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07-06-93 Workshop CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION WORKSHOP MEETING - JULY 6, 1993 - 6:00 P.M. FIRST FLOOR CONFERENCE ROOM ******************************************************************* The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program or activity conducted by the City. Please contact Doug Randolph, 407/243-7127, at least twenty-four (24) hours prior to the program or activity in order for the City to reasonably accommodate your request. ******************************************************************* AGENDA Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, such person(s) will need a record of these proceedings, and for this purpose such person(s) may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City does not provide nor prepare such record. Pursuant to Section 3.07 of the Charter of the City of Delray Beach, Florida, Mayor Thomas E. Lynch has instructed me to advise you of a Special Meeting of the City Commission to be held in the First Floor Conference Room at 6:00 p.m. on Tuesday, July 6, 1993. The meeting has been called for the purpose of considering the following: ( 1) Florida League of Cities - 67th Annual Convention Delegates and designation of the City's voting delegate. (2 ) Consider request from Palm Beach County Municipal League for nominations to the Impact Fee Review Committee. ( 3) Request for Final Payment/J.W.R. Construction Services, Inc. Approve final payment in the amount of $66,736.05 to J.W.R. Construction Services Inc. for the completion of Fire Station No. 5i funding from Bond Anticipation Note/Phase II Decade of Excellence/Fire Station #5 (Acct. #227-2311-522-61.57 Alison MacGregor Harty City Clerk WORKSHOP AGENDA ( 1 ) Swinton Avenue Beautification Plan - Presentation and discussion. (2 ) Discussion regarding color scheme at Fire Station No. lo (3) Commission comments. . . M E M 0 RAN DUM TO: Mayor and City Commissioners FROM: . c~v1 C1ty Manager ~ I SUBJECT: AGENDA ITEM # 5 P. . - SPECIAL MEETING OF JULY 6, 1993 DELEGATES TO FLORIDA LEAGUE OF CITIES ANNUAL CONVENTION DATE: July 2, 1993 The 67th Annual Convention of the Florida League of Cities will be held in Fort Lauderdale on August 12-14, 1993. The League is encouraging that each member city send as many delegates to the convention as possible, and is also requesting each city designate one of its officials to cast votes at the Annual Business Session. League By-Laws require that each city select ~ person to serve as the city's voting delegate. Recommend designation of a voting delegate to cast votes on behalf of the city at the Annual Business Session of the Florida League of Cities. . ~ I " , I~ ~ "~ -:1-......_H_ " "'-, Preside,,' Florida League of Cities. Inc, William A. Evers ~ 201 West Park Avenue Mayor, Bradenton Post Office Box 1 757 Tallahassee, FL 32302-1757 First Vice President Telephone (904) 222-9684 Ilene Lieberman Suncom 278-5331 Mayor, Lauderhill LfI.ORIIM.-rams FAX (904) 222-3806 Second Vice President = 1i-~~--~-3;-- _--=-_--=~ ~2- ~,,-_ é Clarence Anthony - ---------- -------- Mayor, South Bay ------- - - -- - . TO: FROM: SUBJECT: OFFICIAL ANNOUNCEMENT Florida League of Cities, Inc. August 12-14, 1993 Fort Lauderdale, Florida DATE: June 4, 1993 Enclosed are registration materials for the annual meeting of the Florida League of Cities. General policy development is one of the primary purposes of the annual convention. It provides cities with an opportunity to focus attention on municipal home rule and prepare a positive program to strengthen cities. Therefore, each city is encouraged to have one official attend the convention as its voting delegate and participate in the discussion. A form designating your city's voting delegate is enclosed along with procedures for presenting resolutions to the League membership. It is important that each city send as many delegates to the convention as possible. The convention program will include some timely workshops, educational seminars and general sessions of interest to all cities. An announcement highlighting convention speakers, workshops and other activities will be mailed to all city officials in July. Should you have any questions or need additional information, please feel free to contact the League office at Suncom 278-5331 or 1-800-342-8112. RCS:VBP:vs Enclosures: Form Designating Voting Delegate Procedures for Submitting Convention Resolutions Convention Registration Forms (3) At~ Alexander Penelee. Commissioner, Metro-Dade County. Gerald F. Thoni~. Commissioner, Broward County. 88rb11... Sheen Todd. CommIssioner, Pinellas County. CongteaIo....., DlMrtt:tr. John Unnon. Mayor, DeFuniak Springs. Glene! Bowden, Councilman, Lake City. Glenn Edwarde, Commissioner, Atlantic Beach. George E. Muaon. Mayor, New Smyrna Beach. John H. Land, Mayor, Apopka. William Copeland. Councilman, Archer,. Joe Greco, Council Chairman, Tampa,. Hollllnd G. Mangum, Mayor, Seminole. Wllllllm C. Meriwether, Commissioner, Plant City. Vacancy . Larry L. Schultz, Councilman. RocIdedge. Vacancy. Richard "'haw, Councilman, Fort Myers. John "Jeff" Koone, Commissioner, West Palm Beach. OlIn Peer!, Mayor, Sunrise. John M. Bertino. Commissioner, Dania. John KUl'Zl'lllln, Vice Mayor, North Miami Beach. J~ J. GIIrdner, Councilman, Bay Harbor Islands e, Roy S. Shiver. Commissioner, Florida City . 