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02-08-05 Agenda Special/WS CITY COMMISSION CITY OF DELRAY BEACH. FLORIDA SPECIAL/WORKSHOP - TUESDAY. FEBRUARY 8.2005 6:00 P.M. FIRST FLOOR CONFERENCE ROOM DELRA Y BEACH tIa.d AII-AnøicaClty , III I! 1993 2001 ~ The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact Doug Randolph at 243-7127, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. SPECIAL MEETING AGENDA Pursuant to Section 3.12 of the Charter of the City of Delray Beach, Mayor Jeff Perlman has instructed me to announce a Special Meeting of the City Commission to be held for the following purposes: 1. SERVICE AUTHORIZATION NO. 1.1/KIMLEY-HORN AND ASSOCIATES. INC./MIKE MACHEK BOY SCOUT PARK: Approve Service Authorization No. 1.1 to Kimley-Hom and Associates, Inc. in the amount of $63,928.00 for consulting services for the Mike Machek Boy Scout Park Project. Funding is available from 380-4150-572-63.25 (2004 G.O. Bond/Boy Scout Park). 2. SERVICE AUTHORIZATION NO. 7/KIMLEY-HORN AND ASSOCIATES. INC./U.S. 1 CORRIDOR STUDY: Approve Service Authorization No.7 to Kimley- Horn and Associates, Inc. in the amount of $30,050.00 for supplemental engineering services related to the Corridor Study of U.S. 1 from S.E. 4th Street to N.E. 4th Street. The Community Redevelopment Agency (CRA) will reimburse the City for the amount of this service authorization. Funding is available from 334-4141-572-65.99 (General Construction Fund/SE 4th Street to NE 4th Street). WORKSHOP AGENDA 1. Joint Meeting with the Education Board 2. Joint Meeting with the Site Plan Review and Appearance Board (SpRAB) 3. Presentation of the Weed & Seed Site Evaluation Results - Sharon L'Herrou 4. Old School Square Parking Garage Concept Presentation 5. Update on Land Acquisitions 6. Construction Plan for N.E. 4th Avenue Beautification 7. Commission Comments ............................................................................... Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. City of Delray Beach Memo To: City Commission From: City Manager ~ cc: {/V ~ Date: February 4, 2005 Re: Service Authorization to Kimley-Hom for Mike Machek Boy Scout Park Attached is Service Authorization 1.1 from Kimley-Hom for construction drawings for the Mike Machek Boy Scout Hut Park. If this service authorization is approved the total design costs for this park will be $93,852, or 16.5 %. This price was obtained only after I told them if I took their initial proposal forward, it would be with a definite recommendation to give the work to someone else. Some extra cost is to be expected because of the extensive public participation process. However, this total still seems very high to me. Recommendation: Commission discretion. If we negotiate with another firm to do the construction drawings we may get a lower cost, but it will certainly delay the project. --.. 1 S f>f 1- City Of Delray Beach Department of Environmental Services M E M 0 RAN D u M www.mydelraybeach.com FROM: Richard C. Hasko, P .E., Environmental Services Directo TO: David T. Harden, City Manager SUBJECT: MIKE MACHEK BOY SCOUT PARK DATE: February 3,2005 Attached is Service Authorization number 1.1 from Kimley-Horn & Associates, Inc., amending Service Authorization #1 for consulting services in conjunction with the development of The Mike Machek Boy Scout Park on Lake Ida Road. Service Authorization #1 was previously approved in the amount of $29,924, and included site planning services, neighborhood meeting attendance, and preliminary design activities such as site surveying. Service Authorization #1.1 extends the consultant scope of services to include preparation of documents adequate for site plan approval (SPRAB) as well as final plans and specifications for bidding and construction of the project. Fees for the stated scope total $63,928. The current estimated cost of proposed improvements is $570,000. Funding for this agreement is available in Parks & Recreation Bond Fund account #380-4150-572- 63.25. Please place this item on the February 8, 2005 special agenda for consideration by Commission. Cc: Joe Weldon, Parks & Recreation Director Randal Krejcarek, P .E., City EngÏneer Jill Skaggs, P .E., Assistant City EngÏneer, Program Administraton CONSULTING SERVICE AUTHORIZATION DATE: February 2, 2005 SERVICE AUTHORIZATION NO. 1.1 FOR CONSULTING SERVICES CITY P.O. NO. CITY EXPENSE CODE. TITLE: PREPARATION OF CONSTRUCTION DOCUMENTS AND CONSTRUCTION ADMINISTRATION SERVICES FOR BOY SCOUT HUT NEIGHBORHOOD PARK 1. PROJECT DESCRIPTION The City of Delray Beach (City) passed a $24 million Parks Bond Program to finance improvements to the City's parks, library and Old School Square. The first assignment presented to the Kimley-Horn and Associates team (Consultant) was