03-25-93 Organizational
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CITY OF DELRAY BEACH. FLORIDA - CITY COMMISSION
ANNUAL ORGANIZATIONAL MEETING - MARCH 25. 1993 - 6:00 P.M.
COMMISSION CHAMBERS
APPELLATE PROCEDURES
Please be advised that if a person decides to appeal any
decision made by the City Commission with respect to any
matter considered at this meeting or h.earing, such persons
will need a record of these proceedings, and for this
purpose such persons may need to ensure that a verbatim record
of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based.
The City does not provide or prepare such record.
AGENDA
'/l. Roll Call.
'/2. Pledge of Allegiance to the Flag.
/.3. Oath of Office to be administered to newly elected
Commission Members.
/4. Selection of Vice-Mayor (for the term March 25, 1993
through March 24, 1994) .
/5. Selection of Deputy Vice-Mayor (for the term March 25, 1993
through March 24, 1994) .
/6. Review and acceptance of regularly scheduled City
Commission meeting dates for the period April 1993 through
March 1994.
/T. Review and adoption of Rules of Procedure - Delray Beach
City Commission (Local Rules).
8. Review of City Commission liaison appointments to the
various advisory boards and outside agencies.
9. Presentation of statements, if desired, by Commission
Members.
ADJOURN TO WORK SESSION: (Approximately 7:00 P.M.)
( 1 ) Goal Setting 1993 - Orientation.
CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION
ANNUAL ORGANIZATIONAL MEETING - MARCH 25, 1993 - 6:00 P.M.
COMMISSION CHAMBERS
AGENDA ADDENDUM
THE ANNUAL ORGANIZATIONAL MEETING AGENDA IS AMENDED TO INCLUDE:
10. Acceptance of Releases/Settlement of Atlantic Plaza,
Ltd. Motion to accept releases without requiring a
Hold Harmless Agreement from Atlantic Plaza, Ltd.
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M E M 0 RAN DUM
TO: Mayor and City Commissioners
THRU: David T. Harden, City Manager f~1
FROM: Alison MacGregor Harty, City Clerk o¡nL
SUBJECT: City Commission Meeting Dates
DATE: March 23, 1993
Set forth below is a list of the regularly scheduled City
Commission meeting dates for the period April 1993 through March
1994. The only deviation from the normal schedule is the change
to the regular meeting date for the second Tuesday in March,
1994. As this is the date of the municipal election, the regular
meeting will be held on the Wednesday immediately following
election day (per Local Rules). All regularly scheduled City
Commission meetings shall commence at 6:00 p.m.
A conflict has been identified with respect to the workshop
meeting scheduled for Tuesday, April 6, 1993. The Jewish holiday
Passover falls on this date, and Commission direction is
requested as to the possible rescheduling of the April workshop
meeting.
~ ./0 ~ :lOj /993
April ~ 1993* - Workshop Meeting
(Passover falls on 4/6/93)
April 13, 1993 - Regular Meeting
April 27, 1993 - Regular Meeting
May 4, 1993 - Workshop Meeting
May 11, 1993 - Regular Meeting
May 25, 1993 - Regular Meeting
June 1, 1993 - Workshop Meeting
June 8, 1993 - Regular Meeting
June 22, 1993 - Regular Meeting
July 6, 1993 - Workshop Meeting
July 13, 1993 - Regular Meeting
July 27, 1993 - Regular Meeting
August 3, 1993 - Workshop Meeting
August 10, 1993 - Regular Meeting
August 24, 1993 - Regular Meeting
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To: Mayor and City Commissioners
Re: City Commission Meeting Dates
March 23, 1993 - Page Two
September 7, 1993 - Workshop Meeting
September 14, 1993 - Regular Meeting
September 28, 1993 - Regular Meeting
October 5, 1993 - Workshop Meeting
October 12, 1993 - Regular Meeting
October 26, 1993 - Regular Meeting
November 2, 1993 - Workshop Meeting
November 9, 1993 - Regular Meeting
November 23, 1993 - Regular Meeting
December 7, 1993 - Regular Meeting
December 14, 1993 - Regular Meeting
January 4, 1994 - Workshop Meeting
January 11, 1994 - Regular Meeting
January 25, 1994 - Regular Meeting
February 1, 1994 - Workshop Meeting
February 8, 1994 - Regular Meeting
February 22, 1994 - Regular Meeting
March 1, 1994 - Workshop Meeting
March 8, 1994 - ELECTION DAY
March 9, 1994 - Regular Meeting (Wednesday)
March 22, 1994 - Regular Meeting
March 24, 1994 - Annual Organizational Meeting
The action requested of the Commission is to review and approve
the regularly scheduled meeting dates for the period April 1993
through March 1994, subject to any modifications the Commission
may deem to be appropriate.
