07-06-93 Workshop
CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION
WORKSHOP MEETING - JULY 6, 1993 - 6:00 P.M.
FIRST FLOOR CONFERENCE ROOM
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The City will furnish appropriate auxiliary aids and services where
necessary to afford an individual with a disability an equal
opportunity to participate in and enjoy the benefits of a service,
program or activity conducted by the City. Please contact Doug
Randolph, 407/243-7127, at least twenty-four (24) hours prior to
the program or activity in order for the City to reasonably
accommodate your request.
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AGENDA
Please be advised that if a person decides to appeal any decision
made by the City Commission with respect to any matter considered
at this meeting or hearing, such person(s) will need a record of
these proceedings, and for this purpose such person(s) may need to
ensure that a verbatim record of the proceedings is made, which
record includes the testimony and evidence upon which the appeal is
to be based. The City does not provide nor prepare such record.
Pursuant to Section 3.07 of the Charter of the City of Delray
Beach, Florida, Mayor Thomas E. Lynch has instructed me to advise
you of a Special Meeting of the City Commission to be held in the
First Floor Conference Room at 6:00 p.m. on Tuesday, July 6, 1993.
The meeting has been called for the purpose of considering the
following:
( 1) Florida League of Cities - 67th Annual Convention Delegates
and designation of the City's voting delegate.
(2 ) Consider request from Palm Beach County Municipal League for
nominations to the Impact Fee Review Committee.
( 3) Request for Final Payment/J.W.R. Construction Services, Inc.
Approve final payment in the amount of $66,736.05 to J.W.R.
Construction Services Inc. for the completion of Fire Station
No. 5i funding from Bond Anticipation Note/Phase II Decade of
Excellence/Fire Station #5 (Acct. #227-2311-522-61.57
Alison MacGregor Harty
City Clerk
WORKSHOP AGENDA
( 1 ) Swinton Avenue Beautification Plan - Presentation and
discussion.
(2 ) Discussion regarding color scheme at Fire Station No. lo
(3) Commission comments.
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M E M 0 RAN DUM
TO: Mayor and City Commissioners
FROM: . c~v1
C1ty Manager ~ I
SUBJECT: AGENDA ITEM # 5 P. . - SPECIAL MEETING OF JULY 6, 1993
DELEGATES TO FLORIDA LEAGUE OF CITIES ANNUAL CONVENTION
DATE: July 2, 1993
The 67th Annual Convention of the Florida League of Cities will
be held in Fort Lauderdale on August 12-14, 1993.
The League is encouraging that each member city send as many
delegates to the convention as possible, and is also requesting
each city designate one of its officials to cast votes at the
Annual Business Session. League By-Laws require that each city
select ~ person to serve as the city's voting delegate.
Recommend designation of a voting delegate to cast votes on
behalf of the city at the Annual Business Session of the Florida
League of Cities.
.
~ I "
, I~ ~ "~ -:1-......_H_
" "'-,
Preside,,' Florida League of Cities. Inc,
William A. Evers ~ 201 West Park Avenue
Mayor, Bradenton Post Office Box 1 757
Tallahassee, FL 32302-1757
First Vice President Telephone (904) 222-9684
Ilene Lieberman Suncom 278-5331
Mayor, Lauderhill LfI.ORIIM.-rams FAX (904) 222-3806
Second Vice President
= 1i-~~--~-3;-- _--=-_--=~ ~2- ~,,-_ é
Clarence Anthony - ----------
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Mayor, South Bay -------
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TO:
FROM:
SUBJECT: OFFICIAL ANNOUNCEMENT
Florida League of Cities, Inc.
August 12-14, 1993
Fort Lauderdale, Florida
DATE: June 4, 1993
Enclosed are registration materials for the annual meeting of the Florida League of
Cities.
General policy development is one of the primary purposes of the annual convention.
It provides cities with an opportunity to focus attention on municipal home rule and prepare
a positive program to strengthen cities. Therefore, each city is encouraged to have one
official attend the convention as its voting delegate and participate in the discussion. A
form designating your city's voting delegate is enclosed along with procedures for presenting
resolutions to the League membership.
It is important that each city send as many delegates to the convention as possible.
The convention program will include some timely workshops, educational seminars and
general sessions of interest to all cities. An announcement highlighting convention speakers,
workshops and other activities will be mailed to all city officials in July.
Should you have any questions or need additional information, please feel free to
contact the League office at Suncom 278-5331 or 1-800-342-8112.
RCS:VBP:vs
Enclosures: Form Designating Voting Delegate
Procedures for Submitting Convention Resolutions
Convention Registration Forms (3)
At~ Alexander Penelee. Commissioner, Metro-Dade County. Gerald F. Thoni~. Commissioner, Broward County. 88rb11... Sheen Todd. CommIssioner,
Pinellas County. CongteaIo....., DlMrtt:tr. John Unnon. Mayor, DeFuniak Springs. Glene! Bowden, Councilman, Lake City. Glenn Edwarde, Commissioner,
Atlantic Beach. George E. Muaon. Mayor, New Smyrna Beach. John H. Land, Mayor, Apopka. William Copeland. Councilman, Archer,. Joe Greco, Council
Chairman, Tampa,. Hollllnd G. Mangum, Mayor, Seminole. Wllllllm C. Meriwether, Commissioner, Plant City. Vacancy . Larry L. Schultz, Councilman.