to prepare a schematic site plan, and coordinate with the local community for the proposed improvements to Boy Scout Hut Neighborhood Park located on Lake Ida Road. The schematic site plan was completed and presented to City Council in a workshop on January 11, 2005. The second assignment for the Consultant will be to prepare construction documents suitable for public bidding, assist in the bid and award process and provide construction administration support services. The site plan as approved by the City Council includes an estimated $500,000 in improvements including a perimeter asphalt walking trial, vita course, playground, pavilion, landscaping and irrigation, restroom improvements, site furniture, entry feature sign, decorative fence, and the possibility of a pedestrian crossing. 2. SCOPE OF SERVICES This work authorization includes the preparation of construction documents, assist in the bid and award process and provides construction administration support services. 1.0 PREPARATION OF CONSTRUCTION DOCUMENTS Utilizing the schematic site plan repaired as part of the first assignment, the Consultant will develop a construction plans and specifications package suitable for public bid. The package will include items identified in the Preliminary Opinion of Probable Construction Cost prepared by the Consultant and dated November 1, 2004. These improvements include the general site clearing and grading, pedestrian paths, pavilion, playground/tot lot, vita course, landscaping and irrigation, site furniture, pavement markings, decorative fencing and entry feature signage. In addition, the City has decided to add a free standing restroom building to the project. This building will be small in size and include the minimum code capacity men's and women's facilities. The building will not include concession stands, maintenance equipment storage etc. Additionally, the exterior of the existing Boy Scout Hut building will be painted. No other improvements are anticipated for the Boy Scout Hut. The construction plans package should generally include the following information: · Site Plan · Geometric Control Plan · Paving and Grading Plan · Pavement Marking Plan and Details · Paving and Grading Details · Pavilion/Playground Details · Entry Feature and Decorative Fence Details · Site Furniture and Vitacourse Details · Tree Relocation and Demolition Plan · Landscaping Plan · Landscaping Notes and Details · Irrigation Plan · Irrigation Notes and Details · Architectural Building Plans · Building Structural Plans · Plumbing Plan and Isometrics · Plumbing Details and Schedules · Mechanical Plan · Electrical Site Plan · Building Electrical Plan · Building Lighting Plan · Electrical Notes Details and Schedules 2 The Consultant will submit documents for review to the City at the following stages: · 60% plans and specification outline · 90% plans and specifications · 100% (Final) plans and specifications The Consultant will provide an Engineer's Opinion of Probable Cost with the 90% and 100% (Final) submittal packages. The consultant will meet once with City staff after each submittal to review and discuss City comments. The drawings will be developed in a 24" x 36" format and also printed in 11" x 17" format. Final (100%) drawings and documents shall also be submitted in electronic format (pdf files). The Consultant will use City front end documents to cover the advertising and contractual procedures. Survey performed as part of Service Authorization No. 1 will be used during the design phase. Consultant will provide an geotechnical report for use in the building foundation structural engineering. Deliverables: · 60% Submittal: o 10 sets of 11" x 17" Construction Drawings o 10 copies of Outline Specifications · 90% Submittal: o 10 sets of 11" x 17" Construction Drawings o 10 sets of Technical Specifications o One copy of Engineer's Opinion of Probable Construction Cost · Final (100%) Submittal: o 10 sets of24" x 36'''' Construction Drawings o 10 sets of Technical Specifications o Final copy of Engineer's Opinion of Probable Construction Cost o CD with PDF electronic files of final plans and specifications 2.0 BID AND AWARD SUPPORT SERVICES The Consultant will assist the City in the bidding process including: · Attendance at the pre-bid conference · Respond to questions and issue addendum during the bid process (if needed) · Review bids, prepare summary spread sheet and make recommendation regarding award. · Attendance at bid opening 3 3.0 PERMITTING It is anticipated that site plan approval as well as building permits will be required for this project. The Consultant will prepare a site plan approval package and submit package on behalf of the City for review and approval. Additionally, the Consultant will assist the successive bidder in obtaining necessary building permits. 