AMH/m
cc: Assistant City Manager
City Attorney
Department Heads
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M E M 0 RAN DUM
TO: Mayor and City Commissioners
THRU: David T. Harden, . -11 I
C~ ty Manager ': (" I
FROM: Alison MacGregor Harty, City Clerk ~
SUBJECT: Rules of Procedure ~ City Commission (Local Rules)
DATE: March 23, 1993
Attached for your review are the Rules of Procedure for the City
Commission as they are proposed for adoption at the organizational
meeting on March 25, 1993.
The action requested is formal adoption of the Rules of Procedure (Local
Rules) of the Delray Beach City Commission for-the ensuing year.
AMH/m ~ jÆ
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RULES OF PROCEDURE - DELRAY BEACH CITY COMMISSION
I. GENERAL PARLIAMENTARY RULES.
The general parliamentary procedure to be followed by the
City Commission of the City of Delray Beach, Florida, except
as otherwise modified by the City Commission or as modified
or amended herein, shall be in accordance with the rules of
parliamentary procedures entitled "Roberts Rules of Order" ,
being the reprint of the 1907 edition.
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II. LOCAL RULES.
A. The following Local Rules of Procedure shall be
applicable to the organization and conduct of business,
as well as preparation and publication of agendas, of
the City Commission of the City of Delray Beach,
Florida. To the extent these Local Rules shall modify
or conflict with the standard "Roberts Rules of Order"
as adopted above, these Local Rules shall prevail to
the extent of their conflict or inconsistency with
"Roberts Rules of Order".
l. Regular meetings of the City Commission shall be
held on the second and fourth Tuesdays of each
month, with the exceptions of the month of
December and any Delray Beach municipal election
dates, at 6:00 p.m., in City Hall. During the
month of December only, the regular City
Commission meetings shall occur on the first and
second Tuesdays at 6:00 p.m. at City Hall. There
shall be no regular City Commission meeting on the
date of a Delray Beach municipal election; rather,
a meeting that would otherwise been scheduled for
such date shall be held on the Wednesday
immediately following the election date at 6:00
p.m. at City Hall.
2. Workshop meetings of the City Commission shall be
held on the first Tuesday of each month, except
that there shall be no workshops in the month of
December, at 6:00 p.m. in City Hall. Workshop
meetings on the third Tuesday of the month shall
be at the option of the City Commission.
3. All regular City Commission meetings shall be held
in the City Commission Chambers at City Hall,
unless otherwise designated by the City
Commission. All workshop City Commission meetings
shall be held in the First Floor Conference Room
at City Hall, unless otherwise designated by the
City Commission.
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Rules of Procedure
Delray Beach City Commission
Page Two
4. There may also be special workshop meetings at
such other times as so designated in advance by
the City Commission for the purposes of holding
joint meetings with City boards, etc. , to include
receiving annual reports and presentations from
the City's boards, committees, agencies and
authorities, or for such other purposes as may be
deemed necessary or desirable by the Commission.
S. Special meetings shall be called at the request of
the Mayor in accordance with the provisions of the
City Charter and the Code of Ordinances.
6. To the extent compatible with the conduct of
business, all workshop meetings shall be held on
an informal basis. The applicability of the
City's general rules shall not be strictly
applied.
7 . Although appropriate members of the City
Attorney's Office and City Administration may
place items on either the workshop or the regular
agendas, all regular agendas shall be subject to
review in advance by the Mayor prior to their
publication, excepting that a majority of the
members of the City Commission may request that
the City Manager's Office place or remove an item
on such regular agendas, and that all such regular
agendas shall be further subject to the approval
of the City Commission preceding the conduct of
business at each such meeting.
8. with regard to the agenda for regular City
Commission meetings, the following shall apply:
a. To the extent possible, the City
Administration shall group all matters by
subject area, and shall place as many as
possible on the consent portion of the
agenda.
b. The agenda format shall be generally as
follows: A call to order, invocation, pledge
of allegiance, formal approval of the agenda,
formal approval of minutes, proclamations and
presentations, if any, the consent agenda,
the regular agenda, public hearings, public
comments and inquiries from the floor
concerning items not on the approved agenda,
first readings of ordinances, followed by
items not specifically on the published
Rules of Procedure
Delray Beach City Commission
Page Four
IÌI. CITY BOARD, COMMITTEE, COMMISSION AND AGENDA APPOINTMENTS.