RocIdedge. Vacancy. Richard "'haw, Councilman, Fort Myers. John "Jeff" Koone, Commissioner, West Palm Beach. OlIn Peer!, Mayor, Sunrise. John
M. Bertino. Commissioner, Dania. John KUl'Zl'lllln, Vice Mayor, North Miami Beach. J~ J. GIIrdner, Councilman, Bay Harbor Islands e, Roy S. Shiver.
Commissioner, Florida City . 10 ~ CIfIes: E. Denl_ Lae, Councilperson, Jacksonville. J. L. Plummer, Jr., Commissioner, Miami. SIIndy W, Fraeclman,
Mayor, Tampa. o.vId J. ~, Mayor, St. Petersburg. Julio Martinez. Mayor, Hialeah. JIm Naugle, Mayor, Fort Lauderdale. Sheldon B. Wltaon.
Commissioner, Orlando. Dorothy Inman-C...... Commissioner, Tallahassee. Ma... Glullllntl, Mayor, Hollywood. Rita J. GIIrvey, Mayor. Clearwater. P..,
"'-Idenfr. Eric B. Smith. Councilman, Jacksonville. Glenda Hood, Mayor, Orlando . FCCIIA: Michael J. Roberto. City Manager, North Miami Beach .
Tat,.".... 0ttIcr. RIIymond C. SIttIg. Executive Director. Harry Morrtaon, Jr., General Counsel
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PROCEDURES FOR SUBMITTING RESOLUTIONS
67TH ANNUAL CONVENTION
Florida League of Cities, Inc.
August 12-14, 1993
Fort Lauderdale, Florida
In order to fairly systematize the method of presenting resolutions to the League membership, the following procedures have been
instituted:
(1) Proposed resolutions must be submitted in writing, to be received in the League office a minimum of 30 days prior to
the fIrst day of the annual convention (July 13, 1993).
(2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of
the Resolutions Committee at least 15 days prior to the first day of the annual convention. (Whenever possible, multiple
resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a
listing of original proposers.)
(3) Proposed resolutions may be submitted directly to the Resolutions Committee at the convention; however, a favorable
two-thirds vote of the committee will be necessary to consider such resolutions.
(4) Proposed resolutions may be submitted directly to the business session of the convention without prior committee
approval by a vote of two-thirds of the members present. In addition, a favorable weighted vote of a majority of members
present will be required for adoption.
(5) Proposed resolutions relating to state leiÏslation will be referred to the appropriate standing policy committee. Such
proposals will not be considered by the Resolutions Committee at the convention; however, all state legislative issues will
be considered by the standing policy committees and the Legislative Committee prior to consideration by the membership
at the annual Legislative Conference each fall. At that time, a state Legislative Policy Statement will be adopted.
Cities unable to formally adopt a resolution 30 days prior to the first day of the convention may submit a letter to the League
office indicating that their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as
possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal
resolution.
~*.**************.**************..*......*....*..*..............................................................
IMPORTANT DATES
June 4 July 28
Notice to Local League Presidents Resolutions Mailed to Resolutions
Requesting Nominees to the Committee
Resolutions Committee
July 9 August 12
Appointment of Resolutions Committee League Standing Committee Meetings
Members Resolutions Committee Meeting
Voting Delegates Registration
July 13 August 14
Deadline for Submitting Resolutions to the Immediately Following Past Presidents'
League Office Luncheon - Pick Up Voting Delegate
Credentials at the Registration Desk
2:00 p.m. - Annual Business Session
..
67TH ANNUAL CONVENTION
FLORIDA LEAGUE OF CITIES, INC.
AUGUST 12-14, 1993
FORT LAUDERDALE, FLORIDA
It is important that each member city sending delegates to the Annual Convention of the
Florida League of Cities, designate one of their officials to cast their votes at the Annual
Business Session. League By-Laws require that each city select ~ person to serve as the
city's voting delegate.
Please fill out this form and return it to the League office so that your voting delegate may
be properly identified.
Desi¡:nation of Votin¡: Dele¡:ate
Name of Voting Delegate:
Title:
City of:
AUTHORIZED BY:
Name
Title
Return form to:
Florida League of Cities, Inc.
Post Office Box 1757
Tallahassee, FL 32302-1757
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M E M 0 RAN DUM
TO: Mayor and City Commissioners
FROM: Ci ty Manager t111
SUBJECT: AGENDA ITEM # SP. ~. - SPECIAL MEETING OF JULY 6, 1993
NOMINATIONS TO IMPACT FEE REVIEW COMMITTEE
DATE: July 2, 1993
We have received a request from the Municipal League for
nomination of municipal representatives to be appointed to Palm
Beach County's Impact Fee Review Committee.
The committee will review proposed amendments to the Impact Fee
Article and monitor the County's impact fee system. Members will
be appointed for a two year term. The committee consists of
twelve (12) members, as follows:
4 municipal representatives
3 business representatives
3 representatives at large
1 member of the Impact Fee Appeals Board
1 Impact Fee Coordinator
Municipal representatives do not have to be elected officials.
The County's Office of Financial Management & Budget has advised
that meetings will likely take place at least once monthly and
will probably be held in the Planning, Zoning & Building
Conference Room off of Belvedere Road in West Palm Beach.
Recommend consideration of the request for nominations to the
Impact Fee Review Committee.
'.
