife and Marine Resources Depilrltnenl agreed to wtldflre. ,. ~I share resources and expertise in the hurning or more thall The IYnn \I'lldllrc' 111 '),'/1,11"1"1](' '\,111"11.11 1',11], 13,000 acres of land, which lasteel lor IlHJllth., ;IIHI hUIIIl'l1 Ile;JIII ;1 1111111011 Southeasterll states have a IOllg hISIOr)' of burnlI1g, acres, starled a national chaloguc ol1ll1c (,1111roQ'r'l ,'\('I Elsewhere, efforts to convince government officials of the those fires P(TSlSh, and que'llor,s ITIIl"ln ;¡hout the pl.l'T need for prescribed fire ollen meet with resistance, In the of fire in managll1g lands, Iluw mLlch slwulcI \\'l' let ILilUll' Nonheast, there's litlle tradition of burning, and laws take its COurSl') Can prl'suihul IIIT'o ~U\T tlìl' S;\l11l' IHII tightly regulate, or even prohibit, the use of fire, "There's pose as natural firl''o~ \\lh,11 du \\l' du ;¡h'HII Lmd'o in mh~\I\ always skepticism on the pan of local fire officials," says sellings (such as m.my of ¡1l<I~l' O\ll\n! 11\ the '\;\lUII' Patterson. "Some 01 them think we're absolutely crazy to Conservancy) where liahilltY UIl\lTlîl' ,dll'll plL'll'll1 111.111 go out and light a m,ltch In the woods." ,¡glTS fmmlcltlng /irl'S IWIII; Some resistance ,Irises from the controversi,¡ naturc of Although we nl;lY IWI h;l\ I' IIIl' ,II\SWn, 10 ;¡I .d 11'1"'· studies on fire effects,'The literature 01 fire is a bit like questions about fire, we've come a long W,I)' snKI' thl' the holy scripture," says Christensen "By careful seleetlon early days of Smokey Bear "\Ve'rl' entering a Ill'\\ ph;b'· of results, one can 'prove,' for example, that fire increases, says Ron Myers, "con'oldclîng whelhu 1,1 ITlmql\lsh '0\111\1' decreases or has no effect on nutrient availability, ,. of our hard-won contl-Iìl m'Cl fliT h\' rl'IUIIIII\g 1(' mOil' Big gaps still exist ID the understanding of fire ecology, ecologically ,lpprupri,IlC /ire I·CgI111l'S ' D especially the seasonal as[1Ccts, Fire can have profuundly different effects on soil. plants and ;lnlm;1Is depending Oil VIJ,\!,IIlICl-¡'U,('(! ulIll/(J} I, ',I,li II; \, .11,\1 \ ,'\ ( ,'II! (/I { I \' \ \ i I r I when It occurs, OflenlinH's the nwsl ecologlca! gain Ill,\!, (I ¡',).,): U¡'(JIII llie :\i/,/liI/I dl,'" I I I "fJ' J ¡ ;,,1f:!I\,(), I ,)lIi I·: I If'l NATURE CONSfRVANCY 2 J I . .- . , "",·HY ARE .i YOg::BURNING :,1 the' ~ J'JOODS ~ \ V V' . lW GLOlZ11\ B~ : 'J , :~'-'i , ,1 Ulhen the Smoke Abates, the Bene/its r:f ; Prescribea Burning Outweigh the InconvenienCL .'1 ~ A ' mJn w~th th.e fJ.c~ of a boy lights :! the wick of J dnp torch Jnd sets " ¡ the canister down in a freshly plowed firelane. The small flame, bardy . visible in daylight, darts about the spout in I the northwest wind. Static trom a two-way ¡radio punctuates the ,lir as the crews coor- dinate their positions. The young nun \ waits for a signal from his supelVisor, then \ ~. takes the drip torch and lights a clump of ) dry wiregrass. A prescribed burn has begun. The site is an uplands wilderness tract , of land in the Green Swamp in west central . F1orida. Three crews are in position around the 250-acre burn area, which has been marked off in advance. Natural firebreaks have been identified. Firelanes have been established using large tracked machines. Wind direction is favorable. The relative moisture of the fuel (the plant material to be burned) is within prescribed limits. Every variable has been considered. The crew watches cautiously as the fire begins to exert its will. l<1ames hOl )scotch through the dry undergrowth. Smoke rises in a grey plume and disperses into the upper atmosphere. No one at this site doubts the power of the mythical gift of Prometheus: fire is fire. A sudden change in wind could ''''-' ~ cause the fire to "escape," if not carefully ( ~ monitored, creating havoc for the crews ~ and the environment. The crew controls o î 8 FLORIDA WATER' Fal/1992 , · , the tire closely, burning only smill sections "1 outlined the fundamentals of pre- at a time. scribed burning. Then I assured him that The area is inhabited mostly by deer, the surface burn was needed to avoid the i; turkey, gopher tortoises and a variety of risk of destructive wildfires - and more :~ small animals. Closely controlled fires numerous muck fires - that can occur ..¡ move relatively slowly over an area, and when fuel is left to accumulate," he said, ¡ almost ill the animals will make it to safety. Love estimated that 75 percent of the Even lumbering gopher tortoises have residents he spoke to during the Starkey fire :; time to find sanctuary in one of the many "were irate not because they were inconvc- "holes" they share with other animals. nienced, but because we were setting the Section by section the fuel is con- woods on fire." He added, "People are a lot sumed until, by late afternoon, the last more tolerant of nuisance smoke if they embers have burned themselves out and the understand why burns are done, and if they remainin~ crew members leave the scene. understand that fires such as the Starkey This was a textbook burn. Like most pn,$cribed burns, it accomplished its objectives of improving wildlife habitat and pbnt diversity, while decreas- ing the possibilityofa damaging wi Jdfìre. However, not all pre- scribed burns arc so predictable, because of the fickle nature of the weather and many other variables. A spring burn in 1990 on the Starkey Wellfield, near the ¡"'Tulf coast community of New ~ Port Richey, underscored the ~ volatile nature of tire. Despite a ~ 3.5-inch rain in the days just ~ prior to the burn, a dense build- î up of dehydrated wedand organic material Welliìdd muck fires are the exception and Palnutto thatches - or muck - ignited. Acrid smoke per- not'the rule." within pine jlatwoods meated homes in subdivisions adjacent to The Southwest district mobilized ev- are tinder fuel for the wellfield. It took almost three weeks to ery piece of equipment available, including wildfires. extinguish the fires. tank trucks and large water cannons, to fu the muckfll'es burned, Kevin Love, extinguish thefues and minimize the smoke land manager at the SWFWMD, took impact to communities. In doing so, resi- several phone calls from irate residents af- dents were spared further inconvenience I fected by the smoke. One complaint call and the wedands were damaged less. 1 stood out in his mind, and underscored the "A wildfire caused by lightning will need for improved understanding of fire as cause a lot more damage, discomfort and a land management tool. hardship than a controlled bum," Love "After complaining about the smoke emphasized. "In most cases, bringing a and the smell of burning muck, the caller wildfire under control causes more ccologi- asked matter-of-factly, 'Why are you bum- cal damage than the fire itsel£" ing the woods?' " Love recalled. F'- 0 RID A W ATE R . Fa//1992 9 ! ..... ...... . . , Fire and History Most biologicd cOl1lmunities in Florida : _., need tìre to rel1laj n healthy and productive, ; ~:_ Fire has. been a pa~ ~f natural'e~osy~- . Land managers are learning to I1U- tems S1l1ce the ongll1 of Earth s eli- mpulate fire-caused changes to duphC'.ltc mate. Eons before humans arrived on those caused by natl.lr:ù fires, thereby hdp- peninsular Florida, lightning caused fìres ing to meet the bio¡ogic~ needs of plant to burn randomly across vast areas, unim- and anind communities. They do this by peded by roads, subdivisions and other varying the timing, frequency and intensity man-made fire breaks. It is bel; J that of the fire. humans have used and "kept" fire tor more than half a million years. Only in the last 20,000 years have they learned to use fire to Benefits of Burning manipulate their landscapes. When early Indians settled the penin- Regular burning produces numerous sula they found it rich in plant and animal benefits to plants, animals and hu- . life. Evidence indicates they purposely mans. Prescribed burns consume the Scrub Jays are burned areas to improve hunting grounds buildup of dead vegetation thatwouldsome- and to prepare land for cultivation. Euro- day fuel a dangerous wildfire. Burningopens a threatened peansettlerscontinuedtousefue,primarily up the groundcover so desireable herba- . h . h to improve native range for cattle grazing. ceous plants can be established and become . speczes w ZC The distribution of plants and animals as vigorous, allowing tree seedlings to take . . known today evolved with fire. root and grow. It also enhances plant diver- thrzve only zr:t The onset of development and the sity. Prescribed burning keeps in check , timberindustryin the 20th century brought certain forest insects and diseases such as areas that are an era of protectionism and the attitude ticks and brown spot needle blight. De- .. that fIfe hanned property and prohibited pending on the time of the year, burning perzodzcally the regeneration of pinelands. Three de- will generate the flowering of certain plants . . cades of fue suppression policy followed and enhance the fruiting of others. mazntazned until, with the benefit of new research, the From a recreational standpoint, it pendulum swung back and today's era of improves access into the woods for man- i by fire. "ecological" or prescribed burning was born. agement and recreation and creates a more In the relatively new science of fire aesthetically pleasing landscape. ecology, a basic preßÚse is that wildland fire Wildlife habitat management also re- is neither innately destructive or construc- lies heavily on prescribed fire, particularly tive. It simply causes change. Scientists in plant communities that attract deer, believe that this change is biologi- dove, quail and turkey. The preferred habi- cally necessary to maintain tat of several endangered species, including healthy ecosystems, the F10rida panther, gopher tortoise, in- and that fIfe is digo snake, red-cockaded woodpecker and integral to the scrub jay are enhanced by burning. survival of many Scrub jays are a threatened species which native plants thrive only in scrub growth areas that are , . " and ani- maintained periodically by fire. Ascrubarea " mals. that grows beyond eight to 10 feet begins to -; lose its habitat value for the small jays. ...... b Without periodic scrub restoration burns, L.... the remaining birds will either go elsewhere or die. 10 flORIDA WATER' Fal/1992 . " , , ~ Water management districts acquire Using fìn: resp' ,¡¡~jbIy to minimize pub- and manage land to preserve and protect lic impacts and inf ,ng the pubbc . water resources and related natural sys- as to the purpose and Và.JLlt: of prèscribed tems, and for natural flood control purposes. burning are two of the most impoI1ant Districts are responsible for maintaining objectives of land managers. these lands in their natural state. Prescribed 'We are trying to educate the ¡"iblic : fire is an essential tool in this process. about the importance of prescribed L....rHS The amount of land being managed as a land management tool," said Love. by fire varies with the district. Some con- "Nobody likes the idea of fire near his tract with other state agencies, such as the backyard. But it's going to be th . whether F10rida Division off orestry and the F10rida we do it or whether mother nan" c does it." Game and Fresh Water Fish Commission To aid in that public education, a new to help with fire management and other group called the Central F10rida Prescribed management of district lands. However, as Fire Council has been organized. Mem- development increases adjacent to keywil- bership is open to all public agencies and demess areas, public impacts from fires become a serious consideration. Hazards of Smoke Smoke presents the biggest potential , impact. A sudden change in conditions can blanket a highway with smoke, posing an unexpected hazard to motorists. At night, smoke can stagnate in low-lying areas, caus- ing breathing difficulties, sinus problems and burning eyes, especially among the eld- erly. In extreme cases, smoke can be picked up by air conditioning units and drawn into homes, compounding the problem. :~. Drought conditions increase the private land owners who engage in or are A gopher tortoise chance of impacts from both wildfire and associated with the practice of prescribed burrow among scrub prescribed burns. The Everglades have his- burning. More information on this new growth after a recent torically been susceptible to fires during dry fire council can be obtained by calling Kevin burn; the gopher is periods. And their impacts can be substan- Love at 1-800-423-1476 or Allan Alshouse among several cial. Wind can easily cany smoke 30 miles at the Orlando office of the St. Johns endangered species away - to West Palm Beach, Miami, and Water Management District, 407-897- whose habitats are other nearby communities. Proper stew- 4311. A North Florida Prescribed Fire enhanced by burnil/g. ardship of these valuable natural areas is Council also has been organized. For more dependent on the continued use of fIre as a information contact Steve Miller at the St. management tool, according to land man- Johns district, 904-329-4399. ~ agers. In 1990, the Florida Legislature passed the Prescribed Burning Act, which recognizes prescribed flre as an important management tool and provides liability protection to fìre managers who follow strict guidelines in carrying out bums. FLORIDA WATER' F/lI/1992 II . [IT' DF DELAA' BEA[H FIRE DEPARTMENT SERVING DELRAY BEACH . GULF STREAM - HIGHLAND BEACH DELRA Y BEACH F LOR I D A ~ "111. 1993 August 4, 1994 Honorable Mayor and City Commission City of Delray Beach, Florida Dear Mayor and City Commission Members, The Delray Beach Fire Department has completed a feasibility study concerning emergency medical service transportation of the sick and injured in the City. This report will be presented to you at the August 9, 1994 Workshop. The study is submitted for your review. Sincerely, R~.... ..ð~~-467 David T. Harden City Manager FIRE DEPARTMENT HEADQUARTERS · 501 WEST ATLANTIC AVENUE · DELRAY BEACH, FLORIDA 33444 407/243-7400· SUNCOM 928-7400· FAX 407/243-7461 vv'S /:0 Pnnted on Recyled Paper .. . . CITY OF DELRA Y BEACH EJ\1ERGENCY J\1EDICAL SERVICES TRANSPORTATION FEASIBILITY STUDY PREPARED BY DELRA Y BEACH FIRE DEPARTMENT JUL Y, 1994 Ns/~ . . . INDEX Introduction ...................................................................................... Page 1 Trends In Emergency Medical Service Delivery ........................... Page 3 Current Emergency Medical Service System ................................ Page 6 Proposed One Tier System.. ... ................... ......... ........ ....... .............. Page 8 Service Impact Factors .................... ....................... ........ ................. Page 9 Current Service Rate.. ............. .... ......... ..... ....... .......... ... ................. ... Page 11 Revenue Proj ections......................................................................... Page 12 and 14 Expenses............................................................................................. Page 13 and 15 The Certificate of Public Convenience and Necessity Process........ Page 16 Additional Considerations ................................................................ Page 18 Recommendations ....................... ... ..... ..... ........... .., ..... ..... ........ ......... Page J9 Implementation Schedule ......................... ............. ......... ...... ........,.... Page 20 Appendix Listing ......... .................... ................... ..................... ........... Page 21 Department's Mission Statement...... ............... ....... ........... .......... Page 22 Two Tier/One Tier System............................................................ Page 23 Calculations to Determine Service Impact.................................. Page 25 Medical Director's Statement......... ................. ..................... ........ Page 26 Employee Profile.............. ...... ...... ............ ..... .......... ........... ..... ...... Page 28 . . . INTRODUCTION Pre-hospital emergency medical service (E.M.S.) in Delray Beach has long been a matter of civic interest and pride, contributing directly to the quality of life in our community. Since its inception in the mid 1960's, the City's current E.M.S. system has been recognized nationally for its quality, innovation, and responsiveness to the needs and expectations of the community. However, more comprehensive approaches to the delivery of emergency medical services are now being considered by many municipalities in order to insure that quality patient care continues. An increasing number of jurisdictions in Palm Beach, Broward and Dade Counties for example, have now assumed responsibility for various aspects of emergency transport through their Fire-Rescue Departments. Continuity of patient care with patient and paramedic follow through, improved efficiency with transporation provided at the quickest and most appropriate moment, elimination of duplicate services by using only fIre rescue services, along with public review of fee structures, and the ability of local government to recover some of the expenses associated with emergency medical service are among the reasons for this growing trend. In order to investigate different approaches to the delivery of emergency medical services, the Fire Department formed a Transport Study Committee to address the following topics and issues: · BenefIts to the public if a transport element was added to the municipal E.M.S. system · BenefIts to the City of Delray Beach if transportation was added to the municipal E.M.S. system · Expenses incurred by adding the additional service · Revenues generated from implementing a user's fee for services · Impact on existing service delivery utilizing various service delivery models . . A high degree of employee participation was encouraged, with input from those directly involved in delivery of this potential new service. This report presents the conclusions and observations of the Committee as well as the administrative perspective of the Fire Department's senior staff. Special recognition is extended to the Fire Fighter/Paramedics and Fire Fighters throughout the Department who provided valuable insight into this process and the improvements which might result from a change in the current service delivery profile. The membership and the Executive Board of the Fire Fighters of Delray Beach are also to be commended for their active involvement and their support of this important research activity. . 0 TRENDS IN EMERGENCY MEDICAL SERVICE DELIVERY There is a growing trend for Fire-Rescue Departments nationwide to assume responsibilities for transporting patients in addition to providing initial emergency medical procedures. This trend can be attributed in large measure to the following factors: 1. Patient transport by the Fire Department establishes a more efficient use of Fire Department personnel. The Department's staff is already certified to provide all aspects of Advanced and Basic Life Support services, including transport. When combined with other aspects of the Fire Department's dual role operational profile (first response E.M.S. mld fire suppression functions), a very responsive, customer oriented municipal service enhancement can be achieved by having local government involved in setting fees and handling service complaints. Thus utilizing Fire Department personnel in this expanded dual role, productivity is increased and a more cost effective pre-hospital emergency medical service system can be developed for the benefit of the tax payer. 2. Emergency medical treatment continues throughout the entire pre-hospital phase of the incident under the direct control and responsibility of the person making the initial assessment and initiating treatment. This approach maintains continuity of medical care and reduces the possibility of communication error or omission during the transfer of a patient to another participant in pre-hospital EMS service delivery. 3. The City maintains full control over the quality and selection of personnel, equipment, and supplies used to respond to, treat, and transport the patient. 4. The number of vehicles on the street responding to a given emergency can be reduced by eliminating the private ambulance unit. All Delray Beach Fire Department units meet Federal Department of Transportation (D.O.T.) and State of Florida Department of Health and Rehabilative Services standards and specifications for ambulances, and they are configured for comfortable and safe transportation services. 5. Fire-Rescue agencies are able to provide a new revenue source, utilizing the "user fee" concept. These revenues can be used to further improve pre-hospital emergency medical services and reduce the ad valorem tax burden on the general public. 