4.0 CONSTRUCTION PHASE SERVICES Once the project has been awarded the Consultant will attend one pre-construction conference. This will complete the scope of Construction Phase Services. Deliverables: · Bid Documents- One set to City for distribution · Permitting sets- 10 sets (signed and sealed) · Construction sets- One set to City for distribution · Addenda- As needed · Pre-bid meeting record- 20 sets 5.0 SERVICES NOT INCLUDED This authorization does not include the following task: · Construction Phase Services other than those described here-in · Design of Pedestrian Signal · Design of Boy Scout Monument ( To be designed and installed by others) · Palm Beach County Health Department Permits 6.0 INFORMATION PROVIDED BY THE CITY In addition to providing site access assistance, the City shall provide the Consultant with a current electronic version of the front end portion of the contract documents including bond, insurance and other language. 4 III. BUDGET The Consultant will provide the basic services described in this scope of services for the lumps sum amount of$63,928 as shown in the attached staff hour estimate. This fee includes $ 59,820 of labor and $ 4,108 of expenses. The lump sum amount does not include any allowance for Additional Services. The fee break down is as follows: Total $41,428 $10,000 $10,000 $2.500 $ 63,928 Prime Consultant - Kimley- Horn and Associates- Landscape Architecture - KHA Building Architect- MP A Architects- Geotechnical Consultant - Tierra IV. COMPLETION DATE The Consultant may not commence work on any service authorization approved by the City to be included as part of the contract without a further Notice to Proceed. THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK 5 Approved by: CITY OF DELRA Y BEACH: Date: Mayor Attest: Approved as to Legal Sufficiency and Form KIMLEY-HORN AND ASSOCIATES, INC: Date: By: (Seal) Witness Witness Attest: BEFORE ME, the foregoing instrument This _ day of of2005 was acknowledged by On behalf of the Corporation and said Person executed the same free and voluntarily For the person there-in expressed. 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N ~ C') æ a..CI)~ fh #.$" fß ~ - -,..... .8~ E CD :J.s::. zCl) -,..... CD 1i) 1i) ñi1i) cu 1i) 0 - 0 - 0 m 0 ca U .su .su 0::: U fI) ~ ....~ ....~ ~ I/) :J I/) :J I/) 8- cu o cu o cu :J .... ::r:.... ::r:.... 0 e ~ ~ ::r: I/) I/) cu cu .... 1/).... CD ·0 CD U ~ I: I: 0 CD C ~ -- E ca I/) 1:1 CD ~ I!? 0 .s 0 I/) I: I/) CD o~ I!? ~ ca ~ 0 E e I!? ~ .2 a.. Õ I: I/) I/) ~ - O~ I: !!? fI) ~ ~~ 0 o~ :8 :J 0 I: 0 0 ~~ ::r: ~ ª °ê °ê :g .s::.= :s:: ::::s CD CD 2 g~ cu 0 Ii a.. a.. 1i) ëñ go I: E ~ ...J 0 i¡ 0- ::r: -~ o~ o~ « S ~~ .... I!? ~ CD 0 caa.. a.. ....0::: .... ~ I/) It) ~ cu .... Agenda Item No~ ^- AGENDA REQUEST Date:January 26. 2005 Request to be placed on: Regular Agenda X Special Agenda Workshop Agenda When: February 8.2005 Description of item (who, what, where, how much): Staff reauests Commission aDDroval of Service Authorization #1.1 for Kimlev-Horn & Associates. Inc.. in the amount of $63.928 for Drovision of consultina services for develoDment of the Mike Machek Bov Scout Park on Lake Ida Road. Previous1v approved Service Authorization #1 for $29.924 provided site plan develoDment and Dreliminary desian services. This aareement will Drovide preparation of documents adeauate for site plan approval (SPRAB) as well as final Dlans and specifications for biddina and construction of the DroDosed imDrovements. Fundina for this aareement is available in Parks & Recreation Bond account #380-4150-572-63.25. ORDINANCE/RESOLUTION REQUIRED: YES/NO DRAFT ATTACHED YES/NO Recommendation: Staff recommends aDDroval of Service Authorization #1.1 to Kimlev-Horn (J~~ £...3,05 Department head signature: Determination of Consistency with Comprehensive Plan: City Attorney Review/Recommendation (if applicable): Budget Director Review (r~~~ on all it~ms involving expenditure of funds): Funding available:~NO t I/)J~t..c.£,v o;Lfo#of 10,5 Funding alternatives: (if apgliçable) Account No. & Des~~tion:3KOi'~¥-L-~i~ 'Ñi/)1-:4t'~ ~~ fd. Account Balance: plJ, 515. -__~ _(.,,.)~J,_i.'_ ~a.øwr _"_ ~, f- Hu+ Re... k f"-~ City Manager Review: @ Approved for agenda: E NO 1tJv1, Hold Until: ~,. f Agenda Coordinator Review: Received: Placed on Agenda: Action: Approved/Disapproved MEMORANDUM FROM: MAYOR AND CITY COMMISSIONERS CITY MANAGER ~ AGENDA ITEM # Sf.