10 ~ CIfIes: E. Denl_ Lae, Councilperson, Jacksonville. J. L. Plummer, Jr., Commissioner, Miami. SIIndy W, Fraeclman, Mayor, Tampa. o.vId J. ~, Mayor, St. Petersburg. Julio Martinez. Mayor, Hialeah. JIm Naugle, Mayor, Fort Lauderdale. Sheldon B. Wltaon. Commissioner, Orlando. Dorothy Inman-C...... Commissioner, Tallahassee. Ma... Glullllntl, Mayor, Hollywood. Rita J. GIIrvey, Mayor. Clearwater. P.., "'-Idenfr. Eric B. Smith. Councilman, Jacksonville. Glenda Hood, Mayor, Orlando . FCCIIA: Michael J. Roberto. City Manager, North Miami Beach . Tat,.".... 0ttIcr. RIIymond C. SIttIg. Executive Director. Harry Morrtaon, Jr., General Counsel . · PROCEDURES FOR SUBMITTING RESOLUTIONS 67TH ANNUAL CONVENTION Florida League of Cities, Inc. August 12-14, 1993 Fort Lauderdale, Florida In order to fairly systematize the method of presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office a minimum of 30 days prior to the fIrst day of the annual convention (July 13, 1993). (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee at least 15 days prior to the first day of the annual convention. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the convention; however, a favorable two-thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the convention without prior committee approval by a vote of two-thirds of the members present. In addition, a favorable weighted vote of a majority of members present will be required for adoption. (5) Proposed resolutions relating to state leiÏslation will be referred to the appropriate standing policy committee. Such proposals will not be considered by the Resolutions Committee at the convention; however, all state legislative issues will be considered by the standing policy committees and the Legislative Committee prior to consideration by the membership at the annual Legislative Conference each fall. At that time, a state Legislative Policy Statement will be adopted. Cities unable to formally adopt a resolution 30 days prior to the first day of the convention may submit a letter to the League office indicating that their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. ~*.**************.**************..*......*....*..*.............................................................. IMPORTANT DATES June 4 July 28 Notice to Local League Presidents Resolutions Mailed to Resolutions Requesting Nominees to the Committee Resolutions Committee July 9 August 12 Appointment of Resolutions Committee League Standing Committee Meetings Members Resolutions Committee Meeting Voting Delegates Registration July 13 August 14 Deadline for Submitting Resolutions to the Immediately Following Past Presidents' League Office Luncheon - Pick Up Voting Delegate Credentials at the Registration Desk 2:00 p.m. - Annual Business Session .. 67TH ANNUAL CONVENTION FLORIDA LEAGUE OF CITIES, INC. AUGUST 12-14, 1993 FORT LAUDERDALE, FLORIDA It is important that each member city sending delegates to the Annual Convention of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws require that each city select ~ person to serve as the city's voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Desi¡:nation of Votin¡: Dele¡:ate Name of Voting Delegate: Title: City of: AUTHORIZED BY: Name Title Return form to: Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 '. · M E M 0 RAN DUM TO: Mayor and City Commissioners FROM: Ci ty Manager t111 SUBJECT: AGENDA ITEM # SP. ~. - SPECIAL MEETING OF JULY 6, 1993 NOMINATIONS TO IMPACT FEE REVIEW COMMITTEE DATE: July 2, 1993 We have received a request from the Municipal League for nomination of municipal representatives to be appointed to Palm Beach County's Impact Fee Review Committee. The committee will review proposed amendments to the Impact Fee Article and monitor the County's impact fee system. Members will be appointed for a two year term. The committee consists of twelve (12) members, as follows: 4 municipal representatives 3 business representatives 3 representatives at large 1 member of the Impact Fee Appeals Board 1 Impact Fee Coordinator Municipal representatives do not have to be elected officials. The County's Office of Financial Management & Budget has advised that meetings will likely take place at least once monthly and will probably be held in the Planning, Zoning & Building Conference Room off of Belvedere Road in West Palm Beach. Recommend consideration of the request for nominations to the Impact Fee Review Committee. '. ·, 05-24-93 14:35 P. B. CO. nUt,ncIPAL LEAGUE 643 F'01/04 ?/blJ~~ -, - - - - .- - - -- n _ -~/25193<' 'To; -::&a,}'ór Lynch (fJ 7táf~#: f'~' ~.t , ,~' Dated Matter. p ii¡¡è-ê~' <',;:See Page 2 ~ (sk for -DTH) ~ ~ Fax #:~)-"'~'KPt.m. #: fJ 365""'<lq. Palm Beach County MUNICIP¡\L LUCUE P,O. BOX 1989. GOVERNMENTA.L CENTER, WEST PALM BEACH, FLOAIDA 33402 (407) 355-4484 MEMORANDUM A£C£/lt~ JjJ 0 , W25 ~I All Mayors and Managers ~ CITy M - ¡J 'ANAGEP'r; FR.: Jaok Harniman, Executive D r or " OFFICE Palm Beach County Municipal' que DT: June 24, 1993 RB: Impact Fee Review Committee **.*********************.