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05-24-93 14:35 P. B. CO. nUt,ncIPAL LEAGUE 643 F'01/04 ?/blJ~~
-, - - - - .- -
-
-- n _
-~/25193<' 'To; -::&a,}'ór Lynch (fJ 7táf~#: f'~'
~.t ,
,~' Dated Matter. p ii¡¡è-ê~'
<',;:See Page 2 ~ (sk for -DTH)
~ ~ Fax #:~)-"'~'KPt.m. #:
fJ 365""'<lq.
Palm Beach County MUNICIP¡\L LUCUE
P,O. BOX 1989. GOVERNMENTA.L CENTER, WEST PALM BEACH, FLOAIDA 33402 (407) 355-4484
MEMORANDUM A£C£/lt~
JjJ 0
, W25
~I All Mayors and Managers ~ CITy M -¡J
'ANAGEP'r;
FR.: Jaok Harniman, Executive D r or " OFFICE
Palm Beach County Municipal' que
DT: June 24, 1993
RB: Impact Fee Review Committee
**.*********************.***************************
This iato inform you that the County is looking for four (4)
municipal representatives to be appointed to their Impact Fee
Review Committee (see attached letter). If you or someone from
your municipality would like to be appointed"ple~se send a·short
r.esume to the League Office by Friday, July'9, 199.3, so that the
'.:Leaque's Board of Directors can wake its recommendations to the
County.
Your proropt response to this matter will be appreciated.
Thank you.
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05-24-93 14:35 P. B. CO. r'1UN I CI PAL LEAf:iUE 543 F'[J2/04
Board of County Commissioners County Administrator
Mary McCarty, Chait Robert Weisman
Ken L. Poster, Vice Chairman
Karen T. Marcus
Carol A. Roberts Office of Financial Management &:: Budget
Warren H. Newell
Burt Aaronson
Maude Ford Lee
June 16, 1993
Jack Homi~ -
Palm Beach County Municipal League
P.O. Box 1989 ,
West PaJm Beach, FL 33402
RE: Request for Nominations lO the Impact Fee Review Committee
Dear Mr. Homiman:
I am in the process of submitting names to the Board of County Commissioners for the Impact
Fee Review Committee. Article 10 of the Unified Land Development Code of Palm Beach
County provides for the establishment of this committee. The committee will review proposed
amendments to the Impact Fee Article and monitor the County's impact fee system. Members
of the committee are appointed for a two year lerm. The committee consists of 12 members
with the following representation:
4 MunicipaJ Representatives
3 Business Representatives
3 Representatives At Large
1 Member of the Impact Fee Appeals Board
1 Impact Fee Coordinator
If your organization would like to participate in this process, please submit the names and brief
resumes of your no~inees to me by_ June 25, 1993. Your cooperation is appreciated. Please
call me if you nave any questions at (4(17) 233-5014.
Sincerely,
~r~ t~.
erdenia C. Baker
Impact Fee Coordinator
cc: David D. Wood, Director, OFMB
Richard Roberts, Asst. Director, OFMB
ifrc-mo
"An Eq...al Opportunity. Affirmative Action Employt'r"
'.
CITY DF DELIA' BEA[H
- . ::: -,_~ - __''1 ::;.. 33'¡'¡'¡ . ....c - ~.:
July 8, 1993
Mr. Jack Horniman
Executive Director
Palm Beach County Municipal League
P.Q, Box 1989
Governmental Center
West Palm Beach. FL 33402
Re: Impact Fee Review Committee
Dear Mr. Horniman:
Please find enclosed a brief resume for Christopher J.
Brown. a nominee for the Impact Fee Review Committee.
A copy of the resume has been faxed to your office this
date,
Sincerely,
/?!=Ma~~f~
City Clerk
lamb ...
Enclosure
mun, doc
THE EFFORT AU/'.JAYS MATTERS
'.
CD, Community
. Redevelopment
_a Agency
1:i..
" Delray Beach
RESUME
CHRISTOPHER J. BROWN
Mr. Brown serves as the Executive Director of the Delray Beach, F1orida, Community
Redevelopment Agmcy (CRA), a tax increment district comprising 1,900 acres. Under his
direction the CRA is renovating and revitalizing over S~ million worth of projects. In his two
years of service the agency has implemented an affordable housing program and a zero interest
loan proaram for both residential and business bonowers, as well as a su~essfu1 downtown
marketing program. Prior to the CRA, Mr. Brown has spent fifteen years as a teal estate
developer and worked for two public companies, Mitchell Energy and Development (Houston)
and Campeau Co¡poration (rorouto). Mr. Brown was educated at Yale University and the
University of Pennsylvania where he received a Master of Architecture and a Mastcr of City and
RegionaJ Planning. For seven years Mr. Brown was an adjunct Professor of Architecture at Rice
University.
, .
207 e. Atlantic Avonue, Delray Beach. FL 33444 (407) 276·8640 I FIX (407) Z7e-eb58
GOd 80GtZ~Ct ¡¡
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MEMORANDUM
TO: Mayor and City Commissioners
FROM: Ci ty Manager £!J1
SUBJECT: AGENDA ITEM # 5P.3 . - SPECIAL MEETING OF JULY 6, 1993
REQUEST FOR FINAL PAYMENT/J.W.R. CONSTRUCTION SERVICES,
INC.