0 6. The City is empowered to set fees for critical emergency services. Fees for transportation services provided by Delray Beach ::?ire-Rescue would be subject to public scrutiny and input, either as part of a public hearing process related to the enabling legislation, or as part of the annual operating budget review process. Private sector ambulance service fees are not required to be reviewed by any local public agency. The following local Fire-Rescue Departments now provide, or are considering providing, emergency medical transportation services for their municipalities and service areas: Palm Beach County: Type Transport Boca Raton Fire Department Considering Boynton Beach Fire Department ALS Delray Beach Fire Department Considering Greenacres City Public Safety ALS & BLS Lake Worth Fire Department ALS Lantana Fire Department Considering Palm Beach Fire Department ALS & BLS Palm Beach County Fire Rescue Considering Palm Beach Gardens Fire Department Considering Riviera Beach Fire Department Considering Royal Palm Beach Fire Rescue ALS & BLS Tequesta Fire Rescue Considering West Palm Beach Fire Department ALS Broward County: Type Transport Dania Fire Rescue ALS & BLS Deerfield Beach Fire Rescue ALS & BLS Hallandale Fire Rescue ALS & BLS Hollywood Fire Rescue ALS & BLS Margate Fire Rescue ALS & BLS Miramar Fire Rescue ALS & BLS Oakland Park Fire Rescue ALS & BLS Pembroke Pines Fire Rescue ALS & BLS Pompano Beach Fire Rescue ALS & BLS Sunrise Fire Rescue ALS & BLS . Dade County: Type Transport Coral Gables Fire Rescue ALS & BLS Hialeah Fire Rescue ALS & BLS Key Biscayne Fire Rescue ALS & BLS Metropolitan Dade County Fire Rescue ALS Miami Fire Rescue ALS & (BLS when necessary) Miami Beach Fire Rescue ALS & BLS . CURRENT EMERGENCY MEDICAL SERVICE SYSTEM Emergency Medical Service is currently provided in the City of Delray Beach via a "Two Tier" E.M.S. System. The two "tiers" consist of: 1. DELRA Y BEACH FIRE-RESCUE: The Delray Beach Fire Department is licensed as an EMS provider and holds a Certificate of Public Convenience and Necessity (COPCN) from Palm Beach County for non-transport Advanced Life Support (ALS) and Basic Life Support (BLS) services. The Fire Department is responsible for patient assessment, treatment, and stabilization. The City of Delray Beach's EMS Medical Director establishes patient treatment and care standards through standing orders, written protocols and quality assurance review practices. Fire-Rescue is funded primarily by municipal ad valorem taxes. Ordinance #50-90 allows charges for service rendered through a "Users Fee". 2. PRIV ATE COMPANIES: Bethesda Ambulance Service and Care Line, Inc., more recently known as Life Fleet are private ambulance corporations licensed as an EMS provider and holds a Certificate of Public Convenience and Necessity (COPCN) from Palm Beach County for ALS and BLS transport services for portions of Palm Beach County, including the City of Delray Beach. Delray Beach Fire Department Fire Fighter/Paramedics ride in private ambulances to care for and monitor the patient in all cases involving Advanced Life Support, as well as those cases involving Basic Life Support which are deemed necessary by the attending Delray Beach Fire Department Fire Fighter/Paramedics. Bethesda Ambulance or the Care Line Paramedic, under the medical supervision of their Medical Director, also accompanies the patient. The private provider charges a fee for services rendered and bills the customer directly for those services. The current fee schedule for various providers in Palm Beach County is included. All requests for emergency medical services are processed through the City's 9-1-1 Telecommunication Center located at the Delray Beach Police Department. Currently, the following units and resources are ordinarily dispatched to EMS incidents within the City ofDelray Beach: · One (1) Delray Beach Fire Department Rescue Unit, staffed by two (2) City Firefighter/Paramedics. · One (1) Delray Beach Fire Department Fire Apparatus, staffed by three (3) City FirefighterÆmergency Medical Technicians (EMTs) and/or Paramedics. · One (1) Ambulance, staffed with one (1) EMT and one (1) Paramedic. . Upon arrival at the scene, the City Firefighter/Paramedics are responsible for all patient care, including assessment of injury or medical condition, stabilization, and the implementation of appropriate medical treatment. If the Delray Beach Fire Fighter/Paramedic detennines that the patient's condition is of a less critical nature and routine transportation to a hospital is all that is needed, the Delray Beach Fire Fighter/Paramedic will release the patient to the ambulance personnel for transportation to the hospital. However, if ALS measures are employed, such as cardiac monitoring, intravenous fluid/medication therapy, spinal immobilization, etc., the Delray Beach Firefighter/Paramedic remains responsible for the patient's care through all phases of treatment and transportation up to the point of patient transfer to the closest appropriate emergency medical facility. Most of the medical equipment, as well as disposable medical supplies, are provided by Delray Beach's Fire Fighter/Paramedic when accompanying the patient in the private ambulance. Almost all of the cost for supplies and medications is absorbed by the City of Delray Beach. The City's Rescue Unit, which was initially dispatched to the incident, follows the private ambulance to the hospital in order to pick up the City's equipment, the City FirefighterlParamedic who accompanied the patient in the private ambulance, and to follow up on patient reports. . '. PROPOSED ONE TIER SYSTEM The City of Delray Beach Fire Department undertook this study to evaluate the feasibility of initiation of a One-Tier Service Delivery System for Advanced Life Support (ALS) and Basic Life Support (BLS) patients. The three (3) basic considerations for this study are: 1. Offsetting operational costs by utilizing a fee schedule. 2. Improved patient care, through continuity of service, reduced transportation times, eliminating lost or misunderstood information during a patient hand-off. 3. Control of personnel, quality assurance, fee, and etc. The principle of a One-Tier Emergency Medical Service System is simply, one single provider agency (the City) initiates all Advanced Life Support (ALS) and Basic Life Support (BLS) treatment as is currently being done, and in addition is responsible for transportation of emergency related patients to the closest, appropriate receiving medical facilities. The private provider (Bethesda Ambulance Service or Care Line, Inc.) would still provide inter-facility and non-emergency transport; which moves patients between hospitals, nursing homes, and other similar facilities. .. SERVICE IMPACT FACTORS Staff weighed several options before arriving at a recommendation for the type of service to be provided. In order to develop a recommendation, it was necessary to study the impact that patient transport might have on current resources. Approximately 61 % of patients transported in Delray Beach are ALS. These patients are now transported by Bethesda Ambulance Service and Care Line, Inc., but at least one Delray Beach Firefighter/Paramedic accompanies the patient with Delray Beach's ALS equipment while Delray Beach's Rescue Unit follows to the hospital. Transporting only ALS patients by the Fire Department would have the least additional impact because City resources are already committed to the ALS patient during transport by the private provider. It was determined that transporting only ALS patients would have no appreciable impact on current Fire Department operations. In assessing the combined ALS & BLS transport option, staff detennined that BLS patients account for about 38% of the total patients now seen by the Delray Beach Fire Department. Approximately one third of these patients are also accompanied by Delray Beach Fire Fighter/Paramedics to the hospital. These patients do not fall under the definition of an ALS patient by virtue of the treatments or interventions required. However, because the Delray Beach Fire Fighter/Paramedic may believe that the patient's condition is borderline, or there may be additional considerations pertaining to behavioral issues, etc. the Delray Beach Fire Fighter/Paramedic may elect to accompany the patient as a precaution. Taking both ALS and BLS patients into account, currently the Delray Beach Fire Fighter/Paramedic staff accompanies approximately 58% of the total patients seen by the Fire Department. Fire Department staff conducted an analysis which indicated that "in-service" time would increase by 5.8% if both ALS and BLS patients were transported by the Delray Beach Fire Department. Factors which contribute to increased time include transporting of BLS patients, linen changes, cleaning and disinfection of the interior of the transport unit, and report preparation. The overall E.M.S. system for Delray Beach is enhanced through current Fire-Rescue Mutual Aid Agreements to insure that unusual activity levels will be adequately supported through cooperative response agreements with neighboring municipalities and the county government. , . ,. Utilization of Mutual Aid in the Fire-Rescue system is not a new concept. It is presently used both in fire suppression and emergency medical service operations. It is employed when available resources in one jurisdiction have reached maximum utilization and outside assistance is needed. The City of Delray Beach currently has Mutual Aid Agreements in effect with the Cities of Boca Raton, Boynton Beach, Lake Worth, Deerfield Beach as well as with Palm Beach County. A proposed county wide mutual aid agreement will increase access to additional Paramedic Rescue Units throughout Palm Beach County in the event of unusual or catastrophic incidents. The Delray Beach Fire Department has a long history of utilizing the "move up" system to cover areas of the City that need routine or extra resources to protect the community. This is accomplished through specific request for resources prompted by our "C.A.D." computer aided dispatch. These "move ups" occur during peak demand periods of service and anticipated higher than normal service requirements. The Fire Department's ability to move other resources i.e. Ladder Truck, Engines, Rescue Vehicles and Brush Trucks provide us with a high level of flexibility. The private provider attempts to accomplish this through, "S.S.M." Status System Management. This is a system of providing resources in a specific area, guided by histori~al service requirements. In most cases, this means "posting" a vehicle. Posting is a term used to define a specific area to either stay close to or park a vehicle. Routinely this post is a shopping center or service station parking lot. "Move up" provides the same results, but gives the crew a permanent base with appropriate facilities and a more reliable location for dispatch to track. The fact that six (6) fire stations are located in our community gives us the expanded ability to "move up". The three (3) most recent fire stations constructed were located using a computer model. The computer model was used to assess the travel times and distances from key service demand locations within the community. By using this fire station location package we were able to construct these new additions at the most appropriate locations to fully utilize their resources of equipment and personnel. The end result is a reduction of response times. , - · CURRENT SERVICE RATES The billing rates were determined by using the existing charges found throughout the area. The impact on the community and the allowable rates of Medicare and other insurance companies were also considered. AGENCY ALS BLS OXYGEN MILEAGE WAITING Care Line $305.50 $210.00 $27.00 $6.50 / mile Bethesda $280.00 $200.00 $25.00 $6.00/mile $45.00 per 1/2 hr. Everglades $265.00 $201.50 $26.50 $7.00/mile $85.00 per 1/2 hr. North County $280.00 $240.00 $27.50 $6.25/mile $1.50 per minute/ after 30 minutes Medics $300.00 $190.00 $22.00 $5.50/mile Lake Worth Fire Dept. $225.00 $190.00 $25.00 $5.00/mile Royal Palm Bch Fire Dept. $250.00 - $20.00 $4.00/mile West Palm Bch Fire Dept. $285.00 - $25.00 $6.00/mile Greenacres Public Safety $221.50 $170.00 $25.00 $5.50/mile Boynton Bch Fire Dept. $245.00 $190.00 $22.00 $5.50/mile Palm Bch Co. FireIRescue $250.00 - $25.00 $6.00/mile PROPOSED Delray Beach Fire Dept. $260.00 $190.00 $22.00 $5.00/mile PROPOSED ,- " REVENUE PROJECTION CASH FLOW ILLUSTRATION 6 Month projection - April 1995 through September, 1995 PROJECTED NUMBER OF TRANSPORTS ALS 1,064 BLS 653 All tabulations are made on the basis of the number of patients transported during FY 92/93 Note: Highland Beach was not included. Patients ALS - 1,064 @ $260.00 $276,640 BLS - 653 @$190.00 $124,070 TOT AL BILLABLE TRANSPORA TIONS $400,710 Oxygen (ALS Patients Only) * $23,408 Mileage (ALS & BLS Patients) * * $25,755 Net Potential Revenue $449,873 Uncollectable rate of 40% ($179,949) COLLECT ABLE POTENTIAL REVENUE $269,924 * Oxygen therapy at $22.00 for ALS Patients * * Mileage is based on an average of 3 miles per patient .. · REVENUEIEXPENSE ANALYSIS Revenue Projection based on six months: $269,924 (April 1995 - September 1995) Projected Expenses for six months: Increased staffing for Station # 4 $69,565 (adding one position - hiring 4 FireFighterÆ.M.T.'s) This represents salaries and benefits Operating start-up cost for 4 personnel $18,170 This includes protective clothing, equipment and uniforms Clerical - no anticipated additional costs Volunteers will help with the additional clerical needs Insurance (Rider Policy - 6 months) $7,500 Initial billing costs $15,000 (Software ranges from 10,000 to 50,000) There are several options available to collect revenues. Currently the EMS User Fees are processed on the AS400 - Misc. Receivables package. If the transport aspect is added to our department we would need to purchase so ttware to process insurance forms, and electronically transmit these to Medicare and secondary insurance companies. Software packages range in price from $10,000 to $50.000. A cost/benefit analysis should be performed to detennine which software to purchase or if a private billing option should be considered. TOTAL PROJECTED EXPENSES $110,235 PROJECTED NET $159,689 NOTE: The EMS User fee revenue of$27,500 for six months has been replaced by the above revenue projections. .. ,. REVENUE PROJECTION CASH FLOW ILLUSTRATION FISCAL YEAR 1995-1996 PROJECTION PROJECTED NUMBER OF TRANSPORTS ALS 2, 1 28 BLS 1,307 All tabulations are made on the basis of the number of patients transported during FY 92/93 Note: Highland Beach was not included. Patients ALS - 2,128 @ $260.00 $553,280 BLS - 1,307 @$190.00 $248,330 TOT AL BILLABLE TRANSPORA TIONS $801,610 Oxygen (ALS Patients Only) * $46,816 Mileage (ALS & BLS Patients) * * $51,525 Net Potential Revenue $899,951 Uncollectable rate of 40% ($359,981 ) COLLECT ABLE POTENTIAL REVENUE $539,970 * Oxygen therapy at $22.00 for ALS Patients * * Mileage is based on an average of 3 miles per patient , . '. REVENUEIEXPENSE ANALYSIS Revenue Projection for Fiscal Year 1995-96: $539,970 (October 1995 - September 1996) Projected Annual Expenses: Staffing for Station # 4 $143,303 (Projecting 3% salary increases - 4 Fire FightersÆ.M.T.'s) Operating costs for 4 personnel $5,170 Clerical - no anticipated additional costs Volunteers will help with the additional clerical needs Insurance (Rider Policy) $15,000 Software maintenance costs $2,500 TOTAL PROJECTED EXPENSES $165,973 PROJECTED NET $373,997 , . " THE CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY PROCESS Public agencies and private services providing ALS and BLS services in the State of Florida are governed by both State and County regulations. Provisions of Chapter 401, Florida Statutes, and Chapter 10D-66, Florida Administrative Code establish rules and regulations regarding the operation and licensure of Emergency Medical Services. Palm Beach County Ordinance 87-27 establishes standards for the application and issuance of Certificates of Public Convenience and Necessity (COPCN) for Emergency Medical Services in Palm Beach County. It is the County Ordinance that will primarily control the City of Delray Beach's application for a COPCN to provide emergency transport services. The following classifications of COPCN's are maintained by Palm Beach County: CLASS A: A COPCN is issued by Palm Beach County whereby the holder can provide primary ALS and BLS care with no transport authorization. The Delray Beach Fire Department presently has a Class A COPCN. This allows the Department to be the primary provider of ALS and BLS care in the City of Delray Beach. CLASS B: A COPCN issued by Palm Beach County whereby the holder is authorized to transport ALS and BLS patients. The holder is not the primary provider of ALS and BLS patients. This COPCN is currently held by Bethesda Ambulance and Care Line, Inc. (Life Fleet) for transport within the City of Delray Beach. CLASS C: A COPCN issued by Palm Beach County whereby the holder is authorized to transport ALS and BLS patients via air. The holder can also be authorized for primary ALS and BLS care such as the Palm Beach County Health Care District which operates Trauma Hawk. CLASS D: A COPCN issued by Palm Beach County whereby the holder is authorized to provide ALS care for special events and inter-facility (hospital) transfers. This COPCN is also held by Bethesda Ambulance and Care Line, Inc. and for related services within the City of Delray Beach. Applications are presently submitted for review every two years to the Administrator of the Palm Beach County EMS office. If the area or "zone" covered by the COPCN is contested, the various agencies seeking the COPCN must address the Palm Beach County EMS Advisory Council. The EMS Advisory Council will recommend one agency to receive the COPCN. The Administrator then forwards a report to the Board of County Commissioners for a public hearing and the award of the COPCN. .. . The award of a Certificate of Public Convenience and Necessity is intended, and expected, to be based on the criteria that the "best able and most appropriate" agency should provide service being requested by the applicant. Currently, a COPCN is valid for a two year period, although recent drafts of revisions to Ordinance 87-27 have included language for a four year period. Palm Beach County EMS Ordinance 87-27 also states that unless a Class A COPCN holder (Delray Beach Fire Department) also holds a Class B COPCN, the Class A COPCN holder is not authorized to transport patients. It is possible however, that a municipality may receive a Class B COPCN to transport ALS patients only. Also, there is precedent for a municipality to receive an unrestricted Class B COPCN and then contract at the municipal level with a private provider for the transport ofBLS patients. In order to add the emergency transportation function, the City of Delray Beach will need to apply for a Class B Certificate of Public Convenience and Necessity this year. The City's current Class A COPCN will not expire until December 31, 1995. An application for the Class B certificate must be filed with the Administrator of the County's EMS office by September 19, 1994. If the requested COPCN ultimately is approved by the Board of County Commissioners, the City could begin transporting emergency patients on January 1, 1995. Staff will make the necessary presentations before the County's agencies and boards consistent with the application process if authorized by the City Commission. . . ADDITIONAL CONSIDERATIONS There are other additional steps which must be taken by City staff in order to be in a position to implement the recommendations made in this report. A costlbenefit analysis should be conducted to detennine feasabilty of in-house billing vs. a private company provider. Additionally, a municipal ordinance must be prepared and adopted which defines the level of service required in the City of Delray Beach, transportation rates and fees, as well as delegating the aèministrative authority to the Fire Department to discharge the duties and functions associated with emergency transport services. . . RECOMMENDATIONS During the course of this analysis, staff reviewed several models pertaining to service delivery enhancements. These included variations of staffing levels as well as whether to transport only ALS patients or all ALS and BLS patients. Key considerations during the analysis were: · Patient treatment and continuity of care, keeping in mind what is best for the patient. · More efficient use of current and future Fire Department staff and capital resources. · Control of quality and the focus of training of all personnel providing emergency medical service within the municipality. · Reduction in the number of emergency units now responding to an incident. · Public review and comment on rates charged for emergency transport services. · Application of home rule principles to an area of vital community concern and importance. · Reduction in the ad valorem tax impact for current and future emergency medical servIces. · All users of emergency medical services provided in the City of Delray Beach would contribute to the maintenance and operation of the system by shifting some costs rather than limiting revenues to ad valorem taxes. This broader group includes those in transit as well as visitors to the community. After weighing numerous considerations, the Committee recommends that the City of Delray Beach: a. Utilize a one-tier ALS and BLS treatment and transport EMS system operated by the Delray Beach Fire Department. b. Adopt the user fee schedule as proposed. Appendix B is an illustration of both the present and the recommend transport systems. , · A one tier EMS system will enhance patient care in that transportation is provided at the quickest and most appropriate moment ratl:er than