*************************** This iato inform you that the County is looking for four (4) municipal representatives to be appointed to their Impact Fee Review Committee (see attached letter). If you or someone from your municipality would like to be appointed"ple~se send a·short r.esume to the League Office by Friday, July'9, 199.3, so that the '.:Leaque's Board of Directors can wake its recommendations to the County. Your proropt response to this matter will be appreciated. Thank you. -, , . " · 05-24-93 14:35 P. B. CO. r'1UN I CI PAL LEAf:iUE 543 F'[J2/04 Board of County Commissioners County Administrator Mary McCarty, Chait Robert Weisman Ken L. Poster, Vice Chairman Karen T. Marcus Carol A. Roberts Office of Financial Management &:: Budget Warren H. Newell Burt Aaronson Maude Ford Lee June 16, 1993 Jack Homi~ - Palm Beach County Municipal League P.O. Box 1989 , West PaJm Beach, FL 33402 RE: Request for Nominations lO the Impact Fee Review Committee Dear Mr. Homiman: I am in the process of submitting names to the Board of County Commissioners for the Impact Fee Review Committee. Article 10 of the Unified Land Development Code of Palm Beach County provides for the establishment of this committee. The committee will review proposed amendments to the Impact Fee Article and monitor the County's impact fee system. Members of the committee are appointed for a two year lerm. The committee consists of 12 members with the following representation: 4 MunicipaJ Representatives 3 Business Representatives 3 Representatives At Large 1 Member of the Impact Fee Appeals Board 1 Impact Fee Coordinator If your organization would like to participate in this process, please submit the names and brief resumes of your no~inees to me by_ June 25, 1993. Your cooperation is appreciated. Please call me if you nave any questions at (4(17) 233-5014. Sincerely, ~r~ t~. erdenia C. Baker Impact Fee Coordinator cc: David D. Wood, Director, OFMB Richard Roberts, Asst. Director, OFMB ifrc-mo "An Eq...al Opportunity. Affirmative Action Employt'r" '. CITY DF DELIA' BEA[H - . ::: -,_~ - __''1 ::;.. 33'¡'¡'¡ . ....c - ~.: July 8, 1993 Mr. Jack Horniman Executive Director Palm Beach County Municipal League P.Q, Box 1989 Governmental Center West Palm Beach. FL 33402 Re: Impact Fee Review Committee Dear Mr. Horniman: Please find enclosed a brief resume for Christopher J. Brown. a nominee for the Impact Fee Review Committee. A copy of the resume has been faxed to your office this date, Sincerely, /?!=Ma~~f~ City Clerk lamb ... Enclosure mun, doc THE EFFORT AU/'.JAYS MATTERS '. CD, Community . Redevelopment _a Agency 1:i.. " Delray Beach RESUME CHRISTOPHER J. BROWN Mr. Brown serves as the Executive Director of the Delray Beach, F1orida, Community Redevelopment Agmcy (CRA), a tax increment district comprising 1,900 acres. Under his direction the CRA is renovating and revitalizing over S~ million worth of projects. In his two years of service the agency has implemented an affordable housing program and a zero interest loan proaram for both residential and business bonowers, as well as a su~essfu1 downtown marketing program. Prior to the CRA, Mr. Brown has spent fifteen years as a teal estate developer and worked for two public companies, Mitchell Energy and Development (Houston) and Campeau Co¡poration (rorouto). Mr. Brown was educated at Yale University and the University of Pennsylvania where he received a Master of Architecture and a Mastcr of City and RegionaJ Planning. For seven years Mr. Brown was an adjunct Professor of Architecture at Rice University. , . 207 e. Atlantic Avonue, Delray Beach. FL 33444 (407) 276·8640 I FIX (407) Z7e-eb58 GOd 80GtZ~Ct ¡¡ '. · MEMORANDUM TO: Mayor and City Commissioners FROM: Ci ty Manager £!J1 SUBJECT: AGENDA ITEM # 5P.3 . - SPECIAL MEETING OF JULY 6, 1993 REQUEST FOR FINAL PAYMENT/J.W.R. CONSTRUCTION SERVICES, INC. DATE: July 2, 1993 We have received a request from J.W.R. Construction Services, Inc. for final payment in the amount of $66,736.05 for completion of the Fire Station No. 5 project. This final payment releases the ten percent (10%) retainage on the contract. The project was substantially complete on April 20, 1993i all warranties apply for one year from this date. Staff has reviewed the project and found it to be satisfactorily complete. Recommend approval of the request for final payment in the amount of $66,736.05 from J.W.R. Construction Services, Inc. ; with funding from Bond Anticipation Note/Phase II Decade of Excellence/Fire Station No. 5 (Account #227-2311-522-61.57). '. , Agenda Item No.: AGENDA REQUEST Date: June 18, 1993 Request to be placed on: __X__ Regular Agenda _____ Special Agenda _____ Workshop Agenda When: July 6, 1993 Description of item (who, what, where, how much): Staff requests City Commission to approve final payment in the amount of $66,736.05 to J.W.R. Construction Services Inc. for the completion of Fire Station #5 (prj 92-18). This final payment releases the 10% retainage on the contract. This project was Substantially complete on April 20, 1993; all warranties apply for one year from this date. Funding Source is 227-2311-522-61.57 in the amount of $66,736.05. ORDINANCE/RESOLUTION REQUIRED: YE~ DRAFT ATTACHED YE~ Recommendation: Staff Recommends approval of Final Payment be made to the contractor. D~partment Head ~~ ~ II/tv S~gnature: Q? ....., City Attorney Review/Recommendation (if applicable) Budget Director Review (~red on all items involving expenditure of funds): Funding available: YE$"/NO Funding alternatives (if apPI~ble) . , Account No. & Descr3ron;i?7-2-3fl,.-ç:-z.-L..-.(cr·-S 7 ß~· .L!!;;.6) Flf2(¿ SIA.#t:"" Account Balance:-Y; ( .. ðnD _ JJ:Jf;;. / p~ - City Manager Review: '~ . 00 S Approved for agenda: (!!!1NO tJ. . Hold Until: Agenda Coordinator Review: Received: Placed on Agenda: Action: Approved/Disapproved C. Co '. C ~ .'eç. Ie.. et\ " £ITY DF DELRAY BEA[H EN~, SV,SJ:~ _~;:. 93 Jt..'i_ -! ii.n 9· \¡h FIRE DEPARTMENT ~~~ :, r- ~ ~ 'F ,. i ,---.~. MEMORANDUM TO: WILLIAM GREENWOOD, DIRECTOR ENVIRONMENTAL SERVICES FROM: KERRY B. KOEN, FIRE CHIEF DATE: JUNE 28, 1993 SUBJECT: FIRE STATION NO. 5 We accept Fire station # 5 and recommend that final payment be authorized. \(~ ß l - Kerry B. Koen Fire Chief KBK/ew F IRE DEPARTMENT HEADQUARTERS. 101 WEST ATLANTIC AVENUE. DELRA Y BEACH, FLORIDA 33444 4()7/241 7400. FAX 407/ 265-4660 I' I,' ·f' , v'" I J ~ 0 ... c>: c:: ~ ë.