DATE: July 2, 1993
We have received a request from J.W.R. Construction Services,
Inc. for final payment in the amount of $66,736.05 for completion
of the Fire Station No. 5 project. This final payment releases
the ten percent (10%) retainage on the contract. The project was
substantially complete on April 20, 1993i all warranties apply
for one year from this date.
Staff has reviewed the project and found it to be satisfactorily
complete.
Recommend approval of the request for final payment in the amount
of $66,736.05 from J.W.R. Construction Services, Inc. ; with
funding from Bond Anticipation Note/Phase II Decade of
Excellence/Fire Station No. 5 (Account #227-2311-522-61.57).
'.
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Agenda Item No.:
AGENDA REQUEST
Date: June 18, 1993
Request to be placed on:
__X__ Regular Agenda
_____ Special Agenda
_____ Workshop Agenda When: July 6, 1993
Description of item (who, what, where, how much):
Staff requests City Commission to approve final payment in the amount of
$66,736.05 to J.W.R. Construction Services Inc. for the completion of
Fire Station #5 (prj 92-18). This final payment releases the 10% retainage
on the contract. This project was Substantially complete on April 20, 1993;
all warranties apply for one year from this date.
Funding Source is 227-2311-522-61.57 in the amount of $66,736.05.
ORDINANCE/RESOLUTION REQUIRED: YE~ DRAFT ATTACHED YE~
Recommendation: Staff Recommends approval of Final Payment be made to the
contractor.
D~partment Head ~~ ~ II/tv
S~gnature: Q? .....,
City Attorney Review/Recommendation (if applicable)
Budget Director Review (~red on all items involving expenditure of funds):
Funding available: YE$"/NO
Funding alternatives (if apPI~ble) . ,
Account No. & Descr3ron;i?7-2-3fl,.-ç:-z.-L..-.(cr·-S 7 ß~· .L!!;;.6) Flf2(¿ SIA.#t:""
Account Balance:-Y; ( .. ðnD _ JJ:Jf;;. / p~ -
City Manager Review: '~ . 00 S
Approved for agenda: (!!!1NO tJ. .
Hold Until:
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action:
Approved/Disapproved
C. Co '. C ~ .'eç. Ie.. et\
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£ITY DF DELRAY BEA[H EN~, SV,SJ:~ _~;:.
93 Jt..'i_ -! ii.n 9· \¡h
FIRE DEPARTMENT ~~~ :, r- ~ ~
'F ,. i ,---.~.
MEMORANDUM
TO: WILLIAM GREENWOOD, DIRECTOR ENVIRONMENTAL SERVICES
FROM: KERRY B. KOEN, FIRE CHIEF
DATE: JUNE 28, 1993
SUBJECT: FIRE STATION NO. 5
We accept Fire station # 5 and recommend that final payment
be authorized.
\(~ ß l -
Kerry B. Koen
Fire Chief
KBK/ew
F IRE DEPARTMENT HEADQUARTERS. 101 WEST ATLANTIC AVENUE. DELRA Y BEACH, FLORIDA 33444
4()7/241 7400. FAX 407/ 265-4660
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CERTIFICATE OF OWNER 0
SUBSTANTIAL ARCHITECT 0
,~COMPLETION CONTRACTOR 0
FIELD 0
AlA DOCUMENT G704 OTHER 0
PROJECT: Fire Station #5 ARCHITECT: Gee & Jenson, E-A-P, Inc. .
(Name, Address) 4040 Germantown Road
Delray Beach, Florida 33444
ARCHITECrS PROJECT NUMBER: 92-237
TO: (Owner)
r l CONTRACTOR: JWR Construction Services, Inc.
City of Detray Beach
100 N.W. 1st Avenue CONTRACT FOR: General Construction
Delray Beach, Florida 33444
CONTRACT DATED: 8117/92
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DATE OF ISSUANCE:
PROJECT OR DESIGNATED PORTION SHALL INCLUDE:
The Work performed under this Contract has been reviewed and found to be substantially complete, The Date of Substantial Completion of the Project
or portion thereof designated above is hereby established as April 7, 1993
which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below.
DEFINITION OF DATE OF SUBSTANTIAL COMPLETION
e Date of Substantial Completion of the Work or designated portion thereof is the Date certified by the Architect when construction is sufficiently
complete, in accordance with the Contract Documents, so the Owner can occupy or utilize the Work or designated portion thereof for the use for which
it is intended, as expressed in the Contract Documents,
A list of items to be completed or corrected, prepared by the Contractor and verified and amended by the Architect, is attached hereto. The failure to
include any items on such list does not alter the responsibility of the tractor to complete all Work in accordance with the Contract Documents. The
date of commencement of warranties for items on the attached list ill be the date final payment nless otherwise agreed to in writing,
~ t:f JeJSDN . (NC-· +/2; /73
ARCHITECT I OAT I
The Contractor will complete or correct the Work on the list of items attached hereto within thiry (30) days from the above Date of Substantial Completion.
CONTRACTOR BY DATE
The Owner accepts the Work or designated portion thereof as substantially complete and will assume full possession thereof or before May 7, 1993
(date).
OWNER BY DATE
The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work and
Insurance shall be as follows:
(Note - Owners's and Contractor'. legal and Insurance counsel should determine and review Insurance requirements and coverage; Contractor shall
secure consent of surety company, if any,)
, ,..