waiting, in some instances, for a private ambulance to arrive to provide this service. Continuity of patient care is maintained and best assured by having those persons involved in the initial patient assessment and treatment continue observation, monitoring and all necessary care until the patient is transported to the appropriate receiving medical facility. Currently, 41 % of the population of Palm Beach County residing in municipalities receive either ALS, or ALS and BLS emergency transportation services as part of their fire-rescue/public safety delivery system. If all the jurisdictions currently considering making a change in this area of service delivery add transport service, municipal residents serviced in this manner will reach almost 80%. Consideration was not given to the transport of non-emergency patients in keeping with the current mission statement of the Delray Beach Fire Department (Appendix ). A private ambulance service provider should continue to provide non-emergency inter- facility transportation, which transfers patients between hospitals, nursing homes, and other related facilities. , . IMPLEMENTATION SCHEDULE The recommended implementation schedule for potential transport service covers a period from August, 1994 to January, 1995. Various procedural and legal requirements, the application process itself, and administrative pre-requisites are considered during this peri~d. Present Report and Recommendations to City Commission and Request Direction - Workshop August 9, 1994 Cost/Benefit Billing Survey August, 1994 Draft of enabling ordinance presented to City Commission August/Sept. 1994 Submit application for Class B COPCN to Palm Beach County EMS Office September, 1994 Presentation to Palm Beach County EMS Advisory Commission November, 1994 Board of County Commissioners Public Hearing December 15, 1994 Issuance of Class B COPCN by Palm Beach County January, 1995 Begin emergency transport by Delray Beach Fire-Rescue April 1, 1995 Should an applicant for the Class B COPCN object to the award by the County Commission and file an appeal to overturn or postpone the award, a delay in transport by the City of Delray Beach might occur. Corresponding adjustments in revenues and expenses would be necessary until this matter is resolved. . . APPENDIX APPENDIX A Department's Mission Statement APPENDIX B Two Tier/One Tier System APPENDIX C Calculations to Detennine Service Impact APPENDIX D Medical Director's Statement APPENDIX E Employee Profile . DELRA Y BEACH FIRE DEPARTMENT MISSION STATEMENT & PHILOSOPHY WE ARE COMMITTED · . . to providing the residents of, and visitors to this city a safe and secure community. WE ARE DEDICA TED · " to the preservation of human life, the alleviation of suffering, the protection of property and the safety of our personnel. OUR MISSION . . . is to provide the highest quality basic and advanced life support, fire prevention, life safety code enforcement, fire suppression, heavy rescue, public education and environmental safety services to assure a superior quality of life. We pursue our mission with determination and resolve, and with emphasis on proactive, cost-effective programs. WE RECOGNIZE · . . that all which is achieved is accomplished by dedicated and compassionate professionals serving their fellow man. Our staH is committed to teamwork, professional development, excellence and eHlciency. We value the thoughtful and constructive input of each member of this organization to improve current services and programs, and to build strong foundations for the future. CITY OF DELRAY BEACH~ ~~ . Þ-C ::!. <: ~ Þ-C('1) ~. ~ 0..0' ('1) c:: .., - ...... § ::3 (') (') ('1) õ.: ('1) ::3 ~ .... t'""" WO 0 ~ (') I ('1) ~ 1oTj=1' õ· _. ~ ..,«: ::3 %tp -. ('1) <§.~ rJj (tg. ~~ ~ ~~ ~ ÞOOOÌO - ('1) 1;1>'0 ~ r+ NO "~ ~ 1oTj.., _. ~ ..,«: NO ~ %tp I ('1) -'('1) 1oTj=1' <§.~ -. ~ (tg. ..,«: 0 ~~ %tp -. ('1) ~ ~ <§.~ ~ 0 (tg. ~ a ('1) ~~ ('1)"0 o..r+ ~ ~ ~ õ· 1;1> Š ~ ~ ('1)"0 o..r+ ~ õ' 1;1> Þ-C rJj .., ~ :2" ~ Þ-C(t rJj ~. ~ ~ 0..0' ('1) c:: .., - ~ § (') ~ ('1) ~ - = (') -. 0.- ('1) a t'""" 0 (') ~ -. Š 0 ::3 ~ ~ , wt; I (1) "TI~ _. ~ @'< "TIt:J: _. (1) 00 ~ ::r(") (t::r ~~ ~@ >-ìt; - (1) tI>-o ..... Nt; I (1) "TI~ -. ~ @'< ~t:I:I 00 (1) ::r~ (t::r :::!.."TI 'ï:; -. ~ ""1 ""1 (1) 0 ~ t; a (1) (1)-0 0....... ~ -. . (") tI> ~ - ~ ::3 (") a: ~ (1) a ~ t"'" 0 (") ~ ~ õ' ::3 00 Nt; ~ I (1) 'Tj~ _. ~ 00 ...,,< ~t:I:I 00 (1) ~ ::r~ ..... (") (1) ::r ..., "TI ~ ~ -. ~ @ 3 t; ~ (1) (1) 0.."S. 1116.. ... (") . tI> :I: 0 en 'ï:; ~ ~ , EMS SERVICE DELIVERY TIME The purpose of this analysis was to estimate the increase in EMS Service Delivery Time if patients were transported by a Delray Beach Fire Department Paramedic Unit. Note: The month of March was used in this analysis and is typically the most active. Staff determined that EMS service delivery time would increase by 5.8% if Fire Department units provide transportation. This increase considers various time factors, such as the additional time needed to change linens, and to clean and prepare the interior of the unit (ie. decontamination of blood borne pathogens) for the next response. Category 1 (ALS) EMS alarms accounted for 39.2% of the total number, but accounted for 73.1 % of the total alarm duration (22,893/36,296). TABLE March. 1994 Data Avg. Avg. Avg. Total Alarm Trans. Hosp. Alarm Catei0Q' Runs Percent Durat Durat Durat Durat 1 236 39.2% 63.28 9.04 24.68 22,893 2 5 .8% 47.40 8.80 13.80 350 3 76 12.6% 35.30 2,683 4 4 .6% 59.50 5.25 31.75 386 5 155 25.7% 21.17 3,281 6 125 20.7% 13.62 1,703 Total 601 100.0% 31,296 8.80 + 13.80 x 81 * = 9,229.4/31,296 = 5...8..% increase for BLS transport. * This figure is a result of adding the number of runs from Category 2 and 3. The six EMS alarm categories are as follows: Category 1 - ALS Care - Private Ambulance Transport .with DBFD Accompaniment; Category 2 - BLS Care - Private Ambulance Transport .with DBFD Accompaniment; Category 3 - BLS Care - Private Ambulance Transport Without DBFD Accompaniment; Category 4 - ALS/DL3 Care - Transport by DBFD; Category 5 - ALS/BLS Care - Patient Refused Transport/Patient Deceased; , Randalll... W()/ff, M.D. Medical Director DøJI'Q)' lJeacl, Fire Department 628 S.E. Sth Street, f/ll D,'ray Beach, Florida 3.'483..5249 jut)' 26, 1994 Chief Robert Rchr pelray B"ach Fire Department SPl Wost Atlantic Avenue I Delra)' Beach, Ploridu 33444 Dear ChlefRehr: This letter is in rcf~rC)nce to th~ i~sue of Advanced LJtè SUpport (AL8) and l:Iasic Lite Support (BLS) transport by tho Delray Roach Fire J)cpartment. I am firmly in support of the }.rire Deþttrtmcnt performing ALS and BLS transport and urgc you to move ft.>twurd i~ this ~ega!'a as soon as possjbJc. .Fron1 the vuntage l~oint of the M~diCÐJ DJrector. the present system of waiting tbr the private provider to appear on tJ1C seen" is cumbersome aod at times delays transport, I feel it is not in the best jnte~st and safety of the citizens of Defray Beach to continue the present two tiered SYRtcm. A otto ti~red system, with th~ ¡·'ire Department utilizing theJr weU equipped tranBþOl1 vehiclclS that thcy wready re$þond in, will allow fol' bettcr continuity of patiøllt care, It wiIJ ensure Ihat th" team of rescuers, that presently works so wc:J] together will not be broken up at the time of transport only to regroup at tl1C hospital. Rather, it wiJJ take ndvanta8e of this well trained tenm. not only allowing thëm to treat the palicmt on scene, but to continue that team work while transporting the patient to the hospital. I I . · ! - I have been the MedicpJ Director for the Wost Palm Beach Fire Department for ()V~r ten years. prior to bc:coming t.h~ Medical J)irector of Delray Heach. 1 huve had the uniqu~ opportunity to work with the West Palm Beach lrire Department when they steu1:od their ALS transport system and with the Delray Deach Fire Department that waits for u private provider to transport patients, I have ridden witb b()th Fire Deportn1cnts on numerous occft$fons and in my opinion, while the medical trc8b~"lel1t is th" same. the lack of continuity of care makes the one tiered system as used in West Palm Beach superior, Huving a private provider perform the transport, causes unn~essar)' wüiting times for the Delray Bc:acb Fire Fißht~rlPararn.edic and the patient. To summarize, J rècommend that the Delrey Beach Fire Deptlrtmcnt begin ALS and BLS transport as soon &8 possib1e. Ensuring that one teum of rescuers contil1ucs lhe care of a patient, from the time of arriva1 on the scene, all tbe way to tho hospital. This would be a major improvement over the present cUlnbersome tWo d~rod system. Sinoerely YOU~I /..kX'tUif~ Rt!nðftU L, WoUr, .. M~ica] Director Delray Beach Fire Department , , . EMPLOYEE PROFILE EXECUTIVE SUMN'iARY The career employees of the Delray Beach Fire Department are depicted in the foll'owing chart. This chart indicates the service levels, service history and individuals formal education achievement. Average years of service in E.M.S. 9.13 Certified Emergency Medical Technician (E.M.T.) 48.4% Certified Paramedic 49.2% Total E.M.S. Trained 97.6% Advanced E.M.S. 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X .....0 0 0 :;00 ~ <.11 ?fl. ~ >Æ ~ ~ ~ ~ m..... ~ mm 0 00 00 00 (") '" " 0 0 (") 000 z zz z- zz zz z I I ~~ 00 0000 ooZ 0000 0000 00 0 I mm ..... .......... .....00 -1-1 -1-1 -I -f 0:;0 0:;0 :;0:;0 :;0:;0 :;0:;0 :;0:;0 :;0 :I: ~~ _C cc CC cc cc C m 000 00 00 00 00 0 ;;0 -0 0-1 -I..... .....6 .....-1 -1-1 6 ~:;o 0 00 ~:;o 00 00 :;0 :;0:;0 :;0:;0 :;0:;0 :;0 , A.L.S. TRANSPORT FIRE RESCUE DEPARTMENTS (State of Florida) DEPARTMENT CITY COUNTY NUMBER OF SURVEY PERSONNel Apopka Fire Department Apopka Orange 53 Alachua County Fire Rescue Gainesville Alachua 76 · Altamonte Springs Fire Dept. Altamonte Springs Seminole 60 Arcadia Fire Department Arcadia Desoto 14 Boynton Bèach Fire Rescue Bovnton Beach Palm Beach 72 · Brevard County Fire Rescue Dept. Melbourne Brevard 200 Broward County Fire Rescue Ft. Lauderdale Broward 210 · Casselberry Fire Department Casselberry Seminole 35 Clay County Fire Rescue Green Cove Springs Clav 65 Dania Fire Rescue Department Dania Broward 28 DeSoto County Public Safety Arcadia DeSoto 21 Pembroke Pines Pembroke Pines Broward 129 Coral Gables Fire Department Coral Gables Dade 136 · Deeñield Beach Fire Rescue Deerfield Beach Broward 98 Fort Myers Beach Fire District Fort Myers Lee 44 Greenacres City Public Safety Greenacres Palm Beach 47 · Hardee County Fire Rescue Wauchula Hardee 20 Hialeah Fire Department Hialeah Dade 250 · Hallandale Fire Department Hallandale Broward 87 · Hendry County Fire Rescue Labelle Hendry 35 HollyWood Fire Rescue Dept. Hollywood Broward 225 · Jackson County Fire Rescue Marianna Jackson 29 Lake Worth Fire Department Lake Worth Palm Beach 83 · Indian River Shores Pub Safety Indian River Shores Indian River 19 Jacksonville Fire Rescue Jacksonville Duval 950 · Kissimmee Fire Department Kissimmee Osceola 71 Largo Fire Department Largo Pinellas 128 Lauderdale Lakes Fire Dept. Lauderdale Lakes Broward 35 Longboat Key Fire Department Longboat Key Manatee 33 Lehigh Acres Fire Control Dist. Lehigh Acres Lee 46 Longwood Fire Department Longwood Seminole 21 Margate Fire Department Margate Broward 40 Metro Dade Fire Rescue Dept. Miami Dade 1374 · Miami Fire Rescue Miami Dade 672 · Martin County Fire Rescue Stuart Martin 78 · Miami Beach Fire Rescue Miami Beach Dade 234 · Miramar Fire Rescue Dept. Miramar Broward 54 North Port Fire Rescue North Port Sarasota 33 Oakland Park Fire Rescue Oakland Park Broward 52 Orange County Fire Rescue Orlando Orange 703 · Pasco County Fire Rescue New Port Richey Pasco 246 · Ocean Reef Vol Fire Dept. Key Largo Monroe 42 Okeechobee County Fire Rescue Okeechobee Okeechobee 22 Page 1 , A.L.S. TRANSPORT FIRE RESCUE DEPARTMENTS (State of Florida) DEPARTMENT CITY COUNTY NUMBER OF SURVEY PERSONNB. Orange Park Fire Department Oranae Park Clay 16 Oscelola County Fire Rescue Kissimmee Oscelola 62 * Palm Beach Fire Rescue Palm Beach Palm Beach 70 * Pomeano Beach Fire Rescue Pompano Beach Broward 154 * Royal Palm Beach Fire Dept. Royal Palm Beach Palm Beach 22 * Sarasota Fire Department Sarasota Sarasota 152 Putnam County Fire Rescue Palatka Putnam 30 Reedv Creek Fire District Lake Buena Vista Orange 118 Sanford Fire Department Sanford Seminole 55 Sarasota County Fire Deeartment Sarasota Sarasota 233 · Seminole County Public Safety Sanford Seminole 167 · St. Cloud Fire Department St. Cloud Oscelola 26 St. Lucie CoJFt. Pierce Fire Dist. Ft. Pierce St. Lucie 165 · Sunrise Fire Rescue Sunrise Broward 126 Serino Hill Fire & Rescue Dist. SDrino Hill Hernando 63 Stuart Fire DeDartment Stuart Martin 18 TarDon SDrinos Fire Department T arDon SDrings Pinellas 39 Taylor County Fire Rescue Perry Taylor 16 TamDa Fire DeDartment TamDa Hillsborough 568 · Tavernier Vol. Fire & Ambulance Tavernier Monroe 35 Village of Key Biscayne Fire RescUl Key Biscayne Dade 32 Winter SDrinos Fire Department Winter Springs Seminole 32 West Palm Beach Fire Rescue West Palm Beach Palm Beach 175 · Page 2 " . . 1tØ-~ CITY COMMISSION WORKSHOP DOCUMENTATION TO: DAVID T. HARDEN CITY MANAGER FROM: DIANE DOMINGUEZ ~V\L ~~\AÆ) DIRECTOR OF PLANNING AND ZONING SUBJECT: WORKSHOP MEETING OF AUGUST 9, 1994 PROPOSED COMMUNITY DEVELOPMENT DISTRICT FOR THE ANCHORAGE SUBDIVISION William Swaim has requested an opportunity to present a proposal to the City Commission regarding the creation of a Community Development District (CDD) for the Anchorage Subdivision. As you know, Mr. Swaim has been working for several years to assemble the properties located off of Palm Trail north of George Bush Boulevard and adjacent to the Intracoastal, for development of a high-end single family neighborhood. Associated with the development are improvements to George Bush Boulevard and Palm Trail, and creation of a nature preserve. Mr. Swaim is proposing to establish a CDD to finance improvements necessary for the development of the Anchorage. A CDD is a unit of local special-purpose government having certain powers related to the financing, installation and maintenance of infrastructure and community facilities. CDDs are established pursuant to the Uniform Community Development District Act of 1980 (Florida Statutes Chapter 190). Essentially, a CDD affords a developer a mechanism to finance the construction and/or acquisition of infrastructure, to deliver basic services, and to pay for the operation and maintenance of such infrastructure and services. A CDD is authorized to exercise a number of general powers, including the following: * To borrow money and issue bonds, certificates, warrants, and notes. * To levy ad valorem taxes on property within the district to construct, operate, and maintain improvements, or to pay debt service on bonds issued. The taxes levied by the CDD must be approved by the qualified electors in the district, and are in addition to ad valorem taxes imposed by local government. The taxes are not included in the general purpose local government 10 mill cap. * To levy and collect special assessments. W53 . · City Commission Workshop of 8/9/94 Anchorage Community Development District Page 2 * To establish and collect user charges and fees for the use of facilities and services provided by the CDD. * To hold, control, dispose of, and acquire by donation, purchase, or condemnation, any public easements, dedications to public use, and platted reservations for public purposes; and to make use of such easements, dedications, or reservations for any purpose authorized by the Act. * To exercise the power of eminent domain, for purposes relating to water, sewer, district roads, and water management. * To contract for services and apply for grants. * To finance, construct, operate, and maintain systems and facilities for: water management; water supply, sewer, and wastewater management, reclamation, and reuse; bridges and culverts; district roads equal to or exceeding City standards, including street lights; and any other project approved by the local government. The above powers are automatically granted to a CDD upon its creation. The local government may specifically grant the CDD additional authority to construct, operate, and maintain systems and facilities for the following: * Parks and facilities for indoor and outdoor recreational, cultural, and educational uses. * Fire prevention and control, including fire stations, water mains and plugs, fire trucks, and other vehicles and equipment. * School buildings and related structures. * Security, such as guardhouses, fences and gates, electronic security systems and patrol cars. The district cannot exercise police power, but may contract for an increased level of service from the local government. * Mosquito control. * Waste collection and disposal. CDDs do not have the power to adopt a comprehensive plan, building code, or land development regulations. Property within the CDD is subject to all planning, environmental, and land development laws, regulations, and ordinances. CDDs are governed by a 5-member board that is elected by the landowners of the district. Local government has no authority to appoint or remove members. Within the initial years of establishment, the landowner/developer generally controls the board. , · City Commission Workshop of 8/9/94 Anchorage Community Development District Page 3 CDDs that are less than 1,000 acres in size are established through a petition filed with the county or municipality within which the property is located. In this instance, the petition would be filed with the City of Delray Beach. The district would be created by ordinance following a duly advertised public hearing. The CDD application must be accompanied by the written consent of the owners of 100 percent of the property to be included in the district; or by documentation that the petitioner has control by deed, trust agreement, contract, or option of 100 percent of the property. In addition, a filing fee of $15,000 is required to cover the costs of reviewing and processing the application. It is not clear which properties are proposed for inclusion in the district, and whether or not Mr. Swaim has ownership, contracts, or options on any of the parcels. At this time, he is asking the Commission to grant preliminary approval to the CDD, prior to his making a substantial investment in this process. Mr. Swaim has been informed that City Attorney Susan Ruby will advise the Commission against granting any kind of preliminary approval of the CDD. Attached is Mr. Swaim's letter of request, and an Economic Impact Statement of the proposed district prepared by William Swaim and Associates, Inc. Attachments: * Letter of July 26, 1994 from William Swaim * Anchorage CDD Economic Impact Statement T:CCANCH_DOC '. WILLIAM SWAIM & AsSOCIATES INCORPORATED INVESTMENT BUILDERS DEVELOPERS July 26, 1994 Diane Dominguez Planning Director City of Delray Beach 100 N. W. 1 st Avenue Delray Beach, FL 33444 Project: ''The Anchorage" Delray Beach, Florida Subject: Preliminary City Commission Approval of Community Development District Dear Diane: Pursuant to your request, we are requesting preliminary City Commission approval, prior to formal submission, of the formation of a community development district (CD D). The COD would be for the Anchorage subdivision located in northern Delray Beach. The boundaries are not yet firm and are dependent on the CRA commitment to the area. Upon conceptual approval we will be submitting a formal request with all proper documentation on property ownership along with our $15,000 application fee. Our request is only for board consensus prior to our formal request. If you have any questions or need any additional information, please don't hesitate to call @407-395-7289. "') // / .~ / // / <;,. William B. Swaim ~Æ~IE~~IDJ President PLANN\NG & ZON\NG ~.... ...._......... ~.',............;...._4 ........... ~ 5685 PACIFIC BOULEVARD, SUITE 2303 BOCA RATON, FLORIDA 33433 407-395-7289 . . , ANCHORAGE COMMUNITY DEVELOPMENT DISTRICT ECONOMIC IMPACT STATEMENT Prepared By: William Swaim & Associates, Inc. 5685 Pacific Boulevar~ Suite 2303 Boca Raton, Florida 33433 . 1.0 Introduction 1.1 Purpose and Scope This economic impact statement, as required by Section 190.005(l)(a)8, FoS., is an exhibit attached to the petition to establish the Anchorage Community Development District (the "Anchorage CDD" or "District"). Among its special powers, the Anchorage CDD will be empowered to manage and finance: (1) water management and control systems; (2) water and wastewater systems; (3) District roads, bridges and culverts; (4) other infrastructure as required by the development order or by governmental agreement; and, (5) recreational facilities. The petitioner is William Swaim & Associates, Inc., a Florida Corporation. A Community Development District is an independent special taxing District created and authorized by Chapter 190, FoSo to be established to plan, finance, construct, operate and maintain community-wide infrastructure in large, planned community developments. CDDs provide a "solution to the states planning, management and financing needs for delivery of capital infrastructure in order to service projected growth without overburdening other governments and their taxpayers." Florida Statutes S. 190.002(1)(a)(1989). A CDD is not a substitute for the local, general purpose government unit, i.e., the county in wlúch the CDD lies. A CDD as a limited, special purpose local government, has no permitting, zoning, police nor many of the other powers possessed by general purpose governments. A CDD's powers and functions are strictly limited to its special purpose of managing and financing infrastructure for community development. The 1984 Florida Legislature revised Chapter 190, wlúch governs community development districts, and made it very clear that approval of a community development district does not constitute a development order under Chapter 380, F.S. In addition, the 1984 Legislature decided that: "Community development districts do not have the power of a local government to adopt a comprehensive plan, building code, or land development code, as those terms are defined in the Local Government Comprehensive Planning and Land Development Regulation Act. A district shall take no action which is inconsistent with applicable comprehensive plans, ordinances, or regulations of the applicable local general- purpose government." {Ch. 84-360, S. 3, 1984 Fla. Sess. Law Serve 701, 707 (codified at Fla. Stat. S. 190.004 (3)(1989). 