- o 0 Ou I- )- U u~ ,g u u ¢ U"\ u~ 'LI --- ,- ~ \.0 \.0 \.0 .... 0 ~ .t: .~ C ,.¿ )- -.. . - '"'" ~ _ u u.. 0·..... - ~ - 0 ~ ~ ~ .. . 0 Q. 'C '':::%.J:Z -5. . ., ~ \.0 __ .., :J:> U 0- :.- 0\..... 0 0 N M ...."..?;-~ ::t. -P- ;>00' c.: .. 0\ ~ \.0 ~ \.0 r- -: c: 0 0': -<:.U C' \.0 \.0 M M .~ O. ~ u' ~' Õ 0 0 0 0 0 .g.. 0 \.0 ~ _ .. 0(' u ::" \.0 0 r-:.::: 0 ~ _.... u .... 011 :; ~ N ~.... \.0 Q,~;; t: 0 ~ Q, a. N C _~. V\. v. V\ VI VI V. V, #\a _ 0\ 0 0 >0 ~Q . <: OJ .~ ~ u '._ " ;; ], :> _ . r- ....... c: . ~. . õ ~ : ~ 1\1 ;9 ~. M \.0.- -0 ~ . c " . 1_ 0 _... N :: 'U . .'!1. . ;:) ~. . ..; ~ n. I co.. -5 ~ " O~ 1-_ . N .2..:;:. . : \ 1-. 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II <-> '....J ~ ~ I' :z: II 0 -< CO <::) ., I ...... II c::a 0:: -cc: '-> " . ~tt ~~ It ~ ~~~~~~~~ ' I :z: fl -c:Z: Y.I II -C L&..J. ....., ....., f"I"'I ......., ......., ........ ........ ....., I I c:J If t--o-I 0 z: (,r) .. ..... C) C'V) "....... "....... . I r ~'t~~~~11 ~~ I I ---------------------- -- - - '. CERTIFICATE OF OWNER 0 SUBSTANTIAL ARCHITECT 0 ,~COMPLETION CONTRACTOR 0 FIELD 0 AlA DOCUMENT G704 OTHER 0 PROJECT: Fire Station #5 ARCHITECT: Gee & Jenson, E-A-P, Inc. . (Name, Address) 4040 Germantown Road Delray Beach, Florida 33444 ARCHITECrS PROJECT NUMBER: 92-237 TO: (Owner) r l CONTRACTOR: JWR Construction Services, Inc. City of Detray Beach 100 N.W. 1st Avenue CONTRACT FOR: General Construction Delray Beach, Florida 33444 CONTRACT DATED: 8117/92 L J :~ ,. DATE OF ISSUANCE: PROJECT OR DESIGNATED PORTION SHALL INCLUDE: The Work performed under this Contract has been reviewed and found to be substantially complete, The Date of Substantial Completion of the Project or portion thereof designated above is hereby established as April 7, 1993 which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below. DEFINITION OF DATE OF SUBSTANTIAL COMPLETION e Date of Substantial Completion of the Work or designated portion thereof is the Date certified by the Architect when construction is sufficiently complete, in accordance with the Contract Documents, so the Owner can occupy or utilize the Work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents, A list of items to be completed or corrected, prepared by the Contractor and verified and amended by the Architect, is attached hereto. The failure to include any items on such list does not alter the responsibility of the tractor to complete all Work in accordance with the Contract Documents. The date of commencement of warranties for items on the attached list ill be the date final payment nless otherwise agreed to in writing, ~ t:f JeJSDN . (NC-· +/2; /73 ARCHITECT I OAT I The Contractor will complete or correct the Work on the list of items attached hereto within thiry (30) days from the above Date of Substantial Completion. CONTRACTOR BY DATE The Owner accepts the Work or designated portion thereof as substantially complete and will assume full possession thereof or before May 7, 1993 (date). OWNER BY DATE The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work and Insurance shall be as follows: (Note - Owners's and Contractor'. legal and Insurance counsel should determine and review Insurance requirements and coverage; Contractor shall secure consent of surety company, if any,) , ,.. I AlA DOCUMENT G704 - CERTIFiCATE OF SUBSTANTIAL COMPLETION - APRIL 1978 EDITION - AlA- e 1978 - THE AMERICAN INSTITUTE OF ARCHITFr.TR 17~5 NFW VnRI< AVFNIIF NW WA~HINr,TnN n r. ?OOR '. <, oK ð'7v1 MEMORANDUM TO: DAVID HARDEN, CITY MANAGER FROM: LULA BUTLER, DIRECTOR , COMMUNITY IMPROVEMENT tØ RE: SWINTON AVENUE BEAUTIFICATION PLANS DATE: JUNE 25, 1993 ITEM BEFORE THE COMMISSION - - Presentation of the Swinton Avenue Beautification Plan as developed by the contracted consultant in conjunction with the Swinton Avenue Task Team. Consideration of additional funding requested for this project. BACKGROUND Through the Decade of Excellence Bond, $500 thousand has been allocated for the beautification of Swinton Avenue. In August 1992 the City Commission appointed the Swinton Avenue Task Team to formulate ideas, priorities and make recommendations to the Landscape Architectural firm of A. Grant Thornbrough and Associates hired in December 1992 as Consultant for the proj ecL The Consultant was directed to design a beautification project using the $450,000 available for construction. Since that time, the Task Team has had numerous meetings with the Consultant in the development of the beautification plans. Within the past two months the plans have been presented to the property owners living along Swinton Avenue in a Community meeting held May 19th and later presented to the Historic Preservation Board, the Site Plan Review and Appearance Board and the Community Redevelopment Agency Board. The plans you have for review do not reflect the input of these Boards as yet, but their comments will be included herein and revisions will be incorporated into the bid documents. KEY ELEMENTS OF THE BEAUTIFICATION PLAN - -- - The beautification plans include the right-of-way between South 10th Street and North 22nd Street. The focus of the plan is to improve the condition of the swale areas through regrading, resodding and the planting of palms, shade and flowering trees. Per the attached budget breakdown, $222,830 has been allocated for this portion of the work. Excess asphalt is proposed to be removed from the right-of-way, the old curb will be excavated and some new curbing will be added to create a protective barrier between the trees and traffic in some cases. The curbing is further needed to enable the trees to be placed closer to the road to avoid overhead utility lines. The budget breakdown for these items listed under site improvements is $60,745. 