I
AlA DOCUMENT G704 - CERTIFiCATE OF SUBSTANTIAL COMPLETION - APRIL 1978 EDITION - AlA-
e 1978 - THE AMERICAN INSTITUTE OF ARCHITFr.TR 17~5 NFW VnRI< AVFNIIF NW WA~HINr,TnN n r. ?OOR
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MEMORANDUM
TO: DAVID HARDEN, CITY MANAGER
FROM: LULA BUTLER, DIRECTOR , COMMUNITY IMPROVEMENT tØ
RE: SWINTON AVENUE BEAUTIFICATION PLANS
DATE: JUNE 25, 1993
ITEM BEFORE THE COMMISSION
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Presentation of the Swinton Avenue Beautification Plan as developed by the
contracted consultant in conjunction with the Swinton Avenue Task Team.
Consideration of additional funding requested for this project.
BACKGROUND
Through the Decade of Excellence Bond, $500 thousand has been allocated for
the beautification of Swinton Avenue. In August 1992 the City Commission
appointed the Swinton Avenue Task Team to formulate ideas, priorities and
make recommendations to the Landscape Architectural firm of A. Grant
Thornbrough and Associates hired in December 1992 as Consultant for the
proj ecL The Consultant was directed to design a beautification project
using the $450,000 available for construction.
Since that time, the Task Team has had numerous meetings with the Consultant
in the development of the beautification plans. Within the past two months
the plans have been presented to the property owners living along Swinton
Avenue in a Community meeting held May 19th and later presented to the
Historic Preservation Board, the Site Plan Review and Appearance Board and
the Community Redevelopment Agency Board. The plans you have for review do
not reflect the input of these Boards as yet, but their comments will be
included herein and revisions will be incorporated into the bid documents.
KEY ELEMENTS OF THE BEAUTIFICATION PLAN
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The beautification plans include the right-of-way between South 10th Street
and North 22nd Street. The focus of the plan is to improve the condition of
the swale areas through regrading, resodding and the planting of palms,
shade and flowering trees. Per the attached budget breakdown, $222,830 has
been allocated for this portion of the work.
Excess asphalt is proposed to be removed from the right-of-way, the old curb
will be excavated and some new curbing will be added to create a protective
barrier between the trees and traffic in some cases. The curbing is further
needed to enable the trees to be placed closer to the road to avoid overhead
utility lines. The budget breakdown for these items listed under site
improvements is $60,745.
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The plan addresses the block south of Atlantic Avenue which is currently
paved the entire width of the right-of-way. The Consultant was asked to
reconfigure the pavement since it was determined that all of the existing
pavement is not needed. Twelve feet of pavement has been transferred to
provide six foot wide landscape strips on both sides of this block.
Improvements to this area which include demolition, curbing, irrigation,
landscaping and reconfiguring the lanes is $84,000.
Irrigation is limited and includes the right-of-way on both sides of the
asphalt for a distance of several hundred feet on the approach from South
10th Street. Irrigation is also proposed for the area between South 2nd
Street and North 4th Street. The budget has allocated $63,600 for the
irrigation. While the Task Team would feel more comfortable with irrigation
in some additional areas to the south end of the project, it begins to have
a serious impact on the budget.
The services of a watering truck will be used in other locations to
establish the major trees and palms for a six month period at a projected
cost of $59,100.00.
Relative to the irrigation of the sod in the swales outside of the area to
be irrigated by the City, effective October 1, 1993 all properties with the
exception of single family residences will be required to provide irrigation
to the swale area. Additionally, we received positive feedback from the
property owners north of North 4th Street at the Community meeting about
participation in extending their irrigation systems out to the street,
adjacent to their single family residences.
We intend to contact property owners as we get closer to the construction
date and find out whether they will be able to extend their irrigation
system. If they can St. Augustine will be installed, if they can't, Bahia
will be installed.
The improvements mentioned above (with the exclusion of Del-Ida Greenspace
for $2,000) amount to $492,278. This bare bones plan exceeds the budget
allocated by $42,278.
SITE FEATURES NOT IN THE BASE BUDGET/ FUNDING CONSIDERATION REQUESTED
The inclusion of the South By-Pass Block results in the exclusion of site
amenities that would enhance the Historic District and provide definition
and character to the City's oldest street and Scenic Route.
These hardscape elements include 36 period street lights and paver blocks at
the intersections between South 2nd Street and North 4th Street estimated at
$90,950. Two other important features are the historic looking street sign
bollards (two diagonally at each intersection the entire length of the
project), and signage for gateway entries such as the entrance at South 10th
Street and identification for the OSSHAD. Signage would be an additional
$23,100.
The total dollar amount of these site features that would lend an historic
ambiance to the Avenue is estimated at $114,050.
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Relative to irrigation, the Task Team would like to ask for funding to
extend the irrigation from the south end up to South 4th Street estimated at
$22,000. The Consultant has not included this in his recommendation for
additional funding.
Total additional funding requested is $136,050.
SITE FEATURES IDENTIFIED/FUNDING NOT REQUESTED AT THIS TIME
At the south end of the project the City owns a large tract of land adjacent
to the railroad tracks. This has been labeled 'Pioneer Park'. This area is
located outside of the right-of-way and technically is not in the scope of
work or included in funding earmarked for the Swinton Avenue Beautification
Project. The landscaping for the park has been estimated at $37,500 and the
irrigation, roughly an additional $5,000. The Task Team recognizes that this
is an important area to be improved and hopes that funds will be available
through other means. It is felt that this would be a good location for a
'memorial' tree park. In this way the majority of the landscaping could be
funded through private contributions. Since the plan has been prepared it
would be fairly easy to implement in phases over time.