1 . Thus, it is clear that a community development district is solely an alternative means of managing, financing, constructing, operating and maintaining community infrastructure for planned developments. As a result, the scope of this economic impact statement is also limited to evaluating the consequences of establishing Anchorage CDD. The limitations on the scope of this economic impact statement for a proposed CDD are explicit, set out in Section 120.54(2), and further described Section 190.002(2)(d), F.S. as follows: "That the process of establishing such a district pursuant to uniform general law be fair and based on factors on material to managinc and financinc the service4elivery jUnction of the district, so that mœ matter conceminll permittinc or planninC of the development is not material or relevant (emphasis added) ". 1.2 Anchorage Community Development District The proposed District covers approximately 46 acres. The land within the District will be developed as single family residential and recreational uses. The petitioner has proposed to establish Anchorage CDD in order to have an alternative mechanism to manage, construct and/or acquire some of the infrastructure and community facilities which will be needed by property owners. Table 1 outlines a suggested plan for financing, ownership, operations and maintenance of the infrastructure by the proposed CDD. As noted previously, as part of its special powers granted by statute, the District is empowered to own, operate and maintain: (1) water management and control systems; (2) water and wastewater systems; (3) District roads, bridges and culverts; (4) other infrastructure as required by the development order or by governmental agreement; and; (5) recreational facilities. Certain capital costs can be defrayed through the levy of non-ad valorem assessments ("sometimes known as benefit special assessments"). Expenses for operations and maintenance can also be paid through the levy of non-ad valorem assessments. Table 2 shows a proposed timetable and estimated construction costs for the community facilities in the District. The estimates are in constant 1994 dollars. It is expected that the District will issue revenue bonds to be used exclusively to provide the capital to construct and/or acquire the infrastructure mentioned earlier. The bonds can be repaid by non-ad valorem assessments levied on all benefited properties in the District. The uniform process for the notice, levy, roll preparation, collection and enforcement of such non-ad valorem assessments has been established in Sections 197.3632 and 197.3635, F.S. and is recognized in Section 190.021, F.S. 2 . " Funds for District operations and maintenance of District facilities can be generated via such non-ad valorem assessments. In this way the property which receives the benefits of District services is the property which can be obligated to pay for those services. 1.3 Summary of Economic Impacts Section 120.54(2)(b), F.S. defines the elements an economic impact statement must contain: (1) An estimate of the cost to the agency of the implementation of the proposed action, including the estimated amount of paperwork; (2) An estimate of the cost or the economic benefit to all persons directly affected by the proposed action; (3) An estimate of the impact of the proposed action on competition and the open market for employment, if applicable; (4) A detailed statement of the data and method used in malcing each of the above estimates: and (5) An analysis of the impact on small business as defined in the Florida Small and Minority business Assistance Act of 1985. The economic impacts of the proposed Anchorage CDD are S'!Runarized below. 2.0 Costs and Benefits of Establishing the Anchorage Community Development District 2.1 Agency Costs to Implement the Proposed Action Because the Anchorage CDD is smaller than 1,000 acres, it will not require establishment by the Florida Land and Water Adjudicatory Commission (the Governor and Cabinet). There will be two types of costs incurred by the City when the proposed District is established as requested by this petition. First, the City will review this petition, this work will absorb staff time. To offset the costs for review of this application, a filing fee will be paid by the petitioner to the City. Second, the City may incur a small annual cost to review the CDD's budget when it is submitted for informational purposes each year. In this CDD is established, there will be some annual costs to State agencies too. Anchorage CDD will have to submit annual financial reports to the Bureau of Local Government Finance, Office of the Comptroller, just as all 3 '" . other units of government must do pursuant to Chapter 218, F.S. In fiscal year 1990-91, the Bureau of Local Government processed more than 1,000 budgets. The marginal cost of processing one additional report will be negligible. In addition, the Uniform Special District Accountability Act of 1989 (the "Act") empowered the Department of Community Affairs to charge each district (including CDDs) a fee not to exceed $175 annually for payment of part of the costs incurred by the Department of Community Affairs for work related to the administration of the Act. Finally, local government has the opportunity to annually review the public facilities plans of the District. 2.2 Costs and Benefits to All Directly Affected Persons Section 120.54(2)(b), F.S. requires that all economic impact statements examine the costs and benefits to each person directly affected by the establishment of the Anchorage CDD. From an economic perspective, the persons directly affected include: local and state governments, developers, landowners, consumers, and taxpayers. 2.2.1 The State of Florida and Its Citizens - Costs Beyond the administrative costs outlined above, there will be no cost incurred by either the State of Florida or the general citizenry because of the establishment of Anchorage CDD. The Anchorage CDD will serve the needs of its landowners by managing, constructing and/or acquiring, financing, operating and maintaining the infrastructure and urban services needed by District landowners and the citizens of the State of Florida (the "State"). The District will require no subsidies ftom the State or its citizens. 2.2.2 The State of Florida and Its Citizens - Benefits There are several types of benefits which will flow to the State and its citizens if the proposed District is established. First, establishment of this CDD satisfies the intent of the Legislature in Chapter 190, Florida Statute, the law governing community development districts. Section 190.002 (1) (a). F.S., states: 4 . · "There is a need for uniform, focused, and fair procedures in state law to provide a reasonable alternative for the establishment, power, operation, and duration of independent districts to manage and finance basic community development services: and that, based upon a proper and fair determination of applicable facts, an independent district can constitute a timely, efficient, effective, responsive, and economic way to deliver these basic services, thereby providing a solution to the state's planning, management, and financing needs for delivery of capital infrastructure in order to service projected growth without overburdening other governments and their taxpayers". A second benefit which the State and its citizens receive is that the CDD will be the mechanism by which substantial investment in roads, proper drainage, water and wastewater systems are provided, putting major infrastructure in place prior to or in accordance with proper development. This will help to assure that state and local requirements for concurrency will be satisfied. Third, the CDD provides an improved level of planning and coordination, which is a benefit to the State and its citizens. 2.2.3 Delray Beach and Its Citizens - Costs As stated In Section 2.1, the City will review the petition to establish Anchorage CDD. To offset these costs, the applicant must provide the City with a filing fee. This fee should offset the City's costs to review the application. Concern that District obligations, particularly debt payments, could become State or City obligations is without foundation. This point was made explicitly clear by the Legislature when it adopted Section 190.002(3), F.S. ''It is further the purpose and intent of the Legislature that no debt or obligation of a district shall constitute a burden on any local general-purpose government without its consent." F 1 a. Slat. S. 190: 002(3)(1989) The District can plan to issue revenue bonds to finance the construction and/or acquisition of District infrastructure including drainage, water and wastewater systems, bridges and culverts and roads. Payment of the debt service for these bonds can be provided by District property taxes of non-ad valorem assessments. At no time will the State or the City be legally obligated to pay the debt service on District obligations. 5 .. · A non-ad valorem assessment will cover certain other District expenses for operating and maintaining District facilities. Initially the developer will be the largest landowner. Should sales be slower than expected, the District's maintenance budget will not suffer, instead, the developer will be left holding land longer than expected, and it will pay a greater proportion of the non-ad valorem assessment than expected as a result. The District's revenues will not decrease because of this financial structure. Finally, the District will contract with the Palm Beach County Tax Collector to collect its taxes and/or non-ad valorem assessments. The costs for this service will be defrayed through the fees charged by the tax collector. These costs will not be borne by the residents of Delray Beach. In general; instead these costs will be borne by landowners of the District. There are additional legal buffers that serve to protect the citizens of Delray Beach with regard to District obligations. Briefly, there are limitations on both the amount of millage the District can levy and the amount of general obligation debt it can issue. Specifically, Section 190.016(9)(a), F.S. states: "The district shall have the power from time to time to issue general obligation bonds to finance or refinance capital proceeds or to refund outstanding bonds in an aggregate principal amount of bonds outstanding at any one time not in excess of 35 percent of the assessed value of the taxable property within the district.... " Furthennore, part of Section 190.021(1), F.S. requires that: ''An ad valorem tax levied by the board for operating purposes, exclusive of debt service on bonds, shall not exceed 3 mills, except that a district authorized by a local general-purpose government to exercise one or more powers specified in s. 190.012(2) may levy an additional 2 mills for operating purposes, exclusive of debt service on bonds. " In addition, notice of all meetings of the District governing body must be publicly advertised in advance, and all members of the District's Board of Supervisors are subject to Florida's "government in the sunshine" rules. All members of the District's Board of Supervisors must also adhere to the same high standards of ethical conduct to which other public officials in the State are required to adhere. Also, the District must validate its issuance of bonds in Circuit Court, a process by which the District determines its authority to incur bonded debt and the legality of all proceedings in 6 .. . connection therewith. During this process, the citizens of Delray Beach and the State of Florida have opportunity to express their opposition, if any. 2.2.4 Delray Beach and Its Citizens - Benefits The proposed Anchorage CDD will provide a number of economic benefits to the City and its citizens. First, since residents of Delray Beach are also citizens of the State, they receive the same benefits trom planned developments as do other citizens. In fact, since the development is to occur in the City, its citizens benefit to a greater degree on this account than do other people living elsewhere in the State. The District structure lends itself to well-planned, well-managed and well-financed communities, and such well-planned and well-financed communities are attractive locations for new residents and new or expanding businesses. The availability of such communities enhances the quality of life and the economic development of the areas in which they are located. Second, the proposed District is the best means of assuring that landowners of Anchorage CDD receive the facilities and services they need, while at the same time restricting the costs to landowners who receive the services. The District will be run by landowner-elected supervisors for no less than eight years following appointment of the initial board. In the sixth year and after there are 250 qualified electors in the District, supervisors will begin to be elected by the District's qualified electors. This governance structure links those who receive District facilities and services, to the obligation to pay for those services, creating an environment for efficient management of the District. At the same time, this structure also allows Anchorage CDD landowners to control the entity which provides the services and levies the funds to pay for those services. The City and its citizens are not involved in the management or finance of the District. However, although the District has independent powers and functions, it's activities are subject to both procedural and substantive limitations, such as complying with zoning, pennitting and the City's Comprehensive Plan requirements. Should the City wish to take over any CDD provided function, there are provisions in Chapter 190, F.S. which provide for this capability. Thus, the City does not lose control over the use of the land, but by the same token, the City is not obligated in any way to pay debt of the District for the services and facilities it provides. The District's assessments do not affect the City's millage cap. 7 . The third benefit which accrues to the City and its citizens is that a community development district is the sole mechanism by which the City is completely freed from the management or administrative burden of Anchorage CDD. Since the District is an independent special purpose and limited form of local government, it has its own independent management board and budget mechanism accounting for its own administration. See Fla. Stat. SSe 190.007-.008 (1989). This arrangement for governing and administrating the District means a cost savings to the City over other types of arrangements. Every other form of governmental and financial structure would make the City at least partially responsible, or ultimately answerable for, the District's services. Fourth, inftastructure provision and management by the District provides quality which enhances the intrinsic value of the property and development, creating a basis for future enhanced property tax revenue to the City. Fifth, by virtue of Chapter 190 F.S. compliance with conditions of the development order, as they relate to the District inftastructure are made by the District Board of Supervisors at public meetings this societal benefit has positive economic consequences. In conclusion, establishing a CDD can be the best way to assure that growth pays for itself. The District mechanism provides foT' the land development process to take care of its own needs. It imposes the costs on those who benefit ITom the services provided. 2.2.5 Petitioner - Costs The developer as petitioner and initial landowner will incur substantial costs if the proposed District is approved. These costs can be grouped into five categories (1) planning and petitioning for the District; (2) contributions of management and technical assistance; (3) District taxes and assessments; (4) provision of required rights-of-way and easements; and (5) landowners' participation in the governmental process. It is costly and time consuming to plan and petition for a CDD. The petitioner's Anchorage CDD Task Force includes economists, attorneys, investment bankers, engineers, planners and experienced district managers. Second, the District will need managerial and technical assistance ITom the developer ITom time to time, especially in the early years of its operation. The developer stands ready to provide such assistance without charge. S , . Third, the landowners will pay substantial District taxes and assessments over the life of the project. Indeed, during the early years of this District the developer will be the District's largest taxpayer because the developer Is the landowner. Fourth, the petitioner as the major initial landowner in the District will bear the largest portion of the donation of certain rights-of-ways and easements. Finally, the landowner-developer, by virtue of the District, must deal with governmental requirements which attend public noticed decisions. Without the District, the landowner-developer would not have such matters with which to cope. 2.2.6 Petitioner - Benefits There are certain general economic benefits to the petitioner through the exercise by the District or its management function although the initial ingredients of the District's management function (proper planning and design of the District's infrastructure) are being assumed by the developer as landowner prior to the proposed establishment of Anchorage CDD, it is to the petitioner's benefit that the District structure allows for subsequent components of the management function to receive the completely focused attention of the District Board of Supervisors and its staff. Such subsequent components of the District's management function include the implementation and efficient operation of the District's infrastructure and the provision of a perpetual entity to operate and maintain the community's infrastructure. The economic benefit to the petitioner is encompassed in a more efficient cost of management of the District's infrastructure, both up &ont and long term, and to sustain reliability of quality service delivery. These benefits ftee the landowner-developer to meet the demands of the marketplace flexibility. Anchorage CDD can provide the developer as petitioner with three other economic benefits. First, Anchorage CDD could provide access to tax exempt financing for a portion of the projects infrastructure. The value to the petitioner of tax exempt financing for infrastructure improvements amounts to an annual financing cost difference in today's market of approximately 3.0 percentage points. However, this is a gross savings figure which must be netted against the cost of annual taxes and assessments which must be paid by the petitioner-developer as a District landowner. 9 , . Perhaps just as important as any cost savings is the fact that through District financing, the debt obligation does not appear on the balance sheet of the petitioner. Such off-balance sheet financing is useful and valuable. Finally, much of the benefit from the availability of tax exempt financing ultimately accrues to the benefit of the end user of the land within the CDD. Lower cost infrastructure, all things being equal, especially over the long term, may mean lower operations costs for users. In addition, the District will be operated for the benefit Anchorage CDD landowners, immediate and future. This helps assure that the high standards which the petitioner can set for Anchorage CDD can be preserved through the life of the project and beyond, so long as the District government serves its legitimate functions, including management, even after the developer is no longer involved. Another benefit in establishing the CDD is that, through a District, the developer as well as the City and State are better assured that necessary infrastructure will be in place when it is needed. This would help to satisfy growth management laws requiring concurrent availability of infrastructure. 