1 tù5/ I ,. ,. The plan addresses the block south of Atlantic Avenue which is currently paved the entire width of the right-of-way. The Consultant was asked to reconfigure the pavement since it was determined that all of the existing pavement is not needed. Twelve feet of pavement has been transferred to provide six foot wide landscape strips on both sides of this block. Improvements to this area which include demolition, curbing, irrigation, landscaping and reconfiguring the lanes is $84,000. Irrigation is limited and includes the right-of-way on both sides of the asphalt for a distance of several hundred feet on the approach from South 10th Street. Irrigation is also proposed for the area between South 2nd Street and North 4th Street. The budget has allocated $63,600 for the irrigation. While the Task Team would feel more comfortable with irrigation in some additional areas to the south end of the project, it begins to have a serious impact on the budget. The services of a watering truck will be used in other locations to establish the major trees and palms for a six month period at a projected cost of $59,100.00. Relative to the irrigation of the sod in the swales outside of the area to be irrigated by the City, effective October 1, 1993 all properties with the exception of single family residences will be required to provide irrigation to the swale area. Additionally, we received positive feedback from the property owners north of North 4th Street at the Community meeting about participation in extending their irrigation systems out to the street, adjacent to their single family residences. We intend to contact property owners as we get closer to the construction date and find out whether they will be able to extend their irrigation system. If they can St. Augustine will be installed, if they can't, Bahia will be installed. The improvements mentioned above (with the exclusion of Del-Ida Greenspace for $2,000) amount to $492,278. This bare bones plan exceeds the budget allocated by $42,278. SITE FEATURES NOT IN THE BASE BUDGET/ FUNDING CONSIDERATION REQUESTED The inclusion of the South By-Pass Block results in the exclusion of site amenities that would enhance the Historic District and provide definition and character to the City's oldest street and Scenic Route. These hardscape elements include 36 period street lights and paver blocks at the intersections between South 2nd Street and North 4th Street estimated at $90,950. Two other important features are the historic looking street sign bollards (two diagonally at each intersection the entire length of the project), and signage for gateway entries such as the entrance at South 10th Street and identification for the OSSHAD. Signage would be an additional $23,100. The total dollar amount of these site features that would lend an historic ambiance to the Avenue is estimated at $114,050. 2 .. .. Relative to irrigation, the Task Team would like to ask for funding to extend the irrigation from the south end up to South 4th Street estimated at $22,000. The Consultant has not included this in his recommendation for additional funding. Total additional funding requested is $136,050. SITE FEATURES IDENTIFIED/FUNDING NOT REQUESTED AT THIS TIME At the south end of the project the City owns a large tract of land adjacent to the railroad tracks. This has been labeled 'Pioneer Park'. This area is located outside of the right-of-way and technically is not in the scope of work or included in funding earmarked for the Swinton Avenue Beautification Project. The landscaping for the park has been estimated at $37,500 and the irrigation, roughly an additional $5,000. The Task Team recognizes that this is an important area to be improved and hopes that funds will be available through other means. It is felt that this would be a good location for a 'memorial' tree park. In this way the majority of the landscaping could be funded through private contributions. Since the plan has been prepared it would be fairly easy to implement in phases over time. An additional $118,000 would be needed to provide irrigation for the entire length of the project. Aside from the impact on the budget to implement such a system, the cost to maintain a system that covers both sides of a 3 1/2 mile roadway would not be a reasonable burden to expect the City to assume. Approximately 55 driveway aprons are in need of repair at an estimated cost of $26,950. It is felt that this would enhance the appearance of the streetscape, but perhaps should be done at the homeowners expense. Finally, the replacement of the existing sidewalks along the South By-Pass and in the block across from the Old School Square, with paver blocks. This work is estimated at a cost of $89,937. ADDITIONAL CONSULTANT'S FEES REQUESTED A. Grant Thornbrough & Associates is requesting additional fees to provide design services for items not included in the base budget. Fees in the amount of $1,342. are requested for the extension of the irrigation from Pioneer Park to South 4th Street and $6,957 is requested for designing alternate site features. Total increase of Consultant's fee would be $8,299 if additional funding resulting in an increase in design services was approved. BOARD COMMENTS Historic Preservation Board Plans were presented to the Board on May 19th in a joint meeting with the Site Plan Review and Appearance Board, there were subsequent discussions at their meetings of June 2nd and June 16th. 3 Priority Area 3- We are not planning on irrigating in this area