An additional $118,000 would be needed to provide irrigation for the entire
length of the project. Aside from the impact on the budget to implement such
a system, the cost to maintain a system that covers both sides of a 3 1/2
mile roadway would not be a reasonable burden to expect the City to assume.
Approximately 55 driveway aprons are in need of repair at an estimated cost
of $26,950. It is felt that this would enhance the appearance of the
streetscape, but perhaps should be done at the homeowners expense.
Finally, the replacement of the existing sidewalks along the South By-Pass
and in the block across from the Old School Square, with paver blocks. This
work is estimated at a cost of $89,937.
ADDITIONAL CONSULTANT'S FEES REQUESTED
A. Grant Thornbrough & Associates is requesting additional fees to provide
design services for items not included in the base budget. Fees in the
amount of $1,342. are requested for the extension of the irrigation from
Pioneer Park to South 4th Street and $6,957 is requested for designing
alternate site features. Total increase of Consultant's fee would be $8,299
if additional funding resulting in an increase in design services was
approved.
BOARD COMMENTS
Historic Preservation Board
Plans were presented to the Board on May 19th in a joint meeting with the
Site Plan Review and Appearance Board, there were subsequent discussions at
their meetings of June 2nd and June 16th.
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Priority Area 3- We are not planning on irrigating in this area and again are relying on
the homeowners support to irrigate the swale. Several property owners from the
north end have stated they will cooperate with the irrigation because of the aesthetic
and economic improvements they will receive from the improvements
If the entire swale is not irrigated, then a program of regular watering for 6 months will
be necessary to ensure the survivability of the plant material. Although the water
truck is a large expense, other solutions of watering have not been economically
feasible.
Whereas drainage is a problem along some parts of Swinton Avenue, it was in the
project objectives to identify these areas and to not create any other problems as a
result of our design. It is not in the scope of services nor in the budget to curb and
gutter the entire length of Swinton as this would require millions of dollars in a new
drainage system. We have taken into account these drainage problems and for this
reason have come up with the following solutions:
1.) Regrade the right of way to create a swale. Remove the old curb that could interfere
with drainage flow, and improve soil conditions for increased percolation where soil
has been compacted.
2.) Remove excess asphalt in areas that do not belong in the right of way and replace
with sod to improve percolation and in turn beautify the profile of the Avenue.
Reduction of the asphalt in areas where it is not part of the traffic flow will improve the
scale of the street and give it a more of a residential flavor.
3.) Create a depressed area behind the curbed landscape knuckles to collect runoff
around the planted areas. These curbed knuckles will also protect the plant materials
behind them, prevent parking in areas where this is a problem, and will enable us to
get the plant material closer to the road and away from overhead utility lines.
The majority of site features are occurring between S. 2nd and N. 4th. Pavers on all
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At the time of their review, the hardscape elements (lighting, street signs,
pavers at intersections) had not been deleted from the base budget to enable
the reconstruction of the South By-Pass. In fact, at that time, it was the
consensus of the Board to send a letter to the Commission requesting that if
additional funds were available, the hardscape elements should be carried
another 4 blocks, up to N.E. 8th Street, instead of stopping at N.E. 4th
Street as was depicted on the plans, therefore HPB would support the Swinton
Avenue Task Team to have the hardscape elements, even in their limited
geographic area, reinstated through additional funding.
The HPB was concerned about the limited irrigation, especially along the
south end and they were concerned about certain aspects of the landscaping
and maintaining a residential character to the street. The recommendation
was made to include more shade trees. Within the Historic District this
equates to confining the Coconut Palms to the ends of the blocks and
incorporating more shade and flowering trees mid-block. The Consultant has
added shade and flowering trees beyond the boundaries of the Historic
Districts.
Site Plan Review and Appearance Board
The Consultant presented the plans on May 19th and on June 2nd. Again, at
the time of their review, the By-Pass block was on the priority list and not
in the base budget, which is reflected in their comments.
The Board approved the plan recognizing that certain aspects of the plan
important to the overall concept should be further investigated as far as
funding is concerned, specifically, the South By-Pass, Pioneer Park and more
irrigation in the south end.
Community Redevelopment Agency Board
By the time the plans were presented to the CRA, Thornbrough & Associates
had revised their budget recommendations to include the South By-Pass in the
base budget and had placed the 'historic' hardscape elements on the priority
list for additional funding.
The CRA was pleased to see the South By-Pass in the base budget but gave
their strong support to seek funding for the hardscape elements, which
everyone agreed would really add character to Swinton Avenue. The CRA also
felt that 'Pioneer' Park' was an important anchor and that this project
should be implemented in the future.
RECOMMENDATIONS
Staff recommends that the City Commission approve the Swinton Avenue base
plan as recommended by Thornbrough & Associates in the amount of $492,278,
which exceeds the funds allocated through the Decade of Excellence by
$42,278.
Staff feels that the Task Team has worked hard to develop a plan for 3 1/2
miles of roadway within the budget.
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It is clear that there is a consensus among all the Boards that both the By-
Pass and the hardscape elements are fundamental to the plan. City Commission
consideration of additional funding in the amount of $136,050 for
construction and $8,299 in additional Consultant's fees is requested to
enable the development of such a plan.