2.2.7 Consumers - Costs Consumers are people who will purchase land anellor housing within the Anchorage CDD, should the proposed CDD be established, District landowners will be required to pay District taxes and assessments over and above their City taxes and assessments. District taxes and assessments do not affect or offset City taxes. It is this increment of expense on top of general City taxes and assessments which is the cost of the CDD to the consumers. These taxes and assessments do not count against the City's millage cap. As noted above, the petitioner plans to ask the District Board of Supervisors to manage and finance (1) water management and control systems; (2) water and wastewater systems; (3) District roads, bridges and culverts; (4) other infrastructure as required by the development order or by governmental agreement; and; (5) recreational facilities. The petitioner's current plans identify four categories of expenses which District landowners will pay: (1) monthly service charges to defray operating and capital costs. (2) any taxes anellor non-ad valorem assessments collected by the County/City or School Board. (3) non-ad valorem special assessments to pay for the District's capital costs. 10 , . (4) non-ad valorem special assessments to pay for operating and maintaining the District facilities and services. The first two of these cost categories would exist regardless of whether Anchorage CDD is established. The proposed development will require water and wastewater services, roads, and drainage; and landowners may pay City taxes and assessments notwithstanding the existence of a CDD. Thus, these costs cannot properly be viewed as costs which arise ftom the CDD itself: ever. tàough District landowners would pay such taxes and fees. The point is that the landowners would pay these taxes, assessments and fees in any event. A CDD provides landowners with the option of having higher levels of services managed and financed through the use of self-imposed taxes, charges and assessments. Thus, the District is an alternative means by which necessary community services are managed and financed. District management and financing is no more expensive, and often less expensive, than the alternatives of an MSTU, MSBU, neighborhood association, City provision, private utility, or through other private financing. 2.2.8 Consumers - Benefits District landowners can receive three major classes of benefits if the CDD is established. First, those in the District may receive a higher level of public services and amenities than would otherwise be the case. The proposed development is designed as a residential project with high service demands. To be successful, the landowner-petitioner believes that a mechanism is needed to help assure consistently high levels of public facilities and services. A CDD can be the best vehicle for this purpose. It results in potential income tax deduction and enhanced property values. Second, the CDD is a mechanism for assuring that the community services and amenities will be completed concurrently with development of the rest of the land. That satisfies the revised growth management legislation, and it assures that growth pays for itself without undue burden on consumers. Finally, a CDD is the sole form of governance which allows District landowners to totally determine the type, quality and expense of District facilities and services provided they meet the City's overall requirements, subject to the City plans and land development regulations. 11 . , It should be clear that, on net, the establishment of Anchorage CDD will benefit its landowners. The District will be controlled by District landowners and electors, and it will be operated for the benefit of District landowners and electors. The CDD will help insure that the high standards the petitioner has set for its development will be met for the benefit of District landowners. 3.0 Competitive Effects Establishment of Anchorage CDD will have a modest effect on competition in the market for housing in Delray Beach and in those areas where there are development projects similar to the proposed development. To understand the nature of these competitive effects, it is important to recognize the type of project envisioned at Anchorage CDD. The development is designed as a high quality residential community. As such, it competes with other developments serving this same market niche. While establishment of Anchorage CDD does provide some competitive advantage, this same advantage can be obtained by any other landowner who decides to go through this same petition process. In other words, there is no unique competitive advantage conferred upon Anchorage CDD which is not available to everyone else in the market. While the CDD itself will not have a measurable impact on the open market for employment in Delray Beach, certain construction activities carried out by the District will nonetheless have some positive effect on employment at the local level. 4.0 Small Business Impacts Establishment of Anchorage CDD will have no impact on small businesses. The Anchorage CDD will not contain any commercial development. Therefore, the impact on small businesses is negligible. In addition, the District must operate according to Florida's sunshine laws, and the District must take competitive bids for certain goods and services it will purchase. As a result, small businesses will be better able to compete for business in the development because of the District. 12 . 5.0 Data and Methodology Some of the background data used in this analysis, in particular the proposed build-out schedule and timing and amount of infrastructure improvements, came from the petitioner, and may represent what the petitioner will ask the District to do, for example, Tables 1 and 2 outline the capital infrastructure, timetable for construction, and responsibilities for financing, owning and operating the various community infrastructure facilities. These data reflect estimates of costs and timing at this juncture. From a methodological perspective, in that the quantification of costs and benefits to those directly affected by the proposed establishment of Anchorage CDD, is at this point in time premature. An analytical approach was adopted with which the costs and benefits were qualitatively examined. In addition, an examination of the underlying assumptions with regard to the proposed build- out schedule and timing and amount of infrastructure improvements was conducted. 6.0 Conclusion Based upon the information and observations in this statement and upon an analysis and review of the land and related information, our assessment of the economical consequences from the establishment of the proposed District is that they will prove beneficial to the citizens ofDelray Beach and the State. 13 . , TABLEt ANCHORAGE COM:MUNITY DEVELOPMENT DISTRICT PROPOSED INFRASTRUCTURE PLAN Facility Comments Surface Water Management Capital Costs: District Ownership: District OplMaint: District Financing: Non Ad Valorem Assessments District Roads Capital Costs: District Ownership: District OplMaint: District Financing: Non Ad Valorem Assessments Water distribution System Capital Costs: District Ownership: City OplMaint: District Financing: Non Ad Valorem Assessments Wastewater System Capital Costs: District Ownership: City OplMaint: District Financing: Non Ad Valorem Assessments Landscaping Capital Costs: District Ownership: District OplMaint: District Financing: Non Ad Valorem Assessments Recreation Capital Costs: District Ownership: District OplMaint: District Financing: Non Ad Valorem Assessments 14 , ' TABLE 2 ANCHORAGE COMMUNITY DEVELOPMENT DISTRICT PROPOSED INFRASTRUCTURE CONSTRUCTION ESTIMATED COSTS AND TIMETABLE AnticiDated Schedule Estimated For Construction Construction Cost* Water Management 1994-1995 Roadways and Street Lights 1994-1995 Water and Wastewater 1994-1995 Access Bridge 1994-1995 Landscaping 1994-1995 Recreation 1994-1995 . Does not include cost of any bond issue. 15 , ' . ~ ! 1: ~ ~ ~ r ~ ~ ~!Z !Z Z ~!II !II h ~i t: ~ ~ ~ 0 i!: II! (.) ¡ ~ 0 -J LL I- ~ (.) I a::: I- " en Q I- Z W ::æ: ~ '" ~... e¡ I a. z~ t: 5 a: I 0 h 0 ~ ~i §~ -J ~ II :0 ~ W .... a: ~ g > ~ ~ w ~ II! I II) iI! ~ Q ~ Z :::> ~ ::æ: ~~ '" ::æ: ~s ! 0 ~I I (.) w ~ 0 0 ! ~ J: ~~ ~o (.) ~g Z ilia: ~~ « ;1 ß ! " a: ~ ~ g IJj '" if ~¡ ~ Ow '" ~f ! .. z 8 ~ ~ ~ § ffi a: I~ i !! ffi '" ~ ~ ! Ii a: . . ANCHORAGE COMMUNITY DEVELOPMENT DISTRICT BOND OFFERING PROCEEDS TOTAL PALM TRAIL NATURE PRESERVE TAX EXEMPT CLEARING AND GRUBBING 6,000 LANDSCAPING 25,000 FENCING 80,000 RIP-RAP 12,000 OBSERVATION DECK 25,000 LEGAL & CONSULTANTS ~ TOTAL 168,000 $168,000 MITIGATION SITE CLEARING AND GRUBBING 30,000 SPOIL REMOVAL 60,000 DREDGING INTRACOASTAL 10,000 RIP-RAP 15,000 PlANTING 40,000 FENCING 5,000 CONSULTANTS QQ..QQQ. TOTAL 210,000 $210,000 GEORGE BUSH BOULEVARD RECONSTRUCTION ROAD CONSTRUCTION 205,183 STORM SewER 75,000 PARKING AREAS 60,000 LANDSCAPING 125,000 CONSULTANTS ~ TOTAL 490,183 $490,183 PALM TRAIL RECONSTRUCTION ROAD CONSTRUCTION 168,394 STORM SEWER 60,000 LANDSCAPING 125,000 STREET LIGHTS 50,000 CONSULTANTS 20,000 FPl RELOCATION lli!QQ TOTAL 496,39<t $496,394 BRIDGETENOER HOUSE REMODELING RECONSTRUCTION 10,000 CONSULTANTS 1Q..QQQ TOTAL 20,000 $20,000 ANCHORAGE DEVElOPMENT WORK CLEAR, GRUB, STRIP DEMOLISH 125,000 125,000 DIRT WORK 425,937 425,937 ROAD WORK 277,704 277,704 WATERLINES 60,000 60,000 SANITARY SEWER 75,000 75,000 STORM SEWER 50,000 50,000 STREET LIGHTS 50,000 50,000 SEAWALLS 984,480 984,480 RIP-RAP 138,000 138,000 INSTALL DOCKS 678,000 678,000 LANDSCAPING 750,000 750,000 BRIDGE 75,000 75,000 WALL & GATEHOUSE 235,000 235,000 TENNIS COURTS & TENNIS PAV. 110,000 110,000 CONSULTANTS 222,400 222,400 G&A 200,000 200,000 FPl DIFFERENTIAL ~ ~ TOTAL 4,481.521 $4,481,521 SPOIL LAND ACQUlsmON 3,839,842 $3,839,842 WATERWAY ACQUlsmON 1,843,922 $1,843,922 CONSULTANTS FEES 400.000 $400,000 SUB TOTAL $11,949,862 INTEREST RESERVE (2 YEARS 07.40"') $1,834,017 UNDERWRmNG COST $413,516 TOTAL BOND AMOUNT $14,197,395 . . ANCHORAGE COMMLJNITY DEVELOPMENT DISTRICT BOND vrFERING PROCEEDS TOTAL PALM TRAIL NATURE PRESERVE TAX EXEMPT CLEARING AND GRUBBING 6,000 LANDSCAPING 25,000 FENCING 80,000 RIP-RAP 12,000 OBSERVATION DECK 25,000 LEGAL & CONSULTANTS ~ TOTAL 168.000 $168,000 MITIGATION SITE CLEARING AND GRUBBING 30,000 SPOIL REMOVAL 60,000 DREDGING INTRACOASTAL 10,000 RIP-RAP 15,000 PLANTING 40,000 FENCING 5,000 CONSULTANTS §Q..Q.Qg TOTAL 210,000 $210,000 GEORGE BUSH BOULEVARD RECONSTRUCTION ROAD CONSTRUCTION 205,183 STORM SEWER 75,000 PARKING AREAS 60,000 LANDSCAPING 125,000 CONSULTANTS lliXI!l TOTAL 490,183 $490,183 PALM TRAIL RECONSTRUCTION ROAD CONSTRUCTION 166,394 STORM SEWER 60,000 LANDSCAPING 125,000 STREET UGHTS SO,OOO CONSULTANTS 20,000 FPL RELOCATION ~ TOTAL 496.394 $496,394 BRlDGETENDER HOUSE REMODEUNG RECONSTRUCTION 10,000 CONSULTANTS !Q.!gQ TOTAL 20,000 $20,000 ANCHORAGE DEVELOPMENT WORK CLEAR, GRUB, STRIP DEMOUSH 125,000 125,000 DIRT WORK 425,937 425,937 ROAD WORK 277,704 277,704 WATERUNES 60,000 60,000 SANITARY SEWER 75,000 75,000 STORM SEWER SO,OOO SO,OOO STREET LIGHTS SO,OOO SO,OOO SEAWALLS 984,480 984,480 RIP-RAP 138,000 138,000 INSTALL DOCKS 678,000 678,000 LANDSCAPING 7SO,OOO 7SO,OOO BRIDGE 75,000 75,000 WALL & GATEHOUSE 235,000 235,000 TENNIS COURTS & TENNIS PAV. 110,000 110,000 CONSULTANTS 222,400 222,400 G&A 200,000 200,000 FPL DIFFERENTIAL 25JXQ 25JXQ TOTAL 4,481.521 $4,481,521 WATERWAY ACQUISITION 1.843.922 $1,843,922 SUB TOTAL $7,710,020 INTEREST RESERVE (2 YEARS CD 7.40'1(0) $1,183,303 UNDERWRmNG COST $266,800 TOTAL BOND AMOUNT $9,160.122 BONDOF2.xLS . ANCHORAGE FINANCING PLAN BOND OFFERING SPECIAL ASSESSMENT TAX EXEMPT REVENUE BOND BOND AMOUNT $ 7,710,020.00 INTEREST RESERVE @ 7.40% 2 YEARS $ 1,183,303.03 UNDERWRITING COST $ 266,799.69 TOTAL BOND AMOUNT $ 9,160,122.72 ANNUAL PAYMENT 20 YEAR BOND $ 878,810.78 ANNUAL ASSESSMENT PER LOT $ 14,646.85 TOTAL AMOUNT OF SPECIAL ASSESSMENT $ 128,500.33 AMOUNT OF SPECIAL ASSESSMENT PAID AT CLOSING $ 72,688.70 BALANCE OF BOND TO BE REFINANCED AS GENERAL OBLIGATION BOND @ $55,811.63 PER LOT $ 3,348,697.80 TAX INCREMENT REVENUE BOND SPOIL LAND ACQUISITION $ 3,839,842.00 CONSULTANTS $ 400,000.00 BOND AMOUNT $ 4,239,842.00 INTEREST RESERVE (2 YEARS @ 7.40%) $ 650,714 UNDERWRITING COST $ 273,912 TOTAL BOND AMOUNT $ 5,164,467.93 ANNUAL PAYMENT 20 YEAR BOND $ 495,472.62 GENERAL OBLIGATION AD VALOREM BOND BOND AMOUNT $ 3,348,697.80 ANNUAL AVERAGE TAX INCREASE PER LOT 20 YEAR BOND $ 4,229.88 MILLAGE AMOUNT INCREASE BASED ON $65,000,000.00 ASSESSED VALUATION 3.90 ACQUISITION LOAN LOAN AMOUNT $ 7,500,000.00 INTEREST RESERVE @ 7 MONTHS 7.75% $ 339,063 TOTAL LOAN AMOUNT $ 7,839,062.50 BASIS PER LOT $ 130,651.04 NUMBER OF LOTS TO BE SOLD TO RETIRE BANK DEBT BASED ON AN ACCELERATED PAYBACK OF 225% 25.51 ANCFPL.XLS , "It œ co "I 0 "I œ 0 ..... .1) 10 ....ct)"Itct)..........œ,.....,............... .... en~ct).Itl~co.~~~O.;co ~ OW....O....ct)"It"lt"lt101O ~ CO 0X"ltNN 100COct).......... 0<69- œ ........ 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"It CO 10 co co ß Zo O,.....NcoœlOœ....co.....,.....~ <, ~NNONOIO~CO·"ItCO- zO 1-- ct)N 'c<) ... ......- . .0 .00 ......0 00:: <C( ::!"Ito.....o ......0 a...J ~ .....N 0)- ~ Wm 00 ...J >- <e « I- mw :J >-.... z z '. 1-« z :J I- I- -a:: -o 00 0 Ow < 000 00 õ ~ ~z ~ Z-x...J ~ I- W c<) -0::0 ow W 00 <0 z ~~~~~~ I-~ Õ ~~ 0 I-OmwoO ~w X en zl- e cwo >0 I- ...J e...J w ~oo:::!~ïi~~~<~ z~ ~ <mm~_ ._-UJO::O 00 01 a.a.a.OLLWOOXOI- 011- . , CURRENT TAX . 3SEMENT FOR ANCHor .GE PROPERTY HOMESTEAD FOLIO NUMBER 93 ASSESSMENT EXEMPTION TOTAL TAXES 12434609110030170 $ 45,347.00 $ 25,000.00 $ 681.48 12434609110030180 $ 9,400.00 $ - $ 241.02 12434609110030191 $ 21,874.00 $ - $ 732.30 12434609110030192 $ 24,100.00 $ 24,100.00 $ 184.00 12434609110040170 $ 50,973.00 $ 25,000.00 $ 1,461.67 12434609110040210 $ 58,599.00 $ 25,000.00 $ 1,026.17 12434609180010110 $ 182,000.00 $ - $ 113.40 12434609180020110 $ 13.000.00 $ - $ 325.86 12434609180020250 $ 4,280.00 $ - $ 108.35 12434609130030010 $ 175,546.00 $ 25,000.00 $ 4,102.01 12434609150010120 $ 49,365.00 $ 24,682.00 $ 790.16 12434609150010131 $ 60,876.00 $ 25,000.00 $ 1,240.26 12434609150010150 $ 60,717.00 $ 25,000.00 $ 1,079.27 12434609150010161 $ 51,073.00 $ - $ 1,464.15 12434609150010180 $ 9,165.00 $ - $ 235.12 12434609150010190 $ 58,821.00 $ - $ 1,616.03 12434609150010201 $ 77,488.00 $ 25,000.00 $ 1 ,448.80 12434609150010250 $ 243,672.00 $ - $ 6,621.71 12434609150010260 $ 72,000.00 $ - $ 1,816.32 12434609150010261 $ 100,000.00 $ - $ 2,514.66 12434609150010270 $ 100,000.00 $ - $ 2,514.66 12434609150010280 $ 100,000.00 $ - $ 2,514.66 12434609150020121 $ 55,038.00 $ - $ 1,506.89 12434609150020140 $ 49,225.00 $ 25,000.00 $ 778.68 12434609150020151 $ 43,116.00 $ 25,000.00 $ 638.08 12434609150020170 $ 43,999.00 $ 25,000.00 $ 647.68 12434609150020181 $ 54,416.00 $ 25,000.00 $ 887.06 12434609150020200 $ 68,190.00 $ - $ 1,893.22 12434609150020210 $ 86,111.00 $ - $ 2,424.96 12434609150020230 $ 89,582.00 $ 25,000.00 $ 1,777.97 12434609150020250 $ 67,759.00 $ 25,000.00 $ 1,255.80 12434609150020261 $ 46,308.00 $ - $ 1,344.73 12434609150020280 $ 2,655.00 $ - $ - 12434609390380010 $ 2,218,814.00 $ - $ 56,347.44 12434609000001000 $1,228,784.00 $ - $ 6.75 12434609000001010 S 2.800.000.00 S - S 60.000.00 TOTALS $ 8,422,293.00 $ 373,782.00 $162,341.32 , I - , ~ðit.-- SPECIAL EVENTS Amount Amount Organization Requested Budgeted Christmas Boat Parade 5,000 3,000 Holiday Pageant Parade 3,000 3,000 Roots Festival* 2,000 High School Band* 500 Martin Luther King, Jr., Birthday Celebration 300 300 MAD DADS* 4,400 Atlantic High School Eaglettes 2,500 500 Project Graduation* 500 Elementary Schools: 2,000 Pine Grove Elementary Safety Patrol Trip 1,000 S.D. Spady Safety Patrol Trip 500 Plumosa Elementary Kreative Kids & Kompany 2,500 Banyan Creek Elementary requested services to 0 provide bus transportation. Total 14,800 16,200 *Application for funding was not received as of August 4,1994. CHARITABLE CONTRIBUTIONS Aid to Victims of Domestic Assault 35,000 15,000 Mae Volen Senior Center 5,000 3,000 Drug Abuse Foundation 30,000 20,000 Hospice by the Sea 20,709 7,500 The School Board of PBC 26,965 26,970 Deaf Service Center 9,000 6,000 Alzheimer's Association 1 0,000 1,000 Community Child Care Center 30,000 30,000 Boys & Girls Club 85,000 85,000 The Association for Retarded Citizens 5,000 1,000 CSC-Children's Case Management Organization, Inc. 40,824 0 Old School Square 122,500 122,500 Delray Beach Library 532,570 532,570 Sunday Hours 10,742 0 TOTAL 963,310 850,540 /II S /1A . , SPECIAL EVENT CONTRIBUTION REQUEST . 1. N~ OF ORGANIZATION/AGENCY KffhA-v/J dc.¿. 4f Deix ~I (kt:d 5>Ct,o../-<r ~ ADDRESS pv. /~ 196....) CITY D.e/.",<:::. \1 ~ c.?c,· L ¡--/ ~.Jéjg~ , PHONE Á.?~-O~ CONTACT PERSON'S NAME :r l1.eeu<? .aN I rl., Ì' POSITION WITH ORGANIZATION he~(p~ ..u~ REQUEST $ q;~ðO ~~ 2. Does the organization meet the following criteria? I y'(') (a) Incorporated, private, and non-profit 'v. C j (b) Tax Exempt status under IRS code 501 (c) (3) h(C) Not a private foundation e (d) Charitable contributions to organization are tax deductible ')( é' 5 (e) Annual Independent audit report y~ (f) Annual Budget with Board approval 3. Does the organization address any of the following priority needs,? / Education ~ Cultural Enrichment ~ Entertainment V Community Service Þ' Economic Development/Redevelopment Recreation 4. Number of Delray Beach participants anticipated/O~~¿Y , 5. For what or how will the requested funds be used? Please explain. {-:'11 eÛJ_'"" t::. ( Fp.... c....L, Kt J T ~~ jj¿?~ T .Ao,z~ 6. From what other sources does your organization receive funds or donations? Please explain. ('/1 / v-=-Ie. ,/ ß.JA"..J/¿i'1_.{( , /fJ3~;J r'J,,,,,., ,,&Í>lp ?M'-¿'S-ffI ./ . , SPECIAL EVENT CONTRIBUTION REQUEST ~ Page 2 . 7. What is t~e total budget for your event or activity? It?, /')00 , Does this budget include reimbursement~ to the City for other services provided, i.e. security, clean-up. If Yes, please list services below: Service Provided Cost . CITY COMMISSION Date of Commission review: Approved Denied NOTE: ALL REQUESTS DUE BY APRIL 30TH FOR UPCOMING FISCAL YEAR CONSIDERATION I . , SPECIAL EVENT CONTRIBUTION REQUEST l. NAME OF ORGANIZATION/AGENCY Delray Beach Dòwntown Joint . Venture ADDRESS 64 SE 5th Avenue CITY Delray Beach, FL 33433 PHONE 279-l334 CONTACT PERSON'S NAME . Marjorie Ferrer POSITION WITH ORGANIZATION Downtown Coordinator REQUEST $ 3,000.00 2. Does the organization meet the following criteria? , X (a) Incorporated. private. and non-profit (b) Tax Exempt status under IRS code 501 (c) (3) (c) Not a private foundation (d) Charitable co~tributions to organization are tax deductible (e) Annual Independent audit report (f) Annual Budget with Board approval 3. Does the organization address any of the following priority needs,? X Education x Cultural Enrichment x Entertainment x Community Service x Economic Development/Redevelopment x Recreation 4. Number of Delray Beach participants anticipated 15,000 5. For what or how will the requested funds be used? Please explain. To orqanize and im?lement the Annual Holin~y paqeant Parade. (R~eviously orqanized by the ~h~mher of Commerce) 6. From what other sources does your organization receive funds or donations? Please explain. , SPECIAL EVENT CONTRIBUTION REQUEST . Page 2 " 7 . What is the total budget for your event or activit~? prnjer.ted expenses $S,Ooo.OOProjected income $2,0 0.00 Does this budget include reimbursement~ to the City for other services provided, i.e. security, clean-up. If Yes, please list services below: Service Provided Cost . CITY COMMISSION Date of Commission review: Approved Denied NOTE: ALL REQUESTS DUE BY APRIL 30TH FOR UPCOMING FISCAL ì~AR CONSIDERATION , ' ¡ , >ítffftJtf'Tò:' Joe Sàff"ord (ski R£CE1Vt:t... " I J Af4r 1 ú . CITy /ij'#, SPECIAL EVENT CONTRIBUTION REQUEST MAlV4r;{i):ç: fì the Board of Directors for t: 1- NAME OF ORGANIZATION/AGENCY ~~atï~er King,Jr. National Holiday . ADDRESS 10204 Hagen Ranch Road CITY Boynton Beach, Florida 33437 PHONE (407) 737-0973 CONTACT PERSON'S N~~ Mdie D. Hudson POSITION WITH ORGANIZATION Chairperson REQUEST $ 300.00 2. Does the organization meet the folloving criteria? NO (a) Incorporated, private, and non-profit NO (b) Tax Exempt status under IRS code 501 (c) (3) N:) (c) Not a private foundation YES (d) Charitable contributions to organization are tax deductible NO (e) Annual Independent audit report NO (f) Annual Budget vith Board approval 3. Does the organization address any of the folloving priority needs? YES Education YES Cultural Enrichment YES Entertainment YES Community Service NO Economic Development/Redevelopment YES Recreation . 4. Number of Delray Beach participants anticipated 2000 6. From vhat other sources does your organization receive funds or donations? Please explain'~1nn~ ~rø n~n~+Añ hy ~ J '"""'~ 1 (01 ::I("k-) ,...hl1rrhpc::, fr;::¡tørn;::¡ 1 / ,...;,.,;,... / c::rx-i ::I 1 ~r'Y"n i 7::11- i ~nc:: ;::¡nn f\Ir(Ñ -"~~-'--'- . . SPECIAL EVENT CONTRIBUTION REQUEST . Page 2 7 . What is the total budget for your event or activity? CQpy attached Does this budget include reimbursements to the City for other services provided, i.e. security, clean-up. If Yes, please list services below: Service Provided Cost . CITY COMMISSION Date of Commission review: Approved Denied NOTE: ALL REQUESTS DUE BY APRIL 30TH FOR UPCOMING FISCAL YEAR CONSIDERATION . . I.. . ~-~~ . j ~ i ; ,Y \ \-1 , i Y'i4 fleEI I' Fr'ie)j(ls: ft is wi th grp.dt pleflsllI'e t, lid r: I stnna Delure you <IS rI grnduated oft ice r- of tJJe At Ïclllt.ic Hlgh School Frlg]e-Ftte<.., dnd Compdny. I wish to thdnk you on behri. l t of t ne entir'e sq\I<''Id for dssisting liS this past yedr 111 uur quest f () r' exee 11 enee Ul the Contest of C11clrnp ions .