and again are relying on the homeowners support to irrigate the swale. Several property owners from the north end have stated they will cooperate with the irrigation because of the aesthetic and economic improvements they will receive from the improvements If the entire swale is not irrigated, then a program of regular watering for 6 months will be necessary to ensure the survivability of the plant material. Although the water truck is a large expense, other solutions of watering have not been economically feasible. Whereas drainage is a problem along some parts of Swinton Avenue, it was in the project objectives to identify these areas and to not create any other problems as a result of our design. It is not in the scope of services nor in the budget to curb and gutter the entire length of Swinton as this would require millions of dollars in a new drainage system. We have taken into account these drainage problems and for this reason have come up with the following solutions: 1.) Regrade the right of way to create a swale. Remove the old curb that could interfere with drainage flow, and improve soil conditions for increased percolation where soil has been compacted. 2.) Remove excess asphalt in areas that do not belong in the right of way and replace with sod to improve percolation and in turn beautify the profile of the Avenue. Reduction of the asphalt in areas where it is not part of the traffic flow will improve the scale of the street and give it a more of a residential flavor. 3.) Create a depressed area behind the curbed landscape knuckles to collect runoff around the planted areas. These curbed knuckles will also protect the plant materials behind them, prevent parking in areas where this is a problem, and will enable us to get the plant material closer to the road and away from overhead utility lines. The majority of site features are occurring between S. 2nd and N. 4th. Pavers on all 4 ., At the time of their review, the hardscape elements (lighting, street signs, pavers at intersections) had not been deleted from the base budget to enable the reconstruction of the South By-Pass. In fact, at that time, it was the consensus of the Board to send a letter to the Commission requesting that if additional funds were available, the hardscape elements should be carried another 4 blocks, up to N.E. 8th Street, instead of stopping at N.E. 4th Street as was depicted on the plans, therefore HPB would support the Swinton Avenue Task Team to have the hardscape elements, even in their limited geographic area, reinstated through additional funding. The HPB was concerned about the limited irrigation, especially along the south end and they were concerned about certain aspects of the landscaping and maintaining a residential character to the street. The recommendation was made to include more shade trees. Within the Historic District this equates to confining the Coconut Palms to the ends of the blocks and incorporating more shade and flowering trees mid-block. The Consultant has added shade and flowering trees beyond the boundaries of the Historic Districts. Site Plan Review and Appearance Board The Consultant presented the plans on May 19th and on June 2nd. Again, at the time of their review, the By-Pass block was on the priority list and not in the base budget, which is reflected in their comments. The Board approved the plan recognizing that certain aspects of the plan important to the overall concept should be further investigated as far as funding is concerned, specifically, the South By-Pass, Pioneer Park and more irrigation in the south end. Community Redevelopment Agency Board By the time the plans were presented to the CRA, Thornbrough & Associates had revised their budget recommendations to include the South By-Pass in the base budget and had placed the 'historic' hardscape elements on the priority list for additional funding. The CRA was pleased to see the South By-Pass in the base budget but gave their strong support to seek funding for the hardscape elements, which everyone agreed would really add character to Swinton Avenue. The CRA also felt that 'Pioneer' Park' was an important anchor and that this project should be implemented in the future. RECOMMENDATIONS Staff recommends that the City Commission approve the Swinton Avenue base plan as recommended by Thornbrough & Associates in the amount of $492,278, which exceeds the funds allocated through the Decade of Excellence by $42,278. Staff feels that the Task Team has worked hard to develop a plan for 3 1/2 miles of roadway within the budget. 4 '. It is clear that there is a consensus among all the Boards that both the By- Pass and the hardscape elements are fundamental to the plan. City Commission consideration of additional funding in the amount of $136,050 for construction and $8,299 in additional Consultant's fees is requested to enable the development of such a plan. 5 '. FROM A GRANT THORHBROUGH 06.14.1993 12153 p. 4 ,. , . . -.