~ - REGULAR MEETING OF FEBRUARY 8.2005 SERVICE AUTHORIZATION #7/KIMLEY-HORN AND ASSOCIATES. INC./U.S. 1 CORRIDOR STUDY TO: SUBJECT: DATE: FEBRUARY 4, 2005 This is before the Commission to approve Service Authorization No.7 to Kimley-Hom and Associates, Inc. in the amount of $30,050.00 for supplemental engineering services related to the Corridor Study of U.S. 1 from S.E. 4th Street to N.E. 4th Street. The Community Redevelopment Agency (CRA) will reimburse the City for the amount of this service authorization. Funding is available from 334-4141-572-65.99 (General Construction Fund/S.E. 4th Street to NE 4th Street). Recommend approval of Service Authorization No.7 to Kimley-Hom and Associates, Inc. in the amount of $30,050.00 for the U.S. 1 Corridor Study Project. S:\City Clerk\agenda memos\ServiceAutho#7 Kimley-HomoUS 1 Corridor Study.02.08005 City Of Delray Beach Department of Environmental Services MEMORAND u M www.MvDelravBeach.com TO: FROM: David T. Harden Randal L. Krejcarek, P.E. ~ 02 Feb 2005 DATE: SUBJECT: US 1 Corridor Study - SE 4th St to NE 4th St Service Authorization with Kimley-Horn and Assoc. Project Number 2004-008 The attached agenda item is for Commission approval/authorization for Mayor to execute Service Authorization #07 with Kimley-Horn and Associates, Inc. This service authorization is for professional engineering services related to the above referenced corridor. During the summer of 2004 data (parkjng, vehicular volumes, vehicular speeds, turning movements, crash, and pedestrian volumes) were collected and mobility analysis was completed for this corridor. In an effort to verify seasonal adjustments made to that data supplemental volume, speed, parking, turning movements and pedestrian volume data will be collected during March 2005. This seasonal data will be analyzed and compared to the original mobility analysis completed earlier. Both the summer 2004 and supplemental data will be utilized when the data collection presentation is made to the public. The amount of this service authorization is $25,695.00 plus $4,355.00 in reimbursable expenses for a total of $30,050.00. Funding will be provided by the CRA. The CRA Board approved this service authorization at their 27 Jan 2005 Board Meeting. A map is attached for your reference. Please place this item on the 08 Feb 2005 Agenda for consideration by City Commission. Thanks. enc cc: Richard C. Hasko, P.E. City Clerk Project File Agenda File S:\EngAdmin\Projects\2004\2004-008\OFFICIAL\2005 feb 08 agenda memo.doc I I 1 '.oJ , ~¡ jZ¡ I l_____ ________ -L --________-' L_-1 r------:f --11 ¡--0==--=1 ¡ --li--l~·í ~TH: ~I I Ii I I Ii I I !: : "'I i I I II II I I' ': : ~I I I I 11 1 i i: f "'I I I I I II I 1 I: f:;I1 I I j Jill I I 1'1 :"-1 I I l I II 1'1, : I I : ~ ~i:i I~! ¡ i ! I I I I " I I I: I I I I II I \ \: " I I' I II I' I: L_jL _ L~L-1 U! 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Ill- Jill II II II II I I LJ - I LJLJ LIU I II -~D ¡-----] I $.E. 4~. i j I [-----J I rn ø~ CITY of DELRAY BEACH LOCATION MAP - ~ ENVIRONMENTAL SERVICES DEPARTMENT US1 CORRIDOR SlUDY - SE 4TH S1 10 ~ 4TH S1 \1i ~ 434 SOUTH SWINTON AVENUE, DELRAY BEACH, R.ORDA 33444 2004-008 -J « a::: w o w u.. ------_./ -.......-------- ~EACH---:r[ o ..,,,..,,,"" [ =:=J~ ~[ (1- _..-r1\I>r- J I ~-- ~ \ iL_J H ~~"Œ1 j w I I~ ~ I I~ --~~ fi!LOrV I nSTREET I II ... I , ~ : , : w I I~I L I~I I 1~1 JL_J n r-l r--1 ---- :~: \< I 1,1 I I I I I I I n' JL I i ~¡ ~ . ~ ~ U ~ D ___J' ~MAR STREET L______ C]!I í------ r- ~ L II~~~ DA TE:4-26-2oo4 LOCI.4AP2004-008 ~-r~ ........ - -- Kimley-Horn and Associates, Inc. CONSULTING SERVICE AUTHORIZATION DATE: January 24, 2005 SERVICE AUTHORIZATION NO.7 FOR CONSULTING SERVICES . 4431 Embarcadero Drive West Palm Beach, Florida 33407 CITY P.O. NO. CITY EXPENSE CODE TITLE: ADDITIONAL DATA COLLECTION FOR USl CORRIDOR STUDY AND CONCEPTUAL DESIGN - N.E. 4TH STREET TO S.E. 4TH STREET, PROJECT NO. 2004- 008 1. PROJECT DESCRIPTION The City of Delray Beach (City) adopted the Downtown Delray Beach Master Plan (Master Plan) on March 19, 2002. One of the key elements of the Master Plan is the reconfiguration of US 1 between N.E. 4th Street and S.E. 4th Street. A previous service authorization addressed professional consulting services to study this corridor and prepare a conceptual design for alternative reconfigurations and to coordinate Public Involvement activities. This revised service authorization is to provide additional data collection activities to supplement the data that was available when the study began. The intent is to collect peak season traffic and pedestrian data on which to base the conceptual plan recommendations prior to the public workshops and meetings that are scheduled in February 20050 II. SCOPE OF SERVICES Kimley-Horn and Associates. Inco (KHA) will compile current peak season data about parking. traffic volumes. pedestrian activity. etc.. to support the MobilityiTraffic Analysis which is being prepared to confirm lane configuration and intersection improvements to meet future design year traffic projections. A detailed description of the additional data collection tasks is included below. 