\ational Competition to r' 1994. We returned prolldly dS we represented our 11 i glt school and city by winning two first-place national titles 1ft IJOvel t:y dnd prop dnd a third p]f\ee national title in 1 cI Z Z . We won choreography aWdnis dn<Í soloist achievements as we 11 . At t 11 is time I wouIri ] i j"e to p t' p. S e n t a plaque to the city which reads as follows: .. In ,;\ppreciclt ion to the City of Delray Beach for Your Finflneial Su ppo r-t and Devotion to our i au t h" A.H.S. Frigle-Fttes 1993-94 t'" S d gr'adua te 01 this tllIe progrdlll which pr'olllot.es lefidership, s elf - est e e III , d il(J sp()r·t·slfldnshi p, i dill dskillg t 11 cl l you fllrther fund this gt'OlJp ,1 nil U ri. j 1 Y III the ct rn () 1111 t of $2500 so that the squad mol,)' i} (-~ .1 SS IJ reel lIdtiond l par~ticipdt I(\li as they strive to nldintc1ill P\CP'¡ JA/lce rlS they represell r o ¡Jr' community and city. 'Irs. (,n I'u Ie Shetter , nul' p[' int: i [Jd I. fI lJ(j our director, i"lrs. (, ì ¡ I (1 hdt'tOlovich, CO!I t i nue to sllppor't dnd eha [1 enge the E a g ¡ A - F t t 1-' S rill d l.ompany to strive f () [- I) () I II national and interllatìoll·11 gt) d is. ¡:;\md rrllS1ng activitIes which are planned for r II ~' ¡ II t 11 ce include a variety 01' "<'lIes and efforts by the studt", "" <1I1d their parents. This gro1lp has already been apprnd( 'I ": tn be part of the 1996 Olympi<ili Ceremonies. Please con S 1,"'1· this a priority as we seek to reach even higher...... Thank you, "iindi Reese Past 2nd Lt. F-Ettes and Co. Af-fS " , ~ ?ð L,I")£~ '==., SPECIAL EVENT CONTRIBUTION REQUEST l. NAME OF ORGANIZATION/AGENCY Pine Grove Elp.mp.nt8rv . ADDRESS 400 SW 10th St. CIn Ðe]r8v Rp.8rh, FL 33444 PHONE ?43-1SS4 CONTACT PERSON'S NAME . Daniel Alfonso POSITION WITH ORGANIZATION Prinri¡181 REQUEST $ 1000.00 2. Does the organization meet the following criteria? I (a) Incorporated. private. and non-profit X (b) Tax Exempt status under IRS code 501 (c) (3) X (c) Not a private foundation X (d) Charitable contributions to organization are tax deductible =tee) Annual Independent audit report (f) Annual Budget with Board approval 3. Does the organization address any of the following priority needs? X Education Cultural Enrichment Entertainment Community Service Economic Development/Redevelopment Recreation 4. Number of Delray Beach participants anticipated ?O-40 5. For what or how will the requested funds be used? Please explain. Annual Safety Patrol Tr i 0 fo r stlJ("Ip.nts I Most of student's families cannot afford trio to W8shinton, n. c. 6. From what other sources does your organization receive funds or donations? Please explain. SafPty P~trn 1 Fllnd Raisers Sllrh 8~ r~nrly ~81 p~ . , . SPECIAL EVENT CONTRIBUTION REQUEST - Page 2 7. What is the total budget for your event or activity? Thprp is SO soecific budqet from any source but the family itself. Does this budget include reimbursement~ to the City for other services provided, i.e. security, clean-up. If Yes, please ¡ist services below: Service Provided N/A Cost . CITY COMMISSION Date of Commission review: Approved Denied NOTE: ALL REQUESTS DUE BY APRIL 30TH FOR UPCOMING FISCAL YEAR CONSIDERATION . I , , 5/11/94 To: Joe Safford. (sk) SPECIAL EVENT CONTRIBUTION REQUEST l. NAME OF ORGANIZATION/AGENCY S. D. Spady Elementary School . ADDRESS 321 N.W. 10th Avenue CITY Delray Beach. FL 33444 PHONE 243-1558 CONTACT PERSON'S NAME Måvis Allred POSITION WITH ORGANIZATION PrinciDal REQUEST $ $500.00 2. Does the organization meet the following criteria? I X (a) Incorporated. private. and non-profit X (b) Tax Exempt status under IRS code 501 (c) (3) X (c) Not a private foundation X (d) Charitable contributions to organization are tax deductible X (e) Annual Independent audit report X (f) Annual Budget with Board approval 3. Does the organization address any of the following priority needs? X Education Cultural Enrichment Entertainment Community Service Economic Development/Redevelopment Recreation 4. Number of Delray Beach participants anticipated 25 5. For what or how will the requested funds be used? Please explain. To assist safety Datrols in defraying the cost of the annual trip to Washington D.C. Cost of the trip for one student is $400.00 6. From what other sources does your organization receive funds or donations? Please explain. Fund raisers by parents and students. Donations from business and churches. I SPECIAL EVENT CONTRIBUTION REQUEST ~ Page 2 , 7 . What is the total budget for your event or activity? We try to defray the cost by $100.00 per patrol if they cannot raise the money. , If 25 patrols make the trip, the total budge we work towara 1S $2,500.00 Does this budget include reimbursement~ to the City for other services provided, i.e. security, clean-up. If Yes, please list services below: Service Provided Cost . NA CITY COMMISSION Date of Commission review: Approved Denied NOTE: ALL REQUESTS DUE BY APRIL 30TH FOR UPCOMING FISCAL YEAR CONSIDERATION . SPECIAL EVENT CONTRIBUTION REQUEST l. NAME OF . CITY PHONE 2.1.} 3 - J 6lø.t - scnðtll 24- 3.. 01.(,8" t:lðfn£ CONTACT PERSON'S NAME ShilL 6-. ~~~ .. POSITION WITH ORGANIZATION~~ (þ REQUEST $ 2.600. - 2. Does the organization meet the following criteria? , ./ (a) Incorporated. private. and non-profit t/ (b) Tax Exempt status under IRS code 501 (c) (3) ./ (c) Not a private foundation ., (d) Charitable co~tributions to organization are tax deductible ./ (e) Annual Independent audit report ./ (f) Annual Budget with Board approval 3. Does the organization address any of the following priority needs:? 'WI'" Education ~ Cultural Enrichment ~ Entertainment ~ Community Service Economic Development/Redevelopment Recreation 4. Number of Delray Beach participants anticipated ""0" "/5 5. For w~iW,or how will the requested funds be used? Please expI n"~ ~~ V~~ch~ . ~ l!œ-twnl~ . ~ - p"lorlht~ ~. ~¿~ .~~~c ~~~~~~~~ ~r,~~~~L~~~) 6. From what other sources does your organization receive funds or donations? Please explain. . ~~~~!':~~~~~ ~;~~téo.ls. ... - SPECIAL EVENT CONTRIBUTION REQUEST - Page 2 , 7 . ~~t is ~e total budget for your event or activity? ot:XJ ~ ~tlJÝ qq~ Does this budget include reimbursementq to the City for other services provided, i.e. security, clean-up. If Yes, please ¡ist services below: Service Provided Cost . JliI CITY COMMISSION Date of Commission review: Approved Denied NOTE: ALL REQUESTS DUE BY APRIL 30TH FOR UPCOMING FISCAL YEAR CONSIDERATION . 5/10/94 To: Joe Safford. (sk) /9..... "0 c/. ~ ~" SPECIAL EVENT CONTRIBUTION REQUEST /}- ~ rr / ¿, ¿~>" ~;Z ~ '-, , 0/', ~ \\\ ~5) l. NAME OF ORGANIZATION/AGENCY Banyan Creek ElementarY~r) . ~ :¿G~ ADDRESS 4243 Sabal Lakes Road 1'f' ~ \\)<\'- \~ CITY Delray Beach, FL 33445 ....', ,\,,~\\.J\.- ~rS:R':- PHONE (407) 243-1575 ~~~ - c.. \\" CONTACT PERSON'S NAME . Bar bara D. Brown POSITION WITH ORGANIZATION Principal REQUEST $ -0- service only 2. Does the organization meet the following criteria? I x (a) Incorporated. private. and non-profit x (b) Tax Exempt status under IRS code 501 (c) (3) x (c) Not a private foundation x (d) Charitable contributions to organization are tax deductible x (e) Annual Independent audit report x (f) Annual Budget with Board approval 3. Does the organization address any of the following priority needs'? x Education Cultural Enrichment Entertainment Community Service Economic Development/Redevelopment Recreation 4. Number of Delray Beach participants anticipated 50 5. For what or how will the requested funds be used? Please explain. We would like to provide a city bus to ßòJ; vø£ 5~Ußønt-c:::! ; n n11r lA1ØØ1rl)T llçt9T"-~cbQQl tYhQri.l pr9sraAl me a . p.m. Th' . h f lS lS a proiram w prp wp tpam somp n our students who need remediation with a Santall1C"ps H S honor student for tutoring. Many more Delray children could benefit but ha\ 6. From what other sources does your organization receive no way home. funds or donations? Please explain. This is a P.T.A. supported/coordinated proiect. . SPECIAL EVENT CONTRIBUTION REQUEST . Page 2 7. What is the total budget for your event or activity? -0- . Does this budget include reimbursementq to the City for other services provided, i. e. security, clean-up. If Yes, please list services below: Service Provided Cost . CITY COMMISSION Date of Commission review: Approved Denied NOTE: ALL REQUESTS DUE BY APRIL 30TH FOR UPCOMING FISCAL YEAR CONSIDERATION I ~._- . APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH . 1. NAME OF ORGANIZATION~irl to Victims of Domestic Assault, Inc. ADDRESS Post Office Box 667 CITY np.lray Beach, FL 33447-0667 PHONE (407) 265-3797 CONTACT PERSONS NAME Shandra Dawkins POSITION WITH ORGANIZATION Executive Director GRANT REQUEST $ 35.000 2. Does the organization meet the following criteria? (a) Incorporated, private, and non-profit x (b) Tax exempt status under IRS Code 501 (c) (3) x x (c) Not a private foundation x (d) Charitable contributions to agency are tax deductible (e) Charitable, health, or human services are delivered to ) x x residents of Delray Beach x (f) Volunteer Board of Directors is the governing body x (g) Agency has current affirmative action plan x (h) Independent audit is performed each year x (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following priority needs? y Substance Abuse Treatment and Prevention Alzheimers Services A.I.D.S. Services Affordable Health Services (Physical & Mental) Affordable Day Care Transportation x Hous ing Foster Care/Placement ][ Community Service Educational or Cultural Enrichment Program x 'YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED -i- t I . ----~ 4. How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach1) Presently rhørø ~?~ ~l;pnt~ who use our services yearly of which 30% a~e residents of Delray Beach. 5. What is the amount of your request? $1S,OOO 6. For what or how will the requested funds by used? Please ~xplain. AVDA will utilize the funds for the following expenses: Opør~r;nn¡::l pxpense - $ 20.000 and client expenses $ 15,000 7. How will the City's Contribution impact the agencies operations? ~øø ;:d-r¡::~hmpnt. 8. From what other sources does your agency/program receive funds or donations? Please explain. See "Attachment ) 9. What is your agency/program's total budget? Please explain. See attachment " ' CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE , _, .1 -2- , Attachment Question 7 The City of Delray Beach cont¡- ibut ion to AVDA will have a major impact on the shelter's operations. The request fo¡- funding from the City of Delray Beach will continue to assist in shelter opel-at ional cost such as water/sewer, maintenance and client e~<penses . During the 1993/94 fiscal year, fundraising fc,r the agency is down by th i I-ty-eight pel-cent (38Y.),sales at our local Thl- i ft Boutique is down twenty-nine percent (29%) and the agency has been notified that we will ¡-eceive a funding cut of ten pel-cent (10%) from one of C'UI- major funding sources. If financial ¡-eSOUI-ces continue to steadly decline, we will have to shorten our newest program and our community outreach service. Continued funding and an i nc¡-ease in funding from the City of Delray Beach is needed il10rder to offset the present dec line in financial I-esoul-ces. Question 8 Agency's List of Other Funding Sources 1. United Way 2. Palm Beach County-Community Services 3. Housing and Community Development 4. Health and Rehabiliative Services 5. AVDA Thrift Boutique 6. Children Services Council 7. Donations 8. City of Boca Raton 9. Fundl- ai si ng , I AID TO VICTIMS OF DOMESTIC ASSAULT, INC. BUDGET 94/95 SALARY EXPENSES $218,095 EMPLOYEE BENEFITS $ 22,000 PAYROLL TAXES & UNEMPLOYMENT $ 30,000 PROFESSIONAL FEES $ 11,000 UTILITIES (WATER/SEWER & ELECTRIC) $ 12,000 TELEPHONE $ 7,000 POSTAGE $ 1 , 800 OFFICE SUPPLIES $ 12,023 INSURANCE $ 23,100 CLIENT ASSISTANCE $ 14,000 OCCUPANCY/BUILDING & GROUNDS $ 16,000 CONFERENCE EXPENSES $ 3,000 PRINTING $ 6,000 TRAVEL (IN COUNTY) $ 1 , 000 TRAINING/EDUCATIONS $ 2,000 LICENSES/MEMBERSHIP $ 2,000 DEPRECIATION $ 19,676 TOTAL $396,694 I · AID TO VICTIMS OF DOMESTIC ASSAULT, INC. VISION: The vision of AVDA is to eliminate the cycle of violence. MISSION: Our mission is to provide emergency shel ter in an envi¡-onment that SUPPO¡-ts positive change as its objective to victims c.f domestic assault ¡-es id i ng in the South Palm Beach County area without regard to age, cl-eed, co 101- 01- natu¡-al c.rigin. PHILOSOPHY: Our philosophy statement is that we will fulfill our mission by c¡-eat i ng an envi¡-onment that SUPPOI-tS and encourages dignity and independence. We are committed to providing a standard of excellence in our agency's prc'gl-ams and sel-vices thl-ough mutual trust, respect and involvement to eliminate the Cyle of Violence. --- APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH l. NAME OF ORGANIZATION MAE VOLEN SENIOR CENTER, INC. ADDRESS 1515 W. Palmetto Park Road, P.O. Box 2468 CITY Boca Raton, Fl 33427-2468 PHONE 407-395-8920 CONTACT PERSONS NAME Helen M. Rice, Executive Director POSITION WITH ORGANIZATION Executive Director GRANT REQUEST $ 5000 2. Does the organization meet the following criteria? Yp-p' (a) Incorporated, private, and non-profit Yp-P' (b) Tax exempt status under IRS Code 501 (c) (3) YeR (c) Not a private foundation YeR (d) Charitable contr~butions to agency are tax deductible YeR (e) Charitable, health, or human services are delivered to residents of Delray Beach YP~ ( f) Volunteer Board of Directors is the governing body YeR (g) Agency has current affirmative action plan Yp-P' (h) Independent audit is performed each year Yp-P' (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following priority needs? No Substance Abuse Treatment and Prevention Yep. Alzheimers Services No A.I.D.S. Services No Affordable Health Services (Physical & Mental) Yep. Affordable Day Care Yep. Transportation Nn Hous ing Nn Foster Care/Placement Yep. Community Service Yep. Educational or Cultural Enrichment Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED r -1- . ----... 4. How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach?) 2.850 5. What is the amount of your request? $5.000 6. For what or how will the requested funds by used? Please explain. T.oC';'!1 Mat{.h rloll ar~ for our Srarp (;ovprT1mpT1r FUT1d~ to expand services in Delray Beach 7 . How will the City's Contribution impact the agencies operations? The funds will enable us to provide more home care services to the frail elderly in Delray Beach. 8. From what other sources does your agency/program receive funds or donations? Please explain. Federal,-State, Palm Beach County, City of Boca Raton, United Way, Memberships and private donations. 9. What is your agency/program's total budget? Please explain. 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U 0:: 0:: >- :> I- 0:: U C/) (!) ::) Z 0:: W Z Z W ~ U 0:: Z 0 cb W I- Z C/) W W w !z ...J C/) W ~ I- U C/) ëñ Q ëñ > :I: a.. ~ « ~ z C/) u ::> z 0 w ~ Z l- X N 0 0 z w W ...J C/) u t:: z e> 0 w J!! ... 0 l- e> w ::> ::> a: « 0:: « ~ z '!. > S!! q 0:: ...J 0:: I- ...J ~ C/) ã: w 0:: 0:: C/) c( w w C/) 0 « ~ c( >< ..... :E I- ::> is w .... m 0:: C/) W 0 Z I- :E: > W 0 Z ~ I- .. c( - ::) w w 0 :E :E: 0 C/) 0 I- C/) ::> 0 ::> I- ::> 0 0 ..; :E .... ~ Z :> .... (f. a.. 0::. :E: W U U I- 0 c( « 0 C/) LI- l- I- D - U .. > E " AP?L:CAT!ON ?OR CHARI7A3LZ and 3ENEVOLENT CONT~I3UT:ON lEQUEST CITY OF JE:1AY 3EAC~ "''.r:' l::" JRr··¡";"-·...~O\l D.....·.lq .;buse ?ounda~.:.on 0-: ::>al:'1 lea:::: ~:)1..:.:-.':·:. -~~ .. . ..1C--_.._~.. ....,t'\.J. ........."'\.... _.... J..., .~DKZ:3 400 S. Swinton Ave. ...--.." ~._~ Delyay Beach, FL 33444 ?::C:IE (407) 278~0000 -""'r~' -... ~'=''':'}~'''''¡S '1·\·,{'C' ' . ~""'1.....1.l... ~ ........Ul. . otU.... Al ton ~avlor. EXeC1Jtl ~Je 1)1 rector ?/"'\S -...-'"'N '.TI-U""I":'}G· '1~ -. "'~O'l ' _~ ~_.Ul. ~ _~ J~ ~ ~~~-- I. Executlve njr~~rnr ~ ~Fn -- . "... ":'}'='O..-...... - ... .;<....". ~.. -~'. u c..:. .. .; 3 0 . 0 0 0 .... "'"""I __ _ ..:_.....,.~._ . gf'"""'t.... :~. ,,~~_ ..........;-~......;-~ .. .Jces ...e or:,an__a.,-_",n :TIe_,- ,-ue _oJ._o;.¡...~ _______~. x I:a) :::cor;Jo:-a::ed, ¡Jri'Jat:e, an:: non-?r~'::': ..' - d - ":'}s f"' . - " . ( ) (-) X \Ji .ax ex-emu:: sr:at'Us un er...... ",(:Ice ;\.¡...c ,.; <=. ~ot: a ?r:'var:e foundation .-.. . ... . . . .. .. . x' Go, ~::ar:.::aO.Le ,:ont:r:'Jut:.ons :J ager:c:.- ~re i:ax :ec~c::.;.: x ':~) ;::~ar:':able, heal:h., or :1.u.=an 3e="~·:':~s J.=~ ~e:':'·,e:-~¿ -" :-esiàen:s or Je:ray 3eac~ .=, ...,. ~.. .20"'" 3 .,.' .: D' '-a, - -... .; - --¡;:A; - ." .,..-.;~- ..... .... x _ . , 0 ... ...n : _ ._ _ 0 a _ a 'J.. -::. :- c _:) _ ~ _ ~ _.. ':" 5 c H!.... u ? .. c Co " :'-0!lC" "'as '-''--''''!IT: a--'--'--"Je ac-'''''''' ....'aT" x , .~ I ::- So --:.. _ ~~ '- ... - ~ ~.. . J. _ ... _ -.:c:::L. _ _. _ ._ -' ..... .J - ." x <'.:::) _::c.e'Oer:aent: aua:.: :.s :Jer=c=-=e~ ~ac:: "ear x ,~: .~nuàl Juå7ec is aDor~ve¿ jv 30ar¿ ~: Jirec:J=s :::;) .. .. ., .... ~ -~ .y ~ t.: ¿ .....:2, .... ...~" .: -~ = 1 ~ ...~...,.... "...: -~ -.... ..j. ",oes _..e O'l'6an_..a _on a c.__s~ d...I 0... I....e _0....0..._..:, ?¡._c___: :1ee¿s? x Su~ stance Abuse Treat:::1enr: ar.ci ?=everu::'cr-. A:=~e:'=e=s Se~JiCe5 A.:.J.S. Serlices A':':orciable Healch Services C?hvsical ~ ~er::al) A':':~rciab~e Day Care J :ranspor:ac:ion :icusing ?os:er Care/Placement: :'=!Cluni:1 Ser"lice ~d~~at:~onal or Cul:ural ~n=ic~Qen: ?rogra= ~ou ~UST 3E PRESE~T WHEN YOUR ~OUEST :S ~V!E~EJ 1 -J..- " , 4. ~C~ ~any par:icipanC3 are ~ur=encly uci:izing :his ~~enc~~s ?=~gram? n..'ic::lin ::he Gi::y l.i::li::s ot Del=ay 3eac~?) 917 ~ ~-- . - -~e amou.~c: ,J~ ?OU- -ecu.es~~ $30 000 J* .........a._ _..J _...' ~. .... J .100..... _. , "J. ?-;= ·,.¡ho3.: .J:' :,m,¡ ",.¡ì:l :~e =eques::ad :unc:s jy 'J.se¿? '?:'ea,3-: ~:-:::: :'ai:l. Substance Abuse Treatment: Resicì~nt- i;\ 1 1)1lr1'"');\r; ¡::>nr Screeninq and Assessment, Day/Night Services and Substance Abuse Prevention and Early Intervention Prooram - :;...... -~ (':-..'-'" --~',..:,.. : C--:""'agø"'c~"'s /. ..C....¡J._.;. _..e '4......) ~ ,--ùn..__:Juc_...n _::1Da. _ _.... _u__ J:::a=a::i=ns? Funds will be l.lsed for Pesidential an~ Intake 5eTVi-cesl.' 3. :=::::1 ·..;hat:Jt:~er sour~es does "our age!lc",' :::r:Jg=3.::1 =~c::""e :~~~~ :Jr =o!lac::'ons: ?lease axplo3.in. State, Countv, City of Boca Raton, United Way, Fundraisinq and in-kind contributions and donations 9. ~ëa::"s your agency/prog=am's ::oco3.1 budge:? Please axplai~. $5,081,498 (ßetail attached) cr:'Y COMMISS:ON Dace 1e·¡ia'..;ed: Voce on :~e 1ecues::~ . YES ~W App=ove¿ Denied :~YOR JA:~ C::'! :!A~~AGZR DA!~ -2- ., J J J . . - j ~ K ï ......,..,. i ï !lot :""' a Iii ,.. f f ! f J II: f i ( [ I f I J a,ati I ( III II I ( (II I f~f, I J J. j r I J if I [ , " i r J r- r- I ! :: :& ; - = t ! Ii ~ .. iii. ill i . . . I ! ~ II i i i ... i I II i ~i; . i; ~ . 3 ï ~ r- ~ t t t I, ,.. ,.. ,.. r::. . ~ a ! ! ¡::. ì~ !! f I I ~ ~ ! II II II II I j: r- r- ~ CI ~...j lI!f ~ i i !! ii - ...Iil ~ i i ¡ a ;.~:,1 r..._ r- "IiI =í'::c i ! = II ; j ; ! =j ï=1.. ! i. Iii! ... ~ ill f I' I ! :: - a II ;1 ! ~i ,.. i. 11 !i I ;; r- ! . II i = i i N ii 81 I 'Ii i r- r- j ! ~ ¡ & I ; ~ .. i II i I I ~ ¡ i I. I ~ i i i;: ~ iI ¡¡¡ i ! I r- e i i ! ¡ f :: - ~ i;: il I ~ I 151 j ¡¡¡ a . . a' ìi ! I r- r- a a a II r- r- ! ! ii a a C i i - i = al Î5j D j;: Ii ¡ . ,.. iC ¡¡¡ iI ì¡ ! I ~ I I f f I I r t!t:r f ..t!"'''J!t~t:.!l:t!t: f ii' i I ' I. f ('II[(llI[I' I 'f f ¡! fffr rf f~ 1 f ~ , i [ ; ~ -. ~ ~¡ ¡a a I .. ia ai ¡J ! } ! ::: .. a a a . iL , I i I !~ ¡ Ii . ãi i - ;& a I i. · ¡ i I i~ ) ~ ìI )a !~ ... i ¡ i ~ i ~¡ .. ;; ai ii ;; .. .i .1 a i i ) . -) i ~ - J I ~ ! šl v ;! ,. ¡i ;; .i i II i . ¡ ¡ . a. · . ¡: s !~ I i .i il cl .1 ;; J p! i .. . . . . a . ! ~ . I' r ., if Ii ! i i !j ..... i ;; .. ai E! ;a aC a; i~ ..i ¡ .. ill aa :ci .. ~ ¡ f !i í' . j i ~ Ji¡ I iil )I; j ai ¡:~ Ca : ¡ ia ji !f I I! I ::I II! i) ie · :z: 10, I ii ;; ~ 1'~;: :JI e;: i ¡ Ii (. ! i ai - - ¡ .. ;; i i ~iI . :C~~ ¡ ~I i , ill .i ;:: i Ii i ¡; ii ! a:: I i ë ii J ¡; . ii ~a ~ = .! .; - i :c a . . :c 'I! . j II J ! i~ J: J: ¡. J: I ai ee I J= ¡ ¡ iìí I );: ~ ;:: :c i~ ~ ~J i í i~ iiJ :1 I ª !I ie ,. Ii : j II iìí ii ¡ I !&! ;; - I it I J j it .1 J: II ai ! ai ! ;:: j I I i ¡ a ilia I I : J: ~ ; 5__ I Jlj .¡;j i ai ~i I ! Eta . a · I . ii i! : : ~ ~I Ii il ~i Ii i Ii i =1 i . a i .~ I ~ , ~ - . APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH , l. NAME OF ORGANIZATION Hospice By The Sea ADDRESS 1531 W. Palmetto Park Road CITY Boca Raton, FL 33486 PHONE (407) 395-5031 CONTACT PERSONS NAME Trudi Webb POSITION WITH ORGANIZATION Executive Director GRANT REQUEST $ 20,709.00 2. Does the organization meet the following criteria? x (a) Incorporated, private, and non-profit x (b) Tax exempt status under IRS Code 501 (c) (3) x (c) Not a private foundation x (d) Charitable contributions to agency are tax deductible x (e) Charitable, health, or human services are delivered to residents of Delray Beach x (f) Volunteer Board of Directors is the governing body x (g) Agency has current affirmative action plan x (h) Independent audit is performed each year x (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following priority needs? Substance Abuse Treatment and Prevention x Alzheimers Services x A.I.D.S. Services x Affordable Health Services (Physical & Mental) Affordable Day Care Transportation Housing Foster Care/Placement x Community Service x Educational or Cultural Enrichment Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED -1- ----- '. , .. 