~ , . , - . A. G8.A.HI....I.liQBROUGH AfjD ASSOCIATES RECOMMENDATIONS 6-11-93 BUDGET $450,000.00 la/JdscaDing Regrade, amend soil and sod entire swale $92,830.00 Palms, trees, shrubs, and groundcovers along right of way $130,000.00 Del Ida Greenspace $2.000.00 IrrigatiOn Pioneer Park greenspace R.O.W. and 5' on west sKfe of swinton across from park $10,000.00 Historic District from S. 2nd to N. 4th $53,603.00 Water Truck· 6 mos. $59,100.00 Site Improvements Excess asphalt removal $16,245.00 Excavation of ex. curb $10,000.00 Proposed curbing $34,500.00 South BY-Dass ImDrovements Reconfiguring lanes and landscape islands @ S. Bypass includes demolision, CUrbing, Irrigation. landscaping and reconfiguring lanes $84,000.00 Grand Tota I $492,278.00 Amount over budget $42,278.00 ALTERNATES Slto Features Pavers only on historic district comers $26,150.00 Street sign bollards $17.100.00 Period Street lights- 36 $64,800.00 Signage $6.000,00 $114,050.00 Note: Although over budget. preliminarily. these are the items A Grant Thombrough and Associates would like to see done. future Dêvêlopmênt Rêsponsibility In by-pass area- Installing paver block sidewalç,s along Swinton In by·pass area· Installing period lighting across Swinton at Old School Square as part of the proposed parking lot linkage to City Hall. Property Owners Responsibility Property owners not in HistoriC District - irrigating swale Every property owner - repairing driveways that are in bad conOition City of Delray Beach Responsibility Pioneer Park Greenspace Landscaping Sdewak repair '. A.GRANT TIIORNBROUGIJ AND ASSOClAl'ES D SWINTON AVENUE BEAUTIFICATION COST ESTIMATE UPDATE 6/29/93 Cost Estimate Fee Percont <;;492,278.00 $30.000.00 6.1% Current $ 22,000.00 S 1.3d2.00 6.1% Additional (Irrigation Pioneer to 4th) $114,050 $6.957.00 6.1% Additional (Alternate Site Features) $628,328.00 $38,299.00 Totals - Any additional design services added will be at 6.1"/0 of cost es1ima10. All other conditions of the contract remain the same. .. . Landscape Architecture and lond Planning 1.32 North Swinton Ävo>nv"" Delroy BcoCh. Fl 33/1/1'1 r~r'\"" "'''A.. (.,,, n '. D SWINTON AVENUE BEAUTIFICATION PLAN EXECUTIVE SUMMARY The beautification of Swinton Avenue is a unique challenge because all of the landscape must occur in swale areas in front of hundreds of individual properties. Most beautification projects and streetscapes which have been successful have either occurred in median areas or in swales under common ownership or the collective control of master property associations. A. Grant Thornbrough and Associates feels the following items must be done to accomplish the beautification of Swinton: increase greenspace, reduce pavement, reduce parking in the swale, eliminate unsightly utilities, repair walkways and driveways, landscape the swales with trees, palms, shrubbery and sod, irrigate the swales, add decorative elements such as lights, pavers, and signage, encourage community and property owner organizations to heighten beautification awareness, long term maintenance, revise garbage pick up, and revise delivery and postal service practices. Some of these items are not feasible due to budgetary constraints. Others represent policy changes and educational changes that need to occur. Most items can be implemented to some degree which is what we have accomplished with our preliminary plan·s. The objective of the Swinton Avenue beautification project is to emphasize street trees and swale improvements, accent gateway focal points, and provide hardscape elements such as signage, street lights, pavers and selective curb and gutter while adhering to maintenance, safety and budget considerations ($ 450,000). The scope of the project is divided into three priority areas: Priority area 1- From S. 2nd to N. 8th which is the concentration of the historic districts Priority Area 2- From S. 10th Street to S. 2nd Street Priority Area 3- From N. 8th Street to N. 22nd Street 1 '. In priority area one, the main objectives are to accent and identify the historic district, and to improve the swales and landscape profile while keeping a residential character. As there is an increase of commercial properties in this area, we are proposing several elements that would compliment the Atlantic Avenue and Old School Square Improvement projects and tie into the existing character. These elements include lighting, pavers, and coconut palms as well as groundcover where the project is suffiently irrigated. Identity of these areas would be accomplished with signage depicting the different historic districts. In priority area two the main objectives are to create a gateway and anchor at the South end of the project, identify parking and drainage problems occurring in the Right-of -way, and enhance the landscape. The anchor at the south end is developed through Pioneer Park. We propose that this area be irrigated and landscaped to screen the railroad tracks and provide a passive greenspace. In this priority area we have been cautious to locate landscape nodes where irrigation is existing or will occur either by the city or multi-family commercial properties through code enforcement. We also have located nodes where parking problems can be minimized in identified problem areas. In priority area three, we have designed the landscape to enhance the existing profile and kept it congruent with the proposed improvements in the previous areas. The Swinton beautification plans use specific elements to link all three priority areas.. One of the hardscape elements is a street signage program that would be unique to Swinton Avenue. This street signage would consist of a decorative colored concrete bollard that would bear the name of the street using a reflective material. The task team has discussed painting the numbers or letters on the sign, but felt this would create a maintenance headache for the city. We have recommended using the standard metal sign with a blue background that would be fixed to the concrete bollard. This sign would be clear, reflective and not require painting. Through landscaping , we have also repeated plant material throughout the project, 2 '. clustered Sabal Palms in curbed landscape knuckles, various shade trees and groupings of accent and flowering trees. The saba