1.0 DATA COLLECTION AND TRANSPORTATION MOBILITY ANALYSIS The following items summarize the proposed methodology and scope for traffic data collection that is necessary for development of the conceptual plans. Each of the components will consider the impacts of the existing and future land use proposed along the corridor. Data will be collected throughout the corridor to support development of conceptual plans. 1 . 1 Parking KHA will perform field observations to quantify the existing on-street parking spaces and quantify existing space utilization along the US I corridor. A weekday survey from 10 a.m. to 8 p.m. and a weekend survey from 8 p.m. to 10 p.l11o will be conducted. KHA also will evaluate the existing on-street parking . TEL 561 845 0665 FAX 561 863 8175 ~=~ Kimley-Horn and Associates, Inc. and utilization on the east-west streets between the pairs. The existing parking availability will be summarized graphically along with areas of retail activity. 1.2 Volumes KHA will use pneumatic tube traffic counting equipment to collect peak season volume and speed data at six locations to provide input into the conceptual design. The locations of the pneumatic traffic counting equipment are listed below. Per the City's request, each of these counts will have a seven-day duration. · SE sth A venue south of Atlantic Avenue SE 6th A venue south of Atlantic A venue NE 5th Avenue north ofNE 2nd Street NE 6th Avenue north ofNE 2nd Street SE 5th Avenue south of SE 2nd Street SE 6th A venue south of SE 2nd Street · · · · · We will prepare a graphic describing the existing volumes and a summary of data collected during this task. 1.3 Speed Existing speed data for both n0l1hbound and southbound US I (NE 6th Avenue and NE sth Avenue, respectively) will be quantified by the placement of pneumatic tube speed collection devices at select locations within the corridor. The speed counters utilized by KHA are able to classify the speed and specific type of vehicle (i.e. passenger car, single-unit truck, semi-trailer, etc.) that traverses the device. We will collect speed data at the locations on NE 5th Avenue and on NE 6th Avenue identified in Task 1.2. The data will be collated and summarized graphically to determine at which locations the existing 85th Percentile speeds are exceeding the posted speed limit. The peak season speed data will be compared to data already collected in the off-peak season to identify any differences. 1.4 Turning Movements \Ve will obtain peak season turning movement counts in the study area at the other signalized intersections, as well as major unsignalized intersections as identified by the City, during the traditional a.m. and p.m. peak periods. This scope of services includes turning movement counts at the following five intersections: · N E sth A venue and I5t Street · East sth Avenue and Atlantic Avenue · East 6th Avenue and Atlantic Avenue 2 P:\0443\00004\contracts\2004-008 Scope revO] 05 .doc ~=r~ Kimley-Horn and Associates, Inc. · SE 5th A venue and 1 st Street · SE 6th Avenue and 1 st Street These traffic counts will be summarized and the data used to identify potential geometric lane configuration modifications during development of the conceptual plans. 1.5 Pedestrian Counts KHA will conduct Friday evening turning movement counts at the following intersections: · East 5th Avenue and Atlantic Avenue · East 6th A venue and Atlantic Avenue These counts will include pedestrian counts and will cover a two-hour period. 1.6 Technical Memorandum Summarizing Data Collection Efforts At the conclusion of our data collection efforts we wil1 update technical memoranda summarizing our findings. These memoranda will include data summaries and graphics generated during our analyses of traffic volumes, speed, accidents. turning movements and pedestrian counts. 107 Transportation Mobility Analysis The Mobility Analysis, which is partially complete, will be updated to incorporate new data collected in the authorization. 3 P:\0443\00004\contracts\2004-008 Scope revO I 05 doc lII"1-n ~---- Kimley-Horn and Associates. Inc. III. BUDGET Kimley-Horn will provide the basic services described in this scope of services for the lump sum amount of $30,050 as shown in the attached staff hour estimate. This fee includes $25,695 of labor and $4,355 of expenses. The lump sum amount does not include any allowance for Additional Services beyond those outlined above. IV. COMPLETION DATE We anticipate that the services described above will be completed within six weeks of obtaining Commission approval of this Service Authorization. 