A. All appointments to city boards, commissions and
committees whose members are not subject to appointment
by other entities, and in accordance with any
applicable restrictions by State Statute, shall be made
in accordance with the following procedures:
1. All vacancies subject to appointment to such city
boards, commissions and committees shall be made
on a nomination basis by each of the members of
the City Commission. This nomination shall be
construed to be a Motion to Appoint, which must be
seconded by another member of the City Commission
then present and voting, and then adopted by an
affirmative vote of no less than three ( 3) votes.
If a Commissioner makes a nomination/motion and
this motion either fails for lack of a second or
does not receive a sufficient number of
affirmative votes, then that Commissioner shall
have one additional opportunity to make a
secondary nomination for this vacancy at this same
meeting or the next successive regular meeting.
If that appointment should also fail for lack of a
second to the nomination or by not receiving
sufficient affirmative votes, then the nomination
shall rotate to the next appropriate Commissioner.
2. The rotation system shall be by numbered
Commission seat and insofar as possible, each
Commission seat shall be assigned an equal number
of initial appointments from the date of adoption
of these Rules, i.e.:
Board A -- Order of rotation: Seat 1, Seat
2, Seat 3, Seat 4, Seat 5
Board B -- Order of rotation: Seat 2, Seat
3, Seat 4, Seat 5, Seat 1, Seat
2, etc.
Board C -- Order of rotation: Seat 3, Seat
4, Seat 5, Seat 1, Seat 2, Seat
3, etc.
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Rules of Procedure
Delray Beach City Commission
Page Five
3. A separate rotation list shall be established by
the City Clerk's Office for each such City board,
commission or committee, and the City Clerk's
Office shall maintain records of the rotation
list, the status of same, and the nominations made
by each Commissioner. In the instance where a
vacancy is available at a City Commission meeting
where the Commissioner who is next on the rotation
is absent,' then the City Commission shall postpone
to the next regular meeting this appointment.
Should this Commissioner not be present at this
subsequent meeting, then the nomination ability
shall pass to the next Commissioner on the
rotation system present at that meeting.
4. Appointments for vacancies occurring on a board
wherein ·the particular member has, for whatever
reason, not fulfilled their entire term of
membership on that particular board, commission or
committee, shall be to complete the unexpired term
only.
5. The City Commission retains the right to waive
these requirements by the affirmative vote of no
less than four ( 4 ) members of the City Commission
under circumstances that would be in the best
interest of the City (or a unanimous vote if only
three members of the City Commission are present
and voting on such motion) .
6. These rules, when adopted, shall supersede any
other general rules or local rules which are
inconsistent herewith, to the extent of such
inconsistency.
Approved and adopted by the City Commission of the City of Delray
Beach, Florida, by a vote of ,~ - (') , at the Annual Organizational
Meeting held on March 25, 1993.
ATTEST:
o.&(w¡ ~ Jú/~ !/O/Íf -
Al~son M cGrego Harty
City Clerk
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MEMORANDUM ~~~
TO: Mayor and City Commissioners
THRU: David T. Harden, City ManagerZ!~1
FROM: Alison MacGregor Harty, City Clerk~
SUBJECT: City Commission Liaison Assignments
DATE: March 23, 1993
Attached is a list of Commission liaison assignments to the
various advisory boards, committees and outside agencies,
together with an outline of when and where the boards hold their
meetings. The assignments previously held by Commissioner Mouw
are shown as vacant and should be assigned accordingly at the
discretion of the Commission.
This information is presented for your review. The action
requested is formal assignment of the various Commission liaison
positions.
AMH/m
cc: Anita Barba, Board Secretary
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CITY COMMISSION LIAISON ASSIGNMENTS
Below is a list of Commission liaison assignments to the various
advisory boards and committees, and outside agencies, as modified
and approved by the City Commission at the regular meeting held
November 24, 1992, and as subsequently amended by the addition of
the Parking Management Team at the regular meeting of February
23, 1993:
Board Liaison , /oVAl terna te
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Board of Adjustment Dr. Alperin Mr. Randolph
1st & 3rd Thursdays
at 5:30 p.m. in the
Commission Chambers
(as needed) {)~.~
Board of Construction Mr. Randolph \
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Appeals - Quarterly
on 1st Wednesday of
month at 5:00 p.m. in
Commission Chambers
(as needed) rn~. £tlrnqsu.:o~
Civil Service Board I _ Mr. Randolph
~ '~
Meets as needed
Code Enforcement Board Mayor and Commissioners to
2nd & 4th Tuesdays attend on an alternating basis
at 1:30 p.m. in as available
Commission Chambers
Site Plan Review and
Appearance Board Mr. Ellingsworth Dr. Alperin
Alternating Wednesdays
at 6:30 p.m. in
Commission Chambers
Community Redevelopment m~. 'RAnoot.PH Mayor Lynch
Agency - 2nd & 4th
Thursdays at 6:30 p.m.