4. How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach?) Year 5/1/93 to 4/30/94, 458 patients and 1,374 family members. . 5. What is the amount of your request? $20,709.00 (30% of total proiected cost of $68,880.00 to provide services.) 6. For what or how will the requested funds by used? Please explain. To provide a careqiver on a temporary but continuous basis for the indiqent who have no careqiver. The careqiver will be a home health aide with intermittant visits bv IV skilled RNs, psycho-social coordinators and Hospice physicians. 7. How will the City's Contribution impact the agencies operations? It will allow us to serve the terminally ill, indiqent patients of Delrav Beach who have no careqivers. Thev would otherwise not be eliqible for the Hospice proqram. 8. From what other sources does your agency/program receive funds or donations? Please explain. - See Attachment A. 9. What is your agency/program's total budget? Please explain. See attachment B for proiected Budqet. CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE " -2- ~ , ATTACHMENT A FUNDING SOURCES INCOME JULY 1, 1993 THROUGH JUNE 30, 1994 General Contributions · $ 173,390.00 (including Foundations) Memorials . . · . . . . $ 382,800.00 Patient Care Revenue · . . $7,987,015.00 Annual Memberships · $ 65,000.00 Auxiliary Income · . . $ 80,000.00 Interest Income . · $ 14,400.00 Municipalities City of Boca Raton $ 23,550.00 City of Deerfield Beach $ 10,000.00 City of Delray Beach $ 7,500.00 Palm Beach County . . $ 22,360.00 TOTAl $8,766,015.00 , ATTACHMENT B Hospice Bv The Sea. Inc, Boca Raton, Florida Proposed Budget 7/1/93·6/30/94 EARNED INmE sa , 434 ,36UO Net ~mnue sa,m,360.00 . LESS CONTRACTED.SVS BILLINGS nedicaid Rool/Board NH m,345.00 Physician Services m, aouo Physician Svs 10~ Wit holding (z UOo.ao ) Total Contract Svs Billing W,34UO TOTAL PATIENT REVENUE 7,m,m.ao OTHER monE Contributions 186,000.00 Fundraisers 80,00UO ~elberships 65,000.00 nmrials m,800.JO Childrens Day Care 22, aouo Thri ft Shop 2ì aQUO I~terest 1',400.00 niscellaneous 1. 30UO Total Other Incole 7iUOO.OO TOTAL mOnE 8,76å,01S.00 EXPENSES Gross Payroll S,233,m.OO Payroll Taxes 394,377 . 00 [Iployee Benefits m,ooo.OO Adlinstration Expense 224, m.oo HUlan Resoarces Expense 15,000.00 Finance Expense 34,m.OO Purchasing Expense 32,500.00 COII-Volulteers Expense 6&,335.00 Patient Care Expense 1,283,"2.00 Social lorkers Expense 12,204.00 [ducatiol-Training Expease 22,564.00 Plant ¡ Eqaiplent Expense w,m.oo Housekeepiag Expense 33,600.00 Dietary Expense 46,200.00 Daycm Expense 3,060.00 HOle Healt. Expense 38,804.00 Insarance Expelse 25U80.00 TOTAL OPERATING EXPENSES 8,4U,50UO NET INCOnE 301,506.00 ------------- ------------- -1- , APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH l. NAME OF ORGANIZATION School Board of Palm Beach County ADDRESS 3310 Forest Hill Blvd. Suite - C-223 CITY West Palm Beach, FL 33406-5813 PHONE (407) 434-825~ CONTACT PERSONS NAME Elizabeth J. Wesley POSITION WITH ORGANIZATION Manager GRANT REQUESTED $ 26,964.62 2. Does the organization meet the following criteria? NA ( a) Incorporated, private, and non-profit NA (b) Tax Exempt status under IRS Code 501 (c) (3) (Local Education Agency) X (c) Not a private foundation NA (d) Charitable contributions to agency are tax deductible X (e) Charitable, health, or human services are delivered to residents of Delray Beach NA ( f) Volunteer Board of Directors is the governing body (Elected Board) X (g) Agency has current affirmative action plan X (h) Independent audit is performed each year X (i) Annual budget is approved by Board of Directors (School Board) 3. Does the organization address any of the following priority needs? NA Substance Abuse Treatment and Prevention NA Alzheimers Services NA A.I.D.S. Services NA Affordable Health Services (Physical & Mental) X Affordable Day Care NA Transportation NA Housing NA Foster Care/Placement NA Community Service X Educational or Cultural Enrichment Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED (1) , 4. How many participants are currently utilizing this agencies program? (Within the City Limits of Delray Beach?) 253 5. What is the amount of your request? $26.964,62 6 . For what or how will the requested funds be used? Please explain. The funds will be used as part of the 6.1% local matching dollar requirement of subsidized child care (Title XX) in the City of Delrav Beach. 7. How will the City's Contribution impact the agencies operations? The City's contribution will result in maintainini the level of funding needed to serve eliiible children in Delray Beach. 8. From what other sources does your agency/program receive funds or donations? Please explain. Additional funding sources are local, state, and federal funds (through the District Department of Health and Rehabilitative Services, United Way and the Board of County Commissioners. 9. What is your agency/program's total budget? Total budget for the Child Care Services Program is $4.968.672.26. Payment to proiram for child care services is $4.030.425.00 and $938.247.26 pa'iS for support services and administrative costs. CITY COMMISSION DATE REVIEWED: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE (2) , , r.:>- ~ ~ ~ = ~ = ~ 5; ~ : U ~ ¡¡;;.....¡¡;; N <~ CIC_= ~ ~ M = = N ~~ ~~~ ~ft ~>- \Õ::s~ ~ ~ = ~ >- ; ..b ~ ~. ! ~= ~ -D S' ..;¡ .- 0 ~ U"I ~ Eo- ~ ~ uu ~- ~ft j, i ~i ~ h Š~ ~ "'~ ~ r~:.¡~ ~ >8 ...~ i ~ ~ 3~ ~~ ~~ ~~ ~~ "" ã!r ~ ~!ê :2 § >~ ~~ ~! ~~ ~~ :a =r:¡ 0 ð = rIJ :z: ~ rIJ rIJ ~~!! in~i] ~= ~h~~~~ E ~ 1:1 ; U ~ ~~.. ~ ~ ~! ¡:¡ ~ g~t ~ ~~S i! ~ ¡: '. '; ... § ~ !i! § jj: U j::§ ~ ~ u ; ~~ = g~ ~ ~ i ~ ~z~ ~ ~~~! ~ a ~~~ : h ~] u ~ ~ ~J ~ ~ 1 ~ ¡~ ~ ~ ~ ~ ~ ¡¡;;! ~ lit a èS ~ ..;¡ .1 ~ ~ ¡¡;; ~ .~.. <= 8 } ~ ~ B ~ ~ ~ ~ B ~ i8~ ~~ ~ ¡ a ~~ h >!~ ~ h sð~i ~ - ~~h~ëi~~~;~ ð,að. =~ ! ~~ ~~ i~ ~~ ~~ ~~ 'C .@ ; 1 ~ t ~ 1 ~ : ~ ~ Q \I) i : ~: !.. :å=U= fN i <I=: E¡ ~~ ~= =Ñ =¡ UI:I~i j 'ã ·r ~ ~ ,r¡ ¡ ~ ! !' <=~iPc ~= J. :! =~. =~~! tS:a.! ¡o~ N ~ ~~šs r- ~ ~~! :I z!~ :: J æo t" '. APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH 1. NAME OF ORGANIZATION Deaf Service Center of Palm Beach County, Inc. ADDRESS 100 E. Linton Blvd. Suite 308A 5730 Corporate Way, suite 230 CITY Delray Beach, FL 33483 West Palm Beach, FL 33407 PHONE (407) 278-6444 (Voice) (407) 478-3903 (Voice) CONTACT PERSONS NAME Kathie Babin POSITION WITH ORGANIZATION Director of Development GRANT REQUEST $ 9,000 2. Does the organization meet the following criteria? Yes (a) Incorporated, private, and non-profit Yes (b) Tax exempt status under IRS Code 501 (c) () Yes (c) Not a private foundation Yes (d) Charitable contributions to agency are tax deductible Yes (e) Charitable, health, or human services are delivered to residents of Delray Beach Y~s (f) Volunteer Board of Directors is the governing body VP!'t (g) Agency has ewn7L..t affirm4ti ~e a.~ LlvlI plan equal. opportuni ty / Yes (h) Independent audit is performed each year non discrimination Yes (i) Annual budget is approved by Board of Directors 3 . Does the organization address any of the following priority needs? ]I' Substance Abuse Treatment and Prevention Alzheimers Services x A.I.D.S. Services x Affordable Health Services (Physical & Mental) Affordable Day Care Transportation x Housing Foster Care/Placement x Community Service x Educational or Cultural Enrichment Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED -1- '. - ----- 4. How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach?) 750 . 5. What is the amount of your request? $9,000 6. For what or how will the requested funds by used? Please exp lain. These funds will be used to support the programs and services provided to Delray Beach residents. These include: client assistance, education & traininq, information & referral, assistive listening equipment distribution & resource center, siqn lanquage & oral interpreters, children's programs, hearing aid bank, and advocacr· ' 7 . How wi 1 the City's Contribution impact the agencies operations? 1.6% of total operating budget. $9,000 1S approximately 20% of the total cost of the South County facility. 8. From what other sources does your agency/program receive funds or donations? Please explain. United Way-lO.7%, Foundations & Grants 12.3%, Special Events 4.7%, Third Party Reimbursements 52.3%, Contributions 4.7%, Local Government 12%, All others 3.3%. 9. What is your agency/program's total budget? Please explain. $552,355 Combined Agency Budget, $45,260 South County. Note: $18,376 represents the portion of the South County expenses attributable to Delray Beach residents. CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE -2- I .._- " 1 .. :J APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH . l. NAME OF ORGANIZATION AT.ZHF.IHF.R'S ASSOCIATION r.RF.ATF.R PAT.H BEACH AREA CHAPTER, INC. ADDRESS 6401 CONGRESS AVE,. SUITE 265 CITY BOCA RATON. FT. 11487 PHONE 407-998-1988/736-6098 CONTACT PERSONS NAME HARY H. RARNF.S POSITION WITH ORGANIZATION F.XF.CUTIVE DIRF.CTOR GRANT REQUEST $10,000.-- 2. Does the organization meet the following criteria? YY' (a) Incorporated, private, and non-profit xx (b) Tax exempt status under IRS Code 501 (c) (3) xx (c) Not a private foundation xx (d) Charitable contributions to agency are tax deductible xx (e) Charitable, health, or human services are delivered to ) residents of Delray Beach xx (f) Volunteer Board of Directors is the governing body xx (g) Agency häs current affirmative action plan xx (h) Independent audit is performed each year xx (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following priority needs? Substance Abuse Treatment and Prevention xx Alzheimers Services (Advocacy, Training, Health, Family Consultants, A.I.D.S. Services 1. D. Locator Bracelet) XX Affordable Health Services (Physical & Mental) (Alzheimer's Support XX Affordable Day Care Groups) Transportation Housing Foster Care/Placement xx Community Service (Alzheimer's) XX Educational or Cultural Enrichment Program (Alzheimer's) YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED -1- n ~ I ------ 4. How many participants are 'currently utilizing this agencies program? (Within the City limits of Delray Beach?) 1,561 PATIENTS AND CAREGIVERS . 5 . What is the amount of your request? $10,000.-- 6 . For what or how will the requested funds by used? Please e~plain.To help defray the cost of Alzheimer's Family Consultants: The Consultants are Registered Nurses who educate the caregivers and their families on the physical, medical, and emotional effects of the disease on the patient. Teaches care management for the patient. Links patients and caregivers with the latest site conducting drug trials and the goals of the project; however protecting them from unnecessary expenses by exposing them to what the costs are and how to prepare for the testing (see attached sheet~ 7. How will the City's Contribution impact the agencies operations? Assist in maintaining the current level of service now available to residents of the city of Delray Beach. This support enables the"Chapter to express how the city is supportive of the Chapter's effortE to private foundations and corporations, thus communicating to those resources that their concern is the same as the city of Delray Beach. (see attached sheet: 8. From what other sources does your agency/program receive funds or donations? Please explain.CitY6f B"o c a Raton, City of Pahoke)e, Palm Beach Coun t}r, United Way, corporations and foundations, program and patient fees. and donations from individuals. 9. What is your agency/program's total budget? Please explain. The Chapter's Board of Directors approved a budget for its Fiscal Year 1994/95 to the amount of $1,480,805. CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE -2- , ALZHEHŒR'S ASSOCIATION - PAGE 2 6. of the unapproved medication, Network with community agencies that are appropriate, adequate, accessible, and affordable for insuring the unification of families, thus deminishing the need for institutionalization for the patient. Register patientB and caregivers with the Safe Return Program which protects the patients during emergency disasters and when a patient is seperated from a loved one. 7. The United Way cut this Chapter's allocation from $52,750. to $33,000 FY 1884/95 (very disappointing). The city's funds would lessen the financial cut to some degree. '. ALZHEIMER'S ASSOCIATION GREATER PALM BEACH AREA CHAPTER, INC. APPROVED FY 1994/95 ANNUAL OPERATING BUDGET I. PERSONNEL Sub/Total Salaries $723,802 Sub/Total Fringe Benefits $157,486 Total Paid Personnel $881,288 II. BUILDING SPACE $65,324 III. TRAVEL $13,000 IV. COMMUNICATIONS & $36,546 UTILITIES (Reflects communications costs only as utilities are included in buiding space cost.) V. PRINTING/SUPPLIES $85,711 VI. EOUIPMENT & REPAIR $25,000 VII. OTHER (Includes projected $150,000 assessment $373,936 for national allocated to other costs) GRAND TOTAL PROJECTED CASH OPERATING COSTS $1,480,805 *PROJECTIONS CALCULATED on January to December 1993, Financial reports of expenditures with extensions to allow for twelve month operations, cost-of-living expections, and personnel positions existing in the 1993 organizational chart and expansion projected for 1994. BACKUP WORKSHEETS FOR BUDGET PROJECTIONS INCLUDE SOME COST ALLOCATIONS AS CURRENTLY A V All..ABLE IN ADMINISTRATIVE OFFICE AND FROM EXPENDITURE REPORTS TO DATE. ADDITIONAL COST ALLOCATION FORMULAS UTILIZED ON AN INFORMAL BASIS. COST ALLOCA nON FORMULAS FOR PERSONNEL WILL BE DEVELOPED FOLLOWING IMPLEMENTATION OF TIME STUDIES; FOR BUILDING SPACE FOLLOWING CALCULA nON OF FLOOR SPACE UTILIZATION. OHTER FORMULAS WILL BE DEVELOPED. , SOURCE OF REVENUE PROPOSED I. GRANTS United Way $140,381 Forrest Lattner Foundation $30,000 Lost Tree Foundation $25,000 RoncaIli Charities $2,400 Heartland of Boynton Beach $36,000 City of Boca Raton $20,000 City of Pahokee $200 City of Del ray Beach $10,000 Palm Beach County $120,000 DOSS-Division of Senior Services $9,980 National Demonstration Project $140,000 SUB- TOTAL PRIV A TE/PUBLIC $533,961 FUNDING II. CHAPTER DONATIONS Unrestricted- Tributes, Memorials $200,000 Memberships $15,000 U nres- Individual Contribution $305,844 Fundraising (Internal & External) $220,000 Book Sales $6,000 Program and Patient Fees $200,000 SUB- TOTAL CHAPTER DONATIONS $946,844 GRAND TOTAL $1,480,805 * Based on financial reports 1/1/1993 to 12/30/93 ** Existing contract balances 12/30/94 *** Based on of Alzheimer's Day Care revenues **** Twelve month figures I I APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH . l. NAME OF ORGANIZATION Community Child Care Center of Delray Beach. Inc. ADDRESS 555 NW 4th Street . CITY Delray Beach. FL 33444 PHONE (407) 276-0520 or 276-8721 CONTACT PERSONS NAME Nancy K. Hurd / Dr. Nancy Spence POSITION WITH ORGANIZATION Executive Director / Board President GRANT REQUEST $ 30, 000 2. Does the organization meet the following criteria? x (a) Incorporated, private, and non-profit x (b) Tax exempt status under IRS Code 501 (c) (3) x (c) Not a private foundation X (d) Charitable contributions to agency are tax deductible x (e) Charitable, health, or human services are delivered to residents of Delray Beach x (f) Volunteer Board of Directors is the governing body x (g) Agency has current affirmative action plan x (h) Independent audit is performed each year X (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following priority needs? .' Substance Abuse Treatment and Prevention Alzheimers Services A.I.D.S. Services Affordable Health Services (Phy~ical & Mental) X Affordable Day Care Transportation Housing X Foster Care/Placement Community Service Educational or Cultural Enrichment Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED . -1- , 4. How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach?) 91 children with each receiving 50 hours a week day care, 88 reside within city; all 91 families live or work in Delray Beach . 5. What is the amount of your request? $30,000 6. For"what or how will the requested funds by used? Please explain. Funds will be used for direct service to children especially families with no day care resources and waiting for subsidized care. Will provide: food, educational supplies & equipment. teacher & parent- training & HRS courses, screening; operational up-keep of facility 7. How will the City's Contribution impact the agencies operations? Citv monev is CRUCIAL in allowing Center to operate at full capacity & provide care to crisis children while waiting for Federal funding. MUST generate local support to cover direct service costs. 8. From what other sources does your agency/program receive funds or donations? Please explain. HRS, 'Child Care Food Program, United Way, Corom. Development Division(A11 funding based on client income or School Board/Court referrals), private contributions 9. What is your agency/program's ,total budget? Please explain. Projected budget for '94-'95 total: $39,6,300.00 . 88% is direct program costs, 12% admin(based on CPA audit & United Way chart of accounts) Budget includes evening '& weekend care for children to 12 yrs. new line item for extended services. CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved . . Denied MAYOR DATE CITY MANAGER DATE -2- I "-- . . ., APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH . . l. NAME OF ORGANI ZATION Bovs & Girls Clubs of Palm Beach Countv, Inc. ADDRESS 2247 Palm Beach lakes Blvd., Suite 212 CITY West Palm Beach, Florida 33409 PHONE 407-683-3287 CONTACT PERSONS NAME Mary T. O'Connor POSITION WITH ORGANIZATION Executive Director GRANT REQUEST $ 85.000 2. Does the organization meet the following criteria? YP~ (a) Incorporated, private, and non-profit YP~ (b) Tax exempt status under IRS Code 501 (c) (3) YP~ (c) Not a private foundation YP~ (d) Charitable contributions to agency are tax deductible (e) Charitable, health, or human.· services 'a.re delivered to I YP~ residents of Delray Beach~; yes (f) Volunteer Board of Directors is, the governing body yes (g) Agency has current affirmative,' action plan yes (h) Independent audit is performed each year yes (i) Annual budget is approved by Board of Directors 3. Does the organization address any of thè following priority needs? no Substance Abuse Treatment and Prevention no Alzheimers Services no A.I.D.S. Services no Affordable Health Services (Physical & Mental) yes Affordable Day Care yes Transportation no Housing no Foster Care/Placement yes Community Service yes Educational or Cultural Enrichment Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED .. ~ -I- . . . -.-.. 4 . How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach?) The agency is currently serving nearly 200 youth, ages 6 to 18 and project the number to increase to 500 by the end of the next fiscal year. . S. What is the amount of your request? $85,000 - which would be broken down as follows: $33,850 frOIT. HCDBG funds and $51,150 from the City's general budgets 6. For what or how will the requested funds by used? Please explain. The fundinq will be used for one full-time and one part-time staff member. The funds from the City's general budget will be used for program supplies, J;;9nt''\Urit-i nn~ rinn P<JJli ptnPnt at: thp new chill site at the Catherine Stronq Center. 7 . How will the City's Contribution impact the agencies operations? 'T'hp C"iry's r.ontrihution will enable the Club to qrow and serve mor9 chilnrpn rinn rn ITn'TP to its pprmanpnt home at the Catherine Stronq Center. 8. From what other sources does your agency/program receive , fund,s or donations? Please explain ~ The Bovs &. Girls Club receives fundinq from the United Way, Children's Sêrvices Council, numerous foundations, corpor~tions and individuals along:with special event funding and program fees. 9. What is your agency/program's total budget? Please explain. The Boys & Girls Clubs of Palm Beach County's annual budget is $1,350,000. The budget for the South County Club is $259,500. CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE -2- , - \ . . I . APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH 1. NAME OF ORGANIZATION The Association for Retarded Citizens (The Arc) ADDRESS 1201 Australian Avenue CITY Riviera Beach, FL 33404 / PHONE (407) 842-3213 CONTACT PERSONS NAME Joyce W. Laird POSITION WITH ORGANIZATION Executive Director GRANT REQUEST $ 5,000 2. Does the organization meet the following criteria? x (a) Incorporated, private, and non-profit x (b) Tax exempt status under IRS Code 501 (c) (3) x (c) Not a private foundation x (d) Charitable contri.butions to agency are tax deductible x (e) Charitable, health, or human services are delivered to (f) residents of Delray Beach x Volunteer Board of Directors is the governing body x (g) Agency has current affirmative action plan x (h) Independent audit is performed each year x (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following prior~ty needs? x Substance Abuse Treatment and Prevention (Prevention Program - education Alzheimers Services about the abuse of alcohol and x A.I.D.S. Services drugs during pregnancy) Affordable Health Services (Physical & Mental) x Affordable Day Care x Transportation x Housing (Operation of 7 residences for adults who are ræntally retarded. One of Foster Care/Placement our residences is located in Delray Beach) Community Service x Educational or Cultural Enrichment Program (Early Intervention Program, Toddler Center & Therapy Services offered at the First Presbyterian Church in Delray Beach) YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED -I- . . -"-. . . . ! 