4 P:\0443\00004\contracts\2004-008 Scope revO 1 05 doc ~-r~ ~- ---- Kimley-Horn and Associates: Inc. Approved by: Date KIMLEY-HORN AND ASSOCIATES, INC. Date :>--~ ~~ ~ ~~al)f~/ ! CITY OF DELRA Y BEACH: Mayor Witness Witness /~ "-- .,... ,.......~ 1/) 1L /7 /--' //;/ I~~/" ~~"-" Attest: - ~(/11 Attest: /, , ..'/_ ~/ , Approved as to Legal Sufficiency and Form BEFORE ME, the .fO/fgoing instr':lment, this Iv day of ~~ ,2005 was acknowledged by· i~Þ(j on behalf of the Corporation and said person executed the same free and voluntarily for the purpose there-in expressed. Witness my hand and seal in the County and St e aforesaid this / ~ day of / , 2005. Notary Public State of Florida My Commission Expires: :?~'~ Greta ~ Boúslog ; ~ .: My Commission 00084568 ~?-Or r..' 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Date: 02 Feb 2005 AGENDA ITEM NUMBER$f', if 0' · 4' > . . . .- .~' AGENDA REQUEST Request to be placed on: ---X-Consent Agenda _Regular Agenda _Workshop Agenda _Special Agenda When: 08 Feb 2005 Description of Agenda Item (who, what, where, how much): This agenda item is for Commission approval/authorization for Mayor to execute Service Authorization #07 with Kimley-Horn and Associates, Inc. This service authorization is for supplemental professional engineering services related the corridor study of US 1 from SE 4th Street to NE 4th Street. The amount of this service authorization is $30,050.00 and funding is provided by the CRA. The CRA Board approved this service authorization at their 27 Jan 2005 Board Meeting. Staff Recommendation: AD~ Department Head Signature: (~ ~ 2..2.-- ùS City Attorney Review/Recommendation (if applicable): Budget Director ~evie~ (required on all items involving expenditure of funds): r I ~ oJt1\l.fA.J Funding Available: Yes / No Initials: YES (From CRA) Account Number .3.$1- "//1/-5'J ~ - ¿ $. rr Description ~<4\I A "- P ('o-n.J-¡a d, '0 AlE". ;¡ E. 'I 5.5./ ~ 1-c AI e ~ 'I! S.¡. Account Balance: $Jý~n~ no c') f¡t0J' -l<..-c/ ':d: dðð,-/O ~ Funding Alternatives: (if applicable) City Manager Review: Approved for Agenda: ~o Initials: Hold Until: m Agenda Coordinator Review: Received: S:\EngAdmin\Projects\2004\2004-008\OFFICIAL\2005 feb 08 agenda request. doc ~ CITY COMMISSION DOCUMENTATION TO: DAVID T. HARDEN, CITY MANAGER THRU: LULA BUTLER, DIRECTOR COMMUNITY IMPROVEMENT tØ FROM: JANET MEEKS, EDUCATION COORDINATOR SUBJECT: WORKSHOP MEETING OF FEBRUARY 8, 2005 PROVISION OF DIRECTION TO THE EDUCATION BOARD REGARDING THEIR DUTIES AND RESPONSIBiliTIES BACKGROUND On August 22, 1989, the City Commission adopted a resolution, which established the Education Board as a permanent advisory body to the City Commission. The Education Board was charged with the following duties and responsibilities that were modified in year 2000: a) monitoring of School Board activities; b) serve as liaison between the School Board and the City Commission; c) information exchange with Principals via liaison assignments; d) preparation of an annual "State of the Schools" presentation; e) monitoring State legislation that may effect Delray Schools; f) continuous public relations effort to improve and maintain the public image of Delray Beach Schools; g) attracting State and Federal grants in support of Delray Schools; and h) Provide comments to the City Commission regarding the School Board of Palm Beach County's 5-Year Capital Improvement Plan and its impact upon City Schools. These duties and responsibilities seem to still apply. However, the Education Board's Goals and Objectives that are derived by them need to be updated. Further, the goals should be modified to be more consistent with and further the Goals and Objectives of Palm Beach County School District. The Education Board has had a large turnover in membership over the past two years. Since August of 2004, the Board has been reviewing its current goals and objectives, enacting ordinances and rules and regulations. The Board has used these past several months to better understand what the Board's role is and the resources and programs that are available in our community. At their meeting in December, the Mayor gave the Board an overview of the history of the Education Board and his view on the vision and goals for education. In January, the Board started their visioning process that will probably continue over the next several months. The result of the visioning process will be a new mission statement, goals and work program that should take them through year 2010. This information will be provided to the City Commission hopefully some time in June. At this time, the Board would welcome any input and direction from the City Commission as to where they see the Education Board going in the next 5 years. /JM \NS,i Date: 1/6105 AGENDA ITEM NUMBER: ~ ß .3 Ð'~0ct.. . . . AGENDA REQUEST Request to be placed on: _ Consent Agenda Regular Agenda X Workshop Agenda _ Special Agenda When: Februar:y 8, 2005 Description of agenda item (who, what, where, how much): Presentation of the results of the Weed & Seed site evaluation (including brief overview of the Weed & Seed initiative) by Sharon L'HerroQr Weed & Seed Program Man~r DepanmentB:2 ~~ Signature: £",ð¡ City Attomey Review IRecommendatton (if applicable): J:li..