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FROM A GRANT THORHBROUGH 06.14.1993 12153 p. 4
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A. G8.A.HI....I.liQBROUGH AfjD ASSOCIATES
RECOMMENDATIONS 6-11-93
BUDGET $450,000.00
la/JdscaDing
Regrade, amend soil and sod entire swale $92,830.00
Palms, trees, shrubs, and groundcovers along right of way $130,000.00
Del Ida Greenspace $2.000.00
IrrigatiOn
Pioneer Park greenspace R.O.W. and 5' on west sKfe of swinton across from park $10,000.00
Historic District from S. 2nd to N. 4th $53,603.00
Water Truck· 6 mos. $59,100.00
Site Improvements
Excess asphalt removal $16,245.00
Excavation of ex. curb $10,000.00
Proposed curbing $34,500.00
South BY-Dass ImDrovements
Reconfiguring lanes and landscape islands @ S. Bypass
includes demolision, CUrbing, Irrigation. landscaping and reconfiguring lanes $84,000.00
Grand Tota I $492,278.00
Amount over budget $42,278.00
ALTERNATES
Slto Features
Pavers only on historic district comers $26,150.00
Street sign bollards $17.100.00
Period Street lights- 36 $64,800.00
Signage $6.000,00
$114,050.00
Note: Although over budget. preliminarily. these are the items A Grant Thombrough and Associates
would like to see done.
future Dêvêlopmênt Rêsponsibility
In by-pass area- Installing paver block sidewalç,s along Swinton
In by·pass area· Installing period lighting across Swinton at Old School Square as part of the proposed
parking lot linkage to City Hall.
Property Owners Responsibility
Property owners not in HistoriC District - irrigating swale
Every property owner - repairing driveways that are in bad conOition
City of Delray Beach Responsibility
Pioneer Park Greenspace Landscaping
Sdewak repair
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A.GRANT TIIORNBROUGIJ AND ASSOClAl'ES D
SWINTON AVENUE BEAUTIFICATION COST ESTIMATE UPDATE
6/29/93
Cost Estimate Fee Percont
<;;492,278.00 $30.000.00 6.1% Current
$ 22,000.00 S 1.3d2.00 6.1% Additional
(Irrigation Pioneer to 4th)
$114,050 $6.957.00 6.1% Additional
(Alternate Site Features)
$628,328.00 $38,299.00 Totals
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Any additional design services added will be at 6.1"/0 of cost es1ima10.
All other conditions of the contract remain the same.
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Landscape Architecture
and lond Planning
1.32 North Swinton Ävo>nv""
Delroy BcoCh. Fl 33/1/1'1
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SWINTON AVENUE BEAUTIFICATION PLAN EXECUTIVE SUMMARY
The beautification of Swinton Avenue is a unique challenge because all of the
landscape must occur in swale areas in front of hundreds of individual properties. Most
beautification projects and streetscapes which have been successful have either
occurred in median areas or in swales under common ownership or the collective
control of master property associations. A. Grant Thornbrough and Associates feels
the following items must be done to accomplish the beautification of Swinton:
increase greenspace, reduce pavement, reduce parking in the swale, eliminate
unsightly utilities, repair walkways and driveways, landscape the swales with trees,
palms, shrubbery and sod, irrigate the swales, add decorative elements such as lights,
pavers, and signage, encourage community and property owner organizations to
heighten beautification awareness, long term maintenance, revise garbage pick up,
and revise delivery and postal service practices. Some of these items are not feasible
due to budgetary constraints. Others represent policy changes and educational
changes that need to occur. Most items can be implemented to some degree which is
what we have accomplished with our preliminary plan·s.
The objective of the Swinton Avenue beautification project is to emphasize street trees
and swale improvements, accent gateway focal points, and provide hardscape
elements such as signage, street lights, pavers and selective curb and gutter while
adhering to maintenance, safety and budget considerations ($ 450,000).
The scope of the project is divided into three priority areas:
Priority area 1- From S. 2nd to N. 8th which is the concentration of the historic
districts
Priority Area 2- From S. 10th Street to S. 2nd Street
Priority Area 3- From N. 8th Street to N. 22nd Street
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In priority area one, the main objectives are to accent and identify the historic
district, and to improve the swales and landscape profile while keeping a residential
character. As there is an increase of commercial properties in this area, we are
proposing several elements that would compliment the Atlantic Avenue and Old
School Square Improvement projects and tie into the existing character. These
elements include lighting, pavers, and coconut palms as well as groundcover where
the project is suffiently irrigated. Identity of these areas would be accomplished with
signage depicting the different historic districts.
In priority area two the main objectives are to create a gateway and anchor at the
South end of the project, identify parking and drainage problems occurring in the
Right-of -way, and enhance the landscape. The anchor at the south end is developed
through Pioneer Park. We propose that this area be irrigated and landscaped to
screen the railroad tracks and provide a passive greenspace. In this priority area we
have been cautious to locate landscape nodes where irrigation is existing or will occur
either by the city or multi-family commercial properties through code enforcement. We
also have located nodes where parking problems can be minimized in identified
problem areas.
In priority area three, we have designed the landscape to enhance the existing
profile and kept it congruent with the proposed improvements in the previous areas.
The Swinton beautification plans use specific elements to link all three priority areas..