4. How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach?) 61 families with 22 on the waiting list for services S. What is the amount of your request? $5,000 6. For what or how will the requested funds by used? Please explain. / See Attached 7. How will the City's Contribution im~act the a~ncie~ operations? The requested funds will al ow The Arc provlde the housing and support services these men and waren need to reach their full potential. 8. From what other sources does your agency/program receive funds or donations? Please explain. ' - Deparbrent of Health & Rehabilitative Services, united Way, Churches & cœrnunity service organizations. 9. What is your agency/program's total budget? Please explain. The organizations operating budget for the fiscal year 10/1/93 - 9/30/94 is $2,989,264 CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE -2- . · The goal of The Arc, which was founded in 1958, is to enhance the lives of people who are mentally retarded and their families. Toward that end, The Arc operates 7 residences for adults who are mentally retarded. Our residences provide a supportive, homelike environment for men and women who are mentally retarded who are capable of living away from home and outside of institutions. Each of the residents is employed or attend a sheltered workshop. During the evenings and weekends, the residents work on the skills necessary to live independently. A grant from the City of Delray Beach would be used to directly assist the eight (8) residents at our group home in Delray Beach, on Palm Court, with the cost of their housing (food, utilities, maintenance), transportation and life skills training. Each of our residents pay a fee based on the amount of salary he/she earns and on the governmental subsidies he/she is entitled. Beyond the fees, The Arc must annually raise $5,950 per resident to meet their housing needs. ~ . - . . \ APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH 1. NAME OF ORGANIZATION CHILDREN'S CASE MANAGEMENT ORGAN. ,INC. (Family Self-Sufficiency) ADDRESS 1710 E. Tiffany Drive CITY West Palm Beach, Fl. 33407 PHONE (407) 881-5572 CONTACT PERSONS NAME Ms. Julie Helqesen POSITION WITH ORGANIZATION Executive Director GRANT REQUEST $ 40,824.00 2. Does the organization meet the following criteria? (a) Incorporated, private, and non-profit X (b) Tax exempt status under IRS Code 501 (c) (3) (c) Not a private foundation (d) Charitable contributions to agency are tax deductible (e) Charitable, health, or human services are delivered to residents of De1ray Beach (f) Volunteer Board of Directors is the governing body (g) Agency has current affirmative action plan (h) Independent audit is performed each year (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following priority needs? ' Substance Abuse Treatment and Prevention Alzheimers Services A.I.D.S. Services Affordable Health Services (Physical & Mental) Affordable Day Care Transportation X Housing & Urban Development Foster Care/Placement Community Service Educational or Cultural Enrichment Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED -1- ---. 4. How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach?) N/A New program starting 10/1/94. Will serve 60 to 90 families who reside in Carver Estates. 5 . What is the amount of your request? $40,824.00 6. For what or how will the requested funds by used? Please explain. The funds requested are for Salary,Benefits and monthly expo for 1 Full Time Family Service Coordinator. 7. How will the City's Contribution impact the agencies operations? With the addition of these funds the DrOqram will be able to serve 90 families instead of 60. These additional 30 families will be served by the 3rd. FamilY Service Coordinator. CSC of Palm Beac County is funding the other 2 F.S.C. 's. 8. From what other sources does your agency/pYo~~ receive funds or donations? Please explain. - Children's Services Council of Palm Beach County, McCormick Foundation (Sun-Sentinel Santa Fund) 9. What is your ~~~~~/program's total budget? Please explain. Family Self-Sufficiency total budget - $174489.00 Please see attached for budget breakdown. CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE -2- , :'DI - '-".",~ '1J - ,,·,---w -.."^'.-, ---".,.. Agency: Children's Case Management Organization Date Submitted: 4-19-94 Program: Family Self Sufficien~y Page t of 2 CSC BUDGET FORM B: TOTAL PROGRAM BUDGET SUMMARY Funding Period 10/01/94 to 09{J0/95 PART I. I. Pértonnel . t t t . t Salaries Fringe Benefits -- II. Travel III. Building Space IV. Communications' Utilities 3622 3622 V. Prlnllng/Supplld 1650 1650 VI. Food VII. Indirect Costs - .~- VIII. Other Costs ~ 4fi111 - IX. E ul ment 975 .,. TOTAL ÞROGAAMi ExPENSES:,:, , t 116862 t.; 40824 $:' $' ./16803 $174489 ..', ..... PERCENrOF P,ROGÄAM" 67 "- 23 ,,:., " " 10 " 100 ~ X. REVENUES A. CSC 116862 8. Contributions t. Cash . ¡ 2. In-Kind I C. Program Fees D. Palm Beach County 40824 , E. United Way (specify) I F. HRS . G. other 16803 TOTAL ÞAOaRAM . REVENuES 116862 40824 16803 174489 , I EXCESS (DEFICIT) I FormO' (nit I ~~ ~- C~L~è1.-- .:f ~ ~~ ~,f'~ ~o 9' r t..-L/ ~ £,;."ptCl/! C4J ~ OLD SCHOOL SQUARE, INC. PRELIMINARY BUDGET C U L T U R A L ART S C,E N T E R 94/9~' FISCAL ""(..r~.zl ¡:) .____ .on INCOME ADM IS S ION S . . . . . . . . . . . . . . . . . . . . . . . . $ 15U,0~lr;. REi'TTÞãLS,..'SP-.LES/GIFTS. " . . . . . . . . . ., . 90. O\J,") . BOARD SUPPORT. . . , . , , . , , . . . . . . . , . , , 3,900. CORPORATE SUPPORT,... . . . , . . . . . . . , . 162,644. FUNDRAISING. . . , . . , , . , . . . . . . . . . . . , . 5 5 , 0 ,~, 0 . DONATIONS/GIFTS...,...,........., . 'S,(1C)L. STA TE SUPPORT. . . , . . . . . . . . . . . . . . . . . '-:0, <:; ',;', ;'; COUNTY sur FC'RT . . . . . . . . . . . . , . . . . . . . :c· ~.;;, ('41rOoi:,Ger <-:ITY S1JP?C~P.·.r...................... " F·'; ::::.. : ~\ !~. _ _ .' ~':_. ;.':' ... j,2~.5~ OTHER. . . . . . . . . . . . . . . . . . . - . . . . . . . - ') '." . (g 1f{ FOUNDÞ-.TION. . . . . . . . . . , . , . . . , . . . . , , , '; (' ,'" r, ,-'j , ¿ _' , ,) '.' '. . I LECTtiPE ::JT;II..D DC:Nll,TION. . . . . . . . . . . . j, C I:~' $ 77q 444. EXPENSES 94/95 PERSONNEL EXP. . . . .., . " . .. . . . . . . . S 257,00(,;. PHYSICAL PLANT EX?,..".. ... , . . " 152,980. FUNDRA I SING EXF.. . . . . . . . . . . . . . . . . 45.00(>. PROGRAM/PROD, EXF, . . . . , . . , . . , . . . . 150,000. MARKETING EXP.. ".., ............. 54,500. OFFICE EXP. . . . . . . . . . . . . . . . . . . . . . . 10 222. OTHER. , , . . . . . . . . . . . . . . . . . . . . . , . . . 43, "742."" TC:~_!:...L,~ S 7~'.:¡ 44'::- . ." . - .. - THIS YEAR'S BUDGET REPRESENTS AN le.3?~ INCREASE OV~F ::. ;::)9? 1994 3'JDGET ::-:;:;: S 658, 4,JC. r~~~ ~ j ~,., <::j)' ,y~- '. ,',.' - .- (~ : ;! j a Old School Square, Inc 51 North Swinton Ave, Delray Beach, Florida 33444 (407) 243·7922 , . EREAKDOWN OF EXPENSES 94/95 - ~~.._------~-- - ---- - 1 . PERSONNEL EXF. 252 !~\ (: t:. ,~ Þ. UTO :) O'),J.. . , . .:: 257.CeO. . . . . . . . . . . . ~. 1.. PHYSICAL PLANT SXF · CUSTODIÞ.L "'" \..!(.i:.; . C U L T U R A L ART S CENTER (3 P,L DG S . .I S tIP. .EQUIP. P & 11 ¿',ocn. ( DANK? · PEST (:Ot~TP.OL ~ ,r_, ,; \"¡ .SITE .FE? .:. fITN. ,::... I ~,l:_' · SECURITY (BEN & .. - -'''-"" Lt;· , ;~: i.i U POLICE> · C:AP. P.ESERVE t·" '2~: , 3 ~ ¡_. . .SOLID WASTE ~1 . 1 C", ¡:~i . . TELEPHONE 14, /:;;JO & .UTILITIES 45 OO'J. . . . . . . . . . . . . . . . . . 157.9-30. ~ . FUNDP.Þ. I SING EXP. 4.:" Ci\::":J . . . . . . . . . . . . . . . . . . 45,000. 4 PROG. /PROD.EXP. .PRINTING 25 ",-:"'C:,'J. · PRCJGHÞ.MMING -: " = -'.' 150,:,)0(. .... L _. . . ~ . . . . , ( EXH . EXP, , THE.~.TRE . ~~..p.+ Y --. BILL, C:¡RNELI.. : ¡:; MARKETIN(3 EX? · DEV . /MKT . /PR S 4 , ::, C: 0 . . . . . . . . . . 54, 5 r: r., , r PR0r1C'S , Þ.I)\í'T,:3. EDTJC . , :?F, FRES. . ADV. . LINDA) ..... OFFICE EXP. I.., ~ ,AUDIT : 2 ¡:' I~) i~) . (ACTUAL & TAX PREP) .BANK CHARGES :. . 5 C::j . (MON.MEP..ACCT.FEES) .DUES & SUBS. ~ 500. .GIFT SHOP COSTS '=',000. .INS. LIABILIITY 2S,CH)O. .MISC. (COFP. REF. AND LICENSIW3, 2 5 :,,' . .OFFICE S'JPPLIES 12,722, (LINENS, LP-.UNDP. ':.' TRÞ.VEL , MTNG5 HANDS, MIse. \ .POSTAGEíFREIG:iT j .~ ,-¡ :......! (; 76 -. ", .'~, ~ -- '-' . . . . . . . . . . . . . . . . ':"':'.1..', . , UTHER :'ITY BOND' ~ - -'42. . . . . ' , . . , . ' . . . . . . 43.742. ~.....:- :'~¡ :~ ·~·~-c 4,':'4 ~ - - . -...- . . . . . 'Y - _ ~ . Old School Square, Inc, 51 North Swinton Ave. Delray Beach. Florida 33444 (407)243-7922 " . [ITY OF DELAAY BEA[H DELRAY BEACH f lOR I 0 " 100 N,W, 1st AVENUE . iJELRAY 8EACH, C'LORIDA 33444 . JQ7 '243 --, ./.'\IJ b8If AII·America City " III! 1993 MEMORANDUM TO: Linda Turnage, Budget Administrator FROM: f!J Robert A. Barcinski, Assistant City Manager SUBJECT: SUPPLEMENTAL BUDGET INFORMATION DATE: April 21, 1994 For budget planning purposes, the initial request from Old School Square should be $150,000 for all levels. I will not receive a draft copy of their budget until after 5/1/94. By contract they are not required to provide their final budget until 6/1/94. Budget requests for the Education Board and Sister Cities Committee have been included in the City Commission budget for FY '94-'95. Letters to these groups are not necessary. If you need any further information please let me know. RAB:kwg cc: Joe Safford ® Pnnted on Recycled Paper THE EFFORT ALWAYS MATTERS , DELRAY BEACH LIBRARY 29 SOUTHEAST FOURTH AVENUE DELRAY BEACH, FLORIDA 33483 276-6462 276-6482 April 26, 1994 Mr. David Harden, City Manager City of Delray Beach 100 NW 1st Avenue Delray Beach, FL 33444 Dear Mr. Harden: For your consideration the Delray Beach Public Library Association submits the attached budget request for the operation of the Delray Beach Public Library for the fiscal year 1994-1995. The amount requested is $532,570 which is an increase of $25,360 (+5%) over last year. In addition to our request for $532,570 we have included a separate request for funds to allow the library to be open on Sundays during next season. The increase will be used to fund: . Incremental salary increases for staff . An additional 300 hours for a part-time librarian to cover vacations and sick days · An increase in health insurance ftom $242 to $272 per employee per month · An increase in the monthly cost of our accounting firm ftom $250 to $275 per month · An increase in the number of book reserve notices resulting in increased postage costs · A hike in the supplies budget due to more books being added and also to pay for the additional supplies necessitated by having our own janitor · One additional phone line to help ease the pressure of increased phone traffic. · Prices oflibrary materials which continue to increase. The requested increase will just keep pace with rising costs. A larger increase in our magazine budget is requested to allow the addition of several new titles. Based on the city's current taxable property value of $ 2.43 billion, city taxpayers would pay $952,000 this year to support the county's library service. Many capital improvements have been made to the library this fiscal year and all have been funded by private donations. These improvements include: · New carpeting for the main reading room · New internal computer network linking several departments and allowing the automation of all accounting operations " · Replacement of all fluorescent fixtures with solid state ballasts and 32 watt tubes which will result in lower operating costs · Upgrade of landscaping and the installation of a new sprinkler system · Painting the interior of the building · Replacement of our internal book security system.. Continual improvements have been possible through the unique establishment of the Delray Beach Public Library Association which has concerned citizen involvement. Their ideas, participation and donations have made it possible for the city taxpayer to enjoy full range of library services at a modest cost. As a separate proposal, which is not included in our $532,570 request, we have attached a plan and budget which would require an additional $10,742 to fund operations and allow the library to be open on Sundays during the Season. This request will pay for operations on 24 Sundays from November through April. We think: that this expansion is perhaps the one action that will be most enhance library service to our community. The library will be available to a new user group on Sundays and will lend a busy presence to Delray's downtown on Sunday afternoons. This program expansion is an additional service and cannot be funded within the scope of our projected operating request. We expect the generated traffic to more than justify the cost. It is significant to note that our neighbor community Boynton Beach operates a library which serves a comparable community at a cost of more than double the budget we have requested. The library board appreciates the cooperation of the city administration in providing the majority of our operational funding. We hope we will continue to receive your support and confidence by favorable action on our budget proposal. The Directors have increased library fines on overdue materials and the cost to nonresidents for a library card in order to generate more revenue. Prior to you submission of our request to the commissioners, we would like to meet with you to answer any questions you may have about the proposed budget. Sincerely, 4~~ Larry Schone, President Delray Beach Public Library Association, Inc. encl. cc Finance Director 'I DELRA Y BEACH PUBLIC LIBRARY ASSOCIATION, INC. Proposed Operating Budget 1994-1995 INCOME City of Delray Beach $532,570 Fines and Lost Materials 16,070 Nonresident Fees 5,025 Postage for Reserves 1,506 Copier and Fax Income 3,734 Interest Income 400 Total Income $559,305 OPERATING EXPENSE Salaries $312,996 Payroll Taxes 23,944 Health & Life Insurance 40,000 Unemployment Taxes 256 Pensions 26,573 Adult Books 58,000 Juvenile Books 5,000 Magazines 14,756 Audio Visual Materials 4,100 Accounting 5,075 Dues 150 Insurance 15,168 Equipment Maintenance 9,938 Postage 2,300 Printing 900 Buildings & Grounds 4,632 Rents 1 Special Activities 150 Sales Tax 250 Supplies 8,500 Travel 800 Utilities 25.816 Total Operating Expense $559,305 I Proposed Operating Budget 1994-1995 Salaries Barnett, Leecy $14,616 LAI Daniels, Pete 44,629 Library Director DeMun, Phyllis 15,452 LA I Higgins, Bennett 21,053 LT Hunter, Lynda 22,031 LT Otis, Linda 24,248 Librarian Keyser, Betty 19,845 LA II Paltell, Helen 18,900 LA II Sigal, Ari 23,100 Librarian Tyson, Elizabeth 26,400 Librarian Warner, Elisabeth 17,363 LA II Zimmer, Edith 17 .199 LA! Total Full Time Salaries $264,836 . ::..;C.~=""'-'>.=-";..:.--:'-'.-~."'_' ,__:',_'^,--",___"''"'--'"':'_''"'''-''~.''''''_~~_ - --C'_-=-_ _-'--"----'------'_"'.-...- I _~ Proposed Operating Budget 1994-1995 Pensions 14.4% DeMun, Phyllis 2,225 lIunter,Lynda 3,172 Otis, Linda 3,492 Keyser, Betty 2,858 Paltell, lIelen 2,721 Sigal, Ari 3,326 Tyson, Elizabeth 3,802 Warner, Elisabeth 2,500 Zimmer, Edith 2.477 Total Pensions $26,573 Christmas Bonuses Barnett, Leecy 65.00 Cartwright, Phyllis 30.00 Daniels, Pete 85.00 DeMun, Phyllis 65.00 lIammond, Edna 50.00 lIarp, Earnest 50.00 lIerring, Theodore 50.00 Higgins, Bennett 65.00 lIunter, Lynda 75.00 Keyser, Betty 80.00 Kindle, Lynn 50.00 Luteran, lIelen 50.00 Otis, Linda 70.00 Paltell, lIelen 70.00 Potter, Eleanor 20.00 Ryan, John 20.00 Sigal, Ari 70.00 Tyson, Elizabeth 85.00 Warner, Elisabeth 65.00 Zimmer, Edith 65.00 Total Bonuses $1,180.00 . . . Proposed Operating Budget 1994-1995 Part- Time Clerks Edna Hammond 1008 hours @ $7.00 7,056 Lynn Kindle 1056 hours @ 7.00 7,392 Helen Luteran 1008 hours @ 6.75 6,804 Phyllis Cartwright 300 hours @ 10.00 3.000 Total 24,252 Pages Eleanor Potter 520 hours @ $ 6.00 3,120 John Ryan 520 hours @ $ 5.60 2.912 Total 6,032 Janitor Salary 1664 hours @ $6.50 10,816 Guard Salary 840 hours @ $7.00 5.880 $46,980 Benefits Pensions $ 26,573 Health & Life Insurance 40,000 Unemployment Insurance 256 Social Security 23.944 Total $ 90.773 GRAND TOTAL SALARY CATEGORY $ 403,769 , . . Proposed Operating Budget 1994-1995 Library Materials Adult Books 58,000 Juvenile Books 5,000 Periodical Subscriptions 14,756 Audio Visual Materials 4 .100 GRAND TOTAL LIBRARY MATERIALS CATEGORY $ 81,856 Operating Expenses Accounting and Legal 5,075 · M. J. Gallup has requested an increase from $250 to $275 for monthly services and they have itemized the charges for all other services that have been billed separately in the past. Dues 150 · Will pay $50 for Worker's Comp membership, $75 for Chamber of Commerce membership, and $25 for FPLA membership. Insurance 15,168 · Includes Package and Umbrella coverage $11640 and a 10% increase, and Worker's Camp premium $3528. Equipment Maintenance 9,938 · Copier lease @ $600, typewriter repairs @ $150, projector repairs @ $300, elevator maintenance @ $726, computer equipment insurance @ $150, central site maintenance @ $5924, on-site maintenance @ $1,142, and supplies $200. Estimated increases $746. Postage 2,300 · Increase to cover mailing reserve notices Printing 900 · Increase to cover replacement of current brochures Building and Grounds 4,632 · Includes Maintenance Agreement to service our AC units @ $155 per month, and we have $1,000 budgetedfor misc. AC repairs. $400 is budgeted for landscape fertilizing, tree trimming, and sprinkler repair. Pest control is . . . Proposed Operating Budget 1994-1995 · $31 per month or $372, and $1000 is set aside for general building repairs (lights, plumbing, rest rooms, etc.) Rents 1 · Cost of land rental Special Activities 150 · Pays for program expenses such as book reviewers and summer reading program special programs Sales Tax 250 · Pay to state for sale of copies and faxes Supplies 8,500 · $700 + per month, additional numbers of books being added require more supplies Travel 800 · Conference and educational seminar expense Utilities 25.816 · Telephone $4600 which includes an additional line, Waste Management @ $1400, City of Delray for water and sewer $2016, and FPL @ $17800 which pays less than last year at the rate of 50% of the projected savings resulting from the lighting changes. GRAND TOTAL OPERATING EXPENSES CATEGORY $ 73,580 SUMMARY Salaries 403,769 72% Materials 81,856 15% Operating 73.680 13% Total Budget Request $559,305 100% This request represents a modest expansion of our staff, one part-time reference librarian to stand-in during vacations, illnesses, and periods when the Cataloger is too busy with book processing to spell the Reference Librarian on mornings and days off. The additional person is budgeted for 40 days in the fiscal year. Also, a janitor has been added to the staff. The largest impact of this salary budget is to rectify the long-standing disparity in our professional salaries with the '. - -~^~-- . . Proposed Operating Budget 1994-1995 Florida library community. The budget proposal includes a 10% increase for our 4 professional librarians (not including the Library Director.) The rest of the staff is budgeted for increases of 5% and 7.5%. The Materials budget is increased by $6276 and will allow the library to keep pace with public demand and rising book prices. Operating Expenses has a very small increase which reflects rigorous cost cutting measures by the Directors and Staff. A complete lighting renovation will cut electrical costs perhaps beyond the level projected and such return will be reflected in next year's budget based on actual experience with the new system. One additional telephone line is included in the budget and increases are requested for accounting services, additional printing expenses, increased postage to handle reserves, and projected increases in insurance costs. More books being added to the collection will require more supplies. A major change in policy has allowed shifting building cleaning expenses from Operating Expense to Salaries since the addition of a janitor to the library staff. This Budget Request is funded with the largest contribution of internal revenue in the history of the library brought about by significant increases in fees charged The percentage of city funds has decreased from 96% to 95%. Library revenue is projected to increasefrom $21,800 (this year) to $26,735 next fIScal year. , . ~ . Sunday Hours Sunday hours during the Season is probably the single action that would result in higher circulation and increased public support. Public libraries that are open on Sundays repon that Sundays are, hour for hour, the busiest time that they are open. We propose opening on Sundays next season from November through April which would be 24 Sundays. Fund Requirements: Salaries: 6 Employees 1 Reference Librarian 4.5 hours @ $20 per hour $ 90.00 1 Children's Librarian 4.5 hours @ $20 per hour 90.00 3 Circulation Clerks 4.5 hours @ $10 per hour 135.00 1 Guard 4 hours @ $ 7 per hour 28.00 Sub total $ 343.00 Multiplied by 24 Sundays per year 8,232.00 Social Security tax on 8,232 X 7.65% 630.00 Workman's Compensation 200.00 Electricity $70 per day average X 24 1,680.00 Estimated Total to be open on Sundays $lO~742.00 April 94 "