Â Budget Director Review (required on aD items involving expenditure of funds): Funding Available: Yes / No Initials: N/A Account Number: Description Account Balance: Funding Alternatives: ~ (if applicable) City Manager Review: Approved fur Agenda: @. / No Initials: ~ Hold Until: Agenda Coordinator Review: Received: fÞ1 [IT' DF DELRA' BEA[H DElRA Y BEACH , l 0 I lOA tI.ftd All-America City , , II t! To: David T. Harden, City Manager From: Rex Taylor, Assistant City Manager p::ts-- 100 N.W. 1st AVENUE· DELRAY BEACH, FLORIDA 33444·561/243-7000 1993 2001 Date February 7, 2005 Subject: Lake Ida Road Storage Site Based on comments made during our meeting with representatives of The Crossroads Club on February 2, 2005, you asked that I examine the Lake Ida Road Storage Site and see if a sharing arrangement would be practical, or in the alternative, could the City use a smaller parcel of land for its indoor and outside storage needs. On February 4, 2005 Jim Schmitz and I inspected the site and took the attached photographs. The site is principally used by Public Works for storage of the large Christmas tree frame, Santa House, and construction aggregate, see photographs C, I, and J, respectively. Inside they store the Christmas Scenes and some decorations. The two large 40 ft. blue shipping containers, see photograph F, store the Christmas tree branches. The Community Improvement Department stores the solid waste rollout containers and the recycling bins, see photograph D. The Environmental Services Department uses the site as a construction staging area to store pipe, fire hydrants, concrete structures, manhole covers and rings, cast iron grates, pipe and pipe fittings of all material and sizes, construction equipment and material, etc., see photographs E, F, G, H, J, and K. The inside of the building is used primarily for storage by all departments of items in preparation for auction, see photograph A and B. Vehicles and equipment that will be sold at the next auction have not been delivered to the site and yet the site is substantially used. While the site could use better site management and organization, I do not believe we could affectively operate in less space than the approximate two acres that presently exists at this site. More frequent auctions of surplus property, whether by electronic or traditional means, would be helpful to keep it out of the way, but doesn't reduce the City's need for inside or outside storage, or reduce the space needed for construction staging. ÀðÄ~fj(\V\ ~~ ~c,( ~~Y\ \)J 5.S" * Printed on Recycled Paper THE EFFORT ALWAYS MATTERS ~ r~ . ~.~ \ ~ ' ,t .... o \~ ~ ·r", ,i;', " 1".1 . ~ :1,1> ('i i ~. ,1" ¡.~, ::~(/, ~;;~ ~:" : .,:' 01. ~~~ , '".,' "!.~~~: .' :>:; ...1,,~ I .~: ':'".' '~:t~;: ,:' ~~i~~'.; . ¡\I(~ I ~.~.'.. i. 'I"'~: ~ ~,~.~ ~ ,,"..". ;u~ \.Jj .. IT~ , 1<-, : _... t! '~~ ' O":J' l-l' _'" -.1.-'" .: .J': " !~~~..~ " , <;:;~<"~ 'I. ' : " .,~) ~ .:;~~~\~~;i: . ~ .j.: .,)':3 , 11 4L "'-" 1""'1 [ITY DF DELIAY BEA[H ""'~?4/1Þ ./ff' . - ~.;,. ..; ..~ I \ :; ; . 1 ~ CITY ATTORNEY'S OFFICE 200 NW 1st AVENUE· DELRAY BEACH, FLORIDA 33444 TELEPHONE: 561/243-7090· FACSIMILE: 561/278-4755 DELRA Y BEACH ~ All-America City Writer's Direct Une: 561/243-7091 ~'II J!DATE: MEMORANDUM February 4, 2005 1993 2001 FROM: City Commission ~ David Harden, City Manager Susan A. Ruby, City Attorne Status of Property Acauisitions TO: SUBJECT: I would like to provide you with an update on the following property acquisitions: I. PUBLIC PARKS 1. Downtown Urban Park/Old School Square - Status of the acquisition of the old Craig Furniture property (See Tab 1). 2. The Churchill Property - The closing on this 3.18 acre parcel, located at 4652 133rd Road, is set for February 15, 2005. 3. The Malkemes Property - 3.03 acre parcel, located at 4686 133rd Road South - A meeting to discuss the' purchase of this property is scheduled for February 8, 2005. II. COMMUNITY CENTER 1. The Alzheimer Foundation Property - 5.36 Acres, located at 850 North Congress Avenue 2. 7 Acre Parcel (near Hardrives property - (See Tab 2) \Ns.ö City Commission David Harden, City Manager February 4, 2004 Page 2 III. STORAGE 1. Status of the King Marble site - 2.55 acres, located at 905 S.W. 14th Avenue 2. 