in 1st Floor Conference
Room/City Hall
l1U.b. 5~jth rí\ ~. E Il, ñ..~ s WCfi!:¥--h
Parking Management _M:r:.:L_Ellingsworth; BO alternate
Team - Tentative to
commence 4/22/93; 2nd
& 4th Thursdays at
5:00 p.m. in lst Floor
Conference Room/City Hall
Downtown Development ~'-. Srni+h
Authority Mr. Ellingsworth Mayor Lynch
1st & 3rd Mondays at
12:00 Noon at Chamber
of Commerce
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Education Board Dr. Alperin Mr. Randolph /
1st & 3rd Mondays
at 5:30 p.m. in lst
Floor Conference Room
Delray Beach Housing m~. 'RAnOOLPH ./
Authority Mayor Lynch
3rd Wednesday of the
month at 5:00 p.m. at
770 s.w. 12th Terrace
Historic Preservation
Board Dr. Alperin Mr. Ellingsworth ~
1st & 3rd Wednesdays
at 6:00 p.m. in 1st
Floor Conference Room
Kids and Cops Alperin ntM. Smi~ /
Dr. Ne .:11 t:.erl'ia to
1st Wednesday at
7:00 p.m. in City
Manager's Conference Room
Public Employees Relations mtt.L fÆl''''nqSWodh m~. 'KA'oOOLPH V
Commission (PERC) Ñò 6.1 Led:: l1ct L~
Quarterly; times to be
arranged; meets in the
Commission Chambers
rfu..o . S m t o\-h O,t.~
Planning and Zoning Board Dr. l\.lporin
Work session 2nd Monday
at 6:00 p.m. in Planning
Conference Room
Regular meeting 3rd Monday
at 6:00 p.m. in Commission Chambers
Planning session 3rd Thursday or Monday
(as arranged) at 6:00 p.m. in Planning
Conference Room
Police & Fire Board of Trustees Mayor Lynch is a sitting
3rd Wednesday 2-4:00 p.m. in member; no liaison
Police Chief's Conference Room necessary
General Employees Retirement Mayor Lynch is a sitting
Committee member; no liaison
Meets as needed necessary
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Outside Agency Appointments:
Agency Liaison
(1 ) Palm Beach County Municipal League Mayor Lynch, with
Governmental Center Dr. Alperin as
301 North Olive Avenue alternate
P.O. Box 1989
West Palm Beach, FL 33402
Contact: Jack Horniman
Executive Director
407/355-4484
Meets on the 4th Wednesday of the
month at 10:30 a.m.; location varies
(2 ) South County Council of Governments Mr. Ellingsworth,
P.O. Box 839 with Mr. Randolph
Delray Beach, FL 33447-0839 as alternate
Contact: Elaine Roberts
407/737-9754
Meets the 1st Wednesday of every
other month; time and location
varies, although meetings are
generally held around 4:00 p.m.
(3 ) Palm Beach County Beaches and
Shores Council Dr. Alperin; no
P.B.C. Engineering Department alternate
5th Floor Conference Room
160 Australian Avenue
West Palm Beach, FL
407/355-4011
Contact: John Walker (city staff)
243-7321
Meets the 2nd Monday of the month at
l:30 p.m. at the above location
(4 ) Metropolitan Planning Organization Mr. Ellingsworth,
of Palm Beach County with Mr. Randolph
160 Australian Avenue, Suite 201
P.O. Box 21229
West Palm Beach, FL 334l6-l229
Contact: Randy M. Whitfield, P.E.