One of the hardscape elements is a street signage program that would be unique
to Swinton Avenue. This street signage would consist of a decorative colored
concrete bollard that would bear the name of the street using a reflective material. The
task team has discussed painting the numbers or letters on the sign, but felt this would
create a maintenance headache for the city. We have recommended using the
standard metal sign with a blue background that would be fixed to the concrete
bollard. This sign would be clear, reflective and not require painting.
Through landscaping , we have also repeated plant material throughout the project,
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clustered Sabal Palms in curbed landscape knuckles, various shade trees and
groupings of accent and flowering trees. The saba I palm was chosen for several
reasons as the street tree in the landscape knuckles: its hardiness, its vertical nature
to add interest to the horizontal plane, low maintenance, and, as a point of interest, it
is the state tree. Another positive note on the sabal palm is that we can plant the palm
so as to not interfere with the overhead power lines which are typically on one side of
the street and in some blocks on both sides.
An original objective established by the task force was to design a landscape that
would be diverse in species. This informal approach reflects the essence of
Swinton Avenue which makes it unique. We have surveyed existing trees and have
filled in voids along the swale with either shade trees or smaller accent trees. It is our
position that a regimented rhythm of treescape must be avoided.
Irrigating the proposed planting is one of the biggest issues that needs to be faced.
To irrigate the entire swale would take approximately 1/2 of the construction budget,
as well as require the city to come up with funds for the cost of water and perpetual
maintenance of irrigation system. Our recommendation for the irrigation constraints
are as follows:
Priority Area 1- The city to install a system and irrigate from S. 2nd to N. 4th. This
would enable more intense planting in this area that would help unify Swinton Avenue
to Atlantic Avenue and Old School Square.
Priority Area 2- The city to install a system and irrigate the Pioneer Park greenspace.
Large multi-family projects on the east side of Swinton are required to supply an
irrigation system to the swale adjacent to their properties. There is also existing
irrigation in a large pocket S. of S. 4th Street, at the Water Treatment Plant / Seimans
Evert and across the street at Griffin Gate Housing. However, on the west side of the
street we would need to rely upon the single family homeowners to take pride and
leadership in the project and irrigate the swale.
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would screen the railroad tracts and provide a natural gateway into the project.
The plans do not address sidewalk improvements other than the addition of pavers at
historic district intersections.
The condition of the driveway aprons along the street varies from nonexistent to brand
new. We conducted a visual assessment of the aprons and determined that 55 new
ones are required for a greatly enhanced aesthetic appearance.
Sidewalks?
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Commission comments - Workshop July 6, 1993.
Mr. Ellingsworth spoke regarding the upcoming meeting on Thursday
(7/8/93) relative to the proposed gas tax. The County Commissioners
are meeting with the Municipal League at that time. After discussion
it was the consensus of the Commission to draft a resolution in sup-
port of the 75/25 split which the League supports. The Mayor would
also like to know why Palm Beach County has the highest gas rates
aroundi why it should cost more than Broward or Martin Counties.
Would hope the County Commission would look at this.
Mr. Ellingsworth reported the City applied for five projects through
the ISTEA Act. There is 4 million dollars available for Broward,
Dade and Palm Beach Counties and Swinton Avenue was one of the
projects ~he City submitted. He stated the MPO has received 31
requests totalling 11 million dollars so he believes there is a
very slim chance of getting the Swinton project. However, the Delray
AMTRAK station ranked higher than any other project in the County.
Mr. Randolph stated he would like to get the railroads to keep up
their rights-of-way. If the City is talking about doing something
along Swinton Avenue, that portion of the railroad property there
looks disgraceful.
Mr. Randolph asked for a figure on the cleanup costs for the Sunday
morning cleanup on West Atlantic Avenu~.
Dr. Alperin stated he was very pleased about the Delray News moving
to Clay Wideman's building on West Atlantic Ave. Hopefully, he would
like the other newspapers make note of that move.
Mayor Lynch felt the City should do something special for the News,
perhaps a Proclamation. They have gone out of their way to be part
of the community, having also contributed to the fireworks on the
4th of July.
Mayor Lynch mentioned the wire enclosures Boca Raton is using around
the turtle nests on the public beach. He stated it has been very
successful and asked if this could be evaluated for our beach.
Mayor Lynch asked if perhaps some public recognition could be given
to Nancy Roti and Sue Morrison at the next meeting for their years
of service.
Mayor Lynch reminded everyone of the meeting Thursday night at the
golf course for public input. on the clubhouse issue.
The City Manager asked PBC Commissioner McCarty if the beautification
grant for Lake Ida Road got on the County's agenda earlier in the day.
Ms. McCarty stated she did not know of it,but as it may have been on
a very lengthy consent agenda, she would double check and get back
with the Manager tomorrow.
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Commission Comments Workshop Meeting 7/6/93
Page 2
Mayor Lynch thanked Commissioner McCarty for help with the Linton Blvd.
Bridge to do one half at a time for repair work. Also, with help in
getting the old Police station torn down.
The City Manager reported they had a meeting with Audrey Wolf from
the County concerning the acquisition of Dr. Norris' apartments and
ultimately the conveyance of that property to the County. They went
through the agreement and Bob Federspiel is to incorporate the changes
that were discussed and get it back to everyone.
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Commissioner McCarty stated that as far she knew things were moving along
relative to the Catherine strong Center and the Boys & Girls Club moving
in.
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