80 Depot Avenue I Seaboard Depot - 1.85 acres, located at 80 Depot Avenue 3. Fitzgerald Property - 1.78 acres, located on N.W. 18th Avenue (See Tab 3; map indicates said property as #4) 4. The Blue Building - .63 acres, located at 1000 Lake Ida Road (See Tab 4) 5. Expansion of Public Works Complex (See Tab 5) SAR:ci Cc: Chevelle Nubin, City Clerk II I I~ "' ,~ ! .- o I; a 80 ,..~ ·0 I~ ",r- ..~ ICD I~ I~ 1ft · [' ; f. 1: , ¡ , ~ ~ , ¡ ~ ! ----- ~-- I æ i I I i ;! ~--~ -- ! , I ¡ '! i t -. . -~- ~ . . ;' _~____~_~ '~f:-~~":- - ~~---~---- fi . I Ii I '1'11111 lit Ilif (f) i j 'I'i' J~ ! T I _~ " ~ II =11. I- I I !I =1 I· l~il·lrll;J~n;nJ · II . 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PALM TRAN w > \ - ~ 3. « z f-- r )F All GI: - :2 / " 51 - - I-- ~1: -- - - - N.W. 1ST STo MARTY FLADELL DRIVE ,..-- - 1 bi \~ > - C~ I DELRA Y ~- AWNING - ................. z- i - ~ . - ~ \= ROYAL (/) COMM. ~ (/) PARI< nF 0- I) DELRA Y ~ w PLA T 2 Z ~AW ~ U ~~V TRUCK/NV! ~ C2 t>-r~ t-I \J E ~-I\ VH () '\ \ C, \ ~YJ~ I \ / V1 ~ ~ I AI or I ~ \" ~ Sr\E.~ ~ RINKER I LJ I /~~ ~~ I MATERIALS , I- J~ f~ N PROPERTIES LOCATED NEAR N.W. 18TH AVE. 1. PCN# 12-43-46-18-00-000-1120 40 PCN# 12-43-46-18-49-000-0010 2. PCN# 12-43-46-18-00-000-1130 5. PCN# 12-43-46-18-00-000-1400 3. PCN# 12-43-46-18-00-000-1141 CITY OF DELRAY BEACH. Fl PLANNING'" ZONING DEPARTMENT -- DIGITAL BASE MAP SYSTDI -- MAP REF: LM807 " ,lIaJm Heach County Property Appraiser Property Search System Page 1 of2 t;L;:£~lJ; ~ .. .: c· .' ~ ,c.,': :'000;; 'èO'" '~' , p, "":;u S,n m Property Information Location Address: 1000 LAKE IDA RD Municipality: Parcel Control Number: Subdivision: Official Records Book: Legal Description: DELRAY BEACH 12-43~6~8-21-019-0010 SID OF 8-46-43 DELRAY BCH 04241 Page: 997 Sale Date: May-1984 SUB OF SECTION 8-46-43 E 150 FT OF W 1/2 OF TR 19 LYG S OF . ADJ TO LAKE IDA RD R/W (LESS S 150 FT) Owner Information Name: DI ANDREA YOLANDA R Mailing Address: 848 GLOUCHESTERST BOCA RATON FL 33487 3212 ____'--.-a'~' Sales Information Sales Date Book/Page May-19M 04241/0997 May-19M Ð424tl.9.U Price Sale Type $100 QUIT CLAIM $10 QUIT CLAIM Owner DI ANDREA YOLANDA R [Exemptions Exemption Information Unavailable. Appraisals Tax Year: Improvement Value: Land Value: Total Market Value: Use Cøde: 4800 Tax Year 2004 Number of Units: 0 *Total Square Feet: 8760 Acres: 0.6332 Description: WAREH/DIST TERM * in residential properties may indicate living area. Tax Year: Assessed Value: Exemption Amount: Taxable Value: J~stftlì\!Ì!f'''~'' Tax Values Tax V ear: Ad Valorem: Non Ad Valorem: Total Tax: ~u.e--.J ~ I,~~~>;">~>~;~~I NOTE: Lower the top and bottom margins to 0.25 on File->Page Setup menu option in the browser to print the detail on one page_ Re:çQrd Se-.9rch I IPlormation I Exemotions I Communi.t;y I Emolovment I New Home Bu~ I Offiçe locations !lªlu~ ,ðøiY~grltJ~º~..r<11 ~yg_ P'lrJiQffi§ I ~!1Ì9.LÇQ.rn~~ I Qí~taíro~ HOI1]~ I t,Jnk$ I ª~!:y I FAQ I E9rm£ I çº-Q@çtJJ~ I eA-p~ http://www.co.pa1m-beach.fl.us/papalaspxlweb/detail_info.aspx?p entity=1243460821 01 Q() ., I') ¡",()n, .. . Page I of I . .. . . Gary R. Nikolits, CF A Palm Beach County Property Appraiser Property Mapping System ,< , "t;:::~ ':"'-'~'- .,~ -,~:!'c .'-":~~.' .... .,.~-- :- ," rá'..::....;..,.~~. f. '_' " G52!It 05GI 6540 fi56 fiM 6514t 05Ø OSH .... ..... z ~ Owner Information PCN: 12434e08210190010 Name: DI ANDREA YOLANDA R tion: 1000 LAKE IDA RD M.,iling: 848 GLOUCHESTER ST BOCA RATON R. 33487 3212 2004 Preliminary Assessment Market Value: $143,81 As6ess9d Value: $143,81 Exempt Amnt: Taxable: 2004 Estimated Tax Ad Valorem: Non ad valorem: Total: [Sales Information ~ Sa'::1~ lriœ ~ ~1984 $1__ L.A"';=' ,~Â RD * .. ~ :t )r < J'1I H%!I 04t2JIþ ... ..1. Legend D PvcelBOUIdaIY I 1121 I Lat rudJer Palm Beach County Property Map Map Scale 1:1551 Copyright Palm Beach County 2003 AIl Rights Reserved - Subjeçt to a License AgreemenL Map produced on 2I2I2OOS nom PAPA http://gisweb.co.pa1m-beach.fl.us/ipapagis/presentation/mapping/printnew.asp?MAPURL=h... 2/2/2005 .. , ~ .. .. . rag~ 1 Ul 1 Gary R Nikolits, CF A Palm Beach Cœnty Property Appraiser Property Mapping System ','.~":"--.""-- --~-:M~'-'~~ ~::._ ~..r.~~:-~~'" Owner Infonnation PeN: 12G4IOS2101.uG Name: .. AImIID. YOI.ANDA R tion: JØOO UICI! IDA RD Mailing: .. _aUG.-lEaSl' BOCA RATOII FL 33487 32U 2004 Preliminary Assessment Market Value: $143,8 Assessed Value: Exempt Amnt: Taxable: 2004 Estimated Tax Ad Valorem: Non ad valorem: Total: [SaleS Information d Sales Date Price =-= ~ Palm Beach County Property Map Map Scale 1:1551 Legend D ....8~ t ItZl I La I1IIIItø" CopyrisIIt PaJa Bcå eo.ty 2003 AD Riøbå Racrvcd - subject to . I..iccaIo Aøn=cmcat. Map produccc1 011 2J'1/1tJ05 m. 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