I palm was chosen for several reasons as the street tree in the landscape knuckles: its hardiness, its vertical nature to add interest to the horizontal plane, low maintenance, and, as a point of interest, it is the state tree. Another positive note on the sabal palm is that we can plant the palm so as to not interfere with the overhead power lines which are typically on one side of the street and in some blocks on both sides. An original objective established by the task force was to design a landscape that would be diverse in species. This informal approach reflects the essence of Swinton Avenue which makes it unique. We have surveyed existing trees and have filled in voids along the swale with either shade trees or smaller accent trees. It is our position that a regimented rhythm of treescape must be avoided. Irrigating the proposed planting is one of the biggest issues that needs to be faced. To irrigate the entire swale would take approximately 1/2 of the construction budget, as well as require the city to come up with funds for the cost of water and perpetual maintenance of irrigation system. Our recommendation for the irrigation constraints are as follows: Priority Area 1- The city to install a system and irrigate from S. 2nd to N. 4th. This would enable more intense planting in this area that would help unify Swinton Avenue to Atlantic Avenue and Old School Square. Priority Area 2- The city to install a system and irrigate the Pioneer Park greenspace. Large multi-family projects on the east side of Swinton are required to supply an irrigation system to the swale adjacent to their properties. There is also existing irrigation in a large pocket S. of S. 4th Street, at the Water Treatment Plant / Seimans Evert and across the street at Griffin Gate Housing. However, on the west side of the street we would need to rely upon the single family homeowners to take pride and leadership in the project and irrigate the swale. 3 '. would screen the railroad tracts and provide a natural gateway into the project. The plans do not address sidewalk improvements other than the addition of pavers at historic district intersections. The condition of the driveway aprons along the street varies from nonexistent to brand new. We conducted a visual assessment of the aprons and determined that 55 new ones are required for a greatly enhanced aesthetic appearance. Sidewalks? 6 '. . . Commission comments - Workshop July 6, 1993. Mr. Ellingsworth spoke regarding the upcoming meeting on Thursday (7/8/93) relative to the proposed gas tax. The County Commissioners are meeting with the Municipal League at that time. After discussion it was the consensus of the Commission to draft a resolution in sup- port of the 75/25 split which the League supports. The Mayor would also like to know why Palm Beach County has the highest gas rates aroundi why it should cost more than Broward or Martin Counties. Would hope the County Commission would look at this. Mr. Ellingsworth reported the City applied for five projects through the ISTEA Act. There is 4 million dollars available for Broward, Dade and Palm Beach Counties and Swinton Avenue was one of the projects ~he City submitted. He stated the MPO has received 31 requests totalling 11 million dollars so he believes there is a very slim chance of getting the Swinton project. However, the Delray AMTRAK station ranked higher than any other project in the County. Mr. Randolph stated he would like to get the railroads to keep up their rights-of-way. If the City is talking about doing something along Swinton Avenue, that portion of the railroad property there looks disgraceful. Mr. Randolph asked for a figure on the cleanup costs for the Sunday morning cleanup on West Atlantic Avenu~. Dr. Alperin stated he was very pleased about the Delray News moving to Clay Wideman's building on West Atlantic Ave. Hopefully, he would like the other newspapers make note of that move. Mayor Lynch felt the City should do something special for the News, perhaps a Proclamation. They have gone out of their way to be part of the community, having also contributed to the fireworks on the 4th of July. Mayor Lynch mentioned the wire enclosures Boca Raton is using around the turtle nests on the public beach. He stated it has been very successful and asked if this could be evaluated for our beach. Mayor Lynch asked if perhaps some public recognition could be given to Nancy Roti and Sue Morrison at the next meeting for their years of service. Mayor Lynch reminded everyone of the meeting Thursday night at the golf course for public input. on the clubhouse issue. The City Manager asked PBC Commissioner McCarty if the beautification grant for Lake Ida Road got on the County's agenda earlier in the day. Ms. McCarty stated she did not know of it,but as it may have been on a very lengthy consent agenda, she would double check and get back with the Manager tomorrow. . - Commission Comments Workshop Meeting 7/6/93 Page 2 Mayor Lynch thanked Commissioner McCarty for help with the Linton Blvd. Bridge to do one half at a time for repair work. Also, with help in getting the old Police station torn down. The City Manager reported they had a meeting with Audrey Wolf from the County concerning the acquisition of Dr. Norris' apartments and ultimately the conveyance of that property to the County. They went through the agreement and Bob Federspiel is to incorporate the changes that were discussed and get it back to everyone. , Commissioner McCarty stated that as far she knew things were moving along relative to the Catherine strong Center and the Boys & Girls Club moving in. ~