Director
407/684-4170
or
Greg Luttrell (city staff)
Traffic Engineer
243-7285
Meets on 3rd Thursday of the month at
9:00 a.m. at Governmental Center - l2th
Floor, 301 North Olive Avenue, WPB
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CITY COMMISSION LIAISON ASSIGNMENTS
Below is a list of Commission liaison assignments to the various
advisory boards and committees, and outside agencies, as modified
and approved by the City Commission at the annual organizational
meeting held March 25, 1993:
Board Liaison Alternate
Board of Adjustment Dr. Alperin Mr. Randolph
1st & 3rd Thursdays.
at 5:30 p.m. in the
Commission Chambers
(as needed)
Board of Construction Mr. Randolph Dr. Alperin
Appeals - Quarterly
on lst Wednesday of
month at 5:00 p.m. in
Commission Chambers
(as needed)
Civil Service Board Mr. Ellingsworth Mr. Randolph
Meets as needed
Code Enforcement Board Mayor and Commissioners to
2nd & 4th Tuesdays attend on an alternating basis
at 1:30 p.m. in as available
Commission Chambers
Site Plan Review and
Appearance Board Mr. Ellingsworth Dr. Alperin
Alternating Wednesdays
at 6:30 p.m. in
Commission Chambers
Community Redevelopment Mr. Randolph Mayor Lynch
Agency - 2nd & 4th
Thursdays at 6:30 p.m.
in 1st Floor Conference
Room/City Hall
Parking Management Mrs. Smith Mr. Ellingsworth
Team - Tentative to
commence 4/22/93; 2nd
& 4th Thursdays at
5:00 p.m. in 1st Floor
Conference Room/City Hall
Downtown Development
Authority Mrs. Smith Mayor Lynch
lst & 3rd Mondays at
12:00 Noon at Chamber
of Commerce
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Education Board Dr. Alperin Mr. Randolph
1st & 3rd Mondays
at 5:30 p.m. in 1st
Floor Conference Room
Delray Beach Housing
Authority Mayor Lynch Mr. Randolph
3rd Wednesday of the
month at 5:00 p.m. at
770 s.w. 12th Terrace
.
Historic Preservation
Board Dr. Alperin Mr. Ellingsworth
1st & 3rd Wednesdays
at 6:00 p.m. in 1st
Floor Conference Room
Kids and Cops Dr. Alperin Mrs. Smith
1st Wednesday at
7:00 p.m. in City
Manager's Conference Room
Public Employees Relations
Commission (PERC) Mr. Ellingsworth Mr. Randolph
Quarterly; times to be
arranged; meets in the
Commission Chambers
Planning and Zoning Board Mrs. Smith Dr. Alperin
Work session 2nd Monday
at 6:00 p.m. in Planning
Conference Room
Regular meeting 3rd Monday
at 6:00 p.m. in Commission Chambers
Planning session 3rd Thursday or Monday
(as arranged) at 6:00 p.m. in Planning
Conference Room
Police & Fire Board of Trustees Mayor Lynch is a sitting
3rd Wednesday 2-4:00 p.m. in member; no liaison
Police Chief's Conference Room necessary
General Employees Retirement Mayor Lynch is a sitting
Committee member; no liaison
Meets as needed necessary
.
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Outside Agency Appointments:
Agency Liaison
(1) Palm Beach County Municipal League Mayor Lynch, with
Governmental Center Dr. Alperin as
301 North Olive Avenue alternate
P.O. Box 1989
West Palm Beach, FL 33402
Contact: Jack Horniman
Executive Director
407/355-44'84
Meets on the 4th Wednesday of the
month at 10:30 a.m.; location varies
(2) South County Council of Governments Mr. Ellingsworth,
P.O. Box 839 with Mr. Randolph
Delray Beach, FL 33447-0839 as alternate
Contact: Elaine Roberts
407/737-9754
Meets the 1st Wednesday of every
other month; time and location
varies, although meetings are
generally held around 4:00 p.m.
(3 ) Palm Beach County Beaches and
Shores Council Dr. Alperin; no
P.B.C. Engineering Department alternate
5th Floor Conference Room
160 Australian Avenue
West Palm Beach, FL
407/355-40l1
Contact: John Walker (city staff)
243-7321
Meets the 2nd Monday of the month at
1:30 p.m. at the above location
(4) Metropolitan Planning Organization Mr. Ellingsworth,
of Palm Beach County with Mr. Randolph
160 Australian Avenue, Suite 201
P.O. Box 21229
West Palm Beach, FL 33416-1229
Contact: Randy M. Whitfield, P.E.
Director
407/684-4170
or
Greg Luttrell (city staff)
Traffic Engineer
243-7285
Meets on 3rd Thursday of the month at
9:00 a.m. at Governmental Center - 12th
Floor, 30l North Olive Avenue, WPB
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